09/20/2001
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CITY COMMISSION MEETING
CITY OF CLEARWATER
September 20, 2001
Present:
Brian J. Aungst
Ed Hart
Whitney Gray
Hoyt P. Hamilton
William C. Jonson
Mayor/Commissioner
Vice-M ayor /Com m issi 0 ner
Commissioner
Commissioner
Commissioner
Also present: William B. Horne II
Garry Brumback
Pamela K. Akin
Cynthia E. Goudeau
Patricia O. Sullivan
City Manager
Assistant City Manager
City Attorney
City Clerk
Board Reporter
The Mayor called the meeting to order at 6:00 p.m. at City Hall. The invocation
was offered by Father Patrick Donovan, visiting Priest from Rio de Janerio, Brazil, now at
St. Brendan's Catholic Church. The Mayor led the Pledge of Allegiance. Dan Moran led
the audience in singing "God Bless America."
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
. ITEM #3 - Service Awards
Six service awards were presented to City employees.
ITEM #4 - Introductions and Awards - None.
ITEM #5 - Presentations
a) Library Foundation Capital Campaign Update
Jim Harper reported the Library Foundation Capital Campaign has raised $2.4-million in
pledges toward the construction of the new main library. He anticipated the committee
will raise more than half of its pledges by the time drawings are 50% complete. The
Commission thanked the Library Foundation for their efforts.
ITEM #6 - Approval of Minutes - September 6. 2001
In reference to page 20, Commissioner Jonson noted the word "manager" should
read "manage."
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Commissioner Jonson moved to approve the minutes of the regular meeting of
September 6, 2001, as corrected. The motion was duly seconded and carried
unanimously.
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ITEM #7 - Citizens to be heard re items not on the AQenda
Carl WaQenfohr requested staff contact all Island Estates residents regarding the
Island Estates NCOD (Neighborhood Conservation Overlay District) public meetings.
Tom Nocera said Clearwater's Liberty Tree, dedicated July 4, 2000, was the first of
nationwide observations. He recommended a large flag and flagpole replace the
roundabout fountain
Anne Garris reviewed Clearwater Beach Association plans for the roundabout design
competition.
Fran Glaros congratulated efforts to raise funds for the new main library. She
requested more harmony among City Commission members.
PUBLIC HEARINGS
ITEM #8 - Public HearinQ & First ReadinQ Ord. #6836-01, #6837-01 & #6838-01 -
Annexation (& redefining boundary lines of City to include said addition), Land Use Plan
Amendment to Residential Urban & LMDR Zoning, 3011 Virginia Ave., Bay View City Sub.,
Blk 1, N 47' of Lots 5 & 6 (Taylor G. Bingham III)
The property owner has requested this annexation of 0.11 acre to receive sanitary
sewer and water services from the City. The property will have a land use plan
designation of Residential Urban. Low Medium Density Residential (LMDR) zoning is
proposed. The site is vacant. The applicant intends to relocate a 1,188 square-foot,
single-family home to this site.
The property is non-conforming with regard to lot area and width. The parcel does
not meet the minimum lot area of 5,000 square-feet and 50-foot minimum width. The
applicant has applied for a Flexible Standard development to reduce the required lot area to
4,700 square feet and the lot width to 47 feet as part of a Residential Infill Project. On
July 12, 2001, the DRC (Development Review Committee) reviewed the application and
supporting materials. The annexation is consistent with the Future Land Use Map and
goals and policies in the City's Comprehensive Plan. Staff recommends approval.
Commissioner Hamilton moved to approve the Petition for Annexation, Land Use
Plan Amendment from County Residential Urban to City Residential Urban and Zoning Atlas
Amendment from County zoning Residential, Single Family District (R-3) to City Low
Medium Density Residential (LMDR) Zoning district for 3011 Virginia Avenue (north 47 feet
of Lots 5 and 6 at Bay View City Subdivision Block 1, in Section 16, Township 29 south,
Range 16 East). The motion was duly seconded and carried unanimously.
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The City Attorney presented Ordinance #6836-01 for first reading and read it by
title only. Commissioner Jonson moved to pass Ordinance #6836-01 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
The City Attorney presented Ordinance #6837-01 for first reading and read it by
title only. Commissioner Gray moved to pass Ordinance #6837-01 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
The City Attorney presented Ordinance #6836-01 for first reading and read it by
title only. Commissioner Hart moved to pass Ordinance #6836-01 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
ITEM #9 - Public Hearing & Second Reading- FY2002 Budget
a) Penny for Pinellas Project List
On March 6, 1997, the City Commission adopted Ordinance #6137-97, which
established a requirement for a special hearing prior to the adoption of the capital
improvement budget, to discuss the use of Penny for Pinellas tax, and at any time in which
changes are proposed to Penny for Pinellas funding of $500,000 or more. New projects
funded under this proposal: 1) $2-million - major renovation and expansion of Fire Station
48 (Belcher Road) and 2) $72,000 - recreation trails.
The plan reflects a savings of $6,165,948, in anticipated debt costs on the recently
approved Penny for Pinellas bond issue funding projects for the Memorial Causeway
Bridge, the Clearwater Beach Entryway, and the Main Library.
Budget Director Tina Wilson reviewed changes to the Penny for Pinellas Project List,
which reflect City Commission priorities of public safety, quality of life, economic
development, and infrastructure. Work on fire facilities is scheduled for 2002 for the
Northwest station, 2003 for the training facility, 2004 for the Clearwater Mall station, and
2006 - main station. Work on recreation centers is planned in 2003 for Ross Norton and
in 2008 for Morningside.
Concern was expressed regarding the large amount of contingency funds. Ms.
Wilson said with many projects underway, few changes were made this year. It was
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suggested available funds be spent now on future Penny for Pinellas projects. Assistant
City Manager Garry Brumback said staff will bring forward options for consideration
following the City Commission visioning session.
It was suggested part of the additional funds be pledged to the YMCA capital
campaign. A report on the amount of the overage was requested. Concern was
expressed precedent would be established if the City makes a sizable donation to one non-
profit organization. The City Attorney stated Penny for Pinellas limitations may disallow
this suggested use of funds. Unlike Ruth Eckerd Hall and the Long Center, the City does
not own the YMCA property. The City Manager said staff will review funding strategies
once the City Commission provides direction.
One citizen stated several projects on the first Penny for Pinellas list never were
completed.
A list of Penny for Pinellas projects that were not funded with Penny for Pinellas
funds was requested. Mr. Brumback said a majority of those projects had been funded by
other sources.
Commissioner Hamilton moved to approve the recommended Penny for Pinellas
project list, as revised, for fiscal years 2001/02 through 2009/10, and that the appropriate
officials be authorized to execute same. The motion was duly seconded and carried
unanimously.
b) Second Reading Ord. #6841-01 - declaring Millage Rate to be levied for Fiscal Year
beginning 10/1 /01 and ending 9/30/02 at 5.5032 mills (levy of 5.5032 mills constitutes a
7.58% increase over the rolled back rate of 5.1156 mills)
Commissioner Gray moved to amend Ordinance #6841-01: 1) the first "whereas"
clause should read "WHEREAS, the estimated revenue to be received by the City for the
fiscal year beginning October 1, 2001, and ending September 30, 2002, from ad valorem
taxes is $29,996,920." and 2) the second "whereas" clause should read "WHEREAS,
based upon the taxable value provided by the Pinellas County Property Appraiser, 5.5032
mills are necessary to generate $29,996,920." The motion was duly seconded.
