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09/15/2005 ..~ "II! ~ . .' ~:,'... - . City Council Agenda Date: 09/15/2005 6: 00 PM Location: Council Chambers - City Hall Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10)minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (righthand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1 Call to Order 2 Invocation 3 Pledge of Allegiance 4 Introductions and Awards 4.1 Service Awards 5 Presentations: 5.1 Proclamation - CareFest 2005 - A week of Caring - September 17-24, 2005 5.2 Proclamation - Commuter Choices Week - Sept 26-30, 2005 5.3 Proclamation - National Arts & Humanities Month - October 2005 5.4 Pinellas Education Foundation Workforce Presentation 6 Approval of Minutes 6.1 September 1,2005 7 Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 8 Administrative public hearings - Presentation of issues by City Staff - Statement of case by applicant or representative (5 min.). - Council Questions - Comments in support or opposition (3 min. per speaker or 10 min. maximum as spokesperson for others that have waived their time). - Council Questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 8.1 Amend the Community Development Code to establish a Public Art and Design Program and pass Ordinance 7489-05 on first reading. 8.2 Approve the applicant's request to vacate the 5-foot drainage and utility easement lying along the platted rear property line of Lot 11, Block 48, Mandalay Subdivision, (a.k.a. 914 Narcissus Avenue), and pass Ordinance 7516-05 on first reading, (VAC2005-13 Belloise), 8.3 Adopt Ordinance 7496-05 on second reading, declaring the millage rate to be levied for the Fiscal Year beginning October 1, 2005 and ending September 30, 2006, for oerating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.753 mills, which constitutes a 13.74% increase over the rolled back rate of 5.0582 mills. 8.4 Adopt Ordinance 7497-05 on second reading, adopting an operating budget for the Fiscal Year beginning October 1, 2005 and ending September 30, 2006, authorizing the City Manager to issue such intstructions that are necessary to achieve and accomplish the service programs so authorized, authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. 8.5 Adopt Ordinance 7498-05 on second reading, adopting the Capital Improvement Program Budget for the Fiscal Year beginning October 1, 2005 and ending September 30, 2006, approving the 6-year CIP program, which shall be reevaluated at the beginning of each fiscal year, authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized and to transfer money between projects in the program, appropriating available and anticipated resources for the projects identified. 9 Quasi-judicial public hearings Staff states and summarizes reasons for recommendation (2 minutes). Applicant presents case, including its testimony and exhibits. Witness may be cross-examined (15 minutes). Staff presents further evidence. May be cross-examined (10 minutes). Public comment (3 minutes per speaker or 10 minutes maximum as spokesperson for others that have waived their time). City Council discussion, and may question any witness. Applicant may call witnesses in rebuttal (5 minutes). Conclusion by applicant (3 minutes). Decision. 9.1 Approve the Annexation, Land Use Plan Amendment from the County Residential Low (RL) Category to City Residential Low (RL) Category and Zoning Atlas Amendment from the County R-3, Single Family Residential District to the City Low Medium Density Residential (LMDR) District for 1753 Grove Drive (Lot 17, Block 2 Virginia Grove Terrace First Addition in Section 5, Township 29 South, Range 16 East); and Pass Ordinances 7501-05,7502-05 & 7503-05 on first reading. (ANX2005-050 16) 9.2 Approve the Annexation, Land Use Plan Amendment from the County Residential Low (RL) and Water Categories to City Residential Low (RL) and Water/Drainage Overlay Categories and Zoning Atlas Amendment from the County R-3, Single Family Residential District to the City Low Medium Density Residential (LMDR) and Preservation (P) Districts for 1501 Country Lane East (Lot 10, Country Lane together with the Lake Parcelin Section 8, Township 29 South, Range 16 East); and Pass Ordinances 7504-05, 7505-05 & 7506-05 on first reading. 9.3 Approve the Petition for Annexation, Future Land Use Plan Amendment from the County Residential Low (RL) Category to the City Residential Low (RL) Category and Zoning Atlas Amendment from the County R-2, Single-Family Residential District to the City Low Medium Density Residential (LMDR) District for 1644 Bellrose Drive North (Lot 53, Bellrose Park in Section 23, Township 29 South and Range 15 East); and Pass Ordinance 7507-05, 7508-05 & 7509-05 on first reading. (ANX2005-05018) 10 Second Readings - public hearing 10.1 Adopt Ordinance 7463-05 on second reading, vacating the fifty-foot street right of way of Edenville Avenue from the easterly extension of the south property line of Lot 55, Block A, Tropic Hills Unit 4, to the easterly extension of the north property line of said Lot 55 , subject to special conditions. 10.2 Adopt Ordinance 7494-05 on second reading, creating a slow speed minimum wake zone along the Gulf of Mexico side of Sand Key Beach. 10.3 Adopt Ordinance 7515-05 on second reading, establishing the Clearwater Cay Community Development District pursuant to Chapter 190, Florida Statutes, describing the external boundaries of the district, describing the functions and powers of the district, consenting to the use of special powers by the district, designating five persons to serve as the initial members of the district's Board of Supervisors. 10.4 Adopt Ordinance 7499-05 on second reading, amending Chapter 29 of the Code of Ordinances to include an additional $10,000 homestead exemption for qualified persons 65 and older, providing terms and conditions of entitlement. 10.5 Adopt Ordinance 7491-05 on second reading, vacating that portion of Rollen Road right-of-way that lies between Lot 1, Block E, Pine Ridge and Lot 1, Block E, Pinebrook Highlands, subject to a drainage and utility easement which is retained over the full width thereof. 10.6 Adopt Ordinance 7492-05 on second reading, vacating the drainage and utility easement described as the south twenty feet of the vacated north one-half of Chautauqua Boulevard lying south of Blocks 40 and 41, bounded on the east by the westerly right-of-way line of Lake Shore Drive and on thewest by the southerly extension of the west property line of Lot 11, Block 40, Chautauqua Unit 1, Section A. City Manager Reports 11 Consent Agenda 11.1 Approve an Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce (CRCC) for tourism services in Fiscal Year 2005-2006 in return for funding in the amount of $190,000 and authorize the appropriate officials to execute same. (Consent) 11.2 Declare the list of vehicles and equipment surplus to the needs of the City and authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida. (Consent) 11.3 Approve the renewal of a contract with the Pine lias County Sheriff's Office, Largo, Florida, for latent fingerprint and crime scene services, including evidence and property storage, during the contract period October 1, 2005, through September 30, 2006, at a total cost of $531 ,209.36 and authorize the appropriate officials to execute same.(Consent) 11.4 Award a contract to TLC Diversified, Inc. of Palmetto, Florida, for the Drew and Union Streets Reclaimed Water System, Contract 2 - Booster Pumping Stations (01-0039-UT) construction contract in the amount of $2,589,400.00, which is the lowest responsible bid received in accordance with plans and specifications, and approve the associated McKim & Creed Work Order for limited construction engineering services, including PLC/SCADA Programming Services, in the amount of $195,000.00,and authorize the appropriate officials to execute same. 11.5 In consideration of receipt of $1.00 and other valuable consideration, grant and convey to Pinellas County, a political subdivision of the State of Florida, a perpetual non-exclusive easement for Ingress and Egress in, over and upon a portion of Section 17, Township 29 South, Range 15 East, containing 22,517 square feet, more or less, and authorize appropriate officials to execute same. 11.6 Approve Change Order #2 for the 2002 Water Service Line Replacement Contract (99-0078-UT) to Westra Construction Corporation of Palmetto, FL, for the 2005 contract (04-0068-UT), increasing the contract amount by $635,417.75 for a new contract total of $1 ,934,799.75 and authorize the appropriate officials to execute same. (Consent) 11.7 Authorize an increase of up to $75,000 to the monetary limit on the contract with the firm of Thompson, Goodis, Thompson, Groseclose & Richardson for outside counsel services related to representation in Crouch v. City of Clearwater, et aI., Case No. 93-2860-CI-21, through trial proceedings, for a new contract total of $125,000.00. (Consent) 11.8 Authorize the City Attorney to allocate an additional $25,000 in the defense of the City in the case of Bender v. City, for a total amount of $60,000. (Consent) Purchasing 11.9 Mastec North America, Inc., Tampa, Florida - Renew the contract for installation of gas mains and service lines during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $850,000. 11.10 Verizon Florida Inc., Saint Petersburg, Florida - Telephone service including frame relay, TI's, Centranet trunks, directory advertising, Norstar maintenance, long distance overflow, frame relay internet service and credit/collect calls during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $500,000. 11.11 Nextel Communications, Norcross, Georgia - Cellular/radio service during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $250,000. 11.12 State of Florida, Department of Management Services, Tallahassee, Florida - Suncom long distance service, Centranet lines and toll free long distance line during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $200,000. 11.13 Ingram Book Company - Award a contract for the purchase of books and other library materials during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $170,000. 11.14 Book Wholesalers Inc. - Award a contract for the purchase of books and other library materials during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $113,000. 12 Other items on City Manager Reports 12.1 Amend the City's fiscal year 2004/05 Operating and Capital Improvement Budgets at third quarter and pass Ordinances 7517-05 and 7518-05 on first reading. 12.2 Amend Section 2.102 of the Code to reduce the number of board members for the Beautification Committee from seven members to five members and pass Ordinance 7514-05 on first reading. 12.3 Approve the Utility Work By Highway Contractor Agreement with the State of Florida Department of Transportation (FDOT) for the relocation of existing potable water and sanitary sewer facilities impacted by the FDOT's S.R. 60 at US 19 Interim Intersection Improvements project, adopt Resolution #05-39, and that the appropriate officials be authorized to execute same. 12.4 Approve renewal of the Interlocal Agreement between the City of Clearwater and Pinellas County to allow the City to purchase bulk potable water from the County and authorize the appropriate officials to execute same. 13 City Attorney Reports 14 City Manager Verbal Reports 15 Council Discussion Items 15.1 Salary ranges for the City Manager and City Attorney 16 Other Council Action 17 Adjourn CITY OF CLEARWATER Interdepartmental Correspondence TO: Mayor and Councilmembers FROM: Cyndie Goudeau, City Clerk 1? SUBJECT: Follow up from September 12, 2005 Work Session COPIES: William B. Horne, City Manager DATE: September 13, 2005 Aaenda City Council Meeting 09-15-05: Agenda provided. Minutes 6.1 Minutes from City Council Meeting 09-01-05: Added to agenda and paperwork provided. Item 9.1 Approve the Annexation, Land Use Plan Amendment and Zoning Atlas Amendment, for 1753 Grove Drive, and Pass Ordinances 7501-05, 7502-05 & 7503-05 on first reading (ANX2005-05016). Revised Memo provided changing "Street" to "Drive". Item 11.1 Approve an Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce for tourism services in FY 2005-06 in return for funding in the amount of $190,000. Budget Variance Explanations - paperwork provided. Item 12.4 Approve renewal of the Interlocal Agreement between the City of Clearwater and Pinellas County to allow the City to purchase bulk potable water from the County. Agreement provided. 1 of 1 o LL >- I- RE: u Interoffice Correspondence Sheet Mayor and Councilmembers //~ Cyndie Goudeau, City Clerk ~ Bill Horne, City Manager; Garry Brumback, Asst. City Manager; Rod Irwin, Asst. City Manager; Pam Akin, City Attorney September 15, 2005 Revisions to Agenda Packet for September 15, 2005 To: From: CC: Date: The following changes/additions are provided: . Revised Agenda, 09-15-05 - Rev 1: Council Discussion Item #15.1 (Salary ranges for the City Manager and City Attorney) added. . Item 6.1: Corrected page for 9/1/05 Minutes page provided for review. . Item 10.3: Response to Objection to ORD #7515-05 relating to the Clwr Cay Community Development District filed by Mirko Majkic dated 09-09-05 provided. . Item 15.1: Closest Jurisdiction Matches spreadsheet provided. Memo to Council for 09-15-05 CC Mtg - revisions.doc '~a~ '~P1NELLAS V EDUCATION I. .' .FOUNDATION ~e_: C:,::;. L-j' (Q (Vlt5t. c;-ICJ-C:F:J) PRESIDENTS AS PRINCIPALS DATE: September 28, 2005 LOCATION: Stavros Institute 12100 Starkey Road, Largo, Florida RECEPTION: 2 p.m. DESCRIPTION: Hundreds of customers, a large and diverse staff, an enormous physical plant covering many acres, daily human resources challenges... no we're not talking about your business. We're talking about our public schools and the daily challenges faced by their dedicated principals, Pinellas County's Chief Operating Officers of education. Through the Presidents as Principals program, area business executives spend their morning as honorary principals, exchanging the boardroom for the classroom, participating in meetings, visit with faculty, and interact with students and parents. The day culminates with a reception where these "principals for a day" compare notes on the morning's activities. RSVP INFORMATION: DYes, I would like to participate in the morning program and reception. I prefer a school located in: 0 North County o Mid County o South County o If available, my school preference is COMPANY INFORMATION:' NAME TITLE COMP ANY /ORGANIZA nON ADDRESS CiTY PHONE STATE/ZIP FAX EMAIL Return by Mail at - 12090 Starkey Road, Largo FL 33773 or Fax to (727) 588-4822 Item 5.4 (CC 09-15-05) Re: Scanned Item Reports & Studies Presentation: Why WeAre Here Funding for technical education for Technical Education Centers has fallen through the cracks Pinellas Education Foundation Pinellas Education Foundation Annual Report 2004 . I Board Of Jane Graves, President JUNIOR LEAGUE OF ST. PETERSBURG William Haberrneyer, President & CEO PROGRESS ENERGY FLORIDA, INe. Calvin D. Harris, Ed.D., Commissioner PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS Donald M. "Chip" Jones, Jr., Partner KPMG LLP Neil Kiefer, CEO HOOTERS MANAGEMENT CORPORATION Richard Klima, Senior Vice President AON CONSULTING Walter Korchun, Corporate Vice Presient CERTEGY Tim Main, President & CEO JABIL CIRCUIT Mary Melcer, President LIGHTHOUSE CREDIT FOUNDATION James Myers, Vice President & COO CROWN AUTO DEALERSHIPS Irwin Novack, CEO KANE'S FURNITURE Cary Putrino, Regional President NORTHERN TRUST BANK Michael Robertson, VP & General Manager BRIGHT HOUSE NETWORKS Steven Shepard, Senior Vice President & General Counsel WESTERN RESERVE LIFE ASSURANCE CO. OF OHIO Craig Sher, President THE SEMBLER COMPANY Jack Teague, President BIC GRAPHIC GLOBAL Directors 2005 .. Jeff Trocin, Executive Vice President RAYMOND JAMES FINANCIAL, INe. Nancy Waclawek, Director ST. PETERSBURG TIMES FUND, INC. Jeffrey Walker, M.D. NEUROLOGICAL SURGERY Peter R. Wallace, Partner SKELTON, WILLIS, BENNETT & WALLACE, LLP Lee Williams, VP & General Manager HONEYWELL, INe. Richard Winning, VP & Asst. General Manager ST. PETERSBURG KENNEL CLUB Eric Zimmer, VP of Retirement Services FRANKLIN TEMPLETON INVESTORS SERVICES, LLC Il11i; ..'..., '{;" ~:J.'':'':'?f'r.m ":~'c;?-;~,,,,,~, . ':': ;<~,. . ~'!:'H". . <>1 thl~Fd~ncl~~lon, wededlf~t~ tQ.e 2004 Annrial:Rd-p()ft to,Chamnan .il Jean Wltt~e~;' '. : '. ' ....,., ,:..:.,". ... \>>.," i ',." ':, '.' '" ,:, .... Sdine 6fthe mOst hbtable achievements dtiriilgJ~ari'~ term include:> ,:.., ;,:,..;;7'.''- tm0,/i'V' '''''''1'''~'' V~"'iJ....""i ii ..:.:.......>.... ii.' '(':, : ..' I: ..!,,' ... .':., ......::.........~.:COn1p!~~~on.of the $1 rlrillion campaigll,which ct:llili:in~Wdinthe,Septelll;ber 2003 rededicatioh Of .... . ... EJ;lte~fi-se Vil!l,}g~;.,: >< :, " "j i " . i.... . ", '. ..... .., '<, ,i ' :.' i., ... .;.:,.....:..:. ......, i', :'iii", ....., ....,..:, .:. " <". 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"~ibos~r'hSthoon'He;~a.sarne.mberqf\h~'.varsitY'swim;;te~~s~~~br:cl~~s ! ;: . '. 'i ...;;. ~~~~(t&ill:P ~Q~ti~~Oilete~;qutrp6rt ROticeE~17;~d Na~6MI::' ,,' In~dQi;tion~o:his DQ~~~~~'~Rnol~shiB'i~~fui~~ ~ttribtlte:s.his suc~ess!tp ffie'.nl;anN~<1~i~ . . Of~p;nI?Ql1tidh~;W~i(l~nQe; plf(ki~'meQtQf,;,'Mil,(i~i:$ondfielq;atJ.;ewp.Qyee~f tije.CitM!dW'[ '... ,..' . ., Gil1qqqIti~;~qPii):iyr~~C'allsiif~M~f~#pnte;mefuory'()tIl)~:wa$:When:;he. let rr'liy "tro)i<;til~tade , Cl"'I" $~I~tgn~jBl~~m:Q1.ina.It'W~sr~i:Ln)O<;~~~1.9~()a*se we'g(}~)JQ;se~the fiii,at.i1r~q4<iRtt'. "Do ~b:Hs ItlflU~J:ls~nel1'ied!:S:et .Fohnn}i'i1Qna course t9~qlb~~6't11sigOaJ:~):~aj:W~nt to " .' e cd~;~yetYthing tl1a;F.c()ll~geh~s(;t()i,Qff~itI want to, mak:e'rriatikifrienc;ish'lp~;lli~t ... , '" win la~t aj.lif~time,."i .}les~41il~;s~pol~ticW;screnc~majo[iwithia:ininot7iIi'LaWHahd . ", Jusnce;:JohfuIy WQqldli~ei;t6ip~a:pp~it1teQ,.Cfi.ibf df theiDrug Enrbrcement, : " " , ,.~~msttat~Qn W~m.aRoss~ble;Care~HIlP61~ncs.1iii . ',i .,.. · '.. ' '" " ",'!:'..' : };;i;:/;'i ,: ......... . . ..... ....... '~;!,.);;/;JLA'-jJ'{.Jt.iL . . .'.;0 ki:;"~' ,~W0:;i.:.., l' ''', .' , , h' h " ' .' . .,. :~cc()rulI1g t6 JOUJ.~llyJ?q~ '1'~S" . (~~Ie~els a.~vt'aysa W~ytp r\'~Hni1jr.ateyer YOJ;l .. .i.. "'''.. may have in your. riritidatid arei:iliis~ Work hard, arid you will beteW~.tftlbd:'~!. , ", ." " ,". . .' ...............! , .... "j Il'J'I:1" 1:!'~ll'JI " i", ,,' :,' ............ ...... :. i.. 'I' l . ......i.. ;.:". 'f:J . i:: , c, \,1, ~ ,I . .... :f. i'IVr:'. :i. :,ii Xi: " li ~\)~~~~~ GO~ ........ :.i J;' " .: , " ' .fr ..... .., 'i c ~, ' .. '. ifi.'. Ji.. i'i. ... , ' i.1 i.i' " ;'1:"+.1' . ...ur. '" .... . .;' ... I ., .'i .....'., ,,;'ii'!, :'(,. ji '. ,i." .":.' r..... ~, .....T , , . ... ,)! ,I, , "' " : ". ,.i:i};Y;.. ii,,,' '.',", , '" '.-L"7" ..AJ::. ... i ,/;.','ii ...... , .. ,'t,,) ,I', ',Ie" 'I '::.i' .... "T .., i',,::, ,...... "'" ',' i. , .., ........ ....ij .... ......j ....... " , ii, " ,I. '" , Eric Zimmer Doorways Chairman and Vice President of Retirement Services, young adults. Thegenerous scholarships do just that: provide needy children County Schools with the priceless opportunity to years of college. Approximately 85% of the Doorways students graduate from high school compared with 50 to 60 percent of ~ltffoverall graduation rate in Pinellas County. The adult men- till's who meet each week with the Doorways students also contribute to their success, Mentoring offers the chance for adults in Pinellas County to. r~~l{~:;1J!f;~~f.ldifference in the lives of many deserving youngsters who lack good role models. The followin.