05/12/2014 CITY COUNCIL WORK SESSION MEETING MINUTES
CITY OF CLEARWATER
May 12, 2014
Present: Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito,
Councilmember Hoyt Hamilton, Councilmember Bill Jonson,
Councilmember Jay E. Polglaze
Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
Manager, Rod Irwin - Assistant City Manager, Pamela Akin - City
Attorney, Rosemarie Call - City Clerk, Nicole Sprague — Official
Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order - Mayor George Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations - Given.
2. 1 1D#1 3-096 Service Awards
Legislation Text
Five service awards were presented to city employees.
The May 2014 Employee of the Month Awards was presented to Terrell Smith, Solid
Waste.
2. 2 ID#13-147 Florida Water Environment Association Awards
Legislation Text
Public Utilities Director Tracy Mercer was presented the Integrated Water Resources
Award for Outstanding Performance and Professionalism.
Council recessed from 1:06 p.m. to 1:24 p.m. to meet as the Pension Trustees.
Work session 2014-05-12 1
3. Finance
3.1 ID#13-120 Approve City contribution to City of Clearwater Employees'
Pension Plan to subsidize buyback of prior service credit for certain
hazardous duty contract employees enrolled in the Plan, for a not-to-
exceed amount of $545,000, to be funded from General Fund reserves, and
authorize the appropriate officials to execute same. (consent)
Legislation Text
Fire Chiefs actuarial buyback amounts assuming 60 days from 5-15-
14 approvalf l l
4. Gas System
4.1 ID#13-082 Award a contract (purchase order) to Elster American Meter in
the amount of $964,725.00 for the purchase of diaphragm gas meters
(Items 1, 2, 3, 4), from June 1, 2014 through May 31, 2015; to Equipment
Controls Company in the amount of $118,205.00 for the purchase of rotary
gas meters (Items 5, 6, 7, 8), from June 1, 2014 through May 31, 2015; to
Key Controls, Inc. in the amount of $410,684.90 for the purchase of gas
regulators (Items 9, 10, 11, 12, 13, 14), from June 1, 2014 through May 31,
2015, and authorize the appropriate officials to execute same. (consent)
Legislation Text
57-98TAB17 - METERS AND REGULATORS.xlsm 042814.xlsm
In response to a question, Clearwater Gas System Managing Director Chuck
Warrington said Elster American Meter is the primary meter producer for residential
properties; Key Controls and Equipment Control produce primarily for commercial sites.
4.2 ID#13-131 Approve the second rollover contract (purchase order) in the
amount of $449,000.00 to General Utilities for the purchase of Steel Pipe
and Fittings (Items 1-14, 41-43, 67-93, 96-128 and 133-160), for the period
June 1, 2014 to May 31, 2015; approve the second rollover of contract
(purchase order) in the amount of $417,000.00 to General Utilities for the
purchase of Polyethylene Pipe and Fittings (Items 1-66 and 72-100), for the
period June 1, 2014 to May 31, 2015 and authorize the appropriate officials
to execute same. (consent)
Legislation Text
5. Parks and Recreation
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5.1 ID#13-074 Approve additional staff (2,180 hrs or 1.05 FTE's) for the North
Greenwood Recreation and Aquatics Complex (NGRAC) for youth
programming to be funded by JWB through Coordinated Child Care.
consent
Legislation Text
In response to a question, Parks and Recreation Director Kevin Dunbar said the grant
does not require the City retain the position if the grant funds are no longer available.
