04/13/2015 Council Work Session Meeting Minutes April 13, 2015
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
e
Meeting Minutes
Monday, April 13, 2015
1 :00 PM
Council Chambers
Council Work Session
Page 1
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Jay E. Polglaze, Councilmember
Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember
Bill Jonson
Also Present: Assistant City Manager, Jill S. Silverboard - Assistant City Manager,
Rod Irwin, Assistant City Manager, Pamela K. Akin - City Attorney,
Rosemarie Call - City Clerk, and Nicole Sprague— Official Records and
Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 Service Awards - April
Six service awards were presented to city employees. The April 2015
Employee of the Month Award was presented to Thomas "TJ"Murphy,
Marine and Aviation.
2.2 Annual Financial Report for Fiscal Year 2014. (WSO)
The City's external auditors, Mayer Hoffman McCann P.C., will present the
Comprehensive Annual Financial Report (CAFR) and the results of the City's
audit for Fiscal Year 2014.
Laura Brock and Sue Pagan reviewed the PowerPoint presentation. There
were no audit adjustments to report. One deficiency was reported, the grant
schedule of SEFA in the current year was not being reconciled timely to the
general ledger.
In response to a question, Ms. Brock said Finance will be working towards
implementing processes to avoid another grant reconciliation deficiency.
Page 2
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
The Council recessed from 1:25 p.m. to 1:54 p.m. to meet as the Pension
Trustees.
3. Economic Development and Housing
3.1 Approve the City of Clearwater's State Housing Initiatives Partnership (SHIP) Program
Local Housing Assistance Plan covering Fiscal Years 2015-2018, authorize the
appropriate officials to execute same, and adopt Resolution 15-05.
Florida statute 420.9079 requires counties and cities receiving State Housing
Initiatives Partnership (SHIP) Program funds to develop a 3-year Local
Housing Assistance Plan (LHAP) outlining strategies for how the funds will be
utilized.
The City receives its allocation from the State of Florida through Florida
Housing Finance Corporation (FHFC). For fiscal year 2014-2015, the City
received $499,545 in SHIP funds. The City expects to receive $128,960 in
program income. The City expends SHIP funds per the strategies outlined in
the LHAP. Our current LHAP covers state fiscal years 2012-2015.
This new LHAP will cover state fiscal years 2015-2018. The strategies outlined
in the new LHAP are a continuation of our current LHAP. All changes made
within the 2015-2018 LHAP will be retroactive to the 2012-2015 LHAP to be
able to use prior year funds if available. The strategies Include:
• Acquisition of Existing Homes with Rehabilitation: This program
provides funds to community-based non-profits to acquire rehabilitate
and resell single-family housing units. The community land trusts
principles may be utilized.
• Down Payment and Closing Costs Assistance With or Without
Rehabilitation: The City will use SHIP funds to provide down payment
and closing costs assistance to eligible homebuyers purchasing new or
existing homes.
• Owner-occupied Rehabilitation: The City will provide funds for the
rehabilitation of owner-occupied single-family residences.
• Multi-Family Housing: The City will provide SHIP funds to support the
acquisition, rehabilitation and new construction of rental housing.
• New Construction Program: This program provides funds to eligible
developers and sub-recipients for the development of new housing
units.
• Disaster Mitigation: In the case of natural or man-made disasters, this
strategy will utilize SHIP funding for emergency or interim repairs.
Per Florida Statute, the City Council is being asked to adopt by resolution the
LHAP for state fiscal years 2015-2018. The LHAP is due to the State on May
2, 2015.
Page 3
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
In response to questions, Economic Development and Housing Director Geri
Campos Lopez said information regarding these programs is available online,
MyClearwater.com/Housing. For the rehab programs, the department targets
several zip codes and mail post cards with program details. Staff works closely
with Code Enforcement to identify properties in need of assistance. Ms. Lopez
said informational brochures will be distributed during Neighborhoods Day.
