02/05/2004
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CITY COMMISSION MEETING
CITY OF CLEARWATER
February 5, 2004
Present: Brian J. Aungst
Hoyt P. Hamilton
William C. Jonson
Frank Hibbard
J. B.Johnson
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also present: William B. Horne II
Garry Brumback
Ralph Stone
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
City Manager
Assistant City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The Mayor called the meeting to order at 6:00 p.m. at City Hall. The invocation
was offered by Reverend William F. Sherman, Sr., Mt. Carmel Baptist Church. The
Mayor led the Pledge of Allegiance.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
3 - Introductions. Awards and Presentations:
a) Proclamations:
1) A Day of Hearts: Congenital Heart Defects Awareness Day - February 14, 2004
2) Library Appreciation Month - February 2004
b) Presentations:
1) Recognition of visiting Nagano students from Satsuki High School
2) Neighborhood of the Quarter Award presented to del Oro Groves Estates
3) American Legion Post 7 presentation of poppies
4 - Approval of Minutes
Commissioner Jonson moved to approve the minutes of the January 15, 2004,
meeting, as recorded and submitted in written summation by the City Clerk to each
Trustee. The motion was duly seconded and carried unanimously.
5 - Citizens to be heard re items not on the Aqenda:
John Doran invited residents to attend the second annual Neighborhoods
Conference on February 28,2004 between 8:00 a.m. and 3:00 p.m. at Bright House
Field.
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PUBLIC HEARINGS
6 - Public HearinQ & First Readinq Ord 7234-04 - Approve the applicant's request to
vacate the 1 DO-foot street riqht-of-way of Frances Court from the easterly riQht-of-way
line of Narcissus Avenue to the westerly riqht-of-way line of Bay Esplanade subiect to
the retention of a drainaqe and utility easement over the full width of the riQht-of-way to
be vacated. (V2003-12 Osbura)
The applicant is seeking the vacation to create larger yards and future home
expansion opportunities for her property at 868 Bay Esplanade and the property to the
south at 854 Bay Esplande. Progress Energy, Verizon Media Ventures, Bright House
Cable, and Verizon have no objections to the vacation request. Planning, Police,
Building, Solid Waste, Traffic, Gas, and Fire officials have no objections to the vacation
req uest.
A single 2-inch water line is present in the subject right-of-way. Public Works
Administration has no objections to the vacation request provided that a drainage and
utility easement is retained over the full width of the right-of-way to be vacated.
Commissioner Hamilton moved to approve the applicant's request to vacate the
1 DO-foot street right-of-way of Frances Court from the easterly right-of-way line of
Narcissus Avenue to the westerly right-of-way line of Bay Esplanade subject to the
retention of a drainage and utility easement over the full width of the right-of-way to be
vacated. The motion was duly seconded and carried unanimously.
Ordinance #7234-04 was presented for first reading and read by title only.
Commissioner Jonson moved to pass Ordinance #7234-04 on first reading. The motion
was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
7 - Public Hearinq & First Readinq Ord 7253-04 - Approve the applicant's request to
vacate the 10-foot drainaQe and utility easement Iyinq alonQ the north property line of
Lot 2. Block ilL", Oak Acres Addition Unit 3 (aka 1706 Jeffords Street) (V2003-14 Lohss)
The applicant is seeking the vacation to construct a new swimming pool and
swimming pool enclosure in the rear yard of the subject property. The Planning
Department has indicated the proposed pool deck and enclosure will need to comply
with a 10-foot rear setback requirement unless the applicant obtains a flexible standard
adjustment reducing the setback. Verizon, Verizon Media Ventures, Progress Energy,
and Bright House Cable have no objections to the vacation request. The City has no
utilities in the subject easement and no plans for City utilities in this easement are
anticipated.
Commissioner Johnson moved to approve the applicant's request to vacate the
1 Q-foot drainage and utility easement lying along the north property line of Lot 2, Block
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"L", Oak Acres Addition, Unit 3 (A.K.A. 1706 Jeffords Street). The motion was duly
seconded and carried unanimously.
Ordinance #7253-04 was presented for first reading and read by title only.
Commissioner Hibbard moved to pass Ordinance #7253-04 on first reading. The motion
was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
8 - Declare as surplus the south one-half of Lot 6 and all of Lot 7, Greenwood Manor,
and offer for sale in compliance with City purchasinq reoulations and oualifvinq
conditions of Invitation for Bid No. 08-04 for the minimum bid amount of $18,000 for the
purpose of developinq a rental community for the elderly.
