12/15/2014 Council Work Session Meeting Minutes December 15, 2014
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, December 15, 2014
1 :00 PM
Council Chambers
Council Work Session
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Council Work Session Meeting Minutes December 15, 2014
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito,
Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and
Councilmember Jay E. Polglaze
Also Present: William B. Horne 11 - City Manager, Jill S. Silverboard - Assistant City
Manager, Rod Irwin, Assistant City Manager, Pamela K. Akin - City
Attorney, Rosemarie Call - City Clerk, and Nicole Sprague — Official
Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 Service Awards
Four service awards were presented to city employees and the December
2014 Employee of the Month Award was presented to Carl Allison, Public
Utilities.
3. Economic Development and Housing
3.1 Accept the 2014 Local Housing Incentive Strategy (LHIS) Report developed by the
Affordable Housing Advisory Committee (AHAC) and direct staff to take the necessary
steps to incorporate the appropriate strategies into the Local Housing Assistance Plan
(LHAP) due to the State of Florida by March 31, 2015. (consent)
Florida Statute Section 420.9076 states that counties and cities receiving State
Housing Initiatives Partnership (SHIP) program funds are required to appoint
an eleven member Affordable Housing Advisory Committee (AHAC). The
statute further provides that the committee be made up of members from a
specific industry or a specific group as identified in the statute. The
requirement was largely met through the use of the City's existing
Neighborhood and Affordable Housing Advisory Board (NAHAB). The City
Council adopted Resolution 14-26 that created and appointed the AHAC.
The duties of the AHAC included reviewing policies and procedures,
ordinances, land development regulations and the City's adopted
comprehensive plan and recommending specific actions or initiatives to
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Council Work Session Meeting Minutes December 15, 2014
encourage or facilitate affordable housing.
Per state statute, at a minimum, the AHAC reviewed and made
recommendations on the following:
(a) The processing of approvals of development orders or permits, as
defined in F.S.163.3164 (7) and (8), for affordable housing projects
is expedited to a greater degree than other projects.
(b) The modification of impact-fee requirements, including reduction or
waiver of fees and alternative methods of fee payment for
affordable housing.
(c) The allowance of flexibility in densities for affordable housing.
(d) The reservation of infrastructure capacity or housing for very-low
income persons, low-income persons, and moderate-income
persons.
(e) The allowance of affordable accessory residential units in residential
zoning districts.
(f) The reduction of parking and setback requirements for affordable
housing.
(g) The allowance of flexible lot configurations, including zero-lot-line
configurations for affordable housing.
(h) The modification of street requirements for affordable housing.
(i) The establishment of a process by which a local government considers,
before adoption, policies, procedures, ordinances, regulations, or
plan provisions that increase the cost of housing.
Q) The preparation of a printed inventory of locally owned public lands
suitable for affordable housing.
(k) The support of development near transportation hubs and major
employment centers and mixed-use developments.
In September 2014, the Economic Development and Housing Department
contracted with Wade Trim, Inc. to help facilitate the process. Wade Trim
coordinated the preparation of the Local Housing Incentive Strategy report in
cooperation with the City's staff and the AHAC. The LHIS encompasses the
definition, vision, strategic focus areas and incentive recommendations in order
to facilitate the development and preservation of affordable housing in the City
of Clearwater. The AHAC convened on three separate occasions in order to
develop and identify the value of affordable housing, identify the principles for
Clearwater's affordable housing and develop a vision statement to be included
as part of the LHIS.
The report highlights an affordable housing vision statement that was derived
from input by committee members. Additionally, the AHAC members focused
on the values that affordable housing brings to the City of Clearwater. The
themes identified centered on the values that affordable housing supports a
dynamic and competitive economy, improves the social well-being that builds a
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sense of community, and ensures that the City's workforce can live within the
city limits.
Furthermore, the AHAC also discussed and confirmed the principles that the
provisions of affordable housing in the City of Clearwater should embrace:
affordability over the long term, diversity that provides for a mix of income
levels, sustainability, accessibility for persons with physical barriers,
well-designed, in character with the surrounding neighborhood,
strategically-located, and pedestrian-oriented with access to mass transit and
open space.
In summary, the report recommends the City continues in large part the
strategies from the 2008 LHIS Report. Two new recommendations were
added for Council consideration:
(1) Recommendation 5.2-Establish strict compliance standards in the
Community Development Code to allow for accessory dwelling units in
residential zoning districts consistent with Comprehensive Plan Policy
C.1.1.2 and Policy C.1.1.8.
(2) Recommendation 13.2-Modify the City's Community Development
Code (CDC) so that nonconforming structures that support affordable
housing may be eligible to receive an exception from the 50 percent
limitations set forth in CDC Article 6, if approved by the Community
Development Coordinator through Level 1 approval (DRC) and with
certain conditions.
The LHIS report is due every three years on December 31 st of the year
preceding the submission of the Local Housing Assistance Plan (LHAP). The
report must be submitted to the City Council by December 31, 2014.
The City Council is being asked to review the LHIS recommendations that were
approved by the AHAC on December 9, 2014. By March 31, 2015, the City
Council will be asked to adopt an amendment to the LHAP to incorporate the
strategies it will implement for the City. The amendment must include, at a
minimum, the State required incentive strategies specified above.
Upon approval, the City of Clearwater is required to notify the State of its
adoption of an amendment to its LHAP to incorporate the incentive strategies.
The notice must also include a copy of the approved amended plan in order to
comply with the SHIP programs participation guidelines.
In response to a question, Economic Development and Housing Director Geri
Campos Lopez said accepting the report does not mean Council is taking
action. Staff will work with Planning regarding the appropriate code changes
needed.
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3.2 Approve a grant of$75,000 in General Fund Reserves to be set aside as a
commitment as the local government contribution that is required for applicants to
participate in the State of Florida's Low Income Housing Tax Credit Program (LIHTC)
to Housing Trust Group, LLC (Reserve at Woodlawn), a proposed 80-unit affordable,
elderly rental housing development to be developed by the Housing Trust Group; and
authorize the appropriate officials to execute same. (consent)
On October 17, 2014, the City's Economic Development and Housing
Department released a Request for Applications (RFA) for projects seeking a
local government contribution to apply for the Fiscal Year 2014-15 State of
Florida Low Income Housing Tax Credit Program (LIHTC). The City received
two proposals on November 14, 2014.
The selection committee, made up of Economic Development and Housing
and Planning and Development staff, met and ranked the applications through
its published ranking process.
The committee ranked the projects in the following order:
1) Reserve at Woodlawn, by Housing Trust Group, 80 units-elderly
(Woodlawn Street and South Fort Harrison Avenue)
2) Town Lake Apartments, by Beneficial Development, 70 units-family (Laura
Street and Martin Luther King, Jr. Avenue)
The top recommended project is the Reserve at Woodlawn Apartments and
consists of 80 one and two-bedroom units located in one building that will serve
the elderly demographic. Some of the amenities in the project include a
swimming pool, clubhouse, grill area, putting green, dog walk and victory
garden. Resident services will include on-site health care services, tenant
activities, planned daily activities, resident assurance check program, and an
on-call 24-hour per day manager. The subject site is located near Woodlawn
Street and South Ft. Harrison Avenue in the Lake Bellevue Neighborhood
Revitalization Strategy Area. The proposed development team is Housing
Trust Group (Developer), (Contractor not selected), and BGD Architects who
have successfully worked together on the development of more than 15,000
LIHTC units.
Staff is recommending a funding commitment to Reserve at Woodlawn as the
top-ranked project using $75,000 from General Fund Reserves and/or a
combination of funds from the Housing Division if available at the time of
project award. According to LIHTC program rules, only one project per Large
County will be funded for development through this tax credit cycle.