Housing Coordinator Terry Malcolm Smith said the income limitation for a
single individual is $33,050 median income, a family four is $54,000 median
income.
4. Finance
4.1 Approve settlement of the liability claim of Helen Buell for payment of$30,000.00 and
authorize the appropriate officials to execute same. (consent)
The claimant was leaving the Main Library by the front entrance. She tripped
over a light fixture placed in the sidewalk. The claimant was injured and that is
the basis of her claim.
Ms. Buell's claim can be settled for $30,000.
The City's limit of liability as provided by Section 768.28, Florida Statutes is
$200,000. The City's Risk Management Division and City's Claims Committee
recommend this settlement.
Funding for the payment of this settlement is available in the budget for claims
expense in the Central Insurance Fund.
APPROPRIATION CODE AND AMOUNT:
590-07000-545900-519-000 $30,000.00
In response to a question, Risk Management Specialist Wayne Barker said
Building and Maintenance has taken steps to make the area safer.
5. Parks and Recreation
5.1 Approve the grant agreement between the City of Clearwater and the Florida
Department of Environmental Protection Land and Water Conservation Fund (LWCF)
for a grant in the amount of$200,000 for improvements to Moccasin Lake Nature Park
and authorize the appropriate officials to execute same. (consent)
The City has been awarded a matching grant in the amount of$200,000 for the
Page 4
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
design and renovation of Moccasin Lake Nature Park.
The approval of this grant and the renovation of the park is consistent with the
Moccasin Lake Nature Park Master Plan and the Parks and Recreation Master
Plan Update 2013. Both plans contained a robust community engagement
process.
Project elements include the renovation of the Interpretive Center, restroom,
picnic facilities, parking and the construction of a new play area, pier and
interpretive trail elements.
This grant was brought forward and approved by the Resource Management
Committee at their March 5, 2014 meeting.
No additional operating impacts are needed to support this project.
APPROPRIATION CODE AND AMOUNT:
Matching funds of$200,000 have been included in Fiscal Year 2015-16 CIP
Budget requests under the Moccasin Lake Nature Park Improvement project.
Funds for the match come from Penny for Pinellas funds that were allocated
several years ago. The total project is estimated to cost$600,000 of which
$200,000 is from the grant and $400,000 from the penny funds.
5.2 Approve the acquisition of real property located at 3198 Gulf-To-Bay Boulevard (SR
60); approve a not-to-exceed purchase price of$270,000 with total expenditures not
to exceed $287,000; transfer funds from Recreation Land impact fees at mid-year to
Park Land Acquisition (CIP315-93133) to fund this purchase; and authorize the
appropriate officials to execute instruments required to affect closing. (consent)
The Parks and Recreation Department desires to purchase a privately owned
parcel of land located at 3198 Gulf-to-Bay Boulevard. The property is
improved with a commercial structure. The parcel would be a strategic
acquisition for the City's Parks and Recreation Department providing support to
the trail system.
This parcel is located on the northeast quadrant of the intersection of
Gulf-to-Bay Boulevard and Bayshore Boulevard. This intersection serves as
the connector between the Courtney Campbell Trail and the proposed
Bayshore Trail (waiting for permits).
It is anticipated that this parcel will serve as the terminus of a future trail bridge
over Gulf-to-Bay Boulevard fostering a safe crossing for trail users.
Two appraisals were performed for this parcel. The first was performed by
James Millspaugh and Associates, Inc. in July 2014 and estimated the parcel
to be valued at$225,000. The second was performed by Hupp Realty
Page 5
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
Advisors, Inc. in October 2014 and estimated the parcel to be valued at
$270,000. The appraised value of$270,000 is equal to the purchase price
requested by the owner and supported by staff. Total expenditures not to
exceed $287,000 include the purchase price along with typical closing costs,
and demolition of the existing structure.
The estimated expenses are as follows:
Purchase price $270,000.00
Closing costs $500.00
Demolition $15,000.00
+ 10% contingency $1,500.00
TOTAL $287,000.00
This item supports the City's Strategic Vision to provide quality facilities
(Courtney Campbell Causeway Trail, Bayshore Trail) and provide safe access
for persons using the trail systems in Clearwater.
