Loading...
03/21/2014 - Special Meeting SPECIAL WORK SESSION AGENDA Council Chambers - City Hall 3/21/2014 - 1:00 PM 1. Call to Order 2. Council Discussion Items 2.1Government-in-the-Sunshine, Public Records and Basic Parliamentary Procedure Attachments 3. Adjourn Special Work Session Council Chambers - City Hall Meeting Date:3/21/2014 SUBJECT / RECOMMENDATION: Government-in-the-Sunshine, Public Records and Basic Parliamentary Procedure SUMMARY: Review Approval: Cover Memo Item # 1 Go v e r n m e n t - i n - t h e - S u n s h i n e , P u b l i c Re c o r d s & B a s i c P a r l i a m e n t a r y Pr o c e d u r e Pr o c e d u r e Attachment number 1 \nPage 1 of 82 Item # 1 Ac k n o w l e d g e m e n t s Mu c h o f t h i s t e x t w a s p r o d u c e d b a s e d o n i n f o r m a t i o n pr o v i d e d t h r o u g h d o c u m e n t s p r o d u c e d t h r o u g h We s t l a w a n d W e s t P u b l i s h i n g . I n a d d i t i o n s u b s t a n t i al in f o r m a t i o n w a s r e c e i v e d f r o m t h e t e x t s “G o v e r n m e n t -In -Th e -Su n s h i n e M a n u a l ” 2 0 1 3 “G o v e r n m e n t -In -Th e -Su n s h i n e M a n u a l ” 2 0 1 3 Ed i t i o n , p u b l i s h e d b y t h e F i r s t A m e n d m e n t Fo u n d a t i o n , a n d p r e p a r e d b y t h e O f f i c e o f t h e At t o r n e y G e n e r a l . O t h e r i n f o r m a t i o n w a s o b t a i n e d fr o m R o b e r t ’ s R u l e s o f O r d e r , N e w l y R e v i s e d , 1 0 t h Ed . , p u b l i s h e d b y P e r s e u s P u b l i s h i n g , a n d o t h e r Fl o r i d a s e m i n a r m a t e r i a l s . Attachment number 1 \nPage 2 of 82 Item # 1 Ac k n o w l e d g e m e n t s Ve r y s p e c i a l t h a n k s t o G e r a l d B u h r , E s q . , C i t y o f A von Pa r k f o r t h i s P o w e r P o i n t p r e s e n t a t i o n , w h i c h I h a v e mo d i f i e d f o r o u r u s e w i t h h i s p e r m i s s i o n . Attachment number 1 \nPage 3 of 82 Item # 1 Fl o r i d a ’ s G o v e r n m e n t - i n - t h e - Su n s h i n e A c t (T h e S u n s h i n e L a w ) (T h e S u n s h i n e L a w ) Se c t i o n 2 8 6 . 0 1 1 e t . s e q . F l o r i d a S t a t u t e s Attachment number 1 \nPage 4 of 82 Item # 1 Su n s h i n e L a w G e n e r a l P r i n c i p l e s Th e S u n s h i n e L a w a p p l i e s t o : – Al l m e e t i n g s ( f o r m a l o r c a s u a l ) – of t w o * o r m o r e m e m b e r s o f a n y b o a r d o r – of t w o * o r m o r e m e m b e r s o f a n y b o a r d o r co u n c i l ; – st a t e , c o u n t y , m u n i c i p a l i t y ( o r c r e a t e d by ) ; – at w h i c h o f f i c i a l a c t s c o n d u c t e d o r p u b l i c bu s i n e s s i s t o b e t r a n s a c t e d o r d i s c u s s e d . Attachment number 1 \nPage 5 of 82 Item # 1 Su n s h i n e L a w G e n e r a l P r i n c i p l e s Re q u i r e s : – Op e n m e e t i n g – Ad e q u a t e n o t i c e – Ad e q u a t e n o t i c e – Mi n u t e s t a k e n a n d p r o m p t l y r e c o r d e d – Mu s t a l l o w p u b l i c c o m m e n t – Ar t . I § 2 4 ( b ) , F l o r i d a C o n s t i t u t i o n Attachment number 1 \nPage 6 of 82 Item # 1 Di s c u s s i o n s c o v e r e d An y d i s c u s s i o n s r e l a t i n g t o m a t t e r s t h a t will, sh o u l d , o r m a y fo r e s e e a b l y c o m e b e f o r e t h e bo a r d o r c o u n c i l . – Di s c u s s i o n s r e g a r d i n g t h e b a s e b a l l g a m e – Di s c u s s i o n s r e g a r d i n g t h e b a s e b a l l g a m e OK , b u t ; – di s c u s s i o n s r e l a t i n g t o c o n d i t i o n o f s t a d i u m un d e r b o a r d ’ s c o n t r o l n o t O K . – th e l e v e l o f i m p o r t a n c e i s no t th e i s s u e . Attachment number 1 \nPage 7 of 82 Item # 1 Di s c u s s i o n s - M i s c e l l a n e o u s In a u d i b l e d i s c u s s i o n s a t m e e t i n g s : – Wh i s p e r s b e t w e e n b o a r d m e m b e r s – Wh i s p e r s b e t w e e n b o a r d m e m b e r s in v o l v i n g m a t t e r s b e f o r e , o r w h i c h c o u l d be b r o u g h t b e f o r e b o a r d a r e c l e a r vi o l a t i o n s o f T h e S u n s h i n e L a w . Attachment number 1 \nPage 8 of 82 Item # 1 Di s c u s s i o n s - M i s c e l l a n e o u s In a u d i b l e d i s c u s s i o n s a t m e e t i n g s ; – Ac c i d e n t a l i n a u d i b l e c o n v e r s a t i o n s m a y al s o b e v i o l a t i o n s : in o p e r a t i v e e q u i p m e n t un c o n t r o l l e d c r o s s - t a l k in d e p e n d e n t c o n v e r s a t i o n s Attachment number 1 \nPage 9 of 82 Item # 1 Wh e n i n d o u b t a s t o w h e t h e r a me e t i n g c o m p l i e s w i t h T h e me e t i n g c o m p l i e s w i t h T h e Su n s h i n e L a w , l e a v e t h e m e e t i n g im m e d i a t e l y . Attachment number 1 \nPage 10 of 82 Item # 1 Wr i t t e n C o r r e s p o n d e n c e Wr i t t e n c o r r e s p o n d e n c e s t a t i n g a po s i t i o n o r p r o v i d i n g i n f o r m a t i o n i s no t p r o h i b i t e d s o l o n g a s n o r e s p o n s e i s no t p r o h i b i t e d s o l o n g a s n o r e s p o n s e i s so u g h t p r i o r t o m e e t i n g . If r e s p o n s e i s s o u g h t , e v e n a m e r e “c h e c k ” t o i n d i c a t e s u p p o r t o r re j e c t i o n : P r o h i b i t e d . Attachment number 1 \nPage 11 of 82 Item # 1 Wr i t t e n C o r r e s p o n d e n c e “P o l l i n g ” o f b o a r d m e m b e r s b y ad m i n i s t r a t i v e o f f i c e r s p r o h i b i t e d b y Th e S u n s h i n e L a w . O K b y p r e s s , Th e S u n