MIDDLE SCHOOL-AGE SUMMER SCHOLARSHIPS - CHARTING THE COURSE FOR YOUTH
AGREEMENT
Between
THE JUVENILE WELFARE BOARD
and
City of Clearwater, Florida, Parks and Recreation Department
(Middle School-Age Summer Scholarships)
(Charting the Course for Youth)
R f:;-C; I~~r\lED
NOV 2 7 2006
BY:
,'I' 't
~ !
'.-.1
.t
I I. PURPOSE
The Juvenile Welfare Board of Pinellas County, hereinafter referred to as "JWB", and City of
Clearwater, Florida, Parks and Recreation Department, hereinafter referred to as "Provider", enter
into this mutual Agreement, including all attachments referred to herein, for the period commencing
October 1,2006 and extending through September 30,2007.
II. STAFF
Provider agrees to employ staff, at its expense, to execute services provided in accordance with this
Agreement. Such individuals shall not be considered employees of JWB or the County of Pinellas,
and are subject to the supervision, personnel practices and policies of the provider. Unless otherwise
approved by JWB, all staff shall meet qualifications as stated in the application and any approved
revisions which are submitted for fiscal year 06-07 funding. .
III. SERVICES
Provider agrees to deliver services as stated in the currently approved program methodology on file at
JWB and to accomplish objectives stated in Attachment 2 in accordance with recognized child welfare
practices, as determined by JWB, in service areas stated in Attachment 3, and pursuant to the
General Conditions listed in Attachment 1, and any special conditions as stated in Section VIII of this
Agreement.
IV. FUNDS
The budget for both JWB and other funds (if any) for accomplishing the above stated services shall be
as set forth in Attachment 4. JWB agrees to reimburse up to $126,444 for Middle School-Age
Summer Scholarships; $112,591 for Charting the Course for Youth for actual costs incurred for
services rendered pursuant to this Agreement.
V. METHOD OF PAYMENT
1. JWB issues reimbursements in accordance with the schedule listed on Attachment V (or on the
preceding working day in case of a holiday). The Provider may select to submit a request for
payment every other week or once a month. Request for payment must be accompanied by the
appropriate documentation as prescribed by JWB.
2. Requests for advance funds may be made, consistent with JWB policy.
VI. TERMINATION
1. It is the intent of the JWB to assure a consistent and orderly delivery of children's services. It is
the further intent of JWB to terminate Agreements only in those situations where such action is
essential to protection of its interests and the interests of children, as determined by JWB.
2. Except as provided in subparagraphs 3 and 4 below, this Agreement may be terminated by either
party upon no less than thirty (30) days notice. Said notice shall be delivered by certified mail,
return receipt requested, or in person with proof of delivery.
tgency: City of Clearwater
Page 1 of 3
Section I
09/14/062:17:57 PM
3. In the event funds to finance this Agreement become unavailable, JWB may terminate the
contract upon no less than twenty-four (24) hours notice in writing to the Provider. Said notice
shall be delivered by certified mail, return receipt requested, or in person with proof of delivery.
JWB shall endeavor, whenever possible and consistent with its legal obligations and principles of
prudent management to provide 30 days notice for Termination for Lack of Funds. JWB shall be
the final authority as to the availability of funds and extension of notice beyond the minimum time
herein stated.
4. In addition to the rights as set forth in paragraph VI., 2 above, this Agreement may be terminated
by JWB for any breach by Provider of the terms of this Agreement, including all attachments,
upon twenty-four (24) hours written notice. Said notice shall be delivered by certified mail, return
receipt requested, or in person with proof of delivery. JWB at its discretion may waive any breach
by the Provider in writing, but such waiver shall not constitute a waiver of any future breaches,
including breaches of the same type.
5. The above provisions shall not limit JWB's right to remedies at law or to damages.
VII. COMMENCEMENT OF PAYMENT
Unless specifically authorized by JWB, payment for services rendered under thlls Agreement shall not
commence prior to its effective date.
VIII. SPECIAL CONDITIONS
The following condition(s) apply to all listed programs within City of Clearwater.
1. General Condition #3 (Audit and Management Letter) is waived.
2. General Condition #6 (Board Members and Meetings) is waived.
Agency: City of Clearwater
Page 2 of 3
Section I
09/14/062:17:57 PM
f ,
ViiI.
INDEMNIFICATION
The Parties recognize and agree to abide by the provisions of 9 768.28, Fla. Stat.
'1>1
IN WITNESS WHEREOF, the parties hereto have set their hands and seal this ,,1 D day of
nJ~J..aL, 2006.
Signed, sealed and delivered
JUVENILE WELFARE BOARD OF
In the presence of:
E \I e. "11'\ F 6A \\1 fA ~r"e....
Witness Signature
tt.prin a.m.~_
- . ~
,
Witness Signature
Print Name: /1;l<I.~~ /1.dhrt
Executive irector
Print Name: t.. GOlf ~'()c..o~'Te..Y-
/1- ~()- () J- .
Date
IN WITNESS WHEREOF, the parties hereto have set their hands and seal this _ day of
,2006.
Countersigned:
CITY OF CLEARWATER, FLORIDA
=1~,../ ~
..........,
BY:~~~" -;a~ JL
Frank Hibbard
William B. Horne, II
~to~_
Laura Lipowski
~
~ - - [A.a,....
Cy thia E. Goudeau --
Assistant City Attorney
City Clerk
Agency: City of Clearwater
Page 3 of 3
Section I
ATTACHMENT 1
GENERAL CONDITIONS OF THE AGREEMENT
1. A~reement Revisions
This Agreement, and attachments 1 through 4, constitute the contractual relationship between the Provider and
JWB. No amendments to this Agreement or its attachments may be made without the prior written approval of
JWB and Provider, except as may be provided in General Condition #4.
2. Fiscal Responsibility - Provider agrees:
A. To maintain books, records and documents in accordance with generally accepted accounting
procedures and practices which accurately and appropriately reflect all expenditures of funds listed in
Attachment 4.
B. That all financial records and supporting documentation shall be subject at all times to inspection, review,
or audit by JWB personnel or its duly authorized agent.
C. To maintain and file with JWB in a timely fashion reports related to services provided under this
Agreement.
D. To retain all financial records, supporting documentation, statistical records, and any other documents
pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit
has been initiated and audit findings have not been resolved at the end of five (5) years, all records shall
be retained until resolution of audit findings.
3. Audit and Mana~ement Letter
The Provider agrees to submit to JWB an independent audit of the financial statements of the entity in its
entirety and any accompanying management letter(s) immediately upon receipt by the Provider's board, but
within a period not to exceed 120 days of the close of the agency's fiscal year. The audlit must be performed by
a firm licensed to perform audits in the State of Florida and conducted in accordance with generally accepted
auditing standards and standards established by the American Institute of Certified Public Accountants.
The provider's auditor shall not provide any non-audit service to an issuer contemporaneously with the audit,
including: (1) bookkeeping or other services related to the accounting records or financial statements of the
audit client; (2) financial information systems design and implementation; (3) appraisal or valuation services,
fairness opinions, or contribution-in-kind reports; (4) actuarial services; (5) internal audit outsourcing services;
(6) management functions or human resources; (7) broker or dealer, investment adviser, or investment banking
services; (8) legal services and expert services unrelated to the audit. The audit will separately identify JWB
revenues, fees and donations, and expenditures by program.
