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05/13/2014 NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING MINUTES CITY OF CLEARWATER May 13, 2014 Present: Chair Linda Kemp, Vice Chair Michael Potts, Board Member Peggy M. Cutkomp, Board Member Vicki Adelson, Board Member Vacant Seat, Board Member Vacant Seat Absent: Board Member Lisa Hughes Also Present: Geri Campos Lopez - Economic Development & Housing Director, Michael Holmes - Housing Manager, Patricia O. Sullivan - Board Reporter The Chair called the meeting to order at 9:07 a.m. at City Hall. 3 —Approval of Minutes 3.1. Approve the minutes of the April 22, 2014 Neighborhood and Affordable Housing Advisory Board meeting as submitted in written summation. Member Cutkomp moved to approve Item 3.1. The motion was duly seconded and carried unanimously. 4—Citizens to be Heard re Items Not the Agenda: None. 5— FY 2014/15 Consolidated Action Plan — Recommended Allocations See Exhibit: FY 2014-15 Consolidated Action Plan — Recommended Allocations 2014-05-13 Chair Kemp declared a conflict of interest re Tampa Bay Community Development Corporation, Largo Area Housing Development Corporation, and Community Service Foundation. Board Member Adelson declared a conflict of interest re Westcare of Florida. Housing Manager Michael Holmes reviewed the FY (Fiscal Year) 2014/15 Consolidated Action Plan application process, funding source restrictions, and TRC (Technical Review Committee) recommended allocations. Grant requests were limited to $50,000. Community Service Foundation and Tampa Bay CDC (Community Development Corporation) applied for home ownership counseling funds. (UNO Federation did not apply) For Public Services, Pinellas Opportunity Council - Chore Services and Religious Community Services - Grace House achieved the highest scores and qualified for 60% of their requests. Homeless Emergency Project- Emergency Shelter and Intercultural Advocacy Institute achieved the next highest scores and qualified for 50% of their requests and the remaining applicants qualified for 40%. The City's Housing Department is self-funding. Mr. Holmes reviewed regulations, restrictions, and TRC recommended funding for staff administration and program delivery. For Rehabilitation, the TRC recommended awarding Paint Your Heart Out's request for$10,000. Work in the neighborhood revitalization area will be overseen by licensed contractors. Up to $1,500 will be spent on each qualifying house for minor repairs, pressure wash, and paint supplies. Neighborhood & Affordable Housing 2014-05-13 1 Program income: 1) CDBG (Community Development Block Grant) - $726,298; 2) HOME Investment Partnerships Program Grant - $299,956; 3) HOME estimated program income - $88,448; 4) SHIP (State Housing Initiatives Partnership) estimated program income - $121,000; and 5) SHIP - $499,545. Economic Development & Housing Director Geri Campos said recently available SHIP funds have restrictions. Following evaluation, staff will present suggested SHIP funded projects to NAHAB for review. Mr. Holmes said Housing Pool funds are distributed on a first come first serve basis. The City does not have a CHDO (Community Housing Development Organization) targeted for the HOME Program CHDO set aside. Mr. Holmes thanked TRC members Lisa Hughes, Rosemarie CaII, and Elizabeth Folk. Some scores were one point apart. In response to a question, he said the point system was amended to reflect a priority shift; the City had met some plan objectives, such as Fair Housing. Member Adelson moved to recommend approval of TRC recommended allocations for the FY 2014/15 