s h i n e L a w . O K b y p r e s s , un l e s s a n a r t i f i c e . Be w a r e o f s o c i a l m e d i a c o n v e r s a t i o n s , ta g g i n g , e t c . Attachment number 1 \nPage 12 of 82 Item # 1 Av o i d a n c e o f T h e S u n s h i n e L a w is I l l e g a l So m e s c h e m e s t o c o m m u n i c a t e b y in t e n t i o n a l l y a v o i d i n g T h e S u n s h i n e La w c a n b e i l l e g a l , s u c h a s : Us e o f i n t e r m e d i a r i e s t o c a r r y m e s s a g e s – Us e o f i n t e r m e d i a r i e s t o c a r r y m e s s a g e s Wi v e s a n d f r i e n d s . Dr o p p i n g c o m m e n t s a t c o m m o n lo c a t i o n Attachment number 1 \nPage 13 of 82 Item # 1 Av o i d a n c e o f T h e S u n s h i n e L a w is I l l e g a l Al t h o u g h m o r e d i f f i c u l t t o p r o v e , t h e y ma y b e t r e a t e d m o r e h a r s h l y b y l a w en f o r c e m e n t b e c a u s e o f t h e i n t e n t i o n a l en f o r c e m e n t b e c a u s e o f t h e i n t e n t i o n a l an d c l a n d e s t i n e n a t u r e o f t h e s e co m m u n i c a t i o n s . Attachment number 1 \nPage 14 of 82 Item # 1 Ap p o i n t e d B o a r d s Th e S u n s h i n e L a w a p p l i e s t o al l re g u l a t o r y a n d a d v i s o r y b o a r d s – es p e c i a l l y i f d e c i s i o n s a r e m a d e b y t h e – es p e c i a l l y i f d e c i s i o n s a r e m a d e b y t h e bo a r d ( i . e . C D B ) – or r e c o m m e n d a t i o n s a r e m a d e b y b o a r d or c o m m i t t e e t o C o u n c i l ( i . e . C h a r t e r Re v i e w B o a r d ) Attachment number 1 \nPage 15 of 82 Item # 1 Ap p o i n t e d B o a r d s Do e s n o t g e n e r a l l y a p p l y t o pu r e l y fa c t - f i n d i n g b o a r d s . Ca n ap p l y t o a si n g l e p e r s o n or me e t i n g s o f s t a f f u n d e r c e r t a i n ci r c u m s t a n c e s . – Ca n a l s o a p p l y t o bo a r d s cr e a t e d b y si n g l e o f f i c i a l s u c h a s a c i t y m a n a g e r Attachment number 1 \nPage 16 of 82 Item # 1 Li a i s o n s & D e l e g a t e d A u t h o r i t y An y p e r s o n a c t i n g a s a l i a i s o n b e t w e e n b o a r d me m b e r s i s c o v e r e d b y T h e S u n s h i n e L a w , in c l u d i n g s t a f f or me m b e r o f p u b l i c . An y p e r s o n d e l e g a t e d a n y d e c i s i o n -ma k i n g An y p e r s o n d e l e g a t e d a n y d e c i s i o n -ma k i n g po w e r o f t h e b o a r d i s c o v e r e d b y T h e S u n s h i n e La w . – St a f f m e m b e r d e l e g a t e d d e c i s i o n - m a k i n g au t h o r i t y o u t s i d e o f t h e i r n o r m a l s t a f f fu n c t i o n s c o v e r e d . Attachment number 1 \nPage 17 of 82 Item # 1 No t i c e R e q u i r e m e n t Re a s o n a b l e n o t i c e r e q u i r e d - A G O su g g e s t s : – No t i c e m u s t c o n t a i n t i m e & p l a c e , a n d – No t i c e m u s t c o n t a i n t i m e & p l a c e , a n d ag e n d a , i f a v a i l a b l e ( t o p i c s , i f n o t ) ; Bo a r d ma y de v i a t e f r o m p u b l i s h e d r e g u l a r me e t i n g a g e n d a , b u t b e c a r e f u l … … . Im p o r t a n t n o t i c e p r o v i s i o n s p r o v i d e d b y §2 8 6 . 0 1 0 5 F S Attachment number 1 \nPage 18 of 82 Item # 1 No t i c e R e q u i r e m e n t – Si m p l e n o t i c e d i s p l a y e d a t c i t y h a l l – at l e a s t 4 8 h o u r s n o t i c e ; 3 d a y s b e t t e r be s t i f s u p p l e m e n t e d w i t h p h o n e c a l l t o p r e s s . Ma t t e r s o f c o n c e r n s h o u l d i n c l u d e – Ma t t e r s o f c o n c e r n s h o u l d i n c l u d e pu b l i c a t i o n a n d p r e s s n o t i f i c a t i o n ; Or d i n a n c e s , l a n d d e v e l o p m e n t i s s u e s u n d e r se p a r a t e n o t i c e r e q . – Em e r g e n c y m e e t i n g s – 2 4 h o u r s n o t i c e + pr e s s n o t i c e , b u t n e v e r l e s s . Attachment number 1 \nPage 19 of 82 Item # 1 Me e t i n g s “ O p e n t o t h e “ P u b l i c ” Me e t i n g p l a c e m u s t b e s u f f i c i e n t t o al l o w a c c e s s t o a l l m e m b e r s w h o w i s h to a t t e n d . to a t t e n d . – Ha n d i c a p b a r r i e r s p r o h i b i t e d – Ro o m s t h a t m a y h a v e “ c h i l l i n g ” e f f e c t pr o h i b i t e d . ( P o l i c e s t a t i o n o r h i g h se c u r i t y ) Attachment number 1 \nPage 20 of 82 Item # 1 Me e t i n g s “ O p e n t o t h e “ P u b l i c ” Me e t i n g p l a c e m u s t b e s u f f i c i e n t t o a l l o w ac c e s s t o a l l m e m b e r s w h o w i s h t o a t t e n d . – Si z e m u s t b e s u f f i c i e n t If c o n t r o v e r s i a l i s s u e d r a w s l a r g e If c o n t r o v e r s i a l i s s u e d r a w s l a r g e cr o w d : – Ad j o u r n a n d r e c o n v e n e i n l a r g e r fa c i l i t y , o r – pr o v i d e r e a s o n a b l e a u d i o - v i s u a l pr e s e n t a t i o n . Attachment number 1 \nPage 21 of 82 Item # 1 Me e t i n g s “ O p e n t o t h e “ P u b l i c ” Me e t i n g d e c o r u m n e c e s s a r y Re m o v a l o f d i s r u p t i v e p e r s o n s pe r m i t t e d , a n d m a y b e re q u i r e d if pe r m i t t e d , a n d m a y b e re q u i r e d if re c o r d i n j e o p a r d y b y c o n f u s i o n . – Di s r u p t i v e p e r s o n s m a y e v e n b e a r r e s t e d un d e r c e r t a i n c i r c u m s t a n c e s Attachment number 1 \nPage 22 of 82 Item # 1 Me e t i n g s “ O p e n t o t h e “ P u b l i c ” Me e t i n g s m u s t b e h e l d i n C i t y L i m i t s . Ne v e r a s k a n