09/15/2014 Council Worksession Meeting Minutes September 15, 2014
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, September 15, 2014
1 :00 PM
Council Chambers
Council Worksession
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City of Clearwater
Council Worksession Meeting Minutes September 15, 2014
Roll Call
Present 5 - Mayor George N. Cretekos, Councilmember Doreen Hock-DiPolito,
Councilmember Bill Jonson, Councilmember Hoyt Hamilton and
Councilmember Jay E. Polglaze
Also Present — Rod Irwin —Assistant City Manager, Pamela K. Akin - City Attorney,
Rosemarie Call - City Clerk, Nicole Sprague - Official Records and
Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
It was stated that the City Manager and Assistant City Manager Silverboard
were attending an ICMA conference and unable to attend.
2. Presentations — Given
2.1 Service Awards
Three service awards were presented to city employees.
The Council recessed from 1:09p.m. to 1:33 p.m. to meet as the Community
Redevelopment Agency and the Pension Trustees.
3. Office of Management and Budget
3.1 Amend the City's fiscal year 2013/14 Operating and Capital Improvement Budgets at
third quarter and pass Ordinances 8601-14 and 8602-14 on first reading.
The fiscal year 2013/14 Operating and Capital Improvement Budgets were
adopted in September 2013 by Ordinances 8476-13 and 8477-13. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects. The memorandum and the accompanying report
provide this information and outline the issues at third quarter that require
amendment.
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Senior Accountant Kayleen Kastel said the memorandum provided to Council
included an error, the amendments are for third quarter, not first quarter.
Budget Director Tina Wilson said the Community Service Tax revenue the City
receives continues to decline and does not appear it will level any further.
4. Economic Development and Housing
4.1 Approve the third amendment to the Management Agreement between the City of
Clearwater and the Clearwater Regional Chamber of Commerce, Inc. to extend the
Agreement for a one-year period, authorize funding in the amount of$50,000 in Fiscal
Year 2014-2015 for the operation of the Beach Visitor Information Center (BVIC), and
authorize the appropriate officials to execute same. (consent)
The BVIC, built in 2002, is located adjacent to the Pier 60 playground on
Clearwater Beach just west of the Clearwater Beach Municipal Marina. The
center is a 15 ft. by 20 ft. air-conditioned concrete block structure of tropical
seascape design compatible with existing beach buildings. The Economic
Development and Housing Department is the owner of the building. The City's
Building and Maintenance Division maintains the structural integrity of the
building.
The City released an RFP for management services in July 2007. The
Clearwater Regional Chamber of Commerce was the sole responder. A
five-year management agreement was signed in October 2007 and expired in
October 2012. A one-year extension was approved by the City Council in June
2012 and again in September 2013. This will be the last renewal of this
agreement.
The main purpose of the BVIC is to provide quality service and information to
the visitors to Clearwater. The BVIC maintains open communication with Visit
St. Pete Clearwater (Pinellas County Convention and Visitors Bureau)
providing essential information as to the condition of traffic, parking, weather,
red tide, events, activities and other information deemed appropriate. The
BVIC facility is open 7 days a week, has a full time manager, and is staffed
during key operating hours with the appropriate number of employees to serve
the needs of the public.
The BVIC maintains a guest book where visitors are asked to provide such
information as the visitor's origin (state/country), if it's a first visit, if they flew or
drove, length of stay, where they are staying, and if they already had
reservations. The Center also provides a computer for visitors to check
e-mails and other internet usage. Over 36,000 visitors were served in the 2013
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calendar year.
Comment cards are made available for the visitors to provide the City with
information on their overall stay, things they liked or disliked and additional
services the City might provide. Staff addresses visitor complaints and acts as
a liaison to local businesses. The Chamber is exercising its third one-year
extension out of the three extensions provided for in the 2007 base agreement.
The budget for the one-year extension is $50,000 (revised budget is an
addendum to Exhibit B). Any losses will be covered by the Chamber and any
surpluses will be returned to the City. The funding for this one-year extension is
included in the City Manager's proposed 2014/15 annual operating budget as
part of Economic Development's operating budget.
The BVIC has been consistent over the past couple of years with 74
advertisers and is one of the main sellers of Jolley Trolley and event tickets.
APPROPRIATION CODE AND AMOUNT:
Code 0010-09216-530300-552-000-0000 - $50,000
USE OF RESERVE FUNDS:
N/A
In response to questions, Economic Development and Housing Director Geri
Campos-Lopez said there is an increasing trend to use TripAdvisor or
smartphones to receive destination information. Some individuals still prefer
the traditional visitor center for the face-to-face interaction. Given the trend,
36,000 visitors is still very good. Ms. Campos Lopez said staff has discussed
with the Chamber potential alternatives that would increase visits.
Staff was requested to provide visit information for August and September
when available.
4.2 Approve a one-year Grant Funding Agreement, in the amount of$166,993 between
Jolley Trolley Transportation of Clearwater, Inc. and the City of Clearwater for the
operation of transportation and trolley service on Clearwater Beach, Island Estates
and Sand Key (Beach Route) and the Coastal Route, and authorize the appropriate
officials to execute same. (consent)
The Jolley Trolley Transportation of Clearwater, Inc. (Jolley Trolley) has been
operating trolley service throughout the Clearwater Beach, Island Estates, and
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Sand Key areas since 1982. The non-profit's mission is to reduce congestion
and improve mobility in this area for both tourists and residents. The Jolley
Trolley expects to transport 600,000 passengers for Fiscal Year 2014-15,
reducing approximately 200,000 vehicles on Clearwater Beach. In addition, the
Jolley Trolley has become a tourist venue that differentiates Clearwater Beach
from other beaches in the area.
In this fiscal year, the Jolley Trolley had 520,000 riders, a 13% decrease in
ridership due to Clearwater Marine Aquarium being closed for Dolphin Tale 2
filming, but Clearwater Beach had a healthy 5.2% ridership increase. The
Jolley Trolley currently has a fleet of 19 trolleys with an average age of 8.9
years and 185,314 miles. A deposit was placed on another trolley in April with
an expected delivery date of December 2014.
The Jolley Trolley accomplishments for Fiscal Year 2013-14 are:
• Beach route ridership increased 5.2% over prior year
• Added one new trolley to the fleet and ordered one new trolley with a
delivery date of December
• Crossed trained majority of drivers on all routes, thus increasing overall
asset to the trolley; updated Anti-Drug and Alcohol policies ensuring all
employees are knowledgeable
• Replaced 100% of"STOP" signs in the third quarter and added
destination cities to those stop signs. All signs now display the QR
codes (Apple and Android) for tracking the trolley
• Charter business continues to be strong with a 9% increase over prior
year
• Added an additional route connecting Safety Harbor to the Westfield
Mall to the Coastal Route on weekends
Jolley Trolley's overall plans for Fiscal Year 2014-15 include:
• Kicking-off an advertising campaign called Twice as Nice. Employees
of the trolley who send sales leads that result in a contract being signed
will receive a commission. The commission will double if they get a
second or third lead.
