03/31/2014 CITY COUNCIL WORK SESSION MEETING MINUTES
CITY OF CLEARWATER
March 31, 2014
Present: Mayor George N. Cretekos, Councilmember Hoyt Hamilton,
Councilmember Bill Jonson, Councilmember Jay E. Polglaze
Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City
Manager, Rod Irwin - Assistant City Manager, Dick Hull —Assistant City
Attorney, Rosemarie Call - City Clerk, Nicole Sprague — Official
Records and Legislative Services
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
Mayor George N. Cretekos called the meeting to order at 1:00 p.m. at City Hall.
It was stated that Councilmember Doreen Hock-DiPolito was out of town and unable to
attend.
1. Presentations — Given.
1.1 Update on the drafting of new zoning districts to govern properties located along
the US 19 corridor in Clearwater, consistent with the US 19 Corridor
Redevelopment Plan.
The US 19 Corridor Redevelopment Plan is a guiding document that summarizes
the current context of the corridor and sets forth an implementable vision to
strengthen the identity, design, mobility, and competitiveness of the corridor in the
region. With assistance from a consultant team led by HDR, the Planning and
Development Department worked with corridor stakeholders to define land use
and development strategies to leverage the corridor's unique locational
advantages, capitalize on market opportunities, and maximize benefits of planned
transit and transportation improvements. City Council approved this plan in
December 2012.
The Plan divides the corridor into three types of revitalization areas: Regional
Centers, Neighborhood Centers and In-Between Areas and offers general
guidance on the appropriate intensity, form and character of development for each
type. It also includes strategies organized into four topic areas including
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Revitalization and Redevelopment, Competitiveness, Mobility and Connectivity,
and Sustainability.
The Planning and Development Department has moved forward with
implementation of the Revitalization and Redevelopment strategies. These
strategies focus on the long-term retrofit and redevelopment of sites at the
corridor's Regional and Neighborhood Centers and the ongoing transformation
and improvement of the In-Between Areas. The strategies set the stage to allow
higher development intensities and densities with corresponding design
standards.
Staff has worked closely with the Pinellas Planning Council staff to ensure that as
a new Countywide Future Land Use Map and new Countywide Plan Rules are
drafted for adoption later this year, the plan and maps will reflect the desired
classification of US 19 as a multi-modal corridor and that the envisioned densities
and intensities planned for in the US 19 Corridor Redevelopment Plan would be
possible through the new Countywide Plan Rules (Strategy 1.1). Since late 2013,
the Department has been working with HDR to implement the strategies requiring
updates to the City's Community Development Code, including the creation of
new zoning districts and new design standards (Strategies 1.2 and 1.3). The new
Countywide Plan Rules are anticipated to allow for a broader mix of employment-
intensive and transit-supportive land uses, which will be incorporated into the new
US 19 zoning districts, when drafted (Strategy 1.4).
The initial phase of work to prepare new zoning districts and design standards for
the US 19 corridor included the completion of an assessment of conditions and
contexts affecting the code development process. The attached US 19 Code
Context and Concepts report summarizes the results of this phase of work. The
report includes annotated sketches illustrating existing patterns of development
along the corridor and identifying some of the challenges that will need to be
addressed. These challenges are organized under four topics, and include:
• Building, Site, and Landscape Design: Auto-oriented site design and
building orientation, poorly defined streetscapes and public spaces
• Pedestrian Mobility: Basic sidewalk conditions, limited streetscape
amenities, auto-oriented site design and building orientation, and few direct
connections between sidewalks and destinations.
• Vehicular Access and Circulation: Few cross-parcel connections, limited
potential for park-once trips, and lack of local street connections.
• Transit Accommodation: Minimal transit stop amenities, and inconvenient
and inaccessible stop locations.
In addition to identifying the existing challenges, the report includes a second set
of images (not site-specific) illustrating preferred development configurations for
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sites along the corridor designed to address the challenges. Although the images
show hypothetical development, they are designed to address typical conditions
and illustrate the potential results of applying new code provisions. These images
will also serve as the basis for the drafting and refinement of more detailed code
language.
