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10/02/2006 COMMUNITY REDEVELOPMENT AGENCY AGENDA Location: Council Chambers - City Hall Date: 1 0/2/2006- 1 :30 PM 1. Call to Order 2. Approval of Minutes 2.1 Approve the minutes of the August 15, 2006, Community Redevelopment Agency Meeting as submitted in written summation by the City Clerk. ~ Attachments 3. CRA Items 3.1 Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and management responsibilities during Fiscal Year 2006-07 in the amount of $53,143 and refund of the $114,400 difference between the CRA tax increment fee of $167,543 and the management fee of $53,143. ~ Attachments 4. Other Business 5. Adjourn Meeting Date: 10/2/2006 Community Redevelopment Agency Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the minutes of the August 15, 2006, Community Redevelopment Agency Meeting as submitted in written summation by the City Clerk. SUMMARY: Review Approval: 1) Clerk COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES CITY OF CLEARWATER August 15, 2006 Unapproved Present: Frank Hibbard Carlen Petersen Hoyt P. Hamilton William C. Jonson John Doran Chair/CRA Trustee CRA Trustee CRA Trustee CRA Trustee CRA Trustee Also present: William B. Horne II Garry Brumback Rod Irwin Pamela K. Akin Cynthia E. Goudeau Brenda Moses City Manager Assistant City Manag Assistant City Manager City Attorney City Clerk Board Reporter The Chair called the meeting to order at 9:31 a.m. To provide continuity for research, items discussed in that order. 2. Approval of Minutes 2.1 A rove the minutes of the Jul 18 as submitted in written summation b g of July 18, 2006, as stee. The motion was duly the Downto ICRA (Community Redevelopment Agency) area identifying redevelopment opportunities in the East Gateway ittee was formed in December 2005 to look at a series of lop the area. Since that time, staff has been reviewing our till applicable and identifying new areas for improvement. Th 0 develop a comprehensive five-year action work program for the area. The fir way is to stabilize the area. The major strategies address the key issues that plag g crime, code issues, homelessness, and high rental rates. A second goal is to bring an area and increase the business vitality of the neighborhood and engage the neighborhood an ss community in the area's improvement. In order to develop an effective work program, the five- r plan must respond to the needs of the area. For this reason, staff has begun outreach to the business community to solicit their ideas. Staff also needs to reach out to community leaders and the neighborhoods at the same time. Community Redevelopment Agency 2006-01-30 1 For this public input effort to be fully effective, staff identified the need for professional services to assist in collecting business and resident input with a key focus on business development. Additionally, staff needed a bilingual person that could facilitate meetings in both English and Spanish. Staff developed a "Request for Qualifications" for professional services and receive one response, from ALC Development Group. Ms. Awilda Lopez-Cepero, from ALC Development Gro will assist the Economic Development and Housing Department, as the lead department in the st e As part of the Scope of Work, she will identify these needs and opportunities ke r ons to be included in the five-year work program. She will work with the Ec Develo d Housing Department to make direct contact with the local businesses and nts thro of meetings, including one-on-ones, focus groups, and public meetings in ord ther ation. The consultant will attend monthly East Gateway Task Force and Stee requested; develop a community-building and outreach strategy; facl meetings; submit monthly reports on progress; and prepare a final re steps for the five year work program. The timeframe to conduct thi Ms. Lopez-Cepero reviewed her background and Economic Development and Housing Directo code enforcement and other strategies. Land use to determine if additional assistance is needed fro said the key component is to identify the civic and assessment. There will be a celebration t he 3.2. Ado t Resolution 06-01 for the ommunity Redevelopment sin: 2006 Tax In Revenues increased $870,150 ministration reflects a $2,044 increase (4%). This is ment between the DDB and CRA for the is being decreased by $350,000 from previous t year to include a transfer from the Brownfields enses related to the cleanup of the Clearwater ers Out: Op ating Expenditures: 4) Professional Services increased to pay for consultant services for fagade I state data services for development agreements negotiation; 5) is being eliminated. The