4. Other Financial Support
A. Within 30 days of the effective date of this Agreement, and at any subsequent time as a revision in the
budget may be reasonably anticipated, Provider will submit to JWB for its approval a revised budget
which again includes all resources to be applied to the program funded under this Agreement. A written
justification will be made of any difference in the proposed budget revision and the approved budget.
Statements which reflect reductions in excess of 5% of total program funding or $5,000, whichever is
least, as reflected in the approved budget, or reduction in any amount which in the judgment of JWB
would significantly interfere with implementation of the program as originally approved, may be grounds
for breach of Agreement.
Agency: City of Clearwater
Page 1 Of 3
Section II
09/14/062:17:57 PM
B. Provider will report any request to any other source for financial support relating to this program for this
fiscal year; and report any other financial support received which amounts to 10% of the total program
cost or $5,000, whichever is least, and an explanation of how such additional funds will be used. A full
copy of requests or applications for other financial support will be provided if requested by JWB.
C. JWB funds will not be used for expenditures also funded by other sources.
D. Generally, JWB encourages use of its funds as financial match for securing funds from other sources.
However, in such instances Provider is required to obtain prior approval from JWB.
5. ProQram MonitorinQ
Provider agrees to submit progress reports and other information in such format and at such times as may be
prescribed by JWB (including SAMIS and A.S.S.E.T.), and to cooperate in site visits and other on-site
monitoring (including, but not limited to, access to sites, staff, fiscal and client records, and logs and the
provision of related information).
6. Board Members and MeetinQs
Within 30 days of the effective date of this Agreement, Provider will submit to JWB a calendar of scheduled
Board meetings for the current fiscal year. Approved Board minutes and an updated list of Board Members
shall be submitted in accordance with JWB policy.
7. Nondiscrimination
Programs receiving funding from the Juvenile Welfare Board shall not discriminate against an employee,
volunteer, or participant of the provider on the basis of race, color, gender, religion, national origin, citizenship,
disability, marital status, or age except that programs may target services for specific participant groups as
defined in the application. Additionally, agencies receiving funds shall demonstrate the standards, policies, and
practices necessary to render services in a manner that respects the worth of the individual and protects and
preserves the dignity of people of diverse cultures, classes, races, religions, and ethnic backgrounds.
8. PublicizinQ of JWB Support
Provider agrees to identify JWB support on its letterhead, agency newsletter, and other printed materials, and
to utilize every reasonable opportunity to publicize the support received from JWB.
9. Publications
Provider agrees to supply JWB, without charge, up to three (3) copies of any publication developed in
connection with implementation of programs addressed by this Agreement. Such publications will state that the
program is supported by JWB. Provider agrees that JWB will have unlimited use of copyrighted materials
developed under this Agreement.
10. AssiQnments and Subcontracts
Provider shall not assign the responsibility of this Agreement to another party nor subcontract for any of the
work contemplated under this Agreement, unless so specified in Attachment 4, without prior written approval of
JWB. No such approval by JWB of any assignment or subcontract shall be deemed in any event or in any
manner to provide for the incurrence of any obligation by JWB in addition to the total dollar amount stated in
this Agreement. All such assignments or subcontracts shall be subject to the conditions of this Agreement and
to any conditions of approval that JWB shall deem necessary.
Agency: City of Clearwater
Page 2 Of 3
Section II
09/14/062:17:57 PM
11. Confidential Information
Provider shall not use or disclose any information which specifically identifies a recipient of services under this
Agreement, with the following exceptions: a) such information may be revealed as may be necessary to
implement General Conditions 2 and 5; b) such information may be revealed as may be necessary pursuant to
applicable federal, state, or local law and related regulations; and c) such information may be revealed with the
written consent (authorization) of the recipient, or the recipient's responsible parent or guardian, where
authorized by law. The provider is responsible to adopt appropriate policies, notifications, authorizations, and
other relevant information that allows for the sharing of confidential information.
12. Return of Funds
Provider agrees to return to JWB any overpayment due to unearned funds or funds disaHowed pursuant to the
terms of this Agreement that were disbursed to Provider by JWB, and such funds shall be considered JWB
funds and shall be refunded to JWB in accordance with its instructions.
13. Special Situations
Provider agrees to inform JWB in a timely manner of any circumstances or events which may reasonably be
considered to jeopardize its capability to continue to meet its obligations under the terms of this Agreement.
14. Provider Staff Membership on Board
Provider agrees that provider staff shall not serve as members of the Provider's governing board.
15. Measurable Obiectives
Provider agrees to negotiate measurable outcomes for services covered by this contract consistent with
established JWB policies and procedures.
16. Waiver
JWB reserves the right to waive requirements of the above stated Agreement and General Conditions where
warranted by special circumstances.
17. AQencv & ProQram Data Maintained In 2-1-1 Database
Provider agrees to maintain accurate and up-to-date agency and program data in the 2-1-1 Tampa Bay Cares
database. The Provider will review and update (as necessary) this data at least once annually. The Provider
will list data for newly funded program(s) within thirty (30) calendar days of the date that JWB funds the
program.
Agency: City of Clearwater
Page 3 Of 3
Section \I
09/14/062:17:57 PM
ATTACHMENT 2
City of Clearwater
Middle School-Age Summer Scholarships
MEASURABLE OBJECTIVES
FY 06-07
Client Level Measurable Objectives (CDG)
All Primary Participants will be measured through the Measurable Objective reporting module in SAMIS within the
contract period. Measured is defined as each participant having all the appropriate administration points required
during the fiscal year based on the language of each Measurable Objective.
Service Component: Summer Camp
Objective ID
2498
2499
Objective Description
Eighty percent (80%) of primary youth, in conjunction with a staff member, will establish two
personal development goals related to MSASS activities and will achieve satisfactory attainment
of each goal as measured by a 4 or 5 on the Goal Writing Worksheet. Staff will rate each youth's
progress on each goal on the Goal Writing Worksheet during the ninth week of the summer camp
program. Staff will enter data into SAMIS by the final day of the program (post). (COG Summary)
Eighty percent (80%) of primary youth will show improvement in their interpersonal skills by the
end of the summer camp program as measured by an increase of at least three points from pre to
post on the Interpersonal Assessment Scale. Program staff will complete the Interpersonal
Assessment Scale by the end of the first week of the summer camp program (pre) and during the
final week of the summer camp program (post). Staff will enter data into SAMIS by the final day of
the program. (COG Summary)
Manual Measurable Objectives
Objective ID
MMO-439
Objective Description
80% of primary youth will attend the summer camp program a minimum of 3 days per week for the
duration of the summer program. Program staff will take attendance daily within the first two
hours of program operation. Staff will enter data into SAMIS by the end of the program. (SAMIS
Units of Service)
Contracted Service Levels
Client Level Minimum Service Levels (CDG)
Primary Participants
Contracted Primary Youth: 140
Contracted Primary Adults: 0
Total Contracted Primary Youth and Adults: 140
Secondary Participants
Estimated Secondary Youth: 0
Estimated Secondary Adults: 0
Total Secondary Youth and Adults: 0
Group Level Minimum Service Levels (Group Activity)
Section I: Minimum Service Levels for Group Activities
Agency: City of Clearwater Page 1 Of 2
Section III
09/14/062:17:57 PM
Status: Submitted
Contracted Youth: 0
Contracted Adults: 0
Total Contracted Youth and Adults: 0
Section II: Number of Activities
Activity Type
Quantity
Section III: Number of Youth and Adults per Activity
Activity Type Youth
Agency: City of Clearwater
Page 2 Of 2
Section III
Adults
09/14/062:17:57 PM
Status: Submitted
ATTACHMENT 2
City of Clearwater
Charting the Course for Youth
MEASURABLE OBJECTIVES
FY 06-07
Client Level Measurable Objectives (CDG)
All Primary Participants will be measured through the Measurable Objective reporting module in SAMIS within the
contract period. Measured is defined as each participant having all the appropriate administration points required
during the fiscal year based on the language of each Measurable Objective.