The report served as the basis for discussion with a group of corridor stakeholders
at a meeting on March 6, 2014. This diverse stakeholder group included
developers, commercial real estate professionals, residents, property owners,
engineers, and architects. As work continues, additional engagement activities are
planned, including follow-up meetings with the same group of stakeholders and
the general public.
Mr. Schukraft provided a PowerPoint presentation.
In response to questions, Mr. Schukraft said the Plan calls for improved sidewalk
conditions with setbacks that have a secondary sidewalk that go along the frontage of
buildings. The improved sidewalk conditions would occur over time as individual sites
are redeveloped. Typically, public utility easements are five feet wide behind the
sidewalk; the Plan suggests a wider landscaped area that includes the utility easement.
Planner Lauren Matzke said staff has discussed with DOT, MPO, and PSTA
coordinating enhanced bus stops to improve connection and accessibility to
neighborhoods.
In response to a concern, the City Manager said it will be difficult for the City's current
code to accommodate wayfinding sign requests. Staff is working with stakeholders'
needs and concerns.
2. Fire Department
2.1 Ratify and confirm the City Manager's approval of the First Amendment to
Contract for Purchase of Real Property by the City of Clearwater for property
located at 1140 Brownell Street, and authorize the appropriate officials to
execute same. (consent)
On November 20, 2013, City Council approved the Purchase Contract for the
City's purchase of real property located at 1140 Brownell Street. The property lies
among city land holdings that are currently under construction for Fire Station 45.
The Purchase Contract provided for closing to occur by January 31, 2014 and
contained a provision for the closing date to be extended to April 1, 2014 if the
seller was unable to find a suitable alternative residence. The property owner
exercised the extension option and following diligent efforts, has been unable to
secure a suitable residence. The proposed amendment to the Purchase Contract
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provides for closing to occur no later than May 16, 2014. All other terms of the
Purchase Contract remain unchanged.
In response to questions, Real Estate Services Coordinator Chuck Lane said if the
seller is unable to find an alternative residence by May 16, 2014, the City may extend
the closing date again. Extending the closing date will not delay the project as the
facility was designed around the existing structure.
Staff was directed to take Item 2.1 off the Consent Agenda.
3. Financial Services
3.1 Approve a contract (blanket purchase order) to Office Depot, Inc. in the amount
of$220,000, from April 1, 2014 through March 31, 2015, in accordance with Sec.
2.564 (1)(d) Code of Ordinances - Other Governmental Bid, and authorize the
appropriate officials to execute same. (consent)
This blanket purchase order is a piggyback of Florida Contract 618-000-11-1,
which covers the period April 1, 2014 through March 31, 2015. The contract is
made available for the purchase of miscellaneous office supplies for use by all city
departments, and provides very competitive pricing per the state contract. Blanket
purchase orders are issued to Office Depot, Inc., Apex Office Products,
Independent Stationers, and Staples, for convenience and efficiency of
departments in purchasing office supplies. Departments are encouraged to check
prices among the different companies in order to take advantage of loss leader
and other special sales pricing.
The citywide blanket purchase orders determine the contract period, establish
pricing, and set a maximum global dollar amount to be charged against by
individual department expense codes.
4. Marine and Aviation
4_1 No Item
5. Police
5.1 Approve an Equestrian Patrol Equine User Agreement among the City of
Clearwater, Nancy Miller, and Deborah Storey to use two horses for activities
associated with the Police Departments Equestrian Patrol Unit, beginning April 1,
2014 through April 1, 2017, and authorize the appropriate officials to execute the
same. (consent)
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The Police Department is continually exploring mechanisms to enhance its law-
enforcement capabilities and its community outreach abilities.
The Police Department created an Equestrian Patrol Unit in August of 2011,
which has utilized a horse owned by Nancy Miller and a horse owned by volunteer
Deborah Storey for the purpose of participating in community engagement and
education, public relations activities, and searches in areas not easily assessable
to vehicles or to officers on foot.
