03/16/2015Monday, March 16, 2015
1:00 PM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
Council Work Session
Work Session Agenda
March 16, 2015Council Work Session Work Session Agenda
1. Call to Order
2. Presentations
Service Awards2.1
3. City Manager
Recognize and designate the Clearwater Historical Society as the official
historical society operating within the City of Clearwater and adopt
Resolution 15-06.
3.1
4. Office of Management and Budget
Amend the City’s fiscal year 2014/15 Operating and Capital
Improvement Budgets at first quarter and pass Ordinances 8702-15 and
8703-15 on first reading.
4.1
5. Economic Development and Housing
Sunset the Affordable Housing Advisory Committee (AHAC) and adopt
Resolution 15-03.
5.1
Approve a two-year blanket purchase order (contract) with option for one
two-year period renewal with NOVA Engineering and Environmental,
LLC for building inspections, reporting, and construction management
services not to exceed $100,000 per term and authorize the appropriate
officials to execute same. (consent)
5.2
6. Finance
Establish the intent to reimburse certain Water and Sewer project costs
incurred with proceeds from a future tax-exempt financing and adopt
Resolution 15-04.
6.1
7. Gas System
Approve a Mutual Use Agreement with Tampa Bay Water, given in
consideration of receipt of $10.00 and authorize the appropriate officials
to execute same. (consent)
7.1
8. Human Resources
Approve the settlement agreement and general release between
Michael Jackson and the City of Clearwater, authorize the payment of
$120,000 and three years of pension service credit, and authorize the
appropriate officials to execute same. (consent)
8.1
Page 2 City of Clearwater Printed on 3/12/2015
March 16, 2015Council Work Session Work Session Agenda
9. Engineering
Award a Construction Contract to Poole and Kent Company of Florida,
of Tampa, Florida, for the East Water Reclamation Facility Effluent
Filters Rehabilitation Project (13-0014-UT) in the amount of
$1,552,852.00, which is the lowest responsible bid received in
accordance with the plans and specifications; approve a supplemental
work order to Engineer of Record (EOR) King Engineering, Inc. in the
amount of $19,761.00 for Construction Engineering Inspection Services
and authorize the appropriate officials to execute same. (consent)
9.1
Award a construction contract to All American Concrete Inc. of Largo,
Florida, in the amount of $3,673,266.71 for construction of Island
Estates Bridge Replacements (13-0004-EN), which is the lowest
responsible bid received in accordance with plans and specifications,
and authorize the appropriate officials to execute same. (consent)
9.2
Approve a work order to Engineer of Record (EOR), McKim and Creed,
Inc., in the amount of $146,200.00 to provide engineering services for a
sanitary sewer system inflow and infiltration (I/I) flow reduction program
(15-0004-UT); and authorize the appropriate officials to execute same.
(consent)
9.3
Establish Capital Improvement Program (CIP) project Centennial
Monument to be funded from general reserves in the amount of
$650,000; approve a guaranteed maximum price (GMP) proposal from
Biltmore Construction, Construction Manager at Risk, in the amount of
$576,522 for the construction of the Centennial Monument
(13-0056-CM), and authorize the appropriate officials to execute same.
(consent)
9.4
10. Fire Department
Award a contract (Purchase Order) in the amount of $ 178,510.00 to
Ten-8 Fire Equipment, Inc., 2904 59th Avenue Drive East, Bradenton,
FL 34203 for one Osage Warrior Rescue Ambulance in accordance with
Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid;
authorize lease purchase under the City’s Master Lease Purchase
Agreement or internal financing via an interfund loan from the Capital
Improvement Fund, whichever is deemed to be in the City’s best
interest; and authorize the appropriate officials to execute same.
(consent)
10.1
Approve selection of Biltmore Construction of Belleair, FL as the
Construction Manager at Risk (CMAR) for the proposed Fire Station 50
project (14-0040-FI). (consent)
10.2
11. Planning
Page 3 City of Clearwater Printed on 3/12/2015
March 16, 2015Council Work Session Work Session Agenda
Approve the annexation of property located at 2930 County Road 193;
together with all right-of-way of County Road 193; and pass Ordinance
8677-15 on first reading. (ANX2014-11024)
11.1
Approve a Future Land Use Map Amendment from the Residential Low
(RL) category to the Institutional (I) category for property located at 2930
County Road 193; and pass Ordinance 8678-15 on first reading.
(LUP2014-11004)
11.2
Approve a Zoning Atlas Amendment from the A-E Agricultural Estate
Residential District (Pinellas County) to the Institutional (I) District (City)
for property located at 2930 County Road 193; and pass Ordinance
8679-15 on first reading. (REZ2014-11005)
11.3
Approve the historic designation of the Old Pinellas County Courthouse
located at 324 South Fort Harrison Avenue; and pass Ordinance
8680-15 on first reading. (HIS2014-12003)
11.4
Approve the annexation, initial Future Land Use Map designation of
Residential Low (RL) and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 1490 Grove Circle Court; and
pass Ordinances 8683-15, 8684-15 and 8685-15 on first reading.
(ANX2015-01001)
11.5
Approve the annexation, initial Future Land Use Map designation of
Residential Urban (RU) and initial Zoning Atlas designation of Low
Medium Density Residential (LMDR) District for 1224 Palm Street and
2077 The Mall; and pass Ordinances 8686-15, 8687-15 and 8688-15 on
first reading. (ANX2015-01002)
11.6
Approve annual blanket purchase orders (contracts) and two one-year
renewal terms at the City’s option, per Invitation to Bid Number 06-14, in
the total annual amount of $150,000 for Inspection and Plan Review
Services, as required by the Planning and Development Department and
authorize the appropriate officials to execute same. (consent)
11.7
12. Solid Waste
Award a contract (Purchase Order) for $185,400.22 to Alan Jay Fleet
Sales of Sebring, FL for the purchase of six 2015 Ford F350’s for Parks
and Recreation Department’s Replacement Vehicles, in accordance with
the Florida State Contract 25100000-15-1, 2.564(1)(d), Code of
Ordinances-Other Governmental Bid; authorize lease purchase under
the City’s Master Lease Purchase Agreement, or internal financing via
an interfund loan from the Capital Improvement Fund, whichever is
deemed to be in the City’s best interest; and authorize the appropriate
officials to execute same. (consent)
12.1
Page 4 City of Clearwater Printed on 3/12/2015
March 16, 2015Council Work Session Work Session Agenda
Approve annual blanket purchase order (contract) and two one-year
renewal terms at the City’s option, to TK6 Worldwide of Tampa, FL per
Invitation to Bid 16-15, in the total annual amount of $60,000 for
electronic waste recycling services, as required by the Solid Waste
Department. (consent)
12.2
Award a contract (Purchase Order) for $155,024.50 to Alan Jay Fleet
Sales of Sebring, FL for the purchase of five 2015 Ford F250’s for
Engineering, Gas and Public Utilities Department’s Replacement
Vehicles, in accordance with the Florida Sheriff’s Association Contract
14-22-0904 and 14-12-0904 (1)(d), Code of Ordinances-Other
Governmental Bid; authorize lease purchase under the City’s Master
Lease Purchase Agreement, or internal financing via an interfund loan
from the Capital Improvement Fund, whichever is deemed to be in the
City’s best interest; and authorize the appropriate officials to execute
same. (consent)
12.3
Award a contract (Purchase Order) for $137,249.00 to Duval Ford Fleet
Sales of Jacksonville, FL for the purchase of five 2015 Ford Transits for
Engineering, Fire, Public Utilities and Solid Waste Department’s
Replacement Vehicles, in accordance with the Florida Sheriff’s
Association Contracts 14-22-0904 and 14-12-0904 (1)(d), Code of
Ordinances-Other Governmental Bid; authorize lease purchase under
the City’s Master Lease Purchase Agreement, or internal financing via
an interfund loan from the Capital Improvement Fund, whichever is
deemed to be in the City’s best interest; and authorize the appropriate
officials to execute same. (consent)
12.4
13. Official Records and Legislative Services
Reappoint Nino Accetta and Edward T. O’Brien, Jr. to the Marine
Advisory Board with terms to expire March 31, 2019. (consent)
13.1
Appoint Joseph A. Nycz to the Municipal Code Enforcement Board to fill
the remainder of an unexpired term through October 31, 2017.
13.2
14. Legal
Adopt Ordinance 8689-15 on second reading, vacating public
right-of-way described as the 20-foot platted right-of-way, abutting and
lying west of Lots 5, 6, 9, 10 and 13 of Block 6, “R.J. Booth Subdivision”
as recorded in Plat Book 9, Page 22 of the Public Records of Pinellas
County, Florida.
14.1
Adopt Ordinance 8690-15 on second reading, vacating that certain
15-foot drainage easement described as the South 15 feet of Lot 4,
Block “C”, Unit 7 of Skycrest Subdivision as recorded in Plat Book 30,
Page 18 of the Public Records of Pinellas County, Florida.
14.2
Page 5 City of Clearwater Printed on 3/12/2015
March 16, 2015Council Work Session Work Session Agenda
Adopt Ordinance 8691-15 on second reading, vacating public
right-of-way described as that certain portion of Park Street right-of-way
lying in the Northeast ¼ of Section 15, Township 29 South, Range 15
East, Pinellas County, Florida.
14.3
Adopt Ordinance 8692-15 on second reading, creating a Nuisance
Abatement Board with the authority to abate nuisances on premises
where specified illegal activity is occurring, such as activity involving the
unlawful use of drugs and prostitution.
14.4
15. City Manager Verbal Reports
16. City Attorney Verbal Reports
17. Council Discussion Item
Noise Ordinance - Mayor Cretekos17.1
18. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
19. Closing Comments by Mayor
20. Adjourn
21. Presentation(s) for Council Meeting
April is Water Conservation Month Proclamation21.1
Clearwater Little League Plaque presentation to the City - Mike Woodall21.2
Duke Energy Power Partners Award for LED streetlight conversion
project
21.3
Page 6 City of Clearwater Printed on 3/12/2015
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1006
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
Gordon McTaggart Police
James Ford Public Utilities
Ryan Reilly Parks and Recreation
Terry Teunis Planning and Development
10 Years of Service
Craig Krueger Fire
Vern Erickson Public Utilities
Joseph Kraus Fire
Jason Matthews Fire
Jose Fernandez Fire
Jeremy Jenkins Police
Catalina Tefft Engineering
15 Years of Service
Deane Murray Public Utilities
20 Years of Service
Ike George Public Utilities
Karen Cunkle Audit
Randy Barnoski Public Utilities
25 Years of Service
Tracy Squitieri Police
Douglas Blackwell Police
William Buzzell Solid Waste
Page 1 City of Clearwater Printed on 3/12/2015
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 15-06
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: ResolutionIn Control: City Manager's Office
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Recognize and designate the Clearwater Historical Society as the official historical society
operating within the City of Clearwater and adopt Resolution 15-06.
SUMMARY:
The Clearwater Historical Society was created and chartered in 1979 in accordance with the
laws of the State of Florida as a 501(c)3 not-for-profit organization. It exists for the primary
purpose of providing for the preservation of the history of the greater Clearwater, Florida area
and, in so doing, aids in the preservation and recovery of artifacts, relics, documents and
historic properties.
The Clearwater Historical Society fulfills the needs of its members, the public, and many
scholars for historical archives, exhibits and programs by serving as the unifying body for
historical organizations, and by providing services to these organizations, and by providing
services to these organizations as well as to museums and other educational institutions.
The Clearwater Historical Society, while being the historical society that operates mainly within
the corporate limits of the City of Clearwater, has never been designated as the official
historical society recognized by the City of Clearwater. The City of Clearwater has heretofore
not recognized any historical society as the official historical society to operate within the
corporate limits of the City of Clearwater.
Staff agrees and supports the purposes of the Clearwater Historical Society as set forth above
and recommends that Council designate them as the official historical society within the City of
Clearwater.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 3/12/2015
Resolution No. 15-06
RESOLUTION NO. 15-06
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA,
DESIGNATING THE CLEARWATER HISTORICAL SOCIETY AS
THE OFFICIAL HISTORICAL SOCIETY TO OPERATE WITHIN
THE CITY OF CLEARWATER; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Clearwater Historical Society was createdand chartered in 1979 in
accordance with the laws of the State of Florida as a 501(c)3 not-for-profit organization; and
WHEREAS, the Clearwater Historical Society exists for the primary purpose of providing
for the preservation of the history of the greater Clearwater, Florida area and, in so doing, aids
in the preservation and recovery of artifacts, relics, documents and historic properties; and
WHEREAS, the Clearwater Historical Society fulfills the needs ofits members, the
public, and many scholarsfor historical archives, exhibits and programs by serving as the
unifying body for historical organizations, and by providing services to these organizations, and
by providing services to these organizationsas well as to museums and other educational
institutions; and
WHEREAS, the Clearwater Historical Society, while being the historical society that
operates mainly within the corporate limits of the City of Clearwater, has never been designated
as the official historical society recognized by the City of Clearwater; and
WHEREAS, the City of Clearwater has heretoforenot recognized any historical society
as the official historical society to operate within the corporate limits of the City of Clearwater;
and
WHEREAS, the City of Clearwater agrees and supports the purposes of the Clearwater
Historical Society as set forth above; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The City of Clearwater hereby officially designates and recognizes the
Clearwater Historical Society as the official historical society to operate within the corporate
limits of the City of Clearwater.
Section 2. This resolution shall take effect immediately upon adoption.
PASSEDAND ADOPTED this _______ day of _____________, 2015.
____________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
_______________________________________________________
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8702-15
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Office of Managment & Budget
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Amend the City’s fiscal year 2014/15 Operating and Capital Improvement Budgets at first
quarter and pass Ordinances 8702-15 and 8703-15 on first reading.
SUMMARY:
The fiscal year 2014/15 Operating and Capital Improvement Budgets were adopted in
September 2014 by Ordinances 8585-14 and 8586-14. Section 2.521 of the City’s Code of
Ordinances requires the City Manager to prepare a quarterly report detailing income,
expenditure estimates, collections, the explanation of significant variances, as well as the
financial status of all capital improvement projects. The memorandum and accompanying
report provide this information and outline the issues at first quarter that require amendment.
Page 1 City of Clearwater Printed on 3/12/2015
First Quarter Budget Review
Fiscal 2014-15
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Assistant City Manager
Rod Irwin, Assistant City Manager
Department Directors
SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: March 6, 2015
Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on three months of activity (October, 2014 through December, 2014) in this fiscal year.
The report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenues and expenditure amendments reflect a net increase of $3,874,176.
The major reason for the overall General Fund expenditure increase is the appropriation of General Fund
reserves of $3,015,182 at first quarter which include the following: $776,214 for Bright House Field
Repairs; $618,890 to fund the $1,500 base pay merit increase for each General Fund CWA employee;
$500,000, for ULI Report Implementation; $275,000 Centennial Celebration special events; $237,870 to
reimburse the Stormwater fund for surplus land associated with the Prospect Lake site; $100,000 for Joe
DiMaggio Multipurpose Field Renovations; $50,000 for increased funding to HEP; $25,000 to fund the
Szlechta settlement; and $10,388 for the City Manager and City Attorney merit increases; all of which were
previously approved by Council. Expenditure increases also include appropriations of General Fund
reserves for $350,950 to fund the City Manager approved merit increase for each General Fund SAMP
employee, and $70,870 fund retirement payouts in Finance.
Other significant expenditure increases include transfers representing excess Gas dividends for $810,000 to
the Pinellas New Mains and Service Lines project and $40,000 to the Gas fund to offset the cost of the
fireworks display, which were previously approved by the Council.
In addition, enhanced revenues are recognized at first quarter which include an increase of gas dividends in
the amount of $2,138,538 as well as the return of $32,028.72 in General Fund revenues from the closure of
various capital projects. With the increase in revenues outlined here, the net transfer from fund reserves is
approximately $1,694,615 at first quarter.
First Quarter Budget Review
Fiscal 2014-15
City Manager's Transmittal
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that
General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must
be maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2014 books, and the allocation of reserves noted above, estimated General
Fund reserves at first quarter are approximately $22.1 million, or 18.9% of the current year’s
General Fund budget, exceeding our minimum reserve requirement by $12.1 million.
Significant amendments to other City Operating Funds are noted as follows.
Stormwater Fund
First quarter expenditure amendments to the Stormwater Fund reflect a net increase of $387,813 which
includes allocations of Stormwater Fund reserves for $69,540 to fund the merit increase for each CWA
employee as previously approved by Council, and $16,970 to fund the City Manager approved merit
increase for each SAMP employee. Also included, is an increase in payment to agencies for $301,303 to
fund the reimbursement to HUD for the Prospect Lake purchase as previously approved by the Council.
Gas Fund
First quarter budget amendments to the Gas Fund expenditures reflect a net increase of $2,692,318. This
increase is primarily the result of the following allocations of Gas Fund reserves: $2,138,538 for the
increased dividend payment to the General Fund as previously approved by Council, $115,290 to fund the
merit increase for each CWA employee as previously approved by Council; and $30,065 to fund the City
Manager approved merit increase for each SAMP employee. Amendments also include an increase of
$90,000 to inventory purchased for resale, and an increase to contractual services of $313,425 to fund the
Corrpro contract as previously approved by Council. First quarter amendments to Gas Fund revenues
more than offset these expenditure increases.
Solid Waste and Recycling Fund
Budget amendments to the Solid Waste and Recycling Fund expenditures reflect a net increase of
$2,414,695. This is primarily the result of the following allocations of Solid Waste and Recycling Fund
reserves which were previously approved by the Council: $1,000,000 to fund the Transfer Station Rebuild
project; $1,000,000 to fund the Recycling Processing Center Expansion and Upgrade project; and
$225,290 to fund the merit increase for each CWA employee. Also included is a reserve allocation of
$12,405 to fund the City Manager approved merit increase for each SAMP employee; and an increase of
$170,000 to dump fees which are offset by increases in Solid Waste revenues.
Central Insurance Fund
First quarter budget amendments to the Central Insurance Fund reflect a net increase of $115,007.
Amendments include the following allocations of Central Insurance Fund reserves: $103,927 to fund the
Unum contract as previously approved by Council, and $11,080 to fund the City Manager approved merit
increase for each SAMP employee.
The Water and Sewer Fund, Stormwater Fund, Marine Fund, Clearwater Harbor Marina Fund,
Airpark Fund, Parking Fund, General Services Fund, Administrative Services Fund, and Garage
Fund expenditures reflect amendments for merit increases for each CWA employee as previously
approved by the Council, and for the City Manager approved increases for each SAMP employee. These
expenditure amendments are offset by revenue amendments recognizing allocations of fund reserves.
First Quarter Budget Review
Fiscal 2014-15
City Manager's Transmittal
Capital Improvement Fund
First quarter amendments to the Capital Improvement Fund reflect an increase of $8,578,044. This
increase is primarily a result of the following amendments: increases recognizing grant funds from
SWFWMD in the Hillcrest Bypass Culvert project for $1,900,000, in the Mango Outfall project for
$900,000, and in the East Gateway Improvements project for $750,000; increases representing transfers
from Solid Waste and Recycling Fund reserves to the Transfer Station Rebuild project for $1,000,000 and
to the Recycling Processing Center Expansion and Upgrade project for $1,000,000; increases recognizing
transfers from General Fund reserves to the Bright House Repairs project for $776,214 and to the Joe
DiMaggio Multipurpose Field Renovations project for $100,000; a transfer from the General Fund
recognizing proceeds from the increased Gas dividend for $810,000 to the Pinellas New Mains and
Service Lines project; an increase representing contribution revenue from Fields, Inc. for the Restroom
Expansion of Barefoot Beach House project for $301,000; and transfers from the Special Development
Fund recognizing $250,000 in Sales Tax Infrastructure revenue to the Bicycle Paths and Bridges project
and $235,000 in Recreation Land Impact Fees to the Park Land Acquisition project. All major project
budget increases listed above have been previously approved by Council and are also summarized on
page 24.
Project activity not previously approved by the Council, includes an increase of $569,826 in Other
Governmental revenue which represent reimbursement from the City of Safety Harbor for their share of
the Northeast Clarifier project.
Special Program Fund
The Special Program Fund reflects a net budget increase of $2,539,289 at first quarter. Amendments
include allocations from General Fund reserves for $500,000 to fund the ULI Report Implementation
program and $275,000 to fund special events for the Centennial Celebration, which were previously
approved by the Council. Other significant amendments include the recognition of over $290,000 in grant
proceeds supporting Police programs for the AmeriCorps program, the FDOT Pedestrian & Bicycle
Safety Program, Clearwater Cold Case Team, and Investigative Recovery Costs; over $330,000 for the
special events and sponsorships programs in the last three months; $402,442 in other governmental
revenue from JWB/Coordinated Child care for after school and summer youth programming; $158,247 in
reimbursement from the Pinellas County School Board to fund School Resource Officers for the year,
over $196,000 in fines and court proceeds to support public safety programs and over $335,000 in
revenues for police outside duty contractual services.
CITY OF CLEARWATER CITY OF CLEARWATER
FIRST QUARTER SUMMARY MID YEAR SUMMARY
2014/15 2014/15
FY 14/15 First First First
Adopted Quarter Quarter Quarter Amended
Description Budget Projected Actual Variance %Adjustment Budget
General Fund:
Revenues 117,008,550 40,252,609 39,523,874 (728,735) -2%3,874,176 120,882,726
Expenditures 117,008,550 33,921,615 33,567,793 353,822 1%3,874,176 120,882,726
Utility Funds:
Water & Sewer Fund
Revenues 71,989,410 17,838,194 17,403,183 (435,011) -2%304,310 72,293,720
Expenditures 70,406,600 25,782,058 23,434,669 2,347,389 9%304,310 70,710,910
Stormwater Fund
Revenues 17,224,640 4,287,712 4,965,915 678,203 16%625,683 17,850,323
Expenditures 17,207,410 8,697,080 8,445,729 251,351 3%387,813 17,595,223
Gas Fund
Revenues 42,503,420 9,780,481 10,941,224 1,160,743 12%4,883,893 47,387,313
Expenditures 37,515,660 12,599,238 12,320,379 278,859 2%2,692,318 40,207,978
Solid Waste and Recycling Fund
Revenues 22,795,900 5,535,185 5,731,315 196,130 4%2,414,695 25,210,595
Expenditures 22,721,790 6,233,149 6,251,230 (18,081) 0%2,414,695 25,136,485
Enterprise Funds:
Marine Fund
Revenues 4,704,840 970,163 932,238 (37,925) -4%26,555 4,731,395
Expenditures 4,526,360 1,045,125 989,149 55,976 5%26,555 4,552,915
Airpark Fund
Revenues 268,560 67,239 68,435 1,196 2%1,830 270,390
Expenditures 207,810 63,699 62,478 1,221 2%1,830 209,640
Clearwater Harbor Marina Fund
Revenues 652,500 154,728 169,755 15,027 10%3,960 656,460
Expenditures 554,280 151,515 136,788 14,727 10%3,960 558,240
Parking Fund
Revenues 4,319,810 813,624 1,210,852 397,228 49%35,190 4,355,000
Expenditures 4,246,040 1,441,919 1,325,746 116,173 8%35,190 4,281,230
Internal Service Funds:
General Services Fund
Revenues 4,453,090 1,114,275 1,137,472 23,197 2%56,110 4,509,200
Expenditures 4,386,430 1,124,151 1,064,980 59,171 5%56,110 4,442,540
Administrative Services
Revenues 10,342,220 2,530,557 2,505,898 (24,659) -1%117,240 10,459,460
Expenditures 10,254,800 3,161,787 3,456,464 (294,677) -9%117,240 10,372,040
Garage Fund
Revenues 14,874,540 3,712,632 3,291,673 (420,959) -11%58,425 14,932,965
Expenditures 14,848,020 3,912,485 2,988,985 923,500 24%58,425 14,906,445
Central Insurance Fund
Revenues 22,856,430 5,674,460 5,450,672 (223,788) -4%115,007 22,971,437
Expenditures 22,838,200 5,716,074 5,410,207 305,867 5%115,007 22,953,207
1
FIRST QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2014-15 REPORT
PAGE #
General Fund Operating Budget .................................................................................................................. 3
Utility Funds Operating Budget ................................................................................................................... 11
Other Enterprise Funds Operating Budgets .............................................................................................. 16
Internal Service Funds Operating Budgets ................................................................................................ 20
Capital Improvement Program Budget ....................................................................................................... 24
Special Program Fund Budget.................................................................................................................... 39
Special Development Fund ......................................................................................................................... 47
Administrative Change Orders .................................................................................................................... 50
Ordinances .................................................................................................................................................. 52
First Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents three months, October 1, 2014 through
December 31, 2014. The adjustments, however, represent all data available at the time of the report,
including action taken by the City Council after December 31, 2014.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 18, 2014.
First Quarter Projections Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
First Quarter Actual Self-explanatory.
Variance Difference between First Quarter projected and First Quarter actual.
Variance % % of variance to First Quarter projection.
Adjustments Adjustments that have been approved by the City Council, made at the
Manager’s discretion, and/or adjustments proposed based on First Quarter
review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
2
Capital Improvement Projects
The amended 2014/15 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2014, which includes budgets from prior
years, which have not been completed.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the First
Quarter review.
Revised Budget Adding columns one and two.
Expenditure Self-explanatory.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes
At first quarter,property tax revenue exhibits a 6%negative
variance.As of the end of January,approximately 85%of
budgeted revenues have been collected.No amendment is
proposed at this time.
Local Option, Fuel & Other Taxes
At first quarter,local option,fuel and other taxes revenues
exhibit a 16%negative variance.This is primarily related to
timing of collection of Business Tax License revenue which,
for the first four months of this year,is approximately 19%less
than the same period in fiscal year 2013/14. No amendment is
proposed until further months of revenue are available for
review.
Franchise Fees
At first quarter,franchise fee revenues reflect an 7%negative
variance primarily related to the Duke Energy fee.Revenues
received for the first four periods of the year are 11%less than
expected due to mild winter weather patterns.No amendment
is proposed until additional months of receipts are available for
review.
Intergovernmental 8,994
Other Intergovernmental revenues reflect a 14%positive
variance at first quarter.This is primarily related to the timing
of Fire Tax and EMS Tax.Amendments to Other
Governmental revenue reflect an increase of $8,994 in
reimbursements from the Department of Treasury supporting
the FBI and Secret Service which offset expenditure increases
in the Police Department.
Judgments, Fines & Forfeitures
At first quarter,fines and forfeitures revenues reflect a 42%
negative variance primarily due to Red Light Camera revenue
and timing of the posting of court fines from Pinellas County
Clerk of the Court.Red light camera revenue received for the
first four months of the fiscal year is approximately 44%less
than the same period in fiscal year 2013/14 and 51%less than
expected for the year.No amendments are proposed until
further data is available for review.
Miscellaneous
At first quarter,miscellaneous revenues reflect a 57%
positive variance primarily related to the posting of the City's
credit card rebate. No amendments are proposed.
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2014/15
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2014/15
2,170,567
At first quarter,interfund transfer in revenues reflect a 34%
positive variance primarily related to the timing of posting of
the annual gas dividend payment.Budget amendments
include:1)a transfer from the Gas Fund for $2,138,538
representing an increase in the computed annual gas dividend
payment to the General Fund for fiscal year 2013/14,as
approved by Council on March 5,2015,and 2)the return of
$32,028.72 in General Fund revenues from the following
capital projects which are being closed out due to completion:
$2,033.43 from 315-91258,Ladder Truck Equipment;
$22,660.29,315-91266,Rescue Squad Replacement;and
$7,335.00, 315-91267, Training Facility Concrete Pad Repairs.
First quarter amendments reflect a net appropriation of
$1,694,615.28 from General Fund reserves.Amendments
represent the following allocations:
776,214
1)An appropriation of $776,214 from fund reserves to
project 315-93640,Bright House Field Repairs for the
construction and installation of a new video and score board.
This was approved by Council on October 2, 2014.
618,890
2)An appropriation of $618,890 from fund reserves to
various departments to provide funding for the $1,500 base
pay merit increase for CWA employees as approved by the
Council on October 2, 2014.
350,950
3)An appropriation of $350,950 from fund reserves to
various departments to provide funding for City Manager
approved merit increase for SAMP employees.
275,000
4)An appropriation of $275,000 from fund reserves to
special program 181-99865,Special Events,to assist in
funding City Centennial Celebration events.This was
approved by Council on October 2, 2014.
10,388
5)An appropriation of $10,388 from fund reserves to fund the
City Manager's and City Attorney's approved merit increase as
approved by the Council on November 6, 2014.
25,000
6)An appropriation of $25,000 from fund reserves to fund the
Szlechta settlement as approved by City Council on November
20, 2014.
50,000
7)An appropriation of $50,00 from fund reserves to provide
an increase funding for Homeless Emergency Project,Inc.
(HEP) as approved by the Council on November 20, 2014.
500,000
8)An appropriation of $500,000 from fund reserves to
special program 181-99888,ULI Report Implementation,as
approved by Council on December 4, 2014.
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2014/15
100,000
9)An appropriation of $100,000 from fund reserves to
capital project 315-93645,Joe DiMaggio Multipurpose Field
Renovations as approved by City Council on December 18,
2014.
237,870
10)An appropriation of $237,870 from fund reserves to fund
a reimbursement to the Stormwater Fund for surplus land,as
approved by Council on August 7, 2014.
70,870
11)An appropriation of $70,870 from fund reserves to fund
the retirement payouts of two long term Finance employees.
(1,320,567)
12)A revenue surplus of $1,320,566.72 is being returned to
General Fund fund reserves at first quarter representing the
following:the increased annual gas dividend payment of
$2,138,538,and the return of $32,028.72 in General Fund
revenues from closed capital projects.These increases are
offset by the transfer of $810,000 to capital project 315-96377,
Pinellas New Mains &Service Lines and the transfer of
$40,000 to the Gas Fund to reimburse the cost of the
fireworks display,as approved by the Council on March 5,
2015.
1,694,615
3,874,176
Net General Fund Revenue
Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus (Continued)
5
Increase/
(Decrease)Description
1,160
The $1,160 budget increase reflects an amendment for the City
Manager approved merit increase for SAMP employees;
offsetting revenues are reflected from General Fund reserves.
18,537
At first quarter,the City Manager's Office reflects a 9%
negative variance due to the timing of flex fund expenditures.
Amendments include:1)an increase of $13,135 for the City
Manager approved 3%merit increase for SAMP employees,
with offsetting revenues from General Fund reserves;2)an
increase of $5,402 for the City Manager's merit increase as
approved by the Council on November 6,2014,with offsetting
revenues from General Fund reserves;and 3)a net zero
amendment decreasing City Manager's flex funds by $1,500,
offset by an increase to interfund transfers to special program
181-99844,United Way to provide funding for United Way
Campaign activities.
24,461
Amendments to the City Attorney's Office reflect an increase of
$19,475 for the City Manager approved 3%merit increase for
SAMP employees.A second amendment reflects an increase of
$4,986 for the City Attorney's merit increase as approved by the
Council on November 6,2014.Offsetting revenues are reflected
from General Fund reserves.
3,500
The $3,500 budget increase reflects an amendment for the City
Manager approved merit increase for SAMP employees;
offsetting revenues are reflected from General Fund reserves.
65,715
The $65,715 increase reflects the following amendments:1)a
budget increase of $15,715 reflecting an amendment for the City
Manager approved merit increase for SAMP employees with
offsetting revenues from General Fund Reserves;and 2)an
increase of $50,000 in payment to agencies to provide
increased funding for Homeless Emergency Project,Inc.(HEP)
with offsetting revenues from General Fund reserves as
approved by the Council on November 20, 2014.
96,275
The $96,275 budget increase to the Engineering Department
reflects an increase of $60,390 to fund a merit increase for CWA
employees as approved by the Council on October 2,2014;and
an increase of $35,885 for the City Manager approved merit
increase for SAMP employees.Both amendments are offset
with revenues from General Fund reserves.Engineering
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2014/15
Economic Development
and Housing
City Council
City Manager's Office
City Attorney's Office
City Audit
6
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2014/15
109,560
At first quarter,Finance expenditures reflect a 27%negative
variance primarily related to retirement payouts and timing of
professional service payments.Amendments include:1)an
increase of $9,150 to fund a merit increase for CWA employees
as approved by the Council on October 2,2014;2)an increase
of $29,540 for the City Manager approved 3%merit increase for
SAMP employees;and 3)an increase of $70,870 to fund
retirement payouts of two long term employees.All
amendments are offset with revenues from General Fund
reserves.
45,145
The $45,145 budget increase to the Fire Department reflects
an increase of $9,150 to fund a merit increase for CWA
employees as approved by the Council on October 2,2014;and
an increase of $35,995 for the City Manager approved merit
increase for SAMP employees.Both amendments are offset
with revenues from General Fund reserves.
12,770
The $12,770 budget increase reflects an amendment for the
City Manager approved merit increase for SAMP employees;
offsetting revenues are reflected from General Fund reserves.
86,620
The $86,620 budget increase to the Library Department
reflects an increase of $42,990 to fund a merit increase for CWA
employees as approved by the Council on October 2,2014;and
an increase of $43,630 for the City Manager approved merit
increase for SAMP employees.Both amendments are offset
with revenues from General Fund reserves.
9,750
The $9,750 budget increase reflects an amendment to fund a
merit increase for CWA employees as approved by the Council
on October 2,2014;offsetting revenues are reflected from
General Fund reserves.
13,045
The $13,045 budget increase to the Official Records and
Legislative Services Department reflects an increase of $5,490
to fund a merit increase for CWA employees as approved by the
Council on October 2,2014;and an increase of $7,555 for the
City Manager approved merit increase for SAMP employees.
Both amendments are offset with revenues from General Fund
reserves.
Marine & Aviation
Fire
Official Records and
Legislative Services
Library
Human Resources
Finance
7
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2014/15
300,130
Amendments to the Parks and Recreation Department reflect
a net increase of $300,130;amendments include the following:
1)an increase of $245,560 to fund a merit increase for CWA
employees as approved by the Council on October 1,2014 with
offsetting revenues from General Fund reserves;2)an increase
of $54,570 for the City Manager approved merit increase for
SAMP employees,with offsetting revenues from Parks &
Recreation General Fund reserves.
147,765
Amendments to the Planning and Development Department
reflect a net increase of $147,765;amendments include the
following:1)an increase of $112,520 to fund a merit increase for
CWA employees as approved by the Council on October 2,
2012;and 2)an increase of $35,245 for the City Manager
approved merit increase for SAMP employees.All of these
amendments are offset with revenues from General Fund
reserves.
162,579
At first quarter,amendments to the Police Department reflect a
net increase of $162,579;amendments include the following:1)
an increase of $122,060 to fund a merit increase for CWA
employees as approved by the Council on October 2,2014 with
offsetting revenues from General Fund reserves;2)an increase
of $31,525 for the City Manager approved merit increase for
SAMP employees with offsetting revenues from General Fund
reserves;3)an increase to operating expenditures by $976
which is offset by revenue amendments recognizing
reimbursement received from the Secret Service for the
purchase;and 4)an increase to overtime by $8,018 which is
offset by revenue amendments recognizing the reimbursements
received for overtime from the Department of Treasury,FBI and
the Secret Service.
13,080
The $13,080 budget increase to the Public Communications
Department reflects an increase of $1,830 to fund a merit
increase for CWA employees as approved by the Council on
October 2,2014;and an increase of $11,250 for the City
Manager approved merit increase for SAMP employees.Both
amendments are offset with revenues from General Fund
reserves.
Police
Parks & Recreation
Public Communications
Planning & Development
8
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2014/15
Non-Departmental
25,000
At first quarter,the Non-Departmental program reflects a 16%
negative variance primarily due to the transfer to Stormwater
Fund for surplus land and payment of legal settlements.
Amendments include an increase of $25,000 to legal
settlements to fund the Szlechta settlement as approved by City
Council on November 11, 2014.
The budget amendment reflects City Council approved
interfund transfers of $2,739,084 to Capital Improvement and
special program projects, as follows:
776,214
1)A transfer of $776,214 from General Fund reserves to project
315-93640,Bright House Field Repairs;as approved by the
Council on October 2, 2014.
275,000
2)A transfer of $275,000 from General Fund reserves to fund
program 181-99865,Special Events;as approved by the
Council on October 2, 2014.
500,000
4)A transfer of $500,000 from General Fund reserves to fund
program 181-99888,ULI Report Implementation;as approved
by the Council on December 4, 2014.
100,000
5)A transfer of $100,000 from General Fund reserves to project
315-93645,Joe DiMaggio Sports Complex;as approved by the
Council on December 18, 2014.
810,000
6)A transfer of $810,000 from General Fund proceeds of the
increased Gas Dividend to capital project 315-93677,Pinellas
New Mains &Service Lines;as approved by the Council on
March 5, 2015.
40,000
7)A transfer of $40,000 from General Fund proceeds of the
increased Gas Dividend to the Gas Fund to offset the cost of the
fireworks display; as approved by the Council on March 5, 2015.
237,870
8)A transfer of $237,870 from General Fund reserves to
reimburse the Stormwater Fund for surplus land at Prospect
Lake; as approved by the Council on August 7, 2014.
2,764,084
3,874,176
Net General Fund
Expenditure Amendment
9
2014/15 First First 2014/15
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL FUND
GENERAL FUND REVENUES
Ad Valorem Taxes 38,779,620 25,887,500 24,415,415 (1,472,085) -6%- 38,779,620
Utility Taxes 14,182,400 2,646,253 2,652,037 5,784 0%- 14,182,400
Local Option, Fuel & Other Taxes 7,604,780 856,415 719,041 (137,374) -16%- 7,604,780
Franchise Fees 10,090,000 1,734,166 1,606,542 (127,624) -7%- 10,090,000
Other Permits & Fees 2,220,500 555,123 588,888 33,765 6%- 2,220,500
Intergovernmental 19,578,310 3,201,547 3,664,628 463,081 14%8,994 19,587,304
Charges for Services 14,227,040 3,270,674 3,164,626 (106,048) -3%- 14,227,040
Judgments, Fines & Forfeitures 1,034,000 247,584 142,578 (105,006) -42%- 1,034,000
Miscellaneous Revenues 1,647,500 297,634 467,980 170,346 57%- 1,647,500
Transfers In 8,008,410 1,555,713 2,102,139 546,426 35%2,170,567 10,178,977
TOTAL REVENUES 117,372,560 40,252,609 39,523,874 (728,735) -2%2,179,561 119,552,121
Transfer (to) from Surplus (364,010) - - - ~1,694,615 1,330,605
ADJUSTED REVENUES 117,008,550 40,252,609 39,523,874 (728,735) -2%3,874,176 120,882,726
GENERAL FUND EXPENDITURES
City Council 278,880 84,358 75,611 8,747 10%1,160 280,040
City Manager's Office 1,091,940 270,517 293,963 (23,446) -9%18,537 1,110,477
City Attorney's Office 1,629,360 397,132 315,507 81,625 21%24,461 1,653,821
City Auditor's Office 196,560 52,185 51,605 580 1%3,500 200,060
Economic Development & Housing 1,583,830 596,043 587,166 8,877 1%65,715 1,649,545
Engineering 7,569,460 1,901,704 1,975,506 (73,802) -4%96,275 7,665,735
Finance 2,073,730 490,612 622,858 (132,246) -27%109,560 2,183,290
Fire 23,944,250 6,485,490 6,364,432 121,058 2%45,145 23,989,395
Human Resources 1,056,010 267,528 268,406 (878) 0%12,770 1,068,780
Library 6,070,250 2,036,254 1,984,692 51,562 3%86,620 6,156,870
Marine & Aviation 870,720 236,687 224,574 12,113 5%9,750 880,470
Non-Departmental 3,941,910 2,034,502 2,362,117 (327,615) -16%2,764,084 6,705,994
Office of Management & Budget 313,570 85,144 55,200 29,944 35%313,570
Official Records & Legislative Svcs 1,002,630 258,894 239,805 19,089 7%13,045 1,015,675
Parks & Recreation 22,360,110 6,737,768 6,469,790 267,978 4%300,130 22,660,240
Planning & Development 4,887,680 1,271,708 1,243,259 28,449 2%147,765 5,035,445
Police 36,849,710 10,388,518 10,146,373 242,145 2%162,579 37,012,289
Public Communications 1,012,470 257,700 224,822 32,878 13%13,080 1,025,550
Public Utilities 275,480 68,871 62,105 6,766 10%275,480
TOTAL EXPENDITURES 117,008,550 33,921,615 33,567,793 353,822 1%3,874,176 120,882,726
For Three Month Period of October 1, 2014 - December 31, 2014
GENERAL FUND
FIRST QUARTER REVIEW
10
Increase/
(Decrease)Description
Water & Sewer Fund
At first quarter, anticipated revenues of the Water & Sewer Fund
exceed anticipated expenditures by $1,582,810 for FY 2014/15.
Revenues:304,310
First quarter revenue amendments in the Water and Sewer Fund
reflect an increase of $304,310 for the following:1)an appropriation of
$269,010 from fund reserves to provide funding for the $1,500 base
pay merit increase for CWA employees as approved by the Council on
October 2,2014;an appropriation of $35,300 from fund reserves for
the City Manager approved merit increase for SAMP employees.
Expenditures:304,310
First quarter expenditure amendments reflect a net increase of
$304,310 amendments include:1)an increase of $269,010 fund a
$1,500 base pay merit increase for CWA employees as approved by
the Council on October 2,2014;and 2)an increase of $35,300 for the
City Manager approved merit increase for SAMP employees,with
offsetting revenues from Water & Sewer Fund reserves.
Stormwater Fund
At first quarter, anticipated revenues of the Stormwater Fund exceed
anticipated expenditures by $255,100 for FY 2014/15.
Revenues:625,683
At first quarter,revenues in the Stormwater Fund reflect a 16%
positive variance primarily related to the reimbursements received for
surplus land.Amendments reflect an increase of $625,683 for the
following:1)an appropriation of $69,540 from fund reserves to provide
funding for the $1,500 base pay merit increase for CWA employees as
approved by the Council on October 2,2014;2)an appropriation of
$16,970 from fund reserves for the City Manager approved merit
increase for SAMP employees;and 3)a transfer of $237,870 from
General Fund reserves and $301,303 from the CRA,recognizing
reimbursement for surplus land at Prospect Lake as approved by the
Council on August 7, 2014.
Expenditures:387,813
First quarter expenditure amendments reflect a net increase of
$387,813 amendments include:1)an increase of $69,540 to fund a
$1,500 base pay merit increase for CWA employees as approved by
the Council on October 2,2014 with offsetting revenues from fund
reserves;2)an increase of $16,970 for the City Manager approved
merit increase for SAMP employees with offsetting revenues from fund
reserves;and 3)an increase of $301,303 to payment to agencies
representing the reimbursement to HUD for the sale of land at
Prospect Lake.
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2014/15
11
Increase/
(Decrease)Description
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2014/15
Gas Fund
At first quarter, anticipated revenues of the Gas Fund exceed
anticipated expenditures by $7,179,335 for fiscal year 2014/15.
Revenues:4,883,893
First quarter revenue amendments in the Gas Fund reflect the
following:1)an appropriation of $115,290 from fund reserves to
provide funding for the $1,500 base pay merit increase for CWA
employees as approved by the Council on October 2,2014;2)an
appropriation of $30,065 from fund reserves to provide funding for the
City Manager approved merit increase for SAMP employees;3)an
appropriation of $2,138,538 fund reserves for the dividend payment
increase to the General Fund as approved by Council on March 5,
2014;4)increases totaling $1,800,000 in Gas sales;5)increases
totaling $510,000 in service charges to customers;6)an increase of
$200,000 in capitalized labor;7)an increase in $50,000 in Natural Gas
sales to city customers;and 8)a $40,000 transfer of General Fund
revenue to offset the cost of the fireworks display as approved by the
Council on March 5, 2015.
Expenditures:2,692,318
First quarter expenditure amendments reflect a net increase of
$2,692,318.Amendments include:1)an increase of $115,290 to fund
a $1,500 base pay merit increase for CWA employees as approved
by the Council on October 2,2014,with offsetting revenues from fund
reserves;2)an increase of $30,065 for the City Manager approved
merit increase for SAMP employees,with offsetting revenues from
fund reserves;3)a transfer of $2,138,538 representing the increased
dividend payment to the General Fund,as approved by Council on
March 5,2015;4)an increase of $313,425 in professional services to
fund the Corrpro contract as approved by the Council on December 4,
2014;5)increases totaling $90,000 in inventory purchases for re-sale;
and 6)an increase of $5,000 in professional services for a dispatch
temporary employee.
12
Increase/
(Decrease)Description
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2014/15
Solid Waste and Recycling Fund
At first quarter, anticipated revenues of the Solid Waste and Recycling
Fund exceed anticipated expenditures by $74,110 for fiscal year
2014/15.
Revenues:2,414,695
First quarter revenue amendments in the Solid Waste and Recycling
Fund reflect a net increase of $2,414,695,amendments include:1)an
appropriation of $225,290 from fund reserves to provide funding for
the $1,500 base pay merit increase for CWA employees as approved
by the Council on October 2,2014;2)an appropriation of $12,405
from fund reserves to provide funding for the City Manager approved
merit increase for SAMP employees;3)an appropriation of $1,000,000
from fund reserves to provide funding for capital project 315-96447,
Transfer Station Rebuild,as approved by the Council on October 15,
2014;4)an appropriation of $1,000,000 from fund reserves to provide
funding for capital project 315-96809,Recycling Processing Center
Expansion and Upgrade,as approved by the Council on October 15,
2014;5)an increase of $100,000 in Solid Waste collection fees due to
better than expected collections;6)an increase of $70,000 in Solid
Waste interest earnings;and 7)an increase of $7,000 in Recycling
fees due to better than expected collections.
Expenditures:2,414,695
First quarter expenditure amendments reflect a net increase of
$2,414,695,amendments include:1)an increase of $188,690 in Solid
Waste and $36,600 in Recycling to fund a $1,500 base pay merit
increase for CWA employees as approved by the Council on October
2,2014,with offsetting revenues from Solid Waste and Recycling
Fund reserves;2)an increase of $11,095 in Solid Waste and $1,310
in Recycling to fund the City Manager approved merit increase for
SAMP employees,with offsetting revenues from Solid Waste and
Recycling Fund reserves;3)a transfer of $1,000,000 to project 315-
96447,Transfer Station Rebuild,with offsetting revenues from Solid
Waste and Recycling Fund reserves as approved by the Council
October 15,2014;4)a transfer of $1,000,000 to project 315-96809,
Recycling Processing Center Expansion and Upgrade,with offsetting
revenues from Solid Waste and Recycling Fund reserves as approved
by the Council October 15,2014;5)an increase of $170,000 in Solid
Waste dump fees due to higher than expected volume;and 6)an
increase of $7,000 in Commercial Recycling garage variable charges
due to higher than anticipated up fit charges.
13
2014/15 First First 2014/15
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Charges for Service 70,472,170 17,618,043 17,092,204 (525,839) -3%- 70,472,170
Judgments, Fines and Forfeits 271,000 67,749 69,353 1,604 2%- 271,000
Miscellaneous 1,246,240 152,402 241,626 89,224 59%- 1,246,240
Transfers In - - - - n/a - -
Fund Equity - - - - n/a 304,310 304,310 Total Revenues 71,989,410 17,838,194 17,403,183 (435,011) -2%304,310 72,293,720
Water & Sewer Fund Expenditures
Public Utilities Administration 1,056,980 265,344 222,099 43,245 16%10,405 1,067,385
Wastewater Collection 7,362,400 3,064,219 2,896,433 167,786 5%42,090 7,404,490
Public Utilities Maintenance 3,929,730 1,084,528 942,135 142,393 13%43,560 3,973,290
WPC / Plant Operations 16,349,420 7,284,750 6,361,472 923,278 13%69,525 16,418,945
WPC / Laboratory Operations 1,304,530 331,551 298,313 33,238 10%10,865 1,315,395
WPC / Industrial Pretreatment 844,440 217,281 174,613 42,668 20%9,080 853,520
Water Distribution 12,565,920 6,753,938 6,480,172 273,766 4%64,040 12,629,960
Water Supply 10,714,310 2,695,234 3,213,238 (518,004) -19%29,225 10,743,535
Reclaimed Water 2,365,340 606,830 543,755 63,075 10%25,520 2,390,860
Non-Departmental 13,913,530 3,478,383 2,302,440 1,175,943 34%- 13,913,530
Total Expenditures 70,406,600 25,782,058 23,434,669 2,347,389 9%304,310 70,710,910
STORMWATER FUND
Stormwater Utility Revenues
Charges for Service 16,942,940 4,235,736 4,297,730 61,994 1%- 16,942,940
Judgments, Fines and Forfeits 50,000 12,501 17,932 5,431 43%- 50,000
Miscellaneous 231,700 39,475 111,080 71,605 181%- 231,700
Transfers In - - 539,173 539,173 n/a 539,173 539,173
Fund Equity - - - - n/a 86,510 86,510
Total Revenues 17,224,640 4,287,712 4,965,915 678,203 16%625,683 17,850,323
Stormwater Utility Expenditures
Stormwater Management 10,682,600 7,033,929 6,906,216 127,713 2%317,653 11,000,253
Stormwater Maintenance 6,524,810 1,663,151 1,539,513 123,638 7%70,160 6,594,970
Total Expenditures 17,207,410 8,697,080 8,445,729 251,351 3%387,813 17,595,223
GAS FUND
Gas Fund Revenues
Charges for Service 40,170,020 9,639,032 10,722,331 1,083,299 11%2,560,000 42,730,020
Judgments, Fines and Forfeits 150,000 37,500 36,346 (1,154) -3%- 150,000
Miscellaneous 483,400 103,949 182,547 78,598 76%- 483,400
Transfers In - - - - n/a 40,000 40,000
Fund Equity 1,700,000 - - - n/a 2,283,893 3,983,893
Total Revenues 42,503,420 9,780,481 10,941,224 1,160,743 12%4,883,893 47,387,313
Gas Fund Expenditures
Administration & Supply 23,547,790 6,013,596 5,750,236 263,360 4%2,139,274 25,687,064
South Area Gas Operations 7,387,730 3,584,863 3,578,839 6,024 0%166,085 7,553,815
North Area Gas Operations 2,765,000 1,231,945 1,179,105 52,840 4%70,590 2,835,590
Marketing & Sales 3,815,140 1,768,834 1,812,198 (43,364) -2%316,369 4,131,509
Total Expenditures 37,515,660 12,599,238 12,320,379 278,859 2%2,692,318 40,207,978
For Three Month Period of October 1, 2014 - December 31, 2014
UTILITY FUNDS
FIRST QUARTER REVIEW
14
2014/15 First First 2014/15
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For Three Month Period of October 1, 2014 - December 31, 2014
UTILITY FUNDS
FIRST QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues
Other Permits and Fees 1,000 249 - (249) -100%- 1,000
Charges for Service 19,071,000 4,767,750 4,871,457 103,707 2%100,000 19,171,000
Judgments, Fines and Forfeits 85,100 21,273 20,424 (849) -4%- 85,100
Miscellaneous 564,000 129,101 210,078 80,977 63%70,000 634,000
Transfers In - - - - n/a - -
Solid Waste Revenues 19,721,100 4,918,373 5,101,959 183,586 4%170,000 19,891,100
Recycling Revenues
Other Permits and Fees 300 75 115 40 53%- 300
Intergovernmental - - - - ~- -
Charges for Service 2,080,080 520,020 534,010 13,990 3%7,000 2,087,080
Judgments, Fines and Forfeits 7,700 1,926 1,898 (28) -1%- 7,700
Miscellaneous 386,750 94,791 93,333 (1,458) -2%- 386,750
Transfers In - - - - n/a - -
Recycling Revenues 2,474,830 616,812 629,356 12,544 2%7,000 2,481,830
Fund Equity 599,970 - - - n/a 2,237,695 2,837,665
Total Revenues 22,795,900 5,535,185 5,731,315 196,130 4%2,414,695 25,210,595
Solid Waste Expenditures
Collection 16,113,370 4,388,845 4,584,797 (195,952) -4%318,045 16,431,415
Transfer 1,621,590 504,282 457,269 47,013 9%1,020,130 2,641,720
Container Maintenance 845,500 217,500 215,270 2,230 1%18,300 863,800
Administration 1,066,530 269,448 253,397 16,051 6%13,310 1,079,840
Solid Waste Expenditures 19,646,990 5,380,075 5,510,732 (130,657) -2%1,369,785 21,016,775
Recycling Expenditures
Residential 1,206,750 317,029 298,701 18,328 6%1,018,300 2,225,050
Multi-Family 421,840 108,162 82,782 25,380 23%5,490 427,330
Commercial 1,446,210 427,883 359,015 68,868 16%21,120 1,467,330
Recycling Expenditures 3,074,800 853,074 740,498 112,576 13%1,044,910 4,119,710
Total Expenditures 22,721,790 6,233,149 6,251,230 (18,081) 0%2,414,695 25,136,485
15
Increase/
(Decrease)Description
Marine Fund
Anticipated revenues of the Marine Fund exceed anticipated
expenditures by $178,480 at first quarter fiscal year 2014/15.
Revenues:26,555
First quarter revenue amendments in the Marine Fund reflect an
appropriation of $20,430 from fund reserves to provide funding for the
$1,500 base pay merit increase for CWA employees as approved by
the Council on October 2,2014;and an appropriation of $6,125 from
fund reserves for the City Manager approved merit increase for SAMP
employees.
Expenditures:26,555
First quarter expenditure amendments reflect an increase of $20,430
to fund the $1,500 base pay merit increase for CWA employees as
approved by the Council on October 2,2014;and an increase of
$6,125 for the City Manager approved merit increase for SAMP
employees, with offsetting revenues from Marine Fund reserves.
Clearwater Harbor Marina Fund
Anticipated revenues of the Clearwater Harbor Marina fund exceed
anticipated expenditures by $98,220 at first quarter fiscal year
2014/15.
Revenues:3,960
At first quarter,revenues reflect a 10%positive variance primarily
due to higher than anticipated slip rental revenue.Amendments
include an appropriation of $3,960 from fund reserves to provide
funding for the $1,500 base pay merit increase for CWA employees
as approved by the Council on October 2, 2014.
Expenditures:3,960
An increase of $3,960 to fund the $1,500 base pay merit increase for
CWA employees as approved by the Council on October 2,2014,with
offsetting revenues from Clearwater Harbor Marina Fund reserves.
Airpark Fund
Anticipated revenues of the Airpark Fund exceed anticipated
expenditures by $60,750 at first quarter fiscal year 2014/15.
Revenues:1,830
Amendments include an appropriation of $1,830 from fund reserves
to provide funding for the $1,500 base pay merit increase for CWA
employees as approved by the Council on October 2, 2014.
Expenditures:1,830
Amendments include an increase of $1,830 to fund the $1,500 base
pay merit increase for CWA employees as approved by the Council
on October 2,2014,with offsetting revenues from Airpark Fund
reserves.
FY 2014/15
City of Clearwater
Other Enterprise Funds
First Quarter Amendments
16
Increase/
(Decrease)Description
FY 2014/15
City of Clearwater
Other Enterprise Funds
First Quarter Amendments
Parking Fund
At first quarter, anticipated revenues of the Parking Fund exceed
anticipated expenditures by $73,770 for fiscal year 2014/15.
Revenues:35,190
At first quarter,Parking Fund revenues reflect a 49%positive
variance.This variance is primarily due to increased parking rates,
and the busy winter season.First quarter revenue amendments in the
Parking Fund reflect an increase of $35,190 for the following:1)an
appropriation of $32,310 from fund reserves to provide funding for the
$1,500 base pay merit increase for CWA employees as approved by
the Council on October 2,2014;and 2)an appropriation of $2,880
from fund reserves for the City Manager approved merit increase for
SAMP employees.
Expenditures:35,190
First quarter expenditure amendments reflect a net increase of
$35,190,amendments include:1)an increase of $32,310 to fund the
$1,500 base pay merit increase for CWA employees as approved by
the Council on October 2,2014;and 2)an increase of $2,880 for the
City Manager approved merit increase for SAMP employees,with
offsetting revenues from Parking Fund reserves.
17
2014/15 First First 2014/15
Adopted Quarter Quarter Budget Proposed Amended
Budget Projection Actual Variance %Amendment Budget
MARINE FUND
MARINE FUND REVENUES
Intergovernmental - - - - n/a - -
Charges for Service 4,666,840 960,714 921,782 (38,932) -4%- 4,666,840
Judgments, Fines and Forfeits 1,000 249 540 291 117%- 1,000
Miscellaneous Revenue 37,000 9,200 9,916 716 8%- 37,000
Transfers In - - - - n/a - -
Fund Equity - - - - n/a 26,555 26,555
TOTAL REVENUES 4,704,840 970,163 932,238 (37,925) -4%26,555 4,731,395
MARINE FUND EXPENDITURES
Marina Operations 4,526,360 1,045,125 989,149 55,976 5%26,555 4,552,915 TOTAL EXPENDITURES 4,526,360 1,045,125 989,149 55,976 5%26,555 4,552,915
CLEARWATER HARBOR MARINA FUND
CLEARWATER HARBOR MARINA FUND REVENUES
Intergovernmental 50,000 - - - n/a - 50,000
Charges for Service 595,000 153,152 164,766 11,614 8%- 595,000
Judgments, Fines and Forfeits 1,500 375 90 (285) -76%- 1,500
Miscellaneous Revenue 6,000 1,201 4,899 3,698 308%- 6,000
Transfers In - - - - n/a - -
Fund Equity - - - - n/a 3,960 3,960
TOTAL REVENUES 652,500 154,728 169,755 15,027 10%3,960 656,460
CLEARWATER HARBOR MARINA FUND EXPENDITURES
Clearwater Harbor Marina Operations 554,280 151,515 136,788 14,727 10%3,960 558,240 TOTAL EXPENDITURES 554,280 151,515 136,788 14,727 10%3,960 558,240
AIRPARK FUND
AIRPARK FUND REVENUES
Charges for Service 7,000 1,749 3,175 1,426 82%- 7,000
Miscellaneous Revenue 261,560 65,490 65,260 (230) 0%- 261,560
Transfers In - - - - n/a - -
Fund Equity - - - - n/a 1,830 1,830 TOTAL REVENUES 268,560 67,239 68,435 1,196 2%1,830 270,390
AIRPARK FUND EXPENDITURES
Airpark Operations 207,810 63,699 62,478 1,221 2%1,830 209,640
TOTAL EXPENDITURES 207,810 63,699 62,478 1,221 2%1,830 209,640
For Three Month Period of October 1, 2014 - December 31, 2014
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
18
2014/15 First First 2014/15
Adopted Quarter Quarter Budget Proposed Amended
Budget Projection Actual Variance %Amendment Budget
For Three Month Period of October 1, 2014 - December 31, 2014
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
PARKING FUND
PARKING FUND REVENUES
Charges for Service 3,043,910 519,000 919,429 400,429 77%- 3,043,910
Judgments, Fines and Forfeits 600,000 134,500 108,620 (25,880) -19%- 600,000
Miscellaneous Revenue 675,900 160,124 182,803 22,679 14%- 675,900
Transfers In - - - - - - -
Fund Equity - - - - - 35,190 35,190
TOTAL REVENUES 4,319,810 813,624 1,210,852 397,228 49%35,190 4,355,000
PARKING FUND EXPENDITURES
Engineering / Parking System 3,038,930 1,144,555 1,074,866 69,689 6%10,200 3,049,130
Engineering / Parking Enforcement 601,880 133,560 113,569 19,991 15%12,810 614,690
Parks & Rec / Beach Guards 605,230 163,804 137,311 26,493 16%12,180 617,410 TOTAL EXPENDITURES 4,246,040 1,441,919 1,325,746 116,173 8%35,190 4,281,230
19
Increase/
(Decrease)Description
General Services
At first quarter, anticipated revenues of the General Services Fund
exceed anticipated expenditures by $66,660 for fiscal year 2014/15.
Revenues:56,110
First quarter revenue amendments in the General Services Fund reflect
an increase of $56,110 for the following:1)an appropriation of $51,240
from fund reserves to provide funding for the $1,500 base pay merit
increase for CWA employees as approved by the Council on October 2,
2014;and 2)an appropriation of $4,870 from fund reserves for the City
Manager approved merit increase for SAMP employees.
Expenditures:56,110
First quarter expenditure amendments reflect a net increase of $56,110
amendments include:1)an increase of $51,240 to fund the $1,500 base
pay merit increase for CWA employees as approved by the Council on
October 2,2014;and 2)an increase of $4,870 for the City Manager
approved merit increase for SAMP employees,with offsetting revenues
from General Services Fund reserves.
Administrative Services
At first quarter, anticipated revenues of the Administrative Services Fund
exceed anticipated expenditures by $87,420 for fiscal year 2014/15.
Revenues:117,240
First quarter revenue amendments in the Administrative Services Fund
reflect an increase of $117,240 for the following:1)an appropriation of
$56,830 from fund reserves to provide funding for the $1,500 base pay
merit increase for CWA employees as approved by the Council on
October 2,2014;and 2)an appropriation of $60,410 from Administrative
fund reserves for the City Manager approved merit increase for SAMP
employees.
Expenditures:117,240
First quarter expenditures in the Administrative Services Fund reflect a
9%negative variance primarily due to the timing of maintenance contract
payments.Amendments reflect a net increase of $117,240 which include
an increase of $56,830 to fund the $1,500 base pay merit increase for
CWA employees as approved by the Council on October 2,2014;and an
increase of $60,410 for the City Manager approved merit increase for
SAMP employees,with offsetting revenues from Administrative Services
Fund reserves.
City of Clearwater
Internal Service Funds
First Quarter Amendments
FY 2014/15
20
Increase/
(Decrease)Description
City of Clearwater
Internal Service Funds
First Quarter Amendments
FY 2014/15
Garage Fund
At first quarter, anticipated revenues of the Garage Fund exceed
anticipated expenditures by $26,520 for fiscal year 2014/15.
Revenues:58,425
At first quarter,Garage Fund revenues reflect an 11%negative variance
due to lower than expected garage charges to departments.This
decrease is offset by savings in Garage Fund expenditures.Amendments
reflect an increase of $58,425 for the following:1)an appropriation of
$56,730 from fund reserves to provide funding for the $1,500 base pay
merit increase for CWA employees as approved by the Council on
October 2,2014;and 2)an appropriation of $1,695 from fund reserves for
the City Manager approved merit increase for SAMP employees.
Expenditures:58,425
First quarter expenditure amendments reflect a net increase of $58,425
amendments include:1)an increase of $56,730 to fund the $1,500 base
pay merit increase for CWA employees as approved by the Council on
October 2,2014;and 2)an increase of $1,695 for the City Manager
approved merit increase for SAMP employees,with offsetting revenues
from Garage Fund reserves.
Central Insurance
At first quarter, anticipated revenues of the Central Insurance Fund
exceed anticipated expenditures by $18,230 for fiscal year 2014/15.
Revenues:115,007
First quarter revenue amendments in the Central Insurance Fund reflect
an appropriation of $11,080 from fund reserves to provide funding for the
City Manager approved merit increase for SAMP employees;and an
appropriation of $103,927 from fund reserves to fund the Unum contract
renewal as approved by Council on December 4, 2014.
Expenditures:115,007
First quarter expenditure amendments reflect an increase of $11,080 for
the City Manager approved merit increase for SAMP employees;and an
increase of $103,927 to life insurance premiums for the Unum contract
renewal as approved by Council on December 4,2014.Both increases
are offset by revenues from Central Insurance Fund reserves.
21
2014/15 First First 2014/15
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Charges for Service 4,433,090 1,108,275 1,128,144 19,869 2%- 4,433,090
Miscellaneous Revenues 20,000 6,000 9,328 3,328 55%- 20,000
Transfers In - - - - n/a - -
Fund Equity - - - - n/a 56,110 56,110
TOTAL REVENUES 4,453,090 1,114,275 1,137,472 23,197 2%56,110 4,509,200
GENERAL SERVICES FUND EXPENDITURES
Administration 474,270 122,121 105,260 16,861 14%9,940 484,210
Building & Maintenance 3,912,160 1,002,030 959,720 42,310 4%46,170 3,958,330
TOTAL EXPENDITURES 4,386,430 1,124,151 1,064,980 59,171 5%56,110 4,442,540
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Charges for Service 10,002,220 2,500,557 2,463,622 (36,935) -1%- 10,002,220
Miscellaneous Revenues 105,000 30,000 42,276 12,276 41%- 105,000
Transfers In - - - - n/a - -
Fund Equity 235,000 - - - n/a 117,240 352,240
TOTAL REVENUES 10,342,220 2,530,557 2,505,898 (24,659) -1%117,240 10,459,460
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin 389,240 101,727 82,123 19,604 19%4,270 393,510
Information Tech / Network Svcs 2,651,540 825,108 840,876 (15,768) -2%16,625 2,668,165
Info Tech / Software Applications 2,835,660 1,072,923 1,232,507 (159,584) -15%23,985 2,859,645
Info Tech / Telecommunications 808,010 203,206 407,066 (203,860) -100%1,560 809,570
Public Comm / Courier 153,430 38,322 25,197 13,125 34%- 153,430
Clearwater Customer Service 3,416,920 920,501 868,693 51,808 6%70,800 3,487,720
TOTAL EXPENDITURES 10,254,800 3,161,787 3,456,464 (294,677) -9%117,240 10,372,040
GARAGE FUND
GARAGE FUND REVENUES
Charges for Service 14,464,540 3,616,134 3,072,584 (543,550) -15%- 14,464,540
Miscellaneous Revenues 410,000 96,498 219,089 122,591 127%- 410,000
Transfers In - - - - n/a - -
Fund Equity - - - - n/a 58,425 58,425
TOTAL REVENUES 14,874,540 3,712,632 3,291,673 (420,959) -11%58,425 14,932,965
Garage Fund Expenditures
Fleet Maintenance 9,459,860 2,564,672 2,243,080 321,592 13%58,425 9,518,285
Fleet Maintenance Vehicle Replacement 4,663,880 1,165,971 722,719 443,252 38%- 4,663,880
Radio Communications 724,280 181,842 23,187 158,655 87%- 724,280
TOTAL EXPENDITURES 14,848,020 3,912,485 2,988,985 923,500 24%58,425 14,906,445
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2014 - December 31, 2014
22
2014/15 First First 2014/15
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2014 - December 31, 2014
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Charges for Service 22,049,200 5,512,302 5,297,907 (214,395) -4%- 22,049,200
Miscellaneous Revenues 807,230 162,158 142,144 (20,014) -12%- 807,230
Transfers In - - 10,621 10,621 n/a - -
Fund Equity - - - - n/a 115,007 115,007
TOTAL REVENUES 22,856,430 5,674,460 5,450,672 (223,788) -4%115,007 22,971,437
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management 426,600 109,569 101,590 7,979 7%7,150 433,750
Human Resources / Employee Benefits 357,310 92,931 101,563 (8,632) -9%3,930 361,240
Human Resources / Employee Health Clinic 1,782,790 445,698 336,405 109,293 25%- 1,782,790
Non-Departmental 20,271,500 5,067,876 4,870,648 197,228 4%103,927 20,375,427
TOTAL EXPENDITURES 22,838,200 5,716,074 5,410,207 305,867 5%115,007 22,953,207
23
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Summary
FY 2014/15
24
The amended 2014/15 Capital Improvement Program budget report is submitted for the City Council's First Quarter
review. The net proposed amendment is a budget increase in the amount of $8,578,044. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
Facilities Upgrade & Improvements – To record a budget increase in the amount of $569,826 of Other
Governmental revenue, representing reimbursement revenue from the City of Safety Harbor for their share of the
Northeast Clarifier project.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Hillcrest Bypass Culvert 1,950,000 02/05/15
Transfer Station Rebuild 1,000,000 10/15/14
Recycling Processing Center Expansion and Upgrade 1,000,000 10/15/14
Mango Outfall 900,000 02/05/15
Pinellas New Mains-Service Lines 810,000 03/05/15
Bright House Repairs 776,214 10/02/14
East Gateway Improvements 750,000 02/19/15
Restroom Expansion of Barefoot Beach House 301,000 11/20/14
Bicycle Paths - Bridges 250,000 01/15/15
Park Land Acquisition 235,000 11/06/14
Joe DiMaggio Multipurpose Field Renovations 148,000 12/18/14
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Ladder Truck Equipment - CLOSE PROJECT
1 315-91258 (2,033)
To record a budget decrease in the amount of $2,033.43 of
General Fund revenue and return these funds back to the
General Fund. This project is complete and will be closed.(2,033)
Rescue Squad Replacement - CLOSE PROJECT
2 315-91266 (22,660)
To record a budget decrease in the amount of $22,660.29 of
General Fund revenue and return these funds back to the
General Fund. This project is complete and will be closed.(22,660)
Training Facility Concrete Pad Repairs - CLOSE PROJECT
3 315-91267 (7,335)
To record a budget decrease in the amount of $7,335.00 of
General Fund revenue and return these funds back to the
General Fund. This project is complete and will be closed.(7,335)
Traffic Calming Program
4 315-92276 (575,000)
To record a budget transfer in the amount of $575,000.00 of
Local Option Gas Tax to project 315-92562,Intersection
Improvements.
