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06/03/1997CITY COMMISSION BUDGET WORKSHOP CAPITAL IMPROVEMENT PROGRAM CITY OF CLEARWATER June 3, 1997 Present: Betty Deptula City Manager Rita Garvey Mayor Bob Clark City Commissioner Ed Hooper City Commissioner J. B. Johnson City Commissioner Karen Seel City Commissioner Bob Keller Assistant City Manager/Economic Development Kathy Rice Deputy City Manager Tina Wilson Budget Director Brenda Moses Board Reporter The meeting was called to order by Mayor Rita Garvey at 9:30 a.m. at the Main Clearwater Library in the Adler Room, Clearwater. The purpose of the meeting was to review City department presentations of operating reductions and enhancements for fiscal 1997/98. City Manager Betty Deptula referred to a binder with detailed budget information listing projected future projects. She noted that Penny for Pinellas funds were not included in the statistics. Many of the projects listed, as well as the format in this year’s book, were in last year’s book. Items shown in bold were new or revised items. Bonding issues and the Penny for Pinellas were discussed relative to the City’s portion of revenue for the proposed Memorial Causeway Bridge. The 1996/97 CIP totaled $36.6 million. The coming year’s projection is $33.1 million. It was noted that there will be some fluctuation in Penny for Pinellas and general fund moneys due to the way enterprises spend funds. The CIP expenditures were reviewed by function and department for fiscal 1997/98 through fiscal 2002/2003. It was noted that rarely will a CIP item appear for the first time in the year of consideration. It is the responsibility of the department director charged with delivery of specific City services to anticipate the need for CIP expenditures in advance of having to initiate projects. This enables the development of a long range financial plan to fund those needs. Ms. Deptula briefly reviewed and summarized each department’s budget proposals. Department Managers attended in order to answer questions. PUBLIC SAFETY - Police Protection: Police Computer Network - 91127 Computers will be obsolete in future years, making it necessary to upgrade them to meet current technological needs. Although no impact will be incorporated in the budget over the next 2 years, plans are in place for the year 1990/2000 to upgrade the computers. Beach District Substation Renovation - 91134 This project has been funded in the current year. The amount previously allocated to this project was reduced to allow funding of the South Greenwood Neighborhood Patrol Substation in FY 97/98. Major renovations and construction are necessary to bring this facility up to acceptable standards for continued operations. The existing facility is currently being reviewed to determine whether the Police Department will continue to operate from this facility, or be provided another facility at a different location on the beach. It has been suggested at mid-year to move these funds to the Countryside Substation, and fund this project next year. Radio Communications Tower Link - 91137 This funding is current funding that is available to link the main station with the south radio tower for Countryside Substation expansion. Countryside Substation Expansion - 91138 The funds originally in the beach district substation last year are being moved to Countryside, eliminating the money that had been requested for 1999. The funds are being used this year, and the Police Department is currently in the planning stages. City Driver Training Facility - 911xx This project is for the development and construction of a City-wide driver training facility at the Patterson Road site, which the City already owns. Courses will be offered for the enhancement of driver activities for all City employees. Other public safety agencies in the area could also utilize the facility. Old Clearwater Bay Neighborhood Patrol Substation - 911xx This project has been moved to fiscal year 1999/2000. The project would provide for either the purchase of an existing property, or the purchase of a parcel of property on which to build a new substation, to include startup costs for furniture, telephone and computer systems and security needs. Mobile Command Operations Center - 911xx As part of strategic enhancements, the Police Department has requested a special purpose vehicle that could be used for a variety of purposes associated with potentially dangerous situations. It was suggested putting this project off for one year. Another suggestion was to review this particular item at the end of today’s meeting before making a final decision. As special events and activities throughout the City increase, should there be a traffic fatality during a major special event, it will create major problems. The beach mobile substation vehicle was converted into a traffic homicide investigation vehicle, which doubles as a mobile command post. Traffic Homicide Investigation Vehicle - 911xx The current traffic homicide investigation vehicle doubles as a mobile command operation vehicle. The vehicle is 10 years old and within the next few years it will need to be replaced. This type of vehicle is designed to transport additional equipment, other than what is generally used, to the scene of the incident. Hostage Negotiator Vehicle - 911xx The current hostage negotiator vehicle was acquired from the Fire Department. That vehicle was an excess EMS transport vehicle which was converted to a special purpose vehicle for hostage negotiators. It is anticipated that the vehicle should be replaced by fiscal year 1999/2000. Replacement of Detective Vehicle Fleet - 911xx It was noted that normally when a department purchases a vehicle, it must be paid for with cash. Garage charges are accumulated to replace the vehicle. An