10/07/2004
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CITY COUNCIL MEETING
CITY OF CLEARWATER
October 7, 2004
Present: Brian J. Aungst
Frank Hibbard
Hoyt P. Hamilton
William C. Jonson
Carlen Petersen
Mayor
Vice-Mayor
Councilmember
Councilmember
Councilmember
Also present: William B. Horne II
Garry Brumback
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The Mayor called the meeting to order at 6:00 p.m. at City Hall. The invocation was
offered by Father James Rousakis of Greek Orthodox Church of the Holy Trinity. The Mayor led
the Pledge of Allegiance.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
4 - Introductions and Awards - None.
5 - Presentations:
5.1 End of Session Report - Senator Fasano
No report given.
5.2 Dorothy Mullens Arts and Humanities Award
Cultural Affairs Manager Margo Walbo presented to the City Council the Dorothy
Mullens Arts and Humanities Award, won by the City for its outstanding and innovative
programs. The related "Celebration of Wisdom" quilt project hangs above City Hall's lobby.
5.3 Proclamation - Put the Brakes on Fatalities Day - October 10, 2004
5.4 Proclamation - Public Natural Gas Week - October 3 - 9, 2004
6 - Approval of Minutes
6.1 City Council - September 16. 2004
Councilmember Jonson noted the name of Mr. Countryside was spelled incorrectly. The
minutes will be changed to reflect this correction.
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Councilmember Hibbard moved to approve the minutes of the September 16, 2004,
meeting as amended. The motion was duly seconded and carried unanimously.
7 - Citizens to be Heard re Items Not on the Agenda
John Wiser complained Forest Run Park does not have restrooms.
Parks & Recreation Director Kevin Dunbar said the City only provides restrooms at
regional parks, as they are expensive to install and maintain. Forest Run Park is considered a
neighborhood park.
Jack Alvord expressed concern the City has not applied for grants to improve Bayview
Park.
Bill Read and Shelly Eckert requested a plan of development be completed for Bayview
Park.
Mr. Dunbar reported the City has received an extension from the State to complete the
management plan by Spring 2005. The park development schedule complies with all State
requirements. In response to a concern, Mr. Dunbar said the State has approved reducing the
City's original commitment in the grant application from offering 24 volunteer-run environmental
classes to offering 12.
The City Manager said the original intent was for the park to be as passive as possible.
The grant application included some environmental items. Staff has met with the Historic
. Bayview Committee several times since the plan was submitted to the State.
Public Hearings - Not before 6:00 PM
8 - Administrative public hearings - None.
9 - Quasi-judicial public hearings - None.
10 - Second Readings - public hearing
10.1 Adopt Ordinance #7326-04 on second readino, annexino certain real propertv whose post
office address is 2334 Anna Avenue, into the corporate limits of the City and redefinino the
boundary lines of the City to include said addition.
Ordinance #7326-04 was presented for second reading and read by title only.
Councilmember Hamilton moved to pass and adopt Ordinance #7326-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
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10.2 Adopt Ordinance #7327-04 on second reading, amending the future land use plan element
of the Comprehensive Plan of the City to designate the land use for certain real property whose
post office address is 2334 Anna Avenue, upon annexation into the City of Clearwater, as
residential low.
Ordinance #7327-04 was presented for second reading and read by title only.
Councilmember Jonson moved to pass and adopt Ordinance #7327-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
Absent: Hibbard.
10.3 Adopt Ordinance #7328-04 on second reading, amending the zoning atlas of the City by
zoning certain real property whose post office address is 2334 Anna Avenue, upon annexation
into the City of Clearwater as Low Medium Density Residential (LMDR).
Ordinance #7328-04 was presented for second reading and read by title only.
Councilmember Petersen moved to pass and adopt Ordinance #7328-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
Absent: Hibbard.
10.4 Adopt Ordinance #7329-04 on second reading annexing certain real property whose post
office address is 3108 Downing Street. into the corporate limits of the City, and redefining the
boundary lines of the City to include said addition.
Ordinance #7329-04 was presented for second reading and read by title only.
Councilmember Hamilton moved to pass and adopt Ordinance #7329-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
Absent: Hibbard.