The City has determined there is a growing demand for safe, decent, and
affordable elderly rental housing in the North Greenwood community. The subject lots,
in close proximity to the North Greenwood Library, the Recreation and Aquatic Center,
and the Martin Luther King, Jr. corridor, provide an attractive location. The City acquired
Lot 6, Greenwood Manor on November 9, 1999 for the indicated price of $30,000. The
property was improved with a single-family home at the time and assessed for tax
purposes at $29,500. The structure subsequently was demolished. The north half of the
lot is under lease as a portion of the North Greenwood Community Resource Health
Center. Lot 7, Greenwood Manor escheated to Pinellas County for non-payment of
taxes. The County conveyed title to the City on November 17,1999. Jerry Fiala, MAl, of
Appraisal Associates of Tampa Bay, appraised the lots at $18,000 as of May 17, 2002.
Invitation For Bid No. 08-04 will stipulate the successful bidder must meet
qualifying criteria: 1) The bidder must be a Florida non-profit corporation in good
standing with the State and specializing in housing and community development; 2) The
bidder must plan to develop the property for elderly rental housing; 3) The bidder's
development team must have the ability to screen potential rental tenants to insure they
are eligible for State and Federal assistance in the event the developer will use such
funding; and 4) The bidder must be prepared to begin construction no later than July 1,
2004, and, in the event State and Federal funds are used in the project, should complete
the project not later than December 31,2005.
Assistant Housing Director Howie Carroll said bathrooms at the nearby
Greenwood Apartments are on the second floor of each unit. This project will feature
one-story units, which are more appropriate for elderly residents.
Commissioner Jonson moved to declare as surplus the south one-half of Lot 6
and all of Lot 7, GREENWOOD MANOR, and offer for sale in compliance with City
purchasing regulations and qualifying conditions of Invitation For Bid No. 08-04 for the
minimum bid amount of $18,000 for the purpose of developing a rental community for
the elderly. The motion was duly seconded and carried unanimously.
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Public Hearing - Second Reading Ordinances
9 - Ord No. 7218-04 Approve the Petition for Annexation of property located at 1813
Brentwood Drive (Lot 8. Lake Lela Manor in Sec. 24-29-16) ANX2003-09023 (Serafino
Caraco)
Ordinance #7218-04 was presented for second reading and read by title only.
Commissioner Hamilton moved to pass and adopt Ordinance #7218-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
10 - Ord No. 7219-04 - Approve the Land Use Plan Amendment from County
Residential Low (RL) to City Residential Low (RL) for property located at 1813
Brentwood Drive (Lot 8. Lake Lela Manor in Sec. 24-29-16) ANX2003-09023 (Serafino
Caraco)
Ordinance #7219-04 was presented for second reading and read by title only.
Commissioner Jonson moved to pass and adopt Ordinance #7219-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
11 - Ord No. 7220-04 - Approve Zonina Atlas Amendment from the County R-3.
Sinole-Family Residential District. to the City LMDR. Low Medium Density Residential
District for 1813 Brentwood Drive (Lot 8. Lake Lela Manor in Sec. 24-29-16). ANX2003-
09023 (Serafino Caraco)
Ordinance #7220-04 was presented for second reading and read by title only.
Commissioner Johnson moved to pass and adopt Ordinance #7220-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
12 - Ord No. 7221-04 - Approve the Petition for Annexation of property located at 309
and 323 Meadow Lark Lane and 3040 Carolina Avenue (Lots 1-6. Block 6. Bay View
City Subdivision in Sec. 07-29-16); ANX2003-09024 (Crum Properties. LLC)
Ordinance #7221-04 was presented for second reading and read by title only.
Commissioner Hibbard moved to pass and adopt Ordinance #7221-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
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"Nays": None.
13 - Ord No. 7222-04 - Approve the land Use Plan Amendment from County
Residential Urban (RU) to City Residential Urban (RU) for property located at 309 and
323 Meadow lark lane and 3040 Carolina Avenue (lots 1-6. Block 6. Bay View City
Subdivision in Sec. 07-29-16): ANX2003-09024 (Crum Properties. llC)
Ordinance #7222-04 was presented for second reading and read by title only.
Commissioner Hamilton moved to pass and adopt Ordinance #7222-04 on second and
final reading. The motion was duly seconded and upon roll call. the vote was:
"Ayes": Hamilton. Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
14 - Ord No. 7223-04 - Approve Zonina Atlas Amendment from the County R-3.
Sinqle-Family Residential District. to the City LMDR. Low Medium Density Residential
District for 309 and 323 Meadow Lark Lane and 3040 Carolina Avenue (Lots 1-6. Block
6. Bay View City Subdivision in Sec. 07-29-16); ANX2003-09024 (Crum Properties. LLC)
Ordinance #7223-04 was presented for second reading and read by title only.
