LETTER REGARDING INTEREST IN PARTICIPATING IN A SHARED AUTOMATION SYSTEM
II
PPLC
PINELLAS
PUBLIC
LIBRARY
COOPERATIVE
Mary A. Brown
Executive Director
1330 Cleveland Street
Clearwater, FL 33755-5103
(727) 441-8408
Fax (727) 441-8938
November 17, 2006
Mr. Bill Home
City Manager
City of Clearwater
P.O. Box 4748
Clearwater, FL 33758-4748
Dear Mr. Home,
The Pinellas Public Library Cooperative (PPLC) member libraries have been
exploring the opportunities available to them regarding the acquisition of an
integrated online library automation system. The intent is that all member libraries
would share the same system. While it is understood that it may not be feasible
for all libraries to move to a new automation system immediately, it is our goal to
have all libraries participating within five years.
The purpose of this letter is to identify which libraries would be interested in
participating ina shared automation system. The Cooperative is planning to act as
the contracting agency between the vendor of the selected automation system and
the member libraries. We are seeking a commitment from a minimum of five
libraries with an expressed interest in pursing this option. If five libraries have
indicated an interest in participating in the project by December 31, 2006, we will
move forward and contact selected vendors in January 2007 for additional
information.
Cost estimates have been provided to member libraries who may be interested in
migrating to a new system within the next two years. While those cost estimates
are for informational purposes only, it is clear that there are cost efficiencies that
would greatly benefit our member libraries. Costs associated with the purchase
and implementation of the automation system will be the responsibility of the
participating libraries. The participating members may choose to submit a joint
request for Capital Projects funds to the PPLC Board of Directors for
supplemental funding.
Your response indicating your interest in participating in the acquisition of an integrated online
automation system for PPLC member libraries within the next five years is needed by
December 31,2006. After signing and dating your reply, please mail it directly to Pinellas
Public Library Cooperative, Inc., 1330 Cleveland Street, Clearwater, FL 33755 in the
enclosed return envelope. I can be reached at 441-9847 to answer any questions you may have
regarding this request.
Sincerely,
pn
Mary A. Brown
Executive Director
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(Member Library Name)
interested in participating in the joint purchase of an integrated online automation system
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