~i~~q~ewaptures the importance of men- toring: 'A hundred years fromin;~rY' iii~l1lill not matter what my bank account was, the sort of house i~:liiiNtin, Or the kind of clothes I but the world may be much: different because I was the life of a child,'" ofSt, Petersburg to recruit St. Petersburg students make a difference for the stu- our city. We believe the power good for {Jur students, our , )/ .... Ilt' CREATING AN ENVIRONMENT OUR CHILDREN CAN LIVE WITH Creating the right environment for our children is a priority at Wheelabrator. That's why we actively support programs for young people. Whether mentoring groups of children, funding scholarships and participating in arts or athletic programs, we commit our resources where communities need help. From implementing solid waste programs, to improving air and water quality, to investing in our children, we are creating an environment our children can live with. Wheelabrator Pinellas Inc, 3001 11 ()!!J. Avenue North St. Petersburg, Florida 33716 727-572-9163 VWVl Katlyne Sylvestre is a proud .. graduate of the dental. assistillgprogram at the PinellasTechnicalEducation Center.(PTEC) in St. Peterslmrg.,She is one of the many. successful students whohave graduated from the SAVE Pro~ram. . A. single mother ,. andreceJ1t graduate of Northeast High School, she originally enrplled in. classes at St. Petersburg College but decided to 100katthemanyp!ograms offered at.PTEp,choosing dental assisting as her career goal. Lik:eIllal1y young adults with a desire to learn a career, she had no mOJ1ey andn() idea how she 'You1dpay for her classes. She had heard of theSAVE~rogram and met \Vitll the SA VE Coordillatorat ~I':EC to tell about her situation.. To her great reli~f, thePinellas Educ(ltionF<~undati()n' s SAVE Program was able to help, Katlyne says, ''That day probablych~ged-IDY\VlI?le~llture.ll()ok paclF .and reaUzeh(jw blessed 1 was to have my tuition and books paid for,anduniforrnsproyigedf()fIJ1e:' D~ring the course of her yearlong program, the, SAYECoordinator '\\lastperet()pr()~id~nio~arsllPc port, ,motivation and encouragement. SAVE. C()ordinator~eIls?1e~h~te(lPlIstud~l1t'sgra~esaI1d attendance are.. good. and the. student is on track to fulfill theprograIl\'s re~uireIIlellts.ln. 2002, Katlynedecidedto.pursue a career in dental hygiene andsp~ntth~ne~tt\VoYearstraiIlinfJ,atJYrEC to be a dental hygienist. "The road has been difficult, but tbeoutcomeisdefinitelYWorththestWg-- gle," says. Katlyne. ~' . <:, -- -. -~- - - - :;; -~ ~ ' . . . -"--~ . :~ ~.......'................'...'."..'......'...'...'............................,...~.!(:"..C...,..........'.... ~J' ' ":, )-"", 'j c , ':~ ,. ,"','" ',' , ; " ,,- ) ,t J In May 2004,. Katlyne graduated fromPTEC'sdentaLhygiene program. . SheTeyeivedl1erli(;em;~ shortlythereaftercmd now. 'Norks in a. St. Pete~sburg dental office. . She has been~c~epted.jntothe ~achelor's. Degree ProgralUforDental H~gieneatSt~etersburg College,andber ultill1a~e~oa1 is to become Dr. Katlyne. SYlvestr~.She says,.. "It takes desire; driyeand deciication toma]("eit,of which Ihave'a1I.three.. ThegBPortunitylreceiyedbere atJ>TECfromtheSAVE.Program\Vasa very important part in Pl1ttingme in the right direction for success. The sky is thelirnit." "SA VE isa truel1lin-win program. ltprovidesyoung adults who are motivated to.. work with the opportunity to learn the skills needed for their chosen careers. This enables them. to give back to ourcommunitybyjilling~ur~ommunity's urgent employment needs. The resultsspeakjotlhernselves-thejob placement rate jorSAVEparticipant~isrnuch higherthan in any other part of oureducationsystetn." "The SAVE program is an incredible success, and one of my favorite Foundation programs. I have had the opportunity to hear firsthand many remarkable stories of how a SAVE scholarship has turned a young person slife around. There is no better program to financially assist young adults whoar(! cbml11ittedto building a.technical career than the SAVE prograrn.offered through the Pinellas Education Foundation. " Mary Melcer, President Lighthouse Credit Foundation "In Florida, 86 out of every 100 students entering high school do not graduate with a college degree. The overwhelming majority of people seeking jobs today needs advanced training in what we have tradition- ally called "vocational" or "workforce" education. The SAVE pro- gram has been a great effort in this "workforce" need. We send a sin- cere "thank you" to all who have been involved and a request to all to expand this outstanding and desperately needed program. " Gus and Frances Stavros Chairman Emeritus Pinellas Education Foundation "I believe in the SAVE Program and support it because as a results-oriented per- sdn 1 know SAVE delivers! In order for Pinellas County to continue to grow and prosper we need tofocus on educating our students for the high-paying jobs that our county s businesses are trying to fill. PTEC prepares our SAVE graduates for success and the entire county benefits. " Gerry Hogan Grants & Programs Chairman Chairman, Canna Capital You KnOW? · Created in 1987, SAVE is a need-based scholarship that has helped more than 3,000 young people from 16 to 24 years of age, return to school and learn meaningful vocational technical careers. · 82% of Technical Education Center students found jobs in their fields of study, compared to 40% of college and university graduates. · 43% of four-year college grads are underemployed in jobs not utilizing their degrees* .Source: Employment Policy Foundation tabulation of Bureau of Labor Statistics/Census Current Population Survey microdata files, January 2001 and January 2002, · The average cost of a SAVE scholarship is $2,500. · More than 300 students were served in 2002-2003. Iga'[(dfdRnetOutdbo'H/i'U ~~I!i~ .. . ./;';;/,:/'; ro u d to pa rt n e r wit h...........!.,...l. h.............................e................... i.'.......;.....i...........:........;ft).:....1frlt............... .... ........................................................'...........................................'...............'......................................'...........'............................'... inellas County Education FoundCl:tJ~n~.,:,j,;} "m There's sotQething in it fory Find great savings like these in the envelope an ,': "i.; . '..) , ,....:'., ' '. ...." ,'.. : ':'..'..,....'\.ij....;;y~ '.; ", ; \' l' ".",.",,::...., '.'..' '" "';';i;' .....'..".,.'.."..,.. ,.'..;';".'...'."i'. ':... ...',.... ' \,,' ',.,\. ,.,i' :;:; ';'." ,':,' Ii' ;; :' : ;'" , " J. ;.... '. , \\ " . ,:\ {' """", ':;'i,,-, \' ".:.,: ,; , " " ,," , , , ..' , .." ,:i, '-'I .?, " ,:J. 'I ","i' ,-, ,\ \', ,:... 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'., ".;';(!I ii, '. ..............\1.\11 'i..) .' ......: ..........,:\ .\." <; (, .; ./i', I.{'.' ............ " . ......... \...... , .....\.... ..... ..\ i \. ...... ..';'\ \ ..', ..'.,:. ........................\,. Ii. ......... ..,..\..!".,'....... '':', ,,\ ", .... , ' ,\+' ,',\',- J .. ..\}.'.!I Ii....;' ';" ""1' ;, ',','.,1' . "':~ " . .li '\' ,\ I" '.11 .:'.:,,: ....:\\~ " : ...' ,', :::,....... . i............. , <..\.... i(' Ii '.::,/" -"'1 , :', '. , " 1 .. '.. ""1 .. ........... .) . ...:.....1 ............ ',' ......... i ......... '..!, ..............::.21 " \ , , " .-',~ \........<\' , ....... " .... .,<'i."" . ..... . ...:.. .... .Karie.sF'umitu#i:..... ......... , ..... . .North$ide:Mospita1&lIeart .Institute ...... ... . '$~~;D'O.'~.,.;. $4~~!)""" ......... "KIwanis Club#~~~11r~~tiOn .:...~& Pn1~Umte1' of St; Petersburg, Inc. ... Aelttia '., .' .... KPMG, LLP . .'. ....... . . . PhyUisM. Rlelleck Memorial Scholarship Trust ,~.,"';;';";;'", . ' .... <. ,,,...::... "'"" ' ~~j. COC. AQn~~ung . . .' ........ ' ....... . '. .~WOOd c~~Sch~1 . .....pjneUas Classroom Teacher!l~t:DA.s~s~OCiatiOn BJtilk:otAlmili(:Jl' " ,....... ......... MattetS~ ,......... ...... ..'" .... <Pllleu~ailc()Utl!'''OaIOrCIUb " :..... BaA" .' .. ......... ..... M~New ..',. '.' Pretnietrirs~~sAgency' . . Morton.Platlt Measci'Hea1th Care .. .. Ro~ ofBeUeair';.,< . .. .' .'on FoundlttiOll$ ..... Pirie~cOimty~StaiFOOtball Classi~, Inc..........'........ RotllrYCluDofDUlledilii.... " :ICOX ~~IMedia.;Inc. . '.. .... . ...... Pinellas TcchMlal Bdiilia4~~:~~~S7'. " ........... .... . ...... ... . .......RotlltyClubofstipeters~~'\vest ~g;~li' .. ....... St. PeterSburg .., '.<<< Johnimd,MeIle SchiemolZ .' ...... >.. .' .... ...., PllbliX:StiperMattets.Charines,Inc. <i ............................~S~t;IPete'rsburg.BatA;SSt1Ci<ltiOri. " .....,...~e,lll1dLlil1JEthetid~ ..' ...., Ra~nC~................ .... ......... ................. St bQtgco4~~~..................,...,..... . .' '.)fimeyweU " , . . ,BudRWei '" .................. .........s ResolU'ees,I ". . .... .KatlW~ Jt.re~abl~ TNSJ .....ROduDan FaD'li1~~tiQsl., Inc. ITIleJ~tyndi F6Uridatlon '.Pmel1~,eo~ En\liro~FW1d'i Sanaa FaJnil~FoUndlltii:m ...... JiDiTYsorii.'. ..... .... . .... RotllrY Club ofTlU'P~~... ...........Sen1blerCo~y. Je~~itil'laD ".'... ....... .. . I ...... Schoenbiunll Family Fo~on.... .... ..:Evan aniI Linda Smith: . . ..... .. . <.< ........i..~~thwtl$t Florida ~~~tl')isttict.' ~ Bay Ra~ otH~ Foundlition, Inc. ............ ........ ........... .... . '.. .......... .'J:'.~~k in Cbildml;w, . ........ ....... TlllIlp!lBay DevifR.a~s.. ..tU ....... ...... . ... .,. ........ ..< ..... <. V'e?~~ ....... .............. .... .., TIle paglWa Chari~~ FOlJIldatiorL..... . .. . . .. · .... ..... .................... ...... ." ...... 11'tomll$A:& ~ StJames tOO$latirlri' ...... ..' ........' .......... .... ...... .........\. ........ .. . Wittner Com~l'tid!@ Jeari OilesWittner ' . ....... "i. :........: !r r: ......... WTSP-'I'atWaBay;slO ".. ........ i ..............i ....... ......... .... ...... YMCAOftl1e~~t ...... ....... ....... ...... .... .. "., ...... ............. . .... . ....:. . ..... .... ... . . ...... .... ....... ............ .. ....... . ......... . . .... ... .......~ . ..... ..... ...... ......, .... ................... ...... .......:. .' '.. . ........ ...... ... ... ....... ....... .. , ...,' .....' ........., ........... > .. ..................... .f ........... ....i€ ..' k ............ ')l . ....,... . ........ ....... ..... .,. .. ...... .......... 'ii,,".., .... ....... .. ........ .......... . ......' ........ ... 31' ...... ... ... r '. ........ .......c.. ........ ...... . ..' .' ........ ..ir.'.. " . .. .... . .', '. ,.< ........ . . .....< .......1 ....... .... < '<.<i.', ,: ........ ; ,.. '.' ....... i .. ... . .......... .......' ',.""'1' 'I:'. ..,: . ".1 '. I ....' ... ... . , : , " , . ~ I ~ I , . , , ....... .......... .. " ,.... ........ ...., " .. . ,'.. ' , ... ......... ":.. l ,. , ...... . .... .. ' .. . ...... ...... ....... .., ..... ... ....... ..... ......, .. . > ........ . .... .......... . , , ',' ..... .... .. ..... . ........ ......7., ....... , '. ..... ;....... . " LLC Restaurant Foundation Company PTA General Dynamics - Ordnance & Tactical Systems Angela Georgiadis OFWC Palm Harbor Junior Woman's Club, Inc. James and Emily Gillespie (lolti€;n~~~9~~4i~;WC... '. Charl~~$< . .. Karol Gotte Greater Bay Construction Company, 1m:; Margaret Harris Hart Foundation, Inc. Hooters Management Corporation William Hough Lois Donance Howrigan Huffman Drywall, Inc. Thomas and Patsy Huffman Humana Health Care Robert Hunter mM Corporation INO J. Crayton Pruitt Foundation, Inc. J.O. DeLotto & Sons, Inc. Jacobson Companies John Hopkins Middle School Douglas and Kathleen Johns Melford and Anna Johnson R. Kelley and Renee Johnson Kindred Hospital - Bay ArealSt. Petersburg Helen King Kiwanis Oub of Safety Harbor Kiwanis Oub of Seminole Kiwanis Oub of Sunshine City Richard Klima Knights of Pythias LeaIman Avenue Elementary PTO Lewis O. Schaeneman, Jr. Foundation, Inc. Madeira Beach Middle School Mahaffey Theater Foundation Marie Powell & Associates Stella Masterson Mathews Construction Maximo Elementary School Alfred May Medtronic Menill Lynch - The Urielraylor Group MetropOlitan Life Mid-Day Business & Professional Women Modem Inserting & Mailing Service N.A.A.C.P. Frank and Cathy Nackel Ronald Nisk Noren Foundation, Inc. Northeast High School Nova Southeastern University - Fischler Graduate School Outback Steakhouse Ozona Elementary School Palm Harbor University Soccer Boosters Peace Memorial Presbyterian Church ~eo~I~B~ ........... .')':<' .................. .:J?If~~~~~~~\F+i:</....;>..... .;\i ......>;;<..... ..~~~tl!-~P!'-~~M~l)i~!i911..?{ ~<l* . Tampa Bay /' . .. . Pinellas AdministratQrsAsS\lcil\(ion .'. . Pinellas County Arts.Council Pinellas County Board of County Commissioners Pinellas County Math TeachersAssociation Pinellas County Utilities Pinellas Park High School Pinellas Park Middle School Pinellas Public Defender's Office Plumb Elementary PTA Premier Medical Solutions, Inc. John Putnam David Query Read Pinellas, Inc. Ridgecrest Elementary School Riviera Middle School Margaret Rose Rotary Oub of Oearwater East Foundation Rotary Oub of Dunedin North Rotary Club of Gulf Beaches Rotary Club of Seminole Lake Rotary Club of St. Petersburg Sunrise Safety Harbor Chamber of Commerce Sawgrass Lake Elementary School Seminole High School Shamrock Building Services, Inc. Smith Barney South Ward Elementary School Walter Spokowski St Anthony's Health Care St Petersburg Autodealers Association St. Petersburg Lions Foundation State Attorney's Office Suncoast Dixieland Jazz Society, Inc. Sunroast HIDDaIl Resources Management Association Suncoast TIger Bay Club TBE Group, Inc. Tech Management, Inc. Technology Research Corporation mco Energy, Inc. The Art Guild, Inc; The Bankatlantic Foundation, Inc. David and Mary Jo Thompson Tradewinds Beach Resort & CpnferenceCenters Ultra Open MRI University of South Florida University of Tampa Velda Fanns VFW - Post 9272 32 YOU CAN TOUCH LIVES WITH THE CHANGE IN YOUR POCKET. -'CHECK INTO LITERACY l!J ~LL IT TAKES IS $1 A MONTH. If you are a Verizon residential telephone customer, you can support literacy programs in your state with a $1 monthly donation to Verizon Reads Incorporated, a non-profit tax-exempt 501 (c)(3) charity. Verizon Reads redistributes 100% of the contributions, with no fees or expenses withheld, to literacy charities in the state in which the donation was made. Verizon To sign up, you can check off the box on the first page of your telephone bill or call your local business office (number found on the first page of your bill). A $1 donation will be added to your monthly charge. For more information, visit www.verizonreads.org. READS AIIEIICA'1lITBlACY _ We're proud to be a sponsor the Pinellas Education Foundation . CROWN AUTO DEALERSHIPS Locally owned andfmnily operatedfor over 30years. ~ ~ Crown Nissan 5151 34th St. N. St. Pete 727-527-8411 , ~~ aMe DoOQt.~. Dolt-.ll. Crown GMC Trocks 5237 34th St. N. St. Pete 727-527-7151 ~ Crown Hyundai 5237 34th Sf. N. Sf. Pete 727-527-7151 @ GD Crown Kia 3650 34th Sf. N. St. Pete 727-525-5785 (HjHONDA Crown Honda 5500 34th St. N. Sf. Pete 727-521-4000 Crown Pontiac 5237 34th St. N. Sf. Pete 727-527-7151 (}5) in education. Investing in the future. Trenam Kemker is pleased to support the Pinellas Education Foundation and the investment they make in the future of our children, Trenam Kemker Bank of America Building 200 Central Avenue, Suite 2100 St. Petersburg, FL 33701 (727) 898-7474 Contact Charles M. Harris Investing in education is the only way to ensure that our educators and school children have the opportunity to learn and grow. Pinellas Education Foundation takes that investment and pays big dividends to Pinellas County in terms of ensuring a quality education is available for our children, We applaud your efforts. Thank you for your hard work and dedication. www.trenam.com TRENAM KEMKER &ltDr~tr1 q llw With class! The St. Petersburg Times Newspaper in Education (NIE) program introduces area students of all grade levels to the excitement of the daily newspaper, improves their reading skills and helps to make reading a lifetime habit. We provide outstanding curriculum materials for teachers in every grade level and subject area, from Pre-K to adult literacy programs. For Pinellas County students, the St. Petersburg Times is like a textbook that's updated every day-with the cost of classroom newspapers and deliveries largely offset by local business sponsorships. Won't you join us? There's no better way to support education and pro- mote literacy than by exposing students to the bene- fits found inSide the daily newspaper. The Tampa Tribune's News In Education (NIE) program makes a difference in the community by meeting the needs of educators and encouraging children and adults to develop lifelong reading habits. The newspapers and award-winning study guides NIE supplies to schools, at no cost, are valuable resources for teachers and students, N I E materials meet all cur- rent Florida Sunshine State Standards of education and provide "real-life learning,' a major focus of the Florida Comprehensive Assessment Test (FCATI. CAN WE COUNT ON YOU TO HELP? Donations to NIE are used solely for the purchase of classroom newspapers. For questions on supporting the NIE program or to get information on how your school can participate, call 813-259-7764 or 1-80q-527 -2719, a-mail NIE@tampatrib.com, or log on to TBO,com, Keyword: NIE, Because there.s no time like today to start cultivating tomorrow.s readers. The Tampa Tribune's News In Education (NIE) program was awarded second place for overall program quality at the 2004 Newspaper Association of America (NAA) Foundation Program Excellence Awards, The Tampa Tribune was the only Florida newspaper to be honored in any award category. NIE has a .record of education distinction having received Program Excellence Awards for the past five years'of competition, and it is a member of the NAA Hall of. Fame. . NEWS IN EDUCATION THE TAMPA TRIBUNE TBO.COM. KEYWORD: NIE ~:~:,~': ;.::~, ~"",'~ ~ ''Il\,~ ,~~ . '" " .' .. ~tiolllil. a swiSs asaociatiO,\ ~ ~. < "'" <: ~' .-, . ,'I' .~, Kane's Furniture is proud to support the Pinellas Education Foundation, Believing in Our Children through Education Actively participating with our students in Enterprise Village and Finance Park, sponsoring Doorways Scholars, 500 Role Models for Excellence, Adopt-a-Class and Camp Any town. Quality Furniture Since 1948 FURNITURE St Petersburg · Clearwater · New Port Richey · Tampa, North · Tampa, East · Brandon · Orlando · Casselberry · Ocoee · Melbourne · Ocala Savon Furniture in Sarasota · Port Charlotte · Ft Myers ces Stavros SAVE Scholarships for Adult Vocational Excellence and express sincere appreciation to the following businesses and individuals for their generous support of Gus A. AEGON Equity Group American Express AutoNation USA Bank of America BBF Printing Solutions BIC Graphic USA Catalina Marketing Corporation Clear Channel Broadcasting The 5 Institute Glazer Family Foundation Dr. and Mrs. Charles Hall The Home Depot Home Shopping Network Honeywell John and Renee Hurley Bill Johnson Kane's Furniture KPMG-LLP Lighthouse Credit Foundation Market Street Mortgage McDonald's PIQnt Mease Health Care Pinellas County Utilities Progress Energy Publix SuperMarket Charities Raymond James Financial The Sembler Company St. Petersburg/Clearwater Bar Assn. St. Petersburg Times State Farm Insurance Bright House Networks United Way Valpak@ Vet' Student Resources A Division ofThe MEGA Life and Health Insurance Company, a UICI Company Serving both The MEGA Life and Health Insurance Company and Mid-West National Life Ins.urance Company ofTenriessee and The Chesapeake Life Insurance Company. ,-','" '.,",","',',',',",'. ,', .""",., ;:;'::'::>,',:;:':'::,,':,,',:',:,:':,.",-';"'" ::' :;..',...,,,::,:,::::-,,',:;,;,::..:'..-,,::,,:.",:'::':':,".',, ',;'.'" '.':': :.:':"""':";':':''::::':.i..'.:.::,:;':":,,..'/::':..:',':::,,'::'....,:,:.:'_,';." ,:::::-,:,,-:.," .';':;:"i:.::,>:":,::.::..: '...........'.'.'