The Equestrian Patrol Unit has been comprised of two members: a Police
Department Reserve Officer (Nancy Miller) and a Police Department Volunteer
(Deborah Storey).
As a reserve police officer assigned to the Equestrian Patrol Unit, Nancy Miller
has arrest powers as authorized by Florida State Statutes, but will refrain from
direct enforcement action unless immediate intervention is necessary to prevent
great bodily harm or death during an in-progress, violent offense.
The two horses have been boarded on real property owned by Nancy Miller.
The numerous costs incurred by Nancy Miller in providing transportation of both
horses to law-enforcement related activities connected with the Clearwater Police
Department Equestrian Patrol is as follows:
Heavy Duty Truck for towing a horse trailer—Approximate cost $25,000.
Truck Maintenance —Approximately $1010 yearly (washing, vacuuming, oil
changes, regular maintenance, tires, etc.).
Horse Trailer—Approximate cost $12,000.
Trailer Maintenance —Approximately $350 yearly (Replace mats, jack, wiring and
light replacements, cleaning, shavings, etc.).
Storage — Location where it will be accessible, safe and not in the way
Vaccinations annually— ($100 per horse X 2 times per horse X 2 horses) $400.
Ferrier annually — (About 9 times a year at $35 a visit per horse) $630.
Feed, hay, supplements annually - $4512.
Grooming supplies, fly spray, hoof meds annually - $720.
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De-worming annually - $80.
The Agreement will provide a more simplified and clearer method for partial
reimbursement for the costs in providing two horses by authorizing a total
monthly, lump sum payment of$300 to be made to Nancy Miller in addition to the
mileage reimbursement.
The Agreement is for a three-year period and may be terminated by any party with
or without cause upon written notice.
There will be no direct impact to the Police Department's current or future
operating budget(s) as a result of the continuation of the Equestrian Patrol Unit
within the Police Department. Costs will be funded from Special Program Project
181-99329, Investigative Cost Recovery.
Police Chief Anthony Holloway said Nancy Miller and Deborah Storey are employees of
the Clearwater Police Department.
6. Solid Waste/General Support Services
6.1 Award a Contract (Purchase Order) for $228,514.00 to Don Reid Ford, Inc. for
eleven 2014 Ford F150 Pickup trucks, in accordance with the Florida Sheriffs
Contract 13-21-0904, 2.5640)(d), Code of Ordinances - Other Governmental
Bid; authorize lease purchase under the City's Master Lease Purchase
Agreement, or internal financing via an interfund loan from the Capital
Improvement Fund, whichever is deemed to be in the City's best interests; and
authorize the appropriate officials to execute same. (consent)
The eleven (11) Ford F150 pickup trucks will be purchased through the Florida
Sheriff's Contract 13-21-0904 quotes dated 02/12/14.
Two trucks will replace G1612 (1996 Dodge Ram) with 70,160 miles, G2165
(1999 GMC Sonoma) with 81,372 miles, assigned to the Parks and Recreation
Department.
Two trucks will replace G2441 (2001 GMC Sonoma) with 72,301 miles, G2696
(2003 Chevy Silverado) with 120,387 miles, assigned to the Public Utilities
Department.
Two trucks will replace G2559 (2002 GMC Sonoma) with 96,347 miles, G2752
(2003 Dodge Ram) with 96,174 miles, assigned to the Solid Waste Department.
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Two trucks will replace G2424 (2001 GMC Sonoma) with 76,069 miles, G2606
(2002 GMC Sonoma) with 74,916 miles, assigned to the Customer Services
Department.
One truck will replace G3313 (2007 Ford F150) with 106,122 miles, assigned to
the Gas Department.
One truck will replace G2143 (1999 GMC Sonoma) with 91,644 miles„ assigned
to the Fleet Department.
One truck is a new purchase assigned to the Public Utilities Department.
These vehicles were included in the Fiscal Year 2013/2014 Garage CIP
Replacement Fund.
