08/14/2000
TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING
CITY OF CLEARWATER
August 14, 2000
Present: Brian J. Aungst Chair
J. B. Johnson Vice-Chair/Trustee
Ed Hooper Trustee
Robert Clark Trustee
Ed Hart Trustee
Also present: William B. Horne II Interim City Manager
Garry Brumback Assistant City Manager
Pamela K. Akin City Attorney
Lee Dehner Pension Trustees Attorney
Paul O'Rourke Human Resources Administrator
Cynthia E. Goudeau City Clerk
Brenda Moses Board Reporter
The Chair called the meeting to order at 1:03 p.m. at City Hall.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
ITEM #2 - Approval of Minutes:
Trustee Johnson moved to approve the minutes of the July 17, 2000, meeting, as
motion
recorded and submitted in written summation by the City Clerk to each Trustee. The
carried
was duly seconded and unanimously.
ITEM #3 - Request for Acceptance into Membership:
The Interim City Manager presented the recommendation of the Pension Advisory
Committee to approve membership for the employee(s) listed below:
Joshua Jewett, Siervio Hernandes, Gerald Dowell, Katrina Breedlove, and Barbara Schill
Trustee Hooper moved to accept the recommendation of the Pension Advisory
motioncarried
Committee. The was duly seconded and unanimously.
ITEM #4 - Request for Pension:
The Interim City Manager presented the recommendation of the Pension Advisory
David Kriegerregular pension
Committee that be granted a under Section(s) 2.393 and
2.397 of the Employees' Pension Plan.
David Krieger was employed on March 28, 1977, and his pension service credit is
effective on April 9, 1973. His pension will be effective August 1, 2000.
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Based on an average salary of approximately $44,089 per year over the past 5 years,
the formula for computing regular pensions, and Mr. Krieger's selection of the 75% Joint &
Survivor Annuity, this pension will approximate $33,205 annually.
Mr. Krieger was originally employed from September 3, 1968 to August 11, 1972. He
was re-employed as a Police Officer on March 28, 1977. In 1999, Mr. Krieger applied to the
PAC and Pension Trustees to buy back his original period of employment in order to receive
pension service credit. On June 1, 1999, the Trustees approved this request but rescinded its
approval on June 7, 1999. Mr. Krieger subsequently filed suit in the Circuit Court of the Sixth
Judicial Circuit; and, by order dated May 22, 2000, the Court nullified the Trustees' action of
June 7, 1999, and ruled in favor of Mr. Krieger. Mr. Krieger repaid the Pension Plan the
amount of $4,962.47 and received credit for 1449 days of pension service. His pension
eligibility date was adjusted to April 9, 1973.
The PAC (Pension Advisory Committee) approved this pension on July 13, 2000.
Section 2.393 (p) provides for normal retirement eligibility when a participant has completed 20
years of credited service in a type of employment described as “hazardous duty” and further
specifically defines service as a Police Officer as meeting the hazardous duty criteria.
Trustee Clark moved to accept the recommendation of the Pension Advisory
motioncarried
Committee. The was duly seconded and unanimously.
"large cap value & mid cap equity" style managers
ITEM #5 - Authorize search for for
Employees Pension Fund; authorize Callan & Associates to assist with search; authorize cost
of search, including staff travel of approx. $6,000 and Callan's fee of $30,000 to be paid from
pension fund
For the twelve months ending March 30, 2000, the Employees Pension Plan had a rate
of return of 19.90% versus a benchmark of 11.64% and actuarial expected rate of 7%. On
March 30, 2000, the plan had investments with a market value of $515 million.
The Investment Committee has been studying the proper investment allocation
appropriate for the portfolio. The committee determined the portfolio needs to be rebalanced
and investments need to be moved from "growth" equities into "value" equities as well as from
"large" capitalization stocks to "mid" capitalization stocks. The portfolio is currently over
weighted in those two areas.
The two money managers currently serving the portfolio's needs in those areas have
had some performance problems. While the problems do not justify termination at this time,
the committee is not comfortable giving them additional money to manage. The committee
unanimously recommends the addition of "large cap value" and "mid cap equity" style
managers to balance the portfolio to the appropriate level. The committee will continue to
monitor the performance of the two managers with performance problems and if appropriate,
recommend termination.
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The committee is made up of the, Finance Services Administrator, Assistant Finance
Director, Finance Controller, Risk Manager, Senior Accountant and Cash & Investments
Manager.
The City contracts with Callan & Associates to provide performance measurement and
to provide information on investment managers. Callan's fee for the search will be $30,000.
Callan's fees are paid by directing investment trades through a selected broker.
The cost of committee member travel to investigate and research the top ranked firms
is estimated at $6,000.
The committee will come back to the Trustees in late fall or early next year with the
results of the search for approval.
In response to a question, Steve Moskum, Cash Investment Manager, said the current
investment managers were ones chosen by Callan and Associates several years and it is
prudent to evaluate additional companies to determine which can best suit the City’s current
needs. Finance Director Margie Simmons said as more money is in the pension fund, it is
more practical to add investment managers so that the ones that underperform can be
removed.
"
Trustee Johnson moved to authorize the search for large cap value & mid cap equity"
style managers for the Employees Pension Fund; to authorize Callan & Associates to assist
with the search; and to authorize the cost of the search, including staff travel of approximately
motion
$6,000 and Callan's fee of $30,000 to be paid from pension fund. The was duly
carried
seconded and unanimously.
ITEM #6 - Other Business:
Human Resources Administrator Paul O’Rourke said Police Chief Sid Klein and Deputy
Police Chief Bill Baird have requested inclusion in the pension plan. Chief Klein’s attorney has
expressed a potential conflict of interest regarding Christiansen & Dehner, P.A., as the firm
represents both the General Employees’ Pension Plan and the Supplementary Pension Plan.
Mr. Dehner will recuse himself and recommends a third party attorney’s opinion. Mr. O’Rourke
recommends the City employ Steve Cypen or Kelly Bosaker as a third party attorney.
Member Johnson moved to hire Mr. Cypen as a third party attorney to render an
opinion regarding whether Chief Klein and Deputy Chief Baird are eligible to be included in the
motioncarried
City's Pension Plan. The was duly seconded and unanimously.
Mr. Dehner said they are working to meet the new filing requirement contained in recent
legislation. The legislation also requires the PAC and the Trustees receive education
regarding investments and their fiduciary responsibilities. The Statute allows for outside
conferences or in-house seminars to meet those requirements. Staff will research costs for
other workshops that meet the education requirements and for in-house education to be
scheduled after the March 2001 election.
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It was reported the PAC has requested to review all items prior to Trustees action.
Concern was expressed regarding the PAC getting involved in investment decisions and the
cost and time needed to take all items to the PAC.
Member Clark moved to approve presenting items to the PAC prior to the Trustees’
motioncarried
review. The was duly seconded and unanimously.
ITEM #7 - Adjournment:
The meeting adjourned at 1:38 p.m.
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