2006-2007 STANDARD CONTRACT - AMERICORPS CLEARWATER
2006-2007 STANDARD CONTRACT
Grant #
This agreement is made BETWEEN
The Florida Commission on Community Service
commonly referred to as Volunteer Florida
401 South Monroe Street
Tallahassee, Florida 32301
referred to herein as the "Commission"
AND
City of Clearwater, Florida
On behalf of the Clearwater Police Department
645 Pierce Street
Clearwater, FL 33756-5400
referred to herein as the "Provider"
The Provider, to be commonly referenced as "AmeriCorps Clearwater" will utilize AmeriCorps
members in accordance with submitted proposal (Attachment II). In consideration of the
contracted services by the Commission and of the advantages and benefits received by the
Provider by virtue of such relationship, the receipt and adequacy of all of which considerations are
hereby acknowledged, now therefore, in consideration of the mutual covenants hereinafter set
forth, the parties hereto agree as follows:
I. PROVIDER AGREEMENTS
A. Compliance.
1. The Provider is responsible for the compliance requirements applicable to CFDA
# 94.006 Federal Programs and all applicable Florida Statutes. These
requirements are inclusive of the Provisions provided as Attachment III.
2. The Provider will rectify all compliance issues identified by the Commission in
writing within the time period set forth or all future reimbursements will be
withheld until the deficiencies are corrected. Written documentation should
include how all noted deficiencies were corrected or an acceptable justification,
action plan and time line of compliance for any deficiencies not corrected within
the time period set forth.
B. Program Name. The Provider may not change the program name without the prior
written approval of the Commission.
C. Program Performance Measures
1. Performance Measures Revisions. Program performance measures may be
revised only with prior written approval of the Commission and through the
Corporation for National and Community Service's Web Based Reporting System
(WBRS) or other approved on-line reporting system.
2. Program Performance Measures Year 1.
a. Needs and Services (Saving Officer Time) Output: After one year,
ArneriCorps members will save 4,200 hours of police officer time as
measured by member timesheets.
b. Needs and Services (Saving Officer Time) Intermediate Outcome:
After one year, members will save a minimum of 4,200 hours of
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assisting police units with non-emergency details including crime
prevention and patrol services that will result in saving $111,930 worth
of police officer time as measured by a program spreadsheet.
c. Needs and Services (Saving Officer Time) End Outcome: After one
year, members will save a minimum of 4,200 hours of assisting police
units with non-emergency details including crime prevention and patrol
services that will result in saving $111,930 worth of police officer time.
As a result, 70% community stakeholders will report a sense of feeling
safer as measured by stakeholder surveys.
d. Strengthening Communities (Volunteers) Output: After one year, 39
volunteers will collectively provide at least 975 hours of volunteers
services as measured by volunteer logs.
D. Budget. Both a budget and budget narrative for the delivery of services described in
this contract are provided in Attachment II.
1. Match Requirements and In-Kind Contributions
a. The Provider must provide matching funds (cash) at a minImUm of the
percentage stated in Attachment II of the total for Member costs.
b. The Provider must provide matching funds (cash) and/or in-kind contributions
at a minimum of the percentage stated in Attachment II of the total for all
other costs.
2. Budget Revisions. The Commission must be notified in writing of all changes
and the purposes of changes to the budget. The Commission reserves the right to
disallow any revisions.
3. Property. The Provider agrees to seek prior approval to purchase any equipment
and/or furniture not listed in Attachment II with a purchase price of $500 or more
to be reimbursed by the Commission.
E. Internet Access. The Provider agrees to provide the AmeriCorps Program Internet
access and e-mail capability as is necessary for program reporting and
communication.
F. Reporting
1. Monthly Progress Reports. All first year AmeriCorps programs are required to
complete a monthly report by the fifteenth (15th) calendar day of each month
during the contract period. The Commission reserves the right to request monthly
reports be submitted at any point during the program year.
2. WBRS Progress Reports. The Provider will submit Quarterly Progress Reports
via the Web Based Reporting System (WBRS) or other approved on-line
reporting system in accordance with the requirements and prescribed schedule of
the Commission and the Corporation for National Service.
3. Recruitment Plan for Persons with Disabilities. The Provider will submit a
plan to recruit persons with disabilities utilizing the format provided by the
Program Accessibility Coordinator three months after contract execution.
4. Administration of Members with Disabilities Survey. The Provider will
provide a time and place for all members to complete the Commission's Survey to
Determine the Number of Persons with Disabilities Serving Florida's
Communities and ensure the survey is administered according to Commission
guidelines.
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5. Review of Facilities for Readily Achievable Barrier Removal. The Provider
will conduct annually a review of their facilities, policies, procedures and
provision of service delivery to ensure any barriers preventing the potential
participation of applicants with disabilities are removed or mitigated.
6. Sustainability Plan. The Provider will develop or update a sustainability plan in
accordance with the requirements of the Commission and Section I. W. of this
contract.
7. WBRS FSR Reports. The Provider will submit Quarterly Financial Status
Reports using Form SF269A in WBRS or other approved on-line reporting
system.
8. WBRS Financial Reports for Reimbursement. The Provider will submit to the
Commission monthly financial reports for reimbursement consisting of a Periodic
Expense Report and Income Report. Both reports are standard forms on WBRS
or other approved on-line reporting system. With the exception of the Final
Financial Reports, all reports for reimbursement are due within the month
following the period of report. If circumstances occur delaying the
reimbursement request, an explanation should be sent to the Commission before
the reimbursement request is due.
9. Final Financial Reports for Reimbursement. The Provider agrees to submit the
FINAL REPORT OF EXPENDITURES AND INCOME for payment within
forty-five (45) calendar days after the ending date of this contract or the date of
contract termination, whichever is earlier. If the Provider fails to submit the final
financial reports within the specified time, all rights to payment are forfeited.
10. Supporting Documentation. The Provider will submit supporting
documentation for all expenditures for the first quarter on a monthly basis. After
the first quarter the level of documentation will be determined based on risk. The
Provider will be notified in writing by the Commission on the required level of
documentation after the first quarter.
11. Property. At the end of the contract the Provider agrees to submit a current
inventory list of all property (i.e. equipment and furniture) with a purchase price
of $750.00 or more bought with funds provided through this contract. This
property listing must include a description of the property, model number, serial
number, date of acquisition, cost, inventory number and information on the
location, condition, transfer, replacement or disposition of the property. The
Commission reserves the right to retrieve, upon termination of this contract, any
and all equipment and furniture purchased with funds provided through this
contract, or to receive repayment for funds provided through this contract used in
the purchase or any portion of such equipment or furniture.
12. Audits. The Provider agrees to provide the Commission financial and
compliance audits of the Provider with the management letter within ninety (90)
days of the end of the Provider's fiscal year and to ensure that all related party
transactions are disclosed to the auditor.
13. Other Reports. The Provider agrees to provide other reports as may be requested
by the Commission by an established deadline.
G. Staff Recruitment and Responsibilities
1. Staff positions, duties, responsibilities and the number of staff working in this
program may be revised if requested in writing by the provider and approved in
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writing by the Commission, provided such reVlSlons do not exceed original
budgeted amounts for staff. The Provider will hire and maintain 1 Full-time
Program Director to be responsible for the overall management of the program.
H. AmeriCorps Member Recruitment and Responsibilities
1. Recruit a minimum of eight (8) AmeriCorps Members into full-time service
within sixty (60) days of implementation of this contract. Members will be
provided with a living allowance in accordance with the AmeriCorps Provisions
(Attachment III).
2. Recruit a minimum of five (5) AmeriCorps Members into half-time service.
Members will be provided with a living allowance in accordance with the
AmeriCorpsProvisions (Attachment III).
3. The Provider agrees to implement the Commission approved Recruitment Plan for
Persons with Disabilities.
4. The positions, position descriptions, and number of Members serving in this
program may be revised if requested in writing by the provider and approved in
writing by the Commission.
s. A National Service Enrollment Form must be completed via WBRS for all
Members. The program should keep a hard copy of the member enrollment form
in a member file.
6. Member positions may only be revised through a Member Change of Status Form
completed via WBRS for each Member for the following conditions:
a. suspenSIOn;
b. ending service early;
c. reinstatement to service;
d. utilization of the Family Medical Leave Act; or
e. transfer to another AmeriCorps program. The program should keep a hard
copy in a member file.
7. A National Service Trust End of Term of Service/Exit Form must be completed
via WBRS for each Member upon completion of herlhis term of service. The
program should keep a hard copy in a member file.
8. The Provider will submit approved forms in WBRS within 30 days upon a
member's enrollment in, completion of, lengthy or indefinite suspension from, or
release from, a term of service.
9. The Provider will submit approved time-logs in WBRS within 30 days of payroll
period ending.
I. Partnership Development and Site Agreements
1. The Provider may enter into agreements with other private and public
organizations in the targeted communities to cooperate and coordinate the
provision of services under the terms of this contract.
2. Such partnerships may include, but are not limited to, the following agreements:
1. contributions of cash support for the services provided under the
terms of this contract
2. contributions of in-kind support for the services provided under the
terms of this contract.
3. coordination of service activities to prevent duplication of effort;
4. evaluation of service activities, Member development, etc.;
5. fundraising;
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6. promotions or public relations; and
7. provision of member supervision and/or service site supervision.
3. Agreements with partners to provide Member supervision and/or service sites
must be in writing and include the following items:
a. description of services to be provided by Members;
b. designation ofperson(s) responsible for member supervision and verification
of member service hours;
c. description of prohibited member activities; and
d. other supervision or programmatic responsibilities.
4. The Provider shall include a list of its partner organizations on materials as
appropriate including;
a. brochures;
b. flyers;
c. posters; and
d. public service announcements.
J. Disaster Preparedness, Response, Recovery and/or Mitigation. The Corporation
for National Service (under agreement with the Federal Emergency Management
Agency) and the Commission (under agreement with the Florida Department of
Community Affairs Division of Emergency Management) requires the availability of
AmeriCorps Members to be assigned to provide assistance in disaster preparedness,
response, recovery, and/or mitigation activities. As part of its commitment to
community service, the provider agrees to train its members and staff to assist in disaster
preparedness, response, recovery and mitigation activities. Volunteers working with the
program will be given the option to participate in the training. The types of events that
could impact Florida include hurricanes, tornadoes, floods, other weather related events
and man-made events, such as hazardous materials accidents. Program members,
volunteers, and staff, based on the nature of the program, will be trained to assist with any
of the following activities: community preparedness education, shelter operations, mass
feeding, debris removal, community outreach, and other disaster recovery related
activities. Program members and volunteers may be requested to provide assistance
anywhere in the State of Florida. Provider staff and AmeriCorps Members shall serve
under the direction and control of the Provider and shall not be considered volunteers to
FEMA, DCA or DEM for purposes of Chapter IlO(IV) F.S. Requests for disaster
preparedness, response, recovery and mitigation assistance will be made on behalf of
the Florida Governor's State Coordinating Officer through the Commission's Director
of Emergency Management after consulting with the state Corporation for National
Service office disaster coordinator. All related activities undertaken by a program will
be done in cooperation with the local office of emergency management. Approved
expenses incurred as a result of provider activities related to disaster preparedness,
response, recovery and mitigation would be reimbursed. According to State of Florida
and Federal regulations, non-profit entities responding in times of disaster may request
reimbursement from the Federal Emergency Management Agency. Up to 75% of
eligible expenses may be reimbursed. The State of Florida, on a disaster specific basis,
may cover the remaining 25% of eligible expenses for private non-profit entities.