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10.5 Adopt Ordinance #7330-04 on second readinQ, amendinQ the future land use plan element
of the Comprehensive Plan of the City. to desiQnate the land use for certain real property whose
post office address is 3108 DowninQ Street. upon annexation into the City of Clearwater. as
Residential/Office Limited and Residential Urban.
Ordinance #7330-04 was presented for second reading and read by title only.
Councilmember Jonson moved to pass and adopt Ordinance #7330-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
Absent: Hibbard.
10.6 Adopt Ordinance #7331-04 on second readinQ. amendinQ the zoninQ atlas of the City by
zoninQ certain real property whose post office address is 3108 DowninQ Street. upon annexation
into the City of Clearwater as Office (0) and Low Medium Density Residential (LMDR).
Ordinance #7331-04 was presented for second reading and read by title only.
Councilmember Petersen moved to pass and adopt Ordinance #7331-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
Absent: Hibbard.
10.7 Adopt Ordinance #7332-04 on second readinQ. amendinQ the future land use plan element
of the Comprehensive Plan of the City, to chanQe the land use desiQnation for certain real
property whose post office address is 2995 Drew Street. from residential urban to
residential/office/retail.
Ordinance #7332-04 was presented for second reading and read by title only.
Councilmember Hamilton moved to pass and adopt Ordinance #7332-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
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10.8 Adopt Ordinance #7333-04 on second readino, amendino the zonino atlas of the City bv
rezonino certain property whose post office address is 2995 Drew Street. from Low Medium
Densitv Residential (LMDR) to Commercial (C).
Ordinance #7333-04 was presented for second reading and read by title only.
Councilmember Jonson moved to pass and adopt Ordinance #7333-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
10.9 Adopt Ordinance #7334-04 on second readino amendina the zonina atlas of the City bv
rezonina certain property whose post office address is 2995 Drew Street. from Low Medium
Densitv Residential (LMDR) to Medium Densitv Residential (MDR).
Ordinance #7334-04 was presented for second reading and read by title only.
Council member Petersen moved to pass and adopt Ordinance #7334-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
10.10 Adopt Ordinance #7341-04 on second readina. vacatina all street Riahts of Way and
easements located within the Northeast One-Quarter of the Northeast One-Quarter of Sec. 17-
29-16. less the Northerlv 50 feet thereof. (Drew Street) and the Easterlv 33 feet thereof.
(Bavview Avenue).
Ordinance #7341-04 was presented for second reading and read by title only.
Councilmember Hibbard moved to pass and adopt Ordinance #7341-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
10.11 Adopt Ordinance #7342-04 on second readina, vacatina the 15-foot allev Ivina alona the
East property lines of Lots 4 throuah 7. inclusive, Block 2. Wallace Addition to Clearwater.
Ordinance #7342-04 was presented for second reading and read by title only.
Councilmember Hamilton moved to pass and adopt Ordinance #7342-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
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10.12 Adopt Ordinance #7294-04 on second reading. making amendments to Beach Bv Desi(m.
by amending Section V. Catalytic Proiects. Subsection B. Community Redevelopment District
Designation bY extending the timeframe the pool of 600 additional hotel rooms is available from
5 years to 10 years: by revising the characteristics which make a proiect eligible for additional
hotel units: and by revising the land areas eligible for the pool of additional hotel rooms.
Ordinance #7294-04 was presented for second reading and read by title only.
Councilmember Jonson moved to pass and adopt Ordinance #7294-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
10.13 Adopt Ordinance #7295-04 on second reading. amending the future land use element of
the Comprehensive Plan of the City of Clearwater by revisinQ Policy 2.1.4 of the future land use
plan element with regard to the areas eligible for the density pool of additional hotel rooms
established in Beach Bv Desi(:m.
Ordinance #7295-04 was presented for second reading and read by title only.
Councilmember Petersen moved to pass and adopt Ordinance #7295-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
10.14 Adopt Ordinance #7300-04 on second reading, amending the future land use plan
element of the Comprehensive Plan of the City, to designate the land use for certain real
property whose post office address is 2025 North Highland Avenue upon annexation into the
City of Clearwater. as Residential High.
Ordinance #7300-04 was presented for second reading and read by title only.
Councilmember Hibbard moved to pass and adopt Ordinance #7300-04 on second and final
reading. The motion was duly seconded.
In response to a question, Long Term Planning Manager Gina Clayton said the City is
not party to the County's agreement with the applicant to limit density. Concern was expressed
substantial competent evidence to support this ordinance has not been provided.
Upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Petersen, and Aungst.
"Nays": Jonson.
Motion carried.
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10.15 Adopt Ordinance #7301-04 on second readino. amendino the zonino atlas bv zonino
certain real property whose post office address is 2025 North Hiohland Avenue. upon
annexation into the City of Clearwater. as Medium Hioh Densitv Residential (MHDR).
Ordinance #7301-04 was presented for second reading and read by title only.
Councilmember Hamilton moved to pass and adopt Ordinance #7301-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Petersen, and Aungst.
"Nays": Jonson.
Motion carried.
Councilmember Hibbard moved to hear Items 10.17, 10.18, and 10.19 out of agenda
order. The motion was duly seconded and carried unanimously.
The Council recessed from 6:52 to 7:02 p.m.
10.16 Adopt Ordinance #7302-04 on second readino. amendino the future land use plan
element of the Comprehensive Plan of the City. to chanoe the land use desionation for certain
real property whose post office address is 2950 Glen Oak Avenue. from Residential Urban (RU)
to Recreation/Open Space (RIDS).
Ordinance #7302-04 was presented for second reading and read by title only.
Six people spoke expressing concerns the planned parking lot is too close to residences
and construction traffic through their neighborhood is dangerous.
City Engineer Mike Quillen said while this park abuts other City parks, it is important that
access and parking be provided on the park's east end.
Public Services Director Gary Johnson said a substantial amount of materials needs to
be hauled from the site via a paved road. Constructing an alternate road through Cliff Stevens
Park is estimated to cost $30,000 and will take between two and three weeks to complete. The
total $19-million project is scheduled for completion in a year.
The City Manager said staff has spent significant time talking with neighborhood
residents. The City hired consultants to design the park and address safety issues. The park
will be closed at dusk.
In response to a question, Mr. Quillen said a City of St. Petersburg water line cuts
diagonally through a suggested site and cannot be used for a parking lot.
Discussion ensued regarding construction traffic through the neighborhood and it was
indicated efforts will be made to minimize the impact on the abutting neighborhood. It was felt
this project will raise property values and benefit the neighborhood.
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Mr. Johnson said the temporary road will be used as the primary access to the site for
construction purposes and handle the majority of construction traffic. When rains are heavy, the
temporary road will not be passable and construction traffic will have to use neighborhood
roads.
Consensus was for staff to move forward with the project.
Councilmember Hibbard moved to pass and adopt Ordinance #7302-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
10.17 Adopt Ordinance #7303-04 on second readina. amendina the zonina atlas of the City bv
rezonina certain property whose post office address is 2950 Glen Oak Avenue. from Mobile
Home Park (MHP) to Open Space/Recreation (OS/R).
Ordinance #7303-04 was presented for second reading and read by title only.
Councilmember Jonson moved to pass and adopt Ordinance #7303-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
10.18 Adopt Ordinance #7335-04 on second readina amendina the operatina budaet for the
fiscal year endina September 30. 2004.
Ordinance #7335-04 was presented for second reading and read by title only.
Councilmember Jonson moved to pass and adopt Ordinance #7335-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
10.19 Adopt Ordinance #7336-04 on second readina. amendina the Capital Improvement
Budaet for the fiscal year endina September 30. 2004. to reflect a net decrease of $72.705.
Ordinance #7336-04 was presented for second reading and read by title only.
Councilmember Petersen moved to pass and adopt Ordinance #7336-04 on second and final
reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
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City Manager Reports
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11 - Consent Agenda - Approved as submitted.
11.1 Award a contract in the amount of $499,923 to Pierce Manufacturino, Inc. of Appleton,
Wisconsin for the purchase of one 2005 Pierce Custom Heavv Rescue (Squad) unit in
accordance with Lake County Contract Bid #99-150, authorize the appropriate officials to
execute same and authorize lease purchase financino.
11.2 Appoint Robert Goino to the remainder of the two-year term as a Trustee of the Clearwater
Firefiohters Supplemental Trust Fund, vacated bv Rowland E. Herald, in accordance with Sec.
175.061 of the Florida State Statutes.
