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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
December 14, 2006
Present: Jan Regulski Chairperson
Elizabeth Drayer Board Member
Michele Krentzman Board Member
Robert Brumback Board Member
Absent: Frederick Dunn Vice-Chair
Marilyn Garte Board Member
Lorelei Keif Board Member
Also Present: Barbara Pickell Library Director
Holly Ausanio Administrative Analyst
Chair Jan Regulski called the meeting to order at 10:33 a.m. at the Main Library.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
ITEM #1 - Welcome
ITEM #2 - Minutes - November 17, 2006
Member Elizabeth Drayer moved to approve the minutes of the November 17, 2006 meeting.
The motion was duly seconded and carried unanimously.
ITEM #3 - Announ,cements
Chair Jan Regulski reported The Clearwater Library Foundation selected the book Oceans: The
World's Last Wilderness Revealed by the American Museum of Natural History to be placed in
the Library's collection in Chlorinda Gilreath's memory.
ITEM #4 - Library I?irector's Report
b) Planning Meeting update
Director Barbara Pickell reported she has not yet received a meeting summary from the
facilitator. A report will be brought to the Board at its January, 2007 meeting.
Director Pickell reported today is Assistant Director Kathy Dort's last day. The notice to fill the
position has been posted with a closing date of December 22. Internal applicants are expected.
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ITEM #5 - Unfinished Business
In response to a qu'estion, Director Barbara Pickell reported there are three budget scenarios
being looked for the rollback budget. For the 2007/2008 budget process, the Library must
submit a budget approximately $239,000 less than the current budget. Proposed cuts would
include closing the 1 sl floor Information Desk at Main and combining operating hours for Beach
and North Greenwood.
Director Pickell reported all positions vacated will be reviewed and some may be held open for
next year's potential cuts, even though service will not be cut at this time. Five percent cuts
would include reduction of hours at East, Countryside, Beach and North Greenwood. Ten
percent would add elimination of adult programming.
Discussion ensued regarding the need for evening and Saturday hours at North Greenwood,
making it more accessible to the working people of the neighborhood. Current use is heaviest
in the morning with Head Start programs and after school.
Concern was expressed that the rollback budget should reflect cuts equitably at all branches.
Director Pickell stated East, Countryside and Main libraries provided 90% of service
systemwide; North Greenwood is less than 5% and Beach less than 4%.
Director Pickell stated the Budget Committee is charged with making budget cut recommenda-
tions to the City Council. The Library presentation is schedule for the Budget Committee
January 2.
ITEM #6 - New Business
a) Countywide library automation system - report
Director Barbara Pickell reported a "letter of interest" is agendaed for City Council approval at
tonight's meeting. Overall, the automation system will provide better service for less money.
The PPLC will send out an RFQ and, once a selection is made, the City Council will need to
submit a "letter of intent" to the PPLC prior to its contracting for the system.
ITEM #7 - Reports
a) Foundation - no report.
b) Friends
Friends President Rita Garvey reported that bookstore sales provide donations to the library for
items including enhancements to the library, a student summer intern for Youth Services, library
programs and author visits. Future endeavors may include public art.
Mrs. Garvey reported the January 26 Winter Luncheon will be at the Harborview Center. Cost is
$20, which includes the opportunity to chat with many authors including Tom Dorsey, Fawn
Germer, Kathy Carmichael, Jeff Klinkenberg, Barbara Sorey, and Patrick Foley.
Mrs. Garvey encouraged Board members to join the Friends of the Library. She stated
assistance is greatly needed forthe book sales, which are held in March and September.
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ITEM #8 - Board Comments .
Member Liz Drayer requested the Board be advised when to submit letters of support.
Chair Jan Regulski requested clarification regarding Board absence guidelines. It was stated
City Code Section 2.066 allows four absences per 12 month period if the board meets monthly
or three absences in a 12 month period if the Board does not meet monthly.
ITEM #9 - Adjournment
The meeting was adjourned at 11 :30 a.m.
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