Providers responding at the request of the State Coordinating Officer would be eligible
for reimbursement of disaster related expenses. The Commission will furnish the
provider with additional information about expenditure reimbursement. Training costs
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will not be reimbursable unless arrangements are made in advance. The Commission
has identified low and no cost training opportunities statewide. Providers may
contact the Commission's Director of Emergency Management for specific training
questions and opportunities.
K. Training and Technical Assistance. Training and/or technical assistance provided
to staff and/or AmeriCorps Members under this contract must be designed to facilitate
the improvement of the services, strengthen the development of skills and knowledge
for the staff and the AmeriCorps Members, and strengthen the communities in which
services are provided. Training and/or technical assistance may be provided directly
by the Provider, a community partner (such as a local volunteer center) or other local
resources requested from the Commission or coordinated through the Commission.
1. Staff. The Provider will ensure the provision of training and/or technical
assistance to ensure successful program implementation and operation. Required
trainings include;
a. four (4) Quarterly Program Director Meetings; and
b. two (2) disability specific trainings with the first two of a new program
directors tenure covering titles I, II and III of the Americans with Disabilities
Act. Training not provided by the Commission must be approved in advance
by Commission staff designated to oversee the Commission's disability
inclusion responsibilities.
Other suggested topics are, but are not limited to;
a. supervisory techniques;
b. AmeriCorps member evaluation;
c. working with the media;
d. AmeriCorps member motivation; and
e. report writing.
2. AmeriCorps Members. The Provider will ensure the proVISIOn of training
and/or technical assistance for members. Required trainings include:
a. American Red Cross-certified or comparable CPR and First Aid training; The
Provider will have all members trained or certified in CPR and First Aid.
b. diversity appreciation;
c. citizenship;
d. disability awareness and sensitivity training adhering to the Commission's
approved content.
Other suggested topics are, but are not limited to:
a. team building;
b. conflict resolution;
c. career development;
d. Life after AmeriCorps.
L. National Service Activities. The Provider will schedule and conduct a at least one
direct service activity designed for and conducted as part of the Seasons of Service,
the designated national service days of the Corporation of National Service, during
the contract period.
M. Quality Assurance and Evaluation
1. The Provider will track and document progress made toward accomplishing the
performance measures and specific deliverables of this contract.
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2. The Provider agrees to facilitate, conduct and participate in technical assistance,
external reviews, and other continuous improvement activities related to the
servIces.
3. The Provider agrees to permit persons duly authorized by the Commission to
inspect any records, papers, documents, facilities, goods and services of the
Provider that are relevant to this contract, and/or to interview any clients,
employees, volunteers, or any other parties affiliated with the Provider to be
assured of satisfactory performance of the terms and conditions of this contract.
4. The Provider will conduct a minimum of one survey annually to examine primary
stakeholder satisfaction with the program services, including at a minimum to:
a. AmeriCorps members;
b. service recipients;
c. community residents; and
d. community partners.
5. Provide any requested information in a timely fashion in the format specified by
the Commission;
6. Facilitate contact with community agencies and lor individuals for the
Commission or its consultant;
N. Records and Documentation.
1. The Provider agrees to maintain records of deliverables, including reports and
program and participant data.
2. The Provider agrees to maintain fiscal records and documents (including
electronic storage media) in accordance with generally accepted accounting
principles and practices which sufficiently and properly reflect all revenues and
expenditures of funds related to this grant.
3. The Provider agrees to assure that records will be subject, at all reasonable times,
to inspection, review or audit by Commission personnel and/or individuals
authorized by the Commission.
4. The Provider agrees to allow public access to all documents, papers, letters, or
other materials subject to the provisions of Chapter 119, F.S. and made or
received by the Provider in conjunction with this contract. The Provider's refusal
to comply with this provision will constitute a breach of contract.
O. Safeguarding Information. The Provider agrees not to use or disclose information
concerning a recipient of services under this contract for any purpose not in
conformity with the state regulations (119, F.S) and federal regulations (45 CFR, Part
205.50), except upon written consent of the recipient or the recipient's responsible
parent or guardian when authorized by law.
P. Assignments and Subcontracts. The Provider agrees not to assign responsibility of
this contract to another party or to subcontract any portion of the work contemplated
under this contract without prior written approval of the Commission. No such
approval by the Commission will be deemed in any manner to provide for the
incurrence of any obligation of the Commission in addition to the total dollar amount
agreed upon in this contract. All such assignments or subcontracts will be subject to
the terms and conditions of this contract and to any conditions of approval that the
Commission may deem necessary. The Provider agrees to include audit and record
keeping requirements in all approved agreements entered into by the Provider for any
other subcontracted services in the amount of $25,000 or greater.
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Q. Indemnification. Each party hereto agrees that it shall be solely responsible for the
wrongful acts of its employees and agents. However, nothing contained herein shall
constitute a waiver by either party of its sovereign immunity or the provision of
Section 768.28 Florida Statute.
R. Incident Reporting. In compliance with Chapter 415 F.S. and 39 F.S., an employee
or agent of the Provider who knows, or has reasonable cause to suspect that a child,
elder, or adult with a disability is or has been abused, neglected or exploited, shall
immediately report such knowledge or suspicion to the abuse registry operated by the
Florida Department of Children and Families on the single statewide toll-free
telephone number, l-800-96-ABUSE (800-962-2873).
S. Sponsorship
1. The Provider agrees to, in publicizing, advertising, or describing the sponsorship
of a program funded wholly or in part by the Commission, state "Sponsored by
AmeriCorps Clearwater and Volunteer Florida". If the sponsorship reference is in
written material, the words "Volunteer Florida" shall appear in the same size
letter or type as the name of the Provider.
2. The Provider agrees to incorporate the Volunteer Florida logo as appropriate on
all letterhead, brochures, newsletters, business cards, stationery, posters, flyers,
and other written and pictorial communication media for all programs funded
. wholly or in part by the Commission.
3. The Provider agrees to notify the Communications Director of the Commission as
soon as possible when engaging in contact with the media; and to provide the
Commission's tag line to all media contacts for all programs funded wholly or in
part by the Commission.
T. Purchasing, Procurement of Materials with Recycled Content. The Provider
agrees that any products or materials that are the subject or are required to carry out
this contract shall be procured in accordance with the provisions of s.403.7065 and
287.045, F.S.
U. Conflict of Interest. The Provider shall affirm that neither the Provider nor any of its
directors, officers, members or employees has any interest nor shall acquire any
interest, directly or indirectly, which would conflict in any manner or degree with
performance of the service hereunder. The Provider further agrees that in the
performance of the service, no person having such interest shall be employed by the
Provider.
V. Nepotism. No person may hold a job or position with the Provider in which a
member of his /her immediate family exercises supervisory authority within the
program. A member of an immediate family includes: husband, wife, father, father-
in-law, mother, mother-in-law, brother, brother-in-law, sister, sister-in-law, son, son-
in-law, daughter, daughter-in-law and separated spouses.
W. Sustain ability. It is understood that the funding provided by the Commission for this
program is "seed money" to be used by the Provider to provide services to the
community, with the assistance of the Commission, that will eventually be continued
and managed locally with minimal federal funds or responsibility for the program.
Resources that are acquired during the course of this contract will be reported to the
Commission utilizing the WBRS Income Report.
X. Accessibility and Prohibited Discrimination. The Provider will ensure accessibility
and prohibit discrimination in accordance with AmeriCorps Provisions C. 30.
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II. COMMISSION AGREEMENTS
A. Reimbursements. Complete and accurate reimbursement requests (Periodic Expense
Report and Income Report) will be processed by the Commission and submitted to
the Commission's fiscal agent, Tallahassee Community College, for payment.
B. Technical Assistance. The Commission agrees to provide or assist the Provider in
obtaining technical assistance and training as needed by the Provider for this contract.
C. Site Visits. Following any quality assurance/continuous improvement review, the
Commission will deliver in a timely fashion to the Provider a written report with
comments and recommendations regarding the manner in which services are being
provided.
D. Contract Continuation. The Commission will notify the Provider in writing of the
submission date and requirements for the continuing application and continuation will
be executed by contract amendment.
III. PROVIDER AND COMMISSION MUTUAL AGREEMENTS
A. Effective and Ending Dates. The contract shall begin January 1,2007 and end
December 31, 2007.
B. Contract Funding Amount. The maximum amount reimbursable under this
agreement is $ 130,867.
C. Type of Contract. This will be a cost reimbursement contract. Payment for the
contracted services will be contingent upon the documented allowable expenditures
for the specified contract period. The Commission's performance and obligation to
pay for services rendered under this contract is contingent upon available funding
from the Corporation for National and Community Service and the State of Florida.
D. Ownership and Sharing of Grant Products. Unless otherwise specified, the
Provider owns and may copyright any work that is subject to copyright, including
software designs, training manuals, curricula, videotapes and other products produced
under the grant. However, the Provider may not sell any work that includes the
Commission logo without prior Commission written approval. The Provider, to the
extent possible, agrees to make products produced under this contract available at the
cost of reproduction to others in the field. The Commission retains royalty-free, non-
exclusive and irrevocable licenses to obtain, use, reproduce, publish or disseminate
products, including data, produced under this contract and to authorize others to do
so. The Commission may distribute such products through a designated
clearinghouse.
E. Contact Protocol. The primary contact for all matters relating to this program shall
be the staff listed in Section III. H. of this Contract, unless otherwise specified in
writing. The primary contact person will notify all parties in writing of alternative
contacts should he/she not be available.
F. Contract Amendments. All contract amendments will utilize the format of
Attachment I and must be executed by authorized representatives of the Commission
and the Provider.
G. Termination.
1. Termination at Will. This contract may be terminated by either party upon
no less than sixty (60) calendar days notice in writing, without cause, unless
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both parties mutually agree upon a lesser time. Said notice shall be delivered
by certified mail, return receipt requested, or in person with proof of delivery.
2. Termination Because of Lack of Funds. In the event funds to finance this
contract become unavailable, the Commission may terminate the contract
upon no less than twenty-four (24) hours notice in writing to the Provider.
Said notice shall be delivered by certified mail, return receipt requested or in
person with proof of delivery. The Commission shall be the final authority as
to the availability of funds.
3. Termination for Breach. This contract may be terminated for non-
compliance and/or breach of contract by the Provider upon no less than
twenty-four (24) hours notice. If applicable, the Commission may employ the
default provision in Chapter 60A-l.006(3), F AC. Waiver of breach of any
provisions of this contract shall not be deemed to be a waiver of any other
breach and shall not be construed to be a modification of the terms of this
contract. The provisions herein do not limit the Commission's right to
remedies at law or to damages.