y o n e no t to a t t e n d , o r Ne v e r a s k a n y o n e no t to a t t e n d , o r st e p o u t . Pu b l i c P a r t i c i p a t i o n P o l i c y a p p l i e s af t e r O c t o b e r 1 st . Attachment number 1 \nPage 23 of 82 Item # 1 Ad m i n i s t r a t i v e I s s u e s No b o a r d m e m b e r m a y a b s t a i n f r o m a v o t e un l e s s t h e r e i s , o r a p p e a r s t o b e , a p o s s i b l e vi o l a t i o n o f e t h i c s s t a t u t e s . Wr i t t e n m i n u t e s r e q u i r e d . Wr i t t e n m i n u t e s r e q u i r e d . – Ta p e s o f m e e t i n g s n o t r e q u i r e d , b u t a g o o d pr a c t i c e f r o m a p r a c t i c a l s t a n d p o i n t Mi n u t e s M U S T i n c l u d e v o t e s o f e a c h co u n c i l m e m b e r r e c o r d e d ; r o l l c a l l p r e f e r r e d f o r im p o r t a n t v o t e s . Attachment number 1 \nPage 24 of 82 Item # 1 Ex e m p t i o n s t o T h e S u n s h i n e L a w At t o r n e y - C l i e n t L i t i g a t i o n s e s s i o n s – A m i n e f i e l d o f r e q u i r e m e n t s . St r a t e g y s e s s i o n s f o r c o l l e c t i v e St r a t e g y s e s s i o n s f o r c o l l e c t i v e ba r g a i n i n g . Ne g o t i a t i o n w i t h a v e n d o r c o n d u c t e d pu r s u a n t t o a c o m p e t i t i v e s o l i c i t a t i o n Attachment number 1 \nPage 25 of 82 Item # 1 Po t e n t i a l C o n s e q u e n c e s F o r Vi o l a t i o n s No n c r i m i n a l v i o l a t i o n s - U p t o $ 5 0 0 pe n a l t y Cr i m i n a l v i o l a t i o n s – Fo r kn o w i n g l y vi o l a t i n g T h e S u n s h i n e L a w – se c o n d d e g r e e m i s d e m e a n o r up t o 6 0 d a y s i n j a i l , a n d / o r $ 5 0 0 p e n a l t y Attachment number 1 \nPage 26 of 82 Item # 1 Po t e n t i a l C o n s e q u e n c e s F o r Vi o l a t i o n s Cr i m i n a l v i o l a t i o n s – Fo r kn o w i n g l y vi o l a t i n g T h e S u n s h i n e L a w – Re m o v a l f r o m o f f i c e b y G o v e r n o r – Re m o v a l f r o m o f f i c e b y G o v e r n o r Su s p e n s i o n u p o n i n d i c t m e n t o r in f o r m a t i o n f i l i n g Pe r m a n e n t r e m o v a l u p o n c o n v i c t i o n , n o l o co n t e n d e r e , w i t h h o l d o f a d j u d i c a t i o n . Attachment number 1 \nPage 27 of 82 Item # 1 Po t e n t i a l C o n s e q u e n c e s F o r Vi o l a t i o n s At t o r n e y f e e s a g a i n s t b o a r d f o r s u c c e s s f u l ac t i o n s b r o u g h t a g a i n s t i t u n d e r T h e Su n s h i n e L a w . Su n s h i n e L a w . In j u n c t i o n s De c l a r a t o r y j u d g m e n t r e g a r d i n g v a l i d i t y o f ac t i o n s p a s s e d i n v i o l a t i o n . Attachment number 1 \nPage 28 of 82 Item # 1 Re m e d i a l A c t i o n s Ac t i o n s t a k e n d u r i n g m e e t i n g v o i d ab in i t i o . Cu r a t i v e m e e t i n g n e c e s s a r y i f a c t i o n i s t o be t a k e n a g a i n – Cu r a t i v e m e e t i n g m u s t c o m p l y w i t h T h e Su n s h i n e L a w – Ma t t e r t a k e n u p a n d d i s c u s s e d i n f u l l . N o pe r f u n c t o r y r a t i f i c a t i o n s a l l o w e d . Attachment number 1 \nPage 29 of 82 Item # 1 Ju d i c i a l I n t e r p r e t a t i o n s Th e S u n s h i n e L a w t o b e c o n s t r u e d s o a s to a v o i d “ a l l e v a s i v e d e v i c e s . ” Fl o r i d a Su p r e m e C o u r t . Th e S u n s h i n e L a w i s a p u b l i c b e n e f i t st a t u t e , t h e r e f o r e , i t m u s t b e c o n s t r u e d t o gi v e e f f e c t t o i t s p u b l i c p u r p o s e . Florida Su p r e m e C o u r t . Attachment number 1 \nPage 30 of 82 Item # 1 Ju d i c i a l I n t e r p r e t a t i o n s No o f f i c i a l a c t w h i c h i s i n a n d o f i t s e l f de c i s i o n - m a k i n g c a n b e r e m o t e f r o m th e d e c i s i o n m a k i n g p r o c e s s , r e g a r d l e s s th e d e c i s i o n m a k i n g p r o c e s s , r e g a r d l e s s of h o w m a n y d e c i s i o n - m a k i n g s t e p s g o in t o t h e u l t i m a t e d e c i s i o n . Fl o r i d a Su p r e m e C o u r t . Attachment number 1 \nPage 31 of 82 Item # 1 Fl o r i d a ’ s P u b l i c R e c o r d s A c t Ch a p t e r 1 1 9 , F l o r i d a S t a t u t e s Attachment number 1 \nPage 32 of 82 Item # 1 De f i n i t i o n o f P u b l i c R e c o r d s "P u b l i c r e c o r d s " m e a n s a l l d o c u m e n t s , pa p e r s , l e t t e r s , m a p s , b o o k s , t a p e s , ph o t o g r a p h s , f i l m s , s o u n d r e c o r d i n g s , d a t a pr o c e s s i n g s o f t w a r e , o r o t h e r m a t e r i a l , pr o c e s s i n g s o f t w a r e , o r o t h e r m a t e r i a l , re g a r d l e s s o f t h e p h y s i c a l f o r m , ch a r a c t e r i s t i c s , o r m e a n s o f t r a n s m i s s i o n , ma d e o r r e c e i v e d p u r s u a n t t o l a w o r or d i n a n c e o r i n c o n n e c t i o n w i t h t h e tr a n s a c t i o n o f o f f i c i a l b u s i n e s s b y a n y ag e n c y . § 1 1 9 . 