Commissioner Jonson moved to pass and adopt Ordinance #7223-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
15 - Ord No. 7224-04 - Approve a land Use Plan Amendment from the Industrial
Limited (Il) cateoorv to the Commercial General (CG) cateoorv for property located at
1219 South Fort Harrison Avenue. 509 Jeffords Street and 508 & 512 Grand Central
Street (Lot 7 and the North 50 feet of Lot 8. Block 6: Lots 5 & 6. Block 6: Lots 1-4. Block
6. Milton Park Subdivision in Sec. 21-29-15). LUZ2003-09008 (O'Keefe's.lnc./G.
Anthony Du Quesnay)
Ordinance #7224-04 was presented for second reading and read by title only.
Commissioner Johnson moved to pass and adopt Ordinance #7224-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
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16 - Ord No. 7225-04 - Approve Zonina Atlas Amendment from the IRT. Industrial
Research Technoloay District to the C. Commercial District for property located at 1219
South Fort Harrison Avenue. 509 Jeffords Street and 508 & 512 Grand Central Street
(Lot 7 and the North 50 feet of Lot 8. Block 6: Lots 5 & 6. Block 6: Lots 1-4. Block 6.
Milton Park Subdivision in Sec. 21-29-15). LUZ2003-09008 (O'Keefe's. Inc./G. Anthony
Du Quesnay)
Ordinance #7225-04 was presented for second reading and read by title only.
Commissioner Hibbard moved to pass and adopt Ordinance #7225-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
17 - Ord No. 7226-04 - Approve a Land Use Plan Amendment from the Residential
Low Medium (RLM) cateaorv to the Commercial General (CG) cateaorv for property
located at 2261 Gulf-to-Bay Boulevard (A portion of M&B 32/121 in Sec. 18-29-15).
LUZ2003-09009 (Georae & Maraaret Brunina. TRE/Eva Brunina/Georaia V. Lenard.
TRE/Ralph & Jean Enalert-Trust)
Ordinance #7226-04 was presented for second reading and read by title only.
Commissioner Hamilton moved to pass and adopt Ordinance #7226-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
18 - Ord No. 7227-04 - Approve a Zonina Atlas Amendment from the MHP. Mobile
Home Park District to the C. Commercial District for property located at 2261 Gulf-to-Bay
Boulevard (A portion of M&B 32/121 in Sec. 18-29-15). LUZ2003-09009 (Georae &
Maraaret Brunina. TRE/Eva Brunina/Georaia V. Lenard. TRE/Ralph & Jean Enalert-
Trust)
Ordinance #7227-04 was presented for second reading and read by title only.
Commissioner Jonson moved to pass and adopt Ordinance #7227-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
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19 - Ord No. 7228-04 - Approve the initial City Future Land Use Plan for property
located at 2301 Chautauaua Avenue (Lots 1-6. Block 42; Lots 1-26 Block 40; Lots 1-8.
Block 41; Lots 1-13. Block 43; Lot 4. Block 38. all in Unit 1. Section A Chautauaua on the
Lake Sec. 32-28-16). The Future Land Use Plan cateaories are proposed to remain the
same as desianated in the County and are as follows: Residential Suburban (RS).
Preservation (P) and Water/Drainaae Overlay. LUZ2003-09010 (LHD Properties.
Ltd/Larrv H. Dimmitt. Jr. TRE)
Ordinance #7228-04 was presented for second reading and read by title only.
Commissioner Johnson moved to pass and adopt Ordinance #7228-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
20 - Ord No. 7229-04 - Approve Zonina Atlas desianations for property located at 2301
Chautauaua Avenue (Lots 1-6. Block 42; Lots 1-26 Block 40; Lots 1-8. Block 41; Lots 1-
13. Block 43; Lot 4. Block 38. all in Unit 1. Section A Chautauaua on the Lake Sec. 32-
28-16); and the proposed initial City zonina. LUZ2003-09010 (LHD Properties. Ltd/Larrv
H. Dimmitt. Jr. TRE)
Ordinance #7229-04 was presented for second reading and read by title only.
Commissioner Hibbard moved to pass and adopt Ordinance #7229-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
21 - Ord No. 7233-04 - Approve the applicant's reauest to vacate all street riahts-of-way
and easements as dedicated on the plat of Chesapeake Villas. as recorded in Plat Book
70. Paae 42 of the Official Records of Pinellas County. Florida less and except any
portion of Bawiew Avenue and vacate all easements and street riaht of way portions
contained in a parcel of land aenerally bounded on the west by Bawiew Avenue. on the
north bY Drew Street. on the east by McMullen-Booth Road. and on the south by
Cleveland Street and Virainia Avenue. said parcel more particularly described in the
proposed ordinance. (V2003-04 - First Baptist Church)
Ordinance #7233-04 was presented for second reading and read by title only.
Commissioner Hamilton moved to pass and adopt Ordinance #7233-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
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22 - Ord No. 7239-04 - repealina Community Development Code. Appendix A. Section
V. provisions imposinQ development impact fees for new residential. commercial and
hotel/motel structures and facilities. (OS)
Ordinance #7239-04 was presented for second reading and read by title only.