4. Overpayment In the event that the Commission, the Provider or an auditor
discovers an overpayment has been made, the Provider will repay the
overpayment within thirty (30) calendar days unless extenuating
circumstances are deemed to exist by the Commission.
H. Notice and Contact.
1. The name, address and telephone number ofthe Commission's Program
Consultant for the contract is:
Ericka Zdenek
401 South Monroe Street
Tallahassee, FL 32301
(850) 921-5172
ericka@volunteertlorida.org
2. The name, address, and telephone number of the representative for the
~rovid~r responsible for the administration of the program under this contract
IS:
Rebecca Davis
AmeriCorps Program Director
Clearwater Police Department
645 Pierce Street
Clearwater, FL 33756-5400
(727) 562-4142
Rebecca.davis@mvclearwater.com
In the event that different representatives are designated by either party after
execution of this contract, notice of the name, address and telephone number
of the new representative will be rendered in writing to the other party and
said notification attached to originals of this contract.
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I. All Terms and Conditions Included. This contract and its attachments
as referenced below contain all the terms and conditions agreed upon by the
parties.
Attachment I - Contract Amendment Form
Attachment II - Approved AmeriCorps Proposal
Attachment III - AmeriCorps Provisions
IN WITNESS THEREOF, the parties hereto have caused this contract to be executed by their
undersigned officials as duly authorized.
Countersigned:
-::?~ /I/~
~ V. Hibbard
Mayor
CITY OF CLEARWATER, FLORIDA
By: ~.. ......:B.I4u--:a
illiamB. BQ.me II
City Manager.
-, /.,
Approved as to form:
THE FLORIDA COMMISSION ON COMMUNITY SERVICE
Commonly referred to as VOLUNTEER FLORIDA
By:
Approved as to form:
Attest:
d3,k'l
/ I
11/30/06
ATTACHMENT I
Amendment
FORMAT
This amendment is made BETWEEN
The Florida Commission on Community Service
401 South Monroe Street
Tallahassee, Florida 32301
referred to herein as the "Commission"
AND
City of Clearwater, Florida
on behalf of the Clearwater Police Department
645 Pierce Street
Clearwater, Florida 33756-5400
referred to herein as the "Provider" amends
Contract
1. Section _, Paragraph
is hereby amended to read:
2. This amendment shall begin on , or on the date on which
the amendment has been signed by both parties, whichever is later.
3. All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
4. All provisions not in conflict with this amendment are still in effect and are to be performed
at the level specified in the contract.
5. This amendment and all its attachments are hereby incorporated into and made a part of the
above cited contract.
IN WITNESS THEREOF, the parties hereto have caused this contract to be executed on
, 2006 by their undersigned officials as duly authorized.
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Frank V. Hibbard
Mayor
William B. Home II
City Manager
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Robert 1. Surette
Assistant City Attorney
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THE FLORIDA COMMISSION ON COMMUNITY SERVICE
Commonly referred to as VOLUNTEER FLORIDA
By:
Approved as to form:
Attest:
Wendy Spencer
Executive Director
11/27/06
t
t
Attachment II
PART I - FACE SHEET
-------
APPLICATION FOR FEDERAL ASSISTANCE
2a. DATE SUBMITTED TO CORPORATION
FOR NATIONAL AND COMMUNllY
SERVICE (CNCS):
27-APR-06
3. DATE RECEIVED BY STATE:
2b. APPLICATION 10:
06AC065417
4. DATE RECEIVED:
5. APPLICATION INFORMATION
LEGAL NAME: Clearwater Police Department
DUNS NUMBER: 078307303
ADDRESS (give street address, city, state and zip code):
645 Pierce Street
Clearwater FL 33756 - 5400
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
596000289
8. lYPE OF APPLICATION:
['<J NEW
[J REVISION
Ilf Revision, enter appropriate letter(s) in box(es):
A. Increase Award B. Decrease Award
CONTINUATION
C. I ncrease Duration
D. Decrease Duration
10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.006
10b. TITLE: AmeriCorps*State
, 12. AREAS AFFECTED BY PROJECT lUst Cities, Counties, States, etc):
The area affected by the program is the City of Clearwater, FL. The county in which
Clearwater resides is Pinellas County.
I
~:: ::~::: ;2:~~~~~ START D~~i~~-I-107---=-~~~~ll::
I-----;,-;EDE~~L ----r-- - ;--132,241~~-
~~;L1CANT - ! - ---~3,835.;-
c. STATE
d. LOCAL
$
,---------- - -
-1--
e. OlliER
PROGRAM INCOME
g. TOTAL
$ 296.076.00
1. lYPE OF SUBMISSION:
Non-Construction
STATE APPLICATION IDENTIFIER:
GRANT NUMBER:
NAM: AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OlliER
PERSON TO BE CONTACTED ON MATTERS INVOLVING llilS APPLICATION (give
area codes):
NAM:: Rebecca Davis
TELEPHONE NUMBER: (727) 562-4\42
FAX NUMBER:
INTERNET E-MAIL ADDRESS:Rebecca.davis@myclearwater.com
7. lYPE OF APPLICANT:
7a. Local Government - \1unicipal
7b. Law Enforcement Agency
9. NAM: OF FEDERAL AGENCY:
Corporation for National and Community Service
11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
AmeriCorps Clearwater
------~ -- ----- -----------------
12/3\/07 _I~~_:~~FORMAN~E_~E~IOD: START DATE: ._n.' . END DATE:
_______j 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
,ORDER 12372 PROCESS?
I
i
- ------1
0.00
0.00
0.00
0.00
YES, llilS PREAPPLlCATION/APPLlCATION WAS MADE AVAILABLE
TO lliE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON:
DATE:
17. IS lliE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
YES if ''Yes," attach an explanation. [~NO
18. TO lliE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN llilS APPLlCATION/PREAPPLlCATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN
DULY AUlliORIZED BY lliE GOVERNING BODY OF lliE APPLICANT AND lliE APPLICANT WILL COMPLY Willi lliE ATTACHED ASSURANCES IF lliE ASSISTANCE
IS AWARDED.
a. lYPED NAME OF AUlliORIZED REPRESENTATIVE:
Rebecca Davis
b. TI TLE:
Program Director
; c. TELEPHONE NUMBER:
(727) 562-4142
d. DATE:
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Executive Summary
Statement of Need
The Clearwater Police Department faces increasing pressure to fill a growing role in our communities.
Local law enforcement has been asked to do more to respond to the threat of terrorism since Sept. 11,
2001. At the same time, crime and other threats to the general safety of our communities persist.
Despite recent nationwide decreases, Florida's overall and violent crime rates are still among the very
highest in America. In addition, Pinellas County, ranks high among Florida counties in these two
unfortunate distinctions. Pinellas County law enforcement agencies need increased assistance in
delivering community policing and crime prevention services to make progress in meeting community
safety needs amid expanding homeland security expectations that strain limited resources. The
Clearwater Police Department is among these law enforcement agencies that are in need of safety and
community support. AmeriCorps Clearwater's mission is to enhance public safety and act as a
catalyst for crime prevention activities by fostering citizen responsibility and bringing communities
togeth~r while providing unique educational opportunities to the AmeriCorps members.
Program Activities to Address Need
AmeriCorps Clearwater will recruit and train a 13 member corps (8 Full Time and 5 HalfTime),
primarily of college criminal justice students, and place them at the Clearwater Police Department.
AmeriCorps members will: 1) assist police crime prevention units by teaching basic safety awareness
to the community, 2) provide Clearwater Police Department with extra help during community
events, traffic details, and policing programs, 3) support citizen participation in neighborhood watch
to help meet emerging homeland security initiatives, 4) implement safety patrols for area high
schools, neighborhood parks, and other public areas, 5) assist with the installation of child safety seats,
and 6) recruit citizens to volunteer in safety projects and volunteer in policing programs.
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Anticipated Outcomes of Activities
As a result of our activities, the quality and scope of crime prevention, and community policing, will
be enhanced and expanded. Police officer time will be freed to attend to other urgent needs, putting
scarce resources to better use. Citizens will be better informed and more will take on active roles in
the safety of their neighborhoods. During 2007 and beyond, we also anticipate producing homeland
security outcomes such as improving neighborhood watch, promoting safety at community events
and gathering places, and bolstering the citizen participation in police volunteer programs. Members
who complete our program will be better prepared to pursue local police careers, be more community-
aware, and better citizens as a result of this service-learning experience.
Measuring Outcomes
The AmeriCorps Clearwater program will address an array of safety issues through multiple activities
and interventions. There is no one standard by which program effectiveness can be judged, as
outcomes will differ by performance measure. However, the program will measure effects such as
increased volunteer citizen participation in local volunteers in policing programs, and expanded
neighborhood watch by counting participants and comparing results to volunteer and citizen
participation levels in periods prior to AmeriCorps involvement. We will also measure outcomes by
asking the Clearwater Police Department personnel about their levels of satisfaction with member
assistance and track the precious police officer time that member activities have saved our local
communities.
Summary of Accomplishments
Outcomes and Accomplishments 2004-2005
In 2004-2005, the program has met and exceeded its program performance measures. For its Saving
Police Officer Time performance measure, over the 2004-2005 period, AmeriCorps
Clearwater has:
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Saved over $181,197 of police officer time.
Provided 2,981.5 hours of patrolling neighborhood parks and other pubic areas.
Provided 255 hours to patrolling of the downtown Clearwater area, providing a safer and friendlier
environment to the businesses, tourists and residents of Clearwater.
Provided traffic detail and direction at over 20 major special events, and participated in more than 10
police and Emergency Response Team scenarios.
In completing its Homeland Security performance measure, the program has:
Helped organize 2 community seminars related to homeland security bringing approximately 155
community members together, which exceeded the program goal of 150 community members.
Provided 500 hours of safety patrols to 1,181 critical infrastructures related to homeland security. As a
result, $7,651.33 of police officer time was saved
With respect to the High School performance measure, AmeriCorps Clearwater has:
Provided 1,849 hours of patrolling the school grounds, providing a safer school environment.
Assisted in solving 100 criminal cases.
100% of School Resource Officers believed the AmeriCorps members had the knowledge and skills to
provide effective on-site patrolling of the school grounds.
100% of School Resource Officers believed the AmeriCorps members contributed to the improvement
of school safety.
100% of School Administration Staff believed the AmeriCorps members contributed to the reduction of
crime and violence on the school grounds.
100% of School Administration Staff believed the AmeriCorps members contributed to a safer
environment at their school.
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In completing its Volunteer Recruitment performance measure, the program has:
Recruited 154 volunteers to participate in 2 community service projects, which resulted in volunteers
contributing 636 hours of service to the community.
Greatly improved the community knowledge of members through collaborations and service with
many community-based social service organizations.
With respect to the Mentoring performance measure, the program has:
Provided 2,314 hours of police mentoring to its members, better preparing them for roles as police
officers in the future.
Program alumni are now in service as police officers and deputies in the communities they served as
AmeriCorps members.