0 1 1 ( 1 1 ) F S Attachment number 1 \nPage 33 of 82 Item # 1 Pr a c t i c a l D e f i n i t i o n o f P u b l i c Re c o r d s Ne a r l y e v e r y t h i n g c r e a t e d o r r e c e i v e d b y go v e r n m e n t , t h a t i s c a p a b l e o f b e i n g v i e w e d or l i s t e n e d t o , a n d c a p a b l e o f b e i n g u s e d i n t h e co n t r o l o f t h e g o v e r n m e n t o r p e r p e t u a t i n g co n t r o l o f t h e g o v e r n m e n t o r p e r p e t u a t i n g go v e r n m e n t k n o w l e d g e o r i n f o r m a t i o n , i s a pu b l i c r e c o r d . Th e f o r m o f t h e i n f o r m a t i o n ( e m a i l , t e x t me s s a g e s , p h o t o s , e t c . , i s n o t r e l e v a n t – i t i s th e c o n t e n t t h a t m a t t e r s . Attachment number 1 \nPage 34 of 82 Item # 1 Ex a m p l e s O f P u b l i c R e c o r d s Dr a f t d o c u m e n t s , i f d i s t r i b u t e d f o r r e v i e w , co m m e n t , o r t o i n f o r m t h e r e c i p i e n t , e t c . No t e s , w h e t h e r p e r s o n a l o r o t h e r w i s e , i f in t e n d e d t o p e r p e t u a t e g o v e r n m e n t k n o w l e d g e in t e n d e d t o p e r p e t u a t e g o v e r n m e n t k n o w l e d g e or i n f o r m a t i o n . Te l e p h o n e m e s s a g e r e c o r d s . Pe r s o n n e l f i l e s & b a c k g r o u n d i n v e s t i g a t i o n s E- m a i l s , t e x t m e s s a g e s Attachment number 1 \nPage 35 of 82 Item # 1 Ex a m p l e s O f T h i n g s N o t P u b l i c Re c o r d s Pe r s o n a l e - m a i l s n o t r e l a t i n g t o g o v t . Mi s c e l l a n e o u s m a i l s u c h a s a d s , o t h e r Mi s c e l l a n e o u s m a i l s u c h a s a d s , o t h e r “j u n k m a i l . ” Co p i e s , g e n e r a l l y , u n l e s s m a r k e d . Attachment number 1 \nPage 36 of 82 Item # 1 Ex a m p l e s O f T h i n g s N o t P u b l i c Re c o r d s Do n ’ t m i s t a k e p u b l i c r e c o r d s o r in f o r m a t i o n i n p u b l i c r e c o r d s e x e m p t fr o m t h e d i s c l o s u r e r e q u i r e m e n t , fr o m t h e d i s c l o s u r e r e q u i r e m e n t , be c a u s e t h e d o c u m e n t m u s t s t i l l b e pr o d u c e d w i t h a p p r o p r i a t e “ r e d a c t i n g ” of t h e e x e m p t i n f o r m a t i o n . Attachment number 1 \nPage 37 of 82 Item # 1 Cu s t o d i a n o f R e c o r d s St a t u t e r e f e r s t o t h e p e r s o n r e s p o n s i b l e to p r o v i d e d o c u m e n t s a s t h e “ r e c o r d s cu s t o d i a n . ” B u t w h o i s t h e r e c o r d s cu s t o d i a n . ” B u t w h o i s t h e r e c o r d s cu s t o d i a n ? An y p e r s o n w h o h a s c u s t o d y o f a pu b l i c r e c o r d . Attachment number 1 \nPage 38 of 82 Item # 1 Cu s t o d i a n o f R e c o r d s An y b o d y w h o h a s r e s p o n s i b i l i t y o v e r th e g o v ’ t o f f i c e o r d e p a r t m e n t h a v i n g th e r e c o r d s s o u g h t . – Yo u – Yo u – Cl e r k – Go v e r n m e n t a t t o r n e y – De p a r t m e n t h e a d I a l w a y s s e n d t o a l l w h o I s u s p e c t m i g h t h a v e th e m . Attachment number 1 \nPage 39 of 82 Item # 1 Ge n e r a l C o p y F e e s & C o s t s St a t u t e p r o v i d e s f o r $ . 1 5 p e r o n e - s i d e d co p y 8 ½ ” x 1 4 ” o r l e s s , p l u s a d d i t i o n a l 5 c e n t s i f t w o s i d e d c o p y . $1 . 0 0 f o r c e r t i f i e d c o p i e s . $1 . 0 0 f o r c e r t i f i e d c o p i e s . Fo r “ o t h e r c o p i e s , ” a c t u a l c o s t o f re p r o d u c i n g ( p a p e r a n d c o p i e r c o s t s , n o t ov e r h e a d o r l a b o r , e x c e p t f o r c o u n t y ma p s a n d a e r i a l s c o n s t i t u t i o n a l o f f i c e r s . Attachment number 1 \nPage 40 of 82 Item # 1 Ge n e r a l C o p y F e e s & C o s t s Ex c e p t i o n : “ e x t e n s i v e u s e o f in f o r m a t i o n t e c h n o l o g y r e s o u r c e s o r ex t e n s i v e c l e r i c a l o r s u p e r v i s o r y as s i s t a n c e b y p e r s o n n e l o f t h e a g e n c y ex t e n s i v e c l e r i c a l o r s u p e r v i s o r y as s i s t a n c e b y p e r s o n n e l o f t h e a g e n c y in v o l v e d , o r b o t h . ” § 1 1 9 . 0 7 F S . Ou r p o l i c y i s a n y t i m e o v e r 3 0 m i n u t e s Attachment number 1 \nPage 41 of 82 Item # 1 Pu b l i c R e c o r d s A c t P r e c e p t s An y o n e c a n r e q u e s t a p u b l i c r e c o r d . Re q u e s t n e e d n o t b e i n w r i t i n g . Th e r e c o r d s m u s t b e t u r n e d o v e r f o r Th e r e c o r d s m u s t b e t u r n e d o v e r f o r re v i e w a s s o o n a s r e a s o n a b l e . – Mo s t a r t i f i c i a l d e l a y s o r r e s t r i c t i o n s un l a w f u l . Attachment number 1 \nPage 42 of 82 Item # 1 Pu b l i c R e c o r d s A c t P r e c e p t s Go v e r n m e n t c a n n o t a s k r e a s o n f o r re q u e s t . O r I D o f p e r s o n r e q u e s t i n g . Co p i e s m a y b e r e c e i v e d i f p a i d f o r . Co p i e s m a y b e r e c e i v e d i f p a i d f o r . In f o r m a t i o n e x e m p t e d f r o m d i s c l o s u r e do e s n o t n e c e s s a r i l y m a k e t h e w h o l e do c u m e n t e x e m p t e d . Attachment number 1 \nPage 43 of 82 Item # 1 Pu b l i c R e c o r d s A c t P r e c e p t s If r e q u e s t e d , g o v e r n m e n t m u s t p r o v i d e a l i s t o f e x e m p t e d d o c u m e n t s s t a t i n g t h e ba s i s o f e x e m p t i o n “ w i t h p a r t i c u l a r i t y . ” ba s i s o f e x e m p t i o n “ w i t h p a r t i c u l a r i t y . ” Th e r e q u e s t o r m u s t m a k e a c l e a r r e q u e s t to o b t a i n e n f o r c e m e n t . Attachment number 1 \nPage 44 of 82 Item # 1 Pu b l i c R e c o r d s A c t P r e c e p t s Go v e r n m e n t n e e d n o t p r o v i d e r e c o r d s i n a p a r t i c u l a r f o r m a t o r s u m m a r y . At t o r n e y ’ s p e r s o n a l n o t e s t o a s s i s t i n At t o r n e y ’ s p e r s o n a l n o t e s t o a s s i s t i n me m o r y , e t c , n o t p u b l i c r e c o r d s . Pu r e l y p