APPROPRIATION CODE AND AMOUNT:
A midyear budget amendment will transfer $287,000 of Recreation Land
impact fees from the Special Development Fund into project 315-93133 Park
Land Acquisition
In response to questions, Parks and Recreation Director Kevin Dunbar said
there is a traffic signal at Bayshore Boulevard. The overpass is also needed to
ensure traffic flow is not negatively impacted. Administrative Support
Manager Felicia Leonard said FDOT has discussed a potential underpass but
that would not be determined until the design process begins.
5.3 Approve annual blanket purchase order (BPO) and two one-year renewal terms at the
City's option (Invitation To Bid 25-15) with Audio Services Plus Inc (ASP) of Tampa,
FL, in the annual amount of$125,000 for Special Events Services including the
purchase of labor, materials and equipment to perform staging, rigging, lights and
sound for various concerts and special events held throughout the year. (consent)
Staff is requesting that a blanket purchase order be awarded to ASP of
Tampa, FL for Special Event Services, to construct staging for all of the
various events and concerts held in Clearwater, especially those held at
Coachman Park.
Of the three contractors that submitted bids ASP was the lowest and most
responsive to the bid specifications.
The City has past experience with this vendor and they have performed very
well and met all of staff expectations. In addition they have met all of the
safety engineering requirements for temporary staging which is inspected at
every event by a City Engineer of Record.
Page 6
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
Also, McCarthy and Associates Engineering has reviewed this contract and
confirms that all of the equipment and staging to be used in this bid meets or
exceeds all State safety standards.
The City is not obligated to use any or the entire amount being requested
however, in Fiscal Year 2013/14 approximately $80,000 was used for various
events.
This amount is being increased to $125,000 due to additional Centennial
events this year as well as the potential for additional events in the future.
Annual renewals will not exceed $125,000 without appropriate
authorization/approval, as required.
APPROPRIATION CODE AND AMOUNT:
Funding for this BPO will come from a variety of operating and capital
improvement codes in the Parks and Recreation Department but primarily the
Special Events Code 181-99865.
5.4 Approve a Special Event Agreement template to be used when partnering with various
media outlets, primarily radio stations, to present special events at Coachman Park;
and authorize the City Manager or his designee to approve future event agreements.
(consent)
The City has a history of partnering with local radio stations to bring concerts
and special events to Clearwater, most notably at Coachman Park. In the
past, when an agreement is needed between the City and the partner it is
negotiated and brought forward as a separate item to the Council. Each
individual agreement is time consuming to negotiate.
Staff is requesting that a standard Special Event Agreement template be
approved by the Council that has been thoroughly vetted by all City
departments including Risk Management, Finance and Legal. This template
will allow the special events staff to quickly negotiate agreements with our
partners and they will know exactly what the City will or won't do in terms of the
event.
This will save staff time and make things run more efficiently as we attempt to
bring quality concerts and special events to Clearwater.
Staff is also requesting that the City Manager or his designee have the
authority to enter into these agreements in the future.
The most recent example of a separate agreement that was approved by
Council was the agreement between Beasley (formerly CBS Radio) and the
City for the Wild Splash Concert.
Page 7
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
In response to questions, Parks and Recreation Director Kevin Dunbar said
those events that would not fit the approved template would come before
Council for approval. An example would be someone who produced the entire
event at Coachman Park on their own. Mr. Dunbar said the SeaBlues Festival
and Wild Splash would also come back to Council as event details are
negotiated with event producers.