exception was made several years ago when vehicles were purchased. The City did not begin charging itself for replacement of that fleet. This charge is scheduled for fiscal year 2000/2001. South Greenwood Neighborhood Patrol Station - 911xx In conjunction with the Community Service Foundation, the Police Department will apply for funding for a multi-purpose facility. This facility would include a permanent police substation in South Greenwood. CDBG funds could not be used for the Police Department’s portion of this facility. PUBLIC SAFETY - Fire Protection: Major Fire Apparatus Refurbishment - 91213 This project is for the refurbishment of Fire Department vehicles and equipment Fire Engine Replacement Program - 91218 This program is to replace a fire engine built in 1966. At the time of replacement, the vehicle will be 33 years old. Replacement of a 1974 vehicle, which will be 26 years old, is slated for fiscal year 2002/2003. Emergency Operations Center - 91220 This project allows for additional emergency equipment for the City’s Emergency Operations Center. EMS Capital Equipment - 91221 The City puts money aside for the procurement of capital equipment for the EMS system, as per the County EMS agreement. The equipment includes vehicles, life packs, radios, stretchers, splints and other equipment. Facilities Automation - 912xx This project, slated for mid-year, involves existing funds for computer equipment and establishment of electronic communications between all Fire Department facilities. Stores & Supplies Building - 912xx This project involves the construction of a prefabricated building on the Fire Training Grounds for storage of all Fire and EMS supplies for the Fire Department’s emergency operations. Funding will be partially reimbursed by the County. TRANSPORTATION - New Street Construction: Highland Avenue Widening - 92140 This project involves the widening of Highland Avenue to 3 lanes between Gulf-to-Bay Boulevard and Sunset Point Road to increase capacity. This project is already underway. Drew Street Widening - 92141 In conjunction with the Florida Department of Transportation, improvements are being planned for Drew Street east of Northeast Coachman. This project was originally established in fiscal 1990/91 and no increase of existing operating costs is planned. Landmark Drive Extension - 92145 Landmark Drive from Enterprise Drive to Lake Chautauqua Park is scheduled. Due to public input and opinion regarding extending the park to Union Street, funding slated for that extension will be utilized for the Beach Streetscape Project instead. Druid Road Widening - 92146 This project allows for the improvement of Druid Road to 3 lanes from Alternate U.S. 19 to U.S. 19. Funds will be obtained from the gas tax up to fiscal year 1998/99. Beach Streetscape Projects - 921xx The Beach Streetscape projects include reconstruction and rehabilitation of Baymont Street, Papaya Street, Mandalay Avenue, and Gulfview Boulevard. Enhanced street furnishings, landscaping and roadway improvements are included in these projects. TRANSPORTATION - Major Street Maintenance: Paving Unpaved Streets - 92258 This project involves paving unpaved City streets in various areas of the City to comply with City Code. Traffic Calming Program - 92259 This project promotes traffic calming in Clearwater neighborhoods. Plans are to enforce traffic methodologies rather than utilization of Police Department staff. Street Maintenance and Resurfacing - 92260 This project prevents deterioration of City streets and adheres to a 10-year maintenance cycle. It is primarily paid for by road millage. TRANSPORTATION - Sidewalks: Civic Center/Marina Crosswalk - 92337 This project has current funding, however is pending DOT’s final decision regarding turning over the roadway to the City. Upon their decision, a lighted crosswalk with signal across Causeway Boulevard between the City Marina and the Memorial Civic Center will be installed. Sidewalks - New - 92338 New sidewalks will be constructed where none currently exist. This project also includes replacement of existing sidewalks to maintain public safety and access. TRANSPORTATION - Intersections: City-wide Intersection Improvements - 92551 This project maintains a level of service for City intersections to facilitate traffic flow. Signal Renovation - 92552 Substandard signalized intersections will be renovated to increase safety and reduce liability. New Signal Installation & Renovations - 92553 This project will include consideration of the Myrtle Avenue and Fort Harrison Avenue intersections regarding new signalization and renovations of existing traffic signals to better meet traffic flow. New signalization will be in the form of mast arms. Back-lit signs that illuminate street signs will be installed. Intersection Improvements - 92555 This project includes major intersection improvements to facilitate traffic flow and increase capacity of the intersection. Specific projects in fiscal 1997/1998 include Myrtle Avenue and Ft. Harrison Avenue intersections, which are in the preliminary stages. TRANSPORTATION - Parking: Parking Lot Resurfacing - 92630 Funds for this project are for resurfacing of City parking lots as deemed necessary. Parking Garage Maintenance & Repair - 92632 This project provides for maintenance and repair of City-owned parking garages. Downtown Parking Facility - 926xx It was noted due to the Garden Avenue Parking Garage’s capacity of 85%, there is a need for long-term parking when on-street parking and private off-street facilities are not adequate. Revenue Control Equipment System Upgrade - 926xx The current revenue control equipment for the beach parking lots and downtown parking garage is aging and becoming obsolete as well as difficult to maintain. This project is