• Preparing a Driver Handbook that will ensure uniformity and
understanding of the driver position
• Attract more employees that see the Jolley Trolley as a career, rather
than just a job
• Continue to maintain the Capital Expenditure Strategy with the
continued refurbishments of older trolleys and addition of new trolleys
Beach Route
Historically, the City has supported the Beach Route which connects
Clearwater Beach, Sand Key, and Island Estates. The City's contribution to this
route is $163,443 and has been at this level since 2012. The Jolley Trolley
expense forecast for Fiscal Year 2014-15 for the Beach Route is $617,599.
PSTA matches the City of Clearwater's contributions (both grant funding and
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in-kind services with its lease on Myrtle) at$181,963. Fares cover 23% of total
revenue with advertising covering 18% of revenue.
Coastal Route
Four years ago, the Jolley Trolley began the Coastal Route that starts at Island
Estates and progresses through Downtown Clearwater, into Dunedin, Palm
Harbor and ends in Tarpon Springs. The route travels only on Friday, Saturday
and Sunday and takes approximately one hour to make the Island Estates to
Tarpon Springs trip. Last year, because the Downtown Development Board
(DDB) could not cover the increase in the cost for the Coastal Route, the PSTA
proposed that if the DDB's contribution could remain constant at$9,220, the
PSTA would match the $3,550 difference if the City of Clearwater contributed
the remaining $3,550 to make up the full $16,320 contribution to the
Clearwater portion of the route. The city agreed and this agreement reflects the
same commitment as last year.
The Coastal Route has become an important component of providing
additional options to tourists staying on the Beach and connecting them to
Downtown as well as other Pinellas County locations.
The Jolley Trolley expense forecast for the Coastal Route is $334,502. The
City's contribution is approximately 1.5%. Fares cover approximately 19% and
advertising covers 9%. The other coastal partners cover$32,643 each to the
route. PSTA's portion is $129,405.
Contract Terms
The term of the agreement is for one year. The Economic Development and
Housing Department administers the agreement. The Jolley Trolley's Business
Plan covers the proposed revenues and expenditures for the fiscal year for
both the Beach Route and the Coastal Route.
As part of this agreement, the Jolley Trolley will prepare a quarterly report that
tracks high-level financials, ridership numbers, accident frequency, and on-time
adherence to schedule. The City will use these items as a measure of
performance.
$166,993 has been budgeted in the Parking Fund's Fiscal Year 14-15
operating budget to fund this agreement.
APPROPRIATION CODE AND AMOUNT:
0435-01333-558200-545-000-0000 - $166,993
USE OF RESERVE FUNDS:
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N/A
Economic Development and Housing Director Geri Campos-Lopez reviewed
the coastal route stops and operating hours.
It was suggested that a link to the Jolley Trolley website be placed on the
City's internet website. Staff was directed to provide information regarding
Jolley Trolley's recent advertising initiative "that incorporates ads on the
bottom of the trolley".
It was stated that Jolley Trolley has agreed to use the City's Centennial logo
on trolleys to promote the celebration.
4.3 Provide direction regarding the City's participation in projects applying to the 2014
Cycle of the State of Florida's Low Income Housing Tax Credit program. (WSO)
The Low Income Housing Tax Credit Program (LIHTC) is governed by the U.S.
Department of Treasury under Section 252 of the Tax Reform Act of 1986 and
Section 42 of the Internal Revenue Code, as amended. The program was
established to provide for-profit and non-profit organizations with a
dollar-for-dollar reduction in federal tax liability in exchange for the acquisition
and substantial rehabilitation, substantial rehabilitation, or new construction of
low and very low-income rental housing units. Each year, the IRS allocates
housing tax credits to designated state agencies, typically state housing
finance agencies, which in turn award the credits to developers of qualified
projects through a competitive application process. The program is monitored
by the IRS and rents are set by HUD. Residents of these units are limited to
60% and below of the area median income with 10% of residents required to
be at 33% of area median income and below.
In the State of Florida, the Florida Housing Finance Corporation administers
the LIHTC program and is in the process of developing the rules for the 2014
Universal Application cycle. They have released a tentative schedule that
applications will be released in mid-November 2014 and due in late January
2015. From the initial rules, projects in Clearwater have a strong chance of
scoring competitively. For this reason, developers have inquired whether the
City will be participating in the 2014 cycle. Similar to last year, cities will need
to provide a $75,000 commitment to each project they are supporting in order
for the proposed project to receive maximum points.
Given the reductions in the city's housing funds from the state and federal
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governments (SHIP and HOME programs); the Housing Division may not have
funding available to commit to LIHTC projects for Fiscal Year 14-15. However,
there is still an identified need for both affordable senior housing and
multi-family rental housing. LIHTC projects provide a benefit to the community
because they provide the financing vehicle to construct these projects,
leveraging dollars and bringing in new investment.
In 2011 and 2013, City Council directed staff to release a Notice of Funding
Availability (NOFA) and committed General Fund dollars to support projects
applying to the LIHTC program. If the Council provides this direction for the city
to participate in the 2014 cycle, staff recommends following the same public
process as last year to allocate General Funds, or other city funding, for LIHTC
projects.
The suggested timeline would be to release the NOFA in October 2014,
advertising in the newspapers, website, etc. for interested developers to submit
an application for their proposed projects. Applications would be due in
November 2014. Staff would rank the applications according to city goals and
objectives identified in the Consolidated Plan and the LIHTC program. The
City Council would make the final selection, including the number of projects to
support and the total amount of commitment in December 2014. This process
ensures consistency and equitableness and allows the City to continue to
support affordable housing.
In response to Economic Development and Housing Director Geri
Campos-Lopez said the proposals may target the multi-family family or elderly
demographics. Staff will not know proposed sites or demographics until
applications are received. The multi-family family housing projects do not
have age restrictions. Projects will receive 90% tax credits, which is
approximately 70-80% funding. Ms. Campos-Lopez said the State awards
the number of units by the county, 100 units typically entails one project.
Staff was requested to provide information on the reduced property tax rate
projects would receive.
There was consensus for staff to proceed with releasing a NOFA and following
process established last year.
5. Human Resources
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5.1 Agree to Equal Employment Opportunity Commission (EEOC) conciliation agreement
between Rose Lara and the City of Clearwater and settle the case for $50,000 and
authorize the appropriate officials to execute same. (consent)
Ms. Lara is currently employed by the City. In 2008, she alleged she was
denied a promotion to Storm Water Technician III and was subsequently
disciplined for raising a concern about the promotion denial. The City denied
the allegations and provided the EEOC documentation justifying its actions.
Ms. Lara was subsequently promoted to Storm Water Technician III in July
2013 and to Public Utility Supervisor I in August 2013.