Commissioners Gray, Hamilton, Jonson, and Mayor Aungst voted "Aye"; Commissioner
Hart voted "Nay." Motion carried.
The City Attorney presented Ordinance #6841-01, as amended, for second reading
and read it in full.
In response to a question, Ms. Wilson explained what appeared to be discrepancies
in recently published budget summary advertisements. While one advertisement addressed
the ad valorem rate being adopted as part of the general fund, the other advertisement
noticed the increase in the gross and taxable values of residents' homes. The Florida
Department of Revenue had proofed the advertisements for accuracy.
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Commissioner Hamilton moved to pass and adopt Ordinance #6841-01, as
amended, on second and final reading. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Gray, Hamilton, Jonson and Aungst.
"Nays": Hart.
Motion carried.
c) Second Reading Ord. #6842-01 - adopting Operating Budget for Fiscal Year beginning
10/1/01 and ending 9/30/02
The City Attorney presented Ordinance #6842-01 for second reading and read it by
title only. Commissioner Jonson moved to pass and adopt Ordinance #6842-01 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Gray, Hamilton, Jonson and Aungst.
"Nays": Hart.
Motion carried.
d) Second Reading Ord. #6843-01 - adopting Capital Improvement Program Budget for
Fiscal Year beginning 10/1/01 and ending 9/30/02
The City Attorney presented Ordinance #6843-01 for second reading and read it by
title only. Commissioner Gray moved to pass and adopt Ordinance #6843-01 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Gray, Hamilton
"Nays": Hart.
Motion carried.
ITEM #10 - Budget line item savings totaling $241,620; amend fiscal year 2001/2002
operating budget at first quarter to establish designated reserve in same amount NOT A
PUBLIC HEARING
At the first public hearing on the FY (fiscal year) 2001/02 operating budget, the
City Commission identified $241,620 in line item reductions to the final adopted budget:
1) $1 25,000 - Legal Department professional fees; 2) $40,000 - National Development
council; 3) $9,700 - Clearwater Chamber of Commerce; 4) $6,920 - National League of
Cities; 5) $15,000 - Phillies advertising; and 6) Planning consulting costs. City
Commission direction was to amend affected department budgets at first quarter and
allocate these savings to a designated reserve for a purpose "to be determined." The first
quarter budget report will reflect necessary amendments.
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Opposition was expressed regarding the decrease in advertising for the Phillies.
Commissioner Jonson moved to recognize budget line item savings totaling
$241,620 and to amend the FY 2001/02 budget at first quarter to establish a designated
reserve in the same amount, and that the appropriate officials be authorized to execute
same. The motion was duly seconded and carried unanimously.
Public Hearing - Second Reading Ordinances
ITEM #11 - Ord. #6798-01 - implementing grease control program for wastewater
collection system
The City Attorney presented Ordinance #6798-01 for second reading and read it by
title only. Commissioner Hamilton moved to pass and adopt Ordinance #6798-01 on
second and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Gray, Hamilton, Jonson and Aungst.
"Nays": Hart.
Motion carried.
ITEM #12 - Ord. #6835-01 - Amendments to Community Development Code (re notice
requirements for continuances; factors related to NCOD; transfer of Development Rights)
In his September 20, 2001 letter, PPC (Pinellas Planning Council) Executive Director
David Healy's stated this ordinance deletes the current limitation that provided for a
maximum of 20% of the development rights to be transferred from a sending parcel. The
Countywide Rules have no such corresponding limitation. The PPC does not object to the
ordinance. He expressed concern the City Code does not limit the transfer to a designated
redevelopment area pursuant to an approved redevelopment plan. Planning Director Cyndi
Tarapani stated this can be addressed in the annual Code update.
Opposition to the TDR amendment was expressed. It was felt sending parcel
requirements first should be clarified and all related provisions should be in the TDR section
of the Code. It was suggested the delay would not affect pending projects. Ms. Tarapani
stated, while no plans have been submitted, discussions with staff have occurred related
to pending projects, which would be affected.
Commissioner Jonson moved to amend Ordinance #6835-01 to delete the portion
of the ordinance related to the Transfer of Development Rights.
Discussion ensued regarding how quickly these concerns could be addressed.
Assistant City Manager Ralph Stone indicated until an ordinance related to this issue is
approved, the 20% cap on sending properties would remain in place.
The motion was duly seconded.
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Ms. Tarapani stated Countywide rules do not impose a 20% cap on the sending
property. It is important that the receiving site be compatible and consistent with its
surroundings. She said Development Services Director Jeff Kronschnabl had indicated the
CRT (Community Response Team) could inspect the sending site to be certain it complies
with Code. TORs would be delayed until the property meets code. It was recommended
that expressed concerns be addressed. Mr. Healy stated this is an issue of interpretation.
One person opposed and two persons supported changes to the Code related to
TORs.
Upon the vote being taken, Commissioners Hart and Jonson voted "Aye";
Commissioners Gray and Hamilton and Mayor Aungst voted "Nay." Motion to amend
failed.
The City Attorney presented Ordinance #6835-01 for second reading and read it by
title only. Commissioner Hamilton moved to pass and adopt Ordinance #6835-01 on
second and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Gray, Hamilton and Aungst.
"Nays": Hart and Jonson.
Motion carried.
ITEM #13 - Ord. #6840-01 - relating to water shortages; adopting an enforcement
procedure for violators of water shortage restrictions & providing an appeal process
One person stated development should be curtailed during the drought.
The City Attorney presented Ordinance #6840-01 for second reading and read it by
title only. Commissioner Jonson moved to pass and adopt Ordinance #6840-01 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
ITEM #14 - Ord. #6857-01 - Relating to Purchasing; amending Secs 2.561, 2.562 &
2.564 adjusting dollar thresholds for City's purchasing procedures
The City Attorney presented Ordinance #6857-01 for second reading and read it by
title only. Commissioner Gray moved to pass and adopt Ordinance #6857-01 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Gray, Hamilton, Jonson and Aungst.
"Nays": Hart.
Motion carried.
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CITY MANAGER REPORTS
CONSENT AGENDA (Items #15 - 26) - Approved as submitted.
Consent Agenda items require no formal public hearing and are subject to approval
by a single motion. However, any City Commissioner or the City Manager may remove an
item from the Consent Agenda for discussion and individual vote.
