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03/04/2014 NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING MINUTES CITY OF CLEARWATER March 4, 2014 Present: Linda Kemp Chair Peggy M. Cutkomp Board Member Lisa Hughes Board Member Vacant Seat Board Member Vacant Seat Board Member Absent: Michael Potts Vice Chair Vicki Adelson Board Member Also Present: Michael Holmes Housing Manager Patricia O. Sullivan Board Reporter The Chair called the meeting to order at 9:00 a.m. at City Hall. 3 —Approval of Minutes — February 11, 2014 Member Hughes moved to approve the minutes of the regular Neighborhood and Affordable Housing Advisory Board meeting of February 11, 2014, as recorded and submitted in written summation to each board member. The motion was duly seconded and carried unanimously. 4—Citizens to be Heard re Items Not the Agenda: None. 5— Review FY 2014-15 Consolidated Action Plan Application and Attachments See: Exhibit FY 2014-15 Application Checklist 2014-03-04 Exhibit FY 2014-15 Application Instructions 2014-03-04 Exhibit FY 2014-15 CAP Application 2014-03-04 Exhibit FY 2014-15 CDBG HOME - NOFA 2014-03-04 Exhibit FY 2014-15 General Specifications 2014-03-04 Exhibit FY 2014-15 Ranking Form 2014-03-04 Housing Manager Michael Holmes reviewed amendments to the FY (Fiscal Year) 2014/15 Consolidated Action Plan application and attachments based on Board recommendations. The City can reject applications from agencies that did not achieve performance standards in the past. Mr. Holmes said changes to the point system reflect progress in meeting the City's 5- year plan objectives: 1) increase availability of affordable housing - met; 2) assist persons at risk of becoming homeless - met; 3) alcohol/drugs dependency—will meet at end of current fiscal year; 4) assist victims of domestic violence—will meet upon completion of RCS (Religious Community Services) outreach center; and 5) assist people with mental health issues—will meet upon completion of Boley Centers' Sunset Point Road Apartments. Mr. Holmes will provide information regarding April Grand Opening of apartments. Neighborhood & Affordable Housing 2014-03-04 1 Mr. Holmes said unmet objectives include fair housing, blight, public facilities access, special needs, and self- sufficiency. Funds are insufficient for the City to create jobs. POC (Pinellas Opportunity Council) provides services to the elderly; progress on this objective is restricted by limited funds. Mr. Holmes said Housing Pool applicants will not be ranked. Mr. Holmes announced a section was added with a $30,000 maximum for Public Services, a $50,000 maximum for Public Facilities, and $7,000 for homebuyer counseling, which will be distributed on a first come, first serve basis. Any agency can apply for the $70 per person per class fee. Counselors are not required to be HUD (Housing & Urban Development) Department certified unless the homebuyer counseling is funded by HOME Investment Partnerships Program. No funds were set aside for post home purchase counseling. In response to a question, Mr. Holmes said based on HUD's decision, the City cannot reject applications from UNO; the City has not received any FY 2014 -15 applications from UNO. Staff is sending a letter advising UNO that FY 2013 -14 funding will be cancelled unless the City receives its FY 2013 -14 services agreement within 14 days of the letter. 6 — Next Meeting — April 22, 2014 It was requested that staff provide board members with copies of the applications as early as possible. Mr. Hones said the TRC (Technical Review Committee) will meet to rank applications on April 25, 2014. Mr. Holmes said staff is working to schedule an agency bus tour in May. 7 - Adjourn The meeting adjourned at 9:23 a.m. L-4/ Chair, Neighborhood & Affordable Housing Advisory Board Neighborhood & Affordable Housing 2014 -03 -04 2 FY 2014-2015 CONSOLIDATED ACTION PLAN APPLICATION CHECKLIST ATTACHMENTS FOR ALL ORGANIZATIONS NOT FUNDED PREVIOUSLY ❑ Organization Charter ❑ Articles of Incorporation ❑ By-Laws with appropriate minutes APPLICATION ATTACHMENTS FOR ALL ORGANIZATIONS Section A: Applicant (Agency) Information — signed blue ink ❑ Al: Board of Directors information ❑ A2: Board of Directors' resolution authorizing submission of application/pay request Section B: Minimum Program Requirements ❑ B1: Information RE: Agencies located outside the City of Clearwater (if applicable) Section C: Project or Activity Description ❑ C3: Concise Program Narrative ❑ C4: Service area map (if applicable) ❑ C6: How project/activity will facilitate community and economic development ❑ C7: How program meets Neighborhood Revitalization Strategy Areas objectives ❑ C8: How program meets Consolidated Plan Objectives Section D: Performance Measures ❑ D1: Narrative RE: Performance Measures ❑ D2: Performance Measures Outline ❑ D4: Participating agency information (if applicable) Section E: Program Implementation ❑ E1: Agency Organizational Chart ❑ E2: Resumes/job descriptions for participating Management/Supervisory staff ❑ E3: Resumes/job descriptions for other participating personnel ❑ E4: List of Volunteers and applicable information ❑ E5: Program Narrative ❑ E6: Program Implementation Schedule Form Section F: Budget and Detailed Budget Narrative ❑ F1: Budget Narrative ❑ F2: Resume for person assigned to maintain sponsor's financial records ❑ F3: Copy of agency's most recent budget— Dunns Number ❑ F4: Most recent Financial Audit, or current year-end financial statement ❑ F5: Copy of executed agreement or award letter re committed funds (if applicable) ❑ F6: IRS letter establishing sponsor's tax-exempt status & most recent IRS 990 report ❑ F7: Annual State of Florida Corporation filing as for tax-exempt status ❑ F8: Project Budget Form Application checklist 2014/15 1 Section G: Other Program Requirements ❑ G2A: Property owner, parcel number, and copy of deed (if applicable) ❑ G213: Construction cost estimate, project schedule, three bids (if applicable) ❑ G2C: MAI or SRA appraisal, contract of sale or option to purchase (if applicable) ❑ G2D: Copy of lease (if applicable) ❑ G2E: Public agency information and agency letter verifying willingness (if applicable) ❑ G2F: Letters of support/recommendation and letter from City (if applicable) ❑ G3A: Documentation RE: CHDO (if applicable) ❑ G313 — G3D: Narrative RE: affordable housing objectives (if applicable) ❑ G3E — G3G: Narrative RE: meeting needs of special needs population (if applicable) Application checklist 2014/15 2 EXHIBIT: FY 2015-2015 Application Instructions ALan CITY OF CLEARWATER S FISCAL YEAR 2014-2015 CONSOLIDATED ACTION PLAN 9q�'ATE11�� APPLICATION INSTRUCTIONS **Due: Monday April 7, 2014 by 4:30 p.m.