Consolidated Action Plan less Tampa Bay Community Development Corporation, Largo Area Housing Development Corporation, Community Service Foundation, and Westcare of Florida. The motion was duly seconded and carried unanimously. Member Cutkomp moved to recommend approval of the TRC recommended allocation for the FY 2014/15 Consolidated Action Plan for Westcare of Florida. The motion was duly seconded. Members Potts and Cutkomp and Chair Kemp voted "Aye "; Member Adelson abstained. Motion carried. Member Cutkomp moved to recommend approval of TRC recommended allocations for the FY 14/15 Consolidated Action Plan for Tampa Bay Community Development Corporation, Largo Area Housing Development Corporation, and Community Service Foundation. The motion was duly seconded. Members Potts, Cutkomp, and Adelson voted "Aye "; Chair Kemp abstained. Motion carried. 6 — OId /New Business 6.1. CHDO Notice of Funding Availability Staff will present a NOFA (Notice of Funding Availability) for CHDOs at the next meeting. Up to $200,000 is available. 7 - Next Meeting — June 24, 2014 8 - Adjourn The meeting a. • ► • ed at 9:40 a.m. 4.._AlliF / / B• and Reporte -1/ Attest: Chair, Neighborhood & Affordable Housing Advisory Board Neighborhood & Affordable Housing 2014 -05 -13 2 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NA, E FIRST NAME—MIDDLE NAME 1 NAME OF B9AI} Ol{N�1740M SSION, AUTHORITY, OR COMMITTEE /,CC /OUNCI /Lj, MAILIN Ara D : ESS . ' , ✓✓✓lll������ /� / L1 ! / F , j A UUUU ` HE BOARD, COMMISSION, AUTHORITY OR COMMITTEE ON `� H I SERVE IS A UNIT OF: . •• ❑ COUNTY ❑ OTHER LOCAL AGENCY CITY4'1 / � CO / NAME OF POLITICAL SUBDIVISION: DATE ON WHICH VCITE O URRED �� ( 332 MY POSITION IS: ❑ ELECTIVE POINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) CE FORM 8B - EFF. 1/2000 PAGE 1 APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. Lack. DISCLOSURE OF LOCAL OFFICER'S INTEREST , hereby disclose that on J ey 20 (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of by whom I am retained; or inured to the special gain or loss of , which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: (17( -ALL a I „Oktmik un,di Date Filed wrdS, ax- c( NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1/2000 PAGE 2 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAS`ME —FIRST NAME— DLE NAME /7 /) EL 5 v n» 7/ / / 14120 A) NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE ;Al19 // Z MAILING ADDRESS i 2 { )D N _/ Z/L e, v47 i' _ G) THE B OARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHIG ERVE IS A UNIT OF: ITY ❑ COUNTY ❑ OTHER LOCAL CITY nn 1 Ld reati.ef f2 COUNTY 711 AGENCY NAME OF POWICiL N. £,, %�(i4vA e-/ // / SUBDIVISION: V/ DATE ON WHICH VOTE OCCUR'ED MY POSITION IS ❑ ELECTIVE "APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) CE FORM 8B - EFF. 1/2000 PAGE 1 APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST , hereby disclose that on c//3/2__e, , 20 (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of , by whom I am retained; or inured to the special gain or loss of , which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: ✓moo) P/y%, e ,/i >; / S�en'ec /S /9 e_L /E"ir 5//3 /2©/X Date Filed Signature 4/-1-(e) NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1/2000 PAGE 2 FY 2014-15 CONSOLIDATED ACTION PLAN-RECOMMENDED ALLOCATIONS Revised AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT REQUESTED PROPOSED PROPOSED HOME PROPOSED SHIP SHIP PROPOSED PROPOSED RECOMMENDED TOTAL CDBG HOME PROG.INC SHIP PROG INC. REPROGRAMMED PCHTF NSP3 TOTAL Public Facilities and Improvements Directions for Mental Health-Office Renovations $ 50,000.00 $ 50,000.00 Religious Community Services,Inc.