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05/01/2014 CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER May 1, 2014 Present: Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito Councilmember Hoyt Hamilton, Councilmember Bill Jonson, Councilmember Jay E. Polglaze Also Present: William B. Horne 11 — City Manager, Jill S. Silverboard - Assistant City Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, Nicole Sprague - Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor George N. Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation — Pastor LaVerne Kirkpatrick from Flowing River Church 3. Pledge of Allegiance - Councilmember Hoyt Hamilton 4. Presentations - Given. 4.1 Check Presentation by Police Department Volunteers Clearwater Police Chief Anthony Holloway presented Council with a $190,619.00 check representing savings to the Department. The Police Volunteers provided over 8,000 hours in volunteer services in 2013. Chief Holloway thanked the volunteers for their service. 4.2 Clearwater Bombers Day Proclamation, May 3, 2014 - Dean Robinson, Event Organizer 4.3 Relay For Life Proclamation, May 16-17, 2014 - Bob Barry, American Cancer Society 4.4 Older Americans Month Proclamation, May 2014 - Jason Martino, Director of Federal programs for the Area Agency on Aging Pasco-Pinellas, Inc. Council 2014-05-01 1 4.5 Drinking Water Week Proclamation, May 4-10, 2014 — Public Utilities Director Tracy Mercer 4.6 Municipal Clerks Week Proclamation, May 4 — 10, 2014 — City Clerk Rosemarie Call 5. Approval of Minutes 5.1 Approve the minutes of the April 16, 2014 City Council Meeting as submitted in written summation by the City Clerk. Councilmember Bill Jonson moved to approve the minutes of the April 16, 2014 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be Heard re Items Not on the Agenda Robert Formeister expressed concern regarding the traffic on Belcher Road near Gulf to Bay Blvd. during the evening rush hour. He suggested placing "Do Not Block Intersection" signs in the two intersections north and south of Gulf to Bay Blvd. Erin Bennett presented Council with a petition regarding consideration to amend the city code to allow backyard chickens within city limits. Margaret Mann expressed concern regarding the location of the new Countryside Library. Karena Morrison thanked Council and staff for their participation in Neighborhoods Day, and invited Council to the Martin Luther King Jr. Neighborhood Center on Saturday, May 3, 2014 from 4-7 p.m. to see the plans for the new center. Erin Skinner, Ron Delp, Dwight Gilbert, Sara Heckell and Anne Garris requested extended hours for the Clearwater Beach Pool and Library. Tom Nocera said Daivd Wagenvoord passed away in April; the Friends of Clearwater website has been revamped. Monterey Bay, which was used as comparable in the CMA Executive Study, is being used as a captive free model. Joe Corvino requested Council to form a Citizen Advisory Group in regards to the CMA Lease Agreement. Public Hearings - Not before 6:00 PM 7. Second Readings - Public Hearing Council 2014-05-01 2 7.1 Continue to June 5, 2014: Approve the Annexation of a portion of the road right- of-wav located on Belcher Road, north of Sunset Point Road to Montclair Road, including all of the right-of-way within the intersection of North Belcher Road, Montclair Road, and Old Coachman Road, consisting of a portion of Section 06, Township 29 South, Range 16 East; and pass Ordinances 8558-14, 8559-14, and 8560-14 on second reading. (ANX2014-02005) Councilmember Jay Polglaze moved to continue Item 7.1 to June 5, 2014. The motion was duly seconded and carried unanimously. 7.2 Adopt Ordinance 8547-14 on second reading, annexing certain real property whose post office address is 2205 McMullen Booth Road, Clearwater, Florida 33759 into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8547-14 was presented and read by title only. Councilmember Hoyt Hamilton moved to adopt Ordinance 8547-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.3 Adopt Ordinance 8548-14 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2205 McMullen Booth Road, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Suburban (RS). Ordinance 8548-14 was presented and read by title only. Councilmember Bill Jonson moved to adopt Ordinance 8548-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.4 Adopt Ordinance 8549-14 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2205 McMullen Council 2014-05-01 3 Booth Road, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Density Residential (LDR). Ordinance 8549-14 was presented and read by title only. Vice Mayor Doreen Hock- DiPolito moved to adopt Ordinance 8549-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.5 Adopt Ordinance 8552-14 on second reading, annexing certain real properties whose post office addresses are 1940 North Betty Lane, 1258 Sedeeva