11.3 Approve month-to-month lease with Arnold-Brown Properties, 121 N. Osceola Ave.,
Clearwater, FL for 72 parkino spaces at 121 N. Osceola Ave. commencino October 1,2004 to
be used for Main Library parkino and authorize the appropriate officials to execute same.
11.4 Approve an aoreement with Decade Properties, Inc. d/b/a Clearwater Bav Marina from
December 1. 2004 to November 30. 2005, a one (1) year period. for the collection of dailv
launch fees at Seminole Street Launchino Ramps for twenty-five percent (25%) of fees collected
and authorize the appropriate officials to execute same.
11.5 Approve a three-year Partnership and Operational Support Aoreement from October 1,
2004 - September 30,2007. between the City of Clearwater and The Bethanv Education and
Human Services Prooram. Inc.. for the use and supervision of the Holt Avenue Center located
. at 1250 Holt Avenue and authorize the appropriate officials to execute same.
11.6 Approve a five-year Partnership and Operational Support Aoreement from October 1. 2004
- September 30, 2009. with five. five-year renewable options, between the City of Clearwater
and The Upper Pinellas Association for Retarded Citizens, Inc.. for the use of certain portions of
The Lono Center to provide manaoement. maintenance and proorammino for citizens with
moderate to severe developmental disabilities.
11.7 Approve a Work Order for the permittino, desion. construction services and testino of an
Aquifer Storaoe and Recovery (ASR) exploratory well to Post. Bucklev, Schuh & Jernioan
(EOR) of Tampa, FL in the amount of $56,413 (of which a total of $28,206.50 will be
reimbursed), and approve a Cooperative Fundino Aoreement with the Southwest Florida Water
Manaoement District (SWFWMD) and authorize the appropriate officials to execute same.
11.8 Approve a Joint Proiect Aoreement (JPA) with Florida Department of Transportation
(FOOT) for the installation of an offset in a 12-inch diameter City owned water main. the
replacement of a seoment of oravitv sanitary main. and the relocation of service meters as part
of the State Road 60 Plan set (Citv Proiect 04-0047-UT), in the amount of $50,000 based on an
enoineer's estimate of the construction costs and authorize the appropriate officials to execute
same.
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11.9 Approve a Joint Proiect Aareement (JPA) with Pinellas County for the installation of two
offsets in a City owned water main and the replacement of the service line pipina associated
with the relocation of water services/meters in coniunction with Pinellas County plans for
"McMullen-Booth Road at SR 590. Intersection Improvement." in the amount of $30.063.30
based on an enaineer's estimate of the construction costs, and authorize the appropriate
officials to execute same.
11.10 Approve a Supplemental Aareement with HDR Enaineerina. Inc. in an amount not to
exceed $115.000 for additional post-desian services related to construction of the Memorial
Causeway Bridae and authorize the appropriate officials to execute same.
11.11 Approve the Grant Aareement with the United States Environmental Protection Aaencv
(EPA) which provides reimbursement of proiect costs UP to $1,306.700. and award a contract to
Danella Companies of Pompano Beach. Florida. for the Seville & Sunset Drive Reclaimed
Water System (02-0103-UT) construction contract in the amount of $1.951,550.70, which is the
lowest responsible bid received in accordance with plans and specifications. and that the
appropriate officials be authorized to execute same.
11.12 Reappoint Doua Williams to the Municipal Code Enforcement Board. in the
businessperson cateaory. with a term expirina on October 31. 2007.
11.13 Appoint Helen Kerwin to the Beautification Committee with the term expirina on October
31, 2008.
11.14 Appoint Josephine Carbone to the Neiahborhood and Affordable Housina Advisory Board
. (NAHAB) in the East Clearwater resident cateaory to complete a term to April 30. 2005.
Purchasing
11.15 Sulfur dioxide in 1-ton cvlinders durina the contract period: October 8. 2004 throuah
October 31, 2007.
11.16 Chlorine in 1-ton cvlinders durina the contract period: October 8, 2004 throuah October
31,2007.
11.17 Aluminum sulfate, iron free. liquid durina the contract period: October 8. 2004 throuah
October 31, 2007.
11.18 Third party fees for old Workers' Compensation claims durina the period: October 1. 2004
throuah September 30. 2005.
Councilmember Jonson moved to approve the Consent Agenda as submitted and that
the appropriate officials be authorized to execute same. The motion was duly seconded and
carried unanimously.