In the current 2005-2006 year, the program is continuing to work towards meeting and exceeding
program goals and performance measures. For its Saving Police Officer Time performance measure,
March 31,2006, AmeriCorps Clearwater has:
Saved $87,599 of police officer time.
Provided 515 hours of patrolling neighborhood parks and other public areas.
Provided traffic detail and direction in 5 major special events, and participated in 2 police and
Emergency Response Team scenarios.
Provided 108.5 hours of city and downtown Ambassador patrolling.
In completing its Homeland Security performance measure, the program has:
Provided 249 hours of safety patrols to 643 critical infrastructures related to homeland security. As a
result, $3,992 of police officer time was saved.
Established a committee consisting of AmeriCorps members who are creating, implementing, and
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facilitating workshops to middle-school aged youth that will promote Internet security safety and
awareness.
With respect to the High School performance measure, AmeriCorps Clearwater has:
Provided 1,149.75 hours of patrolling the school grounds, providing a safer school environment.
Organized a committee of AmeriCorps members who will co-facilitate (with the School Resource
Officers) safety awareness workshops to the student population.
Assisted in solving 25 criminal cases.
In completing its Volunteer Recruitment performance measure, the program is:
In the process of organizing at least 2 service projects that will recruit 100 volunteers to serve in the
community. Projects will include safety clean-ups and installation of Child Safety Seats.
Planning on recruiting 10 volunteers (of those 100) to serve as permanent Clearwater Police
volunteers.
With respect to its Mentoring performance measure, the program has:
Assigned at least one police officer to a member to serve as a year long mentor.
Provided 326 hours to its members, better preparing them for roles as police officers in the future.
During this program year, stakeholder surveys of community agencies, law enforcement and
members have shown that AmeriCorps Clearwater has had a solid impact on both the communities
served and its participating membership. The stakeholder surveys taken during this period (scored on
a scale from Strongly Agree to Strongly Disagree) show satisfaction as Strongly Agree with the
program being responsive to community needs and suggestions (100%), program accomplishments
(100%), and the relevance of the program's work on heightening awareness of the need of public
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safety in the community. Further, surveys of 2004-2005 members have shown similar levels of
satisfaction with the experience of being an AmeriCorps Clearwater member. One-hundred percent of
members strongly agreed or agreed that what they had done during their term of service had made a
difference and had a positive impact on the community. The same 100% of members responded that
they had reached important personal and professional goals through their service program.
Rationale and Approach
1. Compelling Community Need
AmeriCorps Clearwater aims to enhance public safety for residents in our community, Clearwater,
Florida, primarily by assisting law enforcement address and prevent crime. AmeriCorps members
work hand-in-hand with police officers, school resource officers, crime prevention officers and staff of
local community service agencies to help prevent and reduce crime in targeted areas. The Clearwater
Police Department (CPD), like all law enforcement agencies nationwide, was impacted greatly by the
events of September 11, 2001. Clearwater is a densely populated, coastal community that is also a
popular tourist destination. Since September 11, law enforcement and the public have been working
together to ensure the safety of their comm unities. While crime has trended downward over the past
several years nationwide, in 2004, Clearwater residents still suffered a crime rate in the top 15% of all
Florida counties (Florida Dept. of Law Enforcement Crime in Florida, Florida unified crime report
2004 and Federal Bureau of Investigation Index of Crime, United States 1982 --2004). AmeriCorps
Clearwater members are an essential component of CPD and the Clearwater community. Citizens
grow to depend on the members to patrol area parks, bike trails and to provide public and safety
awareness. AmeriCorps Clearwater members act as a catalyst for crime prevention activities by
fostering citizen responsibility and bringing communities together.
The need to enhance resident safety in our communities has been identified in a number of ways.
Assessments utilized include: (1) crime statistics from the Florida Department of Law Enforcement;
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(2) crime statistics from the Federal Bureau of Investigation; and direct feedback from the Clearwater
Police Department. Below are findings, which document the need for AmeriCorps:
Clearwater (Population 108,606 in 2004)
The 2002 "Customer Satisfaction Survey" of Clearwater residents found the following: While 90% of
residents city-wide indicated a feeling that their neighborhoods were safe, in neighborhoods targeted
by AmeriCorps Clearwater, on the west side, only about 75% felt this way. Nearly 40% of these
residents felt it was likely that they would fall victim to a home burglary, about 20% felt that they or a
neighbor would likely be victim of a violent crime such as assault or robbery; and 35% believed that
illegal drugs were easily obtained in their neighborhoods.
2. Description of Program Activities and Member Roles
AmeriCorps Clearwater will enroll 13 AmeriCorps members into service to supplement the crime
prevention, homeland security, and policing activities of the Clearwater Police Department. The
program will offer 8 full-time member positions and 5 half-time positions. Full- and half-time
members will serve 35-40 hours per week, and half-time members will serve 25-30 hoursper week.
All members will report to the Clearwater Police Department before they start their shifts.
Program activities are designed so that there is no "typical day" for an AmeriCorps Clearwater
member, as past program members have indicated that this approach has made their service
experience richer. Each AmeriCorps member will serve a unique schedule and at any point during the
day, many different program activities may be underway simultaneously at the Clearwater Police
Department or community agency partner sites. On any given day, AmeriCorps Clearwater
members may find themselves patrolling parks and school grounds, the Pinellas Trail, conducting
homeland security spot checks, serving as a downtown Ambassador, alongside officers working traffic
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safety details, registering bicycles, or disseminating crime prevention information to the community.
They may also be working to enhance neighborhood watch, or recruiting residents for volunteers in
policing programs in accordance with USA Freedom Corps homeland security goals.
AmeriCorps Clearwater members will be assigned to the Clearwater Police Department, and one of the
two area high schools. School Resource Officers are staffed at each of the high schools and serve as
the members' supervisor, monitoring and verifying activities, service hours and making assignments.
The program director is the supervisor at the Clearwater Police Department, monitoring and verifying
activities, service hours, and completion of assignments. It is the responsibility of the program director
to verify member service hours through contact with the School Resource Officers, community
agencies, and patrol officers with whom the members serve.
Program activities are planned to accomplish goals described in the performance measure worksheets.
Descriptions ofthe activities. are as follows:
Thirteen AmeriCorps members will conduct daily safety patrols of area parks and other public areas,
conduct traffic and crowd safety during special events, install Child Safety Seats, conduct homeland
security spot checks, and serve at two area high schools patrolling the school grounds. These patrols
and services will expand the reach of law enforcement bringing more safety issues to the attention of
police and serve as a deterrent. To complete this performance measure, 1) all members assigned will
receive departmental training orienting them to area parks, other public areas and high schools,
reporting procedures and protocols, park and City issues, radio operations, vehicle operations, traffic
direction training, Child Safety Seat Installation training and homeland security training, 2) they will
be assigned in teams of two or three, 3) members will assist citizens and report problems to police, 4)
members will record accurate hours on their timesheets that reflect saving police officer time, and 5)
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staff will com pile and analyze results.
Thirteen AmeriCorps members will support the Clearwater Police Department's efforts to promote
public safety awareness to middle school aged youth. This performance measure addresses the need
for more crime prevention efforts in our community while also freeing up police officer time for other
duties. To accomplish this objective: 1) members will receive crime prevention subject matter
training from police personnel, 2) members will contact and respond to requests from local schools,
youth programs, and after school programs to schedule sessions, 3) conduct presentations using
research found on the Internet, McGruff materials, bicycle safety rodeo kits, etc., 4) collect data on
results from these presentations through surveys distributed at the end of each session, and 5) Staff
will compile and analyze results.
Thirteen AmeriCorps members will promote community strengthening by recruiting 39 community
residents to serve as volunteers in the AmeriCorps program and policing programs. To accomplish
this objective: 1) each member will be required to recruit at least 3 volunteers, 2) volunteers will
receive departmental training, and 3) volunteers will serve alongside AmeriCorps members, fill in
shifts and assist with community events and service projects.
Thirteen AmeriCorps members will meet with police mentors 15-20 hours per month. Mentoring
sessions will include police ride alongs, special events and police assignments. This objective is created
to give the members an opportunity to learn one-on-one from a police officer or detective of their
choice. This experience provides invaluable information for their year in service as well as it better
prepares them for their roles as potential police officers of the future.
To ensure member compliance with rules on prohibited service activities, the program director will
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implement a thorough member service contract, which will outline the member-prohibited activities
in great detail. In addition, Site coordinators (school resource officers) and Clearwater Police Staff will
be given an information sheet and a brief orientation outlining the prohibited activities. The program
director will monitor activities and ensure compliance by providing on-site supervision and guidance
to AmeriCorps members and lead agency staff.
3. Measurable Outputs and Outcomes
The program will measure outcomes of proposed activities by following systems in place as it relates to
the performance measures. In 2004-2005, AmeriCorps Clearwater completed and exceeded all
performance measure goals. During 2007 and beyond, the program will implement the following
reporting procedures:
Regarding saving police officer time, members will record their service activities and hours as it relates
to saving police officer time. The program director will collect timesheets every other week and enter
hours into a designated spreadsheet. This spreadsheet will list the service activities and convert
member hours to a dollar amount (as determined by the Clearwater Police Department). The target
for this activity is to save 4,200 hours of police officer time, which converts to a savings of $111,930.
The program director will collect and analyze the data every other week to ensure all targets have
been accomplished
In an effort to promote safety awareness seminars to middle school aged youth, the following systems
will be in place: AmeriCorps members will distribute a sign-in and out log for the participants to
complete. This log will be collected at the end of each seminar. In addition, the members will create a
survey (with the program director's approval) that will measure the increase in safety awareness
knowledge, and distribute to the participants, which will be distributed and collected at the end of each
seminar. The program director will monitor the seminars, sign in logs and aggregate the data to
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ensure that all targets have been accomplished.
Regarding volunteer recruitment, AmeriCorps members will be responsible for recruiting 3 volunteers
each. Volunteers will be required to fill out the sign in log on a daily basis. The sign in log will be
created and maintained by the program director. The log will reflect their name, date, time in and
out, hours served, and activities performed. The data will be collected and analyzed by the program
director on a monthly basis to ensure targets have been accomplished.
In an effort to provide member development through police mentoring, the following data systems
will be in place: Police mentors will be required to complete a pre and post mentoring survey, which
will measure an increase in the members' policing knowledge. The program director will collect the
mentoring survey at the beginning and end of the mentoring experience (beginning and end of
program year). The members are responsible for tracking their mentoring hours on their timesheets,
and the program director will record those hours into a mentoring hours spreadsheet. The program
director will compile and analyze data to ensure all targets have been accomplished.
4. Plan for Self-Assessment and Improvement
Currently, the program director provides a monthly progress report to the upper-management staff of
the lead agency. On a quarterly basis, the program director meets with the Deputy Chief of Police
(responsible for grant oversight) to discuss progress towards achieving performance measures. To
ensure continuous program improvement, the program currently distributes an annual internal
stakeholder survey to lead agency staff members, and an external stakeholder survey to residents,
business owners, community members, and community agency partners. The program director and
Deputy Chief of Police review the survey results, and once the results have been analyzed, the findings
are then shared with the AmeriCorps members. The feedback from the surveys has allowed the
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program director to make continuous improvements of the program. This system will be
implemented in 2007 and beyond.