315-92276 575,000
To record a budget transfer in the amount of $575,000.00 of
Transportation Impact Fees from project 315-92562,Intersection
Improvements.0
Intersection Improvements
5 315-92562 (575,000)
To record a budget transfer in the amount of $575,000.00 of
Transportation Impact Fees to project 315-92276,Traffic
Calming Program.
315-92562 575,000
To record a budget transfer in the amount of $575,000.00 of
Local Option Gas Tax from project 315-92276,Traffic Calming
Program.0
Park Land Acquisition - NEW PROJECT
6 315-93133 235,000
To establish the project budget and record a budget increase in
the amount of $235,000.00 of Recreation Land Impact Fees from
the Special Development Fund.The funding will provide for the
acquisition of real property located at 421 McMullen Booth Road
This was approved by the City Council on November 6, 2014.
235,000
Bicycle Paths - Bridges
7 315-93272 (4,700)
To record a budget decrease in the amount of $4,700.00 of
Recreation Land Impact Fees and return these funds back to the
Special Development Fund.The return funding was the un-used
portion of the not to exceed amount of $78,000.00 with regards
to the purchase of real property from CSX Transportation.
315-93272 250,000
To record a budget increase in the amount of $250,000.00 of
Infrastructure Sales Tax (Penny for Pinellas)revenue.The
funding will provide the additional funds needed for the site work
and construction of the Bayshore Trail on the east side of
Bayshore Blvd.from State Road 60 to the Ream Wilson Trail.
This was approved by the City Council on January 15, 2015.245,300
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2014/15
25 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2014/15
Bright House Repairs
8 315-93640 776,214
To record a budget increase in the amount of $776,214.00 of
General Fund reserves.The funding will provide for the
construction and installation of a new video,scoreboard and
additional cameras and equipment for the Bright House Field.
This was approved by the City Council on October 2, 2014.776,214
Joe DiMaggio Multipurpose Field Renovations -NEW
PROJECT
9 315-93645 148,000
To establish the project and record a budget increase in the
amount of $148,000.00 utilizing the following revenues;
$100,000.00 from General Fund reserves;a contribution in the
amount of $23,000.00 from Pennsylvania Professional Soccer,
LLC;and a donation of $25,000.00 from the Conventions and
Visitors Bureau.The funding will renovate the upper
multipurpose field and bring the field to Major League Soccer
standards.This was approved by the City Council on December
18, 2014.148,000
Rest Room Expansion of Barefoot Beach House -NEW
PROJECT
10 315-93646 301,000 *
To establish the project and record a budget increase in the
amount of $301,000.00 of Other Revenue representing the fiscal
year 2015 capital contribution from Fields,Inc.The contribution
will provide for the expansion and renovations of the restrooms
at the Barefoot Beach House as well as the construction of a
new storage facility for the Parks and Recreation department to
house vehicles being displaced by the restroom expansion.This
agreement with Fields,Inc.was approved by the City Council on
November 20, 2014.301,000
Rehabilitation of Hangar D
11 315-94882 100,000 *
To record a budget increase in the amount of $100,000.00 of
FDOT Grant revenue.The grant funding is needed due to the
lowest bid being higher than anticipated.This was approved by
the City Council on February 19, 2015.
315-94882 25,000
To record a budget increase in the amount of $25,000.00 of
Infrastructure Sales Tax (Penny for Pinellas)revenue.The
revenue is to provide the 20%City match per the FDOT Grant
agreement.This was approved by the City Council on February
19, 2015.125,000
Town Lake - CLOSE PROJECT
12 315-96125 (71,342)
To record a budget transfer in the amount of $71,341.63 of
Stormwater revenue to project 315-96180,Stormwater Main
Street Sweeping Facility.The Town Lake project is complete and
will be closed.(71,342)
FDEP Compliance - CLOSE PROJECT
13 315-96137 (26,170)
To record a budget transfer in the amount of $26,170.20 of
Stormwater revenue to project 315-96180,Stormwater Main
Street Sweeping Facility.The FDEP Compliance project is
complete and will be closed.(26,170)
26 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2014/15
Stevenson Creek Watershed Projects
14 315-96169 (750,000)
To record a budget transfer in the amount of $750,000.00 of
Stormwater revenue to project 315-96188,East Gateway
Improvements.The funding will provide for design and permitting
of Stormwater and Sewer systems which will replace the current
system that is at the end of its useful life span.This was
approved by the City Council on February 19, 2015.(750,000)
Coastal Basins Projects
15 315-96170 (900,000)
To record a budget transfer in the amount of $900,000.00 of
Stormwater revenue to project 315-96187,Mango Outfall.The
funding will provide for replacement of stormwater inlets,
undersized pipes and install water quality baskets to collect
leaves,debris and sediment so that the material can be hauled
off site for disposal.This was approved by the City Council on
February 5, 2015.(900,000)
Alligator Creek Watershed Projects
16 315-96173 (1,950,000)
To record a budget transfer in the amount of $1,950,000.00 of
Stormwater revenue to project 315-96186,Hillcrest Bypass
Culvert.The funding will provide for the installation of 1,900 feet
of 6.5 feet by 11 feet box culvert and provide flood relief for 47
homes adjacent to the creek between Jeffords Street and
Bellevue Boulevard Street to the upstream end of Linn Lake.
This was approved by the City Council on February 5, 2015.(1,950,000)
Tropic Hill Phase III
17 315-96179 (2,770) *
To record a budget decrease in the amount of $2,770.24 of
SWFWMD Grant revenue due to the completion of the project
under budget.
315-96179 2,770
To record a budget transfer in the amount of $2,770.24 of
Stormwater revenue from project 315-96183,Mandalay Ave
Outfall. The Mandalay project is complete and will be closed.0
Stormwater Main Street Sweeping Facility
18 315-96180 306,493
To record a budget transfer in the amount of $306,493.28 of
Stormwater revenue consisting of $71,341.63 from project 315-
96125,Town Lake;$26,170.20 from project 315-96137,FDEP
Compliance;$200,089.75 from project 315-96181,Jeffords
Street Channel and $8,891.70 from project 315-96183, Mandalay
Ave Outfall.All of the listed projects are complete and will be
closed.306,493
Jeffords Street Channel - CLOSE PROJECT
19 315-96181 (200,090)
To record a budget transfer in the amount of $200,089.75 of
Stormwater revenue to project 315-96180,Stormwater Main
Street Sweeping Facility.This project is complete and will be
closed.(200,090)
27 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2014/15
Mandalay Ave Outfall - CLOSE PROJECT
20 315-96183 (147,745) *
To record a budget decrease in the amount of $147,744.79 of
SWFWMD Grant revenue due to completion of the project which
will be closed.
315-96183 (11,662)
To record a budget transfer in the amount of $11,661.94 of
Stormwater revenue consisting of $2,770.24 to project 315-
96179,Tropic Hills Phase III,and $8,891.70 to project 315-
96180,Stormwater Street Sweeping Facility,due to the
completion of the project. This project will be closed.(159,407)
Hillcrest Bypass Culvert - NEW PROJECT
21 315-96186 1,950,000
To establish the project and record a budget transfer in the
amount of $1,950,000.00 of Stormwater revenue from project
315-96173,Alligator Creek Watershed Projects.The funding will
provide for the installation of 1,900 feet of 6.5 feet by 11 feet box
culvert and provide flood relief for 47 homes adjacent to the
creek between Jeffords Street and Bellevue Boulevard Street to
the upstream end of Linn Lake.This was approved by the City
Council on February 5, 2015.
315-96186 1,950,000 *
To record a budget increase in the amount of $1,950,000.00 of
SWFWMD Grant revenue.This was approved by the City
Council on February 5, 2015.3,900,000
Mango Outfall - NEW PROJECT
22 315-96187 900,000
To establish the project and record a budget transfer in the
amount of $900,000.00 of Stormwater revenue from project 315-
96170,Coastal Basins Projects.The funding will provide for
replacement of stormwater inlets,undersized pipes and install
water quality baskets to collect leaves,debris and sediment so
that the material can be hauled off site for disposal.This was
approved by the City Council on February 5, 2015.
315-96187 900,000 *
To record a budget increase in the amount of $900,000.00 of
SWFWMD Grant revenue as approved by the City Council on
February 5, 2015.1,800,000
East Gateway Improvements - NEW PROJECT
23 315-96188 750,000
To establish the project and record a budget transfer in the
amount of $750,000.00 of Stormwater revenue from project 315-
96169,Stevenson Creek Watershed Projects.The funding will
provide for the design and permitting of Stormwater and Sewer
Systems for their replacement.Also included will be installing a
baffle box on the storm system to collect leaves,debris and
sediment so that materials can be hauled off site for disposal.
Additionally,a portion of the potable water system will be
replaced.This was approved by the City Council on February 19,
2015.
315-96188 750,000 *
To record a budget increase in the amount of $750,000.00 of
SWFWMD Grant revenue as approved by the City Council on
February 19, 2015.1,500,000
28 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2014/15
Industrial Pretreatment Vehicle - CLOSE PROJECT
24 316-96205 (2,416) *
To record a budget decrease in the amount of $2,416.00 of
Lease Purchase funding.The vehicle has been purchased and
the project will be closed.(2,416)
Maintenance Vehicle - CLOSE PROJECT
25 316-96206 (7,879) *
To record a budget decrease in the amount of $7,879.00 of
Lease Purchase funding.The vehicle has been purchased and
the project will be closed.(7,879)
Bobcat E35 Compact Excavator
26 316-96208 13,000 *
To record a budget increase in the amount of $13,000.00 of
Lease Purchase funding.The original quote was over a year old
and current purchase price is higher than the estimated budget.13,000
Line Relocation - Pinellas Maintenance
27 315-96365 (422,821)
To record a budget transfer in the amount of $422,821.00 of Gas
revenue to project 315-96367,Gas Meter Change Out -Pinellas.
The funding will provide for the purchase of metering equipment
associated with the Clearwater Gas System Automated Meter
Reading Project -Phase III.This was approved by the City
Council on December 18, 2014.
315-96365 (500,000)
To record a budget transfer in the amount of $500,000.00 of Gas
revenue to project 315-96378,Pasco New Mains-Service Lines.
The funding will provide for a new gate station in Pasco County
with Florida Gas Line Transmission to increase our service area.
(922,821)
Gas Meter Change Out - Pinellas
28 315-96367 825,000
To record a budget transfer in the amount of $422,821.00 of Gas
revenue from project 315-96365,Line Relocation -Pinellas
Maintenance.Also to record a second budget transfer in the
amount of $402,179.00 of Gas Revenue from project 315-96379,
Gas Meter Change Out -Pasco.The funding will provide for the
purchase of metering equipment associated with the Clearwater
Gas System Automated Meter Reading Project -Phase III.This
was approved by the City Council on December 18, 2014.
315-96367 650,000
To record a budget transfer in the amount of $650,000.00 of Gas
revenue from project 315-96381,Gas Meter Change Out
Pinellas.The funding will provide funds for the automatic meter
reading project.
315-96367 200,000
To record a budget transfer in the amount of $200,000.00 of Gas
revenue from project 315-96379,Gas Meter Change Out Pasco.
The funding will provide funds for the automatic meter reading
project. 1,675,000
29 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2014/15
Line Relocation-Pasco Maintenance
29 315-96376 (500,000)
To record a budget transfer in the amount of $500,000.00 of Gas
revenue to project 315-96378,Pasco New Mains-Service Lines.
The funding will provide for new gate station in Pasco County
with Florida Gas Line Transmission to increase our service area.
(500,000)
Pinellas New Mains-Service Lines
30 315-96377 810,000
To record a budget increase in the amount of $810,000.00 of
General Fund revenue representing proceeds of the increased
Gas dividend.The funding will provide for the accelerated
completion in the Antiquated Main Replacement program.This
was approved by the City Council on March 5, 2015.810,000
Pasco New Mains-Service Lines
31 315-96378 500,000
To record a budget transfer in the amount of $500,000.00 of Gas
revenue from project 315-96365,Line Relocation -Pinellas
Maintenance.The funding will provide for new gate station in
Pasco County with Florida Gas Line Transmission to increase
our service area.
315-96378 500,000
To record a budget transfer in the amount of $500,000.00 of Gas
revenue from project 315-96376,Line Relocation -Pasco
Maintenance.The funding will provide the funds for the
automatic meter reading project.1,000,000
Gas Meter Change Out - Pasco
32 315-96379 (402,179)
To record a budget transfer in the amount of $402,179.00 of Gas
revenue to project 315-96367,Gas Meter Change Out -Pinellas.
The funding will provide for the purchase of metering equipment
associated with the Clearwater Gas System Automated Meter
Reading Project -Phase III.This was approved by the City
Council on December 18, 2014.
315-96379 (200,000)
To record a budget transfer in the amount of $200,000.00 of Gas
revenue to project 315-96367,Gas Meter Change Out Pinellas.
The funding will provide funds for the automatic meter reading
project. (602,179)
Line Relocation-Pasco Capitalized
33 315-96381 (650,000)
To record a budget transfer in the amount of $650,000.00 of Gas
revenue to project 315-96367,Gas Meter Change Out Pinellas.
The funding will provide funds for the automatic meter reading
project. (650,000)
Single Stream Recycling Carts - CLOSE PROJECT
34 315-96446 (15,725)
To record a budget transfer in the amount of $15,725.24 of
Recycling revenue to project 315-96804,Recycling Container
Acquisition. This project is complete and will be closed.(15,725)
30 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2014/15
Transfer Station Rebuild - NEW PROJECT
35 315-96447 1,000,000
To establish the project and record a budget increase in the
amount of $1,000,000.00 of Solid Waste funding from fund
reserves.This initial funding will provide for the preliminary site
work to include but not limited to geotechnical surveys,land
surveys and preliminary design.This was approved by the City
Council on October 15, 2014.1,000,000
Odor Control
36 315-96615 (15,429) *
To record a budget decrease in the amount of $15,428.94 of
Other Governmental revenue representing reimbursement from
the City of Safety Harbor that will not be received.The portion of
the project involving the City of Safety Harbor is complete.This
will bring actual cash receipts in line with budgeted revenues.(15,429)
WWTP Generator Replacements
37 327-96619 200,000
To record a budget transfer in the amount of $200,000.00 of
Utility Renewal and Replacement funds from project 327-96645,
Laboratory Upgrade.The funding will provide for a new
uninterruptable power supply and load shed system at the
Utilities Laboratory.This was approved by the City Council on
October 2, 2014.200,000
Sanitary Sewer Extension
38 315-96630 (37,028) *
To record a budget decrease in the amount of $37,027.80 of
U.S.Department of Environmental Protection Agency grant
funding representing reimbursement for their portion of the
Idyllwild /Mall Sanitary Sewer Extension project that will not be
received.The design through bid award portion is complete.
This will bring actual cash receipts in line with budgeted
revenues.(37,028)
Laboratory Upgrade
39 327-96645 (200,000)
To record a budget transfer in the amount of $200,000.00 of
Utility Renewal and Replacement funds to project 327-96619,
WWTP Generator Replacements.The funding will provide for a
new uninterruptable power supply and load shed system at the
Utilities Laboratory.This was approved by the City Council on
October 2, 2014.(200,000)
Facilities Upgrade & Improvements
40 315-96654 569,826 *
To record a budget increase in the amount of $569,825.78 of
Other Governmental revenue representing the City of Safety
Harbor's share of the Northeast Clarifier project.569,826
Recycling Container Acquisition
41 315-96804 15,725
To record a budget increase in the amount of $15,725.24 of
Recycling revenue from project 315-96446,Single Stream
Recycling Carts.The Single Stream Recycling Carts project is
complete and will be closed.15,725
31 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2014/15
Recycling Processing Center Expansion and Upgrade -NEW
PROJECT
42 315-96809 1,000,000
To establish the project and record a budget increase in the
amount of $1,000,000.00 of Recycling revenue from fund
reserves.This initial funding will provide for the preliminary site
work to include but not limited to geotechnical surveys,land
surveys and preliminary design and equipment.This was
approved by the City Council on October 15, 2014.1,000,000
TOTALS 8,578,044 (0) 8,578,044
32 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2014 - DECEMBER 31, 2014
Budget Revised Project Open Available AmendDescription10/1/14 Amdmts Budget To Date Encumbran Balance Status Ref
PUBLIC SAFETY
Police Protection
91150 Range Improvements 1,700,000 1,700,000 - 1,700,000
91151 Police Property / Evidence Storage 75,000 75,000 - 75,000
Sub-Total 1,775,000 - 1,775,000 - - 1,775,000
Fire Protection
91218 Fire Engine Replacement 1,598,746 1,598,746 1,553,195 45,551
91221 EMS Capital Equipment 1,165,710 1,165,710 1,031,480 134,230
91229 Replace & Upgrade Airpacks 1,856,400 1,856,400 844,125 1,012,275
91236 Rescue Vehicle 1,419,869 1,419,869 818,550 601,319
91253 Main Station (Fire)11,592,885 11,592,885 10,088,624 1,027,939 476,323
91257 AED Program 121,960 121,960 89,713 32,247
91258 Ladder Truck Equipment 150,000 (2,033) 147,967 147,967 - C 1
91259 Radio Replacements 364,640 364,640 352,227 6,844 5,569
91260 Thermal Imaging Cameras 112,530 112,530 69,295 43,235
91261 Personal Protection Equipment 1,283,690 1,283,690 970,887 312,803
91262 SCBA Upgrade - Fill Station 125,000 125,000 82,366 42,634
91263 Extrication Tools 56,000 56,000 25,603 30,397
91264 Fire Hose Replacement 235,810 235,810 163,126 72,684
91266 Rescue Squad Replacement 850,000 (22,660) 827,340 827,340 - C 2
91267 Training Facility Concrete Pad Replace 90,000 (7,335) 82,665 82,665 - C 3
91268 Countryside Fire Station 3,697,910 3,697,910 4,573 215,668 3,477,670
Sub-Total 24,721,150 (32,029) 24,689,121 17,151,734 1,250,451 6,286,936
TRANSPORTATION
New Street Construction
92146 Druid Road Improvements 4,147,569 4,147,569 2,943,580 4,855 1,199,134
Sub-Total 4,147,569 - 4,147,569 2,943,580 4,855 1,199,134
Major Street Maintenance
92274 Bridge Maintenance & Improvements 6,670,150 6,670,150 1,330,973 58,400 5,280,777
92275 Downtown Streetscape- Phase II 3,745,839 3,745,839 3,042,901 702,938
92276 Traffic Calming Program 5,928,635 - 5,928,635 2,195,109 1,118,787 2,614,739 492277Streets and Sidewalks 9,849,057 9,849,057 3,523,694 1,676,789 4,648,575
Sub-Total 26,193,681 - 26,193,681 10,092,677 2,853,976 13,247,028
Sidewalks and Bike Trail
92339 New Sidewalks 1,247,471 1,247,471 641,715 12,962 592,794
Sub-Total 1,247,471 - 1,247,471 641,715 12,962 592,794
Intersections
92559 City-Wide Intersection Improvement 799,056 799,056 799,056
92560 Signal Renovation 210,385 210,385 87,351 123,034
92561 New Signal Installation 322,877 322,877 165,737 63 157,078
92562 Intersection Improvements 2,447,017 - 2,447,017 14,993 2,432,024 5
Sub-Total 3,779,335 - 3,779,335 268,081 63 3,511,192
Parking
92649 Surf Style Condo-Parking Unit 9,400,000 9,400,000 100,000 9,300,000
92650 Sand Wall Replacement on Clw Bch 330,000 330,000 182,497 14,495 133,008
92652 Parking Lot Resurfacing 954,633 954,633 30,777 325,444 598,412
92653 Parking Garage Structure Repair 622,603 622,603 159,593 53,489 409,522
92654 Parking Lot Improvement 830,357 830,357 84,463 745,894
92655 Clwtr Bch Sand Dune Mitigation 80,000 80,000 15,800 16,440 47,760
Sub-Total 12,217,593 - 12,217,593 573,130 409,868 11,234,595
Actual Expenditures
33
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2014 - DECEMBER 31, 2014
Budget Revised Project Open Available AmendDescription10/1/14 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Miscellaneous Engineering
92839 Downtown Intermodal 621,078 621,078 519,967 101,111
92840 St. Petersburg Times Property 2,500,000 2,500,000 2,055,902 2,563 441,535
92841 Miscellaneous Engineering 193,396 193,396 70,855 17,078 105,463
Sub-Total 3,314,474 - 3,314,474 2,646,723 19,641 648,109
Land Acquisition
93133 Park Land Acquisition - 235,000 235,000 10,754 224,246 6
Sub-Total - 235,000 235,000 10,754 - 224,246
Park Development
93203 Carpenter Field-Infras Rep/Improve 419,380 419,380 351,544 1,500 66,336
93205 Brighthouse Field Infrastructure Imp 1,015,345 1,015,345 897,486 117,859
93247 Fitness Equipment Replacement 255,000 255,000 194,175 60,825
93251 Morningside Rec Ctr Replacement 3,135,000 3,135,000 240,614 2,894,386
93263 Public Art Maintenance 1,498 1,498 - 1,498
93271 Swimming Pool R&R 671,573 671,573 545,845 125,728
93272 Bicycle Paths-Bridges 3,353,896 245,300 3,599,196 2,369,632 38,082 1,191,482 793273Restrooms on Clearwater Beach 923,000 923,000 909,118 13,882
93277 Harborview Infra Repair/Improve 635,451 635,451 503,011 132,441
93278 Long Center Infra Repairs 625,183 625,183 535,102 90,081
93286 Parking Lot/Bike Path Rsr/Imprv 656,943 656,943 541,116 115,827
93602 Sp Events Equip Rep & Rplcmnt 235,000 235,000 198,936 36,064
93604 Brdwlks & Docks Rep & Rplcmnt 417,000 417,000 257,903 159,097
93608 Miscellaneous Minor Public Art 253,061 253,061 114,603 3,800 134,658
93612 McMullen Tennis Complex 400,000 400,000 6,691 393,309
93618 Miscellaneous Park & Rec Contract 170,000 170,000 133,142 36,418 441
93623 Capitol Theatre 8,305,936 8,305,936 7,551,989 753,947
93624 Pier 60 Park Repairs and Improvements 510,000 510,000 111,472 88,701 309,828
93625 Enterprise Dog Park - Phase II 400,000 400,000 400,000
93626 FDOT Median & ROW Enhancement 340,206 340,206 211,206 6,829 122,171
93628 Carpenter/Bright House Fld Imp 32,482 32,482 - 32,482
93629 North Greenwood Athletic Fields 651,825 651,825 607,119 5,669 39,037
93630 Sid Lickton Complex Renovations 3,298,146 3,298,146 3,294,618 3,528
93631 Phillip Jones Park Renovations 1,097,490 1,097,490 858,997 761 237,732
93633 Pier 60 Park Repairs and Improvements 160,000 160,000 117,617 36,171 6,212
93634 Concrete Sidewalk & Pad Repair 163,176 163,176 50,115 113,061
93635 Park Amenity Purch & Rplcmnt 182,800 182,800 108,274 8,880 65,646
93636 Tennis Court Resurfacing 105,310 105,310 9,616 95,694
93637 Playground & Fitness Purch & Rplc 337,079 337,079 117,063 84,226 135,791
93638 Fencing Replacement Program 204,664 204,664 71,352 8,927 124,385
93639 Marina District Boardwalk & Entry Node 606,510 606,510 70,318 72,424 463,769
93640 Bright House Repairs 701,272 776,214 1,477,486 614,559 788,085 74,841 893642Phillip-Jones Restroom/Concession 220,000 220,000 1,550 218,450
93643 John Deere Utility Tractor 40,000 40,000 - 40,000 -
93644 Joe DiMaggio Press Box Storage 400,000 400,000 399,788 212
93645 Joe DiMaggio Multi Field Reno - 148,000 148,000 148,000 9
93646 Rest Rm Expan-Barefoot Bch House - 301,000 301,000 301,000 10
Sub-Total 30,924,226 1,470,514 32,394,740 21,594,783 1,620,259 9,179,699
34
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2014 - DECEMBER 31, 2014
Budget Revised Project Open Available AmendDescription10/1/14 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Marine Facilities
93403 Beach Guard Facility Maint 140,000 140,000 109,884 30,116
93405 Downtown Boat Slips 12,693,770 12,693,770 12,235,284 64,867 393,619
93410 Clwr Harbor Marina Maintenance 75,000 75,000 37,918 37,082
93412 City-wide Seawall Replacement 1,581,000 1,581,000 715,701 247,897 617,401
93415 Waterway Maintenance 260,000 260,000 30,205 229,795
93417 Pier 60 Refurbishment 600,000 600,000 575,943 24,057
93418 Utilities Services Replacement 137,714 137,714 84,101 53,613
93419 Dock Replacement & Repair 81,727 81,727 35,451 16,320 29,956
93420 Fuel System R & R 57,752 57,752 17,799 39,953
93421 Marine Facilities Dredging & Maint 68,715 68,715 12,484 23,130 33,101
93422 Dredging of City Waterways 246,204 246,204 53,699 59,150 133,355
93495 Dock Construction 24,858 24,858 16,978 7,880 (0)
93497 Docks & Seawalls 1,186,085 1,186,085 552,272 633,813
93499 Pier 60/Sailing Center Maint 261,952 261,952 217,943 44,009
Sub-Total 17,414,777 - 17,414,777 14,695,661 419,244 2,299,872
Airpark
94817 Airpark Maint & Repair 149,000 149,000 133,509 15,491
94871 Airpark Run/Taxi Exten & Rehab 2,000,000 2,000,000 1,904,958 10,200 84,842
94881 Airpark Hangar Rehabilitation 200,000 200,000 124,714 1,653 73,633
94882 Rehabilitation of Hanger "D"500,000 125,000 625,000 5,128 619,872 11
Sub-Total 2,849,000 125,000 2,974,000 2,168,308 11,853 793,839
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 6,976,287 6,039 814,275
93528 Countryside Library Renovation 7,102,668 7,102,668 1,736,030 4,486,716 879,921
93529 Main Library Entryway Improve 130,000 130,000 77,739 52,261
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 6,250,000
Sub-Total 21,279,269 - 21,279,269 8,790,057 4,492,755 7,996,458
Garage
94233 Motorized Equip-Cash II 1,370,656 1,370,656 1,051,934 28,823 289,899
94238 Police Vehicles 1,600,001 1,600,001 1,233,845 104,617 261,539
94241 Motorized Equipment Replace - L/P 19,126,392 19,126,392 9,391,115 855,177 8,880,100
94242 Overhead Crane 48,000 48,000 50,089 (2,089)
94243 Police Radio P25 Upgrade 2,000,000 2,000,000 2,000,000
Sub-Total 24,145,049 - 24,145,049 11,726,983 988,617 11,429,450
Maintenance of Buildings
94510 Air Cond Replace-City Wide 2,771,538 2,771,538 2,537,450 8,239 225,849
94512 Roof Repairs 680,345 680,345 674,597 25,176 (19,428)
94514 Roof Replacements 1,990,352 1,990,352 1,291,589 698,763
94517 Painting of Facilities 1,017,720 1,017,720 624,966 73,557 319,197
94518 Fencing of Facilities 164,811 164,811 122,415 42,396
94519 Flooring for Facilities 988,952 988,952 743,921 245,031
94521 Elevator Refurbish/Modernization 280,000 280,000 166,929 113,071
94528 Light Replacement & Repair 279,931 279,931 214,523 65,408
94529 MSB Restroom Renovations 65,000 65,000 4,750 60,250
94530 Building Systems 250,000 250,000 - 250,000
94624 Harborview Demolition 950,000 950,000 60,747 889,253
94625 Development Services Center 1,151,160 1,151,160 66,702 1,084,458
Sub-Total 10,589,809 - 10,589,809 6,508,590 106,972 3,974,246
35
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2014 - DECEMBER 31, 2014
Budget Revised Project Open Available AmendDescription10/1/14 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Miscellaneous
94729 City-wide Connect Infra 2,106,478 2,106,478 1,693,468 4,131 408,879
94736 Geographic Information Sys 1,052,726 1,052,726 1,024,206 28,520
94761 Poll Stor Tank Rem/Repl-Gen Fd 533,658 533,658 244,249 289,409
94803 Environmental Assmt & Clean-up 990,964 990,964 715,764 275,200
94814 Network Infra & Server Upgrade 2,985,057 2,985,057 2,308,716 17,130 659,212
94820 HR PeopleSoft Upgrade 450,000 450,000 143,462 306,538
94824 IT Disaster Recovery 400,000 400,000 278,146 4,389 117,466
94827 Telecommunications Upgrade 479,000 479,000 334,953 10,665 133,382
94828 Financial Systems Upgrades 976,628 976,628 225,243 2,938 748,448
94829 CIS Upgrades / Replacement 847,376 847,376 318,999 528,377
94830 MS Licensing / Upgrades 775,000 775,000 504,143 270,857
94833 Computer Monitors 320,000 320,000 315,250 3,180 1,570
94839 Roadway & Traffic Asset Mgt 440,000 440,000 297,300 90,278 52,422
94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 12,390 387,610
94850 Backfile Conversion of Records 500,000 500,000 153,611 346,085 304
94857 Accela Permitting & Code Enforce 250,000 250,000 66,123 4,200 179,677
94861 Library Technology 1,250,000 1,250,000 729,135 23,243 497,622
94873 Citywide Camera System 160,000 160,000 109,452 50,548
94874 City Enterprise Timekeeping System 185,000 185,000 161,897 23,103
94878 Asset Management Upgrade 120,000 120,000 - 120,000
94879 Aging Well Center Tech Upgrade 105,000 105,000 - 105,000
94880 Granicus Agenda Management Sys 60,000 60,000 41,136 18,864
94883 Business Process Review & Improvements 150,000 150,000 - 150,000
Sub-Total 15,536,887 - 15,536,887 9,677,642 506,239 5,353,006
UTILITIES
Stormwater Utility
96124 Storm Pipe System Improvements 17,324,338 17,324,338 10,702,815 2,515,779 4,105,744
96125 Town Lake 8,843,010 (71,342) 8,771,668 8,766,524 5,144 (0) C 12
96129 Stevenson Creek Estuary Restoration 6,967,225 6,967,225 6,275,363 691,862
96137 FDEP Compliance 1,008,000 (26,170) 981,830 981,830 - C 1396164Allen's Creek Improvement Projects 499,250 499,250 356,682 43,850 98,718
96168 Stormwater System Expansion 2,457,956 2,457,956 109,505 8,275 2,340,176
96169 Stevenson Creek 4,717,122 (750,000) 3,967,122 2,690,606 495,291 781,225 1496170Coastal Basin Projects 7,193,178 (900,000) 6,293,178 3,376,884 11,881 2,904,413 15
96173 Alligator Creek Watershed Projects 4,666,490 (1,950,000) 2,716,490 997,260 68,778 1,650,452 16
96176 Allen's Creek Watershed Mgt Plan 200,000 200,000 114,177 8,642 77,181
96177 Jeffords Street Outfall 400,000 400,000 106,763 26,047 267,190
96178 Smallwood Circle 2,437,719 2,437,719 914,012 791,330 732,377
96179 Tropic Hills Phase III 1,291,326 - 1,291,326 1,291,326 0 1796180Stormwater Maint St Sweeping Fac 376,511 306,493 683,004 301,963 11,525 369,516 1896181Jeffords Street Channel 1,596,362 (200,090) 1,396,272 1,396,273 - (0) C 1996183Mandalay Ave Outfall 1,600,000 (159,407) 1,440,593 1,440,593 - C 20
96184 Magnola Drive Outfall 3,100,000 3,100,000 212,118 51,024 2,836,857
96185 Woodlawn Terrace Floodplain Storage 1,006,620 1,006,620 644,223 262,410 99,986
96186 Hillcrest Bypass Culvert - 3,900,000 3,900,000 - - 3,900,000 21
96187 Mango Outfall - 1,800,000 1,800,000 - - 1,800,000 2296188East Gateway Improvements - 1,500,000 1,500,000 - - 1,500,000 23Sub-Total 65,685,107 3,449,485 69,134,592 40,678,917 4,299,977 24,155,698
36
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2014 - DECEMBER 31, 2014
Budget Revised Project Open Available AmendDescription10/1/14 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Water System
96721 System R & R - Maintenance 3,666,799 3,666,799 2,118,006 746 1,548,047
96739 Reclaimed Water Dist Sys 63,271,459 63,271,459 60,422,881 327,766 2,520,812
96740 Water Supply/Treatment 5,870,430 5,870,430 4,977,999 49,710 842,721
96741 System R & R-Capitalized 10,236,996 10,236,996 8,423,095 19,268 1,794,633
96742 Line Relocation-Capitalized 12,364,511 12,364,511 10,189,800 282,141 1,892,569
96743 Mtr Bkflow Prev Dev/Change 4,324,046 4,324,046 3,220,768 1,103,278
96744 System Expansion 2,174,673 2,174,673 2,009,555 165,118
96752 Water Service Lines 4,892,119 4,892,119 3,605,553 1,286,566
96764 RO Plant Exp Res #1 16,865,751 16,865,751 15,614,494 715,629 535,627
96766 Water Quality Monitoring Devices 600,000 600,000 8,255 591,745
96767 RO Plant at Res #2 44,948,968 44,948,968 39,763,595 4,665,716 519,657
96768 Rebate Well, Lk, Pnd Irr Abandmt 250,000 250,000 105,728 144,272
96773 Groundwater Replenishment Facility 6,705,833 6,705,833 2,732,689 27,568 3,945,576
96774 Automated Meter Reading 2,300,000 2,300,000 - 2,300,000
96775 Arsenic Treatment WTP #3 1,359,420 1,359,420 71,962 75,219 1,212,239
96777 Water Supply Pick-up Trucks 120,000 120,000 51,400 34,224 34,376
96778 Fork Lift 30,000 30,000 - 30,000
96779 Trench Box 65,000 65,000 - 65,000
Sub-Total 180,046,005 - 180,046,005 153,315,783 6,197,988 20,532,235
Sewer System
96202 WWTP Screw Pump Replacement 4,849,383 4,849,383 2,676,864 1,746,206 426,313
96204 WWTP UV Disinfections System 1,225,986 1,225,986 791,315 52,748 381,923
96205 Industrial Pretreatment Vehicle 25,000 (2,416) 22,584 22,584 - C 2496206Maintenance Vehicle 26,000 (7,879) 18,121 18,121 - C 25
96207 Mini Dump Truck 50,000 50,000 - 50,000
96208 Bobcat E35 Compact Excavator 27,000 13,000 40,000 - 40,000 26
96611 Bio-Solids Treatment 9,191,761 9,191,761 7,704,898 20,769 1,466,094
96615 Odor Control 2,172,523 (15,429) 2,157,094 1,927,302 229,792 3696619WWTP Generator Replacements 4,211,383 200,000 4,411,383 2,829,588 1,351,411 230,384 3796621WWTP New Presses 3,402,580 3,402,580 3,388,052 14,528
96630 Sanitary Sewer Extension 11,609,894 (37,028) 11,572,866 4,573,280 4,419,161 2,580,425 3896634Sanitary Util Reloc Accmmdtn 5,291,813 5,291,813 3,689,304 87,803 1,514,706
96645 Laboratory Upgrade & R&R 2,166,259 (200,000) 1,966,259 1,443,205 181,513 341,541 39
96654 Facilities Upgrade & Improvement 19,193,882 569,826 19,763,708 14,369,633 284,065 5,110,010 40
96664 WPC R & R 23,389,964 23,389,964 17,425,831 700,792 5,263,341
96665 Sanitary Sewer R&R 27,628,789 27,628,789 21,319,833 950,231 5,358,725
96666 WWTP East Bypass & NE Pump 2,586,522 2,586,522 2,325,971 260,551
96686 Pump Station Replacement 18,276,977 18,276,977 15,306,440 383,242 2,587,295
Sub-Total 135,325,716 520,074 135,845,790 99,812,221 10,177,941 25,855,628
Gas System
96358 Environmental Remediation 2,404,794 2,404,794 1,385,890 175,902 843,002
96365 Line Relocation-Pinellas Maint 1,906,927 (922,821) 984,106 502,528 84,670 396,908 2796367Gas Meter Change Out-Pinellas 1,540,000 1,675,000 3,215,000 1,890,495 1,324,505 2896374Line Relocation-Pinellas Capital 2,586,983 2,586,983 2,239,879 347,104
96376 Line Relocation - Pasco Maint 880,000 (500,000) 380,000 84,756 295,244 2996377Pinellas New Main / Service Lines 24,534,656 810,000 25,344,656 21,160,645 4,184,011 3096378Pasco New Mains / Service Lines 11,226,538 1,000,000 12,226,538 9,791,953 251,288 2,183,297 31
96379 Pasco Gas Meter Change Out 1,070,000 (602,179) 467,821 318,669 149,152 32
96381 Line Reloc-Pasco-Capital 905,000 (650,000) 255,000 2,601 252,399 33
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 837,451 154,549
96384 Gas Building Renovation 1,649,675 1,649,675 487,955 1,161,720
96385 Gas Main Extensions 1,557,845 1,557,845 1,001,595 556,250
96386 Expanded Energy Conservation 2,978,418 2,978,418 2,329,556 648,862
96387 Natural Gas Vehicle 4,100,000 4,100,000 3,667,290 40,153 392,557
96389 Future IMS Software & Hardware 200,000 200,000 55,588 144,412
Sub-Total 58,532,836 810,000 59,342,836 45,756,852 552,013 13,033,971
37
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2014 - DECEMBER 31, 2014
Budget Revised Project Open Available AmendDescription10/1/14 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Solid Waste
96426 Facility R & R 2,152,608 2,152,608 1,525,680 626,928
96443 Res Container Acquisition-II 1,491,741 1,491,741 1,034,045 457,696
96444 Comm Container Acquisition-II 2,990,020 2,990,020 2,082,650 17,406 889,965
96445 Solar Trash & Recycling Kiosks 189,414 189,414 189,414 -
96446 Single Stream Recycling Carts 1,500,000 (15,725) 1,484,275 1,484,275 - C 3496447Transfer Station Rebuild - 1,000,000 1,000,000 - 1,000,000 35
Sub-Total 8,323,783 984,275 9,308,058 6,316,063 17,406 2,974,589
Utility Miscellaneous
96516 Citywide Aerial Photo 159,533 159,533 151,596 7,937
96523 Pub Utilities Adm Bldg R&R 634,184 634,184 519,811 2,977 111,396
Sub-Total 793,717 - 793,717 671,407 2,977 119,333
Recycling
96804 Recycling Carts/Dumpsters 850,925 15,725 866,650 555,441 311,210 4196805Recycling Expansion/Particip/R&R 1,271,525 1,271,525 879,780 53,314 338,431
96809 Recyc Processing Ctr Expand & Upgrade - 1,000,000 1,000,000 - - 1,000,000 42
Sub-Total 2,122,450 1,015,725 3,138,175 1,435,220 53,314 1,649,641
TOTAL ALL PROJECTS 650,964,903 8,578,044 659,542,947 457,476,879 33,999,370 168,066,698
38
Special Program Fund
First Quarter
Budget Amendments
October 1, 2014 - December 31, 2014
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
2014 Report Review Team Program
1 99206 (53,696)
To record a budget transfer of $53,696 in fines,forfeitures
and penalties revenue to program 181-99211,2014 RRT
Investigate Cost Recovery.The continuation of the Report
Review Team Program was approved by Council on August
7,2015,this transfer will provide separate programs to
account for the grant vs. cash match portion of the program. (53,696)
FDOT HVE Pedestrian/Bicycle Safety Grant - NEW PROGRAM
2 99208 94,230
To establish the program and record a budget increase of
$94,230 in grant revenue from the Florida Department of
Transportation (FDOT),to fund a comprehensive
enforcement/education project aimed at changing the
behavior of all who use Clearwater's roadways.This was
approved by the Council on November 6, 2014.94,230
Clearwater Cold Case Team 2014 - NEW PROGRAM
3 99209 30,671
To establish the program and record a budget increase of
$30,671 in grant revenue from the US Department of Justice
National Institute of Justice,to allow the CPD to enhance its
existing Cold Case Unit and solve even more cases with
additional overtime/fringe benefits for cases and evidence
review.This was approved by the Council on October 15,
2014.30,671
2014 RRT Investigative Cost Recovery - NEW PROGRAM
4 99211 53,696
To establish the program and record a transfer of $53,696
in fines,forfeitures and penalties revenue from program 181-
99206,2014 Report Review Team Program.The
continuation of the Report Review Team Program was
approved by Council on August 7,2015,this transfer will
provide separate programs to account for the grant vs.cash
match portion of the program. 53,696
AmeriCorps Clearwater 2015 - NEW PROGRAM
5 99212 82,152 84,094
To establish the program and record a budget increase of
$82,152 in grant revenue from the Florida Commission on
Community Service (Volunteer Florida)to fund the
AmeriCorps program for 2015.
To record a transfer of $84,094 in fines,forfeitures and
penalties revenue from 181-99331,Special Law
Enforcement Trust Fund,to provide cash match for the
program, as approved by the Council on December 18, 2014.166,246
39
Special Program Fund
First Quarter
Budget Amendments
October 1, 2014 - December 31, 2014
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
AmeriCorps Clearwater 2013 - CLOSE PROGRAM
6 99246 (8,183)
To record a transfer of $8,182.54 in fines,forfeitures and
penalties revenue to program 181-99331,Special Law
Enforcement Trust Fund.This will return unspent revenue to
the original program and close this completed program. (8,183)
School Resource Officers
7 99264 158,247 152,874
To record a budget increase of $158,247 in reimbursement
revenue representing funding from the Pinellas County
School Board for School Resource Officers for fiscal year
2014/15.
To record a transfer of $152,874.15 in fines,forfeitures and
penalties revenue from 181-99331,Special Law
Enforcement Trust Fund,to provide the remaining funding
needed for the program,as approved by the Council on
November 6, 2014.311,121
Police Recruitments
8 99279 3,127
To record a transfer of $3,126.92 in fines,forfeitures and
penalties revenue from 181-99331,Special Law
Enforcement Trust Fund 3,127
Federal Forfeitures - Treasury
9 99281 1,019
To record a budget increase of $1,019.30 representing
$631.74 in US Department of Justice revenue and $387.56
in interest earnings.To bring the budget in-line with actual
revenue in the program. 1,019
Police Volunteers
10 99316 6,258
To record a transfer of $6,258.25 in fines,forfeiture and
penalties revenue from program 181-99331,Special Law
Enforcement Trust Fund to fund purchases associated with
our Police Volunteer program. 6,258
Police Education Fund
11 99317 10,777
To record a budget increase of $10,777.04 in police
education fine revenue to bring the budget in-line with actual
receipts. 10,777
Citizens Police Academy - CLOSE PROGRAM
12 99325 (8,758)
To record a budget transfer of $8,757.53 in fines,forfeitures
and penalties revenue to program 181-99356,Safe
Neighborhood Program. This will close out this program.(8,758)
Investigative Recovery Costs
13 99329 62,689
To record a budget increase of $13,797.23 in grant revenue
from the US Department of Justice,an increase of
$48,341.73 in fines,forfeitures and penalties revenue,and
an increase of $550.00 in donation revenue;which will bring
the budget in-line with actual receipts.62,689
40
Special Program Fund
First Quarter
Budget Amendments
October 1, 2014 - December 31, 2014
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Florida Contraband Forfeiture Fund
14 99330 80,682 (330,000)
To record budget increases of $70,658.75 in fines,
forfeitures and penalties revenue and $10,023.15 in interest
earnings which will bring the budget in-line with actual
receipts.
To record a transfer of $330,000 in fines,forfeitures,and
penalties revenue to project 181-99331,Special Law
Enforcement Trust Fund.(249,318)
Law Enforcement Trust Fund
15 99331 (68,171)
To record a net budget decrease of $145,043.86,
amendments include:1)a transfer of $330,000 in fines,
forfeitures and penalties revenue from 181-99330,Florida
Contraband Forfeiture Fund;2)a transfer of $8,182.54 in
fines,forfeitures and penalties revenue from 181-99246,
AmeriCorps Clearwater 2013;3)a transfer of $84,094 in
fines,forfeitures and penalties revenue to 181-99212,
AmeriCorps Clearwater 2015;4)a transfer of $152,874.15 in
fines,forfeitures and penalties revenue to 181-99264,School
Resource Officers;5)a transfer of $6,258.25 in fines,
forfeitures and penalties revenue to 181-99316,Police
Volunteers;6)a transfer of $160,000 in fines,forfeitures and
penalties revenue to 181-99356,Safe Neighborhood
Program; and 7) a transfer of $3,126.92 in fines, forfeitures (68,171)
Vehicle Replacement
16 99350 11,750
To record a transfer of $11,750 in Police Services Revenue
from program 181-99908,Extra Duty Program.This
represents revenue collected for vehicle usage on extra duty
jobs.11,750
Safe Neighborhood Program
17 99356 158,758
To record a transfer of $160,000 in fines,forfeitures,and
penalties revenue from project 181-99331,Special Law
Enforcement Trust Fund;a transfer of $8,757.53 in fines,
forfeitures,and penalties revenue from 181-99325,Citizen's
Police Academy;and a transfer of $10,000 in fines,
forfeitures and penalties revenue to 181-99364,Crime
Prevention Program.158,758
Crime Prevention Program
18 99364 13,182 10,000
To record budget increases of $1,000 in donation revenue
from Target for the National Night Out,$10,000 in donation
revenue received from SSC Soft Computer for the purchase
of K-9 dogs,and $2,181.90 in donation revenue from the
Cornelius Family Foundation for Cornelius Awards and
plaques.
To record a transfer of $10,000 in fines,forfeitures,and
penalties revenue from 181-99356,Safe Neighborhood
Program.23,182
41
Special Program Fund
First Quarter
Budget Amendments
October 1, 2014 - December 31, 2014
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Federal Forfeiture Sharing
19 99387 73,584
To record a budget increase of $73,584.03 representing
$68,234.94 in grant revenue from the US Department of
Justice and $5,349.09 in interest earnings;which will bring
the budget in-line with actual receipts. 73,584
Public Safety Program
Totals:607,233 11,750 618,983
Social Services Program
Affordable Housing Impact Fees
20 99538 3,420
To record a budget increase of $3,419.86 in interest
earnings to bring the budget in line with actual receipts.3,420
Social Services Program:
Totals:3,420 - 3,420
Marine Projects:
Sembler Mitigation Project
21 99704 7,223
To record a budget increase of $7,222.96 in interest
earnings to bring the budget in line with actual receipts.7,223
Marine Projects:
Totals:7,223 - 7,223
Miscellaneous Programs:
United Way
22 99844 1,500
To record a budget increase of $1,500 in general fund
revenue representing a transfer from the City Manager's Flex
funds to provide funding for United Way campaign activities.1,500
42
Special Program Fund
First Quarter
Budget Amendments
October 1, 2014 - December 31, 2014
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Special Events
23 99865 607,224
To record a budget increase of $332,224.03;representing
increases of $14,025.29 in rental income,$67,218.04 in
sponsorship revenue,$4,000.00 in memberships and
registrations,$230,422.95 in sales revenue,and $16,557.75
in reimbursements,which will bring the budget in line with
actual receipts for the quarter.Also included is an increase
of $275,000 in General Fund revenue to fund Centennial
Celebration Events as approved by the Council on October
2, 2014.607,224
State Brownfield Redevelopment
24 99871 210
To record a budget increase of $210.19 in interest earnings
to bring the budget in line with actual receipts.210
Coordinated Child Care Ross Norton
25 99872 402,442
To record a budget increase of $402,442 in other
governmental revenue from the Juvenile Welfare Board to
fund youth programs as approved by the Council on October
2, 2014.402,442
ULI Report Implementation - NEW PROGRAM
26 99888 500,000
To establish the program and record a budget increase of
$500,000 in General Fund revenue as approved by the
Council on December 4, 2014.500,000
Extra Duty Program
27 99908 335,717 (11,750)
To record a budget increase of $335,716.50 in Police
Services revenue to bring the budget in-line with actual
revenue received.
To record a budget transfer of $11,750.00 in Police
Services revenue to project 181-99350,Vehicle
Replacement.This represents revenue collected for the third
quarter of 2014 for vehicle usage on extra duty jobs.323,967
Library Special Account
28 99910 6,500
To record a budget increase of $6,500.00 in donation
revenue to bring the budget in line with actual receipts.6,500
Nagano Sister City Program
29 99928 1,475
To record a budget increase of $1,475.00 in donation
revenue to bring the budget in line with actual receipts.1,475
43
Special Program Fund
First Quarter
Budget Amendments
October 1, 2014 - December 31, 2014
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Tree Replacement Program
30 99970 66,345
To record a budget increase of $66,345.00 in fines,
forfeitures and penalties revenue to bring the budget in line
with actual receipts.66,345
Miscellaneous Programs
Total:1,921,413 (11,750) 1,909,663
Grand
Total:2,539,289 (0) 2,539,289
44
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2014 - DECEMBER 31, 2014
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/01/2014 Amdmt Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99566 Clearwater Dwntwn Partnership Grant 500 - 500 458 - 42
99857 Stimulus - Electronic Plan Submittal & Rev 289,000 - 289,000 149,927 - 139,073
Sub-Total 289,500 - 289,500 150,385 - 139,115
PUBLIC SAFETY PROGRAMS
99206 2014 Report Review Team Program 111,979 (53,696) 58,283 18,639 - 39,644 1
99207 Bulletproof Vests 165,000 - 165,000 61,974 - 103,026
99208 FDOT HVE Ped/Bicycle Safety Grnt - 94,230 94,230 4,111 - 90,119 2
99209 Clearwater Cold Case Team 2014 - 30,671 30,671 2,408 - 28,263 3
99211 2014 RRT Invest Cost Recovery - 53,696 53,696 - - 53,696 4
99212 AmeriCorps Clearwater 2015 - 166,246 166,246 - - 166,246 5
99241 Human Trafficking Overtime 87,000 - 87,000 46,263 - 40,737
99242 Human Trafficking Zonta Club 5,913 - 5,913 2,566 - 3,347
99243 2013 RRT - Invest Cost Recovery 52,377 - 52,377 48,210 - 4,167
99244 AmeriCorps 2014 259,187 - 259,187 245,400 9,323 4,464
99246 AmeriCorps 2013 270,606 (8,183) 262,423 237,669 - 24,754 C 6
99264 School Resource Officers 1,492,391 311,121 1,803,512 1,610,358 - 193,154 7
99279 Police Recruitments 65,155 3,127 68,282 53,282 - 15,000 8
99281 Fed Forfeitures - Treasury 150,433 1,019 151,453 120,171 - 31,282 9
99316 Police Volunteers 125,921 6,258 132,179 117,179 - 15,000 10
99317 Police Education Fund 1,220,199 10,777 1,230,976 1,126,397 - 104,579 11
99325 Citizen's Police Academy 39,113 (8,758) 30,356 30,356 - (0) 12
99329 Investigative Recovery Costs 1,927,724 62,689 1,990,413 1,562,328 1,250 426,835 13
99330 FL Contraband Forfeiture Fnd 1,144,565 (249,318) 895,247 606,927 - 288,320 14
99331 Law Enforcement Trust Fund 2,741,235 (68,171) 2,673,065 2,575,120 - 97,945 15
99350 Vehicle Replacement Fund 243,220 11,750 254,970 32,257 - 222,713 16
99356 Safe Neighborhood Program 640,046 158,758 798,803 605,785 - 193,018 17
99364 Crime Prevention Program 24,204 23,182 47,386 29,204 - 18,182 18
99387 Federal Forfeiture Sharing 1,706,496 73,584 1,780,080 1,299,316 - 480,764 19
Sub-Total 12,472,763 618,983 13,091,746 10,435,920 10,573 2,645,253
COMMUNITY DEVELOPMENT
99421 Housing Consulting Service 115,000 - 115,000 49,334 - 65,666
99732 Housing Rehab 2013 161,152 - 161,152 160,182 - 970
99737 Public Facilities 2014 180,000 - 180,000 114,000 - 66,000
99738 Economic Development 2014 50,960 - 50,960 5,609 - 45,351
99739 Housing Rehab 2014 539,578 - 539,578 118,265 - 421,313
99740 Program Administration 2014 151,297 - 151,297 144,778 - 6,519
99741 Relocation/Demolition 2014 27,979 - 27,979 - - 27,979
99742 Infill Housing 2014 71,585 - 71,585 10,000 - 61,585
99743 Public Services 2014 128,620 - 128,620 120,357 3,421 4,842
99744 Economic Development Incentives 292,500 - 292,500 - - 292,500
99745 Public Facilities 2015 150,000 - 150,000 - 150,000 -
99746 Economic Development 2015 10,000 - 10,000 1,238 - 8,762
99747 Housing Rehab 2015 276,051 - 276,051 17,964 - 258,087
99748 Program Administration 2015 145,259 - 145,259 20,737 - 124,522
99750 Infill Housing 2015 10,000 - 10,000 1,238 - 8,762
99751 Public Services 2015 134,988 - 134,988 19,538 109,220 6,230
Sub-Total 2,444,968 - 2,444,968 783,240 262,641 1,399,087
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 426,257 3,420 429,677 163,019 - 266,658 20
99562 HUD Special Education 30,000 - 30,000 27,200 - 2,800
Sub-Total 456,257 3,420 459,677 190,219 - 269,458
45
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2014 - DECEMBER 31, 2014
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/01/2014 Amdmt Budget To Date Encumbr Balance Status Ref
MARINE
99704 Sembler Mitigation Project 690,456 7,223 697,679 134,480 - 563,199 21
Sub-Total 690,456 7,223 697,679 134,480 - 563,199
MISCELLANEOUS PROGRAMS
99802 Brownfield Revolving Loan 1,200,000 - 1,200,000 420,381 - 779,619
99844 United Way 6,080 1,500 7,580 6,896 - 684 22
99846 Economic Development - QTI 85,729 - 85,729 52,116 - 33,613
99860 Strategic Direction Action Plan 250,000 - 250,000 197,250 50,000 2,750
99864 Clearwater Gateway Farmer's Mkt 20,000 - 20,000 8,808 - 11,192
99865 Special Events 2,623,672 607,224 3,230,896 2,759,054 83,625 388,217 23
99867 Centennial Celebration 150,000 - 150,000 59,243 19,690 71,067
99868 Federal Early Retiree Reinsurance 651,500 - 651,500 559,222 - 92,278
99869 Health Prevention Program 106,301 - 106,301 92,847 - 13,454
99871 State Brownfields Redevelopment Acct 165,078 210 165,288 150,625 10,878 3,785 24
99872 Coordinated Child Care - Ross Norton 749,216 402,442 1,151,658 501,792 10 649,856 25
99888 ULI Report Implementation - 500,000 500,000 - - 500,000 26
99908 Police - Outside Duty 8,680,187 323,967 9,004,154 8,826,763 - 177,391 27
99910 Library Special Account 748,635 6,500 755,135 726,925 - 28,210 28
99925 Peg Access Support 838,261 - 838,261 796,977 - 41,284
99927 Emergency Operations 5,174,659 - 5,174,659 2,989,678 - 2,184,981
99928 Nagano Sister City Program 100,389 1,475 101,864 74,066 8,932 18,866 29
99950 IDB Fees 54,131 - 54,131 32,830 - 21,301
99970 Tree Replacement Project 1,267,524 66,345 1,333,869 706,779 12,600 614,490 30
99982 EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612
Sub-Total 22,941,061 1,909,663 24,850,724 19,003,340 185,735 5,661,649
TOTAL ALL PROJECTS 39,295,006 2,539,289 41,834,294 30,697,584 458,949 10,677,761
46
City of Clearwater
SPECIAL DEVELOPMENT FUND
First Quarter
FY 2014/15
Increase/
(Decrease)Description
Revenues
Allocation of Assigned Fund Balance 510,000
First quarter amendments to Special Development
Fund revenues reflect a net increase of $510,000.
Amendments include:1)an allocation of $250,000 in
Sales Tax Infrastructure revenues to capital project
315-93272,Bicycle Path/Bridges.This previously
approved funding is being advanced from fiscal year
2016/17 into the current year as approved by the
Council on January 15,2015;2)an allocation of
$25,000 in Sales Tax Infrastructure revenues to
capital project 315-94882,Rehabilitation of Airpark
Hangar D as approved by the council on February 19,
2015;and 3)an allocation of $235,000 of Recreation
Land Impact Fees to project 315-93133,Park Land
Acquisition as approved by the Council on November
6, 2014.
510,000$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 505,300
First quarter expenditure amendments reflect the
following:1)a transfer of $250,000 in Sales Tax
Infrastructure revenues to capital project 315-93272,
Bicycle Path/Bridges as approved by the Council on
January 15,2015;2)a transfer of $25,000 in Sales
Tax Infrastructure revenues to capital project 315-
94882,Rehabilitation of Airpark Hangar D as
approved by the council on February 19,2015;and 3)
a transfer of $235,000 of Recreation Land Impact
Fees to project 315-93133,Park Land Acquisition as
approved by the Council on November 6,2014;and
4)the return of $4,700 in Recreation Land Impact
Fees from project 315-93272,Bicycle Path/Bridges,
representing the unused portion of funding for the
2014 property purchase from CSX Transportation.
505,300$ Net Expenditure Amendments
47
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
First Quarter: October 1, 2014 - December 31, 2014 Mid Year: October 1, 2013- March 31, 2014
Original First Quarter
Budget Amended Budget
2014/15 2014/15 Amendments
Revenues:
Ad Valorem Taxes 1,920,480 1,920,480
Infrastructure Tax 9,453,580 9,453,580
Interest Earnings 35,000 35,000
Open Space Fees 20,000 20,000
Recreation Facility Impact Fees 25,000 25,000
Recreation Land Impact Fees 25,000 25,000
Transportation Impact 151,180 151,180
Local Option Gas Tax 1,424,090 1,424,090
Allocation of Assigned Fund Balance 1,770,630 2,280,630 510,000
14,824,960 15,334,960 510,000
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 1,920,480 1,920,480
Infrastructure Tax 6,972,740 7,247,740 275,000
Recreation Facility Land Fees 230,300 230,300
Transportation Impact fees 190,000 190,000
Local Option Gas Tax 1,424,090 1,424,090
Infrastructure Tax - Interfund Transfer 3,500,000 3,500,000
Infrastructure Tax - Debt on Internal Loans 712,650 712,650
14,719,960 15,225,260 505,300
SPECIAL DEVELOPMENT FUND
48
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
First Quarter: October 1, 2014 - December 31, 2014 Mid Year: October 1, 2013- March 31, 2014
Original First Quarter
Budget Amended Budget
2014/15 2014/15 Amendments
Revenues:
CDBG/Home Funds 1,026,250 1,026,250
Interest Earnings 50,000 76,225 26,225
Grant Funds 290,104 290,104
Other Governmental Revenue 402,442 402,442
Police Fines and Court Proceeds 196,123 196,123
Donations 21,707 21,707
Sales 230,423 230,423
Rentals 14,025 14,025
Sponsorships 67,218 67,218
Memberships/Registrations 4,000 4,000
Contractual Services 510,521 510,521
Transfers from General Fund 776,500 776,500
Sister City Program 3,000 3,000
Special Events 70,000 70,000
Bullet Proof Vests 165,000 165,000
1,314,250 3,853,539 2,539,289
Expenditures:
CDBG/Home Funds 1,026,250 1,026,250
Planning -
Public Safety 618,983 618,983
Community Development -
Social Services 3,420 3,420
Marine 7,223 7,223
Sister City Program 3,000 3,000
Special Event Funding 70,000 70,000
Bullet Proof Vests 165,000 165,000
Other Miscellaneous Programs 1,909,663 1,909,663
1,264,250 3,803,539 2,539,289
Revenues:
SHIP Funds 499,550 499,550 -
Expenditures:
SHIP Program 499,550 499,550
499,550 499,550 -
SPECIAL PROGRAM FUND
LOCAL HOUSING ASSISTANCE TRUST FUND
49
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2014/15
50
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
09/08/14 Administrative Change Order #1 and final – Rehabilitation Lift Stations 33 & 42
(09-003-UT & 10-0051-UT). This change order is needed for final decreases and
added items according to field conditions resulting in a net decrease to contract.
TLC Diversified Inc. (17,801.95)
10/03/14 Administrative Change Order #1 and final – Jeffords Street Channel Gabions (11-
0009-EN). This change order is needed for final decreases, increases and added
items according to field conditions resulting in a net decrease to contract.
Keystone Excavating, Inc. (100,263.70)
10/03/14 Administrative Change Order #1 – Countryside Branch Library (11-0059-LI).
This change order is for decreasing items by Owner Direct Purchases (ODP)
resulting in a net decrease to contract.
Ajax Building Corp. (474,183.75)
10/17/14 Administrative Change Order #1 and final – CNG Filling Station Upgrades (13-
0032-GA). This change order is for final decreases and added items according to
field conditions resulting in a net decrease to contract.
Phoenix Energy Corp. (14,743.08)
11/18/14 Administrative Change Order #2 – Countryside Branch Library (11-0059-LI).
This change order is needed to decrease and increase items for Owner Direct
Purchases (ODP) resulting in a net decrease to contract.
Ajax Building Corp. (496,122.44)
11/18/14 Administrative Change Order #1 and final – Fire Station 48 Logan St Driveway
Approach (13-0005-FD). This change order is for final decreases, increases and
added items according to field conditions resulting in a net decrease to contract.
Steve’s Excavating & Paving, Inc. (18,360.52)
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2014/15
51
12/16/14 Administrative Change Order – East WRF Generator and Marshall St WRF Lab
Electric Improvements (11-0025-UT). This change order is for decreasing items
to be Owner Direct Purchased and related sales tax savings resulting in a net
decrease to contract.
Smith Electric, Inc. (235,165.42)
01/05/15 Administrative Change Order #1 – 2014 Streets Resurfacing Project (14-0025-
EN). This change order is needed for added resurfacing of Airpark Taxiway
resulting in an increase to the contract.
Gator Grading & Paving, LLC. 101,591.96
01/06/15 Administrative Change Order #1 and final – Demolition of former St Pete Times
Building – 710 Court Street (11-0042-EN). This change order is needed for final
decreases and added items according to field conditions resulting in a net zero
change to the contract.
Sony Glasbrenner Inc. 0
01/09/15 Administrative Change Order #3 – Country Side Branch Library (11-0059-LI).
This change order is needed for decreases by Owner Direct Purchases (ODP)
resulting in a net decrease to the contract.
Ajax Building Corp. (101,542.67)
01/13/15 Administrative Change Order #1 and final – Residuals & Generator Building
Demo & Conversion (13-0053-UT). This change order is needed for final
decreases and added items according to field conditions resulting in a net decrease
to the contract.
Certus Builders, Inc. (28,085.67)
02/03/15 Administrative Change Order #1 and final – Raw Water Transmission Main
Expansion (10-0039-UT C). This change order is needed for final decreases,
increases and adds items according to field conditions resulting in a net decrease
to the contract.
Young Communication Co., Inc. (538,512.08)
02/20/15 Administrative Change Order #1 – Southgate Swale (14-0028-EN). This change
order is needed for increases and adds items according to field conditions
resulting in a net increase to the contract.
Steve’s Excavating & Paving, Inc. 8,393.76
02/24/15 Administrative Change Order #1 and final –Woodlawn Terrace Floodplain
Storage (11-0028-EN). This change order is needed for final decreases, increases
and adds items according to field conditions resulting in a net decrease to the
contract.