Commissioner Jonson moved to pass and adopt Ordinance #7239-04 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #23 - 33) - Approved as submitted.
Consent Agenda items require no formal public hearing and are subject to
approval by a single motion. However, any City Commissioner or the City Manager may
remove an item from the Consent Agenda for discussion and individual vote.
23 - Approval of Purchases (& Declaration of Surplus) per Purchasina Memorandum:
a) Great Southern Peterbilt Inc., Jacksonville, Florida - Purchase of two (2) 2004
Peterbilt cab and chassis, Model #320 in the amount of $176,542.30 (SWIGS)
b) Container Systems & Equipment Co., Inc., Daytona Beach, Florida - Purchase of one
(1) 2004 Crane Carrier LET 2 cab and chassis in the amount of $115,181 (SWIGS)
c) Heil Environmental Industries Ltd., Chattanooga, Tennessee - Purchase of two (2)
2004 Heil 7000 side loader body in the amount of $133,440 (SWIGS)
d) Cox Radio Tampa Bay, St. Petersburg, Florida - Reimbursement of agency share of
ticket revenue for special events during the period: 04/01/04 through 03/31/05 in the
amount of $300,000 (PR)
e) Infinity Broadcasting, St. Petersburg, Florida - Reimbursement of agency share of
ticket revenue for special events during the period: 04/01/04 through 03/31/05. (PR)
f) Furniture Consultants, New York City, New York - Furniture and installation in the new
Main Library in the amount of $ 302,386.12 (LIB)
24 - Ratify and confirm an EmerQency Purchase Order (PO) approved by the City
ManaQer to Kniaht Enterprises. Clearwater. Florida for the period 01/01/04 to 12/31/04.
for the installation of aas mains and service lines in the amount of $700.000 and
authorize the appropriate officials to execute same. (PW)
25 - Approve the final plat for "Belle Aqua Villas I". located at 125 BriQhtwater Drive on
Clearwater beach which is to be a replat of Lots 7 and 8. Bayside Sub #2. (PW)
26 - Approve the final plat for "Belle Aqua Villas II". located at 116 Briahtwater Drive on
Clearwater beach which is to be a replat of Lots 53 and 54. Bayside Sub #2. (PW)
27 - Approve the final plat for "Harborside Townhomes". located at 140 Brightwater Drive
on Clearwater beach which is to be a replat of Lots 47 and 48. Bayside Sub #2. (PM
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28 - Award a contract for the Canterbury Road Drainaae Improvements (Q2-0009-EN) to
Caladesi Construction of laroo. Florida for the sum of $485.109.64. (PWl
29 - Award a contract to TlC Diversified. Inc.. of Palmetto. Florida. for the Pumpina
Stations #9 & #10 - Refurbishment (01-0059-UT) construction contract in the amount of
$556.479. (PWl
30 - Award a contract for the Lift Stations 37 & 43 Improvements (Q2-0009-UT) to TlC
Diversified. Inc. of Palmetto. Florida. in the amount of $688.781.50.
31 - Approve the Consent Order between the State of Florida Department of
Environmental Protection and the City of Clearwater reaardino historic wetland violations
at the lona Center. (PW)
32 - Reappoint Kathy Milam to the Community Development Board with term expirina
02/28/2008. (ORlS)
33 - Approve the 2004 Federal leoislative Packaae. (ORLS)
Commissioner Hibbard moved to approve the Consent Agenda as submitted and
that the appropriate officials be authorized to execute same. The motion was duly
seconded and carried unanimously.
OTHER ITEMS ON CITY MANAGER REPORT
34 - Adopt Res 04-04 modifyina lease No. 520030564 with the Board of Trustees of the
Internal Improvement Trust Fund of the State of Florida Sovereian Submeraed lands
and the City of Clearwater; A parcel of sovereian submeraed land in See 17-29-15. in
Clearwater Harbor. Pinellas County. containino 13.368 sauare-feet. MOL. to allow
expansion of the docks at the Sailina Center. (MR)
Accepting this modified submerged lands lease authorizes the City of Clearwater
to extend the existing dock and to construct a parallel dock at the Clearwater Community
Sailing Center, exclusively to be used for mooring of recreational vessels, launching
sailboats, and as access to the Intracoastal Waterway and Clearwater Harbor, in
conjunction with an upland municipal sailing center.
The lease expires May 26, 2005. This is the term of the original lease and the
renewal will need to be expedited 120 days prior. The initial lease was for use of the
bottom land under two boat ramps and an existing floating dock at the Sailing Center,
containing 6,743 square feet, more or less. The modified lease is expanded to include
the bottom land under an extension to the existing dock, and the parallel dock to be
constructed under a grant from Florida Coastal Management Program, Coastal
Partnerships Initiative.