5.5 Approve an initial agreement between the City of Clearwater and the Florida
Department of Health (FDOH) for a grant in the amount of$37,500 from May 1, 2015
to September 30, 2015 to help improve the health of Clearwater residents; and
authorize the City Manager or his designee to approve future grant agreements
relative to this program. (consent)
Pinellas County Health Department (PCDOH) applied for and received a
three-year grant from the Centers for Disease and Control (CDC) for the
Partnerships to Improve Community Health (PICH) program. Additional
agreements will be forthcoming from PCDOH for the remaining two years of
the grant upon their receipt of funding from the CDC. Staff is requesting that
the City Manager or his designee approve the future grant agreements.
Since the City of Clearwater is the second largest city in Pinellas and a strong
partner with the PCDOH, Clearwater was selected to be a grant recipient. The
first period of the grant is from May 1, 2015 to September 30, 2015, in the
amount of$37,500.
The overall goal of this program is to improve the health of our residents
through better access to physical activity and healthy foods and beverages.
Clearwater's plan will first be to focus on determining the wellness needs in
Clearwater by conducting a Needs Assessment and Asset Mapping. Once that
is created the remaining two years of the grant will be focused on the
implementation of the plan.
Staff is recommending that the majority of the grant be used to hire either an
intern or consultant to conduct the Needs Assessment and Asset Mapping and
promote the implementation of the plan.
If Council decides not to approve the grant application Pinellas County will
choose another city to receive the grant funding.
This grant was brought forward and approved by the Resource Management
Committee at their March 4, 2015 meeting.
The City's Wellness Specialist will oversee the grant and implementation of this
program. No additional operating costs will be incurred by the City due to this
grant.
Page 8
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will increase program 181-99869, Health
Prevention Program by $37,500 to account for this grant funding.
5.6 Approve the grant agreement between the City of Clearwater and the National Council
on Aging (NCOA) for a grant in the amount of$10,000 to provide a nutrition program
for 200 Clearwater residents and authorize the appropriate officials to execute same.
(consent)
The City has been awarded a grant in the amount of$10,000 to provide a
six-module nutrition program called Next Steps to Better Nutrition for 200
Clearwater adults age sixty and older.
NCOA is offering this prestigious program in two states, Texas and Florida, at
20 sites. Clearwater program locations include four city sites: Aging Well
Center, North Greenwood Recreation and Aquatics Center, North Greenwood
Library and the Countryside Recreation Center.
The program curriculum was developed by NCOA and the American Heart
Association which includes: Stretching Your Budget to Pay for Healthy Food;
Making Healthy Food Choices; Adapting Comfort Food for Health; Keeping
Your Heart Healthy; Healthy Cooking Demonstration and On Your Way to
Better Nutrition.
The City's program partners are: National Council on Aging, American Heart
Association, Walmart Foundation and the Delta Sigma Theta Sorority's
Clearwater Alumnae Chapter.
No matching funds are required for this grant.
This grant was brought forward and approved by the Resource Management
Committee at their March 4, 2015 meeting.
No additional operating impacts are needed to support this program.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will establish program 181-99905, Next Steps
to Better Nutrition, with a budget of$10,000 to account for this grant funding.
In response to a questions, Office on Aging Manager Kerry Marsalek said the
program is designed by the American Heart Association and composed of six
group educational sessions.
6. Engineering
Page 9
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
6.1 Declare list of equipment surplus to the needs of the City; authorize disposition
through sale to the highest bidder through public auction and authorize the
appropriate officials to execute same. (consent)
All surplus diesel electric generators are/will no longer be in service as they
have been upgraded by multiple Public Utilities Capital Improvement projects.
The intent is to sell all the surplus designated equipment listed in the
attachment to a sole highest bidder. The selected highest bidder will be
responsible for the transportation of the equipment from their current locations
at three city facilities.
Pursuant to City of Clearwater Code of Ordinances, Section 2.621, surplus
sales of common bulk items of an estimated value greater than $5,000 shall be
through public auction or open market, following authorization by the City
Council. The estimated value of the surplus generators is $25,000. The open
market bid opportunity will be handled in accordance with code and purchasing
policy, Section 23 Sale of Surplus Personal Property.