e r s o n a l e m a i l , e v e n o n p u b l i c co m p u t e r , n o t a p u b l i c r e c o r d . Attachment number 1 \nPage 45 of 82 Item # 1 At t o r n e y - C l i e n t / W o r k P r o d u c t Ge n e r a l l y , c o m m u n i c a t i o n s be t w e e n a t t o r n e y s a n d t h e i r be t w e e n a t t o r n e y s a n d t h e i r go v e r n m e n t a l c l i e n t s a r e no t pr o t e c t e d f r o m d i s c l o s u r e . Attachment number 1 \nPage 46 of 82 Item # 1 At t o r n e y - C l i e n t / W o r k P r o d u c t Th e r e i s a li m i t e d wo r k p r o d u c t ex e m p t i o n : – Ex e m p t i o n a p p l i e s o n l y t o r e c o r d s t h a t re f l e c t a m e n t a l c o n d i t i o n , c o n c l u s i o n , re f l e c t a m e n t a l c o n d i t i o n , c o n c l u s i o n , li t i g a t i o n s t r a t e g y , o r l e g a l t h e o r y ; a n d – Ma t e r i a l s p r e p a r e d e x c l u s i v e l y f o r , o r i n an t i c i p a t i o n o f im m i n e n t li t i g a t i o n o r ad v e r s a r i a l a d m i n i s t r a t i v e p r o c e e d i n g s . Attachment number 1 \nPage 47 of 82 Item # 1 At t o r n e y - C l i e n t / W o r k P r o d u c t Re c o r d s m u s t b e m a d e a v a i l a b l e a t co n c l u s i o n o f p r o c e e d i n g s , e v e n i f is s u e s r e m a i n u n r e s o l v e d , Bu t , n o t a l l a t t o r n e y n o t e s a r e p u b l i c re c o r d s . – Be c o m e p u b l i c r e c o r d s w h e n d i s t r i b u t e d t o ot h e r e m p l o y e e s f o r r e v i e w o r c o m m e n t , et c . Attachment number 1 \nPage 48 of 82 Item # 1 *G o v e r n m e n t A g e n c y Mu n i c i p a l i t y Ad v i s o r y b o a r d s , c o m m i s s i o n s , e t c . Mu n i c i p a l o f f i c e r o r e m p l o y e e Pr i v a t e e n t i t i e s c r e a t e d b y g o v e r n m e n t t o ac t i n p l a c e o f t h e g o v e r n m e n t . an y o t h e r p u b l i c o r p r i v a t e p e r s o n o r e n t i t y “a c t i n g o n b e h a l f o f t h e g o v e r n m e n t , ” o r “a c t i n g f o r t h e g o v e r n m e n t . ” Attachment number 1 \nPage 49 of 82 Item # 1 Co m m o n E x c e p t i o n s Op e n c r i m i n a l o r v a r i o u s o t h e r in v e s t i g a t i o n s . So c i a l s e c u r i t y n u m b e r s . Ad d r e s s e s a n d p h o n e n u m b e r s o f p o l i c e Ad d r e s s e s a n d p h o n e n u m b e r s o f p o l i c e of f i c e r s , s o m e o t h e r o f f i c i a l s Ap p r a i s a l s o f p r o p e r t y Se a l e d a n d e x p u n g e d r e c o r d s Tr a d e s e c r e t s Attachment number 1 \nPage 50 of 82 Item # 1 Vi o l a t i o n s Wr i t o f m a n d a m u s In j u n c t i o n At t o r n e y f e e s t o p r e v a i l i n g p l a i n t i f f , b u t At t o r n e y f e e s t o p r e v a i l i n g p l a i n t i f f , b u t no t t h e g o v e r n m e n t . – Ev e n p r i v a t e e n t i t i e s f o u n d t o b e a c t i n g o n be h a l f o f g o v e r n m e n t c a n b e f o r c e d t o p a y at t o r n e y f e e s f o r r e f u s a l . Co u r t s t o a d v a n c e c a s e s i n c a l e n d a r . Attachment number 1 \nPage 51 of 82 Item # 1 Vi o l a t i o n s Pr o d u c i n g r e c o r d s d o e s n o t n e c e s s a r i l y ma k e t h e c a s e m o o t . Ca n r e s u l t i n : Ca n r e s u l t i n : – Re m o v a l f r o m o f f i c e ; – No n - c r i m i n a l p e n a l t y o f u p t o $ 5 0 0 – Cr i m i n a l p e n a l t i e s i f “ k n o w i n g l y ” v i o l a t e d . Attachment number 1 \nPage 52 of 82 Item # 1 Ba s i c P a r l i a m e n t a r y P r o c e d u r e Attachment number 1 \nPage 53 of 82 Item # 1 Ru l e s f o r P r o c e d u r e Wh a t e v e r t h e C o u n c i l m a k e s t h e m by o r d i n a n c e o r r e s o l u t i o n . Ro b e r t ’ s R u l e s o f O r d e r . – Mo s t c u r r e n t “ a c c e p t e d ” v e r s i o n Attachment number 1 \nPage 54 of 82 Item # 1 Ma k i n g a M o t i o n “I m o v e t h a t __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , ” ( no t “ I mo t i o n t h a t _ _ _ _ _ _ _ _ _ _ ) – Th i n k i t o u t f i r s t , t o a v o i d w i t h d r a w a l , ba s i c a m e n d m e n t s o r l a c k o f s e c o n d . – Ca l l o n a t t o r n e y o r o t h e r s t o h e l p d e v e l o p mo t i o n …… S o m o v e d … … … . Attachment number 1 \nPage 55 of 82 Item # 1 Ma k i n g a M o t i o n Wa i t f o r a s e c o n d b e f o r e d i s c u s s i o n . Do n o t t r y t o e x p l a i n m o t i o n a s y o u a r e ma k i n g i t . Attachment number 1 \nPage 56 of 82 Item # 1 Ba s i c s o f a M a i n M o t i o n Mo v e r i s r e c o g n i z e d b y t h e c h a i r . Ma k e s m o t i o n . Ma k e s m o t i o n . Se c o n d e d . Attachment number 1 \nPage 57 of 82 Item # 1 Ba s i c s o f a M a i n M o t i o n Ch a i r r e - s t a t e s m o t i o n , a n d c a l l s f o r di s c u s s i o n . “T h e m o t i o n _ _ _ _ _ _ h a s b e e n ma d e a n d s e c o n d e d ; i s t h e r e a n y di s c u s s i o n ? ” Di s c u s s i o n ; s u b s i d i a r y m o t i o n s ma d e a n d r e s o l v e d . Vo t e . Attachment number 1 \nPage 58 of 82 Item # 1 Am e n d i n g a M o t i o n Su b s i d i a r y m o t i o n t o c h a n g e t h e wo r d s , no t t h e m e a n i n g , of a pe n d i n g m o t i o n . pe n d i n g m o t i o n . – Mu s t b e g e r m a n e t o t h e m o t i o n . – Ca n n o t b e h o s t i l e t o m o t i o n (C o n g r a t s v s . c e n s u r e ) Attachment number 1 \nPage 59 of 82 Item # 1 Am e n d i n g a M o t i o n Mu s t b e s e c o n d e d Ma y b e a m e n d e d – bu t n o a m e n d m e n t t o a m e n d m e n t t o – bu t n o a m e n d m e n t t o a m e n d m e n t t o am e n d m e n t . Ma y b e d e b a t e d i f m a i n m o t i o n i s am e n d a b l e Attachment number 1 \nPage 60 of 82 Item # 1 Am e n d i n g a M o t i o n Ma j o r i t y v o t e Ma y b e r e c o n s i d e r e d ( d e t a i l s l a t e r ) Ch a i r ( o r a t t o r n e y ) m a y w o r k w i t h Ch a i r ( o r a t t o r n e y ) m a y w o r k w i t h ma k e r t o s m o o t h o u t t h e l a n g u a g e pr i o r t o s t a t i n g t h e q u e s t i o n wi t h o u t f o r m a l a m e n d m e n t pr o c e s s . Attachment number 1 \nPage 61 of 82 Item # 1 BA S I C F L O R I D A G O V E R N M E N T BA S I C F L O R I D A G O V E R N M E N T LA W Attachment number 1 \nPage 62 of 82 Item # 1 HI E R A R C H Y O F L A W S US C o n s t i t u t i o n ( a s a p p l i e d t o s t a t e s ) Fe d e r a l s t a t u t e s a n d r u l e s St a t e C o n s t i t u t i o n St a t e C o n s t i t u t i o n St a t e S t a t u t e s a n d R u l e s Ho m e r u l e c o u n t y c h a r t e r , i f c h a r t e r g i v e s co u n t y o r d i n a n c e p r e c e d e n c e . Ci t y O r d i n a n c e s a n d r e s o l u t i o n s Attachment number 1 \nPage 63 of 82 Item # 1 HO M E R U L E P O W E R S Gr a n t e d u n d e r t h e c o n s t i t u t i o n o f 1 9 6 8 , a n d im p l e m e n t e d u n d e r s e c t i o n 1 6 6 . 0 2 1 F S . Ci t y c a n p a s s a n y l a w t h a t i s n o t u n l a w f u l un d e r , o r p r e e m p t e d b y , h i g h e r l a w s , a n d un d e r , o r p r e e m p t e d b y , h i g h e r l a w s , a n d th a t i s n o t o t h e r w i s e a r b i t r a r y a n d ca p r i c i o u s . Ex a m p l e s o f p r e e m p t i o n : f i r e a r m s ; en v i r o n m e n t a l r e g u l a t i o n Attachment number 1 \nPage 64 of 82 Item # 1 Or d i n a n c e s v s . R e s o l u t i o n s “O r d i n a n c e ” m e a n s a n o f f i c i a l l e g i s l a t i v e a c t i o n o f a g o v e r n i n g b o d y , w h i c h a c t i o n i s a r e g u l a t i o n o f a ge n e r a l a n d p e r m a n e n t n a t u r e a n d e n f o r c e a b l e a s a lo c a l l a w . 1 6 6 . 0 4 1 ( 1 ) ( a ) F S . lo c a l l a w . 1 6 6 . 0 4 1 ( 1 ) ( a ) F S . “R e s o l u t i o n ” m e a n s a n e x p r e s s i o n o f a g o v e r n i n g bo d y c o n c e r n i n g m a t t e r s o f a d m i n i s t r a t i o n , a n ex p r e s s i o n o f a t e m p o r a r y c h a r a c t e r , o r a p r o v i s i o n fo r t h e d i s p o s i t i o n o f a p a r t i c u l a r i t e m o f t h e ad m i n i s t r a t i v e b u s i n e s s o f t h e g o v e r n i n g b o d y . 16 6 . 0 4 1 ( 1 ) ( b ) F S Attachment number 1 \nPage 65 of 82 Item # 1 Or d i n a n c e P r o c e d u r e s Or d i n a n c e s o r r e s o l u t i o n s mu s t – be i n w r i t i n g ; a n d – sh a l l e m b r a c e b u t o n e s u b j e c t a n d m a t t e r s – sh a l l e m b r a c e b u t o n e s u b j e c t a n d m a t t e r s pr o p e r l y c o n n e c t e d t h e r e w i t h . – Th e s u b j e c t s h a l l b e c l e a r l y s t a t e d i n t h e ti t l e . Attachment number 1 \nPage 66 of 82 Item # 1 Or d i n a n c e P r o c e d u r e s Or d i n a n c e s mu s t no t be r e v i s e d o r am e n d e d b y r e f e r e n c e t o i t s t i t l e on l y , b u t m u s t s e t o u t i n f u l l t h e on l y , b u t m u s t s e t o u t i n f u l l t h e re v i s e d o r a m e n d e d a c t o r s e c t i o n or s u b s e c t i o n o r p a r a g r a p h o f a se c t i o n o r s u b s e c t i o n . Attachment number 1 \nPage 67 of 82 Item # 1 Or d i n a n c e P r o c e d u r e s A p r o p o s e d or d i n a n c e ma y b e re a d b y t i t l e , o r i n f u l l , o n a t l e a s t 2 se p a r a t e d a y s a n d s h a l l , a t l e a s t 1 0 se p a r a t e d a y s a n d s h a l l , a t l e a s t 1 0 da y s p r i o r t o a d o p t i o n , b e n o t i c e d on c e i n a n e w s p a p e r o f g e n e r a l ci r c u l a t i o n i n t h e m u n i c i p a l i t y . Attachment number 1 \nPage 68 of 82 Item # 1 Or d i n a n c e P r o c e d u r e s Th e n o t i c e o f p r o p o s e d e n a c t m e n t s h a l l st a t e t h e d a t e , t i m e , a n d p l a c e o f t h e me e t i n g ; t h e t i t l e o r t i t l e s o f p r o p o s e d or d i n a n c e s ; a n d t h e p l a c e o r p l a c e s w i t h i n or d i n a n c e s ; a n d t h e p l a c e o r p l a c e s w i t h i n th e m u n i c i p a l i t y w h e r e s u c h p r o p o s e d or d i n a n c e s m a y b e i n s p e c t e d b y t h e p u b l i c . Th e n o t i c e s h a l l a l s o a d v i s e t h a t i n t e r e s t e d pa r t i e s m a y a p p e a r a t t h e m e e t i n g a n d b e he a r d w i t h r e s p e c t t o t h e p r o p o s e d or d i n a n c e . Attachment number 1 \nPage 69 of 82 Item # 1 Em e r g e n c y O r d i n a n c e s Re q u i r e a t w o - t h i r d s v o t e t o e n a c t a n em e r g e n c y o r d i n a n c e w i t h o u t t w o r e a d i n g s or t e n d a y s p u b l i s h e d n o t i c e . No e m e r g e n c y o r d i n a n c e o r r e s o l u t i o n s h a l l No e m e r g e n c y o r d i n a n c e o r r e s o l u t i o n s h a l l be e n a c t e d w h i c h e s t a b l i s h e s o r a m e n d s t h e ac t u a l z o n i n g m a p d e s i g n a t i o n o f a p a r c e l o r pa r c e l s o f l a n d o r t h a t c h a n g e s t h e a c t u a l l i s t of p e r m i t t e d , c o n d i t i o n a l , o r p r o h i b i t e d u s e s wi t h i n a z o n i n g c a t e g o r y . Attachment