All American Concrete, Inc. (37,201.07)
Ordinance No. 8702-15 52
ORDINANCE NO. 8702-15
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2015 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER
AND SEWER FUND, STORMWATER FUND, SOLID WASTE
AND RECYCLING FUND, GAS FUND, AIRPARK FUND,
PARKING FUND, MARINE FUND, CLEARWATER HARBOR
MARINA FUND, ADMINISTRATIVE SERVICES FUND,
GENERAL SERVICES FUND, GARAGE FUND, AND
CENTRAL INSURANCE FUND, AS PROVIDED HEREIN;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2015, for operating
purposes, including debt service, was adopted by Ordinance No. 8585-14; and
WHEREAS, at the First Quarter Review it was found that an increase of $15,566,363
is necessary for revenues and an increase of $13,132,218 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8585-14 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2014 and ending September 30, 2015 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First
Quarter
Budgeted Use of Total Amended
Revenues Reserves Revenues Budget
2014/15 2014/15 2014/15 2014/15 Amendments
General Fund:
Ad Valorem Taxes 38,779,620 38,779,620 38,779,620 -
Utility Taxes 14,182,400 14,182,400 14,182,400 -
Local Option, Fuel & Other Taxes 7,604,780 7,604,780 7,604,780 -
Franchise Fees 10,090,000 10,090,000 10,090,000 -
Other Permits & Fees 2,220,500 2,220,500 2,220,500 -
Intergovernmental Revenues 19,578,310 19,578,310 19,587,304 8,994
Charges for Services 14,227,040 14,227,040 14,227,040 -
Judgments, Fines & Forfeitures 1,034,000 1,034,000 1,034,000 -
Miscellaneous Revenues 1,647,500 1,647,500 1,647,500 -
Transfers In 8,008,410 8,008,410 10,178,977 2,170,567
Other Financing Sources - - - -
Transfer (to) from Reserves (364,010) - (364,010) 1,330,605 1,694,615
Total, General Fund 117,008,550 - 117,008,550 120,882,726 3,874,176
Special Revenue Funds:
Special Development Fund 13,054,330 1,770,630 14,824,960 15,334,960 510,000
Special Program Fund 1,314,250 1,314,250 3,853,539 2,539,289
Local Housing Asst Trust Fund 499,550 499,550 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 71,989,410 - 71,989,410 72,293,720 304,310
Stormwater Utility Fund 17,224,640 - 17,224,640 17,850,323 625,683
Solid Waste & Recycling Fund 22,195,930 599,970 22,795,900 25,210,595 2,414,695
Gas Fund 40,803,420 1,700,000 42,503,420 47,387,313 4,883,893
Airpark Fund 268,560 - 268,560 270,390 1,830
Marine Fund 4,704,840 - 4,704,840 4,731,395 26,555
Clearwater Harbor Marina 652,500 - 652,500 656,460 3,960
Parking Fund 4,319,810 - 4,319,810 4,355,000 35,190
Harborview Center Fund - - - - -
Internal Service Funds:
Administrative Services Fund 10,107,220 235,000 10,342,220 10,459,460 117,240
General Services Fund 4,453,090 - 4,453,090 4,509,200 56,110
Garage Fund 14,874,540 - 14,874,540 14,932,965 58,425
Central Insurance Fund 22,856,430 - 22,856,430 22,971,437 115,007
Total, All Funds 346,327,070 4,305,600 350,133,120 366,199,033 15,566,363
EXHIBIT A
2014-15 BUDGET REVENUE
53 Ordinance #8702-15
First
Quarter
Original Amended
Budget Budget
2014/15 2014/15 Amendments
General Fund:
City Council 278,880 280,040 1,160
City Manager's Office 1,091,940 1,110,477 18,537
City Attorney's Office 1,629,360 1,653,821 24,461
City Auditor's Office 196,560 200,060 3,500
Economic Development & Housing Svc 1,583,830 1,649,545 65,715
Engineering 7,569,460 7,665,735 96,275
Finance 2,073,730 2,183,290 109,560
Fire 23,944,250 23,989,395 45,145
Human Resources 1,056,010 1,068,780 12,770
Library 6,070,250 6,156,870 86,620
Marine & Aviation 870,720 880,470 9,750
Non-Departmental 3,941,910 6,705,994 2,764,084
Office of Management & Budget 313,570 313,570
Official Records & Legislative Svcs 1,002,630 1,015,675 13,045
Parks & Recreation 22,360,110 22,660,240 300,130
Planning & Development 4,887,680 5,035,445 147,765
Police 36,849,710 37,012,289 162,579
Public Communications 1,012,470 1,025,550 13,080
Public Utilities 275,480 275,480 -
Total, General Fund - 117,008,550 120,882,726 3,874,176
Special Revenue Funds:
Special Development Fund 14,719,960 15,225,260 505,300
Special Program Fund 1,264,250 3,803,539 2,539,289
Local Housing Asst Trust Fund 499,550 499,550 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 70,406,600 70,710,910 304,310
Stormwater Utility Fund 17,207,410 17,595,223 387,813
Solid Waste & Recycling Fund 22,721,790 25,136,485 2,414,695
Gas Fund 37,515,660 40,207,978 2,692,318
Airpark Fund 207,810 209,640 1,830
Marine Fund 4,526,360 4,552,915 26,555
Clearwater Harbor Marina 554,280 558,240 3,960
Parking Fund 4,246,040 4,281,230 35,190
Harborview Center Fund - -
Internal Service Funds:
Administrative Services Fund 10,254,800 10,372,040 117,240
General Services Fund 4,386,430 4,442,540 56,110
Garage Fund 14,848,020 14,906,445 58,425
Central Insurance Fund 22,838,200 22,953,207 115,007
Total, All Funds - 343,205,710 356,337,928 13,132,218
EXHIBIT A (Continued)
2014-15 BUDGET EXPENDITURES
54 Ordinance #8702-15
55
Ordinance No. 8703-15
ORDINANCE NO. 8703-15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2015, TO REFLECT A NET INCREASE OF $8,578,044
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2015 was adopted by Ordinance No. 8586-14; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8586-14 is amended to read:
Pursuant to the First Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2014 and ending September 30, 2015, a copy of which is on file with the
City Clerk, the City Council hereby adopts a First Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2014/15
First Qtr
Original Amended
Budget Budget
2014/15 2014/15 Amendments
Police Protection 1,775,000 1,775,000 -
Fire Protection 5,007,240 4,975,211 (32,029)
New Street Construction - -
Major Street Maintenance 3,369,570 3,369,570
Sidewalk and Bike Trail 472,000 472,000
Intersections 335,000 335,000
Parking 287,500 287,500
Miscellaneous Engineering 35,000 35,000
Land Acquisition - 235,000 235,000
Park Development 1,860,000 3,330,514 1,470,514
Marine Facilities 548,000 548,000
Airpark Facilities 15,000 140,000 125,000
Libraries 635,000 635,000
Garage 7,697,000 7,697,000
Maintenance of Buildings 645,000 645,000
Miscellaneous 1,070,000 1,070,000
Stormwater Utility 5,804,850 9,254,335 3,449,485
Gas System 4,000,000 4,810,000 810,000
Solid Waste 520,000 1,504,275 984,275
Utilities Miscellaneous 110,000 110,000
Sewer System 7,617,380 8,137,454 520,074
Water System 6,590,000 6,590,000
Recycling 90,000 1,105,725 1,015,725
TOTAL PROJECT EXPENDITURES 48,483,540 57,061,584 8,578,044
56
Ordinance # 8703-15
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2014/15
First Qtr
Original Amended
Budget Budget
2014/15 2014/15 Amendments
GENERAL SOURCES:
General Operating Revenue 2,345,100 3,999,285 1,654,185
General Revenue/County Co-op 635,000 635,000
Road Millage 1,920,480 1,920,480
Penny for Pinellas 6,972,740 7,247,740 275,000
Transportation Impact Fee 190,000 190,000
Recreation Land Impact Fees - 230,300 230,300
Local Option Gas Tax 1,424,090 1,424,090
Special Program Fund 35,000 35,000
Grants - Other Agencies - -
Other Governmental 554,397 554,397
Property Owner's Share -
Donations 100,000 125,000 25,000
Contributions 324,000 324,000
Developer Public Art Contribution -
SELF SUPPORTING FUNDS:
Marine Revenue 120,000 120,000
Clearwater Harbor Marina Revenue 15,000 15,000
Airpark Revenue 15,000 15,000
Parking Revenue 357,500 357,500
Utility System:
Water Revenue 4,764,700 4,764,700
Sewer Revenue 5,900,460 5,900,460
Water Impact Fees 10,300 10,300
Sewer Impact Fees 12,460 12,460
Utility R&R 3,397,460 3,397,460
Stormwater Utility Revenue 5,804,850 5,804,850
Gas Revenue 4,000,000 4,000,000
Solid Waste Revenue 520,000 1,520,000 1,000,000
Recycling Revenue 90,000 1,090,000 1,000,000
Grants - Other Agencies 3,512,457 3,512,457
INTERNAL SERVICE FUNDS:
Garage Revenue 232,000 232,000
Administrative Services Revenue 710,000 710,000
57
Ordinance # 8703-15
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2014/15
First Qtr
Original Amended
Budget Budget
2014/15 2014/15 Amendments
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 1,014,400 1,014,400
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water 155,000 155,000
Lease Purchase - Sewer 77,000 79,705 2,705
Lease Purchase - Stormwater -
Bond Issue - Water & Sewer -
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 7,265,000 7,265,000
Lease Purchase - Administrative Services 400,000 400,000
TOTAL ALL FUNDING SOURCES:48,483,540 57,061,584 8,578,044
58
Ordinance # 8703-15
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1085
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Sunset the Affordable Housing Advisory Committee (AHAC) and adopt Resolution 15-03.
SUMMARY:
On August 20, 2014, the City Council adopted Resolution 14-26 which appointed the
Neighborhood and Affordable Housing Advisory Board (NAHAB) as the Affordable Housing
Advisory Committee (AHAC) and added four additional members in order to comply with
Florida Statute 420.9076. The AHAC reviewed the City’s policies, procedures, and land
development regulations and made recommendations to the City Council in a public meeting
held on December 18, 2014 regarding strategies to encourage affordable housing as part of
the Local Housing Incentive Strategy (LHIS) report.
The AHAC has completed its work for Fiscal Year 2014-2015 and therefore, the Council can
sunset the committee.
Per Florida Statutes, the City Council needs to appoint an AHAC every three years to review
the Local Housing Incentives Strategies.
Resolution 15-03 acknowledges the work of the AHAC has been completed and terminates
their appointments.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 3/12/2015
Resolution No. 15-03
RESOLUTIONNO. 15-03
A RESOLUTION OF THECITY OFCLEARWATER,
FLORIDAREGARDING THE AFFORDABLE HOUSING
ADVISORY COMMITTEE REQUIRED FOR PURPOSES
OF THE STATEHOUSING INITIATIVES PARTNERSHIP
(SHIP) PROGRAM; PROVIDING THAT THE TERMS OF
THE AFFORDABLE HOUSING ADVISORY COMMITTEE
MEMBERS APPOINTED IN RESOLUTION NO. 14-26
SHALL EXPIRE; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Resolution No. 14-26 appointed certain members of the Affordable
Housing Advisory Committee(AHAC); and
WHEREAS, said committee has completed its work for the 2014-2015 period,
and Ordinance No. 8068-09 provides for the periodic reconstitution of said committee,
and it is no longer necessary that the members appointed by Resolution No. 14-26
serve; now therefore,
BE IT RESOVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER,
FLORIDA:
SECTION 1: The terms of the members of the Affordable Housing Advisory
Committee shall expire on the effective date of this resolution.
SECTION 2: This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _______ day of _______ , 2015.
Approved on ______ day of __________, 2015.
______________________
George N. Cretekos
Mayor
Approved as to form:Attest:
_________________________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1086
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 5.2
SUBJECT/RECOMMENDATION:
Approve a two-year blanket purchase order (contract) with option for one two-year period
renewal with NOVA Engineering and Environmental, LLC for building inspections, reporting,
and construction management services not to exceed $100,000 per term and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater solicited proposals on September 25, 2014 for services including
preparing preliminary plans, specifications, and estimates with associated engineering
discipline reports for residential (single-family and multi-family) and commercial building
inspections, and construction management services for its housing and economic
development programs. These professional services are required for program compliance for
the various housing and economic development programs funded by state, federal and local
programs including rehabilitation, down payment assistance, and public facilities.
The Scope of Services shall include, but not be limited to, performing feasibility inspections
and cost estimates, preparing and reviewing construction bid documents, managing the
construction process, organizing preconstruction conferences and on-going inspections for
draws/payments.
NOVA Engineering and Environmental, LLC (NOVA) was selected under Request for
Proposals 37-14 (Building Inspections, Reporting and Construction Management Services).
The City received three proposals (Nova, Universal and Beryl) with NOVA receiving the
highest score from the selection committee.
The contract will be for a two-year term, with an option for one two-year renewal with costs not
to exceed $100,000 per term (or $50,000 per year) based upon historical usage. The City has
procured the services of NOVA previously through piggy-backing on a service agreement
Pinellas County had with NOVA. The City needed to procure these services directly because
additional services are being required by HUD that are currently not included as part of the
County’s agreement with NOVA.
APPROPRIATION CODE AND AMOUNT:
Funds are available in CDBG, HOME, and SHIP to fund this contract.
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 3/12/2015
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BUILDING INSPECTIONS, REPORTING AND CONSTRUCTION MANAGEMENT
SERVICES CONTRACT
THIS CONTRACT, entered into this __________ day of March, 2015, by and between the
CITY OF CLEARWATER, a Florida municipal corporation, hereinafter referred to as “City”, whose
address is: 112 S. Osceola Ave, Clearwater, Florida 33756and NOVA Engineering and
Environmental, LLC, a DelawareCorporation, hereinafter referred to as “Vendor,” whose
addressis:1226 Tech Boulevard, Tampa, Florida 33619, (referred to individually herein as
“Party” or collectively as the “Parties”).
WHEREAS, the City of Clearwater solicited proposalson September 25, 2014for services
including preparing preliminary plans, specifications, and estimates with associated engineering
discipline reports for residential (single-family and multi-family) and commercial building
inspections, and construction management services; and
WHEREAS, the Vendor submitted a proposal and was selected to perform building
inspections, reporting and construction management services includingperforming feasibility
inspections and cost estimates, preparing and reviewing construction bid documents, organizing
preconstruction conferences, and ongoing inspections for draws/payments as in accordance
with Vendor’sproposal, as amended; and
WHEREAS, contract shall be subject to terms and conditions of the Request for
Proposals, Building Inspections, Reporting and Construction Management Services #37-14 and
the Vendor’s original and amended proposal.
NOW THEREFORE, in consideration of the promises stated herein, the City andthe
Vendormutually agree as follows:
1. SCOPE OF PROJECT.
The “Contract Documents” shall consist of the Advertisement for Bids, that certainRequest for
Proposals, Building Inspections, Reporting and Construction Management Services #37-14,
issued by the City on September 14, 2014; Vendor’s Proposal, as amended; this Contract;
Instruction to Bidders; General Conditions; Plans; Technical Specifications; and Appendix, as
applicable, and all attachments thereto(which are hereby incorporated by reference and made
a part of this contract as if set forth fully herein).
The Vendor, in consideration of the sums of money as hereinafter set forth to be paid by the
City to the Vendor, shall and will at its ownexpense, perform all labor and furnish all necessary
materialsto provide the services described in the Contract Documents. All of said work shall be
performed and completed by Vendor in a good and workmanlike manner to the satisfaction of
[GM09-1510-046/163132/1]2
the City. Should the Vendor fail to perform or comply with any of the terms, conditions,
provisions or stipulations as contained herein, the City, may, at its option, avail itself of any and
all remedies provided by lawand shall have the right to proceed to complete such work as
Vendor is obligated to perform.
2. TIME OF PERFORMANCE.
Time is off the essenceasto the performance of the parties’ obligations under this Agreement.
This Contract shall commence onMarch _______, 2015and terminate on February 28, 2016
(the “Initial Term”). The Parties may renew for one (1), two (2) year period(“Renewal Period”)
if agreed to in a writing executed by both Parties at leastninety (90) days priorto the end of the
Initial Term.
3. COMPENSATION.
The City will pay the Vendorall reasonable and necessary direct expensesas pre-approved by
City in writing, on a task by task basis,in addition to personnel fees in accordancewithVendor’s
Personnel Sheet and corresponding Engineering, Environmental and Facilities Schedule of Fees,
attached hereto and incorporated herein as Exhibit“A”. The City or Vendormay, from time to
time, require changes in the scope of the project to be performed hereunder which are
mutually agreed upon by and between City and Vendor, whichshall be effective when
incorporated in written amendment to this Contractexecuted by both Parties. Compensation
under this Contract shall not exceed Two-Hundred Thousand Dollars and 00/100 ($200,000.00).
4. METHOD OF PAYMENT.
The Vendor’sinvoices shall be submitted to the City for approval for payment on a monthly
reimbursementbasis. The City agrees to pay after approval under the terms of the Florida
Prompt Payment Act F.S. 218.70.
The City’s performance and obligation to pay under this Contract is contingent upon an annual
appropriation for the services inthe City’s budget.
5. NOTICES AND CHANGES OF ADDRESS.
Any notice required or permitted to be given by the provisions of this Contract shall be
conclusively deemed to have been received by a party hereto on the date it is hand delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid) on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
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NOVA Engineering and Environmental, LLC City of Clearwater
Bob Hughes Geraldine C. Lopez
Principal Director, Economic Development & Housing
___________________ P.O. Box 4748
_________________Clearwater, Florida 33758
(Office) 813-623-3100 (Office) 727-562-4023
(Fax) 813-623-3545 (Fax) 727-562-4075
6. TERMINATION OF CONTRACT.
If Vendor fails to fulfill any of its obligations hereunder, such failure shall constitute a material
breach and the City may terminate this Contract immediately by givingVendorwritten notice of
its election to do so and by specifying the effective date of such termination. The Vendorshall
be paid for its services provided through the effective date of termination.
7. INDEMNIFICATION AND INSURANCE.
The Vendoragrees to comply with all terms, provisions, and requirementsof the
indemnification and insurance provisions as set forth in paragraph 6 of the Detailed
Specifications of the Request for Proposals and as otherwise contained in the Contract
Documents.
8. PROPRIETARY MATERIALS.
Upon termination of this Contract, the Vendorshall transfer, assign and make available to City
or its representatives all property and materials in “Vendor’s”possession belonging to or paid
for by the City.
9. INTERESTS OF PARTIES.
The Vendorcovenants that its officers, employees and shareholders have no interest and shall
not acquire any interest, direct or indirect, which would conflict in any manner or degree with
the performance and/or provision of services required under the terms and conditions of this
Contract.
10. CONFORMANCE WITH LAWS.
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The Vendoragrees to comply with all applicable federal, state and local laws during the life of
this Contract.
The Vendorwill be required to comply with Section 119.0701, Florida Statutes (2014),
specifically to:
(a)Keep and maintain public records that ordinarily and necessarily would be required by the
City of Clearwater in order to perform the service;
(b)Provide the public with access to public records on the same terms and conditions that the
City of Clearwater would provide the records and at acost that does not exceed the cost
provided in Chapter 119 or as otherwise provided by law;
(c)Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law; and
Meet all requirements for retaining public records and transfer, at no cost, to the City of
Clearwater all public records in possession of the contractor upon termination of the contract
and destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. All records stored electronically must be provided to
the City of Clearwater in a format that is compatible with the information technology systems of
the City of Clearwater.
11. ATTORNEY FEES.
In the event that either party seeks to enforce this Contract through attorneys at law, then the
parties agree that each party shall bear its own attorney fees and costs.
12. GOVERNING LAW AND VENUE.
The laws of the State of Florida shall govern this Contract, and any action brought by either
party shall lie in Pinellas County, Florida.
13. Non-Waiver.
A delay in exercising, or failure to exercise, any right or remedy under this Contractdoes not
constitute a waiver of such or other rights or remedies and does not operate to prevent the
exercise or enforcement of any such right or remedy. No single or partial exercise of any right or
remedy under this Contractprevents further exercise of such or other rights or remedies. The
rights, powers and remedies provided in this Contractare cumulative and not exclusive of any
rights and remedies provided by law.
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IN WITNESS WHEREOF,the parties hereto have executed this Contract as of the date set forth
above.
CITY OF CLEARWATER, FLORIDA
Countersigned:
_______________________ By: ________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
_______________________ ____________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
NOVA Engineering and Environmental, LLC
Witness:
_______________________ By: ________________________
Print Name: _____________ Print Name: ___________________
Title: ________________________
Scope of Work - Tasks
1)Feasibility Inspections
1a.Rehabilitation program
1b.…….add Lead Paint Inspection to 1a.
1c.…….add Asbestos Inspection to 1a.
1d.Down Payment/Closing Cost Assistance program
1e.…….add Lead Paint Inspection to 1d.
1f.…….add Asbestos Inspection to 1d.
2)Construction Bids
2a.Rehabilitation program
2b.Down Payment/Closing Cost Assistance Program
2c.Commercial Projects
3)Pre-Construction Conference
3a.Rehabilitation
3b.Down Payment/Closing Cost Assistance Program
3c.Commercial Projects
4)Ongoing Inspection for Draw/Payment
4a.
Rehabilitation (estimate three (3) visits for "each"
project)
4b.
Down Payment/Closing Cost Assistance Program
(estimate one (1) visit for "each" project)
4c.
Commercial Projects (estimate two (2) visits for
"each" project)
_______
EXHIBIT A
RFP 37-14 PERSONNEL SHEET
Building Inspections, Reporting, and Construction Management Services
Engineer, Project Manager & Building Code Adinistrator
Lead Technician, EPA Lead Risk Assessor & XRF Equipment
Asbestos Technician, Industrial Hygienist & Florida LAC
Engineer, Project Manager & Building Code Adinistrator
Engineer, Project Manager & Building Code Adinistrator
Engineer, Project Manager & Building Code Adinistrator
Engineer, Project Manager & Building Code Adinistrator
Engineer, Project Manager & Building Code Adinistrator
Engineer, Project Manager & Building Code Adinistrator
Engineer, Project Manager & Building Code Adinistrator
Engineer, Project Manager & Building Code Adinistrator
Lead Technician, EPA Lead Risk Assessor & XRF Equipment
Asbestos Technician, Industrial Hygienist & Florida LAC
Engineer, Project Manager & Building Code Adinistrator
Engineer, Project Manager & Building Code Adinistrator
Revised January 2015
PROFESSIONAL SERVICES
For engineering, environmental, and facilities professional services including site visits, engineering
analysis, project management, project meetings, report preparation, consultations etc.
Field Engineer/HUD Inspector/Asbestos & Lead Technician
Florida State Certified Building Inspector
per hour
per hour
$ 60.00
$ 75.00
Staff Engineer/Geologist/Scientist per hour $ 85.00
Project Engineer/Manager/Geologist/Scientist per hour $ 90.00
Building Code Official/Multi Disciplined Building Inspector per hour $ 95.00
Professional Engineer/PG/CIH/FLAC/EPA Lead Assessor per hour $ 115.00
Principal Engineer/Manager/Geologist/Scientist per hour $ 135.00
Clerical / Drafting Support per hour $ 45.00
Vehicle Trip Charge per mile $ 0.00
Asbestos 400 Point count Per sample $ 40.00
Lead Samples Per sample $ 15.00
Asbestos PCM Per sample $ 15.00
Notes:
Sub-Contractors, Laboratory analytical, PPE, copies & shipping charges, Supplies and Expenses
shall be invoiced at cost plus 20%.
Overtime rates (1.5 times the regular rate) will be applied to hours worked outside normal 7:00
am to 5:00 pm business hours, Saturday, Sunday, and holidays.
All rates are portal to portal & personnel time expended will be invoiced in ½ hour increments.
ENGINEERING, ENVIRONMENTAL AND FACILITIES
SCHEDULE OF FEES
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 15-04
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: ResolutionIn Control: Finance
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Establish the intent to reimburse certain Water and Sewer project costs incurred with
proceeds from a future tax-exempt financing and adopt Resolution 15-04.
SUMMARY:
A Water and Sewer System rate study that was completed in August of 2014 determined that
the council approved annual rate increases of 4.5% through Fiscal Year (Fiscal Year) 16 are
sufficient to provide for operations, capital projects, and debt service on bonds during this
period. Also, per the study “…extension of the 4.5% annual increase in FY 2017 through FY
2024 is currently projected to provide adequate revenue to meet the projected requirements of
the Utility during the remainder of the projection period.”
The 2014 rate study anticipated the need for a new money bond issue of approximately $30
million in 2016 to finance various Water and Sewer System capital projects planned at the
time of the rate study. An updated rate study will be conducted prior to issuing any bonds to
determine the exact amount needed.
Approximately $20 million of the planned FY 2015 and FY 2016 projects per the schedule
(Exhibit A) could be financed with the tax-exempt bonds issued in FY 2016.
Adoption of Resolution 15-04 establishes the City’s intent to be reimbursed from the proceeds
of a bond issue in 2016 for up to $20 million of capital project expenditures made prior to the
issuance of the bonds.
Page 1 City of Clearwater Printed on 3/12/2015
1
Resolution No. 15-04
RESOLUTION NO. 15-04
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA ESTABLISHING ITS INTENT TO
REIMBURSE CERTAIN PROJECT COSTS
INCURRED WITH PROCEEDS OF FUTURE TAX-
EXEMPT FINANCING; PROVIDING CERTAIN
OTHER MATTERS IN CONNECTION THEREWITH;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Clearwater, Florida (the
"Issuer") has determined that the need exists to construct capital improvements
and expansions to the City’s Water and Sewer Utility Systemincluding, but not
limited to,the projects set forth on Exhibit “A” hereto(collectively, the "Project");
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CLEARWATER, FLORIDA THAT:
SECTION 1. AUTHORITY. This Resolution (hereinafter called the
"Resolution") is adopted pursuant to the provisions of the Florida Constitution,
Chapter 166, Florida Statutes, and other applicable provisions of law.
SECTION 2. DECLARATION OF INTENT. The Issuer hereby expresses
its intention to be reimbursed from proceeds of a future tax-exempt financing for
capital expenditures to be paid by the Issuer in connection with the construction
of the Project. Pending reimbursement, the Issuer expects to use funds on
deposit in its water and sewer utility funds, general funds and other funds legally
available to pay a portion of the cost of the Project. It is not reasonably expected
that the total amount of debt to be incurred by the Issuer to reimburse itself for
expenditures paid with respect to the Project will exceed $20,000,000. This
Resolution is intended to constitute a "declaration of official intent" within the
meaning of Section 1.150-2 of the Income Tax Regulations.
SECTION 3. SEVERABILITY. If any one or more of the provisions of this
Resolution shall for any reason be held illegal or invalid, such illegality or
invalidity shall not affect any other provision of this Resolution, but this
Resolution shall be construed and enforced as if such illegal or invalid provision
had not been contained therein.
SECTION 4. REPEALING CLAUSE. Allresolutions or orders and parts
thereof in conflict herewith to the extent of such conflicts, are hereby superseded
and repealed.
SECTION 5. EFFECTIVE DATE. This resolution shall take effect
immediately upon its adoption.
2
Resolution No. 15-04
PASSED AND ADOPTED this _______ day of _____________, 2015.
_______________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
_____________________________________________________
Pamela K. Akin Rosemarie Call
City Attorney City Clerk
Projects to Improve or Expand the Project Fiscal Years
Water & Sewer Utility System Number 2015 & 2016
Public Works Complex 92XXX 350,000$
WWTP UV Disinfection 96204 2,500,000
Biosolids Treatment 96611 5,740,470
Sanitary Sewer Extensions 96630 2,517,870
Facilities Upgrade & Improvement 96654 2,400,000
Water Supply and Treatment 96740 900,000
Groundwater Replenishment Facility 96773 1,500,000
Automated Meter Reading 96774 3,000,000
Additional Treatment RO #3 967XX 1,000,000
19,908,340$
EXHIBIT A
CITY OF CLEARWATER
Water & Sewer Utility Fund - 421
Projects for 2016 Revenue Bond Reimbursement Resolution 15-04
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1092
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Approve a Mutual Use Agreement with Tampa Bay Water, given in consideration of receipt of
$10.00 and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Starkey Ranch is a new subdivision in Pasco County with the Phase I entrance road located
on the north side of the intersection of State Road 54 (SR54) and Trinity Boulevard. The new
road north of SR54 will be called Heart Pine Avenue. Clearwater Gas System (CGS) currently
maintains a 6-inch gas main along the north side of SR54. In order to serve the new
subdivision, CGS will tap its 6-inch main and run a new 4-inch gas line due north into the
development. However to accomplish this task, the natural gas main running north will have
to cross a Tampa Bay Water (TBW) pipeline easement. To cross this easement, CGS will
have to enter into a Mutual Use Agreement (MUA) with TBW. This agreement will allow CGS
to tie in the main running north with the existing main on SR54 and properly serve the new
subdivision.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 3/12/2015
GM14-2064-048/162011/1 1
TBW Project: Cypress Creek 66” Transmission Main
TBW Parcel No.: 4294.71C –Non-Exclusive Perm Pipeline Easement
Section 28, Township 26 S, Range 17East
Pasco County, Florida
Prepared by and return to:
Tampa Bay Water
Raymond T. Brigham PLS
Senior Professional Land Surveyor
2575 Enterprise Road
Clearwater, Florida 33763-1102 (Reserved for Clerk of Court)
MUTUAL USE AGREEMENT
THIS MUTUAL USE AGREEMENT entered into this_______day of _____________,
2015, by and between TAMPA BAY WATER, A Regional Water Supply Authority, an
interlocal governmental entity of the State of Florida, hereinafter referred to as "TAMPA BAY
WATER," with its principal place of business located at 2575 Enterprise Road, Clearwater,
Florida 33763-1102, and CLEARWATER GASSYSTEM, referred to as “GAS” whose local
address is 400 N. Myrtle Avenue, Clearwater, FL 33755
RECITALS:
A.TAMPA BAY WATER owns and possesses a Non-Exclusive Permanent Pipeline
Easementin and upon that certain real property more particularly described in the Deed
as recorded in Official Records Book 9108 at Page 584of the public records of Pasco
County, Florida("Tampa Bay Water Easement”).
B.TAMPA BAY WATER operates, and maintains its Cypress Creek 66”
Transmission MainReplacementand its appurtenances (“Tampa Bay Water Pipeline
Facilities”)within the Tampa Bay WaterEasement.
C.GAS has acquired or will acquire the appropriate rights or interests from the fee
simple owner of the property underlying GASdesires to use a portion of the Tampa Bay
Water Easement in order to design,construct, inspect, operate, maintain, and repaira 4”
gasmain(“GASFacility”) for the purpose of providing natural gasto its customers.
D.GASand TAMPA BAY WATER desire to enter into this agreement for the
purpose of setting forth the terms and conditions under which GASand TAMPA BAY
WATER willmutually use a portion of the Tampa Bay Water Easementdescribed in
Exhibit“A” (the “Use Area”), attached hereto and incorporated herein.
NOW THEREFORE, for and in consideration of the premises and the sum of Ten
GM14-2064-048/162011/1 2
Dollars ($10.00) and other good and valuable consideration, receipt of which is hereby
acknowledged, the parties hereby agree as follows:
1.The above recitals are true and are incorporated herein by reference.
2.TAMPA BAY WATER hereby agrees to allow GASthe mutual use of the Use Areafor
the uses and purposes stated herein.
3.GASacknowledges and agrees that TAMPA BAY WATER’s use of the Tampa Bay
Water Easement for water transmission pipelinesand related purposes will not constitute an
interference with GAS’s use of the Use Area.
4.Within fifteen (15) days after this Agreement is executed by both parties, GASwill
submit to TAMPA BAY WATER, a complete set of the most current construction plans for the
GASFacility withinthe Use Area. Thereafter, TAMPA BAY WATER shall have forty-five (45)
days to review and approve GAS’s construction plans, such approval not to be unreasonably
withheld. Also during this 45-day period, TAMPA BAY WATER may make comments to
GAS’s construction plans, by directing any such comments to GAS. GASwill use its best
efforts to incorporate TAMPA BAY WATER’s comments into the construction plans.
5.GASacknowledges and agrees that it is using the Use Area“as is” and that TAMPA
BAY WATER will not be responsible for preparing, altering, or modifying the Use Areain any
manner to accommodate GAS's use.
6.During constructionof the GASFacility, GASagrees to the following:
a.GAS will not interrupt the operation of the Tampa Bay Water Pipeline Facilities,
sothat the Tampa Bay WaterPipeline Facilities operate as they did prior to the start of
the construction of GASFacility.
b.GASwill provide a minimum separation of 18-inches verticalbelow the bottom
edge of the pipecrossing with GASFacilityand the Tampa Bay Water Pipeline
Facilities.
c.Any temporary roads used for construction traffic crossing the Tampa Bay Water
Pipeline Facilities shall be built up a minimum of 3-feet above existing grade.
7.GAScovenants that its use of the Use Areashall not at any timeinterfere with TAMPA
BAY WATER's use of the Tampa Bay Water Easement, and that GAS’s use of the Use Areawill
not cause the impairment of the Tampa Bay Water Pipeline Facilitiesor other hazardous
conditions to exist. GAScovenants that if it creates a hazardous condition or restricts, impairs,
interferes with, or hinders the use ofthe Tampa Bay Water Easement by TAMPA BAY
WATER, then, upon notification by TAMPA BAY WATER, GASshall, within seventy-two
(72) hours, at its cost and expense, correct such condition. TAMPA BAY WATER retains the
right to enter upon the Tampa Bay Water Easement for the purpose of correcting such condition
GM14-2064-048/162011/1 3
if GAS fails to respond within the seventy-two (72) hour period following notice or if TAMPA
BAY WATER determines that an emergency situation exists and requires immediate attention.
GASagrees to reimburse TAMPA BAY WATER for all reasonable, justified and substantiated
costs and expenses incurred in connection with such action.
8.During the period in which any construction or site preparation for the GASFacility is
occurring by or on behalf ofGASwithin the Use Area, GASshall maintain or arrange to have
maintained the following insurance coverage through either self-insurance, purchased insurance,
or a combination thereof:
a.Workers' Compensation insurance adequate under Florida law for all of GAS's
employees working in or about the Tampa Bay WaterEasement. GASshall require
all contractors or sub-contractors working in or about the Tampa Bay Water
Easement to maintain Workers' Compensation insurance adequate under Florida law
for all their employees.
b.Automobile liability insurance in the minimum amount of $1,000,000.00 combined
single limit, each accident, (bodily injury and property damage) insuring all owned,
leased, hired and other non-owned vehicles.
c.Comprehensive General Liability Insurance in the minimum amount of
$1,000,000.00 combined single limit (bodily injury and property damage) covering
premises operations liability, products and completed operations liability, personal
injury coverage.
d.Employer’s Liability Insurance in the following minimum amounts:
$100,000 EACH ACCIDENT EACH EMPLOYEE
$100,000 EACH DISEASE EACH EMPLOYEE
$500,000 AGGREGATE BY DISEASE
e.GASshall furnish TAMPA BAY WATER with a letter of self-insurance signed by
the City’s Risk Manager. Any and all subcontractors performing work for GAS will
furnish TAMPA BAY WATER with a Certificate of Insurance certifying that each
policy required is in full force and effect. GAS and any and all subcontractors will
give TAMPA BAY WATER thirty (30) days advance written notice by certified
mail and that,before canceling or changing the coverage of the required coverages
under this Agreement.
The failure of TAMPA BAY WATER to request evidence of the coverage set forth above
shall not be construed by GAS as a waiver of GAS’s obligation to provide the insurance
coverage specified.
The parties shall fully cooperate in making claims and furnishing information to the
insured or the insurers and in obtaining settlements and payments from the insurer or insurers.
GM14-2064-048/162011/1 4
Neither GAS nor its contractors shall claim an interest in any insurance settlement arising out of
any loss with respect to the Tampa Bay Water Pipeline Facilities where TAMPA BAY WATER
is named as the sole beneficiary. GAS and its contractors shall execute any and all documents
required by TAMPA BAY WATER or its insurer that may be necessary for use in connection
with the settlement of any such claims. GAS shall not conduct or allow any hazardous activity on
the Tampa Bay Water Easement that brings about a risk of bodily injury (including death) or
property damage (including damage to or destruction of the property) that would be excluded
from the coverage of the insurance that GAS is obligated to maintain.
9.After constructionand after the GASFacility is installed, GASagrees to the following:
a.GASshall clearly and permanently mark the location of theGASFacilityin the
Use Areaand TAMPA BAY WATER shall clearly and permanently mark the
location of the Tampa Bay Water Pipeline Facilities in the Use Area.
b.Thereafter, should either party or its contractors negligently or intentionally
damage the facilities of the other party, the injured party shall be reimbursed for
allreasonable costs and expenses it incurs in connection with repairing any such
damage.
c.GASshall be responsible and shall reimburse TAMPA BAY WATER for all
reasonable costs and expenses it incurs in connection with additional construction
costs due to the GASFacility located within the Use Area. GASshall reimburse
TAMPA BAY WATER all said costs and expenses within 30 days.
10.To the extent permitted by Section 768.28, Florida Statutesand without waiving its
sovereign immunity,GASshall protect, defend, indemnify and hold TAMPA BAY WATER and
its officers, employees and agents harmless from and against any and all liabilities, claims,
losses, negligent act, error, or omission by the GAS, its subcontractors, agents or employees,
arising out of or incidental to the performance of this Agreement.The GAS's obligation to
indemnify TAMPA BAY WATER pursuant to this Section 10 is limited by the GAS's right to
sovereign immunity, which right is expressly not waived by the GAS, and to the indemnification
limitations provided in section 768.28, Florida Statutes.
11.Seven (7) days prior to commencement of construction, GASor its contractor shall
contact the Tampa Bay Water Facilities Maintenance Department for the purpose of coordinating
with and advising TAMPA BAY WATER of GAS’s construction schedule.
12.The occurrence of one (1) or more of the following acts shall be deemed to constitute an
event of default:
GASor TAMPA BAY WATER fail to perform and comply with any obligation,
responsibility or liability imposed upon TAMPA BAY WATER or GASby this
Agreement and such failure continues for more than thirty (30) days after the non-
defaulting party gives the defaulting party written notice thereof, or the defaulting
party fails to commence all reasonable curative action within thirty (30) days after
notice thereof and fails to diligently and continuously prosecute the curative
GM14-2064-048/162011/1 5
action to completion;
If a default occurs and the defaulting party fails to cure such default in accordance with this
Agreement, the non-defaulting party may, without further notice immediately or at any time
thereafter, correct the default, in which event the defaulting party shall immediatelyreimburse
the non-defaulting party for any and all costs incurred by the non-defaulting party in curing the
default.
13.GAS's interest in the Use Areashall not be subject to liens for improvements made by,
to or upon the Use Area, and any such liability is expressly prohibited as contemplated by
Section 713.10, Florida Statutes. If any mechanic's lien is placed or any claim is filed against or
permitted to be done by either party, such party shall cause the same to be removed within one
hundred twenty (120) days of recording, and shall hold the other party harmless from any
adverse effect thereof.
14.All notices, communications, and consents required or permitted by this Agreement
shall be in writing and delivered by hand or transmitted by registered or certified mail, return
receipt requested, with notice deemed to be given upon receipt and addressed to the attention of
the following:
If to GAS: Jorge Hernandez, PE
Design & Permitting Coordinator
400 N. Myrtle Avenue
Clearwater, FL 33755
With a copy to:City Attorney
112 S. Osceola Ave.
Clearwater, FL 33756-5103
If to TAMPA BAY WATER: Mr. Matthew Jordan
General Manager
2575 Enterprise Road,
Clearwater, Florida 33763-1102
With a copy to:Mr. Ed Davis
Infrastructure Manager
2575 Enterprise Road,
Clearwater, Florida 33763-1102
With a copy to: Barrie S. Buenaventura
General Counsel
Pennington P.A.
2701 N. Rocky Point Drive, Suite 900
Tampa, FL33607
GM14-2064-048/162011/1 6
15.This Agreement shall be binding upon the successors and assigns of the parties hereto
(subject to the restriction governing assignment contained in the paragraph 16).
16.Neither party shall assign its rights under this Agreement without prior written approval
of the other party.
17.This Agreement may only be amended in writing, duly executed by the authorized
representatives of the parties hereto.
18.This Agreement may be executed in more than one counterpart, each of which shall be
deemed an original.
19.This Agreement represents the entire agreement between the parties hereto, with respect
to the subject matter contained herein, and supersedes all prior negotiations, understandings,
representations or agreements, either written or oral.
20.If any one or more of the provisions of this Agreement should be held contrary to law,
public policy, or should for any reason whatsoever be held invalid or unenforceable by court of
competent jurisdiction, then such provision or provisions shall be null and void and shall be
deemed separate from the remaining provisions of this Agreement, which remaining provisions
shall continue in full force and effect if the rights and the obligations of the parties contained
herein are not materially prejudiced and the intentions of the parties continue to be effective.
21.Any term, condition, covenant or obligation which requires performance by either party
subsequent to termination of this Agreement shall remain enforceable against such party
subsequent to such termination.
22.GASagrees that at such time as the GASFacilityis removed from the Use Area, the
rights granted herein shall be automatically extinguished. GASagrees to execute whatever
documents are necessary for the purpose of clearing title to the Tampa Bay Water Easement at
issue in this Agreement.
23.The remedies set forth in this Agreement are cumulative and not in limitation of any
remedies available at law or in equity.
GM14-2064-048/162011/1 7
IN WITNESS WHEREOF, the parties hereto have set their hands and seals as of the date of
execution written above.
COUNTERSIGNED: CITY OF CLEARWATER, FLORIDA
____________________________ _____________________________
George N. Cretekos, Mayor William B. Horne II, City Manager
APPROVED AS TO FORM: ATTEST:
____________________________ _____________________________
Laura Mahony, Assistant City Attorney Rosemarie Call, City Clerk
STATE OF FLORIDA
COUNTY OF ______________________
The foregoing instrument was acknowledged before me this _________ day of _________,
2015, By_________________________. That he/she is personally known to me or hasproduced
_________________________ as identification and has/has not taken an oath.
By: ______________________________
Notary Public
My Commission Expires: ________________Print Name:_____________________
GM14-2064-048/162011/1 8
TAMPA BAY WATER,
A Regional Water Supply Authority
By:_________________________________By:_____________________________
Matthew Jordan, General Manager __________________________
Chairman
Approved as to form:
By:_____________________________
Barrie S. Buenaventura
General Counsel
STATE OF FLORIDA
COUNTYOF ______________________
The foregoing instrument was acknowledged before me this_________ day of _________,
2015,By_________________________. That he/sheis personally known to me or has produced
_________________________ as identification and has/has not taken an oath.
By:______________________________
Notary Public
My Commission Expires:________________Print Name:_____________________
T:\Planning & Projects\Brigham\Clearwater Gas\TBW MUA to Clearwater Gas -Draft.docx
GM14-2064-048/162011/1 9
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1076
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Human Resources
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Approve the settlement agreement and general release between Michael Jackson and the City
of Clearwater, authorize the payment of $120,000 and three years of pension service credit,
and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Mr. Jackson was terminated from employment on August 16, 2010 resulting from a positive
random drug test which is mandated by federal regulations for employees occupying safety
sensitive positions. The termination was consistent with city policy for cases of this type.
Mr. Jackson appealed his termination through the Civil Service System. A hearing was
convened in September 2011 but was continued at the request of his council and was not
reconvened until February 2014. The Hearing Officer recommended that Mr. Jackson be
returned to work after accepting the argument that Mr. Jackson was taking a mail order drug
that could have caused a false positive.
The Civil Service Board did not accept the hearing officer’s recommendation and determined
the termination should be sustained. Mr. Jackson filed an appeal with the court which is
provided for in the Civil Service rules.
This agreement provides for $120,000 in back pay ($52,500 to be paid as attorney’s fees) and
three years of pension service credit. The City will incur an additional actuarial pension cost of
$89,415 which will not be funded by a separate contribution. The City will disclose the
additional cost in the annual actuarial calculation which will be incorporated into the City’s
annual pension contribution.
This agreement will settle all current and future claims and end any current or potential
litigation.
The settlement will be funded from Clearwater Gas reserves as Mr. Jackson was employed by
the Gas Department at the time of termination.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a budget amendment allocating Gas Fund
reserves in the amount of $ 120,000.00.
Page 1 City of Clearwater Printed on 3/12/2015
SETTLEMENT AGREEMENT AND GENERAL RELEASE
This Settlement Agreement and General Release (“Agreement”) is made and
entered into on this ___ day of ___________, 2015, by and between Mr. Michael
Jackson (“Mr. Jackson”) and the City of Clearwater, Florida, defined to mean the City of
Clearwater, Florida, its past, present and future elected and appointed officials, directors,
managers, supervisors, employees, citizens, residents, volunteers, agents, attorneys,
insurers, representatives, assigns and successors, all in their official and individual
capacities, and all of the City’s subsidiaries, subdivisions and affiliated entities.
(collectively, “City”). The purpose of this Agreement is to provide for the general release
of any and all claims which Mr. Jackson has or may have had against the City at any
time up to and including the effective and enforceable date of this Agreement, and to
provide for the payment of consideration for that general release.
RECITALS
WHEREAS, Mr. Jackson initiated two lawsuits contesting the Civil Service
Board’s decision to uphold his termination: Michael Jackson v. The City of Clearwater,
et al., Case No. 14-60-AP and Michael Jackson v. The City of Clearwater, et al., Case
No. 15-321-CI, both filed in the Sixth Judicial Circuit, Pinellas County (“Complaints”),
alleging violations of rights protected by the City Civil Service Rules, statute(s),
regulation(s), common law, the Constitution of the State of Florida and/or the
Constitution of the United States;
WHEREAS, the City denies the allegations and denies any rule, ordinance,
statutory, common law, constitutional or regulatory violations, and affirmatively states
that Mr. Jackson has failed to state any claim upon which relief can be granted;
WHEREAS, all parties to the Agreement agree that neither the fact of this
Agreement, nor any term or provision hereof shall be construed as an admission by any
[LT12-9901-362/162822/1] 2
party or the City to the merit or viability of any claims or defenses asserted by any party
to the agreement, or an admission of liability by the City; and
WHEREAS, so as to avoid further expense and in recognition of the positions of
the parties to the above case, the parties to the Agreement wish to settle and
compromise the Complaints or any other claims Mr. Jackson has against the City,
thereby terminating all Complaints and claims;
IT IS HEREBY AGREED, by and between the parties as follows:
1. In consideration for the full and complete settlement of Mr. Jackson’s
Complaints and any claims he has, Mr. Jackson shall receive the payment of the sum of
One Hundred Twenty Thousand Dollars ($120,000.00), which shall be paid by the City.
The parties agree that Mr. Jackson has indicated that of the settlement amount, $52,500
is designated as attorneys’ fees, which may be deductable per applicable Internal
Revenue Service code, and for which the City will issue IRS form 1099 to Mr. Jackson
and his attorney. The remaining portion of the settlement not designated as attorneys’
fees, or $67,500, is to be included on an IRS form W-2 as ordinary income and will be
subject to withholding based on the current IRS form W-4 on file or as submitted with
this signed agreement by Mr. Jackson. The parties agree that the City makes no
representations and/or interpretation of IRS code and attorneys’ fee deductions, and that
Mr. Jackson’s duty to correctly report income and deductions to the IRS is his
responsibility alone. Two drafts shall be issued and delivered to Jawdet I. Rubaii, P.A.,
1358 S. Missouri Avenue, Clearwater, FL 33756: one payable to “Jawdet I. Rubaii, P.A.”
in the amount of $52,500, and one payable to “Michael Jackson” in the amount of
$67,500 less applicable withholding as stated above.
2. As further consideration for the full and complete settlement of Mr.
Jackson’s Complaints and any claims, Mr. Jackson shall receive three (3) years of
pension service credit in the City of Clearwater Employees’ Pension Plan. The parties
[LT12-9901-362/162822/1] 3
agree and understand that the City will fully fund the three years of pension service
credit, and that Mr. Jackson is not responsible for funding his portion. The parties further
agree and understand that the City’s personnel records shall reflect that Mr. Jackson
retired effective August 17, 2013. Mr. Jackson agrees and understands that there are
no other benefits to which Mr. Jackson may be entitled or may claim to be entitled.
However, nothing contained in this Agreement, inclusive of paragraphs 5 and 9, shall
imply a release of Mr. Jackson’s pension, which is an earned and vested benefit and
therefore protected by law. Mr. Jackson understands and agrees that even with the
additional three years pension service credit per this Agreement that he will not begin
receiving his benefit until November, 2015, which with the execution of this Agreement
will be based on an estimated 27.13 years of service.
3. Mr. Jackson agrees that the money and pension service credit set forth
herein constitutes adequate and ample consideration for the rights and claims he is
waiving under this Agreement.
4. It is further understood and agreed that the above agreed upon terms are
not to be construed as an admission of any liability, such liability having been expressly
denied. No inducements or representations have been made by any agent or attorney
of any party hereby released as to the legal liability or other responsibility of any party
claimed responsible. It is agreed that this release applies to known or unknown injuries,
costs, expenses, and/or damages alleged to have been suffered or incurred by Mr.
Jackson due to the actions or inactions of the City as stated in the Complaints, and is
intended to be a full and complete disposition of the entire claim(s) and/or cause(s).
5. In consideration for the amount and service credit pursuant to paragraphs
1 and 2 of the Agreement, Mr. Jackson, his heirs, successors and assigns, agrees to
release and hereby releases and forever discharges the City, its past, present and future
elected and appointed officials, directors, managers, supervisors, employees, citizens,
[LT12-9901-362/162822/1] 4
residents, volunteers, agents, attorneys, insurers, representatives, assigns and
successors, all in their official and individual capacities, and all of the City’s subsidiaries,
subdivisions and affiliated entities from all actions, claims, demands, setoffs, suits,
causes of action, controversies, disputes, equitable relief, compensatory and punitive
damages, costs and expenses (including those which arose or could have arisen from
the facts alleged or claims made in the Complaint), which Mr. Jackson has against the
City, whether known or unknown, from the beginning of time until the effective date of
this Agreement, including but not limited to those: at law; in tort; in equity; or any other
federal, state or local laws, regulations, or ordinances relating to wrongful termination.
The listing of types of claims and/or causes of action being waived in this paragraph is
intended to be illustrative rather than exhaustive. THUS, MR. JACKSON
ACKNOWLEDGES AND AGREES THAT THIS RELEASE IS A FULL AND FINAL BAR
TO ANY AND ALL CLAIMS OF ANY TYPE, KNOWN OR UNKNOWN THAT HE HAS
AGAINST THE CITY. Mr. Jackson agrees that he will voluntarily dismiss any and all civil
actions against the City, such voluntary dismissals being filed with 10 days of the
execution of this agreement.
6. Mr. Jackson and his attorneys, if any, release, waive and relinquish any
claims or rights to attorney’s fees, costs and expenses from the City allegedly incurred or
due in the Complaints, other than those designated in paragraph 1 as part of the total
settlement amount.
7. In consideration for the amount of money and years of service credit
pursuant to paragraphs 1 and 2 of the Agreement, Mr. Jackson also agrees to never
apply for employment with the City for any current position or any position which may be
available in the future.
[LT12-9901-362/162822/1] 5
8. Mr. Jackson waives the rights and claims set forth above in paragraphs 4-
7 of the Agreement and he also agrees not to institute, or have instituted, a lawsuit or
administrative proceeding against the CITY based on any such claims or rights.
9. No promise has been made to pay or give Mr. Jackson any greater or
further consideration other than as stated in this Agreement. All agreements, covenants,
representations and warranties, express or implied, oral or written, of the parties hereto
concerning the subject matter of this Agreement are contained in this Agreement. No
other agreements, covenants, representations or warranties, express or implied, oral or
written, have been made by any party hereto to any other party concerning the subject
matter of this Agreement. All prior and contemporaneous negotiations, possible and
alleged agreements, representations, covenants and warranties, between the parties
concerning the subject matter of this Agreement are merged into this Agreement. This
Agreement contains the entire agreement between the parties.
10. Mr. Jackson enters into this Agreement as a free and voluntary act with
full knowledge of its legal consequences. Mr. Jackson has not relied upon any
information or representations which are not contained in this Agreement.
11. Mr. Jackson hereby acknowledges that he has been given a period of
twenty-one (21) days to review and consider this Agreement, and also acknowledges
that he hereby has been encouraged by the City to obtain the advice of an attorney
about the terms of this Agreement. Mr. Jackson understands that he may revoke this
Agreement within seven (7) days of signing it (revocation period). Mr. Jackson further
understands and agrees revocation shall only be effective upon the receipt of a written
notice to the City Manager within seven (7) days after Mr. Jackson signs this Agreement.
Mr. Jackson also acknowledges that this Agreement can be revoked only in its entirety
and that once revoked no provision of this Agreement is enforceable and Mr. Jackson
will not receive any benefits under this Agreement.
[LT12-9901-362/162822/1] 6
12. This Agreement shall not become effective or enforceable until after the
revocation period has expired.
13. In the event of a breach of any provision of this Agreement by any of the
parties: if Mr. Jackson breaches, he agrees that the City shall be entitled to recover all
sums paid to him and revoke all pension service year credit awarded under this
Agreement; In the event the City breaches this Agreement, then paragraphs 1-8 above
will be null and void and Mr. Jackson will be entitled to bring suit against the City to
collect on the full amount of this agreement. The parties specifically understand and
agree that the prevailing party shall recover its costs and reasonable attorney’s fees
incurred in any legal proceeding instituted to enforce the terms of this Agreement. The
parties further agree that this Agreement is governed by the laws of the State of Florida,
without regard to principles of conflict of laws.
14. If any provision of this Agreement, or any part of any provision of this
Agreement, is found to be invalid by a court of competent jurisdiction, such shall not
affect the validity of any other provision, or part thereof, of this Agreement.
15. The City and Mr. Jackson agree that this Agreement cannot be amended
or modified except by a writing executed by both of the parties hereto or their respective
administrators, trustees, personal representatives, and successors.
MR. JACKSON ACKNOWLEDGES THAT HE HAS CAREFULLY READ AND
UNDERSTANDS THIS AGREEMENT CONSISTING OF SEVEN (7) PAGES, AND
AGREES THAT THE CITY HAS NOT MADE ANY REPRESENTATIONS OTHER THAN
THOSE CONTAINED HEREIN. MR. JACKSON ALSO ACKNOWLEDGES THAT HE
ENTERS INTO THIS AGREEMENT VOLUNTARILY, WITH FULL KNOWLEDGE OF ITS
SIGNIFICANCE, AND WITHOUT PRESSURE OR COERCION. MR. JACKSON
FURTHER ACKNOWLEDGES THAT HE HAS HAD THE OPPORTUNITY TO
NEGOTIATE REGARDING THE TERMS OF THIS AGREEMENT, HAS BEEN GIVEN A
[LT12-9901-362/162822/1] 7
TWENTY-ONE (21) DAY PERIOD WITHIN WHICH TO REVIEW THIS AGREEMENT,
AND HAS BEEN GIVEN A SEVEN (7) DAY PERIOD AFTER SIGNING THE
AGREEMENT WITHIN WHICH TO REVOKE THE AGREEMENT.
IN WITNESS WHEREOF, the CITY and Mr. Phillips have executed this
Agreement and General Release.
Page 7 of Settlement Agreement and General Release
between CITY OF CLEARWATER, FLORIDA, and
Mr. Michael Jackson
For the CITY OF CLEARWATER, FLORIDA
___________________________ ___________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________ ___________________________
Matthew M. Smith Rosemarie Call
City Attorney City Clerk
For MICHAEL JACKSON
___________________________ ___________________________
Michael Jackson Jawdet I. Rubaii
Attorney for Mr. Jackson
STATE OF FLORIDA )
[LT12-9901-362/162822/1] 8
COUNTY OF PINELLAS )
BEFORE ME personally appeared Michael Jackson, who acknowledged that he executed
the foregoing instrument. He is/is not personally known to me and did/did not take an oath.
WITNESS my hand and official seal this __________ day of _____________, 2015.
___________________________________
Print/Type Name: ____________________
Notary Public
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#14-899
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Award a Construction Contract to Poole and Kent Company of Florida, of Tampa, Florida, for
the East Water Reclamation Facility Effluent Filters Rehabilitation Project (13-0014-UT) in the
amount of $1,552,852.00, which is the lowest responsible bid received in accordance with the
plans and specifications; approve a supplemental work order to Engineer of Record (EOR)
King Engineering, Inc. in the amount of $19,761.00 for Construction Engineering Inspection
Services and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The work provides for the rehabilitation of the existing effluent filters at the East WRF. This
project follows the recent successful completion of the rehabilitation project for the Marshall
Street WRF effluent filters. Similar to the previous project, the old filter equipment will be
sequentially taken out of service and replaced with new mechanical and electrical equipment.
Project benefits are improved process efficiencies, ongoing rehabilitation and restoration
strategy of treatment infrastructure, increased environmental protection and regulatory
compliance.
The design phase was completed in October 2014 and the construction phase is scheduled
for completion in May 2016.
EOR King Engineering, Inc. has reviewed the five bids received on this project and
recommended award to Poole and Kent Company of Florida.
King Engineering will be providing full Construction Engineering Inspection services during the
construction phase.
The City of Clearwater’s Public Utilities Department is responsible for owning, operating and
maintaining the East WRF.
APPROPRIATION CODE AND AMOUNT:
0315-96664-561300-535-0000 $19,761.00
0315-96664-568300-535-0000 $1,552,852
Funds are available in Capital Improvement Program project 0315-96664, WPC R and R, in
the amount of $1,572,613 to fund the work order and contract.
Page 1 City of Clearwater Printed on 3/12/2015
1A
Filter Equipment and Services in accordance with
Section01150,3.01A.(ODPamountpaidto
manufacturer by City)1 LS $ 641,256.00 $ 641,256.00 $ 641,256.00 $ 641,256.00 $ 641,256.00 $ 641,256.00 $ 641,256.00 $ 641,256.00 $ 641,256.00 $ 641,256.00
1B
Owner Direct Purchase (ODP)-Sales Tax Savings
RetainedbytheCity,inaccordancewithSection
01150, 3.01B 1 LS $ 38,525.36 $ 38,525.36 $ 38,525.36 $ 38,525.36 $ 38,525.36 $ 38,525.36 $ 38,525.36 $ 38,525.36 $ 38,525.36 $ 38,525.36
1C
Filter Rehabilitation Complete in accordance with
Section 01150, 3.01C. 1 LS $ 775,000.00 $ 775,000.00 $ 429,318.64 $ 429,318.64 $ 615,155.00 $ 615,155.00 $ 550,000.00 $ 550,000.00 $ 560,000.00 $ 560,000.00
1D
Filter Angle Iron Clips in accordance with Section
01150 3.01D 216 EA $ 20.00 $ 4,320.00 $ 50.00 $ 10,800.00 $ 54.00 $ 11,664.00 $ 47.00 $ 10,152.00 $ 56.00 $ 12,096.00
2
East WRF Influent Pump Station Rehabilitation in
accordance with Section 01150, 3.01E 1 LS
3
Mobilization in accordance with Section 01150,3.01F
(not to exceed 4% of the Base Bid Total)1 LS $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 47,958.00 $ 47,958.00 $ 48,743.64 $ 48,743.64 $ 40,000.00 $ 40,000.00
4
Indemnification in accordance with Section 01150,
3.01G.1 LS $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00
$ 1,499,201.36 $ 1,160,000.00 $ 1,354,658.36 $ 1,288,777.00 $ 1,291,977.36
5A
Filter Influent Valves and Actuators in accordance with
Section 01150 3.01H.6 EA $ 24,583.33 $ 147,499.98 $ 17,963.00 $ 107,778.00 $ 19,219.00 $ 115,314.00 $ 7,300.00 $ 43,800.00 $ 17,278.00 $ 103,668.00
5B
Filter Filtrate Valves and Actuators in accordance with
Section 01150 3.01I.6 EA $ 20,312.50 $ 121,875.00 $ 17,344.00 $ 104,064.00 $ 18,597.00 $ 111,582.00 $ 20,000.00 $ 120,000.00 $ 16,347.00 $ 98,082.00
5C
Filter Backwash Valves and Actuators in accordance
with Section 01150 3.01J.6 EA $ 20,625.00 $ 123,750.00 $ 17,244.00 $ 103,464.00 $ 19,118.00 $ 114,708.00 $ 21,000.00 $ 126,000.00 $ 16,520.00 $ 99,120.00
5D
Filter Mudwell Valves in accordance with Section
01150 3.01K.6 EA $ 5,833.33 $ 34,999.98 $ 4,642.00 $ 27,852.00 $ 5,394.00 $ 32,364.00 $ 5,500.00 $ 33,000.00 $ 4,292.00 $ 25,752.00
5E
Filter Air Mix Valves and Actuators in accordancewith
Section 01150 3.01L.6 EA $ 5,416.62 $ 32,499.72 $ 3,693.00 $ 22,158.00 $ 3,772.00 $ 22,632.00 $ 3,000.00 $ 18,000.00 $ 3,457.00 $ 20,742.00
5F
Backwash Pump Check Valves in accordance with
Section 01150 3.01M.2 EA $ 15,000.00 $ 30,000.00 $ 9,628.00 $ 19,256.00 $ 12,019.00 $ 24,038.00 $ 12,000.00 $ 24,000.00 $ 12,462.00 $ 24,924.00
5G
Backwash Pump Butterfly Valves in accordance with
Section 01150 3.01N.2 EA $ 4,218.75 $ 8,437.50 $ 4,140.00 $ 8,280.00 $ 19,719.00 $ 39,438.00 $ 5,000.00 $ 10,000.00 $ 4,234.00 $ 8,468.00
TOTAL ADDITIVE ALTERNATE $ 499,062.18 $ 392,852.00 $ 460,076.00 $ 374,800.00 $ 380,756.00
TOTAL CONTRACT $ 1,998,263.54 $ 1,552,852.00 $ 1,814,734.36 $ 1,663,577.00 $ 1,672,733.36
Peach colored cells denote math or rounding errors
BRANDES DESIGN-BUILD,
INC.
POOLE & KENT
CONTRACTORS
RTD CONSTRUCTION,
INC.TLC DIVERSIFIED, INC.WHARTON-SMITH, INC.
NOT IN CONTRACT
UNIT PRICE TOTAL
NOT IN CONTRACT
UNIT PRICE TOTAL
NOT IN CONTRACT
PROJECT NAME & #: EAST WRF EFFLUENT FILTERS REHABILITATION (PROJECT #13-0014-UT)
BID OPENING DATE: DECEMBER 4, 2014 AWARD DATE: FEBRUARY 5, 2015
NOT IN CONTRACT
BIDDER’S GRAND TOTAL (BASE BID TOTAL OF ITEMS 1-4)
ADDITIVE ALTERNATE WORK
UNIT PRICE TOTAL
NOT IN CONTRACT
BASE BID ITEM
DESCRIPTION
EST.
QTY.UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL
Section V.docx Page i 9/12/2014
SECTION V
CONTRACT DOCUMENTS
Table of Contents:
CONTRACT BOND ................................................................................................................................. 1
CONTRACT .............................................................................................................................................. 3
CONSENT OF SURETY TO FINAL PAYMENT ................................................................................ 7
PROPOSAL BOND .................................................................................................................................. 8
AFFIDAVIT .............................................................................................................................................. 9
NON COLLUSION AFFIDAVIT ......................................................................................................... 10
PROPOSAL ............................................................................................................................................. 11
CITY OF CLEARWATER ADDENDUM SHEET ............................................................................. 14
BIDDER’S PROPOSAL ......................................................................................................................... 15
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
CERTIFICATION FORM ..................................................................................................................... 17
Bond No.:_____________________
PUBLIC CONSTRUCTION BOND
(Front Page)
This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a
claimant under this bond for payment must be in accordance with the notice and time limitation
provisions in subsections (2) and (10).
Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before
recommencing the work after a default or abandonment, the contractor shall provide to the
public entity a certified copy of the recorded bond. Notwithstanding the terms of the contract
or any other law governing prompt payment for construction services, the public entity may not
make a payment to the contractor until the contractor has complied with this paragraph.”
CONTRACTOR SURETY OWNER
Poole & Kent Company of
Florida
1715 W. Lemon St.
Tampa, FL 33606
(813) 251-2438
City of Clearwater
Engineering Department
100 S. Myrtle Avenue
Clearwater, FL 33756
(727) 562-4630
PROJECT NAME: EAST WATER RECLAMATION FACILITY (WRF) EFFLUENT
FILTERS REHABILITATION
PROJECT NO.: 13-0014-UT
PROJECT DESCRIPTION: replacement of a portion of the compressed air system and chemical
cleaning systems. The project includes furnishing and installing a new main filter control panel, fiber
optic cable and plant SCADA work and may include the replacement of the air operated filter valves,
which are bid as an additive alternate., address is 3141 S.R. 60, Clearwater, Florida, 33759.
FRONT PAGE
All other Bond page(s) are deemed subsequent to this page regardless of any page number(s) that may be pre-printed
thereon.
Section V.docx Page 1 of 17 9/12/2014
BOND NUMBER: ____________________
CONTRACT BOND
(1)
STATE OF FLORIDA
COUNTY OF ________________
KNOW ALL MEN BY THESE PRESENTS: That we Poole & Kent Company of Florida as
Contractor and _____________________________________________________________ (Surety)
whose home address is ____________________________________________________
HEREINAFTER CALLED THE "Surety", are held and firmly bound into the City of Clearwater,
Florida (hereinafter called the "Owner") in the penal sum of: The Base Bid of $1,160,000, and
Additive Alternate Bid #5A of $107,778; Additive Alternate Bid #5B of $104,064; Additive
Alternate Bid #5C of $103,464; Additive Alternate Bid #5D of $27,852; Additive Alternate Bid #5E
of $22,158; Additive Alternate Bid #5F of $19,256; and, Additive Alternate Bid #5G of $8,280; for
a total of ONE MILLION, FIVE HUNDRED FIFTY-TWO THOUSAND, EIGHT HUNDRED
FIFTY-TWO Dollars ($1,552,852.00) for the payment of which we bind ourselves, our heirs,
executors, administrators, successors, and assigns for the faithful performance of a certain written
contract, dated the ______________day of ___________________, 20___, entered into between the
Contractor and the City of Clearwater for:
EAST WATER RECLAMATION FACILITY (WRF) EFFLUENT FILTERS
REHABILITATION PROJECT
PROJECT #13-0014-UT:
a copy of which said contract is incorporated herein by reference and is made a part hereof as if fully
copied herein.
NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the
Contractor shall in all respects comply with the terms and conditions of said contract, including the one
year guarantee of material and labor, and his obligations thereunder, including the contract documents
(which include the Advertisement for Bids, Form of Proposal, Form of Contract, Form of Surety Bond,
Instructions to Bidders, General Conditions and Technical Specifications) and the Plans and
Specifications therein referred to and made a part thereof, and such alterations as may be made in said
Plans and Specifications as therein provided for, and shall indemnify and save harmless the said Owner
against and from all costs, expenses, damages, injury or conduct, want of care or skill, negligence or
default, including patent infringements on the part of the said Contractor agents or employees, in the
execution or performance of said contract, including errors in the plans furnished by the Contractor, and
further, if such "Contractor" or "Contractors" shall promptly make payments to all persons supplying
him, them or it, labor, material, and supplies used directly or indirectly by said Contractor, Contractors,
Sub-Contractor, or Sub-Contractors, in the prosecution of the work provided for in said Contract, this
obligation shall be void, otherwise, the Contractor and Surety jointly and severally agree to pay to the
Owner any difference between the sum to which the said Contractor would be entitled on the completion
of the Contract, and that which the Owner may be obliged to pay for the completion of said work by
contract or otherwise, & any damages, direct or indirect, or consequential, which said Owner may
sustain on account of such work, or on account of the failure of the said Contractor to properly and in all
things, keep and execute all the provisions of said contract.