APPROPRIATION CODE AND AMOUNT:
0-421-00000-364412-000-000-0000 - Surplus Machinery and Equipment.
6.2 Approve the final plat for Nolan Subdivision, whose physical address is 901 Cleveland
Street, located on the south side of Cleveland Street between South Martin Luther
King Jr. Avenue and Park Street at Prospect Lake. (consent)
This plat will create one lot consisting of 6.6 acres more or less.
This is a mixed use development that will include commercial space and
apartments.
The Flexible development case was reviewed by the Development Review
Committee on May 1, 2014.
The Development Order was issued on July 21, 2014.
6.3 Accept the transfer of title to three parcels that have escheated to Pinellas County in
accordance with Section 197.592(3), Florida Statutes, authorize the appropriate
officials to execute same and adopt Resolution 15-08.
Tax deeds were recently issued to Pinellas County for properties located at
1408 Monroe Avenue, 1112 Palm Bluff Street and 404 Blanche B. Littlejohn
Trail. These properties have escheated to the County for non-payment of
taxes. Per Florida Statutes, such tax deeds are issued when three years have
Page 10
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
passed from the day a parcel of land was offered for public sale and placed on
the list of"lands available for taxes" without having been purchased.
Florida Statutes require that land acquired by any county of the state for
delinquent taxes which have not been previously sold, acquired for infill
housing, or dedicated by the board of county commissioners, and which are
located within the boundaries of an incorporated municipality of the county
shall be conveyed to the municipality in which the land is located. Such lands
conveyed to the municipality shall be freely alienable to the municipality without
regard to third parties. Liens of record held by the county on such parcels
conveyed to a municipality shall not survive the conveyance of the property to
the municipality.
6.4 Approve the request from Stress Free Construction, LLC to vacate a portion of a
platted drainage easement located on property addressed at 2606 Brewton Court; and
pass Ordinance 8714-15 on first reading (VAC2014-05).
Stress Free Construction, LLC has requested the drainage easement vacation
for the purpose of increasing the number of buildable lots on its property. Staff
has reviewed the request; the City's Stormwater Division has no present need
and anticipates no future need for the easement for drainage purposes.
7. Planning
7.1 Approve the annexation, initial Future Land Use Map designations of Residential Low
(RL) and Preservation (P) and initial Zoning Atlas designations of Low Medium
Density Residential (LMDR) and Preservation (P) Districts for 2127 Pleasant Parkway,
and pass Ordinances 8693-15, 8694-15 and 8695-15 on first reading.
(ANX2015-02003)
This voluntary annexation petition involves one parcel of land totaling 0.265
acres. The parcel is occupied by a single-family dwelling and is located on the
south side of Pleasant Parkway, approximately 350 feet south of Bell Cheer
Drive. The applicant is requesting annexation in order to receive solid waste
service from the City, and will be connected to City sewer as part of the
Belcher Area Sanitary Sewer Extension Project Area. The property is
contiguous to existing City boundaries along the west and south. It is
proposed that the property be assigned Future Land Use Map designations of
Residential Low (RL) and Preservation (P) and the zoning categories of Low
Medium Density Residential (LMDR) and Preservation (P).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County.
Page 11
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
Collection of solid waste will be provided to the property by the City.
The applicant has paid the sewer impact fee in full, and will be
connected to the system once it is available. The property is located
within Police District II and service will be administered through the
district headquarters located at 645 Pierce Street. Fire and emergency
medical services will be provided to the property by Station 47 located
at 1460 Lakeview Road. The City has adequate capacity to serve the
property with sanitary sewer, solid waste, police, fire and EMS service.
The property will continue to receive water from Pinellas County. The
proposed annexation will not have an adverse effect on public facilities
and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map and
Preservation (P) categories are consistent with the current Countywide
Plan designations of the property. The Residential Low (RL)
designation primarily permits residential uses at a density of 5 units per
acre. The Preservation (P) category recognizes the watershed and
drainage features on the property, which is connected to the
conservation area south of the subject property. The proposed zoning
districts to be assigned to the property are the Low Medium Density
Residential (LMDR) and Preservation (P) Districts. The use of the
subject property is consistent with the uses allowed in the Low Medium
Density Residential (LMDR) District and the property exceeds the
District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing City boundaries
along the west and south; therefore, the annexation is consistent with Florida
Statutes Chapter 171.044.