** Please phone (727) 562-4032 for assistance in preparing the application. (Housing Pool applications are accepted year-round while funds are available) Carefully read these instructions completely before completing application form. Please submit a separate set of application(s) for each of the activities that you are requesting funding. Original Application MUST be signed in BLUE ink. Please submit an original and one copy, hand-delivered or received by mail no later than 4:30 p.m., on Monday, April 7, 2014 to the City of Clearwater, Economic Development and Housing Department - Housing Division, City Hall, First Floor, 112 South Osceola Avenue, Clearwater, Florida 33756. Applications will be reviewed and ranked by City of Clearwater- Housing Division staff for initial "Threshold" items. A Review Committee will score the applications that pass the "Threshold." Scores will be averaged to determine ranking order in each category. Be as descriptive as possible. Be familiar with "Ranking Criteria" (attached). Answer every question. Applications will be ranked based only on the information provided. ATTACHMENTS REQUIRED FOR ALL ORGANIZATIONS 1. Charter Copy of charter, as submitted to the Secretary of the State of Florida, certifying organization as a nonprofit organization or corporation and in "Good Standing." 2. Articles of Incorporation and/or By-Laws Articles of Incorporation or by-laws of the community group and its activities to insure compliance with groups adopted rules. Minutes of meeting(s) reflecting adoption of the by- laws and subsequent amendments must be on file with the City's Housing Department. These documents establish a group as a legal entity under the laws of the State of Florida. PUBLIC SERVICE - The maximum PUBLIC SERVICE award per application will be $30,000. Application Instructions 2014/15 1 EXHIBIT: FY 2015-2015 Application Instructions Previous request(s) will be compared to the current application. Any large increase to the amount requested must be justified. Eligible activities will be limited to salaries and benefits to implement the service or activity. PUBLIC FACILITY -Assistance for public facilities and improvements will not cover costs for operating and maintenance, new construction of public housing, or the purchase of equipment, furnishings, and personal items. Projects must be in a position to expend City funds by October 30 of current year, and are encouraged to complete the project by September 30 of next year. Public Facility applications are accepted year-round while funds remain available. HOUSING POOL -Applications for Housing Pool Activities — Down payment Closing Costs/Gap Financing Assistance, New Construction/Infill and Rehabilitation of single family and multifamily will be accepted on a year-round basis while funds remain available. SECTION A: APPLICANT INFORMATION The Agency's name must be identical to that in the Articles of Incorporation or in the official document identifying the applicant as a unit of state or local government. Please provide the Agency's complete mailing address, city, state, zip code, telephone number, Federal Tax ID number, Dunns Number and Executive Director's name. Please check appropriate boxes re organization, project, activity types, and service areas. Please indicate the amount of funds requested. For Public Facility or Housing Pool programs, please submit an estimate. Please provide the project's name and address. Please list the name, title, and other requested information for the contact person who can answer questions and receive written communications about the application. Please submit attachments as requested in application. SECTION B: MINIMUM PROGRAM REQUIREMENTS 131. Agency's located outside the City of Clearwater, please provide requested information. B2. Please check appropriate box. For Area Median Income (AM 1) information: See www.MyClearwater.com/econdev Economic Development & Housing, Housing Division. 133. Please check appropriate box. For CENSUS information: See www.MyClearwater.com/econdev Economic Development Application Instructions 2014/15 2 EXHIBIT: FY 2015-2015 Application Instructions & Housing, Housing Division. 134. Please check appropriate box. For TARGET MAPS: See www.MyClearwatater.com/econdev Economic Development & Housing, Housing Division. SECTION C: PROJECT OR ACTIVITY DESCRIPTION C1-2. Please list as precisely as possible, the project title or activity & its actual location. Please mark attachment with applicable section/number C3. Please submit a concise narrative overview of the program. C4. Please define the area the program/activity will serve. If limited to a specific area, please submit a map that highlights project area boundaries. C5. Please check appropriate box. If"YES," please list address. To view maps: Revitalization Strategy Area(s): See www.MyClearwater.com/econdev Economic Development & Housing, Housing Division. Downtown Redevelopment Plan Area (s): See www.MyClearwater.com.econ/dev Economic Development & Housing Division. C6. Please check appropriate box. If"YES," attach an explanation on how the project or activity will facilitate community and economic development. C7.Please check all that apply and attach an explanation on ways the project or activity will meet each objective, including impacts on public housing residents. C8. Please check all that apply and attach an explanation on ways the project will achieve each priority. Application Instructions 2014/15 3 EXHIBIT: FY 2015-2015 Application Instructions SECTION D: PERFORMANCE MEASURES Please mark attachments with applicable Section/number D1. Please attach a narrative re Performance Measures, including Program Objectives, and Outcome Measures, using terms in Applicant Instructions - Page 7, describing the project or activity's goals, inputs, activities, outputs and outcomes in terms of availability/ accessibility, sustainability, and affordability. Also indicate if the project provides benefits to any special population (physically/mentally challenged, elderly or frail elderly, persons with HIV/AIDS beneficiaries) D2. Examples of Performance Measures Outline in Applicant Instructions - Page 8. D3. Numbers should reflect unduplicated count, whereby each household is counted one time for the fiscal year, regardless of the number of times assisted. D4. Please check appropriate box. If"YES," number should reflect unduplicated count, whereby each household is counted one time for the fiscal year, regardless of the number of times assisted. D5. Please list participating agency(s). Please identify agency(s) linkage with any on-going development activity(s). SECTION