Section V.docx Page 2 of 17 9/12/2014
CONTRACT BOND
(2)
And the said Contractor and Surety hereby further bind themselves, their successors, executors,
administrators, and assigns, jointly and severally, that they will amply and fully protect the said Owner
against, and will pay any and all amounts, damages, costs and judgments which may be recovered
against or which the Owner may be called upon to pay to any person or corporation by reason of any
damages arising from the performance of said work, or of the repair or maintenance thereof, or the
manner of doing the same or the neglect of the said Contractor or his agents or servants or the improper
performance of the said work by the Contractor or his agents or servants, or the infringements of any
patent rights by reason of the use of any material furnished or work done; as aforesaid, or otherwise.
And the said Contractor and Surety hereby further bind themselves, their successors, heirs, executors,
administrators, and assigns, jointly and severally, to repay the owner any sum which the Owner may be
compelled to pay because of any lien for labor material furnished for the work, embraced by said
Contract.
And the said Surety, for the value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the
specifications accompanying the same shall in any way affect its obligations on this bond, and it does
hereby waive notice of any such change, extension of time, alteration or addition to the terms of the
contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day
of ________________, 20___.
POOLE & KENT COMPANY OF
FLORIDA
By: _____________________________
Print Name: _______________________
Title: ____________________________
ATTEST:
_________________________________
Print Name: _______________________
_________________________________
SURETY
WITNESS: By: _____________________________
ATTORNEY-IN-FACT
_________________________________ Print Name: _______________________
Print Name: _______________________
COUNTERSIGNED:
_________________________________
Print Name: _________________________
Section V.docx Page 3 of 17 9/12/2014
CONTRACT
(1)
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the
City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and Poole and
Kent Company of Florida, of the City of ____________________ County of
__________________________ and State of Florida, hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements on
the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at
their own cost and expense perform all labor, furnish all materials, tools and equipment for the
following:
EAST WATER RECLAMATION FACILITY (WRF) EFFLUENT FILTERS
REHABILITATION PROJECT
PROJECT #13-0014-UT:
in the amount of $1,552,852.00
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any advertisement,
instructions to bidders, general conditions, proposal and bond, which may be hereto attached, and any
drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said
work to be performed and completed by the contractor and its successors and assigns shall be fully
completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the Contractor,
then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have
the right to proceed to complete such work as Contractor is obligated to perform in accordance with the
provisions as contained herein.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE
BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES
ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF
THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO
HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES,
COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE
UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE
CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES
RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB
CONTRACTOR, AGENT SERVANTS OR EMPLOYEES.
Section V.docx Page 4 of 17 9/12/2014
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor
agrees to post hereafter in conspicuous places, available for employees or applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of the non discrimination
clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated herein,
it is then further agreed that the City may deduct from such sums or compensation as may be due to the
Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor
remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only
and solely represent damages which the City has sustained by reason of the failure of the Contractor to
complete the work within the time stipulated, it being further agreed that this sum is not to be construed
as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete
and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the surety bond which is attached hereto for the faithful performance of the terms and
conditions as contained herein by the Contractor, that the City shall at any time deem the surety or
sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to
be adequate in amount to cover the performance of the work the Contractor shall, at his or its own
expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional
bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the
City. If such an event occurs, no further payment shall be made to the Contractor under the terms and
provisions of this contract until such new or additional security bond guaranteeing the faithful
performance of the work under the terms hereof shall be completed and furnished to the City in a form
satisfactory to it.
Section V.docx Page 5 of 17 9/12/2014
CONTRACT
(3)
The successful bidder/contractor will be required to comply with Section 119.0701, Florida Statutes
(2013), specifically to:
(a) Keep and maintain public records that ordinarily and necessarily would be required by the City of
Clearwater in order to perform the service;
(b) Provide the public with access to public records on the same terms and conditions that the City of
Clearwater would provide the records and at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law;
(c) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law; and
(d) Meet all requirements for retaining public records and transfer, at no cost, to the City of Clearwater
all public records in possession of the contractor upon termination of the contract and destroy any
duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the public agency in a format
that is compatible with the information technology systems of the City of Clearwater.
Section V.docx Page 6 of 17 9/12/2014
CONTRACT
(4)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, in duplicate, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By: ________________________________ (SEAL)
William B. Horne, II
City Manager
Attest:
Countersigned: ____________________________________
Rosemarie Call
City Clerk
By: ________________________________ Approved as to form:
George N. Cretekos,
Mayor
____________________________________
Matthew M. Smith
Assistant City Attorney
(Contractor must indicate whether Corporation,
Partnership, Company or Individual.)
POOLE & KENT COMPANY OF
FLORIDA
By: _________________________ (SEAL)
Print Name: _________________________
Title: ____________________________
(The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation).
Section V.docx Page 7 of 17 9/12/2014
CONSENT OF SURETY TO FINAL PAYMENT
(replaces the Contractor’s Affidavit for Final Payment page)
TO OWNER: City of Clearwater PROJECT NAME: East WRF Effluent
Engineering Dept. Filters Rehabilitation
100 S. Myrtle Ave. PROJECT NO.: 13-0014-UT
Clearwater, FL 33756 CONTRACT DATE: ____________________
BOND NO. : ____________________, recorded in
O.R. Book _______, Page ______, of the Public
Records of Pinellas County, Florida.
CONTRACTOR: Poole and Kent Co. of Florida
Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract
between the Owner and the Contractor as indicated above, the:
Name of Surety: _________________________________________________
Address: _____________________________________________________________________
_____________________________________________________________________
,SURETY,
on bond of
Poole & Kent Company of Florida
1715 W. Lemon St.
Tampa, FL 33606
,CONTRACTOR,
hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor
shall not relieve Surety of any of its obligations to
City of Clearwater
Engineering Department
100 S. Myrtle Ave.
Clearwater, FL 33756
,OWNER,
as set forth in said Surety’s bond.
IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ____________, ______.
___________________________________
(Surety)
___________________________________
(Signature of authorized representative)
___________________________________
(Printed name and title)
Attest:
(Seal):
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1027
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 9.2
SUBJECT/RECOMMENDATION:
Award a construction contract to All American Concrete Inc. of Largo, Florida, in the amount of
$3,673,266.71 for construction of Island Estates Bridge Replacements (13-0004-EN), which is
the lowest responsible bid received in accordance with plans and specifications, and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
A load rating analysis was conducted by Kisinger Campo and Associates that concluded that
two bridges along Island Way (155513, 155514) and two bridges on Harbor Passage (155515,
155516) have reached the end of their lifespan This project entails complete replacement of
four bridges within the Island Estates subdivision of Clearwater Beach.
Work includes demolition and replacement of existing structures, water main and reclaimed
water main adjustments, Natural Gas realignment, sanitary sewer adjustments where
necessary. Restoration items include concrete curbing, concrete pavement, asphalt roadway,
sod and miscellaneous landscape / irrigation.
In an effort to maintain access for the public, this project will have a phased construction plan
with project duration of 22 months.
The Engineering Department will continue to monitor and maintain the newly constructed
bridges and Public Utilities Department will maintain the utilities.
APPROPRIATION CODE AND AMOUNT:
0315-92274-563800-541-000-0000 $3,367,301.71
0327-96742-563800-533-000-0000 $ 173,591.00
0327-96634-563800-535-000-0000 $ 60,995.00
0315-96739-563800-533-000-0000 $ 71,379.00
Funds are available in Capital Improvement Program projects in amounts of $3,367,301.71 in
315-92274, Bridge Maintenance and Improvements, and $71,379 in 0315-96739, Reclaimed
Water Distribution System, and in Utility Renewal and Replacement projects in amounts of
$173,591 in 0327-96742, Line Relocation - Capital and $60,995 in 0327-96634, Sanitary
Utility Relocate Accommodation for total funding in the amount of $3,673,266.71.
Page 1 City of Clearwater Printed on 3/12/2015
ALL AMERICAN CONCRETE, INC.
PAY ITEM #ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL COST UNIT COST TOTAL COST
Northbound Island Way
100-001 REMOVAL OF EXISTING STRUCTURE LS 1 21,700.00$ 21,700.00$ 75,000.00$ 75,000.00$
100-002 CONCRETE CLASS II, APPROACH SLABS CY 29.8 825.00$ 24,585.00$ 500.00$ 14,900.00$
100-003 CONCRETE CLASS IV, SUPERSTRUCTURE CY 16.2 1,000.00$ 16,200.00$ 2,200.00$ 35,640.00$
100-004 CONCRETE CLASS IV, SUBSTRUCTURE CY 35.8 905.00$ 32,399.00$ 1,626.00$ 58,210.80$
100-005 CONC CLASS IV, BULKHEAD CY 4.7 3,140.00$ 14,758.00$ 2,965.00$ 13,935.50$
100-006 BRIDGE DECK GROOVING, LESS THAN 8.5"SY 71 39.00$ 2,769.00$ 20.00$ 1,420.00$
100-007 COMPOSITE NEOPRENE PADS CF 1.1 820.00$ 902.00$ 900.00$ 990.00$
100-008 NON SHRINK GROUT, F&I, MISCELLANEOUS- STRUCTURES REHAB CF 2.5 1,040.00$ 2,600.00$ 2,500.00$ 6,250.00$
100-009 REINFORCING STEEL - SUPERSTRUCTURE LB 2698 1.10$ 2,967.80$ 1.00$ 2,698.00$
100-010 REINFORCING STEEL- SUBSTRUCTURE LB 3428 1.10$ 3,770.80$ 2.00$ 6,856.00$
100-011 REINFORCING STEEL- BULKHEAD LB 251 3.60$ 903.60$ 2.00$ 502.00$
100-012 REINFORCING STEEL- APPROACH SLABS LB 4748 1.10$ 5,222.80$ 1.00$ 4,748.00$
100-013 PRESTRESSED SLAB UNITS, WIDTH 48", THICKNESS 15"LF 153 220.00$ 33,660.00$ 250.00$ 38,250.00$
100-014 PRESTRESSED SLAB UNITS, WIDTH 54", THICKNESS 15"LF 51 310.00$ 15,810.00$ 270.00$ 13,770.00$
100-015 DRILLED SHAFT, 36" DIA LF 408 725.00$ 295,800.00$ 850.00$ 346,800.00$
100-016 CROSSHOLE SONIC LOGGING EA 32 375.00$ 12,000.00$ 350.00$ 11,200.00$
100-017 BRIDGE DECK EXPANSION JOINT, NEW CONSTRUCTION, F&I POURED JOINT WITH BACKER ROD LF 66 65.00$ 4,290.00$ 50.00$ 3,300.00$
100-018 PEDESTRIAN/ BICYCLE RAILING, ALUMINUM ONLY,42" TYPE 1 LF 47 135.00$ 6,345.00$ 70.00$ 3,290.00$
100-019 CONCRETE TRAFFIC RAILING, BRIDGE 32" F - SHAPE LF 93 128.00$ 11,904.00$ 200.00$ 18,600.00$
Northbound Island Way Total 508,587.00$ 656,360.30$
Southboud Island Way
101-001 REMOVAL OF EXISTING STRUCTURE LS 1 21,700.00$ 21,700.00$ 75,000.00$ 75,000.00$
101-002 CONCRETE CLASS II, APPROACH SLABS CY 29.8 825.00$ 24,585.00$ 500.00$ 14,900.00$
101-003 CONCRETE CLASS IV, SUPERSTRUCTURE CY 16.2 1,000.00$ 16,200.00$ 2,200.00$ 35,640.00$
101-004 CONCRETE CLASS IV, SUBSTRUCTURE CY 35.8 905.00$ 32,399.00$ 1,600.00$ 57,280.00$
101-005 CONC CLASS IV, BULKHEAD CY 4.9 3,140.00$ 15,386.00$ 3,050.00$ 14,945.00$
101-006 BRIDGE DECK GROOVING, LESS THAN 8.5"SY 71 39.00$ 2,769.00$ 20.00$ 1,420.00$
101-007 COMPOSITE NEOPRENE PADS CF 1.1 820.00$ 902.00$ 900.00$ 990.00$
101-008 NON SHRINK GROUT, F&I, MISCELLANEOUS- STRUCTURES REHAB CF 2.5 1,040.00$ 2,600.00$ 2,500.00$ 6,250.00$
101-009 REINFORCING STEEL - SUPERSTRUCTURE LB 2698 1.10$ 2,967.80$ 1.00$ 2,698.00$
101-010 REINFORCING STEEL- SUBSTRUCTURE LB 3428 1.10$ 3,770.80$ 2.00$ 6,856.00$
101-011 REINFORCING STEEL- BULKHEAD LB 265 3.60$ 954.00$ 2.00$ 530.00$
101-012 REINFORCING STEEL- APPROACH SLABS LB 4748 1.10$ 5,222.80$ 1.00$ 4,748.00$
Bid Opening: January 8, 2015
ISLAND ESTATES BRIDGE REPLACEMENTS PROJECT NO. 13-0004-EN
CONE & GRAHAM, INC.
101-013 PRESTRESSED SLAB UNITS, WIDTH 48", THICKNESS 15"LF 153 220.00$ 33,660.00$ 250.00$ 38,250.00$
101-014 PRESTRESSED SLAB UNITS, WIDTH 54", THICKNESS 15"LF 51 310.00$ 15,810.00$ 270.00$ 13,770.00$
101-015 DRILLED SHAFT, 36" DIA LF 448 725.00$ 324,800.00$ 850.00$ 380,800.00$
101-016 CROSSHOLE SONIC LOGGING EA 32 375.00$ 12,000.00$ 350.00$ 11,200.00$
101-017 BRIDGE DECK EXPANSION JOINT, NEW CONSTRUCTION, F&I POURED JOINT WITH BACKER ROD LF 66 65.00$ 4,290.00$ 50.00$ 3,300.00$
101-018 PEDESTRIAN/ BICYCLE RAILING, ALUMINUM ONLY,42" TYPE 1 LF 47 135.00$ 6,345.00$ 70.00$ 3,290.00$
101-019 CONCRETE TRAFFIC RAILING, BRIDGE 32" F - SHAPE LF 93 128.00$ 11,904.00$ 200.00$ 18,600.00$
Southboud Island Way Total 538,265.40$ 690,467.00$
West Harbor Passage
102-001 REMOVAL OF EXISTING STRUCTURE LS 1 21,700.00$ 21,700.00$ 75,000.00$ 75,000.00$
102-002 CONCRETE CLASS II, APPROACH SLABS CY 36.2 825.00$ 29,865.00$ 500.00$ 18,100.00$
102-003 CONCRETE CLASS IV, SUPERSTRUCTURE CY 19.9 1,000.00$ 19,900.00$ 2,000.00$ 39,800.00$
102-004 CONCRETE CLASS IV, SUBSTRUCTURE CY 46.5 905.00$ 42,082.50$ 1,650.00$ 76,725.00$
102-005 CONC CLASS IV, BULKHEAD CY 4.8 3,140.00$ 15,072.00$ 3,100.00$ 14,880.00$
102-006 BRIDGE DECK GROOVING, LESS THAN 8.5"SY 76 39.00$ 2,964.00$ 15.00$ 1,140.00$
102-007 COMPOSITE NEOPRENE PADS CF 1.3 820.00$ 1,066.00$ 900.00$ 1,170.00$
102-008 NON SHRINK GROUT, F&I, MISCELLANEOUS- STRUCTURES REHAB CF 2.5 1,040.00$ 2,600.00$ 2,500.00$ 6,250.00$
102-009 REINFORCING STEEL - SUPERSTRUCTURE LB 3288 1.10$ 3,616.80$ 1.00$ 3,288.00$
102-010 REINFORCING STEEL- SUBSTRUCTURE LB 4576 1.10$ 5,033.60$ 2.00$ 9,152.00$
102-011 REINFORCING STEEL- BULKHEAD LB 244 3.60$ 878.40$ 2.00$ 488.00$
102-012 REINFORCING STEEL- APPROACH SLABS LB 5488 1.10$ 6,036.80$ 1.00$ 5,488.00$
102-013 PRESTRESSED SLAB UNITS, WIDTH 48", THICKNESS 15"LF 207 220.00$ 45,540.00$ 250.00$ 51,750.00$
102-014 DRILLED SHAFT, 36" DIA LF 408 725.00$ 295,800.00$ 850.00$ 346,800.00$
102-015 CROSSHOLE SONIC LOGGING EA 32 375.00$ 12,000.00$ 350.00$ 11,200.00$
102-016 BRIDGE DECK EXPANSION JOINT, NEW CONSTRUCTION, F&I POURED JOINT WITH BACKER ROD LF 71 65.00$ 4,615.00$ 50.00$ 3,550.00$
102-017 PEDESTRIAN/ BICYCLE RAILING, ALUMINUM ONLY,42" TYPE 1 LF 94 135.00$ 12,690.00$ 70.00$ 6,580.00$
102-018 CONCRETE TRAFFIC RAILING, BRIDGE 32" F - SHAPE LF 94 128.00$ 12,032.00$ 200.00$ 18,800.00$
West Harbor Passage Total 533,492.10$ 690,161.00$
East Harbor Passage
103-001 REMOVAL OF EXISTING STRUCTURE LS 1 21,700.00$ 21,700.00$ 75,000.00$ 75,000.00$
103-002 CONCRETE CLASS II, APPROACH SLABS CY 36.2 825.00$ 29,865.00$ 500.00$ 18,100.00$
103-003 CONCRETE CLASS IV, SUPERSTRUCTURE CY 19.9 1,000.00$ 19,900.00$ 2,000.00$ 39,800.00$
103-004 CONCRETE CLASS IV, SUBSTRUCTURE CY 47.4 905.00$ 42,897.00$ 1,650.00$ 78,210.00$
103-005 CONC CLASS IV, BULKHEAD CY 5.6 3,140.00$ 17,584.00$ 3,100.00$ 17,360.00$
103-006 BRIDGE DECK GROOVING, LESS THAN 8.5"SY 76 39.00$ 2,964.00$ 15.00$ 1,140.00$
103-007 COMPOSITE NEOPRENE PADS CF 1.3 820.00$ 1,066.00$ 900.00$ 1,170.00$
103-008 NON SHRINK GROUT, F&I, MISCELLANEOUS- STRUCTURES REHAB CF 2.5 1,040.00$ 2,600.00$ 2,500.00$ 6,250.00$
103-009 REINFORCING STEEL - SUPERSTRUCTURE LB 3288 1.10$ 3,616.80$ 1.00$ 3,288.00$
103-010 REINFORCING STEEL- SUBSTRUCTURE LB 4576 1.10$ 5,033.60$ 2.00$ 9,152.00$
103-011 REINFORCING STEEL- BULKHEAD LB 262 3.60$ 943.20$ 2.00$ 524.00$
103-012 REINFORCING STEEL- APPROACH SLABS LB 5488 1.10$ 6,036.80$ 1.00$ 5,488.00$
103-013 PRESTRESSED SLAB UNITS, WIDTH 60", THICKNESS 15"LF 207 240.00$ 49,680.00$ 290.00$ 60,030.00$
103-014 DRILLED SHAFT, 36" DIA LF 376 725.00$ 272,600.00$ 850.00$ 319,600.00$
103-015 CROSSHOLE SONIC LOGGING EA 32 375.00$ 12,000.00$ 500.00$ 16,000.00$
103-016 BRIDGE DECK EXPANSION JOINT, NEW CONSTRUCTION, F&I POURED JOINT WITH BACKER ROD LF 71 65.00$ 4,615.00$ 50.00$ 3,550.00$
103-017 PEDESTRIAN/ BICYCLE RAILING, ALUMINUM ONLY,42" TYPE 1 LF 94 135.00$ 12,690.00$ 70.00$ 6,580.00$
103-018 CONCRETE TRAFFIC RAILING, BRIDGE 32" F - SHAPE LF 94 128.00$ 12,032.00$ 200.00$ 18,800.00$
East Harbor Passage Total 517,823.40$ 680,042.00$
200-001 MOBILIZATION LS 1 577,000.00$ 577,000.00$ 415,000.00$ 415,000.00$
200-002 MAINTENANCE OF TRAFFIC LS 1 54,800.00$ 54,800.00$ 75,000.00$ 75,000.00$
200-003 WORK ZONE SIGN ED 16140 0.40$ 6,456.00$ 0.24$ 3,873.60$
200-004 BARRIER WALL, TEMPORARY, F&I, TYPE K LF 1701 34.00$ 57,834.00$ 30.00$ 51,030.00$
200-005 TEMPORARY BARRICADE- TYPES I,II,DI,VP, DRUM, OR LCD ED 4550 0.25$ 1,137.50$ 0.14$ 637.00$
200-006 BARRICADE, TEMPORARY, TYPE III, 6'ED 3050 0.35$ 1,067.50$ 0.25$ 762.50$
200-007 TEMPORARY CRASH CUSHION, REDIRECTIVE OPTION LO 16 1,070.00$ 17,120.00$ 1,100.00$ 17,600.00$
200-008 FLOATING TURBIDITY BARRIER LF 270 16.00$ 4,320.00$ 12.00$ 3,240.00$
200-009 INLET PROTECTION SYSTEM EA 10 280.00$ 2,800.00$ 100.00$ 1,000.00$
200-010 CLEARING AND GRUBBING LS 0.35 255,519.00$ 89,431.65$ 214,285.00$ 74,999.75$
200-011 REMOVAL OF EXISTING CONCRETE PAVEMENT SY 504 14.00$ 7,056.00$ 20.00$ 10,080.00$
200-012 REGULAR EXCAVATION CY 259 28.00$ 7,252.00$ 50.00$ 12,950.00$
200-013 EMBANKMENT CY 31 57.00$ 1,767.00$ 150.00$ 4,650.00$
200-014 TYPE B STABILZATION SY 460 40.00$ 18,400.00$ 75.00$ 34,500.00$
200-015 OPTIONAL BASE, BASE GROUP 06 SY 361 49.00$ 17,689.00$ 65.00$ 23,465.00$
200-016 TURNOUT CONSTRUCTION SY 69 89.00$ 6,141.00$ 60.00$ 4,140.00$
200-017 SUPERPAVE ASPHALTIC CONC, TRAFFIC A TN 64 410.00$ 26,240.00$ 250.00$ 16,000.00$
200-018 LATEX MODIFIED PORTLAND CEMENT CONC, TYPE III CF 10 1,120.00$ 11,200.00$ 500.00$ 5,000.00$
200-019 CONCRETE CURB TYPE A LF 352 32.00$ 11,264.00$ 25.00$ 8,800.00$
200-020 SHOULDER CONCRETE BARRIER WALL, RIGID-SHOULDER LF 6 330.00$ 1,980.00$ 225.00$ 1,350.00$
200-021 SHOULDER CONCRETE BARRIER WALL, RIGID-CURB & GUTTER LF 130 152.00$ 19,760.00$ 250.00$ 32,500.00$
200-022 CONCRETE SIDEWALK AND DRIVEWAYS 4" THICK SY 175 69.00$ 12,075.00$ 60.00$ 10,500.00$
200-023 CONCRETE SIDEWALK AND DRIVEWAYS 6" THICK SY 7 190.00$ 1,330.00$ 100.00$ 700.00$
200-024 PERFORMANCE TURF, SOD SY 1121 7.00$ 7,847.00$ 4.00$ 4,484.00$
200-025 PAINTED PAVEMENT MARKINGS, STANDARD, WHITE, DASHED 6"NM 0.128 560.00$ 71.68$ 450.00$ 57.60$
200-026 PAINTED PAVEMENT MARKINGS, STANDARD, WHITE, SOLID 6"NM 0.333 1,500.00$ 499.50$ 1,200.00$ 399.60$
200-027 PAINTED PAVEMENT MARKINGS, STANDARD, YELLOW, DASHED 6"NM 0.126 565.00$ 71.19$ 450.00$ 56.70$
Roadway
200-028 PAINTED PAVEMENT MARKINGS, STANDARD, YELLOW, SOLID 6"NM 0.234 1,500.00$ 351.00$ 1,200.00$ 280.80$
200-029 PAINTED PAVEMENT MARKINGS, STANDARD, YELLOW, DOTTED/ GUIDELINE 6-10 GAP EXTENSION 6"LF 121 0.45$ 54.45$ 0.35$ 42.35$
Total Roadway 963,015.47$ 813,098.90$
Bridge Subtotal 3,061,183.37$ 3,530,129.20$
200-030 Bridge 10% Contingency LS 1 306,118.34$ 353,012.92$
Bridge Total 3,367,301.71$ 3,883,142.12$
300-001 UTILITY PIPE, F&I, DI, WATER, 8"LF 100 180.00$ 18,000.00$ 180.00$ 18,000.00$
300-002 UTILITY PIPE, F&I, DI, WATER, 12"LF 160.0 226.00$ 36,160.00$ 225.00$ 36,000.00$
300-003 UTILITY FIXTURES, F&I, 12" LINE STOP ASSEMBLY LF 2 7,020.00$ 14,040.00$ 6,500.00$ 13,000.00$
300-004 UTILITY FIXTURES, F&I, 8" LINE STOP ASSEMBLY LF 4.0 5,920.00$ 23,680.00$ 5,550.00$ 22,200.00$
300-005 UTILITY FIXTURES, F&I, 12" TAPPING SADDLE LF 2 7,685.00$ 15,370.00$ 7,220.00$ 14,440.00$
300-006 UTILITY FIXTURES, F&I, 8" TAPPING SADDLE LF 4.0 4,625.00$ 18,500.00$ 4,375.00$ 17,500.00$
300-007 UTILITY FITTINGS, F&I, DI, 12"LF 10 733.00$ 7,330.00$ 690.00$ 6,900.00$
300-008 UTILITY FITTINGS, F&I, DI, 8"LF 20 435.00$ 8,700.00$ 410.00$ 8,200.00$
300-009 UTILITY FITTINGS, F&I, DI, 12" BELL RESTRAINTS LF 10 693.00$ 6,930.00$ 660.00$ 6,600.00$
300-010 UTILITY FITTINGS, F&I, DI, 8" BELL RESTRAINTS LF 20 455.00$ 9,100.00$ 425.00$ 8,500.00$
Water Main Subtotal 157,810.00$ 151,340.00$
300-011 Water Main 10% Contingency LS 1 15,781.00$ 15,134.00$
Water Main Total 173,591.00$ 166,474.00$
300-012 UTILITY PIPE, F&I, POLY LINED DI, SEWER, 6"LF 100 150.00$ 15,000.00$ 145.00$ 14,500.00$
300-013 UTILITY PIPE, F&I, POLY LINED DI, SEWER, 8"LF 100 190.00$ 19,000.00$ 190.00$ 19,000.00$
300-014 UTILITY FITTINGS, F&I, POLY LINED DI, 6"LF 10 575.00$ 5,750.00$ 670.00$ 6,700.00$
300-015 UTILITY FITTINGS, F&I, POLY LINED DI, 8"LF 10 750.00$ 7,500.00$ 720.00$ 7,200.00$
300-016 UTILITY FITTINGS, F&I, DI, 6" BELL RESTRAINTS LF 10 385.00$ 3,850.00$ 365.00$ 3,650.00$
300-017 UTILITY FITTINGS, F&I, DI, 8" BELL RESTRAINTS LF 10 435.00$ 4,350.00$ 425.00$ 4,250.00$
Sewer Force Main Subtotal 55,450.00$ 55,300.00$
300-018 Sewer Force Main 10% Contingency LS 1 5,545.00$ 5,530.00$
Sewer Force Main Total 60,995.00$ 60,830.00$
300-019 UTILITY PIPE, F&I, DI, WATER, 6"LF 60 100.00$ 6,000.00$ 135.00$ 8,100.00$
300-020 UTILITY PIPE, F&I, DI, WATER, 8"LF 100 125.00$ 12,500.00$ 170.00$ 17,000.00$
300-021 UTILITY PIPE, F&I, DI, WATER, 12"LF 100 160.00$ 16,000.00$ 185.00$ 18,500.00$
300-022 UTILITY FITTINGS, F&I, DI, 6"LF 10 350.00$ 3,500.00$ 365.00$ 3,650.00$
300-023 UTILITY FITTINGS, F&I, DI, 8"LF 10 430.00$ 4,300.00$ 425.00$ 4,250.00$
300-024 UTILITY FITTINGS, F&I, DI, 12"LF 10 733.00$ 7,330.00$ 690.00$ 6,900.00$
Sewer Force Main
Reclaimed Water Main
Water Main
UTILITIES
300-025 UTILITY FITTINGS, F&I, DI, 6" BELL RESTRAINTS LF 10 386.00$ 3,860.00$ 365.00$ 3,650.00$
300-026 UTILITY FITTINGS, F&I, DI, 8" BELL RESTRAINTS LF 10 435.00$ 4,350.00$ 425.00$ 4,250.00$
300-027 UTILITY FITTINGS, F&I, DI, 12" BELL RESTRAINTS LF 10 705.00$ 7,050.00$ 660.00$ 6,600.00$
Reclaimed Water Main Subtotal 64,890.00$ 72,900.00$
300-028 Reclaimed Water Main 10% Contingency LS 1 6,489.00$ 7,290.00$
Reclaimed Water Total 71,379.00$ 80,190.00$
Utilities Subtotal 278,150.00$ 279,540.00$
Utilities 10% Contingency 27,815.00$ 27,954.00$
Utilities Total 305,965.00$ 307,494.00$
Subtotal (Bridge Total + Utilities Total)3,339,333.37$ 3,809,669.20$
Total 10 %Contingency 333,933.34$ 380,966.92$
Total Contract Amount 3,673,266.71$ 4,190,636.12$
Bidder's Grand Total 3,673,266.71$ 4,190,636.12$
Pink Cells = Mathematical Corrections
Harbor PassageWest
Harbor PassageEast
Island WayNorthbound
Island WaySouthbound
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LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com MBK N.T.S.258B 5-29S-15E6/04/2013Map Gen By:Reviewed By: S-T-R:Grid #:Date:Scale:
Island Estates Bridges
Document Path: V:\GIS\Engineering\Location Maps\IslandEstatesBridgePage3.mxd
TM
SectionV.docx Page i 11/25/2014
SECTION V
CONTRACT DOCUMENTS
Table of Contents:
PUBLIC CONSTRUCTION BOND ....................................................................................................... 1
CONTRACT .............................................................................................................................................. 3
CONSENT OF SURETY TO FINAL PAYMENT ................................................................................ 7
PROPOSAL BOND .................................................................................................................................. 8
AFFIDAVIT ............................................................................................................................................ 10
NON COLLUSION AFFIDAVIT ......................................................................................................... 11
PROPOSAL ............................................................................................................................................. 12
CITY OF CLEARWATER ADDENDUM SHEET ............................................................................. 15
BIDDER’S PROPOSAL ......................................................................................................................... 16
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
CERTIFICATION FORM ..................................................................................................................... 22
SectionV.docx Page 1 of 22 11/25/2014
Bond No.:________________
PUBLIC CONSTRUCTION BOND
(1)
This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant
under this bond for payment must be in accordance with the notice and time limitation provisions in
subsections (2) and (10).
Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing
the work after a default or abandonment, the contractor shall provide to the public entity a certified
copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing
prompt payment for construction services, the public entity may not make a payment to the contractor
until the contractor has complied with this paragraph.”
CONTRACTOR SURETY OWNER
All American Concrete, Inc.
8770 Somerset Drive
Largo, FL 33773
(727) 524-8755
____________________________
____________________________
____________________________
____________________________
____________________________
City of Clearwater
Engineering Department
100 S. Myrtle Avenue
Clearwater, FL 33756
(727) 562-4747
PROJECT NAME: ISLAND ESTATES BRIDGE REPLACEMENTS
PROJECT NO.: 13-0004-EN
PROJECT DESCRIPTION: demolition and replacement of existing structures, water main and
reclaimed water main adjustments, Natural Gas realignment, and sanitary sewer adjustments where
necessary.
BY THIS BOND, We All American Concrete, Inc., as Contractor, and
_______________________________________________________________, a corporation, as Surety,
are bound to the City of Clearwater, Florida, herein called Owner, in the sum of $3,673,266.71, for
payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly
and severally.
THE CONDITION OF THIS BOND is that if Contractor:
1. Performs the contract dated _________________________, between Contractor and Owner for
construction of Island Estates Bridge Replacements, the contract documents being made a part of this
bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond,
Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix, and such
alterations as may be made in said Plans and Specifications as therein provided for), at the times and in
the manner prescribed in the contract; and
2. Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes,
supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in the
prosecution of the work provided for in the contract; and
3. Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate
proceedings, that Owner sustains because of a default by Contractor under the contract; and
SectionV.docx Page 2 of 22 11/25/2014
Bond No.:________________
PUBLIC CONSTRUCTION BOND
(2)
4. To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their
officers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful
misconduct of Contractor and persons employed or utilized by Contractor in the performance of the
construction contract; and
5. Performs the guarantee of all work and materials furnished under the contract for the time
specified in the contract, then this bond is void; otherwise it remains in full force.
6. Any action instituted by a claimant under this bond for payment must be in accordance with the
notice and time limitation provisions in Section 255.05(2), Florida Statutes.
7. Any changes in or under the contract documents and compliance or noncompliance with any
formalities connected with the contract or the changes does not affect Surety’s obligation under this
bond, and Surety does hereby waive notice of any such change, extension of time, alteration or addition
to the terms of the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day
of ________________, 20___.
(If sole Ownership or Partnership, two (2) Witnesses required).
(If Corporation, Secretary only will attest and affix seal).
ALL AMERICAN CONCRETE, INC.
By: _____________________________
Title: ____________________________
Print Name: _______________________
WITNESS: WITNESS:
_________________________________ _________________________________
Corporate Secretary or Witness Print Name: _______________________
Print Name: _______________________
(affix corporate seal) _________________________________
By: _____________________________
ATTORNEY-IN-FACT
Print Name: _______________________
(affix corporate seal)
(Power of Attorney must be attached)
SectionV.docx Page 3 of 22 11/25/2014
CONTRACT
(1)
This CONTRACT made and entered into this ___ day of ____________, 2015 by and between the City
of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and ALL
AMERICAN CONCRETE, INC., of the City of Largo, County of Pinellas, and State of Florida,
hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements on
the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at
their own cost and expense perform all labor, furnish all materials, tools and equipment for the
following:
PROJECT NAME: ISLAND ESTATES BRIDGE REPLACEMENTS
PROJECT NO.: 13-0004-EN
in the amount of $3,673,266.71
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any advertisement,
instructions to bidders, general conditions, technical specifications, proposal and bond, which may be
hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the Contractor,
then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have
the right to proceed to complete such work as Contractor is obligated to perform in accordance with the
provisions as contained herein.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE
BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES
ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF
THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO
HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES,
COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE
UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE
CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES
RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB
CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS OF § 725.06(2).
SectionV.docx Page 4 of 22 11/25/2014
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor
agrees to post hereafter in conspicuous places, available for employees or applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of the non discrimination
clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated herein,
it is then further agreed that the City may deduct from such sums or compensation as may be due to the
Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor
remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only
and solely represent damages which the City has sustained by reason of the failure of the Contractor to
complete the work within the time stipulated, it being further agreed that this sum is not to be construed
as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete
and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the public construction bond which is attached hereto for the faithful performance of
the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the
surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said
bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his
or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an
additional bond or bonds in such term and amounts and with such surety or sureties as shall be
satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor
under the terms and provisions of this contract until such new or additional security bond guaranteeing
the faithful performance of the work under the terms hereof shall be completed and furnished to the City
in a form satisfactory to it.
SectionV.docx Page 5 of 22 11/25/2014
CONTRACT
(3)
The successful bidder/contractor will be required to comply with Section 119.0701, Florida Statutes
(2014), specifically to:
(a) Keep and maintain public records that ordinarily and necessarily would be required by the City of
Clearwater in order to perform the service;
(b) Provide the public with access to public records on the same terms and conditions that the City of
Clearwater would provide the records and at a cost that does not exceed the cost provided in
Chapter 119 or as otherwise provided by law;
(c) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law; and
(d) Meet all requirements for retaining public records and transfer, at no cost, to the City of Clearwater
all public records in possession of the contractor upon termination of the contract and destroy any
duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the City of Clearwater in a
format that is compatible with the information technology systems of the City of Clearwater.
SectionV.docx Page 6 of 22 11/25/2014
CONTRACT
(4)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By: ________________________________ (SEAL)
William B. Horne, II
City Manager
Attest:
Countersigned: ____________________________________
Rosemarie Call
City Clerk
By: ________________________________ Approved as to form:
George N. Cretekos,
Mayor
____________________________________
Matthew M. Smith
Assistant City Attorney
(Contractor must indicate whether Corporation,
Partnership, Company or Individual.)
ALL AMERICAN CONCRETE, INC.
By: _________________________ (SEAL)
Print Name: _________________________
Title: ____________________________
(The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation.)
SectionV.docx Page 7 of 22 11/25/2014
CONSENT OF SURETY TO FINAL PAYMENT
TO OWNER: City of Clearwater PROJECT NAME: Island Estates Bridge
Engineering Department Replacements
100 S. Myrtle Ave. PROJECT NO.: 13-0004-EN
Clearwater, FL 33756 CONTRACT DATE: ___________________
BOND NO. : ______________________, recorded
in O.R. Book _____, Page ______, of the Public
Records of Pinellas County, Florida.
CONTRACTOR: ALL AMERICAN CONCRETE, INC.
Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract
between the Owner and the Contractor as indicated above, the:
__________________________________________
__________________________________________
__________________________________________
__________________________________________
,SURETY,
on bond of
All American Concrete, Inc.
8770 Somerset Drive
Largo, FL 33773
,CONTRACTOR,
hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor
shall not relieve Surety of any of its obligations to
City of Clearwater
Engineering Department
100 S. Myrtle Ave.
Clearwater, FL 33756
,OWNER,
as set forth in said Surety’s bond.
IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of __________, _____.
___________________________________
(Surety)
___________________________________
(Signature of authorized representative)
___________________________________
(Printed name and title)
Attest:
(Seal):
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1028
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 9.3
SUBJECT/RECOMMENDATION:
Approve a work order to Engineer of Record (EOR), McKim and Creed, Inc., in the amount of
$146,200.00 to provide engineering services for a sanitary sewer system inflow and infiltration
(I/I) flow reduction program (15-0004-UT); and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
As stated in the detailed work order initiation form submitted by the EOR, the goal of this
program is to identify sources of Inflow and Infiltration (I/I), quantify the amount of I/I, and have
City sewer maintenance crews immediately remediate when possible. Follow up
measurements will be taken to quantify improvements. This approach is made possible by
utilizing the EOR’s expertise in I/I identification and measurement with cellular telemetry, data
logging and data interpretation. The program will initially be focused on I/I problematic sewer
basins. Future expansion of the program via supplemental work orders(s) will be considered if
the reductions in flow and subsequent savings in sewer treatment costs provide an acceptable
return on investment.
This work order was negotiated in accordance with the Consultant’s Competitive Negotiations
Act.
APPROPRIATION CODE AND AMOUNT:
0315-96665-561300-535-000-0000 $146,200
Sufficient funding is available in Capital Improvement Program project 0315-96665, Sanitary
Sewer R and R, to fund the work order.
Page 1 City of Clearwater Printed on 3/12/2015
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1103
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 9.4
SUBJECT/RECOMMENDATION:
Establish Capital Improvement Program (CIP) project Centennial Monument to be funded from
general reserves in the amount of $650,000; approve a guaranteed maximum price (GMP)
proposal from Biltmore Construction, Construction Manager at Risk, in the amount of
$576,522 for the construction of the Centennial Monument (13-0056-CM), and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
On June 6, 2013, Council approved the use of Construction Manager at Risk Services (CMR)
for Continuing Contracts with Biltmore Construction Co., Inc. of Belleair, FL; Peter Brown
Construction Solutions of Clearwater, FL; Certus Builders, Inc. of Tampa, FL; Creative
Contractors, Inc. of Clearwater, FL; Honeywell Building Solutions of Orlando, FL; Keystone
Excavators, Inc. of Oldsmar, FL; and J. Kokolakis Contracting, Inc. of Tarpon Springs, FL for a
period of three years. These firms were selected in accordance with Florida Statutes 255.103
and 287.055 under Request for Qualifications 15-13 based upon construction experience,
financial capability, availability of qualified staff, local knowledge and involvement in the
community.
City Council requested Engineering contract the construction of a monument to commemorate
the City’s Centennial. The proposed Centennial Monument will be constructed on the west end
of the Courtney Campbell Causeway in FDOT (Florida Department of Transportation)
right-of-way (ROW) leased by the City near the existing City of Clearwater sign (near the old
welcome center).
The obelisk design mimics historical elements from downtown Clearwater when incorporated
in 1915. The monument will be 46 feet above grade, have a 20x20-foot concrete base and
one center 16-foot deep support column. The monument will have “Welcome to Clearwater”
and a changeable Centennial logo near the base, both internally illuminated, and a 4-foot
diameter internally illuminated sun globe at the top with recessed up lights. Adjustable colored
LED external lights will highlight silver-metallic panels, as well as soft recessed LED lights.
Site work around the monument tower will include grading, new sidewalk, landscaping and
lighting.
The City has FDOT approval of the proposed project. Construction will commence the first
week of April and run though the grand opening of May 27, 2015.
APPROPRIATION CODE AND AMOUNT:
0315-92842-561300-519-000-0000 $576,522
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a midyear budget amendment allocating General
Page 1 City of Clearwater Printed on 3/12/2015
File Number: ID#15-1103
Fund reserves in the amount of $650,000 to establish capital improvement program project
315-92842, Centennial Monument.
A net total of $3,611,522 of General Fund reserves has been allocated to date to fund
expenditures in the 2014/15 operating budget. The remaining balance in General Fund
reserves is approximately $20.2 million, or 17.2% of the 2014/15 General Fund operating
budget.
Page 2 City of Clearwater Printed on 3/12/2015
March 6, 2015
Ms. Tara Kivett
City of Clearwater
Engineering Department
P.O. Box 4748
Clearwater, FL 33758-4748
Re: City of Clearwater
Guaranteed Maximum Price for Centennial Monument Sign (13-0056-CM)
Dear Ms. Kivett:
As per your request, subject to the Clarifications and Qualifications listed herein, the total cost to
provide the work as outlined below is as follows:
Cost Detail:
Description Amount
Design
Geotechnical Survey/Report 2,500.00
Civil drawings for permitting 12,500.00
Civil Engineering construction phase 6,500.00
Landscape Design drawings for permitting 8,300.00
Landscape Design construction Phase 950.00
SWFWMD Permit/exemption request NIC
Survey work – Stake corner of foundation 1,000.00
Cost of Work
Landscaping Allowance 30,000.00
Site Work, hardscape, utility relocation allowance 70,000.00
Foundations 12,483.00
Monument Sign 322,496.00
Electrical Allowance 17,500.00
Project Management 60 man hours @ $90 5,400.00
General Conditions – 2 Months 4,500.00
Site Supervision 160 man hours @ $75 12,000.00
Bonds, Insurance, OCP 12,760.00
Contingency 25,000.00
Subtotal $543,889.00
CM Fee @ 6% 32,633.00
Proposal Total $ 576,522.00
1055 Ponce de Leon Boulevard Belleair, Florida 33756 727-585-2084 Fax 727-585-2088
Clarifications and Qualifications
Owner and Construction Manager / Contractor agree notwithstanding any other covenant that, due to
the special nature of this project, the Construction Manager / Contractor undertakes this work subject
to the following special conditions, terms, and understandings:
1. Scope of Work
Provide all materials and labor required to complete the following work:
Prepare design documents as required to obtain necessary permits for the construction of the
new 100 Year monument sign.
Clear and grub existing area including trees, grass, existing sign, sidewalk and landscaping
Import and compact fill as required to construct a new pad for the monument
Relocation of the existing sewer force main and reclaimed water line
Form and pour new 21’ X 21’ mat foundation and 24” X 16’ deep (approx.) auger cast pile
Installation of new monument sign
Grade surrounding area
Installation of approximately 100 lf of sidewalk
New landscaping and landscape lighting
Sod area around sign
2. Time of performance – Construction Manager will endeavor to complete the Scope of the Work
in Seventy Five (75) calendar days from the receipt of the Notice to Proceed and all required
permits and approved submittals. No liquidated damages are in effect for this project.
3. The final sign location and sign elevations will be provided by Thomas Sign and Awning and
The City of Clearwater.
4. The Construction Manager shall observe the Owner’s guidelines for project security at all
times. No watchman service is included in this Proposal.
5. No Builders Risk Insurance is included. Due to the nature of the project, the Owner shall be
responsible for all property insurance or assume the associated risk of loss for the Work, as
well as all existing structures and appurtenances.
6. Unless specifically noted otherwise, where the term “allowance” is used in this proposal, it
shall be interpreted to include all costs for labor, material, equipment, delivery, taxes,
insurance, bonds, and fees associated with the allowance item. Any variation between the
stated allowance amount and the actual final cost associated with the allowance item may be
reflected in an additive or deductive Change Order to this proposal’s amount.
7. No temporary trailer facilities are anticipated or included. The available public restroom
facilities will be utilized by the workers.
8. This proposal is firm for thirty (30) days.
1055 Ponce de Leon Boulevard Belleair, Florida 33756 727-585-2084 Fax 727-585-2088
9. The sign contractor will require a deposit prior to beginning sign fabrication. BCC will invoice
The City upon receipt of the PO and will require payment by The City prior to start of
fabrication.
Project Duration shall be 75 calendar days from the date of the Notice to Proceed.
Existing Contract: This proposal is submitted in conjunction with the existing Construction Manager at
Risk Services Continuing Contract entered into with the City of Clearwater on June 17, 2013 based
on RFQ # 15-13.
For work performed, invoices shall be submitted to the City of Clearwater, Engineering Department,
Attn: Veronica Josef, Senior Staff Assistant, P.O. Box 4748, Clearwater, Florida, 33758-4748.
Contingency services may be billed only after written authorization is provided by the City to proceed
with those services.
Proposed By: Approved By:
Jeff Parker Michael D. Quillen, PE
Vice President City Engineer
Biltmore Construction Co., Inc. City of Clearwater
Date Date
1055 Ponce de Leon Boulevard Belleair, Florida 33756 727-585-2084 Fax 727-585-2088
PROJECTLOCATION
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LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM TK N.T.S.292B 16-29-163/6/2015Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
Centennial MonumentJob #13-0056-CM
Document Path: V:\GIS\Engineering\Location Maps\Centennial Sign location.mxd
OLD TA M PA BAY
CONTRACT
Construction Manager @ Risk Services for Continuing Contracts
This CONTRACT made and entered into this 1' 1 day of V-- , 2013 by and
between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City" or
Owner", and Biltmore Construction Co., Inc. , of the City of Clearwater , County of Pinellas
and State of Florida, hereinafter designated as the "Construction Manager ". The contracting entities
shall collectively be known as the "Parties."
WITNESSETH:
WHEREAS, the Clearwater City Council has approved using the Construction Manager at Risk approach
on appropriate projects as determined by the City's Engineering Department; and
WHEREAS, the City desires that the Construction Manager perform the management of the necessary
construction, design, and preconstruction services (collectively referred to as the Services) on an as-
needed basis subject to the terms and conditions set forth in this agreement and any agreement
incorporated into this agreement by reference.
NOW, THEREFORE, IT IS AGREED BY THE PARTIES:
ARTICLE 1: SCOPE OF WORK AND CONTRACT DOCUMENTS
1.1 The Construction Manager and its successors, assigns, executors or administrators, in consideration
of the sums of money, as herein after set forth to be paid by the City to the Construction Manager,
shall and will at its own cost and expense perform all labor, furnish all materials, tools and
equipment for all individual projects assigned as a result of this contract.
1.2 For each individual project assigned, in accordance with such proposal and technical supplemental
specifications and such other special provisions and drawings, if any, which will be submitted by the
City, together with any advertisement, instructions to bidders, general conditions, proposal and bond,
which may be hereto attached, and any drawings, if any, which may be herein referred to, are hereby
made a part of this contract, and all of said work to be performed and completed by the contractor
and its successors and assigns shall be fully completed in a good and workmanlike manner to the
satisfaction of the City.
1.3 Unless otherwise specified in this contract, all work shall be completed in accordance with Section I11
and Section IV of the City of Clearwater Contract Specifications (the Specifications). For the
purposes of this contract, the term Contractor in Section III shall include the Construction Manager.
The Specifications, as may be supplemented and changed, along with this Contract constitute the
Contract Documents." In the event there is any conflict between this Contract and the Specifications,
this Contract shall take precedence except that the GMP PROPOSAL dated TBD is expressly
incorporated and made part of this Agreement. Further, the GMP Proposal shall be determinative
and control in the event of any conflict, discrepancy, absence of information and / or term or condition
to the contrary.
Page 1 of 10
ARTICLE 2: CONSTRUCTION MANAGER'S DUTIES AND STATUS
2.1 The Construction Manager recognizes the relationship of trust and confidence established between it
and the City by this Agreement, and agrees with the City to furnish its best skill and judgment and the
overall supervision of its executives; to furnish efficient business administration and superintendence;
and to use every effort to keep upon the project site at all times an adequate supply of workforce and
materials to secure its execution and completion in the most expeditious and economical manner.
2.2 The Construction Manager represents that it has made a thorough examination of the premises and
is thoroughly familiar with the conditions under which it is to work.
2.3 The Construction Manager agrees to perform and complete the Services in accordance with laws,
rules, and regulations of all governmental authorities and departments thereof.
2.4 The Construction Manager agrees to cooperate with the City, Architect - Engineer, or any other Design
Professional in all respects, including, but not limited to, providing necessary preconstruction
services, such as evaluation of methods, availability and costs of the various components of the
Services while under design consideration; supervising the Services and the progress thereof; the
coordination of the Services and suggesting changes in the Services; and supplying information as to
costs and availability of materials and methods of construction in order, amongst other things, to
reduce costs wherever the same may be practicably consistent with the quality of the Services
presented in the Contract Documents.
2.5 The Construction Manager agrees to the following:
a) In connection with the performance of work under this Contract, the Construction Manager
agrees not to discriminate against any employee or applicant for employment because of
race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be
limited to, the following employment:
upgrading
demotion or transfer
recruitment or recruitment advertising
lay -off or termination
rates of pay or other forms of compensation; and
selection for training, including apprenticeship
b) The Construction Manager agrees to post hereafter in conspicuous places, available for
employees or applicants for employment, notices to be provided by the contracting officer
setting forth the provisions of the non - discrimination clause.
c) The Construction Manager further agrees to insert the foregoing provisions in all contracts
hereunder, including contracts or agreements with labor unions and /or worker's
representatives, except sub - contractors for standard commercial supplies or raw materials.
ARTICLE 3: SCOPE OF THE SERVICES
3.1 The services that the Construction Manager shall provide include, but are not limited to those
described in the following sections.
Page 2 of 10
3.2 Reporting - Written reports shall be provided with the monthly pay requests as follows:
a) Monthly Executive Summary which provides an overview of current
decisions, future developments and expected achievements, and any
including code violations found by any permitting agency.
b) A Monthly Construction Progress Report that includes a cost narrative, a
and that summarizes the work of the various subcontractors. This
information from the weekly job site meetings as applicable such as:
general conditions
long lead supplies
current deliveries
safety and labor relations programs permits
construction problems and recommendations; and
plans for the succeeding month
issues and pending
problems or delays,
scheduling narrative
report shall include
3.3 Scheduling
a) Upon award of this Contract, the Construction Manager shall submit a master project
schedule covering the planning and design approvals, construction and Owner occupancy of
the Project. This schedule will serve as the framework for the subsequent development of all
detailed schedules. The master project schedule shall be produced and updated monthly
throughout the project.
b) Within thirty (30) days after the date of the Owner's issuance of a Notice to Proceed, the
Construction Manager shall prepare and submit to the Owner two copies of a Critical Path
Method (CPM) construction schedule graphically depicting the activities contemplated to
occur as a necessary incident to performance of the work required to complete the project,
showing the sequence in which the Construction Manager proposes for each such activity to
occur and duration (dates of commencement and completion, respectively) of each activity.
c) Following development and submittal of the construction schedule the Construction Manager
shall, at the end of each calendar month during the project, or at such earlier intervals as
circumstances may require, update and /or revise the construction schedule to show the
actual progress of the work performed and the occurrences of all events which have affected
the progress of performance of work already performed or will affect the progress of the
performance of the work yet to be performed in contrast with the planned progress of
performance of such work, as depicted on the original construction schedule and all updates
and /or revisions thereto as reflected in the updated and /or revised construction schedule last
submitted prior to submittal of each such monthly update and revision. Each such update
and /or revision to the construction schedule shall be submitted to the Owner in duplicate.
d) The Construction Manager shall provide current scheduling information and provide direction
and coordination regarding milestones, beginning and finishing dates, responsibilities for
performance and the relationships of the Construction Manager's work to the work of his
subcontractors and suppliers to enable them to perform their respective tasks so that the
development of construction progresses in a smooth and efficient manner in conformance
with the overall project schedule. The schedule shall include all phases of the construction
work, material supplies, long lease procurement, approval of shop drawings, change orders in
progress, schedules for change orders, and performance testing requirements. The
Construction Manager shall advise the Owner, its representatives and the Architect - Engineer
Page 3 of 10
of their required participation in any meeting or inspection giving each at least one week
notice unless such notice is made impossible by conditions beyond his control. The
Construction Manager shall hold job -site meetings at least once each month with the
Construction Team and at least once each week with the subcontractors and the Architect -
Engineer's Field Representative, or more frequently as required by work progress, to review
progress, discuss problems and their solutions and coordinate future work with all
subcontractors.
e) Twice per month corresponding as closely as possible with progress review meetings, a "two
week" look ahead report shall be prepared and submitted to Owner and Architect / Engineer.
3.4 Design Review and Recommendations
a) The Construction Manager shall familiarize himself thoroughly with the evolving architectural,
civil, mechanical, plumbing, electrical and structural plans and specifications and shall follow
the development of design through Contract Documents. The Construction Manager shall
make recommendations with respect to the selection of systems and materials, and cost
reducing alternatives including assistance to the Architect - Engineer and Owner in
evaluating alternative comparisons versus long term cost effect. The evaluation shall speak
to the benefits of the speed of erection and early completion of the project. The
Construction Manager shall furnish pertinent information as to the availability of materials
and labor that will be required. The Construction Manager shall submit to the Owner and
Architect - Engineer such comments as may be appropriate concerning construction,
feasibility, and practicality. The Construction Manager shall bring to the Owner and the
Architect - Engineer's attention any apparent defects in the design, drawing and
specifications, or other documents. The Construction Manager shall prepare an estimate of
the construction cost at appropriate milestones during the design and shall evaluate such
estimate with the project budget. The Construction Manager shall recommend cost saving
alternatives, as appropriate, at each design milestone. At each design milestone the Owner,
Architect Engineer and Construction Manager shall conduct a value engineering review.
b) After receiving the Construction Documents for each phase of the project, the Construction
Manager shall perform a specific review thereof. Promptly after completion of the review,
the Construction Manager shall submit to the Owner, with a duplicate to the Architect -
Engineer, a written report covering suggestions or recommendations previously submitted,
additional suggestions or recommendations as the Construction Manager may deem
appropriate, and all actions taken by the Architect - Engineer with respect to same, any
comments he may deem to be appropriate with respect to separating the work into separate
contracts and /or alternative materials.
c) At completion of the Construction Manager's review of the plans and specifications, except
only as to specific matters as may be identified by appropriate comments pursuant to this
section, the Construction Manager shall warrant, without assuming any architectural or
engineering responsibility, that the plans and specifications are consistent, practical,
feasible and constructible. The Construction Manager shall warrant that the work described
in the plans and specifications for the various bidding packages is constructible within the
scheduled construction time.
d) The Construction Manager shall review the design for the purpose of identifying long lead
procurement items (i.e. machinery, equipment, materials and supplies). When each item is
identified, the Construction Manager shall notify the subcontractors, the Owner, and the
Architect - Engineer of the required procurement and schedule. Such information shall be
included in the bid documents and made a part of all affected sub - contracts. As soon as
Page 4 of 10
the Architect - Engineer has completed drawings and technical specifications and the
Construction Manager has obtained permitting approval, the Construction Manager shall
prepare invitations for bids. The Construction Manager shall keep informed of the progress
of the respective subcontractors or suppliers, manufacturing or fabricating such items and
advise Project Director, Owner and Architect - Engineer of any problems or prospective delay
in delivery.
3.5 Staffing - Key personnel assigned to City projects by the Construction Manager shall not be
removed from the project until alternate personnel acceptable to the City are approved in writing by
the City.
3.6 Soliciting Bids
a) Without assuming responsibilities of the Architect - Engineer, and unless waived in writing by
the Owner, the Construction Manager shall prepare invitations for bids, or requests for
proposal when applicable, for all procurements of long lead items, materials and services, and
for Subcontractor contracts. Such invitations for bids shall be prepared in accordance with the
following guidelines:
i) Contracts totaling $1,000 but not exceeding $10,000 may be entered into by the
Construction Manager with the firm which is qualified and submits the lowest verbal
quotation. The Construction Manager shall obtain a minimum of two (2) verbal
quotations. These quotations shall be entered on a bid tabulation sheet and a copy of
such tabulation sent to the Owner, Architect - Engineer and to each firm. The
successful quotation shall be confirmed by written contract or purchase order to the
low bid firm defining the scope and quality of work to be provided.
ii) Contracts totaling $10,000 but not exceeding $200,000 may be entered into by the
Construction Manager with the firm who is qualified and submits the lowest responsive
proposal. The Construction Manager shall request at least three (3) firms to submit
sealed written proposals based on written drawings and /or specifications. The written
proposals shall all be opened publicly at the location, date and time named by the
Construction Manager in his request for proposal. A tabulation of the results shall be
furnished to the Owner, Architect - Engineer and to each firm.
iii) Contracts totaling $200,000 but not exceeding $500,000 may be entered into by the
Construction Manager with the firm who is pre - qualified and submits the lowest
responsive proposal. The Construction Manager shall advertise these projects at least
once with the last advertisement appearing at least 21 calendar days prior to the
established bid opening date. These proposals shall be based on approved plans and
specifications. Bids shall be received and opened publicly at the location, date and
time established in the bid advertisement.
iv) Contracts totaling $500,000 or greater shall be treated the same as described under iii
above except that the advertisement shall be run for at least 30 days prior to the
established bid opening and at least 5 days prior to any scheduled pre -bid conference.
v) Individual purchases of materials or rentals or leases of equipment of up to $999.99
each may be made without bids or quotes when reasonably necessary to expedite
work on the project; however, the Construction Manager shall not divide or separate a
procurement in order to avoid the requirements set forth above.
Page 5 of 10
vi) Site utilities may be acquired at market rates from the entity(ies) providing such in the
franchise area.
b) For each separate construction contract exceeding $35,000, the Construction Manager shall,
unless waived by Owner, conduct a pre -bid conference with prospective bidders, the
Architect - Engineer and the Owner. In the event questions are raised which require an
interpretation of the bidding documents or otherwise indicate a need for clarification or
correction of the invitation, the Construction Manager shall transmit these to the Architect -
Engineer and upon receiving clarification or correction in writing shall prepare an addendum
to the bidding document, and issue same to all of the prospective bidders.
3.7 Quality Control - The Construction Manager shall develop and maintain a program, acceptable to
the Owner and Architect - Engineer that assures quality control of the construction. The Construction
Manager shall supervise the work of all subcontractors providing instruction to each when their work
does not conform to the requirements of the plans and specifications and shall continue to assert
influence and control over each subcontractor to ensure that corrections are made in a timely manner
so as to not affect the efficient progress of the work. Should disagreement occur between the
Construction Manager, the Owner or the Architect - Engineer over acceptability of work and
conformance with the requirements of the specifications and plans, the Owner shall be the final judge
of performance and acceptability.
3.8 Subcontractor Interfacing - The Construction Manager shall be the single point of interface with all
subcontractors for any work done under this Contract. The Construction Manager shall negotiate all
change orders, field orders and request for proposals, with all affected subcontractors and shall
review the cats of those proposals and advise the Owner and Architect - engineer of their validity and
reasonable s, acting -in the Owner's best interest prior to requesting approval of each change
order from the Owner. Before any work is begun on any change order, a written authorization from
the Owner must be issued. When health and safety are threatened, however, the Construction
Manager shall act immediately to remove such threat to health and safety. The Construction
Manager shall also carefully review all shop drawings and then forward the same to the Architect -
Engineer for review and actions. The Architect - Engineer will transmit them back to the Construction
Manager who will then issue the shop drawings to the affected subcontractor for fabrication or
revision. The Construction Manager shall maintain a record to promote expeditious handling. The
Construction Manager shall request the Architect - Engineer to make interpretations of the drawings or
specifications requested of him by the subcontractors and shall maintain a record to promote timely
response. The Construction Manager shall advise the Owner and Architect - Engineer when timely
response is not occurring on any of the above. The Construction Manager shall collect, review and
submit to the Owner, all project closeout documentation including operation, maintenance and
training manuals.
ARTICLE 4: MAXIMUM PROJECT COST AND FEES FOR SERVICES
4.1 Guaranteed Maximum Price for Construction
a) When the Construction Documents are sufficiently complete to establish the scope of work for the
project or any portion thereof, the Construction Manager will establish and submit in writing to the
Owner for his approval a Guaranteed Maximum Price (GMP) guaranteeing the maximum price to
the Owner, for the construction cost of the project or designated part thereof. Such Guaranteed
Maximum Price will be subject to modification for changes in the project as provided in article
4.1(e) below. Actual price paid for the work by the Owner, however, shall be the actual cost of all
work subcontracts, supply contracts, direct labor costs, direct supervision costs and direct job
costs, plus the Construction Manager's fees or the GMP, whichever is less when the work is
complete. Invoicing shall occur monthly for completed work with 5% retainage withheld until final
Page 6 of 10
completion and acceptance of all work covered in the contract documents in accordance to the
City's General Conditions.
b) At the time of submission of a Guaranteed Maximum Price, the Construction Manager will verify
the time schedule for activities and work which were adopted and used to determine the
Construction Manager's cost of work. In addition to the cost of work, a GMP will include an
agreed upon sum as the construction contingency which is included for the purpose of defraying
the expenses due to unforeseen circumstances relating to construction. The Construction
Manager will be required to furnish documentation evidencing expenditures charged to the
contingency prior to the release of funds by the Owner. If bids are received below the applicable
line items in the GMP, the surplus will be added to the contingency.
c) If bids are received above the applicable line item in the GMP, the deficiency will be taken from
the contingency; however, such occurrence shall not be cause to increase the GMP.
d) If bids are not received for a portion of the work at or below the applicable line item amount in the
GMP, the Construction Manager reserves the right to perform that portion of the work as
acknowledged by the Owner or negotiate for its performance for the specified line item lump sum
amount or less.
e) The increase or decrease in the Guaranteed Maximum Price resulting from a change in the
Project shall be determined in one or more of the following ways:
i. By mutual acceptance of a lump sum properly itemized and supported by sufficient
substantiating data to permit evaluation by the Architect Engineer and owner;
ii. By unit prices stated in the Agreement or subsequently agreed upon;
If none of the methods is agreed upon, the Construction Manager, provided it has
received a signed written order by the Owner, shall promptly proceed with the work
involved. The cost of such work shall then be determined on the basis of the
reasonable expenditures and savings of those performing the work attributed to
the change. In the event a Change Order is issued under these conditions,
however, the Architect - Engineer will establish an estimated cost of the work and
the Construction Manager shall not perform any work whose cost exceeds that
estimate without prior written approval by the Owner. In such case, the
Construction Manager shall keep and present, in such form as the Owner may
prescribe, an itemized accounting together with appropriate supporting data of the
increase in the Cost of the Project. The amount of decrease in the Guaranteed
Maximum Price to be allowed by the Construction Manager to the Owner for any
deletion or change which results in a net decrease in cost will be the amount of the
actual net decrease;
iv. The Architect - Engineer will have authority to order minor changes in the Project
not involving an adjustment in the Guaranteed Maximum Price or an extension of
the Construction Completion Date and not inconsistent with the intent of the
Drawings and Specifications. Such changes shall be effected by written order.
Documentation of changes shall be determined by the Architect- Engineer..
Changes shall be approved by the Architect - Engineer
Page 7 of 10
4.2 Construction Manager's Fee - In consideration of the performance of the contract, the Owner
agrees to pay the Construction Manager as compensation for his services, fees as set forth below:
4.3 Preconstruction Phase Fee - shall be based on design costs if applicable, constructability review,
value engineering and fee determination of Guaranteed Maximum Price. The fee for this phase in the
amount of $ waived by the City /Owner shall be paid at the negotiated price upon receipt of the
Guaranteed Maximum Price.
a) Construction Phase Fee - Prior to commencement of the Construction Phase, the Owner will
direct the Construction Manager in writing to proceed into the Construction Phase. The
Construction Manager's compensation for work or service performed during the Construction
Phase shall be a fee of TBD . The Construction Phase Fee shall be invoiced and paid in TBD
months. Payments will be remitted monthly at the cost of TBD each and one final monthly
payment of TBD . The first monthly payment shall become due thirty days following the
issuance of the first Construction Authorization and the final monthly payment shall be paid only
when construction of the project is completed and occupancy of the project accepted by the
Owner. If construction is authorized only for a part of the project, the fee paid shall be
proportionate to the amount of work authorized by the Owner.
ARTICLE 5: TERMINATION AND TIME OF THE ESSENCE
5.1 If the Construction Manager is adjudged bankrupt or makes a general assignment for the benefit of
creditors, or if a receiver is appointed on account of its insolvency, or if refuses or fails, except in
cases for which an extension of time is provided, to supply enough properly skilled workmen or
proper materials for the Services, or otherwise be guilty of a substantial violation of any provision of
this Agreement as determined by the certificate of the Architect, the Owner may, without prejudice
and reserving any other right or remedy the Owner may have, after giving the Construction Manager
seven (7) days' written notice, terminate the employment of the Construction Manager and take
possession of the premises and all materials, tools, and appliances thereon and finish the Project in
whatever manner the Owner may deem expedient.