7.2 Approve the annexation, initial Future Land Use Map designations of Residential Low
(RL) and Preservation (P)/Drainage Feature Overlay and initial Zoning Atlas
designations of Low Medium Density Residential (LMDR) and Preservation (P)
Page 12
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
Districts for 1701 Owen Drive and pass Ordinances 8696-15, 8697-15 and 8698-15 on
first reading. (ANX2015-02004)
This voluntary annexation petition involves one parcel of land totaling 0.228
acres. The parcel is occupied by a single-family dwelling and is located on the
northeast corner of Owen Drive and SR 590. The applicant is requesting
annexation in order to receive solid waste and sanitary sewer service from the
City. The property is contiguous to existing City boundaries along the south
and east. It is proposed that the property be assigned Future Land Use Map
designations of Residential Low (RL) and Preservation (P)/Drainage Feature
Overlay and the zoning categories of Low Medium Density Residential (LMDR)
and Preservation (P).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County.
Collection of solid waste will be provided to the property by the City.
The applicant has paid the sewer impact and assessment fees in full,
and has been connected to the sanitary sewer system. The property is
located within Police District III and service will be administered through
the district headquarters located at 2851 McMullen Booth Road. Fire
and emergency medical services will be provided to the property by
Station 48 located at 1700 North Belcher Road. The City has adequate
capacity to serve the property with sanitary sewer, solid waste, police,
fire and EMS service. The property will continue to receive water
service from Pinellas County. The proposed annexation will not have
an adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL), Preservation (P), and Drainage
Feature Overlay Future Land Use Map categories are consistent with
the current Countywide Plan designations of the property. The
Residential Low (RL) designation primarily permits residential uses at a
density of 5 units per acre. The Preservation (P) and Drainage
Page 13
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
Feature overlay categories recognize the watershed and drainage
features on the property. The proposed zoning districts to be assigned
to the property are the Low Medium Density Residential (LMDR) and
Preservation (P) Districts. The use of the subject property is consistent
with the uses allowed in the Low Medium Density Residential (LMDR)
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The property proposed for annexation is contiguous to existing City
boundaries along the south and east; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
7.3 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1268 and 1276 Sedeeva Circle North, 1226 Aloha Lane, 2063 North Betty
Lane, and 1233 and 1271 Palm Street; and pass Ordinances 8699-15, 8700-15 and
8701-15 on first reading. (ANX2015-02005)
This voluntary annexation petition involves six parcels of land totaling
0.887 acres. All parcels are occupied by single-family dwellings. The six
lots are located south of Union Street, east of Douglas Avenue, north of
Sunset Point Road (SR 576) and west of Kings Highway. The applicants
are requesting annexation in order to receive solid waste service from
the City, and will connect to city sewer as part of the City's Idlewild/The
Mall Septic-to-Sewer Project. The properties are contiguous to existing
city boundaries along at least one property boundary. It is proposed that
the properties be assigned a Future Land Use Map designation of
Residential Urban (RU) and a zoning category of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the
proposed annexations are consistent with the provisions of Clearwater
Community Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City.