.......................................:.;.::........;.'........:"';. '.....':'........::.".'...................'..........':,.':,,:.....',,:........';:':,.',,'.....,:.:,:...":;'.,'/:':.,.":':'......'..,... :....;,:.................... ...':,.::'.:".::-';':......::.:..,'.".;.,:".'..;.,.::,.:',:,.,:;::.,.;:::.:.:,:..,.".:' . 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Sales/Marketing 805 Executive Center Dr, W, Suite 220 St. Petersburg, FL 33702 800-237-0903 Administration 4001 McEwen, Suite 300 P.O, Box 809066 Dallas, Tx 75380-9066 800-767-0700 . The Aetna Difference Aetna is proud to support The Pinellas Education Foundation and Pinellas County Schools. We want you to knowSM X Aetrur www.aetna.com Aon Consultin knows the ABCs ofagood education... Abundant resources 0" Business partnership ..~ Community involvement - 17 Your Resource for Qualified Employees WorkNel PineUas is an empIoJer's best resource for screened candidales. qualified referrals and essential employee trRinJIlg.We deliver senkes that provide a range of professional benefits to help you fuItlIl )'OW' mfRllg needs. See how our Business Services can assist you: · QUlCI a: EASY JOB POSTING · RECRUITMENT · CANDIDATE SCREENING · QUALmED REW.RRALS www.....llftplIIlIIS... Get......... for -- ~ \'IsIt.. oaIiae or all (m) 52' 13tt. , L\ \r"\9 r"\ FI r\cl ha-.s ts A!\fa-.r"\fSa-.9e. ... 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We're talking about our public schools and the daily challenges faced by their dedicated principals, Pinellas County's Chief Operating Officers of education. Through the Presidents as Principals program, area business executives spend their morning as honorary principals, exchanging the boardroom for the classroom, participating in meetings, visit with faculty, and interact with students and parents. The day culminates with a reception where these "principals for a day" compare notes on the morning's activities. RSVP INFORMATION: DYes, I would like to participate in the morning program and reception. I prefer a school located in: 0 North County o Mid County o South County o If available, my school preference is COMPANY INFORMA nON: NAME TITLE COMP ANY /ORGANIZA nON ADDRESS CITY PHONE STATE/ZIP FAX EMAIL Return by Mail at- 12090 Starkey Road, Largo FL 33773 or Fax to (727) 588-4822 f GJ = GJ J. < GJ ~ ~ .c: f$ \J;f) ~~~ J~<6 5:~ P~~':;t.n-rd 'tlon C'C f/\<k} - q -15 -05 3Co,f)nki - ~~h- t-- StvJl;~ == ~ " aJ (IJ -r' .. ..:.= .. == CJ c:s ~ ea :I U ,. u 1 == ~ ...".= co -r' .. ucu.= --. u CJ) ==. ... :I.. ... .=~- u r....' " GI .. ,. .. .--. ... ,.... t. co .... ~.. u cS .--. m ==... CJ).= ~ == uea -... ~... ~E--{IJ == co :1"'= ~ cS. z zO ~o..... <(.....<( .....J<(o .....Juz w::>::> zoo a.. W LL . . . 4t1 * 1ii" ... a:l ~ It) - r"""-, Q Q Q CD 'I"'" = Q .... co - ..... = " a:: !l ';: (.) 0 - .! "'tl u: ~ " - s::: B CO 'S - ..c:l c.. CJ (.) 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Boehm (President) Pinellas Education Foundation ~.~ (l~ City Council Cover Memorandum Tracking Number: 1,524 Actual Date: 09/15/2005 Pr< -J ) 8, \ Subject / Recommendation: Amend the Community Development Code to establish a Public Art and Design Program and pass Ordinance 7489-05 on first reading. Summary: See attached "Exhibit A" for summary. Originating: Parks and Recreation Section Administrative public hearings Category: Code Amendments, Ordinances and Resolutions Number of Hard Copies attached: 0 Public Hearing: No Financial Information: Review Approval Kevin Dunbar 08-15-2005 15:36:50 Garrv Brumback 09-01-2005 10:37:59 Laura Lioowski 08-15-2005 16:58:36 Bill Horne 09-01- 2005 17:29:49 Cvndie Goudeau 09-02-2005 09:40: 13 ORDINANCE NO. 7489-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE COMMUNITY DEVELOPMENT CODE; CREATING ARTICLE 3, DIVISION 24, COMMUNITY DEVELOPMENT CODE, CONSISTING OF SECTIONS 3-2401 THROUGH 3-2407; ESTABLISHING A PUBLIC ART AND DESIGN PROGRAM; PROVIDING DEFINITIONS; ESTABLISHING THAT PUBLIC ART AND DESIGN FUNDS ARE TO BE USED FOR PUBLIC ART PURPOSES; AUTHORIZING THE ALLOCATION OF CERTAIN FUNDS IN THE CONSTRUCTION AND RENOVATION OF ELIGIBLE CITY BUILDING PROJECTS AND ELIGIBLE PRIVATE DEVELOPMENTS; PROVIDING FOR OWNERSHIP AND MAINTENANCE; CREATING ARTICLE 5, DIVISION 11, CONSISTING OF SECTIONS 5-1101 THROUGH 5-1105; ESTABLISHING A PUBLIC ART AND DESIGN BOARD TO ADMINISTER THE PROGRAM; PROVIDING AN EFFECTIVE DATE. WHEREAS, over three hundred communities throughout the United States have implemented public art programs committing to the placement of public art in urban environments; and WHEREAS, the City of Clearwater ("City") recognizes that a superior and diverse aesthetic character of the City's built environment is vital to the quality of the life of its citizens, the economic success of its businesses, an attraction for visitors and a benefit to tourism; and that a public art and design program would contribute to the aesthetic enhancement of the community; and WHEREAS, the City shall create a public art and design program that reflects and enhances the City's diversity, character and heritage through the artworks and designs by artists integrated in the architecture, infrastructure and landscape throughout Clearwater on public and private property; and WHEREAS, the City's public art & design program shall promote and unite the community through art; bring public art and art education to the entire community; create public arts community partnerships linking across lines of race, ethnicity, age, gender, profession, and economic levels; and WHEREAS, the Community Development Board of the City of Clearwater has reviewed, and made a recommendation regarding adoption of this Ordinance, and the City Council of the City of Clearwater has held public hearings and deems it to be in the public's interest to promote the welfare and advancement of the community through the creation of the Public Art and Design Program; and WHEREAS, it is the purpose of the City of Clearwater to promote the health, safety, general welfare and quality of life in the City; to guide the orderly growth and development of the City; to establish rules of procedure for land development approvals; to enhance the character of the City and the preservation of neighborhoods; to make the beautification of the City a matter of the highest priority; to require that existing and future uses and structures in the City are attractive and well-maintained to the maximum extent permitted by law; and to enhance the quality of life of all residents and property owners of the City through the City's Development Code and Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF CLEARWATER, FLORIDA: Section 1. Division 24, Community Development Code, consisting of Sections 3- 2401 through 3-2407, is hereby created to read as follows: Section 3-2401. Public Art and Design Program. The City of Clearwater recognizes that providing for public art and enhancing the appearance of buildings and spaces provides benefits to the community by expanding the historical, cultural, and creative knowledge of citizens. In keeping with its concern for the arts and quality of its environment, not less of 1 % of the Total Construction Budget of each eligible City capital project shall be allocated as the City Public Art Contribution for the incorporation of public works of art. Further, eligible private development projects shall also allocate not less than 1 % of the Aggregate Job Value for on-site public art to enhance the visual appeal of the project and City. An in-lieu-of contribution to the City's Public Art and Design Program, as provided for herein, will also satisfy this requirement. Section 3-2402. Definitions. The following words, terms and phrases, when used in this Division, shall have the meanings ascribed to them in this Division, except where the context clearly indicates a different meaning: AFFORDABLE HOUSING means housing development, which is supported in whole or part with funds from the Housing Division of the City's Economic Development and Housing Department. AGGREGA TE JOB VALUE means the total of all construction costs associated with a particular site plan project regardless of the number of permits associated with the project, or whether it is a phased project. Construction costs include all labor, structural materials, plumbing, electrical, mechanical, infrastructure, and site work. ANNUAL PUBLIC ART AND DESIGN PLAN means an itemized and prioritized list of anticipated art projects including the objectives, design approach, budgets and scheduling for the upcoming year. The annual public art and design program shall be developed by the public art and design board in consultation with City staff and shall be presented to the City Council for approval during its annual budget review process. ARTIST OR PROFESSIONAL ARTIST means a practicing fine artist, generally recognized by critics and peers as a professional of serious intent and ability. Indications of a person's status as a professional artist include, but are not limited to, income realized through the sole commission of artwork, frequent or consistent art exhibitions, placement of artwork in public institutions or museums, receipt of honors and awards, and training in the arts. ARTWORK OR WORKS OF ART means tangible creations by artists exhibiting the highest quality of skill and aesthetic principles and includes all forms of visual art conceived in any medium, material, or combination thereof, including paintings, sculptures, statues, engravings, carvings, frescos, stained glass, mosaics, mobiles, tapestries, murals, photographs, video projections, digital images, bas-relief, high relief, fountains, kinetic, functional furnishings such as artist designed seating and pavers, architectural elements designed by an artist, and artist designed landforms or landscape elements. ELIGIBLE CITY CAPITAL IMPROVEMENT PROJECTS means projects included in the approved Clearwater Capital Improvement Program, commencing with the City's Fiscal Year 2006/07 budget, for any new facility construction or renovation projects equal to or greater than $500,000 including but not limited to buildings, greenways, roads, parking facilities, bridges or other above-ground projects. Specifically excluded from this definition are street resurfacing, major drainage, wastewater, below-grade utilities, annual repair and replacement projects and any other project where the funding source is restricted from being used for the purchase of public art. PUBLlCL Y ACCESSIBLE means locations that are open to the general public during normal business hours and visible by the general public at all times. PUBLIC ART AND DESIGN BOARD means the entity appointed by the City Council to establish policy and administer the Public Art and Design Program. PUBLIC ART AND DESIGN MASTER PLAN means a master plan established by the Public Art and Design Board in cooperation with City staff. This plan will establish criteria, policies, and priorities for the Public Art and Design Program. The Public Art and Design Master Plan will be subject to City Council approval. RENOVATION PROJECTS means those projects requiring a City building permit where 50% or more of the building footprint is being modified, rebuilt or improved by construction. TOTAL CONSTRUCTION BUDGET means the final approved budget amount for all Eligible City Capital Improvement Projects as submitted and approved by the City Council in the City's annual Capital Improvement Program Budget. Section 3-2403. Public Art and Design Funds. 1. The City shall maintain a separate accounting of monies received for the Public Art and Design Program which shall consist of the following: a. Allocations received from Eligible City Capital Improvement Projects b. Allocations received from private development; c. All funds donated to the City for public art; d. Other funds allocated by the City through the budgetary process 2. Public art and design monies shall be used solely for expenses associated with the selection, commissioning, acquisition, installation, maintenance, administration, removal and insurance of the works of art or public education in relation thereto. Such funds shall be administered by the City. Custody of the public art and design funds shall at all times remain with the City and all City policies and procedures shall be strictly adhered to regarding the oversight of such funds. 3. Programming of public art and design expenditures shall be included in the annual capital budget of the City as recommended by the Public Art and Design Board or as may otherwise be approved by the City Council. 4. Interest earned on funds for the Public Art and Design Program that was allocated from private development or donated from outside donors shall be deposited into the Public Art and Design Program accounts. Unless otherwise required by law, interest earned on funds received from or allocated by the City from Capital Improvement L Projects or other funds shall be returned to the original funding source (Penny for Pinellas, general fund, etc.). All funds shall be used only as permitted by law. Section 3-2404. Appropriation of City Capital Improvement Project (CIP) Funds. 1. Commencing with City of Clearwater Fiscal Year 2006/07, all appropriations for Eligible City Capital Improvement Projects shall include a City Public Art Contribution of not less than one percent (1 %) of the Total Construction Budget before the addition of the public art cost but not to exceed the sum of two hundred thousand dollars ($200,000.00) per project, subject to the City budgeting and appropriating such funds. If the funding source for the project is not legally permitted to be used for artwork or specifically prohibits the use of the monies for designed elements exposed to public view, then for the purpose of calculating the amount of the City Public Art Contribution for the project only, the Total Construction Budget shall be reduced by that portion of the funding so restricted. 2. All appropriations for public art will be used solely for Public Art and Design. 3. Funds appropriated from the budget for one capital improvement project, but not deemed necessary or appropriate for that project, may be used for other areas in the City as prioritized by the Public Art and Design Master Plan and as permitted by law and in accordance with restrictions on the original funding source. 4. The City Council shall review and approve a Public Art and Design Master Plan, and amendments thereto, to be prepared by City staff and the Public Art and Design Board, for the expenditure of funds appropriated and fees collected for Public Art. The annual Public Art and Design Program shall be developed by the Public Art and Design Board in consultation with City staff and shall be presented to the City Council for approval during its annual budget review process. Section 3-2405. Public Art and Design Allocations for Private Construction Projects and Developments. 1. All projects and developments, as listed below, which are submitted for building permits must allocate not less than one percent (1 %) of the Aggregate Job Value up to the sum of two hundred thousand dollars ($200,000.00) per project for the provision of public art. a. New construction of, or Renovation Projects related to, commercial, industrial, mixed- use projects and developments, and residential projects and developments, any of which equal or exceed an Aggregate Job Value of $5 million dollars ($5,000,000). If renovations affect multiple structures on a project site, which may be permitted separately, the Aggregate Job Value is based on the construction valuation of all permits for the site. 2. When a project is subject to the requirement of a public art allocation, the developer shall have two options: a. The developer may contract with a professional artist to create a permanent public artwork as part of the development project. Artworks must be located in publicly accessible locations. If desired, support will be available from both City staff and the Public Art and Design Board to assist in the selection of an artist. Before contracting with the artist, the property owner will submit for approval by the Public Art and Design Board the artist qualifications, the artist's proposal, a statement of how the project satisfies the parameters of the Public Art and Design Program, and a budget reflecting that the allocation of funds required by the Program has been met. Such artwork may include amenities such as streetscapes, paving treatments, architecturally integrated water features as well as mosaics, murals, or sculpture, etc. The artwork must be completed or commissioned before a certificate of occupancy will be issued. b. In lieu of an on-site project, a developer may contribute .3% of the Aggregate Job Value to the City's Public Art and Design Program. This in lieu fee must be paid prior to the issuance of building permit. 3. Excluded from this requirement shall be: a. Projects with an Aggregate Job Value under $5,000,000. b. Residential developments of new construction for affordable housing. c. Eligible Projects pending approval for a building permit that have submitted a complete application prior to October 1 , 2006 provided that: 1. The application is approved within six (6) months of the date of application. 2. Construction begins within six (6) months of the issuance of such approval and is diligently pursued to completion. Section 3-2406. Ownership and Maintenance. 1. Ownership of all works of art acquired on behalf of the City shall be vested in the City, which shall retain title to each work of art. 2. All contracts for artwork that will be acquired or accepted for ownership by the City must be reviewed and approved by the City's legal department. 3. Ownership of all works of art incorporated into private construction projects shall be vested in the property owner who shall retain title to each work of art. If the property is sold, the seller may either include restrictions in the deed that require maintenance of the artwork and prevent its removal from the property, transfer ownership of the artwork to the City of Clearwater to be maintained as a public artwork, or remove the artwork and make a contribution to the Public Art and Design Fund in an amount equal to .3% of the initial Aggregate Job Value. If the title is passed to a subsequent owner and, as a result, a deed restriction exists as to the artwork, the subsequent owner shall maintain the artwork in accordance with applicable law or other established guidelines. The artwork cannot be altered, modified, relocated or removed other than as provided herein without the prior approval of the Public Art and Design Board. 4. Property owners will be required to maintain the work of art in good condition in the approved location, as required by law or other applicable guidelines including but not limited to; normal code enforcement rules, to ensure that proper maintenance is provided. 