being paid for by the parking system. Parking Lot Improvement - 926xx This project is primarily to increase the aesthetics to parking system parking lots. Improvements include parking meter and sign upgrades. MISCELLANEOUS ENGINEERING: North Greenwood Business Area - 92816 Improvements in street lighting, pedestrian traffic and construction of parking lots in the North Greenwood business district are scheduled. Memorial Causeway Bridge Replacement - 92820 The replacement of the Memorial Causeway Bridge is scheduled in conformance with the requirements of the Florida Department of Transportation and the Federal Highway Administration. This project will alleviate significant delays and back-ups of vehicular traffic on State Road 60. Some reimbursement will be received from the State and the Penny for Pinellas. Miscellaneous Engineering - 92822 These funds allow for various miscellaneous charges relative to capital projects. Bridges, Docks and Seawall Renewal and Replacement - 93470 Annual funding for this project provides for the continuous maintenance of the City’s 18 bridges and several thousand feet of seawall at street ends. Engineering Computer Upgrade - 94712 Computer hardware and software upgrades are necessary to maintain compatibility with consulting engineers, and provide current engineering drawings and future GIS data for other departments. Airpark Master Plan Improvements - 94713 These funds allow for the maintenance of existing facilities and installation of major improvements to the Clearwater Airpark. Harborview Center Funds were slated in 1993/94 for the refurbishment and restoration of the Harborview Center. Plans include a shopping, restaurant and convention center. The meeting recessed at 10:30 a.m. and reconvened at 10:45 a.m. Stevenson Creek Improvements - 96102 The City is halfway through a rate study regarding stormwater improvements. Funding for this project was established in 1987 for phased improvements to Stevenson Creek along the main branch from Pierce Street to St. Thomas. Channel widening, lining and environmental treatments were originally planned. Stormwater Quality Improvements/Property Purchases - 96103 Funding for this project allows for the improvement of stormwater quality in the City. Future sewer system needs are anticipated, including new structural modifications and water quality monitoring, retention lakes and land acquisitions. Habitat Restoration & Improvement - 96105 This project includes removal of undesirable vegetation from the City’s man-made and natural waterways, as well as monitoring whenever necessary to improve water quality and public safety. Pollutant Storage Tank Removal/Replacement - General Fund - 96108 Funds for this project include compliance with the Florida Department of Environmental Regulations in relation to the City’s pollutant storage tank locations. Reducing the potential risk of groundwater contamination is essential to protection of potable water wells. Downtown Lake - 96109 This project is under consideration for a feasibility study to create a regional water quality lake system for the treatment of stormwater. Groundwater Quality Protection - 96111 Assessment of City-owned properties to determine whether contaminated soil and groundwater exists requires funding to protect all natural recharge areas. The project would include site clean-up. Pollutant Storage Tank Removal/Replacement - Fire Station #6 - 96113 Replacement of fuel tanks and clean-up of any groundwater contamination at Fire Station #6 is planned. Storm Drainage Renewal and Replacement - 96118 Funding for City-Wide repair, rehabilitation, or replacement of storm drainage lines, structures and fixtures is necessary. PUBLIC SERVICES - Water System: Reclaimed Water Distribution System - 96739 The Master Plan for the reclaimed water project is forthcoming in July of 1997. The purpose of this project is to provide adequate quantities and qualities of water services to all Clearwater customers. Irrigation conservation must be considered. Discussed ensued regarding which neighborhoods want reclaimed water and which areas should be dealt with first. ENGINEERING/PUBLIC SERVICES - Sewer System: Sanitary Sewer Extensions - 96630 In order to provide optimum levels of sewer service, this project extends sanitary sewer service to property owners in Clearwater. Sanitary Utility Relocation Accommodation - 96634 This project will ensure that funds are available for roadway improvements when needed. Laboratory Upgrade - 96645 Funds are slated for upgrading the capability of existing gas instruments to meet State and Federal testing requirements for wastewater, stormwater treatment, potable water and environmental monitoring. Morton Plant Pump Station Replacement - 96652 There is an increasing demand on the existing sanitary pumping station at the Morton Plant Hospital Complex. The pump station will require replacement or relocation due to necessary improvements and maintenance access. This project is temporarily on hold. Facilities Upgrade and Improvement - 96654 This allows for continuous funding for future improvement of the City’s AWT plants. WPC Pre-Treatment Program - 96655 Funding for this project ensures compliance with current laws regarding sanitary discharge pretreatment programs. Laboratory Building - 96656 This project allows for the construction of a new laboratory building at an AWT facility to consolidate the 2 existing laboratories into one large centralized laboratory. Chlorine Handling & Storage Facilities - 96658 This project provides for the construction of a new chlorine storage and handling facility at the Northeast AWT facility in fiscal year 1998/99. Compactor - 96659 Funds are currently available for the disposal of unsanitary materials removed from sewage. It is necessary