Service Component: General Youth Services
Objective ID
2417
2451
Objective Description
Ninety percent (90%) of primary youth will improve interpersonal skills measured by at least a nine
(9) point increase in scores from pre to post on the Interpersonal Assessment Scale. Program
staff will complete the Interpersonal Assessment Scale when the youth enter the program (pre)
and the six (6) month anniversary date of enrollment, the twelve (12) month anniversary date of
enrollment, the twenty-four (24) month anniversary date of enrollment, the thirty-six (36) month
anniversary date of enrollment, the forty-eight (48) month anniversary date of enrollment, the sixty
(60) month anniversary date of enrollment, and the seventy-two (72) month anniversary date of
enrollment, or at case closure, whichever occurs first (post). (COG-Summary)
Ninety percent (90%) of primary youth will express satisfaction with the program as indicated by a
score of at least 49 points on the Youth Satisfaction Survey. Program staff willi administer the
self-report Youth Satisfaction Survey at the twelve (12) month anniversary date of enrollment, the
twenty-four (24) month anniversary date of enrollment, the thirty-six (36) month anniversary date
of enrollment, the forty-eight (48) month anniversary date of enrollment, the sixty (60) month
anniversary date of enrollment, and the seventy-two (72) month anniversary date of enrollment, or
at case closure, whichever occurs first (post). Data will be entered into SAMIS as it is collected.
(COG - Summary)
Manual Measurable Objectives
Objective ID
MMO-436
Objective Description
Program will document all community activities and events sponsored. (SAMIS Group Activity)
Contracted Service Levels
Client Level Minimum Service Levels (CDG)
Primary Participants
Contracted Primary Youth: 125
Contracted Primary Adults: 0
Total Contracted Primary Youth and Adults: 125
Secondary Participants
Estimated Secondary Youth: 0
Estimated Secondary Adults: 0
Total Secondary Youth and Adults: 0
Agency: City of Clearwater
Page 1 Of 2
Section III
09/14/06 2:17:57 PM
Status: Submitted
""'--
Group Level Minimum Service Levels (Group Activity)
Section I: Minimum Service Levels for Group Activities
Contracted Youth: 0
Contracted Adults: 0
Total Contracted Youth and Adults: 0
Section II: Number of Activities
Activity Type
Quantity
Section III: Number of Youth and Adults per Activity
Activity Type Youth
Agency: City of Clearwater
Page 2 Of 2
Section III
Adults
09/14/062:17:57 PM
Status: Submitted
ATTACHMENT 3
GEOGRAPHICAL SERVICE AREA
Provider agrees whenever possible to maintain service sites which are accessible by public transportation and
convenient to the target client group. Provider will advise JWB of any changes made in service sites.
The geographical service area for this agreement is as follows:
Program Name
Service will be
provided
countywide
Services will be provided less
than countywide. Service will
be provided in the following zip
codes (list all zip codes of the
target area)
Middle School-Age Summer Scholarships
33755, 33756
Charting the Course for Youth
33755, 33756
Agency: City of Clearwater
Page 1 Of 1
Section IV
09/14/062:17:57 PM
ATTACHMENT 4
BUDGET(S)
The provider will deliver services according to the budget(s) following this page.
Revised budgets should be submitted by the provider in accordance with the provision of General Condition 4A as
found in Attachment 1 of this agreement.
Provider may make budget amendments during the fiscal year in accordance with JWB forms and procedures as
delineated in the budget amendment approval guidelines established on 10/05/00. Copies of these guidelines are
available from JWB upon request. In all instances, budget amendments require electronic approval in SAMIS by
JWB staff. For all amendments, the following guidelines apply:
A. Funded programs shall make adjustments in accordance with forms and procedures as established
by JWB staff.
B. A change in an individual position salary or fringe expenditure shall be considered as separate line
items. The program may make transfers between individual salary and fringe lines, but such
transfers may not exceed 10% of individual salary and may not exceed the aggregate amount of
approved salary and fringe.
C. Any adjustments made by funded agencies which are not in accordance with JWB policy shall be
subject to reimbursement of JWB at the discretion of JWB.
No adjustment may be made after the budget amendment closing date in September.
Reimbursement on per diem contracts may not exceed one-fourth of the total annual JWB allocation in any quarter
of the fiscal year without prior JWB approval. Any unused per diem in one quarter may be carried over to a
subsequent quarter within the fiscal year given adequate justification and with the prior approval of JWB.
Agency: City of Clearwater
Page 1 Of 1
Section V
09/14/062:17:57 PM
FORM 2
MIDDLE SCHOOL-AGE SUMMER SCHOLARSHIPS
CURRENT & PROPOSED OPERATING BUDGET
(ROUND NUMBERS UP TO THE NEAREST DOLLAR)
(1)
05-06
(2)
06-07
(3)
(4)
05-06
(5)
06-07
(6)
ACCT# TITLE
PROG.
BUDG.
PROG.
BUDG.
%
JWB
ALLOC.
JWB
ALLOC.
%
CHG.
CHG.
Salary Accounts:
569.120 Regular Salaries and Wages $62,376 S68'113\ 9% $0 $0 I 0% I
Total Salary : $62,376 $68,113 9% $0 $0 0%
Fringe Accounts: I
569.210 FICA $2,782 $3,1351 13% $0 I $0 I 0%
,
569.220 Retirement Contributions $2,954 $4,0141 36% $0 $0 I 0%
569.230 Life and Health Insurance $5,046 $5,056\ 0% $0 $0 I 0%
569.240 Workers Compensation $1,218 S1,218 1 0% $0 $0 I 0%
569.250 Unemployment Compensation $0 $0 I 0% $0\ $0 I 0% I
Total Fringe:
$12,000
$13,423
12%
$0
$0
0%
[ Operating Expense Accounts:
$38,500 I I $0 I
569.310 Professional Services $40,350 -5% $0 0%
569.311 Professional Services/Workshops $0 SO I 0% $0 $0 \ 0%
569.320 Accounting and Auditing $0 $0 I 0% $0 $0 I 0%
569.321 Bank Services $0 $0 I 0% $0 $0 I 0%
569.330 Court/Legal Services $0 SO I 0% $0 $0 I 0%
I
569.340 Other Contractual Services SO $0 I 0% $0 $0 I 0%
569.350 Investigations $0 $0 I 0% $0 $0 I 0%
569.400 Travel and Per Diem $0 $0 I 0% $0 $0 I 0%
1569.401
Conference
$0 [
SO I
0%
$oJ
$0 I
0%
Agency: City of Clearwater
Page 1 Of 3
Section VI
09/14/062:17:57 PM
Status: Submitted
(1 ) (2) (3) (4) (5) (6)
05-06 06-07 05-06 06-07
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLOC. CHG.