Staff does not recommend a commitment to the second-ranked project. The
second-ranked project, Town Lake Apartments, is a proposed mixed-use
project, with all affordable units and commercial space on Laura and MLK. It
does not meet the goal of the Community Redevelopment Agency (CRA) to
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increase family incomes in the Town Lake Residential Character District. In
addition, a higher density project that encompasses the entire site is desired.
The project also did not meet the overarching policy perspective defined by the
CRA that a mixed-income project (both market rate and affordable units) is
preferred in the Downtown Core, Town Lake Business, and Town Lake
Residential Character Districts to create a strong market to support the
retail/restaurant, technology workforce, and event recruitment efforts in the
Cleveland Street District. Staff would not recommend any incentives to a build
LIHTC-type project at this location.
The application period for the LIHTC Program for Large Counties
(Duval/Hillsborough/Orange/Pinellas) opened on November 14, 2014 with
applications due February 3, 2015. The final board approval is scheduled for
May 2015. If no City of Clearwater projects are funded, the commitment for
General Fund Reserves would be released.
As background, the Low Income Housing Tax Credit Program is governed by
the U.S. Department of Treasury under Section 252 of the Tax Reform Act of
1986 and Section 42 of the Internal Revenue Code, as amended. The program
was established to provide for-profit and non-profit organizations with a
dollar-for-dollar reduction in federal tax liability in exchange for the acquisition
and substantial rehabilitation or new construction of low and very low-income
rental housing units (60% of the Area Median Income and below with a set
aside for 40% of AMI and below). In this application cycle, the minimum value
of contributions required from a government agency for a Tax Credit Program
application to receive the maximum points is $75,000. It is the City's
understanding that in order to meet this requirement the local government
needs to make a commitment to each project they are supporting.
The balance in General Fund reserves is approximately $17.3 million, or 14.8%
of the 2014/15 General Fund operating budget.
USE OF RESERVE FUNDS:
The balance in General Fund reserves is approximately $17.3 million, or 14.8%
of the 2014/15 General Fund operating budget.
In response to questions, Economic Development and Housing Director Geri
Campos Lopez said there are three properties that are not included in the
project as the project will be located further back on the site. The Reserve at
Woodlawn is similar to a previous proposal, the project template works well for
the developer. Ms. Campos Lopez said both proposals may be submitted but
the City would have to commit funds for both projects. Staff is not
recommending committing to the Town Lake Apartments project because it
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does not meet the Community Redevelopment Agency's goals. Assistant City
Manager Rod Irwin said the project does not propose much density and
underutilizes the site. If the City commits to the project, the developer will be
entitled to construct the project.
3.3 Approve the City of Clearwater's Fiscal Year 2013-2014 Consolidated Annual
Performance and Evaluation Report (CAPER).
The Consolidated Annual Performance and Evaluation Report (CAPER) is the
principal administrative report, documenting the City's expenditures for
Community Development Block Grant (CDBG) and HOME Investment
Partnership (HOME) programs to the U.S. Department of Housing and Urban
Development (HUD). For Fiscal Year (FY) 2013-2014, the City's budget was
$756,486 in CDBG and $290,091 in HOME Program funds for a total budget of
$1,046,577.
The CAPER document serves as the basis for program monitoring for
compliance and for financial audits for all activities conducted during FY
2013-2014 as outlined in the Consolidated Plan. The report provides HUD with
necessary information for the Department to meet its requirement to assess
each grantee's ability to carry out relevant Community Planning and
Development programs in compliance with all applicable rules and regulations.
It also provides information necessary for HUD's Annual Report to Congress
and it provides grantees an opportunity to describe to citizens their successes
in revitalizing deteriorated neighborhoods and in meeting objectives stipulated
in their Consolidated Planning document.
In addition to reporting the City's activities with federal money, staff also
included a summary of activities conducted with the Florida State Housing
Initiatives Partnership (SHIP) Program, Community Development Block Grant -
Recovery Program, Pinellas County Housing Trust Fund Program and
Neighborhood Stabilization Program 3 in the narrative section; however, these
numbers are not included in the totals below.
Through the CDBG and HOME program activities, the City expended a total of
$1,812,898 in FY 2013-2014, which included funding from program income
and prior year reprogrammed fund budget of$1,331,163. Those funds not
expended from this year's budget will be reprogrammed in future budgets.
The City of Clearwater's FY 2013-2014 CAPER contains information on the
City's assessment of the following activities:
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• Assessment of Three to Five Year Goals and Objectives
• Affordable Housing
• Continuum of Care
• Leveraging Resources
• Affirmatively Furthering Fair Housing
• Citizens Comments
• Self-Evaluation
Over 16,675 persons were assisted through Public Services, Public Facilities,
Housing Rehabilitation and New Construction, Fair Housing, and Economic
Development projects and programs.
A brief summary of FY 2013-2014 accomplishments are:
• Closed on eight owner-occupied rehabilitation loans totaling
$142,531.
• Closed on nineteen down payment assistance loans totaling
$527,400.
• Provided an additional $150,000 rehabilitation loan to Prospect
Towers, Inc. for Phase II Renovations. The renovations are
on-going.
• Provided an additional $136,000 rehabilitation loan to the
Pinellas County Housing Authority for Phase II renovations of
Norton Apartments. The renovations were completed this
reporting period.
• Provided a loan in the amount of$75,611 to Habitat for
Humanity Community Housing Development Organization, Inc.
to develop a home located at 1431 Park Street.
• Provided another loan in the amount of$120,351 to Habitat for
Humanity Community Housing Development Organization, Inc.
to develop a new single family home located at 1868 Fuller
Avenue.
• Habitat for Humanity of Pinellas County, Inc. built eight new
homes in the Stevens Creek Subdivision using NSP3 funds
(revolving).
• Provided a $53,750 loan to Habitat for Humanity to purchase a
property to build three homes on Milton Street.
• SP Country Club Homes, Inc completed construction on all units
in the Country Club Townhome project and all but 4 of the units
have been sold.
• Boley Centers, Inc. - Sunset Point Apartments, Inc. completed
the development project on the 14-unit apartment building. The
project is 100 percent leased-up.
• Provided a $300,000 grant to Religious Community Services,
Inc. to build an outreach center for the Havens.
The City's Neighborhood and Affordable Housing Advisory Board is scheduled
to approve the FY 2013-2014 CAPER at their meeting on December 9, 2014.
The CAPER is due to HUD no later than December 30, 2014.
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Economic Development and Housing Director Geri Campos Lopez provided a
PowerPoint presentation.
4. Finance
4.1 Approve payment of a settlement of two Workers' Compensation claims of Claimant in
the total amount of$100,000.00, inclusive of attorney's fees and costs, and authorize
the appropriate officials to execute same. (consent)
On January 8, 2013, Mr. Darnell Malone was trimming a tree and spreading
mulch when he suffered a strained right shoulder injury. He underwent surgery
to his right shoulder and was placed at MMI on January 15, 2014. He was
given a 7% impairment rating with permanent restrictions.
On February 10, 2014, Mr. Malone was carrying a load of debris to place into a
truck when he stepped into a gopher hole. He was treated conservatively for a
bony avulsion of the Achilles tendon and was placed at MMI on September 19,
2014. He was assigned a 4% impairment for this injury.
This settlement applies to any and all claims Mr. Malone has filed against the
City of Clearwater, including the permanent total disability claim noted above,
and settles these cases in their entirety, including all indemnity and medical
costs, and all attorney's fees and costs, and includes a general release, as per
Florida Statute, for a total settlement cost of$100,000.00. This settlement is in
the best interest of Mr. Malone and of the City of Clearwater. The City's Risk
Management Division, outside legal counsel for the City of Clearwater, Mark
Hungate, and the City's Claims Committee recommend this settlement.