E: PROGRAM IMPLEMENTATION Please mark attachments with applicable section/number E5. Please attach a detailed Program Narrative describing: a) How the organization will implement the program; b) Design preparations, specifications, and bid documents (as appropriate); c)All job classifications in the organization involved in this project or activity; d) How the organization will manage this project; e) The specific person responsible for managing the project, in-house staff involved, and estimated staff hours to be devoted to this project; f) If providing a service, how agency plans to carry out that service; g) If staff services are contracted, include the contractor selection process and if the contract will be a "flat fee" or"hourly"; and h) Start and end date of each phase. E6. Complete Program Implementation Schedule — Examples - Page 9. a) If implementation steps are onetime events, such as preparing architectural design, check months that correspond with anticipated beginning/ending of that step; b) If implementation steps are recurring events, such as processing loan applications, list the number of services the agency anticipates to provide each month; and c) Specify start and end date for each phase of the project and estimated number of Application Instructions 2014/15 4 EXHIBIT: FY 2015-2015 Application Instructions clients to be served each month. SECTION F: BUDGET AND DETAILED BUDGET NARRATIVE Please mark attachments with applicable section/number F8. Please complete the attached PROJECT BUDGET FORM that identifies all sources of funding and expenses for the proposed project. Please use appropriate line items from the agency budget as expense categories for the Project Budget. (Application Instructions - Page 10 for Example of Project Budget) SECTION G: OTHER PROGRAM REQUIREMENTS G1. PUBLIC SERVICES APPLICANTS (ONLY) See Application Instructions - Page 2 for information. G2. PUBLIC FACILITY AND IMPROVEMENT APPLICANTS (ONLY) See Application Instructions - Page 2 for information. Please mark attachments with applicable section/number G2A. If YES: a) Identify property owner and Parcel number and b)Attach copy of deed. G213. If YES: a)Attach detailed construction cost estimate and project schedule prepared by general contractor, architect, or engineer and b)Attach a minimum of three bids. G2C. If YES: a)Attach MAI or SRA certified appraisal supporting purchase price. AND b)Valid contract of sale, specifying purchase price. OR c)Valid option to purchase, specifying purchase price. G2D. If YES, attach copy of lease. G2E. If YES: a)Attach information on public agency responsible for maintenance and b)Attach letter from agency verifying willingness and ability to provide maintenance. Application Instructions 2014/15 5 EXHIBIT: FY 2015-2015 Application Instructions G2F. If YES: a)Attach letter(s) of support/recommendation for proposed project and b) If applicable, attach a letter from City of Clearwater Planning Department indicating that the project has received preliminary approval for any phase(s) of the proposed development. G3. HOUSING POOL (ONLY) See Page 2 for information. Applicants need to submit an estimate of funds to be used. Economic Development and Housing Department staff will review all applications for Housing Pool Activities, which include Down Payment Closing Costs/Gap Financing Assistance, New Construction/Infill and Rehabilitation of single family and multifamily housing. Based on past performance and compliance, the City reserves the right to reject any application. Applications for Housing Counseling and Education type activities will be competitively ranked. The City will allocate a pool of funds. Successful applicants will be reimbursed on a per household basis. G3A. Community Housing Development Organization (CHDO) applicants must submit documentation re agency's ability to be certified as a Federal HOME Program CHDO OR documentation recertifying organization as a CHDO. Please contact the City's Housing Manager for additional information. Project's Consistency with AFFORDABLE HOUSING OBJECTIVES Please mark attachments with applicable section/number If YES to Objectives G313 — G3D: Attach narrative re project's consistency with meeting affordable housing objectives for homeowners, homebuyers, renters, supportive housing for the homeless and/or special needs population. If YES to any Objectives G3E — G3G: Attach narrative re how project will address needs of the homeless and/or special needs population and/or provide residential initiatives for public housing residents. Application Instructions 2014/15 6 EXHIBIT: FY 2015-2015 Application Instructions D1 — Performance Measure Terms Goals are the proposed solutions to problems or needs identified by the agency. Inputs include resources dedicated to or consumed by the program such as money, staff, equipment, and supplies. Activities are what the program does with inputs to fulfill its mission. Activities include the strategies, techniques, and types of treatment that comprise the program's production process or service methodology. Outputs are the direct products of a program's activities. Outputs usually are measured in terms of the volume of work accomplished, such as number of low-income households served, number of loan applications processed, number of units constructed or rehabilitated, linear feet of gutters installed, or numbers of jobs created or retained. Outcomes are benefits that result from a program. Outcomes typically relate to a change in conditions, status, attitudes, skills, knowledge, or behavior. Common outcomes could include improved quality of life for program participants, improved quality of local housing stock, or revitalization of a neighborhood. AVAILABILITY/ AFFORDABILITY SUSTAINABILITY ACCESSIBILITY Enhance Suitable Living Enhance Suitable Living Enhance Suitable Living Environment through Environment through Environment through New/Improved New/Improved Affordability New/Improved Accessibility Sustainability Create Decent Housing Create Decent Housing Create Decent Housing with New/Improved with New/Improved with New/Improved Availability Affordability Sustainability Promote Economic Provide Economic Provide Economic Opportunity through Opportunity through Opportunity through New/Improved New/Improved New/Improved Accessibility Affordability Sustainability Application Instructions 2014/15 7 EXHIBIT: FY 2015-2015 Application Instructions D2 - Example of Performance Measures: GOALS INPUTS ACTIVITIES What the program does Proposed solutions to Resources dedicated with the inputs to fulfill problems or needs to or consumed by its mission. identified in the the