ITEM #15 - Approval of Purchases (& Declaration of Surplus) per Purchasing Memorandum:
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1) Hewlett-Packard Company, service contract for hardware and software maintenance;
10/1/01-9/30/02; $34,212 (IT)
2) Verizon Florida Inc., service contract for high bandwidth services, frame relay and
AOSL; 10/1/01-9/30/02; estimated $45,000 (All)
3) PeopleSoft USA Inc., service contract for license fee and maintenance for PeopleSoft
system; 10/1/01-9/30/02; $70,740 (IT and HR)
4) Verizon Florida Inc., service contract for telephone services; 10/1/01-9/30/02;
estimated $362,350 (All)
5) Verizon Florida Inc., service contract for telephone utility charge; 10/1/01-9/30/02;
estimated $50,000 {PO and FO}
6) Department of Management Services, service contract for Suncom long distance
service; and centranet lines; 10/1/01-9/30/02; estimated $159,350 (All)
7) Cayenta Canada Inc., service contract for maintenance and support for licensed Cayenta
programs; 10/1/01-9/30/02; estimated $72,000 {SBS}
8) Diesel Energy Systems, service contract for generator maintenance and repair; 10/1/01-
9/30/02; estimated $75,000 {GS}
9) L&S Custom Coaches, preparation and painting of negotiator vehicle; increase of
$3,500 {PO}
10) Ringhaver Equipment Co., 60kw portable generator sets {used}; 150kw portable
generator sets {used}; $102,300 (PU)
11) McKim & Creed Engineers, work order for engineering service; $75,100 (PW)
12) Declare surplus and authorize disposal of vehicles and equipment.
ITEM #16 - Authorize settlement of the personal injury claim of Constance Argeropulos,
arising from a fall on a City of Clearwater sidewalk, for payment of $40,000 (FN)
ITEM #17 - Approve acceptance of FY 2001/02 Local Law Enforcement Block Grant
{LLEBG} funding for two years in the amount of $245,829 from the U.S. Department of
Justice/Bureau of Justice Assistance (PO)
ITEM #18 - Approve an agreement with Clearwater Housing Authority {CHA} to provide
additional police services to Jasmine Courts and Homer Villas for a period of two years in
exchange for $142,501 in federal grant funding (PO)
ITEM #19 - Approve acceptance of third year grant funding in the amount of $34,910
from the State of Florida, Office of the Attorney General, 2001/02 Victims of Crime Act
. {VOCAl Grant Program (PO)
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ITEM #20 -Approve acceptance of $997,800 in federal grant funds for a Neighborhood
Policing Initiative for the Homeless and approval of individual agreements with various
contractors to perform services related to the grant (PO)
ITEM #21 - Approve Florida Recreation Development Assistance Program (FRDAP) project
grant agreement for North Greenwood Aquatics Center project, in the amount of
$200,000, between the State of Florida Department of Environmental Protection and the
City. (PR)
ITEM #22 - Approve Florida Recreation Development Assistance Program (FRDAP) project
grant agreement for Eddie C. Moore Softball Complex Fields 8 & 9 project, in the amount
of $200,000, between the State of Florida Department of Environmental Protection and
the City (PR)
ITEM #23 - Award a contract for the N. Greenwood Reclaimed Water & Corridor
Enhancements (0 1-0029-EN) to Steve's Excavating & Paving of Clearwater, Florida, in the
amount of $2,090,001.10 (PW)
ITEM #24 - Approve a Cooperative Funding Agreement with the Southwest Florida Water
management District (SWFWMD) for the amount of $135,000, providing funding to the
City for the City's share of the preliminary engineering for the Water Treatment Facility
(PW)
ITEM #25 - Accept a Quit-Claim Deed from Morton Plant Hospital Association, Inc.
conveying the easterly 18 feet of former Sadler Street right-of-way lying between Lots 1 9
and 20, Bluff View Court Subdivision (PW)
ITEM #26 - Award contract for the Lift Stations 27 & 30 Improvements (LF-100599) to
Azurix North America Underground Infrastructure, Inc. of Longwood, Florida in the amount
of $329,426.90, which is the lowest responsible bid received in accordance with plans
and specifications (PW)
Commissioner Hamilton moved to approve the Consent Agenda as submitted and
that the appropriate officials be authorized to execute same. The motion was duly
seconded and carried unanimously.
The City Commission recessed from 7:30 to 7:44 p.m.
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #27 - Main Library Design Development Presentation - Robert A. M. Stern, Architect
Library Director John Szabo reviewed the history of the main library project. The
City Commission will consider the design for approval on October 4, 2001. As the Library
Foundation Capital Campaign had exceeded its goal to raise $2-million prior to approval of
the design, a 90,000 square-foot library can be constructed.
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Alex Lamis, an assistant of Robert A.M. Stern, reviewed urban design issues related
to the site plan. The fa<;ade on Osceola will be pedestrian friendly and feature windows
into a ground floor gallery, which also can be used by community groups. The sidewalk
will be widened to 18 feet and feature landscaping, including palm trees. A drop-off has
been introduced immediately adjacent to the covered area at the entrance, where a new
set of doors will be located. A new elevator will be installed inside the entrance. The
computer training room will be on the third floor, while the section for young adults will be
adjacent to the children's section.
Robert A.M. Stern, Architect, stated the gallery can be operated independently of
library hours. He reviewed a model of the main library, noting the canopy along Osceola
will shelter pedestrians from the morning sun. He indicated solutions to concerns related
to sun and wind on the library's west side include the use of laminated glass, and louvers
on the canopy and in front of the windows. He reviewed proposed materials including
faux coquina stone, stucco, clay roof tiles, and colored concrete. Proposed colors include
deep coral and sea foam green. Exterior design features will flow into the interior, which
will be bright and airy. The cafe will feature a three-story ceiling and overlook the harbor.
Wooden slats on the ceiling and lighting will warm up the interior. He recommended light
wood furniture extend the theme to eliminate interior glare. He suggested a custom carpet
with the color palette of red and blue. The third floor will have a reading room and the
fourth floor will feature special collections.
In response to a question, Mr. Lamis said the detail of the window into the staff
area adjacent to Osceola has not been completed. He suggested ribbed glass may be used
to present a sense of activity without detail.
The City Commission thanked Messrs. Stern and Lamis for their responsiveness to
Commission input and designing a beautiful library.
ITEM #28 - Res. #01-33, authorizing a Joint Participation Agreement (JPAl with the Florida
Department of Transportation, for supplement #4 of the Airport Master Plan/Storm Water
Management Plan and Permitting JPA
FDOT (Florida Department of Transportation) has agreed to increase reimbursable
funding for the design and construction of two-ten plane T-hangars and one corporate
hangar at Clearwater Airpark, 1000 North Hercules Avenue by $250,000, as a result of
revised construction cost estimates. The original JPA, approved in June 2000, was in the
amount of $600,000, with the City providing $300,000 and FOOT providing $300,000, a
50:50 cost shared effort. The new total funding provided by FOOT for this JPA is
$550,000. The City's contribution has not changed. This increase represents 65%
participation by the FOOT and 35% by the City, with no additional cost to the City of
Clearwater.
An accompanying change order for the hanger construction projects details the
portion of these funds used to complete the "T" hanger construction project, $34,989.
The remainder of these funds, $215,011, will be allocated to phase two, the Corporate
hanger portion of this JPA project. Funding for this project is budgeted in the 2001/02
Capital Improvement Program.
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Commissioner Hamilton moved to authorize Supplemental Agreement #1 to an
existing JPA, approved in June 2000, to complete the design and construction of two
aircraft T-hangars and one corporate hangar at Clearwater Airpark, increasing Department
and Agency funding by $250,000 and that the appropriate officials be authorized to
execute same. The motion was duly seconded and carried unanimously.
