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06/17/2002 COMMUNITY REDEVELOPMENT AGENCY MEETING CITY OF CLEARWATER June 17, 2002 Present: Whitney Gray Acting Chair/CRA Trustee Hoyt P. Hamilton CRA Trustee William C. Jonson CRA Trustee Frank Hibbard CRA Trustee Absent: Brian J. Aungst Chair/CRA Trustee Also present: William B. Horne II City Manager Ralph Stone CRA Executive Director/Assistant City Manager Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Brenda Moses Board Reporter The Chair called the meeting to order at 9:29 a.m. at City Hall. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM #2 – Approval of the Minutes - 04/01/02 Trustee Jonson moved to approve the minutes of the regular meeting of April 1, 2002, as recorded and submitted in written summation by the City Clerk to each Trustee. The motion was duly seconded and carried unanimously. ITEM #3 - Approve mid-year amendments to FY2002 CRA budget, authorize the transfer of monies between CRA project funds and authorize the appropriation of the entire unused balance of the CRA Trust Fund budget for FY2002 that is remaining at year end (September 30, 2002) to the Downtown Redevelopment Project Fund. At mid year, the CRA budget reflects several amendments: Tax Increment Revenues increased by $76,513. Professional Services line item decreased $30,000. That amount is being moved to the Mediterranean Village Project Transfer Out line item to cover the CRA’s portion of the URS Corporation contract approved by the CRA on April 1, 2002. Electric-Utilities line item increased $120 to offset electric power costs associated with the Farmer’s Market at their new location on Pierce Street. Principal and Interest line items increased $112,600 and $62,500 respectively for payments on the Dimmitt property loan balance. It was anticipated that the loan would be paid in full upon the sale of the property to The Balk Company, Inc in FY01 and, therefore, was not budgeted in the CRA’s FY02 budget. The property is being sold in phases to coincide with the construction of each phase of the Mediterranean Village Project. The CRA will continue to make principal and interest payments on the loan until all the property is sold. As the closing of each phase of the property occurs, the proceeds will be applied to the loan balance. The sale of Phase I property closed on May 24, 2002 in the amount of $285,710. Phase II and III are estimated to close April 2003 and April 2004. Payments to other Agencies–DDB line item increased $5,451 to match the increase in DDB Tax Increment Revenues of $5,451. Building & Maintenance Variable line item increased $1,350 to cover expenses for work done in the CRA office area. Economic Development Incentive Fund line item decreased by $105,508 to offset the increases in the line items outlined above not covered by the increase in revenues. Mediterranean Village Project Fund line item increased $30,000 (money moved from Professional Services line item referenced above). Requesting authorization to transfer funds at mid year between CRA project accounts as follows: Move $117,330 from 315-94714 capital improvement Downtown Redevelopment Projects account to 181-99986 Mediterranean Village Project account for permit and impact fees and survey fees associated with Phase I of the project (March 4, 2002 – Balk Development Agreement approved by the CRA referenced $386,771 in estimated development related fees for the entire project). $115,500 - 30% (Phase I portion) of total estimated permit/impact/stormwater buy in fees for project, $1,830 - Survey fees for Phase I land, $117,330 - Total Move $15,000 from 315-94714 capital improvement project Downtown Redevelopment Projects account to 181-99979 Historical Façade Grant project. The project fund was established to offer incentives to downtown businesses to make façade improvement. Authorize the appropriation of the entire unused balance of the CRA Trust Fund budget for FY2002 that is remaining on September 30, 2002 to the Downtown Redevelopment Projects Fund 315-94714. In response to a question, Assistant City Manager Ralph Stone said the City awarded 3 grants this year for 811 Cleveland Street, 628 Cleveland Street, and 531 Cleveland Street for façade improvements. Two pending grants totaling $5,000 are for property on Court and Cleveland Street. In response to concern regarding the unused balance of the CRA trust fund being transferred to the Downtown Redevelopment Project Fund, Mr. Stone indicated doing this allows unspent funds to be retained and reallocated to other projects next year. Trustee Hibbard moved to approve the mid-year amendments to FY2002 CRA budget, authorize the transfer of monies between CRA project funds and authorize the appropriation of the entire unused balance of the CRA Trust Fund budget for FY2002 that is remaining at year end (September 30, 2002) to the Downtown Redevelopment Project Fund. The motion was duly seconded and carried unanimously. ITEM #4 – Approve Assignment to Development Agreement between Community Redevelopment Agency of the City of Clearwater and the Balk Company, Inc. to Mediterranean Village, L.L.C. The CRA entered into an Agreement for development and disposition of property on March 4, 2002, with The Balk Company, Inc. The CRA and Balk agree to assign the Agreement to Mediterranean Village, L.L.C. Mediterranean Village, L.L.C. will have the obligation to complete the terms of the Development Agreement. All other terms and conditions of the Agreement remain in full force and effect. In response to a question, Mr. Stone said it is normal for developers to form a new corporation for specific sites to prevent claims from one site’s activities from being able to attach to all sites. Trustee Hamilton moved to approve the assignment to the Development Agreement between the CRA of the City of Clearwater and the Balk Company, Inc. to Mediterranean Village, L.L.C. The motion was duly seconded and carried unanimously. ITEM #5 - Appointment 2 Ex-officio members to the Downtown Development Board (DDB). The Downtown Development Board traditionally has two trustees of the CRA as ex-officio members on its Board. Vice Mayor Gray and Commissioner Hamilton currently serve in this capacity. They were appointed to serve as ex-officio members to the DDB on June 4, 2001. The CRA trustees serve as the liaison between the CRA and the DDB. The trustees will brief DDB Board members at their meeting on CRA plans, projects and issues. The DDB Board convenes monthly on the first Wednesday of the month in the City Hall Chambers at 5:30 PM. In response to a question, Mr. Stone said the ex-officios have no voting rights. Trustee Jonson said he prefers to serve on the Main Street Joint Venture Committee. Trustee Hamilton moved to appoint Trustees Hibbard and Gray to serve as ex-officios on the Downtown Development Board. The motion was duly seconded and carried unanimously. ITEM #6 - Appointment of Liaison to the Main Street Joint Venture Committee. The City of Clearwater CRA district became a designated Main Street community in 1997. The Clearwater Main Street Joint Venture Committee is composed of the CRA Executive Director, a CRA Trustee and the co-chairs of the Design, Economic Development and Promotion Committees along with the Main Street Program Coordinator. Commissioner Jonson currently serves as the CRA Trustee on the Main Street Joint Venture Committee. He was appointed to serve in this capacity on June 4, 2001. The Joint Venture Committee identifies the organizational goals, as well as facilitates and supports the Main Street committees’ activities. The Joint Venture Committee will receive input from the Main Street Committees and will identify funding sources to support their programs and activities. The Joint Venture Committee meets monthly or on an as needed basis. Trustee Hamilton moved to appoint Trustee Jonson to serve on the Clearwater main Street Joint Venture Committee. The motion was duly seconded and carried unanimously. ITEM #7 - Executive Director (Assistant City Manager) Verbal Reports Mr. Stone said the City has engaged Bellomo Herbert and Co., Inc. to do the landscaping and streetscaping that was approved previously. The scope of work is being negotiated. ITEM #8 – Other Business Trustee Jonson said he observed a City crew working on sidewalks and tree grates on Cleveland Street. He thanked the City Manager and staff for proceeding with those types of improvements. Mr. Stone said the City Manager took $30,000 - $40,000 out of Visioning funds for those improvements. ITEM #9 – Adjourn The meeting adjourned at 9:42 a.m.