06/02/2003
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CITY COMMISSION WORK SESSION
CITY OF CLEARWATER
June 2, 2003
Present: Brian J. Aungst
Hoyt P. Hamilton
Whitney Gray
William C. Jonson
Frank Hibbard
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also present: William B. Horne II
Garry Brumback
Ralph Stone
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
City Manager
Assistant City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The Mayor called the meeting to order at 11 :22 a.m. at City Hall, following a meeting of
the Community Redevelopment Agency.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
PUR PURCHASING
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Approval of Purchases per Purchasina Memorandum:
1) Office Depot Business Sys., Tampa, Florida for a purchase contract for miscellaneous office
supplies during the contact period: 07/01/03 through 06/30/05 for $300,000. (FN)
2) Ross Systems, Inc., Atlanta, Georgia for financial system software maintenance during the
contract period: 06/30/03 through 06/29/04 for $69,020. (IT)
3) Davis Water and Waste Ind., Tallevast, Florida for Odophos Odor and Corrosion control
during the contract period: 06/06/03 through 05/31/04 for $75,000. (WPC)
4) Baron Sign Manufacturing, Lake Park, Florida for park signage during the contract period:
07/01/03 through 06/30/04 for $85,000. (PR)
5) American Water Svs. Underground & Infrastructure, Clearwater, Florida to clean and inspect
wastewater interceptor pipelines for $250,000. (PW)
6) American Water Svs. Underground & Infrastructure, Clearwater, Florida to clean and inspect
small diameter wastewater sanitary sewer pipelines for $325,000. (PW)
7) Time Warner Telecom of Fla., Tampa, Florida for Internet service during the contract period:
10/01/03 through 09/30/05 for $74,000. (IT)
8) Dell Government and Leasing, Round Rock, Texas for eighty-four (84) Dell Latitude D600
laptop computers for $174,888. (IT)
In response to a question regarding controls related to Item #1, Purchasing Manager
George McKibben said supervisors approve every office supply purchase.
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In response to a question regarding Item #8, Mr. McKibben said this is the first phase
replacement of police vehicle laptops, which are 3 to 5 years old.
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FD FIRE
Reappoint Mr. Rick G. Stucker to a two-year term as a Trustee of the Clearwater Firefiahters'
Supplemental Trust Fund in accordance with Sec. 175.061 of the Florida State Statutes.
The Clearwater Firefighters' Supplemental Trust Fund is the recipient of monies
obtained by the State of Florida from insurance companies doing business within the
community. These monies are required to be administered by a Board of Trustees whose
composition must consist of two legal residents of the City appointed by the City Commission;
two City firefighters elected by the firefighters; and a fifth member chosen by a majority of the
other four members and submitted to the City Commission for appointment. The Board of
Trustees is solely responsible for administration of the trust fund.
State law allows trustees to succeed themselves as board members. This legal
resident, City Commission appointed seat will become open in June 2003. Rick G. Stucker has
indicated his willingness to serve another term. Mr. Stucker is a local business owner with an
insurance background. Mr. Stucker is to be reappointed by the City Commission for a
subsequent two-year term. The term of this appointment is to run from June 2003 through May
2005.
Concern was expressed defeated legislation could have increased City responsibility for
additional firefighter benefits. Fire Chief Roland Herald said staff is mindful of legislative
proposals that could increase City costs.
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FN FINANCE
Approve an Aareement with William R. Houah & Co. to serve as the City's financial advisor for
a one-year period.
The contract with the City's Financial Advisor expires on June 21, 2003. As a result of a
Request for Proposals process, William R. Hough was selected as the City's new Financial
Advisor. The term of the agreement is for one year, with two, one-year extensions. Fees are
comparable to fees currently paid the Financial Advisor. The cost incurred due to bond
issuance is paid from bond proceeds. Services provided by the Financial Advisor include
assisting the City in investigating and obtaining capital financing.
In response to a question, Cash & Investment Manager Steve Moskun said staff will
report on last year's financial advisor services fees, which are based on bond issues.
PW PUBLIC WORKS
Award a contract for "Grounds Maintenance Buildina at the Countryside Community
Recreation Complex" (02-0086-PR) to David Gerald Construction Company of Tampa,
Florida for the sum of $75,056.83, which is the lowest responsible bid received in accordance
with the plans and specifications.
This project was approved in the 2001/02 budget. It provides for the construction of an
. adequately-sized maintenance building within Countryside Community Park, to house the
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equipment and personnel of the Athletic Field Maintenance Countryside Team. The staff
currently utilizes the park restroom building garage area for staff office and equipment storage,
as well as the WPC Northeast Plant for vehicle and equipment storage.
The new facility will allow for the consolidation of all equipment and vehicle storage at
one location and thus improve productivity of employees. It also will improve the safety of
participants who use the park playground in that the current storage area is in close proximity to
the playground. Once the new facility is constructed renovations to the playground can be
completed.
