08/02/2004
TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING
CITY OF CLEARWATER
August 2, 2004
Present: Brian Aungst Chair
Hoyt Hamilton Trustee
Frank Hibbard Trustee
William C. Jonson Trustee
Carlen Petersen Trustee
Also Present: William B. Horne II City Manager
Garry Brumback Assistant City Manager
Pamela K. Akin City Attorney
Joe Roseto Human Resources Director
Cyndie Goudeau City Clerk
Brenda Moses Board Reporter
The Chair called the meeting to order at 9:03 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
1. Approval of Minutes: 06-14-2004, 07-12-2004, and Special Meeting 07-15-2004
Trustee Hamilton moved to approve the minutes of the regular meetings of June 14 and
July 12, 2004, as recorded and submitted in written summation by the City Clerk to each
motioncarried
Trustee. The was duly seconded and unanimously.
Trustee Hibbard moved to approve the minutes of the special meeting of July 15, 2004,
motion
as recorded and submitted in written summation by the City Clerk to each Trustee. The
carried
was duly seconded and unanimously.
2. Accept the employees listed below into membership in the City of Clearwater’s
Employees’ Pension Plan:
Human Resources Director Joe Roseto presented the recommendation of the Pension
Advisory Committee that the following employees be accepted into membership:
Pension Elig.
Name, Job. Class, & Dept./Div. Hire Date Date
Diane Faulk, Police Communications Operator Trainee/Police 5/17/04 5/17/04
Victor Demicco, Police Officer/Police 5/17/04 5/17/04
Terrance Woulard, Solid Waste Worker/Solid Waste 6/1/04 6/1/04
Barry Slack, Solid Waste Worker/Solid Waste 6/1/04 6/1/04
Erick Colindres, Solid Waste Worker/Solid Waste 6/1/04 6/1/04
James Hawkins, Parks Service Technician I/Parks & Recreation 6/14/04 6/14/04
Jeffrey Walker, Plans Examiner/Development Services 6/14/04 6/14/04
Martin Bollinger, Police Communications Operator Trainee/Police 6/14/04 6/14/04
Sean Hailey, Police Communications Operator Trainee/Police 6/14/04 6/14/04
Eric Lewis, Parks Service Technician I/Parks & Recreation 6/28/04 6/28/04
Pension Trustees 2004-08-02 1
Kerry Nelson, Gas Technician I/Gas 6/28/04 6/28/04
Rebecca Melendez, Human Resources Analyst/Human Resources 6/28/04 6/28/04
Trustee Jonson moved to accept the recommendation of the Pension Advisory
motioncarried
Committee. The was duly seconded and unanimously.
3. Susan Doel, Library Department; Michael Metcalf, Police Department; and William
Gillette, Fire Department, be granted regular pensions under Section(s) 2.393 and 2.397
of the Employees’ Pension Plan as approved by the Pension Advisory Committee.
Mr. Roseto presented the recommendation of the Pension Advisory Committee that
Susan Doel, Michael Metcalf, and William Gillette be granted regular pensions under Sections
2.393 and 2.397 of the Employees' Pension Plan.
Susan Doel, Administrative Analyst, Library Department, was employed by the City on
June 7, 1971, and her pension service credit is effective on April 13, 1972. Her pension will be
effective September 1, 2004. Based on an average salary of approximately $44,396 per year
over the past five years, the formula for computing regular pensions, and Ms. Doel’s selection of
the Joint & Survivor Annuity, this pension will approximate $39,523 annually.
Michael Metcalf, Police Officer, Police Department, was employed by the City on April
12, 1982, and his pension service credit is effective on that date. His pension will be effective
August 1, 2004. Based on an average salary of approximately $60,718 per year over the past
five years, the formula for computing regular pensions, and Mr. Metcalf’s selection of the 100%
Joint & Survivor Annuity, this pension will approximate $36,729 annually.
William Gillette, Firefighter/Lead Medic, Fire Department, was employed by the City on
August 6, 1979, and his pension service credit is effective on that date. His pension will be
effective August 1, 2004. Based on an average salary of approximately $57,625 per year over
the past five years, the formula for computing regular pensions, and Mr. Gillette’s selection of
the Life Annuity, this pension will approximate $40,238 annually. These pensions were
approved by the Pension Advisory Committee on July 15, 2004. Section 2.393 (p) provides for
normal retirement eligibility when a participant has reached age 55 and completed twenty years
of credited service, has completed thirty years of credited service, or has reached age 65 and
completed ten years of credited service.
Trustee Hamilton moved to grant regular pensions for Susan Doel, Michael Metcalf, and
William Gillette, under Sections 2.393 and 2.397 of the Employees’ Pension Plan, as approved
motioncarried
by the Pension Advisory Committee. The was duly seconded and unanimously.
4. Catherine Nalven, Police Department, be allowed to vest her pension under Section(s)
2.397 and 2.398 of the Employees’ Pension Plan as approved by the Pension Advisory
Committee.
Catherine Nalven, Police Officer, Police Department, was employed by the City on
September 24, 1990, and began participating in the Pension Plan on November 1, 1990. Ms.
Nalven will terminate from City employment on August 31, 2004.
The Employees’ Pension Plan provides that should an employee cease to be an
employee of the City of Clearwater after completing ten or more years of creditable service
(pension participation), then such employee shall acquire a vested interest in the retirement
Pension Trustees 2004-08-02 2
benefits. Vested pension payments commence on the first of the month following the month in
which the employee normally would have been eligible for retirement.
Section 2.393 also (p) provides for normal retirement eligibility when a participant has
completed twenty years of credited service in a type of employment described as “hazardous
duty” and further specifically defines service as a Police Officer as meeting the hazardous duty
criteria. Ms. Nalven would have completed 20 years of service on November 1, 2010. Her
pension will be effective December 1, 2010. This pension was approved by the Pension
Advisory Committee on July 15, 2004.
Trustee Jonson moved to allow Catherine Nalven, Police Officer, to vest her pension
under Sections 2.397 and 2.398 of the Employees Pension Plan as approved by the Pension
motion carried
Advisory Committee. The was duly seconded and unanimously.
5. Approve the recommended administrative expenditures for fiscal year 2004-05 totaling
$298,500.
The Employees' Pension Plan does not have a legal requirement to have a budget. The
Trustees must approve all expenditures. The following are routine expenditures that staff is
requesting approval for the sake of efficiency.
These expenditures involve routine business matters and are mostly small dollar
amounts.
Medical Bills are the medical services that the Pension Advisory Committee authorizes.
Travel is for two trips. The first is for attendance for two people at a training seminar and
a due diligence visit. The second trip is for training for two people with our custodian, Northern
Trust.
Printing and Binding is for the statutorily required annual information distribution to the
members of the pension plan.
Training is for the mandatory training required by state statute.
Included with these numbers the annual authorization for our pension attorneys,
Klausner & Kaufman.
Money Manager, Safekeeping, and Pension Administration fees are all set by contracts
approved by the Trustees and are not included here.
Reimbursement to the General Fund and the Self Insurance Fund is for the cost of
oversight of the Plan and is recognized as revenue to the funds. This reimbursement covers the
services provided by Human Resources Department(some of these employees are paid out of
the Self Insurance Fund), Payroll and Finance Departments.
Trustee Hibbard moved to approve the recommended administrative expenditures for
motion carried
fiscal year 2004-05 totaling $298,500. The was duly seconded and
unanimously.
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.
.
.
Other Business - None.
Adiourn
The meeting adjourned at 9:05 a.m.
Chair
Employees' Pension Plan
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Pension Trustees 2004-08-02
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