Funding for the payment of this settlement is available in the budget for claims
expenses in the Central Insurance Fund.
APPROPRIATION CODE AND AMOUNT:
0590-07000-545800-519-000-0000 $100,000.00 Inclusive of attorney's
fees, costs, and a general release.
5. Gas System
5.1 Approve a Purchase Order in the amount of$825,000 to DevTech of Avon Park, FL,
for the purchase of metering equipment associated with the Clearwater Gas System
(CGS) Automated Meter Reading (AMR) Project - Phase III, and authorize the
appropriate officials to execute same. (consent)
The City of Clearwater Utility Customer Service department has been using an
Itron meter reading system for manually recording field readings for over 20
years. In 2009, Customer Service and CGS partnered to implement Itron's
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AMR technology in a pilot project in Central Pasco consisting of 1,255 meters.
AMR technology has many benefits including a reduction in operating costs
(principally by reduction in meter reading labor costs), revenue cycle
improvements, increased billing accuracy, reduction in theft, and field safety.
Clearwater Gas System has standardized on the Itron equipment for
compatibility, parts inventory manageability, consistency for users, and efficient
training. DevTech is Itron's designated distributor for Clearwater Gas System,
a Single Source in accordance with Clearwater's Code Chapter 2.541.
Clearwater Customer Service currently reads 20,412 gas meters, with 12,466
of these gas meters being outside of the city limits of Clearwater. Currently
these 12,466 gas meters are divided into 50 meter-reading routes.
The CGS AMR project has been divided into three phases:
• Phase I (the Pilot) is complete with 1,255 meters ($93,328) having AMR
endpoints installed,
• Phase 11 installed AMR endpoints on the remaining 11,211 gas meters
($1,131,919) outside the City of Clearwater. The target completion date of
Phase I I is the end of 1 st quarter 2015.
• CGS plans to accomplish the remaining gas meters within the City of
Clearwater in Phase III during 2015. In this Phase, CGS will install AMR
endpoints on the remaining 7,946 gas meters within the City of Clearwater.
APPROPRIATION CODE AND AMOUNT:
A first quarter amendment will transfer Gas Revenue (388423) from Capital
Improvement Program (CIP) projects in amounts of$422,821 from
0315-96365, Line Relocation-Pinellas Maintenance and $402,179 from
0315-96379, Pasco Meter Change Out to 0315-96367, Gas Meter Change
Out-Pinellas to fund this purchase order.
In response to questions, Clearwater Gas Operations Manager Bruce Griffin
said the Department uses a drive-by meter reading system that can read
within an immediate area, providing savings in labor. The technology is
capable of alerting usage diversions, allowing staff to monitor usage spikes.
6. Parks and Recreation
6.1 Item Pulled.
6.2 Approve a proposal by Construction Manager at Risk Certus Builders of Tampa,
Florida, in the amount of$399,788 for the construction of a press box/storage building
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at the Joe DiMaggio Complex located on the east side of the football/soccer field
stadium site and authorize the appropriate officials to execute same. (consent)
On May 19, 2011, the Council approved the construction of a multipurpose
building including restrooms, concessions and office/meeting room, at the Joe
DiMaggio Sports Complex to service the numerous programs and activities
held at the Joe DiMaggio Sports Complex.
This contract is for phase II of the original master plan for this property which
was to provide for a press box and storage facilities for use by the City and
Co-sponsor groups including the Clearwater Jr. Tornados football program
which calls Joe DiMaggio their home field.
In 2014, the Tornados were allowed by the league to play all of their home
games at the complex, however they had to use temporary pressbox facilities
to meet league requirements. Construction of a new press box is needed to
allow continued use of the complex as a site where not only the Tornados can
play football but other organizations that use and rent the facilities can use as
well.
This contract is for the construction of the press box to be located on east side
of the site behind the bleachers and south of the existing restroom/concession
building including an elevator as well as ample storage needed for the
Tornados allowing for the removal of the small shed located in the parking lot
which is currently being used for storage.
On June 6, 2013, the Council approved Construction Manager at Risk Services
(CMR) for continuing contracts with several construction contractors including
Certus Builders.
Certus Builders was selected under the Request for Qualifications (RFQ)
process based on qualifications, experience on similar projects, staff
experience and availability, and knowledge of city standards. Certus Builders
has been the selected low bidder on many past city projects including the
current restroom/concession building at the complex as well as the restroom
additions and renovations at Pier 60 and Mandalay Park.
This item supports the City Strategic Vision by providing quality facilities that
meet the needs of the citizens of Clearwater and provides for more
opportunities to promote sports tourism.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-93644 Joe DiMaggio
Press Box Storage Building.
In response to a question, Parks and Recreation Director Kevin Dunbar said
the press box will be constructed in the southwest corner. The fields will
continue to be north-south.
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6.3 Approve an annual blanket purchase order (contract) and two one-year renewal terms
at the City's option (Invitation To Bid 03-15) with Grosz Construction Company, Inc. of
Tampa, FL, in the annual amount of$400,000 for the purchase of labor, materials and
equipment to perform various concrete projects including sidewalks, slabs, curbs, and
walls for a variety of parks and recreation maintenance and construction projects.
(consent)
Staff is requesting that a blanket purchase order be awarded to Grosz
Construction Company, Inc. of Tampa, FL for concrete sidewalks and flatwork.
Ten contractors showed interest in this solicitation and attended the mandatory
pre-bid meeting, but only one contractor submitted a bid. Staff feels
comfortable recommending this contractor for these services as they have
successfully performed them in the past and the prices are in line with industry
standards.
The City is not obligated to use any or the entire amount being requested
however, in Fiscal Year 2013/14 approximately $200,000 was used for various
work throughout the Parks and Recreation system.
With over 100 parks in the city, there is a steady supply of minor work projects
needed to repair sidewalks and bike paths, construct and repair bleacher pads,
dugouts and flatwork, and construct retaining walls. It is difficult and time
consuming to get quotes and/or bids for every small project and the City gets
better pricing by going with larger contracts/BPO.
$400,000 per year is being requested due to the increase in capital
improvement projects projected to be done during the next year. Annual
renewals will not exceed $400,000 without appropriate authorization/approval,
as required.
APPROPRIATION CODE AND AMOUNT:
Funding for this Blanket Purchase Order will come from a variety of operating
and capital improvement codes in the Parks and Recreation Department.
6.4 Approve Sports Facility Use Agreement from February 1, 2015 through April 1, 2017
with the Pennsylvania Professional Soccer LLC to provide preseason training in
Clearwater at the Joe DiMaggio Sports Complex; establish a new Capital
Improvement Project at first quarter entitled Joe DiMaggio Multipurpose Field
Renovations (CIP 315-93645) to renovate the upper multipurpose field at Joe
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DiMaggio with a total budget of$148,000 to be funded by a transfer of$100,000 from
general fund retained earnings, and contributions of$23,000 from Pennsylvania
Professional Soccer LLC and $25,000 from Conventions and Visitors Bureau (CVB),
and authorize the appropriate officials to execute same. (consent)
The Pennsylvania Professional Soccer LLC dba Philadelphia Union (Team) is
one of only 21 franchises that make up Major League Soccer (MLS). They
have held preseason workouts in various cities in the Central Florida area most
recently in Daytona. They began negotiations in August of this year to move
their preseason workouts to Clearwater.
