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03/30/2015 Community Redevelopment Agency Meeting Minutes March 30, 2015 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 e d s w r' �mu Meeting Minutes Monday, March 30, 2015 1 :00 PM City Hall Chambers Community Redevelopment Agency Page 1 City of Clearwater Community Redevelopment Agency Meeting Minutes March 30, 2015 Roll Call Present 5 - Chair George N. Cretekos, Trustee Doreen Hock-DiPolito, Trustee Jay E. Polglaze, Trustee Bill Jonson, and Trustee Hoyt Hamilton Also Present - William B. Horne II - City Manager, Rod Irwin - CRA Executive Director/Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, Nicole Sprague - Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call To Order The meeting was called to order at 1:00 p.m. at City Hall. 2. Approval of Minutes 2.1 Approve the minutes of the March 16, 2015 CRA meeting as submitted in written summation by the City Clerk. Trustee Jonson moved to approve the minutes of the March 16, 2015 CRA meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda — None. 4. New Business Items 4.1 Approve lease for the creation of a community garden at the NW portion of the former Economy Inn site in the East Gateway District and authorize the appropriate officials to execute same. On December 1, 2014, the Clearwater Community Redevelopment Agency (CRA) approved the request submitted by Mr. Howard Warshauer, which he made on behalf of the East Gateway Community Garden Steering Committee (Steering Committee), to lease a portion of the former Economy Inn property. The request, which included the CRA-owned parcels at 20 N. Betty Lane, 1273 Grove Street, and 1277 Grove Street, was for the creation of a community garden on those premises. Page 2 City of Clearwater Community Redevelopment Agency Meeting Minutes March 30, 2015 The CRA approved the request and instructed staff to prepare a 3-year lease for the creation of a community garden in the East Gateway community. Some of the items mentioned in the Business Lease Contract (Lease) are the following: • The Lease is between the CRA and the Clearwater Garden Club (an existing 501c3 non-profit organization); • The Lease is for a 3-year period, and may be extended annually for 2 successive year periods; • The CRA may terminate the Lease in the event the CRA Board determines at a duly constituted CRA Board meeting that the Leased Premises are needed for other municipal purposes and provides the Clearwater Garden Club with 6-months notice of such intended use; • The Clearwater Garden Club may terminate this Lease at anytime upon 30 days written notice to the CRA; • The annual rent is $1.00 per year; • The Leased Premises shall only be used as a community garden; • All utilities shall be the sole responsibility of the Clearwater Garden Club; • The Clearwater Garden Club shall install and maintain a fence along the south boundary of the Leased Property; • The Lease is not assignable and the Lease Premises cannot be sublet (other than for the use of individual garden plots); • All improvements shall be installed and maintained at the sole responsibility of the Clearwater Garden Club; • The Clearwater Garden Club is not allowed to add permanent or temporary bathroom facilities on the Leased Premises; • Parking is not allowed on the Leased Premises, however, parking is available along local streets; On February 15, 2015, the City Council adopted Ordinance 8654-15 on second reading, approving amendments to the Clearwater Community Development Code regarding numerous provisions, including Community Gardens. This ordinance addresses several items, including storage, property maintenance, accessory structures, parking, trash, etc. Prior to applying for a permit, the Clearwater Garden Club will provide a detailed site plan for review and approval by the CRA Executive Director. The Clearwater Garden Club is planning to hold a groundbreaking event on April 25, 2015, in conjunction with the East Gateway Business and Neighbors Association (BNA) Neighborhoods Day celebration. They are also planning on officially opening the community garden in August/September 2015. Economic Development and Housing Director Geri Campos Lopez reviewed the request. Community Development Manager Ekaterini Gerakios Siren reviewed the lease agreement. In response to questions, Ms. Gerakios-Siren said the picnic shelter is for gardening activities. The Clearwater Garden Club may apply for a permit Page 3 City of Clearwater Community Redevelopment Agency Meeting Minutes March 30, 2015 for Special Events, which could potentially be held after sunset. The shelter does not have a concrete slab. Ms. Lopez said the shelter is approximately 20 ft. by 20 ft. Clearwater Community Gardens Steering Committee Chair Howard Warshauer said the group is not anticipating any events after sunset. The shelter is intended to provide shade for the gardeners, the rain collection system will be located on the roof. Mr. Warshauer said there is no intention to use the area at night since there is no lighting. There is no desire to have large crowds on the property. Trustee Jonson moved to strike "gardening" in paragraph seven. The motion failed for lack of a second. Trustee Jonson moved to approve lease for the creation of a community garden at the NW portion of the former Economy Inn site in the East Gateway District and authorize the appropriate officials to execute same. The motion was duly seconded, upon the vote being taken: Ayes: 4 - Trustee Hock-DiPolito, Trustee Polglaze, Trustee Jonson and Trustee Hamilton Nays: 1 - Chair Cretekos Motion passed. 5. Trustee Discussion Item 5.1 Discuss April 13, 2015 Agenda for CRA Joint Meeting with ULI Stakeholders Trustee Jonson said there could potentially be a large number of attendees and questioned the process. CRA Executive Director Rod Irwin said the meeting on April 13 will be between the CRA, the Downtown Development Board, Clearwater Downtown Partnership, and the Chamber of Commerce, who will be sitting around a U-shaped table. The CRA Chair will call the meeting to order and provide opening comments. Staff will present a PowerPoint presentation outlining the history of the ULI Study Panel recommendations and status updates on priorities. The floor will open for public comments. After the public comment portion is closed, the groups will have a general discussion on anticipated next steps. In response to questions, Mr. Irwin said those in attendance will have the opportunity to provide input. Public comment will not be limited to those sitting around the table (CRA, DDB, CDP, and Chamber reps.), citizens in attendance may provide comments when the floor opens for public Page 4 City of Clearwater Community Redevelopment Agency 6. Adjourn Meeting Minutes March 30, 2015 comment. The City Manager said the Trustees would determine the next steps based on the public comments provided that evening. Mr. Irwin said status of the Incubator Project would be included in the PowerPoint presentation. It was stated that the meeting will be open to the public; city residents, no matter where they reside, may attend. Meeting details have been provided to the Clearwater Neighborhood Association. In response to questions, Mr. Irwin said staff intends to provide quarterly updates on ULI recommendation implementation. Staff has provided the meeting notice to those organizations that were identified as potential stakeholders so the information may be distributed to their members. A suggestion was made to add a unified vision to the work plan, which has proven to be successful in Oldsmar. Trustee Jonson moved to add a 49th agenda item, which is to develop a community vision. The motion failed for lack of a second. The meeting adjourned at 1:34 p. m. ct.w1,cnrRt-0s Page 5 City of Clearwater