5. Community Involvement
The AmeriCorps Clearwater program initiatives are defined and implemented through close
interaction and consultation with law enforcement and cooperation with community based service
organizations. Currently, the program is creating a community advisory board, which includes
representatives of Clearwater law enforcement, community members, partnering agencies, and city
employees. The community advisory board will meet on a quarterly basis to formally address the
program implementation of community involvement.
The program's police partners are the experts on the public safety challenges that face our
communities, and AmeriCorps Clearwater will rely heavily on them for guidance in meeting
community needs. This extends from the involvement of community members and City of
Clearwater personnel who serve as Board members and help set program goals, to officers in the field
who lend daily direction to members in implementing program objectives.
Our ability to help them meet community needs necessitates program involvement with community
agencies, institutions, and groups, which make up the asset base of our neighborhoods. That means
supporting local schools and after school centers that impact juvenile delinquency and crime, and
patrolling neighborhoods to bolster crime watches. Rather than dictate directives, AmeriCorps
Clearwater depends upon these and other community stakeholders for access to target populations
and assists them in responding to the community needs in community-identified ways.
6. Relationships with Other National and Community Service Programs
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AmeriCorps Clearwater recognizes the importance of building relationships with other National
Service Programs. Currently, the program director collaborates with neighboring AmeriCorps
programs in joint service projects, national "Days of Service" projects and trainings, such as diversity,
disability awareness and intro to disaster. In an effort to foster National Service and member unity,
AmeriCorps Clearwater is hosting a region 4 retreat, which will include 3 neighboring AmeriCorps
programs, team building activities, a park clean-up service project and a picnic. Beyond this,
AmeriCorps members are encouraged to share service experiences with other AmeriCorps programs
and program staff.
7. Potential for Replication
AmeriCorps Clearwater has the potential to be replicated as an internship program, sponsored by the
Clearwater Police Department. The City of Clearwater is currently in the process of setting aside funds
to maintain this program on a smaller scale. Interns will provide services, such as neighborhood
patrols, homeland security patrols and safety awareness seminars. The program director is currently
working on a plan that will incorporate federal work-study students from a local college, St.
Petersburg College, to "intern" in the proposed program 10-15 hours per week. This model is in the
beginning stages and will be discussed in further detail in the sustain ability section of this proposal.
Member Outputs and Outcomes
1. Member Recruitment
Program staff will recruit 8 Full-Time (1700 hour) and 5 Part-Time (900 hour) members into service.
New members will be recruited primarily from local communities and most will be part-time college
criminal justice students. These individuals are more likely to bring an understanding of public safety
to their service, benefit from the experience developmentally, and complete their education by using
the AmeriCorps education award.
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All program staff are involved in member recruitment and, while recruitment is a year-long process,
concentrated efforts will start in the late summer. Since we target those interested in law
enforcement, the program director will make presentations to all criminal justice classes at the college
very early in the fall semester. Staff will meet with college counselors and academic advisors prior to
the fall semester start to disseminate program information and engage their assistance in identifying
candidates. Project activities specialists will distribute program brochures and posters throughout the
communities and meet with the staff of agencies and institutions where members serve, such as
community centers and high schools. The Clearwater Police Department will also assist through
postings in newsletters, the city listserv, recruitment posters and brochures, and referrals from police
officers.
Recruitment efforts will also be made through print media, and on local city cable television channels.
Personal contacts with community residents will be used, and members, themselves, while not
formally engaged in recruitment, will be encouraged to refer prospective candidates. Efforts will also
include the Internet, through use of the AmeriCorps web-based recruitment system, and the
program's own web site. Experience has taught us that there is no "one best way" to recruit members.
Therefore, we employ a multi-faceted recruitment strategy to ensure a diverse and able corps.
Minimum member qualifications and essential skills and abilities are detailed in the AmeriCorps
Clearwater Member Position Description and shared with each candidate prior to application. Because
members must serve in a law enforcement environment, candidates must meet the requirements of
law enforcement applicants. They are required to undergo an extensive background screening with a
criminal history check, which can include a polygraph examination. During the interview process,
applicants are also rated on their motivation to service and attitudes about and history of teamwork.
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AmeriCorps Clearwater is proud to seek a diverse corps and members with disabilities to ensure their
future participation. To identify candidates, the program reaches out to entities that specifically serve
the disabled population such as the Florida Department of Education Office of Vocational
Rehabilitation Services and the St. Petersburg College Office of Services to Students with Disabilities.
As a program of the City of Clearwater, AmeriCorps Clearwater is committed to the inclusion of
qualified persons with disabilities in the provision of its services and to removing any barriers that
would prohibit it. The City of Clearwater Equity Services Department promotes the dignity and worth
of all people, as well as facilitating the City ADA Advisory Committee objectives regarding accessibility
issues with respect to City-owned buildings and facilities. When reasonable accommodations are
needed, AmeriCorps Clearwater can use Equity Services to secure them.
Our program believes that member recognition is intrinsic to good supervision. Beyond the ongoing
recognition on a weekly basis, AmeriCorps Clearwater has a bulletin board in the AmeriCorps member
common area that reflects member appreciation. Members and program staff are encouraged to post
on at least a monthly basis. In addition, the program director recognizes great service efforts at
monthly AmeriCorps meetings. Members are also frequently recognized for their service by law
enforcement and community partner agency staff, Blue Line (cable access network), as well through
thank you letters, certificates, and other personal means.
Since we anticipate that most of our members are interested in law enforcement, we have designed
AmeriCorps Clearwater to provide them with unique professional development opportunities. This
commitment to our members' professional development is demonstrated by the fact that our program
has made it a main priority. Specialized sections in the police department provide trainings to the
members on a monthly basis, members are given the opportunity to go on ride-alongs, participate in
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police scenarios, and have a one-on-one mentor for the program year. Law Enforcement trainings
are also provided through a local college free of charge to the members, these trainings better prepare
them for their roles as police officers as well as increase their policing knowledge. These growth
opportunities are invaluable to the members' experience, as many alumni go on to police careers
serving the same local community they first grow to know as members.
Am eriCorps Clearwater recognizes the importance of building solid relationships am ong m em bers of
the Corps, and promoting team unity. Members are continuously involved in teambuilding activities
and service projects to bring them together. One of the activities the program provides is a member
retreat, which involves a day of team building at a local ropes course along with lunch and reflection.
From experience, team unity and esprit de corps is a significant piece to member retention. The
program seeks to provide various trainings and growth opportunities to the members to keep them
involved, motivated and committed to the program. The incentive for the members to complete their
term of service is the overall unique experience and the education award. They also realize that there
is a great possibility that the police department will offer them a job once they complete their term of
service.
2. Member Development, Training and Supervision
Members will begin AmeriCorps Clearwater with a one-week and a half of orientation and pre-service
training starting the first week of January. Training topics include AmeriCorps 101, department
policies and procedures, team building, citizenship, member development, safety protocols, vehicle
operations, traffic control, crime watch organization procedures, radio training, and many others. At
the end of the program orientation, members are given their assignments and shift schedules which
are revised on a quarterly basis. Members will also be introduced to target neighborhoods,
community partners and given a tour of Clearwater. Starting in February, members will gather on a
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monthly basis for additional trainings such as disaster response, diversity, CPR and other required
trainings. Member meetings are held every two weeks, in which members and staff reflect on service
experiences to date, plan future projects and engage in team-building activities.
To ensure adequate support and supervision, the program director implements a structured service
environment. The program director monitors and verifies service activities on a daily basis, and
members are expected to maintain on-going communication with the program director while they are
out on assignment. In addition, the program director attends all trainings, service projects and
teambuilding activities to provide necessary support and guidance.
3. Ethic of Service and Civic Responsibility
The service ethic is stressed to candidates in the member selection process. On the first day of
orientation, the history and expectations of national service are discussed in detail. Orientation
concludes with our Corps' participation in Martin Luther King, Jr. Day activities to emphasize to each
member that they are a part of an important social movement. From this point forward, all
members complete weekly activities that directly serve residents in collaboration with community
agencies and the Clearwater Police Department. Beyond this, members are encouraged to share
service experiences at quarterly member retreats during reflection exercises and in regular team
meetings.
Members will also be expected to exemplify active citizenship in our community. AmeriCorps
Clearwater plans to promote a deep understanding of citizenship through trainings adapted from "A
Guide to Citizenship Through National Service." AmeriCorps Clearwater expects members to arm
themselves with knowledge about the assets of our communities. To accomplish program objectives,
members must work with city residents and community groups to plan projects and events that
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address community needs. They will be called upon to inspire community residents to service. The
motivation and recruitment of community volunteers is a program performance measure in its own
right. Through training and interaction with residents, AmeriCorps members will not only better
understand the issues facing our communities, but also apply their knowledge to address community
needs
4. Member Enrollment and Retention
During the 2004-2005 period, 14 AmeriCorps members were hired to serve in the program. Within 2
months the team was down to half and was quickly decreasing to less than half. Member retention
was extremely low due to poor program management. Midway through the program year, a new
program director with more than 4 years of experience in managing an AmeriCorps program was
hired to take on the difficult task of improving the program and preserving the members that were
already serving. New and organized systems were implemented, members were given clear guidance,
and most importantly, the members were supported. Within one month the program showed great
progress and the members were much happier with their service experience. By the end of the year,
the program excelled and the members accomplished all 5 of the performance measures. In the
current program year, 10 full-time AmeriCorps members are continuing to actively serve and 3 half-
time members will begin in June 2006. Although this program faced many challenges, there have
been vast improvements, members are thriving and the program is continuing to flourish.
Community Outputs and Outcomes
1. Community Impact
AmeriCorps Clearwater has a strong plan to meet the needs, and implement development and
resources in our communities. We plan on making community integration a main priority by
providing services and resources to the citizens of Clearwater. AmeriCorps members will better
inform and prepare the citizens of public safety through seminars and workshops, as well as patrol
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neighborhoods and parks, which will increase the perception of safety in the neighborhoods where the
members serve. Members will also patrol the school grounds at two area high schools, providing a
safer environment for the students. AmeriCorps members playa significant role in assisting the
school resource officers solve criminal cases, on average; members solve 20-25 cases per month. One
member in particular helped circumvent a potential Columbine situation that lead to the capture and
arrest of a student who had a kill list, plans on how to make bombs, and a handgun with a homemade
silencer. This case, which is one of many, shows how integral AmeriCorps members are to positively
impacting our community.
In addition, the AmeriCorps Clearwater program increases the pool and number of well-qualified
police officers by training and preparing members for future careers. To date, 15-20 AmeriCorps
Clearwater alums are serving as police officers in agencies throughout Florida, 9 of which are officers
at the Clearwater Police Department and one is an FBI agent. Another important impact the
program has on the community is saving taxpayer dollars. Each year, AmeriCorps members save
over $100,000 dollars of police officer time.
