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04/21/2014 - Special City Council Agenda Special Meeting Date: 4/21/2014- 3:00 PM Location:Council Chambers - City Hall Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Introduction 2.1City Manager Attachments 3. Presentations 3.1EMS on CARES Proposal - Dr. Bruce Moeller, Executive Director Pinellas County Department of Safety and Emergency Services Attachments 3.2Clearwater EMS Service Delivery System and the Impact of CARES Proposal on Clearwater - Chief Weiss Attachments 3.3IAFF Local 1158 Remarks - Lt. John Klinefelter Attachments 4. Council Discussion Items 4.1Q & A's Attachments 4.2Council Discussion Attachments 4.3Join the conflict resolution procedures initiated by the City of Largo, as a Primary Conflicting Governmental Entity, specifying the issues of conflict with Pinellas County Emergency Medical Services Authority and adopt Resolution 14-15. Attachments 5. Adjourn Special City Council Agenda Council Chambers - City Hall Meeting Date:4/21/2014 SUBJECT / RECOMMENDATION: City Manager SUMMARY: Review Approval: Cover Memo Item # 1 Special City Council Agenda Council Chambers - City Hall Meeting Date:4/21/2014 SUBJECT / RECOMMENDATION: EMS on CARES Proposal - Dr. Bruce Moeller, Executive Director Pinellas County Department of Safety and Emergency Services SUMMARY: Review Approval: Cover Memo Item # 2 F E B R U A R Y 4 , 2 0 1 4 EM S F i n a n c i a l S u s t a i n a b i l i t y Attachment number 1 \nPage 1 of 21 Item # 2 St a t u s Q u o A n a l y s i s MI L L A G E R A T E 1s t R e s p o n d e r As s u m p t i o n s A m b u l a n c e R e s e r v e F Y 1 3 F Y 1 4 F Y 1 5 F Y 1 6 F Y 1 7 F Y 1 8 F Y 1 9 F Y 2 0 F Y 2 1 F Y 2 2 F Y 2 3 Co n t i n u e c u r r e n t as s u m p t i o n o f 5 % an n u a l g r o w t h i n 1s t R e s p o n d e r Co n t i n u e c u r r e n t as s u m p t i o n o f Co n t r a c t o r in c r e a s e s c a p p e d a t Mi l l a t . 9 1 5 8 f o r F Y 1 4 , th e n i n c r e a s e s f r o m FY 1 5 t h r o u g h t h e 0. 9 1 5 8 0. 9 1 5 8 0. 9 8 2 5 1. 0 3 6 1 1. 0 8 2 3 1. 1 3 3 9 1. 1 8 6 9 1. 2 4 0 7 1. 2 9 5 6 1.35171.4088 2 1s t R e s p o n d e r co n t r a c t s f r o m FY 1 5 t h r o u g h fo r e c a s t p e r i o d . in c r e a s e s c a p p e d a t 6% f r o m F Y 1 5 th r o u g h t h e fo r e c a s t p e r i o d . FY 1 5 t h r o u g h t h e fo r e c a s t t o m a i n t a i n 25 % r e s e r v e . 0. 9 1 5 8 0. 9 1 5 8 0. 9 8 2 5 1. 0 3 6 1 1. 0 8 2 3 1. 1 3 3 9 1. 1 8 6 9 1. 2 4 0 7 1. 2 9 5 6 1.35171.4088 0. 0 0 0 0 0 . 0 6 6 7 0 . 0 5 3 6 0 . 0 4 6 2 0 . 0 5 1 6 0 . 0 5 3 0 0 . 0 5 3 8 0 . 0 5 4 9 0 . 0 5600.0572 % c h a n g e 0. 0 0 % 7 . 2 8 % 5. 4 6 % 4. 4 6 % 4 . 7 7 % 4 . 6 7 % 4 . 5 3 % 4 . 4 3 % 4 . 3 2 % 4 . 2 3 % Attachment number 1 \nPage 2 of 21 Item # 2 Fi t c h & A s s o c i a t e s S t u d y S c o p e Co m p a r e t h e I P S S t u d y a n d S a n f o r d M i l l i c a n P l a n t o th e e x i s t i n g E M S S y s t e m . Pr o v i d e a n y f u r t h e r R e c o m m e n d a t i o n s d e e m e d ap p r o p r i a t e b y c o n s u l t a n t 3 ap p r o p r i a t e b y c o n s u l t a n t At a m i n i m u m , t h e m o d e l c o n f i g u r a t i o n s s h o u l d ke e p s y s t e m p e r f o r m a n c e f o r f i r s t - r e s p o n d e r a t t h e cu r r e n t 7 : 3 0 m i n u t e r e s p o n s e i n t e r v a l 9 0 % o f t h e ti m e a n d a m b u l a n c e a t 1 0 : 0 0 m i n u t e s 9 0 % Attachment number 1 \nPage 3 of 21 Item # 2 Re s p o n s e T i m e s 70.00%80.00%90.00%100.00% 20 , 0 0 0 25 , 0 0 0 30 , 0 0 0 Me d i c a l F i r s t R e s p o n d e r & A m b u l a n c e E m e r g e n c y R e s p o n s e T i m e s b y M i n u t e In t e r v a l s Ja n 2 0 1 2 - D e c 2 0 1 2 4 0.00%10.00%20.00%30.00%40.00%50.00%60.00% 0 5, 0 0 0 10 , 0 0 0 15 , 0 0 0 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1920> 20 AM B C O U N T MF R C O U N T AM B % C u m m u l a t i v e MF R % C u m m u l a t i v e Attachment number 1 \nPage 4 of 21 Item # 2 Pr o c e s s En g a g e m e n t o f k e y s t a k e h o l d e r s w a s e s s e n t i a l . F i t c h me t w i t h f i r e c h i e f s ; a m b u l a n c e c o n t r a c t o r ; 9 - 1 - 1 pe r s o n n e l ; m e d i c a l d i r e c t o r ; h o s p i t a l s ; c o u n t y & lo c a l o f f i c i a l s ; a n d l a b o r r e p r e s e n t a t i v e s . Op t i m a d e p l o y m e n t s o f t w a r e m o d e l e d a c t u a l s y s t e m 5 Op t i m a d e p l o y m e n t s o f t w a r e m o d e l e d a c t u a l s y s t e m pe r f o r m a n c e ( F Y 2 0 1 1 ) a n d c o r r e l a t e d w i t h f i n a n c i a l da t a . F i r e r e s c u e a g e n c i e s w e r e a s k e d t o p r o v i d e th e i r f i n a n c i a l d a t a a s w e l l . Ke y i n t h i s p r o c e s s w a s f i r e c h i e f s . T h e y p r o v i d e d th e i r c o n c u r r e n c e / c o m m e n t s o n m o d e l a s s u m p t i o n s an d o p e r a t i o n a l i s s u e s . Attachment number 1 \nPage 5 of 21 Item # 2 Re p o r t F i n d i n g s Th e s y s t e m i s c l i n i c a l l y e x c e l l e n t – o n e o f t h e b e s t E M S s y s t e m s i n N o r t h Am e r i c a Th e s y s t e m h a s e x c e s s c a p a c i t y – e s p e c i a l l y i n f i r s t r e s p o n d e r r e s o u r c e s Hy b r i d s , a s o u t l i n e d b y s t a k e h o l d e r s , d o n o t w o r k . F r a g m e n t a t i o n i n c r e a s e s co s t s a n d / o r r e d u c e s e f f i c i e n c i e s a c h i e v e d t h r o u g h a t r u e r e g i o n a l s y s t e m Ga v e e v e r y ‘ b e n e f i t o f d o u b t ’ t o f i r e d e p a r t m e n t s i n a n a l y s i s IP S w o r k s – s a v e s $ 1 6 M ; h o w e v e r a d r a m a t i c c h a n g e t o s y s t e m 6 Sa n f o r d - M i l l i c a n c o u l d w o r k i f a p p r o p r i a t e l y s t a f f e d, b u t c o s t s $ 9 M g r e a t e r CA R E S p u s h e s m o r e e f f i c i e n c y o u t o f s y s t e m f r o m e x c es s c a p a c i t y , a n d s a v e s $7 . 