The EEOC determined that reasonable cause existed that a violation had
occurred and offered the City the opportunity to settle the case. After
evaluating the circumstances and the viability of witnesses, staff has
determined that settling the case is the appropriate course of action.
APPROPRIATION CODE AND AMOUNT:
A third quarter amendment in the amount of$50,000 from General Fund
reserves to the General Fund Non-Departmental program will provide funding
for the settlement.
In response to questions, Human Resources Director Joe Roseto said the
EEOC's finding of a possible violation occurred during the last 60 days. The
City may settle the case or litigate, at which point the EEOC would pursue the
case or provide the complainant the ability to file suit. If the City settles, the
complainant will not be able to file another suit on these circumstances.
6. Parks and Recreation
6.1 Amend Section 22.90 of the City of Clearwater Code of Ordinances, to allow for
additional special events alcohol permits in the downtown area of Clearwater between
Drew Street and Pierce Street, North and South and between Myrtle Street and the
waterfront and allow for metal containers at special events and pass Ordinance
8600-14 on first reading.
Current language in Section 22.90 allows for nonprofit civic organizations to
obtain three temporary alcohol permits per year as allowed by section 561.422
of Florida Statutes.
In an effort to promote downtown Clearwater numerous special events are held
throughout the year on Cleveland Street as well as in Coachman Park. With
so many special events, most of which allow for alcohol, a special event permit
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as well as an alcohol permit must be obtained. The requirement of having
only three temporary permits per year was very restrictive to the nonprofit
groups supporting these events.
This ordinance allows for an additional 15 alcohol permits per year for nonprofit
civic organizations in the downtown district pursuant to Chapter 2012-244,
Laws of Florida.
In addition the current ordinance restricts the use of alcoholic beverages being
served from certain containers including metal cans. The purpose for this is
to allow law enforcement officials to ascertain what the beverage is during an
event.
However, many of the special event sponsors are now serving their beverages
in metal cans so there is a need to allow for their use. The Chief of Police has
the right to disallow the use of metal cans for events where safety concerns
might prevail.
In response to a question, the City Attorney said to allow alcohol during
Neighborhoods Day, the Council would need to allow alcohol in parks. The
item before council is related to the special act that addresses number of
permits allowed in the downtown district.
7. Police Department
7.1 Approve the renewal of a Software Support Agreement for the TriTech System, in the
amount of$168,862.71, for a 12-month period beginning October 1, 2014 and ending
September 30, 2015 and authorize the appropriate officials to execute same.
(consent)
The TriTech System has been operational since October 2007; the final
sign-off and payment closing out the project was disbursed in March 2009.
The Council previously approved a twelve month TriTech Software Support
Agreement, which will expire September 30, 2014.
The TriTech System provides an integrated CADS, mobile, and AVL
environment, and downloading of data to the report management system
(ACISS). Prior to the TriTech System, each of these functions required
separate software support and hardware agreements.
Funding for renewal of the 12-month Software Support Agreement, in the
amount of$168,862.71, is budgeted in Fiscal Year 2014/2015 Police
Department operating budget 0010-01162-530300-521-000-0000.
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APPROPRIATION CODE AND AMOUNT:
Funding for renewal of the 12-month Software Support Agreement, in the
amount of$168,862.71, is budgeted in Fiscal Year 2014/2015 Police
Department operating budget 0010-01162-530300-521-000-0000.
7.2 Approve an Interlocal Agreement between the Clearwater Community Redevelopment
Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
2014/2015 in the amount of$168,788.10 to underwrite the cost of additional
Community Policing Services by the Clearwater Police Department in the East
Gateway CRA District, pursuant to the East Gateway Five-Year Action Program for
fiscal years 2012-2017. (consent)
The CRA approved the new East Gateway District Five-Year Action Program
on October 15, 2012. The Action Program responded to public input on the
issues of drug dealing, prostitution and street crime by including an action item
for the continuation of increased police presence and crime reduction within
the East Gateway District.
An allowable funding source of this action item is the use of CRA Tax
Increment Financing (TIF) funds. Florida Statutes allows for the use of TIF
funds for community policing innovations in Community Redevelopment Areas.
The CRA and Clearwater Police Department have reached an agreement on a
proposed scope of services and terms as delineated in the Interlocal
Agreement. Included in the scope is the delineation of specific, measurable
crime reduction targets by which to monitor the success of the initiative as well
as providing clear language required by statute assuring that the resources are
applied to the CRA/East Gateway area.
Funding will be from the CRA East Gateway Project account (388-94849).
APPROPRIATION CODE AND AMOUNT:
Funds in the amount of$168,788.10 are available in account 388-94849, CRA
East Gateway Project, to fund this contract.
USE OF RESERVE FUNDS: N/A
7.3 Approve a contract in the amount of$406,175.40 with the Pinellas County Sheriff's
Office, Largo, Florida for latent fingerprint, crime scene processing, evidence and
property storage and Pinellas Juvenile Assessment Center services, during the
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one-year contract period commencing October 1, 2014 through September 30, 2015
and authorize the appropriate officials to execute same. (consent)
The Pinellas County Sheriff's Office (PCSO) and the Clearwater Police
Department (CPD) began annual contractual agreement for services in
January 1994. The agreements covered latent fingerprint examination,
property/evidence storage, and crime scene processing services and a share
of security costs at the Pinellas Juvenile Assessment Center (PJAC).
The total cost of the proposed Fiscal Year 2014/2015 agreement is
$406,175.40 reflecting a 5.28% decrease in cost from the 2013/2014 contract
for services primarily due to a contractual reduction in the calls for service
requiring crime scene processing.
The proposed contractual agreement reflects the following breakout of costs:
Fingerprint Services - $80,265.60; Forensic Science Services (Crime Scene
Processing) - $190,039.80 (940 calls @ $202.17 per call); Evidence and
Property Service and Storage - $93,870.00 (9,000 submissions @ $10.43 per
submission); Pinellas Juvenile Assess ment_Center (PJAC) - $42,000 (500
bookings @ $84 per booking).
Requests for services in excess of the number of contractual calls will be
invoiced separately. Additionally, at the end of the contract, any funds
remaining from unused calls for service will be refunded to the city.
Funding for this contractual agreement is available in the Police Department's
Fiscal Year 2014/2015 operating budget.
APPROPRIATION CODE AND AMOUNT:
Funding for this contractual agreement is available in the Police Department's
Fiscal Year 2014/2015 operating budget, 010-01155-530300-521-000.
8. Engineering
8.1 Amend Section 30.060(4) of the Clearwater Code of Ordinances to provide for the
ability to electronically send the Florida Dept. of Highway Safety and Motor Vehicles
(DMV) data listing persons or entities with three or more outstanding parking violations
and pass Ordinance 8599-14 on first reading.