569.402 Transportation $10,315 $11,3151 10% $0 $0 I 0%
569.410 Com m u n ications- T e leph one $0 I $0 I 0% $0 $0 I 0%
569.411 Communications-Long Distance $0 $0 \ 0% $0 $0 I 0%
569.412 Communications-Postage and $0 $0 I 0% $0 $0 \ 0%
Shipping
569.413 Com m u n ication-I nte met $0 $0 I 0% $0 $0 I 0%
569.430 Utility Services $0 $0 I 0% $0 I $0 \ 0%
569.431 Water/Sewer/Sa n itation $0 SO I 0% $0 . $0 I 0%
569.440 Rentals & Leases (Building & Land) $0 $0 \ 0% $0 $0 I 0%
569.441 Rentals & Leases - Equipment $0 $0 I 0% $0 $0 I 0%
569.450 Insurance $0 SO I 0% $0 $0 I 0%
569.460 Repair & Maintenance Services - $0 $0 I 0% $0 $0 I 0%
Equipment
569.461 Repair & Maintenance Services - $0 $0 I 0% $0 $0 \ 0%
Property
569.462 Repair & Maintenance Services - $0 $0 I 0% $0 $0 I 0%
Grounds
569.463 Vehicle Repair and Maintenance $0 $0 I 0% $0 $0 I 0%
Services
569.470 Printing & Binding $0 SO I 0% $0 $0 I 0%
569.471 Copying & Binding $0 $280 I 100% $0 $0 I 0%
569.480 Promotional Activities SO $0 I 0% $0 $0 I 0%
I $0 I
569.481 Advertising SO SO I 0% $0 0%
I I
i
569.493 Match SO SO \ 0% $0 $0 I 0%
569.494 Administrative Cost $0 $0 I 0% $0 $0 I 0%
569.495 Residential Per Diem $0 $0 I 0% $0 $0 I 0%
569.496 Day Program Per Diem $0 SO I 0% $111,055 $126.4441 14%
Agency: City of Clearwater
Page 2 Of 3
Section VI
09/14/062:17:57 PM
Status: Submitted
(1 ) (2) (3) (4) (5) (6)
05-06 06-07 05-06 06-07
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLOC. CHG.
569.497 Day Program Subsidy $0 $0 I 0% $0 $~ I 0%
569.498 Day Program Hourly Unit Cost $0 $0 I 0% $0 $0 0%
569.510 Office Supplies $700 $800 I 14% $0 $0 I 0%
i
569.515 Participant Expenses $29,026 $37,000 I 27% $0 $0 I 0%
569.520 Operating Supplies $7,222 $7,981 I 11% $0 , $0 I 0%
569.521 Food & Nutrition $5,250 $9,400 I 79% $0 $0 I 0%
569.540 Subscriptions $0 $0 I 0% $0 $0 I 0%
569.541 Books $0 $0 I 0% $0 $0 I 0%
569.542 Dues & Memberships $0 $0 I 0% $0 $0 I 0%
569.543 Educational Materials $0 $0 I 0% $0 $0 I 0%
569.544 Educational Training $0 $0 I 0% $0 $0 I 0%
569.590 Depreciation $0 $0 I 0% $0 $0 I 0%
569.600 Other/Miscellaneous $0 $0 I 0% $0 $0 I 0%
569.640 Machinery & Equipment (Capital $0 SO I 0% $0 $0 I 0%
Outlay)
569.660 Books, Publications, and Library $0 SO I 0% $0 $0 I 0%
Materials (Capital)
Total Operating Expense:
$92,863
$105,276
13%
$111,055
$126,444
14%
Total Program Expenses:
$167,239
$186,812
12%
$111,055
$126,444
14%
Agency: City of Clearwater
Page 3 Of 3
Section VI
09/14/062:17:57 PM
Status: Submitted
-_....,-----------'
FORM 3
MIDDLE SCHOOL-AGE SUMMER SCHOLARSHIPS
SALARY AND FRINGE PREPARATION
FISCAL YEAR 06-07
Gross Salary In Fringe In JWB Request JWB Request Salary
Position Employee % Time Salary Program Program For Salary For Fringe Funding %
In
06-07 06-07 06-07 06-07 06-07
coordinator laterza 15% $58,951 $8,843 $2,588 $0 $0 0.00%
Programmer Cone 25% $25,828 $6,457 $2,942 $0 $0 0.00%
Rec Leader TBD 100% $4,916 $4,916 $377 10J 10 I 000% 1
Rec Leader tbd 100% $4,916 $4,916 $377 10~ $0 I 0.00% I
Rec Leader TBD 100% $4,916 $4,916 $377 $OJ $0 I 0.00% I
Rec Leader TBD 100% $4,916 $4,916 $377 IOn $0 I 0.00% 1
Rec Leader TBD 100% $4,916 $4,916 $377 $0] $01 0.00% I
Rec Leader TBD 100% $4,916 $4,916 $377 11 10 I 0.00% 1
Rec Leader-LW TBD 50% $5,162 $2,581 $197 $0] $0 I 0.00%1
Rec Leader-LW TBD 100% $5,162 $5,162 $395 IJ $0 I 0.00% 1
Specialist Miller 25% $45,918 $11,479 $3,636 IJ $0 I 0.00%1
[ S"p,~i'm IM,m I 5% , $45,500 $2,2751 $735 I~ $0 I 0.00% 1
t~i'" ITBD I 5% I $36,400 I $1 ,820 I 1668 I ': '0 ! 0.00% 1
Agency: City of Clearwater Page 1 Of 2 09/14/062:17:57 PM
Section VII Status: Submitted
'"
I
% Time Gross Salary In Fringe In JWB Request JWB Request Salary
Position Employee Salary Program Program For Salary For Fringe Funding %
In
06-07 06-07 06-07 06-07 06-07
I TOTALS I $252,4171 $68.1131 $13,423 I $oJ $01 0.00% 1
Agency: City of Clearwater Page 2 Of 2 09/14/062:17:57 PM
Section VII Status: Submitted
~--,. -'---_.~--
FORM 4
MIDDLE SCHOOL-AGE SUMMER SCHOLARSHIPS
SALARY AND FRINGE PREPARATION NARRATIVE
FISCAL YEAR 06-07
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.120
Regular Salaries and
Wages
$68,113
9%
8/31/2006 The City of Clearwater provides in kind program supervision support.
569.210
FICA
$3,135
13%
8/4/2006 Municipal employees with a pension plan hired before 1986 do not pay FICA, those
hired after 1986 only pay FICA-Med at 1.45 percent of annual salary.
4 of 5 employees pay FICA med and Miller does not pay any FICA per IRS rules.
Summer staff pay 7.65%.
569.220
Retirement
Contributions
$4,014
36%
8/4/2006 City pension plan is calculated at 13% of annual salary. This figure increased due to
the state of the economy and the fund requires more contributions to ensure enough money is
available for payments. Full time employees are elegible for the pension plan.