0 M ( c u r r e n t v a l u e ) Pr e p a r e s s y s t e m f o r c h a n g e s i n h e a l t h c a r e ; R e s p o n s e t i m e s r e q u i r e m e n t s re m a i n a s t h e y a r e FD s r e c o m m e n d e d t o h a n d l e l o w p r i o r i t y c a l l s , a s t h ey r e q u e s t e d FD s s h o u l d a d j u s t w o r k s c h e d u l e s d u r i n g m i d d l e o f t he n i g h t w h e n t h e r e a r e le s s c a l l s a n d l e s s t r a f f i c . W e d o n ’ t n e e d t h e s a m e n u m b e r o f u n i t s a t 2 A M a s we d o a t 2 P M . Sy s t e m w i d e c o s t s m a y b e r e d u c e d b y u p t o $ 7 . 0 M a n n ua l l y ( n o t n e c e s s a r i l y Co u n t y f u n d i n g ) Attachment number 1 \nPage 6 of 21 Item # 2 Co u n t y P r o p o s a l – D e c e m b e r 2 0 1 3 Co u n t y s t a f f d i s c u s s e d l o n g - t e r m a g r e e m e n t a n d i m p l em e n t a t i o n o f C A R E S m o d e l w i t h pr o v i d e r s i n N o v e m b e r & D e c e m b e r 2 0 1 3 Go a l s a r e p r o t e c t l e v e l o f s e r v i c e , f u n d i n g f a i r n e s s, r e l i a b i l i t y & a p p r o p r i a t e c o s t c o n t r o l s . Co n c e p t i n c l u d e d a n e w A L S F R f i v e - y e a r a g r e e m e n t . Ph a s i n g i n o v e r 5 y e a r s , f u n d i n g c h a n g e s t h a t p r o v i de f i s c a l s u s t a i n a b i l i t y . In F Y 1 5 , t h o s e c i t i e s / d i s t r i c t s o v e r c a p a c i t y w i l l b e r e d u c e d b y t h e i r p r o p o r t i o n a t e s h a r e o f $ 1 . 4 M f o r 5 ye a r s . Th i s a l l o w s u s t o e s t a b l i s h a n e w b a s e f u n d i n g r a t e 7 Th i s a l l o w s u s t o e s t a b l i s h a n e w b a s e f u n d i n g r a t e If f u t u r e b u d g e t r e q u e s t s a r e t i e d t o a n a p p r o p r i a t e i n d e x ( i . e . C P I ) a n d c o d i f i e d i n l o n g e r - t e r m ag r e e m e n t s , e x i s t i n g m i l l a g e p r o j e c t i o n s s h o w t h a t sy s t e m i s s u s t a i n a b l e ; St a r t i n g i n F Y 1 8 , i n c r e a s e s w i l l b e i n d e x e d t o t h e l es s e r o f 1 ) P r i c e I n d e x o r 2 ) 1 2 5 % o f t a x a b l e v a l u a tion ba s e d o n a c t u a l c o s t s Al l o w s f o r d e v e l o p m e n t o f n e w s y s t e m a t t r i b u t e s t h a t m a y u l t i m a t e l y b e c o s t s a v i n g i n th e m s e l v e s ( i . e . c o m m u n i t y p a r a m e d i c s , s i g n i f i c a n t pu b l i c o u t r e a c h f o r i n j u r y p r e v e n t i o n , e t c . ) Re d u c e d & c a p p e d S u n s t a r i n c r e a s e s a t 4 % ( v s . 6 % ) Attachment number 1 \nPage 7 of 21 Item # 2 St a k e h o l d e r R e s p o n s e Mo v i n g t o w a r d C o n s e n s u s In P h a s e 1 d i s c u s s i o n ( N o v e m b e r & D e c e m b e r 2 0 1 3 ) , C o u nty st a f f p r o p o s e d p r o v i d e r s a s s u m e t h e c o s t t o c o n n e c t to Co u n t y ’ s t e c h n o l o g y i n f r a s t r u c t u r e f r o m t h e i r f i r e st a t i o n s . Th e C o u n t y c u r r e n t l y s p e n d s o v e r $ 2 5 0 , 0 0 0 p e r y e a r total to co n n e c t f i r e s t a t i o n s b a c k t o t h e C o u n t y n e t w o r k . Agencies la r g e l y d i s a g r e e w i t h t h i s r e c o m m e n d a t i o n a n d w e sa i d ‘ O K , t h e C o u n t y c a n … . 8 sa i d ‘ O K , t h e C o u n t y c a n … . Ci t y m a n a g e r ’ s r a i s e d t h e p r a c t i c e o f f u n d i n g ‘ a l l o wa b l e c o s t s ’ fo r s o m e a g e n c i e s . T h e r e c e n t p r a c t i c e h a s d e c r e a s ed co n s i d e r a b l e , b u t c u r r e n t v a l u e i s $ 2 5 6 , 9 9 6 ( C L W = $ 7 1 ,273; PP = $ 1 8 5 , 7 2 3 ) . Ci t y m a n a g e r s f e l t ‘ a l l o w a b l e c o s t s ’ mu s t b e t i e d t o s p e c i f i c s y s t e m b e n e f i t / j u s t i f i c a t i o n an d a p p l i e d e q u a l l y t o a l l , a n d w e s a i d ‘ O K , t h e Co u n t y c a n … Attachment number 1 \nPage 8 of 21 Item # 2 St a k e h o l d e r s q u e s t i o n e d n e w C o u n t y p r o p o s e d re q u i r e m e n t s f o r i n c r e a s e d P r o f e s s i o n a l L i a b i l i t y in s u r a n c e . Ag e n c i e s l a r g e l y d i s a g r e e w i t h t h i s re c o m m e n d a t i o n a n d w e s a i d ‘ O K , t h e C o u n t y ca n … . 9 ca n … . Ci t i e s a n d D i s t r i c t s e x p r e s s e d c o n c e r n s w i t h C o u n t y pr o p o s e d l a n g u a g e o n C o m m u n i t y P a r a m e d i c s , M e d i c a l Di r e c t i o n , a n d p a r a m e d i c c o n t i n u i n g e d u c a t i o n . The co n c e r n s f o c u s e d o n p o t e n t i a l a d d i t i o n a l c o s t s t o pr o v i d e r s , a n d w e s a i d ‘ O K , t h e C o u n t y c a n … Attachment number 1 \nPage 9 of 21 Item # 2 Th e F i t c h r e p o r t a n a l y z e d r e s o u r c e s i r r e s p e c t i v e o f their fu n d i n g s o u r c e . A c c o r d i n g l y , s o m e E M S d i s t r i c t s h a v e mu n i c i p a l / d i s t r i c t f u n d e d u n i t s t h a t t h e C A R E S m o d e l an t i c i p a t e s d e c r e a s i n g . Mu n i c i p a l i t i e s / d i s t r i c t s d o no t b e l i e v e t h e i r f u n d i n g s h