04/21/2006
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LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
April 21, 2006
Present:
Jan Regulski
Frederick Dunn
Katherine Merriam
Elizabeth Drayer
Marilyn Garte
Clorinda Gilreath
Lorelei Keif
Chairperson
Vice-Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Also Present:
Barbara Pickell
Holly Ausanio
Library Director
Administrative Analyst
Chair Regulski called the meeting to order at 10:30 a.m. at the Main Library.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
ITEM #1 - Welcome
ITEM #2 - Minutes
Chair Jan Regulski noted, under Item #6 b), the correct spelling for Howard Trexler's last name
is Troxler.
Member Katie Merriam moved to approve the minutes of the February 17, 2006 meeting as
corrected. The motion was duly seconded and carried unanimously.
ITEM #3 - Library Director's Report
a) Special Events through Parks & Recreation - update
Library Director Barbara Pickell reported Parks and Recreation staff recently coordinated their
first special event in the Main Library. They are familiarizing themselves with the building and
equipment needs. Jan Nickols is still screening special event requests and assisting Parks and
Recreation staff.
A question was raised regarding original plans to add greenery to the rooftop to provide
shading. A response will be provided at the May meeting.
b) Axsa
Library Director Barbara Pickell reported there are 32 public computers in the Reference
Division requiring staff involvement with signing up patrons to use the computers, plus pulling
print jobs and receiving payment for them from the patrons. Additional public computers have
recently been installed at East and Countryside branch libraries, which will increase print jobs
requiring more staff time.
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Axsa will provide and maintain software for scheduling and monitoring computer use, as well as
print management, which sends print jobs to a coin operated printer or copy machine. This will
eliminate staff involvement except for initial training for new users and occasional
troubleshooting. Patron authentication, which requires a library card, will track the amount of
time a patron spends on the computer each day.
In response to questions, Director Pickell stated the system does not track what a user looks at,
and the tracking of user time zeros out each day. The Clearwater Library System Internet Use
Policy is displayed when the user logs on. Internet access restrictions would be limited to those
sites which promote illegal activity, e.g. child pornography. Staff may intervene if a site being
viewed could be considered offensive to other patrons, which would be a violation of the Code
of Conduct.
Library Director Barbara Pickell stated adults are not permitted to use computers in the Youth
Services area and children are not allowed to use the computers in the Reference Division at
the Main Library. At the branches, there aren't any restrictions. Wi-Fi access is available at
Main, North Greenwood and Countryside libraries, with East and Beach access scheduled for
completion in the near future. There aren't any restrictions for Wi-Fi access aside from the
Code of Conduct. A patron can be trespassed (for a limited time) from use of all Clearwater
library facilities for violation of the Code of Conduct.
The State of Florida continues to attempt to require filtering. The Federal Government has
denied funding, provided by the Universal Services Fund, to schools and libraries who refuse to
filter Internet access.
. c) Atrium Renovation & Joffrey's Sale
The City Council approved the sale of the cafe operation to Phyllis DeMarco, who is licensed by
Joffrey's. She will be the on-site manager, and has already invested in renovations and
equipment repair.
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The City has contracted with an interior design firm to create a more enticing atmosphere in the
Atrium, including some area carpeting and soft seating.
ITEM #4 - Unfinished Business - none
ITEM #5 - New Business
a) Nomination/Election of Chairperson, Vice-Chairperson 2006/2007
Chair Jan Regulski opened the floor to accept nominations for the offices of Chairperson and
Vice Chairperson.
Vice Chair Fred Dunn nominated Chair Jan Regulski to continue as Chairperson. Member
Clorinda Gilreath nominated the current Chairperson and Vice Chairperson as the slate of
officers for 2006/2007. With no further nominations from the floor, Chair Jan Regulski called for
the vote to keep the current slate of officers.
Member Clorinda Gilreath moved to accept Jan Regulski and Fred Dunn as Chair and Vice-
Chair for 2006/2007. The motion was duly seconded and carried unanimously.
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ITEM #6 - Reports
. a) Foundation
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Jan Regulski, reporting for Foundation Executive Director Judy Melges, stated they are currently
planning for the 4th of July event. The Foundation will also hold the Jazz Soiree again this year
during the Jazz Holiday.
b) Friends
Jan Regulski, reporting for Friends President Rita Garvey, stated the annual Volunteer
Appreciation Tea is scheduled for Sunday, April 30 from 2-4 PM at the East Library. The
Friends of the Clearwater Library Annual Business Meeting, including nominations for officers, is
scheduled for Saturday, May 6 at 9:30 AM in the Main Library.
ITEM #7 - Board Comments
In response to a question regarding enhancing the meeting rooms, Library Director
Barbara Pickell stated it might be possible to do something with the side walls.
Regarding personnel, Director Pickell reported David Stoner is the new Manager at North
Greenwood, and Marsha McGrath, Head of Acquisitions/Collection Development, is retiring the
end of the month.
Director Pickell reported Unique Management is preparing to send out bills to patrons, which is
the first step of the collection process. The patron has 30 days to respond.
In response to a question regarding the Main Library 4th floor, Director Pickell stated additional
shelving and casework has been ordered to complete the area. Display of artifacts should be
coordinated through Jan Nickols, Community Services Manager.
Vice Chair Fred Dunn reported he visited the Alexandria, Egypt library and is compiling photos
for a presentation to the Board in the future.
Member Marilyn Garte reported she would be absent from the May meeting. She stated (her
husband) Glenn Garte's artwork is scheduled for display in the gallery in September.
Chair Jan Regulski reported the East Branch received new furniture for the children's area
through a donation from the Clearwater Community Women's Club. Director Barbara Pickell
stated Countryside Library has also received new furniture for the children's area.
ITEM #8 - Adiournment
The meeting was adjourned at 11 :28.
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