The recruitment and engagement of residents in volunteer service opportunities will also become a
focus of our plans, and stands as its own unique performance measure. A new innovative activity
that AmeriCorps Clearwater is providing is the Ambassador program. This program allows the
members to patrol the downtown and Clearwater Beach area on foot or on bike. Members have one-
on-one contact with the citizens by providing information on city events, directions, assistance and an
overall sense of security. The goal of our activities is to positively impact the community by providing
a safer and friendlier environment to the Clearwater community.
2. Sustainability
Page 20
Narratives
AmeriCorps Clearwater plans to sustain community service efforts in 2 ways. The first is by building
capacity in the community through the engagement of more volunteers in the Clearwater Police
Department and with local community agencies. The second is through creating a new internship
program sponsored by the Clearwater Police Department. This model is currently in the beginning
planning stages and will encompass the following component: As an institution of higher learning, St.
Petersburg College complies with the federal government's requirement to support community service
through Federal Work Study (FWS). A portion of the FWS allocation is spent in the support of
community service activities and placements. These placements are typically in public schools
supporting tutoring efforts in reading and math, and are planned to continue in the future.
AmeriCorps Clearwater staff and the sustainability committee, consisting of community partners,
stakeholders, and lead agency staff will work on a plan that will incorporate the FWS program into
the Clearwater Police Department. Students will perform similar tasks as the AmeriCorps members,
including neighborhood patrols, safety awareness seminars and community involvement projects.
Students will work 10-15 hours per week and will gain valuable experience in law enforcement and
public safety. In turn, sustaining AmeriCorps services to the community. As mentioned above, this
model is still in the planning stages, and the committee will be collaborating in August 2006 to move
forward on this sustainability effort.
3. Volunteer Recruitment and Support
The Clearwater Police Department recognizes the importance ofvolunteerism and support, therefore,
as a performance measure, AmeriCorps Clearwater will recruit and train volunteers from local
communities who will become involved in community strengthening and safety activities so that by
the end of the program year, volunteers will be registered in the Clearwater Police Volunteer Program.
Volunteers will be registered as Clearwater Police Volunteers, but will serve alongside AmeriCorps
members. The inclusion of this program activity is in keeping with nationally identified homeland
Page 21
-
Narratives
security priorities, to involve more citizens in volunteer policing programs. Thirteen AmeriCorps
members are responsible for recruiting at least 39 volunteers to serve in the program, providing an
average of 975 hours for the service year. Recruited volunteers will commit to a regular, on-going
role in the program, assisting members and police staff in neighborhood patrols, special events, and
national service projects.
Mem bers will recruit volunteers via volunteer fairs, special events, local college earn puses, and
through direct contact with the citizens during patrols. Volunteers will begin their service with one-
week and half of orientation and training. Training topics will include, rules and regulations, traffic
control, radio procedures, safety protocols, policies and procedures, AmeriCorps overview, vehicles
operations, crime watch organizations overview, and many others. Volunteers will also have the
opportunity to attend other required AmeriCorps trainings and Corps meetings during the program
year. To ensure quality service, the program director will meet with the volunteers throughout the
program year to discuss their experiences in detail, volunteers will also be recognized during the.
program year as well as at the annual Volunteer Recognition Event held by the Clearwater Police
Department.
4. Capacity Building
As stated in one of our performance measures, AmeriCorps members will support and assist the
Clearwater Police Department in the execution of crime prevention and patrol services, which will
result in saving police officer time, as well as expanding safety services to the residents of Clearwater.
This performance measure has an obvious impact on community needs, as its accomplishment frees
police to address community safety issues that require sworn officers.
As previously discussed, AmeriCorps members will also build the capacity of the Clearwater Police
Page 22
Narratives
Department by recruiting volunteers to serve in their volunteer program, building long-term support
for the department. Members will strengthen neighborhood patrols and homeland security watches,
as well as increase public safety awareness through safety seminars and workshops.
Program members have and will continue to empower other community organizations to offer
expanded services to neighborhoods. For example, members will help neighborhood centers to deliver
after school programs to youth, providing more youth with positive alternatives to delinquency.
Beyond program support, AmeriCorps Clearwater has also helped support community organizations,
such as Paint Your Heart Out Clearwater, South Clearwater Citizens for Progressive Action, the
Pinellas County Schools, Neighborhood Services, and Neighborhood Watch organizations. These
organizations enhance the AmeriCorps Clearwater program by providing resources and an insight to
community needs. In turn, the AmeriCorps Clearwater program will provide public safety awareness
and manpower to benefit the community for years to come.
Organizational Capability
1. Sound Organizational Structure
a) Ability to Provide Sound Programmatic and Fiscal Oversight:
The Clearwater Police Department was established in 1916. At that time, the city had about 2,200
residents and only a handful of police officers. Real growth began in the Post-War years as
Clearwater expanded to more than 100,000 residents and 30,000 seasonal residents and tourists.
Today, the police department employs 483 people, including 264 sworn Police Officers who provide
patrol, law enforcement, crime prevention and other law enforcement-related services to the residents
of Clearwater.
Clearwater Police Department has vast experience in the proposed area of activity. They have
overseen programs similar to AmeriCorps Clearwater such as their cadet program, other specialized
Page 23
Narratives
grant programs, and currently oversee the volunteer program. The department has had many
accomplishments over the years, which include being recognized in 2005 by the Florida Police Chiefs
Association for developing and implementing innovative approaches to policing, as well as receiving
the Community Policing Award from the International Association of Chiefs of Police in 1999. The
police department has also created a grant funded Hispanic Outreach Program, which includes
partnerships with the YWCA, Department of Justice, Pinellas County Schools, the Regional
Community Policing Institute and Hispanic community organizations.
The Clearwater Police Department has taken an active role in providing program and fiscal support to
the AmeriCorps Clearwater Program. They have made a commitment to the program next year and
beyond, already setting aside funds for future program years. The administrative support manager
provides on-site fiscal support to the program, as well as working closely with the program director to
ensure financial reports are submitted in an accurate and timely fashion. Overall, the police
department is committed to providing resources and support to ensure the program runs smoothly
and effectively.
The Chief of Police has mentioned on numerous occasions to program staff, the CEO of Volunteer
Florida and the public how important AmeriCorps Clearwater is to the department. The program
adds great value to the department in regards to the services we provide, such as neighborhood and
homeland patrols, safety awareness seminars to youth, assisting at local area high schools, and most
importantly being the eyes and ears of the department. The AmeriCorps members are an extension of
the police officers, and the department depends on them to assist citizens and meet community needs.
b) Board of Directors, Administrators, and Staff:
Key staff positions for the program include the Clearwater Deputy Chief of Police (not grant-funded),
Page 24
Narratives
the AmeriCorps Clearwater program director (grant funded), and the Clearwater Sergeant of Special
Operations (not grant-funded). The Deputy Chief oversees the AmeriCorps grant and approves all
program expenditures. The Sergeant of Special Operations is the direct supervisor to the AmeriCorps
program director. He provides general administrative support and guidance, and acts as the link
between the AmeriCorps program and the police department. The AmeriCorps program director
devotes 100% of her time to the daily administration of the AmeriCorps Clearwater program, program
planning, operational and budget management, assessment, reporting, and assignment and
supervision of members. The current program director is an AmeriCorps Alum and has more than 4
years of AmeriCorps program experience. The Deputy Chief and Sergeant of Special Operations bring
a wealth of more than 20 years of law enforcement experience and more than 10 years in grant
management to benefit the AmeriCorps Clearwater program.
c) Plan for Effective Technical Assistance:
AmeriCorps Clearwater has financial. and programmatic support from Volunteer Florida, the
Governor's Commission on Volunteerism and Community Service (VF). AmeriCorps Clearwater's
program consultant from Volunteer Florida conducts a yearly technical assistance visit as well as
provides on-going support to the program director and key staff. The budget coordinator of
Volunteer Florida has met with the administrative support manager to provide an orientation of
AmeriCorps fiscal management, and provides on-going support throughout the program year. The
program director provides an orientation and on-going communication to service sites, police
department staff and community partners to ensure quality assurance and to bring them up to speed
with new program initiatives.
2. Sound Record of Accomplishment as an Organization
a) Volunteer Generation and Support
Page 25
Narratives
The Clearwater Police Volunteer Program was formally established in 1997 as a logical outgrowth of
the Department's community policing strategy. One ofthe strongest elements of that strategy is the
strong ties that have been established between police and the community. In reaching out to the
community over the years, the Clearwater Police Department came to realize that any successful
community policing/crime prevention program would have to include the active participation of
Clearwater's citizens. While the department had utilized civilian volunteers on an informal basis in
the past, it was in 1997 that the idea of establishing a formal Volunteer Program to supplement the
existing staff finally became a reality.
Currently, the program has 82 volunteers enrolled that individually serve on average 10 hours per
week. The program is registered as a Volunteers in Police Service (VIPS) program under the USA
Freedom Corps. To ensure a diverse volunteer group, volunteers are recruited via word of mouth,
Blue Line CPD (cable access television show produced by the Chief of Police) and volunteer fairs.
They attend an extensive one-week and half long orientation and training, and are provided with on-
going training throughout the year. The volunteers augment sworn officers in non-hazardous
situations such as parking enforcement, bicycle registrations, business emergency contact records,
minor traffic crashes and much more. The police department looks for civic-minded citizens who are
willing to volunteer their time to improve the quality of life in the community.
b) Organizational and Community Leadership:
The Clearwater Police Department is a leader in the community on many levels. The police
department is a partner in a large number of profession-related and social programs, ranging from the
national AmeriCorps program to enacting the Hispanic Initiative, public/private sector partnership
working to address the needs of the city's burgeoning Hispanic population. The department actively
seeks grant funding for many of its programs and initiatives and is currently managing over $3
Page 26
Narratives
million in active grants. The police department is among the most initiative departments in
embracing the concept of community policing, and has nearly 30 officers assigned to neighborhoods
across the city. In 1999, the International Association of Chiefs of Police named the Clearwater
Police Department as one of the top five Community Policing organizations in the world. In 2003,
the International City Manager's Association gave an Award of Excellence to the Department for its
work with the Hispanic population and culture in Clearwater called Operation Apoyo Hispano.
The Chief of Police is the president of the Clearwater Homeless Intervention Project (CHIP), a multi-
agency, one-stop, all-inclusive center offering sustenance, education, training and employment
assistance to homeless citizens who choose to participate in its structured programs. CHIP has
become a national model for cities exploring ways to assist the disenfranchised.
In addition, AmeriCorps Clearwater has shared its own accomplishments, evident in the program's
monthly, quarterly and annual progress reports to its state commission. It has reliably achieved and
frequently surpassed it program performance measures and has received local, state and even national
recognition for its efforts. Most recently in 2005, AmeriCorps Clearwater was named one of the most
innovative programs in the state of Florida. AmeriCorps Clearwater has also received positive
feedback from annual technical assistant visits and quality assurance reviews.
c) Success in Securing Match Resources:
AmeriCorps Clearwater has been very successful in receiving adequate cash match funds from its lead
agency. As evident in our budget narrative, AmeriCorps Clearwater has secured a total cash match
just over $59,000 from the Clearwater Police Department. The vast majority of this match is applied
to program director salary and member costs. In addition, In-kind commitments are $104,191 of the
total program budget. These are detailed on the budget narrative and include, administrative
oversight, office space for program staff and members, equipment, vehicle use for program
Page 27
Narratives
operations, member uniform materials, and instructor/trainer time. Grantee match applied to the
AmeriCorps Clearwater program exceed required levels for both cash and total match.