569.230
Life and Health
Insurance
$5,056
0%
8/23/2006 Full time employees receive medical insurance at no cost to the employee;
employer's cost is set by bid, FY 06/07= $6,400. 5 employees receive Group Life insurance at
$10 annually. 2 employees receive additional life insurance at 1 % of employee's base salary. 4
employees receive additional management level life insurance.
1603+324+1066+325+1738
569.240
Workers Compensation
$1,218
0%
8/4/2006 The City of Clearwater pays $1625 per full time employee for Worker's Compensation
for City paid program employees Worker's Comp is set per Department depending on the
number and cost of claims made previously. Summer staff is not included in worker's
compensation calculations.
569.250
Unemployment
Compensation
$0
0%
Agency: City of Clearwater
Page 1 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
--..-
.
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
OPERATING EXPENSE BUDGET NARRATIVE
569.310
Professional Services
$303,500
-5%
8/31/2006 Youth Arts Corp will be hired to provide the educational component at a rate of $25
per child per week.
Administrative meetings 6 artists@$22/hr x 20 hrs =$2640 plus 1 teacher @$22/hr x 30
hrs=$660
Materials-$800
Program costs
certified teacher- $22/hrx5hr/day x 3 days/wk x 11 weeks=$3,630
NG artists
4@$22/hr x 5hr/day x 3days/wk x 11wks =
$14,520
Supplies-$3038
RN artists
2 @ $22/hr x 5hr/day x 3 days x 11 wks = $7,260
Planning 50hr x $22/hr = $1,100
Supplies-$2,000
8% administration = $2852
Original Budget Calculation
=2640+800+660+3630+14520+3038+7260+1100+2000+2852
569.311
Professional
Services/Workshops
$0
0%
Original Budget Calculation
=0+0
569.320
Accounting and Auditing
$0
0%
Original Budget Calculation
=0+0
569.321
Bank Services
$0
0%
Original Budget Calculation
=0+0
569.330
Court/Legal Services
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 2 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
DERIVATION OF FIGURES AND LINE ITEM $ PERCENT
JUSTIFICATION OF AMOUNT INCREASE/
ACCOUNT # ACCOUNT NAME INCREASE/DECREASE OR OTHER DECREASE
EXPLANATION AS NEEDED
569.340 Other Contractual $0 0%
Services
Original Budget Calculation
=0+0
569.350 Investigations $0 0%
Original Budget Calculation
=0+0
569.400
Travel and Per Diem
$0
0%
Original Budget Calculation
=0+0
569.401
Conference
$0
0%
Original Budget Calculation
=0+0
569.402
Transportation
$11,315
10%
8/4/2006 RN school buses
4 7hr trips $2400
57.5 hr trips $3500
1 4 hr trip $450
1 6.5 hr trip $550
2 10 hr trips $1800
NG school buses
Parking 3 @ $20 = $60
Skating $180
Phillippe Park $175
Treasure Island Center $150
Adventure Island $225
Laser Xtreme $175
Lithia Springs $225
Bowling $125
MOSI $200
Clw Marine Aquarium $100
Disney $1000
Original Budget Calculation
=2400+3500+450+550+1800+60+180+175+150+225+175+225+125+200+100+1000
Agency: City of Clearwater
Page 3 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
",,'__
DERIVATION OF FIGURES AND LINE ITEM $ . PERCENT
JUSTIFICATION OF AMOUNT INCREASE/
ACCOUNT # ACCOUNT NAME INCREASE/DECREASE OR OTHER DECREASE
EXPLANATION AS NEEDED
569.410 Com mun ications- Teleph $0 0%
one
Original Budget Calculation
=0+0
569.411 Communications-Long $0 0%
Distance
Original Budget Calculation
=0+0
569.412 Com m u n ications-Postag $0 0%
e and Shipping
Original Budget Calculation
=0+0
569.413 Commun ication-Internet $0 0%
Original Budget Calculation
=0+0
569.430
Utility Services
$0
Original Budget Calculation
=0+0
569.431
Water/Sewe r/Sa n itation
$0
Original Budget Calculation
=0+0
569.440 Rentals & Leases $0 0%
(Building & Land)
Original Budget Calculation
=0+0
569.441 Rentals & Leases - $0 0%
Equipment
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 4 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
0%
0%
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.450
Insurance
$0
0%
Original Budget Calculation
=0+0
569.460 Repair & Maintenance $0 0%
Services - Equipment
Original Budget Calculation
=0+0
569.461 Repair & Maintenance $0 0%
Services - Property
Original Budget Calculation
=0+0
569.462 Repair & Maintenance $0 0%
Services - Grounds
Original Budget Calculation
=0+0
569.463 Vehicle Repair and $0 0%
Maintenance Services
Original Budget Calculation
=0+0
569.470 Printing & Binding $0 0%
Original Budget Calculation
=0+0
569.471
Copying & Binding
$280
100%
8/23/2006 Parent manuals
Parent manuals are printed and distributed to each child enrolled in the program.
140 x $2.00each
Original Budget Calculation
=280
Agency: City of Clearwater
Page 5 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
r---- ~-
I
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.480
Promotional Activities
$0
0%
Original Budget Calculation
=0+0
569.481
Advertising
$0
0%
Original Budget Calculation
=0+0
569.493
Match
$0
0%
Original Budget Calculation
=0+0
569.494
Administrative Cost
$0
0%
Original Budget Calculation
=0+0
569.495
Residential Per Diem
$0
0%
Original Budget Calculation
=0+0
569.496
Day Program Per Diem
$0
0%
8/23/2006140 teens to be served at a cost of about $18.82 each per day.
Original Budget Calculation
=0+0
569.497
Day Program Subsidy
$0
0%
Original Budget Calculation
=0+0
569.498
Day Program Hourly
Unit Cost
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 6 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.510
Office Supplies
$800
14%
8/30/2006 8/23/2006 8/4/2006 NG
Pens, paper, markers $600
RN
Pens, paper, markers $200
Original Budget Calculation
=600+200
569.515
Participant Expenses
$37,000
27%
8/31/2006 NG Field Trips
Bowling $350
Movies $1000
Busch Gardens/Adventure Island + meals $8500
6 Museums $4000
Celebration Station $2000
Islands of Adventure + meals $6000
Disney World + meals $8500
Gameworks $1500
Wet n Wild $800
RN Field Trips
Ice Skating $300
Roller skating $150
Treasure Island Center $500
Advenure Island $1500
Laser Xtreme $750
Lithia Springs $250
Bowling $250
Clw Marine Aquarium $300
Weeki Wachee $350
Field trips increased due to additional week of camp.
Original Budget Calculation
=350+1000+8500+4000+2000+6000+8500+1500+800+300+150+500+1500+750+250+250+30
0+350
Agency: City of Clearwater
Page 7 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.520
Operating Supplies
P,981
11%
8/31/2006 NG
175 shirts $800
games $500
Trophies $500
Sports equipment $800
Film, video tape $600
Whistles, laynard $160
Card holders $135
DVD movies $200
Goggles $800
Prizes $300
RN
T shirts $400
Games & equipment $500
Sports equipment $550
Video games $500
Fishing equipment $225
Goggles and fins $500
Movies $271
Prizes $240
This has increased over last fiscal year due to the elimination of the professional contractor's
start up funds.