to conform to local government guidelines. East AWT Facility Sea Wall - 96661 Construction of a sea wall on the shoreline at the East wastewater treatment plant to prevent structures from erosion is necessary. Digester Cleaning, Marshall Street & Northeast AWT Facilities - 96662 This is continuous funding to maintain the proper operation of the City’s system for treatment of sludge, as required to meet regulatory agencies’ requirements. Portable Lift Station - 96663 A portable lift station is necessary to ensure the quick response to electrical or mechanical lift station failures for unattended sewage bypass pumping operations. Water Pollution Control Renewal and Replacement - 96664 This project provides for maintenance of water pollution control plants throughout the City. Sanitary Collection & Transmission Renewal and Replacement - 96665 Funding for this projects allows for continuous protection and improvement of water quality resources in interior and coastal areas of the City. Front-end Loader - 966xx Funding will be used to remove sludge and other materials from WPC facilities. Rotary Screen Sludge Thickener - 966xx Funding includes upgrading the sludge thickening capabilities at the Northeast AWT facility through design and construction of a sludge thickening facility in fiscal 1998/99. It was noted that the City is in the midst of a solid waste sewer system master plan in order to effectively plan various projects such as this one. Northeast AWT Carousel - 966xx Construction of a new carousel and aeration system for organic treatment at the City’s Northeast AWT facility is scheduled for fiscal year 1999/2000 to provide Clearwater citizens with quality refuse water. Holding/Storage Building - 966xx This project involves funds for the design and construction of a sludge storage and handling facility for bio-solids. Bio-Solids Improvements - 966xx Replacing and upgrading existing bio-solids equipment at the City’s bio-solids processing facility is scheduled for fiscal year 1999/2000. City-Wide Aerial Photography - 96516 Future funding for maintenance of current aerial photography of the City is slated for fiscal year 1999/2000. This photography is used by the public and several City divisions for informational and planning purposes. LEISURE - Marine Facilities: Utilities Service Replacement - 93413 This funding is for continuous maintenance and repair of utilities at the City’s Municipal Marina and Island Estate Marina. Dock Replacement and Repair - 93429 Most of the work for the continuous repair or replacement of deteriorated docks at municipal docking facilities and Island Estate Marina has been done in-house. Waterway Maintenance - 93436 Funding for this project is for continuous repair or replacement of deteriorated City-owned aids to navigational and informational signage at City-owned waterways. Seminole Launch Ramp Dredging - 93443 Funding provides for repair and replacement of floating docks, ramp areas and pilings, as well as maintenance and operation of the sewage dump station at the Seminole Launch Ramp. Bridges, Docks and Seawall Renewal and Replacement - 93470 This project is for funding of continuous maintenance for the City’s 18 bridges and seawalls. This project is partially shared with the Engineering Department. Fishing Piers - 93487 Existing funds are available for the construction of concrete fishing piers on the west end of the Memorial Causeway Bridge. It was noted that coordination of construction of fishing piers with the County is needed in order to eliminate unnecessary allocation of funds. Fuel System Replacement & Repair - 93490 Annual funding is slated for the continuous repair and replacement of deteriorated fuel lines and other items at the Municipal Marina. Pier 60 Maintenance - 934xx At mid-year funds will be set aside for the continuous repair and replacement of electrical services, water service, fire protection equipment and structural components of the pier. Marina Restroom Renovation - 934xx Funds allocated for this project are for renovation of the Municipal Marina men’s and women’s restrooms. LEISURE - Libraries: Books and Materials Collection - 93521 Acquisition of books, publications and related materials for the Main, East, Countryside, North Greenwood and Beach Libraries, and the Library Cooperative is included in this project. Checkpoint Self-Checkout System for Circulation - 93522 Some of the funds allocated for new carpet for the Main Clearwater Library will be utilized to fund the self-checkout system at the Main, Countryside and East Libraries. This project will provide more staff time to provide better customer service. It was noted that the recommendation from the Main Clearwater Library Site Selection Task Force regarding a site for the New Main Clearwater Library will be forthcoming at the July 17, 1997 City Commission meeting. The meeting adjourned at 12:00 p.m. and reconvened at 1:15 p.m. LEISURE - Land Acquisition: Parkland Acquisition - 93111 Funds are allocated for the purchase of land for open space and recreational facilities. LEISURE - Park Development: Concrete Sidewalk and Pad Repairs - 93204 This is annual funding for the removal and replacement of damaged concrete sidewalks and pads in various parks throughout the City. Countryside Recreation Center Furnishings - 93205 This project includes acquisition of the furniture and equipment needed to complete the Countryside Recreation Center. Roller Hockey Facility - 93206 Roller hockey facilities funding at multiple sites over the next few years is scheduled. Some locations may include Ross Norton Park, McMullen Tennis Complex, Frank Tack Park and Forest Run Park. Future funding will be primarily for maintenance of the facilities. Softball Complex Development - 93208 Funding for this project