Clearwater Automotive Site was lease 2005. During the lease period it was considered taxable and the CR on the land per the lease agreement; 6) Employee Travel increased xpenses for the CRA Executive Director and the Main Street Coordinator; sed by $2,000 to cover the annual audit costs for the CRA that is charged to this rships and Subscriptions increased by $1,000 for costs associated with various meml:5 aining and Reference increased by $1,500 for proposed registration expenses for the CR Ive Director and the Main Street Coordinator; 10) Principal Payment for Loan and Interest Paym for Loan decreased $7,739 - this is the last payment due to the Central Insurance Fund for the Dimmit Property (Mediterranean Village), it will be paid in full at yearend (September 30,2007); 11) Payments to Other Agencies - DDB increased $53,098 to equal the TIF dollar Community Redevelopment Agency 2006-01-30 2 amount the DDB pays to the CRA; 12) Aid to Private Organizations increased $1,000 to fund the Downtown Farmer's Market annual request for assistance with operational costs; 13) Transfers Out: General Fund - Administrative increased $61,888; 14) Clearwater Auto Site decreased by $295,000; 15) Restricted County TIF Funds increased $437,218; and 16) Redevelopment Projects Fund increased $256,729. In response to questions, Mr. Irwin said no funding for redevel been committed but several are expected to come forward in the n Ms. Campos said an Interlocal Agreement with the DDB ( Board) provides that DDB contributions to the CRA are given ba for their participation in City programs. The $50,000 in funds for tH from the CRA for the Downtown link. Trustee Hamilton moved to approve the preliminary FY 200 Redevelopment Agency budget. The motion was duly seconded. In response to a request for final budget numbers, explained how funds are accounted for. Discussion en CRA was approving a preliminary budget. Trustee Doran suggested the motion be a from the item. Trustee Hamilton and the seconde being taken on the amended motion, Trus Pet Hibbard voted "Aye"; Trustee Jonson v Resolution 06-01 was pres adopt Resolution 06-01 and auth seconded and upon roll call, the vo en moved to pass and e. The motion was duly Chair Community Redevelopment Agency Attest: City Clerk Community Redevelopment Agency 2006-01-30 3 Meeting Date: 10/2/2006 Community Redevelopment Agency Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and management responsibilities during Fiscal Year 2006-07 in the amount of $53,143 and refund of the $114,400 difference between the CRA tax increment fee of $167,543 and the management fee of $53,143. SUMMARY: Florida Statutes 163.387 requires all taxing authorities, which includes the DDB, to make an annual appropriation in an amount equal to the incremental increase in the ad valorem revenue within the CRA area. The DDB's increment payment is $167,543, according to the Pinellas County Property Appraiser's office. The CRA Trustees executed the first Interlocal Agreement to provide personnel, administrative and management responsibilities to the DDB in Fiscal Year 1999-2000. This is the eighth fiscal year that the CRA would enter into the agreement. The DDB shall pay the CRA $13,961.92 per month for the services agreed to in the Interlocal Agreement. The compensation shall be deducted from the tax increment payment. The CRA and the DDB wish to enter into an Interlocal Agreement pursuant to Florida Statute 163.01, in which the DDB agrees to perform certain responsibilities and functions consistent with and in furtherance of the redevelopment of downtown and provide financial support for Clearwater's Main Street Program, in return for an amount equal to the difference between the increment payment and the management fee. The management of the DDB by CRA staff enables the CRA and the DDB to utilize the public dollars more efficiently and provides additional support to the Main Street Program. The DDB desires to financially support the construction debt service, operation and maintenance of the boat slips, docks, boardwalk, promenade and related facilities proposed to be constructed in the Downtown Waterfront. Following approval of the proposed facilities at referendum and upon request of and at the direction of the CRA, the DDB shall contribute $50,000. The intent of the DDB is to contribute up to $50,000 a year for 10 years for a total not to exceed $500,000. Type: Current Year Budget?: Other No Budget Adjustment: No Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Annual Operating Cost: Total Cost: to Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) City Manager 5) Clerk 6) City Manager 7) Clerk INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this day of 2006, by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the Downtown Development Board (DDB), a special district organized and operating pursuant to the ordinances and laws of the City of Clearwater. WHEREAS, Florida Statutes 163.387 requires all taxing authorities to make an annual appropriation in an amount equal to the incremental increase in the ad valorem revenue within the CRA area; and WHEREAS, the DDB is a taxing authority within the meaning of the statute; and WHEREAS, the City Council of the City of Clearwater in 1982 attempted to exempt the DDB from the obligation to make said payment to the CRA; and WHEREAS, such exemption was not statutorily authorized at the time the ordinance was adopted; and WHEREAS, the opportunity to create such an exemption has elapsed; and WHEREAS, the CRA and the DDB in the spirit of cooperation desire to offer the downtown constituents the opportunity to utilize more efficiently the public dollars collected for each entity; and WHEREAS, the CRA and the DDB have a special obligation to ensure wise and sound administration of the programs, including the Main Street Program; and WHEREAS, the DDB desires to financially support the construction debt service, operation, and maintenance of the boat slips, docks, boardwalk, promenade and related facilities proposed to be constructed in the Downtown Waterfront ("Proposed Facilities"); and 1 2006-07 CRAlDDB Interlocal Agreement WHEREAS, the CRA and the DDB wish to enter into an Interlocal Agreement pursuant to Florida Statutes 163.01, in order to provide for the DDB's contribution to the Proposed Facilities; and WHEREAS, the CRA and the DDB wish to enter into an Interlocal Agreement pursuant to Florida Statutes 163.01, known as the "Florida Interlocal Cooperation Act of 1969", in which the DDB and the CRA agree to uses and distribution of the increment received by the CRA from the DDB; and WHEREAS, the CRA and the DDB desire to enter into an Interlocal Agreement outlining the scope of services and responsibilities of the parties; and WHEREAS, the DDB agrees to perform certain responsibilities and functions consistent with and in furtherance of the Downtown Redevelopment Plan, in return for an amount equal to the difference between the increment payment of $167,543 and the $53,143 retained by the CRA for administrative services provided to the DDB: and WHEREAS, the DDB and CRA desire to enter into an agreement NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages to realized by the parties hereto, the DDB and the CRA agree as follows: Section 1. Term. The term of this Interlocal Agreement will be October 1, 2006 through September 30, 2007. Section 2. Intent. It is the intent of the parties that the money paid to the CRA by the DDB pursuant to Florida Statutes 163.387, commonly referred to as the tax increment payment, be used to advance the goals and objectives of the Downtown Redevelopment Plan. The CRA shall retain $53,143 to offset the cost of administration of the DDB as further described herein. The remaining money shall be returned to the DDB by the CRA. in exchange for performance of certain responsibilities and functions consistent with and in furtherance of the Downtown Redevelopment Plan, by the DDB. Further, in the event the construction of the Proposed Facility is approved by the voters at referendum, it is the intent of the DDB to provide for a 2 2006-07 CRAlDDB Interlocal Agreement contribution over ten years in an amount not to exceed $500,000, to the cost of construction debt service, operation, and maintenance of the Proposed Facility. Section 3. Responsibilities of the DDB. 1. Function: a. Collaborate with the CRA on projects and programs, which succeed in bringing businesses and residents into the downtown district b. Focus on business and enterprise development, job creation and initiatives related to increasing income and employment opportunities c. Encourage public-private partnerships to promote business relocation and expansion d. Market, promote and assist with business recruitment e. Interact with constituents and facilitate activities that sustain, promote and advance the downtown f. Be active in the administration of downtown initiatives g. Be actively involved with the Main Street program activities and financially support the Main Street Program; the cost of which shall not be less than the difference between the tax increment payment and the cost of administration h. Develop short and long term strategies, define roles and assign responsibilities to implement those strategies Section 4. Responsibilities of the CRA. 1. Scope of