August 20, 2014 City Council approved an agreement to Data Ticket Inc. for
citation processing which requires electronic communication with the DMV.
This revision to the Code of Ordinances will authorize this type of
communication.
Previously the City and the DMV have relied on a Florida Statue provision to
meet this requirement, however the DMV is now requiring the language to
actually be in the City Code of Ordinances.
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8.2 Approve an amendment to Southwest Florida Water Management District
(SWFWMD) agreement for the Smallwood Circle Stormwater Improvements Project
(N395) extending the contract expiration date to September 30, 2015 and authorize
the appropriate officials to execute same. (consent)
February 20, 2014 City Council approved an amendment to SWFWMD
agreement N395 increasing funding to a maximum of$875,000.
The amendment will allow the agreement between the City and SWFWMD to
extend the contract expiration date to September 30, 2015.
The Smallwood Circle Drainage Improvements project consists of the following
improvements:
• The upstream limit of the project is by Wood Drive near Rose Wood
Street and the downstream limit of the project is the intersection of
Elmwood Avenue and North Highland Avenue.
• Construction of this project includes 48 drainage structures, 3,450
linear feet of larger pipes, and a baffle box to improve water quality.
Construction of Smallwood Circle Drainage Improvements project was
combined with Edgewood Sanitary Sewer Improvements which caused a delay
in the completion of Smallwood. Extending the agreement will allow adequate
time to complete the construction and the City to maintain SWFWMD
Cooperative Funding
APPROPRIATION CODE AND AMOUNT:
0315-96178-563700-539-000-0000
Funds are available in capital improvement program project 0315-96178,
Smallwood Circle, funding this contract and matching grant revenue.
USE OF RESERVE FUNDS:
NA
8.3 Approve the vacation of a portion of Brownell Street, a city right-of-way, and pass
Ordinance 8592-14 on first reading, (VAC2014-01 Fire Station 45).
Construction of Fire Station 45 is nearly complete. In 2011, prior to the design
phase of the construction project, Brownell Street bisected the project site.
City Council passed and adopted Ordinance 8301-11 on December 1, 2011
vacating the easternmost 136-feet of Brownell Street to accommodate
construction. Council was not able to vacate the remaining portion of Brownell
Street that currently bisects the project site because of a single, privately
owned parcel. The City has acquired this parcel and now owns all property on
both sides of the portion of Brownell Street proposed for vacation.
Upon City Council approval of Ordinance 8592-14, the City will take ownership
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of the vacated area by operation of law. The road within the vacated area will
no longer be considered a public right-of-way but it will continue to serve as the
entry drive-isle accessing the parking lots at Fire Station 45. The right-of-way
proposed for vacation is 30-feet wide and approximately 180-feet long.
Vacating the right-of-way will not affect access to any privately owned property.
Duke Energy and Verizon have each requested that the City grant an
easement over a portion of the vacated area. Staff will present the easements
as requested following the adoption of Ordinance 8592-14.
In response to a question, Engineering Construction Manager Tara Kivett said
if the contract was awarded to another architect, it would not have gone before
Council as it would have been under the City Manager's authority.
8.4 Approve a Supplemental Work Order to Harvard Jolly, Inc., Architect of Record
(AOR), for Threshold Inspections necessary for the construction of Countryside
Branch Library (11-0059-LI), in the amount of$10,560 and authorize the appropriate
officials to execute same. (consent)
Council approved the initial design work order to Harvard Jolly on May, 1, 2013
in the amount of$550,000.
Subsequent supplemental work orders were approved by the City Manager
March 13, 2014 for $5,750 for design of the exterior chiller for future
connection to the Recreation Center; and August 26, 2014 for $42,000 for
design of the Recreation Center interior HVAC system conversion to chilled
water.
The requested approval of the third supplemental work order for threshold
inspection will bring the total increase to $58,310 for a new total of$608,310.
The addition of the Countryside Recreation Center chilled water system to the
Countryside Branch Library project was approved by Council on August 7,
2014.
APPROPRIATION CODE AND AMOUNT:
0315-93528-561100-571-000-0000
Funds are available in capital improvement project 315-93528, Countryside
Library Renovation, to fund this work order.
9. Fire Department
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9.1 Approve the Emergency Medical Services ALS First Responder Agreement between
Pinellas County and City of Clearwater for a three year term extending until
September 30, 2017 and authorize the appropriate officials to execute same.
(consent)
The Pinellas County Emergency Medical Services Authority (EMS Authority) is
a special district created for the purpose of providing Emergency Medical
Services (EMS) throughout Pinellas County, pursuant to Chapter 80-585, Laws
of Florida, and Chapter 54, Article III, Pinellas County Code, as amended.
Pinellas County has contracted with various municipalities and independent
special fire districts in the County to provide first responder services and has
also contracted with an ambulance contractor to provide emergency and
non-emergency transport services.
Through this contract, Clearwater Fire and Rescue will provide advanced life
support services to the residents of the City of Clearwater and to individuals
within the unincorporated area of Pinellas County that is located within the
Clearwater Fire Control District. The City of Clearwater has 6.49 square miles
of unincorporated land located within the Clearwater Fire Control District.
The Pinellas County EMS Authority signed a 10-year agreement with the
contract providers that expired on September 30, 2007 and then another
agreement was signed for 2007-2009. Each year from this expiration date an
annual extension has been authorized.
The current contract proposal is for a three-year contract term and allows two
one-year contract extensions. This proposal continues funding for our current
service level. Compensation for the fiscal year commencing October 1, 2014
and ending September 30, 2015 shall be $5,743,906. Compensation is to be
paid in arrears in equal monthly installments beginning on November 1, 2014.
The contract terms include:
• Average annual increase of 1.9% over the three year term. If extended
for the additional two year term, annual costs increases equal to the
lower of the Consumer Price Increase (CPI-U) or 125% of the annual
increase in taxable property values are included.
• The contract allows up to an additional 1% of budgeted funds to cover
allowable costs, which may exceed budgeted anticipated expenditures
or for some overhead, internal services, or station supply costs which
were not previously reimbursable.
• The contract funds replacement of rescue units and two staff support
vehicles.
In response to questions, Administrative Support Manager Marty Moran said
Appendix B lists $5.7 million for operating expenses (i.e., salary and other
expenses), the bottom of the page lists capital equipment that would be
purchased through the three-year contract. Fire Chief Robert Weiss said all
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Council Worksession Meeting Minutes September 15, 2014
rescue costs will be reimbursed by the Pinellas County. The City currently
funds three ALS engine companies. The Department rotates engines so that
at any given point no more than two engines will be comped. 46 and 47 are not
ALS engines, the County has authorized the Department to make them ALS
engines should an ALS engine go out of service. Chief Weiss said this will be
the first agreement that provides an EMS reserve fund, which is I% above the
approved budget. Chief Weiss said the city provides more EMS funding
through the EMS millage than actually utilized.