The City Attorney presented Resolution #01-33 and read it by title only.
Commissioner Jonson moved to pass and adopt Resolution #01-33 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
ITEM #29 - Res. #01-34, authorizing Supplemental Agreement #1 to complete the Design
and Construction of two aircraft T -hangars and one corporate hangar at Clearwater
Airpark, a Joint Participation Agreement (JPA) between the City of Clearwater and the
State of Florida Department of Transportation, increasing Department and Agency funding
by $250,000
Supplement #3 to the Airpark Master plan adds Stormwater Planning to the Airpark
Master Plan. FOOT has agreed to increase the reimbursable funding to the existing JPA by
$100,000.00 to cover the Stormwater Management Plan and Permitting at Clearwater
Airpark, 1000 North Hercules Avenue. This increase represents 77% participation by
FOOT, and 23% by the City, with no additional cost to the City of Clearwater
Commissioner Gray moved to approve authorizing supplement #4 to an existing JPA
(Joint Participation Agreement) with FOOT, adding the funding for the Stormwater
Management Plan to the Airpark Master Plan/Stormwater Management Plan and Permitting
JPA and that the appropriate officials be authorized to execute same. The motion was
duly seconded and carried unanimously.
The City Attorney presented Resolution #01-34 and read it by title only.
Commissioner Hamilton moved to pass and adopt Resolution #01-34 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
ITEM #30 - Approve Change Order #1 to GLE Construction Services, Inc. of Tampa, Florida
for new T -Hangars at Clearwater Airpark (00-0031-AP), which will increase the contract
by $34,989.00 for a new contract total of $631,010.35, and approve a time extension of
sixty (60) days (MR)
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On June 15, 2000 the City approved Resolution #00-15 authorizing a JPA (Joint
Participation Agreement) at 50:50 funding between the City and FOOT to design and
construct two aircraft T -hangars and one corporate hangar at Clearwater Airpark. On
November 16, 2000, the City Commission approved and awarded project #00-0031-AP,
New Airplane T-Hangars at Clearwater Airpark, to GLE Construction Services, Inc. for the
sum of $596,021.35. Total funding for the original project scope to construct two "T"
hangars (each holds 1 0 planes), and one corporate hangar was $600,000. With this first
phase of the project, the two "T" hangars total $631,010.35, and additional funds were
requested from the FOOT to complete both the first phase, the two "T" hangars, plus
additional funds to complete the second phase of the original project, the corporate hangar.
FOOT has agreed to increase reimbursable funding for the JPA project by
$250,000, to complete both phases of the original JPA. This was accomplished by FOOT
adjusting the funding participation amount from 50:50 to 65% participation by the FOOT
and 35% by the City. This results in no additional cost to the City of Clearwater.
This Agenda item requests to accept $34,989 of the $250,000 increase for the "T"
hangar project, to fund the cost of a drainage system for the hangars required to be added
to the project after the original contract date, and establishing a new contract price of
$631,010.35. Resolution #01-34 to this Supplemental Agreement to the JPA is the
subject of a separate agenda item. Funding is available based on approval of the JPA for
an additional $250,000 from FOOT.
Commissioner Jonson moved to approve Change Order #1 to GLE Construction
Services, Inc. of Tampa, Florida for the New T-Hangers at Clearwater Airpark (00-0031-
AP), which will increase the contract by $34,989.00 for a new contract total of
$631,010.35, and approve a time extension of sixty (60) days, and that the appropriate
officials be authorized to execute same. The motion was duly seconded and carried
unanimously.
ITEM #31 - First Reading Ord. #6853-01 - creating new Section 32.042 of Chapter 32,
Clearwater Code of Ordinances; providing for registration of Communications Services
Providers
Ouring the 2000 Regular Session the Florida Legislature created the
Communications Services Tax Simplification Law, effective October 1, 2001. The law is
intended to simplify the tax structure for providers of Communications Services and assure
that all providers are regulated uniformly. The law prohibits local governments from
entering into franchise agreements with providers of Communications Services. In lieu of
franchise agreements, the City has elected to use a registration process to maintain a
record of all providers of Communications Services using City rights-of-way. The subject
Code of Ordinance additions define the process and requirements for providers of
Communications Services to become registered with the City.
In response to a concern, the City Attorney said the ordinance addresses
telecommunications services providers not just communication.
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Commissioner Gray moved to approve creation of a new Section 32.042 of Chapter
32, Clearwater Code of Ordinances; providing for registration of providers of
Telecommunications Services. The motion was duly seconded and carried unanimously.
The City Attorney presented Ordinance #6853-01 for first reading and read it by
title only. Commissioner Hamilton moved to pass Ordinance #6853-01 on first reading.
The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
ITEM #32 - First Reading Ord. #6856-01 - amend Clearwater Code of Ordinances,
Appendix A, Article XIX, Streets, Sidewalks, Other Public Places, modifying fees charged
for right-of-way permits
Pursuant to the recently enacted Communications Services Tax Simplification Law,
on June 21, 2001, the City Commission adopted Resolution #01-22 electing not to collect
right-of-way permit fees from providers of communications services, allowing the City to
adopt the increased tax conversion rates for providers of Communications Services. On
December 12, 2000, the City Commission approved additions to Chapter 32, Code of
Ordinances regarding right-of-way permits. These additions included establishment of an
"annual general permit" category. Modifications to Appendix A of the Code of Ordinances
exempt providers of communications services from right-of-way permit fees and set a fee
for annual general permits. Clarification also has been provided for other right-of-way
permit fees, including codification of current policy of charging $150 for all basic right-of-
way construction permits for work other than connecting to an existing utility.
Commissioner Jonson moved to approve modifications to fees charged for right-of-
way permits according to Article XIX, Streets, Sidewalks, Other Public Places of Appendix
A, Clearwater Code of Ordinances. The motion was duly seconded and carried
unanimously.
The City Attorney presented Ordinance #6856-01 for first reading and read it by
title only. Commissioner Hamilton moved to pass Ordinance #6856-01 on first reading.
The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
ITEM #33 - David Mack - Presentation regarding Yacht Basin Redevelopment Proposal
David Mack (Mack project) has purchased the Yacht Basin property and proposes a
redevelopment plan for the property. Currently, the property is developed with 202
apartment units in outdated "barracks" style structures. Mr. Mack has made presentations
on the project to the Clearwater beach neighborhood and business associations and the
community in general at the Harborview Center.
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The Mack project proposes to raze and clear the site and redevelop the property
with condominium units in a variety of urban design styles, ranging from 2-story
town homes to 130-foot high towers. The project proposes landscaped public pedestrian
edges along Mandalay and Baymont. The project also includes an east/west central open
space plaza. Mr. Mack has indicated an interest in financially supporting the development
of additional public parking near this project. The Mack project will accommodate all
required parking on site.
The property is in the "Marina Residential District" as defined by Beach by Design.
The plan recommends this area be redeveloped "as a waterfront residential development."
This area also includes the East Shore area, which is recommended for land consolidation.
Beach by Design calls for the height of development of this property to be "mid-rise,"
generally 50 to 75 feet.