Original Budget Calculation
=800+500+500+800+600+160+135+200+800+300+400+500+550+500+225+271+500+240
569.521
Food & Nutrition
$9,400
79%
8/31/20068/30/2006 NG
3 pizza parties $600
3 cookouts $1000
Powerade drink mix $750
Snacks $500
Banquet $2300
RN
Snacks $1000
Lunch 14 days of no school lunch $1500
Powerade $500
Banquet $750
Pizza/ice cream party $500
Original Budget Calculation
=600+1000+750+500+2300+1000+1500+500+750+500
569.540
Subscriptions
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 8 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
569.541
Books
0%
$0
Original Budget Calculation
=0+0
569.542
Dues & Memberships
$0
0%
Original Budget Calculation
=0+0
569.543
Educational Materials
$0
0%
Original Budget Calculation
=0+0
569.544
Educational Training
$0
0%
Original Budget Calculation
=0+0
569.590
Depreciation
$0
0%
Original Budget Calculation
=0+0
569.600
Other/Miscellaneous
$0
0%
Original Budget Calculation
=0+0
569.640
Machinery & Equipment
(Capital Outlay)
$0
0%
Original Budget Calculation
=0+0
569.660
0%
Books, Publications, and
Library Materials
(Capital)
$0
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 9 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
FORM 5
Middle School-Age Summer Scholarships
SOURCES OF REVENUE
04-05 05-06 05-06 05-06 06-07 06-07 06-07 Percent
Funder Type/Funder Total Budget Amend Total Budget Amend Total Increasel
Decrease
Government - Local
(City/County)
City of Clearwater $35,857 $56,184 $0 $56,184 $60,368 $0 $60,368 7%
$35,857 $56,184 $0 $56,184 $60,368 $0 $60,368 7%
Other/Miscellaneous
Miscellaneous Funding $1,753 $0 $0 $0 $0 $0 $0 0%
$1,753 $0 $0 $0 $0 $0 $0 0%
Program Revenue
Fees for Service $4,200 $0 $0 $0 $0 $0 $0 0%
$4,200 $0 $0 $0 $0 $0 $0 0%
Grand Total $41,810 $56,184 $0 $56,184 $60,368 $0 $60,368 7%
FY 06-07 Totals
Total Program Revenue $186,812
Total Program Budget $186,812
Difference $0
Total CSC Allocation $126,444
Agency: City of Clearwater
Page 1 Of 1
Section IX
09/14/062:17:57 PM
Status: Submitted
FORM 6
Middle School-Age Summer Scholarships
SOURCES OF REVENUE
NARRA TIVE
Funder Type/Funder
FY 06-07 Total
Narrative
Government - Local (City/County)
City of Clearwater
$60,368
The City of Clearwater Parks and Recreation Department provides in
kind staff and revenue support for this program. The Department is
funded by the general fund which recieves most of its funding from Ad
Valorem taxes. The North Greenwood Complex budget is
supplemented by the City-$3120 in operating, and $150 in advertising.
Agency: City of Clearwater
Page 1 Of 1
Section X
09/14/062:17:57 PM
Status: Submitted
END OF PROGRAM BUDGET FOR
Middle School-Age Summer Scholarships
Agency: City of Clearwater
Page 1 Of 1
Section XI
09/14/062:17:57 PM
FORM 2
CHARTING THE COURSE FOR YOUTH
CURRENT & PROPOSED OPERATING BUDGET
(ROUND NUMBERS UP TO THE NEAREST DOLLAR)
(1)
05-06
(2)
06-07
(3)
(4)
05-06
(5)
(6)
06-07
ACCT# TITLE
PROG.
BUDG.
PROG.
BUDG.
%
JWB
ALLOC.
JWB
ALLOC.
%
CHG.
CHG.
Salary Accounts:
569.120 Regular Salaries and Wages $115,496 $117,0921 1% $71,865 $77,0021 7%
Total Salary : $115,496 $117,092 1% $71,865 $77,002 7%
Fringe Accounts: I
569.210 FICA $1,513 $1,697\ 12% $1 ,041 $1,1161 7%
569.220 Retirement Contributions $11,550 $15,221 I 32% $7,187 $10,0091 39%
569.230 Life and Health Insurance $26,054 $25,160 I -3% $19,690 $19,230 I -2%
569.240 Workers Compensation $3,430 S3,3491 -2% $1,887 $1,8871 0%
569.250 Unemployment Compensation $0 $0 I 0% $0 ] $0 I 0% I
Total Fringe:
$42,547
$45,427
7%
$29,805
$32,242
8%
Operating Expense Accounts: I
569.310 Professional Services $450 $0 I -100% $450 $0 I -100%
569.311 Professional Services/Workshops SO $0 I 0% $0 $0 I 0%
569.320 Accounting and Auditing $0 $0 I 0% $0 $0 I 0%
569.321 Bank Services $0 $0 I 0% $0 $0 I 0%
569.330 Court/Legal Services SO $0 I 0% $0 $0 I 0%
569.340 Other Contractual Services SO SO I 0% $0 $0 I 0%
569.350 Investigations $0 I $0 I 0% $0 $0 1 0%
569.400 Travel and Per Diem $0 SO I 0% $0 $0 I 0%
1569.401
Conference
SO I
$0 I
I
0%
$0 ]
$0 I
0%
Agency: City of Clearwater
Page 1 Of 3
Section VI
09/14/062:17:57 PM
Status: Submitted
(1 ) (2) (3) (4) (5) (6)
05-06 06-07 05-06 06-07
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG, BUDG. CHG. ALLOC. ALLOC. CHG.
569.402 Transportation $0 $0 I 0% $0 $0 I 0%
569.410 Commun ications- Telephone $0 $0 I 0% $0 $0 I 0%
569.411 Communications-Long Distance $0 $0 I 0% $0 $0 I 0%
I
569.412 Communications-Postage and $0 $0 I 0% $0 $0 I 0%
Shipping i
569.413 Commun ication-Internet $0 $0 I 0% $0 , $0 I 0%
569.430 Utility Services $0 SO I 0% $0 $0 I 0%
,
:
569.431 Water/Sewer/Sa n itation $0 SO I 0% $0 $0 I 0%
569.440 Rentals & Leases (Building & Land) $0 SO I 0% $0 $0 I 0%
569.441 Rentals & Leases - Equipment $0 SO I 0% $0 $0 I 0%
569.450 Insurance $0 $0 I 0% $0 $0 I 0%
569.460 Repair & Maintenance Services - $0 $0 I 0% $0 $0 I 0%
Equipment
569.461 Repair & Maintenance Services - $0 $0 I 0% $0 $0 I 0%
Property
569.462 Repair & Maintenance Services - $0 SO I 0% $0 $0 I 0%
Grounds
569.463 Vehicle Repair and Maintenance $0 SO I 0% $0 $0 I 0%
Services
569.470 Printing & Binding $0 SO I 0% $0 $0 I 0%
569.471 Copying & Binding $0 $0 I 0% $0 $0 I 0%
569.480 Promotional Activities SO $0 I 0% $0 $0 I 0%
569.481 Advertising $0 SO I 0% $0 $0 I 0%
569.493 Match $0 $0 I 0% $0 $0 I 0%
569.494 Administrative Cost $0 $0 I 0% $0 $0 I 0%
569.495 Residential Per Diem $0 $0 I 0% $0 $0 I 0%
569.496 Day Program Per Diem $0 SO I 0% $0 $0 I 0%
Agency: City of Clearwater
Page 2 Of 3
Section VI
09/14/062:17:57 PM
Status: Submitted
(1 ) (2) (3) (4) (5) (6)
05-06 06-07 05-06 06-07
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLOC. CHG.