o u l d b e r e d u c e d 10 no t b e l i e v e t h e i r f u n d i n g s h o u l d b e r e d u c e d wh e n t h e C A R E S m o d e l i n d i c a t e s a c o n t r a c t o r fu n d e d u n i t s b e i n g r e d u c e d , a n d w e s a i d . . . Le t ’ s m o d e l A u t h o r i t y f u n d e d u n i t s o n l y t o r e s o l v e th i s m a i n st a k e h o l d e r c o n c e r n Al l o w e v e r y c i t y a n d d i s t r i c t a g e n c y t o g o o n l i n e t o v e r i f y r e s p o n s e ti m e s t o e n s u r e t h e y a r e r e c e i v i n g a p p r o p r i a t e r e s o ur c e s Attachment number 1 \nPage 10 of 21 Item # 2 Au t h o r i t y F u n d e d – C A R E S 2 As k e d F i t c h t o m o d e l c o n t r a c t o r f u n d e d u n i t s o n l y . Re s u l t s s h o w e d C o u n t y w i d e w a s l a r g e l y c o m p l i a n t a t 7: 3 0 w i t h o u t co n t r a c t o r f u n d e d u n i t s 9 0 % o f t h e ti m e . Fu r t h e r m o d e l i n g a d d e d 3 u n i t s a n d u p d a t e d t u r n o u t 11 Fu r t h e r m o d e l i n g a d d e d 3 u n i t s a n d u p d a t e d t u r n o u t ti m e s t o r e f l e c t c l o s e l y t o 2 0 1 3 a c t u a l . Ne w m o d e l ( C A R E S 2 ) s h o w s C o u n t y w i d e a n d di s t r i c t s m e e t 9 0 % co m p l i a n c e a t 7 : 3 0 Attachment number 1 \nPage 11 of 21 Item # 2 Re c o m m e n d e d F r a m e w o r k 12 Fu n d o n l y t h o s e r e s o u r c e s r e q u i r e d t o m e e t s y s t e m cr i t e r i a – 7 : 3 0 r e s p o n s e t i m e o n 9 0 % o f c a l l s Ut i l i z e C A R E S m o d e l – a d j u s t f u n d i n g d u r i n g l a t e ni g h t / e a r l y m o r n i n g h o u r s w h e n r e s o u r c e s n o t r e q u i r ed Ad d n e w ( r e q u i r e d ) r e s o u r c e s w h e r e n e e d e d Ad d n e w ( r e q u i r e d ) r e s o u r c e s w h e r e n e e d e d Re d u c e f u n d i n g f o r c u r r e n t e x c e s s r e s o u r c e s o v e r 3 years Fr e e z e p a y m e n t s f o r 3 y e a r s ( F Y 2 0 1 5 t h r u F Y 2 0 1 7 ) Ap p l y c o s t i n d e x t o f i r s t r e s p o n d e r f u n d i n g b e g i n n i ng FY 20 1 8 Attachment number 1 \nPage 12 of 21 Item # 2 Co n s e r v a t i v e M o d e l U p p e r B o u n d M o d e l Re p o r t i n g D i s t r i c t s Av g 5 0 t h % 9 0 t h % % 7 : 3 0 A v g 5 0 t h % 9 0 t h % % 7 : 3 0 Be l l e a i r / B e l l e a i r B l u f f s 5: 0 4 4 : 5 5 7 : 3 8 8 9 . 1 5 % 4 : 2 3 4 : 1 8 6 : 3 5 9 4 . 6 5 % Cl e a r w a t e r 5: 2 0 5 : 1 3 7 : 4 1 8 8 . 2 7 % 4 : 2 8 4 : 2 1 6 : 3 5 9 5 . 5 9 % Du n e d i n 5: 1 7 5 : 0 8 7 : 4 4 8 8 . 0 6 % 4 : 3 3 4 : 2 1 6 : 4 8 9 4 . 3 7 % Ea s t L a k e 5: 3 7 5 : 2 9 8 : 0 4 8 6 . 0 7 % 4 : 4 0 4 : 4 2 6 : 5 5 9 4 . 2 7 % Gu l f p o r t 4: 2 9 4 : 2 4 6 : 0 9 9 8 . 0 1 % 4 : 2 9 4 : 2 4 6 : 0 9 9 8 . 0 1 % La r g o 5: 0 2 4 : 5 5 6 : 5 7 9 3 . 9 9 % 4 : 0 9 4 : 0 4 5 : 4 8 9 8 . 3 4 % Le a l m a n 4: 5 5 4 : 4 8 7 : 0 2 9 3 . 4 9 % 4 : 0 3 3 : 5 8 5 : 5 4 9 7 . 8 4 % Ma d e i r a B e a c h 5: 1 2 5 : 0 6 7 : 2 1 9 0 . 8 0 % 4 : 1 5 4 : 0 4 6 : 1 2 9 7 . 5 7 % Ol d s m a r 5: 0 2 4 : 4 3 7 : 4 4 8 8 . 2 5 % 4 : 1 9 3 : 5 3 7 : 0 9 9 1 . 2 6 % Pa l m H a r b o r 5: 0 9 4 : 5 9 7 : 1 8 9 1 . 4 9 % 4 : 1 5 4 : 0 7 6 : 0 8 9 7 . 6 1 % Pi n e l l a s P a r k 5: 0 0 4: 5 5 7: 0 7 93 . 0 3 % 4: 1 1 4: 0 5 6: 0 7 97.72% Pi n e l l a s P a r k 5: 0 0 4: 5 5 7: 0 7 93 . 0 3 % 4: 1 1 4: 0 5 6: 0 7 97.72% Pi n e l l a s S u n c o a s t 5: 0 5 5 : 0 1 7 : 2 5 9 0 . 6 9 % 4 : 1 2 4 : 1 1 6 : 1 7 9 7 . 5 8 % Re d i n g t o n B e a c h 4: 1 1 4 : 1 0 6 : 0 7 9 6 . 8 8 % 3 : 1 6 3 : 1 6 5 : 0 4 9 9 . 4 4 % Sa f e t y H a r b o r 5: 4 1 5 : 4 2 8 : 0 7 8 3 . 1 7 % 4 : 4 8 4 : 4 7 6 : 5 9 9 3 . 9 1 % Se m i n o l e 4: 5 7 4 : 4 3 7 : 0 9 9 2 . 2 5 % 4 : 0 4 3 : 5 0 6 : 1 1 9 7 . 1 6 % So u t h P a s a d e n a 4: 2 8 4 : 2 0 6 : 2 2 9 6 . 1 9 % 3 : 3 4 3 : 2 6 5 : 1 6 9 8 . 6 4 % St . P e t e B e a c h 4: 2 4 4 : 0 5 6 : 4 3 9 3 . 5 3 % 3 : 3 1 3 : 0 9 5 : 3 6 9 7 . 0 4 % St . P e t e r s b u r g 5: 0 0 4 : 5 1 7 : 0 7 9 2 . 5 1 % 4 : 1 0 4 : 0 0 6 : 0 3 9 6 . 9 4 % Ta r p o n S p r i n g s 5: 2 1 5 : 1 1 7 : 4 4 8 8 . 4 6 % 4 : 3 0 4 : 1 7 6 : 3 5 9 4 . 2 1 % Ti e r r a V e r d e 4: 1 4 3 : 5 7 6 : 2 2 9 5 . 2 4 % 3 : 2 4 3 : 0 7 4 : 5 9 9 7 . 2 0 % Tr e a s u r e I s l a n d 5: 0 0 4 : 4 5 7 : 4 8 8 7 . 9 2 % 4 : 1 0 3 : 5 3 6 : 4 1 9 4 . 5 7 % 13 Attachment number 1 \nPage 13 of 21 Item # 2 Tr a n s p a r e n c y i n A g e n c y P e r f o r m a n c e 14 Attachment number 1 \nPage 14 of 21 Item # 2 Di s c l a i m e r Fi s c a l i m p a c t s a r e f o r i l l u s t r a t i v e p u r p o s e s o n l y Fi n a l d i s c u s s i o n s o n a n l o n g -te r m in t e r l o c a l 15 Fi n a l d i s c u s s i o n s o n a n l o n g -te r m in t e r l o c a l ag r e e m e n t s w i l l r e q u i r e f u r t h e r a n a l y s i s a n d cl a r i f i c a t i o n b e t w e e n C o u n t y a n d s t a k e h o l d e r s . Attachment number 1 \nPage 15 of 21 Item # 2 Au t h o r i t y F u n d e d – C A R E S 2 Re f l e c t s a c t u a l F Y 1 3 r e v e n u e s a n d e x p e n s e s a t y e a r - en d c l o s e . MI L L A G E R A T E 1s t R e s p o n d e r As s u m p t i o n s A m b u l a n c e R e s e r v e F Y 1 4 F Y 1 5 F Y 1 6 F Y 1 7 F Y 1 8 F Y 1 9 F Y 2 0 F Y 2 1 F Y 2 2 F Y 2 3 F Y 2 4 Re d u c e A L S F R ba s e i n F Y 1 5 , F Y 1 6 an d F Y 1 7 , w i t h n o Re v i s e d 16 an d F Y 1 7 , w i t h n o gr o w t h f a c t o r . Ad d 3 . 