Laserfiche Overview
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Make sure to click the 'Reset' button before starting a new search in order to clear your
previous search.
Field Search
Select 'Field' from the 'Customize Search' dropdown box to display the field search section
on the left pane. Enter the specific information for your search.
On the left pane of the window, the field data assigned to a document or folder is displayed.
Additionally, it displays the template that is associated with a document or folder.
Agreement
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BOYS AND GIRLS CLUBS OF THE
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CERTIFICATE OF LIABILITY
INSURANCE
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Laserfiche - Document Management Overview
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Graphical User Interface (GUI)
Use the up arrow (previous page) and the down arrow (next page) to scroll through the pages ofthe document
Path ofthe document to identify the
folder in which the document resides
........................................ ........................................
..... .................. ........... ..... .................. ...........
..... ...... ...........
. .. . ..... ... . .. . .
. .. .
. .. . .
P'" ~~ (" .. · · ·
l;:;! .. .
Number of pages available to
be viewed or downloaded in
the PDF format
Fields icon will show you how the document was indexed within the database.
If the document has comments attached using the Sticky Notes, it can be viewed
Viewing version information for a document will display a list of all versions of that
ocument. This allows you to view the different versions of a document.
A arch can be performed for documents that have been assigned a particular
info ational or securit ta .
Lists the xisting relationships that have been established for the sp cified document.
Clicking on is icon will open the thumbnail view in the left pa
can browse an lick on the thumbnail images to open a partic
o ened document.
Icons
~ Download PDF
I!I View Image
181 View Text
II Download electronic file
Laserfiche - Document Management Overview
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When you see the message "Image not available", you will need to download the file to your
computer to view it by clicking on the 'Download electronic file' icon located next to the PDF
icon in the WebLink navigation area, as shown' the illustration:
By default, opening an electronic document will display the electronic file in its native
application (i.e. Microsoft Word, Excel, Internet Explorer, etc.) outside of Laserfiche. For
example, viewing a Word document stored in Laserfiche can load Microsoft Word.
~rint or Save a document from LaSerfi~he WebLin~ in ~ PDF format, click the PDF icon
till to download the document, and then click on the printer Icon.
Customization
Records management search
The searches performed for any relevant field displays resul on the page. The default
number of results displayed on a page (Hits per page) i et at 20 but you can choose the
number of results you would like per page as shown i the above illustration.
'My WebLink' can be used to customize Browse and Search options. For instance, you can
choose to view the 'Name' and 'Page Count' of a document only.
Types of Searches:
Fuzzy logic
There are times when we misspell words. Fuzzy logic compensates for these errors by
searching for spelling variations. For example, a fuzzy logic search for "goat" would find
"goat", "gout" and "coat."
Wildcards
Wildcards are used to represent one or more characters in a word. This is useful when you
would like to retrieve all documents containing variations of a word or when you are not sure
of the exact characters contained in the word that will be used to search for documents.
Wildcards can be used in either full-text or field searches.
Laserfiche - Document Management Overview Page 5 of 6
cription
(Asterisk) Represents zero or more missing characters. For example, govern*s
ould find "governors", "governments", and "governs".
Boolean Operators
Whenever full-text searches are performed, there are usually several documents that meet
the search criteria. Boolean operators (AND, OR and NOT) help fine-tune searches and
reduce the number of unrelated documents on the results page.
D) Valid search results must match the search
that before and after the am
Valid search results must match either the
criteria that appear before or after the pipe
bar"
& Phrase2
I Phrase2
Valid search results should not satisfy the
criteria that appear after the dash.
- Phrase2
Search Tips
. Use the wildcard * for searches (e.g. *transport*). Wildcards are useful for retrieving variant
spellings (e.g. color, colour) and words with a common root (e.g. psychology, psychological,
psychologist, psychologists, etc.).
. Avoid using any punctuation like hyphen, comma, period, etc.
. Click on the number of 'Hits' to display the pages with the occurrence of the search text at
the bottom of the screen.
. Sometimes minimum information provides fast and accurate results. There is no need to fill
in all the text boxes with information.
Please contact the Official Records and Leqislative Services department at (727) 562-4090 if
you have any questions or comments.
Laserfiche - Document Management Overview
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