569.497 Day Program Subsidy $0 $0 I 0% $0 $0 I 0%
569.498 Day Program Hourly Unit Cost $0 $0 I 0% $0 T $0 I 0%
569.510 Office Supplies $200 $200 I 0% $0 : $0 1 0%
569.515 Participant Expenses $1,684 $6881 -59% $1,684 $6881 -59%
569.520 Operating Supplies $2,1 00 $900 I -57% $2,100 $900 1 -57%
I
569.521 Food & Nutrition $2,880 $1,7591 -39% $2,880 $1,7591 -39%
569.540 Subscriptions $0 $0 I 0% $0 $0 0%
569.541 Books $0 $0 I 0% $0 $0 I 0%
569.542 Dues & Memberships $0 $01 0% $0 $0 I 0%
569.543 Educational Materials $0 $0 I 0% $0 $0 1 0%
569.544 Educational Training $0 $0 I 0% $0 $0 I 0%
569.590 Depreciation $0 $01 0% $0 $0 I 0%
569.600 Other/Miscellaneous $0 $0 I 0% $0 $0 I 0%
569.640 Machinery & Equipment (Capital $0 $01 0% $0 $0 I 0%
Outlay)
569.660 Books, Publications, and Library $0 $0 0% $0 $0 1 0%
Materials (Capital)
Total Operating Expense:
$7,314
$3,547
-52%
$7,114
$3,347
-53%
Total Program Expenses:
$165,357
$166,066
0%
$108,784
$112,591
3%
Agency: City of Clearwater
Page 3 Of 3
Section VI
09/14/062:17:57 PM
Status: Submitted
,...--.' --
FORM 3
CHARTING THE COURSE FOR YOUTH
SALARY AND FRINGE PREPARATION
FISCAL YEAR 06-07
Gross Salary In Fringe In JWB Request JWB Request Salary
Position Em ployee % Time Salary Program Program For Salary For Fringe Funding %
In
06-07 06-07 06-07 06-07 06-07
Program Coordinator Clayton 5% $47,911 $2,396 $752 $O~ $0 I 0.00% I
Program Coordinator LaTerza 15% $58,951 $8,843 $2,588 $OJ $0 I 0.00%1
Rec Programmer F Dixon 100% $27,750 $27,750 $11,048 $27,750 $11,048 100.00%
Recreation Leader S. Buchanan 100% $22,842 S22,842 $10,339 $22,842 $10,339 100.00%
Recreation T McClintick 100% $26,410 S26,410 $10,855 $26,410 $10,855 100.00%
Programmer
Supervisor I o Lewellyn 20% $41,879 $8,376 $2,832 $~I $0 I 0.00% I
Supervisor II Moon 25% $45,500 $11,375 $3,673 $'] $0 . 000% I
Supervisor II TBD 25% $36,400 $9,100 $3,340 $'] $0 I 0.00% I
I TOTALS $307,643 $117,092 $45,427 $77,00~ $32,2421 65.76% I
Agency: City of Clearwater Page 1 Of 1 09/14/062:17:57 PM
Section VII Status: Submitted
--.... -.--.--.---- .
FORM 4
CHARTING THE COURSE FOR YOUTH
SALARY AND FRINGE PREPARATION NARRATIVE
FISCAL YEAR 06-07
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.120
Regular Salaries and
Wages
$117,092
1%
8/30/2006 Budget includes in-kind support of Coordinators, Supervisors, and Programmers.
JWB provides 100% support for Recreation Leader and 2 Rec Programmers. Due to staff
restructuring, the North Greenwood Complex Programmer reports directly to the Supervisor. In
years past, she reported to a Recreation Specialist, who then reported to the Supervisor. In
addition, the Wood Valley Leader reports to a Supervisor instead of reporting directly to the
Coordinator. Therefore, for FY 06/07, gross salaries were reduced because of the difference in
each employee's salary.
569.210
FICA
$1,697
12%
8/31/2006 Municipal employees with a pension plan hired after 1986 only pay FICA-Med at 1.45
percent of annual salary. Due to staff restructuring, the North Greenwood Complex
Programmer reports directly to the Supervisor. In years past, she reported to a Recreation
Specialist, who then reported to the Supervisor. In addition, the \/Vood Valley Leader reports to a
Supervisor instead of reporting directly to the Coordinator. The North Greenwood Specialist
does not pay FICA due to IRA rules. Therefore, for FY 06/07, the gross FICA payment
increased.
383+331+128+35+165+402+132+121
569.220
Retirement
Contributions
$15,221
32%
8/31/20068/4/2006 City pension plan is calculated at 13% of annual salary. This percentage
increased from 10% in last year due to the state of the economy. The increase is needed to
keep the account fiscally viable. There has been a decrease in the percentage of interest made
by the account. All grant employees are elegible for the pension plan.
3433+2969+1150+311+1479+3607+1183+1089
569.230
Life and Health
Insurance
$25,160
-3%
8/4/2006 Full time employees receive medical insurance at no cost to the employee; employer's
cost is set by bid, FY 06/07= $6,400. All employees receive Group Life insurance at $10
annually. All employees may receive additional life insurance at '1 % of employee's base salary,
but LaTerza, is the only employee in the program who have chosen to. Coordinators and
Supervisors receive additional management level life insurance.
6410+6410+1066+325+1623+6410+1619+1297
Agency: City of Clearwater
Page 1 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
I ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.240
Workers Compensation
$3,349
-2%
8/23/2006 The City of Clearwater pays $1625 per full time employee for Worker's
Compensation for City paid program employees (5) and $629 for grant paid employees-Dixon,
McClintick, and Buchanan. Worker's Comp is set per Department depending on the number and
cost of claims made previously. The grant paid employees are in a separate category (special
programs) and therefore are not charged the same rate as the City paid P&R staff.
(629 x 3)+ 244 + 81 + 406 + 406 + 325
569.250
Unemployment
Compensation
$0
0%
Agency: City of Clearwater
Page 2 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
,........----.- -.- ~
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
OPERATING EXPENSE BUDGET NARRATIVE
569.310
Professional Services
$0
-100%
8/30/2006 Deleted due to increased salaries. Will use free services from programs such as
GAPP.