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12 - Other Items on City Manager Reports
12.1 Approve Parks and Recreation Board recommendation namina City property located at
3035 Gulf-to-Bay Boulevard. "Bavview Park."
In partnership with Pinellas County, the City entered into a Grant Award Agreement in
November 2002 with Florida Communities Trust (FCT), a State of Florida agency, for the
purchase of 4.2 acres of land located at 3035 Gulf-to-Bay Boulevard. Since the purchase of the
property, the City has methodically accomplished the various tasks set forth in the Management
Plan and, if included in the FY (Fiscal Year) 2004/05 CIP budget, will begin construction during
2005. The City Council just recently approved a Recreational Easement Agreement between
the City of Clearwater and Pinellas County on August 19, 2004, in accordance to the
management plan.
On April 17, 2003, the City Council directed the Parks and Recreation Board to hold
public hearings for the purpose of naming this parcel. While several unofficial names for the
park have been used in the past as part of the grant application and for location recognition, an
official name for the park never has been determined. Therefore, in accordance with
Commission Resolution #94-12, the Parks and Recreation Board conducted and advertised a
public hearing to consider recommendations for park names, meetings were held on June 28,
and August 23, 2004.
The Board received a total of 3 names for consideration. The Board ranked the 3 names
in the following order: 1) Bayview Park; 2) Myron A. Smith Park; and 3) Historical Bayview
Environmental Park. Based upon information gathered at this hearing, and on criteria contained
in the Resolution, the Parks and Recreation Board approyed a motion to recommend to the City
Council that the park be named "Bayview Park."
Three people spoke in support of the name "Historical Bayview Environmental Park" and
one person spoke in support of the name "Myron A. Smith Park".
The City Council recessed from 7:59 to 8:39 p.m.
Councilmember Hibbard moved to continue Item 12.1 to a date uncertain. The motion
was duly seconded and carried unanimously.
12.2 Adopt Resolution #04-32 Authorizina the Mayor to execute the Disaster Relief Fundina
Aareement with the State of Florida Department of Community Affairs and desianatina City
Manaaer. William B. Horne II. as the City's Primary Aaent and Emeraency Manaaer. William
Vola. as its Alternate Aaent for the purpose of executina advanced reimbursement. certification,
or other necessary documentation for disaster relief fundina.
On September 21,2004, the City received the referenced Agreement that defines the
terms and conditions of disaster relief reimbursements resulting from the impacts of Tropical
Storm Bonnie and Hurricane Charley. The Agreement covering disaster related expenses for
Hurricanes Frances, Ivan, and Jeanne was received October 4, 2004. In order to yalidate, the
Mayor is required to execute the Agreement and the City Council is required to designate a
Primary Agent and an Alternate Agent, by Resolution, to administer the reimbursement process
and certify the completion of that process. Each impacted Department has been tracking eyery
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expense with detailed supporting documentation in order to validate the City's maximum
eligibility under the State and FEMA (Federal Emergency Management Authority) regulations.
This process has been monitored by both the Finance Department and Emergency
Management to assure, to the best ability, compliance with the eligibility standards while
assuring maximum efficiency and effectiveness of response and relief operations.
Councilmember Jonson moved to authorize the Mayor to execute the Disaster Relief
Funding Agreement with the State of Florida Department of Community Affairs and designate
City Manager William B. Horne II as the City's Primary Agent and Emergency Manager William
Vola as its Alternate Agent for the purpose of executing advanced reimbursement, certification,
or other necessary documentation for disaster relief funding. The motion was duly seconded
and carried unanimously.
Emergency Manager William Vola was thanked for his able response to a health
emergency.
Resolution #04-32 was presented and read by title only. Councilmember Hamilton
moved to pass and adopt Resolution #04-32 and authorize the appropriate officials to execute
same. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
12.3 Continue the appointment of one member of the Municipal Code Enforcement Board in
. order to solicit additional applications.
State Statute requires: "Whenever possible, this Board shall include an architect, an
engineer, a business person, a general contractor, a sub-contractor and a realtor" for this seven
member board. Currently, the City has no one in categories: 1) architect; 2) engineer; 3)
general contractor; or 4) sub-contractor.