5. The owner may request that the artwork be removed from the site due to hardship with the approval of the Public Art and Design Board. In addition, in the event there is a condition that occurs outside the reasonable control of the owner such as an Act of God, then this provision may be implemented with the approval of the Board. Section 2. Division 11, Community Development Code, consisting of Sections 5- 1101 through 5-1105, is hereby created to read as follows: DIVISION 11. Public Art and Design Board. Section 5-1101. Creation. There is hereby created the Public Art and Design Board of the City of Clearwater. Section 5-1102. Composition. The Public Art and Design Board shall consist of seven members; one member of the Clearwater Arts Foundation, one Pinellas County Arts Council member, or designee, one landscape architect, architect, urban planner, or related design professional, one active professional artist, and three private citizens who are knowledgeable in the field of public art, education, or community affairs. Representatives of the Clearwater Arts Foundation and the Pinellas County Arts Council shall be nominated by their respective organizations. Section 2.063, Code of Ordinances notwithstanding, the Clearwater Arts Foundation and the Pinellas County Arts Council representative shall not be required to reside within the City of Clearwater. Section 5-1103. Powers and Duties. The Public Art and Design Board shall administer the Public Art and Design Program. The purpose, functions and responsibilities shall be as follows: a. Develops guidelines, selection procedures and organizational policies to facilitate this chapter. b. Prepares Public Art and Design Master Plan in concert with City staff to establish criteria, policies, and priorities for the Public Art and Design Program. c. Prepares an annual Public Art and Design Plan for the expenditure of the public and private monies in the Public Art Program for approval by the City Council during the annual budget review process. d. Related to City construction projects, in concert with City staff, is responsible for working with appropriate department in program planning; designating sites; determining project scope and budget; managing the artist selection process; commission artworks; approve design, execution and placement of artworks; and overseeing maintenance of the artworks and the process for removal of artworks from the City's public art collection. The Public Art and Design Board selects the artwork. Approvals for purchase are then guided by City purchasing requirements. e. Related to Private Development projects, assists the private developer, in concert with City staff, with the artist selection process if requested. The Board will approve the project to ensure that it meets the Public Art and Design Program guidelines. f. Recruits professionals in the visual arts and design fields to serve in the artist selection process in order to ensure works of highest quality. g. Ensures appropriate community participation in this process and public education activities as part of the public art projects. h. Coordinates, investigates, reviews and recommends to the City Council other means by which artworks may be obtained, including donations to the Public Art and Design Program, and grant applications for public art projects. i. Administers the City's donation policy for artwork. j. Encourages public art throughout the City and shall educate and stimulate the participation of all citizens in a joint public and private effort to promote art in public places. Section 5-1104. Terms of Office of Members; Officers; Rules: a. Members of the Public Art and Design Committee shall be appointed by the City Council to serve for a term of four years, staggered such that not more than three terms shall expire in any calendar year. A member shall serve not more than two consecutive complete terms. Once a person has served two full and consecutive terms on the Board, that person shall not be eligible for reappointment to the Board for a length of time equal to one full term on the Board. b. The Board shall annually select a chair and such other officers as the Board may find necessary, from its membership. c. The Board may adopt such rules of procedure as the Board finds necessary, which shall not be in conflict with state law or ordinances of the City. d. The Board shall meet at such times as the Board may find necessary but not less often than quarterly. e. Board members shall not be compensated. Section 5-1105. Removal of members. The City Council shall have the power to remove any members of the Board for misconduct or neglect of duty. In addition, the City Manager shall have the power to remove any member because of the excessive absence of the member from the meetings of the Board as defined in Section 2.066. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Laura Lipowski Assistant City Attorney Cynthia E, Goudeau City Clerk Exhibit "A" to Public Arts Ordinance 7489-05 Agenda Item FYI #1524 The 2002 Clearwater Cultural Plan, created by the Clearwater Arts Foundation and endorsed by the City Council, recommended the development of a "percent for art" program. Since that time, city staff, in collaboration with the Clearwater Arts Foundation, has researched public art programs throughout the country. In addition, the City contracted with Glenn Weiss, Public Art Consultant to perform a Public Art Needs Assessment in April of this year. This document provides much of the justification for adopting the Public Art and Design Program. Over 300 communities in the United States have implemented public art programs. Locally, there are ordinances in Hillsborough, Pinellas, Tampa, Sarasota and St. Petersburg. Six programs exist in Florida that require private development participation. The Public Art and Design Program shall provide the process by which the City shall integrate a wide variety of public art and design into the community creating a sense of place and increasing the quality of life for residents, businesses, and visitors. The Clearwater Arts Foundation has given presentations on the proposed ordinance to various groups including the Governance Committee of the Clearwater Regional Chamber of Commerce, The Clearwater Beach Chamber, Clearwater Rotary Club, Clearwater Beach Rotary and various business leaders and developers. The Parks and Recreation Board also reviewed the proposal. The Community Development Board at their August 16, 2005 meeting reviewed the proposed amendments to the Community Development Code to establish Ordinance 7489-05. Primary components include: The City will contribute 1 % of all Capital Improvement projects greater than $500,000; that do not have legally restricted funding (General fund, Penny for Pinellas etc.); are for new construction or renovation projects including but not limited to buildings, greenways, roads, parking facilities, bridges or other above ground projects; for the incorporation of public art up to the sum of $200,000.00 per project. Specifically excluded from this requirement are street resurfacing, major drainage, wastewater, below-grade utilities, and annual repair and replacement projects. The appropriation of funds will commence with the FY 2006/07 budget. Private Construction Projects and Developments would be required to contribute to Public Art and Design projects beginning October 1, 2006. All new construction of, or renovation related to, commercial, industrial, mixed-use, and residential projects and developments which equal or exceed an Aggregate Job Value of $5 million dollars must allocate not less than one percent (1 %) of the Aggregate Job Value up to the sum of $200,000.00 per project for the provision of public art. The artwork must be located in a publicly accessible site and must be commissioned from a professional artist prior to issuance of the final certificate of occupancy. In lieu of an on-site project, a developer may contribute .3% of the Aggregate Job Value to the City's Public Art and Design Program. This in lieu fee must be paid prior to the issuance of building permit. Excluded from this private development requirement shall be projects with an Aggregate Job Value under $5,000,000, residential developments of new construction for affordable housing as defined and utilized by the Housing Division of the Economic Development & Housing Department, or eligible projects pending approval for a building permit that have submitted a complete application prior to October 1, 2006. Public Art and Design Funds will be established with separate accounting of monies to be used solely for expenses associated with the program. A seven member Public Art and Design Board will be appointed by the City Council to administer the Public Art and Design Program. The proposed amendments in the Public Art and Design Program are consistent with and further the goals, policies and objectives of the Community Development Code, the Comprehensive Plan, as well as other city plans such as the 2002 Parks and Recreation Master Plan, the Downtown Redevelopment Plan, Beach by Design and the 2002 Clearwater Cultural Plan. \ 1 2 3 4 5 .~.~ u~ '*_..m.....~.gen~.!.......!;~~..~"*~~.~*~!'~,!:!,,~~m ...... City Council ~nS -- , 8.J Tracking Number: 1,566 Actual Date: 09/15/2005 Subject / Recommendation: Approve the applicant's request to vacate the 5-foot drainage and utility easement lying along the platted rear property line of Lot 11, Block 48, Mandalay Subdivision, (a.k.a. 914 Narcissus Avenue), and pass Ordinance 7516-05 on first reading, (VAC2005-13 Belloise), Summary: Applicant is installing a new in-ground swimming pool in the rear yard of his property and is seeking approval of this vacation in order to construct swimming pool decking in what is presently a drainage and utility easement. The existing spa and deck shown on applicant's survey have been removed from the property. Verizon, Knology Broadband, Progress Energy and Brighthouse Cable have no objections to the applicant's request. The City of Clearwater has no utility facilities in the subject easement. Public Works Administration has no objections to the vacation request. Originating: Engineering Section Administrative public hearings Category: Vacation of Easements and Rights of Way Number of Hard Copies attached: 3 Public Hearing: Yes Advertised Dates: 08/28/2005 09/04/2005 Financial Information: Review Approval Glen Bahnick Bryan Ruff 08-24-2005 10:47:57 09-02-2005 09:38: 17 08-29-2005 11:04:22 08-31-2005 11:42:07 08-30-2005 11 :30:33 09-01-2005 17:31:50 Cvndie Goudeau Michael Ouillen Garrv Brumback Bill Horne ORDINANCE NO. 7516-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE FIVE-FOOT DRAINAGE AND UTILITY EASEMENT LYING ALONG THE PLATTED WEST PROPERTY LINE OF LOT 11, BLOCK 48, MANDALAY SUBDIVISION; PROVIDING AN EFFECTIVE DATE. WHEREAS, Salvatore Belloise, III, owner of real property located in the City of Clearwater, has requested that the City vacate the drainage and utility easement depicted in Exhibit A attached hereto; and WHEREAS, the City Council finds that said easement is not necessary for municipal use and it is deemed to be to the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: The five-foot drainage and utility easement lying along the platted west property line of Lot 11, Block 48, Mandalay Subdivision as recorded in Plat Book 14, Pages 32-35, Official Records of Pinellas County, Florida is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as described above to the owner of the servient estate thereto. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Bryan D. Ruff Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7516-05 Exhibit A Map: Belloise 6 SUB 0 LAUREL sr AN co 7 0 14..32 co 5 5 6 60 G 8 (0 4 2 3 70 9 7 3 10 8 ~ 1 11 ''It 2 4 ~ Vacation Requested ~ By Applicant ~ ~ 1 0 GUAVA sr g co VAC (0 ~ <;( CI) ~ ~ CI) ~ CI) 12 <:3 <;( a::: 2 3 ~ ~ ~ 4 ). 2 1 ~ 1 4 60 60 70 KIPLING PLAZA 0 0 ..... ~ 3 60 8 7 5 60 2 1 2 1 70 " City of Clearwater w4tE Public Works Administration / Engineering s Vacate the 5-foot utility easement lying adjacent to the platted rear Property line of Lot 11, Block 48, Mandalay Sub. 14-32. Ordinance 7516-05 Drawn By: S.K. Reviewed By: S.D. Scale: 1" = 1 00 ft DWG. NO VAC 2005-13 Grid # 238A S-T-R 32-28s-15e Date: 07/12/05 Location Map: Belloise <( L1 ~ D~D ~ 00 w ~ ~krDEN/;D Off MANGO ST CZ~ PROJECT SITE N rwater W4fE s City of Clearwater Public Works Administration / Engineering Vacate the 5-foot utility easement lying adjacent to the platted rear Property line of Lot 11, Block 48, Mandalay Sub. 14-32. Ordinance 7516-05 Drawn By: DWG. NO VAC 2005-13 Grid # S.K. 238A Reviewed By: S.D. Scale: N.T.S S - T - R 32-28s-15e Date: 07/12/05 City Council Cover Memorandum C:A - ) 8.3 Tracking Number: 1,589 Actual Date: 09/15/2005 Subject / Recommendation: Adopt Ordinance 7496-05 on second reading, declaring the millage rate to be levied for the Fiscal Year beginning October 1, 2005 and ending September 30, 2006, for oerating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.753 mills, which constitutes a 13.74% increase over the rolled back rate of 5.0582 mills. Originating: City Attorney Section Administrative public hearings Category: Second Reading Public Hearing: Yes Advertised Dates: 09/04/2005 Financial Information: Review Approval Pam Akin 08-26-2005 15: 15:56 Cvndie Goudeau 09-02-2005 10:23:49 I ORDINANCE NO. 7496-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005, AND ENDING SEPTEMBER 30, 2006, FOR OPERATING PURPOSES INCLUDING THE FUNDING OF PENSIONS, DEBT SERVICE, AND ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT EXPENDITURES AT 5.753 MILLS; PROVIDING AN EFFECTIVE DATE. THE LEVY OF 5.753 MILLS CONSTITUTES A 13.74% INCREASE OVER THE ROLLED BACK RATE OF 5.0582 MILLS. WHEREAS, the estimated revenue to be received by the City for the fiscal year beginning October 1,2005, and ending September 30,2006, from ad valorem taxes is $47,742,920; and WHEREAS, based upon the taxable value provided by the Pinellas County Property Appraiser, 5.753 mills are necessary to generate $47,742,920; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. It is hereby determined that a tax of 5.753 mills against the non-exempt real and personal property within the City is necessary to raise the sums to be appropriated for operation purposes, including pensions and debt service, road capital improvement projects, for the fiscal year beginning October 1, 2005. Section 2. The levy of 5.753 mills constitutes a 13.74% increase over the rolled back rate. Section 3. This ordinance shall take effect October 1, 2005. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7496-05 City Council Cover Memorandum LA-d 8el Tracking Number: 1,590 Actual Date: 09/15/2005 Subject / Recommendation: Adopt Ordinance 7497-05 on second reading, adopting an operating budget for the Fiscal Year beginning October 1, 2005 and ending September 30, 2006, authorizing the City Manager to issue such intstructions that are necessary to achieve and accomplish the service programs so authorized, authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. Originating: City Attorney Section Administrative public hearings Category: Second Reading Public Hearing: Yes Advertised Dates: 09/04/2005 Financial Information: Review Approval Pam Akin 08-26-2005 15:17:30 Cvndie Goudeau 09-02-2005 10:22:51 ~.~ CA-J, ORDINANCE NO. 7497-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005, AND ENDING SEPTEMBER 30, 2006; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONIES AND PROGRAMS AMONG THE DEPARTMENTS AND ACTIVITIES WITHIN ANY FUND AS PROVIDED BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to carry on the City government for the fiscal year beginning October 1, 2005, and ending September 30,2006; and WHEREAS, an estimate of the revenues to be received by the City during said period from ad valorem taxes and other sources has been submitted to the City Council; and WHEREAS, a general summary of the operating budget, and notice of the times and places where copies of the budget message and operating budget are available for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Council has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Council conducted a public hearing in City Hall on September 1, 2005, upon said budget and tax levy; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Pursuant to the City Manager's Annual Budget Report for the fiscal year beginning October 1, 2005, and ending September 30, 2006, a copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal year, subject to the authority of the City Council to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Ordinance No. 7497-05 Section 3. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the service programs authorized by the adoption of this budget. Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer part or all of any unencumbered appropriation balance among programs within an operating fund, provided such action does not result in the discontinuance of a program. Section 5. It is the intent of the City Council that this budget, including amendments thereto, is adopted to permit the legal appropriation and encumbering of funds for the purposes set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the fiscal year may be expended during the subsequent fiscal year for the purposes for which they were appropriated and encumbered, and such expenditures shall be deemed to have been spent out of the current budget allocation. It shall not be necessary to reappropriate additional funds in the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the end of the current fiscal year. Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect October 1,2005. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk 2 Ordinance No. 7497-05 EXHIBIT A CITY OF CLEARWATER 2005-06 BUDGETED REVENUE Actual Budgeted Budgeted Revenues Revenues Revenues 2003/04 2004/05 2005/06 GENERAL FUND: Property Taxes 34,929,748 38,852,560 44,878,180 Franchise Fees 7,504,909 7,335,000 7,792,130 Utility Taxes 10,236,738 10,654,730 10,810,200 Licenses, Permits & Fees 4,081,446 3,544,500 4,015,000 Sales Tax 6,143,239 6,288,410 6,325,000 Communications Services Tax 6,790,089 6,825,000 6,547,070 Intergovernmental 9,488,216 9,347,440 10,010,270 Charges for Services 11,669,577 3,745,800 3,674,870 Fines & Forfeitures 1,257,043 1,611,120 828,000 Interest Income 536,175 429,000 529,000 Miscellaneous 1,008,814 547,980 1,146,540 Interfund ChargeslTransfers In 5,107,945 13,313,910 14,843,650 TOTAL GENERAL FUND 98,753,939 102,495,450 111,399,910 SPECIAL REVENUE FUNDS: Special Development Fund 15,100,603 15,806,680 20,494,410 Special Program Fund 5,281,570 2,171,500 2,111,600 Local Housing Assistance Trust Fund 1,467,472 836,000 820,100 ENTERPRISE FUNDS: Water & Sewer Fund 47,220,004 52,116,110 51,781,310 Stormwater Utility Fund 9,679,809 10,274,910 11,531,030 Solid Waste Fund 16,777,470 16,685,300 17,298,140 Gas Fund 33,228,829 33,519,890 42,062,990 Recycling Fund 2,707,741 2,429,200 2,557,900 Marine & Aviation Fund 4,022,849 3,485,190 3,850,400 Parking Fund 4,828,128 4,902,720 4,782,260 Harborview Center Fund 2,096,314 2,216,370 2,211,770 INTERNAL SERVICE FUNDS: Administrative Services Fund 9,604,198 8,626,270 9,106,290 General Services Fund 3,448,891 3,491,960 4,117,710 Garage Fund 10,047,805 9,475,360 11,330,890 Central Insurance Fund 16,464,190 18,507,870 19,759,210 TOTAL ALL FUNDS 280,729,812 287,040,780 315,215,920 Ordinance #7497-05 r EXHIBIT A (Continued) CITY OF CLEARWATER 2005-06 BUDGETED EXPENDITURES Actual Budgeted Budgeted Expenditures Expenditures Expenditures 2003/04 2004/05 2005/06 GENERAL FUND: City Council 250,205 291,470 297,300 City Manager's Office 801,617 807,920 1,125,050 City Attorney's Office 1,156,472 1,450,910 1,505,800 City Audit 121,473 138,470 145,960 Development & Neighborhood Services 3,342,011 3,585,750 3,837,330 Economic Development & Housing 1,450,634 1 ,525,230 1 ,397,330 Equity Services 461,731 412,200 348,330 Finance 1,910,631 2,041,390 2,157,900 Fire 17,087,697 17,635,380 20,658,540 Human Resources 1 ,157,807 1,182,500 1,207,690 Library 5,256,343 5,818,060 6,081,950 Marine & Aviation 477,219 448,580 502,830 Non-Departmental 4,172,950 4,668,910 4,671,660 Office of Management & Budget 296,138 310,150 315,680 Official Records & Legislative Services 1,176,587 1,178,440 1,250,160 Parks & Recreation 17,418,933 18,188,010 20,088,080 Planning 1,085,810 1,244,650 1,484,330 Police 29,601,552 31,326,230 33,243,510 Public Communications 845,700 911,480 976,400 Public Works Administration 9,103,389 9,329,720 10,104,080 TOTAL GENERAL FUND 97,174,899 102,495,450 111,399,910 SPECIAL REVENUE FUNDS: Special Development Fund 15,375,078 15,224,660 19,797,220 Special Program Fund 5,720,343 2,071,500 2,011,600 Local Housing Assistance Trust Fund 535,865 836,000 820,100 ENTERPRISE FUNDS: Water & Sewer Fund 48,236,440 52,116,110 49,847,580 Storm water Utility Fund 7,817,171 9,384,600 11,398,620 Solid Waste Fund 15,646,809 16,251,190 17,298,140 Gas Fund 28,667,591 33,383,160 40,533,050 Recycling Fund 2,236,801 2,335,940 2,557,020 Marine & Aviation Fund 3,386,324 3,413,500 3,601,820 Parking Fund 3,845,697 4,208,720 4,609,970 Harborview Center Fund 1,871,610 2,216,370 2,211,770 INTERNAL SERVICE FUNDS: Administrative Services Fund 7,575,142 8,570,380 9,053,370 General Services Fund 3,381,894 3,491,960 4,104,120 Garage Fund 9,449,139 9,475,360 11,330,890 Central Insurance Fund 15,916,154 17,541,250 18,737,140 TOTAL ALL FUNDS 266,836,957 283,016,150 309,312,320 Ordinance #7497-05 ~.