In response to a question, Solid Waste and General Services Director Earl Gloster said
the vehicles assigned to Solid Waste will be converted to be bi-fuel/compressed natural
gas.
6.2 Award a Contract (Purchase Order) for $584,551.04 to Palmetto Ford Truck
Sales of Miami, FL for the purchase of 2 Autocar Automated Side Loaders model
ACX64 with New-Way 31 cubic yard body in accordance with the Florida Sheriffs
Association Contract 13-11-0904 Spec 14, 2.5640)(d), Code of Ordinances -
Other Governmental Bid; authorize lease purchase under the City's Master
Lease Purchase Agreement, or internal financing via an interfund loan from the
Capital Improvement Fund, whichever is deemed to be in the City's best
interests, and authorize the appropriate officials to execute same. (consent)
The two Autocar Automated Side Loaders will be purchased through the Florida
Sheriff's Associated Contract 13-11-0904 Spec 14 as quoted February 3, 2014.
These vehicles will replace G2796 (2004 International 4300 Recycling Truck) with
78,564 miles, G2797 (2004 International 4300 Recycling Truck) with 70,875 miles,
G2798 (2004 International 4300 Recycling Truck) with 76,340 miles and G2799
with 71,192 miles. The four trucks are assigned to the Solid Waste department.
The trucks are included in the Fiscal Year 2013/2014 Garage CIP Replacement
Fund.
6.3 Award a Contract (Purchase Order) for $231,426.00 to Pats Pump and Blower
for one Aquatech Sewer Cleaner Body for a Public Utilities vehicle, in
accordance with the Florida Sheriffs Association BID 13-11-0904, Spec 44,
Page 1055; a Contract (Purchase Order) for $98,993.00 to Lou Bachrodt
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Freightliner for one 114SD Conventional Chassis for a Public Utilities vehicle, in
accordance with the Florida Sheriffs Association BID 13-11-0904, Spec 13, in
accordance with 2.5640)(d), Code of Ordinances - Other Governmental Bid;
authorize lease purchase under the City's Master Lease Purchase Agreement,
or internal financing via an interfund loan from the Capital Improvement Fund,
whichever is deemed to be in the City's best interests, and authorize the
appropriate officials to execute same. (consent)
The Sewer Cleaner Body will be attached to the Conventional Chassis. These will
be purchased through the Florida Sheriffs Contract 13-11-0904.Vehicle to be
assigned to the Public Utilities Department replacing G3019 2005 Sterling L7501
VacCon with 71,527 miles.
This vehicle is included in the Fiscal Year 2013/14 Garage CIP replacement list.
In response to questions, Planner Kevin Nurnberger said after conversations with the
franchisee and lenders, it was determined that the proposed larger suites were not
suitable for a Quality Inn and propose to maintain the standard sized suites. The terms
of the approved development agreement remain the same.
The City Manager said staff did not know there was an expectation if the development
agreement came back to Council for modifications that staff must conform the
agreement to meet HDA standards recently approved by Council. Planning and
Development Assistant Director Gina Clayton said the item before Council includes no
changes to the approved timeframes. The proposed agreement grants ten additional
units from the hotel density reserve and acknowledges additional parking spaces to
accommodate the additional units.
Staff was directed to confirm if the proposed agreement includes the 1-year timeframe
required of recent HDAs.
In response to questions, Ms. Clayton said the proposed building mass and size have
been reduced due to parking garage efficiencies. Valet parking will allow car stacking
only on the top two floors. Mr. Nurnberger said there are no proposed changes to the
existing Quality Inn building. The Applicant is going through the flexible development
process and will need to go back to the Community Development Board regarding the
increased density.
8. Official Records and Legislative Services
8.1 Appoint a Councilmember to serve as the Vice Mayor.
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As required by Section 2.05 of the City Charter, the Council shall elect one of its
members as vice mayor at the first council meeting each April.
Mayor George Cretekos requested consideration to implement a process that would
rotate the vice mayor position among councilmembers so that no one would be vice
mayor in the year they are running for election. The rotation would ensure that every
councilmember would have an opportunity to serve as vice mayor during their term.