Staff was directed to take Agenda Item 9.1 off the Consent Agenda.
10. Planning
10.1Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1260 Palm Street (Lot 24, Block A, Cleardun in Section 3, Township 29
South, Range 15 East) and 1283 Palm Street (Knight's Acres Lots, Lot 17, N. 18.4ft of
Lot 18 in Section 3, Township 29 South, Range 15 East) together with the abutting
rights-of-way of Palm Street and N. Betty Lane; and pass Ordinances 8581-14,
8582-14 and 8583-14 on first reading. (ANX2014-07012)
This voluntary annexation petition involves two parcels of land totaling 0.306
acres. One parcel is occupied by a single-family dwelling and the other parcel
is occupied by a multi-family dwelling (3 units). The two lots are located south
of Union Street, east of Douglas Avenue, north of Sunset Point Road (SR 576),
and west of Kings Highway. The applicants are requesting annexation in order
to receive solid waste service from the City, and will connect to City sewer
when it is available in the future, as part of the City's Idlewild/The Mall
Septic-to-Sewer Project. The properties are contiguous to existing City
boundaries along at least one property boundary. The Development Review
Committee is proposing that the 0.331-acres of abutting Palm Street and Betty
Lane rights-of-way not currently within the City limits also be annexed. It is
proposed that the properties be assigned a Future Land Use Map designation
of Residential Urban (RU) and a Zoning Atlas designation of Low Medium
Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants will connect to the City's sanitary sewer service when it is
available, and are aware of the fee that must be paid in order to
connect and the financial incentives available. The properties are
located within Police District II and service will be administered through
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the district headquarters located at 645 Pierce Street. Fire and
emergency medical services will be provided to the properties by
Station 51 located at 1720 Overbrook Avenue. The City has adequate
capacity to serve the properties with sanitary sewer, solid waste, police,
fire and EMS service. The proposed annexations will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category
is consistent with the current Countywide Plan designation of the
properties. This designation primarily permits residential uses at a
density of 7.5 units per acre. The proposed zoning district to be
assigned to the properties is the Low Medium Density Residential
(LMDR) District. The use of the subject property located at 1260 Palm
Street is consistent with the uses allowed in the district and the property
exceeds the district's minimum dimensional requirements. The
property located at 1283 Palm Street is an existing triplex (attached
dwelling), and although the use is allowed within the Low Medium
Density Residential (LMDR) District through the Flexible Standard
Development process, the property is nonconforming with regard to
density and lot width. The provisions of Community Development Code
Article 6 Nonconformity Provisions will apply to this property once
annexed into the City. The proposed annexations are therefore
consistent with the Countywide Plan and the City's Comprehensive
Plan and Community Development Code; and
• The properties proposed for annexation are contiguous to existing City
boundaries along at least one property boundary; therefore, the
annexation is consistent with Florida Statutes Chapter 171.044.
10.2Approve the Annexation, Initial Land Use Plan Designation of Industrial General (IG)
and Initial Zoning Atlas Designation of Industrial, Research and Technology (IRT)
District for 1710 Calumet Street (Metes and Bounds Tract 34/271 in Section 01,
Township 29 South, Range 15 East) along with the ingress/egress easement of
Calumet Street; and pass Ordinances 8588-14, 8589-14 and 8590-14 on first reading.
(ANX2014-07010)
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This voluntary annexation petition involves a 1.5 acre property consisting of
one parcel of land occupied by a light manufacturing facility. It is located on
the south side of Calumet Street, approximately 1,140 feet west of Hercules
Avenue. The applicant, Instrument Transformers, will demolish the existing
structures on this site in order to provide parking for their existing facilities,
which were previously annexed into the City. They are requesting solid waste
service from the City upon annexation. The property is located within an
enclave and is contiguous to existing City boundaries to the north and east. It
is proposed that the property be assigned a Future Land Use Plan designation
of Industrial General (IG) and a zoning category of Industrial, Research and
Technology (IRT).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from Pinellas County.
Sewer is not readily available for this site, but it is not needed for the
proposed parking use. The applicant is aware of the additional costs to
extend City sewer service to this property if it is desired in the future.
Collection of solid waste will be provided by the City of Clearwater. The
property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to this
property by Station 48 located at 1700 N. Belcher Road. The City has
adequate capacity to serve this property with sanitary sewer, solid
waste, police, fire and EMS service. The proposed annexation will not
have an adverse effect on public facilities and their levels of service;
and
• The proposed annexation is consistent with and promotes the following
objective of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The proposed IG Future Land Use Plan category is consistent with the
current Countywide Plan designation of this property. This designation
primarily permits light and/or heavy manufacturing, wholesale,
warehouse, research/development and vehicular salvage. The
proposed zoning district to be assigned to the property is the Industrial,
Research and Technology (IRT) District. The use of the subject
property is consistent with the uses allowed in the District. The parcel
exceeds the District's minimum lot area requirement and meets the
District's lot width through the Flexible Standard Development
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
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• The property proposed for annexation is contiguous to existing City
boundaries to the north and east; therefore the annexation is consistent
with Florida Statutes Chapter 171.044.
10.3Approve a Development Agreement between Mainstream Partners VIII, LTD (the
property owner) and the City of Clearwater, providing for the allocation of 100 units
from the Hotel Density Reserve under Beach by Design; adopt Resolution 14-25, and
authorize the appropriate officials to execute same. (HDA2013-08006)
Development Proposal:
No changes have been made to the Development Proposal, Agreement,
Conceptual Site Plan or Conceptual Elevations presented at the September 4,
2014 Council meeting.
The owners propose to utilize the otherwise permitted density of 50 units per
acre or 66 units and incorporate an additional 100 units from the Hotel Density
Reserve through Beach by Design resulting in a total of 166 units (126 units
per acre).
Consistency with the Community Development Code:
No changes have been made to the Conceptual Site Plan presented at the
September 4, 2014 Council meeting. The Conceptual Site Plan continues to
appear to be consistent with the CDC with regard to:
• Minimum Lot Area and Width
• Minimum Setbacks
• Maximum Height
• Minimum Off-Street Parking
• Landscaping
Consistency with Beach by Design:
No changes have been made to the Conceptual Site Plan presented at the
September 4, 2014 Council meeting. The Conceptual Site Plan continues to
appear to be consistent with the Beach by Design with regard to:
• Design Guidelines
• Hotel Density Reserve
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed Development
Agreement will be in effect for a period not to exceed ten years, meets the
criteria for the allocation of rooms from the Hotel Density Reserve under Beach
by Design and includes the following main provisions:
• Provides for the allocation of up to 100 units from the Hotel Density
Reserve or a maximum density of 126 units per acre;
• Requires the developer to obtain building permits and certificates of
occupancy in accordance with (CDC) Section 4-407;
• Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
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Council Worksession Meeting Minutes September 15, 2014
• For units allocated from the Hotel Density Reserve, prohibits the
conversion of any hotel unit to a residential use and requires the recording
of a covenant restricting use of such hotel units to overnight
accommodation usage; and
• Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.1., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
The Planning and Development Department is recommending approval of this
Development Agreement for the allocation of up to 100 units from the Hotel
Density Reserve under Beach by Design.