The project requires several approvals. The City Commission would need to
approve an amendment to Beach by Design to allow additional height. The Community
Development Board would have to approve a site plan and design plan. A rezoning of the
property to High Density Residential would be appropriate, as the land use of the property
already is High Density Residential. This zoning category allows heights up to 130 feet on
properties fronting Clearwater Harbor.
Staff's preliminary review indicates a sophisticated and desirable design treatment
is being proposed. The large size of the property can support the proposal and meet the
intent of Beach by Design. Administration recommends initiating an amendment to Beach
by Design that will track the same public hearing schedule as the site plan and rezoning.
The Beach by Design amendment and rezoning will have final approval by the City
Commission after review and recommendation by the Community Development Board.
Mr. Stone reviewed the Beach by Design plan. The Plan prohibits the construction
of a high rise that extends from lot line to lot line. The plan limits building heights along
the East Shore waterfront to 23 feet. Building height limits are stepped up on Poinsettia to
five stories. He said when David Mack closed on the Yacht Basin property, he had
intended to construct four tall condominium towers. Staff opposed that proposal. He said
Mr. Mack has redesigned this proposal with a mix of structure types. An amendment to
the Beach by Design plan is requested to increase structural height on the property's
northeast corner. Mr. Stone supported the request to change the zoning to high density.
He requested the City Commission receive a presentation of the proposed concepts and
direct staff to move forward with related amendments. In the future, amendments will be
presented to the CDB (Community Development Board) and City Commission for approval.
Ed Armstrong, representing Mr. Mack, said Beach by Design is a planning tool to
control development. He said the proposed quality redevelopment will be a catalyst for the
area. He requested staff be directed to initiate an amendment to Beach by Design. David
Mack said he had incorporated concepts recommended by the community into the Catalina
Beach Resort project's design. The project requires no TDRs. The almost 6.2 acres- site is
buffered on three sides by the Clearwater Beach Recreation Center and water inlet, the
harbor, and the Clearwater Beach Hotel. He said a view corridor has been designed
between the Clearwater Beach Hotel and the harbor. To address concerns related to the
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project's south side, which faces East Shore, he said building stories will be stepped back,
and two-story town homes will be constructed along the bay frontage on the property's
perimeter. The project has been reduced from 236 units to 200 units where 202 units are
permitted by Code.
Mr. Mack said the building at the corner of Mandalay and Baymont will be razed and
replaced with a 2/3-acre public park. He said the public sidewalks will be widened up to
20 feet, with the narrowest section being 12 feet wide. A scenic overlook of the marina
area for public use is planned. He said the entry has been moved 65 feet from the road.
He said the retention pond will be replaced by underground vaults. A soft surface tennis
court, croquet green, and swimming pool will be in the front the property. Structures will
be setback from the front property line and provide "softness" along Mandalay.
Mr. Mack reviewed planned fac;ade, landscaping, and roof materials. The two taller
buildings are oriented east/west and are designed with a gradual four-story step back and
more than 100 feet of separation between the structures. He said the Mediterranean
village motif will include garden pools, narrow pathways, and intimate spaces.
In response to a question, Mr. Mack said all parking will be concealed by buildings.
He said the new design has opened the view corridor. It was recommended the step-backs
be more significant to soften the mass of the buildings as viewed from the North.
Two people opposed the height and five people supported the project.
It was felt the Beach by Design plan was recently adopted and should not be
changed at this time. It was suggested the project's benefit to the community be
reviewed. In response to a statement, Mr. Stone said Beach by Design had identified this
property for residential development. In response to a question, Mr. Mack stated he is
requesting consideration to increase the project's height to 130 feet for the two towers.
He is providing to the community streetscaping on Baymont and Mandalay. It was noted if
the density had not been grandfathered due to current onsite development, only 185 units
could be constructed on the property.
In response to a question, Mr. Armstrong reviewed Mr. Mack's concept related to a
north beach parking garage. He said the 3-year offer is a financial incentive to the City to
construct the parking garage. Beginning in January 2004, he said the incentive equals the
rental value of 75 spaces during the first year, the rental value of 50 spaces during the
second year, and the rental value of 25 spaces during the third year. He said the offer
equals the lesser of per space construction costs, or $14,000 per space. The offer has no
value if the City does not construct a garage within the time period within 600 yards of
the yacht basin project. Mr. Armstrong said the project will increase ad valorem taxes to 8
times current levels. In response to a question, Mr. Stone doubted the project will affect
the level of service on nearby roads.
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In response to a question, Mr. Armstrong said the size of the buildings' footprint
has not been determined. Mr. Mack said no boardwalk is planned for the property's
exterior. In response to a question, Mr. Mack said he had tried to develop a resort but a
study indicated the plan was unfeasible. In response to a question, the City Attorney said
the Beach by Design plan is geared specifically for each geographic area on the beach.
This issue is legislative and not subject to quasi-judicial ramifications. In response to a
concern, Mr. Armstrong said any amendments to Beach by Design will be tied to the site
plan, which will act as a control mechanism.
It was stated the project adds value and emphasizes public amenities along public
spaces in return for building height consideration. In response to a question, Mr. Mack
said the project has 1.75 parking spaces per residential unit, while Code requires 1.5
spaces. It was suggested pavers proposed for the right-of-way at the project's entrance
are out of character. Mr. Mack said the material was suggested to be a good neighbor and
provide a connection between this project and the Clearwater Beach Hotel property. Less
expensive materials can replace this proposed material.
It was noted the site is currently unattractive. It was felt the proposed design is
much more attractive than lower structures, built from property line to property line. It
was stated the City's project to streetscape Mandalay Avenue always has been budgeted
with Penny for Pinellas funds. Concern was expressed regarding inaccuracies stated in e-
mails. It was noted the proposal will not result in wall to wall high-rise development along
the waterfront. It was stated the City Commission is part of the development process and
will judge this proposal on its merits. It was stated the Beach by Design plan is a work in
progress. Mr. Stone reviewed controls that limit walling off the waterfront. This action
will not establish precedent.
Commissioner Hamilton moved to direct staff to move forward in determining the
feasibility of amending Beach by Design regarding this specific project at the Yacht Basin
site. The motion was duly seconded.
It was felt Beach by Design only should be changed for good reason. It was
recommended if the project is approved the step-backs be more significant to soften the
mass of the buildings. Mr. Stone stated the request is only to amend the height
circumstance in this specific geographical area.
Upon the vote being taken, Commissioners Gray, Hamilton, and Mayor Aungst
voted "Aye"; Commissioners Hart and Jonson voted "Nay." Motion carried.
ITEM #34 - Third Quarter Budget Review - FY 2000/01
The report is based on nine months of activities, through June 30, 2001. General
Fund expenditure amendments total $709,945, and include $230,000 from the sale of the
cultural arts center and allocated for start-up costs for the Northwest Recreation and
Aquatics Center and $124,625 in proceeds from a Central Insurance Fund loan for the
police equipment approved by the City Commission and allocated to the Police Computer
project. Other minor expenditure amendments total $25,320. A $40,000 amendment
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recognizes the City Commission approved allocation of retained earnings for repairs to Jack
Russell Stadium and additional advertising funds. Anticipated revenue amendments exceed
expenditures amendments by $162,618, and this amount is returned to retained earnings
at third quarter, requiring only a net allocation of $167,382 from General fund retained
earnings.