5.2 ID#13-076 Approve First Amendment to the Cultural Facilities Grant
between the City and the State of Florida, Department of State, Division of
Cultural Affairs (FDCA), to clarify language in the original Agreement
regarding the scope of work, deliverables, and project budget and
authorize the appropriate officials to execute same. (consent)
Legislation Text
Cultural Affairs Grant Amendment REV
5.3 ID#13-077 Approve Second Amendment to Revocable License Agreement
between the City and Emerald Coast Bungee, Inc., to clarify language
regarding employee background screening, and authorize the appropriate
officials to execute same. (consent)
Legislation Text
Emerald Coast Bungee Second Amendmentf ll.pdf
5.4 ID#13-078 Approve co-sponsorship and waiver of requested city fees and
service charges for Fiscal Year 2014115 special events, including five
annual city events; and fourteen city co-sponsored events, at an estimated
General Fund cost of $389,090 ($24,300 cash contributions and $364,790
in-kind contributions) and Enterprise Fund cost and fee waiver of $50,870
for the purposes of Fiscal Year 2014115 departmental budget submittals.
consent
Legislation Text
special eventsfll.pdf
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Clearwater Gas System Managing Director Chuck Warrington said the Department
began budgeting the expense for the Clearwater Celebrates America fireworks display
two years ago when the budget was lean. Sponsorship of the event is included in the
2014/2015 budget.
Discussion ensued regarding increasing sponsor-seeking activities. Parks and
Recreation Director Kevin Dunbar said the Department does not have staff needed to
solicit sponsorships. Staff approached the Clearwater Regional Chamber of Commerce
but due to budget constraints, there was no interest. The City Manager said people
expect the City to pay for the fireworks display since it is a city event.
5.5 ID#13-123 Approve a Maintenance Memorandum of Agreement (MOA) with
the State of Florida Department of Transportation for the maintenance of
the Shared Use Path on the south side of the Courtney Campbell
Causeway (SR 60), authorize the appropriate officials to execute same, and
provide direction regarding the timing and possible funding of the
Bayshore Trail. (consent)
Legislation Text
moa.pdf
In response to questions, Assistant City Manager Jill Silverboard said there are
$750,000 in Penny for Pinellas funds available for the project. Penny funds will be
moved forward so that construction will coincide the opening of the Courtney Campbell
Trail. Approving the item does not obligate the expense. Parks and Recreation Director
Kevin Dunbar said the trail connector would be 8/10 mi. long. The Courtney Campbell
Trail should be completed in May 2015.
6. Police Department
6.1 ID#13-130 Approve an Indemnification Agreement with Westfield
Countryside Mall for use of the premises located at 27001 US Highway 19
North, Clearwater, Florida permitting Police Officers to utilize mall property
for Operation Shred, authorize the appropriate officials to execute same,
and authorize the Chief of Police to sign future Indemnification
Agreements. (consent)
Legislation Text
Work session 2014-05-12 4
Indemnification Agreement.pdf
6.2 ID#13-139 Approve submission of Department of Justice, Bureau of Justice
Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant
application in the amount of $58,283 and additional 2.7 Full Time
Equivalent Position (FTE). (consent)
Legislation Text
jag application.pdf
7. Engineering
7.1 ID#13-069 Approve the new Florida Department of Transportation (FDOT)
Traffic Signal Maintenance and Reimbursement Agreement, which allows
the City to be financially reimbursed by FDOT for maintaining state traffic
signals on the state highway system within the City limits and authorize
the appropriate officials to execute same. (consent)
Legislation Text
New FDOT Traffic Signal Maintenance and Compensation Agreement.pdf
In response to a question, Traffic Operations Manager Paul Bertels said Pinellas County
maintains the traffic signals on Gulf to Bay Boulevard.
7.2 ID#13-072 Award a construction contract to Metro Equipment, Inc. of
Miami, Florida, for the Safety Harbor Sanitary Sewer Flow Meter
Replacement project (11-0035-UT) in the amount of $676,050.00 and
authorize the appropriate officials to execute same. (consent)
Legislation Text
SectionV for NovusAgenda (2).pdf
Bid Tab 11-0035-UT (2).pdf
SafetyHarborSanitaryMeter.pdf
Work session 2014-05-12 5
7.3 ID#13-075 Award a Construction Contract to Gator Grading and Paving LLC
of Palmetto, Florida for the 2014 Street Resurfacing Project (14-0025-EN) in
the amount of $3,329,125.36, which is the lowest responsible bid received
in accordance with the plans and specification, and authorize the
appropriate officials to execute same. (consent)
Legislation Text
2014 Streets Resurfacing Gator Gradinq.xlsx
SectionV for Legistar.pdf
Locations 11x17.pdf
In response to a question, Engineering Assistant Director Scott Rice said a percentage
of the ad valorem millage is applied strictly to street resurfacing and sidewalks.
