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08/16/1999COMMUNITY REDEVELOPMENT AGENCY MEETING CITY OF CLEARWATER August 16, 1999 Present: Brian J. Aungst Chair Ed Hooper Trustee J. B. Johnson Trustee Robert Clark Trustee Ed Hart Trustee Also Present: Michael J. Roberto City Manager Bob Keller Assistant City Manager/CRA Executive Dir. Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Patricia O. Sullivan Board Reporter The Chair called the meeting to order at 9:01 a.m. at City Hall. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM #2 - Approval of Minutes Trustee Hooper moved to approve the minutes of the June 3, 1999, special meeting, as recorded and submitted in written summation by the City Clerk to each Trustee. The motion was duly seconded and carried unanimously. ITEM #3 - Direction requested regarding DDB's request to be relieved of remaining $117,723.22 reimbursement contained in the 1983 participation agreement for acquisition of the Atrium property On October 11, 1983, the CRA (Community Redevelopment Agency) and DDB (Downtown Development Board) entered into an agreement to participate in Downtown redevelopment through the acquisition and construction of an office-retail building and parking garage. The DDB agreed to reimburse the CRA according to a formula based on acquisition costs. As of September 1999, the DDB has paid $102,734.78 and has a balance due of $117,632.22. The FY (fiscal year) 1999/00 payment due is approximately $7,771. Meeting this obligation will take about 16 more years. In his July 21, 1999, letter, DDB Chair Glenn Warren requests relief for the DDB from all future obligations since the CRA has sold the subject property. DDB funds are budgeted as a CRA revenue source. Loss of the revenue will reduce line item expenditures, such as advertising and promotion. DDB Chair Glenn Warren said property owners object to making payments for a building that has been sold. The City Attorney said the agreement is a separate obligation and unrelated to the sale of the building. The debt owed is related to the property's development only. Trustee Johnson moved to approve the Downtown Development Board’s request to be relieved of the remaining $117,723.22 reimbursement contained in the 1983 participation agreement for acquisition of the Atrium property. The motion was duly seconded. In response to a question, Assistant City Manager Bob Keller said the CRA has budgeted the DDB's annual payment of approximately $7,500 for expenses. He suggested an interlocal agreement could be negotiated to relieve this debt while requiring the DDB to spend a like amount on projects such as façade improvements. Commissioner Johnson withdrew his motion. The seconder agreed. Trustee Hooper moved for the CRA to negotiate an Interlocal Agreement with the DDB to redirect the debt payment for the remaining $117,723.22 reimbursement contained in the 1983 participation agreement for acquisition of the Atrium property to downtown development items, in annual amounts similar to those contained in the 1983 agreement. The motion was duly seconded and carried unanimously. ITEM #4 - Approve Fiscal Year 1998-99 third quarter amended CRA budget; authorize appropriation of entire balance remaining in CRA Trust Fund as of 9/30/99 to Miscellaneous Redevelopment Project Fund Total revenues include a $83 reduction. Adjustments to Operating Expenses: 1) per DDB agreement, $24,660 payment to the DDB was reallocated to cover personnel, administration, and office expenses now provided to the DDB; 2) Garden Avenue Parking Fund line item increased $800 due to Wakely & Associates agreement, which obligates the CRA to reimburse the Parking Fund when Wakely has more than 96 downtown employees. Wakely currently has 125 downtown employees; and 3) minor adjustments to several line items balance expenditures with revenue. Funds remaining at the end of this fiscal year are for redevelopment projects approved previously and identified in the redevelopment plan and appropriated to the Miscellaneous Redevelopment Project Fund. Mr. Keller said the minor adjustments related to activities previously approved. In response to a question, Downtown Manager Diane Smith said any surplus is transferred into the Redevelopment Trust Fund at the end of the fiscal year. Trustee Clark moved to approve FY 1998/99 third quarter amended CRA budget and authorize the appropriation of the entire balance remaining in the CRA Trust Funds as of September 30, 1999, to the Miscellaneous Redevelopment Project Fund. The motion was duly seconded and carried unanimously. ITEM #5 - Approve amended Interlocal Agreement for CRA management of DDB in exchange for $39,755 for Fiscal Year 1999-2000 On April 1, 1999, the CRA Trustees executed an Interlocal Agreement with the DDB to provide personnel, administrative, and management responsibilities to the DDB from April 15, 1999 to April 15, 2000. The amended agreement extends the term to September 30, 2000, on the fiscal year cycle, making it easier for budgeting and accounting purposes. The amended agreement indicates the DDB is responsible for its office expenses during FY 1999/00 rather than reimburse the CRA for these expenses. In response to a question, Mr. Keller said the payment will cover costs related to personnel, administrative, and economic team efforts. Trustee Hooper moved to approve the amended Interlocal Agreement for the CRA management of the DDB in exchange for $39,755 for Fiscal Year 1999/00 and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. ITEM #6 - Executive Director (Assistant City Manager) Verbal Reports - None. ITEM #7 - Other Business - None. ITEM #8 - Adjourn The meeting adjourned at 9:21 a.m.