8 % a n n u a l gr o w t h i n 1 s t Re s p o n d e r co n t r a c t s f r o m FY 1 8 t h r o u g h fo r e c a s t p e r i o d . Al l o w s f o r u p t o 12 5 % o f a d va l o r e m . Re v i s e d as s u m p t i o n o f Co n t r a c t o r in c r e a s e s t o c a p at 4 % f r o m F Y 1 5 th r o u g h t h e fo r e c a s t p e r i o d . Re d u c e b a s e b y $5 0 0 k i n F Y 1 5 . Mi l l a t . 9 1 5 8 f o r FY 1 4 , m a i n t a i n a t .9 1 5 8 t h r o u g h F Y 1 8 . In c r e a s e f r o m F Y 1 9 th r o u g h t h e f o r e c a s t to m a i n t a i n 2 5 % re s e r v e . 0. 9 1 5 8 0 . 9 1 5 8 0 . 9 1 5 8 0 . 9 1 5 8 0 . 9 1 5 8 0 . 9 1 8 6 0 . 9 5 5 4 0 . 9 7 8 3 1 . 0 01 0 1 . 0 2 3 8 1 . 0 4 6 7 0. 0 0 0 0 0 . 0 0 0 0 0 . 0 0 0 0 0 . 0 0 0 0 0 . 0 0 2 8 0 . 0 3 6 8 0 . 0 2 2 8 0 . 0 2 2 7 0 . 0 2280.0229 % c h a n g e 0 . 0 0 % 0 . 0 0 % 0. 0 0 % 0. 0 0 % 0 . 3 1 % 4 . 0 0 % 2 . 3 9 % 2 . 3 2 % 2 . 2 8 % 2 . 2 4 % Attachment number 1 \nPage 16 of 21 Item # 2 Ty p i c a l F u n d i n g A d j u s t m e n t – S i n g l e S t a t i o n 17 Cu r r e n t Re s c u e t r u c k X 2 p e r s o n n e l X 2 4 h o u r s = 4 8 h o u r s o f funding Pr o p o s e d Pr o p o s e d Re s c u e t r u c k X 2 p e r s o n n e l X 1 4 h o u r s = 2 8 h o u r s o f funding En g i n e X 1 p e r s o n n e l X 1 0 h o u r s = 1 0 h o u r s o f f u n d i ng __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 38 h o u r s o f f u n d i n g Attachment number 1 \nPage 17 of 21 Item # 2 Fu n d i n g C h a n g e s No I m p a c t In c r e a s e d Fu n d i n g De c r e a s e d Fu n d i n g Du n e d i n P a l m H a r b o r C l e a r w a t e r Ea s t L a k e S e m i n o l e L a r g o Gu l f p o r t Ta r p o n S p r i n g s Le a l m a n 18 Gu l f p o r t Ta r p o n S p r i n g s Le a l m a n Ma d e i r a B e a c h Pi n e l l a s P a r k Ol d s m a r St . P e t e r s b u r g Pi n e l l a s S u n c o a s t Sa f e t y H a r b o r So u t h P a s a d e n a St . P e t e B e a c h Te a s u r e I s l a n d Attachment number 1 \nPage 18 of 21 Item # 2 Me t h o d o l o g y Ag e n c y F Y 2 0 1 4 C A R E S - 2 N e w B a s e F Y 2 0 1 5 R e d u c t i o n F Y 2 0 15 Payment Cl e a r w a t e r $ 5 , 7 8 7 , 9 3 4 - $ 6 6 9 , 6 9 0 $ 5 , 1 1 8 , 2 4 4 - $ 2 2 3 , 2 3 0 $ 5 , 564,704 Du n e d i n $ 1 , 3 0 2 , 2 8 3 $ 0 $ 1 , 3 0 2 , 2 8 3 $ 0 $ 1 , 3 0 2 , 2 8 3 Ea s t L a k e $ 1 , 3 8 5 , 9 8 7 $ 0 $ 1 , 3 8 5 , 9 8 7 $ 0 $ 1 , 3 8 5 , 9 8 7 Gu l f p o r t $ 4 0 0 , 0 0 7 $ 0 $ 4 0 0 , 0 0 7 $ 0 $ 4 0 0 , 0 0 7 La r g o $ 4 , 2 8 2 , 6 8 9 - $ 5 2 7 , 5 6 6 $ 3 , 7 5 5 , 1 2 3 - $ 1 7 5 , 8 5 5 $ 4 , 1 0 6 , 8 34 Le a l m a n $ 2 , 1 6 4 , 4 8 7 - $ 2 8 5 , 4 5 4 $ 1 , 8 7 9 , 0 3 3 - $ 9 5 , 1 5 1 $ 2 , 0 6 9 , 336 19 Ma d e i r a B e a c h $ 3 6 3 , 0 4 3 $ 0 $ 3 6 3 , 0 4 3 $ 0 $ 3 6 3 , 0 4 3 Ol d s m a r $ 4 3 0 , 0 3 4 $ 0 $ 4 3 0 , 0 3 4 $ 0 $ 4 3 0 , 0 3 4 Pa l m H a r b o r $ 1 , 9 1 3 , 6 0 8 $ 2 4 0 , 7 4 0 $ 2 , 1 5 4 , 3 4 8 $ 2 4 0 , 7 4 0 $ 2 , 1 54,348 Pi n e l l a s P a r k $ 2 , 3 2 8 , 6 8 6 - $ 5 0 4 , 7 8 9 $ 1 , 8 2 3 , 8 9 7 - $ 1 6 8 , 2 6 3 $2,160,423 Pi n e l l a s S u n c o a s t $ 6 6 0 , 8 1 5 $ 0 $ 6 6 0 , 8 1 5 $ 0 $ 6 6 0 , 8 1 5 Sa f e t y H a r b o r $ 8 4 5 , 1 1 4 $ 0 $ 8 4 5 , 1 1 4 $ 0 $ 8 4 5 , 1 1 4 Se m i n o l e $ 2 , 0 1 6 , 7 0 0 $ 1 4 3 , 9 4 5 $ 2 , 1 6 0 , 6 4 5 $ 1 4 3 , 9 4 5 $ 2 , 1 6 0 , 645 So u t h P a s a d e n a $ 7 7 1 , 7 6 7 $ 0 $ 7 7 1 , 7 6 7 $ 0 $ 7 7 1 , 7 6 7 St . P e t e B e a c h $ 1 , 3 1 7 , 8 6 2 $ 0 $ 1 , 3 1 7 , 8 6 2 $ 0 $ 1 , 3 1 7 , 8 6 2 St . P e t e r s b u r g $ 1 3 , 1 4 4 , 1 8 3 - $ 1 , 0 6 9 , 3 6 9 $ 1 2 , 0 7 4 , 8 1 4 - $ 3 5 6, 4 5 6 $ 1 2 , 7 8 7 , 7 2 7 Ta r p o n S p r i n g s $ 9 5 8 , 1 0 6 $ 3 8 1 , 5 3 1 $ 1 , 3 3 9 , 6 3 7 $ 3 8 1 , 5 3 1 $ 1 , 339,637 Tr e a s u r e I s l a n d $ 3 7 0 , 9 2 0 $ 0 $ 3 7 0 , 9 2 0 $ 0 $ 3 7 0 , 9 2 0 TO T A L S $ 4 0 , 4 4 4 , 2 2 5 - $ 2 , 2 9 0 , 6 5 0 $ 3 8 , 1 5 3 , 5 7 5 - $ 2 5 2 , 7 3 9 $ 4 0 ,191,486Attachment number 1 \nPage 19 of 21 Item # 2 Em e r g e n c y M e d i c a l S e r v i c e s F u n d F o r e c a s t F Y 2 0 1 4 - F Y 2023 14 0 . 0 15 0 . 0 16 0 . 0 17 0 . 0 Dollars (millions) 20 80 . 0 90 . 0 10 0 . 0 11 0 . 0 12 0 . 0 13 0 . 0 20 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 2 0 2 3 2 0 2 4 Dollars (millions) RE V E N U E S EX P E N D I T U R E S Attachment number 1 \nPage 20 of 21 Item # 2 Qu e s t i o n s 21 Attachment number 1 \nPage 21 of 21 Item # 2 Special City Council Agenda Council Chambers - City Hall Meeting Date:4/21/2014 SUBJECT / RECOMMENDATION: Clearwater EMS Service Delivery System and the Impact of CARES Proposal on Clearwater - Chief Weiss SUMMARY: Review Approval: Cover Memo Item # 3 Cl e a r w a t e r F i r e & R e s c u e Ap r i l 2 0 1 4 Ap r i l 2 0 1 4 Attachment number 1 \nPage 1 of 22 Item # 3 Fi r e S u p p r e s s i o n AL S & B L S E m e r g e n c y M e d i c a l S e r v i c e s Ma r i n e F i r e F i g h t i n g a n d R e s c u e S e r v i c e s Un d e r w a t e r D i v e C a p a b i l i t i e s Un d e r w a t e r D i v e C a p a b i l i t i e s Ta c t i c a l M e d i c a l S u p p o r t S e r v i c e s Hi g h A n g l e a n d T r e n c h R e s c u e S e r v i c e s Te c h n i c a l R e s c u e S e r v i c e s Fi r e P r e v e n t i o n a n d F i r e P u b l i c E d u c a t i o n Hu r r i c a n e S h e l t e r S t a f f i n g & E v a c u a t i o n A s s i s t a n c e Ot h e r s Attachment number 1 \nPage 2 of 22 Item # 3 26 , 3 5 5 T o t a l I n c i d e n t s 37 , 4 9 7 T o t a l U n i t R e s p o n s e s 89 . 4 9 % E M S 10 . 5 1 % Fi r e a n d O t h e r T y p e s 10 . 5 1 % Fi r e a n d O t h e r T y p e s 7% M u t u a l A i d G i v e n 15 . 