The Water and Sewer Fund expenditures reflect an estimated decrease of
$17,972,760 at third quarter. All amendments are a result of the proposed restructuring
of the Water and Sewer projects as approved by the City Commission on September 6,
2001.
At third quarter, Gas Fund amendments recognize a net increase of $374,210 in
gross revenues over expenditures, primarily due to increases in sales revenues and interest
earnings. The Gas Operating Fund is anticipating a healthy year end, with estimated gross
revenues exceeding operating expenditures by more than $1.5-million for the fiscal year.
Budget amendments for the solid Waste fund reflect anticipated increases in
commercial collections, roll-off revenues, and other revenues totaling $170,000.
Expenditure amendments recognize an increase in dump fees and other expenditures of
$50,970. The increase in revenues more than offsets any anticipated increase in
expenditures.
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Due to the warm winter months, the Marine and Aviation fund reflects an increase
of gas and oil inventory purchases, as well as an offsetting increase in fuel sales.
At third quarter, Parking Fund revenues reflect an anticipated increase of $124,000
in annual interest earnings. Estimated gross revenues are expected to exceed operating
expenditures by more than $1-million for the fiscal year.
The third quarter amendments recognize the appropriation of $100,000 of retained
earnings to the capital project for the Financial System Replacement, which was approved
by the City Commission in July, and a budget increase in cell phone costs and related
charges to departments totaling $70,000 and approved by the City Commission in August.
At third Quarter, Garage Fund revenues reflect an anticipated increase of $150,000
from the sale of surplus vehicles.
The amendments to the Capital Improvement fund total a net increase of
$2,498,202. The major source of increase Fund expenditures include the establishment of
the capital projects approved by the Penny for Pinellas bonds issued this summer. Other
significant amendments include those resulting from the proposed restructuring of the
Water and Sewer Projects, as approved by the City Commission on September 6, 2001.
The amendments to the Special Program Fund total a net increase of $1,282,483.
Project amendments recognize a project entitled E.C. Moore Fields 8 & 9 in the amount of
$530,000, recognizing a possible grant and proceeds from Calvary Church for the
. development of ball fields based upon last summer's referendum. In addition, other grant
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fund funds and donations are recognized, totaling over $665,000, particularly for public
safety and recreation programs.
Staff was complimented for efforts to correct rate study assumptions related to
proposed charges.
Commissioner Jonson moved to approve third quarter budget amendments. The
motion was duly seconded and carried unanimously.
a) First Reading Ord. #6844-01 - amending the operating budget for FY ending Sep. 30,
2001
The City Attorney presented Ordinance #6844-01 for first reading and read it by
title only. Commissioner Hamilton moved to pass Ordinance #6844-01 on first reading.
The motion was duly seconded and upon roll call, the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
b) First Reading Ord. #6845-01 - amending the capital improvement budget for the FY
ending Sep. 30, 2001
The City Attorney presented Ordinance #6845-01 for first reading and read it by
title only. Commissioner Jonson moved to pass Ordinance #6845-01 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
ITEM #35 - First reading Ord. #6876-01 providing for refunding of outstanding Public
Service Tax and Bridge Bonds, Series 1985, and the 1995 Improvement Revenue Bonds,
Series 1995; and approve William R. Hough & Co. as the senior underwriter on the bonds
and Solomon Smith Barney as the co-underwriter.
The Public Service Tax and Bridge Bonds, Series 1985 (interest rate 9.125%) and
the 1995 Improvement Revenue Bonds, Series 1995 (interest rates from 5.1 %-6%) are
eligible for refinancing. Market conditions are very favorable with municipal bond rates
significantly lower than rates on the 1985 and 1995 bonds (estimated at 3% to 5%). It is
expected that the City will realize a net present value savings of approximately $400,000
on this refunding. Net present value savings is the gross debt service savings after costs
of issuance have been deducted and a discounting process has been used to express the
savings in today's dollars. It is expected the annual debt service costs will be reduced by
approximately $28,500.
Savings generated from this refunding will affect primarily the General Fund as
lower interest costs on the bonds. Since refunding bonds must be timed to the market to
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make refunding cost effective, this issue will be done via a negotiated sales (underwriters
picked in advance and the deal negotiated based upon the market) rather than
competitively (underwriters bid the deal on a specific day).
The initial refunding idea for the 1995 bonds was presented to the City by the firm of
William R. Hough and Co. and they have worked extensively with the City's Bond Counsel
and Financial Advisor to work out the details of the economic benefit of refunding. No
other underwriting firm has brought forward ideas on this issue. Based upon their work,
William R. Hough has been selected as the senior managing underwriter for this proposed
refunding. Since we have decided to also refund the 1985 bonds as part of this refunding,
we would like to include Solomon Smith Barney as a co-manager for the refunding. They
have been selected since they were the low bidder on the City's last competitively bid
bonds (2001 Infrastructure Tax Bonds) and have submitted unsolicited financing ideas to
the City on other issues. A sale resolution will be brought forward for Commission
adoption at the same time as the second reading of this ordinance detailing the specifics of
the sale.
Commissioner Hamilton moved to approve refunding of the outstanding Public
Service Tax and Bridge Bonds, Series 1985 and the 1995 Improvement Revenue Bonds,
Series 1995, and approve William R. Hough & Co. as the senior underwriter on the bonds
and Solomon Smith Barney as the co-underwriter, and that the appropriate officials be
authorized to execute same. The motion was duly seconded and carried unanimously.
The City Attorney presented Ordinance #6876-01 for first reading and read it by
title only. Commissioner Gray moved to pass Ordinance #6876-01 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Hart, Gray, Hamilton, Jonson and Aungst.
"Nays": None.
ITEM #36 - Approve the City's annual membership in the Tampa Bay Partnership for FY
2001/02, in the amount of $50,000 (ED)
The Tampa Bay Partnership provides valuable marketing services for the region.
Partnership image enhancement and research have enhanced the City's ability to attract
and retain businesses. The Mayor serves on the Council of Governors and previously
served on the Policy Board. Staff serves on the Workforce Regional Leadership Advisory
Council and the Marketing Committee with Commissioners attending key functions during
the year. The Partnership provides services, such as featuring the City in advertising in
economic development publications, providing regional and national public relations
assistance, and membership in key committees, which keeps the City included in plans and
strategies related to issues such as transportation, workforce development, and
international trade.
The Partnership provides essential research on targeted industries, which enables
the City to better target attraction activities and provides regional comparisons of
economic and demographic data. The Partnership has assisted in the location of larger
industries, which assists Clearwater by providing growth opportunities and sales leads for
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existing businesses. The Partnership provides timely legislative updates, takes a leadership
role in supporting legislation that is good for the region, and assists the City regarding
policy positions favorable to redevelopment in a built-out community. Current City dues
are $50,000 annually and are funded in the Economic Development operating budget.