MLS is on the upswing in the United States with over 28 million fans and has
experienced growth of over 171% since 2002 and expansion of teams from 10
to 21. Soccer fan base continues to grow at a pace higher than all other major
sports.
The Team has established themselves as a marquee MLS franchise. In major
categories including national TV appearances, ticket sales and merchandise
sales, the Team is at or near the top nationally for MLS.
Since the Philadelphia Phillies already hold spring training in Clearwater and
bring several thousand of fans from the Delaware Valley in February and
March, approval of this Agreement will create an even greater synergy
between the two Philadelphia sports franchises since the Team also has a
preseason following of fans as well.
This agreement is for three years with an option to renew for two additional
terms of three years. The Team will pay the City an annual fee of$23,000
plus applicable tax per year and CVB will contribute an additional $25,000 per
year. These funds as well as existing operating funds currently in the Joe
DiMaggio operating budget will be used to maintain the fields to MLS
standards.
The Team will promote the City of Clearwater and their new preseason training
site through numerous print and media outlets in and around the Delaware
Valley area.
Due to heavy use over the last four years and the ending of football play by the
Junior Tornadoes there is not enough time available for the field to recover in
time for preseason 2015. Therefore, work has already been completed to
remove the old grass, re-grade the field, repair irrigation system and install new
Tiffany 419 Bermuda Grass.
In the future, with regular maintenance and annual repairs and resodding of
heavy wear areas at the end of football season, the field should last for 10 to
15 years.
In order to prepare the Joe DiMaggio stadium field to MLS standards staff is
requesting an investment of$100,000 for the first year to renovate the existing
field.
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This project supports the City's Strategic Vision to provide quality facilities (Joe
DiMaggio Sports Complex) for not only the enjoyment and use by residents but
to promote the sports tourism associated with the MLS Team.
USE OF RESERVE FUNDS:
Funding for this Agreement will be provided by a first quarter budget
amendment allocating General Fund reserves in the amount of$100,000 to
capital improvement project 93645, Joe DiMaggio Multipurpose Field
Renovations. The balance in General Fund reserves is approximately $17.3
million, or 14.7% of the 2014/15 General Fund operating budget. A total of
$1,751,214 of General Fund reserves has been used to date to fund
expenditures in the 2014/15 operating budget.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the CVB and the Sports Commission will provide funding to market the team.
Needed field improvements and soccer goals were included in the
Department's budget.
6.5 Approve the fifth amendment to the Capitol Theatre Operating Agreement (CTOA)
between the City of Clearwater and Ruth Eckerd Hall, Inc. (REH) reducing the
contribution to the reserve fund and expediting its fifth year review and authorize the
appropriate officials to execute same. (consent)
On September 20, 2012, the City of Clearwater entered into the CTOA with
Ruth Eckerd Hall, Inc. (REH) to renovate and operate the Capitol Theatre
Facility located at 401, 403 and 409 Cleveland Street for a period of 30 years.
The CTOA stipulated the creation of an Operating Reserve Fund in the amount
of$3,000,000 to fund the costs of operation and maintenance of, and Capital
Improvements to the Theatre in the event there are insufficient revenues
generated by the facility to fund those costs.
The third amendment to the CTOA provided for the fund to be realized over a
period of twelve years, with an initial contribution of$1,000,000 and a second
payment of$500,000 to be rendered by December 17, 2014, and a third
payment of$500,000 to be rendered on December 17, 2015. The remaining
balance is to be rendered in payments of$100,000 annually for years 3-12,
beginning in 2016.
REH has contributed the initial $1,000,000 to the Operating Reserve Fund, and
is requesting a reduction in the contribution due on December 17, 2014 from
$500,000 to $250,000 and to change the review of the Operating Reserve
Fund from the fifth year anniversary to the third year anniversary.
The fifth amendment will reduce the required $500,000 deposit due on
December 17, 2014 to $250,000 and provide for the amount to be rendered in
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10 equal monthly payments. The amendment will also expedite the review of
the Fund to the third anniversary of the fund.
All other terms and conditions of the original agreement will remain in full force
and effect.
In response to questions, Parks and Recreation Administrative Support
Manager Felicia Leonard said the first payment would be due on December
31, 2014 for$25,000. The third year anniversary will be December 18, 2016
and both parties at that time will revisit the required reserve fund amount. The
City Attorney said Council requested that the discussion be held after there
were three full years of operating costs. Council requested that staff schedule
a discussion in October 2015 regarding the payment due December 2015.
7. Police Department
7.1 Approve the City of Clearwater's Clarification/Restatement of its Red-Light-Camera
Program clarifying the City's and Redflex's scope of authority under the existing
agreement and authorize the appropriate officials to execute same. (consent)
The City of Clearwater and Redflex Traffic Systems Inc. entered into the
"Exclusive Agreement Between The City Of Clearwater, Florida And Redflex
Traffic Systems Inc. For Traffic Camera Safety Improvement Program" on
November 22, 2011, which also included the execution of certain Business
Rules, such as Redflex's not forwarding for the City's review any
right-turn-on-red violations or any violations involving an obscured vehicular
tag.
The Florida Fourth District Court of Appeal recently held that a
red-light-camera program being operated by the City of Hollywood through its
vendor American Traffic Solutions was in violation of Florida Law because the
City of Hollywood had outsourced too many of the responsibilities under the
program to American Traffic Solutions - particularly, the decision whether a
Notice of Violation would be issued.
Although, pursuant to the Business Rules established by the City of Clearwater
and Redflex, the City did not delegate to Redflex any discretion whether a
Notice of Violation would be issued, the proposed Clarification/Restatement of
the City of Clearwater's and Redflex's obligations and scope of authority under
the City of Clearwater's red-light-camera program should significantly reduce
the likelihood of a violator's successfully attacking the City of Clearwater's
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Council Work Session Meeting Minutes December 15, 2014
red-light-camera program on the same grounds raised in the recent
proceedings before the Florida Fourth District Court of Appeal.
In response to questions, Assistant City Attorney Rob Surette said the current
program expires August 1, 2015. The item before Council does not extend the
existing contract. The City's contract with Redflex allows termination based on
the appellate decision, which would affect the admissibility of the citations. The
City must provide a 90-day written notice, invoking the condition as grounds to
terminate. Mr. Surette said no further liability would be incurred by the City.
7.2 Approve an agreement between the Florida Commission on Community Service d/b/a
Volunteer Florida and the City of Clearwater renewing the AmeriCorps Clearwater
program for the period of January 1, 2015 through December 31, 2015, including a
cash match in the amount of$84,094, and authorize the appropriate officials to
execute same. (consent)
The Clearwater Police Department has been a participating member of the
AmeriCorps program since 1995, and for the past nine years has been the lead
agency and grantee for AmeriCorps Clearwater.
AmeriCorps Clearwater is a public safety program designed to increase
disaster preparedness, improve child safety through education, improve
community safety by assisting with non-hazardous calls for service, and
recruiting volunteers to provide community service and assist with community
events. Each full-time program member provides 1,700 hours annually and
each part-time member provides 900 hours annually; AmeriCorps members
promote a safe and friendlier place to live and visit. They also serve as a
conduit for dissemination of information to residents and visitors who are most
affected by ongoing changes in the City.
The Clearwater Police Department benefits from the members' assistance with
community policing efforts and the opportunity to mentor and mold the
potential police officers of the future. In 2014, eight full-time AmeriCorps
members, five part-time AmeriCorps members and one AmeriCorps Program
Coordinator were assigned to the Clearwater Police Department. The full-time
AmeriCorps members receive a minimum living allowance/stipend of$12,100
per year, and part-time AmeriCorps members receive a living
allowance/stipend of$6,406 per year.