Those serving include: 1) Retired director of a national weight loss company; 2) retired
federal employee; 3) retired firefighter; 4) retired banker; 5) retired business manager; and 6)
realtor. There is one vacancy. As there appears to be a preponderance of business people
currently serving, it is recommend the appointment to fill the vacancy be delayed in order to
solicit applications from individuals in categories without representation.
Councilmember Hibbard moved to continue the appointment of one member of the
Municipal Code Enforcement Board to a date uncertain in order to solicit additional applications.
The motion was duly seconded and carried unanimously.
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12.4 Authorize the neootiation of a contract for health insurance with Ciona HealthCare under a
fullv insured fundino arranoement for the contract period of January 1. 2005. to December 31.
2005. at a total not to exceed cost of $14.500,000 which includes estimated City ($10.325,000),
emplovee ($3.015.000), and retiree/COBRAlOut-of-Area ($1.160,000) premiums. and continue
with the 2nd year of a 3 year contract with Bradman/Unipsvch for the mental health/substance
abuse and EAP coveraoe contract for 2005 at an estimated cost of $194.000 ($172.000 for
current emplovees and $22.000 for retirees and COBRA). maintainino the City's current fundino
strateov.
The contract with the City's current medical insurance provider, United HealthCare,
expires on December 31, 2004. Based on the anticipated renewal from United HealthCare for
2005, the City elected to issues a RFP (Request for Proposal). The City Benefits Committee
evaluated RFP responses from five major carriers, ultimately reducing the number to four
finalists. The Committee scored and ranked the finalists based on cost, ability to perform,
adequacy of network, "AM Best" rating, and experience with other government agencies in
Florida. By a vote of 10:4, the City Benefits Committee selected Cigna Healthcare. Both staff
and the Benefits Committee recommend Cigna Healthcare be awarded a one-year contract to
provide City medical insurance coverage for calendar year January through December 2005.
The new plan would result in a 5.2% overall increase in premium costs. The coverage
would maintain the City's existing plan structure consisting of HMO and POS standard and buy-
up options, an open access network of providers and facilities, and maintenance of all current
benefit levels, with decreases in the cost of 3D-day supply prescription co-pays for the buy-up
plans, and across the board decreases in the cost of 90-day supply prescription co-pays.
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Additionally, staff recommends continuing with Bradman/Unipsych for EAP and mental
health/substance abuse coverage for City employees and their covered dependents for 2005.
This is without a rate increase.
For FY2005, the City has budgeted approximately $11,133,650 for the City's share of
medical insurance coverage. The City's estimated share of these expenses for FY2005, which
covers three months of the current contract and nine months of this proposed contract, is
$10,400,000. The difference between budgeted and actual costs, estimated to be $733,650,
will be deposited into the Premium Stabilization Fund. This will help replenish this fund, which
had been reduced by approximately $740,000 in FY2003 and $90,000 in FY2004. Costs
related to this contract for coverage from October through December 2005, estimated to be
$3,675,000, will be budgeted as part of the FY2006 budget.
Staff also recommends that the current funding strategy for City contributions to health
care, representing 100% of the HMO Standard cost for "Employee Only," 75% of the HMO
Standard cost for "Employee plus One," and 68% of the HMO Standard cost for "Employee plus
Family," applied to the tiers in the HMO Buy-Up, POS Standard, and POS Buy-Up plans
respectively, be maintained.
Councilmember Hamilton moved to authorize the negotiation of a contract for health
insurance with Cigna HealthCare under a fully insured funding arrangement for the contract
period of January 1, 2005 to December 31,2005, at a total not to exceed cost of $14,500,000,
which includes estimated City ($10,325,000), employee ($3,015,000), and retiree/COBRAlOut-
of-Area ($1,160,000) premiums, and continue with the 2nd year of a 3 year contract with
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Bradman/Unipsych for the mental health/substance abuse and EAP coverage contract for 2005
at an estimated cost of $194,000 ($172,000 for current employees and $22,000 for retirees and
COBRA), maintaining the City's current funding strategy. The motion was duly seconded and
carried unanimously.
12.5 IAFF Union neQotiations update.
Human Resources Director Joe Roseto reported the IAFF (International Association of
Fire Fighters) union rank and file had rejected the City's proposal to resolve the first year of the
contract. Collective bargaining will continue on Monday.