While the prime focus of Tampa Bay Partnership is to attract more business to the
Tampa Bay area, concern was expressed most business relocations are to Polk, Manatee,
and Pasco counties, where roads and schools are inadequate. It was indicated the entire
region has problems with water shortages. Mr. Stone said the organization provides a
direct benefit to the City related to the Brownfields projects, transportation, and work force
issues. The organization provides a partnership for Pinellas County, St. Petersburg, and
other built out communities. The organization also helps the City with legislative lobbying
on the State and national level.
The Mayor welcomed City Commission input related to organization meetings he
attends. He said the workforce development program is key to attracting higher paying
jobs. He said the organization has helped the City obtain infrastructure and road funds.
The City Manager will highlight the next quarterly update published by Tampa Bay
Partnership.
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Commissioner Hamilton moved to approve the City's annual membership in the
Tampa Bay Partnership for FY 2001/02, in the amount of $50,000, and that the
appropriate officials be authorized to execute same. The motion was duly seconded and
carried unanimously.
ITEM #37 - Approve agreement with the Clearwater Beach Chamber of Commerce for FY
2001/02 FY 2001/02 in return for funding in the amount of $35,000 (ED)
In 1999, the City entered into agreements with the Clearwater Regional Chamber of
Commerce and the Clearwater Beach Chamber of Commerce whereby the Chambers
provided specific tourism services on behalf of the City in exchange for City funding. This
partnership has worked well and the City is satisfied with the arrangement.
The Beach Chamber will continue to provide visitor information services at the
Visitor Information Center at the Marina. Services include payroll, scheduling and
maintaining employees, providing all supplies, materials, and furnishings to the Visitor
Information Center, plus telephone service and attendant costs. Between October 2000
and July 2001, Visitor Information Center staff has provided information to more than
22,000 visitors. Top requests were for information regarding: 1) bus routes/trolley; 2)
attractions in Clearwater; 3) attractions outside Clearwater; 4) maps/directions; and 5)
boats. The Economic Development Department has budgeted $35,000 to fund this
agreement. The Beach Chamber shall provide an accounting of said funds and submit a
monthly report of activities on behalf of the City. The agreement is for one year.
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Economic Development Program Coordinator Anne Green reviewed how other
similar communities fund tourism marketing. As the Clearwater Beach Chamber of
Commerce had used less than $18,000 of the $25,000 funded by the City in FY
1999/2000, Ms. Green said last year's funding considered the overage and provided only
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$17,809. Additional money is requested this year to fund salary increases for Welcome
Center employees.
Commissioner Hamilton moved to approve an agreement between the City and the
Clearwater Beach Chamber of Commerce for tourism services in FY 2001/02 in return for
funding in the amount of $35,000, and that the appropriate officials be authorized to
execute same. The motion was duly seconded and carried unanimously.
ITEM #38 - Approve agreement with Clearwater Regional Chamber of Commerce for FY
2001/02 tourism services in return for funding in the amount of $170,000 (ED)
In 1999, the City entered into agreements with the Clearwater Regional Chamber of
Commerce and the Clearwater Beach Chamber of Commerce whereby the Chambers
provided specific tourism services on behalf of the City in exchange for City funding. This
partnership has worked well and the City is satisfied with the arrangement. The
Clearwater Regional Chamber will continue to provide visitor information services for the
City at the Chamber's business location. Services will include the preparation and
distribution of visitor guides, advertising, telephone service and its attendant costs, and the
operation of the tourism web site formerly handled by the City.
This fiscal year, the Clearwater Regional Chamber has mailed more than 24,000
Visitor Guides to consumers requesting information and provided Visitor Guides for
Consumer Promotions and Travel Trade promotions. The Chamber has overseen the
placement of advertising in state and national magazines. The
www.visitclearwaterflorida.com web site has been enhanced and was promoted in all
advertising.
The Economic Development Department has budgeted $170,000 to fund this
agreement. The Regional Chamber shall provide an accounting of said funds, and submit a
monthly report of activities on behalf of the City. The agreement is for one year.
Ms. Green reported the Clearwater Regional Chamber of Commerce had provided
excellent help in developing the City's website for tourism services. Mr. Stone indicated
the City had spent $313,000 during the last year it had a tourism office. It was felt the
Chambers provide greater coverage. The importance of increasing activities to improve the
City's tourism-based economy was stated. Mr. Stone said the City contributes $205,000
annually to tourist related efforts.
One person spoke in support of the agreement.
Commissioner Hamilton moved to approve an agreement between the City an the
Clearwater Regional Chamber of Commerce for tourism services in FY 2001/02 in return
for funding in the amount of $170,000, and that the appropriate officials be authorized to
execute same. The motion was duly seconded and carried unanimously.
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ITEM #39 - Approve re-siting of the Water Treatment Facility to be constructed at Sid
Lickton Park (PW)
The original plan was to construct the Water Treatment Facility on the south end of
Sid Lickton Park. After much research, staff requested Commission approval to relocate
the facility to the north end of the park, adjacent to our reservoir and existing facilities.
Commission direction was to present the relocation plan to the surrounding neighborhoods
as soon as possible. An August 7, 2001 public meeting obtained input from the
neighborhood, where favorable comments were received. The overall consensus was that
the new location blended in better with the neighborhood.
Commissioner Jonson moved to approve re-siting, subject to all permits, reviews
and approvals normally needed, of the Water Treatment Facility to be constructed at Sid
Lickton Park. The motion was duly seconded and carried unanimously.
ITEM #40 - Approve funding commitment of $50,000 to the Southwest Florida Water
Management District (SWFWMD) for feasibility and permitting of aquifer storage and
recovery (ASR) using reclaimed water (PW)
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SWFWMD (Southwest Florida Water Management District) has requested City
funding participation in the amount of $50,000 for a multi-year project, the
Largo/Clearwater/Pasco ASR (Aquifer Storage & Recover)/Interconnect, to study, plan,
develop and construct ASR technology for reclaimed water. The project's concept
includes developing seasonal storage for reclaimed water cooperatively between the Cities
of Largo and Clearwater, and transmitting excess wet weather flows to Pasco County to
restore environmentally impacted wetlands.
This project will be executed in four phases: 1) 2002 - feasibility; 2) 2004 -
testing; 3) 2005 - ASR well construction; and 4) 2006-08 - interconnecting pipeline
construction). SWFWMD estimates the total cost of the project to be $9.56 million and
estimates Clearwater's share of the total effort at $2.5-million over the duration of the
project's timeline. The feasibility and permitting phase will determine the suitability of
using ASR technologies in the local area to develop seasonal storage for reclaimed water.
The project will benefit Clearwater by providing seasonal storage for reclaimed water and
to provide greater access to this resource for additional areas in the City. ASR also will
provide the capability to reduce or eliminate surface water discharge from the wastewater
treatment plants, avoiding regulatory issues associated with these discharges. The City of
Largo and SWFWMD have committed $50,000 each for this phase.
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On March 1, 2001, the City Commission passed Resolution 01-07, establishing the
City's intent to reimburse certain project costs incurred with future tax-exempt financing.
Projects, identified with 2001 revenue bonds as a funding source, were included in the
project list associated with Resolution 01-07. Sufficient budget is available in the
Reclaimed Water Capital Improvement Program for the $50,000 requested. Funding for
additional phases is subject to continued Commission authorization, review of City
water/sewer funding needs, and progress with the feasibility study. If approved, a funding
agreement with SWFWMD will follow.