The Marine and Aviation Department requests the City Commission grant
authority to the City Manager to accept the Modified Sovereignty Submerged lands
lease in order to proceed with the expansion of the docking facility at the Sailing Center.
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Commissioner Johnson moved to modify lease No. 520030564 with the Board of
Trustees of the Internal Improvement Trust Fund of the State of Florida Sovereign
Submerged Lands and the City of Clearwater; A parcel of sovereign submerged land in
Section 17, Township 29 South, Range 15 East, in Clearwater Harbor, Pinellas County,
containing 13,368 square-feet, more or less, to allow expansion of the docks at the
Sailing Center. The motion was duly seconded and carried unanimously.
Resolution #04-04 was presented and read by title only. Commissioner Hamilton
moved to pass and adopt Resolution #04-04 and authorize the appropriate officials to
execute same. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hamilton, Jonson, Hibbard, Johnson, and Aungst.
"Nays": None.
35 - Award a contract for the Mvrtle Avenue Roadwav and Drainaae Improvements (00-
0034-EN) to Westra Construction Company of Palmetto. Florida for the sum of
$14.211.521.78. and award a contract to PBS&J. an Enaineer of Record. of Tampa.
Florida for the sum of $738.120.92 for Construction Enaineerino and Inspection services
for the duration of construction. (PW)
The work proposed in this contract includes major infrastructure improvements
along Myrtle Avenue from Lakeview Avenue to Fort Harrison. Improvements include
replacing the deteriorated and undersized storm sewer system, replacement of sanitary
sewer pipes, and potable water lines. The storm sewer improvements include the
construction of a new and much larger storm sewer trunk line for the Myrtle Avenue
corridor. This trunk line will serve as the outfall for the newly constructed Town Lake. In
addition to the work on Myrtle Avenue, the storm sewer outfall on Jones Street will be
replaced. It is anticipated that with the storm sewer improvements will provide a higher
flood protection level of service for the businesses and residents on Myrtle Avenue.
The work to be performed in addition to the utility improvements will include the
re-construction of Myrtle Avenue, complete with new sidewalks, curb and gutter, inlets,
and traffic signal mast arms. The CEI (Construction Engineering & Inspection) work to
be performed by PBS&J (Post, Buckley, Schuh and Jernigan, Inc.) will include having
inspectors and engineers on-site for the duration of the construction activity to confirm
compliance with the approved plans and specifications. Their services also will include
surveying, materials testing and review and approval of contractors pay request and
shop drawings. In conjunction with this project, CSX railroad will be reconstructing the
railroad crossing on Myrtle Avenue and the railroad crossing on Jones Street. The work
is being done through a previously approved agreement with CSX railroad. This project
will commence after award and execution of the contract and will be completed in 548
calendar days.
Resolution #02-51 was passed on November 21, 2002; establishing the City's
intent to reimburse certain stormwater project costs incurred with future tax-exempt
financing. The projects identified with 2004 revenue bonds as a funding source were
included in the project list associated with Resolution #02-51. Due to the size and
complexity of the roadway, drainage and other utility improvements, the budget to fund
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these contracts was increased to leave an unencumbered balance of $100,000 in the
Myrtle Avenue Drainage Improvements project, 357-96142. The purpose is to provide a
contingency outside of the Westra Construction contract to cover unforeseen railroad
crossing issues and utility conflicts.
Commissioner Hamilton moved to award a contract for the Myrtle Avenue
Roadway and Drainage Improvements (00-0034-EN) to Westra Construction Co. of
Palmetto, Florida for the sum of $14,211,521.78, which is the lowest responsible bid
received in accordance with the plans and specifications, and award a contract to
PBS&J, an Engineer of Record, of Tampa, Florida for the sum of $738,120.92 for
Construction Engineering and Inspection services for the duration of construction. The
motion was duly seconded and carried unanimously.
In response to a question, Assistant Engineering Director AI Carrier reported the
design of Glen Oaks is 90% complete.
36 - Approve the appropriation and transfer of $200,755 of unrestricted fund balance of
the General Fund to the Harborview Center Fund to eliminate the deficit net current
asset balance at 09/30/03 and approve an increase of $85.370 to the existinQ FY
2003/04 operatinQ budaet at the Harborview Center as requested by Global Spectrum.
Provide staff direction for renegotiation option for a new contract with Global Spectrum.
CPR}
The Harborview Center Fund was established in FY (Fiscal Year) 1994 to
capture the operating revenue and associated expenditures of operating the City's
combined retail, restaurant, and convention center facility. In January 2001 the City
Commission approved the transfer of $2.2 million of unrestricted earnings of the Central
Insurance Fund to the Harborview Center Fund to eliminate the estimated cash deficit
and interfund loans through the end of FY 2001. Although this transfer eliminated the
cash deficit and interfund loans, there was still a deficit in net current assets.