Engineering Director Mike Quillen said after listening to Council's discussion
at the last council meeting, staff reviewed the conceptual site plan and
determined there is a conflict with the 10 ft.-sidewalk width requirement in
Beach by Design and what is actually constructed along Coronado Drive.
Coronado has 7 ft. sidewalks. Requiring 10 ft. sidewalk widths on Coronado
would require the applicant to have 3'of the sidewalk on their property and
dedicate a sidewalk easement.
In response to questions, Mr. Quillen said the right-of-way at the Pier 60 Hotel
was big enough to accommodate a wider sidewalk. At the concept plan stage,
the City has reduced the information required and the applicant has not
surveyed the right-of-way. Planning and Development Director Michael Delk
said staff has indicated to the applicant that 10 ft. sidewalks would be required.
The right-of-way area may be constrained and may only accommodate 7 ft. in
public areas. Planner Mark Perry said the applicant has indicated a
commitment to a 10ft.-wide sidewalk.
The City Attorney said Beach by Design states the sidewalks will be 10 ft. wide
where appropriate. Mr. Delk said the 10 ft. is not an absolute requirement.
Discussion ensued with suggestions made that the increased sidewalk width
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Council Worksession Meeting Minutes September 15, 2014
should be required in exchange for allocating the density units?
The City Attorney said the development agreement does not reflect the
dedication of private property to accomodate 10 ft. wide sidewalk requirement.
The preliminary site plan reflects the 10 ft. sidewalk but it does not reflect that
it is on private property. If Council wishes to make that a condition of the
development agreement, then it needs to be added to the development
agreement.
In response to a question, Mr. Delk said Florida ADA requires 42 inches of free
clearance in sidewalks.
Staff was directed to contact the developer regarding amending the
agreement to include language requiring 10 ft. wide sidewalks.
10.4Approve a Development Agreement between Alanik Properties; Anco Holdings, LLC;
Nikana Holdings, LLC (the property owners) and the City of Clearwater, providing for
the allocation of 100 units from the Hotel Density Reserve under Beach by Design;
adopt Resolution 14-29, and authorize the appropriate officials to execute same.
(H DA2014-06004)
Development Proposal:
No changes have been made to the Development Proposal presented at the
September 4, 2014 Council meeting. The applicant has committed to the
provision of a bicycle rack the location, materials and installation methodology
of which will be coordinated with Staff as part of the site plan review process.
The owners propose to utilize the existing 127 hotel units and incorporate an
additional 100 units from the Hotel Density Reserve through Beach by Design
resulting in a total of 227 units (114 units per acre).
Consistency with the Community Development Code:
No changes have been made to the Conceptual Site Plan presented at the
September 4, 2014 Council meeting. The Conceptual Site Plan continues to
appear to be consistent with the CDC with regard to:
• Minimum Lot Area and Width
• Minimum Setbacks
• Maximum Height
• Minimum Off-Street Parking
• Landscaping
Consistency with Beach by Design:
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No changes have been made to the Conceptual Site Plan presented at the
September 4, 2014 Council meeting. The Conceptual Site Plan continues to
appear to be consistent with the Beach by Design with regard to:
• Design Guidelines
• Hotel Density Reserve
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed Development
Agreement will be in effect for a period not to exceed ten years, meets the
criteria for the allocation of rooms from the Hotel Density Reserve under Beach
by Design and includes the following main provisions:
• Provides for the allocation of up to 100 units from the Hotel Density
Reserve or a maximum density of 114 units per acre;
• Requires the developer to obtain building permits and certificates of
occupancy in accordance with (CDC) Section 4-407;
• Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
• For units allocated from the Hotel Density Reserve, prohibits the
conversion of any hotel unit to a residential use and requires the recording
of a covenant restricting use of such hotel units to overnight
accommodation usage; and
• Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.1., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
The Planning and Development Department is recommending approval- of
this Development Agreement for the allocation of up to 100 units from the
Hotel Density Reserve under Beach by Design.
In response to a question, the City Clerk said Council did not take any action
on the agenda item at the last council meeting. It was stated that landscaping
a portion of old S. Gulfview could be discussed during the negotiation process.
Staff was directed to provide a list of approved projects receiving units from
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Council Worksession Meeting Minutes September 15, 2014
the reserve that have 7 ft. and 10 ft. wide sidewalks.
Planner Mark Parry said perimeter landscaping is not required in the Tourist
(T) district.
Staff was directed to approach the applicant regarding amending the
agreement to maintain the landscaped easement area.The City Attorney said
the City could enter into an agreement requiring the applicant to maintain the
area.
The Council recessed from 3:08 p.m. to 3:15 p.m.
10.5Approve a second amendment to the first amended and restated Development
Agreement between K and P Clearwater Estate, LLC (the property owner) and the
City of Clearwater, adopt Resolution 14-30, and authorize the appropriate officials to
execute same. (DVA2014-07005)
Development Proposal:
The proposal remains consistent with that as included with FLD2008-05013
and DVA2008-00001 A. A resort hotel containing 250 overnight accommodation
rooms and 200 interval ownership/timeshare rooms; a total of 450 rooms
(163.6 rooms/acre on total site) with 250 rooms being granted to the project
from the Destination Resort Density Pool, and a maximum of 37,000 square
feet (0.31 FAR on total site) of amenities accessory to the hotel at a height of
150 feet (to roof deck).
The owners propose a second amendment to the first amended and restated
Development Agreement.
Consistency with the Community Development Code:
The Site Plan continues to appear to be consistent with the CDC with regard
to:
• Minimum Lot Area and Width
• Minimum Setbacks
• Maximum Height
• Minimum Off-Street Parking
• Landscaping
Consistency with Beach by Design:
The site plan associated with FLD2008-05013 and DVA2008-00001A and
substantially unchanged although a minor amendment was approved on
November 13, 2013 by the Community Development Coordinator pursuant to
CDC Section 4-406. The minor revisions included the following:
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Council Worksession Meeting Minutes September 15, 2014
• Ballroom/Banquet Facility: The ballroom remains in the same location, but
the height of has been reduced by 22 feet. The spa that was previously
located above the ballroom has been relocated to the Connecting Element
that connects the two towers.
• Connecting Element: This building massing has been setback
approximately 30 feet from Coronado Drive. This building component was
also reduced in height by 47 feet.
• Building Podium: The building podium between the towers in the approved
design is four levels above Beach Walk, at a height of approximately 38
feet -with the pool deck located on top of the raised platform. The
proposed design has reduced the podium structure between the towers in
height. The top of the podium/pool deck is now approximated five feet
above Beach Walk. The half level separation from Beach Walk to the
pool/amenity deck and restaurant is accessible by way of flanking sets of
steps as well as a set of flanking ADA compliant ramps.