5.2 It is mutually agreed between the parties hereby that time is of the essence of this contract, and in
the event that the Substantial Completion Date is not achieved within the time stipulated herein, it is
then further agreed that the City may deduct from such sums or compensation as may be due to the
Construction Manager, the sum of $1,000.00 per day for each day that the work to be performed by
the Construction Manager remains incomplete beyond the time limit specified herein, which sum of
1,000.00 per day shall only and solely represent damages which the City has sustained by reason
of the failure of the Construction Manager to complete the work within the time stipulated, it being
further agreed that the sum is not to be construed as a penalty but is only to be construed as
liquidated damages for failure of the Construction Manager to complete and perform all work within
the time period as specified in this contract.
ARTICLE 6: INDEMNIFICATION
6.1The Construction Manager and his or its successors and assigns does hereby agree to assume the
defense of any legal action which may be brought against the City as a result of the Construction
Manager's activities arising out of this contract and furthermore, in consideration of the terms,
stipulations and conditions as contained herein, agrees to hold the city free and harmless from any
Page 8 of 10
and all claims for damages, costs of suits, judgments or decrees resulting from any claims made
under this contract against the city or the contractor or the contractor's sub - contractors, agents,
servants or employees resulting from activities by the aforementioned contractor, sub - contractor,
agent servants or employees.
6.2 Nothing contained herein shall be construed as a waiver of any immunity from or limitation of liability
the City (Owner) may be entitled to under the doctrine of sovereign immunity or section 768.28,
Florida Statutes.
ARTICLE 7: TITLE TO THE PROJECT
7.1 The title of all work, completed portions of the Project and in the course of construction, and of all
materials on account of which payment has been made shall be in the Owner.
ARTICLE 8: ASSIGNMENT
8.1 This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their
respective successors and assigns, except that this Agreement may not be assigned by either party
without the prior written consent of the other party. Any assignment made without such prior written
consent shall not vest rights in the assignee.
ARTICLE 9: ADDITIONAL PROVISIONS
9.1 This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida, and the venue for any dispute under this Agreement shall be an appropriate court of
competent jurisdiction in Pinellas County, Florida.
9.2 Any notice required to be given by the terms and provisions of this Agreement or by any law or
governmental regulation, either by the Owner or Construction Manager, shall be in writing unless
otherwise required by such law or regulation and shall be deemed to have been served and given
when deposited in either Registered or Certified Mail in United States Branch Post Office, addressed
to the party hereto to whom directed, at the address specified in the Specifications,.
9.3 The language in this Agreement shall be construed according to its customary meaning within the
Florida building industry. Whenever used, the singular shall include the plural, the plural the singular,
and the use of any gender shall be applicable to all genders.
9.4 If any provision of the Contract Documents is invalid or unenforceable as against any person or party,
the remainder of the Contract Documents and the applicability of such provision to other persons or
parties shall not be affected thereby.
9.5 Nothing contained in this Agreement shall be construed to mean that the Construction Manager and
Owner are joint venturers or partners.
Page 9 of 10
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, in duplicate, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By: W l 11-e-t.u...C2...
William B. Horne II City Manager
Countersigned:
By:
qeOrit ^critt 0J
George Cretekos, Mayor - Councilmember
Contractor must indicate whether
Corporation, Partnership, company
or Individual)
The person signing shall, in his own handwriting
sign the Principal's name, his own name and his
title; where the person is signing for a Corporation
he must, by Affidavit, show his authority to bind the
Corporation).
Page 10 of 10
Attest:
osemarie Ca
roved as orm:
Camilo Soto, Assistant City Attorney
Edward A ker, Jr., President: !'
Biltmore Construction Co., Ins,
Contractor) ..
u (
By: (Seal)
BILTMOBE
C O N S T R U C T I O N
AUTHORITY TO EXECUTE ON BEHALF OF THE CORPORATION
Names of Officers authorized to execute contracts and proposals on behalf of
Biltmore Construction Co., Inc. are as follows:
E.A. Parker Jr., President
Richard D. Parker, Executive Vice President
W.B. Parker, Executive VP/ Secretary Treasurer
Travis Parker, Vice President
Jeff Parker, Vice President
Vito DiRuggiero, Vice President
I, the undersigned, hereby certify to the recipient that I am the Secretary of
Biltmore Construction Co., Inc. and that the Board of Directors of said
corporation at a meeting at which a quorum was present adopted the
Resolution and Signature Authority, and that such Resolution Authority is in
full force and effect and has not been amended of rescinded.
In witness whereof, I have hereunto set my hand and the seal of the
Corporation
This Twenty Nin of April, 2013
Imo. _BA"
IT er
Secretary
1055 Ponce de Leon Boulevard • Belleair, Florida 33756 • 727 - 585 -2084 • Fax 727 -585 -2088
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#14-971
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Fire Department
Agenda Number: 10.1
SUBJECT/RECOMMENDATION:
Award a contract (Purchase Order) in the amount of $ 178,510.00 to Ten-8 Fire Equipment,
Inc., 2904 59th Avenue Drive East, Bradenton, FL 34203 for one Osage Warrior Rescue
Ambulance in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental
bid; authorize lease purchase under the City’s Master Lease Purchase Agreement or internal
financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be
in the City’s best interest; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
This ambulance will be purchased through the Florida Sheriff’s Association and Florida
Association of Counties Contract 15-11-0116 in proposal dated February 4, 2015.
The new vehicle, Rescue 48, will be located at the Belcher Road station and replace a unit
purchased in 2008. The unit it replaces will move to reserve status and replace a unit G 2112,
which will be retired. Due to the age, mileage, and maintenance costs of this vehicle, it has
been determined to have reached the end of its useful life as a front line rescue unit.
Clearwater Fire and Rescue performs emergency medical services (EMS) under a contract
with the Pinellas County EMS Authority. The proposed purchase was included in the Fiscal
Year 2015 contract with the Authority and the budget submitted to Pinellas County; the City
will be reimbursed for the purchase. Lease purchase funding in the amount of $240,000 for
the purchase of one vehicle was included in the six-year City’s Capital Improvement 2015
budget in project 316-91236, Rescue Vehicles. Funds for debt payments are included in the
Fiscal Year 2015 department operating budget.
Estimated annual operating costs of $ 48,900.00 in the department’s operating budget include
debt costs and garage charges for operating and maintaining the vehicle. Garage charges on
the new vehicle are expected to be less than the vehicle being retired.
APPROPRIATION CODE AND AMOUNT:
Clearwater Fire and Rescue performs emergency medical services (EMS) under a contract
with the Pinellas County EMS Authority. The proposed purchase was included in the Fiscal
Year 2015 contract with the Authority and the budget submitted to Pinellas County; the City
will be reimbursed for the purchase. Lease purchase funding in the amount of $240,000 for
the purchase of one vehicle was included in the six-year City’s Capital Improvement 2015
budget in project 316-91236, Rescue Vehicles. Funds for debt payments are included in the
Fiscal Year 2015 department operating budget.
Estimated annual operating costs of $48,900.00 in the department’s operating budget include
Page 1 City of Clearwater Printed on 3/12/2015
File Number: ID#14-971
debt costs and garage charges for operating and maintaining the vehicle. Garage charges on
the new vehicle are expected to be less than the vehicle being retired.
Page 2 City of Clearwater Printed on 3/12/2015
2-4-15
TO: Steve Strong CFO, CFEI, CFII
Fire Division Chief / Fire Marshall
Fire Prevention Services & Support Services
Clearwater Fire & Rescue
1140 Court Street
Clearwater, Florida 33756
FROM: Wayne Stowell and Cindy Morgan
RE: RescueQuote
Chief Strong,
Please accept this quotefor one (1) 2016 Ford F450 Chassis with an Osage 148” Warrior
Model Rescue / Ambulance
Florida Sheriff’s Association FSA Fire / RescueBid. No. 15-11-0116
Base Price $127,959.00
Options $ 50,551.00
Total Price $178,510.00
Price is effective for 90 days from above stated date.
1.Includes a final inspection trip for three (3)department personnel to Osage.
2.Final delivery will be to ClearwaterFire & Rescue administration
Thank you for your support of Ten-8 Fire Equipment and Osage Ambulances for this
opportunity to provide your department a new rescue/ambulance.
Sincerely, Sincerely,
Wayne Stowell Cindy Morgan
Wayne Stowell Cindy Morgan
Sales Representative VP Vehicle Sales
Ten-8 Fire Equipment
2904 59th Ave. Dr. E.
Bradenton, FL 34203
www.ten8fire.com
Page 1 of 2 11-6-13
2015 FORD F-450 OSAGE “2148 WARRIOR” TYPE I
STANDARD FEATURES
MEMBER AMD and FORD QVM PROGRAM
CERTIFIED KKK-1822-F
CHASSIS
2015 Ford F-450 w/ 47A Amb Prep Pkg
165” Wheel Base w/ Dual Rear Wheels
GVWR: 16,500 LBS
Front & Rear Stabilizer Bar
6.7 L Turbo Diesel w/ Ford Block Heater
Wired to the Shoreline
Engine Hour Meter
Ford Auxiliary Idler Control Unit
Torqshift™ 6-Speed Automatic Transmission
w/ Tow / Haul Feature
4-Wheel Disc Brakes w/ ABS
Stainless Steel Wheel Inserts
Aluminum Diamond Plate Running Boards
Rear Mud Flaps
Dual Air Bags
Dual Map Lights
Tilt Steering Wheel & Cruise Control
Electric Windows & Door Locks
Keyless Remote Entry
AM/FM Stereo Clock Radio w/ CD
Deluxe Cloth High Back Captains Chairs
Rubber Floor Mat I.L.O. Carpet
Ford OEM Mirrors, Heated and Power Adjust
Daytime Running Lights
Kelderman Air-suspension System
MODULE
Module Dimensions:
148”L x 83”H x 96” W
Totally “Seamless” Body Construction
Exterior Side & Roof Panels .125” Aluminum
One-Piece Exterior Side Panels
One-Piece Crowned Roof
Frame Members 2” x 2” Aluminum Tubing
Frame Members on 12” Centers
Diamond Plate Shields:
* Across Lower Rear of Body
* Across Lower Front of Body
* Lower 1/3 of Entry Doors
All Exterior Doors “Pan-Formed” / Extruded
Double Break Construction
All Body Openings “Seamless”
All Door Latches Mounted Behind Gaskets
Exterior Compartment @ Front Left for
Storage of Oxygen Tank and Back Boards
Optional Curbside Backboard Storage
Exterior Compartment Adjustable Shelving
Exterior Compartment Lighting
Cast “Grabber” Door Holders
Lower Body Impact Rub Rails
Polished Stainless Steel Fenderettes
Grip Strut Rear Step Bumper w/
4” x 18” Dock Bumpers
Automotive Undercoating
WARNING SYSTEM
Two Red Whelen 2x5 LED’s Lights Mounted in Grill
Two Red Whelen 7x3 LED Intersection Lights
Mounted in the Front Fenders
Eight Red LED Whelen 9x7 Modular Lights
One Clear LED Whelen 9x7 Front Modular Light
One Amber LED Whelen 9x7 Rear Modular Light
Two Optic Whelen 9x7 Scene Lights Per Side
Two Optic Whelen 9x7 Rear Load Lights
Primary / Secondary Switching
Carson SA 400 Siren
Cast Siren Speaker
Siren / Horn Switch
Rear DOT Lighting Whelen LED 4x6 w/
Chrome Flanges: Red Tail / Brake,
Amber Arrow Turn
Reverse is Halogen
LED Clearance / Marker Lights
PAINT & MARKINGS
8”Belt Line Paint Stripe “No Smoking” & “Fasten Seat Belt” Signs
Base Coat / Clear Coat Modular Paint Ambulance / Star-of-Life Decals
Page 2 of 2 11-6-13
2015 Ford F-450 Osage “2148 Warrior” Type I Standard Features
ELECTRICAL
Ford OEM Dual Alternators, 320 Amps.
Digital Voltmeter
Audible Low-Voltage Alarm
Bosch, Vanner, Cole-Herse &
Wired-Rite Components
Printed Circuit Board w/ Load Management &
Sequencing System
LED Diagnostic System
Wiring Color-Coded and Heat Embossed
Every 6” w/ Function
Power Distribution Panel Easily Accessible
Via Hinged Access Door in Action Area
Front Switch Console Mounted on the Floor
Hinge Mounted Attendant Switch Console
Control Console Backlighting Dimmer
Battery Switch Activated via Ignition Switch
Open Door Warning Light
Three Light Silent Intercom
Hand Held 300,000 CP Spotlight
Whelen Dual Intensity LED Patient
Compartment Dome Lights
Exterior Weatherproof Shoreline Receptacle
Two Interior 110V Duplex Receptacles
Two Interior 12V Cigar Style Receptacles
One Pre-Wire Antenna Cable
Electrical Back-up Alarm w/ Auto Re-set
INTERIOR
68” Interior Headroom
49” Aisle Width
All Vertical Corners 1” Radii
Stainless Steel Aisle Panel, Left Side,
Full Length x 18” x .060”
Lon-Plate non skid Vinyl Flooring
Rolled 3” Up Both Sides of Aisle
EMT Seat, Rear Facing Pedestal Mounted
Deluxe Seamless Vinyl Captains Chair
CPR Seat, three piece molded, contoured cushions
Squad Bench
Retractable Seat Belts for All Locations
Handicap Style, 1 ½” Diameter, Full Length,
Stainless Steel Overhead Grab Rail. This Rail shall
be treated with Agion
Anti-Bacterial Coating.
Handicap Style, 1 ½” Diameter, Stainless Steel
Door Pulls on Patient Compartment Doors. These
Bars shall be treated with Agion
Anti-Bacterial Coating.
Double entry step on curbside entry door.
Sliding “Pass-thru” Window Between Cab
and Patient Compartment
Padded Bulk-Head Cabinet Doors
ALS Compartment w/ In/Out Access
2 Adjustable & 1 Fixed Shelf in ALS
R-29 Reflectics Insulation Throughout Module
Thermostatically Controlled Patient
Compartment Heat & Cool System
3-Speed Manual Fan Control
Rear Heat & Cool Unit Mounted Floor Level;
* Moisture Drains Directly Through Floor
* Short Coolant Circulation Distance
* Eliminates Vertical Circulation of Coolant
* Unit Easily Accessible for Maintenance
Overhead Air Distribution w/ Floor Level Filtered
Air Return for Optimum Circulation
Two Recessed, Swing-up Dual IV Hangers
“Zico” Retaining Bracket for Oxygen “M” Cyl
Three “Ohio” Oxygen Outlets
Impact #324 Self-Contained Suction System
Locking Sharps Container (Shipped Loose)
Locking Drug Compartment
Clock w/ Sweep Second Hand
Ferno Washington Model 175-4 Cot Fastener
Seamless Seat Cushions
WARRANTY
Three Year / 36,000 Mile Product Conversion
Five Year / 100,000 Mile (Non Pro-rated) Modular Paint
Six Year / 72,000 Mile Electrical System
Lifetime Modular Body Structure
NOTE: See Warranty Certificate for Details
OSAGE AMBULANCE P.O. BOX 718 LINN, MO. 65051
800-822-3634 FAX: 573-897-3113
www.osageambulances.com
Page 1 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
2015 OSAGE "2148 WARRIOR" TYPE I F-450 w/ 2WD
AMBULANCE SPECIFICATION
INDEX
-1-
3.7 110 VOLT AC SYSTEM
3.6 12 VOLT DC OUTLETS
-A-
1.13 ALTERNATORS
10.3 AMD MEMBERSHIP
8.3 ANTENNA PRE-WIRE
1.3 AUXILIARY POWERTRAIN CONTROL (APC)
1.9 AXLE, REAR
-B-
1.12 BATTERIES
6.0 BODY FINISH
1.7 BRAKES
4.2.2 BULKHEAD CABINETS
5.3 BUMPER, REAR STEP
-C-
4.2 CABINETS, INTERIOR
4.2.1 CABINETS, LEFT WALL
1.0 CHASSIS
4.12 CLIMATE CONTROL
3.13 CLOCK, PATIENT COMPARTMENT
1.18 COOLING SYSTEM, ENGINE
4.10 COT MOUNT
-D-
8.1 DECALS, NO SMOKING & OXYGEN EQUIPPED
6.2 DECALS, STAR-OF-LIFE
2.1 DIMENSIONS, EXTERIOR
2.2 DIMENSIONS, INTERIOR
5.4 DOOR STEP, SIDE
2.8 DOORS
3.9.1 DOOR SWITCHING
Page 2 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
-E-
3.1 ELECTRICAL SERVICE PANEL
3.2 ELECTRICAL SERVICE PANEL ACCESS
3.0 ELECTRICAL SYSTEM
3.5 ELECTRICAL WIRING
1.2 ENGINE
5.O EXTERIOR BODY
5.6 EXTERIOR COMPARTMENT CONFIGURATION
2.7 EXTERIOR COMPARTMENT CONSTRUCTION
-F-
4.1 FLOOR, PATIENT COMPARTMENT
2.6 FLOOR SUB-STRUCTURE
10.5 FORD POOL PROGRAM
10.2 FORD QVM PROGRAM
1.10 FUEL TANK
-G-
1.4 GAUGES AND METERS
2.3 GENERAL CONSTRUCTION
4.8 GRAB HANDLES, DOORS
4.7 GRAB RAIL, OVERHEAD
-H-
4.5 HEADLINER
1.17 HEATER AND AIR CONDITIONER
-I-
4.11 INSULATION
8.2 I.V. HOLDERS
-K-
10.1 KKK-A-1822-F CERTIFICATION
-L-
2.9 LICENSE PLATE HOLDER
5.7 LIGHTING, DOT
3.8 LIGHTING, EMERGENCY
3.12 LIGHTS, PATIENT COMPARTMENT
3.3 LOAD MANAGEMENT SYSTEM
3.16.1 LOW VOLTAGE ALARM
Page 3 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
-M-
1.19 MIRRORS, OUTSIDE
1.22 MISCELLANEOUS CHASSIS ITEMS
8.0 MISCELLANEOUS EOUIPMENT
2.0 MODULE CONVERSION
-O-
5.6 OXYGEN COMPARTMENT
4.14 OXYGEN OUTLETS
-P-
6.1 PAINTING PROCEEDURE
4.6 PANELING, INTERIOR
4.0 PATIENT COMPARTMENT
7.0 PAYLOAD
7.1 PAYLOAD
-R-
5.1 REAR WHEEL WELL TRIM
10.0 REQUIREMENTS OF THE MANUFACTURER
10.4 REMOUNTING AND REFURBISHING
2.4 ROOF
5.2 RUB RAILS
1.21 RUNNING BOARDS AND MUD FLAPS
1.23 REMOTE ENTRY
-S-
3.9 SCENE LIGHTS
4.3.1 SEAT, CPR
4.3 SEAT, EMT/ATTENDANT
1.16 SEATS, DRIVER’S COMPARTMENT
3.4 SEQUENTIAL SWITCHING
4.13 SHARPS CONTAINER
2.5 SIDE WALLS
3.10 SIREN AND SPEAKERS
3.11 SPOTLIGHT
1.5 SPRINGS, AXLES, RATINGS & SHOCKS
4.2.3 SQUAD BENCH
4.9 STAINLESS STEEL WALL
1.6 STEERING
5.5 STONE SHIELDS
3.14 SUCTION - ON BOARD
3.16 SWITCH CONSOLE, DRIVER’S
3.17 SWITCH CONSOLE, PATIENT COMPARTMENT
Page 4 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
-T-
1.8 TRANSMISSION
1.20 TRIM PACKAGE, CAB
-U-
4.4 UPHOLSTERY
-V-
1.1 VEHICLE AND WHEEL BASE
3.15 VENTILATION
-W-
9.O WARRANTY
1.11 WHEELS AND TIRES
1.14 WINDOWS, CAB
1.15 WINDSHIELD WIPERS
8.4 WIRING SCHEMATICS
9.1 WARRANTY
Page 5 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
2015 OSAGE “2148 WARRIOR” TYPE I F-450 w/ 2WD
AMBULANCE SPECIFICATIONS
1.0 CHASSIS
1.1 VEHICLE AND WHEEL BASE
2015 Ford F-450 Super Duty XLT chassis with 2 wheel drive and dual rear wheels, 165-inch
wheel base, 84-inch cab to axle, Ford Ambulance prep package 47A.
COMPLY? ……………………………………… YES _____ NO _____
1.2 ENGINE
Ford 6.7-liter Power Stroke Turbo Charged V-8 Diesel with OEM engine block heater wired to
shoreline.
COMPLY? ……………………………………… YES _____ NO _____
1.3 AUXILIARY POWERTRAIN CONTROL (APC)
The Ford OEM APC module shall be standard. The APC Module is to be programmed in the
“Charge Protection” mode. When the vehicle is in park, service brake disengaged and the
parking brake is set, the APC module shall electronically adjust the engine idle (up or down) to
maintain proper electrical system voltage.
COMPLY? ……………………………………… YES _____ NO _____
1.4 GAUGES AND METERS
Speedometer, odometer, fuel gauge, temperature, oil pressure, digital voltmeter, engine hour
meter
COMPLY? ……………………………………… YES _____ NO _____
1.5 SPRINGS, AXLE RATINGS & SHOCKS
Maximum GVWR – 16,500 lbs. GVWR
Front: Monobeam with coil springs, shock absorbers and stabilizer bar.
Rear: OEM Leaf Springs
COMPLY? ……………………………………… YES _____ NO _____
1.6 STEERING
Power steering with tilt wheel and cruise control.
COMPLY? ……………………………………… YES _____ NO _____
1.7 BRAKES
Heavy duty, hydro-boost assisted type, 4-wheel anti-lock disc brake system.
COMPLY? ……………………………………… YES _____ NO _____
1.8 TRANSMISSION
Torqueshift ™ heavy duty 6-speed SelectShift transmission with external oil cooler.
COMPLY? ……………………………………… YES _____ NO _____
Page 6 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
1.9 REAR AXLE
4.10 gear ratio w/ limited slip axle.
COMPLY? ……………………………………… YES _____ NO _____
1.10 FUELTANK
Single tank w/ 40-gallon capacity.
COMPLY? ……………………………………… YES _____ NO _____
1.11 WHEELS AND TIRES
Seven (7) 225/70RX19.5G Steel Belted Radial tires, BSW all season tread. The spare tire will
be mounted in the left rear exterior compartment. Stainless steel wheel inserts with valve stem
extensions will be provided. The valve stem extensions are to be steel braided lines that are
held in place with stainless steel brackets. These brackets are to be located in such a way as
to provide easy access to both the inside and outside rear tires valve stems for the checking of
tire pressure and for the addition of air when required.
COMPLY? ……………………………………… YES _____ NO _____
1.12 BATTERIES
Two 750 CCA mounted in the engine compartment and wired parallel in OEM configuration
that complies with Ford QVM and KKK-A-1822-F requirements. Batteries will be wired so that
both will always be used for starting and controlled by a 300 amp power cut off switch. The
power cut off switch circuit shall be protected by a 250 amp fuse. The Ford ignition key
activates the cut off switch. Power can be provided to the module without the engine running
by turning the ignition key to accessory position.
COMPLY? ……………………………………… YES _____ NO _____
1.13 ALTERNATORS
Dual Ford OEM alternators with internal regulators. One 200 amp alternator and one 150 amp
alternator for a combined for a total of 350 amps
COMPLY? ……………………………………… YES _____ NO _____
1.14 WINDOWS, CAB
Tinted safety glass is installed in all exterior windows. Ford OEM power operated windows.
COMPLY? ……………………………………… YES _____ NO _____
1.15 WINDSHIELD WIPERS
Two speed electric, with washer and adjustable intermittent cycle.
COMPLY? ……………………………………… YES _____ NO _____
1.16 SEATS, DRIVER'S COMPARTMENT
Deluxe clothe OEM High Back Captains Chairs, seat belts and shoulder harnesses.
The Ford OEM cab seats must be the seats installed and shipped with the chassis by Ford
and have the correct Ford prescribed serial number. The Ford OEM seat pedestals shall be
Page 7 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
located in the mounting location as determined by Ford. Any changing of the Ford OEM Seats,
mounting pedestals or location thereof is absolutely prohibited.
COMPLY? ……………………………………… YES _____ NO _____
1.17 HEATER AND AIR CONDITIONER
OEM heavy duty, high output.
COMPLY? ……………………………………… YES _____ NO _____
1.18 COOLING SYSTEM, ENGINE
Heavy-duty liquid system using a 50/50 mix of permanent type antifreeze and water for
protection to -40 Fahrenheit.
COMPLY? ……………………………………… YES _____ NO _____
1.19 MIRRORS, OUTSIDE
OEM heated mirrors with power adjustment and built-in 2” x 6” convex mirrors, dual direction
breakaway mounting arms with telescoping width adjustment.
COMPLY? ……………………………………… YES _____ NO _____
1.20 TRIM PACKAGE, CAB
XLT Trim Package; full stainless steel wheel simulators, chrome front bumper and grill. Color
keyed door trim with map pockets, rubber floor mat, padded sunvisors, courtesy and dual
dome lights, AM/FM Stereo Radio w/ CD & Clock w/ dual cab speakers. Power door locks,
cruise control, tilt steering wheel, and power adjustable brake and accelerator pedals.
COMPLY? ……………………………………… YES _____ NO _____
1.21 RUNNING BOARDS AND MUD FLAPS
Heavy-duty aluminum Diamond Plate running boards will be installed from the back of the front
wheel opening to the front of the module box. They will include mudguards to protect the
chassis and module. Rubber mud flaps will be installed behind the dual rear wheels.
COMPLY? ……………………………………… YES _____ NO _____
1.22 MISC. CHASSIS ITEMS
Jewel effect day time running headlights, dual pitch horn, reduced sound level exhaust, OEM
standard undercoating, step-well pad and factory supplied jack and tire tools, dual air bags.
COMPLY? ……………………………………… YES _____ NO _____
1.23 REMOTE ENTRY
Remote Entry & anti-theft with two key FOB shall be included
COMPLY? ……………………………………… YES _____ NO _____
Page 8 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
2.0 MODULE CONVERSION
2.1 DIMENSIONS, EXTERIOR
Overall vehicle length 279.0 inches
Overall vehicle height 100.0 inches
Overall module body length 148.0 inches
Overall module body height 83.0 inches
Overall module body width 96.0 inches
COMPLY? ……………………………………… YES _____ NO _____
2.2 DIMENSIONS, INTERIOR
Length forward door to rear door 137.0 inches
Width interior wall to wall 90.0 inches
Width of aisle 49.0 inches
Height floor to ceiling 68.0 inches
Loading height 34.5 inches
(Air Ride required for load height in KKK and NFPA limits)
COMPLY? ……………………………………… YES _____ NO _____
2.3 GENERAL CONSTRUCTION
The entire body will be a welded and SEAMLESS one-piece body. The entire perimeter and
around all openings of the body shall be fully welded and ground smooth thus eliminating any
joints or seams. The use of tongue and groove method of construction that requires the use of
a seam sealer is not acceptable. This is to prevent the cracking of paint at these areas
resulting in a buildup of road dirt and grime and the eventual development of corrosion along
the tongue and groove seams.
COMPLY? ……………………………………… YES _____ NO _____
The aluminum skin, the roof and side panels, shall be permanently fastened to the framework
using Lord 406/19 Acrylic Adhesive. Adhesive is applied to the sidewall skin to prevent warp
age, oil canning and metal deflection associated with the welding of the sidewall skin to the
structural framework. The use of double back adhesive tape is prohibited to eliminate the
possibility of the adhesive tape failing to maintain a bond to the external skin.
COMPLY? ……………………………………… YES _____ NO _____
The body wall skin shall be of prime commercial quality .125" thick 3003 H14 corrosion
resistant aluminum. All side and roof panels shall be .125” thick. The use of side and roof
panels that are of a lesser thickness is strictly prohibited.
COMPLY? ……………………………………… YES _____ NO _____
All side panels and the roof panel shall be a single sheet of aluminum. Covering the sidewall,
front, rear or roof of the exterior body with sectional pieces of aluminum panels is prohibited.
This is to eliminate the necessity for joints or seams where these panels join.
COMPLY? ……………………………………… YES _____ NO _____
Page 9 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
2.0 MODULE CONVERSION
(continued)
The wall and roof support framework shall be .125" 6061-T6 extruded aluminum box beams
and extrusions spaced on 12" centers or less. There shall be no frame members spaced at a
distance in excess of 12”. The roof support framework shall additionally include .125” 6061-T6
extruded 1” x 2” aluminum box beams running the full length of the roof. The frame and skin
shall be fully welded with no rivets.
COMPLY? ……………………………………… YES _____ NO _____
The exterior of the body will be finished smooth with 45-degree SEAMLESS beveled extruded
corners presenting a modern and dynamic appearance. The outer wall thickness of the
extruded corners shall be .250” to provide additional protection at all corners. The body will be
designed and built to provide impact and penetration resistance, with appropriate channel
reinforcing to assure rigidity.
COMPLY? ……………………………………… YES _____ NO _____
All parts of the body and attachments will be fastened together with rust resistant fasteners
in a manner that will preclude loosening of any bolts and screws, and the cracking of welded
joints. The exterior body panels will be made of not less than 0.125" thick metal and be
reinforced at all points where equipment will be attached.
COMPLY? ……………………………………… YES _____ NO _____
The body will be a bolted and welded structure. Welding will not however, be employed in the
assembly of the body in a manner that will prevent the ready removal of any component part
for service or repair.
COMPLY? ……………………………………… YES _____ NO _____
In the assembly of the body, areas where steel is in contact with aluminum, there shall be butyl
rubber isolator pads installed. This pad provides corrosion and water resistance.
COMPLY? ……………………………………… YES _____ NO _____
All fasteners, bolts, screws, etc used in the assembly of the body and all attachments shall be
coated with the “ECK” brand corrosive protectant. Additionally, all exterior door hinges, both
entry and compartment, are to be coated with “ECK” protectant prior to the installation of the
door. This “ECK” coating is to be used in lieu of a gasket material behind the hinge to prevent
the problems of gasket retention and deterioration.
COMPLY? ……………………………………… YES _____ NO _____
2.4 ROOF
The roof surface shall be SEAMLESS and CROWNED and of ONE PIECE of .125" aluminum
(3003-H14). The use of any type of sealer or caulking material is strictly forbidden. There shall
be no lip or protrusion on the roof that could result in the entrapment of any water or moisture.
COMPLY? ……………………………………… YES _____ NO _____
Page 10 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
The perimeter of the roof shall be constructed of 45-degree SEAMLESS beveled extrusions
that eliminate any lip or protrusion providing a smooth finish. The outer wall thickness of the
roof perimeter extrusions shall be .250” to provide additional protection at all perimeter
corners.
COMPLY? ……………………………………… YES _____ NO _____
The roof under structure will be fabricated from extruded aluminum box beams (6061-T6). The
under structure will be constructed by welding 1” x 2” x .125” box beams lengthwise and by
welding 2" x 2" x .125" box beams, spaced on 12" centers or less, crossways forming a cross
sectional grid roof support framework. The complete roof will be treated with a sound-
deadening barrier. The roof panel shall be fully perimeter welded and adhesive bonded to the
roof under structure with Lord 46/19 Acrylic Adhesive. The use of skip or intermittent welding
of the roof perimeter is unacceptable.
COMPLY? ……………………………………… YES _____ NO _____
2.5 SIDE WALLS
The body sidewall skin shall be constructed of .125" aluminum (3003 H14). The sidewall under
structure will be fabricated by welding 2" x 2" x .125" extruded aluminum box beams vertically,
spaced no further than on 12" centers. The vertical tubing will join and be welded to roof
supports (2" x 2" x .125" extruded aluminum box beams) to form an interlocking grid between
the sidewall and the ceiling. The complete sides will be treated with a sound-deadening
barrier. The body sidewall skin shall be fully welded around the entire perimeter and all body
openings and adhesive bonded to the sidewall frame work with Lord 406/19 Acrylic Adhesive.
COMPLY? ……………………………………… YES _____ NO _____
All body openings shall be seamless. Body openings framed with tongue and groove style
extrusions requiring the use of seam sealer will not be acceptable.
COMPLY? ……………………………………… YES _____ NO _____
2.6 FLOOR SUB-STRUCTURE
The floor shall be at the lowest level permitted but not more than 34 ½ inches from the ground
with NO MODIFICATION TO THE FORD OEM CHASSIS SUSPENSION.
COMPLY? ……………………………………… YES _____ NO _____
The floor sub-structure shall consist of two (2) 1/4” walls 2” x 2” aluminum tubes running at the
outer edge for the full length of the floor and the chassis frame rails. There shall then be
fourteen (14) 1 ½” x 1 ½” x ¼” walls 1 ½” x 2" aluminum tubes running the width of the floor
and fully welded to the outer tubes. This sub-structure frame is to mount on top of the Chassis
frame rails via the 10 OEM Pucks. 2 Full-Length Plates measuring ¾” x 6” shall be welded to
the under side of the 1 ½ x 1 ½ tubes, one left and one right. The outer edges of these plates
shall be welded to the 2 x 2 primary box beams. These plates shall be bolted, via OEM rubber
mounts, to gusseted steel brackets bolted to the OEM frame. There shall be ten (10) rubber
mounts attaching the body to the frame.
COMPLY? ……………………………………… YES _____ NO _____
2.7 EXTERIOR COMPARTMENT CONSTRUCTION
Compartments provided on the unit will be constructed as follows: The compartment floor will
Page 11 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
be fabricated of .125 diamond plate aluminum (3003-H14) and the ceiling and bulkheads of
.100 diamond plate aluminum (3003-H14). All compartment floors will be reinforced with two
1x2 aluminum bars on the underside of the floor.
COMPLY? ……………………………………… YES _____ NO _____
All exterior compartments will be sweep out style to provide for ease of cleaning. Drain holes
are not desirable. All exterior compartments will be vented to provide for the displacement of
air when closing doors. Vent louvers shall be installed on the vertical walls of the exterior
compartments.
COMPLY? ……………………………………… YES _____ NO _____
All exterior compartments shall be lighted when the compartment door is opened.
Compartment lights will be flush mounted with wiring routed through the body eliminating any
exposed wiring.
COMPLY? ……………………………………… YES _____ NO _____
All exterior compartment shelving shall be “Pan” style aluminum shelves mounted on two (2)
sets of uni-strut tracks at each end of the shelf providing infinite adjustment. Rubber matting is
to be installed on the topside of all shelving.
COMPLY? ……………………………………… YES _____ NO _____
2.8 DOORS
The corner of each door frame shall be ¼” Cast Aluminum inserted & welded to horizontal &
vertical extrusions. This Cast part shall ensure superior strength as well as uniform fit & finish.
COMPLY? …………………………………….. YES _____ NO_____
The door(s) of each compartment will be flush type (being on the level with adjacent body
surface) and of PAN FORMED / EXTRUSION DOUBLE BREAK construction. The weather
seal is to be mounted on the outer flange of the door with the latches and strikers mounted on
the extruded second break inside the door opening. This door design eliminates exposure of
the latches to the elements and prevents moisture from corroding the latch mechanisms.
COMPLY? ……………………………………… YES _____ NO _____
All doors shall be constructed of. 125 aluminum and 2 ½” thick.
COMPLY? ……………………………………… YES _____ NO _____
The inner panel on all exterior compartment and entry doors will be fastened to the extruded
door-frame and recessed into the door frame extrusion for a flush finish. Surface mounting of
any interior door panels is not allowed. All fasteners used for the mounting of the interior
panels are to have a rubber grommet affixed to the underside of the screw head to prevent the
fastener screws from loosening and backing out of the extrusion. The interior door panels shall
be readily removable for access to the interior of the door and the latching mechanism.
COMPLY? ……………………………………… YES _____ NO _____
All doors shall be reinforced and cross-braced inside for increased strength allowing for the
mounting of equipment on the door.
Page 12 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
COMPLY? ……………………………………… YES _____ NO _____
In order to facilitate adjustment and routine maintenance of door linkage rods and latches, all
patient compartment entry doors shall have access ports. There is to be an access port above
and one below each interior entry door handle of sufficient size to allow for the adjustment of
the door linkage rods. Access ports shall also be provided for the lubrication of the slam
latches located at the top and bottom of each entry door. All ports are to be covered with a
friction type “plug-in” plastic cover that is readily removable.
COMPLY? ……………………………………… YES _____ NO _____
The door latch assembly of each compartment will be an Eberhard Grabber 21100 series, two
(2)-point slam lock (206 rotary latch), of stainless steel construction. Door latch assemblies
shall be “blind mounted” eliminating any exposed mounting hardware on the exterior side of
the latches. There is to be a rubber gasket between the exterior stainless steel latch assembly
and the aluminum door to ensure the isolation of the two dissimilar metals.
The door linkage rods’ connecting the door handles and the rotary latches are to be 5/32 steel
rods threaded on turn buckle end. They shall be straight direct pull rods with no bends built
into the rods allowed. Adjustments to the entry door linkage rods are to be provided by a
turnbuckle located above and below and adjacent to each interior door handle.
COMPLY? ……………………………………… YES _____ NO _____
All exterior doors are to be lockable via an “automotive style” lock with all compartment and
patient compartment entry doors being keyed alike. The key shall be double sided for ease of
insertion into the lock.
COMPLY? ……………………………………… YES _____ NO _____
Door strikers shall be installed on the vertical compartment flanges, with the exception of
double doors. There are to be two (2) pins per door, with the exception of the battery
compartment door. All striker pins shall be fully adjustable from the exposed side. They will be
grade 8.0 cadmium plated steel strikers with a “captive nut” for adjustment and so located as
not to interfere with the sweep-out design of the compartment itself.
COMPLY? ……………………………………… YES _____ NO _____
All compartment and entry doors shall have one-piece Stainless Steel doorsill protectors that
will cover both surfaces of the body opening.
COMPLY? ……………………………………… YES _____ NO _____
Each compartment and entry door is to have a full width aluminum drip rail mounted above
each door. All drip rails are to be attached using double back adhesive tape. The use of
screws, rivets, or any other form of metal attachment is not acceptable.
COMPLY? ……………………………………… YES _____ NO _____
All compartment doors will be equipped with a gas strut door stay that holds the door at 90
degrees to the body when open. All gas struts are to be mounted in such a way as to allow for
easy access in the event that replacement or repair is required.
COMPLY? ……………………………………… YES _____ NO _____
Page 13 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
There shall be a “dampening” devise installed within each gas strut for the purpose of
preventing the “shock” that can occur when a gas strut is fully extended.
COMPLY? ……………………………………… YES _____ NO _____
Each compartment door will be mounted with a continuous stainless steel hinge with a
minimum pin diameter of (.250). Hinge Pin diameter of less than (.250) is unacceptable to
ensure the long-term performance of the hinge in this extreme use application.
Each compartment opening is to be sealed with full perimeter 5/8” wide by 1/2” thick hollow
core wiper seal. The seal is to be mounted on the doorframe out board of the striker pins and
the door latches. This seal insures that each compartment will be dust and waterproof and that
the striker pins and door latches will remain dry and clean.
COMPLY? ……………………………………… YES _____ NO _____
All exterior compartment and patient compartment entry doors shall be insulated with a single
layer of R-14.5 reflectics insulation. Additionally there shall be a single layer of 2” polystyrene
insulation installed in each door.
COMPLY? ……………………………………… YES _____ NO _____
Rear patient compartment doors shall be equipped with Cast Products "Grabber" hold-open
devices. Side patient compartment door shall be equipped with Gas Strut door opening device.
COMPLY? ……………………………………… YES _____ NO _____
Rear and side patient compartment doors shall have dark tinted safety glass windows
encased in extruded aluminum frames. Each rear door shall have an 18.5" x 17.5" fixed
window. The side door shall have an 18.5" x 17.5" slide opening window with screen and
window lock.
COMPLY? ……………………………………… YES _____ NO _____
Right side entry door opening: 68"H X 30" W
Rear entry door opening (double door): 57"H X 48” W
COMPLY? ……………………………………… YES _____ NO _____
2.9 LICENSE PLATE HOLDER
Installed in the center of the rear kick plate above the rear step bumper there shall be a Cast
Products license plate holder.
COMPLY? ……………………………………… YES _____ NO _____
3.0 ELECTRICAL SYSTEM
3.1 ELECTRICAL SERVICE PANEL
All circuits shall be rated to carry at least 125% of its maximum load. Each circuit shall be
Page 14 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
protected by a manual reset circuit breaker.
Circuit breakers and relays shall be mounted in plug-in, pull out sockets that are permanently
mounted in a printed circuit board for durability, as well as weight and space savings. Relays
should be a type that is readily accessible at any auto parts store. All circuit breakers shall be
interchangeable with standard ATC automotive fuses so that system can be quickly returned
to service.
COMPLY? ……………………………………… YES _____ NO _____
3.2 ELECTRICAL SERVICE PANEL ACCESS
The electrical service panel shall be mounted behind the hinged action wall and shall be easily
accessible by activating a single latch allowing the switch panel section to swing down.
COMPLY? ……………………………………… YES _____ NO _____
3.3 LOAD MANAGEMENT SYSTEM
The distribution panel shall include a solid-state programmable load management system
designed to sense when the charging system is not keeping up with the electrical demand.
When this situation exists, the load manager will automatically shut down warning lights, one
at a time in a programmed sequence until the electrical load is being sustained without
discharge. This system only functions when the unit is in park.
COMPLY? ……………………………………… YES _____ NO _____
3.4 SEQUENTIAL SWITCHING
A solid state Sequential Switching System shall be installed that will turn emergency lighting
on/off in a staggered 1/2-second interval. This is designed to avoid dumping a sudden load on
the alternator.
COMPLY? ……………………………………… YES _____ NO _____
3.5 ELECTRICAL WIRING
All the vehicle's electrical equipment shall be served by circuits separate and distinct from the
chassis electrical system. All electrical wiring shall be run in grease, oil, heat and moisture
resistant looming. Harnesses shall be fastened with vinyl-clad clamps and grouted at any area
they contact a metal edge.
Every load carrying wire shall be a minimum of 12 gauge, and shall be color-coded and heat
embossed with its function every 4 to 6 inches.
There shall be at least a six-inch service loop of wire at the point of attachment to each
component. All electrical connections shall be machine crimped; the use of Scotch-locks is
strictly prohibited.
COMPLY? ……………………………………… YES _____ NO _____
3.6 12V DC OUTLETS
There shall be two (2) Cigar style 12V DC outlets, one located in the action area, and one in
the right front bulkhead ALS compartment.
COMPLY? ……………………………………… YES _____ NO _____
Page 15 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
3.7 11OV AC SYSTEM
There shall be a weatherproof 11OV- 125V male receptacle rated at 20 amps with a spring-
loaded cover assembly located on the front left corner of the module body for incoming 110-
volt power. This receptacle shall be labeled. It shall be wired through one 15-amp circuit
breaker. The circuit shall include two (2) 110-volt interior receptacles, one located in the action
wall area and one in the ALS area. Both outlets shall illuminate per KKK-A-1822-F.
COMPLY? ……………………………………… YES _____ NO _____
3.8 LIGHTING, EMERGENCY
The unit shall be equipped with a Vanner #3860 flasher and the following warning lights:
8) Whelen Series 9 x 7 red LED lights as follows:
2) Facing forward
2) Facing rearward
2) Facing right
2) Facing left
1) Whelen Series 9 x 7 clear LED light installed top center forward.
1) Whelen Series 9 x 7 amber LED light installed top center rearward.
2) Whelen red LED lights mounted in the Front Fenders.
2) Whelen Series 500 red LED’s in Chrome Housing in the Grill.
Circuit shall have a dual mode switch. "Primary" shall flash all lights. "Secondary" shall flash
top red & amber lights only.
COMPLY? ……………………………………… YES _____ NO _____
3.9 SCENE LIGHTS
There shall be four (4) Whelen Series 9 x 7 with 13-degree tilt built into the lenses mounted
two (2) lights on the left side and two (2) lights on the right side. There shall be two (2) Whelen
Series 9 x 7 with 13-degree tilt built into the lenses mounted on the rear. A separate switch on
the driver’s switch panel shall control each pair. In addition, the right side and rear scene lights
shall activate when the right side or rear doors, respectfully, are open.
COMPLY? ……………………………………… YES _____ NO _____
3.9.1 DOOR SWITCHING
Magnetic Door switches shall be installed to activate Door Open, Compartment Open, Dome
and Scene lights via a PC Board.
3.10 SIREN AND SPEAKERS
Siren shall be a Carson Mfg SA 400 with Wail, Yelp, Hi/Lo and Phaser sounds. Dual Cast
Products Siren Speakers shall be mounted outboard in the face of the Chrome Front Bumper,
below the Headlights, in cast aluminum housings.
COMPLY? ……………………………………… YES _____ NO _____
3.11 SPOTLIGHT
There shall be a "300,000 candle power" spotlight, with eight foot coiled cord and momentary
switch, permanently wired into front console. A “Mic” style storage clip shall be provided.
COMPLY? ……………………………………… YES _____ NO _____
Page 16 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
3.12 LIGHTS, PATIENT COMPARTMENT
The ceiling headliner shall contain eight (8) Whelen High - Low intensity LED dome lights. The
left and right banks of lights shall be switched separately. In addition, the left bank high mode
can be switched from the drivers switch panel and will be activated by opening of the side or
rear entry doors. There shall be a timer switch installed in the right wall at the head of the
squad bench. The timer switch will allow the middle bank of Dome Lights to turn on even when
the master switch is in the off position.
In addition, a 10” LED light shall be in the action area.
COMPLY? ……………………………………… YES _____ NO _____
3.13 CLOCK, PATIENT COMPARTMENT
A battery-powered clock with a sweep second hand shall be located above the rear patient
entry doors and shall be visible from all seat locations.
COMPLY? ……………………………………… YES _____ NO _____
3.14 SUCTION - ON BOARD
An Impact Model 324 self-contained suction system shall provided and mounted on the back
wall above the action area counter top just forward of the CPR Seat.
COMPLY? ……………………………………… YES _____ NO _____
3.15 VENTILATION
A 138-CFM exhaust fan shall be mounted near the ceiling in the left rear of the patient
compartment and shall be activated by a switch on the action wall.
COMPLY? ……………………………………… YES _____ NO _____
3.16 SWITCH CONSOLE, DRIVER'S
There shall be a switch console mounted in the center of the cab floor between the seats in
such a way as to not interfere with access to the dash yet easily accessible to the driver. The
console shall be easily removable to allow access for service. There shall be space provided
for the installation of radios below the switches and gauges. The switch panel shall be
esthetically appealing and incorporate modern switches and gauges as follows:
Master Switch
Load Manager/Sequencer
Primary/Secondary
Siren/Horn
Left Scene
Rear Scene
Right Scene
Rear Dome Lights
Back up Alarm Disable
Silent Intercom Lights
Door Ajar Light
Compartment Open Light
Digital Voltmeter
COMPLY? ……………………………………… YES _____ NO _____
Page 17 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
3.16.1 LOW VOLTAGE ALARM
A Low Voltage Alarm shall sound when voltage drops below 11.8 volts for more than 120
seconds.
COMPLY? ……………………………………… YES _____ NO _____
3.17 SWITCH CONSOLE, PATIENT COMPARTMENT
The following switches shall be in the rear control panel, which shall be hinged for easy access
to components. They shall be mounted in a single row at an angle facing the center of the cot
and the squad bench.
Left Dome High/Low
Right Dome High/Low
Silent Intercom Switches
Driver Buzzer
Exhaust Fan
Checkout Lights
Thermostat Control for Heat/A.C.
Heat/A.C. Fan Control, 3 speed.
COMPLY? ……………………………………… YES _____ NO _____
All switches in front and rear panels shall be positive contact rocker type switches that are
permanently marked by function, illuminate when activated and backlit for night visibility. Each
switch must be independently replaceable to eliminate the need for replacement of the entire
switch panel in the event of a single switch failure.
COMPLY? ……………………………………… YES _____ NO _____
4.0 PATIENT COMPARTMENT
4.1 FLOOR, PATIENT COMPARTMENT
The sub floor shall consist of .090" thick 3003 H14 corrosion resistant aluminum sealed
watertight. Over the aluminum sub-floor there shall be a sheet of ¾” exterior grade plywood
that is caulked and sealed.
COMPLY? ……………………………………… YES _____ NO _____
The floor is then to be covered with a single piece of commercial-grade, LON-PLATE non skid
flooring which shall roll up the left wall and the squad bench approximately 3". Behind the
linoleum at the base of the left wall and the squad bench, coving shall be installed providing a
solid backing at the point of the bend in the floor. This coving shall run the full length of the left
wall and the squad bench. Flooring shall be sealed at all edges to prevent water from seeping
between the floor and cabinets.
COMPLY? ……………………………………… YES _____ NO _____
A formed 6 inch, full width stainless steel floor protection strip shall be installed forward of the
rear patient compartment door seal. Additionally antiskid tape, 2 inch wide, is to be laid the full
Page 18 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
width just inside the rear entry doors over the floor protection strip.
COMPLY? ……………………………………… YES _____ NO _____
4.2. CABINET'S, INTERIOR
All interior cabinets shall be built using ¾” cabinet grade, multi layer plywood. The use of
plywood of any lesser quality or thickness is strictly prohibited.
COMPLY? ……………………………………… YES _____ NO _____
All interior cabinets shall be constructed using wood screws. The use of staples or nails in the
fastening of cabinet components is strictly prohibited.
COMPLY? ……………………………………… YES _____ NO _____
Exposed cabinet surfaces, interior and exterior, are to be covered with “Wilsonart” laminate. All
cabinets and counter tops shall be caulked and sealed. Cabinets shall incorporate 1-inch
aluminum radius corners throughout and have generous padding to lessen the chance of
injuries in the event of an accident. Sliding Plexiglas windows shall be 1/4" thick with full height
extruded aluminum handles mounted in full perimeter slide track. Door catches shall be flush-
mount slam-type positive latching.
COMPLY? ……………………………………… YES _____ NO _____
4.2.1 CABINETS, LEFT WALL
Cabinets shall be designed as per drawings with a one-piece molded Fiberglass countertop for
the attendant in the action area. Storage cabinets shall be located in the left rear and above
the action area. The cabinet over the action area will have the same angle front to back as the
cabinet with the switch panel.
COMPLY? ……………………………………… YES _____ NO _____
The action wall shall house the technician's console, two oxygen outlets, vacuum outlet,
aspirator collection bottle, climate control thermostat and fan control, one 12-volt connection
and one lighted 11OV duplex outlet. The upper action wall area shall be hinged for ease of
access.
COMPLY? ……………………………………… YES _____ NO _____
4.2.2 BULK HEAD CABINETS
Cabinets shall be designed per drawings. The driver side cabinet shall incorporate a floor
mounted climate control unit. Unit shall drain directly through the floor. Air in-take shall be at
floor level, while output shall be ducted overhead, across the bulkhead cabinets. The return air
shall be filtered. Directly above the climate control unit shall be a storage area.
A horizontal cabinet shall be located above the walk-thru at ceiling level. The right side shall
have a locking drug box at ceiling level and inside/outside access cabinets below all the way to
floor level with two adjustable shelves, and two solid full-length doors. The inside/outside
cabinet shall be lighted at each shelf level with recessed lighting. The face of the overhead
bulkhead cabinet doors shall be padded.
The bulkhead shall incorporate a pass through Plexiglas sliding window from the rear patient
compartment to the front cab. This window shall be sealed and weather proof via a flexible
rubber boot connection between the cab and the modular body.
Page 19 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
COMPLY? ……………………………………… YES _____ NO _____
4.2.3 SQUAD BENCH
The squad bench base shall be constructed of .075” gauge stainless steel for strength and
ruggedness”. The lid shall be split into two sections. Each lid will have a gas strut hold open
device and paddle style latches. The interior shall be lined with white Wilsonart laminate.
COMPLY? ……………………………………… YES _____ NO _____
4.3 SEAT, EMT / ATTENDANT
An attendant seat shall be located at the head of the primary cot. It shall be a high back deluxe
seamless vinyl captain’s chair mounted on a pedestal with a seat belt for attendant safety.
COMPLY? ……………………………………… YES _____ NO _____
4.3.1 SEAT, CPR
A sidewall seat will be mounted in the center of the left wall with lift up seat for storage below.
This seat will be comprised of three molded/contoured seamless vacuum formed vinyl
cushions. A seat belt shall be provided for attendant safety. Cushions shall be vacuum-formed
seamless. One-inch cushions shall be installed on three sides of head area.
COMPLY? ……………………………………… YES _____ NO _____
4.4 UPHOLSTERY
All door panels, seat cushions, and protective pads shall be constructed of fire-retardant foam,
covered with minimum 40-ounce vinyl. All seat and back cushions in the patient compartment
shall be vacuum-formed seamless.
COMPLY? ……………………………………… YES _____ NO _____
4.5 HEADLINER
The headliner shall be constructed of padded white vinyl in three sections, with the center
section being removable to gain access to wiring.
COMPLY? ……………………………………… YES _____ NO _____
4.6 PANELING, INTERIOR
Exposed surfaces shall be mar, dent and scratch resistant. Walls shall be covered with high
pressure Wilsonart laminate material.
COMPLY? ……………………………………… YES _____ NO _____
4.7 GRAB RAIL, OVERHEAD
A full-length stainless steel handicap style 1 1/2" diameter grab rail shall be installed on patient
compartment ceiling. This rail shall be capable of supporting a minimum of 300 pounds.
This Rail shall be treated with Agion Anti-Bacterial Coating.
COMPLY? ……………………………………… YES _____ NO _____
4.8 GRAB HANDLES, DOORS
All entry doors will have a matching heavy duty stainless steel handicap style 1 1/2"
"V" bar grab handle that will be securely mounted slightly below the window. These Bars shall
be treated with Agion Anti-Bacterial Coating.
Page 20 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
COMPLY? ……………………………………… YES _____ NO _____
4.9 STAINLESS STEEL WALL
The lower left aisle wall shall be .060 stainless steel from action shelf down to floor.
The stainless steel shall be installed after the floor is in place and installed over the edge of
the floor. This will eliminate the seam and possibility of fluid retention.
COMPLY? ……………………………………… YES _____ NO _____
4.10 COT MOUNT
A Ferno-Washington Model 175-4 cot fastener shall be installed.
COMPLY? ……………………………………… YES _____ NO _____
4.11 INSULATION
The entire patient compartment, walls and ceiling, shall be blanketed with two layers of
reflectics insulation. In between the two layers of reflectics insulation shall be a 2” polystyrene
insulation to provide exceptional insulation and sound deadening qualities. To make certain the
insulation stays in place, all insulation in the vertical walls is to be glued in place
COMPLY? ……………………………………… YES _____ NO _____
All exterior compartment and patient compartment entry doors shall be insulated with a single
layer of R-14.5 reflectics insulation. Additionally there shall be a single layer of 2” polystyrene
insulation installed in each door.
COMPLY? ……………………………………… YES _____ NO _____
4.12 CLIMATE CONTROL
Rear climate control shall be floor mounted in driver side bulkhead cabinet to shorten
refrigerant and anti-freeze hoses and eliminate vertical circulation. Condensation from high
humid conditions shall drain directly through floor. Air intake shall be at floor level; output shall
be at ceiling level with return air at floor level for increased airflow. Return air shall be filtered.
COMPLY? ……………………………………… YES _____ NO _____
The unit shall be a Pro-Air with 32,000 BTU cooling capacity and a 35,000 BTU heating
capacity. The blower motor shall have permanent magnets and be capable of delivering 630
CFM of airflow. It must be removable without removing entire heat/cool unit and without
disconnection of any coolant lines.
COMPLY? ……………………………………… YES _____ NO _____
A thermostat shall control both heating and cooling with 3-speed manual fan control. The
thermostat shall be located on the action wall.
COMPLY? ……………………………………… YES _____ NO _____
4.13 SHARP'S CONTAINER
A lockable Sharp’s container with mounting bracket shall be shipped loose.
COMPLY? ……………………………………… YES _____ NO _____
4.14 OXYGEN OUTLETS
Page 21 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
Oxygen system shall be plumbed with conductive hose from oxygen compartment to two
Allied, Ohio style oxygen outlets in the action area, and a third over the cot mounted in the
ceiling.
COMPLY? ……………………………………… YES _____ NO _____
5.0 EXTERIOR BODY
5.1 REAR WHEEL WELL TRIM
The rear wheel wells shall be trimmed with polished Stainless Steel Fenderettes that shall be
attached to the body with stainless steel fasteners. There shall be a gasket placed between
the aluminum body and the stainless steel fenderette for isolation of the dissimilar metals.
COMPLY? ……………………………………… YES _____ NO _____
5.2 RUB RAILS
There shall be bolt on clear anodized extrusion rub rails with a wall thickness of (.187). They
shall run the full length of the body and be mounted at the base of each side of each side of
the body. The rub rails shall be spaced ¼ inch from the body with Delrin spacers.
COMPLY? ……………………………………… YES _____ NO _____
5.3 BUMPER, REAR STEP
The rear step assembly shall be constructed of 1 ¾” X 1 3/4" tubular steel frame bolted to the
chassis frame. The center section shall be non-skid grip strut, which will allow mud and snow
to fall through the step. The ends shall be constructed of diamond plate end caps with
18" X 4" X 4" heavy-duty rubber dock bumpers.
COMPLY? ……………………………………… YES _____ NO _____
5.4 DOOR STEP, SIDE
The side doorstep shall be formed of aluminum diamond tread and shall be flush sweep out
style. Antiskid tape, 2 inch wide, is to be laid the full width of the step just inside the entry door.
Additionally there shall be a formed 3-inch, full width stainless steel floor protection strip
installed over the flooring at the top of the step. An LED step well light is to be installed on the
forward vertical wall of the step well with the wiring to be pulled through the backside of the
step well. The lower side of the Step Well shall be covered with Hush Mat to reduce road
noise.
COMPLY? ……………………………………… YES _____ NO _____
5.5 STONE SHIELDS
Diamond plate stone shields shall be installed on the front edge of the module body directly
behind the cab at skirt level. These shields shall extend up the front of the box approximately
16 inches.
COMPLY? ……………………………………… YES _____ NO _____
5.6 EXTERIOR COMPARTMENT CONFIGURATION
NOTE: See Drawings for Exact Compartment Location and Dimensions
Page 22 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
#1 OXYGEN / BACKBOARD COMPARTMENT
The left front (street side) exterior compartment shall contain a “Zico” nylon triple collar bracket
to house one “M” size oxygen cylinder. The O2 tank is to be stored in the aft side of the
compartment. There shall be an interior access door to allow the attendant to turn the oxygen
tank valve on/off from the patient compartment. A separate O2 compartment light shall be
provided for the purpose of viewing the tank O2 gauge and be switched on/off from the action
panel. A wrench is to be provided for changing the tank regulator. This wrench is to be
secured in the compartment with a cable and mounted to the compartment wall when not
being used.
This compartment shall have an aluminum divider located between the O2 tank and the
backboard storage side of the compartment. A shelf is to be installed from the divider to the
compartment aft wall above the O2 bottle.
The forward side of the compartment is to provide storage for two (2) backboards and shall
have rubber “nerf” strips, two (2) on the floor and two (2) on the back wall of the compartment,
for the protection of the backboards. There shall be a seat belt style-retaining strap installed
for the purpose of securing the backboards.
On the forward wall of the compartment there shall be a removable panel approximately 8”
square in size located opposite of the shoreline plug. This panel, when removed, provides
access to the shoreline plug when service or replacement is required.
COMPLY? ……………………………………… YES _____ NO _____
#2 GENERAL STORAGE COMPARTMENT
This compartment shall be located street side between the #1 compartment and the left side
drive wheels and is to be used for general storage. There is to be a single door on this
compartment.
There shall be a full width, full depth aluminum “pan” style storage shelf installed in the
compartment. The shelf is to be mounted on two (2) sets of infinitely adjustable uni-strut tracks
at each end of the shelf with rubber matting covering the topside of the shelf.
COMPLY? ……………………………………… YES _____ NO _____
#4 SPARE TIRE COMPARTMENT
The left rear street side exterior compartment shall be for the storage of the spare tire. A
bracket is to be installed in the compartment for the securing of the tire. There is to be a single
door on this compartment.
COMPLY? ……………………………………… YES _____ NO _____
#5 GENERAL STORAGE COMPARTMENT
The right rear curbside exterior compartment is to be located rearward of the right side rear
wheels extending to the right rear corner of the body. This compartment is to provide exterior
storage for miscellaneous equipment under the rear portion of the squad bench.
There shall be a full width, full depth aluminum “pan” style storage shelf installed in the
compartment. The shelf is to be mounted on two (2) sets of infinitely adjustable uni-strut tracks
at each end of the shelf with rubber matting covering the topside of the shelf.
Page 23 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
COMPLY? ……………………………………… YES _____ NO _____
#7 ALS IN/OUT ACCESS
There shall be a single full-length door located at the right front (curbside) allowing for In/Out
access to the ALS interior cabinet.
COMPLY? ……………………………………… YES _____ NO _____
5.7 LIGHTING, DOT
The vehicle shall be equipped with jewel affect daytime running headlights and two amber
park/turn lights on the front. The Module Body shall have at least 11 LED clearance lights with
“each light having four (4) LED’s and grounded via a ground wire”. Each top front corner shall
have amber lights mounted on the front and side of each corner. There shall be three red
lights at the top rear center of the module. Each top rear corner shall have red lights mounted
on the rear and side of each corner. There shall be three amber lights mounted on the center
front of the cab roof.
The rear of the module box shall have two Whelen 4” x 6” series amber LED arrow turn lights,
two Whelen 4” x 6” series red LED tail/brake lights, two Whelen 4” x 6” series reverse lights.
They will be mounted in chrome flanges on the modular body above the diamond plate in the
above listed order top to bottom. Mounting of these lights shall be as far outboard on the rear
of the module body as possible.
All lights shall be as per I.C.C. requirements.
COMPLY? ……………………………………… YES _____ NO _____
6.0 BODY FINISH
6.1 PAINTING PROCEDURE
An extensive 12-step painting process is to be followed and strictly adhered to as follows:
Prior to paint all doors, chrome trim, lights, handles, steps, and all other attached equipment
shall be removed to assure the paint process covers the entire body. No Weather-stripping will
be attached to the body during the paint process.
COMPLY? ……………………………………… YES _____ NO _____
The entire outside of the body shall be sanded with a minimum of 180 grit sandpaper and
cleaned and deburred of all rough edges. The entire body shall then be wiped clean with PPG
DX436 wax and grease remover prior to painting.
COMPLY? ……………………………………… YES _____ NO _____
The body shall then be coated with (1) coat of PPG Delfleet Evolution F3993 Epoxy Primer
followed by (2) coats of PPG Delfleet Evolution F3975 Urethane Primer. Once the primer has
been applied the entire unit shall be baked at 150 degrees for a minimum of 30 minutes. The
primer shall then be sanded prior to the application of the topcoat.
COMPLY? ……………………………………… YES _____ NO _____
Page 24 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
Once the application of the primer has been completed, a topcoat consisting of (2) coats of
PPG Delfleet Evolution FBC Color Coat is applied followed by (2) coats of PPG Delfleet
Evolution F3921 Clear coat for a durable long lasting high gloss finish. The entire unit shall
then be baked a second time at 160 degrees for a minimum of (45) minutes.
COMPLY? ……………………………………… YES _____ NO _____
After the body paint procedure is completed a band shall be applied at midline forming a
continuous band around the vehicle. This band is to be painted with (2) coats of PPG Delfleet
Evolution FBC Color Coat followed by (2) coats of PPG Delfleet Evolution F3921 Clear Coat.
COMPLY? ……………………………………… YES _____ NO _____
The final step shall then be to apply Rubberized undercoating to the underside of the cab and
the body in strict adherence to Ford QVM guidelines and the KKK-1822- E Specification just
prior to delivery.
COMPLY? ……………………………………… YES _____ NO __
Warranty shall be a full 5-year / 100,000 mile NON-PRORATED Modular Paint Warranty.
COMPLY? ……………………………………… YES _____ NO _____
6.2 DECALS, STAR-OF LIFE
There shall be DOT approved decals provided as follows;
2) 6" Star-Of-Life
2) 12" Star-Of-Life
2) 16" Star-Of-Life
1) 36" Star-Of-Life
1) 4" Mirror-Image "AMBULANCE"
3) 6" AMBULANCE"
COMPLY? ……………………………………… YES _____ NO _____
7.0 PAYLOAD
7.1 PAYLOAD
There shall be a minimum of 3,500 lbs. of usable payload. Weight determination shall be made
with standard unit, full complement of fuel, fluids and spare tire. Any optional equipment shall
be deducted from payload.
COMPLY? ……………………………………… YES _____ NO _____
8.0 MISCELLANEOUS EOUIPMENT
8.1 DECALS, NO SMOKING & OXYGEN EQUIPPED
There shall be two NO SMOKING and two OXYGEN EQUIPPED signs, one each in the cab
and one each in the patient compartment.
Page 25 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
COMPLY? ……………………………………… YES _____ NO _____
8.2 I.V. HOLDERS
There shall be two recessed, swing-up dual I.V. bag holders mounted in patient compartment
headliner. The holders shall be Cast Products # IV-2009 (KKK-1822-E Approved).
COMPLY? ……………………………………… YES _____ NO _____
8.3 ANTENNA PRE-WIRE
One pre-wire antenna coaxial cable delivered to the drivers switch console. There shall be a
raceway provided to be able to run radio cable from the cab to the patient
compartment.
COMPLY? ……………………………………… YES _____ NO _____
8.4 WIRING SCHEMATIC
There shall be a complete SPECIFIC wiring schematic showing all circuits, including optional
equipment included in the owner's manual.
COMPLY? ……………………………………… YES _____ NO _____
9.0 WARRANTY
9.1 WARRANTY
Three year / 36,OOO mile Product Conversion Warranty.
Six-year / 72,000 mile Electrical System Warranty.
Five-year / 100,000 mile NON-PRORATED Modular Paint Warranty.
LIFETIME Modular Body Structure Warranty.
There shall be no pro-rating allowed for any portion of the above listed warranties.
COMPLY? ……………………………………… YES _____ NO _____
10.0 REQUIREMENTS OF THE MANUFACTURER
10.1 KKK-A-1822-F CERTIFICATION
This unit shall meet all KKK-A-1822-F specifications and the manufacturer shall have current
documentation of compliance with all KKK-A-1882-F standards.
COMPLY? …………………………………….. YES _____ NO _____
10.2 FORD QVM PROGRAM
This unit shall meet all Ford QVM Program requirements and the manufacturer shall be a
current member in good standing of the Ford QVM Program.
COMPLY? …………………………………….. YES _____ NO _____
10.3 AMD MEMBERSHIP
The manufacturer shall be a current member in good standing of the Ambulance
Manufacturers Division (AMD) of the National Truck & Equipment Association (NTEA).