Collection of solid waste will be provided to the properties by the
City. Four of the applicants have paid the required sewer impact
fee in full and are currently awaiting connection to the City sewer
system. The other two have not made any payments but they are
aware that the impact fee must be paid prior to connection and of
the financial incentives available. The properties are located
within Police District II and service will be administered through
the district headquarters located at 645 Pierce Street. Fire and
emergency medical services will be provided to these properties
Page 14
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
by Station 51 located at 1720 Overbrook Avenue. The City has
adequate capacity to serve these properties with sanitary sewer,
solid waste, police, fire and EMS service. The proposed
annexations will not have an adverse effect on public facilities
and their levels of service; and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive
Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base
through the annexation of a variety of land uses located
within the Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations
for single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map
category is consistent with the current Countywide Plan
designation of these properties. This designation primarily
permits residential uses at a density of 7.5 units per acre. The
proposed zoning district to be assigned to the properties is the
Low Medium Density Residential (LMDR) District. The use of the
subject properties is consistent with the uses allowed in the
District and the properties exceed the District's minimum
dimensional requirements. The proposed annexations are
therefore consistent with the Countywide Plan and the City's
Comprehensive Plan and Community Development Code; and
• The properties proposed for annexation are contiguous to existing
City limits along at least one property boundary; therefore, the
annexation is consistent with Florida Statutes Chapter 171.044.
8. Public Utilities
8.1 Approve a contract with Severn Trent Services, of Pittsburgh, PA in the amount of
$124,500.00 (BPO) for the purchase and installation of Bayoxide E33 Granular Ferric
Oxide Media, and authorize the appropriate officials to execute same. (consent)
The Bayoxide E33 media is primarily used as an absorption system to
Page 15
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
selectively remove arsenic while filtering fresh groundwater at Reverse
Osmosis Water Treatment Plant 1 (RO1). The system was placed into service
in November 2013 and was specified by the design engineer, CDM Smith, as a
part of the expansion of R01.
The system consists of 2 pressurized filter vessels that contain a specialized
iron-based media that captures the arsenic and retains it on the surface of the
media. The installed media has a rated life that is based upon flow and arsenic
levels. One of the vessels has reached and exceeded the life expectancy, and
is showing signs of performance loss. A preemptive media change-out is
recommended before it reaches the point where treatment failure occurs.
This is a proprietary, sole source product. The service includes all labor and
equipment necessary to removal and disposal of spent media from the
pressure vessel and the installation of 520 cu. Ft. of virgin Bayoxide E33
media.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Capital Improvement Program Project 0327-96721,
System R and R Maintenance, to fund this contract.
9. Solid Waste
9.1 Approve a Contract (Purchase Order) to Communications International of Vero Beach,
FL in the amount of$1,076,108.12 for the Project 25 (P-25) Police terminal upgrade
for the city-wide two-way radio P-25 communication system in accordance with Sec.
2.564(1)(b), Code of Ordinances - Sole Source; authorize lease purchase under the
City's Master Lease Purchase Agreement, or internal financing via an interfund loan
from the Capital Improvement Fund, whichever is deemed to be in the City's best
interest; and authorize the appropriate officials to execute same. (consent)
Currently the City of Clearwater is in the process of upgrading its city wide
communications system to a national P25 standard. This upgrade is laid out in
3 phases, with a multi-year implementation schedule. The initial phase is
comprised of upgrades required by the Clearwater Police Department. The
second phase is to upgrade the remaining city user equipment. The third
phase will complete the migration with the final build-out of the City's system
infrastructure.
The first part of Phase I, which was the initial Project 25 upgrade of the
city-wide two-way radio EDACS communication system Infrastructure, was
approved by Council on December 18, 2014. This portion is part 2 of Phase I,
which is in the approved six-year Capital Improvement Program. The
equipment purchase was estimated at$1,000,000 and was scheduled to be
Page 16
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
funded with Garage Fund lease purchase revenue in fiscal year 2015/16. This
request is to pull forward that future year funding into the current budget year
to complete the final portion of the Police P25 migration. Electing to complete
the first phase this year will provide the Police Department with several
operational benefits, and will result in an estimated savings of$217,000 to the
City of Clearwater.
A mid-year budget amendment will increase capital improvement project
316-94243, Police Radio P25 Upgrade by $1,076,108.12 to fund this contract.