Circle North, 1978 North Betty Lane, 2084 Lantana Avenue, 2075 The Mall, and 1241 Union St., all in Clearwater, Florida 33755, together with certain Rights of Way of North Betty Lane, Sedeeva Circle North, and Lantana Avenue, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8552-14 was presented and read by title only. Councilmember Jay Polglaze moved to adopt Ordinance 8552-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.6 Adopt Ordinance 8553-14 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 1940 North Betty Lane, 1258 Sedeeva Circle North, 1978 North Betty Lane, 2084 Lantana Avenue, 2075 The Mall, and 1241 Union St., all in Clearwater, Florida 33755, together with certain Rights of Way of North Betty Lane, Sedeeva Circle North, and Lantana Avenue, upon annexation into the City of Clearwater, as Residential Urban (RU). Ordinance 8553-14 was presented and read by title only. Councilmember Hoyt Hamilton moved to adopt Ordinance 8553-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Council 2014-05-01 4 'Ayes": Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.7 Adopt Ordinance 8554-14 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 1940 North Betty Lane, 1258 Sedeeva Circle North, 1978 North Betty Lane, 2084 Lantana Avenue, 2075 The Mall, and 1241 Union St., all in Clearwater, Florida 33755, together with certain Rights of Way of North Betty Lane, Sedeeva Circle North, and Lantana Avenue, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8554-14 was presented and read by title only. Councilmember Bill Jonson moved to adopt Ordinance 8554-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.8 Adopt Ordinance 8555-14 on second reading, annexing certain real property whose post office address is 3119 Johns Parkway into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8555-14 was presented and read by title only. Vice Mayor Doreen Hock- DiPolito moved to adopt Ordinance 8555-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.9 Adopt Ordinance 8556-14 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for Council 2014-05-01 5 certain real property whose post office address is 3119 Johns Parkway, upon annexation into the City of Clearwater, as Residential Urban (RU). Ordinance 8556-14 was presented and read by title only. Councilmember Jay Polglaze moved to adopt Ordinance 8556-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.10 Adopt Ordinance 8557-14 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3119 Johns Parkway, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8557-14 was presented and read by title only. Councilmember Hoyt Hamilton moved to adopt Ordinance 8557-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.11 Adopt Ordinance 8561-14 on second reading, annexing certain real property whose post office addresses are 1942 North Betty Lane, 1996 North Betty Lane, and 1235 Palm Street, all in Clearwater, Florida 33755, together with certain right of way of North Betty Lane located south of State Street, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8561-14 was presented and read by title only. Councilmember Bill Jonson moved to adopt Ordinance 8561-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. Council 2014-05-01 6 7.12 Adopt Ordinance 8562-14 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office addresses are 1942 North Betty Lane, 1996 North Betty Lane, and 1235 Palm Street, all in Clearwater, Florida 33755, together with certain right of way of North Betty Lane located south of State Street, upon annexation into the City of Clearwater, as Residential Urban (RU). Ordinance 8562-14 was presented and read by title only. Vice Mayor Doreen Hock- DiPolito moved to adopt Ordinance 8562-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 7.13 Adopt Ordinance 8563-14 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office addresses are 1942 North Betty Lane, 1996 North Betty Lane, and 1235 Palm Street, all in Clearwater, Florida 33755, together with certain right of way of North Betty Lane located south of State Street, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8563-14 was presented and read by title only. Councilmember Jay Polglaze moved to adopt Ordinance 8563-14 on second and final reading. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 8. Consent Agenda —Approved as submitted. 