A continuation funding request and application was submitted and approved by
The Corporation for National and Community Service for Federal Assistance in
the amount of$148,346. Special Project 181-99212 has been set up for
AmeriCorps Clearwater 2015. A budget amendment will provide the cash
match with a transfer of$ 84,094 from the Special Law Enforcement Trust
Fund project 181-99331. Agreement includes $82,152 of in kind services a cash
match of$84,094, for a total of$166,246.
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Council Work Session Meeting Minutes December 15, 2014
APPROPRIATION CODE AND AMOUNT:
Special Project 181-99212 has been set up for AmeriCorps Clearwater 2015.
A budget amendment will provide the cash match with a transfer of$ 84,094
from the Special Law Enforcement Trust Fund project 181-99331.
8. Engineering
8.1 Declare surplus for the purpose of sale through Invitation to Bid 06-15 real property
described as Lot 1 less the West 110 feet thereof, Block B, Columbia Subdivision, for
highest bid amount exceeding $425,000 whereby the successful bidder will
incorporate the property into a redevelopment project.
The subject property is located at 41 Devon Drive and is improved as a surface
parking lot currently operated as Lot 33 by the City's Parking System Division.
Lot 33 contains 24 parking spaces and gained $69,279 in revenue in the most
recent 12-month reporting period. Prior to the City taking ownership of the
property in 2006, development rights were transferred from the property.
The property may be of interest to adjacent property owners as part of a
private redevelopment project meeting criteria established in Beach by Design.
With development rights stripped, the property's highest and best use is
parking. Making the property available for a private parking garage with 24
spaces dedicated to the public may help facilitate high quality development on
Clearwater Beach while not reducing the number of spaces that are available
to the public. If the property is sold for this purpose, the City will establish
deed restrictions requiring that 24 spaces be reserved for public use at
market-based rates that are commensurate with rates for comparable
beachfront, covered parking structures in Florida resort areas.
The property was appraised by James Millspaugh & Associates with the
understanding that development rights have been stripped. According to the
appraisal report, market value of the property is $425,000. Per City Charter
2.01, real property declared surplus may be sold to the party submitting the
highest competitive bid above the appraised value whose bid meets the terms
set by the Council and whose proposed use of the property is in accordance
with stated purpose for declaring the property surplus.
In response to questions, Real estate Services Coordinator Chuck Lane said
the parking spaces would be privately controlled. The units were transferred to
Marquesa. This property was donated to the City. **Mr. Lane said the
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Council Work Session Meeting Minutes December 15, 2014
competitive bid process will be scheduled in the coming months. The City
Attorney said it is believed the successful bidder would keep the property as
an income generating parking lot until it can be developed. The City would lose
the revenue generated by the parking spaces but would receive $400,000
from the sale.
8.2 Approve Supplemental Work Order 2 to Engineer of Record Deuel and Associates, of
Clearwater, Florida, in the amount of$26,400.00 for Druid Rd/Allen's Creek Drainage
Improvement Project (11-0044-EN), and authorize the appropriate officials to execute
same. (consent)
November 13, 2012, the initial Work Order in the amount of$49,640 was
issued to Deuel and Associates for the design and permitting services of Druid
Road/Allen's Creek Drainage Improvement, Project No. 11-0044-EN. City staff
was responsible for all CADD drafting under this work order.
February 27, 2013, City Manager approved Supplemental Work Order 1 in the
amount of$50,000 to Deuel and Associates for an increased scope to include
an additional 2,500 feet of Druid Road to the east of the originally scoped
project limits. The increase of the project limits was necessary to provide an
adequate stormwater collection system on Druid Road
The intent of Supplemental Work Order 2 is to account for additional services
required for project design completion. Deliverables are to include: A Basis of
Design Report (BODR), which quantifies nutrient loading for the proposed
online stormwater treatment system, completion of construction plans and bid
documents. Deuel and Associates will be responsible to all CADD drafting for
the completion of design.
The City of Clearwater has applied for Cooperative Funding with the Southwest
Florida Water Management District (SWFWMD) for the construction phase of
this project in Fiscal Year 2016 and will utilize the BODR to support the funding
request. Design modifications included in this work order attempt to attain
maximum removal efficiencies prior to discharging into Allen's Creek.
APPROPRIATION CODE AND AMOUNT:
0315-96164-561200-539-000-0000 $26,400.00
Funds are available in capital improvement program project 315-96164, Allen's
Creek Improvement Project, to fund this work order.
9. Fire Department
9.1 Appoint Mr. Gregory Newland as the fifth Trustee to a four-year term ending
December 31, 2018 on the Clearwater Firefighters' Supplemental Trust Fund in
accordance with Sec. 175.061 of the Florida State Statutes. (consent)
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Council Work Session Meeting Minutes December 15, 2014
Mr. Newland has indicated his willingness to serve a four-year term. The other
four members of the Board of Trustees selected Greg Newland to be
appointed as the fifth member in accordance with Sec. 175.061 of the Florida
State Statutes.
The Clearwater Firefighters' Supplemental Trust Fund is the recipient of
monies obtained by the State of Florida from insurance companies doing
business within the community. These monies are required to be administered
by a Board of Trustees whose composition must consist of two legal residents
of the City appointed by the City Council; two City firefighters elected by the
firefighters; and a fifth member chosen by a majority of the other four members
and submitted to the City Council for appointment. The Board of Trustees is
solely responsible for administration of the trust fund.
It is recommended that the City Council, as a ministerial duty, affirm Greg
Newland as a trustee to the seat for the period of January 1, 2015 through
December 31, 2018.
9.2 Approve a Work Order to Architect of Record Plisko Architecture, P.A., of Clearwater,
Fl, for design of Fire Station 50 in Countryside (14-0040-FI), in the amount of
$214,740 and authorize the appropriate officials to execute same. (consent)
Fire Station 50, located on the southeast corner of Countryside Boulevard and
SR580, was built in 1976 and no longer meets the operational needs of the
Clearwater Fire Department.
This work order includes design (architectural, structural, civil, mechanical,
electrical, plumbing, landscape), permitting, and engineering services during
construction for a new three-bay fire station, to replace existing Fire Station 50.
The City plans to issue an RFQ (Request for Qualifications) for a Construction
Manager (CM) at Risk firm shortly. The selected firm will be presented to
Council for approval in February 2015. The CM at Risk firm will work with
project stakeholders under a pre-construction phase services purchase order,
providing cost estimates at various design milestones and generating a
guaranteed maximum price (GMP) with the final design documents. The GMP
will be brought to Council for approval and once approved the CM firm will
commence construction of the new station.
The design and GMP are anticipated to be complete by early August 2015.
The new Fire Station 50 will be operated by the Fire Department and
maintained by Building and Maintenance.
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Council Work Session Meeting Minutes December 15, 2014
APPROPRIATION CODE AND AMOUNT:
0315-91268-561100-522-000-0000 $214,740
Funds are available in capital improvement program project 315-91268,
Countryside Fire Station, to fund the work order.
In response to questions, Fire Chief Robert Weiss said the proposed fire
station will be a 3-bay facility that meets ADA requirements. Engineering
Construction Manager Tara Kivett said the current fire station is 8,000 sq. ft.
Chief Weiss said to renovate the existing facility will cost more in order for the
facility to meet current building code. The proposed fire station will be built to a
Category 5 hurricane standard, which is the current building code. Chief Weiss
said the proposed facility will be built within the existing facility's footprint. Staff
has not determined where a temporary fire station will be located.