~ u.~ City Council Cover Memorandum CA-3 8.5 Tracking Number: 1,591 Actual Date: 09/15/2005 Subject / Recommendation: Adopt Ordinance 7498-05 on second reading, adopting the Capital Improvement Program Budget for the Fiscal Year beginning October 1, 2005 and ending September 30, 2006, approving the 6-year CIP program, which shall be reevaluated at the beginning of each fiscal year, authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized and to transfer money between projects in the program, appropriating available and anticipated resources for the projects identified. Originating: City Attorney Section Administrative public hearings Category: Second Reading Public Hearing: Yes Advertised Dates: 09/04/2005 Financial Information: Review Approval Pam Akin 08-26-2005 15:22:29 Cvndie Goudeau 09-02-2005 10:21:28 ~" c~-3 ORDINANCE NO 7498-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005, AND ENDING SEPTEMBER 30, 2006; APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT PROGRAM WHICH SHALL BE REEVALUATED AT THE BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE CAPITAL IMPROVEMENTS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONEY BETWEEN PROJECTS IN THE CAPITAL IMPROVEMENT PROGRAM; APPROPRIATING AVAILABLE AND ANTICIPATED RESOURCES FOR THE PROJECTS IDENTIFIED; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted a proposed Six-Year Capital Improvement Program, and has submitted an estimate of the amount of money necessary to carry on said Capital Improvement Program for the fiscal year beginning October 1, 2005, and ending September 30, 2006; and WHEREAS, an estimate of the resources available and income to be received by the City during said period from ad valorem taxes and other sources has been submitted to the City Council; and WHEREAS, a general summary of the Capital Improvement Budget, and notice of the times and places when copies of the budget message and capital budget are available for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Council has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Council conducted a public hearing in the City Hall upon said proposed budget on September 1,2005; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Pursuant to the Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2005, and ending September 30, 2006, a copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Ordinance No. 7498-05 Exhibit A. Section 2. The Six-Year Capital Improvement Program and Budget, a summary of which is attached hereto, marked Exhibit B, is approved in its present form, but prior to the beginning of each fiscal year the City Council shall reevaluate priorities, hold public hearings and formally adopt additions or corrections thereto. Section 3. The budget as adopted shall stand and be the Capital Improvement Program Budget of the City for said fiscal year, subject to the authority of the City Council to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 4. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the capital improvements authorized by the adoption of this budget. Section 5. The City Manager is authorized to transfer appropriations within the capital budget, provided such transfer does not result in changing the scope of any project or the fund source included in the adopted capital budget. Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect October 1, 2005. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk 2 Ordinance No. 7498-05 Exhibit A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2005/06 Function Fire Protection Major Street Maintenance Intersections Parking Park Development Marine Facilities Airpark Facilities Libraries Garage Maintenance of Buildings General Public Buildings & Equipment Miscellaneous Stormwater Utility Gas System Solid Waste Utilities Miscellaneous Sewer System Water System Recycling Budget 2005/06 6,409,610 4,543,740 485,000 300,000 3,101,000 1,220,000 10,000 571,490 4,424,100 1,001,000 135,000 1,117,500 8,554,580 5,110,000 548,500 269,000 8,706,100 7,945,340 150,000 $54,601,960 Ordinance #7498-05 Exhibit A (Continued) RESOURCES APPROPRIATED FOR CAPITAL PROJECTS 2005/06 GENERAL SOURCES: General Operating Revenue General Revenue/County Coop Road Millage Penny for Pinellas Transportation Impact Fees Local Option Gas Tax Special Program Fund Grants - Other Agencies Contributions SELF SUPPORTING FUNDS: Marine/Aviation Revenue Parking Revenue Harborview Revenue Utility System: Water Revenue Sewer Revenue Water Impact Fees Water R & R Sewer Impact Fees Sewer R & R Stormwater Utility Revenue Gas Revenue Solid Waste Revenue Recycling Revenue Grants - Other Agencies INTERNAL SERVICE FUNDS: Garage Revenue Administrative Services Revenue General Services Revenue BORROWING - GENERAL SOURCES: Lease Purchase - General Fund BORROWING - SELF SUPPORTING FUNDS: . Lease Purchase - Water Lease Purchase - Solid Waste Lease Purchase - Recycling Future Bond Issue - Water & Sewer Bond Issue - Stormwater BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage Lease Purchase - Administrative Services Lease Purchase - General Services TOTAL ALL FUNDING SOURCES: Budget 2005/06 2,297,610 571,490 2,864,740 8,960,000 290,000 1,019,000 150,000 604,500 500,000 235,000 310,000 100,000 373,390 940,200 250,000 1,126,740 280,000 1,190,700 1,698,870 5,120,000 60,000 30,000 1,612,000 177,100 350,000 20,000 286,000 278,000 488,500 120,000 12,400,410 5,324,710 4,302,000 160,000 111,000 $54,601,960 Ordinance #7498-05 EXHIBIT B CIP EXPENDITURE SUMMARY BY FUNCTION FY 2005-2006 THROUGH FY 2010-2011 CAPITAL IMPROVEMENT FUND CITY OF CLEARWATER Schedule of Planned CIP Expenditures Function 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 Total Police Protection 0 400,000 400,000 400,000 400,000 400,000 2,000,000 Fire Protection 6,409,610 2,161,250 262,270 50,000 996,550 795,000 10,674,680 New Street Construction 0 0 0 2,400,000 0 0 2,400,000 Major Street Maintenance 4,543,740 3,839,270 3,818,190 3,978,880 3,647,730 3,825,160 23,652,970 Intersections 485,000 423,180 435,000 435,000 435,000 435,000 2,648,180 Parking 300,000 300,000 300,000 300,000 350,000 350,000 1,900,000 Misc Engineering 0 35,000 35,000 35,000 35,000 35,000 175,000 Park Development 3,101,000 9,977,500 6,707,500 1,452,500 1,812,500 4,912,500 27,963,500 Marine Facilities 1,220,000 265,000 265,000 265,000 260,000 260,000 2,535,000 Airpark Facilities 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Libraries 571,490 588,630 606,290 624,480 643,210 662,500 3,696,600 Garage 4,424,100 4,640,600 4,862,700 5,095,800 5,140,600 5,397,600 29,561,400 Maintenance of Buildings 1,001,000 800,000 863,000 513,250 1,205,130 513,300 4,895,680 Gen Pub Bldgs & Equip 135,000 0 0 0 0 0 135,000 Miscellaneous 1,117,500 1,030,000 820,000 487,000 480,000 495,000 4,429,500 Stormwater Utility 8,554,580 5,600,000 5,600,000 3,850,000 7,200,000 8,500,000 39,304,580 Gas System 5,110,000 5,675,000 5,795,000 5,810,000 5,620,000 5,920,000 33,930,000 Solid Waste 548,500 530,000 640,000 500,000 510,000 510,000 3,238,500 Utilities Miscellaneous 269,000 6,576,000 44,000 26,000 26,000 26,000 6,967,000 Sewer System 8,706,100 17,840,830 20,938,240 7,422,280 10,020,990 19,376,290 84,304,730 Water System 7,945,340 6,344,460 11,294,610 10,862,120 11,271,600 6,212,020 53,930,150 Recycling 150,000 185,000 225,000 230,000 230,000 230,000 1,250,000 54,601,960 67,221,720 63,921,800 44,747,310 50,294,310 58,865,370 339,652,470 Ordinance No. 7498-05 City Council 'W"_,~,gen~$~m,f:OV!!_~m,.,,~,~,!!!~ra nd urn "_"",_""",, ? LlJ -\ q' 0 \ ( k~,~:~~\:J" Trackinq Number: 1,571 Actual Date: 09/15/2005 Subiect / Recommendation: Approve the Annexation, Land Use Plan Amendment from the County Residential Low (RL) Category to City Residential Low (RL) Category and Zoning Atlas Amendment from the County R-3, Single Family Residential District to the City Low Medium Density Residential (LMDR) District for 1753 Grove Drive (Lot 17, Block 2 Virginia Grove Terrace First Addition in Section 5, Township 29 South, Range 16 East); and Pass Ordinances 7501-05, 7502-05 & 7503-05 on first reading. (ANX2005-05016) Summary: The subject property is located on the east side of Grove Drive, approximately 85 feet south of Terrace Drive. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The property is located within an unincorporated enclave and is not contiguous to existing City boundaries; therefore, the proposed annexation is consistent with Pinellas County requirements with regard to voluntary annexation. The subject site is approximately 0.19-acres in area and is currently developed with a single-family dwelling. It is proposed that the property have a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: The proposed annexation will not have an adverse impact on public facilities and their level of service. The proposed annexation is consistent with the City's Comprehensive Plan, the Countywide Plan and the Community Development Code. The proposed annexation is located within an enclave and its annexation will reduce such enclave. This annexation has been reviewed by the Pinellas Planning Council (PPC) staff according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and no objections have been raised. Please refer to the attached annexation (ANX2005-05016) report for the complete staff analysis. The Community Development Board reviewed this application at its public hearing on August 16, 2005 and unanimously recommended approval of the application. Oriqinatinq: Planning Section: Quasi-judicial public hearings Category: Annexations, Land Use Plan and Zoning Number of Hard Copies attached: 0 Public Hearing: Yes Advertised Dates: 08/16/2005 09/15/2005 10/06/2005 Financial Information: City Council Cover Memorandum Review Aporoval Gina Clavton 08-24-2005 14:45:39 Leslie Douaall-Sides 08-25-2005 15:02:17 Bill Horne 09-01-2005 17:11:23 Gina Clavton 08-24-2005 14:46:07 Cvndie Goudeau 09-02-2005 09:54:08 Michael Delk 08-24-2005 16:35:09 Garry Brumback 09-01-2005 15:58:34 ~..............- ....s...tAfter u~ City Council Cover Memorandum Financial Information: Review Approval Gina Clavton 08-24-2005 14:45:39 Leslie Douoall-Sides 08-25-2005 15:02:17 Bill Horne 09-01-2005 17:11:23 Gina Clavton 08-24-2005 14:46:07 Cvndie Goudeau 09-02-2005 09:54:08 Michael Delk 08-24-2005 16:35:09 Garry Brumback 09-01-2005 15:58:34 ORDINANCE NO. 7501-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF GROVE DRIVE, APPROXIMATELY 90 FEET SOUTH OF TERRACE DRIVE, CONSISTING OF LOT 17, BLOCK 2, VIRGINIA GROVE TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 1753 GROVE DRIVE, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 17, Block 2, Virginia Grove Terrace First Addition, according to the map or plat thereof as recorded in Plat Book 37, Page 62, Public Records of Pinellas County, Florida (ANX2005-05016) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7501-05 ORDINANCE NO. 7502-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF GROVE DRIVE, APPROXIMATELY 90 FEET SOUTH OF TERRACE DRIVE, CONSISTING OF LOT 17, BLOCK 2, VIRGINIA GROVE TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 1753 GROVE DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Lot 17, Block 2, Virginia Grove Terrace First Addition, according to the map or plat thereof as recorded in Plat Book 37, Page 62, Public Records of Pinellas County, Florida (ANX2005-05016) Land Use CateQorv Residential Low Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7501-05. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7502-05 ORDINANCE NO. 7503-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF GROVE DRIVE, APPROXIMATELY 90 FEET SOUTH OF TERRACE DRIVE, CONSISTING OF LOT 17, BLOCK 2, VIRGINIA GROVE TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 1753GROVE DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1, The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Lot 17, Block 2, Virginia Grove Terrace First Addition, according to the map or plat thereof as recorded in Plat Book 37, Page 62, Public Records of Pinellas County, Florida (ANX2005-05016) Zonina District Low Medium Density Residential (LMDR) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7501-05. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7503-05 4$" PLJ)- I q, \ CDB Meeting Date: Case Number: Owner/Applicant: Location: Agenda Item: August 16, 2005 ANX2005-050 16 Virginia Phillips 1753 Grove Drive G1 CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION REQUEST: (a) Annexation of 0.19-acres of property to the City of Clearwater; (b) Future Land Use Plan amendment from Residential Low (RL) Category (County) to Residential Low (RL) Category (City of Clearwater); and (c) Rezoning from R-3, Single-Family Residential District (County) to Low Medium Density Residential (LMDR) District (City of Clearwater). SITE INFORMATION: PROPERTY SIZE: 8,050 square feet or 0.19 acres (70 feet wide by 115 feet deep) PROPERTY USE: Current Use: Proposed Use: Single- family dwelling Single- family dwelling PLAN CATEGORY: Current Category: Proposed Category: Residential Low (RL) (County) Residential Low (RL) (City) ZONING DISTRICT: Current District: Proposed District: R-3, Single-Family Residential (County) Low Medium Density Residential (LMDR) (City) Staff Report - Community Development Board - August 16,2005 - Case ANX2005-050l6 Page 1 SURROUNDING USES: North: Single-family residential South: Single-family residential East: Single-family residential West: Single-family residential ANALYSIS: This annexation involves a O.19-acre property consisting of one parcel, located on the east side of Grove Drive, approximately 85 feet south of Terrace Drive. The property is located within an enclave and is not contiguous to existing City boundaries; therefore, the proposed annexation is consistent with Pinellas County requirements with regard to voluntary annexation. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). I. IMPACT ON CITY SERVICES: Recommended Findings of Fact Water and Sewer The applicant receives water service from Pinellas County. Sanitary sewer service will be provided by the City of Clearwater and the City has adequate capacity to serve this property. The closest sanitary sewer line is located in the adjacent Grove Drive right-of-way. The applicant has paid the City's sewer impact and assessment fees, and is aware of the additional costs to extend City sewer service to this property. Solid Waste Collection of solid waste will be provided by the City of Clearwater. The City has an interlocal agreement with Pinellas County to provide for the disposal of solid waste at the County's Resource Recovery Plant and capacity is available to serve the property. Police The property is located within Police District ill and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. There are currently 56 patrol officers and seven patrol sergeants assigned to this district. Community policing service will be provided through the City's zone system and officers in the field. The Police Department has stated that it will be able to serve this property and the proposed annexation will not adversely affect police service and response time. Fire and Emergencv Medical Services Fire and emergency medical services will be provided to this property by Station #49 located on Sky Harbor Drive. The Fire Department will be able to serve this property. The proposed annexation will not adversely affect fire and EMS service and response time. Staff Report - Community Development Board - August 16, 2005 --' Case ANX2005-05016 Page 2 Recommended Conclusions Of Law The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service. II. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: [Section 4-604.F.2] Recommended Findings of Fact The Pinellas County Comprehensive Plan and the Countywide Future Land Use Plan map designate the site as Residential Low (RL). It is the purpose of the RL category to depict those areas of the County that are now developed, or appropriate to be developed, in a low density residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the low density, non-intensive qualities and natural resource characteristics of such areas. Residential is the primary use in this plan category up to a maximum of five (5) dwelling units per acre. Secondary uses include Residential Equivalent; Institutional; Transportation/Utility; Public Educational Facility; Ancillary Non-Residential and Recreation/Open Space. The proposed annexation is consistent with and promotes the following objective of the City of Clearwater Comprehensive Plan: 2.4 Objective - Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Recommended Conclusions of Law The property proposed for annexation is located within an enclave within the City's urban service area. The proposed annexation is consistent with the City's Comprehensive Plan. III. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS: [Sections 2-1001.1. & 4-604.F.5.] Recommended Findings of Fact The site is currently zoned R-3, Single Family Residential District in Pinellas County. The applicant proposes to rezone the property to the Low Medium Density Residential District (LMDR). Under the current LMDR zoning district provisions, a minimum lot width of 50 feet and a minimum lot area of 5,000 square feet are required. The subject site is 70 feet wide and 8,050 square feet in lot area. Staff Report - Community Development Board - August 16,2005 - Case ANX2005-05016 Page 3 Recommended Conclusions of Law The subject property exceeds the City's minimum LMDR dimensional requirements and is therefore consistent with the Community Development Code. IV. CONSISTENCY WITH THE COUNTYWIDE PLAN: Recommended Findings of Fact There is no change requested in the Countywide Future Land Use Plan designation for the site, which will remain Residential Low (RL) with a maximum density of 5 dwelling units per acre. Recommended Conclusions of Law No change is proposed for the Future Land Use Plan designation of the property proposed for annexation and the use and density of the property is consistent with the current designation. V. CONSISTENCY WITH PINELLAS COUNTY: Recommended Findings of Fact Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council staff has reviewed this annexation and determined that it complies with all applicable ordinance criteria. Pinellas County Ordinance No. 00-63(1)(b) provides for the voluntary annexation of property that is located within and reduces an enclave on the effective date of the ordinance. The subject site is located within an enclave, is noncontiguous to city boundaries and reduces the enclave. Recommended Conclusions of Law The property proposed for annexation is located within an enclave and its annexation will reduce such enclave; therefore, the annexation of this property is consistent with Pinellas County Ordinance No. 00-63. VI. CODE ENFORCEMENT ANALYSIS: There are no current code enforcement violations or any code enforcement history on this site. SUMMARY AND RECOMMENDATIONS: The proposed annexation can be served by City of Clearwater services, including sanitary sewer, solid waste, police, fire and emergency medical services without any adverse effect on the service level. The proposed annexation is consistent with both the City's Comprehensive Plan and is consistent with Pinellas County Ordinance No. 00-63 regarding voluntary annexation. Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-05016 Page 4 Based on the above analysis, the Planning Department recommends the following actions on the request: (a) Recommend APPROVAL of the annexation ofO.19-acres to the City of Clearwater; (b) Recommend APPROVAL of the Residential Low (RL) Future Land Use Plan classification; and (c) Recommend APPROVAL of the Low Medium Density Residential (LMDR) zoning classification pursuant to the City's Community Development Code. Prepared by Planning Department Staff: Michael Schoderbock, Consulting Planner Attachments: Application Location Map Aerial Photograph Proposed Annexation Future Land Use Map Zoning Map Surrounding Uses Map Site Photographs S:\Planning DepartmentlC D BlAnnexationslANX - 20051ANX2005-05016 1753 Grove Dr Phillips Residence1ANX2005-05016 staff report, doc Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-050 16 Page 5 Location Map Owner Virginia Phillips Case: ANX2005-05016 Site: 1753 Grove Drive Property Size (Acres): 0,19 Land Use Zoning PIN: 05-29-16-94338-002-0170 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 264A 1'R'f--, rl I L ...._J I I I:ZZJ~ I I I I L I f7'tIlTl ...., I I I_I : r 1;;~, I I I ~J L_I 1755 r--: I _J 1449; I ' I r . " 17fLI LI I I] 1'fW1 I ,_J --I I I I 1,72&--, I-, ( I _I L l.J l-~) 1-~72 - I I , -L J r-4ZB? I ~- IJ I . " r-4f60 r L, -, I ~J ~ I ....1 1- ,....--1 rL r--- I I I ~I I Future Land Use Map Owner Virginia Phillips Case: ANX2005-050 16 Site: 1753 Grove Drive Property Size (Acres): Land Use Zoning PIN: 05-29-16-94338-002-0170 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 0.19 264A 1:;~--, rl I II I-J 1ZZJ~ 1 I , I L , fTtIiT, .-, , ,I_I I t 1;1S9-, I 1 L, -I. I..J [-~-) ,-Vi72 - , , , -L , r-4Z68 I ~J ,~ , L.__.J ,--4(60 I , -I ,""--1 I-I r--- , ',-, I Zoning Map Owner Virginia Phillips Case: ANX2005-050 16 Site: 1753 Grove Drive Property Size (Acres): 0.19 Land Use Zoning PIN: 05-29-16-94338-002-0170 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 264A I:z.ZJ~ 1 1 1 1 L_.J f7'85-1 ....., I I U 1 I~ I J r---) r~72 - I 1 , -L J r-lJ/lB I I"'J I~ I "- " 1--4(60 r L, I 1 Existing Surrounding Use Map Owner Virginia Phillips Site: 1753 Grove Drive Land Use Zoning From: RL (County) R-3 (County) To: RL (City) LMDR (City) Case: ANX2005-050 16 Property Size (Acres): 0,19 PIN: 05-29-16-94338-002-0170 Atlas Page: 264A :\!i)kllE ,)t In;..' '<Ire IhT' fliT C ,\ N X 2 005-05016 '.", PHil, LIP S P R () P I" If I '\ r! City Council Cover Memorandum f'L3) - d q.d ~&fillfater u~ Tracking Number: 1,572 Actual Date: 09/15/2005 Subject I Recommendation: Approve the Annexation, Land Use Plan Amendment from the County Residential Low (RL) and Water Categories to City Residential Low (RL) and Water/Drainage Overlay Categories and Zoning Atlas Amendment from the County R-3, Single Family Residential District to the City Low Medium Density Residential (LMDR) and Preservation (P) Districts for 1501 Country Lane East (Lot 10, Country Lane together with the Lake Parcelin Section 8, Township 29 South, Range 16 East); and Pass Ordinances 7504-05, 7505-05 & 7506-05 on first reading. Summary: The subject property is located on the south side of Country Lane East, approximately 500 feet south of Northeast Coachman Road. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The property is located within an unincorporated enclave and is not contiguous to existing City boundaries; therefore, the proposed annexation is consistent with Pinellas County requirements with regard to voluntary annexation. The subject site is approximately 0.33-acres in area and is currently developed with a single-family dwelling. It is proposed that the property have Future Land Use Plan designations of Residential Low (RL) and Water/Drainage Overlay and zoning categories of Low Medium Density Residential (LMDR) and Preservation (P). The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: The proposed annexation will not have anadverse impact on public facilities and their level of service. The proposed annexation is consistent withthe City's Comprehensive Plan, the Countywide Plan and the Community Development Code. The proposed annexation is located within anenclave and its annexation will reduce such enclave. This annexation has been reviewed by the Pinellas Planning Council (PPC) staff according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and no objections have been raised. Please refer to the attached annexation (ANX2005-05017) report for the complete staff analysis. The Community Development Board reviewed this application at its public hearing on August 16, 2005 and unanimously recommended approval of the application. Originating: Planning Section Quasi-judicial public hearings Category: Annexations, Land Use Plan and Zoning Number of Hard Copies attached: 0 Public Hearing: Yes ~~ u~ City Council Cover Memorandum Advertised Dates: 08/16/2005 Financial Information: Review Approval Gina Clavton Leslie Douaall-Sides Bill Horne Gina Clavton Cvndie Goudeau Michael Delk Garry Brumback 09/20/2005 10/06/2005 08-24-2005 14:45:06 08-25-2005 14:56: 12 09-01-2005 17: 12:06 08-24-2005 14:46:40 09-02-2005 09:53:33 08-24-2005 16:31:33 09-01-2005 15:57:56 ORDINANCE NO. 7504-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF COUNTRY LANE EAST, APPROXIMATELY 500 FEET SOUTH OF SR 590, CONSISTING OF LOT 10, COUNTRY LANE, TOGETHER WITH THE LAKE PARCEL, WHOSE POST OFFICE ADDRESS IS 1501 COUNTRY LANE EAST, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Legal Description attached, hereto (ANX2005-05017) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7504-05 ORDINANCE NO. 7505-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF COUNTRY LANE EAST, APPROXIMATELY 500 FEET SOUTH OF SR 590, CONSISTING OF LOT 10, COUNTRY LANE, TOGETHER WITH THE LAKE PARCEL, WHOSE POST OFFICE ADDRESS IS 1501 COUNTRY LANE EAST, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW AND WATER/DRAINAGE OVERLAY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Propertv Legal Description attached, hereto (ANX2005-05017) Land Use CateQorv Residential Low and Water/Drainage Overlay Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7504-05 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Cynthia E. Goudeau City Clerk Leslie K. Dougall-Sides Assistant City Attorney Ordinance No. 7505-05 ORDINANCE NO. 7506-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF COUNTRY LANE EAST, APPROXIMATELY 500 FEET SOUTH OF SR 590, CONSISTING OF LOT 10, COUNTRY LANE, TOGETHER WITH THE LAKE PARCEL, WHOSE POST OFFICE ADDRESS IS 1501 COUNTRY LANE EAST, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR) AND PRESERVATION (P); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Legal Description attached, hereto (ANX2005-05017) ZoninQ District Low Medium Density Residential (LMDR) and Preservation (P) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7504-05. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7506-05 R~" PL1)-a 0J- J CDB Meeting Date: Case Number: Owner/Applicant: Location: Agenda Item: August 16, 2005 ANX2005-05017 Donald Kirkham & Rob Hutchings 1501 Country Lane East G2 CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION REQUEST: (a) Annexation of 0.33-acres of property to the City of Clearwater; (b) Future Land Use Plan amendment from Residential Low (RL) and Water Categories (County) to Residential Low (RL) and WaterIDrainage Overlay Categories (City of Clearwater); and (c) Rezoning from R-3, Single-Fainily Residential District (County) to Low Medium Density Residential (LMDR) and Preservation (P) District (City of Clearwater). SITE INFORMATION PROPERTY SIZE: 6,630 square feet or 0.19 acres + 0.14 acres oflake (65 feet wide by 102 feet deep, plus portion oflake) PROPERTY USE: Current Use: Proposed Use: Single-family dwelling Single-family dwelling PLAN CATEGORY: Current Category: Proposed Category: Residential Low (RL) and Water (County) Residential Low (RL) and WaterIDrainage Overlay (City) ZONING DISTRICT: Current District: Proposed District: R-3, Single-Family Residential (County) Low Medium Density Residential (LMDR) and Preservation (P) (City) Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-050l7 Page 1 SURROUNDING USES: North: Single-family residential South: Lake East: Single-family residential West: Single- family residential ANALYSIS This annexation involves a 0.33-acre property consisting of one parcel, located on the south side of Country Lane East, approximately 500 feet south of NE Coachman Road. The property is located within an enclave and is not contiguous to existing City boundaries; therefore, the proposed annexation is consistent with Pinellas County requirements with regard to voluntary annexation. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. It is proposed that the property be assigned Future Land Use Plan designations of Residential Low (RL) and Water/Drainage Overlay and zoning categories of Low Medium Density Residential (LMDR) and Preservation (P). I. IMPACT ON CITY SERVICES: Recommended Findings of Fact Water and Sewer The applicant receives water service from Pinellas County. Sanitary sewer service will be provided by the City of Clearwater and the City has adequate capacity to serve this property. The closest sanitary sewer line is located in an easement along the south side of the parcel. The applicant has paid the City's sewer impact and assessment fees and is aware of the additional costs to extend City sewer service to this property. Solid Waste Collection of solid waste will be provided by the City of Clearwater. The City has an interlocal agreement with Pinellas County to provide for the disposal of solid waste at the County's Resource Recovery Plant and capacity is available to serve the property. Police The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. There are currently 56 patrol officers and seven patrol sergeants assigned to this district. Community policing service will be provided through the City's zone system and officers in the field. The Police Department has stated that it will be able to serve this property and the proposed annexation will not adversely affect police service and response time. Fire and Emergency Medical Services Fire and emergency medical services will be provided to this property by Station #49 located on Sky Harbor Drive. The Fire Department will be able to serve this property. The proposed annexation will not adversely affect fire and EMS service and response time. This is property in an existing subdivision where there are no fire hydrants. The nearest accessible hydrant to this Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-05017 Page 2 property is more than 600 feet away and across SR 590. The City needs to be aware of this situation as further annexations occur. Recommended Conclusions Of Law The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service, The proposed annexation will not have an adverse effect on public facilities and their levels of service. II. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: [Section 4-604.F.2] Recommended Findings of Fact The Pinellas County Comprehensive Plan and the Countywide Future Land Use Plan map designate the site as Residential Low (RL) and Water. It is the purpose of the RL category to depict those areas of the County that are now developed, or appropriate to be developed, in a low density residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the low density, non-intensive qualities and natural resource characteristics of such areas. Residential is the primary use in this plan category up to a maximum of five (5) dwelling units per acre. Secondary uses include Residential Equivalent; Institutional; TransportationlUtility; Public Educational Facility; Ancillary Non-Residential and Recreation/Open Space. The uplands portion of the property will be assigned the City's RL category. It is the purpose of the Water/Drainage Overlay category to depict those water bodies and drainage features, now committed to, or proposed to be recognized for, these respective functions based on their physical characteristics and use. Water bodies include ocean, estuary, lake, pond, river, stream and drainage detention areas. The lake portion of the property will be assigned the City's Water/Drainage -Overlay category. The proposed annexation is consistent with and promotes the following objective of the City of Clearwater Comprehensive Plan: 2.4 Objective - Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Recommended Conclusions of Law The property proposed for annexation is located within an enclave within the City's urban service area and will be located in the RL and Water/Drainage Overlay categories. The proposed annexation is consistent the City's Comprehensive Plan. Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-050 17 Page 3 III. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS: [Sections 2-1001.1. & 4-604.F.5.] Recommended Findings of Fact The site is currently zoned R-3, Single Family Residential District in Pinellas County. The applicant proposes to rezone the property to the Low Medium Density Residential (LMDR) and Preservation (P) Districts. Under the current LMDR zoning district provisions, a minimum lot width of 50 feet and a minimum lot area of 5,000 square feet are required. The subject site is 65 feet wide and 6,630 square feet in lot area. The lake portion of the site will be designated Preservation (P). Recommended Conclusions of Law The subject property exceeds the City's minimum LMDR dimensional requirements and is therefore consistent with the Community Development Code. The Preservation (P) designation is consistent with the Water/Drainage Overlay future land use plan designation and will provide permanent protection for the lake portion of the site. IV. CONSISTENCY WITH THE COUNTYWIDE PLAN: Recommended Findings of Fact There is no change requested in the Countywide Future Land Use Plan designation for the uplands portion of the site, which will remain Residential Low (RL) with a maximum density of 5 dwelling units per acre. The lake portion of the property is currently designated as Water and will be provided the City's Water/Drainage Overlay designation. Recommended Conclusions of Law No change is proposed for the Future Land Use Plan designations of the property proposed for annexation and the use and density of the property is consistent with the current designations. V. CONSISTENCY WITH PINELLAS COUNTY: Recommended Findings of Fact Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council staff has reviewed this annexation and determined that it complies with all applicable ordinance criteria. Pinellas County Ordinance No. 00-63(1)(b) provides for the voluntary annexation of property that is located within and reduces an enclave on the effective date of the ordinance. The subject site is located within an enclave, is noncontiguous to city boundaries and reduces the enclave. Staff Report - Connnunity Development Board - August 16, 2005 - Case ANX2005-050 17 Page 4 Recommended Conclusions of Law The property proposed for annexation is located within an enclave and its annexation will reduce such enclave; therefore, the annexation of this property is consistent with Pinellas County Ordinance No. 00-63. VI. CODE ENFORCEMENT ANALYSIS: There are no current code enforcement violations or any code enforcement history on this site. SUMMARY AND RECOMMENDATIONS The proposed annexation can be served by City of Clearwater services, including sanitary sewer, solid waste, police, fire and emergency medical services without any adverse effect on the service level. The proposed annexation is consistent with both the City's Comprehensive Plan and is consistent with Pinellas County Ordinance No. 00-63 regarding voluntary annexation. Based on the above analysis, the Planning Department recommends the following actions on the request: (a) Recommend APPROVAL of the annexation of0.33-acres to the City of Clearwater; (b) Recommend APPROVAL of the Residential Low (RL) and Water/Drainage Overlay Future Land Use Plan classifications; and (c) Recommend APPROVAL of the Low Medium Density Residential (LMDR) and Preservation (P) zoning classifications pursuant to the City's Community Development Code. Prepared by Planning Department Staff: Michael Schoderbock, Consulting Planner Attachments: Application Location Map Aerial Photograph Proposed Annexation Future Land Use Map Zoning Map Surrounding Uses Map Site Photographs S:lPlanning DepartmentlC D B \Annexations \ANX - 2005\ANX2005-05017 1501 Country Lane E Kirkham Residence\ANX2005-05017 staff report. doc Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-050 17 Page 5 D BORDEAUX LA Location Map Owner Donald Kirkham Site: 1501 Country Lane E Land Use Zoning From: RL & Water (County) R-3 (County) To: RL & Water/Drainage LMDR & P (City) Overlay (City) Case: ANX2005-05017 Property Size (Acres): 0.33 PIN: 08-29-16-18630-000-01 00 Atlas Page: 273B Aerial Photograph Owner Donald Kirkham Site: 1501 Country Lane E Land Use Zoning From: RL & Water (County) R-3 (County) To: RL & Water/Drainage LMDR & P (City) Overlay (City) Case: ANX2005-05017 Property Size (Acres): 0,33 PIN: 08-29-16-18630-000-0100 Atlas Page: 273B Proposed Annexation Map Owner Donald Kirkham Case: ANX2005-05017 Site: 1501 Country Lane E Property Size (Acres): 0.33 Land Use Zoning From: RL & Water (County) R-3 (County) PIN: 08-29-16-18630-000-0100 To: RL & Water/Drainage LMDR & P (City) Overlay (City) Atlas Page: 2738 Future Land Use Map Owner Donald Kirkham Case: ANX2005-05017 Site: 1501 Country Lane E Property Size (Acres): 0.33 Land Use Zoning From: RL & Water (County) R-3 (County) PIN: 08-29-16-18630-000-0100 To: RL & Water/Drainage LMDR & P (City) Overlay (City) AftasPage: 273B Zoning Map Owner Donald Kirkham Site: 1501 Country Lane E Land Use Zoning From: RL & Water (County) R-3 (County) To: RL & Water/Drainage LMDR & P (City) Overlay (City) Case: ANX2005-05017 Property Size (Acres): 0,33 PIN: 08-29-16-18630-000-0100 Atlas Page: 273B Existing Surrounding Use Map Owner Donald Kirkham Case: ANX2005-05017 Site: 1501 Country Lane E Property Size (Acres): 0,33 Land Use Zoning From: RL & Water (County) R-3 (County) PIN: 08-29-16-18630-000-0100 To: RL & Water/Drainage LMDR & P (City) Overlay (City) Atlas Page: 273B SOtltht~;L(...t:ll iL' " ,,,uk 1l1i! ',outll at,lll.' 1',,,,1' KIRKIIA\I PR()PFR I j ~~ (' ,k !rOll\ ( ':HlillC\" iant.' L dne \N X2005-050 17 lj ',[ , L l, ~~ ~ City Council Cover Memorandum FLD-3 Q.3 Tracking Number: 1,573 Actual Date: 09/15/2005 Subject / Recommendation: Approve the Petition for Annexation, Future Land Use Plan Amendment from the County Residential Low (RL) Category to the City Residential Low (RL) Category and Zoning Atlas Amendment from the County R-2, Single-Family Residential District to the City Low Medium Density Residential (LMDR) District for 1644 Bellrose Drive North (Lot 53, Bellrose Park in Section 23, Township 29 South and Range 15 East); and Pass Ordinance 7507-05, 7508-05 & 7509-05 on first reading. (ANX2005-05018) Summary: This subject site is located on the north side of Bellrose Drive North approximately 530 feet east Lake Avenue. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service. The property is contiguous with the existing City boundaries to the north; therefore, the proposed annexation is consistent with Pinellas County Ordinance No. 00-63 with regard to voluntary annexation. The subject site is approximately 0.19-acres in area and is occupied by an existing single-family detached dwelling. It is proposed that the property have a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: The proposed annexation will not have anadverse impact on public facilities and their level of service. The proposed annexation is consistent withthe City's Comprehensive Plan, the Countywide Plan and the Community Development Code. The proposed annexation is contiguous toexisting municipal boundaries, represents a logical extension of the city boundaries and does not create an enclave. This annexation has been reviewed by the Pinellas Planning Council (PPC) County staff accordance with the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and no objections have been raised. Please refer to the attached report (ANX2005-05018) for the complete staff analysis. The Community Development Board reviewed this proposed annexation at its regularly scheduled meeting on August 16, 2005 and unanimously recommended approval. Oriqinating: Planning Section Quasi-judicial public hearings Category: Annexations, Land Use Plan and Zoning Number of Hard Copies attached: 0 Public Hearing: Yes Advertised Dates: 08/16/2005 09/15/2005 10/06/2005 ~~ u~ City Council ._"""~genC!!,,,,,~~over M~"!!!"~~!n~"~,!!!,,,,,,, Financial Information: Review Approval Gina Clavton 08-24-2005 14:44:22 Leslie Douaall-Sides 08-25-2005 15:06:38 Bill Horne 09-01-2005 17:31:02 Gina Clavton 08-24-2005 14:48: 14 Cvndie Goudeau 09-02-2005 09:38:59 Michael Delk 08-24-2005 16:34:02 Garry Brumback 08-31-2005 11:43:52 ORDINANCE NO. 7507-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BELLROSE DRIVE NORTH, APPROXIMATELY 550 FEET EAST OF LAKE AVENUE, CONSISTING OF LOT 53, BELLROSE PARK, WHOSE POST OFFICE ADDRESS IS 1644 BELLROSE DRIVE NORTH, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 53, Bellrose Park, as recorded in Plat Book 59, Page 63, according to the Public Records of Pinellas County, Florida (ANX2005-05018) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7507-05 ORDINANCE NO. 7508-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BELLROSE DRIVE NORTH, APPROXIMATELY 550 FEET EAST OF LAKE AVENUE, CONSISTING OF LOT 53, BELLROSE PARK, WHOSE POST OFFICE ADDRESS IS 1644 BELLROSE DRIVE NORTH, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Propertv Lot 53, Bellrose Park, as recorded in Plat Book 59, Page 63, according to the Public Records of Pinellas County, Florida (ANX2005-05018) Land Use CateQorv Residential Low Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7509-05. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7508-05 ORDINANCE NO. 7509-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BELLROSE DRIVE NORTH, APPROXIMATELY 550 FEET EAST OF LAKE AVENUE, CONSISTING OF LOT 53, BELLROSE PARK, WHOSE POST OFFICE ADDRESS IS 1644 BELLROSE DRIVE NORTH, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Prooertv Lot 53, Bellrose Park, as recorded in Plat Book 59, Page 63, according to the Public Records of Pinellas County, Florida (ANX2005-05018) Zonina District Low Medium Density Residential (LMDR) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7507-05. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7509-05 ~> pCb-3 CDB Meeting Date: Case Number: Owner/Applicant: Location: Agenda Item: August 16, 2005 ANX2005-05018 Kathv Sadler 1644 Bellrose Drive N. G3 CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION REQUEST: (a) Annexation of 0.19-acres of property to the City of Clearwater; and (b) Future Land Use Plan amendment from Residential Low (RL) Category (County) to Residential Low (RL) Category (City of Clearwater); and (c) Rezoning from R-2, Single Family Residential District (County) to Low Medium Density Residential (LMDR) District (City of Clearwater). SITE INFORMATION PROPERTY SIZE: 8,400 square feet or 0.19 acres (70 feet wide by 120 feet deep) PROPERTY USE: Current Use: Proposed Use: Single-Family Dwelling Single-Family Dwelling PLAN CATEGORY: Current Category: Proposed Category: Residential Low (RL) (County) Residential Low (RL) (City) ZONING DISTRICT: Current District: Proposed District: R-2, Single Family Residential District (County) Low Medium Density Residential (LMDR) (City) Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-050 18 Page 1 SURROUNDING USES: North: Single-family residential South: Single-family residential East: Single-family residential West: Single-family residential ANALYSIS: This annexation involves a 0.19-acre property consisting of one parcel, located on the north side of Bellrose Drive North, approximately 530 feet east of Lake Avenue. The property is contiguous to existing City boundaries to the north; therefore, the proposed annexation is consistent with Pinellas County requirements with regard to voluntary annexation. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). I. IMPACT ON CITY SERVICES: Recommended Findings of Fact Water and Sewer The applicant receives water service from the City of Clearwater. Sanitary sewer service will be provided by the City of Clearwater and the City has adequate capacity to serve this property. The closest sanitary sewer line is located in the adjacent Bellrose Drive N. right-of-way. No sewer assessment fee is required, however, the applicant must pay the required sanitary sewer impact fee of $900 prior to annexation. Solid Waste Collection of solid waste will be provided by the City of Clearwater. The City has an interlocal agreement with Pinellas County to provide for the disposal of solid waste at the County's Resource Recovery Plant and capacity is available to serve the property. Police The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. There are currently 56 patrol officers and seven patrol sergeants assigned to this district. Community policing service will be provided through the City's zone system and officers in the field. The Police Department has stated that it will be able to serve this property and the proposed annexation will not adversely affect police service and response time. Fire and Emergency Medical Services Fire and emergency medical services will be provided to this property by Station #47 located at 1460 Lakeview Road. The Fire Department will be able to serve this property. The proposed annexation will not adversely affect fire and EMS service and response time. Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-050 18 Page 2 Recommended Conclusions of Law The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service. II. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: [Section 4-604.F.2] Recommended Findings of Fact The Pinellas County Comprehensive Plan and the Countywide Future Land Use Plan map designate the site as Residential Low (RL). It is the purpose of the RL category to depict those areas of the County that are now developed, or appropriate to be developed, in a low density residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the low density, non-intensive qualities and natural resource characteristics of such areas. Residential is the primary use in this plan category up to a maximum of five (5) dwelling units per acre. Secondary uses include Residential Equivalent; Institutional; Transportation/Utility; Public Educational Facility; Ancillary Non-Residential and Recreation/Open Space. The property proposed for annexation will be designated RL on the City's Future Land Use Plan map. The proposed annexation is consistent with and promotes the following objective of the City of Clearwater Comprehensive Plan: 2.4 Objective - Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Recommended Conclusions of Law The property proposed for annexation is within the City's urban service area and will be designated Residential Low on the Future Land Use Plan Map. The proposed annexation is consistent with the City's Comprehensive Plan. III. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS: [Sections 2-1001.1. & 4-604.F.5.] Recommended Findings of Fact The site is currently zoned R-2, Single Family Residential District in Pinellas County. The applicant proposes to rezone the property to the Low Medium Density Residential District (LMDR). Under the current LMDR zoning district provisions, a minimum lot width of 50 feet and a minimum lot area of 5,000 square feet are required. The subject site is 70 feet wide and 8,400 square feet in lot area. Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-050 18 Page 3 Recommended Conclusions of Law The subject property exceeds the City's minimum LMDR dimensional requirements and is therefore consistent with the Community Development Code. IV. CONSISTENCY WITH THE COUNTYWIDE PLAN: Recommended Findings of Fact There is no change requested in the Countywide Future Land Use Plan designation for the site, which will remain Residential Low (RL) with a maximum density of 5 dwelling units per acre. Recommended Conclusions of Law No change is proposed for the Future Land Use Plan designation of the property proposed for annexation and the use and intensity of the property is consistent with the current designation. V. CONSISTENCY WITH PINELLAS COUNTY: Recommended Findings of Fact Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council staff has reviewed this annexation and determined it complies with all applicable ordinance criteria. Pinellas County Ordinance No. 00-63(1)(a) requires that a proposed annexation be both contiguous to the existing municipal boundaries and compact. This site is contiguous with the existing City boundaries to the north and represents a logical and appropriate extension of the existing boundaries. The compactness standard requires that the annexation not create an enclave or a serpentine pattern of municipal boundaries. Recommended Conclusions of Law The property proposed for annexation is contiguous to city boundaries and is compact in its concentration; therefore the annexation of this property is consistent with Pinellas County Ordinance No. 00-63. VI. CODE ENFORCEMENT ANALYSIS: There are no current code enforcement violations or any code enforcement history on this site. Staff Report - Community Development Board - August 16, 2005 - Case ANX2005-05018 Page 4 SUMMARY AND RECOMMENDATIONS The proposed annexation can be served by City of Clearwater services including sanitary sewer, solid waste, police, fire and emergency medical services without any adverse effect on the service level. The property already receives City water service. The proposed annexation is consistent with both the City's Comprehensive Plan and is consistent with Pinellas County Ordinance No. 00-63 regarding municipal annexation. Based on the above analysis, the Planning Department recommends the following actions on the request: (a) Recommend APPROVAL of the annexation of 0.19-acres to the City of Clearwater; (b) Recommend APPROVAL of the Residential Low (RL) Future Land Use Plan classification; and (c) Recommend APPROVAL of Low Medium Density Residential (LMDR) zonmg classification pursuant to the City's Community Development Code. Prepared by Planning Department Staff: Michael Schoderbock, Consulting Planner Attachments: Application Location Map Aerial Photograph Proposed Annexation Future Land Use Map Zoning Map Surrounding Uses Map Site Photographs S:IPlanning DepartmentlC D BlAnnexationslANX - 20051ANX2005-05018 1644 Bel/rose Dr N Sadler Residence1ANX2005-05018 staff report,doc Staff Report - Community Development Board - August 16,2005 - Case ANX2005-05018 Page 5 c==Jcnl I ~:I~ ~!;!~ ST Z Ifi c:::=J [==:J ~ a: ~ MILTON ~ Sf fa ~ z ;:: c=::::J: [==:J 2i Ii: ;\ (!j o BROWNING u. Sf c:=:J~1 (I C.R.488 ~ Location Map Owner Kathy Sadler Case: ANX2005-05018 Site: 1 644 Bellrose Drive N. Property Size 0,19 (Acres): Land Use Zoning PIN: 23-29-15-07848-000-0530 From: RL (County) R-2 (County) To: RL (City) LMDR (City) Atlas Page: 315B c=J~1 I ~::I~ ~o~ c=:J c:=5 "~~ ~ MILTON ~ S1 fa ~ z ~ c:=:::J: c=:J ~ 0: ;! ('j o BROWNING l&. S1 c==J~1 (I C.R.488 lAKEVIEW ::l ~ Location Map Owner Kathy Sadler Case: ANX2005-050 18 Site: 1644 Bellrose Drive N. Property Size 0.19 (Acres): Land Use Zoning PIN: 23-29-15-07848-000-0530 From: RL (County) R-2 (County) To: RL (City) LMDR (City) Atlas Page: 315B Proposed Annexation Map Owner Kathy Sadler Case: ANX2005-05018 Site: 1644 Bellrose Drive N. Property Size 0,19 (Acres): Land Use Zoning PIN: 23-29-15-07848-000-0530 From: RL (County) R-2 (County) To: RL (City) LMDR (City) Atlas Page: 315B Future Land Use Map Owner Kathy Sadler Case: ANX2005-05018 Site: 1 644 Bellrose Drive N. Property Size 0.19 (Acres): Land Use Zoning PIN: 23-29-15-07848-000-0530 From: RL (County) R-2 (County) To: RL (City) LMDR (City) Atlas Page: 315B Zoning Map Owner Kathy Sadler Case: ANX2005-05018 Site: 1644 Bellrose Drive N. Property Size 0,19 (Acres): Land Use Zoning PIN: 23-29-15-07848-000-0530 From: RL (County) R-2 (County) To: RL (City) LMDR (City) Atlas Page: 315B Existing Surrounding Use Map Owner Kathy Sadler Case: ANX2005-050 18 Site: 1644 Bellrose Drive N. Property Size (Acres): 0,19 Land Use Zoning PIN: 23-29-15-07848-000-0530 From: RL (County) R-2 (County) To: RL (City) LMDR (City) Atlas Page: 315B I: View looking north at site from Bellrose Drive N. 3: View looking north at site from Bellrose Drive N. 5: View looking west along Bellrose Drive N. 2: View looking north at site from Bellrose Drive N. 4: View looking east along Bellrose Drive N. SADLER PROPERTY. ANX2005-05018 1644 Bellrose Drive North City Council "....,..,',....,.M"~~.!!.~!LCover~M$~~a !!,!:!....!:!..!!:'t.'w~~..m.'.. CA-J-J! 1 () . \ Tracking Number: 1,585 Actual Date: 09/15/2005 Subject / Recommendation: Adopt Ordinance 7463-05 on second reading, vacating the fifty-foot street right of way of Edenville Avenue from the easterly extension of the south property line of Lot 55, Block A, Tropic Hills Unit 4, to the easterly extension of the north property line of said Lot 55 , subject to special conditions. Originating: City Attorney Section Second Readings - public hearing Category: Second Reading Public Hearing: Yes Advertised Dates: 08/21/2005 09/04/2005 financial Information: Review Approval Pam Akin 08-26-2005 14:15:53 Cvndie Goudeau 09-02-2005 10:27:26 ~ " CA-A.{ IV' I ORDINANCE NO. 7463-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE FIFTY-FOOT STREET RIGHT-OF-WAY OF EDENVILLE AVENUE FROM THE EASTERLY EXTENSION OF THE SOUTH PROPERTY LINE OF LOT 55, BLOCK A, TROPIC HILLS UNIT 4, TO THE EASTERLY EXTENSION OF THE NORTH PROPERTY LINE OF SAID LOT 55, SUBJECT TO SPECIAL CONDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, Cheryl J. Allen, owner of real property located in the City of Clearwater, has requested that the City vacate the right-of-way depicted in Exhibit A attached hereto; and WHEREAS, the City Council finds that said right-of-way is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: Fifty-foot street right-of-way of Edenville Avenue from the easterly extension of the south property line of Lot 55, Block A, Tropic Hills Unit 4, as recorded in Plat Book 621, Page 76, Official Record of Pinellas County, Florida, to the easterly extension of the north property line of said Lot 55 is hereby vacated, closed and released, subject to the following conditions: 1) A drainage and utility easement shall be retained over the full width of the vacated right-of-way for the installation and maintenance of any and all public utilities thereon, 2) A 10-foot pedestrian access easement shall be retained over the center 10 feet of the vacated right-of-way to provide access to city property on the north from Burnice Drive on the south, 3) The applicant shall remove all curbs and asphalt from the vacated right-of-way portion and install new curbing along the north side of Burnice Drive in accordance with the City of Clearwater construction specifications within six-months of the date of this approval, 4) The applicant shall construct a 6-foot sidewalk centered within the pedestrian easement in accordance with the City of Clearwater ORDINANCE NO, 7463-05 construction specifications within six months of the date of this approval, and 5) This vacation approval shall become null and void if the preceding condition numbers 3 and 4 are not met. SECTION 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. SECTION 3, This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Bryan D. Ruff Assistant City Attorney Cynthia E. Goudeau City Clerk 2 ORDINANCE NO, 7463-05 City Council ".~.g_en!!!...."...~"~~e~~J~e~~~"!-!~~__,."w. CA-S to'~ ~~ u~ Tracking Number: 1,587 Actual Date: 09/15/2005 Subject / Recommendation: Adopt Ordinance 7494-05 on second reading, creating a slow speed minimum wake zone along the Gulf of Mexico side of Sand Key Beach. Originating: City Attorney Section Second Readings - public hearing Category: Second Reading Public Hearing: Yes Advertised Dates: 09/04/2005 financial Information: Review Approval Pam Akin 08-26-2005 15:11:52 Cvndie Goudeau 09-02-2005 10:26:26 ORDINANCE NO. 7494-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING CHAPTER 33, SECTION 33.067, CODE OF ORDINANCES, RELATING TO WATERWAYS AND VESSELS, TO CREATE A SLOW SPEED MINIMUM WAKE ZONE ALONG THE GULF OF MEXICO SIDE OF SAND KEY BEACH; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 33.067 is amended to read: Sec. 33.067. Same - Areas defined. (12) Slow down-minimum wake zone. alona the Gulf of Mexico side of Sand Kev Beach. All waters in the followinq described area are desiqnated as a slow down- minimum wake zone: Beqin at a point on the shoreline of the southern most property line of the Sheraton Sand Key Resort at 1160 Gulf Blvd. to a point approximately 300 feet offshore. more or less. located at 27 deqrees 57 minutes 11 seconds north, 82 deqrees 49 minutes 59 seconds west. then southerly approximately 1900 yards. more or less, to the southernmost City of Clearwater limits, located at 27 deqrees 56 minutes 11 seconds north, 82 deqrees 50 minutes 30 seconds west. then easterly approximately 300 feet to shore, parallel to Sand Key Estates Court, then northerly alonq the shoreline of Sand Key Beach to the point of beqinninq, Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard Mayor Approved as to form: Attest: Bryan D. Ruff Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance NO.7 494-05 ~~ u~ City Council Cover Memorandum c~-b to 3 Tracking Number: 1,588 Actual Date: 09/15/2005 Subject / Recommendation: Adopt Ordinance 7515-05 on second reading, establishing the Clearwater Cay Community Development District pursuant to Chapter 190, Florida Statutes, describing the external boundaries of the district, describing the functions and powers of the district, consenting to the use of special powers by the district, designating five persons to serve as the initial members of the district's Board of Supervisors. Originating: City Attorney Section Second Readings - public hearing Category: Second Reading Public Hearing: Yes Advertised Dates: 08/22/2005 08/29/2005 09/04/2005 Financial Information: Review Approval Pam Akin 08-26-2005 15:14:21 Cvndie Goudeau 09-02-2005 10:25:20 ~.. CA-b ORDINANCE NO. 7515-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA; ESTABLISHING THE CLEARWATER CAY COMMUNITY DEVELOPMENT DISTRICT PURSUANT TO CHAPTER 190, FLORIDA STATUTES; PROVIDING A TITLE; PROVIDING FINDINGS; CREATING AND NAMING THE DISTRICT; DESCRIBING THE EXTERNAL BOUNDARIES OF THE DISTRICT; DESCRIBING THE FUNCTIONS AND POWERS OF THE DISTRICT; CONSENTING TO THE USE OF SPECIAL POWERS BY THE DISTRICT; DESIGNATING FIVE PERSONS TO SERVE AS THE INITIAL MEMBERS OF THE DISTRICT'S BOARD OF SUPERVISORS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, DC703, LLC ("Petitioner"), as owner of or with consent of