Discussion deferred to Thursday's council meeting.
8.2 Appoint Councilmembers as representatives to serve on various regional and
miscellaneous boards.
There was consensus to appoint Councilmember Hoyt Hamilton to serve as the
alternate member for the Suncoast League of Cities, Barrier Islands Governmental
Council and American Public Gas Association and as the member on WorkNet Pinellas,
and Councilmember Jay Polglaze to serve on the Tampa Bay Estuary. There was
consensus for Councilmember Hamilton to serve on the Downtown Development Board
as the ex-officio member.
Staff was directed to confirm appointments for the Citizens Advisory Committee.
9. Legal
9.1 Adopt Ordinance 8540-14 on second reading, making amendments to Article 2,
Chart 2-100; Article 2, Division 1, Section 2-102; Article 2, Division 2, Section 2-
202; Article 2, Division 3, Section 2-302; Article 2, Division 4, Section 2-402;
Article 2, Division 5, Section 2-502; Article 2, Division 12, Section 2-1203 and
Section 2-1204; Article 3, Division 14, Section 3-1402, and Article 8, all of the
Community Development Code.
9.2 Adopt Ordinance 8541-14 on second reading, annexing certain real property
whose post office address is 1732 El Trinidad Drive East, Clearwater, Florida
33759, together with all Right of Way of El Trinidad Drive East abutting Lots 8
through 10, Block 2, Virginia Grove Terrace, into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
9.3 Adopt Ordinance 8542-14 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for
certain real property whose post office address is 1732 El Trinidad Drive East,
Clearwater, Florida 33759, together with all Right of Way of El Trinidad Drive
East abutting Lots 8 through 10, Block 2, Virginia Grove Terrace, upon
annexation into the City of Clearwater, as Residential Low (RL).
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9.4 Adopt Ordinance 8543-14 on second reading, amending the Zoning Atlas of the
city by zoning certain real property whose post office address is 1732 El Trinidad
Drive East, Clearwater, Florida 33759, together with all Right of Way of El
Trinidad Drive East abutting Lots 8 through 10, Block 2, Virginia Grove Terrace,
upon annexation into the City of Clearwater, as Low Medium Density Residential
(LMDR).
9.5 Adopt Ordinance 8544-14 on second reading, annexing certain real property
whose post office addresses are 1353 Union Street, 1255 Union Street, 1964
Chenango Avenue, and 1284 Bertland Way, all in Clearwater, Florida 33755,
together with the south half of the Union Street Right of Way abutting Lots 1 and
2, Block D, in Brooklawn Subdivision, into the corporate limits of the city and
redefining the boundary lines of the city to include said addition.
9.6 Adopt Ordinance 8545-14 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for
certain real property whose post office addresses are 1353 Union Street, 1255
Union Street, 1964 Chenango Avenue, and 1284 Bertland Way, all in
Clearwater, Florida 33755, together with the south half of the Union Street Right
of Way abutting Lots 1 and 2, Block D, in Brooklawn Subdivision, upon
annexation into the City of Clearwater, as Residential Urban (RU).
9.7 Adopt Ordinance 8546-14 on second reading, amending the Zoning Atlas of the
city by zoning certain real property whose post office addresses are 1353 Union
Street, 1255 Union Street, 1964 Chenango Avenue, and 1284 Bertland Way, all
in Clearwater, Florida 33755, together with the south half of the Union Street
Right of Way abutting Lots 1 and 2, Block D, in Brooklawn Subdivision, upon
annexation into the City of Clearwater, as Low Medium Density Residential
(LMDR).
9.8 Adopt Ordinance 8550-14 on second reading, amending the Operating Budget
for the Fiscal Year ending September 30, 2014 to reflect increases and
decreases in revenues and expenditures for the General Fund, Special
Development Fund, Special Program Fund, Water and Sewer Fund, Stormwater
Fund, Solid Waste Fund, Recycling Fund, Gas Fund, Marine Fund, Airpark Fund,
Clearwater Harbor Marina Fund, Parking Fund, General Services Fund, Garage
Fund, Administrative Services Fund, and Central Insurance Fund.