8 1 % o f t h e t o t a l c a l l s i n C o u n t y (1 7 7 , 0 0 0 t o t a l P i n e l l a s C o u n t y c a l l s ) Attachment number 1 \nPage 3 of 22 Item # 3 EM S C a l l s E m e r g e n c y R e s p o n s e Av e r a g e R T 4 : 4 4 90 % 6 : 3 3 9 5 . 6 6 % C o m p l i a n c e Fi r e C a l l s E m e r g e n c y R e s p o n s e Av e r a g e R T 4 : 5 1 Av e r a g e R T 4 : 5 1 90 % 7 : 5 9 8 5 . 8 2 % C o m p l i a n c e Fi t c h C A R E S 2 P r o j e c t e d R T Al l F i r e & E M S E m e r g e n c y R e s p o n s e Av e r a g e R T 4 : 2 8 90 % 6 : 3 5 9 5 : 5 9 % C o m p l i a n c e Attachment number 1 \nPage 4 of 22 Item # 3 Attachment number 1 \nPage 5 of 22 Item # 3 Attachment number 1 \nPage 6 of 22 Item # 3 Co u n t y F u n d e d Ci t y F u n d e d BL S u n i t s St 4 4 A L S E - 4 4 St 4 5 A L S R - 4 5 A L S E - 4 5 B L S T-45 St 4 6 A L S R - 4 6 B L S E - 4 6 St 4 7 A L S R -47 B L S E -47 St 4 7 A L S R -47 B L S E -47 St 4 8 A L S R - 4 8 A L S E - 4 8 B L S T-48 St 4 9 A L S R - 4 9 A L S E - 4 9 St 5 0 A L S E - 5 0 St 5 1 A L S E - 5 1 B L S S - 5 1 E- E n g i n e R - R e s c u e T - T r u c k S - S q u a d Attachment number 1 \nPage 7 of 22 Item # 3 20 1 4 20 1 5 C A R E S 2 Fu l l T i m e R e s c u e s 5 1 Pe a k T i m e R e s c u e s 0 4 Fu l l T i m e A L S E n g i n e s 3 3 Pe a k T i m e R e s c u e s 0 4 Fu l l T i m e A L S E n g i n e s 3 3 Of f P e a k A L S E n g i n e s 0 4 F T E s 5 5 4 8 Fu n d i n g $ 5 . 8 M $ 5 . 1 M * * R e d u c t i o n p h a s e d i n o v e r t h r e e y e a r s - C i t y p r o v i d e s 3 u n f u n d e d A L S e n g i n e s Attachment number 1 \nPage 8 of 22 Item # 3 20 1 4 20 1 5 C A R E S - 2 FT E s 5 5 4 8 - Ch i e f 1 1 - Li e u t e n a n t s 3 3 Me d i c s 50 44 - Li e u t e n a n t s 3 3 - Me d i c s 50 44 - Su p p o r t 1 0 Fu n d i n g $ 5 . 8 M $ 5 . 1 M * • Re d u c t i o n p h a s e d i n o v e r t h r e e y e a r s - Sa l a r y & b e n e f i t s a c c o u n t s f o r 9 1 % o f c o u n t y r e i m b u rsement - Sa l a r y & b e n e f i t s a c c o u n t s f o r 8 3 % o f c i t y b u d g e t – includes in t e r n a l s e r v i c e d e p a r t m e n t s a n d s t a t i o n c o s t s . Attachment number 1 \nPage 9 of 22 Item # 3 20 1 5 2 0 1 6 2 0 1 7 2 0 1 8 Re d u c t i o n ($ 2 2 3 , 2 3 0 ) ($ 4 4 6 , 4 6 0 ) ($ 6 6 9 , 6 9 0 ) ($669,690) Re d u c t i o n ($ 2 2 3 , 2 3 0 ) ($ 4 4 6 , 4 6 0 ) ($ 6 6 9 , 6 9 0 ) ($669,690) Lo s s o f C P I ( $ 2 3 1 , 5 1 7 ) ( $ 4 7 2 , 2 9 5 ) ( $ 7 2 2 , 7 0 5 ) ( $ 7 7 8 , 3 7 3 ) Lo s s o f F u n d i n g ( $ 4 5 4 , 7 4 7 ) ($ 9 1 8 , 7 5 5 ) ($ 1 , 3 9 2 , 3 9 5 ) ( $ 1 , 4 4 8 , 0 6 3 ) Cu m u l a t i v e L o s s $ 1 4 . 2 M Attachment number 1 \nPage 10 of 22 Item # 3 Re m o v e s R 4 6 , 4 7 , 4 8 , 4 9 f r o m s e r v i c e be t w e e n 1 0 : 0 0 p m t o 8 : 0 0 a m Re d u c e d a i l y m i n i m u m s t a f f i n g 4 8 F T E s , b y Re d u c e d a i l y m i n i m u m s t a f f i n g 4 8 F T E s , b y 7F T E s , o r 1 3 % Re d u c e r e s p o n s e v e h i c l e s f r o m 1 6 t o 1 2 fr o m 1 0 : 0 0 p m t o 8 : 0 0 a m Attachment number 1 \nPage 11 of 22 Item # 3 Da t a u s e d i n C A R E S 2 P l a n (D o e s n ’ t r e f l e c t a c t u a l 2 0 1 3 d a t a ) Da t a c a l c u l a t i o n s f o r r e s p o n s e t i m e s (C a l c u l a t i o n s a r e n ’ t s a m e a s C o u n t y P r o c e s s ) Pe a k T i m e u n i t s s e l e c t e d b y C o u n t y Im p a c t o n C l e a r w a t e r I S O P P C R a t i n g Im p a c t t o C i t y o f C l e a r w a t e r a n d C F R Se r v i c e D e l i v e r y Attachment number 1 \nPage 12 of 22 Item # 3 To t a l C a l l s f o r S e r v i c e Al l C a l l s f o r S e r v i c e 2 0 1 3 2 6 , 3 5 5 CA R E S 2 D a t a 2 3 , 2 7 9 Di f f e r e n c e 3 , 0 7 6 EM S C a l l s f o r S e r v i c e 2 0 1 3 1 6 , 2 5 1 CA R E S 2 D a t a 1 5 , 0 6 1 Di f f e r e n c e 1 , 1 9 0 En g i n e 4 9 A c t u a l 2 0 1 3 1 , 8 1 4 En g i n e 4 9 C a l l s C A R E S 2 _ _ 8 0 6 Di f f e r e n c e 1 , 0 0 8 Attachment number 1 \nPage 13 of 22 Item # 3 Da t a n o t i n c l u d e d i n c a l c u l a t i o n s o f 7: 3 0 m i n . r e s p o n s e t i m e : Do w n g r a d e d C a l l s ( C F R h a d o v e r 5 , 5 2 2 i n 2 0 1 3 ) Ca n c e l l e d C a l l s Ca n c e l l e d C a l l s Ca l l s w i t h r e s p o n s e t i m e > 7 : 3 0 m i n . (C F R h a d 7 7 7 > 7 : 3 0 w i t h A R T o f 8 : 4 4 m i n . ) Re s p o n s e s b y u n i t s o u t s i d e o f t h e i r f i r s t d u e a r e a ar e n o t c o u n t e d Re s p o n s e s b y o u t s i d e u n i t s c o m i n g i n t o a d i s t r i c t ar e e x c l u d e d Attachment number 1 \nPage 14 of 22 Item # 3 Pu b l i c P r o t e c t i o n C l a s s i f i c a t i o n ( P P C ) d e p e n d s o n : Fi r e A l a r m a n d C o m m u n i c a t i o n S y s t e m s ( 1 0 % ) Wa t e r S u p p l y S y s t e m s ( 4 0 % ) Fi r e D e p a r t m e n t ( 5 0 % ) Co m m u n i t i e s P P C n u m b e r - 1 0 0 p o i n t s c a l e Cl e a r w a t e r ’ s P P C 2 = 8 5 . 0 5 Lo s s o f 5 . 