7.4 ID#13-105 Approve the obligations imposed on the City by the conveyance
of a Distribution Easement from a private property owner to Duke Energy
for the installation of electrical facilities to provide service to a production
well on common area of Mission Hills Condominium Complex; and
authorize the appropriate officials to execute same. (consent)
Legislation Text
EAS-Bomberger to Duke-signed
EAS-Bomberger to Duke-location map
8. Fire Department
8.1 ID#13-143 Approve the Second Amendment to the Contract for Purchase of
Real Property by the City of Clearwater for property located at 1140
Brownell Street; and authorize the appropriate officials to execute same.
consent
Legislation Text
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1140 Brownell-2nd Amendment
1140 Brownell signed Purchase Contract
1140 Brownell-1st amdt signed-4-9-14
FS 45 Boundary Map
9. Planning
9.1 ANX2014-03007 Approve the annexation, initial Future Land Use Map
designation of Residential Urban (RU) and initial Zoning Atlas designation
of Low Medium Density Residential (LMDR) District for 1278 Palm Street
and 2017 North Betty Lane; and pass Ordinances 8564-14, 8565-14 and
8566-14 on first reading. (ANX2014-03007)
Legislation Text
ANX2014-03007 Maps and Photos.pdf
ANX2014-03007 Ordinances 8564-8566-14.pdf
9.2 ID#13-106 Provide direction on the proposed Development Agreement
between Mainstream Partners VIII, LTD (the property owner) and the City of
Clearwater, providing for the allocation of 100 units from the Hotel Density
Reserve under Beach by Design and confirm a second public hearing in
City Council Chambers before City Council on June 5, 2014 at 6:00 p.m., or
as soon thereafter as may be heard. (HDA2013-08004)
Legislation Text
Gulfview S 0325 Parcel A HDA application FULL.pdf
Gulfview S 0325 Parcel A HDA survey site plan and archs.pdf
Gulfview S 0325 Parcel A Hotel HDA Development Agreement 2014 0430.pdf
In response to questions, Assistant City Attorney Leslie Dougall-Sides said Section 10
of the agreement calls for earlier termination if the Developer does not meet obligations
in a timely manner. The agreement includes language requiring site plan approval be
obtained within one year. The City Attorney said the developer can flip the property to
another developer; the developer must provide notice to the City. Planner Mark Parry
said the agreement does not include language addressing the amplified music.
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9.3 ANX2014-02005 Approve the Annexation of a portion of the road right-of-
way located on Belcher Road, north of Sunset Point Road to Montclair
Road, including all of the right-of-way within the intersection of North
Belcher Road, Montclair Road, and Old Coachman Road, consisting of a
portion of Section 06, Township 29 South, Range 16 East; and pass
Ordinances 8558-14, 8559-14, and 8560-14 on first reading. (ANX2014-
02005)
Legislation Text
ANX2014-02005 Maps and Photos.pdf
ANX2014-02005 8558-8560.pdf
10. Public Utilities
10.1 ID#13-070 Approve a blanket purchase order to Harcross Chemicals, Inc.,
of Tampa, FL in the amount of$530,212.64, for liquid Sodium Bisulfite
Solution, for a 1-year period, with two additional annual extensions, in
order to meet the requirements of the Florida Department of Environmental
Protection and authorize the appropriate officials to execute same.
consent
Legislation Text
11. Solid Waste
11.1 ID#13-125 Approve a Contract (Blanket Purchase Order) to The Parts
House of Tampa, FL in the amount of $160,000 for the purchase of
replacement vehicle parts used by all city departments during the contract
period June 1, 201 through May 31, 2015, in accordance with Sec.