Page 26 of 26 2015 Osage “2148 Warrior” Type I F-450 w/ 2wd Specification
The unit shall be built in compliance with all AMD “Standards”.
COMPLY? …………………………………….. YES _____ NO _____
10.4 REMOUNTING AND REFURBISHING
The manufacturer must be capable of remounting and / or refurbishing used units. The
facilities for such purpose shall be located at the manufacturer’s primary location. The
subcontracting of remounting and refurbishing is strictly prohibited.
COMPLY? …………………………………….. YES _____ NO _____
10.5 FORD POOL ACCOUNT PROGRAM
The manufacturer shall be a current member in good standing of the Ford Pool Account
Program.
COMPLY? …………………………………….. YES _____ NO _____
POSITIVELY NO EXCEPTIONS ALLOWED TO SECTIONS 9.1 THROUGH 10.5
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1080
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Fire Department
Agenda Number: 10.2
SUBJECT/RECOMMENDATION:
Approve selection of Biltmore Construction of Belleair, FL as the Construction Manager at
Risk (CMAR) for the proposed Fire Station 50 project (14-0040-FI). (consent)
SUMMARY:
The City issued Request for Qualifications 12-15 in January 2015 for CMAR firms for the
Fire Station 50 project in Countryside. Four firms responded.
The review committee included representatives of the Fire Department, Solid
Waste/General Services, Engineering and Plisko Architecture, the project architect.
The selection committee ranked the firm’s qualifications as follows: Biltmore Construction,
Creative Contractors, Ajax Building, and LEMA Construction and Developers. The review
committee recommends Biltmore Construction for their comprehensive experience
building several fire stations throughout Florida.
Biltmore will provide preconstruction services under a Purchase Order including design review
and construction cost estimating. Once design approaches final construction documents, staff
will present a guaranteed maximum price contract to Council for approval.
APPROPRIATION CODE AND AMOUNT:
NA
Page 1 City of Clearwater Printed on 3/12/2015
www.myclearwater.com
Purchasing Office 100 S Myrtle Ave
Clearwater FL 33756-5520
PO Box 4748, 33578-4748
727-562-4633 Tel v 9/2014
REQUEST FOR QUALIFICATIONS
Construction Management at Risk for Fire Station 50
RFQ #12-15
January 9, 2015
NOTICE IS HEREBY GIVEN that sealed Statements of Qualifications will be received by the City of
Clearwater (City) until 10:00 AM, Local Time, February 4, 2015 to provide Construction Management
at Risk Services.
Brief Description: The City of Clearwater is seeking a Construction Manager at Risk to join the project
team for the construction of a new Fire Station 50.
Responses must be in accordance with the provisions, specifications and instructions set forth herein and
will be received by Purchasing until the above noted time, when they will be publicly acknowledged and
accepted.
This Request for Qualifications, any attachments and addenda are available for download at
www.myclearwater.com.
Please read the entire solicitation package and submit the response in accordance with the instructions.
This document (less this invitation and the instructions) and any required documents, attachments, and
submissions will constitute the response.
Questions concerning this solicitation should be directed, IN WRITING, to the following contact:
General, Process or Technical Questions:
Alyce Benge, CPPO, C.P.M.
Purchasing Manager
Fax: 727-562-4535
Alyce.Benge@myclearwater.com
INSTRUCTIONS
Construction Management at Risk – FS50 2 RFQ #12-15
i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation
process (including requests for ADA accommodations), shall be directed solely to the Contact
listed on Page One (1) - the Purchasing Manager. Questions should be submitted in writing via
letter, fax or email. Questions received less than seven (7) calendar days prior to the due date
and time may be answered at the discretion of the City.
i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an
addendum. Addenda are posted on the City website and mailed to those who register on the City
website when downloading solicitations no less than seven (7) days prior to the Due Date.
Vendors are cautioned to check the Purchasing Website for addenda and clarifications
prior to submitting their response. The City cannot be held responsible if a vendor fails to
receive any addenda issued. The City shall not be responsible for any oral changes to these
specifications made by any employees or officer of the City. Failure to acknowledge receipt of an
addendum may result in disqualification of a response.
i.3 DUE DATE & TIME FOR SUBMISSION AND OPENING:
Date: February 4, 2015
Time: 10:00 AM (Local Time)
The City will open all responses properly and timely submitted, and will record the names and
other information specified by law and rule. All responses become the property of the City and
will not be returned except in the case of a late submission. Respondent names, as read at the
opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days
from day of opening elapses, whichever occurs earlier, responses are available for inspection by
contacting Purchasing.
i.4 SUBMIT RESPONSES TO: Use label at the end of this solicitation package
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520
or
PO Box 4748, Clearwater FL 33758-4748
Responses will be received publicly at this address. Respondents may mail or hand-deliver
responses. E-mail or fax submissions will not be accepted.
No responsibility will attach to the City of Clearwater, its employees or agents for premature
opening of a response that is not properly addressed and identified.
i.5 LATE RESPONSES. The respondent assumes responsibility for having the response delivered
on time at the place specified. All responses received after the date and time specified shall not
be considered and will be returned unopened to the respondent. The respondent assumes the
risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or
any private courier, regardless whether sent by mail or by means of personal delivery. It shall not
be sufficient to show that you mailed or commenced delivery before the due date and time. All
times are Clearwater, Florida local times. The respondent agrees to accept the time stamp in the
City Purchasing Office as the official time.
i.6 LOBBYING PROHIBITION. Any communication regarding this solicitation for the purpose of
influencing the process or the award, between any person or affiliates seeking an award from this
solicitation and the City, including but not limited to the City Council, employees, and consultants
hired to assist in the solicitation, is prohibited.
This prohibition is imposed from the time of the first public notice of the solicitation until the City
cancels the solicitation, rejects all responses, awards a contract or otherwise takes action which
ends the solicitation process. This section shall not prohibit public comment at any City Council
meeting, study session or Council committee meeting.
INSTRUCTIONS
Construction Management at Risk – FS50 3 RFQ #12-15
This prohibition shall not apply to communication with the contact(s) identified in the solicitation or
City-initiated communications for the purposes of conducting the procurement including but not
limited to clarification of responses, presentations if provided in the solicitation, contract
negotiations, protest/appeal resolution, or surveying non-responsive vendors.
Violations of this provision shall be reported to the Purchasing Manager. Persons violating this
prohibition may be subject to a warning letter or rejection of their response depending on the
nature of the violation.
i.7 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand
the solicitation will not excuse any failure to comply with the requirements of the solicitation or any
resulting contract, nor shall such failure be a basis for claiming additional compensation. If a
vendor suspects an error, omission or discrepancy in this solicitation, the vendor must
immediately and in any case not later than seven (7) business days in advance of the due date
notify the contact on page One (1). The City is not responsible for and will not pay any costs
associated with the preparation and submission of the response. Respondents are cautioned to
verify their responses before submission, as amendments to or withdrawal of responses
submitted after time specified for opening of responses may not be considered. The City will not
be responsible for any respondent errors or omissions.
i.8 FORM AND CONTENT OF RESPONSES. Unless otherwise instructed or allowed, responses
shall be submitted on the forms provided. An original and the designated number of copies of
each response are required. Responses, including modifications, must be submitted in ink, typed,
or printed form and signed by an authorized representative. Please line through and initial rather
than erase changes. If the response is not properly signed or if any changes are not initialed, it
may be considered non-responsive. The City may require that an electronic copy of the response
be submitted. The response must provide all information requested and must address all points.
The City does not encourage exceptions. The City is not required to grant exceptions and
depending on the exception, the City may reject the response.
i.9 DEBARMENT DISCLOSURE. If the respondent has been debarred, suspended, or otherwise
lawfully precluded from participating in any public procurement activity, including being
disapproved as a (sub)contractor with any federal, state, or local government, or if any such
preclusion from participation from any public procurement activity is currently pending, the
respondent shall include a letter with its response identifying the name and address of the
governmental unit, the effective date of this suspension or debarment, the duration of the
suspension or debarment, and the relevant circumstances relating to the suspension or
debarment. If suspension or debarment is currently pending, a detailed description of all relevant
circumstances including the details enumerated above must be provided. A response from a
respondent who is currently debarred, suspended or otherwise lawfully prohibited from any public
procurement activity may be rejected.
i.10 RESERVATIONS. The City reserves the right to reject any or all responses or any part thereof;
to reissue the solicitation; to reject non-responsive or non-responsible responses; to reject
unbalanced responses; to reject responses where the terms and/or awards are conditioned upon
another event; to reject individual responses for failure to meet any requirement; to award by part
or portion, or total; to make multiple awards; to waive minor irregularities, defects, omissions,
technicalities or form errors in any response. The City may seek clarification of the response
from respondent at any time, and failure to respond is cause for rejection. Submission of a
response confers on respondent no right to an award or to a subsequent contract. The City is
responsible to make an award that is in the best interest of the City. All decisions on compliance,
evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor
the City. No binding contract will exist between the respondent and the City until the City
executes a written contract or purchase order.
i.11 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a
respondent may not be acknowledged or accepted by the City. Award or execution of a contract
does not constitute acceptance of a changed term, condition or specification unless specifically
acknowledged and agreed to by the City. The copy maintained and published by the City shall be
INSTRUCTIONS
Construction Management at Risk – FS50 4 RFQ #12-15
the official solicitation document.
i.12 ETHICS. It is the intention of the City to promote courtesy, fairness, impartiality, integrity, service,
professionalism, economy, and government by law in the Procurement process. The
responsibility for implementing this policy rests with each individual who participates in the
procurement process, including respondents and contractors.
To achieve the purpose of this Article, it is essential that respondents and contractors doing
business with the City also observe the ethical standards prescribed herein. It shall be a breach
of ethical standards to:
a. Exert any effort to influence any City employee or agent to breach the standards of ethical
conduct.
b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials
or Services not provided.
c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply
with any term, condition, specification or other requirement of a City Contract.
i.13 GIFTS. The City will accept no gifts, gratuities or advertising products from respondents or
prospective respondents and affiliates.
i.14 PROTESTS AND APPEALS. If a respondent believes there is a mistake, impropriety, or defect
in the solicitation, believes the City improperly rejected its response, and/or believes the selected
response is not in the City’s best interests, the respondent may submit a written protest. All
protests and appeals are governed by the City of Clearwater Purchasing Policies and
Procedures. If any discrepancy exists between this Section and the Procurement Rules, the
language of the Procurement Rules controls.
Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent
before the opening must be filed with the Purchasing Manager no later than five (5) business
days before Opening. Protests that only become apparent after the Bid Opening must be filed
within ten (10) business days of the alleged violation of the applicable purchasing ordinance. The
complete protest procedure can be obtained by contacting Purchasing.
ADDRESS PROTESTS TO:
Alyce Benge, CPPO, C.P.M.
Purchasing Manager
City of Clearwater
100 So Myrtle Ave, 3rd Fl
Clearwater FL 33756-5520
or
PO Box 4748
Clearwater FL 33758-4748
INSTRUCTIONS – EVALUATION
Construction Management at Risk – FS50 5 RFQ #12-15
i.15 EVALUATION PROCESS. Responses will be reviewed by a screening committee comprised of
City employees and/or authorized agents. The City staff may or may not initiate discussions with
respondents for clarification purposes. Clarification is not an opportunity to change the response.
Respondents shall not initiate discussions with any City employee or official.
i.16 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three categories of
information: responsiveness, responsibility, and the technical response. All responses must meet
the following responsiveness and responsibility criteria.
a) Responsiveness. The City will determine whether the response complies with the
instructions for submitting responses including completeness of response which
encompasses the inclusion of all required attachments and submissions. The City must
reject any responses that are submitted late. Failure to meet other requirements may result
in rejection.
b) Responsibility. The City will determine whether the respondent is one with whom it can or
should do business. Factors that the City may evaluate to determine "responsibility" include,
but are not limited to: past performance, references (including those found outside the
response), compliance with applicable laws, respondent's record of performance and
integrity- e.g. has the respondent been delinquent or unfaithful to any contract with the City,
whether the respondent is qualified legally to contract with the City, financial stability and the
perceived ability to perform completely as specified. A respondent must at all times have
financial resources sufficient, in the opinion of the City, to ensure performance of the
contract and must provide proof upon request. City staff may also use Dun & Bradstreet
and/or any generally available industry information. The City reserves the right to inspect
and review respondent’s facilities, equipment and personnel and those of any identified
subcontractors. The City will determine whether any failure to supply information, or the
quality of the information, will result in rejection.
c) Technical Response. The City will determine how well responses meet its requirements in
terms of the response to the solicitation and how well the offer addresses the needs of the
project. The City will rank offers using a point ranking system (unless otherwise specified)
as an aid in conducting the evaluation.
The criteria that will be evaluated and their relative weights are:
Evaluation Criteria Points
Related Building Experience (particularly Fire Stations) 35
Scheduling, Cost Control, Value Engineering 25
Project Staff and Availability 20
Knowledge of Local Conditions, Permitting Processes, etc. 20
i.17 SHORT-LISTING. The City at its sole discretion may create a short-list of the highest scored
responses based on a preliminary evaluation against the evaluation criteria. Only those short-
listed respondents would be invited to give presentations and/or interviews. Upon conclusion of
any presentations/interviews, the City will finalize the scoring against the evaluation criteria.
i.18 PRESENTATIONS/INTERVIEWS. The respondent must provide a formal presentation/interview
on-site at a City location upon request.
i.19 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Respondent must be prepared for the City
to accept the response as submitted. If respondent fails to sign all documents necessary to
successfully execute the final contract within a reasonable time as specified, or negotiations do
not result in an acceptable agreement, the City may reject response or revoke the award, and
may begin negotiations with another Respondent. Final contract terms must be approved or
signed by the appropriately authorized City official(s). No binding contract will exist between the
respondent and the City until the City executes a written contract or purchase order.
INSTRUCTIONS – EVALUATION
Construction Management at Risk – FS50 6 RFQ #12-15
i.20 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to
Purchasing’s website. It is the respondent’s responsibility to check the City of Clearwater’s
Purchasing website at http://www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx to
view Purchasing’s Intent to Award postings.
i.21 RFP TIMELINE.
Release RFQ: January 9, 2015
Advertise Tampa Bay Times: January 14, 2015
Responses due: February 4, 2015
Review responses/presentations: February 5 – 13, 2015
Award recommendation: February 17, 2015
Council authorization: March 5, 2015
Contract begins: March, 2015
DETAILED SPECIFICATIONS
Construction Management at Risk – FS50 7 RFQ #12-15
1. PROJECT MISSION. The City of Clearwater is dedicated to providing superior services to its
customers in order to improve the quality of life for Clearwater residents, businesses and visitors.
The City is looking for vendors who share that dedication and will help the City meet that goal.
2. BACKGROUND. The project is construction of a new Fire Station 50 at 2681 Countryside
Boulevard, Clearwater, Florida (Exhibit A - Site Plan, posted on FTP site; access instructions
below). The proposed new, one-story, approximately 8,000 GSF, three-bay fire station will be
constructed on or near the footprint of the existing station. The project scope may include
providing temporary living quarters at the existing site as well as demolition of the existing station.
Exhibit A – Site Plan can be accessed via the City’s FTP site: ftp://ftpserver.myclearwater.com
Username = vendor Password = Clearwater
Select Purchasing folder to view the Exhibit
3. SCOPE OF WORK. A Construction Management firm to provide management of the
construction, and preconstruction services (collectively referred to as the Services) as described
herein. The City anticipates seven (7) months of design, ten (10) to twelve months of
construction with the new fire station opening by September 2016. The chosen Construction
Management firm will join the project team near the beginning of the design development phase
to provide pre-construction phase services to the City under a purchase order (Exhibit D –
Standard Terms and Conditions for PO). Once the Guaranteed Maximum Price (GMP) is agreed
upon, the City staff may recommend to City Council to award the Construction Management firm
the Construction Manager at Risk Contract (Exhibit B – Contract, and Exhibit C – Truth in
Negotiation certificate). If a GMP cannot be agreed upon, the City may solicit other Construction
Manager at Risk firms.
4. MINIMUM QUALIFICATIONS. Construction Management (CM) firms should have successful
experience at performing Construction Manager at Risk services on contracts with public
agencies, especially Fire Stations, with proven cost-effective results. The selected CM must
demonstrate that they bring multiple qualified and competitive subcontractors in all related
construction trades for successful project delivery. The CM must be capable of supplying
workers that meet Florida Department of Law Enforcement criminal history background checks.
5. INSURANCE REQUIREMENTS. The Contractor (respondent) shall, at its own cost and
expense, acquire and maintain (and cause any subcontractors, representatives or agents to
acquire and maintain) during the term with the City, sufficient insurance to adequately protect the
respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best
Rating of A-VII or better. In addition, the City has the right to review the Contractor’s deductible
or self-insured retention and to require that it be reduced or eliminated.
Specifically the Contractor must carry the following minimum types and amounts of insurance on
an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis,
then coverage can be obtained on a claims-made basis with a minimum three (3) year tail
following the termination or expiration of this Agreement:
a. Commercial General Liability Insurance coverage, including but not limited to, premises
operations, products/completed operations, products liability, contractual liability, advertising
injury, personal injury, death, and property damage in the minimum amount of $1,000,000
(one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or
borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars)
combined single limit.
c. Unless waived by the State of Florida, statutory Workers’ Compensation Insurance
coverage in accordance with the laws of the State of Florida, and Employer’s Liability
Insurance in the minimum amount of $100,000 (one hundred thousand dollars) each
employee each accident, $100,000 (one hundred thousand dollars) each employee by
disease and $500,000 (five hundred thousand dollars) aggregate by disease with benefits
DETAILED SPECIFICATIONS
Construction Management at Risk – FS50 8 RFQ #12-15
afforded under the laws of the State of Florida. Coverage should include Voluntary
Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage
where applicable. Coverage must be applicable to employees, contractors, subcontractors,
and volunteers, if any.
d. If the Contractor is using its own property, or the property of the City or other provider, in
connection with the performance of its obligations under this Agreement, then Contractor’s
Equipment Insurance or Property Insurance on an “All Risks” basis with replacement cost
coverage for property and equipment in the care, custody and control of others is required.
e. Professional Liability Insurance coverage appropriate for the type of business engaged in
by the Contractor with minimum limits of $1,000,000 (one million dollars) per occurrence. If a
claims made form of coverage is provided, the retroactive date of coverage shall be no later
than the inception date of claims made coverage, unless prior policy was extended
indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by
a supplemental extended reporting period (ERP) of as great a duration as available, and with
no less coverage and with reinstated aggregate limits, or by requiring that any new policy
provide a retroactive date no later than the inception date of claims made coverage.
The above insurance limits may be achieved by a combination of primary and umbrella/excess
liability policies.
6. OTHER INSURANCE PROVISIONS.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of
the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the
Contractor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD
certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the
coverage set forth above and naming the City as an “Additional Insured.” In addition when
requested in writing from the City, Contractor will provide the City with certified copies of all
applicable policies. The address where such certificates and certified policies shall be sent or
delivered is as follows: City of Clearwater
Purchasing – RFQ 12-15
P.O. Box 4748
Clearwater, FL 33758-4748
b. Contractor shall provide thirty (30) days written notice of any cancellation, non-renewal,
termination, material change or reduction in coverage.
c. Contractor’s insurance as outlined above shall be primary and non-contributory coverage for
Contractor’s negligence.
d. Contractor reserves the right to appoint legal counsel to provide for the Contractor’s defense,
for any and all claims that may arise related to Agreement, work performed under this
Agreement, or to Contractor’s design, equipment, or service. Contractor agrees that the City
shall not be liable to reimburse Contractor for any legal fees or costs as a result of Contractor
providing its defense as contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any
potential liability to the City, and failure to request evidence of this insurance shall not be
construed as a waiver of Contractor’s obligation to provide the insurance coverage
specified.
MILESTONES
Construction Management at Risk – FS50 9 RFQ #12-15
1. ANTICIPATED BEGINNING AND END DATE OF INITIAL TERM. March 2015 through October
2016.
If the commencement of performance is delayed because the City does not execute the contract
on the start date, the City may adjust the start date, end date and milestones to reflect the
delayed execution.
2. EXTENSION. The City reserves the right to extend the term of this contract, provided however,
that the City shall give written notice of its intentions to extend this contract no later than thirty
(30) days prior to the expiration date of the contract.
EXCEPTIONS, ADDITIONAL MATERIALS, ADDENDA
Vendor Name Date:
Construction Management at Risk – FS50 10 RFQ #12-15
1. RESPONSE SUBMISSION - Submit a signed original (appropriately identified) along with five (5)
copies of the Qualifications Response and ONE (1) electronic format copy on a disc or thumb
drive in a sealed envelope/container.
2. RESPONSE FORMAT (the following should be included and referenced with index tabs)
Table of Contents: Identify contents by tab and page number within the tabs.
TAB 1 – Letter of Interest (two [2] pages). A letter of interest should be submitted that includes
the key points of qualifications to complete the construction of Fire Station 50.
TAB 2 – Qualifications and Experience (four [4] pages). Examples of similar completed
projects, particularly Fire Stations. Provide project name, location, contract delivery method,
and description; dates services were performed for the project; color images; initial and final
construction cost, including change orders; type of contract and the state of design or
construction when the construction contract amount was agreed upon.
TAB 3 – Expertise (two [2] pages). A summary of knowledge of local conditions, availability of
materials and labor, City of Clearwater permitting processes, local codes and ordinances,
and challenges.
TAB 4 – Method of Approach (two [2] pages). Examples and methodology of project reporting
systems, scheduling, cost estimating and value engineering for similar projects.
TAB 5 – Resumes (three [3] pages). Resumes of proposed staff and staff organization.
TAB 6 – Litigation.
1. Provide a complete listing of any convictions or fines incurred by the respondent firm or
any of its principals for violations of any state or federal law within the past three (3)
years. Identify firm’s executives who have current claims or who have participated in
litigation against the City of Clearwater while with another firm. Executives of firms
currently under litigation with the City may not be considered for this project.
2. Provide a complete listing of all litigation involving a construction project or contract
(excluding personal injury and workers’ compensation) whether currently pending or
concluded within the past three (3) years in which the respondent firm was a named
party.
3. Provide a complete listing of all administrative proceedings involving a construction
project or contract, whether currently pending or concluded within the past three (3)
years, in which the respondent firm was a named party. (NOTE: Administrative
Proceedings shall include: (i) any action taken or proceeding brought by a governmental
agency, department, or officer to enforce any law, regulation, code, legal, or contractual
requirement, except for those brought in state or federal courts; (ii) any action taken by a
governmental agency, department, or officer imposing penalties, fines, or other sanctions
for failure to comply with any such legal or contractual requirement, or (iii) any other
matter before an administrative body.)
4. Provide a complete listing of all arbitrations involving a construction project or contract,
whether currently pending or concluded in the past three (3) years, in which the
respondent firm was a named party.
TAB 7 - Other Forms. The following forms should be completed and signed:
1. Exceptions, Additional Materials, Addenda form
2. Company Information form
3. Response Certification form
4. Copy of the firm’s current Florida Department of Business and Professional Regulation’s
License and Contractor License
5. If the firm is a corporation, a copy of the current Florida Corporation Registration
6. W-9 Form. All responses should include a fully completed, most current W-9 form. Failure
to include the W-9 will not disqualify your bid. (http://www.irs.gov/pub/irs-pdf/fw9.pdf)
EXCEPTIONS, ADDITIONAL MATERIALS, ADDENDA
Vendor Name Date:
Construction Management at Risk – FS50 11 RFQ #12-15
Respondents shall indicate any and all exceptions taken to the provisions or requirements in this
solicitation document. Exceptions that surface elsewhere and that do not also appear under this section
shall be considered invalid and void and of no contractual significance.
Exceptions (mark one):
**Special Note – Any material exceptions taken to the City’s Terms and Conditions may render a
Response non-responsive.
No exceptions
Exceptions taken (describe--attach additional pages if needed)
Additional Materials submitted (mark one):
No additional materials have been included with this response
Additional Materials attached (describe--attach additional pages if needed)
Addenda
Respondents are responsible for verifying receipt of any addenda issued by checking the City’s website
at www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx/ prior to the bid opening. Failure to
acknowledge any addenda issued may render a Bid Non-responsive.
Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable):
Addenda Number Initial to acknowledge receipt
COMPANY INFORMATION
Construction Management at Risk – FS50 12 RFQ #12-15
Company Legal/Corporate Name:
Doing Business As (if different than above):
Address:
City: State: Zip: -
Phone: Fax:
E-Mail Address: Website:
DUNS #
Remit to Address (if different than above): Order from Address (if different from above):
Address: Address:
City: State: Zip: City: State: Zip:
Contact for Questions about this response:
Name: Fax:
Phone: E-Mail Address:
Day-to-Day Project Contact (if awarded):
Name: Fax:
Phone: E-Mail Address:
Certified Small Business
Certifying Agency:
Certified Minority, Woman or Disadvantaged Business Enterprise
Certifying Agency:
RESPONSE CERTIFICATION
Construction Management at Risk – FS50 13 RFQ #12-15
By signing and submitting this Response, the Company certifies that:
a) It is under no legal prohibition to contract with the City of Clearwater.
b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as
well as its attachments, and any referenced documents.
c) It has no known, undisclosed conflicts of interest.
d) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official,
or consultant who has or may have had a role in the procurement process for the services and or
goods/materials covered by this contract.
e) It understands the City of Clearwater may copy all parts of this response, including without limitation any
documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer,
or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable
law, subpoena, or other judicial process.
f) Respondent hereby warrants to the City that the respondent and each of its subcontractors
(“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal Immigration
laws and regulations that relate to their employees.
g) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and
not debarred by any Federal or public agency.
h) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes
and Rules if awarded by the City.
i) It is current in all obligations due to the City.
j) It will accept such terms and conditions in a resulting contract if awarded by the City.
k) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit
binding offers for the services as specified herein.
ACCEPTED AND AGREED TO:
Company Name:
Signature:
Printed Name:
Title:
Date:
MAILING LABEL
CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER
Construction Management at Risk – FS50 14 RFQ #12-15
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
SEALED RESPONSE
Submitted by:
Company Name:
Address:
City, State, Zip:
RFQ #12-15 Construction Management at Risk – FS 50
Due Date: Wednesday, February 4, 2015, at 10:00 A.M.
City of Clearwater
Attn: Purchasing
PO Box 4748
Clearwater FL 33758-4748
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
SEALED RESPONSE
Submitted by:
Company Name:
Address:
City, State, Zip:
RFQ #12-15 Construction Management at Risk – FS 50
Due Date: Wednesday, February 4, 2015, at 10:00 A.M.
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave 3rd Fl
Clearwater FL 33576-5520
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ANX2014-11024
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.1
SUBJECT/RECOMMENDATION:
Approve the annexation of property located at 2930 County Road 193; together with all
right-of-way of County Road 193; and pass Ordinance 8677-15 on first reading.
(ANX2014-11024)
SUMMARY:
This voluntary annexation petition involves a 4.47-acre parcel of land located on the northeast
corner of County Road 193 approximately 590 feet south of Sunset Point Road. The parcel is
owned by St. Mary and St. Mina Coptic Orthodox Church, which currently operates out of four
buildings on the site. The church was originally built in 1932, with subsequent additions in
1965, 2000, and 2008. The property is contiguous to existing City boundaries along the north,
east, and south. The applicant is requesting annexation in order to receive solid waste service
from the City, and will connect to City sewer when it is made available in the future as part of
the City’s CR 193 Sanitary Sewer System Extension Project. The Development Review
Committee is proposing that the 1.26-acres of County Road 193 right-of-way not currently in
the City limits also be annexed.
The existing Pinellas County future land use designation is Residential Low (RL) and the
zoning designation is A-E Agricultural Estate Residential. The City’s Community Development
Code only allows places of worship within the Institutional (I) District, which is consistent with
the Institutional (I) future land use category. Therefore, the applicant has submitted
applications to change the property’s Future Land Use Map designation of Residential Low
(RL) to Institutional (I) (LUP2014-11004) and to rezone the property to the Institutional (I)
District (City of Clearwater) (REZ2014-11005) upon annexation into the City in order for the
church to be a conforming use. These additional applications are being processed
concurrently with this case.
The Planning and Development Department determined that the proposed annexation is
consistent with the provisions of Clearwater Community Development Code Section 4-604.E
as follows:
·The property currently receives water service from Pinellas County. Collection of solid
waste will be provided to the property by the City. The applicant will connect to the
City’s sanitary sewer service when it is available, and is aware of the sewer impact fee
that must be paid in order to connect and of the financial incentives available. The
property is located within Police District III and service will be administered through the
district headquarters located at 2851 McMullen Booth Road. Fire and emergency
medical services will be provided to the property by Station 48 located at 1700 North
Belcher Road. The City has adequate capacity to serve the property with sanitary
Page 1 City of Clearwater Printed on 3/12/2015
File Number: ANX2014-11024
sewer, solid waste, police, fire and EMS service. Water service will continue to be
provided by Pinellas County. The proposed annexation will not have an adverse effect
on public facilities and their levels of service; and
·The proposed annexation is consistent with and promotes the following objectives of
the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be promoted
through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through the
annexation of a variety of land uses located within the Clearwater Planning
Area.
·The property is contiguous to existing City boundaries along the north, east, and south;
therefore, the annexation is consistent with Florida Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 3/12/2015
Ordinance No. 8677-15
ORDINANCE NO. 8677-15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED APPROXIMATELY 590 FEET SOUTH OF
SUNSET POINT ROAD CONSISTING OF METES &
BOUNDS TRACT 41/04 IN SECTION 05, TOWNSHIP 29 N,
RANGE 16 E, WHOSE POST OFFICE ADDRESS IS 2930
COUNTY ROAD 193, CLEARWATER, FLORIDA 33759,
TOGETHER WITH ALL RIGHT-OF-WAY OF COUNTY ROAD
193, INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit B has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for Legal Description
(ANX2014-11024)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8677-15
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTION
ANX2014‐11024
==================================================================================
The south ½ of the West ½ of the North ½ of the Northeast ¼, of the Southeast ¼ of Section 5,
Township 29 south, Range 16 East, Pinellas County, Florida LESS AND EXCEPT road right of
way.
Together with:
All Right-of-Way of County Road 193 from Sunset Point Road southerly approximately 930
feet.
Exhibit B
PROPOSED ANNEXATION
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: ANX2014-11024
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
1.26
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
23
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
3
0
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
1806
1949
1948
1942
1936 1943
29
3
5
1931
1937
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
3
4
29
4
7
1851
1881
1887
2942
2982
2910
2860
2988
1860
29482944
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1
9
5
4
3001
2853
2891
29871856
1862
1868
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2909
1885
1875
2950
1857
1869
2930
1891
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
LOCATION MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: ANX2014-11024
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
1.26
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
^
PROJECT
SITE
ST. CROIX DR
SUNSET POINT RD
SOULE RD
SARAH DR
OAK FOREST DR W
ABBEY LAKE RD
SUE DR
LAWRENCE DR
OAK RIDGE CT
CR 193
SUNRISE DR
EL TRINDAD DR E
CASTLE WOODS DR
O A K F O R E S T D R S
SARAH DR
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
AERIAL PHOTOGRAPH
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: ANX2014-11024
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
1.26
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
CR 193 CR 193
SUNSET POINT RD SUNSET POINT RD
SUNRISE DR SUNRISE DR
OAK RIDGE CT
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE W
OODS D
R
CASTLE WOODS LN CASTLE WOODS LN
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
PROPOSED ANNEXATION
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: ANX2014-11024
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
1.26
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
23
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
1806
1949
1948
1942
1936 1943
29
3
5
1931
1937
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
3
4
29
4
7
1851
1881
1887
2942
2982
2910
2860
2988
1860
29482944
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1
9
5
4
3001
2853
2891
29871856
1862
1868
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2909
1885
1875
2950
1857
1869
2930
1891
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
EXISTING SURROUNDING USES MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: ANX2014-11024
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
1.26
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
23
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
1806
1949
1948
1942
1936 1943
29
3
5
1931
1937
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
3
4
29
4
7
1851
1881
1887
2942
2982
2910
2860
2988
1860
29482944
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1
9
5
4
3001
2853
2891
29871856
1862
1868
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2909
1885
1875
2950
1857
1869
2930
1891
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
School
Single Family
Residential
Funeral Home
Single Family Residential
Si
n
g
l
e
F
a
m
i
l
y
R
e
s
i
d
e
n
t
i
a
l
Single Family Residential Cemetery
Place of Worship
View looking north at the subject property, 2930 County Road
193
West of the subject property
East of the subject propertyAcross the street, to the south of the subject
property
ANX2014-11024
St. Mina & St. Mary Coptic Orthodox Church
2930 County Road 193
View looking westerly along County Road 193View looking easterly along County Road 193
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: LUP2014-11004
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.2
SUBJECT/RECOMMENDATION:
Approve a Future Land Use Map Amendment from the Residential Low (RL) category to the
Institutional (I) category for property located at 2930 County Road 193; and pass Ordinance
8678-15 on first reading. (LUP2014-11004)
SUMMARY:
This Future Land Use Map amendment involves a 4.47-acre property consisting of one parcel
of land located on the northeast corner of County Road 193 approximately 590 feet south of
Sunset Point Road. The parcel is owned by St. Mary and St. Mina Coptic Orthodox Church,
which currently operates out of four buildings on the site. The applicant is requesting to
amend the property’s Future Land Use Map category of Residential Low (RL) to the
Institutional (I) category in order to continue to operate as a conforming use within the City
after annexation. The applicant has submitted two additional applications being processed
concurrently with this case:
1.A Petition for Annexation for the 4.47-acre property (ANX2014-11024); and
2.A Zoning Atlas amendment to rezone the property from the A-E Agricultural Estate
Residential District (Pinellas County) to the Institutional (I) Zoning District (REZ2014-
11005).
The proposed Institutional (I) category would permit up to 12.5 dwelling units, or a FAR of
0.65. However, the City’s Community Development Code limits development within the
Institutional (I) District to nonresidential or residential equivalent uses. The Institutional (I)
future land use designation requested is consistent with the surrounding future land use
designations that exist in the vicinity of the subject property, which include residential and
institutional uses. The proposed Institutional (I) designation will also allow the church to exist
as a conforming use in the City of Clearwater.
The Planning and Development Department determined that the proposed Future Land Use
Map amendment is consistent with the provisions of Clearwater Community Development
Code as specified below:
·The proposed amendment is consistent with the Comprehensive Plan, the Countywide
Plan Rules, and the Community Development Code.
·The proposed amendment is compatible with the surrounding property and character
of the neighborhood.
Page 1 City of Clearwater Printed on 3/12/2015
File Number: LUP2014-11004
·Sufficient public facilities are available to serve the property.
·The proposed amendment will not have an adverse impact on the natural environment.
·The proposed amendment will not have an adverse impact on the use of property in
the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the
approval of the Pinellas Planning Council and the Board of County Commissioners acting as
the Countywide Planning Authority. The application is a small-scale amendment so review
and approval by the Florida Department of Economic Opportunity (Division of Community
Planning) is not required.
The Community Development Board reviewed this application at its February 17, 2015 public
hearing and unanimously recommended approval.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 3/12/2015
Ordinance No. 8678-15
ORDINANCE NO. 8678-15
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED
APPROXIMATELY 590 FEET SOUTH OF SUNSET POINT ROAD
CONSISTING OF METES & BOUNDS TRACT 41/04 IN SECTION
05, TOWNSHIP 29 N, RANGE 16 E, WHOSE POST OFFICE
ADDRESS IS 2930 COUNTY ROAD 193, CLEARWATER,
FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS INSTITUTIONAL (I); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property Land Use Category
See attached Exhibit A for Legal Description;From: Residential Low (RL)
To: Institutional (I)
(LUP2014-11004)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8677-15, and subject to the approval of the land use
designation by the Pinellas County Board of County Commissioners. The Community
Development Coordinator is authorized to transmit to the Pinellas Planning Council an
application to amend the Countywide Plan in order to achieve consistency with the Future Land
Use Plan Element of the City’s Comprehensive Plan as amended by this ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Ordinance No. 8678-15
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTION
LUP2014‐11004, REZ2014‐11005
==================================================================================
The south ½ of the West ½ of the North ½ of the Northeast ¼, of the Southeast ¼ of Section 5,
Township 29 south, Range 16 East, Pinellas County, Florida LESS AND EXCEPT road right of
way.
Exhibit B
FUTURE LAND USE MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
100
60
40
30
82
83
23/03
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
I
I
I
RS
RL
I
RS
RL
RL
RL
RS
RS
RU
RU
WATER
RU
RU
1806
1949
1948
1942
1936 1943
29
3
5
1931
1937
28
9
1
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1856
1862
1868
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
4
7
1885
1851
1881
1887
2942
2910
2860
2988
1860
2948
1891
2944
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1
9
5
4
3001
2853
2987
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2934
2909
2982
1875
2950
1857
1869
2930
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
LOCATION MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
^
PROJECT
SITE
ST. CROIX DR
SUNSET POINT RD
SOULE RD
SARAH DR
OAK FOREST DR W
ABBEY LAKE RD
SUE DR
LAWRENCE DR
OAK RIDGE CT
CR 193
SUNRISE DR
EL TRINDAD DR E
CASTLE WOODS DR
O A K F O R E S T D R S
SARAH DR
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
AERIAL PHOTOGRAPH
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
CR 193 CR 193
SUNSET POINT RD SUNSET POINT RD
SUNRISE DR SUNRISE DR
OAK RIDGE CT
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE W
OODS D
R
CASTLE WOODS LN CASTLE WOODS LN
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
FUTURE LAND USE MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
I
I
I
RS
RL
I
RS
RL
RL
RL
RS
RS
RU
RU
WATER
RU
RU
1806
1949
1948
1942
1936 1943
29
3
5
1931
1937
28
9
1
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1856
1862
1868
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
4
7
1885
1851
1881
1887
2942
2910
2860
2988
1860
2948
1891
2944
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1
9
5
4
3001
2853
2987
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2934
2909
2982
1875
2950
1857
1869
2930
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
ZONING MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
23
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
I
LMDR
LDR
LDR
1806
1948
1942
1936 1943
29
3
5
1931
1937
28
9
1
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1856
1862
1868
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
3
4
29
4
7
1885
1851
1881
1887
2942
2982
2910
2860
2988
1860
2948
1891
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1949
1
9
5
4
3001
2853
2987
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2909
1875
2950
1857
1869
2930
2944
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
EXISTING SURROUNDING USES MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
1806
1949
1948
1942
1936 1943
29
3
5
1931
1937
28
9
1
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1856
1862
1868
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
3
4
29
4
7
1885
1851
1881
1887
2942
2982
2910
2860
2988
1860
2948
1891
2944
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1
9
5
4
3001
2853
2987
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2909
1875
2950
1857
1869
2930
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
School
Single Family
Residential
Single Family Residential
Si
n
g
l
e
F
a
m
i
l
y
R
e
s
i
d
e
n
t
i
a
l
Cemetery
Funeral
Home
Single Family Residential
Place of Worship
View looking north at the subject property, 2930 County Road
193
West of the subject property
East of the subject property Across the street, to the south of the subject
property
LUP2014-11004, REZ2014-11005
St. Mina & St. Mary Coptic Orthodox Church
2930 County Road 193
View looking westerly along County Road 193 View looking easterly along County Road 193
F.1.
COMMUNITY DEVELOPMENT BOARD
PLANNING AND DEVELOPMENT DEPARTMENT
STAFF REPORT
MEETING DATE: February 17, 2015
AGENDA ITEM: F.1.
CASE: LUP2014-11004
REQUEST: To amend the Future Land Use Map designation from Residential Low (RL) to
Institutional (I).
GENERAL DATA:
Agent……………………… City of Clearwater Engineering Department
Applicant / Owner............. St. Mary & St. Mina Coptic Orthodox Church
Location……..................... 2930 County Road 193, located approximately 590 feet south of Sunset Point
Road
Property Size…................. 4.47 acres
ANALYSIS:
Site Location and Existing Conditions:
This case involves a 4.47-acre property located on County Road
193, approximately 590 feet south of Sunset Point Road. The
parcel is owned by St. Mary & St. Mina Coptic Orthodox Church,
which currently operates out of four buildings on the site. The
church was originally built in 1932, with subsequant additions in
1965, 2000, and 2008. The parcel is within Pinellas County’s
jurisdiction, and the applicant has submitted a Petition for
Annexation (ANX2014-11024) which is being processed
concurrently with this case at the March 19, 2015 City Council
meeting.
Request:
The request is to change the property’s Future Land Use Map
designation of Residential Low (RL) to Institutional (I). The
applicant is also requesting to rezone the property from the A-E,
Agricultural Estate District (Pinellas County) to the Institutional (I)
District (see concurrent case REZ2014-11005). This parcel is
within an area where the City of Clearwater’s Public Utilities
Department is expanding sanitary sewer service, and in order to
connect to the system when it is constructed, the parcel must be in
the City. Currently, the City’s Community Development Code only
allows places of worship within the Institutional (I) District, which
is consistent with the Institutional (I) future land use category.
Therefore, this amendment is required at the time of annexation so
that the church may continue operating as a conforming use. The
church does not have any plans of redeveloping or expanding at this
time.
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
LUP2014-11004 - Page 2 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
Vicinity Characteristics:
The property is surrounded by single family homes to
the north and east. The properties to the west of the
church are owned by Sylvan Abbey Memorial Park,
and are developed with various uses, including a single
family home, place of worship, and funeral home. To
the south is Paul B. Stephens Exceptional Student
Education Center. Approximately 944 linear feet, or
50 percent of the perimeter property boundary, abuts
properties with a future land use designation of
Institutional (I). The remainder abuts properties with
future land use designations of Residential Low (RL)
and Residential Suburban (RS) (see Figure 1 below).
Figure 1
A complete listing of the surrounding land uses, Future
Land Use Map designations and Zoning Atlas
designations are shown in Table 1 below. In addition, a
comparison between the uses and intensities allowed
by the present and proposed Future Land Use Map
designations appears in Table 2.
50%
34%
16%
Abutting Future Land Use
Designations
Institutional (I)
Residential Low (RL)
Residential Suburban
(RS)
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
LUP2014-11004 - Page 3 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
Table 1. Surrounding Future Land Use and Zoning Designations
Existing Conditions
Existing Use(s) FLUM Designation Zoning Atlas Designation
Direction
North: Single Family Residential Residential Low (RL) Low Medium Density
Residential (LMDR)
East: Single Family Residential Residential Suburban (RS) Low Medium Density
Residential (LMDR)
South: School Institutional (I) Institutional (I)
West: Single Family Residential,
Sylvan Abbey Funeral Home
Institutional (I) Agricultural Estate Residential
(A-E) (Pinellas County)
Table 2. Uses and Intensities Allowed by Present and Proposed Future Land Use Designations
Present FLUM Designation
Residential Low (RL)
Requested FLUM Designation
Institutional (I)
Primary Uses: Low Density Residential Public/Private Schools; Churches;
Public Offices
Maximum Density: 5 Dwelling Units Per Acre 12.5 Dwelling Units Per Acre
Maximum Intensity: FAR 0.40; ISR 0.65 FAR 0.65; ISR 0.85
Consistent Zoning Districts:
Low Density Residential (LDR);
Low Medium Density Residential
(LMDR)
Institutional (I)
REVIEW CRITERIA:
No amendment to the Comprehensive Plan or Future Land Use Map shall be recommended for
approval or receive a final action of approval unless it complies with the standards contained in
Section 4-603.F, Community Development Code. Table 3 below depicts the consistency of the
proposed amendment with the standards pursuant to Section 4-603.F:
Table 3. Consistency with Community Development Code Standards
CDC Section 4-603 Standard Consistent Inconsistent
F.1 The amendment will further implementation of the
Comprehensive Plan consistent with the goals, policies
and objectives contained in the Plan.
X
F.2 The amendment is not inconsistent with other provisions
of the Comprehensive Plan.
X
F.3 The available uses, if applicable, to which the properties
may be put are appropriate to the properties in question
and compatible with existing and planned uses in the
area.
X
F.4 Sufficient public facilities are available to serve the
properties.
X
F.5 The amendment will not adversely affect the natural
environment.
X
F.6 The amendment will not adversely impact the use of
properties in the immediate area.
X
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
LUP2014-11004 - Page 4 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
RECOMMENDED FINDINGS OF FACT AND CONCLUSIONS OF LAW:
Consistency with the Clearwater Comprehensive Plan [Sections 4-603.F.1 and 4-603.F.2]
Recommended Findings of Fact:
Applicable goals, objectives and policies of the Clearwater Comprehensive Plan which support
the proposed amendment include:
Goal A.2 A sufficient variety and amount of Future Land Use categories shall be provided to
accommodate public demand and promote infill development.
Goal A.4 The City shall not permit development to occur unless an adequate level of service is
available to accommodate the impacts of development. Areas in which the impact of existing
development exceeds the desired levels of service will be upgraded consistent with the target
dates for infrastructure improvements included in the applicable functional plan element.
Goal A.7 The City shall ensure the efficient delivery of urban services and unified land use and
property maintenance standards, as well as foster community identity and reduce sources of
environmental contamination through the annexation of unincorporated properties within the
Clearwater planning area.
Policy D.1.2.1 Sewer services shall not be extended to properties outside the corporate limits of
the City unless an agreement to annex or a petition to annex is filed and approved by the
Clearwater City Council. Sufficient capacity must exist to serve the areas committed to City
service, as well as those proposed for service.
Recommended Conclusions of Law:
The request does not conflict with the goals, objectives and policies of the Clearwater
Comprehensive Plan and furthers said plan as indicated in the following. The proposed
Institutional (I) future land use designation is compatible with the single family residential uses
and with the adjacent school. The proposed amendment will allow for the property to continue to
be utilized by the church as a conforming use. The property will be able to connect to the City’s
sanitary sewer service, which will help reduce environmental contamination caused from septic
tanks. In addition, the proposal does not degrade the level of service for public facilities below
the adopted standards (a detailed public facilities analysis follows in this report).
Consistency with the Countywide Plan Rules
Recommended Findings of Fact:
Section 2.3.3.7.3 of the Countywide Plan Rules states that the purpose of the Institutional (I)
future land use classification is to depict those areas of the county that are now used, or
appropriate to be used, for public/semi-public institutional purposes and to recognize such areas
consistent with the need, character and scale of the institutional use relative to surrounding uses,
transportation facilities and natural resource features. Section 2.3.3.7.3 also states that the
Institutional (I) future land use category is generally appropriate to those locations where
educational, health, public safety, civic, religious and like institutional uses are required to serve
the community and to recognize the special needs of these uses relative to their relationship with
surrounding uses and transportation access.
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
LUP2014-11004 - Page 5 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
The subject property is located adjacent to Institutional (I), Residential Suburban (RS) and
Residential Low (RL) properties which are all located south of Sunset Point Road, a signalized
arterial road. The overall area contains mostly residential, but also includes a school to the south
of the subject property and vacant land and a single family home to the west of the subject
property. The current and future use of the subject property will be a place of worship, which is
compatible with the proposed Institutional (I) future land use designation, and is compatible with
the surrounding properties and the overall neighborhood.
Recommended Conclusions of Law:
The proposed Future Land Use Map amendment is consistent with the purpose and locational
characteristics of the Countywide Plan Rules.
Compatibility with Surrounding Properties/Character of the City & Neighborhood
[Section 4-603.F.3 and Section 4-603.F.6]
Recommended Findings of Fact:
Single family homes lie to the north and to the east of the property. To the south is Paul B.
Stephens Exceptional Student School. The properties to the west of the church are owned by
Sylvan Abbey Memorial Park, and are developed with various uses, including a single family
home, Sylvan Abbey United Methodist Church, and the Sylvan Abbey Funeral Home.
The proposed Institutional (I) future land use category permits 12.5 units per acre and a floor
area ratio (FAR) of 0.65. The future land use designations of surrounding properties include
Residential Suburban (RS) (2.5 Dwelling Units Per Acre; FAR 0.40), Residential Low (RL) (5
Dwelling Units Per Acre; FAR 0.40) and Institutional (I).
The Institutional (I) future land use designation requested is consistent with the surrounding
future land use designations that exist in the vicinity of the subject property. The proposed
Institutional (I) designation will allow the site to continue to be used for a place of worship. As
such, the proposed amendment will allow development that is in character with the surrounding
properties and neighborhood.
Recommended Conclusions of Law:
The proposed Institutional (I) future land use designation is in character with the overall Future
Land Use Map designations in the area. Further, the existing place of worship use is compatible
with surrounding uses and consistent with the character of the surrounding properties and
neighborhood.
Sufficiency of Public Facilities [Section 4-603.F.4]
Recommended Findings of Fact:
To assess the sufficiency of public facilities needed to support potential development on the
property, the maximum development potential of the property under the present and requested
Future Land Use Map designations was analyzed (see Table 4). The request for amendment to
the Institutional (I) Future Land Use Map category would increase the amount of development
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
LUP2014-11004 - Page 6 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
potential allowed on the site; however, the City’s Community Development Code limits
development within the Institutional (I) District to nonresidential or residential equivalent uses.
The current use of the subject property is a 30,287 SF place of worship (four buildings) for
which there are no current redevelopment plans; therefore, there is no anticipated increase in
demand of public facilities and services as a result in the proposed change in future land use
designation. The following public facilities analysis is based on the maximum nonresidential
development potential allowed in order to assess the maximum possible impact on public
facilities.
Table 4. Development Potential for Existing & Proposed FLUM Designations
Present FLUM
Designation
“RL”
Requested FLUM
Designation
“I”
Net Change
Site Area 4.47 AC
(194,713 SF)
4.47 AC
(194,713 SF)
Existing Development 30,287 SF 30,287 SF
Maximum Development
Potential
22 DUs
77,885 SF
0.40 FAR
55 DUs
126,563 SF
0.65 FAR
33 DUs
48,678 SF
0.25 FAR
Abbreviations:
FLUM – Future Land Use Map DUs – Dwelling Units
AC – Acres FAR – Floor Area Ratio
SF – Square feet
As shown in Table 5, which compares the maximum impact under the existing and proposed
future land use designations, the proposed change would result in an increase in demand of
public facilities and services, but would not degrade them below acceptable levels. The rates
used to evaluate impact to services/facilities for a property designated Institutional (I) are
typically greater than that for property designated Residential Low (RL). Thus, even though
there is no proposed change in use from what is currently developed on the site, the potential
impact calculations take into account a typical increase in demand on public facilities from a
residential use to an institutional use.
Table 5. Public Facilities Level of Service Analysis
Maximum Potential Impact to Public
Facilities/Services
Net
Change
Capacity
Available?
Public Facility/Service Present FLUM
Designation “RL”
Requested FLUM
Designation “I”
Streets 224 Trips1 465 Trips1 241 Yes
Potable Water2 5,728 GPD3 12,656 GPD3 6,928 Yes
Wastewater2 5,155 GPD3 10,125 GPD3 4,970 Yes
Solid Waste2 55.8 Tons/Year 101.2 Tons/Year 45.4 Yes
Parkland2 0 Acres4 0 Acres4 0 Yes
Notes:
1. Based on average daily trips per acreage figure, Pinellas County Countywide Plan Rules.
Residential Low (RL) – 50 vehicle trips per day per acre.
Institutional (I) – 104 vehicle trips per day per acre for religious/civic facilities.
2. Analysis based on utilization rates for religious/civic facilities, which are nonresidential uses.
3. GPD – Gallons per day.
4. Based on 4.0 acres of parkland per 1,000 persons and 2.2 persons per unit.
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
LUP2014-11004 - Page 7 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
This property is not currently connected to the City’s sanitary sewer service, but will be
connected when it is made available through the City’s CR 193 Sanitary Sewer System
Extension Project. Based on the actual size of the buildings on site, new wastewater generated is
expected to be approximately 1,574 gallons per day (GPD), which is less than what could be
generated by a development if built out as allowed by the Residential Low (RL) future land use
designation.
As shown in Table 6 below, there is an increase in the potential maximum daily trips associated
with the request for amendment to the Institutional (I) future land use designation. The PM Peak
Hour trips are projected to increase by 23 trips to 905 trips with the change in future land use
designation. This segment of Sunset Point Road is currently operating at a Level of Service B,
which is above the adopted roadway level of service standard, and the potential additional PM
Peak Hour trips on this segment of roadway is de minimis.
Table 6. Maximum Potential Traffic
Sunset Point Road (McMullen Booth Rd. to US 19) Existing
Conditions
Current
FLUM1
Proposed
FLUM2
Net New
Trips
Potential Additional Maximum Daily Trips N/A 224 465 241
Potential Additional Maximum PM Peak HourTrips3 N/A 21 44 23
Roadway Volume (Annual Average Daily) 18,129 18,353 18,594 241
Roadway Volume (PM Peak Hour)3 861 882 905 23
Roadway Level of Service PM Peak Hour B4 B5 B5
Adopted Roadway Level of Service Standard D Peak Hour
Abbreviations and Notes:
N/A = Not Applicable.
FLUM = Future Land Use Map, Clearwater Comprehensive Plan.
1. Based on PPC calculations of 50 trips per day per acre in the Residential Low (RL) future land use category.
2. Based on PPC calculations of 104 trips per day per acre in the Institutional (I) future land use category with a
religious/civic facilities use.
3. Based on MPO K-factor of 0.095.
4. Source: Pinellas County Metropolitan Planning Organization 2014 Level of Service Report.
5. Based on a comparison between the Pinellas County Metropolitan Planning Organization 2014 Level of Service
Report and the 2013 Florida Department of Transportation Quality/Level of Service Handbook.
Recommended Conclusions of Law:
Based upon the findings of fact, it is determined that the traffic generated by the proposed
amendment will not result in the degradation of the existing level of service on Sunset Point
Road. There is an increase in demand for potable water and solid waste, but there is adequate
capacity to accommodate the maximum demand generated by the proposed amendment. The
property will connect to the City’s sanitary system when it is made available, but the City’s
sanitary sewer system can accommodate the additional wastewater that will be added to the
system. Furthermore, solid waste, parkland and recreation facilities will not be affected by the
proposed amendment.
Impact on Natural Resources [Section 4-603.F.5]
Recommended Findings of Fact:
No wetlands appear to be located on the subject properties. This amendment is necessary in order
for the property to annex into the City to receive sanitary sewer service from the City. There are
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
LUP2014-11004 - Page 8 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
no current plans for additional development on the property. Any future redevelopment is
required to be compliant with the City’s tree preservation and storm water management
requirements.
Recommended Conclusions of Law:
Based on current information, no wetlands appear to be located on the subject properties. The
intent of the applicant is to designate the appropriate future land use for the existing church as
part of the annexation process. Therefore, this amendment is not expected to impact any natural
resources.
REVIEW PROCEDURE:
Approval of the Future Land Use Map amendment does not guarantee the right to develop the
subject properties. The Future Land Use Map amendment is subject to approval by the Pinellas
Planning Council and Board of County Commissioners acting as the Countywide Planning
Authority. Based on the size of the parcel, review and approval by the Florida Department of
Economic Opportunity (Division of Community Planning) is not required. The property owner
must comply with all laws and ordinances in effect at the time development permits are
requested, including transportation concurrency provisions of the Concurrency Management
System in Division 9, Community Development Code.
RECOMMENDATION:
Based on the foregoing, the Planning and Development Department recommends the following
action:
Recommend APPROVAL of the request for Future Land Use Map amendment from the
Residential Low (RL) designation to the Institutional (I) designation.
Prepared by Planning and Development Department Staff:
Kyle Brotherton
Planner II
ATTACHMENTS: Resume
Photographs of Site and Vicinity
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: REZ2014-11005
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.3
SUBJECT/RECOMMENDATION:
Approve a Zoning Atlas Amendment from the A-E Agricultural Estate Residential District
(Pinellas County) to the Institutional (I) District (City) for property located at 2930 County Road
193; and pass Ordinance 8679-15 on first reading. (REZ2014-11005)
SUMMARY:
This Zoning Atlas amendment involves a 4.47-acre parcel of land located on the northeast
corner of County Road 193 approximately 590 feet south of Sunset Point Road. The parcel is
owned by St. Mary and St. Mina Coptic Orthodox Church, which currently operates out of four
buildings on the site. The applicant is requesting to rezone the property from A-E Agricultural
Estate Residential District (Pinellas County) to the Institutional (I) District (City) in order to
continue to operate as a conforming use within the City after annexation. The applicant has
submitted two additional applications being processed concurrently with this case:
1.A Petition for Annexation for the 4.47-acre property not currently within the City
(ANX2014-11024); and
2.A Future Land Use Map amendment from the Residential Low (RL) category (Pinellas
County) to the Institutional (I) category (LUP2014-11004).
The proposed Institutional (I) District will allow the site to continue to be used as a place of
worship in conformance with the City’s Community Development Code. The Institutional (I)
zoning district is consistent with the surrounding zoning districts that exist in the vicinity of the
subject property. As such, the proposed amendment will allow development that is in
character with the surrounding properties and neighborhood.
The Planning and Development Department determined that the proposed Zoning Atlas
amendment is consistent with the Clearwater Community Development Code as specified
below:
·The proposed amendment is consistent with the Comprehensive Plan and the
Community Development Code.
·The proposed amendment is compatible with the surrounding property and character
of the neighborhood.
·The available uses in the Institutional (I) District are compatible with the surrounding
area.
·The proposed amendment will not adversely burden public facilities, including the
Page 1 City of Clearwater Printed on 3/12/2015
File Number: REZ2014-11005
traffic-carrying capacities of streets, in an unreasonably or disproportionate manner;
and
·The proposed Institutional (I) District boundary is appropriately drawn in regard to
location and classification of streets, ownership lines, existing improvements, and the
natural environment.
The Community Development Board reviewed this application at its February 17, 2015 public
hearing and unanimously recommended approval.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 3/12/2015
Ordinance No. 8679-15
ORDINANCE NO. 8679-15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED
APPROXIMATELY 590 FEET SOUTH OF SUNSET POINT
ROAD CONSISTING OF METES & BOUNDS TRACT 41/04
IN SECTION 05, TOWNSHIP 29 N, RANGE 16 E, WHOSE
POST OFFICE ADDRESS IS 2930 COUNTY ROAD 193,
CLEARWATER, FLORIDA 33759, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS INSTITUTIONAL (I);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8677-15, and subject to the approval
of the land use designation set forth in Ordinance 8678-15 by the Pinellas County Board
of County Commissioners.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Property Zoning District
See attached Exhibit A for Legal Description; From: A-E Agricultural Estate
Residential (Pinellas County)
To: Institutional (I)
(REZ2014-11005)
Ordinance No. 8679-15
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTION
LUP2014‐11004, REZ2014‐11005
==================================================================================
The south ½ of the West ½ of the North ½ of the Northeast ¼, of the Southeast ¼ of Section 5,
Township 29 south, Range 16 East, Pinellas County, Florida LESS AND EXCEPT road right of
way.
Exhibit B
ZONING MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
23
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
I
LMDR
LDR
LDR
1806
1948
1942
1936 1943
29
3
5
1931
1937
28
9
1
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1856
1862
1868
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
3
4
29
4
7
1885
1851
1881
1887
2942
2982
2910
2860
2988
1860
2948
1891
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1949
1
9
5
4
3001
2853
2987
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2909
1875
2950
1857
1869
2930
2944
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
LOCATION MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
^
PROJECT
SITE
ST. CROIX DR
SUNSET POINT RD
SOULE RD
SARAH DR
OAK FOREST DR W
ABBEY LAKE RD
SUE DR
LAWRENCE DR
OAK RIDGE CT
CR 193
SUNRISE DR
EL TRINDAD DR E
CASTLE WOODS DR
O A K F O R E S T D R S
SARAH DR
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
AERIAL PHOTOGRAPH
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
CR 193 CR 193
SUNSET POINT RD SUNSET POINT RD
SUNRISE DR SUNRISE DR
OAK RIDGE CT
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE W
OODS D
R
CASTLE WOODS LN CASTLE WOODS LN
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
FUTURE LAND USE MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
I
I
I
RS
RL
I
RS
RL
RL
RL
RS
RS
RU
RU
WATER
RU
RU
1806
1949
1948
1942
1936 1943
29
3
5
1931
1937
28
9
1
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1856
1862
1868
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
4
7
1885
1851
1881
1887
2942
2910
2860
2988
1860
2948
1891
2944
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1
9
5
4
3001
2853
2987
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2934
2909
2982
1875
2950
1857
1869
2930
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
ZONING MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
23
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
I
LMDR
LDR
LDR
1806
1948
1942
1936 1943
29
3
5
1931
1937
28
9
1
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1856
1862
1868
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
3
4
29
4
7
1885
1851
1881
1887
2942
2982
2910
2860
2988
1860
2948
1891
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1949
1
9
5
4
3001
2853
2987
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2909
1875
2950
1857
1869
2930
2944
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
EXISTING SURROUNDING USES MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2014-11004
REZ2014-11005
Site: 2930 County Road 193
Property
Size(Acres):
ROW (Acres):
4.47
n/a
Land Use Zoning
PIN: 05-29-16-00000-410-0400
From : RL (County) A-E (County)
Atlas Page: 264B To: I (City) I (City)
30
10
0
60
40
30
82
83
23/03
24
25
26
27
28
29
30
31
32
33
34
35
36
70.3
100
60
40
57.1
100
100(S)
44
5050
88140
63199
12 453
6789101112
1
2
3
4
56
7
8
13/03
2 1.49
13/04 13/05 13/06 14/15
1.12
14/17
2.0
14/14
14/13
1.34
1.93
14/11
14/10
6.22
14/18
14/19
1.01
14/15214/151
14/131
60
60 30
30
60
60
60
80
80
14288
1
2
3 4
5
6
7
8
9
1011
12
13
14
15
16
17
42/01
17.38
41/05
41/04
2.61
41/03
41/02
2.28
2.63
41/07
4.6 AC
AC(C)
AC(C)
AC(C)
AC(C)AC
AC(C)
AC(C)
AC(C)
1
AC(C)
AC(C)
AC AC
ACAC(C)
CR 193
SUNSET POINT RD
SUNRISE DR
OAK RIDGE CT
CASTLE W
OODS D
R
CASTLE WOODS LN
1806
1949
1948
1942
1936 1943
29
3
5
1931
1937
28
9
1
28
8
5
29
8
1
29
6
5
29
2
9
29
7
5
1850
1856
1862
1868
1874
1886
29
9
5
29
4
9
29
5
1
29
6
5
29
3
4
29
4
7
1885
1851
1881
1887
2942
2982
2910
2860
2988
1860
2948
1891
2944
1832
1824
1812
1818
3001
1846
1858
1852
1840
1876
1870
1864
1882
1
9
5
4
3001
2853
2987
1880
2939
2933
2927
2921
2915
2903
2928
2922
2916
2910
2904
2909
1875
2950
1857
1869
2930
2946
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 12/11/2014
School
Single Family
Residential
Single Family Residential
Si
n
g
l
e
F
a
m
i
l
y
R
e
s
i
d
e
n
t
i
a
l
Cemetery
Funeral
Home
Single Family Residential
Place of Worship
View looking north at the subject property, 2930 County Road
193
West of the subject property
East of the subject property Across the street, to the south of the subject
property
LUP2014-11004, REZ2014-11005
St. Mina & St. Mary Coptic Orthodox Church
2930 County Road 193
View looking westerly along County Road 193 View looking easterly along County Road 193
F.2.
COMMUNITY DEVELOPMENT BOARD
PLANNING AND DEVELOPMENT DEPARTMENT
STAFF REPORT
MEETING DATE: February 17, 2015
AGENDA ITEM: F.2.
CASE: REZ2014-11005
REQUEST: To amend the Zoning Atlas designation from A-E, Agricultural Estate
Residential (Pinellas County) to Institutional (I) (City).
GENERAL DATA:
Agent……………………… City of Clearwater Engineering Department
Applicant / Owner.............. St. Mary & St. Mina Coptic Orthodox Church
Location……..................... 2930 County Road 193, approximately 590 feet south of Sunset Point Road
Property Size…................. 4.47 acres
ANALYSIS:
Site Location and Existing Conditions:
This case involves a 4.47-acre property located on County Road
193, approximately 590 feet south of Sunset Point Road. The
parcel is owned by St. Mary & St. Mina Coptic Orthodox Church,
which currently operates out of four buildings on the site. The
church was originally built in 1932, with subsequant additions in
1965, 2000, and 2008. The parcel is within Pinellas County’s
jurisdiction, and the applicant has submitted a Petition for
Annexation (ANX2014-11024) which is being processed
concurrently with this case at the March 19, 2015 City Council
meeting.
Request:
The request is to change the property’s Zoning Atlas designation of
A-E, Agricultural Estate (Pinellas County) to Institutional (I)
(City). The applicant is also requesting to amend the property’s
Future Land Use Map designation from Residential Low (RL) to
the Institutional (I) designation (see concurrent case LUP2014-
11004). This parcel is within an area where the City of
Clearwater’s Public Utilities Department is expanding sanitary
sewer service, and in order to connect to the system when it is
constructed, the parcel must be in the City. Currently, the City’s
Community Development Code only allows places of worship
within the Institutional (I) District, which is consistent with the
Institutional (I) future land use category. Therefore, this
amendment is required at the time of annexation so that the church
may continue operating as a conforming use. The church does not
have any plans of redeveloping or expanding at this time.
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
REZ2014-11005 - Page 2 of 8
Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
Vicinity Characteristics:
The property is surrounded by single family homes to
the north and east. The properties to the west of the
church are owned by Sylvan Abbey Memorial Park,
and are developed with various uses, including a
single family home, place of worship, and funeral
home. To the south is Paul B. Stephens Exceptional
Student Education Center. Approximately 945 linear
feet, or 50 percent of the perimeter property
boundary, abuts properties with a Zoning Atlas
designation of Low Medium Density Residential
(LMDR). The remainder abuts properties zoned
Institutional (I) and Agricultural Estate Residential
(A-E) (Pinellas County) (see Figure 1 below).
Figure 1
A complete listing of the surrounding land uses,
Future Land Use Map designations and Zoning Atlas
designations are shown in Table 1 below.