0 6 p o i n t s r e s u l t s i n a P P C 3 c l a s s An y l o s s o f p o i n t s w o u l d h a v e t o b e d e t e r m i n e d by a n I S O S p e c i a l i s t Attachment number 1 \nPage 15 of 22 Item # 3 Re d u c e s F i r e S u p p r e s s i o n U n i t Av a i l a b i l i t y Cu r r e n t l y 1 6 R e s p o n s e V e h i c l e s N i g h t l y Cu r r e n t l y 1 6 R e s p o n s e V e h i c l e s N i g h t l y CA R E S - 2 c a l l s f o r 1 2 R e s p o n s e V e h i c l e s Ni g h t l y Ex a m p l e : N i g h t A c c i d e n t a t B e l c h e r – G T B No w - D i s p a t c h E 4 9 a n d R 4 9 ( D e p l e t e s 1 Z o n e ) CA R E S - 2 – D i s p a t c h E 4 9 a n d E 4 8 ( D e p l e t e s 2 z o n e s ) Attachment number 1 \nPage 16 of 22 Item # 3 Attachment number 1 \nPage 17 of 22 Item # 3 Po t e n t i a l u n d e r C A R E S - 2 f o r C F R a n d ad j o i n i n g r e s p o n d e r s t o d e - a c t i v a t e c o n t r a c t o r fu n d e d u n i t s : • Ma y i n c r e a s e a u t o m a t i c a i d w h e n t h e r e ’ s • Ma y i n c r e a s e a u t o m a t i c a i d w h e n t h e r e ’ s le s s u n i t s a v a i l a b l e f r o m s u r r o u n d i n g pr o v i d e r s . • Ma y r e q u i r e C F R t o p r o v i d e m o r e a u t o m a t i c ai d a t t i m e w h e n o u r u n i t s a r e r e d u c e d . Attachment number 1 \nPage 18 of 22 Item # 3 Re d u c t i o n i n n i g h t t i m e r e s c u e u n i t s t a f f i n g im p a c t s r e s p o n s e s t o : Ve h i c l e A c c i d e n t s Ve h i c l e A c c i d e n t s St r u c t u r e F i r e s Si n g l e a n d M u l t i F a m i l y S t r u c t u r e s Hi g h R i s e a n d C o m m e r c i a l S t r u c t u r e s Wa t e r R e s c u e s Attachment number 1 \nPage 19 of 22 Item # 3 CA R E S d o e s n o t : re f l e c t a c t u a l h i s t o r i c a l d a t a t o d e t e r m i n e re s p o n s e t i m e c o m p l i a n c e ta k e f i r e i n c i d e n t s i n t o c o n s i d e r a t i o n f o r c a l l s f o r se r v i c e co n s i d e r i m p a c t o n o v e r a l l o p e r a t i o n a l f u n c t i o n s , tr a i n i n g , m u l t i - j u r i s d i c t i o n a l r e s p o n s e s , w a t e r re s c u e a n d m a r i n e a c t i v i t i e s , e t c . Attachment number 1 \nPage 20 of 22 Item # 3 Ta k e n o a c t i o n Pa s s R e s o l u t i o n 1 4 - 1 5 a n d j o i n t h e C i t y o f L a r g o in t h e C o n f l i c t R e s o l u t i o n P r o c e s s p u r s u a n t t o Se c t i o n 1 6 4 . 1 0 5 2 . Se c t i o n 1 6 4 . 1 0 5 2 . Ta k e a c t i o n l a t e r o n o u t c o m e o f t h e C o n f l i c t Re s o l u t i o n p r o c e s s i n v o l v i n g L a r g o & o t h e r s . Ap p r o v e A L S F i r s t R e s p o n d e r A g r e e m e n t w i t h Pi n e l l a s C o u n t y E M S A u t h o r i t y Attachment number 1 \nPage 21 of 22 Item # 3 Attachment number 1 \nPage 22 of 22 Item # 3 Special City Council Agenda Council Chambers - City Hall Meeting Date:4/21/2014 SUBJECT / RECOMMENDATION: IAFF Local 1158 Remarks - Lt. John Klinefelter SUMMARY: Review Approval:1) Office of Management and Budget 2) Clerk Cover Memo Item # 4 Special City Council Agenda Council Chambers - City Hall Meeting Date:4/21/2014 SUBJECT / RECOMMENDATION: Q & A's SUMMARY: Review Approval: Cover Memo Item # 5 Special City Council Agenda Council Chambers - City Hall Meeting Date:4/21/2014 SUBJECT / RECOMMENDATION: Council Discussion SUMMARY: Review Approval: Cover Memo Item # 6 Special City Council Agenda Council Chambers - City Hall Meeting Date:4/21/2014 SUBJECT / RECOMMENDATION: Join the conflict resolution procedures initiated by the City of Largo, as a Primary Conflicting Governmental Entity, specifying the issues of conflict with Pinellas County Emergency Medical Services Authority and adopt Resolution 14-15. SUMMARY: Review Approval:1) Clerk Cover Memo Item # 7 April 29, 2014 VIA CERTIFIED U.S. MAIL, RETURN RECEIPT REQUESTED Dr. Bruce Moeller Public Safety Services Director Pinellas County Emergency Medical Services Authority 400 S. Fort Harrison Ave., Ste. 111 Clearwater, FL 33756 City Manager Norton W. Craig 201 Highland Ave Largo, FL 33770 Re: Notice of Participation in the Conflict Resolution Procedures Initiated by the City of Largo Pursuant to Section 164.1052, Florida Statutes Dear Dr. Moeller and Mr. Craig: Please see the enclosed certified copy of the City of Clearwater’s Resolution No. 1415. The purpose of this correspondence is to provide notice of City of Clearwater’s intention to join as a “primary conflicting entity” the conflict resolution procedures initiated by the City of Largo pursuant to Section 164.1052(1), Florida Statutes. The conflicts at issue are: The Advanced Live Support (ALS) agreement between the City of Clearwater and the Authority for the provision of emergency medical services (EMS) in the Clearwater Fire District expires on September 30, 2014. The Authority has proposed an ALS agreement commencing on October 1, 2014 and terminating on September 30, 2019. Under the Authority’s renewal offer, the amount paid to all EMS providers, including the City of Clearwater (except for the privately contracted ambulance service), would be capped for the first three (3) years regardless of the reasonable and customary costs that the EMS providers and the City of Clearwater might incur in providing EMS services during that period. Moreover, although the Authority currently (and even prior to January 1, 1989), reimburses the City of Clearwater the costs to operate ALS Rescue Units 46, 47, 48, and 49 twenty-four (24) hours a day and seven (7) days per week with two (2) paramedics on each of the rescue units, the Authority is proposing to no longer fund all four (4) of those ALS rescue units from 10:00 p.m. to 8:00 a.m. and to pay for only one (1) paramedic position during those hours, resulting in the Authority’s paying the City of Clearwater $1,339,380 less than what the Authority is currently paying during just the first three (3) years of the proposed agreement. Furthermore, the Authority’s proposal would require the City to have to convert existing fire-service apparatus into ALS fire-servi ce apparatus to replace the reduction of existing ALS rescue units during those hours, thus intruding upon the operation of City of Clearwater’s