program. Consolidated Plan. ■ Intake/loan screening • Preserve existing Money ■ Initial inspection Staff/Staff time ■ Verify contractor housing stock Contractors eligibility and cost • Increase property Facilities reasonableness values/tax base Equipment ■ Prepare construction • Improve specifications neighborhood ■ Underwrite loans stability ■ Loan approval ■ Progress inspections OUTPUTS OUTCOMES The direct products of Program's activities. Benefits that result from the program. • Number of customers served ■ Increased percentage of housing units that • Number of loans are standard Processed • Improved quality of life • Number of homes for program rehabilitated participants • Revitalization of the neighborhood Application Instructions 2014/15 8 EXHIBIT: FY 2015-2015 Application Instructions E6 - EXAMPLES OF PROGRAM IMPLEMENTATION SCHEDULE Planned Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Implementation Steps 1) Site Acquisition X 2)Architectural X Drawings 3) Rehabilitation X X X 4) Certificate of X Occupancy 5) Furnishing X 6) Occupancy X Planned Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Implementation Steps 1) Client Outreach 10 15 20 25 30 30 30 30 30 30 30 30 2) Loan 2 5 10 10 10 10 10 10 10 10 10 10 Processing 3) Loan Closing 0 1 3 4 5 5 5 5 5 5 5 5 Application Instructions 2014/15 9 EXHIBIT: FY 2015-2015 Application Instructions F8 - EXAMPLE OF PROJECT BUDGET Category Amount Other Funds Other Funding Total Requested proposed Committed Sources from City Salaries & Fringe $6,750.00 $2,350.00 0.00 Fund Raising $9,100.00 Benefits Consulting $1,200.00 0.00 0.00 $1,200.00 Services Space Rental 0.00 0.00 $3,500.00 JWB Contract $3,500.00 Equipment Lease 0.00 0.00 $500.00 JWB Contract $500.00 Travel 0.00 0.00 $250.00 JWB Contract $250.00 Other Operating 0.00 0.00 $10,725.00 DCA Contract $10,725.00 Expenses Real Property $25,000.00 0.00 $25,000.00 Mott Foundation $50,000.00 Acquisition Facility $10,000.00 0.00 0.00 $10,000.00 Rehabilitation Architectural $1,500.00 0.00 0.00 $1,500.00 Furnishings 0.00 0.00 $5,000.00 Mott Foundation $5,000.00 Total $44,450.00 $2,350.00 $44,975.00 $91,775.00 Application Instructions 2014/15 10 EXHIBIT: FY 2014-2015 CAP Application F Man� CITY OF CLEARWATER FISCAL YEAR 2014-2015 9 - CONSOLIDATED ACTION PLAN TE"�� APPLICATION FORM **Due: Friday April 7, 2014 by 4:30 p.m.** Please phone (727) 562-4032 for assistance in preparing this application. *(Housing Pool applications are accepted on a year-round basis while funds remain available.) ❑ Please submit one original and one copy of this application (one-sided only). .Do not staple, bind, use dividers, folders, or insert pages larger than 8 '/2 x 11 inches in your packet. All application documents are located at: .www.myclearwater.com/_housing. All items below must be present for the application to be considered substantially complete. SECTION A: APPLICANT INFORMATION Agency Name: Executive Director: Telephone Number: E-Mail Address: Agency Address- City/State/Zip- Federal Tax I D#: DUNS #: Organization Type: ❑ Public ❑ Private ❑ Non-Profit ❑ Other(Specify) Amount Requested: Application 2014/15 1 EXHIBIT: FY 2014-2015 CAP Application * Maximum request amount for public service projects are $30,000 and the maximum amount for public facilities projects are $50,000. A maximum of only 4 public facilities projects may be selected. An amount of$7,000 will be set-aside for housing counseling activities from the public services category. The funds will be available to eligible housing counseling agencies on a first-come, first-eligible basis. Housing Pool applicants are not subject to the ranking criteria. Housing pool projects will be selected by the City on a first- come, first-eligible basis. Project Name: Project Type: ❑ Public Service ❑ Public Facility ❑ Housing Pool Service Area: ❑ Citywide ❑ Neighborhood Revitalization Strategy Area ❑ Other Activity Type: ❑ New Construction ❑ Rehabilitation ❑ Down Payment Assistance ❑ Housing Counseling ❑ Property Acquisition ❑ Demolition ❑ Other Project Address: Contact Person- Title- Email- Telephone/Fax- Amount Requested: The signature below certifies that he/she is the authorized representative, approved by the Agency's Board of Directors, to enter into this agreement and that the applicant will conduct the proposed activity in the location, time, and manner within the budget presented. It certifies that the proposed activity addresses one of the priorities as contained in the current City of Clearwater 5- Year 2011-2016- Consolidated Planning Document and/or current SHIP Local Housing Assistance Plan. The applicant certifies that the CDBG, HOME and/or SHIP funds will be used in the manner described and will be used only to reimburse those eligible costs described in the approved budget and any other type of funds presented in the budget, will be obtained and used for the proposed Application 2014/15 2 EXHIBIT: FY 2014-2015 CAP Application project. Signature of Authorized Official: (MUST BE SIGNED IN BLUE INK) Name (signature) Name (print) Title (print) Date Application 2014/15 3 EXHIBIT: FY 2014-2015 CAP Application SECTION A: APPLICANT ATTACHMENTS Please mark attachments with applicable section/number Al. Please attach a current List of the Board of Directors/Advisory Council, including each member's name, title, contact information, and area of expertise or contribution to the organization. Specify which board members are involved in securing project funding. A2. Please attach the Board of Directors' resolution authorizing submission of application and pay request. SECTION B: MINIMUM PROGRAM REQUIREMENTS Community Development Block Grant Projects B1. If Agency's office or facility is not in the City of Clearwater, please attach an explanation regarding how Agency services benefit Clearwater low- to moderate-income residents and how those services will be documented. B2. Will proposed project serve at least 70% persons under 80% Area Median Income (AMI)? ❑ Yes ❑ No B3. Is the project located in an area which has 70% persons under 80% AMI? ❑ Yes ❑ No B4. Will the project address slum and blighted conditions in a targeted area? ❑ Yes ❑ No SECTION C: PROJECT OR ACTIVITY DESCRIPTION C1.Project Title: C2.Project Location: C3. Program Narrative for general public understanding C4.Define Agency service area. (If project is limited to a specific area, see instructions) Application 2014/15 4 EXHIBIT: FY 2014-2015 CAP Application C5. Is the project in the Neighborhood Revitalization Strategy Area(s)? If yes, please provide street address. ❑ Yes ❑ No C6. Does the project facilitate community and economic development in the neighborhood revitalization