Original Budget Calculation
=0
569.311
Professional
Services/Workshops
$0
0%
Original Budget Calculation
=0+0
569.320
Accounting and Auditing
$0
0%
Original Budget Calculation
=0+0
569.321
Bank Services
$0
0%
Original Budget Calculation
=0+0
569.330
Court/Legal Services
$0
0%
Original Budget Calculation
=0+0
569.340 Other Contractual $0 0%
Services
Original Budget Calculation
=0+0
569.350 Investigations $0 0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 3 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.400
Travel and Per Diem
$0
0%
Original Budget Calculation
=0+0
569.401
Conference
$0
0%
Original Budget Calculation
=0+0
569.402 Transportation $0 0%
08/07/20030
Original Budget Calculation
=0
569.410 Communications- Teleph $0 0%
one
Original Budget Calculation
=0+0
569.411 Communications-Long $0 0%
Distance
Original Budget Calculation
=0+0
569.412 Commun ications-Postag $0 0%
e and Shipping
Original Budget Calculation
=0+0
569.413 Com m un ication-Internet $0 0%
Original Budget Calculation
=0+0
569.430
Utility Services
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 4 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
,......----- -- ~--
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.431
Wate r/Sewer/Sa n itation
$0
0%
Original Budget Calculation
=0+0
569.440 Rentals & Leases $0 0%
(Building & Land)
Original Budget Calculation
=0+0
569.441 Rentals & Leases - $0 0%
Equipment
Original Budget Calculation
=0+0
569.450 Insurance $0 0%
Original Budget Calculation
=0+0
569.460 Repair & Maintenance $0 0%
Services - Equipment
Original Budget Calculation
=0+0
569.461 Repair & Maintenance $0 0%
Services - Property
Original Budget Calculation
=0+0
569.462 Repair & Maintenance $0 0%
Services - Grounds
Original Budget Calculation
=0+0
569.463 Vehicle Repair and $0 0%
Maintenance Services
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 5 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.470
Printing & Binding
$0
0%
Original Budget Calculation
=0+0
569.4 71
Copying & Binding
$0
0%
Original Budget Calculation
=0+0
569.480
Promotional Activities
$0
0%
Original Budget Calculation
=0+0
569.481
Advertising
$0
0%
Original Budget Calculation
=0+0
569.493
Match
$0
0%
Original Budget Calculation
=0+0
569.494
Administrative Cost
$0
0%
Original Budget Calculation
=0+0
569.495
Residential Per Diem
$0
0%
Original Budget Calculation
=0+0
569.496
Day Program Per Diem
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 6 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASEIDECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.497
Day Program Subsidy
$0
0%
Original Budget Calculation
=0+0
569.498
Day Program Hourly
Unit Cost
$0
0%
Original Budget Calculation
=0+0
569.510
Office Supplies
$200
0%
8/23/2006 Norton-Office =$50
Wood Valley-$50
N. Greenwood-$100
Office supplies will be provided from the City's in kind contribution.
Original Budget Calculation
50+50+100
569.515
Participant Expenses
$688
-59%
8/30/2006 8/30/2006 Ross Norton Field trips $230
Wood Valley Field trips $228
N. Greenwood Field trips $230
Trips include destinations such as Busch Gardens Hallowscream, Sporting Events, Florida
State Fair, Movies, MOS!.
Original Budget Calculation
=230+230+228
569.520
Operating Supplies
$900
-57%
8/30/2006 Ross Norton
Video games $300
Wood Valley
Video games $300
N. Greenwood
Video games $300
Reduced due to increased salaries.
Original Budget Calculation
=300+300+300
Agency: City of Clearwater
Page 7 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
DERIVATION OF FIGURES AND LINE ITEM $ PERCENT
JUSTIFICATION OF AMOUNT INCREASE/
ACCOUNT # ACCOUNT NAME INCREASE/DECREASE OR OTHER DECREASE
EXPLANATION AS NEEDED
569.521 Food & Nutrition $1,759 -39%
8/30/20068/30/2006 Ross Norton-pizza and snacks $586
Wood Valley-pizza and snacks $586
N. Greenwood-pizza and snacks $587
Reduced due to increase in salaries. Will supplement with fund raisers.
Original Budget Calculation
=586+586+587
569.540 Subscriptions $0 0%
8/16/2004 not used.
Original Budget Calculation
=0
569.541 Books $0 0%
Original Budget Calculation
=0+0
569.542
Dues & Memberships
$0
0%
Original Budget Calculation
=0+0
569.543
Educational Materials
$0
0%
Original Budget Calculation
=0+0
569.544
Educational Training
$0
0%
Original Budget Calculation
=0+0
569.590
Depreciation
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 8 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
569.600
Other/Miscellaneous
$0
0%
Original Budget Calculation
=0+0
569.640
Machinery & Equipment
(Capital Outlay)
$0
0%
Original Budget Calculation
=0+0
569.660
0%
Books, Publications, and
Library Materials
(Capital)
$0
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 9 Of 9
Section VIII
09/14/062:17:57 PM
Status: Submitted
FORM 5
Charting the Course for Youth
SOURCES OF REVENUE
Funder Type/Funder
04-05
Total
05-06
Budget
05-06
Amend
05-06
Total
06-07
Budget
06-07
Amend
06-07
Total
Percent
Increase/
Decrease
Government - Local
(City/County)
City of Clearwater
Grand Total
FY 06-07 Totals
$66,337
$66,337
$56,573
$56,573
$0
$0
$56,573
$56,573
$53,475
$53,475
$0
$53,475
$53,475
-5%
-5%
$66,337
-5%
$56,573
$0
$56,573
$53,475
$0
$0
$53,475
Total Program Revenue
Total Program Budget
Difference
Total CSC Allocation
Agency: City of Clearwater
$166,066
$166,066
$0
$112,591
Page 1 Of 1
Section IX
09/14/062:17:57 PM
Status: Submitted
FORM 6
Charting the Course for Youth
SOURCES OF REVENUE
NARRA TIVE
Funder Type/Funder
FY 06-07 T ota I
Narrative
Government - Local (City/County)
City of Clearwater
$53,475
The City of Clearwater Parks and Recreation Department provides in
kind staff and revenue support for this program. The Department is
funded by the general fund which recieves most of its funding from Ad
Valorem taxes.
Agency: City of Clearwater
Page 1 Of 1
Section X
09/14/062:17:57 PM
Status: Submitted
Agency: City of Clearwater
END OF PROGRAM BUDGET FOR
Charting the Course for Youth
Page 1 Of 1
Section XI
09/14/062:17:57 PM
ATTACHMENT 5
JWB REIMBURSEMENT SCHEDULE
06-07 Submission Reimbursement
Rei m bu rsement Date Date
Schedule
1 09/29/06 1 0/06/06
2 10/13/06 10/20/06 I
3 10/27/06 11/03/06 I
4 11/10/06 11/17/06 I
5 11/24/06 12/01/06 I
6 12/08/06 12/15/06 I
7 12/22/06 12/29/06 I
8 01/05/07 01/12/07 I
9 01/19/07 01/26/07 I
10 02/02/07 02/09/07 I
11 02/16/07 02/23/07 I
12 03/02/07 03/09/07 I
13 03/16/07 I 03/23/07 I
14 03/30/07 I 04/06/07 I
I 15 04/13/07 I 04/20/07 I
I 16 04/27/07 I 05/04/07 I
I 17 05/11/07 I 05/18/07 I
I 18 OS/25/07 I 06/01/07 I
I 19 06/08/07 I 06/15/07 I
I 20 06/22/07 I 06/29/07 I
I 21 07/06/07 I 07/13/07 I
I 22 07/20/07 I 07/27/07 I
I 23 08/03/07 I 08/10/07 I
I 24 08/17/07 I 08/24/07 I
I 25 08/31/07 I 09/07/07 I
I 26 09/14/07 I 09/21/07 I
Agency: City of Clearwater Page 1 Of 1 09/14/062:17:57 PM
Section XII