3. Success in Securing Community Support
a) Collaboration:
Solving problems through partnerships is the fundamental principle of policing, and it was a
commitment to this approach that led to the creation of AmeriCorps Clearwater. Most program
success can be credited to the excellent partnership AmeriCorps Clearwater has engendered with both
the police department and a multitude of other community and city groups. Community partners
consist of a variety of public and private secular and faith-based service organizations. These include
organizations such as the Young Women's Christian Association (YWCA), Pinellas County Schools,
Neighborhood Family Services, and the South Clearwater Citizens for Progressive Action. All
community partners are chosen based upon the fit of the agency mission to that of AmeriCorps
Clearwater, and ability to serve and access target populations in the community. In addition to
serving as collaborators on service projects and in the planning of community events, community
agencies occasionally supervise members, contribute feedback for program evaluation purposes, help
in the recruitment of future members and volunteers, and help AmeriCorps stay focused in on
comm unity priorities.
b) Local Financial and In-kind Contributions:
As mentioned above in Securing Cash Match Resources, the Clearwater Police Department has
committed to and will continue to provide in-kind contributions to AmeriCorps Clearwater.
Contributions include, office space for program staff and members, member uniform materials,
vehicle operations (4 vehicles are assigned specifically to the AmeriCorps program), administrative
oversight, program staff training, member training, and equipment. This provides for a unique
Page 28
Narratives
savings, AmeriCorps Clearwater is a very cost-effective program due to the many resources made
available by the police department.
c) Wide Range of Community Stakeholders:
AmeriCorps Clearwater has a unique and diverse group of community stakeholders, consisting of
public and private secular organizations and faith-based service organizations. The stakeholders
currently collaborating with AmeriCorps Clearwater are Pinellas County Schools, YWCA, South
Clearwater Citizens for Progressive Action, and Neighborhood Center Services of Clearwater. The
above listed community partners have continued to provide consistent non-financial support to
AmeriCorps Clearwater. They have engaged in the development of program initiatives and
incorporated members in service activities and neighborhood improvement plans. Our community
partners rely heavily on AmeriCorps Clearwater, and will continue to provide program support next
year and beyond.
Cost Effectiveness and Budget Adequacy
1. Cost Effectiveness
a) Efficiency:
AmeriCorps Clearwater enjoys solid financial support from its primary partner at levels that are in
excess of the federal matching requirements for the program. In 2005, AmeriCorps Clearwater won
an award from Volunteer Florida as one of the most cost-effective programs in the State. The
proposed program services are to save police officer time and provide crime prevention activities to
community members that the City would not be able to provide otherwise. The amount of money
AmeriCorps Clearwater saves the Department is over $200,000 per year and continues to increase
over time. Since 2004, AmeriCorps members have far exceeded the program benchmark of saving
$111,903 of police officer time. The program is also cost-effective as it relates to the program budget.
Since the police department provides unlimited in-kind resources to the members and the program,
Page 29
Narratives
AmeriCorps Clearwater has the ability to operate a less costly budget.
c) Diverse Non-Federal Support
I t is the police departments' intent to replicate the AmeriCorps program in the absence of federal
support by creating an internship program utilizing federal work-study students who will provide
AmeriCorps like services to the community. However, it is unlikely that the police departments'
resources will cover the full costs of member stipends, child care and education award. AmeriCorps
Clearwater and its community partners are scheduled to meet in the fall of 2006 to begin
implementation of a solid sustainability plan, utilizing non-federal funds.
AmeriCorps Clearwater has secured non-Corporation resource commitment both in-kind and cash
match dollars from the Clearwater Police Department. Outside in-kind resources include the
American Red Cross, Community Tampa Bay, YMCA, and many others for member training. The
list of in-kind resources and trainings are listed in the budget narrative.
d) Decreased Reliance on Federal Support:
AmeriCorps Clearwater is proposing to provide a deeper impact in the community without a
commensurate increase of federal costs. The program will recruit 13 members (8 full-time and 5 half-
time) to meet and exceed program performance measures, as well as provide more public safety
services to the community. The program will have the ability to provide these cost-effective services
by implementing aligned performance measures and having in-kind match support from the police
department.
2. Budget Adequacy
AmeriCorps Clearwater has proposed a cost-effective and well-established budget for the 2007
program year. The program successfully implemented its budget during 2004 and continues to
Page 30
Narratives
allocate dollars without over usage of federal or local funds. Budget allocations are aligned to support
the program design and member activities. With the lead agency's support, the program is able to
provide a sufficient budget that is monitored and implemented correctly.
Amendment Justification
Not Applicable
Page 31
Performance Measures
Service Categories
Community Policing/Community Patrol
Primary IxJ
Secondary 0
, Member De\'elo ment
Service Category: Community Policing/Community Patrol
Measure Category: Participant Development
N~eg$aijgA.c;tivities
Briefly describe the need to be addressed (Max. 4,000 characters)
To provide members with an opportunity to learn one-on-one from a police officer to further
enhance their career development.
Briefly describe how you will achieve this result (Max 4,000 chars.)
Members will meet with police mentor(s) 15-20 hours per month demonstrating competency
increases in policing know ledge.
Activ ity Start Date01 January 2007
Activ ity End Date:31 December 2007
Number of Members: 13
Hours per Day (on average)]
Days per Week (on average)3
Result: End Outcome
Members will show a 90% increase in policing knowledge.
Indicator: Results from mentor surveys
Target: Years 1-3: members being mentored will show a 90% increase in policing knowledge.
Target Value: 90 % .
Instruments: Pre and post mentor survey
PM Statement: After one year, members will show a 90% increase in policing knowledge as measured by pre and
post mentor survey scores.
Prev. Yrs. Data:During 2004-2005. AmeriCorps members received 2,314 hours of police mentoring resulting in 100%
of the members increasing their policing knowledge.
;~: . ' , . " .' . 1 Savin Police Officer Time .'
Service Category: Community Policing/Community Patrol
Measure Category: Needs and Service Activities
Neegs <:tfld Activities
Briefly describe the need to be addressed (Max. 4,000 characters)
The Clearwater Police Department faces increasing pressure to provide neighborhood patrols and
crime prevention to our growing communities.
Briefly describe how you will achieve this result (Max 4,000 chars.)
Members will assist police units in the execution of crime prevention that will result in saving
valuable police officer time.
Activ ity Start Date01 January 2007
Activ ity End Date:31 December 2007
Number of Members: 13
Hours per Day (on average;6
Page 32
Briefly describe how you will achieve this result (Max 4,000 chars.)
Days per Week (on average)7
Result: End Outcome
4,200 hours of assisting police units with non-emergency details including crime prevention and
patrol services that will result in saving $111,930 worth of police officer time.
Indicator: Number of service activites
Target: Year 1: $111,930 of police time will be saved.
Years 2 and 3: unable to project due to changing of police officer salaries per year.
Instruments: Sav ing Police Officer lime Spreadsheet
PM Statement: After one year, members will have provided a minimum of 4,200 hours of assisting police units with
non-emergency details including crime prevention and patrol serv ices that will result in sav ing
$111,930 worth of police officer time.
Prevo Yrs. DataDuring 2004-2005, AmeriCorps members saved $181,197 of police officer time, provided 2,981.5 hours
of patrolling of neighborhood parks and other public areas, provided 255 hours to patrolling of the
dOlM1town Clearwater area, provided traffic detail and direction at over 20 major special events, and
served as role-players in more than 10 emergency response team scenarios.
Result: Intermediate Outcome
After one year, members will increase non-emergency and safety awareness services to middle
school-aged youth showing an 80% increase in safety awareness.
Indicator: Results of seminar surveys
Target: Year 1: youth will show an 80% increase in saf ety awareness knowledge.
Year 2: youth will show an 85% increase in safety awareness knowledge.
Year 3: youth will show a 90% increase in safety awareness knowledge.
Target Value: 80
Instruments: Seminar survey
PM Statement: After one year, members will increase non-emergency serv ices to middle school-aged youth showing
an 80% increase in safety awareness knowledge as measured by seminar surveys.
Prev. Yrs. Data:During 2004-2005, AmeriCorps members organized 2 community seminars bringing approximately
155 community members together, exceeding the program goal of 150.
Result: Output
Number of hours spent saving police officer time.
Indicator: Hours of service activities
Target: Year 1: 4,200 hours saved
Year 2: 4,400 hours saved
Year 3: 4,600 hours saved
Target Value: 4200
Instruments: Member timesheets
PM Statement: After one year, members will save 4,200 hours of police officer time as measured by member
timesheets.
Prev. Yrs. Data:During 2004-2005, AmeriCorps members saved 6,555.25 hours of police officer time, far exceeding
the performance measure expectations.
Page 33
:V:oluftteer Recrftitment , ' ' ,
Service Category: Community Policing/Community Patrol
Measure Category: Strengthening Communities
Needs ahd Activities
Briefly describe the need to be addressed (Max. 4,000 characters)
Enhancing public safety awareness and neighborhood strengthening to the residents of Clearwater.
Briefly describe how you will achieve this result (Max 4,000 chars.)
Members will support the Clearwater Police Department's efforts to promote community
strengthening by recruiting 39 volunteers to serve as volunteers in AmeriCorps and policing
programs.
Activ ity Start Date01 January 2007
Activ ity End Date:31 December 2007
Number of Members: 13
Hours per Day (on average~
Days per Week (on average)3
Result: Output
39 volunteers will collectively provide at least 975 hours of volunteer services.
Indicator: Number of volunteers and volunteer hours
Target: Years 1-3: volunteers will provide 975 hours of service to the community.
Target Value: 39
I nstruments: Volunteer logs
PM Statement: After one year, 39 volunteers will collectively provide at least 975 hours of volunteer services as
measured by volunteer logs.
Prev. Yrs. Data:During 2004-2005, AmeriCorps members recruited 154 volunteers to participate in 2 community
serv ice projects. Volunteers contributed 636 hours of serv ice to the community.
Page 34
'.
Required Documents
Document Name
~
Not Applicable
Not Applicable
Audit
Evaluation
Page 35
'.