The Conceptual Site Plan continues to appear to be consistent with the Beach
by Design with regard to:
■ Design Guidelines
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed Development
Agreement will be in effect for a period not to exceed ten years and includes
the following main provisions and amendments:
➢ Section 1.01
• Paragraph 14: Reverses the deletion of this paragraph in the most
recent amended Development Agreement (DVA2008-00001 A) to
reinstate the applicant's intent to establish a maximum of 200 time
share units. The most recent amendment provided that the Applicant
was no longer interested in interval ownership/timeshare usage;
• Paragraph 16: provides a clarification differentiating between the 250
hotel units allocated from the Destination Resort Density Pool and
those units designated as Interval Ownership;
• Paragraph 29: Adds a specific unit count of 450 units to the sentence,
"Resort Hotel Units means both Interval Ownership Units and Hotel
Units."
• Paragraph 34: Adds a new paragraph which clarifies what a "Timeshare
Interest" is, allows that such units may be created and sold, the
timeframes in which such units may be used, specifies that the creation
of such units requires no further City approval and that a mixed use
project (consisting of both hotel and timeshare units) is permitted.
➢ Section 2.03
• Paragraph 1
o Subparagraph c: The specific number of allotted units (250) is
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Council Worksession Meeting Minutes September 15, 2014
deleted and adds the inclusion of an Exhibit O which provides
detailed descriptions of the amounts and types of provided
amenities.
o Subparagraph d: This clarifies that the area of the building labeled
as "Timeshare" is where the Interval Ownership units are located.
➢ Exhibit C: Relates to Sec. 2.03 Paragraph 2 and basically adds a section to
the beginning of the exhibit which provides that as long as the Resort Hotel
is operated in accordance with the standards of the Wyndham Grand
Resort that the requirements of Exhibit C are met. It also provides that the
Interval Ownership Units will meet those same standards.
➢ Commencement Date: the Commencement Date throughout the document
is moved to February 15, 2015.
➢ Section 3.03
• Paragraph 2: This section was amended in the last version of the DVA
and is amended again here to reference the fact that this is the second
amendment, to provide a date certain (September 12, 2018) that the
City agrees to reserve required capacity (the most recent version simply
provided a three year time frame where this version is for three years
seven months - February 15, 2015 to September 12, 2018) and the
effective date is deleted since an effective date is provided elsewhere.
➢ Section 5.03
• Paragraph 10: This is a new paragraph and provides that a Quit Claim
Deed, held in escrow, will be provided to the Developer when
construction starts. It also provides that, provided within the
Development Agreement, an acknowledgement will state that all
condition with regard to right-of-way vacations have been met.
➢ Preliminary Plans/Exhibit B
• The applicant proposes to substitute the site plans previously attached
to the Development Agreement with the site plans approved by the
CDB (FLD2008-05013) and subsequently amended through a minor
revision on November 13, 2013 (outlined in the Site History section of
this report, above).
➢ Section 5.04
• Paragraph 7: This section was deleted in the last amendment and is
largely, although not exactly, reinstated here. It provides that there will
be shared use agreement with regard to various spaces, amenities and
common areas which may be jointly used by occupants of the hotel
units and timeshare units. It also provides that the Hotel and
Timeshare components may be operated by more than one operator.
• Paragraph 10. This provides an acknowledgement from the City that
the Developer has met the requirements of the Performance Assurance
Milestones.
• Paragraph 11: This is a new paragraph and adds the aforementioned
new Commencement Date of February 12, 2015.
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Council Worksession Meeting Minutes September 15, 2014
➢ Section 16.01
• Paragraph 1
o Subparagraph f: this is a new subparagraph and it provides that
a transfer of ownership to any mortgage lien holder due to a
foreclosure or similar event does not require the consent of or
notice to the City.
Changes to Development Agreements:
Pursuant to Section 4-606.1., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
The Community Development Board will review this second amendment to the
first amended and restated Development Agreement at its public hearing on
September 16, 2014, and the Planning and Development Department is
recommending that the Community Development recommend approval of the
request.
In response to questions, the City Attorney said minor revisions do not come
before City Council. City code allows the Planning Director to make minor
revisions to the site plan. Height and intensity reductions are allowed by city
code and considered to be minor modifications. Planner Mark Parry said the
amount of amenity space is comparable to what has been proposed all along.
The City Attorney said the applicant has the required amount in escrow. The
proposal continues to have all the required amenities to be a destination
resort. The "chip"in the northwest corner of the survey and zoning map was
at one point to be a public property for a walkover.
In response to a suggestion, the City Attorney said the City can ask applicants
if they are willing to amend their development agreement to require a 10 ft.
The City can make the request, not make a unilateral change.
Staff was directed to provide information regarding green space versus
increased sidewalk widths (impervious surface) in the Tourist district.
11. Information Technology
11.1Award a contract (Purchase Order) to Verizon Wireless for basic cellular/smart
phones and mobile data services for the period of November 1, 2014 through October
31, 2015 in an amount not to exceed $331,600 in accordance with Sec 2.564 (1) (d),
Code of Ordinances, under State Contract DMS-1011-008C, and authorize the
appropriate officials to execute same. (consent)
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Council Worksession Meeting Minutes September 15, 2014
The total Verizon Purchase Order is $331,600, broken down as follows: Basic
cellular/smart phones $171,600 and data cards for Police Department's patrol
vehicles as well as data cards for various other departments $160,000.
This Purchase Order represents a decrease of$6,345 (1.88%) from the
previous year.
APPROPRIATION CODE AND AMOUNT:
0555-09865-542100-519-000-0000 - $171,600
0555-09862-530300-519-000-0000 - $160,000
11.2Award a contract (Purchase Order) to Verizon, Florida, Inc., St. Petersburg, Florida for
telephone service including frame relay service, T1's, credit/collect calls and backup
trunks during the period of October 1, 2014 to September 30, 2015 at a cost not to
exceed $123,095, in accordance with Sec 2.564 (1) (e) Code of Ordinances,
impractical to bid, and authorize the appropriate officials to execute same. (consent)
The total Verizon Purchase Order is $123,095, broken down as follows: Frame
relay, Point to Point TVs, B1 lines, and radio circuits for the network, $109,995;
backup trunks for the PBX network in case the T1's fail, $13,100.
This Purchase Order represents a reduction of$107,730 (46.67%) from last
year.