comes from current infrastructure tax for the development of 3 softball complexes adjacent to the E. C. Moore Complex-West. Del Oro Park Renovations - 93209 Existing funds are in place for the renovation of Del Oro Park. McMullen Tennis Complex Building/Restroom Renovations - 93211 Existing funds are available for renovations of the McMullen Tennis Complex Building and restrooms and shower facilities. Recreation Path - 93212 Current Penny for Pinellas funds are slated for the construction of recreation paths for walking, jogging, roller blading and bicycles which will connect City parks and greenways within the City. Grandstand and Bleacher Renovations - 93213 Funds will provide for the renovation of wooden grandstand at Phillip Jones and Countryside Sports Complex and repair of other bleachers at various sports facilities throughout the City. Phillip Jones Clubhouse Expansion - 93214 This project is for annual funding for the expansion of the Phillip Jones Clubhouse. Tennis Court Resurfacing - 93229 This is annual funding for regularly scheduled resurfacing of tennis courts to prevent their deterioration. Playground Equipment Replacement/New - 93230 Funds are for the phased replacement of major playground equipment and new equipment at the City’s 27 playgrounds when needed. New Parking Lots - 93249 This project funds improvements to parking facilities at various recreation sites throughout the City. Sites include the Countryside Sports Complex in Fiscal year 1995/96, Frank Tack Park in fiscal year 1999/00, David Martin Soccer Field in fiscal year 1998/99, and Jack Russell Stadium in fiscal year 2001/02. Fencing Replacement Program - 93262 Funds are allocated annually to ensure maintenance and/or replacement of old, worn or rusted fencing at various City recreational sites. Light Replacement and Repair - 93269 Annual funds are required for replacement and repair of lighting systems, poles, service panels, and wiring at various parks and recreation sites throughout the City. Sand Key City Park - 93282 Existing funds are available for the development of a new park on south Sand Key, east of Gulf Boulevard. Jack Russell Stadium/Carpenter Complex Infrastructure Repairs - 93285 Funding for this project included necessary repairs for the stadium and Carpenter complex. Repairs will include structural repairs for the metal supports, roof and concrete portions of the stadium, and for painting the structural steel and roof. Parking Lot Resurfacing and Improvements - 93286 Annual funds are necessary for regularly scheduled resurfacing and improvements of parking lots to prevent deterioration. Lake Chautauqua Park - 93295 Current available funds will allow the phased development of a passive park on property purchased with a grant from the Department of Natural Resources. The project is expected to be completed in October of 1997. Clearwater Beach Aquatics Park and Pool - 93296 Current funds are available to provide for the design and construction of a mini-aquatics park and pool to be built east of Mandalay Avenue and north of the tennis courts at the Clearwater Beach Recreation Complex. Parks and Recreation staff suggested that moneys that were slated for 2 shelters, one at King’s Highway and one at Wood Valley, could be utilized for costs associated with the pool. Discussion ensued regarding whether or not to heat the pool year round, and future costs associated with this project. Cooper’s Bayou Park - 93297 Current funding provides for the development of Cooper’s Bayou Park on Bayshore Boulevard. Picnic Shelters - 93298 Existing funds are available to complete the construction of new picnic shelters at Wood Valley, Kings Highway and Countryside. Northeast Coachman Park - 932xx Funding slated for fiscal year 1998/99 includes construction of a picnic area and parking for Northeast Coachman Park, located on the southwest corner of Old Coachman Road. McMullen Tennis Complex - Soft Courts - 932xx Construction of soft tennis courts at the McMullen Tennis Complex is slated for fiscal year 1998/99. One additional maintenance person will be required for this project. State Street Park - 932xx This project provides for the development of a new park on the northeast corner of State Street and Betty Lane, consisting of 2 tennis courts and other facilities. Ross Norton Park - 932xx Funds for this project will provide a replacement basketball court and renovations to the recreation center building at Ross Norton Park. D. D. Davis Park - 932xx Funds will provide for the development of a new park south of Marlo Boulevard and east of the proposed Landmark Drive Extension. Countryside High Practice Field Renovations - 932xx Funds will provide for the renovation of the practice fields north of the Countryside High School Stadium. Recommended funding sources are to be determined. Swimming Pool Renovations - 932xx Infrastructure taxes beginning in fiscal year 1998/99 will provide for a renovation study and costs for various pools throughout the City. Improvements include leisure pool enhancement and long-term maintenance needs. Cultural Arts Workshop Replacement - 932xx It was noted that the Cultural Arts Workshop facility on Drew Street is in the path of scheduled County roadway improvements. It is doubtful that the County will reimburse the City for any associated costs for a new Cultural Arts facility. Funding sources are to be determined. Recreation Portable Stage (Showmobile) - 932xx This project will fund the purchase of a portable stage unit that can be transported throughout the City to various parks and recreation events. The stage can be used for special events and many other public functions. Disc Golf Course Renovations - 932xx Renovation of the 2 disc golf course located at Cliff Stephens Park and Northeast Coachman Park, as