Fire Department. The other governmental entities in conflict with the Pinellas County EMS Authority (the Authority) are the cities of Dunedin, Gulfport, Madeira Beach, Oldsmar, Pinellas Park, Safety Harbor, St. Petersburg, St. Petersburg Beach, Seminole, South Pasadena, Tarpon Springs, Treasure Island and the independent fire districts of East Lake Fire Rescue, Lealman Fire Rescue, Palm Harbor Fire Rescue, and Pinellas Suncoast Fire Rescue. Attachment number 1 \nPage 1 of 3 Item # 7 2 Dr. Bruce Moeller Public Safety Services Director April 29, 2014 The City of Clearwater's justification for joining the conflict resolution process under Chapter 164, Florida Statutes, is that the actions of the EMS Authority described above are in violation of Chapter 80-585, Laws of Florida, as amended, are contrary to the obligations of the EMS Authority under Chapter 80-585, as amended, and will cause the City and other ALS providers to receive less than the reasonable and customary cost of providing EMS services in their respective districts. The Authority is under a mandatory duty to fund the reasonable and customary costs of the EMS departments. Sincerely, William B. Horne II City Manager Enclosure: Certified Copy of Resolution No. 1415 cc: Together with certified copies of Resolution No. 1415 City Manager Mike Bonfield 155 Corey Avenue St. Petersburg Beach, FL 33706 Mayor Rick Kriseman 175 5th Street North St. Petersburg, FL 33701 City Manager Bill Horne 112 S. Osceola Ave. Clearwater, FL 33756 City Manager Doug Lewis P.O. Box 1100 Pinellas Park, FL 33780- 1100 City Manager Bruce Haddock 100 State Street West Oldsmar, FL 34677 City Manager Matthew Spoor 750 Main Street Safety Harbor, FL 34695 City Manager Robert DiSpirito 542 Main Street Dunedin, FL 34698 City Manager Reid Silverboard 120 108th Avenue Treasure Island, FL 33706 City Manager Mark G. Lecouris 324 East Pine Street Tarpon Springs, FL 34689 City Manager Shane B. Crawford 300 Municipal Drive Madeira Beach, FL 33708 City Manager James E. O'Reilly 2401 53rd Street South Gulfport, FL 33707 City Manager Frank Edmunds 9199 113th Street North Seminole, FL 33772 Attachment number 1 \nPage 2 of 3 Item # 7 Attachment number 1 \nPage 3 of 3 Item # 7 Resolution 14-15 RESOLUTION NO. 14-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA, JOINING AS A “PRIMARY CONFLICTING GOVERMENTAL ENTITY” THE CONFLICT RESOLUTION PROCEDURES INITIATED BY THE CITY COMMISSION OF THE CITY OF LARGO, FLORIDA, AS PROVIDED FOR UNDER THE FLORIDA GOVERNMENTAL CONFLICT RESOLUTION ACT; SPECIFYING THE ISSUES OF CONFLICT WITH PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY; DIRECTING THE CITY MANAGER TO PROVIDE A STATUTORILY MANDATED LETTER AND A CERTIFIED COPY OF THIS RESOLUTION TO THE PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY AND ALL DISTRICTS AND CITIES PARTICIPATING IN THE PINELLAS COUNTY EMERGENCY MEDICAL SERVICES SYSTEM; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Florida Legislature created the Pinellas County Emergency Medical Services Authority (Authority) by special act, Chapter 80-585, Laws of Florida, effective on July 7, 1980; and WHEREAS, the Board of County Commissioners was established as the governing body of the Authority; and WHEREAS, pursuant to the Chapter 80-585, Laws of Florida, as amended, the Authority is obligated to reimburse the reasonable and customary costs incurred by those first responders providing emergency medical services; and WHEREAS, the Authority currently contracts with 19 municipalities and independent fire districts to provide advanced life support first responder services; and WHEREAS, the Authority directed its staff to implement the CARES-2 funding model and to finalize an agreement with all of the first responders for a five-year period commencing with fiscal year 2015 based on the CARES-2 funding model; and WHEREAS, the funding model would result in a significant reduction of reimbursement, particularly over the next several years, of the costs for some of the first responders, such as the Cities of Largo and Clearwater, in providing emergency medical services, as well as in a freeze on any increases in payments to all of the first responders during the first three (3) years of the agreement, regardless of the increases in costs incurred by the first responders in providing first responder services; and WHEREAS, the amount paid to some of the first responders, such as the Cities of Largo and Clearwater, in providing emergency medical services under the CARES-2 funding model would be based on a reduction of staffing for some of the existing ALS rescue units from 10:00 p.m. to 8:00 a.m., resulting in the first responders’ converting existing fire-service apparatus into ALS fire- services apparatus to replace the reduction of existing ALS rescue units during those hours; and WHEREAS, currently, besides reimbursing the City of Clearwater the costs of operating three (3) ALS engines, the Authority also reimburses the City of Clearwater Attachment number 2 \nPage 1 of 3 Item # 7 2 Resolution 14-15 the costs to operate five (5) ALS rescue units twenty-four (24) hours a day and seven (7) days a week with two (2) paramedics on each of the rescue units; and WHEREAS, the Authority is proposing to no longer fund four (4) of the City of Clearwater’s ALS rescue units from 10:00 p.m. to 8:00 a.m. and to pay for only one (1) paramedic position during those hours; and WHEREAS, the Authority has estimated that its reduction in payment to the City of Clearwater based on the CARES-2 funding model would result in a reduction of payment to the City of