50%
34%
16%
Abutting Zoning Atlas
Designations
Low Medium Density
Residential (LMDR)
Institutional
Agricultural Estate
Residential (A‐E)
(Pinellas County)
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
REZ2014-11005 - Page 3 of 8
Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
Table 1. Surrounding Future Land Use and Zoning Designations
Direction Existing Conditions
Existing Use(s) FLUM Designation Zoning Atlas Designation
North: Single Family Residential Residential Low (RL) Low Medium Density
Residential (LMDR)
East: Single Family Residential Residential Suburban(RS) Low Medium Density
Residential (LMDR)
South: School Institutional (I) Institutional (I)
West: Single Family Residential,
Sylvan Abbey Funeral Home Institutional (I) Agricultural Estate Residential
(A-E) (Pinellas County)
REVIEW CRITERIA:
No amendment to the Zoning Atlas shall be recommended for approval or receive a final action
of approval unless it complies with the standards contained in Section 4-602.F, Community
Development Code. Table 2 below depicts the consistency of the proposed amendment with the
standards as per Section 4-602.F:
Table 2. Consistency with Community Development Code Standards
CDC Section 4-602 Standard Consistent Inconsistent
F.1 The proposed amendment is consistent with and features
the goals, policies and objectives of the Comprehensive
Plan and furthers the purposes of this Development Code
and other city ordinances and actions designed to
implement the plan.
X
F.2 The available uses to which the property may be put are
appropriate to the property which is subject to the
proposed amendment and compatible with existing and
planned uses in the area.
X
F.3 The amendment does not conflict with the needs and
character of the neighborhood and the city.
X
F.4 The amendment will not adversely or unreasonably affect
the use of other property in the area.
X
F.5 The amendment will not adversely burden public
facilities, including the traffic-carrying capacities of
streets, in an unreasonably or disproportionate manner.
X
F.6 The district boundaries are appropriately drawn with due
regard to locations and classifications of streets,
ownership lines, existing improvements and the natural
environment.
X
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
REZ2014-11005 - Page 4 of 8
Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
RECOMMENDED FINDINGS OF FACT AND CONCLUSIONS OF LAW:
Consistency of Development with the Clearwater Comprehensive Plan and Community
Development Code and Regulations [Sections 4-602.F.1]
Recommended Findings of Fact:
Applicable goals, objectives and policies of the Clearwater Comprehensive Plan which support
the proposed amendment include:
Goal A.2 A sufficient variety and amount of Future Land Use categories shall be provided to
accommodate public demand and promote infill development.
Goal A.4 The City shall not permit development to occur unless an adequate level of service is
available to accommodate the impacts of development. Areas in which the impact of existing
development exceeds the desired levels of service will be upgraded consistent with the target
dates for infrastructure improvements included in the applicable functional plan element.
Goal A.7 The City shall ensure the efficient delivery of urban services and unified land use and
property maintenance standards, as well as foster community identity and reduce sources of
environmental contamination through the annexation of unincorporated properties within the
Clearwater planning area.
Policy D.1.2.1 Sewer services shall not be extended to properties outside the corporate limits of
the City unless an agreement to annex or a petition to annex is filed and approved by the
Clearwater City Council. Sufficient capacity must exist to serve the areas committed to City
service, as well as those proposed for service.
Recommended Conclusions of Law:
The request does not conflict with the goals, objectives and policies of the Clearwater
Comprehensive Plan and furthers said plan as indicated in the following. The proposed
Institutional (I) District is compatible with the single family residential uses and with the school.
The proposed amendment will allow for the property to continue to be utilized by the church as a
conforming use. The proposed amendment will allow for the property to continue to be utilized
by the church as a conforming use. The property will be able to connect to the City’s sanitary
sewer service, which will help reduce environmental contamination caused from septic tanks. In
addition, the proposal does not degrade the level of service for public facilities below the adopted
standards (a detailed public facilities analysis follows in this report).
Compatibility with Surrounding Property/Character of the City & Neighborhood [Section
4-602.F.2, 4-602.F.3 and Section 4-602.F.4]
Recommended Findings of Fact:
Single family homes lie to the north and to the east of the property. To the south is Paul B.
Stephens Exceptional Student School. The properties to the west and northwest of the church are
owned by Sylvan Abbey Memorial Park, and are developed with various uses, including a single
family home, Sylvan Abbey United Methodist Church, and the Sylvan Abbey Funeral Home.
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
REZ2014-11005 - Page 5 of 8
Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
The proposed Institutional (I) District primarily permits institutional uses, such as churches and
schools. The intent of the Institutional (I) District is to establish areas where public and private
organizations can establish and operate institutions with a public interest in support of the quality
of life of the citizens of the City of Clearwater without adversely impacting the integrity of
adjacent residential neighborhoods, diminishing the scenic quality of the City of Clearwater or
negatively impacting the safe and efficient movement of people and goods within the City of
Clearwater.
The Institutional (I) zoning district is consistent with the surrounding zoning districts that exist in
the vicinity of the subject property. The proposed Institutional (I) District will allow the site to
continue to be used as a church. As such, the proposed amendment will allow development that
is in character with the surrounding properties and neighborhood.
Recommended Conclusions of Law:
The proposed Zoning Atlas designation is in character with the overall Zoning Atlas designations
in the area. Further, the proposal is compatible and consistent with the uses and character of the
surrounding properties and neighborhood in the vicinity of the subject property.
Sufficiency of Public Facilities [Section 4-602.F.5]
Recommended Findings of Fact:
To assess the sufficiency of public facilities needed to support potential development on the
property, the maximum development potential of the property under the present Future Land Use
Map designation and the present and requested Zoning designation were analyzed. Even though
this is a Zoning Atlas amendment application, maximum development potential is based on the
underlying future land use, so for purposes of this analysis, sufficiency of public facilities is
based on the Future Land Use Map designation.
Table 3. Development Potential for Existing & Proposed FLUM Designations
Present FLUM
Designation
“RL”
Requested FLUM
Designation
“I”
Net Change
Site Area 4.47 AC
(194,800 SF)
4.47 AC
(194,800 SF)
Existing Development 30,287 SF 30,287 SF
Maximum Development
Potential
22 DUs
77,885 SF
0.40 FAR
55 DUs
126,563 SF
0.65 FAR
33 DUs
48,678 SF
0.25 FAR
Abbreviations:
FLUM – Future Land Use Map DUs – Dwelling Units
AC – Acres FAR – Floor Area Ratio
SF – Square feet
The request for amendment to the Institutional (I) Future Land Use Map classification would
increase the amount of development potential allow on the subject property, as shown in Table 3;
however, the City’s Community Development Code limits development within the Institutional
(I) District to nonresidential or residential equivalent uses. The current use of the subject
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
REZ2014-11005 - Page 6 of 8
Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
property is a 30,287 SF place of worship (four buildings) for which there are no current
redevelopment plans; therefore, there is no anticipated increase in demand of public facilities and
services. The following public facilities analysis is based on the maximum nonresidential
development potential allowed in order to assess the maximum possible impact on public
facilities.
As shown in Table 4, which compares the maximum impact under the existing and proposed
future land use designations, the proposed change would result in an increase in demand of
public facilities and services, but would not degrade them below acceptable levels.
Table 4. Public Facilities Level of Service Analysis
Maximum Potential Impact to Public
Facilities/Services
Net
Change
Capacity
Available?
Public Facility/Service Present FLUM
Designation “RL”
Requested FLUM
Designation “I”
Streets 224 Trips1 465 Trips1 241 Yes
Potable Water2 5,728 GPD3 12,656 GPD3 6,928 Yes
Wastewater2 5,155 GPD3 10,125 GPD3 4,970 Yes
Solid Waste2 55.8 Tons/Year 101.2 Tons/Year 45.4 Yes
Parkland2 0 Acres4 0 Acres4 0 Yes
Notes:
1. Based on average daily trips per acreage figure, Pinellas County Countywide Plan Rules.
Residential Low (RL) – 50 vehicle trips per day per acre.
Institutional (I) – 104 vehicle trips per day per acre
2. Analysis based on utilization rates for religious/civic facilities, which are nonresidential uses.
3. GPD – Gallons per day.
4. Based on 4.0 acres of parkland per 1,000 persons and 2.2 persons per unit.
This property is not currently connected to the City’s sanitary sewer service, but will be
connected when it is made available through the City’s CR 193 Sanitary Sewer System
Extension Project. Based on the actual size of the buildings on site, new wastewater generated is
expected to be approximately 1,574 gallons per day (GPD), which is less than what could be
generated by a development if built out as allowed by the Residential Low (RL) future land use
designation.
The Trip Generation Comparison by Zoning Atlas Designation in Table 5 below indicates the
estimated trip generation for specific uses allowed in the current and proposed zoning districts
based on the Institute of Transportation Engineer’s (ITE) Trip Generation 9th Edition. The table
shows an increase of 46 PM Peak Trips when comparing a church constructed under the
maximum development potential of the proposed Institutional (I) future land use classification
with Institutional (I) zoning to the maximum development potential of the existing Residential
Low (RL) future land use classification with A-E zoning (Pinellas County). However, since the
use on the subject property is not changing, there is no increase in PM Peak Trips expected to be
generated as a result of this amendment.
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
REZ2014-11005 - Page 7 of 8
Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
Table 5. Trip Generation Comparison by Zoning Atlas Designation
Land Use Development
Potential
Avg.
Daily
Trips
Net Change
Avg. Daily
Trips
PM Peak
Trips Avg.
Rate
PM Peak
Trips
Net
Change
PM Peak
Trips
Existing Designation: A-E (Pinellas County)
Existing Church1
(9.11 trips/1,000 SF GFA) 30,287 SF2 276 N/A 0.94 29 N/A
Church1
(9.11 trips/1,000 SF GFA) 77,885 SF3 710 N/A 0.94 73 N/A
Proposed Designation: Institutional (I) District
Church1
(9.11 trips/1,000 SF GFA) 126,5630 SF4 1,153 443 0.94 119 46
Abbreviations and Notes:
N/A = Not Applicable. SF = Square Feet GFA = Gross Floor Area
1. Institute of Transportation Engineer’s Trip Generation 9th Edition Land Use 560
2. Size of current development (four buildings) on site per the Pinellas County Property Appraisers Office
3. Floor area ratio permitted by the RL Future Land Use Map category is 0.40.
4. Floor area ratio permitted by the I Future Land Use Map category is 0.65.
Recommended Conclusions of Law:
Based upon the findings of fact, it is determined that the additional traffic generated by the
proposed amendment will not result in the degradation of the existing level of service on Sunset
Point Road. This segment of Sunset Point Road is currently operating at a Level of Service B,
which is above the adopted roadway level of service standard. There is an increase in demand
for potable water and solid waste, but there is adequate capacity to accommodate the maximum
demand generated by the proposed amendment. The property will connect to the City’s sanitary
system when it is made available, but the City’s sanitary sewer system can accommodate the
additional wastewater that will be added to the system. Furthermore, parkland and recreation
facilities will not be affected by the proposed amendment.
Location of District Boundaries [Section 4-602.F.6]
Recommended Findings of Fact:
The location of the proposed Institutional (I) District boundaries is consistent with the
boundaries of the subject property. The proposed Institutional (I) District is compatible with the
single family residences to the west, north and east, and with the school to the south.
Recommended Conclusions of Law:
The district boundaries are appropriately drawn in regard to location and classifications of
streets, ownership line, existing improvements, and the natural environment.
Community Development Board – February 17, 2015
Revised for City Council Meeting March 19, 2015
REZ2014-11005 - Page 8 of 8
Level III Zoning Atlas Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
REVIEW PROCEDURE:
Approval of the Zoning Atlas amendment does not guarantee the right to develop the subject
property. The property owner must comply with all laws and ordinances in effect at the time
development permits are requested, including transportation concurrency provisions of the
Concurrency Management System in Division 9, Community Development Code.
RECOMMENDATION:
Based on the foregoing, the Planning and Development Department recommends the following
action:
Recommend APPROVAL of the request for Zoning Atlas amendment from the A-E,
Agricultural Estate District (Pinellas County) to the Institutional (I) District (City).
Prepared by Planning and Development Department Staff:
Kyle Brotherton
Planner II
ATTACHMENTS: Resume
Photographs of Site and Vicinity
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: HIS2014-12003
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.4
SUBJECT/RECOMMENDATION:
Approve the historic designation of the Old Pinellas County Courthouse located at 324
South Fort Harrison Avenue; and pass Ordinance 8680-15 on first reading.
(HIS2014-12003)
SUMMARY:
This historic designation application involves the Old Pinellas County Courthouse
located on the southwest corner of Court Street and South Fort Harrison Avenue .
This includes the original 1917 building as well as the 1924 and 1926 additions. It is
an excellent example of Neoclassical Revival Style architecture designed by Francis J.
Kennard, a well known pioneer architect from Tampa, who also designed the
Belleview Biltmore Hotel in Belleair.
The Old Pinellas County Courthouse is one of downtown Clearwater’s major
landmarks and one of the few properties listed on the National Register of Historic
Places within the City. The historic designation of this property will protect Pinellas
County’s center for government, as well as one of its most important civic buildings .
Designating the Old Pinellas County Courthouse locally will ensure that any future
improvements will maintain the historic integrity of the building because the owner is
required to request a certificate of appropriateness in order to materially alter the
building, erect a new building on the property or demolish or relocate the building.
The Planning and Development Department determined that the proposed historic
designation of the Old Pinellas County Courthouse is consistent with three of the four
criteria for evaluating historic properties specified in the Community Development
Code (Section 4-407.F.2.a-c):
·The property is associated with events that made a significant
contribution to the board pattern of the City.
·The property is associated with the lives of persons significant in history.
·The property possesses distinctive characteristics of a type, period or
method of construction.
Pursuant to Community Development Code Section 4-607.F.3., historic properties
shall be classified as exceptional, excellent, notable or of value as part of the scene,
depending on the number of designation criteria met. Properties that satisfy three of
Page 1 City of Clearwater Printed on 3/12/2015
File Number: HIS2014-12003
the four criteria are classified as excellent. As previously stated, the, the Old Pinellas
County Courthouse meets three of these criteria and therefore should be classified as
excellent.
The Community Development Board reviewed this application at its public hearing on
February 17, 2015 and unanimously recommended approval.
Page 2 City of Clearwater Printed on 3/12/2015
Ordinance No. 8680-15
ORDINANCE NO. 8680-15
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO HISTORIC DESIGNATION; MAKING FINDINGS
OF HISTORICAL SIGNIFICANCE; DESIGNATING PROPERTY
LOCATED AT 324 SOUTH FORT HARRISON AVENUE, THE
OLD PINELLAS COUNTY COURTHOUSE, AS A HISTORIC
PROPERTY UNDER COMMUNITY DEVELOPMENT CODE
SECTION 4-607; PROVIDING FOR CLASSIFICATION OF THE
DESIGNATION; PROVIDING FOR NOTICE OF THE
DESIGNATION AND RECOGNITION OF THE DESIGNATED
PROPERTY BY SIGN OR MARKER; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 4-607 of the City of Clearwater Community Development Code
provides a procedure for historic designation of properties and districts within the City of
Clearwater; and
WHEREAS, the objectives of such designation are to protect, enhance and preserve
those historic properties and districts which represent or reflect the City’s cultural, social,
economic, political and architectural history, and to preserve and enhance property values,
stabilize neighborhoods and other areas of the City, increase economic benefits to the City
and its inhabitants, continue the redevelopment of the original center of the City, and
promote and enrich the City’s educational and cultural environment; and
WHEREAS, historic properties may include but are not limited to Indian habitations,
ceremonial sites, artifacts, and other properties, or any part thereof, having intrinsic
historical, architectural, or archaeological value relating to the history, government and
culture of the City; and
WHEREAS, Section 4-607 provides for a procedure of application, review by City
staff, recommendation by the Community Development Board and consideration by the
City Council after public hearing; and
WHEREAS, an application has been submitted and processed for the property
located at 324 South Fort Harrison Avenue, known as the Old Pinellas County Courthouse,
within the City of Clearwater; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The City Council makes the following findings:
The property located at 324 South Fort Harrison Avenue, known as the Old Pinellas
County Courthouse, and further described as:
Ordinance No. 8680-15 2
TURNER'S, A.C. SUB ALL OF BLK'S 7 & 8 & VAC R/W'S & ALLEYS LESS RD
R/W'S & MARKLEY'S ADD, LOTS 1-4 & LOTS 11-14 & VAC ALLEYS & R/W'S
LESS RD R/W'S & LESS ADD'L R/W PER O.R. 11943 PG 2192;
Also known as a portion of Parcel No. 16-29-15-92574-007-0010
The Application [HIS2014-12003] satisfies the first three of the following criteria:
1. The property/district is associated with events that have made a significant
contribution to the broad pattern of City, State, or national history;
2. The property/district is associated with the lives of persons significant in history;
3. The property/district possesses distinctive characteristics of a type, period or
method of construction, or the representation of the work of a master, or the
possession of artistic values;
4. The property/district has yielded or may be likely to yield information important in
prehistory or history.
Section 2. Based upon the above findings, the property located at 324 South
Fort Harrison Avenue, known as the Old Pinellas County Courthouse, within the City of
Clearwater is hereby designated as a historic property in the excellent classification.
The owner shall be given written notice of the designation by the City Clerk, and a
suitable sign or marker indicating the historic designation shall be erected on or near the
property.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
__________________________ ____________________________
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
Community Development Board – February 17, 2015
HIS2014-12003- Page 1 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
COMMUNITY DEVELOPMENT
BOARD
PLANNING AND DEVELOPMENT DEPARTMENT
STAFF REPORT
MEETING DATE: February 17, 2015
AGENDA ITEM: F.3.
CASE: HIS2014-12003
REQUEST: Historic designation of the Old Pinellas County Courthouse, including the
original 1917 structure as well as the 1924 and 1926 additions.
GENERAL DATA:
Agent……………………………… Mark S. Woodard, Pinellas County Administrator
Applicant / Owner..................... Pinellas County, Florida
Location ………………………….
Property Size…….......................
324 South Fort Harrison Avenue, located on the southwest corner of the
intersection of Court Street and South Fort Harrison Avenue
1.137 acres
Future Land Use Plan ..............
Zoning ……………………………
Existing Surrounding Uses ……
Current Use ……………..
Proposed Use ……………
Central Business District (CBD)
Downtown (D)
North: Pinellas County Offices
South: Pinellas County Jail; Parking Lot
East: Restaurant; Commercial Use
West: Pinellas County Courthouse
Courthouse
Courthouse
Community Development Board – February 17, 2015
HIS2014-12003- Page 2 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
ANALYSIS:
Background
This historic designation application involves the Old Pinellas County Courthouse located on the
southwest corner of Court Street and South Fort Harrison Avenue. This includes the original
1917 building as well as the 1924 and 1926 additions. It is an excellent example of Neoclassical
Revival Style architecture designed by Francis J. Kennard, a well known pioneer architect from
Tampa, who also designed the Belleview Biltmore Hotel in Belleair. Construction on the
original courthouse building began in 1917 and was completed in 1918. The original Kennard
design included a 150-foot long neoclassical style façade and an entrance portico constructed of
Indiana limestone. Its 14,000 square feet of space housed county records, business offices and
commissioners’ offices on the first floor, with judges’ offices, jury and grand jury rooms on the
second. Shortly after its completion the county needed additional space, and in 1924, Kennard
designed a two-story addition to the west side of the courthouse, and in 1926 an additional two-
story and basement wing was added, extending from the northwest corner of the original
building.
Many buildings in Pinellas County have undergone restoration, but the Old Courthouse is unique
in that it was restored to its original function as well as its original design. It is a functioning
courthouse, rather than a museum or public display. The Old Pinellas County Courthouse is one
of the few properties listed on the National Register of Historic Places within the City of
Clearwater. It was listed in 1992 due to its association with the political history of Pinellas
County and because of its period architecture.
Standards for Historic Designation
Community Development Code Section 4-607.F. addresses the standards for historic
designation, including criteria for evaluating proposed historic properties and classification
levels related to how many of the criteria are satisfied. The following section discusses the
consistency of the proposed historic designation with the standards as per Section 4-603.F.
Consistency with Criteria for Evaluating Proposed Historic Properties
Recommended Findings of Fact:
Applicable criteria for evaluating the historic designation of the Old Pinellas County Courthouse
are as follows:
Whether the property is associated with events that have made a significant contribution to
the broad pattern of city, state or national history [CDC Section 4-607.F.2.a].
The land mass that is now known as Pinellas County was originally a part of Hillsborough
County. As the Pinellas peninsula grew in population in the early 20th Century, many Pinellas
residents began to feel that their cities were being left out of the Hillsborough decision-
making process. Travel between the western land area and Tampa was extremely difficult.
Community Development Board – February 17, 2015
HIS2014-12003- Page 3 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
Even though the automobile had been introduced in Pinellas during the first decade of the
20th Century, the roads between Pinellas and Tampa were virtually nonexistent. Pinellas
residents felt that Pinellas was not receiving its fair share of local tax dollars for roads,
bridges and schools. William L. Struab, editor of the St. Petersburg Times, proposed a
“Pinellas Declaration of Independence” in 1907, and began to crusade for separation from
Hillsborough County by using articles and cartoons. The Florida legislature approved the
proposal to separate from Hillsborough County in 1911 and on January 1, 1912, Pinellas
County became the 48th county of Florida.
Pinellas County needed a courthouse but the location became an issue. Straub had promised
to locate the courthouse in Clearwater and give the city three of the five county commission
seats during the struggle for independence. However, power brokers in St. Petersburg
challenged the plan as they advocated for a general election in Pinellas County to determine
where the county seat should be located. St. Petersburg officials donated land that could be
used for the courthouse and Clearwater officials followed by donating land as well. County
Commissioners quickly voted to construct a two-story frame courthouse in Clearwater that
would serve as the county seat in May of 1912, which settled the location issue. It took 26
days to construct the building using volunteer citizen labor and it cost $3,750.
Pinellas County soon outgrew its first wooden courthouse, and in 1917 construction began on
a new courthouse and jail on the west side of Fort Harrison Avenue (now the Old Pinellas
County Courthouse). Construction for the first expansion began in 1924 and a second
expansion began in 1926. The Old Pinellas County Courthouse was the first permanent
building erected as the seat of county government in Pinellas County.
Whether the property is associated with the lives of persons significant in history [CDC
Section 4-607.F.2.b].
The architect for the original courtroom as well as both additions was Francis J. Kennard of
Tampa. He was known as a pioneer architect at the time. Kennard designed the Belleview
Biltmore in Belleair, the Lee County Courthouse and Hillsborough High School.
Whether the property possesses distinctive characteristics of a type, period or method of
construction or the representation of the work of a master, or the possession of artistic values
[CDC Section 4-607.F.2.c].
The Old Pinellas County Courthouse incorporates many distinctive features associated with
the Neoclassical Revival Style, which includes colossal columns and pilasters with Greek
capitals, a flat roof with parapet decorated with Roman fasces and a Greek anthemion. The
major entrances display fairly elaborate surrounds with typical double hung sash. Kennard
expertly integrated the use of the same materials and neoclassical motifs and designs used in
the original building into the 1924 and 1926 additions. The plan of the 1917 building and its
Neoclassical Revival Style are both typical of similar courthouses built during the early 20th
century throughout Florida. The building materials, structural systems and construction
techniques are also typical of similar contemporary buildings in the region. Kennard
modified some of the standard features of Neoclassical Revival buildings to create a building
Community Development Board – February 17, 2015
HIS2014-12003- Page 4 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
which was particularly suitable for the Pinellas County Courthouse. The main façade has a
classical temple portico, commonly found on American governmental buildings, but Kennard
modified it by omitting the pediment and replacing it with a paneled, high parapet wall. The
temple façade formula is further altered by turning it into a recessed porch with columns set
in-antis, rather than the typical fashion of a projecting portion.
Old Pinellas County Courthouse Photos
Old postcard rendering of courthouse
Current photo of courthouse
Source: Buell & Elligett, P.A.
Community Development Board – February 17, 2015
HIS2014-12003- Page 5 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
Kennard faced the challenge of creating an appearance of monumentality on a small building.
He achieved this illusion by creating a long, narrow rectangular plan (150’ x 50’) with a
projecting central block and by raising the main floor 6’ above grade. To achieve greater
height, he added a parapet about 10’ high above the entablature of the central block; this
made the central section of the building 55’ high. With a main façade 150’ long that rises to
the height of a five-story building, the little two-story courthouse with 14,000 square feet of
interior space appeared monumental to passers-by.
The 1917 courthouse gave the county commissioners an impressive symbol of their power,
but did not give them much space. The placement of the 1917 building on its site and the
plainness of the rear façade indicate that Kennard planned for major additions to be made to
the courthouse. His design for the small 1924 wing incorporated the same building materials,
fenestration and use of pilasters to blend in with the 1917 building.
The 1924 addition filled the most convenient site for enlargements by covering the rear
(west) wall of the 1917 building. The 1926 addition, therefore, presented an awkward design
problem. This wing, almost the size of the original courthouse, had to fill the remaining space
on the site, but not destroy the symmetrical design and massing of the original structure.
Kennard’s solution was to design a street (north) elevation for the new wing that echoed the
massing, bays and design of the central block of the main façade of the 1917 building. The
style was reused on the new north elevation with pilasters substituting for the columns of the
main (east) façade. The granite-faced basement level and entablature surmounted with a high
parapet wall with panels on the main façade were duplicated on the 1926 façade, thus
unifying the two sections. The courtrooms of the 1926 wing also echoed the 1917 in its
design scheme of paired pilasters supporting a full entablature and a coffered ceiling creating
by intersecting paired beams.
Whether the property yielded or may be likely to yield information important in prehistory or
history. [CDC Section 4-607.F.2.d].
There is no evidence that the Old Pinellas County Courthouse yields information important
in prehistory or history.
Recommended Conclusions of Law:
The Old Pinellas County Courthouse is eligible for historic designation as the property is
associated with events that have made a significant contribution to the broad patterns of
Clearwater history, is associated with the lives of persons significant in Clearwater’s history and
possesses distinctive characteristics of a type, period and method of construction.
Classification of Property
Recommended Findings of Fact:
Community Development Code Section 4-607.F.3 specifies that historic properties shall be
classified as exceptional, excellent, notable or of value as part of the scene depending on the
number of designation criteria met. Based on the findings of fact and conclusions of law made
Community Development Board – February 17, 2015
HIS2014-12003- Page 6 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
above, the Old Pinellas County Courthouse currently meets three out of the four designation
criteria including: association with events that have made a significant contribution to the broad
patterns of history; association with the lives of persons significant in history and association
with distinctive characteristics of a type, period or method of construction.
Recommended Conclusions of Law:
The Old Pinellas County Courthouse is considered “excellent” as it meets the criteria established
in Community Development Code Section 4-607.a., b. and c.
IMPACT OF PROPOSED HISTORIC DESGINATION
The historic designation of the Old Pinellas County Courthouse will afford local protection for
the building which was listed on the National Register of Historic Places in 1992. The
courthouse has undergone extensive internal and external renovations (completed in 1997) in
order to repair and modernize the building. Modern climate control, fire sprinkler and smoke
detection devices were all added unobtrusively to blend in with the original architecture of the
building. All of the courthouse windows were restored, rebuilt or replaced, and all elements of
the restored windows are comparable to the original windows. The Old Courthouse is unique in
that it was restored to its original function as well as its original design.
The Courthouse is one of downtown Clearwater’s major landmarks and one of its few properties
listed on the National Register of Historic Places. The historic designation of this property will
protect Pinellas County’s center for government, as well as one of its most important civic
buildings. Designating the Old Pinellas County Courthouse locally will ensure that any future
improvements will maintain the historic integrity of the building because the owner is required to
request a certificate of appropriateness in order to materially alter the building, erect a new
building on the property or demolish or relocate the building. A certificate of appropriateness
may be required whether or not a building or demolition permit is required. It is not required for
ordinary building maintenance.
Several city plans contain policies related to the preservation and designation of structures within
the city, which can create a sense of place and time and maintain character that makes a city
unique.
Clearwater Comprehensive Plan
Applicable Objectives and Policies from the Future Land Use Element of the Clearwater
Comprehensive Plan in support of the historic designation of the Old Pinellas County
Courthouse are as follows:
Policy A.5.5.2 - Preserve the unique qualities of Clearwater and its cultural heritage as
exemplified by historic buildings, landmarks, landscapes, streetscapes, lighting, and
building design.
Objective A.6.3 - The City shall encourage the implementation of historic overlay
districts, the maintenance of existing historic properties, and the preservation of existing
Community Development Board – February 17, 2015
HIS2014-12003- Page 7 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
neighborhoods through the use of design guidelines and the implementation of the City’s
Community Development Code.
Policy A.6.3.1 - The City Council shall consider designating historic properties and
districts within the City of Clearwater; designations shall be consistent with the standards
for designation found in the City’s Community Development Code. Procedures
identified in the Community Development Code should be amended to permit the City, in
addition to property owners, to initiate such designation.
Policy A.6.3.2 - Any changes to approved historic structures shall be approved by the
Community Development Board in accordance with the procedures and requirements
found in the Community Development Code.
Downtown Clearwater Redevelopment Plan
The Introduction of the Downtown Clearwater Redevelopment Plan identifies the purpose of the
plan and states several reasons why projects like the designation of the Old Pinellas County
Courthouse are important to the city:
There are several good reasons that downtown revitalization is important to all
Clearwater citizens. First, every city should have a unique place that fosters community
interaction and fun. Downtown should and can be that place for Clearwater residents
and tourists alike. Second, Downtown Clearwater is a reflection of how our forefathers
lived, worked and shopped. Clearwater’s past can be seen in its historic buildings in and
around Downtown and historic Coachman Park. We cannot envision and plan for the
future unless we are mindful of our past learning from our successes and failures.
The proposed historic designation of the Old Pinellas County Courthouse furthers the following
policies of the Downtown Clearwater Redevelopment Plan:
Policy 4: Renovation, rehabilitation and reuse of historic resources are encouraged.
Flexibility through the site plan review process should be utilized so that historic
resources may be retained and reused.
Policy 5: The City shall pursue various strategies, incentives and planning tools that will
assist in the preservation of historic resources.
The historic designation of this building requires any building improvements to be consistent
with the design guidelines established in the Downtown Clearwater Redevelopment Plan for the
rehabilitation of historic structures. While a major historic renovation was completed in 1997,
the historic designation will provide greater protection as it will require improvements to be in
compliance with the Secretary of the Interior’s Standards for Rehabilitation.
Community Development Board – February 17, 2015
HIS2014-12003- Page 8 of 8
Level III Comprehensive Plan Amendment Application Review PLANNING & DEVELOPMENT LONG RANGE DIVISION
SUMMARY AND RECOMMENDATION:
The historic designation of the Old Pinellas County Courthouse was requested by Pinellas
County. The building was designed by Francis J. Kennard, a Tampa architect, and remains an
excellent example of the Neoclassical Revival style in downtown, as reflected by its listing on
the National Register of Historic places in 1992.
Policies within the Clearwater Comprehensive Plan and the Downtown Clearwater
Redevelopment Plan emphasize the importance of designating and preserving historic buildings
and the historic designation of the Old Pinellas County Courthouse will satisfy several policies
and objectives listed within both plans.
Based on the foregoing, the Planning and Development Department recommends the following
action:
Recommend APPROVAL of the historic designation of the Old Pinellas County
Courthouse with the classification of excellent.
Prepared by Planning and Development Department Staff:
Katie See
Planner III
ATTACHMENTS: Photographs of Site and Vicinity
Resume
S:\Planning Department\C D B\Historic Designation\S Ft Harrison 324 (D) HIS2014-12003\Maps\HIS2014-12003 Location Map.docx
LOCATION MAP
Owner(s): Pinellas County, FL Case: HIS2014-12003
Site: 324 S. Ft. Harrison Avenue
Property
Size(Acres):
1.137
PIN: 16-29-15-92574-007-0010 Atlas Page: 286B
^
PROJECT
SITE
PIERCE ST
TURNER ST
COURT ST
OAK AVE
BAY AVE
CHESTNUT ST
S FORT HARRISON AVE
PARK ST
ROGERS ST
FRANKLIN ST
PALM AVE
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ORANGE AVE
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LIME ST
INDIANA AVE
ROGERS ST
S GARDEN AVE
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Rev. XX/XX/XX
S:\Planning Department\C D B\Historic Designation\S Ft Harrison 324 (D) HIS2014-12003\Maps\HIS2014-12003 Aerial Map.docx
AERIAL MAP
Owner(s): Pinellas County, FL Case: HIS2014-12003
Site: 324 S. Ft. Harrison Avenue
Property
Size(Acres):
1.137
PIN: 16-29-15-92574-007-0010 Atlas Page: 286B
COURT ST COURT ST
CHESTNUT ST CHESTNUT ST
OAK AVE
OAK AVE
BAY AVE
BAY AVE
S FORT HARRISON AVE
S FORT HARRISON AVE
S GARDEN AVE
S GARDEN AVE
PALM AVE
PALM AVE
ROGERS ST ROGERS ST
FRANKLIN ST FRANKLIN ST
S OSCEOLA AVE
S OSCEOLA AVE
MARKLEY ST MARKLEY ST
ROGERS ST ROGERS ST
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Rev. 12/22/14
S:\Planning Department\C D B\Historic Designation\S Ft Harrison 324 (D) HIS2014-12003\Maps\HIS2014-12003 Zoning Map.docx
ZONING MAP
Owner(s): Pinellas County, FL Case: HIS2014-12003
Site: 324 S. Ft. Harrison Avenue
Property
Size(Acres):
1.137
PIN: 16-29-15-92574-007-0010 Atlas Page: 286B
COURT ST
CHESTNUT ST
OAK AVE
BAY AVE
S FORT HARRISON AVE
S GARDEN AVE
PALM AVE
ROGERS ST
FRANKLIN ST
S OSCEOLA AVE
MARKLEY ST
ROGERS ST
D
I C
O O
525
44
1
514
512
33
330
3
520
534
53
1
204
210
300
400
420
31
5
300
210
20
1
501
475432
420
424
450
528
53
5
600
413
425
421
417
411
601
530
532
526
536534
501
523
521
400
300
310
523
415
351
316 319
517
305
312
311 301
308
305
527
440
500
401
307
295Traf
299Traf
435redLt
529(A-4)
517(A-2)
511(A-1)
523(A-3)
535(A-5)
541(A-6)
324
510
540
530
521
525
523½
350Elec
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Rev. 12/22/14
D
D
D
D
View looking west at the subject property,
324 S. Fort Harrison Avenue
North of the subject property
South of the subject propertyAcross the street, to the east of the subject
property
HIS2014-12003
Pinellas County
324 S. Fort Harrison Avenue
View looking northerly along S. Fort Harrison Avenue View looking southerly along S. Fort Harrison Avenue
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ANX2015-01001
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.5
SUBJECT/RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1490
Grove Circle Court; and pass Ordinances 8683-15, 8684-15 and 8685-15 on first reading.
(ANX2015-01001)
SUMMARY:
This voluntary annexation petition involves a 0.233-acre property consisting of one parcel of
land occupied by a single-family dwelling. It is located on the north side of Grove Circle Court,
approximately 165 feet from Highland Avenue. The applicant is requesting annexation in order
to receive solid waste service from the City and will connect to City sewer when it is available
in the future, as part of the City’s Grove Circle Sanitary Sewer System Extension Project. The
property is contiguous to existing City limits to the north and east. It is proposed that the
property be assigned a Future Land Use Map designation of Residential Low (RL) and a
zoning category of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexation is
consistent with the provisions of Clearwater Community Development Code Section 4-604.E
as follows:
·The property currently receives water service from the City. Collection of solid waste
will be provided to the property by the City. The applicant will connect to the City’s
sanitary sewer service when it is available, and is aware of the sewer impact fee that
must be paid in order to connect and the financial incentives available. The property is
located within Police District II and service will be administered through the district
headquarters located at 645 Pierce Street. Fire and emergency medical services will
be provided to this property by Station 51 located at 1720 Overbrook Avenue. The City
has adequate capacity to serve this property with sanitary sewer, solid waste, police,
fire and EMS service. The proposed annexation will not have an adverse effect on
public facilities and their levels of service; and
·The proposed annexation is consistent with and promotes the following objectives and
policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be promoted
through application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through the
annexation of a variety of land uses located within the Clearwater Planning
Page 1 City of Clearwater Printed on 3/12/2015
File Number: ANX2015-01001
Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family
residential properties upon request.
·The proposed Residential Low (RL) Future Land Use Map category is consistent with
the current Countywide Plan designation of this property. This designation primarily
permits residential uses at a density of 5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District.
The use of the subject property is consistent with the uses allowed in the District and
the property exceeds the District’s minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the City’s
Comprehensive Plan and Community Development Code; and
·The property proposed for annexation is contiguous to existing City boundaries to the
north and east; therefore, the annexation is consistent with Florida Statutes Chapter
171.044.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 3/12/2015
Ordinance No. 8683-15
ORDINANCE NO. 8683-15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE NORTH SIDE OF GROVE CIRCLE
COURT APPROXIMATELY 165 FEET WEST OF HIGHLAND
AVENUE, WHOSE POST OFFICE ADDRESS IS 1490
GROVE CIRCLE COURT, CLEARWATER, FLORIDA 33755,
INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 2, GROVE CIRCLE SUBDIVISION, according to the map or plat thereof
recorded in Plat Book 43, Page 29 of the Public Records of Pinellas County, Florida
(ANX2015-01001)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8683-15
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
PROPOSED ANNEXATION
Owner(s): Andrew S. Waterman, III Case: ANX2015-01001
Site: 1490 Grove Circle Court
Property
Size(Acres):
ROW (Acres):
0.233
n/a
Land Use Zoning
PIN: 02-29-15-33750-000-0020
From : RL R-3
Atlas Page: 261A To: RL LMDR
60
60
60
60
83
83
30
33750
3
1 23 4 5 6 7
8
9
10 11 12 13 14 15 16 1 2 3 4
2 4 6 8
1 3 5 7
1 3 5 7
2 4 6 833/04
33/06
33/05
2.41
2.5
60
60
80B
C
123456789
123456
15 16 17 18 19 20
1
225
26
21/011
A C(C)
A C
N HIGHLAND AVE
FAIRMONT ST
SANDY LN
GROVE CIRCLE CT LINWOOD DR
ROSEMONT DR
1
4
6
0
1466
1472
1484
14
9
1
14
8
5
14
7
9
14
7
3
14
6
7
1
45
2
1615
1700
1606
16041607
1608
15
1
9
15
0
7
15
1
3
15
1
2
15
0
6
1711
15
0
7
15
1
3
1721
15
0
6
15
1
8
15
1
2
1731
15
0
7
15
1
3
1740
1722
14
6
1
1706
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Ordinance No. 8684-15
ORDINANCE NO. 8684-15
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON
THE NORTH SIDE OF GROVE CIRCLE COURT
APPROXIMATELY 165 FEET WEST OF HIGHLAND
AVENUE, WHOSE POST OFFICE ADDRESS IS 1490 GROVE
CIRCLE COURT, CLEARWATER, FLORIDA 33755, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property Land Use Category
Lot 2, GROVE CIRCLE SUBDIVISION,
according to the map or plat thereof
recorded in Plat Book 43, Page 29 of the
Public Records of Pinellas County, Florida
Residential Low
(RL)
(ANX2015-01001)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8683-15.
Ordinance No. 8684-15
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
FUTURE LAND USE MAP
Owner(s): Andrew S. Waterman, III Case: ANX2015-01001
Site: 1490 Grove Circle Court
Property
Size(Acres):
ROW (Acres):
0.233
n/a
Land Use Zoning
PIN: 02-29-15-33750-000-0020
From : RL R-3
Atlas Page: 261A To: RL LMDR
60
60
60
60
83
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30
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3
1 23 4 5 6 7
8
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2 4 6 8
1 3 5 7
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33/06
33/05
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A C(C)
A C
N HIGHLAND AVE
FAIRMONT ST
SANDY LN
GROVE CIRCLE CT LINWOOD DR
ROSEMONT DR
I
RL
I
RU
CG
RU
RU
RU
RU
RU
RU
1
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6
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1466
1472
1484
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1700
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Ordinance No. 8685-15
ORDINANCE NO. 8685 -15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTH SIDE OF GROVE CIRCLE COURT
APPROXIMATELY 165 FEET WEST OF HIGHLAND
AVENUE, WHOSE POST OFFICE ADDRESS IS 1490
GROVE CIRCLE COURT, CLEARWATER, FLORIDA 33755,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8683-15.
Property Zoning District
Lot 2, GROVE CIRCLE SUBDIVISION,
according to the map or plat thereof
recorded in Plat Book 43, Page 29 of the
Public Records of Pinellas County, Florida
Low Medium Density Residential
(LMDR)
(ANX2015-01001)
Ordinance No. 8685-15
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
ZONING MAP
Owner(s): Andrew S. Waterman, III Case: ANX2015-01001
Site: 1490 Grove Circle Court
Property
Size(Acres):
ROW (Acres):
0.233
n/a
Land Use Zoning
PIN: 02-29-15-33750-000-0020
From : RL R-3
Atlas Page: 261A To: RL LMDR
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60
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A C(C)
A C
N HIGHLAND AVE
FAIRMONT ST
SANDY LN
GROVE CIRCLE CT LINWOOD DR
ROSEMONT DR
I
LMDR
C
I
LMDR
1
4
6
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1472
1484
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Grove Circle Court 1490 ANX2015-01001\Maps\Location
ANX2015-01001.docx
LOCATION MAP
Owner(s): Andrew S. Waterman, III Case: ANX2015-01001
Site: 1490 Grove Circle Court
Property
Size(Acres):
ROW (Acres):
0.233
n/a
Land Use Zoning
PIN: 02-29-15-33750-000-0020
From : RL R-3
Atlas Page: 261A To: RL LMDR
^GROVE CIRCLE CT
EAST DR
LONG ST
LEVERN ST
OTTEN ST
SANDY LN
LOGAN ST
HIBISCUS ST
FAIRMONT ST
MARY L RD
LOMBARDY DR
TERRACE RD
PI
N
E
L
A
N
D
D
R
GENTRY ST
JOEL LN
ADMIRAL WOODSON LN
CROWN ST
CEDAR ST
ENGMAN ST
LYNN AVE
SCOTT ST
RIDGE AVE
LIN WOOD D R JADE AVE
SUNSET POINT RD
SPRING LN
N HIGHLAND AVE
WOODBINE ST
OVERLEA ST
WEST DR
SANDY LN
BETTY LN
KINGS HWY
SANDY LN
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Grove Circle Court 1490 ANX2015-01001\Maps\Aerial ANX2015-
01001.docx
AERIAL PHOTOGRAPH
Owner(s): Andrew S. Waterman, III Case: ANX2015-01001
Site: 1490 Grove Circle Court
Property
Size(Acres):
ROW (Acres):
0.233
n/a
Land Use Zoning
PIN: 02-29-15-33750-000-0020
From : RL R-3
Atlas Page: 261A To: RL LMDR
N HIGHLAND AVE
N HIGHLAND AVE
FAIRMONT ST FAIRMONT ST
GROVE CIRCLE CT GROVE CIRCLE CT LINWOOD DR LINWOOD DR
ROSEMONT DR ROSEMONT DR
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Grove Circle Court 1490 ANX2015-01001\Maps\Proposed
ANX2015-01001.docx
PROPOSED ANNEXATION
Owner(s): Andrew S. Waterman, III Case: ANX2015-01001
Site: 1490 Grove Circle Court
Property
Size(Acres):
ROW (Acres):
0.233
n/a
Land Use Zoning
PIN: 02-29-15-33750-000-0020
From : RL R-3
Atlas Page: 261A To: RL LMDR
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60
83
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A C(C)
A C
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FAIRMONT ST
SANDY LN
GROVE CIRCLE CT LINWOOD DR
ROSEMONT DR
1
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1484
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Grove Circle Court 1490 ANX2015-01001\Maps\FLU ANX2015-
01001.docx
FUTURE LAND USE MAP
Owner(s): Andrew S. Waterman, III Case: ANX2015-01001
Site: 1490 Grove Circle Court
Property
Size(Acres):
ROW (Acres):
0.233
n/a
Land Use Zoning
PIN: 02-29-15-33750-000-0020
From : RL R-3
Atlas Page: 261A To: RL LMDR
60
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60
60
83
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30
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A C(C)
A C
N HIGHLAND AVE
FAIRMONT ST
SANDY LN
GROVE CIRCLE CT LINWOOD DR
ROSEMONT DR
I
RL
I
RU
CG
RU
RU
RU
RU
RU
RU
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5
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1745
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5
4
1629
1611
1625
1617
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1607
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1705
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Grove Circle Court 1490 ANX2015-01001\Maps\Zoning ANX2015-
01001.docx
ZONING MAP
Owner(s): Andrew S. Waterman, III Case: ANX2015-01001
Site: 1490 Grove Circle Court
Property
Size(Acres):
ROW (Acres):
0.233
n/a
Land Use Zoning
PIN: 02-29-15-33750-000-0020
From : RL R-3
Atlas Page: 261A To: RL LMDR
60
60
60
60
83
83
30
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A C(C)
A C
N HIGHLAND AVE
FAIRMONT ST
SANDY LN
GROVE CIRCLE CT LINWOOD DR
ROSEMONT DR
I
LMDR
C
I
LMDR
1
4
6
0
1466
1472
1484
14
9
1
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8
5
14
7
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7
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1700
1606
16041607
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1
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1711
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0
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0
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1722
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1718
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14
8
0
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8
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5
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Grove Circle Court 1490 ANX2015-01001\Maps\Existing ANX2015-
01001.docx
EXISTING SURROUNDING USES MAP
Owner(s): Andrew S. Waterman, III Case: ANX2015-01001
Site: 1490 Grove Circle Court
Property
Size(Acres):
ROW (Acres):
0.233
n/a
Land Use Zoning
PIN: 02-29-15-33750-000-0020
From : RL R-3
Atlas Page: 261A To: RL LMDR
60
60
60
60
83
83
30
33750
3
1 23 4 5 6 7
8
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10 11 12 13 14 15 16 1 2 3 4
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1 3 5 7
2 4 6 833/04
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33/05
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A C(C)
A C
N HIGHLAND AVE
FAIRMONT ST
SANDY LN
GROVE CIRCLE CT LINWOOD DR
ROSEMONT DR
1
4
6
0
1466
1472
1484
14
9
1
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8
5
14
7
9
14
7
3
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Single Family Residential
Single Family
Residential
Place of
Worship Place of
Worship
Single Family
Residential
View looking north at the subject property,
1490 Grove Circle Court
West of the subject property
East of the subject propertyAcross the street, to the south of the subject
property
ANX2015-01001
Mavis Waterman
1490 Grove Circle Court
View looking westerly along Grove Circle CourtView looking easterly along Grove Circle Court
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ANX2015-01002
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 11.6
SUBJECT/RECOMMENDATION:
Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for
1224 Palm Street and 2077 The Mall; and pass Ordinances 8686-15, 8687-15 and 8688-15 on
first reading. (ANX2015-01002)
SUMMARY:
These voluntary annexation petitions involve two parcels of land totaling 0.237 acres. One
parcel is occupied by a single-family dwelling and one is occupied by an attached dwelling
(duplex). The two lots are located south of Union Street, east of Douglas Avenue, north of
Sunset Point Road (SR 576), and west of Kings Highway. The applicants are requesting
annexation in order to receive solid waste service, and will connect to City sewer as part of the
City’s Idlewild/The Mall Septic-to-Sewer Project. The properties are contiguous to existing City
limits along at least one property boundary. It is proposed that the properties be assigned a
Future Land Use Map designation of Residential Urban (RU) and a zoning category of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed annexations are
consistent with the provisions of Clearwater Community Development Code Section 4-604.E
as follows:
·The properties currently receive water service from the City. Collection of solid waste
will be provided to the properties by the City. The applicants have paid the required
impact fee in full. 2077 The Mall is already connected to City sewer system and 1224
Palm Street will be connected by the contractor soon. The properties are located within
Police District II and service will be administered through the district headquarters
located at 645 Pierce Street. Fire and emergency medical services will be provided to
these properties by Station 51 located at 1720 Overbrook Avenue. The City has
adequate capacity to serve these properties with sanitary sewer, solid waste, police,
fire and EMS service. The proposed annexations will not have an adverse effect on
public facilities and their levels of service; and
·The proposed annexations are consistent with and promote the following objectives
and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be promoted
through application of the Clearwater Community Development Code.
Page 1 City of Clearwater Printed on 3/12/2015
File Number: ANX2015-01002
Objective A.7.2 Diversify and expand the City’s tax base through the
annexation of a variety of land uses located within the Clearwater Planning
Area.
Policy A.7.2.3 Continue to process voluntary annexations for single-family
residential properties upon request.
·The proposed Residential Urban (RU) Future Land Use Map category is consistent
with the current Countywide Plan designation of the properties. This designation
primarily permits residential uses at a density of 7.5 units per acre. The proposed
zoning district to be assigned to the properties is the Low Medium Density Residential
(LMDR) District. The use of the subject property located at 1224 Palm Street is
consistent with the uses allowed in the Low Medium Density Residential (LMDR)
District and the property exceeds the District’s minimum dimensional requirements.
The property located at 2077 The Mall is an existing duplex, and although the use is
allowed within the Low Medium Density Residential (LMDR) District, the property
exceeds the number of units allowed on the parcel based on the underlying Residential
Urban (RU) Future Land Use designation. The requirements of Article 6,
Nonconformity Provisions of the Community Development Code will apply to this
property once annexed into the City. The proposed annexations are therefore
consistent with the Countywide Plan and the City’s Comprehensive Plan and
Community Development Code; and
·The properties proposed for annexation are contiguous to existing City limits along at
least one property boundary; therefore, the annexation is consistent with Florida
Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 3/12/2015
Ordinance No. 8686-15
ORDINANCE NO. 8686-15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTIES
LOCATED SOUTH OF UNION STREET, EAST OF
DOUGLAS AVENUE, NORTH OF SUNSET POINT ROAD
(SR 576), AND WEST OF KINGS HIGHWAY, WHOSE POST
OFFICE ADDRESSES ARE 1224 PALM STREET AND 2077
THE MALL, ALL IN CLEARWATER, FLORIDA 33755, INTO
THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owners of the real properties described herein and depicted on the
maps attached hereto as Exhibits B and C have petitioned the City of Clearwater to annex
the property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described properties are hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for legal descriptions
(ANX2015-01002)
The maps attached as Exhibits B and C are hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8686-15
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2015‐01002
Parcel 1:
Lot 32, Block A, CLEARDUN, according to plat thereof as recorded in Plat Book 13, Page 47, of the Public Records of
Pinellas County, Florida.
Parcel Identification Number: 03-29-15-15840-001-0320
Parcel 2:
Lot 10, Block C, BROOKLAWN, as per plat thereof, recorded in Plat Book 13, Page 59, of the Public Records of Pinellas
County, Florida.
Parcel Identification Number: 03-29-15-12060-003-0100
Exhibit B
PROPOSED ANNEXATION (1 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
50
50
66
60
60
60
60
15840
80388
A
B
C
A
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 22
2324252627282930313233343536
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 2
2324252627282930313233343536
1
2
3
4
5 6 7 8 9 10 11 12 13 141516 17
1
2
3 4 5 6 7 8 9 10 11 12
13
14 15 16 17 18
1
2 3 4 5 6 7 8
9
1025
26
1
2
3 10
11
12
1
1
1
1
PALM ST
UNION ST
BERMUDA ST
IDLEWILD DR
DOUGLAS AVE
12
2
7
12
3
5
12
4
5
12
5
3
12
5
5
12
5
9
2038
2040
2052
2048
2058
2029
2031
2 0 2 4
2066
2070
2074
2030
2024
2022
2020
2080
12
5
9
12
6
5
12
6
1
12
5
7
12
4
5
12
4
3
12
3
5
12
2
3
12
6
6
12
6
0
12
5
4
12
4
6
12
4
2
12
2
6
12
2
2
12
2
0
12
1
0
12
3
1
12
5
9
12
5
5
12
5
1
12
4
7
12
4
5
12
3
9
12
3
5
12
2
5
12
2
1
12
1
7
12
1
1
12
0
1
12
6
2
12
4
2
12
3
4
12
2
8
12
2
0
12
1
6
12
1
2
12
0
6
12
5
5
12
5
7
12
5
1
12
3
9
12
3
5
12
3
3
12
3
1
12
2
1
12
1
5
12
1
1
12
0
9
12
6
0
12
5
6
12
5
0
12
2
2
12
2
0
12
1
2
12
0
6
2077
2063
12
4
7
12
4
5
12
4
1
12
3
7
12
1
5
12
1
1
12
0
7
12
4
4
2061
2021 2022
12
6
3
12
0
7
12
5
0
12
5
6
12
5
0
12
3
2
2049
12
4
6
12
3
8
12
3
4
12
3
0
12
2
4
12
2
3
12
1
9
2024½
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Rev. 1/12/15
Exhibit C
PROPOSED ANNEXATION (2 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
60 60 60
60
60
60
87.7
12060
ABC D
F G
H I
12
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1 2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
7
8
1
2 10
11 1
2 18192021222324
2 3 4
5
6
78
9
1 2 3 4
5
6
78
9
10
1 2 3 4
5
6
78
9
10
123 4
5
6
78
9
10
1
1
6
7
8
9
10
11
12
13
14
15
16
50
LANTANA AVE
THE MALL
ARBELIA ST
IDLEWILD DR
EV
E
R
G
R
E
E
N
A
V
E
U
PO
I
N
S
E
T
T
A
A
V
E
UNION ST
13
4
5
13
4
1
2081
13
3
7
2064
13
3
0
1333
13
2
5
2048
2044
2066
13
1
1
13
5
5
2031
13
3
1
13
2
1
13
2
5
13
1
7
2050
2058
2088
2040
2080
2084
13
2
2
2077
2063
2049
2057
2080
2084
2071
2075
2079
2071
13
4
9
2000
2049
2053
2067
2060
2070
2072
13
0
9
2047
2048
13
1
0
2028 13
1
7
2060
2056
2035
2039
2075
2068A
2080B
2080A
206
2076 2077
13
5
3
200
2052
2043
2068B
-N
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Rev. 1/12/15
Ordinance No. 8687-15
ORDINANCE NO. 8687-15
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTIES SOUTH OF
UNION STREET, EAST OF DOUGLAS AVENUE, NORTH OF
SUNSET POINT ROAD (SR 576), AND WEST OF KINGS
HIGHWAY, WHOSE POST OFFICE ADDRESSES ARE 1224
PALM STREET AND 2077 THE MALL, ALL IN CLEARWATER,
FLORIDA 33755, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN (RU); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
properties, upon annexation into the City of Clearwater, as follows:
Property Land Use Category
See attached Exhibit A for legal descriptions Residential Urban
(RU)
(ANX2015-01002)
The maps attached as Exhibits B and C are hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 8686-15.
Ordinance No. 8687-15
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2015‐01002
Parcel 1:
Lot 32, Block A, CLEARDUN, according to plat thereof as recorded in Plat Book 13, Page 47, of the Public Records of
Pinellas County, Florida.
Parcel Identification Number: 03-29-15-15840-001-0320
Parcel 2:
Lot 10, Block C, BROOKLAWN, as per plat thereof, recorded in Plat Book 13, Page 59, of the Public Records of Pinellas
County, Florida.
Parcel Identification Number: 03-29-15-12060-003-0100
Exhibit B
FUTURE LAND USE MAP (1 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
50
50
66
60
60
60
60
15840
80388
A
B
C
A
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 22
2324252627282930313233343536
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 2
2324252627282930313233343536
1
2
3
4
5 6 7 8 9 10 11 12 13 141516 17
1
2
3 4 5 6 7 8 9 10 11 12
13
14 15 16 17 18
1
2 3 4 5 6 7 8
9
1025
26
1
2
3 10
11
12
1
1
1
1
PALM ST
UNION ST
BERMUDA ST
IDLEWILD DR
DOUGLAS AVE
RU
RU
RU
RURU
RU
RU
RU
RU
12
2
7
12
3
5
12
4
5
12
5
3
12
5
5
12
5
9
2038
2040
2052
2048
2058
2031
2 0 2 4
2066
2024
2022
2020
2080
12
5
9
12
6
5
12
6
1
12
5
7
12
4
3
12
3
5
12
2
3
12
6
6
12
6
0
12
5
4
12
4
6
12
4
2
12
2
6
12
2
2
12
2
0
12
1
0
12
3
1
12
5
9
12
5
5
12
5
1
12
4
7
12
4
5
12
3
9
12
3
5
12
2
5
12
2
1
12
1
7
12
1
1
12
0
1
12
6
2
12
4
2
12
3
4
12
2
8
12
2
0
12
1
6
12
1
2
12
0
6
12
5
5
12
5
7
12
5
1
12
3
9
12
3
5
12
3
3
12
3
1
12
2
1
12
1
5
12
1
1
12
0
9
12
6
0
12
5
6
12
5
0
12
2
2
12
2
0
12
1
2
12
0
6
2077
2063
12
4
7
12
4
5
12
4
1
12
3
7
12
1
5
12
1
1
12
0
7
12
4
4
2061
2029
2021 2022
2070
2074
2030
12
6
3
12
4
5
12
0
7
12
5
0
12
5
6
12
5
0
12
3
2
2049
12
4
6
12
3
8
12
3
4
12
3
0
12
2
4
12
2
3
12
1
9
2024½
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Rev. 1/12/15
Exhibit C
FUTURE LAND USE MAP (2 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
60 60 60
60
60
60
87.7
12060
ABC D
F G
H I
12
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1 2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
7
8
1
2 10
11 1
2 18192021222324
2 3 4
5
6
78
9
1 2 3 4
5
6
78
9
10
1 2 3 4
5
6
78
9
10
123 4
5
6
78
9
10
1
1
6
7
8
9
10
11
12
13
14
15
16
50
THE MALL
POINSETTA AVE
ARBELIA ST
EVERGREEN AVE
IDLEWILD DR
UUNION ST
LANTANA AVE
RU RM
RU
RU
RURU
RM
RU
RU
RU
RU
RU
RU
RU
RU
RM RM
RH
RU
RU
RU
RMRU
RH
RM
WATER
RU
RM
13
4
5
13
4
1
2064
13
3
0
2048
2044
2066
13
1
1
13
5
5
2031
13
3
1
13
2
1
13
2
5
13
1
7
2050
2058
2040
2080
2084
13
2
2
2063
2049
2057
20802071
2075
2071
13
4
9
2067
2060
2070
2072
13
0
9
2048
13
1
0
2028
2060
2056
2035
2039
2068A
2081
13
3
7
1333
13
2
5
206
208820772076
2084
2077 2079
13
5
3
2000
2049
2053
200
2047
2052
13
1
7
2043
2075
2080B
2080A
2068B
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Rev. 1/12/15
Ordinance No. 8688-15
ORDINANCE NO. 8688-15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTIES SOUTH OF
UNION STREET, EAST OF DOUGLAS AVENUE, NORTH
OF SUNSET POINT ROAD (SR 576), AND WEST OF
KINGS HIGHWAY, WHOSE POST OFFICE ADDRESSES
ARE 1224 PALM STREET AND 2077 THE MALL, ALL IN
CLEARWATER, FLORIDA 33755, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS LOW MEDIUM
DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described properties located in Pinellas County, Florida,
are hereby zoned as indicated upon annexation into the City of Clearwater, and the
zoning atlas of the City is amended, as follows:
The maps attached as Exhibits B and C are hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8686-15.
Property Zoning District
See attached Exhibit A for legal descriptions
Low Medium Density Residential
(LMDR)
(ANX2015-01002)
Ordinance No. 8688-15
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2015‐01002
Parcel 1:
Lot 32, Block A, CLEARDUN, according to plat thereof as recorded in Plat Book 13, Page 47, of the Public Records of
Pinellas County, Florida.
Parcel Identification Number: 03-29-15-15840-001-0320
Parcel 2:
Lot 10, Block C, BROOKLAWN, as per plat thereof, recorded in Plat Book 13, Page 59, of the Public Records of Pinellas
County, Florida.
Parcel Identification Number: 03-29-15-12060-003-0100
Exhibit B
ZONING MAP (1 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
50
50
66
60
60
60
60
15840
80388
A
B
C
A
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 22
2324252627282930313233343536
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 2
2324252627282930313233343536
1
2
3
4
5 6 7 8 9 10 11 12 13 141516 17
1
2
3 4 5 6 7 8 9 10 11 12
13
14 15 16 17 18
1
2 3 4 5 6 7 8
9
1025
26
1
2
3 10
11
12
1
1
1
1
MD
R
PALM ST
UNION ST
BERMUDA ST
IDLEWILD DR
DOUGLAS AVE
LMDR
12
2
7
12
3
5
12
4
5
12
5
3
12
5
5
12
5
9
2038
2040
2052
2048
2058
2029
2031
2 0 2 4
2066
2070
2074
2030
2024
2022
2020
2080
12
5
9
12
6
5
12
6
1
12
5
7
12
4
5
12
4
3
12
3
5
12
2
3
12
6
6
12
6
0
12
5
4
12
4
6
12
4
2
12
2
6
12
2
2
12
2
0
12
1
0
12
3
1
12
5
9
12
5
5
12
5
1
12
4
7
12
4
5
12
3
9
12
3
5
12
2
5
12
2
1
12
1
7
12
1
1
12
0
1
12
6
2
12
4
2
12
3
4
12
2
8
12
2
0
12
1
6
12
1
2
12
0
6
12
5
5
12
5
7
12
5
1
12
3
9
12
3
5
12
3
3
12
3
1
12
2
1
12
1
5
12
1
1
12
0
9
12
6
0
12
5
6
12
5
0
12
2
2
12
2
0
12
1
2
12
0
6
2077
2063
12
4
7
12
4
5
12
4
1
12
3
7
12
1
5
12
1
1
12
0
7
12
4
4
2061
2021 2022
12
6
3
12
0
7
12
5
0
12
5
6
12
5
0
12
3
2
2049
12
4
6
12
3
8
12
3
4
12
3
0
12
2
4
12
2
3
12
1
9
2024½
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 1/12/15
Exhibit C
ZONING MAP (2 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
60 60 60
60
60
60
87.7
12060
ABC D
F G
H I
12
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1 2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
7
8
1
2 10
11 1
2 18192021222324
2 3 4
5
6
78
9
1 2 3 4
5
6
78
9
10
1 2 3 4
5
6
78
9
10
123 4
5
6
78
9
10
1
1
6
7
8
9
10
11
12
13
14
15
16
50
HD
R
MDR
THE MALL
POINSETTA AVE
ARBELIA ST
EVERGREEN AVE
IDLEWILD DR
UUNION ST
LANTANA AVE
LMDR
MD
R
LMDR
13
4
5
13
4
1
2081
13
3
7
2064
13
3
0
1333
13
2
5
2048
2044
13
1
1
13
5
5
2031
13
3
1
13
2
1
13
2
5
13
1
7
2050
2058
2088
2040
2080
2084
13
2
2
2077
2063
2049
2057
2084 2075
2079
2071
13
4
9
2000
2049
2053
2067
2060
2070
2072
13
0
9
2047
2048
13
1
0
2028 13
1
7
2060
2056
2035
2039
2075
2068A
2080B
2080A
2066
206
2076
20802071
2077
13
5
3
200
2052
2043
2068B
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 1/12/15
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002
Location.docx
LOCATION MAP
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
^^PALM ST
BERMUDA ST
BETTY LN
ALOHA LN
SEDEEVA CIR S
SHERIDAN RD
MACOMBER AVE
COLES RD
IDLEWILD DR
UNION ST
STATE ST
COLES RD
CH
E
N
A
N
G
O
A
V
E
SUNSET POINT RD
FREEDOM DR
KINGS HWY
DO
U
G
L
A
S
A
V
E
LANTANA AVE
POINSETTA AVE
WOODLAWN TER
THE MALL
EVERGREEN AVE
BETTY LN
SEDEEVA CIR N
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 1/12/15
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 Aerial
1.docx
AERIAL PHOTOGRAPH (1 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
PALM ST PALM ST
UNION ST UNION ST
BERMUDA ST BERMUDA ST
IDLEWILD DR IDLEWILD DR
DOUGLAS AVE
DOUGLAS AVE
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 1/12/15
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 Aerial
2.docx
AERIAL PHOTOGRAPH (2 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
LANTANA AVE
LANTANA AVE
THE MALL
THE MALL
POINSETTA AVE
POINSETTA AVE
UNION ST UNION ST
EV
ERGREEN
AVE
EV
ERGREEN
AVE
ARBELIA ST ARBELIA ST
IDLEWILD DR IDLEWILD DR
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 1/12/15
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 Proposed
1.docx
PROPOSED ANNEXATION (1 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
50
50
66
60
60
60
60
15840
80388
A
B
C
A
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 22
2324252627282930313233343536
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 2
2324252627282930313233343536
1
2
3
4
5 6 7 8 9 10 11 12 13 141516 17
1
2
3 4 5 6 7 8 9 10 11 12
13
14 15 16 17 18
1
2 3 4 5 6 7 8
9
1025
26
1
2
3 10
11
12
1
1
1
1
PALM ST
UNION ST
BERMUDA ST
IDLEWILD DR
DOUGLAS AVE
12
2
7
12
3
5
12
4
5
12
5
3
12
5
5
12
5
9
2038
2040
2052
2048
2058
2029
2031
2 0 2 4
2066
2070
2074
2030
2024
2022
2020
2080
12
5
9
12
6
5
12
6
1
12
5
7
12
4
5
12
4
3
12
3
5
12
2
3
12
6
6
12
6
0
12
5
4
12
4
6
12
4
2
12
2
6
12
2
2
12
2
0
12
1
0
12
3
1
12
5
9
12
5
5
12
5
1
12
4
7
12
4
5
12
3
9
12
3
5
12
2
5
12
2
1
12
1
7
12
1
1
12
0
1
12
6
2
12
4
2
12
3
4
12
2
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12
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0
12
1
6
12
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2
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5
5
12
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12
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12
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12
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3
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12
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12
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0
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6
12
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12
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2
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0
12
1
2
12
0
6
2077
2063
12
4
7
12
4
5
12
4
1
12
3
7
12
1
5
12
1
1
12
0
7
12
4
4
2061
2021 2022
12
6
3
12
0
7
12
5
0
12
5
6
12
5
0
12
3
2
2049
12
4
6
12
3
8
12
3
4
12
3
0
12
2
4
12
2
3
12
1
9
2024½
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 1/12/15
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 Proposed
2.docx
PROPOSED ANNEXATION (2 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
60 60 60
60
60
60
87.7
12060
ABC D
F G
H I
12
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1 2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
7
8
1
2 10
11 1
2 18192021222324
2 3 4
5
6
78
9
1 2 3 4
5
6
78
9
10
1 2 3 4
5
6
78
9
10
123 4
5
6
78
9
10
1
1
6
7
8
9
10
11
12
13
14
15
16
50
LANTANA AVE
THE MALL
ARBELIA ST
IDLEWILD DR
EV
E
R
G
R
E
E
N
A
V
E
U
PO
I
N
S
E
T
T
A
A
V
E
UNION ST
13
4
5
13
4
1
2081
13
3
7
2064
13
3
0
1333
13
2
5
2048
2044
2066
13
1
1
13
5
5
2031
13
3
1
13
2
1
13
2
5
13
1
7
2050
2058
2088
2040
2080
2084
13
2
2
2077
2063
2049
2057
2080
2084
2071
2075
2079
2071
13
4
9
2000
2049
2053
2067
2060
2070
2072
13
0
9
2047
2048
13
1
0
2028 13
1
7
2060
2056
2035
2039
2075
2068A
2080B
2080A
206
2076 2077
13
5
3
200
2052
2043
2068B
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 1/12/15
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 FLU
1.docx
FUTURE LAND USE MAP (1 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
50
50
66
60
60
60
60
15840
80388
A
B
C
A
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 22
2324252627282930313233343536
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 2
2324252627282930313233343536
1
2
3
4
5 6 7 8 9 10 11 12 13 141516 17
1
2
3 4 5 6 7 8 9 10 11 12
13
14 15 16 17 18
1
2 3 4 5 6 7 8
9
1025
26
1
2
3 10
11
12
1
1
1
1
PALM ST
UNION ST
BERMUDA ST
IDLEWILD DR
DOUGLAS AVE
RU
RU
RU
RU
RU
RU
RU
RU
RU
12
2
7
12
3
5
12
4
5
12
5
3
12
5
5
12
5
9
2038
2040
2052
2048
2058
2031
2 0 2 4
2066
2024
2022
2020
2080
12
5
9
12
6
5
12
6
1
12
5
7
12
4
3
12
3
5
12
2
3
12
6
6
12
6
0
12
5
4
12
4
6
12
4
2
12
2
6
12
2
2
12
2
0
12
1
0
12
3
1
12
5
9
12
5
5
12
5
1
12
4
7
12
4
5
12
3
9
12
3
5
12
2
5
12
2
1
12
1
7
12
1
1
12
0
1
12
6
2
12
4
2
12
3
4
12
2
8
12
2
0
12
1
6
12
1
2
12
0
6
12
5
5
12
5
7
12
5
1
12
3
9
12
3
5
12
3
3
12
3
1
12
2
1
12
1
5
12
1
1
12
0
9
12
6
0
12
5
6
12
5
0
12
2
2
12
2
0
12
1
2
12
0
6
2077
2063
12
4
7
12
4
5
12
4
1
12
3
7
12
1
5
12
1
1
12
0
7
12
4
4
2061
2029
2021 2022
2070
2074
2030
12
6
3
12
4
5
12
0
7
12
5
0
12
5
6
12
5
0
12
3
2
2049
12
4
6
12
3
8
12
3
4
12
3
0
12
2
4
12
2
3
12
1
9
2024½
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 1/12/15
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 FLU
2.docx
FUTURE LAND USE MAP (2 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
60 60 60
60
60
60
87.7
12060
ABC D
F G
H I
12
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1 2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
7
8
1
2 10
11 1
2 18192021222324
2 3 4
5
6
78
9
1 2 3 4
5
6
78
9
10
1 2 3 4
5
6
78
9
10
123 4
5
6
78
9
10
1
1
6
7
8
9
10
11
12
13
14
15
16
50
THE MALL
POINSETTA AVE
ARBELIA ST
EVERGREEN AVE
IDLEWILD DR
UUNION ST
LANTANA AVE
RU RM
RU
RU
RURU
RM
RU
RU
RU
RU
RURU
RU
RU
RM RM
RH
RU
RU
RU
RMRU
RH
RM
WATER
RU
RM
13
4
5
13
4
1
2064
13
3
0
2048
2044
2066
13
1
1
13
5
5
2031
13
3
1
13
2
1
13
2
5
13
1
7
2050
2058
2040
2080
2084
13
2
2
2063
2049
2057
20802071
2075
2071
13
4
9
2067
2060
2070
2072
13
0
9
2048
13
1
0
2028
2060
2056
2035
2039
2068A
2081
13
3
7
1333
13
2
5
206
208820772076
2084
2077 2079
13
5
3
2000
2049
2053
200
2047
2052
13
1
7
2043
2075
2080B
2080A
2068B
-N
o
t
t
o
S
c
a
l
e
-
-N
o
t
a
S
u
r
v
e
y
-
Rev. 1/12/15
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 Zoning
1.docx
ZONING MAP (1 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
50
50
66
60
60
60
60
15840
80388
A
B
C
A
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 22
2324252627282930313233343536
1
2
3
4
5
6
7
8
9 10 11 12 13 14 15 16 17 18 19 20 21 2
2324252627282930313233343536
1
2
3
4
5 6 7 8 9 10 11 12 13 141516 17
1
2
3 4 5 6 7 8 9 10 11 12
13
14 15 16 17 18
1
2 3 4 5 6 7 8
9
1025
26
1
2
3 10
11
12
1
1
1
1
MD
R
PALM ST
UNION ST
BERMUDA ST
IDLEWILD DR
DOUGLAS AVE
LMDR
12
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 Zoning
2.docx
ZONING MAP (2 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
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S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 Existing
1.docx
EXISTING SURROUNDING USES MAP (1 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
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Single Family Residential
S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Palm Street 1224 ANX2015-01002\Maps\ANX2015-01002 Existing
Uses 2.docx
EXISTING SURROUNDING USES MAP (2 of 2)
Owner(s): Karen Chamusco
Amrita Amnay Case: ANX2015-01002
Site: 1224 Palm Street, 2077 The Mall
Property
Size(Acres):
ROW (Acres):
0.27
n/a
Land Use Zoning
PIN: 03-29-15-15840-001-0320
03-29-15-12060-003-0100
From : RU R-4
Atlas Page: 251B To: RU LMDR
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Multi Family Residential
View looking north at the subject property,
1224 Palm Street
West of the subject property
East of the subject propertyAcross the street, to the south of the subject
property
ANX2015-01002
Karen Chamscoand Amrita Amnay
1224 Palm Street
View looking westerly along Palm StreetView looking easterly along Palm Street
View looking east at the subject property,
2077 The Mall
North of the subject property
South of the subject propertyAcross the street, to the west of the subject property
ANX2015-01002
Karen Chamscoand Amrita Amnay
1224 Palm Street
View looking northerly along The Mall View looking northerly along The Mall
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1095
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Planning & Development
Agenda Number: 11.7
SUBJECT/RECOMMENDATION:
Approve annual blanket purchase orders (contracts) and two one-year renewal terms at the
City’s option, per Invitation to Bid Number 06-14, in the total annual amount of $150,000 for
Inspection and Plan Review Services, as required by the Planning and Development
Department and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Planning and Development Department requests blanket purchase orders be issued to
three responsive bidders: Quorum Services, of Tampa, FL; Universal Engineering Sciences of
Orlando, FL; and PDCS, LLC, of Orlando, FL. Each vendor has unique specialties which may
be required for various projects within the City. Staff requests the flexibility to allocate the
annual amount of $150,000 as needed during the purchase order term of one year, as
provided in the city’s Code of Ordinances, Section 2.561.