The increase in the Maintenance Building project from $55,000 to $75,056.83 has been
caused by the need to provide a paved driveway in and out of the building, provide an approved
concrete barrier over the area of the FPC oil line running through the access/parking area, and
install a new fire hydrant in compliance with current fire code. This project is scheduled to be
completed by October 2003.
In response to a question, Assistant Engineering Director Glen Bahnick said the building
will be constructed west of the main facility, adjacent to the Progress Energy (F.K.A. Florida
Power) power wires.
Award a construction contract to Kamminaa & Roodvoets. Inc. of Tampa, Florida for the
installation of a sanitary sewer main between Sunset Point Road and State Street, in the
amount of $87,621.60, in accordance with City Code Sec. 2.564(d) other governmental bid.
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The purpose of this contract is to provide for the extension of a sanitary sewer main
from Sunset Point Road to State Street, making service available to 26 residences in phase one
of the new Clearwater Village development. This extension also will provide for future
expandability of the City's sewer system to accommodate the connection of an additional 1 00
single-family homes proposed in future phases of the Clearwater Village development as well
as approximately 500 existing homes, which are currently on septic systems. Of the 500
existing homes, approximately 50% are located within the City limits and approximately 50%
are in unincorporated Pinellas County.
The City has been considering installation of this line for many years, however, the lack
of customers adjacent to this section of pipe, and extreme depth required to cross under the
Spring Branch of Stevenson's Creek has prohibited the City from initiating a voluntary
assessment project.
The Clearwater Village developer originally submitted plans to construct a private pump
station and force main to transmit sewage flows from their development to the City's sewer
system. Then, staff proposed joint-funding of a gravity sewer project. The developer agreed to
contribute the cost of the private pump station and force main to help pay for the gravity sewer
construction. The total project cost is $85,343.50 of which the City will pay $56,633.75 and the
developer (Clearwater Village, L.C.) will pay $28,709.75.
Kamminga & Roodvoets, Inc. is the present holder of the low bid, annual, sanitary sewer
contract with Pinellas County (Contract #753-930014-1646). Unit prices for this work are from
that contract. The contractor will be allowed 45 days to accomplish the work and will begin
within 30 days of a notice to proceed. While this action awards the contract for the work, the
. contract will not be executed unless the developer submits a check for the amount specified
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above. The contractor is aware of the dependency of the contract's execution upon the
collection of the funds.
In response to a question, Mr. Bahnick said a gravity sewer performs better than a pump
station and force main would. It was stated this project will help water quality in Stevenson
Creek. Mr. Bahnick said the main will be installed quite deep, beneath the Spring Branch of
Stevenson Creek.
City Manager Verbal Reports
Downtown Strategies
The City Manager said staff will develop specific strategies and actions that frame future
actions related to Downtown development based on a review of today's CRA (Community
Redevelopment Agency) meeting, City Commission comments regarding the May 22,2003 trip
to West Palm Beach, and Assistant City Manager/CRA Executive Director Ralph Stone's
memorandum on the City Place/Misner Park Trip. When completed the plan will be presented
to the City Commission for consideration.
Island Way Dock
Assistant City Manager Garry Brumback said staff is working aggressively with FDEP
(Florida Department of Environmental Protection) and the contractor on a revised application for
a boat dock behind the Island Way Grill, near the entrance to Island Estates. Construction of
the dock will take approximately 45 days once permits are issued. Public Works Administrator
Mahshid Arasteh reported FDEP had rejected the contractor's original plan.
Other Commission Action
Commissioner Jonson reported PST A (Pinellas Suncoast Transit Authority) is converting
its Route 80 to trolleys. He requested City Commission feedback on a proposal that would
establish a discretionary fund allowing each city to draw an allocation for transportation
activities or to direct the PSTA to spend funds in a certain way.
Commissioner Jonson said the Suncoast League of Municipalities meeting was
outstanding.
Commissioner Jonson distributed a copy of a Tampa Tribune editorial discussing SB
676 that exempts FDOT (Florida Department of Transportation) from local regulations. He said
the Mayor had sent a letter to the Governor requesting a veto. He suggested positive aspects
of the bill could be incorporated into new legislation during the next special session.
Commissioner Jonson said he appreciated Commissioner Hamilton's help in obtaining
an invitation to the Tampa Bay Partnership meeting in Sarasota.
Commissioner Jonson requested the Downtown design guideline survey be made
available to the City Commission.
Mayor Aunast announced he will miss Thursday's City Commission meeting.
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. Mayor AunQst said the Tampa Bay Partnership meeting had been very good. Material
from the meeting is available for City Commission review.
Mayor Aungst congratulated three police officers who are retiring.
Adjourn
The meeting adjourned at 11:45 a.m.
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