Clearwater during just the first three (3) years of the proposed agreement of $1,339,380; and WHEREAS, the City Commission of the City of Largo adopted Resolution No. 2117 on April 15, 2014, initiating with the Authority the conflict resolution procedures contained in Chapter 164, Florida Statutes; and WHEREAS, the City of Largo in Resolution No. 2117 has listed the following issues with which it is in conflict with the Authority: (1) That under Chapter 80-585, Laws of Florida, as amended, the City of Largo has a right to full reimbursement by the EMS Author ity for the reasonable and customary costs of providing emergency medical services within the first responders’ district; (2) That the Authority does not intend to fully reimburse the City of Largo for the reasonable and customary costs of providing emergency medical services, but rather will limit its funding commencing in fiscal year 2015 to the amount determined by the CARES-2 funding model, as well as capping for (3) years any increases that the City of Largo may incur in providing first responder services, regardless of the reasonable and customary costs incurred in providing those services; (3) That if the City of Largo were to convert existing fire service apparatus into ALS fire services apparatus to replace the reduction of existing ALS rescue units from 10:00 p.m. to 8:00 a.m., the conversion would intrude on the operation of the City's Fire Department; and (4) That if the City of Largo were to continue to provide the established level of service within its district without the proper and required funding from the Authority, the City of Largo would have to provide the funding from its own general fund; and WHEREAS, pursuant to Section 164.1052(1), Florida Statutes, the City of Largo sent by certified mail a copy of Resolution No. 2117 to the City of Clearwater as a governmental entity entitled to receive notice; and WHEREAS, pursuant to Section 164.1052(2), Florida Statutes, the City of Clearwater, within 10 days after receiving a copy of a certified letter noticing the initiation of the conflict resolution procedure, may elect to participate in the conflict resolution process as a “primary conflicting governmental entity” by passage of its own resolution and by otherwise following the procedures set forth in Section 164.1052(1), Florida Statutes; now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Pursuant to Section 164.1052, Florida Statutes, the City Council of the City of Clearwater, Florida hereby states its intention to participate as a “primary conflicting governmental entity” in the co nflict resolution procedures initiated by the adoption of Resolution 2117 by the City Council of the City of Largo Attachment number 2 \nPage 2 of 3 Item # 7 3 Resolution 14-15 as provided for by the Florida Governmental Conflic t Resolution Act prior to initiating court proceedings with the Pinellas County Emergency Medical Services Authority (Authority). The issues of conflict are: The Advanced Live Support (ALS) agreement between the City of Clearwater and the Authority for the provision of emergency medical services (EMS) in the Clearwater Fire District expires on September 30, 2014. The Authority has proposed an ALS agreement commencing on October 1, 2014 and terminating on September 30, 2019. Under the Authority’s renewal offer, the amount paid to all EMS providers, including the City of Clearwater (except for the privately contracted ambulance service), would be capped for the first three (3) years regardless of the reasonable and customary costs that the EMS providers and the City of Clearwater might incur in providing EMS services during that period. Moreover, although the Authority currently (and even prior to January 1, 1989), reimburses the City of Clearwater the costs to operate ALS Rescue Units 46, 47, 48, and 49 twenty-four (24) hours a day and seven (7) days a week with two (2) paramedics on each of the rescue units, the Authority is proposing to no longer fund all four (4) of those ALS rescue units from 10:00 p.m. to 8:00 a.m. and to pay for only one (1) paramedic position during those hours, resulting in the Authority’s paying the City of Clearwater $1,339,380 less than what the Authority is currently paying during just the first three (3) years of the proposed agreement. Furthermore, the Authority’s proposal would require the City to have to convert existing fire-service apparatus into ALS fire-service apparatus to replac e the reduction of existing ALS rescue units during those hours, thus intruding upon the operation of City of Clearwater’s Fire Department. The Authority’s reimbursement to the City of Clearwater, therefore, under the proposed ALS agreement does not reimburse the City of Clearwater for the reasonable and customary costs to which the City of Clearwater is entitled under Chapter 80-585, Laws of Florida, as amended. Section 2. The City Manager is hereby directed within five (5) days after passage of this Resolution, to send a certified cop y of this Resolution and the letter required by Section 164.1052(1), Florida Statutes, to the Pinellas County EMS Authority and all districts and cities participating in the Pinellas County EMS system. Said letter and certified copy of this Resolution shall be sent by certified mail, return receipt requested. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED on this _ day of _________ , 2014. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ _____________________________ Robert J. Surette Rosemarie Call Assistant City Attorney City Clerk Attachment number 2 \nPage 3 of 3 Item # 7