APPROPRIATION CODE AND AMOUNT:
0555-09865-542100-519-000-0000 - $123,095
11.3Award a contract (Purchase Order) to Oracle America, Inc., Redwood Shores,
California for the period of October 1, 2014 to September 30, 2015 for software
maintenance at a cost not to exceed $264,300, in accordance with Sec. 2.564 (1) (b)
Code of Ordinances, sole source, and authorize the appropriate officials to execute
same. (consent)
This is an annual contract for PeopleSoft (payroll system) at $118,600, Oracle
(database licensing) at$60,700, Oracle OWAM maintenance (asset
management system) at$77,000, and Oracle Mobile Device at$8,000.
This Purchase Order represents a $17,350 increase from a year ago.
PeopleSoft maintenance increase of 3%, Oracle (database licensing) 21.4%
increase, Oracle OWAM 3.36% increase, and Oracle Mobile Device 9.59%
increase.
APPROPRIATION CODE AND AMOUNT:
0555-09864-546200-519-000-0000 - $264,300
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Council Worksession Meeting Minutes September 15, 2014
In response to a question, IT Director Dan Mayer said staff considered
outsourcing payroll but determined it was too costly.
11.4Award a contract (Purchase Order) to State of Florida, Department of Management
Services, Tallahassee, Florida for Suncom long distance service, State AIN Centranet
lines and toll free lines during the period of October 1, 2014 to September 30, 2015 at
a cost not to exceed $103,565 in accordance with Sec 2.564 (1) (d), Code of
Ordinances, under State Contract 730-000-09-1, and authorize the appropriate
officials to execute same. (consent)
Department of Management Services - $103,565
Toll Free number into the network - $65
Centranet lines (462 numbers) for the outlying individual sites $102,540
Domestic long distance calls through Suncom - $960
This Purchase Order represents an increase of$4,105 (4.13%) from previous
year.
APPROPRIATION CODE AND AMOUNT:
0555-09865-542100-519-000-0000 - $103,565
12. Public Communications
12.12014 National Citizen Survey Results (WSO)
Public Communications Director Joelle Castelli provided a PowerPoint
presentation reviewing survey results.
In response to questions, Ms. Castelli said the survey was conducted by mail.
The survey's goal was to obtain a representative sample of ages and
geographical locations. Ms. Castelli said 3,000 surveys were mailed, of
which 12% were undeliverable and returned. 632 individuals completed the
survey for an overall response rate of 24%. Social media was not used for the
survey because it would provide non-scientific results from individuals who are
already engaged or upset about a specific topic.
Staff was directed to place the survey results online.
Ms. Castelli requested direction regarding the desired frequency to conduct
the survey. The survey is typically conducted every other year. In 2008, it
was eliminated from the budget due to cost, which is approximately$30,000.
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Council Worksession Meeting Minutes September 15, 2014
There was consensus for the survey to be conducted every two years.
In response to a question, Public Utilities Director Tracy Mercer said the taste
of water is subjective. The City provides blended water, which includes
desalinated water from Tampa Bay Water, surface water, and well water. The
filtered water provided by Tampa Bay Water and Pinellas County includes
chlorine which, at times, may have a stronger smell. Florida water is known to
be very hard. Reverse osmosis water will be softer water.
13. Official Records and Legislative Services
13.1Appoint Caitlein Jayne Jammo to the Clearwater Housing Authority Board with term to
expire September 30, 2018. (consent)
13.2Appoint one member to the Environmental Advisory Board with term to expire
September 30, 2018.
Staff was directed to appoint Lindsay Collins and place the agenda item on the
Consent Agenda.
14. Legal
14.1Approve the Release and Termination of restrictions executed by Forrest Garrison as
owner upon certain privately owned land located in the NE 1/4 of the SE 1/4, Section
19-29-16 (Far Horizons Mobile Home Park), whose post office address is 18746 U.S.
Highway 19 North, which were originally accepted by the Clearwater City Commission
on May 20, 1976, and authorize the appropriate officials to execute same. (consent)
As an apparent condition to approval for the development of certain real
property, the owner of Far Horizons Mobile Home Park entered into those
certain restrictions dated May 20, 1976 and recorded in the official records of
Pinellas County at O.R. Book 4477, page 2207 (Restrictions).
The City approved a Revised Plan for the property at a public hearing on May
20, 1976 and thereafter recorded the Restrictions.
At this time the Restrictions are in conflict with plans for future development of
the property, and the Owner and City have determined the Restrictions are no
longer necessary to protect the Property.
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Paragraph 3 of the Restrictions requires prior written consent of the City for
any alteration, amendment, or change of the Restrictions.
In response to a question, the City Attorney said the partial wall and other
minor restrictions were never built and the owner has requested the
restrictions be released.
14.2Adopt Ordinance 8584-14 on second reading, declaring the millage rate to be levied
for the Fiscal Year beginning October 1, 2014 and ending September 30, 2015, for
operating purposes, including the funding of pensions, debt services, and road
maintenance for Capital Improvement expenditures at 5.1550 mills. The levy of
5.1550 mills constitutes a 5.92% increase from the rolled back rate of 4.8667 mills.
14.3Adopt Ordinance 8585-14 on second reading, adopting an Operating Budget for the
Fiscal Year beginning October 1, 2014 and ending September 30, 2015, authorizing
the City Manager to issue such instructions that are necessary to achieve and
accomplish the service programs so authorized; authorizing the City Manager to
transfer monies and programs among the departments and activities within any fund
as provided by Chapter 2 of the Clearwater Code of Ordinances.
14.4Adopt Ordinance 8586-14 on second reading, adopting the Capital Improvement
Budget for the Fiscal Year beginning October 1, 2014 and ending September 30,
2015, approving the six-year Capital Improvement Program which shall be
reevaluated at the beginning of each Fiscal Year; authorizing the City Manager to
issue such instructions that are necessary to achieve and accomplish the capital
improvements so authorized; authorizing the City Manager to transfer money between
projects in the Capital Improvement Program; appropriating available and anticipated
resources for the projects identified.
15. City Manager Verbal Reports
Assistant City Manager Rod Irwin said the ULI Advisory Services Panel Report
has been submitted. Staff is requesting council direction regarding desired
timeframe for a council discussion on the matter and if there was a desire to
schedule the discussion at a special work session.
Discussion ensued with suggestions made that staff schedule a brief status
update at the next work session and that staff provide a priority list of
recommendations that can be pursued after staff has analyzed the report.
16. City Attorney Verbal Reports — None.
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17. Council Discussion Item — None.
18. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Jonson said the Subcommittee on Downtown is scheduled to
meet on September 23, 2014 for an organizational meeting and requested
consideration to schedule frequent meetings. Councilmember Polglaze said
the task of sharing information should be completed within two or three
meetings, but he would be available for additional meetings if needed. The
City Clerk said the organizational meeting should identify future meeting
dates. City code requires that the Downtown Development Board advertise
all of their meetings in the newspaper, requiring a 2-week notice period. If
identified, staff can advertise all scheduled meetings in one notice.
19. Closing Comments by Mayor — None.
20. Adjourn
The meeting adjourned at 4:32 p.m.
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City of Clearwater