10. Planning
10.1Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU), and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1201 Aloha Lane, 1230 Palm Street, 1253 and 1345 Union Street, 1264
Sedeeva Circle North, 1916 Macomber Avenue, 1936 and 2069 North Betty Lane,
1941, 1943 and 1963 Chenango Avenue, and 2028 Poinsettia Avenue; together with
certain right-of-way of Union Street, Lantana Avenue, Arbelia Street, Idlewild Drive,
Poinsettia Avenue, North Betty Lane, Aloha Lane, and Douglas Avenue; and pass
Ordinances 8632-15, 8633-15 and 8634-15 on first reading. (ATA2014-10005)
The City of Clearwater Public Utilities Department is expanding sewer service
into the Idlewild/The Mall neighborhood located generally east of Douglas
Avenue and west of Kings Highway, north of Sunset Point Road and south of
Union Street. This neighborhood contains a large concentration of properties
within unincorporated Pinellas County. Subdivisions in this area include
Sunset Knoll, Cleardun, Floradel, Brooklawn, and South Binghamton. To date,
46 properties have voluntarily annexed into the City as a result of this project
and four more properties are currently in the process of annexing. Another 89
agreements to annex (ATAs) have been executed for properties not meeting
annexation contiguity requirements but desiring to receive sanitary sewer
service.
This application is the second group of parcels with recorded ATAs that have
become contiguous in the Idlewild/The Mall Septic-to-Sewer Project area
(Phase 2). It includes 11 ATAs signed by the current owners dating back to
April 2013. The Planning and Development Department is initiating this phase
to bring the properties into the City's jurisdiction in compliance with the terms
and conditions set forth in the agreements. These properties are occupied by
10 detached dwellings and 1 attached dwelling (2 units) on 1.646 acres of land.
The Development Review Committee is proposing that approximately
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Council Work Session Meeting Minutes December 15, 2014
1.057-acres of right-of-way throughout this area on Union Street, Lantana
Avenue, Arbelia Street, Idlewild Drive, Poinsettia Avenue, North Betty Lane,
Aloha Lane, and Douglas Avenue not currently within the City limits also be
annexed. All properties are contiguous to existing City boundaries in at least
one direction. It is proposed that all properties be assigned a Future Land Use
Map designation of Residential Urban (RU) and a Zoning Atlas designation of
Low Medium Density Residential (LMDR) District.
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• All of the properties currently receive water service from the City.
Collection of solid waste will be provided to the properties by the City.
Nine of the applicants have paid the required sanitary sewer impact fee
in full, and the others are aware of the fee that must be paid in order to
connect and the financial incentives available. Of the applicants that
have paid the impact fee, four are already connected to the sanitary
sewer system, and five will be connected to the system by the
contractor soon. The properties are located within Police District II and
service will be administered through the district headquarters located at
645 Pierce Street. Fire and emergency medical services will be
provided to these properties by Station 51 located at 1720 Overbrook
Avenue. The City has adequate capacity to serve the properties with
sanitary sewer, solid waste, police, fire and EMS service. Water service
will continue to be provided by the City. The proposed annexations will
not have an adverse effect on public facilities and their levels of service;
and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4: Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be
promoted through application of the Clearwater Community
Development Code.
Policy A.7.1.3: Invoke agreements to annex where properties located
within enclaves meet the contiguity requirements of Florida Statutes
Chapter 171.
Objective A.7.2: Diversify and expand the City's tax base through the
annexation of a variety of land uses located within the Clearwater
Planning Area.
• The proposed Residential Urban (RU) Future Land Use Map category is
consistent with the current Countywide Plan designation of the
properties. The Residential Urban (RU) designation primarily permits
residential uses at a density of 7.5 units per acre. The proposed zoning
district to be assigned to the properties is the Low Medium Density
Residential (LMDR) District. The uses of the subject properties are
consistent with the uses allowed in the Low Medium Density Residential
(LMDR) District. However, the property located at 1941 and 1943
Chenango Avenue is an existing duplex, and although the use is
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Council Work Session Meeting Minutes December 15, 2014
allowed within the Low Medium Density Residential (LMDR) District, the
property exceeds the number of units allowed on the parcel based on
the underlying Residential Urban (RU) Future Land Use designation.
The requirements of Article 6, Nonconformity Provisions of the
Community Development Code will apply to this property once annexed
into the City. The property located at 1936 North Betty Lane meets the
District's minimum dimensions through the Flexible Development
requirements. All other properties exceed the District's minimum
dimensional requirements. The proposed annexation is therefore
consistent with the Countywide Plan, and the City's Comprehensive
Plan and Community Development Code; and
• The properties proposed for annexation are contiguous to existing City
boundaries along at least one property boundary; therefore, the
annexations are consistent with Florida Statutes Chapter 171.044.
10.2Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1413 West Virginia Lane; and pass Ordinances 8621-15, 8622-15 and
8623-15 on first reading. (ANX2014-10019)
This voluntary annexation petition involves a 0.193-acre property consisting of
one parcel of land occupied by a single-family dwelling. It is located on the east
side of West Virginia Lane approximately 950 feet south of State Road 590.
The applicant is requesting annexation in order to receive solid waste service
from the City. The property is located within an enclave and is contiguous to
existing City boundaries to the west. It is proposed that the property be
assigned a Future Land Use Map designation of Residential Low (RL) and a
Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County and
is already connected to the City's sanitary sewer system. Collection of
solid waste will be provided by the City of Clearwater. The property is
located within Police District III and service will be administered through
the district headquarters located at 2851 North McMullen Booth Road.
Fire and emergency medical services will be provided to the property by
Station 48 located at 1700 North Belcher Road. The City has adequate
capacity to serve the property with solid waste, police, fire and EMS
service. The proposed annexation will not have an adverse effect on
public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
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Council Work Session Meeting Minutes December 15, 2014
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be
assigned to the property is the Low Medium Density Residential
(LMDR) District. The use of the subject property is consistent with the
uses allowed in the District and the property exceeds the District's
minimum dimensional requirements. The proposed annexation is
therefore consistent with the Countywide Plan and the City's
Comprehensive Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing City
boundaries along the west of the property boundary; therefore, the
annexation is consistent with Florida Statutes Chapter 171.044.
10.3Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1466 Grove Circle Court; and pass Ordinances 8624-15, 8625-15 and
8626-15 on first reading. (ANX2014-10020)
This voluntary annexation petition involves a 0.219-acre property consisting of
one parcel of land occupied by a single-family dwelling. It is located on the
north side of Grove Circle Court, approximately 455 feet west of North
Highland Avenue. The applicant is requesting annexation in order to receive
solid waste service from the City and will connect to City sewer when it is
available in the future, as part of the City's Grove Circle Sanitary Sewer
System Extension Project. The property is located within an enclave and is
contiguous to existing City boundaries to the north. It is proposed that the
property be assigned a Future Land Use Map designation of Residential Low
(RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
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Council Work Session Meeting Minutes December 15, 2014
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water and solid waste service from the
City. The applicant will connect to the City's sanitary sewer service
when it is available, and is aware of the fee that must be paid in order
to connect and the financial incentives available. The property is
located within Police District II and service will be administered through
the district headquarters located at 645 Pierce Street. Fire and
emergency medical services will be provided to this property by Station
51 located at 1720 Overbrook Avenue. The City has adequate capacity
to serve this property with sanitary sewer, solid waste, police, fire and
EMS service. The proposed annexation will not have an adverse effect
on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density
of 5 units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing City
boundaries to the north; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
10.4Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1712 Grove Drive; and pass Ordinances 8627-15, 8628-15 and 8629-15 on
first reading. (ANX2014-10021)
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Council Work Session Meeting Minutes December 15, 2014
This voluntary annexation petition involves a 0.193-acre property consisting of
one vacant parcel. It is located on the west side of Grove Drive, approximately
330 feet north of State Road 590. The applicant is requesting annexation in
order to receive sanitary sewer and solid waste service from the City. The
property is located within an enclave and is contiguous to existing City
boundaries to the north, south, east and west. It is proposed that the property
be assigned a Future Land Use Map designation of Residential Low (RL) and a
Zoning Atlas designation of Low Medium Density Residential (LMDR).