well as the addition of 1 new course is planned. Countryside High School Ballfield Restrooms - 932xx Construction of new restroom facilities for participants using the Countryside High School baseball field is planned. Cultural/Social Recreation Center - 932xx Originally, the first floor of the Harborview Center was to be used for a downtown recreational center and cultural facility. It was suggested that upon a decision for the new Main Clearwater Library, a cultural center could be incorporated into the library. Skateboard Parks - 932xx Over the next 5 or 6 years, 3 skateboard parks would be constructed to include parking and restrooms. These parks would be unattended, but would require maintenance of the grounds and facilities. It was suggested planning before beginning construction in October of 1998. Marshall Park Renovations - 932xx Renovation of the Marshall Street Park, including the replacement of existing picnic shelter, an additional picnic shelter, new restrooms, a recreation path, decorative light poles, picnic tables and other park amenities is in the planning stages. Clearwater Beach Pinellas Trail Spur - 932xx Funding is to be determined for a trail spur off the Pinellas County Trail from Turner Street to Clearwater Beach via the Memorial Causeway in the year 2000. Pinellas Trail Amenities - 932xx This project provides for additional amenities to the Pinellas Trail portion that will run through Clearwater. Amenities would include landscaping, water fountains and restrooms. Crest Lake Park Master Plan - 932xx Updates to Crest Lake Park are planned. It was noted that Crest Lake Park is one of the most visible parks in the City, and aesthetically enhancing the Gulf-to-Bay side of the park was suggested. Moccasin Lake Nature Park Improvements - 932xx Beginning with fiscal year 1998/99, a master plan should be in place for improvements and repairs of this 15-year old park. It was noted that this park is widely used by schools, residents and tourists. Coachman Bandshell Renovations - 932xx Funds will be used for the renovation of the bandshell roof and stage area so that events can be better accommodated at this facility. Cleveland Street Linear Park - 932xx This project will allow for a park on the north side of Cleveland Street from Myrtle Avenue and North Prospect Avenue. It was suggested pushing this project back one year. Island Estates Playground - 932xx The development of a vacant City-owned lot located on the south side of Windward Passage on Island Estates is planned. Allen’s Creek Rehab Project - 932xx Park improvements on the east side of Hercules at Lakeview Avenue would include playground equipment, benches, sidewalks, landscaping, fencing, signage and other items. Funding is to be determined. This project is being done in cooperation with the County. LEISURE - Park Beautification: Bayfront Park Renovations - 93316 This project has been on hold and future Penny for Pinellas moneys will be utilized for the phased renovations and beautification of the downtown park system. Gulf-to-Bay Beautification Project Current funding allows for the installation of Washingtonian Palms at various intersections on Gulf-to-Bay Boulevard from U. S. 19 to Highland Avenue. HOUSING AND URBAN DEVELOPMENT North Greenwood Business Area - 92816 Construction of parking lots in the north Greenwood business district utilizes current available funds. District Parking Plan - 94745 Current and projected funds allow for the acquisition of several sites in the North Fort Harrison and North Greenwood Commercial districts for the creation of a district parking plan. Affordable Housing Infrastructure - 947xx Funding is requested for right-of-way and infrastructure improvements, such as sewer and water service on the North Betty Lane site, for affordable home ownership development. This project will bring new ad valorem valuations and impacts fees into the City. GENERAL PUBLIC BUILDINGS & EQUIPMENT - Garage Motor Pool Refurbishment - 94210 Current available funds allow for the construction and refurbishment of the City garage facility. Motorized Equipment Replacement - Cash - 94222 This is annual funding for the cash purchase of City vehicles that are not eligible for lease purchase programs. Garage/Building & Maintenance Technology Upgrade - 94223 Existing funds provide for necessary upgrades of items relating to the garage, Building & Maintenance and General Services Department. Motorized Equipment Replacement - L/P - 94227 Continuous funding provides for the replacement of motorized equipment for all City department. GENERAL PUBLIC BUILDINGS & EQUIPMENT - Maintenance of Buildings Air Conditioners - City-Wide Replacements - 94510 Funds will provide for the replacement of several air conditioning systems that are in need of replacement due to age and other reasons. Projects include the Moccasin Lake office, the Kings Highway Recreation Center, the Parks Field office and miscellaneous other small air conditioning units. Roof Replacements - 94514 This project allows for necessary roof replacements at various City complexes, such as the Countryside Sports Plex, Fleet Maintenance, Ross Norton Recreation Center and other facilities. Roof Repairs Funds provide for necessary roof repairs of various City buildings as needed. Building and Maintenance Facility - 94513 Current available funds allow for the relocation of an existing building and centralization of the Building & Maintenance Division . Radio Replacement Program - 945xx The debt on this project is nearly paid in full. Funds will allow for replacement of older radios exceeding their life expectancy. GAS SYSTEM Environmental Remediation - 96358 Funds will provide for the clean-up of the old gas plant site as may be required by the Florida Department of Environmental