Duties. The services that the CRA will provide are: a) Prepare correspondence for DDB members b) All DDB funds will be kept in the City's bank account and will be segregated for accounting purposes in the City's records as a separated, interest-earning fund c) Assist with preparation and monitoring of the annual budget and prepare amendments as necessary d) Prepare monthly financial reports e) Assure that the annual audit is conducted in compliance with State of Florida Auditor General 3 2006-07 CRAlDDB Interlocal Agreement f) Prepare agendas and distribute packets to DDB members prior to each meeting g) Prepare meeting notices for monthly and special DDB meetings h) Attend meetings and records and transcribe minutes including special and sub-committee meetings i) Coordinate the annual election process in cooperation with the Pinellas County Supervisor of Elections j) Handle all phone inquires and follow up on the calls k) Handle any special mailing notices 1) Comply with State of Florida Tax Increment Millage Compliance with Chapter 200, Florida Statutes, Sections 218.23, 218.63, Florida Statutes (TRIM) m) Serve as coordinator for the DDB special activities n) Solicit sponsorships or support for events and publications 0) Assist with event calendar and marketing plan p) Establish a distribution network for the promotional pieces q) Make retail retention calls and assist with retail recruitment r) Administer the Fa~ade Improvement Grant and the Business Expansion and Relocation Grant programs s) Assist in looking into other incentive options to improve downtown properties and implement projects funded or initiated by the Board t) Assist with promoting design related programs to the downtown community u) Assist with volunteer recruitment for various downtown projects v) Comply with the Florida Department of State Information Services Records Disposition Act w) Comply with the State of Florida Department of Community Affairs Special District Information Program x) Comply with the State of Florida Department of Insurance Treasurer's Public Depositor Annual Report y) Coordinate financial disclosure requirements of the State of Florida Commission on Ethics z) Act as a Liaison to the Pinellas County Property Appraiser, Pinellas County Tax Collector, Greater Clearwater Chamber of Commerce and DDB legal council: Elise K. Winters, P.A. aa) Manage loans, contracts and all applicable documents 4 2006-07 CRAlDDB Interlocal Agreement bb) Coordinate field trips and travel arrangements in accordance with the City of Clearwater Travel and Meals Policy cc) Other administrative duties as mutually agreed Section 5. Compensation. In return for the above services, the CRA shall pay to the DDB this difference upon receiving the increment payment from the DDB. The budget for the CRA for services listed in Section 4 above shall be as follows: Personnel and Administration $53,143 Section 6. Contribution by DDB. Following approval of the Proposed Facilities at referendum, the DDB shall contribute Fifty Thousand Dollars ($50,000) toward the cost of construction debt service, operation, and maintenance of the Proposed Facilities. Said payment shall be made upon request of and at the direction of the CRA. It is the intent of the parties that the DDB shall contribute up to Fifty Thousand Dollars ($50,000) a year for 10 years for a total not to exceed Five Hundred Thousand Dollars ($500,000), subject to annual approval of future agreements. It is the belief of the parties that the Proposed Facilities will become self supporting and the intent of the parties that the annual contribution will be made only to the extent that the income from the Proposed Facilities during the applicable year is insufficient to cover the cost of the Proposed Facilities during the applicable year. Section 7. Notice. Sixty (60) days notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand- delivered or mailed as follows: Chairperson, Board of Trustees Community Redevelopment Agency 112 S. Osceola Avenue Clearwater, Florida 33756 Chairperson Downtown Development Board Post Office Box 1225 Clearwater, Florida 33757 5 2006-07 CRAlDDB Interlocal Agreement Section 8 Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 9. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties, and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their lawful representative, have executed this agreement as the date first above written. COMMUNITY REDEVELOPMENT AGENCY BY: Chairperson, Board of Trustees Frank Hibbard Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk DOWNTOWN DEVELOPMENT BOARD BY: David Allbritton, Chairperson 6 2006-07 CRAlDDB Interlocal Agreement