number 1 \nPage 70 of 82 Item # 1 BA S I C F L O R I D A E T H I C S No t i n t e n d e d t o b e a c o m p l e t e o p i n i o n o f t h e s e la w s , b u t s i m p l y t o g i v e y o u a g u i d e a s t o wh e n y o u m i g h t h a v e a n i s s u e s o t h a t y o u c a n wh e n y o u m i g h t h a v e a n i s s u e s o t h a t y o u c a n co n t a c t y o u r a t t o r n e y o r t h e S t a t e E t h i c s Co m m i s s i o n f o r a n o p i n i o n . Attachment number 1 \nPage 71 of 82 Item # 1 So l i c i t a t i o n O r A c c e p t a n c e of G i f t s , o r U n l a w f u l C o m p e n s a t i o n Sh a l l n o t so l i c i t o r a c c e p t a n y t h i n g o f v a l u e to t h e r e c i p i e n t , i n c l u d i n g a gi f t , l o a n , re w a r d , p r o m i s e o f f u t u r e e m p l o y m e n t , fa v o r , o r s e r v i c e , ba s e d u p o n a n y fa v o r , o r s e r v i c e , ba s e d u p o n a n y un d e r s t a n d i n g t h a t t h e v o t e , o f f i c i a l ac t i o n , o r j u d g m e n t of t h e p u b l i c o f f i c e r , em p l o y e e , l o c a l g o v e r n m e n t a t t o r n e y , o r ca n d i d a t e w o u l d b e in f l u e n c e d t h e r e b y . 11 2 . 3 1 3 ( 2 ) F S . Attachment number 1 \nPage 72 of 82 Item # 1 So l i c i t a t i o n O r A c c e p t a n c e of G i f t s , o r U n l a w f u l C o m p e n s a t i o n Sh a l l n o t a c c e p t a n y “ c o m p e n s a t i o n ” t h a t a r e a s o n a b l e p e r s o n w o u l d c o n s t r u e a s be i n g g i v e n t o i n f l u e n c e y o u r be i n g g i v e n t o i n f l u e n c e y o u r de c i s i o n ( s ) . Attachment number 1 \nPage 73 of 82 Item # 1 Do i n g B u s i n e s s w i t h Yo u r O w n C i t y No o f f i c e r o r p u r c h a s i n g a g e n t s h a l l d o bu s i n e s s w i t h t h e i r o w n C i t y – Pu r c h a s i n g g o o d s o r s e r v i c e s f r o m y o u r – Pu r c h a s i n g g o o d s o r s e r v i c e s f r o m y o u r bu s i n e s s ; o r s e l l i n g t o y o u r C i t y f r o m bu s i n e s s – Pr o h i b i t i o n i n c l u d e s a n y b u s i n e s s i n wh i c h y o u , y o u r s p o u s e o r y o u r c h i l d h a s ma t e r i a l i n t e r e s t . Attachment number 1 \nPage 74 of 82 Item # 1 Do i n g B u s i n e s s w i t h Yo u r O w n C i t y Ev e n i f t h e a b o v e p r o v i s i o n i s n o t vi o l a t e d , c o u l d b e a p r o b l e m u n d e r a se p a r a t e s e c t i o n i f o n g o i n g m i n o r se p a r a t e s e c t i o n i f o n g o i n g m i n o r bu s i n e s s c r e a t e s a c o n f l i c t – Re n t a l o f r e s i d e n c e t o a s u b o r d i n a t e . Attachment number 1 \nPage 75 of 82 Item # 1 Vo t i n g C o n f l i c t s Mu s t n o t v o t e u p o n a n y m e a s u r e w h i c h wo u l d i n u r e t o s p e c i a l p r i v a t e g a i n o r lo s s ; o r w h i c h y o u k n o w w o u l d i n u r e lo s s ; o r w h i c h y o u k n o w w o u l d i n u r e to t h e s p e c i a l p r i v a t e g a i n o r l o s s o f an y e n t i t y y o u w o r k f o r o r t h a t y o u r “r e l a t i v e ” o r “ b u s i n e s s a s s o c i a t e ” wo r k s f o r , o t h e r t h a n a n a g e n c y a s de f i n e d i n s . 11 2 . 3 1 2 (2 ) . Attachment number 1 \nPage 76 of 82 Item # 1 Vo t i n g C o n f l i c t s No r m a l l y , y o u a r e p r o h i b i t e d b y l a w fr o m a b s t a i n i n g , b u t i f y o u h a v e a re a s o n a b l e c o n c e r n a b o u t a c o n f l i c t , re a s o n a b l e c o n c e r n a b o u t a c o n f l i c t , th e n y o u m a y a b s t a i n . “R e l a t i v e ” a n d b u s i n e s s a s s o c i a t e a r e de f i n e d . Attachment number 1 \nPage 77 of 82 Item # 1 If Y o u A b s t a i n F o r C o n f l i c t If a c o n f l i c t e x i s t s , p r i o r t o t h e v o t e b e i n g ta k e n , y o u m u s t p u b l i c l y s t a t e t o t h e as s e m b l y t h e n a t u r e o f t h e i n t e r e s t i n t h e ma t t e r f r o m w h i c h y o u a r e a b s t a i n i n g f r o m ma t t e r f r o m w h i c h y o u a r e a b s t a i n i n g f r o m vo t i n g a n d , Wi t h i n 1 5 d a y s a f t e r t h e v o t e o c c u r s , f i l l o u t Et h i c s C o m m i s s i o n f o r m t o d i s c l o s e i n t e r e s t an d g i v e t o c l e r k f o r r e c o r d s . Attachment number 1 \nPage 78 of 82 Item # 1 Mi s u s e o f P u b l i c P o s i t i o n No p u b l i c o f f i c e r , e m p l o y e e o f a n a g e n c y , o r lo c a l g o v e r n m e n t a t t o r n e y sh a l l c o r r u p t l y us e or a t t e m p t t o u s e h i s o r h e r of f i c i a l po s i t i o n o r a n y p r o p e r t y o r r e s o u r c e which po s i t i o n o r a n y p r o p e r t y o r r e s o u r c e which ma y b e w i t h i n h i s o r h e r t r u s t , or p e r f o r m h i s or h e r o f f i c i a l d u t i e s , t o s e c u r e a s p e c i a l pr i v i l e g e , b e n e f i t , o r e x e m p t i o n f o r h i m s e l f , he r s e l f , o r o t h e r s . T h i s s e c t i o n s h a l l n o t b e co n s t r u e d t o c o n f l i c t w i t h s . 10 4 . 