Vendors are selected on an as needed basis by specialty and their availability. Availability
includes having the appropriate licensed individual to perform the required work needed on
any given day. All staffing must possess the appropriate State of Florida Department of
Business and Professional Regulation (DBPR) license. City staff managing the daily
inspection requests and plan review needs will contact the companies listed to find an
available licensed professional.
The Department would like the ability to support customer service needs for plan reviews
and/or inspections based on customer demands if they exceed the level of service the
Department can provide. There are fluctuations in daily requests for inspections and plan
reviews. Inspections are promised the next business day and plan reviews have all been
expedited in the past few years to accommodate the Business Task Force recommendations.
To keep these city goals it is sometimes necessary to fluctuate staffing levels to keep
business timely, which requires the utilization of outside contractors who have state licensed
personnel.
Funding is from approved line item in 2015 budget.
APPROPRIATION CODE AND AMOUNT:
0-010-01430-530300-524000-0000 (Other Contractual) $150,000
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 3/12/2015
File Number: ID#15-1095
Page 2 City of Clearwater Printed on 3/12/2015
CITY OF CLEARWATER
BID 06-14 - INSPECTIONS AND PLAN REVIEW SERVICES
BID OPENED: 11/18/2013 - 11:00 AM
BID TABULATION
UNIVERSAL ENGINEERING QUORUM SERVICES PDCS, LLC.BUREAU VERITAS N.A.
TAMPA, FLORIDA TAMPA, FLORIDA ORLANDO, FLORIDA FORT MYERS, FLORIDA
ITEM DESCRIPTION QUANTITY UNIT COST UNIT COST UNIT COST UNIT COST
1 INSPECTION SERVICES 1 LOT 60.00$ 70.00$ 45.00$ 75.00$
(COST PER INSPECTION)(PER HOUR)MINIMUM
2 PLAN REVIEW SERVICES 1 LOT 70.00$ 70.00$ 75.00$ 85.00$
(COST PER HOUR)(PER HOUR)MINIMUM
DELIVERY TIME: AS NEEDED AS NEEDED AS NEEDED AS NEEDED
PAYMENT TERMS:NET 30 NET 30 NET 30 NET 30
NOVA ENGINEERING
TAMPA, FLORIDA
ITEM DESCRIPTION QUANTITY UNIT COST
1 INSPECTION SERVICES 1 LOT 130.00$
(COST PER INSPECTION)
2 PLAN REVIEW SERVICES 1 LOT 62.00$
(COST PER HOUR)
DELIVERY TIME:AS NEEDED
PAYMENT TERMS:NET 30
SUMMARY OF BID 06-14:
BIDS SOLICITED 7
BIDS RECEIVED 5 ADVERTISED: TAMPA BAY TIMES 11/1/2013
NO BID RESPONSE 0
NO BID 2 myclearwater.com 10/30/2013 - 11/18/2013
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1016
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 12.1
SUBJECT/RECOMMENDATION:
Award a contract (Purchase Order) for $185,400.22 to Alan Jay Fleet Sales of Sebring, FL for
the purchase of six 2015 Ford F350’s for Parks and Recreation Department’s Replacement
Vehicles, in accordance with the Florida State Contract 25100000-15-1, 2.564(1)(d), Code of
Ordinances-Other Governmental Bid; authorize lease purchase under the City’s Master Lease
Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement
Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate
officials to execute same. (consent)
The six Ford trucks will be purchased through the Florida State Contract 25100000-15-1
quotes dated February 11, 2015 and February 13, 2015 and will replace the following, which
are all assigned to the Parks and Recreation Department:
G2047 1999 GMC 3500 FLATBED TRUCK WITH WELDER with 65,400 miles
G2255 2000 GMC 3500HD FLATBED with 60,529 miles
G2487 2002 CHEVROLET 3500HD CAB & CHASSIS with 88,305 miles
G2489 2002 CHEVROLET 3500 UTILITY BODY PICKUP TRUCK with 101,580 miles
G2493 2002 CHEVROLET 3500 CREW CAB FLATBED DUMP TRUCK with 95,345 miles
G2827 2004 CHEVROLET 3500 CREW CAB FLATBED DUMP TRUCK with 97,104 miles
These vehicles were included in the Fiscal Year 2014/2015 Garage CIP Replacement Fund.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
316-94241-564100-519 $185,400.22
Page 1 City of Clearwater Printed on 3/12/2015
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1074
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 12.2
SUBJECT/RECOMMENDATION:
Approve annual blanket purchase order (contract) and two one-year renewal terms at the
City’s option, to TK6 Worldwide of Tampa, FL per Invitation to Bid 16-15, in the total annual
amount of $60,000 for electronic waste recycling services, as required by the Solid Waste
Department. (consent)
SUMMARY:
The Solid Waste Department accepts electronic waste (a.k.a., e-waste) from our residential
customers. The majority of the e-waste is collected at residences after a resident-initiated
phone call requesting service. The Department also hosts a once-monthly drop-off event held
at the Solid Waste Complex the last Wednesday of each month (7am to 3pm). All e-waste
collected is palletized and shrink-wrapped at our complex to enable prompt loading and
unloading.
During January 2015, the Purchasing Department advertised an Invitation to Bid (ITB 16-15)
for the e-waste recycling and disposal services. TK6 Worldwide was the lowest bidder among
the eight respondents.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the Fiscal Year 2014/15 Operating Budget of the Solid Waste
Fund:
·0-424-02082-543500-534-000-0000 (Residential Collection Dump Fees)
Page 1 City of Clearwater Printed on 3/12/2015
ESTIMATED
BIDDER Payment Terms BID/TON ANNUAL BID
TK6 Worldwide PPD 5%/7 days ($380)$400 132 ton $52,800 $50,160 w/payment terms applied
Green Wave Computer Recycling $498 132 ton $65,736
JACO Environmental Inc $500 132 ton $66,000
Transcor Recycling $505 132 ton $66,660
Mean Green E-Cyclers $560 132 ton $73,920
A-1 Assets Inc $680 132 ton $89,760
Diversified Recycling $774 132 ton $102,168
M-PowerTech $1,000 132 ton $132,000
ITB #16-15 E-Waste Recycling Services
BID TABULATION
4-Feb-15
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1075
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 12.3
SUBJECT/RECOMMENDATION:
Award a contract (Purchase Order) for $155,024.50 to Alan Jay Fleet Sales of Sebring, FL for
the purchase of five 2015 Ford F250’s for Engineering, Gas and Public Utilities Department’s
Replacement Vehicles, in accordance with the Florida Sheriff’s Association Contract
14-22-0904 and 14-12-0904 (1)(d), Code of Ordinances-Other Governmental Bid; authorize
lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via
an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s
best interest; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The five Ford trucks will be purchased through the Florida Sheriff’s Association Contract No.
14-22-0904 and 14-12-09044 quotes dated January 9, 2015, February 11, 2015 and February
14, 2015 and will replace the following, which are assigned to the Engineering, Gas and Public
Utilities Departments:
G2286 1999 2000 CHEVROLET 2500 UTILITY BODY TRUCK with 67,360 miles
G2639 2003 CHEVROLET SILVERADO 2500 HD PICK UP TRUCK with 131,537 miles
G2864 2004 CHEVROLET SILVERADO 2500HD PICK UP TRUCK with 99,046 miles
G3017 2005 CHEVROLET 2500HD PICKUP TRUCK with 115,613 miles
G3018 2005 CHEVROLET 2500HD PICKUP TRUCK with 101,463 miles
These vehicles were included in the Fiscal Year 2014/2015 Garage CIP Replacement Fund.
APPROPRIATION CODE AND AMOUNT:
316-94241-564100-519 $155,024.50
Page 1 City of Clearwater Printed on 3/12/2015
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1096
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 12.4
SUBJECT/RECOMMENDATION:
Award a contract (Purchase Order) for $137,249.00 to Duval Ford Fleet Sales of Jacksonville,
FL for the purchase of five 2015 Ford Transits for Engineering, Fire, Public Utilities and Solid
Waste Department’s Replacement Vehicles, in accordance with the Florida Sheriff’s
Association Contracts 14-22-0904 and 14-12-0904 (1)(d), Code of Ordinances-Other
Governmental Bid; authorize lease purchase under the City’s Master Lease Purchase
Agreement, or internal financing via an interfund loan from the Capital Improvement Fund,
whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
The five Ford Transits will be purchased through the Florida Sheriff’s Association Contracts
14-22-0904 and 14-12-0904 on quotes dated February 10, 2015, February 25, 2015 and
March 2, 2015. G3505 was scheduled for replacement during Fiscal Year 15/16; however due
to costly engine repairs needed now, an off cycle replacement was approved on February 4,
2015 by the Resource Management Committee. The vehicles, which are assigned to the
Engineering, Fire, Public Utilities and Solid Waste departments, will replace:
G1544 1995 GMC WALK IN VAN with 63,098 miles
G2136 1999 DODGE RAM 1500 CARGO VAN with 41,806 miles
G2321 2004 2000 CHEVROLET EXPRESS CARGO VAN with 62,965 miles
G2445 2001 GMC SAVANA CARGO VAN with 68,498 miles
G3505 2007 FREIGHTLINER 2500 SPRINTER CARGO VAN with 101,463 miles
G1544, G2136, G2321, and G2445 were included in the Fiscal Year 2014/2015 Garage CIP
Replacement Fund. G3505 was scheduled for 15/16 Replacement.
APPROPRIATION CODE AND AMOUNT:
316-94241-564100-519 $137,249.00
Page 1 City of Clearwater Printed on 3/12/2015
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1055
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: AppointmentIn Control: Official Records & Legislative Services
Agenda Number: 13.1
SUBJECT/RECOMMENDATION:
Reappoint Nino Accetta and Edward T. O’Brien, Jr. to the Marine Advisory Board with terms to
expire March 31, 2019. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7 + 1 Ex Officio member
CHAIRPERSON: Paul J. Kelley
MEETING DATES: 2nd Wed., 8 am (Quarterly)
PLACE: Chambers
APPTS. NEEDED: 2
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH WILL BE
EXPIRING AND NOW REQUIRE REAPPOINTMENT FOR A NEW TERM:
1. Nino Accetta - 2724 Via Murano Unit 626, 33764 - Banking
Original Appointment: 11/6/14
Interest in reappointment: Yes (filling unexpired term until 3/31/15)
1. Edward T. O’Brien, Jr. - 3376 Ferncliff Ln, 33761 - Retired College Professor
Original Appointment: 7/17/14
Interest in reappointment: Yes (filling unexpired term until 3/31/15)
AT THIS TIME THERE ARE NO OTHER APPLICATIONS ON FILE
Zip codes of current members on board:
1 at 33756
3 at 33761
1 at 33764
3 at 33767
Page 1 City of Clearwater Printed on 3/12/2015
File Number: ID#15-1055
Page 2 City of Clearwater Printed on 3/12/2015
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BO
must be Clearwater resident)
Name: Nino Accetta
Home Address: Office Address:
OFFICIAL RECORDS AND
2724 via murano unit 626 N/A I FGISI ATIVE SRVCS DEPT
Clearwater FL Zip 33764 Zip
Telephone: Telephone:
Cell Phone: 646 - 643 -4973 E -mail Address:Nacc1098@gmail.com
BeEIVED
SEP 2 5 2014
How long a resident of Clearwater? 5yrs
Occupation: Banking Employer: Citibank
Field of Education: Other Work Experience:
Aeronautical Engineering Self Employed
If retired, former occupation:
Community Activities: Volunteer Board member of Clearwater Housing Authority, Vice Chairman of
CayClubs Community Development District, Volunteer for Pinellas Homeless Point In Time Count
and Survery, Volunteer coach for my sons soccer and basketball teams.
Other Interests: Boating, fishing, Autocross racing, Hunting
Board Service (current and past):
Clearwater Housing Authority
CayClubs Community Development District
Board Preference:
Marine advisory board
Additional Comments: My life experiences and passion for boating will allow me to hit the ground
running enabling me to be an asset to the board. My family and I have fallen in love with Clearwater
and are setting a foundation through my young growing children with the intention of remaining in
Clearwater long term. Therefore, I would like to help preserve my Cities charm and strive to keep
Clearwater beautiful and,the great family oriented place it currently is to live. Anyway I can. It would
be an honor to s•rvv
Signature: Ni o Date: 9/24/2014
See attached list for boards that require financial disclosure at time of appointment. Please return this
application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748,
Clearwater, FL 33758 -4748, or drop off your application at City Hail, 2nd Floor, 112 S. Osceola Avenue.
Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of
one of the following:
Current voter registration within city limits
Valid current Florida Drivers' License issued to an address within city limits
Declaration of Domicile filed with the city clerk affirming residency within city limits
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities? _I believe this boards
responsibility is to assist the City council and the director of the Marine and Aviation Department by
making recommendations regarding City Marinas and Waterways.
2. Have you ever observed a board meeting either in person or on C -View, the City's TV station?
3. What background and /or qualifications do you have that you feel would qualify you to serve on
this Board?
My life experiences and passion for boating will allow me to hit the ground running enabling me to be
an asset to the board from day one.
4. Why do you want to serve on this Board?
My family and 1 have fallen in love with Clearwater and are setting a foundation through my young
growing children with the intention of remaining in Clearwater long term. Therefore, I would like to
help preserve my Cities charm and strive to keep Clearwater beautiful and the great family oriented
place it currently is to live. Anyway I Can
Name: Nino Accetta
Board Name:_ Marine advisory board
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
Home Address: Office Address:
33 7C /- ' c /1-1= .4,4/
h au, .ie,c /L. Zip .'376/ - "ti/
Telephone0 2=7"7 7 6 S %il c 3 `f
Cell Phone:(71 -- ¶Ga /cri 3 3
A04 Zip
Telephone:
E -mail Address:
How long a resident of Clearwater? 7 3 ;,
Occupation: Adj //y, -y Employer: ,t AJ (:
Field of Education: // Other Work Experience:
e5y D. C',,. , c,i rz ,
r,,
i, «9z-- n,,add. fy
P
e 4i-
re ec`fi `former` ocapaton: Ps.fr- ,D %, .
Community Activities:(, - ,,,„4, C /...—., j 4,,_.:4 - :" J,__..,/.
Other Interests:4,4/.4 ,e is L, /..r 7 L_1/6 - &it c,
Board Service (current and past): / Board Preference:
p fK 4 « •- - 1 Q c /F'iY /f i Lext,.. a./s.
c.
23 /
Additional Comments:
Signed: /,. `7/ AL:. Date: 9/e- eiv
See attached list for boards that require financial disclosure at time of appointment. Please return
this application and board questionnaire to the Official Records & Legislative Services Department, P.
O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hal!, 2nd Floor, 112 S.
Osceola Avenue.
Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of
one of the following:
Current voter registration within city limits
Valid current Florida Drivers' License issued to an address within city limits
Declaration of Domicile filed with the city clerk affirming residency within city limits
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
2. Have you ever observed a board meeting either in person or on C -View, the City's TV station?
3. What background and /or qualifications do you have that you feel would qualify you to serve on
this Board?
4. Why do you want to serve on this Board?
illA
e.---r24,---e-..-
Name:
Board Name:
PW' 1,,,`m
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1061
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: AppointmentIn Control: Official Records & Legislative Services
Agenda Number: 13.2
SUBJECT/RECOMMENDATION:
Appoint Joseph A. Nycz to the Municipal Code Enforcement Board to fill the remainder of an
unexpired term through October 31, 2017.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Municipal Code Enforcement Board
TERM: 3 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: Whenever possible, this Board shall include an architect,
engineer, businessperson, general contractor, sub-contractor & a realtor
MEMBERS: 7
CHAIR: Sue A. Johnson
MEETING DATES: 4th Wed., 1:30 p.m.
Nov. and Dec. - TBA
APPOINTMENTS NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER WILL BE RESIGNING FROM THIS
BOARD AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Christopher J. Anuszkiewicz - 1007 Mandalay Ave., 33767 - Landscape Architect
Original Appointment: 3/6/14
(was serving 1st term to expire 10/31/17)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCY:
1. Joseph A. Nycz - 2576 Forest Run Ct., 33761 - Retired Code Enf. Supervisor
(THERE ARE NO OTHER CURRENT NOMINEES ON FILE)
Zip codes of current members:
2 at 33755; 1 at 33759; 1 at 33764; 3 at 33767
Current Categories:
1 Ins. Claims Adjuster
1 Landscape Architect
1 Marketing & Graphics
1 Retired/BA Inst. Court Management
Page 1 City of Clearwater Printed on 3/12/2015
File Number: ID#15-1061
1 Retired/BA Political Science
1 Retail
1 Sales/Service - Pres. Carr A/C & Htg. Inc.
Page 2 City of Clearwater Printed on 3/12/2015
Name:
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
must be Clearwater resident)
54:
e*
Home Address:
Zip 2 .7 76',"
Telephone: 1 ? 7 79'/ 73
Cell Phone: 7,27 (P 7 a
How long a resident of Clearwater?
Occupation: 677/0e6---6,
Field of Education:
7q 0
If retired, former occupation: (4 64:
Office Address:
Zip
Telephone:
E-mail Address:
JW1:3 1 4 2013
anciAL REanDs /tic
misLATive.mva DrnEmployer:
Other Work Experience:
cpe-74/43d/L-
Community Activities:
Other Interests:
Board Service (current and past):
Additional Comments: Comments:
Board Preference:
ec.,47ieiti7--4-L-
dz,i7J- 0.9/ .,690-4-,e/
Signature: Date:
See trached list for boards that require financial disclosure at time of appointment. Please return thisa--
application and board questionnaire to the Official Records & Legislative Services Department, P. 0. Box 4748,
Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue.
Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of
one of the following:
Current voter registration within city limits
Valid current Florida Drivers License issued to an address within city limits
Declaration of Domicile filed with the city clerk affirming residency within city limits
BOARD QUESTIONNAIRE
1.What is your understanding of the board's duties and responsibilities?
To obtain compliance with the various municipal codes in a fair and orderly
manner. The goal of the Board is to achieve voluntary compliance .
2. Have you ever observed a board meeting either in person or on C -View, the
City's TV station?
Yes I have observed the board meetings on TV.
3. What background and /or qualifications do you have that you feel would
qualify you to serve on this Board?
retired from Pinellas County as a Supervisor with the Code Enforcement
Department and feel with my background with code enforcement would be an
asset to the board.
4. Why do you want to serve on this Board?
I feel with my past work experience I would be an asset to this board.
Name: Joseph A. Nycz
Board Name Municipal Code Enforcement Board
RECEIVED
SEP 2 3 2014
OFFICIAL RECORDS ANDLEGISLATIVESRVCSDEPT
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8689-15 2nd rdg
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.1
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8689-15 on second reading, vacating public right-of-way described as the
20-foot platted right-of-way, abutting and lying west of Lots 5, 6, 9, 10 and 13 of Block 6, “R.J.
Booth Subdivision” as recorded in Plat Book 9, Page 22 of the Public Records of Pinellas
County, Florida.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/12/2015
1
ORDINANCE NO. 8689-15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING PUBLIC RIGHT-OF-WAY
DESCRIBED AS THE 20-FOOT PLATTED RIGHT-OF-WAY,
ABUTTING AND LYING WEST OF LOTS 5, 6, 9, 10 AND 13
OF BLOCK 6, “R.J. BOOTH SUBDIVISION” AS
RECORDED IN PLAT BOOK 9, PAGE 22 OF THE PUBLIC
RECORDS OF PINELLAS COUNTY, FLORIDA;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Clearwater Academy, Inc., owner of real property adjoining the portion
of right-of-way described herein and depicted in Exhibit “A” attached hereto, has
requested that the City vacate said right-of-way; and
WHEREAS, the City Council finds that said right-of-way is not necessary for use
as public right-of-way, thus should be vacated, as these actions are in the best interest of
the City and the general public; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
The 20 foot platted right-of-way, abutting and lying West of Lots 5, 6, 9, 10 and 13 of
Block 6, “R.J. Booth Subdivision” as recorded in Plat Book 9, Page 22 of the Public
Records of Pinellas County, Florida is hereby vacated, closed and released, and the
City of Clearwater releases all of its right, title and interest thereto contingent upon the
following conditions:
1. The City hereby retains a utility easement over the described property for
the installation and maintenance of any and all utilities thereon by the City
of Clearwater; and
2. All property owners abutting the east boundary of the right-of-way vacated
hereby shall individually grant easements to Duke Energy Florida, Inc.
(doing business as “Duke Energy”), Bright House Networks, LLC, Verizon
Florida, Inc. and Knology of Central Florida (doing business as WOW!), the
location and terms of which are acceptable to the respective utility
providers. This vacation ordinance shall be null and void if this condition is
not met within forty-five (45) calendar days from the adoption of this
ordinance.
Section 2. The City Clerk shall record this ordinance in the Public Records of
Pinellas County, Florida, following adoption.
2
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
________________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED
________________________________
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
________________________________ ________________________________
Laura Lipowski Mahony Rosemarie Call
Assistant City Attorney City Clerk
5 4 3 2 1
6 7
9 8
10 11
12
13
50' Right-of-Way
46
'
R
i
g
h
t
-
o
f
-
W
a
y
Right-of-Way Varies
BLOCK "6"
RJ Booth Subdivision
Plat Book 9, Page 22
Legal Description:
An 20' Right-of-Way Vacation described as follows:
The 20 foot platted right-of-way, abutting and lying West of Lots 5, 6,
9, 10 and 13, "R.J. Booth Subdivision" as recorded in Plat Book 9, Page 22 of
the Public records of Pinellas County, FL.
DREW ST
JONES ST
LAURA ST
CLEVELAND ST
HART ST
PARK ST
N MYRTLE AVE
VINE AVE
GROVE ST
N EAST AVE
BOOTH AVE
N MARTIN LUTHER KING, JR. AVE
S EAST AVE
S MYRTLE AVE
S PROSPECT AVE
HENDRICKS ST
FERN AVE
PENNSYLVANIA AVE
PADUA LN
N PROSPECT AVE
GROVE ST
HART ST HART ST
PARK ST
PENNSYLVANIA AVE
PENNSYLVANIA AVE
LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Proposed Right-of-Way Vacation
JB CL N.T.S.287A 15-29s-15e02/12/2015Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
PROSPECT AVENUEOrdinance 8689-15 - VAC2015-01
Document Path: V:\GIS\_Staff\Jim_B\Projects\Chuck Lane\Prospect Ave ROW Vac..mxd
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8690-15 2nd rdg
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.2
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8690-15 on second reading, vacating that certain 15-foot drainage easement
described as the South 15 feet of Lot 4, Block “C”, Unit 7 of Skycrest Subdivision as recorded
in Plat Book 30, Page 18 of the Public Records of Pinellas County, Florida.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/12/2015
1
ORDINANCE NO. 8690-15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THAT CERTAIN 15-FOOT
DRAINAGE EASEMENT DESCRIBED AS THE SOUTH 15
FEET OF LOT 4, BLOCK “C”, “UNIT 7 OF SKYCREST
SUBDIVISION AS RECORDED IN PLAT BOOK 30, PAGE 18
OF THE PUBLIC RECORDS OF PINELLAS COUNTY,
FLORIDA; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Yarab Holdings, LLC, owner in fee title of real property described
herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate
said drainage easement; and
WHEREAS, the City Council of the City of Clearwater, Florida finds that said
drainage easement is not necessary for public use, thus should be vacated, as these
actions are in the best interest of the City and the general public; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
A 15’ Drainage Easement Vacation described as follows:
The South 15 feet of Lot 4, Block “C”, “Unit 7 of Skycrest Subdivision” as recorded in
Plat Book 30, Page 18 of the Public Records of Pinellas County, Florida
is hereby vacated, closed and released, and the City of Clearwater releases all of its
right, title and interest thereto.
Section 2. The City Clerk shall record this ordinance in the Public Records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
2
PASSED ON FIRST READING
________________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED
________________________________
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
________________________________ ________________________________
Laura Lipowski Mahony Rosemarie Call
Assistant City Attorney City Clerk
BLOCK "C"
10
9
8
7
1
2
3
4
Unit 7 of Skycrest Subdivision
Plat book 30, Page 18
BLOCK "B"
Unit 7 of Skycrest Subdivision
Plat book 30, Page 18
60
'
R
i
g
h
t
-
o
f
-
W
a
y
60' Right-of-Way
Legal Description:
An 15' Drainage Easement Vacation described as follows:
The South 15 feet of Lot 4, Block "C", "Unit 7 of Skycrest Subdivision"'
as recorded in Plat Book 30, Page 18 of the Public records of
Pinellas County, FL.
DRUID RD
RAINBOW DR S HERCULES AVE
S ARCTURAS AVE
GULF-TO-BAY BLVD
S CIRUS AVE
S COMET AVE
S METEOR AVE
S AURORA AVE
S MERCURY AVE
S NIMBUS AVE
CANTERBURY RD
DRUID PARK DR W
ROGERS ST
TURNER ST
RAINBOW DR
LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Proposed Drainage Easement Vacation
JB CL N.T.S.289A 13-29s-15e02/12/2015Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
407 AURORA AVENUEOrdinance 8690-15 - VAC2015-02
Document Path: V:\GIS\_Staff\Jim_B\Projects\Chuck Lane\407 Aurora Ave Drain Ease Vac.mxd
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8691-15 2nd rdg
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.3
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8691-15 on second reading, vacating public right-of-way described as that
certain portion of Park Street right-of-way lying in the Northeast ¼ of Section 15, Township 29
South, Range 15 East, Pinellas County, Florida.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/12/2015
1
ORDINANCE NO. 8691-15
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
VACATING PUBLIC RIGHT-OF-WAY DESCRIBED AS THAT
CERTAIN PORTION OF PARK STREET RIGHT-OF-WAY LYING
IN THE NORTHEAST 1/4 OF SECTION 15, TOWNSHIP 29
SOUTH, RANGE 15 EAST, PINELLAS COUNTY, FLORIDA;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Prospect Park Development, LLC, (Owner) owner of real property adjoining
the portion of right-of-way described herein and depicted in Exhibit “A” attached hereto, has
requested that the City vacate said right-of-way; and
WHEREAS, the Owner is planning to submit a plat for approval by the City of Clearwater
over a tract of land that includes the herein described property; and
WHEREAS, the City Council finds that said right-of-way is not necessary for public use,
thus should be vacated, as these actions are in the best interest of the City and the general public;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following:
A PARCEL OF LAND BEING A PORTION OF THE PARK STREET RIGHT OF WAY AND
LYING IN THE NORTHEAST 1/4 OF SECTION 15, TOWNSHIP 29 SOUTH, RANGE 15 EAST,
PINELLAS COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGIN AT THE SOUTHEAST CORNER OF LOT 11, BLOCK 2, MAGNOLIA PARK
SUBDIVISION, AS RECORDED IN PLAT BOOK 3, PAGE 43 PUBLIC RECORDS OF
PINELLAS COUNTY, FLORIDA, SAID POINT ALSO BEING ON THE BOUNDARY LINE OF
MEDITERRANEAN VILLAGE IN THE PARK SUBDIVISION AS RECORDED IN PLAT BOOK
125, PAGES 44 THROUGH 46, OF SAID PUBLIC RECORDS; THENCE ALONG THE
BOUNDARY LINE OF SAID MEDITERRANEAN VILLAGE IN THE PARK AND THE RIGHT OF
WAY LINE OF PARK STREET, THE FOLLOWING THREE COURSES: S00°02'16"W, 8.16
FEET; THENCE N89°57'44"W, 21.42 FEET; THENCE S00°17'21"W, 52.12 FEET TO A POINT
ON THE SOUTH RIGHT OF WAY LINE OF PARK STREET; THENCE LEAVING THE SAID
BOUNDARY LINE OF MEDITERRANEAN VILLAGE IN THE PARK, S89°39'49"E, ALONG
SAID SOUTH RIGHT OF WAY LINE OF PARK STREET, 148.60 FEET TO A POINT ON A
CURVE, CONCAVE TO THE EAST; THENCE LEAVING THE SAID SOUTH RIGHT OF WAY
LINE OF PARK STREET, NORTHERLY ALONG THE ARC OF SAID CURVE, AN ARC
DISTANCE OF 47.32 FEET, HAVING A RADIUS OF 42.50 FEET, A CENTRAL ANGLE OF
63°47'43", THE CHORD FOR WHICH BEARS N13°05'18"E, A CHORD DISTANCE OF 44.91
FEET TO A POINT ON THE SOUTHERLY EXTENSION OF THE WEST LINE OF THE EAST
50 FEET OF BLOCK 5, MRS. SARAH MCMULLEN'S SUBDIVISION, AS RECORDED IN PLAT
BOOK 1, PAGE 41, OF THE AFORESAID PUBLIC RECORDS; THENCE N00°03'59"E,
ALONG THE SAID SOUTHERLY EXTENSION OF THE WEST BOUNDARY LINE OF THE
EAST 50 FEET OF BLOCK 5, A DISTANCE OF 16.65 FEET TO A POINT ON THE NORTH
2
RIGHT OF WAY LINE OF PARK STREET; THENCE LEAVING THE SAID WEST BOUNDARY
LINE OF THE EAST 50 FEET OF BLOCK 5, N89°41'20"W ALONG SAID NORTH RIGHT OF
WAY LINE OF PARK STREET, A DISTANCE OF 137.10 FEET TO THE POINT OF
BEGINNING.
is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title
and interest thereto contingent upon the following condition:
Public and private easements over the herein described property deemed
necessary or convenient by the City of Clearwater for right-of-way and/or utility
purposes shall be dedicated to the public by plat. This vacation ordinance shall
be null and void if this condition is not met within ninety (90) calendar days from
the adoption of this ordinance.
Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas
County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
________________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED
________________________________
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
________________________________ ________________________________
Laura Lipowski Mahony Rosemarie Call
Assistant City Attorney City Clerk
2#4-564''6
565 SOUTH HERCULES AVENUE
CLEARWATER, FL 33764
ph 727.822.4151 fax 727.821.7255
WWW.DEUELENGINEERING.COM
CERTIFICATE OF AUTHORIZATION NUMBER 26320
LICENSED BUSINESS NUMBER 107
D euel ssociatesA
CONSULTING ENGINEERS LAND SURVEYORS LAND PLANNERS
&
LEGEND
COURT ST
CLEVELAND ST
S PROSPECT AVE
EWING AVE
PIERCE ST
CHESTNUT ST
S WASHINGTON AVE
S MARTIN LUTHER KING, JR. AVE
GOULD ST
EWING PL BROWNELL ST
PARK ST
PADUA LN
FRANKLIN ST
PIERCE ST
PARK ST
LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Proposed Right-of-Way Vacation
JB CL N.T.S.287A 15-29s-15e02/12/2015Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
PARK STREETOrdinance 8691-15 - VAC2015-03
Document Path: V:\GIS\_Staff\Jim_B\Projects\Chuck Lane\Park St ROW Vac.mxd
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8692-15
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 3
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.4
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8692-15 on second reading, creating a Nuisance Abatement Board with the
authority to abate nuisances on premises where specified illegal activity is occurring, such as
activity involving the unlawful use of drugs and prostitution.
SUMMARY:
Page 1 City of Clearwater Printed on 3/12/2015
Ordinance No. 8692-15
ORDINANCENO.8692-15
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA,RELATINGTOTHEABATEMENTOFDRUG-
RELATED,PROSTITUTION-RELATED,STOLEN-
PROPERTY-RELATED,ANDCRIMINAL-GANGRELATED
PUBLICNUISANCES;CREATINGARTICLEIINCHAPTER
20,CLEARWATER CODE OF ORDINANCES,TO
ESTABLISHANADMINISTRATIVEBOARD,PURSUANTTO
SECTION 893.138,FLORIDA STATUTES,WITH THE
AUTHORITYTOIMPOSEADMINISTATIVEFINESAND
OTHERADMINISTATIVEPENALTIESINORDERTOABATE
THE ABOVE-DESCRIBED PUBLIC NUISANCES;
PROVIDINGFORTHEAPPOINTMENTANDTERMSOFTHE
MEMBERSOFTHEBOARD;PROVIDINGFORTHE
POWERS AND PROCEDURES OF THE BOARD;
PROVIDINGFORTHEISSUANCEANDENFORCEMENTOF
ORDERS;PROVIDINGANEFFECTIVEDATE.
BEITORDAINEDBYTHECITYCOUNCILOFTHECITYOF
CLEARWATER,FLORIDA:
Section1.ArticleIisherebycreatedinChapter20,ClearwaterCodeof
Ordinances,asfollows:
ARTICLEI.NUISANCEABATEMENTBOARD
Sec.20.01.Creation;composition;conditionsofoffice;codeofethics.
(1)ThereisherebycreatedandestablishedpursuanttoF.S.§893.138(4)a
boardtobeknownanddesignatedasthenuisanceabatementboardoftheCity
ofClearwatertohearcomplaintsregardingthenuisancesdescribedinF.S.§
893.138(2)and(3).
(2)Suchboardshallconsistofsevenmembersandshallbesubjecttothe
conditionscontainedinChapter2,ArticleIII,Division1oftheClearwaterCodeof
Ordinances.
(3)Themembersoftheboardshallbeconsideredlocalofficersforpurposes
ofF.S.§112.3145andbesubjectto,andcomplywith,allapplicablesectionsof
Chapter112,PartIII,FloridaStatutes,CodeofEthicsforPublicOfficersand
Employees.
2 Ordinance No. 8692-15
Sec.20.02.Definitions;powersandduties.
(1)Asusedinthisarticle:
Board meansthenuisanceabatementboardoftheCityofClearwater.
CityAttorney meanstheCityAttorneyfortheCityofClearwater.
Controlledsubstance meansanysubstancenamedordescribedinF.S.§
893.03,aswellasanysubstancesoldinlieuofasubstancenamedordescribed
inF.S.§893.03inviolationofF.S.§817.563,orany“imitationcontrolled
substance”asdefinedinF.S.§817.564.
Effectiveterm meansthetermofoneyearfromthedateofentrybythe
boardofanorderrequiringtheownerofaplaceorpremisesdeclaredbythe
boardtobeapublicnuisancetoadoptprocedurestoabatethenuisance,ora
shortertermiftheorderprovidesforitsexpirationinlessthanoneyear.Any
orderoftheboarddeclaringarecurringnuisancerelatingtonuisanceactivityon
thesamepropertywiththesamepropertyownershallnotextendtheeffective
term.
Operator meansthepersonoperatingaplaceorpremisessubjecttothis
article.Theterm"operator"includes,butisnotlimitedto,owners,tenants,
subtenants,andpersonshavingoperationalcontrolovertheplaceorpremises.
Owner meanstheowneroftherealpropertyuponwhichtheplaceor
premisesislocated.Incaseswheretheownerandtheoperatorarethesame
person,theterms"owner"and"operator"areusedinterchangeablyinthisarticle.
Place or premises meansrealpropertyanditsappurtenancesand
structuresthereonasdescribedinthedeedorotherinstrumentofconveyanceas
recordedinthePublicRecordsofPinellasCounty,Florida.Theterm"place"or
"premises"includesbutisnotlimitedtoparkinglotsandotherareasopentothe
generalpublicortoinviteesorlicensees.
Prosecutingattorney meanstheCityAttorney,aregularAssistantCity
Attorney,oraSpecialAssistantAttorneywhoshallprosecutecasesbeforethe
board.
Publicnuisanceorpublicnuisanceconduct meanstheconductdescribed
insubsection(5)ofthissection.
Recordingsecretary meanstheCityClerkorDeputyCityClerk.
3 Ordinance No. 8692-15
Recurringpublicnuisanceconduct meansanysingleormultipleinstance
oftheconductdescribedinsubsection(5)ofthissectionoccurringduringthe
effectivetermofanorderenteredbytheboard.
Respondent meanstheowner,operator,andanyotherpersonagainst
whomacomplaintisbroughtpursuanttothisarticle.
SpecialAssistantAttorney meansaprivateattorneywhoisingood
standingwiththeFloridaBarAssociationandwhoisappointedbytheCity
Counciltoprosecutecasesbeforetheboard.
(2)Theboardshallhavethepowertoadoptrulesfortheadministrationand
conductofitshearings.Suchrulesshallbedesignedtofacilitatetheefficient
administrationofthisarticleandshallalwaysensurefundamentaldueprocess.
(3)Theboardshallhavethepowertosubpoenarespondentsandwitnesses
toitshearings.Suchsubpoenasmaybeservedbythepolicedepartment,orby
suchotherpersonsastheboardmayappoint.
(4)Theboardshallhavethepowertosubpoenaevidence,recordsandother
materialrelevanttotheproceedings.
(5)Theboardshallhearcomplaintsallegingthatanyplaceorpremises
constitutesapublicnuisance,andmayfindsaidplaceorpremises,oranypart
thereof,tobeapublicnuisance,uponclearandconvincingevidencethatsaid
placeorpremiseshasbeenused:
(a)Ononeoccasionasthesiteoftheunlawfulpossessionofa
controlledsubstance,wheresuchpossessionconstitutesafelony,
andthathasbeenpreviouslyusedonmorethanoneoccasion,all
withinasix-monthperiod,asthesiteoftheunlawfulsale,delivery,
manufacture,orcultivationofanycontrolledsubstance;
(b)Onmorethantwooccasionswithinasix-monthperiod,asthesite
ofaviolationofF.S.§796.07,relatingtoprostitutionand
prostitution-relatedactivities;
(c)Onmorethantwooccasionswithinasix-monthperiod,asthesite
oftheunlawfulsale,delivery,manufacture,orcultivationofany
controlledsubstance;
(d)Byacriminalgangforthepurposeofconductingapatternof
criminalgangactivityasdefinedbyF.S.§874.03;
(e)Onmorethantwooccasionswithinasix-monthperiod,asthesite
ofaviolationofF.S.§812.019,relatingtodealinginstolen
property;or
4 Ordinance No. 8692-15
(f)Onmorethantwooccasionswithinasix-monthperiod,anypain
managementclinic,asdescribedinF.S.§458.3265orF.S.§
459.0137,asthesiteofviolationof:
1.F.S.§784.011,§784.021,§784.03,or§784.045,relating
toassaultandbattery;
2.F.S.§810.02,relatingtoburglary;
3.F.S.§812.014,relatingtodealingintheft;
4.F.S.§812.131,relatingtorobberybysuddensnatching;or
5.F.S.§893.13,relatingtotheunlawfuldistributionof
controlledsubstances.
(6)Theprosecutingattorneymayfileaformalcomplaintwiththeboardusing
informationprovidedbythepolicedepartment.Theformalcomplaintwillallege
thefactsnecessarytodemonstratethataplaceorpremisesisthesiteofpublic
nuisanceconduct.
(a)Intheformalcomplaint,theprosecutingattorneyshallnamethe
ownerand,ifappropriate,theoperatorasrespondents.Ifaplaceor
premisesisleasedtoorundertheoperationalcontrolofmorethan
oneperson,afailuretonameallsuchpersonsasrespondentsshall
notprejudicetherightoftheCitytoproceedagainstthosepersons
who,inthejudgmentoftheprosecutingattorney,areresponsible
fortheoccurrenceofpublicnuisanceconductattheplaceor
premises.
(b)Theboard,throughitsrecordingsecretary,shallscheduleahearing
andsendacopyofthecomplaintandthenoticeofhearingby
certifiedmail,returnreceiptrequested,orbyhanddelivery,toeach
respondentatthelastknownaddressofsuchrespondent.The
notice,ifmailed,shallbepostmarkedatleasttenbusinessdays
priortothescheduledhearing.Ifanattempttoreachthe
respondentbyhanddeliveryorcertifiedmailisunsuccessful,notice
ofthehearingmaybemadebypublicationasprovidedinF.S.ch.
49.Regardlessofthemethodofservice,noticeshallprovideeach
respondentnotlessthanthreedays'noticeofthehearing.
(c)Thenoticeofhearingshallinclude:
1.Astatementofthetime,placeandnatureofthehearing.
2.Astatementofthelegalauthorityandjurisdictionunder
whichthehearingistobeheld.
3.Areferencetotheparticularsectionsofthestatutesand
ordinancesinvolved.
4.Acopyofthecomplaintattachedtoorprovidedwiththe
notice.
5 Ordinance No. 8692-15
(7)Theboardshallconductapublichearingonthecomplaintandreceive
evidencepertainingtotheconductdescribedinthecomplaint.
(8)Theownerandeachrespondentshallhavetheopportunitytoappear
beforetheboard,inpersonand/orthroughlegalcounsel,toofferevidencein
defenseoforinmitigationagainstthecomplaint.
(9)Theprosecutingattorneyshallpresentevidencebeforetheboardon
behalfoftheCity.
(10)Allpartiesshallhaveanopportunitytopresentevidenceandargumenton
allissuesinvolved,toconductcrossexaminationandsubmitrebuttalevidence,
andtoberepresentedbycounsel.Inaddition:
(a)Theboardmayconsideranyevidence,includingbutnotlimitedto
evidenceofthegeneralreputationoftheplaceorpremises.All
testimonyshallbegivenunderoath.Alltestimonyshallbe
recorded.Formalrulesofevidenceshallnotapply,but
fundamentaldueprocessshallgoverntheproceedings.Ordersof
theboardshallbebaseduponclearandconvincingevidence
supportedbycompetentandsubstantialevidence.
(b)Theboardshallconsiderevidencerelatingtothecomprehensive
plan,zoningregulations,andtheuses,interimandpermanent,that
couldbemadeofthepropertyshoulditbecomenecessarytoclose
thepropertyinordertoridthepropertyoftheexistingpublic
nuisanceconduct.
(c)Theprosecutingattorneyshallhavetheburdenofprovingthe
existenceofanyunlawfulpublicnuisanceconductbycompetent
andsubstantialevidencesufficienttomeettheclearandconvincing
standardofproofinanycasebroughtbytheprosecutingattorney.
(d)Iftherespondenthasbeenproperlynoticedinregardtothehearing
beforetheboardandifanyrespondentfailstoappear,theboard
mayproceedwithahearinginabsentiaonthemeritsofthealleged
violation.Anyfindingsororderresultingfromsuchhearingarevalid
andbindingupontherespondentswhohavebeenproperlynoticed
inregardtothehearing.
6 Ordinance No. 8692-15
(11)Attheconclusionofthehearingandafterconsideringallevidence
presentedatsuchhearing,theboardshallissuefindingsoffactbaseduponthe
evidencepresentedandmadepartoftherecordthatapublicnuisancedoesnot
existorthatanunlawfulpublicnuisancedoesexist.
(a)Iftheboardfindsthattheallegationsofthecomplainthavenot
beenproven,theboardshalldismissthecomplaint.
(b)Iftheboardfindsthatasufficientnumberoftheallegationsofthe
complainthavebeenproven,theboardmaydeclarethepropertyto
beanunlawfulpublicnuisance.
(c)Iftheboarddeclaresthatthepropertyisanunlawfulpublic
nuisance,theboardmaythenconsidertheappropriateremedy,at
thesamemeetingoratalaterregularmeetingorspecialmeeting
calledforsuchpurpose.Theboardmay,followingitsconsideration
oftheappropriateremedy,orderanyoneofthefollowing:
1.Thediscontinuanceofthenuisance;
2.Theclosingoftheplaceorpremisesoraportionthereoffor
anyperioduptooneyearinordertoridtheplaceofthe
publicnuisance.Suchordershallcontainfindingsastothe
typeofinterimusethatcouldbeengagedinontheproperty
andstillterminatethepublicnuisance.Arespondentmay
seekastayormodificationoftheorderofclosurewhere:
a.Therespondentcandemonstratethatsuch
respondentintendstoimplementauseotherthanthe
onethathadfurtheredthecreationofthepublic
nuisance;
b.Therespondentcandemonstratetheimplementation
oftheusewillnotimpedetheterminationofthepublic
nuisance;
3.Theprohibitionofconduct,operation,ormaintenanceofany
businessoractivityattheplaceorpremises,and/or
businessoractivitythatisconducivetothemaintenanceof
suchnuisance.Arespondentsubjecttothisremedymay
seekastayormodificationoftheorderofclosurewhereitis
demonstratedthatthebusinessactivityisdifferentfromthat
whichcreatedthepublicnuisanceandwillnotimpede
terminationofthepublicnuisance;
4.Theimplementationofmitigationstrategiesthattheboard
deemsappropriateandreasonablyrelatedtotheabatement
ofthepublicnuisanceconduct;and
7 Ordinance No. 8692-15
5.Theimplementationofanyotherprocedurestheboard
deemsappropriatetoabatethepublicnuisanceconductina
particularcase.
(d)Upondeclaringthatthepropertyisanunlawfulpublicnuisance,the
boardmay:
1.Imposeafinenottoexceed$250.00perdayforeachday
conductoccurreduponwhichtheboardbaseditsfindingofa
publicnuisanceandafinenottoexceed$500.00foreach
subsequentfindingofrecurringpublicnuisanceconduct
occurringonthepremisesduringthetimetheboardretains
jurisdictionoverthepremises.Iftwoormorerespondents
arefined,thetotalamountofthefinesshallnotexceedthe
maximumamountperdayauthorizedbythissubsection.
Therespondentmustsatisfythefinebymakingpaymentto
theCity.Unpaidfinesshallaccrueinterestasprovidedin
sec.20.03(3).Theboardmaysuspendsuchfines,inwhole
orinpart,contingentuponarespondent’scompliancewith
othertermsorconditionsoftheorder,andmaylater
terminatethesuspensionandimposesuchfinesupona
showingthattherespondenthasnotcompliedwithsuch
termorconditionoftheorder;
2.Awardreasonablecostsassociatedwiththeinvestigation
andhearingonthepublicnuisance,includinganattorney's
fee,investigativecosts,andcostsofrecordingofitsorder.
Therespondentmustpaytheawardofcostsandfeestothe
City.Unpaidcostsandfeesshallaccrueinterestasprovided
insection20.03(3).Theboardmaysuspendsuchcostsand
fees,inwholeorinpart,contingentuponcompliancewith
othertermsorconditionsoftheorder,andmaylater
terminatethesuspensionandimposesuchcostsandfees
uponashowingthattherespondenthasnotcompliedwith
suchtermorconditionoftheorder.
(e)Iftheboardfindstwoormorerespondentsresponsibleforapublic
nuisance,thoserespondentswillbejointlyandseverally
responsibleforcomplyingwiththeactionsorderedinsubsection
(11)(c)ofthissectionandforsatisfyingthefinesimposedandcosts
andfeesawardedinsubsection(11)(d)ofthissection.
(f)Thetotalfineimposedpursuanttothissectionshallnotexceed
$15,000.00duringtheeffectivetermofanyorder.Iftwoormore
respondentsarefined,thetotalamountofthefinesshallnot
exceed$15,000.00duringtheeffectivetermoftheorder.
8 Ordinance No. 8692-15
(12)Thefindingsandordersshallbebymotionadoptedbyamajorityofthose
presentandvoting.Anymotionfailingtoobtaintherequiredvoteshallpreclude
theissuanceofsuchfindingsandorder.Anyordershallrequiretheapprovalofa
majorityofthemembersoftheboardpresentandvoting,shallcontainfindingsof
factandconclusionsoflaw,andshallstatetheactionoractionsrequiredbyor
reliefgrantedbytheboard.Suchordershallbereducedtowriting,executedby
thepresidingchairoftheboard,andfiledwiththerecordingsecretaryofthe
board.Acopyoftheexecutedordershallbemailedorhanddeliveredtoeach
partywithinfiveworkingdaysafterexecutionbythepresidingchairoftheboard.
(13)Theboardmayretainjurisdictionforoneyearaftertheorder'seffective
datetomodifytheorderwherejustcauseisfoundtoexist.
(14)TheboardmayrequesttheCitytobringacomplaintunderF.S.§60.05,
seekinganinjunctionagainstanynuisancedescribedherein.Theboard,after
orderinganyoftheremediesauthorizedbythissection,maysuspendthe
remedyandmayliftthesuspensionatanytimewhiletheboardhasjurisdiction
whethersuchremedywasinitiallyimposedornot.Theboardshallgivethe
ownernoticeandanopportunitytobeheardbeforeliftingasuspendedremedy
orimposinganewremedy.Liftingasuspendedremedyorimposinganew
remedyshallnotoperatetoextendtheone-yearjurisdictionoftheboard.
Sec.20.03.Enforcementoforders.
(1)Anyorderissuedbytheboardundertheprovisionsofsec.20.02(11)(c)
shallexpireoneyearafteritseffectivedateoratsuchearliertimeasisstatedin
theorder.However,anyfinesimposedorcostsandfeesawardedundersec.
20.02(11)(d)shallcontinuetobeanindebtednessowedtotheCityuntilsatisfied
andshallnotexpireoneyearaftertheeffectivedateoftheorder.Suchfines,
costs,andfeeswillbecomealienagainstthepropertyupontherecordingofthe
orderasprovidedinsubsection(2)ofthissection.
(2)Anyorderissuedbytheboarddeclaringaplaceorpremisestobeapublic
nuisancethatimposesfines,costs,orattorney'sfeesundertheprovisionsof
section20.02(11)(d)shallberecordedinthepublicrecords,andshallbecomea
lienagainsttherealpropertythatisthesubjectoftheorder.However,wherethe
nuisanceabatementactionisbasedonastolenpropertynuisance,andis
broughtagainstapropertyowneroperatinganestablishmentwheremultiple
tenants,ononesite,conducttheirownretailbusiness,thepropertyownershall
notbesubjecttoalienagainsthisorherpropertyortheprohibitionofoperation
9 Ordinance No. 8692-15
provisionifthepropertyownerevictsthebusinessdeclaredtobeapublic
nuisancewithin90daysafternotificationbyregisteredmailtotheproperty
ownerofasecondstolenpropertyconvictionofthetenant.
(3)Fines,costs,orattorney'sfeesimposedundertheprovisionsofsection
20.02(11)(d)shallbedueandpayableuponthedateoftheorderoftheboard
imposinganyandallfines,costs,orattorney'sfees.Fines,costs,orattorney's
feesmaybepaidinfullwithoutinterestduringthefirst30calendardaysafterthe
dateoftheorderoftheboard.Thereafter,interestattherateestablishedbythe
comptrolleroftheStatepursuanttoF.S.§§55.03and687.01shallaccrueupon
anyunpaidamountoffineandcosts.Theinterestrateineffectonthedateofthe
orderoftheboardshallremainineffectuntilthefineandcostsarepaid.Ifthe
boardsuspendsafine,costs,orboth,interestshallbegintoaccrue30calendar
daysafterthedatethattheboardmayterminatethesuspensionandimposethe
finesorcosts,orboth,inwholeorinpart.
(4)AnylienrecordedagainstrealpropertymaybeforeclosedbytheCityand
theownerofsuchrealpropertyshallbeliableforallcosts,includingreasonable
attorneyfees,associatedwiththerecordingofordersandforeclosure.However,
noliencreatedpursuanttotheprovisionsofthissectionmaybeforeclosedon
realpropertythatisahomesteadunderSection4,ArticleXoftheFlorida
Constitution.
(5)Anorderissuedbytheboardundertheprovisionsofsec.20.02(11)(c)
maybeenforcedpursuanttotheprocedurescontainedinF.S.§ 120.69.
(6)AllpowersandrightsconferredbythisArticleshallbeinadditiontoand
supplementaltothoseconferredbyanyothergeneralorspeciallawsgoverning
publicnuisancesandshallbeliberallyconstruedtoeffectuatethepurposeofthis
Article.
Sec.20.04.Appealsbyrespondent.
Anorderoftheboardshallbesubjecttojudicialreviewinthemanner
providedbylaw.
Section 2.This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
10 Ordinance No. 8692-15
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_____________________________
George N. Cretekos
Mayor
Approved as to form:Attest:
____________________________ _______________________
Robert J. Surette Rosemarie Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1115
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 2
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 17.1
SUBJECT/RECOMMENDATION:
Noise Ordinance - Mayor Cretekos
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/12/2015
EXECUTIVE OFFICERS
Louis Stavropoulos
Publix Supermarket
Chairman of the Board/Membership
Jason Gibertoni
Florida Free Rides
Vice Chairman
Trisha Rodriguez
The Tropics Boat Tours
Treasurer/Parking Committee Chair
Atif Awan
Hyatt Regency Clearwater Beach
Secretary
Paul Andrews
Shephard’s Beach Resort
Past Chairman
Darlene Kole
Clearwater Beach Chamber
President/CEO
CHAIRMEN/DIRECTORS
Philippe Beau
Beau Institute
Education and Market Research Chair
Darlene Cagle
Flower Market Florist
Membership Chair
Frank Dame
Clearwater Marine Aquarium
Chamber Liaison
Bob Griffin
Griffin Productions
Redevelopment/Government/Business
Economic Development Chair
Michele Johnson
Sandpearl Beach Resort
Chalk Walk Chair
Juli Norberg
Pier House 60 Marina Hotel
Special Events Chair
Rick Norberg
Jimmy’s Fish House
Restaurant Week Chair
Craig Warzecha
Clearwater Threshers/Phillies
Tourism Marketing Chair
DIRECTORS
Steve Chandler
Barefoot Beach House
Kristi Cheatham
Clearwater Gas System
Theresa Crane
Duke Energy
Billy Day
East Shore Resort
Nickolas Ekonomides
Nickolas C. Ekonomides, P.A.
Sharmaine Giorigo
Sharmaine’s Salon & Day Spa
Jack Guy
Sheraton Sand Key Resort
Ralph Hall
Frenchy’s Saltwater Café
Sheri Heilman
Bob Heilman’s Beachcomber
Restaurant
Carol Mears
Cooters Restaurant & Bar
Manny Oliver
Quality Inn Beach Resort
Mary Reischmann
Hilton Clearwater Beach
Jeremy Van Dyke
Sandpearl Resort
Jason Zelenak
Crabby’s Seafood Restuarant
March 4, 2015
Mr. Bill Horne, City Manager and Members of Clearwater City Council
City of Clearwater
P.O. Box 4748
Clearwater, Fl. 33758
Dear Mr. Horne and Members of the City Council:
The Clearwater Beach Chamber of Commerce met with the Board. It was brought to our
attention that the “Noise Ordinance” has once again become an issue and concerns
were raised by many of our businesses as to how it is being applied.
While the Beach Chamber and its members certainly respect the rights of beach
residents and hotel guests, we also recognize that outdoor entertainment has long been
a mainstay of our beach businesses.
The current ordinance describes noise as something that “can be heard at a distance of
100 feet from the source”. As it stands, any business on the beach that provides
outdoor music cannot meet this requirement. Visitors to Clearwater Beach come for a
variety of reasons, and certainly one of those reasons is the entertainment provided by
so many of our beach businesses.
As you are well aware, various weather conditions can greatly affect how sound is
carried, especially over water. Perhaps, this could be taken into account when enforcing
a fair and balanced noise ordinance. When this ordinance was originally adopted it took
into account that after wind velocities reached a certain level the noise ordinance did
not take effect. Likewise, this consideration could be reinstated. Additionally, noise
levels were previously determined by the use of a decibel meter. Could you possibly
consider returning to that objective criterion rather than the subjective criteria being
applied now?
Let’s work together to reach an amicable solution that will allow our businesses to
continue to thrive while still taking into consideration the rights of residents and guests.
Please let me know if you would like to meet with us regarding this matter.
We all have the common goal of keeping Clearwater Beach one of the best beaches in
the world.
Thank you for your consideration.
Darlene Kole
President/CEO
Promoting Tourism and the Business Community
P.O. Box 3573 * Clearwater Beach, FL 33767 * (727) 447.7600
Fax (727) 443. 7812 * U.S. Toll Free (888) 799.3199
ORDINANCE NO. 8570 -14
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO NOISE; AMENDING SECTION
3 -1508 A, CLEARWATER COMMUNITY DEVELOPMENT
CODE, TO CLARIFY THE PROHIBITED NOISES;
AMENDING SECTION 3 -1508 B 5, TO CLARIFY THE
PROHIBITED SOUND THAT IS EMITTED BY RADIOS,
AMPLIFIERS, AND OTHER SOUND PRODUCING
DEVICES; AMENDING SECTION 3 -1508 D TO CLARIFY
THE SOUNDS RELATING TO THE EXISTENCE OF AN
EMERGENCY AND THE PROCEDURES FOR OBTAINING
A SPECIAL EVENT PERMIT AND TO DELETE THE
EXCEPTION PERTAINING TO RELIGIOUS WORSHIP
ACTIVITIES; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 3 -1508 A, Section 3 -1508 B 5, and Section 3 -1508 D,
Clearwater Community Development Code, are amended to read as follows:
Section 3 -1508. Noise.
A. Prohibited generally. It shall be unlawful for any person to willfully make, continue or
cause to be made or continued any loud and raucous noise that through unaided,
ordinary auditory senses can be heard upon the public streets, sidewalks, or rights -
of -way, in any public park, in any school or public building, in any church or hospital,
or in any occupied dwelling and that can be heard at a distance of 100 feet or more
from the source of the noise, measured in a straight line from the radio, loudspeaker,
motor, horn, or other noise source. The term "loud and raucous noise" shall mean
any sound which because of its volume level, duration and character, annoys,
disturbs, injures or endangers the comfort, health, peace or safety of reasonable
persons of ordinary sensibilities within the limits of the city. The term includes, but is
not limited to, the kinds of loud and raucous noise generated by the activities
enumerated in subsection B when the loud and raucous noise through unaided,
ordinary auditory senses can be heard at a distance of 100 feet or more from the
source of the noise, measured in a straight line from the radio, loudspeaker, motor,
horn, or other noise source, but not including activities enumerated in subsection D
of this section. It is the intent of this section to regulate unreasonably excessive
noise and not to interfere with or unduly burden the exercise of a person's freedom
of speech, expression, or religion.
Ordinance No. 8570 -14
B. The following noises, as limited by Section 3 -1508 A, are declared to be public
nuisances in violation of this section:
5. Radios, amplifiers, phonographs, etc. The UtBsing, operating or permitting to
be played, used or operated any radio, amplifier, musical instrument,
phonograph, music player, or other device for the producing or reproducing of
sound such that the speech or music, including a rumbling or reverberating
rhythmic bass type sound, emitted by the device creates is- identifiable -in
terms of words or mclody so as to create a loud and raucous noise.
D. Exceptions. The term "loud and raucous noise" does not include noise or sound
generated by the following:
1. Cries for emergency assistance and warning calls;
1.2- Radios, sirens, horns and bells on police, fire and other emergency response
vehicles, including the emission of any other sound for the purpose of alerting a
person of the existence of an emergency;
2. &Parades, fireworks displays, outdoor music performances and other special
events for which a permit has been obtained from the City pursuant to Division 2,
Article III of Chapter 22, Clearwater Code of Ordinances, within such hours as
may be imposed as a condition for the issuance of the permit;
3.4-Activities on or in municipal and school athletic facilities and on or in publicly
owned property and facilities, provided that such activities have been authorized
by the owner of such property or facilities or its agent;
4.Fire alarms and burglar alarms, prior to the giving of notice and a reasonable
opportunity for the owner or tenant in possession of the premises served by any
such alarm to turn off the alarm;
2
Ordinance No. 8570 -14
5. Locomotives and other railroad equipment, and aircraft.
Section 2. This ordinance shall take effect immediately upon adoption.
JUL 1 7 2014PASSEDONFIRSTREADING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to formit
AAP11
n e n
Robert J. urette
Assistant ity Attorney
AUG 0 7 2014
4to'1k-f1Cr4,VW,
George N. Cretekos
Mayor
Attest:
Rosemarie Call
City Clerk
3
Ordinance No. 8570 -14
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1088
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 21.1
SUBJECT/RECOMMENDATION:
April is Water Conservation Month Proclamation
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/12/2015
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1089
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 21.2
SUBJECT/RECOMMENDATION:
Clearwater Little League Plaque presentation to the City - Mike Woodall
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/12/2015
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#15-1090
Agenda Date: 3/16/2015 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 21.3
SUBJECT/RECOMMENDATION:
Duke Energy Power Partners Award for LED streetlight conversion project
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/12/2015