8.1 Declare list of vehicles and equipment surplus to the needs of the City; authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida; and authorize the appropriate officials to execute same. Consent 8.2 Authorize the Chief of Police to sign Memoranda of Agreements between the Council 2014-05-01 7 State of Florida acting by and through the Department of Management Services, Bureau of Federal Property Assistance as the State of Florida Single Point of Contact, and the City of Clearwater Police Department for the conditional transfer of surplus military equipment that will be repurposed for use by the police department in furtherance of law enforcement operations. (Consent) 8.3 Approve a Contract (Blanket Purchase Order) to Honeywell International, Inc. Building Solutions of Chicago, IL for an amount not to exceed $180,000 for the quarterly Maintenance Fees, from May 1, 2014 through April 30, 2015, per the contracts dated November 17, 2008 and April 28, 2010, and authorize the appropriate officials to execute same. (Consent) 8.4 Award a contract (Blanket Purchase Order) to Jet Age Fuel of Clearwater, FL for an amount not to exceed $3,700,000 for the purchase of unleaded and diesel fuel for city motorized equipment, as per City of Clearwater RFP 19-10, during the contract period May 1, 2014 through April 30, 2015 and authorize the appropriate officials to execute same. (Consent) 8.5 Award a contract (purchase order) to Richard H. Martin Roofing of Largo Florida, in the amount of$184,632.00 for the installation of a sprayed polyurethane foam roof system and acrylic coating on the roofs of Building C and G of the Public Services Complex, per Bid 13-14 and authorize the appropriate officials to execute same. (Consent) 8.6 Award a Contract (Purchase Order) for$195,643.50 to Alan Jay Fleet Sales of Sebring, FL for the purchase of five 2014 Ford F450 utility body pickup trucks, in accordance with the Florida State Term Contract 071-000-14-1, 2.564(1)(d), Code of Ordinances - Other Governmental Bid; authorize lease purchase under the Citys Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the Citys best interests; and authorize the appropriate officials to execute same. Consent 8.7 Approve a Contract (Blanket Purchase Order) to Waste Equipment and Parts LLC of Tampa, Florida to rebuild two Automated Side Loaders for an amount not to exceed $150,000, and authorize the appropriate officials to execute same. Consent 8.8 Approve a contract (Blanket Purchase Order) to Wingfoot Commercial Tire of Clearwater, FL, for an amount not to exceed $510,000, for the purchase of Goodyear Tires for city motorized equipment, from May 1, 2014 through February 27, 2015, in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid; and authorize the appropriate officials to execute same. Consent Council 2014-05-01 8 8.9 Approve proposal from Construction Manager at Risk Certus Builders, Inc. of Tampa, FL for the demolition phase of the Residual Processing Building (RDP) storage conversion project (13-0053-UT) for the guaranteed maximum price of $208,923.40 and authorize the appropriate officials to execute same. (Consent) 8.10 Award a contract (purchase order) to Layne Inliner, LLC, Sanford, FL, in the amount of$1,028,387.50, for the cleaning and video inspection of Stormwater outfall locations throughout the City of Clearwater and authorize the appropriate officials to execute same. (Consent) Vice Mayor Doreen Hock-DiPolito moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. City Manager Reports 9. Other Items on City Manager Reports 9.1 Authorize the execution of a Joint Participation Agreement (JPA) between the City of Clearwater and the State of Florida Department of Transportation (FDOT) for the rehabilitation of hangars at the Clearwater Airpark and adopt Resolution 14-10. The FDOT has agreed to provide 80% funding to rehabilitate the maintenance hangar to include: replacing insulation, upgrading electrical/wiring throughout the hangar, adding outside lighting, replacing indoor lighting with cost effective LED lighting, repairing leaking roof, rehabilitating office to include new ceiling, repairing door closures and painting and adding signage in front of hangar at the Clearwater Airpark in the amount of$160,000.00. A midyear budget amendment will establish the capital project 315-94881, Airpark Hangar Rehabilitation in the amount of$200,000.00 recognizing the FDOT grant funding in the amount of$160,000.00 and allocating general fund reserves in the amount of$40,000.00. Councilmember Hoyt Hamilton moved to authorize the execution of a Joint Participation Agreement (JPA) between the City of Clearwater and the State of Florida Department of Transportation (FDOT) for the rehabilitation of hangars at the Clearwater Airpark. The motion was duly seconded and carried unanimously. Council 2014-05-01 9 Resolution 14-10 was presented and read by title only. Councilmember Bill Jonson moved to adopt Resolution 14-10. The motion was duly seconded and upon roll call, the vote was- 'Ayes . Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze. "Nays": None. 9.2 Authorize a Joint Participation Agreement (JPA) between the City of Clearwater and the State of Florida Department of Transportation (FDOT) for the rehabilitation of hangar C at the Clearwater Airpark, adopt Resolution 14-12, and authorize the appropriate officials to execute same. FDOT has agreed to provide 80% of the funding to rehabilitate hangar C at the Clearwater Airpark. The scope of this work will include but is not limited to the razing of hangar D, which is currently a shade hangar, and replacing it with a T- hangar. The rebuilding of the T-hangar will include design, concrete, electrical, plumbing, civil engineering, stormwater management and the creation of an oily water recovery system in the hangar in the amount of$400,000.00. Upon execution of the JPA, a midyear budget amendment will establish capital project 315-94882, Rehabilitation of Airpark hangar C in the amount of$500,000. Recognizing the FDOT grant funding in the amount of$400,000 and allocating Penny for Pinellas funds in the amount of$100,000. In response to questions, Marine and Aviation Director Bill Morris said the hangars will be built to the Miami-Dade wind resistance standard. The Fixed Base Operator will lose revenue during the time of construction but will make it up overtime through the additional revenue gained by renting out the renovated T-hangar. Vice Mayor Doreen Hock-DiPolito moved to authorize a Joint Participation Agreement (JPA) between the City of Clearwater and the State of Florida Department of Transportation (FDOT) for the rehabilitation of hangar C at the Clearwater Airpark. The motion was duly seconded and carried unanimously. Resolution 14-12 was presented and read by title only. Councilmember Jay Polglaze moved to adopt resolution 14-12. The motion was duly seconded and upon roll call, the vote was 'Ayes". Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Council 2014-05-01 10 Councilmember Jay E. Polglaze. "Nays": None. 9.3 Provide direction regarding changes to City Council Rules. At the April 14, 2014 work session, it was suggested that consideration be given to moving the Consent Agenda earlier in the council meeting. Staff is suggesting the Consent Agenda be placed after Citizens to be heard regarding items not on the agenda, but before public hearings. Staff is also recommending adding a Presentations category after public hearings, which will be reserved for government agencies or groups who are providing formal updates or requests to Council. Special recognitions and awards would remain at the beginning of the meeting and would be reserved for Proclamations, service awards, and other special recognitions. During the same meeting, a suggestion was made regarding opening Closing Comments by the Mayor to Councilmembers. Comments would be limited to three minutes. Currently the Mayor closes the council meeting reviewing upcoming and recent events. At the April 28 work session, it was suggested that Rule 8, Debate of Motions, Tie Votes, be amended to clarify how Councilmembers may end debate. Interactive discussion between Councilmembers on an agenda item may be ended at any time by a motion to call the question. Councilmember Bill Jonson suggested the following change for council consideration: add a subsection to Rule 6, Order of Business, to reflect the agenda outline for council work sessions: A. Presentations B. Departmental Review of upcoming council agenda items C. City Manager Verbal Reports D. City Attorney Verbal reports E. Council Discussion Items (agendaed via the City Manager) F. Council Sub Committee Reports (if any) G. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions). A concern was expressed that Council did not have sufficient time to review the proposed change. Council 2014-05-01 11 Councilmember Hoyt Hamilton moved to continue Item 9.3 to May 15, 2014. The motion was duly seconded and carried unanimously. It was suggested consideration be given to require citizens speaking at council meetings complete a speaker card, as required by the County Commission. 9.4 Approve the 2014 Clearwater Federal Priorities. It was stated that the Coalition Against Larger Trucks requested city support for opposing legislation that would increase the maximum weight limit for trucks on interstates. There was consensus to add the issue to the City's federal legislative agenda. Councilmember Bill Jonson moved to approve the 2014 Clearwater Federal Priorities, with the additional issue to support. The motion was duly seconded and carried unanimously. Miscellaneous Reports and Items 10. City Manager Verbal Reports — None. 11. Other Council Action 11.1 55th Anniversary Nagano Trip - Mayor Cretekos Discussion ensued regarding travel dates for the 55th Anniversary Nagano trip. There was consensus to recommend traveling anytime after April 16, 2015 and returning before May 4, 2015. It was suggested that discussion regarding the travel budget to Nagano be discussed at a future work session. 12. Closing Comments by Mayor Mayor George N. Cretekos reviewed recent and upcoming events. Council 2014-05-01 12 13. Adjourn The meeting adjourned at 7:28 p.m. Attest City Clerk • e,O rjt 4 (rL \ko, ayor of Clearwater Council 2014-05-01 13