November 16, 200610:30 AM
Application 10: 06AC065417
Section I. Program Operating Costs
A. Personnel Expenses
B. Personnel Fringe Benefits
C. Travel
Staff Travel
Member Travel
D. Equipment
E Supplies
F. Contractual and Consultant Services
G. Training
Staff Training
Member Training
H. Evaluation
I. Other Program Operating Costs
Travel to CNCS-Sponsored Meetings
Section I. Subtotal
Section I Percentage
__ ________..._ __m______ __________
Section II. Member Costs
A. Living Allowance
Full Time (1700 hrs)
1-Year Half Time (900 hours)
Reduced Half Time (675 hrs)
Quarter Time (450 hrs)
Minimum Time (300 hrs)
:1~Year Half Time (2nd Year)
2-Year Half Time (1st Year)
B. Member Support Costs
FICA for Members
Worker's Compensation
Health Care
Section II. Subtotal
______ _..._______u....___
Section II. Percentages
_... ________ _n._____ ______
Section III. Administrativenndirect Costs
A. Corporation Fixed Percentage
Corporation Fixed Amount
Commission Fixed Amount
B. Federally Approved Indirect Cost Rate
Section III. Subtotal
Section III Percentage
Section I + III. Funding Percentages
--- --- ------- ,-,-------
Budget Totals
Budget Total Percentage
Required Match
# of years Receiving CNCS Funds
Form 424A
RPT_BGT_ 424
AmeriCorps Clearwater
Clearwater Police Department
Budget Dates:
Total Amt CNCS Share Grantee Share
67,362 13,371 53.991
19,889 6,731 13,158
277 277 0
14,400 0 14,400
-- ----- ---- - -----"-_.---
-- ----
Total $14,677 $277 $14,400
8,620 390 8,230
2,930
-- .--- ------
Total $2,930
100
$100
2,830
$2,830
Total
36,888
500
$37,388
$150,866
o
500
$500
$21,369
36,888
o
$36,888
$129,497
14%
86%
87,200
28,855
o
o
o
o
o
Total $116,055
73,248
24,239
o
o
o
o
o
$97,487
13,952
4,616
o
o
o
o
o
------.,.--..---..
$18,568
8,878
13,483
5,420
Total $27.781
$143,836
7,458
o
4,553
$12,011
$109,498
76%
1 ,420
13,483
867
$15,770
$34,338
24%
o
1,374
Total $1,374
o
1,374
$1.374
o
o
$0
$1,374
$1,374
$0
100%
0%
$296,076
15%
$132,241
45%
0%
85%
$163,835
55%
Modified SF-424A (4/88 and 12/97)
Page 1
'-
RPf_BGT_ 424
November 16, 2006 10:30 AM
AmeriCorps Clearwater
Clearwater Police Department
Total MSYs
CostIMSY
10.50
$12,594
Form 424A
Modified SF-424A (4/88 and 12/97)
Page 2
Bu.eget Narlative for 06AC065417
https:l/egrants.cns.gov / espan/main/report.jsp?sid=cOa8020e30d5d7 d 15 8...
lof5
Budget Narrative: AmeriCorps Clearwater for Clearwater Police Department
Section I. Program Operating Costs
A.PersonnelExpenses
Position/Title -Qty -Annual Salary -% Time
AmeriCorps Program Director: - 1 person(s) at 44571 each x 100 % usage
Deputy Chief of Police (in-kind contribution): - 1 person(s) at 101225 each x 5
% usage
Sergeant of Special Operations (in-kind contribution): - 1 person(s) at 68298
each x 20 % usage
Lieutenant of Special Operations (in-kind contribution): - 1 person(s) at 81404
each x 5 % usage
CATEGORY Totals
B. Personnel Fringe Benefits
Purpose -Calculation -Total Amount
Program Director benefits: Pension (13%): 5,794.29 SS (1.45%): 646.29
Medical: 6,400 SAMP Life Insurance: 81.00 Life Insurance: 10.00 Worker's
Compensation: 1,390.00
Sergeant of Special Operations (in-kind contribution of salary): Pension (13%):
1775.75 SS: 198.06 Medical: 1280 Life Insurance: 2.00 Worker's
Compensation: 278.00
Lieutenant of Special Operations (in-kind contribution of salary): Pension
(13%): 529.13 SS: 59.02 Medical: 320.00 Life Insurance: 0.50 Worker's
Compensation: 69.50
CATEGORY Totals
C. Travel
Staff Travel
Purpose -Calculation
Quarterly Program Director Meetings: (2) trips @ 270 miles (RT) @ .50/mile =
$277/trip Tolls = $3.50 Total cost per trip = $138.50 (2 trips) = $277
CATEGORY Totals
Member Travel
Purpose -Calculation
CNCS Share Grantee Share Total Amount
13,371 31,200 44,571
0 5,061 5,061
0 13,660 13,660
0 4,070
13,371 53,991
CNCS Share
Grantee Share
6,731
7,590
o
1,057
o
3,533
o
6,731
13,158
CNCS Share Grantee Share
277 0
277 0
CNCS Share
Grantee Share
Total Amount
14,321
978
1,057
Total Amount
277
277
Total Amount
11/16/200610:31 AM
Bl.\,.~get NarJative for 06AC065417
https://egrants.cns.gov/ espanlmainlreport.j sp?sid=cOa8020e30d5 d7 d 15 8...
Vehicle Mileage for Members (In-kind contribution): 2,400 miles/month @ 0 14,400 14,400
.50/mile = $1200 $1200x12 months = $14,400
CATEGORY Totals 0 14,400 14,400
D. Equipment
Item/Purpose -Qty -Unit Cost CNCS Share Grantee Share Total Amount
CATEGORY Totals 0 0 0
E. Supplies
Item -Calculation CNCS Share Grantee Share Total Amount
Member Service Gear: ($30/member)(13 members) = $390 390 0 390
Department Issued member uniforms (in-kind contribution): 13 members @ 0 5,460 5,460
$420/member = $5,460
Department Issued protective vests (in-kind contribution): 5 vests @ $429 = 0 2,145 2,145
$2,145
Department issued bike helmets: 13 members @ $35/helmet = $455 0 455 455
General Office Supplies (in-kind contribution): $10/month @ 12 months = $120 0 120 120
Program Director Business Cards (in-kind contribution): $50/year for one year 0 50 50
CATEGORY Totals 390 8,230 8,620
F. Contractual and Consultant Services
Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount
CATEGORY Totals 0 0 0
G. Training
Staff Training
Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount
CATEGORY Totals 0 0 0
Member Training
Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount
Refreshments for day-long trainings: 4 days @ $25/day = $100- Daily Rate of 100 0 100
25
Introduction to Community Policing(ln-kind contributions): $270/day- Daily Rate 0 270 270
of 270
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Bu~get Naootive for 06AC065417
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Ethics Training (in-kind contribution): $260/day- Daily Rate of 260
Disability Awareness (in-kind contribution): $180/day- Daily Rate of 180
Cultural Diversity (in-kind contribution): $120/day- Daily Rate of 120
Conflict Resolution (in-kind contribution): $120/day- Daily Rate of 120
Traffic Direction (in-kind contribution): $150/day- Daily Rate of 150
CPD Rules and Regulations (in-kind contribution): $45/day- Daily Rate of 45
Mule/ATV (in-kind contribution): $200/day- Daily Rate of 200
Radar (in-kind contribution): $50/day- Daily Rate of 50
CPR/First Aid (In-kind contribution): 13 members @ $55/member- Daily Rate
of 715
Homeland Security (in-kind contribution): $120/day- Daily Rate of 120
Code Enforcement (in-kind contribution): $250/day- Daily Rate of 250
Space for Orientation: $50/day for 7 days- Daily Rate of 50
CATEGORY Totals
H. Evaluation
Purpose -Calculation -Daily Rate
CATEGORY Totals
I. Other Program Operating Costs
Purpose -Calculation
Travel to CNCS-Sponsored Meetings: $500
Use of Office Space (in-kind contribution): $3,000/month @ 12months =
$36,000
Use of Nextel Cell Phone for Program Director (in-kind contribution):
$35/month for 12 months = $420
Department Access Cards (in-kind contribution): 13 members @ $6/card = $78
CATEGORY Totals
SECTION Totals
PERCENTAGE
Section II. Member Costs
A. Living Allowance
https:l/egrants.cns.gov/ espan/main/report.j sp?sid=cOa8020e3 Od5d7 d 158...
o
260
o
180
o
120
o
120
o
o
o
o
o
o
350
2,830
CNCS Share Grantee Share
o 0
260
180
120
120
150
45
200
50
715
120
250
350
2,930
Total Amount
o
CNCS Share Total Amount
500
0 36,000
0 420
0 78 78
0 390 390
500 36,888
21,369 129,497
14% 86%
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. .
Bugget Nat;ative for 06AC065417
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Item - # Mbrs wI Allow -Allowance Rate - # Mbrs w/o Allow
CNCS Share Grantee Share
Total Amount
Full Time (1700 hrs): 8 Member(s) at a rate of 10900 each
Members W/O allowance 0
73,248 13,952
87,200
1-Year HalfTime (900 hours): 5 Member(s) at a rate of 5771 each
Members W/O allowance 0
24,239 4,616
28,855
2-Year Half Time (1st Year): Member(s) at a rate of each
Members W/O allowance
o 0
o
2-Year Half Time (2nd Year): Member(s) at a rate of each
Members W/O allowance
o 0
o
Reduced Half Time (675 hrs): Member(s) at a rate of each
Members W/O allowance
o
Quarter Time (450 hrs): Member(s) at a rate of each
Members W/O allowance
o
Minimum Time (300 hrs): Member(s) at a rate of each
Members W/O allowance
o
o
o
CATEGORY Totals
97,487
18,568
116,055
B. Member Support Costs
Purpose -Calculation
PERCENTAGE
CNCS Share Grantee Share Total Amount
7,458 1 ,420 8,878
0 13,483 13,483
4,553 5,420
12,011 27,781
109,498 34,338 143,836
76% 24%
FICA for Members: 7.65% of total living allowance ($116,055)
Worker's Compensation: In-kind contribution from City: $13,483
Health Care: 4 members @ 1,355/year = $5,420 Historically only 50% of
members utilize health care since the majority are still living at home ~nd are in
college.
CATEGORY Totals
SECTION Totals
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Item -Calculation CNCS Share Grantee Share Total Amount
Corporation Fixed Amount: 0 0 0
Commission Fixed Amount: 0.0105 x 130.868 1,374 0 1,374
CATEGORY Totals 1,374 0 1,374
B. Federally Approved Indirect Cost Rate
Calculation -Cost Basis -Cost Type - Rate Claimed -Rate CNCS Share Grantee Share Total Amount
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Budget Nar$tive for 06AC065417
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CATEGORY Totals 0 0 0
SECTION Totals 1,374
PERCENTAGE 100%
BUDGET Totals 132,241 163,835 296,076
PERCENTAGE 45% 55%
Total MSYs 10.50
CostlMSY 12,594
Source of Funds
Section
Description
Section I. Program Operating Costs
The source of matching funds is provided by the City of
Clearwater (Clearwater Police Department). The
following are in-kind contributions from the Clearwater
Police Department for Section 1. Personnel: $22,791
for program oversight Personnel Fringe: $5568 Travel:
$14,400 for member's vehicle mileage Supplies: $8,230
Training: $2,830 Other: $36,888
Section II. Member Costs
The source of matching funds are provided by the City
of Clearwater (Clearwater Police Department). The
following are in-kind contributions provided by the
Clearwater Police Department: Worker's
Compensation: $13,483
Section III. Administrativellndirect Costs
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