-Grace House $ 50,000.00 $ 50,000.00 Kimberly Home-Daycare to Office Conversion Project $ 50,000.00 $ 50,000.00 Subtotal $ 150,000.00 $ 150,000.00 Public Services Housing Counseling Program $ 7,000.00 $ 7,000.00 Martin Luther King,Jr.Neighborhood Family Center $ 30,000.00 $ 12,000.00 Pinellas Opportunity Council-Chore Services $ 30,000.00 $ 18,000.00 Homeless Emergency Project-Emergency Shelter $ 30,000.00 $ 15,000.00 Westcare of Florida $ 30,000.00 $ 12,000.00 Religious Community Services-Grace House-Services for families $ 30,000.00 $ 18,000.00 Safety Harbor Neighborhood Family Center,Inc. $ 29,970.00 $ 11,988.00 Intercultural Advocacy Institure $ 30,000.00 $ 15,000.00 Fair Housing Gulf Coast Legal Services $ 30,000.00 $ 12,000.00 Community Service Foundation $ 10,000.00 $ 4,000.00 (AMOUNT AVAILABLE=$101,681(&14%of CDBG Allocation plus$0) Subtotal $ 124,988.00 1 124,988.00 Administration City of Clearwater Administration-CDBG $ 145,259.00 City of Clearwater Administration-HOME $ 29,995.00 $ 8,844.82 SHIP Administration $ 49,954.50 $ 12,100.00 Program Income-NSP,PHTF Subtotal $ 145,259.00 $ 29,995.00 $ 8,844.82 $ 49,954.50 $ 12,100.00 $ 246,153.32 Economic Development City of Clearwater-ED Program Delivery $ 10,000.00 $ 10,000.00 Subtotal $ 10,000.00 $ 10,000.00 Acquisition/Infill Housing Acquisition of Real Property(City Project) City of Clearwater Infill Housing Program Delivery $ 10,000.00 $ 10,000.00 Subtotal $ 10,000.00 1 10,000.00 Rehabilitation Paint Your Heart Out $ 10,000.00 $ 10,000.00 City of Clearwater&Housing Pool-Rehabilitation City of Clearwater Rehabilitation-Program Delivery $ 110,000.00 $ 110,000.00 Subtotal $ 120,000.00 1 120,000.00 Relocation City of Clearwater Relocation Program Subtotal Demolition City of Clearwater Demolition Program Subtotal HOUSING Education Pool FY 2014-15 CONSOLIDATED ACTION PLAN-RECOMMENDED ALLOCATIONS Revised AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT REQUESTED PROPOSED PROPOSED HOME PROPOSED SHIP SHIP PROPOSED PROPOSED RECOMMENDED TOTAL CDBG HOME PROG.INC SHIP PROG INC. REPROGRAMMED PCHTF NSP3 TOTAL UNO Federation-Counseling Community Service Foundation-Counseling Tampa Bay CDC-Homeownership Counseling Prog./Pre&Post Purchase Subtotal $ - Housing Pool Activities-Housing Development $ 166,051.00 $ 224,967.00 $ 79,603.37 $ 449,590.50 $ 108,900.00 Housing Pool-SF-DPA,Infill,Rehabilitation -Tampa Bay Community Development Corporation -Tampa Bay Community Development Corporation -Largo Area Housing Development Corporation Homes for Independence -Pinellas Habitat for Humanity Pinellas County Habitat for Humanity CHDO Subtotal $ 166,051.00 $ 224,967.00 $ 79,603.37 $ 449,590.50 $ 108,900.00 $ 1,029,111.87 Subtotal HOME Program-CHDO Set-Aside(15%of Allocation) $ 44,994.00 $ 44,994.00 TOTALS $ 726,298.00 $ 299,956.00 $ 88,448.19 $ 499,545.00 $ 121,000.00 $ 1,735,247.19 $1,735,247.19 Entitiment Amt.Available $ 726,298.00 $ 299,956.00 $ 499,545.00 $ 1,525,799.00 Progrram Income Amt.Available $ 88,448.19 1$ 121,000.0017 $ 209,448.19 Reprogramed Prior Year Funding Amt.Available $ - TOTAL FUNDING jAmt.Available $ 726,298.00 $ 299,956.00 $ 88,448.19 $ 499,545.00 $ 121,000.00 $ 1,735,247.19 REVENUES CDBG-Grant $ 726,298.00 CDBG-Est.Program Income HOME-Grant $ 299,956.00 HOME-Est.Program Income $ 88,448.19 SHIP-Grant $ 499,545.00 SHIP-Est.Program Income $ 121,000.00 $ 1,735,247.19 Estimated Housing Division Administration CDBG Admin HOME Admin CDBG Program Delivery SHIP Admin PCHTF Admin $ - NSP2 Admin NSP3 Admin Total Admin Total Budget Budget Shortage