On February 5, 2003, the City Commission approved transferring $450,000 of
unrestricted funds from the General Fund to Harborview Center Fund to eliminate this
deficit. The City took steps to change certain procedures to monitor the Harborview
Center Fund so that the facility would remain in a positive net asset position.
Unfortunately, while these steps were taken, the final net balance for FY 2002/03 was
short by $200,755.
Global Spectrum staff has reviewed the current FY 2003/04 budget and
determined that an additional $85,370 in City subsidy will be needed for this fiscal year.
This will increase the City subsidy from $150,000 to $235,370. Commission direction is
requested to renegotiate specific adjustments and incentives in a new management
agreement with Global Spectrum that will include financial risk in the event financial
targets are not met. A mid-year amendment will be processed to reflect the transfer of
funds.
Parks & Recreation Director Kevin Dunbar reported on the expiration dates for
Harborview Center leases: 1) Global Spectrum (Globe) - September 30,2007; 2)
Boston Concession - September 30, 2007; 3) Stein Mart - 2004 with 5-year extension at
their discretion to 2009; and 4) Pickles Plus Too, Inc. - January 31,2005. He said this
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fiscal year's budget was created looking at the revenue performance of last year;
however, Global reports the expense side is not robust enough to provide adequate
resources to continue.
Mr. Dunbar reviewed the following options for the future of Harborview:
1) modifying the existing agreement with Globe adding incentives and/or disincentives;
2) developing an RFP (Request for Proposal); and 3) terminating the agreement with
Globe and having staff assume operations. He noted fixed operational costs for
Harborview are built into the budget similar to other operations in the City. He said there
is no fixed maintenance charge. This is done on an event by event basis and typically
contracted out by Globe.
Staff is currently evaluating maintenance issues. It is estimated painting and aesthetic
improvements to the facility will cost approximately $100,000. When available,
additional information on equipment repairs, such as the air-conditioner, and necessary
maintenance costs will be provided.
Michel Sauer, President of Global Spectrum, recommended modifying the
existing contract to include incentives or disincentives. He said the Harborview Center is
like an orphan child and never will be a cash cow. He reviewed the center's mission
statement and presented an operational overview of Harborview over the last 8 years.
He noted more than a million people have been to the Harborview Center since it
opened. He reviewed the facility's financials and reported that attendance had dropped
in FY 2001/02 and more dramatically in 2002/03.
. Mr. Sauer said Globe's management team did not perform as expected. He said
Globe has taken steps to correct that situation. He reviewed the $456,946.21 in lost
business due to parking and construction issues, outgrowing the facility, economy
cutbacks, and miscellaneous. He said Global Spectrum also manages the Pine lias Expo
Center and indicated their staff has been directed not to take business from the
Harborview Center.
Mr. Sauer made comparisons to other convention centers regarding operating
deficits.
Mr. Sauer presented strategies for growing the business which include: 1)
revisiting lost business; 2) reenergizing food services by hiring a new chef and revising
the menu; 3) improving the qualifying business approach; 4) improving the yield
management process; and 5) forming a strategic sales alliance between Harborview
Center/Global Spectrum, the City, the CVB (Convention & Visitors Bureau), and the
Chamber of Commerce. He noted the Customer Survey Review for the first quarter of
FY 2004 rated the Harborview Center facility and staff at 91 %. He said he has met with
customers who had issues with facility service.
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Mr. Sauer projected the facility's deficit will diminish. He said Globe is receiving
better guidance and supervision under the Parks & Recreation Department. He said
Globe is committed to reenergizing team work with the City, CVB, and Chamber of
Commerce, will use the Harborview Center to enhance Downtown visibility, will improve
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customer satisfaction, is willing to renegotiate the financial relationship so that Global
Spectrum will be at risk financially if targets are not achieved, and will provide quarterly
reports to the City Commission on the facility's financial performance.
Discussion ensued in regard to Global Spectrum's financial statement indicating
the Harborview Center has lost $1.5-million since the facility opened and Global
Spectrum representative Barry Strafacci said Globe's statement is based on the budget
definition in the contract. Finance Director Margie Simmons said the City's numbers do
not include internal service charges and are based on accepted accounting principals.
CVB Executive Director Carol Ketterhagen strongly recommended the City make
a full commitment to the facility to attract overnight events that generate hotel rooms if
the City chooses to continue operations at the Harborview Center. She said the facility
needs to improve its cleanliness and level of service, completely update its sales
materials, ensure that a competent and professional sales staff is in place, and
advertising money is budgeted. She suggested the facility participate in the CVB's
cooperative advertising program.