strategy areas? If"YES," see instructions. ❑ Yes ❑ No C7. Mark which City Neighborhood Revitalization Strategy Area objectives the project addresses and submit an explanation on each. ❑ Create new investment opportunities ❑ Eliminate poor conditions of structures in strategy areas ❑ Empower neighborhood residents to eliminate crime ❑ Expand business opportunities ❑ Facilitate community and economic development ❑ Increase new job training and placement opportunities ❑ Reduce unemployment rate ❑ Remediate low-level contaminated sites ❑ Reverse declining property values ❑ Strengthen coordination of community organizations in redevelopment effort C8. Mark which activities, considered "highest" priority in the City's 2011-2016 Consolidated Plan, will the project achieve and submit an explanation on each. ❑ Promote better livable opportunities in Neighborhood Revitalization Strategy Area ❑ Promote affordable housing for renters, homebuyers, and homeowners ❑ Promote efforts to end chronic homelessness ❑ Provide outreach and housing opportunities for homeless individuals and families ❑ Provide assistance to victims of domestic violence ❑ Promote economic opportunities for low- to moderate-income individuals ❑ Provide assistance/benefits to any special population i.e. physically and/or mentally challenged, elderly or frail elderly, persons with HIV/AIDS ❑ Develop needed community centers and other public facility projects in the neighborhood revitalization strategy areas ❑ Promote opportunities to end poverty (job training, employability skills, educational attainment, and other related activities) ❑ Promote efforts to reduce lead poisoning in children ❑ Promote opportunities to assist public housing residents to become self-sufficient ❑ Promote opportunities for individuals to reduce their dependency on alcohol/drugs ❑ Promote fair housing opportunities Application 2014/15 5 EXHIBIT: FY 2014-2015 CAP Application Application 2014/15 6 EXHIBIT: FY 2014-2015 CAP Application SECTION D: PERFORMANCE MEASURES D1. Please submit a narrative on Performance Measures. (Application Instructions — Pages 4 & 7) D2. Please submit an outline of Performance Measures. (Application Instructions — Pages 4 & 8) D3. What is the proposed number of program beneficiaries or Outcome Measures? (Be specific) (Application Instructions — Page 4) D4. Are there any special population beneficiaries? ❑ Yes ❑ No How many? (Application Instructions — Page 4) D5. Do other agency(s) participate in the program? ❑ Yes ❑ No (If yes, see Application Instructions — Page 4) SECTION E: PROGRAM IMPLEMENTATION E1. Please attach the Agency's Organizational Chart. E2. Please attach resumes and job descriptions for Management/Supervisory staff for which funding is requested. E3. Please attach resumes and job descriptions for other personnel who will participate in program implementation. E4. Please attach a list of Volunteers who will be involved in the program. Indicate number of volunteers and description of roles they will perform. E5. Please submit a detailed Program Narrative. (Application Instructions— Page 4) E6. Please complete the attached Program Implementation Schedule on Page 8. (Application Instructions — Pages 4 & 9) SECTION F: BUDGET AND DETAILED BUDGET NARRATIVE F1. Attach a Budget Narrative identifying how project/service/activity will be accomplished. Include in narrative, details on what would be the impact on the project if you receive less funds than requested. F2. Please submit resume for person assigned to maintain organization's financial records. F3. Please attach a copy of the agency's most recent detailed agency and project budget. Application 2014/15 7 EXHIBIT: FY 2014-2015 CAP Application F4. Please attach the most Recent Financial Audit of prior year expenditures or a current year-end financial statement of the agency. F5. For funds committed and/or secured at time of application, please attach a copy of the executed agreement showing funding and/or copy of the award letter. F6. Please submit copy of Internal Revenue Service letter establishing sponsor's tax-exempt status AND a copy of the most recent IRS 990 report. F7. Please submit copy of the State Franchise Tax Board letter establishing sponsor's tax-exempt status AND a copy of the most recent Franchise Tax Board 1099 report. F8. Please complete the attached Project Budget Form on Page 9 (See Application Instructions — Page 5 & 10) SECTION G: OTHER PROGRAM REQUIREMENTS G2. PUBLIC FACILITY (ONLY) See Application Instructions Page 2 for additional information. G2A. Does the project involve construction/renovation of a facility or purchase of land? ❑ Yes ❑ No If"Yes," see Application Instructions— Page 5. G213. Is the Agency proposing to rehabilitate or construct a public facility? ❑ Yes ❑ No If"Yes," see Application Instructions— Page 5. G2C. Is the Agency proposing to purchase real property? ❑ Yes ❑ No If"Yes," see Application Instructions— Page 5. G2D. Is the property involved in the Agency proposal leased? ❑ Yes ❑ No If"Yes," see Application Instructions— Page 5. G2E. Does the project require publicly supported maintenance costs? ❑ Yes ❑ No If"Yes," see Application Instructions— Page 5. G2F. Is the project consistent with Local Development Plans? ❑ Yes ❑ No If"Yes," see Application Instructions— Page 6. Application 2014/15 8 EXHIBIT: FY 2014-2015 CAP Application G3. HOUSING POOL (ONLY) See Application Instructions - Page 2 for additional information. Also see Application Instructions — Page 6 for information on Housing Pool Activities, Housing Counseling and Education type activities, and Post-Purchase and Foreclosure Prevention Counseling. G3A. Community Housing Development Organization (CHDO) applicants must submit documentation regarding Agency's ability to be certified as a Federal HOME Program CHDO OR documentation recertifying organization as a CHDO. Questions listed below determine project consistency with Affordable Housing Objectives See Application Instructions — Page 6 for submission requirements. G313. Does the project provide decent, adequate and affordable housing in safe desirable communities for homeowners by rehabilitating homes in need of repair? ❑ Yes ❑ No G3C. Does the project provide decent, adequate and affordable housing in safe desirable communities for homebuyers by providing down payment and closing cost assistance and counseling programs? ❑ Yes ❑ No G3D. Does the project provide decent, adequate and affordable housing in safe desirable communities for renters by constructing or renovating rental units for low to moderate-income families? ❑ Yes ❑ No G3E. Does the project provide housing and/or supportive services