Protection. System Renewal and Replacement - Capitalized - 96364 Continuous funding provides for the maintenance of the gas system to meet State and Federal specifications. Line Relocation - Maintenance - 96365 Continuous funding allows for the removal of abandoned gas lines as required by the State Department of Transportation. System Renewal and Replacement - Maintenance - 96366 Annual funds provide for the maintenance of the gas system facilities to include surveys required by State and Federal specifications. This project will provide for a safe and efficient gas system as per State and Federal regulations. Gas Meter Change Out - 96367 Funds will provide for continuous maintenance of accurate gas meters to maximize gas revenues. There is a 10 year program in place for replacement of gas meters. Pasco Expansion - 96369 This project will offer funding for the extension of gas mains and services within West Pasco County, as well as related activities. This project involves funding via bond issues. Pinellas Phase II New Gas Mains & Services - 96370 Funds will provide for the future extension of gas mains and services within Pinellas County, as well as related activities. Funding will be obtained through bond issuance. Line Relocation Capitalized - 96374 Continuous funding allows for the relocation of gas mains due to road construction and main upgrades. Pinellas Expansion - 96375 Funds through bond issues will provide for the future extension of gas mains and services within Pinellas County. Related activities include gas main relocation due to road construction, capital replacement of obsolete cast iron and galvanized mains, liquid propane service and gas meter changeouts. New Mains & Service Lines - 963xx This project provides for the future extension of gas mains and services. Funding will come from available gas system revenues to reduce future bond requirements. The meeting recessed at 2:30 p.m. and reconvened at 2:45 p.m. GENERAL PUBLIC BUILDINGS & EQUIPMENT - Miscellaneous: Alpha Computer - HR/Finance/Payroll - 94705 Current available funds will provide for the purchase of a computer to replace the current Finance computer. The computer will allow for a Human Resources/Payroll client/server application. This project is nearing completion. City-Wide Connectivity Infrastructure - 94729 In fiscal year 1998/99 funds will provide for the installation of fiber optic cable to link to the Solid Waste Department and General Services Department. Geographic Information System - 94736 Funds will allow for the consolidation and provision of valuable information to both the public and private sector of the City. Consolidation of informational databases would improve occupational licensing, building permitting, utility billing, police computer-aided dispatch and engineering mapping systems. Information Services UPS System - 94737 Existing funds will allow for the purchase of an new system to be shared by the Information Services and Engineering/Traffic departments. Telephone System Replacements - 94738 Existing funds will provide for the relocation of existing Norstar telephones as needed, and standardize telephone service throughout the City. Enterprise Network - Phase I - 94740 Existing funds provide for new desk top computers to personnel in the Municipal Services and City Hall buildings. Automated Time Recording System - 94741 Funds will provide for the purchase of an automated time entry system using a magnetic card for logging staff in and out during the work day. The system would need to be compatible with the new PeopleSoft Human Resource/Payroll System. Enterprise Network - Phase Ii - 94749 Current available funds will allow for the upgrade of the balance of the City’s PC users to run updated software. Color Copier & Digital Interface - 94751 Current available funds will provide a color copier for the City’s Graphics Department, as well as a computer interface. Centralized Records/Imaging System - 94753 This project is a shared effort between the City Clerk’s Department and the Information Management Department. Current available funds provide for Optical Disk Storage hardware and computer-aided software for the consolidated storage of City records. Utility Billing Year 2000 Compliance Project - 94757 The current utility billing system is 8 years old. Funds will ensure that the City can obtain management information and ensure utility billing efficiency. Utility funds will pay for a portion of this project. Extensive modifications will be necessary for the system to be able to handle the year 2000 conversion. Discussion ensued regarding the feasibility and cost effectiveness of all utilities sharing one billing system. Utility Billing System Replacement - 947xx Utility funds will pay for this project. It provides for the replacement of the City’s 8-year old utility billing software. High Speed Copy Machine - 947xx This project will replace the Graphics Department copier, which will be 8 years old at the time of replacement in fiscal 1999/00. Enterprise Network PC Software Upgrades - 947xx Funds would provide for upgrading Windows 95 and Office 95 on all City computers to Windows 97 in order to keep up with the City’s technological needs. ENGINEERING/PUBLIC SERVICES - Stormwater Utility: Mechanical Street Sweeper - 96117 This is an ongoing project providing for the purchase of an additional mechanical street sweeper to be used in the Stormwater Utility Program. Storm Drainage Renewal and Replacement - 96118 This is an ongoing program which involves repair and restoration of major storm system components as needed. PUBLIC SERVICES - Water System: System Renewal and Replacement - Maintenance - 96721 This on-going project provides for the repair or replacement of water mains, service lines, valves, fire