Ms. Ketterhagen said the Harborview Center is listed in the CVB's resource
guide. She said the CVB has a marketing commitment to the Harborview Center. She
reviewed CVB efforts to retain the FASTANAL convention, the City's largest, by
underwriting transportation costs and paying additional costs. She estimated the
economic input to the City from the FASTANAL convention was $1.4-million. She said
the Harborview Center can be a viable facility if recommendations are enacted.
Ms. Ketterhagen reported nationally, municipalities and other government entities
manage 57% of the convention centers. She said the facility needs a significant amount
of maintenance and repair, including equipment replacement, which City staff is
evaluating.
Mr. Strafacci said the 8-year old facility has not had an annual replacement
schedule for its FF&E (furniture. fixtures and equipment). He said center staff is looking
for a way to stretch available dollars. He said the facility may not need the entire
$85,000 for marketing. He said Globe is committed to improving the product.
Mike Meidel, Greater Clearwater Chamber of Commerce President, supported
the Harborview Center as a convention and civic center. He recommended the facility
attract more shows like FASTANAL to reduce the City's subsidy and increase the impact
on the local economy. He said subsidies are common and recommended the City
commit to keeping the facility open until 2009. He said people need to know the facility
will remain available for future commitments. He said parking conflicts need to be
avoided by coordinating Harborview and Coachman Park events. He said a Chamber
task force is looking at transportation coordination for convention events. Transportation
providers are willing to review their rates. Hotels have expressed interest in considering
transportation subsidies and provide a contact in each hotel. The Chamber of
Commerce is willing to promote the Harborview Center and will keep the task force in
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place to continue to help. He recommended a 5-year plan be developed, talks of closing
the facility be ended, the City commit dollars to upgrading the facility, and measurable
goals be defined for the facility's management firm.
In response to a question, Ms. Ketterhagen said the Harborview Center needs to
be upgraded in order to be more appealing to meeting planners. While the CVB does
market the facility, she said the Harborview Center can be marketed more successfully
after improvements are made. To be successful, she said the Harborview Center sales
force must participate with the CVB on promotional trips to generate more interest in the
facility. She reiterated the importance of communicating that the facility will remain
open. Mr. Sauer said the Harborview Center's travel budget had been reduced
drastically.
Mr\ Meidel said the Chamber of Commerce will request an increase this year
from the City for tourism support. He said 30% of the Chambers budget will be
redirected to a public relations campaign that will include the Harborview Center. In
response to a question, Mr. Meidel said a increase in City funding of the Chamber to
$180,000 will allow proper marketing of the facility. In response to a suggestion that the
Internet reduces Chamber postage expenses, Mr. Meidel said visitors prefer having a
book in hand.
Discussion ensued in regard to what steps need to be taken to maximize the
City's benefit from the facility. Ms. Ketterhagen said discussing marketing strategies
with other partners is a good first step. In response to a suggestion that many civic
meetings can be moved to the new Main Library, Parks & Recreation Director Kevin
Dunbar said staff will work and to coordinate activities with the Library and Coachman
Park.
In response to a question, the City Attorney said based on store profits, the cost
would be significant to buyout the last five years of the Stein Mart contract. It was
recommended discussions regarding closing the Harborview Center must end and
business that attracts overnight visitors must be marketed.
Mr. Sauer said Globe is willing to renegotiate its contract with the City to include
qualitative goals and penalties. He said his firm made a mistake not bringing facility
related problems to the City's attention earlier. New wayfinding signage will provide
directions to the Harborview Center. Mr. Sauer said Globe has taken steps to address
personnel issues.
It was stated that Global Spectrum has a good reputation. The Harborview
Center is a challenge to operate due to no nearby hotel. It was recommended the City
work to minimize the center's subsidy, and renegotiate a contract with Global Spectrum
to include performance measures.
Concern was expressed in continuing to partner with Global Spectrum
considering the firm had not taken advantage of partnering opportunities with the
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Chamber and CVB previously. Concern was also expressed continued funding of the
facility not resemble a black hole. It was felt the City has not received good value for its
investment.
In response to a question regarding the time it will take for a turnaround of facility
business, Mr. Sauer said that was difficult to answer. He said if the facility's financial
performance and customer satisfaction do not improve, Globe also will suffer. He said
his firm has spent the last 30-60 days bringing this project into focus. He said Globe is
committed to making positive changes occur. He recommended future evaluations be
based on performance and customer satisfaction. He reported Globe had used its own
money previously to promote the Harborview Center.
Concern was expressed in approving the agenda item without having a contract
in hand. Discussion ensued regarding renegotiating a contract and the City Attorney
anticipated it will take until May to redraft a new one.