for the homeless? ❑ Yes ❑ No G3F. Does the project provide assistance to the special needs population? If"Yes", please submit information on how the project will address the needs of the special needs population. ❑ Yes ❑ No Application 2014/15 9 EXHIBIT: FY 2014-2015 CAP Application G3G. Does the project provide residential initiatives for public housing residents? ❑ Yes ❑ No E6 PROGRAM IMPLEMENTATION SCHEDULE Planned Implementation Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Steps 1) 2) 3) 4) 5) 6) Application 2014/15 10 EXHIBIT: FY 2014-2015 CAP Application F8 PROJECT BUDGET Category Amount Other Funds Other Funding .Total Requested Sources Proposed Committed Total Application 2014/15 11 EXHIBIT: FY 2014-2015 CDBG - HOME NOFA NOTICE OF FUNDING AVAILABILITY CITY OF CLEARWATER, FLORIDA FY 2014-2015 - CONSOLIDATED ACTION PLAN COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIP PROGRAM The City of Clearwater is estimated to receive $719,995 in grant allocation funds under the Community Development Block Grant (CDBG) Program and $301,560 in grant allocation funds under the HOME Investment Partnership (HOME) Program for the FY 2014-2015 Program Year beginning October 1, 2014. Funds can only be used in the incorporated limits of the City of Clearwater. However, an agency that is located outside the City may receive funding if they provide documented services for city residents. The amounts listed above are only a projection of the grants funds to be received. The actual amounts may vary depending on final appropriations and program income revenue. Federal funding authorization for the CDBG Program and the HOME Program is through the U. S. Department of Housing and Urban Development. In addition to the grant allocations, the City anticipates that it will receive program income from the federal CDBG, HOME, and Neighborhood Stabilization Program 3 (NSP3). Additional grant allocated funds in the amount of $78,312 and program income may be received from the State of Florida State Housing Initiatives Partnership (SHIP) Program. Other program income may be received through the Pinellas County Housing Trust Fund(PCHTF)Program. These funds will primarily be used for housing, community and economic development activities. A portion of the funds listed above may be used for City conducted and/or sponsored projects and may not be available for allocation to applicants. Federal regulations applicable to these programs dictate funding availability for certain projects. Proposals for new projects will be accepted beginning on March 7, 2014, but no later than April 7, 2014. Suggestions for new projects/activities for FY 2014-2015 may be presented and should address the following strategies: • Promote better livable opportunities in the Neighborhood Revitalization Strategy Areas • Promote affordable housing for renters and/or homebuyers • Promote efforts/activities to end chronic homelessness • Provide outreach and housing opportunities for homeless individuals and families • Provide assistance to victims of domestic violence • Promote economic opportunities for very-low to moderate income individuals • Provide assistance to the elderly, persons with disabilities and persons with HIV/AIDS • Develop public facility projects in the Neighborhood Revitalization Strategy Areas EXHIBIT: FY 2014-2015 CDBG - HOME NOFA • Promote efforts to reduce lead poisoning in children • Promote opportunities to end poverty (job training, employability skills, educational attainment and other related activities) • Promote opportunities to assist public housing residents to become self-sufficient • Promote opportunities for individuals to reduce their dependency on alcohol and drugs • Promote fair housing opportunities Eligible activities may include, but not be limited to,rehabilitation and preservation of buildings and improvements, acquisition and disposition of real property, acquisition, construction,reconstruction, rehabilitation or installation of public facilities and improvements, economic activities and activities by subrecipients to carry out neighborhood revitalization, energy conservation projects, and related projects. Applications for organizations desiring to participate in the City of Clearwater Housing Pool for activities involving downpayment assistance/gap financing, new construction and rehabilitation of single and multifamily housing will be accepted from eligible participants on a year-round basis while funds remain available. Applications can be obtained beginning March 7, 2014 through April 7, 2014, at the City of Clearwater —Economic Development and Housing Department - Housing Division located at 112 South Osceola Avenue, Clearwater between the hours of 8:00 a.m. through 5:00 p.m. Applications may also be obtained via the City's website(www.myclearwater.com/econdev). A mandatory application workshop will be held on March 21, 2014 at the City of Clearwater Fire Station 448 —Training Room located at 1700 North Belcher Road, Clearwater between the hours of 10:00 a.m. and 12:00 p.m. for all potential applicants. All organizations that are applying for funding must attend. Applications are to be sent to Michael Holmes, Housing Manager, City of Clearwater—Economic Development and Housing Department - Housing Division, 112 South Osceola Avenue, Clearwater, FL 33756. All applications must be received in the Housing Division Office no later than 4:30 p.m. on Monday,April 7, 2014. If you have any questions,please feel free to contact Michael Holmes, Housing Manager at 727-562-4032 or michael.holmesgmyclearwater.com. EXHIBIT: FY 2014-2015 General Specificiations GENERAL SPECIFICATIONS The U. S. Department of Housing and Urban Development has released its projected funding budget for FY 2014-2015. The City of Clearwater anticipates that it will receive $719,995 from the Community Development Block Grant(CDBG) Program and $301,560 from the HOME Investment Partnership (HOME) Program. Additional funds may be made available through program income and prior allocations from the Pinellas County Housing Trust Fund and State Housing Initiatives Partnership Program. Funds can only be used in the incorporated limits of the City of Clearwater. However, an agency that is located outside the city may receive funding if documentation of services for city residents is submitted. These amounts are only a projection of grant funds to be received. Actual amounts may vary depending on final appropriations and program income revenue. Federal funding authorization for the Community Development Block Grant(CDBG) Program and the HOME Investment Partnership (HOME) Program is through the U. S. Department