13 - City Attorney Reports
13.1 Adopt Resolution #04-33. confirminQ a declaration of a State of EmerQency; establishinQ
emerQency procurement procedures, and establishinQ emerQency employee work schedules
beQinninQ September 25. 2004 at 12:30 p.m. and endinQ on September 26, 2004 at 7:00 p.m.
due to conditions surroundinQ Hurricane Jeanne.
Councilmember Jonson moved to confirm a declaration of a State of Emergency;
establish emergency procurement procedures, and establish emergency employee work
schedules beginning September 25, 2004, at 12:30 p.m. and ending on September 26, 2004, at
7:00 p.m. due to conditions surrounding Hurricane Jeanne. The motion was duly seconded
and carried unanimously.
Resolution #04-33 was presented and read by title only. Councilmember Hibbard
moved to pass and adopt Resolution #04-33 and authorize the appropriate officials to execute
same. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hibbard, Hamilton, Jonson, Petersen, and Aungst.
"Nays": None.
14 - City Manager Verbal Reports
14.1 Creative Cities conference report
The City Manager recommended the report be deferred to October 21,2004.
The City Manager reported lane and road closures will occur due to a cycling event and
Jazz Holiday.
15 - Council Discussion Items
15.1 Community Development Board
Discussion ensued regarding the CDB (Community Development Board) and concern
was expressed the composition of the Board is not meeting the criteria specified in the code.
Consensus was to defer the decision to fill the vacancy on the Board to a later meeting.
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Discussion ensued in regard to training for Board members. Staff was requested to
provide formalized training for board members and to schedule a workshop with Code
developer Charlie Siemon.
16. Other Council Action
Councilmember Hibbard represented the Mayor at a dinner honoring Congressman
Young; attended Skycrest Baptist's 50th anniversary; addressed the concierge convention at
the Sheraton Sand Key; attended a VFW fund raiser for Bay Pines, the Naval Cadets
graduation, and Bay Area Commuter Services activities; and reported traffic information is
available by dialing 511.
Councilmembers Hibbard, Petersen, and Jonson acted as principal for the day at area
schools.
Councilmembers Hibbard and Petersen attended the CHIP (Clearwater Homeless
Intervention Project) and library fundraisers.
Councilmember Petersen reported the YWCA won an award from the Mutual American
Foundation for the Hispanic Outreach Center; reported Clearwater is featured in Sports
Illustrated magazine; attended a luncheon at Morton Plant Hospital related to breast health; the
Taste of Clearwater; the 3rd fire recruit class ceremony; the fire prevention expo at the mall; the
RFP discussion related to the Jack Russell site; and a meeting of the Sister City committee,
which needs to create an evacuation plan, and is busy organizing visits from Nagano groups.
She requested feedback regarding preferred dates in May 2005 for a visit from Nagano
. representatives who want to meet with Councilmembers.
Councilmember Jonson reviewed PSTA (Pinellas Suncoast Transit Authority) plans to
change its board membership. Support was expressed for retaining citizen seats.
Councilmember Jonson expressed concern regarding a request to modify the
comprehensive sign program for Bright House Networks Field, particularly the changeable
message sign. The City Attorney recommended care be taken to not broaden the sign code.
Councilmember Jonson said the FLC (Florida League of Cities) is working to have laws
enforced that prohibit the replacement of nonconforming billboards knocked down by storms;
reported the Creative Breakfast Club meets on the 1 st and 3rd Tuesday of the month at Java
Junction; took a boat ride with PSTA on the Starlight Majesty and walked the beach;
encouraged residents to invite visitors to Clearwater's undamaged tourist facilities; and
announced his daughter is getting married this weekend.
Councilmember Jonson and Mavor AunQst thanked staff and complimented their efforts
during the latest hurricane.
Councilmember Hamilton offered best wishes to Councilmember Jonson's daughter;
congratulated the successful Make a Difference Fishing Tournament; and attended a walk to
school day event at Plumb Elementary.
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Councilmember Hamilton and Mavor AunQst announced Jazz Holiday begins October
14,2004.
Mavor AunQst thanked the electric and cable utility companies, which worked hard to
return services to their customers, and attended a check presentation ceremony where Bright
House donated $1-million for hurricane relief efforts.
The Council sent best wishes and prayers to Jack Alvord for a speedy recovery.
17 - Adjourn
The meeting adjourned at 9:50 p.m.
Acst~ [ ~___
Cit~erk
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