9.9 Adopt Ordinance 8551-14 on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2014, to reflect a
net increase of$2,172,168.
10. City Manager Verbal Reports
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10.1 Confirm the winner of the Centennial Logo Contest.
On June 19, 2013, the City Council approved a contest among local artists for a
Centennial Logo to be featured on various signs, banners, posters, and the
Centennial website. On November 22, 2013, Christopher Hubbard, Cultural
Affairs Specialist, issued a call for artists to create the logo, with a closing date of
January 10, 2014. In response to the Call for Artists, nine artists submitted a total
of 31 prospective logos. City Staff at the MSB, City Hall, and Library voted on
their favorites. A total of approximately 208 employees voted. Of these, Michael
O'Connell's entry depicting the Courthouse, Capitol Theatre, Water's Edge and
the Memorial Causeway Bridge received 173 votes for first place. Sara Mullins
and iQBranding's entry depicting the bridge, a dolphin and horn received 163
votes for second place.
The Centennial Committee would like to have the Council confirm its choice of
Michael O'Connell's entry as the winner of the logo contest.
Legal Office Adminstrator Gina DeWitt said Ms. Mullins' entry would be difficult to use
on fabric due to the intricate color elements. Public Communications Director Joelle
Castelli said the design may be simplified in order to use as a patch.
10.2 Information Follow-up: Pelican Walk Garage and One-way Pairs
During the March 20, 2014 council meeting, it was suggested that consideration
be given to implementing one-way pairs. Staff will report findings
Traffic Operations Manager Paul Bertels said staff modeled the existing condition and
two scenarios with one-way pair (one lane, one-way and two lanes, one-way) and
added a 5% annual growth factor for five years. Each scenario worked very well. Mr.
Bertels said there is a 35% shift in traffic to Baymon Street when one-way pairs are
implemented. Traffic must go to Baymont in order to access certain points on Poinsettia.
The highest volume versus capacity was 82% (around the roundabout and Poinsettia)
for a C level of service. The Baymont intersection would have the worst level of service
if a one-way pair is implemented. Staff recommends building the garage and looking at
the resulting traffic pattern; the pattern may be changed if needed.
Economic Development and Housing Director Geri Campos Lopez said one-way pairs
does help traffic move faster. She expressed a concern with implementing a one-way
pair in the subject area as it is a location where the City has ** to encourage pedestrian
traffic. Two-way traffic in the subject area provides businesses with better visibility and
considered more attractive from a pedestrian perspective. Ms. Campos Lopez said
studies have shown that one-way pairs negatively impact property values.
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There was consensus to allow staff to look at the situation further.
11. Council Discussion Items
11.1 FEMA Community Rating System - Councilmember Jonson
Councilmember Bill Jonson requested consideration for a staff presentation on CRS, to
include information on the City's current ranking, steps to improve rating and cost
associated with improving ranking, at a future meeting.
Engineering Director Michael Quillen said FEMA will be reviewing the City's floodplain
management activities and reevaluating the City's ranking. The CRS ranking system
has been modified, reducing the number of available points. Staff anticipates FEMA's
report to be completed after May.
There was consensus for staff to report FEMA's findings at a future council meeting.
11.2 Downtown Development Board Ordinance Discussion - Councilmember Jonson
Councilmember Bill Jonson requested consideration for Council to review the ordinance
relating to the Downtown Development Board (DDB) prior to the anticipated joint
meeting with City Council and DDB.
It was stated that last year's joint meeting was held to discuss the organizations' roles.
The City Clerk said staff is currently reviewing the ordinance and will present their
recommended changes at a future council meeting. The DDB is also reviewing the
ordinance for applicable changes.
12. Closing Comments by Mayor— None.
13. Adjourn
The meeting adjourned at 2:47 p.m.
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