APPROPRIATION CODE AND AMOUNT:
316-94243-530300-519; Police Radio P25 Upgrade
9.2 Approve Change Order 5 to Ajax Building Corporation of Oldsmar, Florida, to
construct the Countryside Recreation Center HVAC Upgrades (11-0059-LI), in the
amount of$648,918, approve a time extension of 60 days, amend the budget for the
Countryside Library Renovation project to a new total of$7,351,586, an increase of
$248,918 over the $7,102,668 budget to include HVAC upgrades for the Countryside
Recreation Center, and authorize the appropriate officials to execute same. (consent)
City Council approved the Construction Manager at Risk contract to Ajax
Building to construct the Countryside Branch Library, chilled water yard and
exterior piping in August 2014.
Administrative Change Orders 1 through 4 deducted a total of$1,147,956.86
for owner direct purchase for the new library, for a new contract total of
$4,314,711.14. Change Order 5 adds $648,918 for a new total of
$4,963,629.14.
The original estimate was based on a preliminary design narrative. Once the
design documents were developed, it was discovered that additional structural
modifications would be required to the existing roof and walls of the building to
accommodate the more robust mechanical requirements.
The construction is estimated to last four months, late June 2015 to late
October 2015. The Countryside Library will be complete August 2015.
The Parks and Recreation Department will be responsible for the day-to-day
operations, and the Building and Maintenance Department will be responsible
for maintenance of the facility.
Page 17
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
APPROPRIATION CODE AND AMOUNT:
0315-93528-563600-571-000-0000
Funding for this contract will be provided by a midyear budget amendment
allocating $248,918 of Penny for Pinellas infrastructure funds to project
315-93528, Countryside Library Renovation.
Sufficient funding is available in project 0315-93528, Countryside Library
Renovation in the amount of$400,000 for total funding of$648,918.
In response to questions, Finance Director Jay Ravins said the difference is
the deductive from the change order, the item before Council includes more
than the HVAC upgrade. Solid Waste and General Services Director Earl
Gloster said during the initial design phase the temperature for the Library and
the Recreation Center was set at 75°F in error. Most city facilities are set to
75°F, with recreation facilities at 68°F, to accommodate individuals who are
exercising. Once the error was identified, a new chiller system was determined
to be the most efficient way to serve both buildings.
10. Official Records and Legislative Services
10.1Appoint one member to the Marine Advisory Board with a term to expire March 31,
2019.
There was consensus to appoint Ms. Wold. Staff was directed to place the item on the
Consent Agenda.
10.2Approve the 2015 Federal Legislative Agenda. (consent)
Staff was directed to place the item on the Consent Agenda.
11. City Manager Verbal Reports — None.
12. City Attorney Verbal Reports — None.
13. Council Discussion Item
13.1 Kim Seyer Cypress Shopping Center Wayfinding Request - Councilmember
Hock-DiPolito
Page 18
City of Clearwater
Council Work Session Meeting Minutes April 13, 2015
In response to a letter written by the Mayor to Ms. Sayer regarding wayfinding
signs, Councilmember Hock-DiPolito said Senator Latvala and Congressman
Jolly have been supportive of wayfinding efforts in reference to Cypress
Shopping Center. Ms. Sayer began her request for wayfinding signs in
August 2011 as the U.S. Highway 19 corridor improvements were being
constructed. The Fresh Market, among other plaza tenants, are being
affected by the new traffic pattern and lack of signage.
Assistant City Manager Jill Silverboard said there have been delays in
adopting the new countywide plan and the City's wayfinding phase has been
moved forward to accommodate existing businesses. She said the first step
is to advertise for a request for proposals (RFP) for a company to come in and
assist with not only the location requirements of the signs but also address the
design components consistent with our sign code. Planning and
Development Director Michael Delk said the RFP will go out in May.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Jonson requested that Pinellas County Economic
Development Director Mike Meidel be invited to a future council meeting to
present the information provided at a recent Metropolitan Planning
Organization meeting.
15. Closing Comments by Mayor
16. Adjourn
The meeting adjourned at 2:55 p.m.
Page 19
City of Clearwater