The need for sanitary sewer service was prompted by the applicant's proposal
to construct a single-family home. Due to timing issues, the applicant would
like to construct the single-family home while located in the County. The site
plan approved by the County meets the Low Medium Density Residential
(LMDR) District's minimum setbacks allowed through the Flexible Standard
Development provisions of the Clearwater Community Development Code.
Due to the nature of the construction, Pinellas County will require the applicant
to connect into the City's sanitary sewer system prior to the issuance of a
Certificate of Occupancy (CO). To ensure consistency in the application of
Building Code inspections and to prevent any construction liability issues, the
project will be built in its entirety under Pinellas County jurisdiction. For that
reason, second reading of the annexation cannot occur until after the County
issues a CO, which is anticipated to be near the end of the year. The Planning
Department will schedule second and final reading after the applicant obtains
the CO.
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property is currently vacant and the applicant is currently
constructing a single family residence under a building permit from
Pinellas County. Water will be provided by Pinellas County. The closest
sanitary sewer line is located in the adjacent Grove Drive right-of-way.
The applicant has paid the City's sewer impact and assessment fees
and is aware of the additional costs to extend City sewer service to this
property. Collection of solid waste will be provided by the City of
Clearwater. The property is located within Police District III and service
will be administered through the district headquarters located at 2851
North McMullen Booth Road. Fire and emergency medical services will
be provided to the property by Station 48 located at 1700 North Belcher
Road. The City has adequate capacity to serve the property with
sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
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Council Work Session Meeting Minutes December 15, 2014
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is the Low Medium Density Residential (LMDR) District.
The proposed use of the subject property is consistent with the uses
allowed in the District and the property exceeds the District's minimum
dimensional requirements. The proposed annexation is therefore
consistent with the Countywide Plan and the City's Comprehensive
Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing City
boundaries along the north, south, east and west of the property
boundary; therefore, the annexation is consistent with Florida Statutes
Chapter 171.044.
Planner Katie See said the second reading will be delayed to a future date as
the request is going through the county process and the City does not
intervene with that process.
10.5Approve a Zoning Atlas Amendment from the Low Density Residential (LDR), Office
(0) and Commercial (C) Districts to the Institutional (1) District for properties located at
206 and 210 Jeffords Street, 1112 Druid Road South, a portion of 1106 Druid Road
South, and 1233 South Fort Harrison Avenue; and pass Ordinance 8631-15 on first
reading. (REZ2014-09004)
This Zoning Atlas Amendment application involves 3.30 acres of property
comprised of five parcels located on Jeffords Street, Druid Road South and
South Fort Harrison Avenue. All parcels are owned by Morton Plant Hospital
Association, Inc., which is generally located south of Jeffords Street. The
request is to amend the parcels' Zoning Atlas designations from the Low
Density Residential (LDR), Office (0) and Commercial (C) Districts to the
Institutional (1) District. The applicant has submitted a Future Land Use Map
amendment which is being processed concurrently with this case
(LUP2014-09003) which would amend the future land use designations for the
parcels located on Druid Road South and Jeffords Street; however, the parcel
located at 1233 South Fort Harrison Avenue already has a future land use
designation of Institutional (1) so no additional amendment was required.
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Council Work Session Meeting Minutes December 15, 2014
The parcels are improved with Morton Plant Hospital medical clinics and
parking. The applicant has submitted an application for a Planned Medical
Campus which is being reviewed concurrently with this case (FLD2014-09026).
The Planned Medical Campus use, which will serve as an updated master plan
for the hospital, can only be applied to parcels designated as Institutional (1);
therefore, a Zoning Atlas amendment is required so that these five parcels can
be incorporated into the plan.
The Planning and Development Department has determined that the proposed
Zoning Atlas amendment is consistent with the Community Development Code
as specified below:
• The proposed amendments are consistent with the
Comprehensive Plan and the Community Development Code;
• The proposed amendments are compatible with the surrounding
property and character of the neighborhood;
• The available uses in the Institutional (1) District are compatible
with the surrounding area;
• The proposed amendments will not have an adverse impact on
the use of property in the immediate area;
• The proposed amendment will not adversely burden public
facilities, including the traffic-carrying capacities of streets, in an
unreasonably or disproportionate manner; and
• The proposed Institutional (1) District boundaries are
appropriately drawn in regard to location and classifications of
streets, ownership lines, existing improvements and the natural
environment.
The Community Development Board will review this application at its public
hearing on December 16, 2014 and its recommendation will be presented by
staff at the City Council meeting on December 18, 2014.
10.6Approve a Future Land Use Map Amendment from the Residential/Office General
(R/OG) designation and Undesignated to the Institutional (1) designation for properties
located at 206 and 210 Jeffords Street, 1112 Druid Road South, a portion of 1106
Druid Road South and a portion of 1240 South Fort Harrison Avenue; and pass
Ordinance 8630-15 on first reading. (LUP2014-09003)
The Future Land Use Map amendment application involves 2.12 acres of
property comprised of five parcels which are located on Jeffords Street, Druid
Road South and South Fort Harrison Avenue. All parcels are owned by Morton
Plant Hospital Association, Inc., which is generally located south of Jeffords
Street. The request is to change the parcels' Future Land Use Map
designations of Residential/Office General (R/OG) and Undesignated to
Institutional (1). The applicant has submitted a Zoning Atlas amendment which
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Council Work Session Meeting Minutes December 15, 2014
is being processed concurrently with this case (REZ2014-09004) which would
rezone the parcels on Jeffords Street and Druid Road South to Institutional;
however, the portion of 1240 South Fort Harrison Avenue that is currently
Undesignated is already zoned Institutional (1) and is not part of that
application.
The parcels are improved with Morton Plant Hospital medical clinics and
parking. A Future Land Use Map amendment is required so that these five
parcels can be incorporated into the hospital's master plan.
The Planning and Development Department has determined that the proposed
Future Land Use Map amendments are consistent with the Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive
Plan, the Countywide Plan Rules, and the Community
Development Code;
• The proposed amendment is compatible with the surrounding
property and character of the neighborhood;
• Sufficient public facilities are available to serve the property;
• The proposed amendment will not have an adverse impact on
the natural environment; and
• The proposed amendment will not have an adverse impact on
the use of property in the immediate area.
In accordance with the Countywide Plan Rules, the land use plan amendment
is subject to the approval of the Pinellas Planning Council and the Board of
County Commissioners acting as the Countywide Planning Authority. The
application is a small-scale amendment so review and approval by the Florida
Department of Economic Opportunity (Division of Community Planning) is not
required.
The Community Development Board will review this application at its public
hearing on December 16, 2014 and its recommendation will be presented by
staff at the City Council meeting on December 18, 2014.
11. Solid Waste
11.1Approve a Contract (Purchase Order) to Communications International of Vero Beach,
FL in the amount of$1,989,496.74 for the Project 25 (P-25) upgrade of the city-wide
two-way radio EDACS communication system infrastructure in accordance with Sec.