2.5640)(d), Code of Ordinances, City of Tampa Contract 10-P-04593 and
authorize the appropriate officials to execute same. (consent)
Legislation Text
Work session 2014-05-12 8
11.2 ID#13-126 Approve a Contract (Blanket Purchase Order) to Fleet Products
of Tampa, FL in the amount of$220,000 for the purchase of replacement
vehicle parts used by all city departments during the contract period June
1, 2014 through May 31, 2015, in accordance with Sec. 2.5640)(d), Code of
Ordinances, City of Tampa Contract 10-P-04593, bids 41081810 and
41020612, and authorize the appropriate officials to execute same.
consent
Legislation Text
12. Official Records and Legislative Services
12.1 ID#13-029 Appoint Nicole St. Clair as the Public Housing Resident member
to the Clearwater Housing Authority for an unexpired term through
September 30, 2017. (consent)
Legislation Text
St Clair Nicole-CHA-14.pdf
Staff was directed to confirm if the Clearwater Housing Authority has any applicants
living within city limits and take Item 12.1 off the Consent Agenda.
12.2 14-18 Approve changes to City Council Rules and adopt Resolution 14-18.
Legislation Text
Resolution 14 18 change council rules for may 1 2014 meeting.docx
Discussion ensued regarding proposed changes to the work session agenda.
There was no consensus to pursue changes.
12.3 ID#13-134 Appoint three members to the Parks and Recreation Board with
terms to expire May 31, 2018.
Legislation Text
Cowley Douglas M-Parks and Rec-13.pdf
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Gonzalez Emilio-Parks and Rec-14.pdf
Johnson Nola-Parks and Rec-14.pdf
Santiago Carmen-Parks and Rec-14.pdf
There was consensus to appoint Emilio Gonzales, Nola Johnson, and Carmen Santiago.
Staff was directed to place the item on the Consent Agenda.
13. Legal
13.1 14-16 Approve correction of Resolution 14-08 by amending Exhibit A to
that Resolution to correct scrivener's error, adopt Resolution 14-16, and
authorize the appropriate officials to execute same. (HDA2014-02001)
Legislation Text
14-16.docx
Clearwater Grande First Amendment DVA - FINAL.docx
Clearwater Grande First Amendment DVA Redlined Version.docx
The Council recessed from 2:54 p.m. to 3:00 p.m.
13.2 ID#13-108 Approve a budget amendment to the City Attorney's
Professional Services budget in the amount of $100,000.00. (consent)
Legislation Text
14. City Manager Verbal Reports
14.1 ID#13-157 Discuss moving the June 5, 2014 council meeting to Wednesday,
June 4 due to Clearwater High School's graduation on June 5.
Legislation Text
Work session 2014-05-12 10
The City Manager requested direction regarding moving the June 5 council meeting to
Wednesday, June 4 in order for the Mayor to participate in the graduation ceremony.
There was consensus to move the June 5 council meeting to June 4 at 6:00 p.m.
15. Council Discussion Item
15.1 ID#13-160 Downtown Character Districts - Councilmember Jonson
Legislation Text
Councilmember Jonson requested consideration to form a subcommittee with
Councilmember Polglaze to discuss his interest in creating a character district as well as
other Downtown issues.
Councilmember Polglaze said he would like to share information he has heard
regarding what the private sector is looking for.
The City Manager encouraged Council to review the Downtown Plan as it is the
baseline to refer to.
15.2 ID#13-161 Backyard Chickens - Councilmember Jonson
Legislation Text
Councilmember Jonson said a citizen has requested Council at two council meetings to
consider allowing backyard chickens within city limits but Council has not taken action.
It was stated a motion to direct staff to draft an ordinance allowing backyard chickens
was needed.
There was no consensus to pursue the citizen's request.
16. Closing Comments by Mayor— None.
17. Adjourn
The meeting adjourned at 3:44 p.m.
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