of Housing and Urban Development. State funding for the State Housing Initiatives Partnership (SHIP) Program is based upon the amount of revenue generated through the local Documentary Stamps and the State approved budget through the Florida Housing Finance Corporation. These funds primarily will be used for housing, community and economic development activities. (A portion of the funds listed above may be used for City conducted and/or sponsored projects and may not be available for allocation to applicants). Federal regulations applicable to these programs dictate funding availability for certain projects. Proposals for new projects will be accepted beginning on Friday, March 7, 2014, but no later than Monday, April 7, 2014. Suggestions for new projects/activities for FY 2014-2015 may be presented and should address the following strategies which are outlined in more detail in the City's Five-Year Consolidated Plan Document: • Promote better livable opportunities in the Neighborhood Revitalization Strategy Areas • Promote affordable housing for renters and/or homebuyers • Promote opportunities for affordable housing preservation by homeowners • Promote efforts/activities to end chronic homelessness • Provide outreach and housing opportunities for homeless individuals and families • Provide assistance to victims of domestic violence • Promote economic opportunities for very-low to moderate income individuals • Provide assistance to the elderly, persons with disabilities, and persons with HIV/AIDS • Develop needed community centers and other public facility projects in the neighborhood strategy areas • Promote efforts to reduce lead poisoning in children • Promote opportunities to end poverty (job training, employability skills, educational attainment, and other related activities) • Promote opportunities to assist public housing residents to become self-sufficient • Promote opportunities for individuals to reduce their dependency on alcohol and drugs • Promote fair housing opportunities EXHIBIT: FY 2014-2015 General Specificiations • Promote efforts to reduce housing discrimination and unfair lending practices Eligible activities may include, but are not limited to, the rehabilitation and preservation of buildings and improvements; acquisition and disposition of real property; acquisition, construction, reconstruction, rehabilitation or installation of public facilities; improvements to senior centers; neighborhood facilities, roads; public community services; special economic activities; and special activities by subrecipients to carry out neighborhood revitalization, code enforcement, or energy conservation projects and related projects. Ineligible activities include funds spent on buildings for the general conduct of government, except to remove architectural barriers, general government expenses; political activities; the purchase of equipment; furnishings and personal property; maintenance and operating expenses without providing a service; and funding impact fees with the exception of HOME and SHIP program funds. Applications for organizations desiring to participate in the City of Clearwater's Housing Pool for activities, involving downpayment assistance/gap financing, new construction and rehabilitation of single and multifamily housing, will be accepted from eligible participants on a year-round basis while funds remain available. Priority will be given to those applications that provide housing for homeless persons. Applications may be obtained via the City of Clearwater's website at www.myclearwater.com/housing or at the City of Clearwater, Economic Development and Housing Department- Housing Division, 112 South Osceola Avenue between the hours of 8:00 a.m. and 5:00 p.m. beginning March 7, 2014 through April 7, 2014. A mandatory application workshop will be held on Friday, March 21, 2014 at the City of Clearwater Fire Station #48—Training Room located at 1700 North Belcher Road, Clearwater starting at 10:00 a.m. until 12:00 p.m. for all potential applicants. Send applications to Michael Holmes, City of Clearwater, Economic Development and Housing Department- Housing Division, 112 South Osceola Avenue, Clearwater, FL 33756. Applications must be received, in the Housing Division Office, no later than 4:30 p.m. on Monday, April 7, 2014. Please direct all questions to Michael Holmes, Housing Manager at (727) 562-4032. EXHIBIT: 2014 FY 2014-14 Ranking Form 2014-03-04 Not To Be Submitted By Applicant Applicant Name: Project/Activity: Address: Amount of Funds Requested: I. MANDATORY EVALUATION FACTORS (THRESHOLD) A. Does the proposed project meet the basic CDBG eligibility for the National Objectives and/or an allowable activity(s) under the HOME Programs? ❑ YES - Proposal continues through processing. ❑ NO • If NO, do not continue the evaluation, application is automatically rejected. B. Are the proposed activities that the agency wishes to accomplish with the CDBG and HOME funds consistent with the priorities of the City's Five-Year 2011-2016 Consolidated Planning Document and/or strategies of the Local Housing Assistance Plan? ❑ YES - Proposal continues through processing. ❑ NO • If NO, do not continue the evaluation, application is automatically rejected. C. Is the request for funding considered necessary and appropriate? ❑ YES - Proposal continues through processing. ❑ NO • If NO, do not continue the evaluation, application is automatically rejected. Ranking Sheet FY 2014-15 1 Updated 2-26-14 EXHIBIT: 2014 FY 2014-14 Ranking Form 2014-03-04 D. What is the agency's capacity to carry out the functions of the proposed program? Does the agency have adequate staff to implement the proposed program within state and/or federal mandates? ❑ YES - Proposal continues through processing. ❑ NO • If NO, do not continue the evaluation, application is automatically rejected. E. Was the application as submitted complete? Did the applicant provide all the applicable information requested in the application for the proposed activity? ❑ YES - Proposal continues through processing. ❑ NO • If NO, do not continue the evaluation, application is automatically rejected. F. PRIOR PERFORMANCE (For Prior City - CPD Funded Agencies): Did the applicant fail to meet program goals under a previous funding request? ❑ YES - Proposal continues through processing. ❑ NO • If NO, do not continue the evaluation, application is automatically rejected. The facility properly must be licensed to provide these services to the proposed target population. The City reserves the right to reject any application. Ranking Sheet FY 2014-15 2 Updated 2-26-14 EXHIBIT: 2014 FY 2014-14 Ranking Form 2014-03-04 II. IMPACT