3 1 . Attachment number 1 \nPage 79 of 82 Item # 1 OT H E R P R O V I S I O N S No h i r i n g o r a d v a n c e m e n t o f r e l a t i v e s (s p e c i a l d e f i n i t i o n o f “ r e l a t i v e s ” ) No h o l d i n g o f o f f i c e i n c i t y w h e r e y o u No h o l d i n g o f o f f i c e i n c i t y w h e r e y o u ar e a n e m p l o y e e No h o l d i n g o f t w o “ o f f i c e s , ” w h e t h e r in t h e C i t y o r e l s e w h e r e Attachment number 1 \nPage 80 of 82 Item # 1 OT H E R P R O V I S I O N S Di s c l o s u r e o f f i n a n c i a l i n t e r e s t s an n u a l l y Pe r d i e m e x p e n s e s Pe r d i e m e x p e n s e s Di s c l o s u r e o r u s e o f i n f o r m a t i o n n o t av a i l a b l e t o p u b l i c Attachment number 1 \nPage 81 of 82 Item # 1 Go v e r n m e n t - i n - t h e - S u n s h i n e , P u b l i c Re c o r d s & B a s i c P a r l i a m e n t a r y Pr o c e d u r e Pr o c e d u r e Attachment number 1 \nPage 82 of 82 Item # 1 Can I take it? I'm a Reporting Individual. Analysis 3 4 YES 1 1 If gift is acceptable under Analysis 1 & 2, then perform Analysis 3 Is the donor a political committee? Is the donor a lobbyist or vendor? Partner, firm, principal of lobbyist? Under $100 Pay Down to $100 Donor reports if $25 -$100 CE Fpgi 30 Report Quarterly CE Form 9 v> Florida Commission on Ethics Rev. 9/13 ' \ I'm a Reporting Individual (RI): An individual who is required to file financial disclosure is a reporting individual (RI) [ §112.3145, Florida Statutes]. I am subject to the following gift prohibitions: 112.313(2), Florida Statutes. Solicitation and Acceptance of Gifts. [includes local gov't attorneys and candidates] DON'T ASK FOR OR ACCEPT ANYTHING OF VALUE BASED ON AN UNDERSTANDING THAT IT WILL INFLUENCE YOU. l §112.313(4), Florida Statutes. Unauthorized Compensation. includes spouse and minor children of officers, employees and local gov't attorneys] DON'T ACCEPT ANYTHING OF VALUE WHEN YOU KNOW, OR SHOULD KNOW THAT IT WAS GIVEN TO INFLUENCE YOU This law places the burden on us as public officers and employees to determine whether a gift MIGHT have been given to influence a vote or other action in which we are expected to participate in our official capacity (CEO 80 -27). Agency restrictions. Your agency may have a more restrictive gift policy than the ethics laws provide. You should contact your ethics officer, supervisor, or personnel office before accepting a gift. 3.21 112.31485, Florida Statutes. Prohibition on Gifts Involving Political Committees [includes spouses, parents, children, and siblings of RIs] DON'T TAKE ANYTHING FROM A POLITICAL COMMITTEE UNLESS IT'S PRIMARILY RELATED TO CONTRIBUTIONS, EXPENDITURES OR OTHER POLITICAL ACTIVITIES PURSUANT TO CHAPTER 106. 112.3148, Florida Statutes. Reporting and Prohibited Receipt of Gifts a /k /a "The Gifts Law" says (generally) DON'T ASK FOR ANYTHING, NO MATTER THE VALUE, FROM A LOBBYIST, OR THE PARTNER, FIRM, EMPLOYER, OR PRINCIPAL OF A LOBBYIST, OR VENDOR. DON'T ACCEPT A GIFT OVER $100 FROM A LOBBYIST, OR THE PARTNER, FIRM, EMPLOYER, OR PRINCIPAL OF A LOBBYIST, OR VENDOR. REPORT GIFTS WORTH MORE THAN $100 THAT ARE ACCEPTED FROM NON - LOBBYISTS (OTHER THAN RELATIVES). CE Form 9 is used to report gifts valued at more than $100 that are received from non- lobbyists who are not relatives. The form should be filed by the last day of the calendar quarter following the calendar quarter in which the gift is received. [e.g. concert tickets for a RI and spouse, received in April from a college friend in Colorado (NOT a lobbyist of the agency) with a value of $95 each, should be reported on a Form 9, filed no later than September 30th. The value of the gift is $190.] An individual who serves as a local or state government RI may accept gifts valued at over $100 from governmental entities if a public purpose can be shown for the gift. These gifts must be reported annually on a Form 10. [ §112.3148, F.S.] An individual who serves as a local or state government RI may accept gifts valued at over $100 from a direct support organization specifically authorized by law to support the RI's agency. These gifts must be reported annually on a Form 10. [ §112.3148, F.S.] 3.22 DON'T ASK FOR ANYTHING, NO MATTER THE VALUE, FROM A LOBBYIST, OR THE PARTNER, FIRM, EMPLOYER, OR PRINCIPAL OF A LOBBYIST, OR VENDOR. DON'T ACCEPT A GIFT OVER $100 FROM A LOBBYIST, OR THE PARTNER, FIRM, EMPLOYER, OR PRINCIPAL OF A LOBBYIST, OR VENDOR. REPORT GIFTS WORTH MORE THAN $100 THAT ARE ACCEPTED FROM NON - LOBBYISTS (OTHER THAN RELATIVES). CE Form 9 is used to report gifts valued at more than $100 that are received from non - lobbyists who are not relatives, quarterly. Form 10 is used annually to report gifts with a public purpose received from governmental entities, as well as gifts valued at over $100 from a direct support organization specifically authorized by law to support the RIPE's agency. 112.3215, Florida Statutes. Lobbyists before the executive Branch a /k /a "The Gift Ban" (generally) Effective January 1, 2006, a reporting individual (RI) who is an employee or officer of any department, division, bureau, board, commission, or authority of the executive branch, including the Governor and Cabinet, is subject to these restrictions, which OVERLAY 6112.3148 and 6112.3149, Florida Statutes., DO NOT ACCEPT (DIRECTLY OR INDIRECTLY) ANY EXPENDITURE FROM AN EXECUTIVE BRANCH LOBBYIST OR THEIR PRINCIPAL (INCLUDES EXECUTIVE BRANCH LOBBYISTS WHO LOBBY OTHER EXEC. BRANCH AGENCIES, BUT DON'T LOBBY YOUR AGENCY) [ §112.3215(6)(a), F.S.] 11.045, Florida Statutes. Lobbying before the Legislature a /k /a The Gift Ban" (generally) Effective January 1, 2006, members and employees of the Legislature are subject to these restrictions, which OVERLAY 6112.3148 and 4112.3149, Florida Statutes. DO NOT ACCEPT (DIRECTLY OR INDIRECTLY) ANY EXPENDITURE FROM A LOBBYIST OR PRINCIPAL EXCEPT FLORAL ARRANGEMENTS OR CELEBRATORY ITEMS FOR DISPLAYED IN CHAMBERS ON OPENING DAY OF A REGULAR SESSION. [ §11.045, F.S.] 3.23