2.564(1)(b), Code of Ordinances - Sole Source; authorize lease purchase under the
City's Master Lease Purchase Agreement, or internal financing via an interfund loan
from the Capital Improvement Fund, whichever is deemed to be in the City's best
interest; and authorize the appropriate officials to execute same. (consent)
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Council Work Session Meeting Minutes December 15, 2014
The new equipment is being purchased off of the State of Florida Contract
725-001-01-1 Statewide Law Enforcement Radio System (SLERS). Utilization
of this contract is per Code of Ordinances, Sec. 2.564(1)(d) - other government
bid; and affords the City significant discounts based on the multiple-agency
volumes represented in the contract.
This contract will upgrade the city's radio system to the Project 25 or (P-25)
compliant standard. This phase of the project will consist of replacing the
Clearwater Police department dispatch console equipment, multiplex
equipment, simulcast equipment, combiners, coaxial cable, hardware and
required spares.
The cost also includes installation, testing, project management, and dispatch
user training on the new system.
The enhanced P-25 system will give the Clearwater Police department the
interoperability to communicate directly with other agencies without having to
create a patch or separate talk group.
Communications International has been designated a sole source based on
the standardization and compatibility with existing equipment that will be
retained, i.e. Police Radios.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the lease purchase capital improvement project
316-94243-530300-519; Police Radio P25 Upgrade.
In response to questions, Solid Waste and General Services Director Earl
Gloster said the item before Council addresses the Police Department's need
to upgrade the hardware and software for the dispatch system. Mr. Gloster
said another phase will address the citywide system. The City Manager said
the Pinellas County Sheriff is interested in the City moving the Call Takers
from the Communication Center into the County's 911 Center.
Support was expressed for maintaining the Communications Center within the
city.
11.2Approve a Contract (Purchase Order) to Communications International of Vero Beach,
FL in the amount of$153,900 for the maintenance and repair of the city-wide two-way
radio communication system and equipment in accordance with Sec. 2.564(1)(b),
Code of Ordinances - Sole Source; and authorize the appropriate officials to execute
same. (consent)
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Council Work Session Meeting Minutes December 15, 2014
This contract authorizes Communications International to provide preventive
maintenance, repair, and or replacement, labor, and testing on all of the City's
two-way radios and terminals.
The term of this contract is one year and includes demand services,
emergency services, and preventive maintenance.
APPROPRIATION CODE AND AMOUNT:
566-06620-530300-519 $153,900
These funds are available in the operating expense of the Radio Shop as
budgeted in Fiscal Year 2014/15.
In response to a question, Solid Waste and General Services Director Earl
Gloster said the item before Council is strictly for radios already in use.
11.3Award a contract (Purchase Order) for $261,602.00 to Stingray Chevrolet for ten 2014
Chevrolet Caprices, for Clearwater Police Department Replacement Vehicles, in
accordance with the Florida Sheriff's Contract 14-22-0904, 2.564(1)(d), Code of
Ordinances-Other Governmental Bid; authorize lease purchase under the City's
Master Lease Purchase Agreement, or internal financing via an inter-fund loan from
the Capital Improvement Fund, whichever is deemed to be in the City's best interests;
and authorize the appropriate officials to execute same. (consent)
The ten Chevrolet Caprices will be purchased through the Florida Sheriff's
Contract 14-22-0904 (effective dates October 1, 2014 through September 30,
2015) quotes dated November 18, 2014 and will replace the following vehicles
which are all assigned to the Clearwater Police Department:
G2677 2003 Ford Crown Vic with 76,035 miles
G2848 2004 Ford Crown Vic with 85,225 miles
G2998 2005 Ford Crown Vic with 80,538 miles
G3162 2006 Ford Crown Vic with 99,281 miles
G3164 2006 Ford Crown Vic with 108,215 miles
G3166 2006 Ford Crown Vic with 98,462 miles
G3465 2008 Ford Crown Vic with 99,466 miles
G3349 2007 Ford Crown Vic with 95,984 miles
G3354 2006 Ford Crown Vic with 91,667 miles
G3573 2009 Ford Crown Vic with 60,474 miles
These vehicles were included in the Fiscal Year 2014/2015 Garage CIP
Replacement Fund with the exception of G3573 which was totaled (Risk
Management claim 14000363-001) to be paid out of cash CIP (315-94233).
Four vehicles will be paid out of Penny for Pinellas (315-94238) and five
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Council Work Session Meeting Minutes December 15, 2014
vehicles out of the Lease Purchase CIP (316-94241).
APPROPRIATION CODE AND AMOUNT:
315-94233-564100-519 $25,929.00
315-94238-591000-581 $104,617.00
316-94241-564100-519 $131,056.00
Staff was directed to provide information for additional expenses not covered
in the agenda that are required to prepare the vehicles for use (i.e., radios,
etc.).
In response to a question, Solid Waste and General Services Director Earl
Gloster said the Police Chief has decided to purchase the Caprice model for
patrol vehicles. The Tahoe model was cheaper last year, the Caprice model
was the cheaper option this year.
The City Manager said the platform for police vehicles is a moving target since
the Crown Victoria model is no longer manufactured.
12. Official Records and Legislative Services
12.1 Reappoint Sallie Parks as the Clearwater Arts Alliance representative and Terrence
Gourdine as the Local Business Community representative to the Sister Cities
Advisory Board with terms to expire December 31, 2018. (consent)
12.2Amend Section 2.064, Clearwater Code of Ordinances, regarding terms of board
members to limit the number of consecutive years that a person can serve on a
quasi-judicial board and pass Ordinance 8655-15 on first reading.
During the October 2, 2014 council meeting, staff was directed to amend city
code to clarify that individuals appointed to an unexpired term that exceeds two
years on a quasi-judicial board be considered a full term.
Ordinance 8655-15 limits the number of consecutive years an individual may
serve on a quasi-judicial board (i.e., Community Development Board, Municipal
Code Enforcement Board, and Building/Flood Board of Adjustment and
Appeals). As proposed, an individual appointed to an unexpired term with less
than two years remaining shall serve a maximum of ten years. An individual
appointed to an unexpired term greater than two years remaining shall be
limited to serving one additional full term.
12.3Approve the 2015 State Legislative Agenda.
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Council Work Session Meeting Minutes December 15, 2014
Each year, the City submits a list of legislative priorities for consideration by the
state legislature during their annual 60-day session in Tallahassee. The City's
legislative liaison works closely with city management staff and the City's
lobbying team in Tallahassee to draft a package that is beneficial to
Clearwater, and to lobby that package locally and in Tallahassee. Preparation
of the package involves determining areas of need, researching funding
availability, identifying needed legislation, monitoring and evaluating current
legislative issues.
The 2015 State Legislative Package includes supporting: continued funding for
programs that benefit municipalities statewide such as Florida Recreation
Development Assistance Program (FRDAP), State Aid to Libraries and housing
trust funds under the Sadowski Act; support regional transportation planning
and development initiatives in the Tampa Bay area; and requiring sales tax
collection from online retailers.
Staff was directed to amend the first bullet on page two to read, "Consider aAllowi2
uniformed law enforcement officers equipped with body cameras to intercept oral
communication during the course of conducting official business without consent from
the other party." There was council consensus to amend the last statement on page
two to read, "Conflicts not withstanding In additie , the City will support the Florida
League of Cities in pursuing its legislative priorities."
13. Legal
13.1Adopt Ordinance 8650-14 on second reading, amending Chapter 2, Article V, Division
6, Section 2.506, Code of Ordinances, to amend Section 8.3 of the Clearwater Money
Purchase Pension Plan to comply with the Internal Revenue Code.
14. City Manager Verbal Reports — None.
15. City Attorney Verbal Reports — None.
16. Council Discussion Item — None.
17. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
18. Closing Comments by Mayor — None.
19. Adjourn
The meeting adjourned at 3:12 p.m.
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