ON LOW INCOME PERSONS (All Applicants): (4 Points) INCOME CERTIFICATION CHART December 18,2013 INCOME ELIGIBILITY LIMITS HUD Release Date- December 18, 2013 Household 100% Median 50% Median 80% Median 120% Median Size Income (Very Low) (Low) Income Income Income 1 Person $20,100 $32,150 $48,240 2 Persons 23,000 36,750 55,200 3 Persons 25,850 41,350 62,040 4 Persons 57,400 28,700 45,900 68,880 5 Persons 31,000 49,600 74,400 6 Persons 33,300 53,250 79,920 7 Persons 35,600 56,950 85,440 8 Persons 37,900 60,600 90,960 GROSS (UNADJUSTED)MEDIAN HOUSEHOLD INCOME-$57,400 A. Evaluate the proposed proportion of low to moderate-income households or individuals (less than 80% of Area Median Income) of the total households or individuals to be assisted by the proposed program. % Points 70 to 79 1 80 to 89 2 90 to 95 3 96 to 100 4 Total Points: III. COLLABORATIONS/PARTNERSHIP AGREEMENTS: (2 Points) Does the applicant's proposed program have a contractual agreement(s), collaboration(s) and/or partnership(s) with another organization for services that you may render to reduce duplications of services? (2 points) Ranking Sheet FY 2014-15 3 Updated 2-26-14 EXHIBIT: 2014 FY 2014-14 Ranking Form 2014-03-04 IV. LEVERAGE OF OTHER FUNDS (All Applicants): (5 Points) Evaluate on the basis of committed/awarded funds only. Does the applicant include a copy of executed agreement(s) and/or award letter(s)? Percentages refer to proportion of City Consolidated Action Plan funds requested to the total program budget. % City Funds Requested Points 1 to 10 5 11 to 30 4 31 to 50 3 51 to 70 2 71 to 90 1 91 to 100 0 Total Points: II V. FUNDING REQUEST VERSUS BUDGET NARRATIVE (4 Points) • Does the budget narrative identify how project/service/activity will be accomplished? (2 points) • Does the agency's most recent budget reflect the actual project costs in accordance with the funding request? (2 points) VI. FAIR HOUSING: (4 points) • Does the proposed program aid in efforts to affirmatively further fair housing? (Maximum 4 points) o Applicant is an existing Fair Housing Education Provider, included an assurance on their letterhead to affirmatively further fair housing, and described past and proposed efforts to affirmative further fair housing. 4 points VIII. RATING OF AGENCY AS SERVICE PROVIDER: (24 Points) 1. Does the information presented in the application demonstrate a clear and documented need for the proposed activity/program? (2 Points) 2. Does the application describe the services and/or resources presently in place for addressing the problem? (2 Points) 3. Does the applicant clearly articulate the identified needs and significant target population? (2 Points) 4. Does the applicant explain the relationship between the proposed service, the population Ranking Sheet FY 2014-15 4 Updated 2-26-14 EXHIBIT: 2014 FY 2014-14 Ranking Form 2014-03-04 to be served and the linkage to the projects identified as essential for community development? (2 Points) 5. Are the proposed services to be provided measurable? Does the applicant describe its measurements tools and time frames? (2 Points) 6. Are the objectives specific, time-related, realistic and measurable? Does the applicant articulate the intended result of the proposed program? (2 Points) 7. Is there a direct and identifiable relationship between program services and outcome measures? (2 Points) 8. Is professional expertise and experience documented through certification, educational attainment and/or past performance? (2 Points) 9. Is there a satisfactory record of the agency providing the proposed type of service to the intended target population? (2 Points) 10. Does the agency have the documented financial and administrative capability, internal controls and resources to successfully support the proposed services and maintain necessary records? (2 points) 11. Are there additional documented committed/awarded resources available for this proposed program? (2 points) IX. NEIGHBORHOOD REVITALIZATION STRATEGY: (Maximum 4 Bonus Points) Is the proposed project located in the City's Neighborhood Revitalization Strategy Areas (North Greenwood, Lake Bellevue, or East Gateway District)? X. FIVE YEAR CONSOLIDATED PLANNING DOCUMENT STRATEGY/PRIORITIES (Max. 8 Bonus Points) Does the proposed project address activities that are considered the "Highest" priorities in the Consolidated Planning Document (CPD) strategies and goals? - Assist persons at risk of becoming homeless. (Max. 1 Bonus Point) ➢ Promote efforts to end chronic homelessness. ➢ Provide outreach and housing opportunities for homeless individuals and families. - Increasing the availability of affordable housing. (Max. 2 Bonus Points) ➢ Promote fair housing opportunities ➢ Promote opportunities to assist public housing residents to become self-sufficient. Ranking Sheet FY 2014-15 5 Updated 2-26-14 EXHIBIT: 2014 FY 2014-14 Ranking Form 2014-03-04 - Eliminating blighting influences and deterioration of property and facilities. (Max. 2 Bonus Points) ➢ Promote better livable opportunities in Neighborhood Revitalization Strategy Areas. - Increasing the access to quality public services and facilities. (Max. 2 Bonus Points) ➢ Provide assistance to victims of domestic violence. ➢ Provide assistance to any special needs population i.e. physically and/or mentally challenged, elderly, frail elderly, and persons with HIV/AIDS. ➢ Develop needed community centers and other public facility projects in the neighborhood revitalization strategy areas. ➢ Promote efforts to reduce lead poisoning in children. ➢ Promote opportunities for individuals to reduce their dependency on alcohol/drugs. - The provision of jobs to low-income persons living in areas affected by those programs and activities under programs covered by the plan. (Max. 1 Bonus Point) ➢ Promote efforts to end poverty (job training, employability skills, educational attainment, and other related activities). ➢ Promote economic opportunities for low to moderate individuals - Retaining the affordable housing stock. (Housing Pool Applicants Only) ➢ Promote affordable housing for renters, homebuyers and homeowners - Reducing the isolation of income groups within areas through spatial deconcentration of housing opportunities and revitalization of deteriorating neighborhoods. (Housing Pool Applicants Only) - Availability of mortgage financing for low income persons at reasonable rates using non-discriminatory lending practices. (Housing Pool Applicants Only) - Access to capital and credit for development activities that promote the long term economic social viability of the community. (Housing Pool Applicants Only) Ranking Sheet FY 2014-15 6 Updated 2-26-14