hydrants, and miscellaneous equipment as needed. Water Supply and Treatment - 96740 Funds would provide maintenance, replacement and expansion of water supply facilities. It was noted there has been discussion regarding whether or not the City should stay in the business of water supply. There are some options with potable and reclaimed water programs with the County. System Renewal and Replacement - Capitalized - 96741 Funds involve the repair and replacement of equipment and facilities that are upgraded during the repair/replacement process. It was noted that the initial water bond issue funding has been depleted. Funds will come from operating revenues for this project. Line Relocation - Capitalized - 96742 This on-going project is for relocation of water mains and related facilities conflicting with public works projects of governmental entities, such as when road improvements are made. Meter/Backflow Prevention Device Repair and/or Change-Out - 96743 This is a continuous project to repair or replace water meters and other devices to assure proper operation of the City’s water meters. System Expansion - 96744 This project provides for adequate quantities and qualities of water services to all customers in the City through capitalization of Water Division labor, equipment and materials. ENGINEERING/PUBLIC SERVICES - Sewer System: Upgrade G-395 to Vac-Con Sewer Cleaner - 966xx Funds will provide replacement of a piece of equipment which flushes sewer debris with high water pressure. The new sewer cleaner would clean sewer lines by removing sand and debris from the system as opposed to just moving it to some other place in the system. This project will help to eliminate sewer stoppages. Portable Generator - 966xx This project allows for the purchase of small trailer-type generators for back-up in case of power failure at the City’s lift stations. Many of the City’s current generators date back to the 1950’s and are difficult to maintain. SOLID WASTE/RECYCLING - Solid Waste: Mini Transfer Station - 96424 Construction of a mini-transfer station will allow for the hauling of trash, yard waste and recyclables, as well as modification of the transfer station drainage to meet current environmental codes. Facility Renewal and Replacement - 96426 Funds will provide maintenance and replacement of components at the City’s transfer station to ensure minimum downtown. Residential Container Acquisition - 96427 Funds will provide for the replacement of residential containers and the acquisition of new automated containers to meet the City’s anticipated annual growth of residential customers. Commercial Container Acquisition - 96429 This on-going project provides for the replacement of containers and dumpsters for commercial accounts. Solid Waste Complex - 96436 Funds provide for the improvement and expansion of the Solid Waste complex on the Campbell property. Roll-Off Container Hauling Device - 96438 Project funds provide for the acquisition of 2 new roll-off collection and hauling vehicles to expand commercial solid waste operations. Container Screening Program - 96439 This project provides for screening for Solid Waste containers, by using vegetation or enclosures, in order to improve the appearance of streets and yards by removing containers from view. Discussion ensued regarding developing acceptable incentives to make the plan palatable. The City has conducted a waste receptacle contest for ideas on beautification. Commercial Weight Based Management System - 964xx This program would develop and implement a commercial solid waste system to more equitably charge the City’s commercial customers for appropriate costs of disposal. Recycling Vehicles - 96801 Project funds provide for the purchase of recycling vehicles and support required to meet the City’s recycling agreemetn and proforma. Recycling Building & Process Ramp - 96802 Funds provide for the expansion of the recycling materials processing and marketing center as volume increases. Recycling Carts & Dumpsters Acquistion - 96804 Annual funds allow for the purchase and replacement of recycling carts, containers and dumpsters for the City’s 3 recycling programs. Recycling Grant - 96805 This grant is derived from the State Solid Waste Trust Fund and allocated to counties annually on a population basis. This grant will assist the City in promoting recycling and increasing the amount of recyclable materials removed from the waste stream. This year the City will receive one-third the amount received last year. Recycling Equipment Replacement - 96806 Funds will provide replacement of recycling program equiment on an on-going basis. Ms. Deptula referred back to the Mobile Command Operations Center, item 911xx, for further discussion. It was agreed to move this item out one more year. Airpark Master Plan Improvements, item 94713, was cut in half. Skateboard Parks, item 932xx, will require a year to design and it was agreed to move initial funding to October of 1998. Discusison ensued regarding the forecast based upon the CIP plan. The projects brought forward in this meeting were summarized by function for fiscal year 1997/98 through fiscal year 2002/03. Ms. Deptula suggested reducing the City’s budget by reducing the raise allocated for City employees. She also suggested raising the salary savings account by 1% and imposing a mini-hiring freeze. The hiring freeze would involve management’s review of every position before it is re-filled. Generally, the Fire and Police Departments are exempted from this policy, with the exception of clerical support positions. Discussion ensued regarding the bottom line of the budget, millage rates, and putting “needs” before “wants”. Further discussion on the budget will ensue at the Worksession on Thursday. The meeting adjourned at 3:00 p.m.