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One person opposed the proposal for aquifer storage and recovery.
Public Works Administrator Mahshid Arasteh said two confining layers are
necessary to separate the fresh water supply from injected reclaimed water.
Commissioner Gray moved to approve a funding commitment of $50,000 to the
Southwest Florida Water Management District for feasibility and permitting of ASR (aquifer
storage and recovery) using reclaimed water and that the appropriate officials be
authorized to execute same. The motion was duly seconded and carried unanimously.
ITEM #41 - Approve revisions to the Reclaimed Water Master Plan (PW)
On April 30, 2001, proposed revisions to the Reclaimed Water Master Plan were
brought before the Commission for review. The Commission directed staff to obtain public
input regarding the proposed revisions. Two public meetings were conducted. On August
6, 2001, staff presented the revised Master Plan to the Coalition of Homeowners
Associations. The second public meeting was held on August 7, 2001, to present the
water plant re-siting and the revised Reclaimed Water Master Plan.
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The rationale for determining priorities, including the need to secure future grant
funding to offset capital costs was stressed, and the cost/benefit analysis used to
determine those priorities was explained. Public comments included questions on general
reclaimed water information (use, costs and policies). Some expressed concern about why
they would not receive reclaimed water despite being close to reclaimed infrastructure. The
later issue is a result of low cost/benefit. More in-depth follow-up communications
followed.
Concern was expressed the provision of reclaimed water to the Clearwater Harbor
neighborhood had been delayed from 2005 to 2022. Public Utilities Director Andy Neff
said the plan now assumes all residents want reclaimed water. Access to reclaimed water
is based on a neighborhood's proximity to infrastructure. Benefit calculations are based on
offset. Concern was expressed the City will run out of reclaimed water by 2006. Mr. Neff
said the City Commission will need to make policy decisions in the next few year related to
restrictions on the use of reclaimed water. The City wants all of its reclaimed water to be
used. It was requested staff see if Old Clearwater Bay neighborhood can be returned to
the list.
Commissioner Hamilton moved to approve revisions to the Reclaimed Water Master
Plan. The motion was duly seconded and carried unanimously.
ITEM #42 - Approve one-year funding agreement with Jolley Trolley Transportation of
Clearwater Inc. for operation of transportation and trolley services in the amount of
$326,700
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Jolley Trolley Transportation of Clearwater Inc. has been operating trolley service
along the City's beach communities and downtown for the past 8 years. The current five-
year funding agreement expires on September 30, 2001. Current funding supports
approximately 65% of the trolley overall budget with the remaining 35% coming from
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fares, rentals and advertisements. Funding is: 1) $199,500 - trolley service between
Clearwater beach and Sand Key; 2) $95,000 - trolley service between Clearwater beach,
Island Estates, and Downtown; 3) $50,000 - trolley vehicle maintenance; and 4) $11,700 -
office space rent. Funding during the annual term of the current agreement totals
$356,200, which is supported with $306,200 from the parking fund and $50,000 from
the CRA (Community Redevelopment Agency).
The new proposed agreement includes a 10% reduction in funding for trolley
services: 1) $179,500 - trolley service between Clearwater beach and Sand Key; 2)
$85,500 - trolley service between Clearwater beach, Island Estates and downtown; 3)
$50,000 - trolley vehicle maintenance; and $11,700 - office space rent.
Funding during the term of the new agreement totals $326,700. The source of this
funding will be $276,700 from the parking fund $50,000 from the CRA. The Parks and
Recreation Department will administer compliance of the agreement.
In response to a question, Jolley Trolley Executive Director AI Sakey said up to five
trolleys operate during peak times. He said the organization's primary obligation is to
comply with the designated route. It was suggested the organization's retained earnings
be escrowed for replacement vehicles.
Concern was expressed the Jolley Trolley had declined to publish an operation
schedule, as requested by the City. Mr. Sakey said the organization never had said it
would publish a schedule, noting beach traffic makes adhering to a schedule impossible.
Development of a schedule was strongly encouraged. In response to a question, the City
Attorney said some contract language, copied from an earlier contract, must be modified to
indicate the contract is for one year only. She stated if approved by the City Commission,
staff will submit the amended contract to Mr. Sakey for signature. Staff will bring the
issue back to the City Commission if the Jolley Trolley does not approve the change.
One person opposed City support of the Jolley Trolley. The City Manager reported
he is discussing redundancy issues with the PSTA (Pinellas Suncoast Transit Authority).
Commissioner Hamilton moved to approve a one-year funding agreement, in the
amount of $326,700, between Jolley Trolley Transportation of Clearwater Inc. and the
City of Clearwater for the operation of transportation and trolley services on Clearwater
beach, Island Estates, Sand Key and services from Clearwater beach to Downtown
Clearwater as amended to remove the sentence regarding subsequent year funding in Art.
III, S, and that the appropriate officials be authorized to execute same. The motion was
duly seconded and carried unanimously.
ITEM #43 - Other Pending Matters - None.
CITY ATTORNEY REPORTS
ITEM #44 - Other City Attorney Items - None.
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ITEM #45 - City Manager Verbal Reports
Parks & Recreation Department Director Kevin Dunbar reported the Phillies are
recommending the SPC (St. Petersburg College, formerly St. Petersburg Junior College) site
no longer be considered for the Community Sports Complex. Staff will analyze the Phillies
assumptions and make recommendations.
The City Manager indicated addressing citizen concerns presented at meetings may
require time.
ITEM #46 - Other Commission Action
Commissioner Gray said she will provide to staff materials she received at the
Neighborhoods Conference.
Commissioner Gray recommended Commissioners report on conferences they
attend to determine conference importance and relevance.
Commissioner Gray wished her husband a Happy 15th Anniversary.
Commissioner Jonson reviewed positives related to last week's tragic terrorist
attacks and honored sacrifices made by emergency workers and the community's
generosity.
Commissioner Jonson said the new City Hall landscaping is attractive and
landscaping is being installed on the Airpark's berm.
Commissioner Jonson recommended the purchase of Tampa Bay Estuary license
tags to fund water quality improvements to the bay.
Commissioner Hamilton expressed sadness regarding last week's tragic events.
Commissioner Hamilton congratulated the Greater Clearwater Chamber of
Commerce on the successful Taste of Clearwater on September 19, 2001.
Mayor Aungst thanked the Police and Fire Departments for their participation in the
September 8, 2001 Bicycle Jamboree at Countryside Recreation Center.
Mayor Aungst reported the Garden Street Park groundbreaking is scheduled for
September 22, 2001.
Mayor Aungst announced Safety Village Open House & Safety Fair is scheduled for
September 29, 2001
Mayor Aungst congratulated Marine and Aviation Department employees for
success at U.S. Lifesaving Association competition.
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Mayor Aungst congratulated the Parks & Recreation Department for receiving the
2001 Florida Recreation & Parks Association Agency Excellence Award.
Mayor Aungst thanked City forestry crews who cleaned up after last week's
tropical storm.
ITEM #47 - Adjournment
The meeting adjourned at 11: 11 p.m.
Attest:
A~
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