In response to a question, Mr. Meidel said the business sector respects the new
staff recently brought on board at Harborview. Ms. Ketterhagen said Globe
recommended establishing and monitoring goals. It was recommended the Chamber of
Commerce and CVB participate in the renegotiation of the contract with Global
Spectrum. The City Attorney said either party can chose to terminate the contract with
six-months notice.
It was recommended renaming the Harborview Center be considered.
In response to a question, Ms. Ketterhagen said the CVB currently is in
negotiation with FASTANAL for a future convention. The company is interested in
returning to the destination. Mr. Strafacci said addressing equipment issues will help
attract future business.
Commissioner Hamilton moved to approve the appropriation and transfer of
$200,755 of unrestricted fund balance of the General Fund to the Harborview Center
Fund to eliminate the deficit net current asset balance at 9/30/03 and approve an
increase of $85,370 to the existing FY 2003/04 operating budget at the Harborview
Center as requested by Global Spectrum and directed staff to renegotiate a new contract
with Global Spectrum. The motion was duly seconded and carried unanimously.
It was stated the City Commission needs to be mindful of not putting something
in place that cannot be supported in the future.
37 - IF Union Neqotiations Update
Assistant City Manager Gary Brumback reported the IAFF (International
Association of Fire Fighters) had defeated the proposed contract by a vote of 139:2.
Staff is confident everything possible has been done to address firefighter concerns
while maintaining financial responsibility. He said the City will be starting from ground
zero re-engaging in negotiations.
Commission 2004-02-05
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. 38 - Other Pendina Matters - None.
39 - City Manaaer Verbal Reports
Charter Amendment Information Presentations
City Clerk Cyndie Goudeau requested direction regarding assigning
Commissioners to discuss proposed Charter Amendments, when requested, at
candidate forums and homeowner association meetings.
Concern was expressed in more than one commissioner participating due to the
Sunshine Law.
Consensus was for staff to coordinate schedules for individual Commissioners to
dicuss the proposed Charter amendments at forums and neighborhood meetings.
40 - Other Commission Action
Mavor Aunast said at Wednesday's Mayors Counsel luncheon, consensus was
for the County not to compete with municipal parks and recreation programs but to help
support them and for the County to help Clearwater and St. Petersburg address
homeless issues. He said MSTUs will be discussed next.
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Commissioner Hibbard said he had attended the annual FOP (Fraternal Order of
Police, Lodge 10) banquet and expressed pride in the many achievements realized by
City police officers.
Commissioner Hibbard said he had enjoyed the events in honor of Dr. Martin
Luther King Jr. at North Greenwood and Coachman Park.
Commissioner Hibbard congratulated Ed Droste for being named Mr. Clearwater
and commended the Greater Clearwater Chamber of Commerce for organizing a great
retreat.
Commissioners Hibbard and Jonson congratulated Alan Mayberry on his
retirement.
Commissioner Johnson extended condolences to Ed Star and his family for the
loss of his wife.
Commissioner Jonson said a letter from the City, endorsing designation of
Courtney Campbell Causeway as a scenic highway, is necessary prior to submittal of
the final application. He will provide the Commission with an executive summary of the
application.
Commissioner Jonson requested staff report on the Pinellas Assembly
discussion related to MSTUs.
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Commissioner Jonson requested information on the history of the City's
approach to concurrency issues, which are less restrictive than Pinellas County.
Commissioner Hamilton said he had represented the City Commission at the
Florida Transportation Committee, where the County presented its transportation
priorities for next year.
Commissioner Hamilton apologized for his brother not recognizing the
Commissioners' attendance at this afternoon's ribbon cutting ceremony for the new
grand concourse at Ruth Eckerd Hall.
Commissioner Hamilton and Mayor AunQst reported the opening ceremonies for
Clearwater's Little League are scheduled for Saturday morning.
Mayor AunQst said materials are available for Commission perusal related to his
attendance at the Conference of Mayors on January 21 - 23,2004.
Mayor AunQst reported on January 28, 2004, he had participated in an ABC
Action News taping regarding Clearwater's Sister City, Nagano, its history, and the
upcoming 45th anniversary trip.
Mayor AunQst said on January 29, 2004, he had joined Mayors Iorio and Baker
as a panelist to discuss city issues.
Mayor AunQst said on February 9, 2004, he will be attending the annual
Achievement Awards Banquet at the Harborview Center, honoring City employees.
Mayor AunQst said on February 10, 2004, the 8:00 p.m. candidates' forum at City
Hall will be broadcast live on C-View.
Mayor AunQst said on February 11, 2004, the ground breaking ceremony for the
Ross Norton Center is scheduled for 5:00 p.m.
Mayor AunQst said February 16, 2004 is Presidents' Day, a City holiday. The
next work session is scheduled for Tuesday, February 17, 2004 at 9:00 a.m.
41 - Adiournment
The meeting adjourned at 9:00 p.m.
Mayor- om missioner
City of Clearwater
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