the owners of one hundred percent (100%) of the real property to be included in the District, has consented to the establishment of and petitioned the City Council of the City of Clearwater (the "City") to adopt an ordinance establishing the Clearwater Cay Community Development District (the "District") pursuant to Chapter 190, Florida Statutes; and WHEREAS, Petitioner is a Florida limited liability company authorized to conduct business in the State of Florida and whose principal place of business is 2704 Via Murano, Clearwater, Florida 33764; and WHEREAS, all interested persons and affected units of general-purpose local government were afforded an opportunity to present oral and written comments on the Petition at a duly noticed public hearing conducted by the City on September 1, 2005; and WHEREAS, upon consideration of the record established at that hearing duly noticed, the City finds as follows: (1) The statements within the Petition were true and correct; and (2) Establishment of the District by this Ordinance is subject to and not inconsistent with the local Comprehensive Plan of the City and with the State Comprehensive Plan; and, (3) The area of land within the District is of sufficient size, is sufficiently compact, and is sufficiently contiguous to be developed as one functional, interrelated community; and (4) The District is the best alternative available for delivering community development services and facilities to the area proposed to be serviced by the District; and I (5) The services and facilities of the District will not be incompatible with the capacity and uses of existing local and regional community development services and facilities; and (6) The area to be served by the District is amenable to separate special district governance; and WHEREAS, establishment of the District will constitute a timely, efficient, effective, responsive and economic way to deliver community development services in the area described in the Petition; and WHEREAS, the Petitioner has requested the City for consent to exercise one or more of the special powers granted by charter in Section 190,012(2), Florida Statutes; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Title. This Ordinance shall be known and may be cited as the "Clearwater Cay Community Development District Establishment Ordinance." Section 2. Council FindinQs. The Council findings set forth in the recitals to this Ordinance are hereby incorporated in this Ordinance. Section 3. Authority. This Ordinance is adopted in compliance with and pursuant to the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes (2005). Section 4. Creation of District: District Name. There is hereby created a community development district situated entirely within the incorporated boundaries of the City of Clearwater, Florida, which District shall be known as the "Clearwater Cay Community Development District." Section 5. External Boundaries of the District. Encompassing approximately 49.37 acres, the external boundaries of the District are described in Exhibit "A" attached hereto. Section 6. Functions and Powers. The District is limited to the performance of those powers and functions as described in Chapter 190, Florida Statutes. Consent is also hereby given, as provided in Section 190.012(2), Florida Statutes (2005), to the District Board so long as it is in compliance with and subject to the City of Clearwater Comprehensive Plan and subject to the regulatory jurisdiction and permitting authority of all applicable other ordinances and regulations of the City, the power to plan, establish, acquire, construct or reconstruct, enlarge or extend, equip, operate, and maintain additional systems and facilities for parks and facilities for indoor and outdoor recreational, cultural and educational uses, fire prevention and control, including related buildings and equipment, school buildings and related structures, security, including but not limited to personnel and equipment, mosquito and anthropods of public health 2 Ordinance 7515-05 importance control, and waste collection and disposal. In the exercise of its powers, the District shall comply with all applicable governmental laws, rules, regulations and policies including, but not limited to, all City ordinances and policies governing land planning and permitting of the development to be served by the District. The District shall not have any zoning or permitting powers governing land development or the use of land. No debt or obligation of the District shall constitute a burden on any local general purpose government. Section 7. Board of Supervisors. The five persons designated to serve as initial members of the District's Board of Supervisors are as follows: Darcy Edwards, 2724 Via Murano, Unit 620, Clearwater, FL 33764; Gary Schwarz, 2722 Via Tivoli, Unit 416A, Clearwater, FL 33764; David Schwarz, 2722 Via Tivoli, Unit 416A, Clearwater, FL 33764; Cristal Coleman, 2749 Via Cipriani, Unit 1015B, Clearwater, FL 33764; Fred Clark, Sr., 2709 Via Cipriani, Unit 521A, Clearwater, FL 33764. All of the above-listed persons are residents of the state of Florida and citizens of the United States of America. Section 8. Severability. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 9. Effective Date. This Ordinance shall be effective immediately upon receipt of acknowledgement that a copy of this Ordinance has been filed with the Secretary of State. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard Mayor-Commissioner Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk 3 Ordinance 7515-05 1m - September 9. 2005 ~'. CA-b RECEIVED 10.s 'vvS N~OJt SfP .) S 2005 ~.iJ -05 City Council City of Clearwater City Hall 112 S. Osceola Avenue City of Clearwater, FL 33756 -.- ""':-.t"~'\' """:("~~..-,~ "'. ,v.i'\_ Ic-,......Jku.)hND ."':GISLATNE SRVCS OPT RE: Ordinance #7515-05 Clearwater Cay Community Development District and City Council Meeting on September 15, 2005 I am writing this letter to the City Council as a unit owner in the Grand Bellagio Condominium Community to raise an objection to certain documents added to the petition of DC-703 to get Ordinance 7515-05 passed. The documents in question are: Affidavit to Authorize Agent and the Consent and Joinder to Petition to Establish Community Development District. Both documents were signed by David W, Schwarz, as President, of the Grand Bellagio at Baywatch Condominium Association. It is my opinion that Mr. Schwarz did not have the proper authority to issue these documents, Chapter 718 of Florida Law that governs condominium associations does not authorize an association to give away or modify the use of common elements without proper presentation of the matter to the unit owners other than the developer, and getting it approved by a super majority vote. The Grand Bellagio Condominium Association is controlled by the developer, who owns less than 20% of the units; and the individual owners own 80% of the units managed by the association. These documents were created on September 1, 2005 and handed out to City Council members at the opening of their presentation. There is no mention in any of the documents that gives Mr. Schwarz the authority to issue these documents. The decision of the board is not sufficient. There would have to be approval by a super majority vote by the unit owners. I only obtained copies of these documents on September 6,2005. I am raising this objection at this time to give City Council enough time to give this matter serious consideration; and if necessary, ask the City Attorney to review these documents and issue an opinion on the legality of these documents. Thanking you in advance. Mirko ~kic . 2725 Via CiprianL#710A Clearwater, FL 33764 727-812-6240 Y\e.', \O,~ STUMP, STOREY, CALLAHAN, DIETRICH & SPEARS, P.A. A TTORNEYS AND COUNSELORS AT LAW OF COUNSEL DOUGLAS C, SPEARS' PHILIP D, STOREY RICHARD F, WALL 37 N, ORANGE A VENUE. SUITE 200 ORLANDO, FLORIDA 32801 POST OFFICE BOX 3388 ORLANDO, FLORIDA 32802-3388 TELEPHONE: (407) 425-2571 FACSIMILE: (407) 425-0827 TODD K, NORMAN CORY L. TAYLOR" DA VID S, HARRIGAN JEFFREY W, DA Y'" ELIZABETH A. BAKER JOHN R, STUMP W, SCOTT CALLAHAN D, PAUL DIETRICH II E-MAIL: WSC@STUMPLAW.COM 'Board Certified Civil Trial Lawyer .. Also licensed in Kansas and Missouri '''Also licensed in Virginia September 15, 2005 VIA E-MAIL City Council CITY OF CLEARWATER 112 South Osceola Avenue Clearwater, FL 33756 Re: Response to Objection to Ordinance No. 7515-05 relating to the Clearwater Cay Community Development District filed by Mirko Majkic dated September 9, 2005 Dear Council Members: I represent DC703, LLC in connection with its petition to create the Clearwater Cay Community Development District and have been asked to respond to the objection filed by Mr. Majkic. The principal complaint raised by this objection is that David Schwarz, as President of the Grand Bellagio at Baywatch Condominium Association (the "Association"), did not have the authority to sign the Joinder to Petition to Establish Community Development District and the related Affidavit to Authorize Agent, both of which were presented to you at the hearing on September 1, 2005. This Joinder and Affidavit relates to a five (5) foot strip of land that runs adjacent and parallel to Bellaire Road. The purpose of the Joinder was to include that five (5) foot strip within the boundary of the District. As we have emphasized, there is no adverse consequence of including this strip in the District to the residents of the Grand Bellagio at Baywatch Condominium. They will not have to pay assessments or otherwise participate in the expenses of the District. In fact, despite the concerns raised by a few of the Bellagio residents, the Bellagio Condominium will operate in exactly the same manner after the formation of the District as it does now. With those concepts in mind, it is unclear why this new objection was raised. Notwithstanding that, let me address the specifics of the Objection. Under Article V, Section 2 of the Bylaws of the Association, the President has the "powers and duties usually vested in the office of the president. .. and shall execute deeds, contracts and other instruments in the name of and on behalf of the Association." Under this provision, Mr. Schwarz had the authority to sign these documents. This is further permitted under the Articles of Incorporation, Article VII, Section 1., which permits duties such as this to be delegated by the Board of Directors of the Association to the Association's officers, which has been done in this instance. All action that needed to be taken before these documents were signed were taken, making them valid. Furthermore, despite assertions to the City Council CITY OF CLEARWATER September 15,2005 Page 2 contrary, a vote of the members is not necessary to approve this action under either the Statute or the Organizational Documents governing the Association. In addition, the Developer, who also controls the Association, has the authority to allow this five (5) foot strip to be included in the District without the approval of the Association. The Declaration of Condominium for the Grand Bellagio at Baywatch Condominium contains Article 22 - Developer's Privileges, Section C., which permits the Developer to conduct all operations on the Bellagio Condominium Property it deems necessary to allow the Developer to market, sell and lease units within the Condominium. This provision clearly allows the Developer to include this five (5) foot strip within the District without the Association's permission. It is therefore clear that the five (5) foot strip is properly included within the District by the action taken by both the Association and the Developer. Please let me know if you have any questions regarding these items. V~~P2-- /WSC lJ;\ wsc -Clienl Directory\ 183 7\0412SJ\responsc 10 obj~tion.dO(; ~~ u~ City Council Cover Memorandum CR-l [O.vj Tracking Number: 1,592 Actual Date: 09/15/2005 Subject / Recommendation: Adopt Ordinance 7499-05 on second reading, amending Chapter 29 of the Code of Ordinances to include an additional $10,000 homestead exemption for qualified persons 65 and older, providing terms and conditions of entitlement. Originating: City Attorney Section Second Readings - public hearing Category: Second Reading Public Hearina: Yes Advertised Dates: 09/04/2005 financial Information: Review Approval Pam Akin 08-26-2005 15:23:04 Cvndie Goudeau 09-02-2005 10:20:25 ~~.CA-l ORDINANCE NO. 7499-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING CHAPTER 29 OF THE CLEARWATER CODE OF ORDINANCES TO INCLUDE A NEW ARTICLE ENTITLED "ADDITIONAL HOMESTEAD EXEMPTION FOR PERSONS 65 AND OLDER"; PROVIDING FOR AN ADDITIONAL $10,000 HOMESTEAD EXEMPTION FOR QUALIFIED SENIOR CITIZENS; PROVIDING TERMS AND CONDITIONS OF ENTITLEMENT; PROVIDING FOR SEVERABILITY AND REPEALER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, ON November 3, 1998 an amendment to the Florida Constitution was approved providing for an additional homestead exemption to certain qualifying senior citizens; and WHEREAS, the City Council desires to implement the additional homestead exemption for qualifying senior citizens in accordance with the provisions of Section 196.075 of Florida State Statutes; and WHEREAS, the City Council desires to provide this additional tax relief to its senior citizens and has determined that the adoption of this ordinance serves to protect the health, safety and welfare of the general public; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. That Chapter 29 of the Code of Ordinances is amended by adding a new article, Article V. Additional Homestead Exemption for Persons 65 and Older, consisting of sections 29.91 through 29.95, inclusive, said Article to read as follows: Sec. 29.91 Authority. This section is adopted pursuant to the specific authority of Section 6(f), Article VII, of the Florida Constitution, and Section 196.075, Florida Statutes. Sec. 29.92 Definitions. Unless clearly indicated otherwise by the context in which they are used, the following words, terms and phrases, as used herein, shall mean: Ordinance No. 7499-05 City means the City of Clearwater, Florida. Deparlment of revenue means the State of Florida Department of Revenue. Household means a person or group of persons living together in a room or group of rooms as a housing unit, but the term does not include persons boarding in or renting a portion of the dwelling. Household income means the adjusted gross income, as defined in Section 62 of the United States Internal Revenue Code, of all members of a household. Properly appraiser means the Property Appraiser of Pinellas County, Florida. Sixty-five years of age means a person who has attained the age of 65 prior to January 1 st of the tax year for which the additional homestead exemption is sought. Sec. 29.93 Additional homestead exemption; eligibility; application, (a) Any person 65 years of age or older who has the legal or equitable title to real estate located within the City and who maintains thereon his or her permanent residence, which residence qualifies for and receives homestead exemption pursuant to Section 196.031, Florida Statutes, and whose household income does not exceed $20,000.00 or such amount as is adjusted pursuant to Section 29.94 herein, may apply for an additional homestead exemption of $10,000.00 as provided in this article. (b) A taxpayer claiming the additional homestead exemption shall annually submit to the Property Appraiser the following: (1) Not later than March 1, a sworn statement of household income on a form prescribed by the Department of Revenue; and (2) Not later than June 1, copies of any federal income tax returns for the prior year, any wage and earnings statements (W-2 forms), and any other documents that may be required by the Department of Revenue or the Property Appraiser, for all members of the household. The taxpayer's statement shall attest to the accuracy of such copies. The Property Appraiser may not grant the exemption without the required documentation. (c) The additional homestead exemption, if granted, shall be applicable to all ad valorem taxes levied by the City. Ordinance No. 7499-05 (d) If title to the property is held jointly with right of survivorship, the person residing on the property and otherwise qualifying for additional homestead exemption may receive the entire amount of the additional homestead exemption provided herein. (e) The additional homestead exemption shall be available to qualified persons beginning with the 2005 tax year, and annually thereafter to the extent permitted by law. The city council reserves the right to amend and to repeal this Article. The household income limitation shall be subject to adjustment as provided in Section 29.94. Sec. 29.94 Annual adjustment of household income limitation. Beginning January 1, 2001, and annually thereafter, the $20,000.00 household income limitation shall be adjusted by the percentage change in the average cost-of-living index in the period of January 1 through December 31 of the immediate prior year compared with the same period for the year prior to that year. The index is the average of the monthly consumer-price index figures for the stated twelve-month period, relative to the United States as a whole, issued by the United States Department of Labor. Sec. 29.95 Penalties. Receipt of the additional homestead exemption provided for in the Section shall be subject to the provisions of Section 196.131, Florida Statutes, which establishes a penalty for knowingly and willfully giving false information for the purpose of claiming homestead exemption, and to Section 196.161, Florida Statutes, which provides for tax liens and the recovery of taxes, penalties, and interest from persons not entitled to homestead exemption. Section 2. The City Clerk, shall prior to December 1, 2005, provide a copy of this Ordinance to the Pinellas County Property Appraiser; and, in the event this Section of the Code of Ordinances is subsequently repealed or amended, notification of such repeal or amendment shall be provided to the Pinellas County Property Appraiser no later than December 1st of the year prior to the year in which the homestead exemption provided herein expires or is modified. Section 3. In the event that any portion of this Ordinance is, for any reason, held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this Ordinance. Further, in the event this Ordinance or any provision hereof shall be held to be inapplicable to any person, property, or circumstance, Ordinance No, 7499-05 such holding shall not affect its applicability to any other persons, property, or circumstance. Section 4. That all ordinances or parts thereof that are in conflict with this Ordinance be and the same are hereby repealed. Section 5. That this ordinance shall become effective immediately upon final passage and adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7499-05 ~~ u~ City Council Cover Memorandum tA--8 10-5 Tracking Number: 1,596 Actual Date: 09/15/2005 Subject / Recommendation: Adopt Ordinance 7491-05 on second reading, vacating that portion of Rollen Road right-of-way that lies between Lot 1, Block E, Pine Ridge and Lot 1, Block E, Pinebrook Highlands, subject to a drainage and utility easement which is retained over the full width thereof. Originating: City Attorney Section Second Readings - public hearing Category: Second Reading Public Hearin9: Yes Advertised Dates: 07/31/2005 09/04/2005 Financial Information: Review Approval Pam Akin 09-01-2005 15: 17: 10 Cvndie Goudeau 09-01-2005 16:08:50 ~. CR-8 ORDINANCE NO. 7491-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING, THAT PORTION OF ROLLEN ROAD RIGHT-OF-WAY THAT LIES BETWEEN LOT 1, BLOCK E, PINE RIDGE AND LOT 1, BLOCK E, PINEBROOK HIGHLANDS SUBJECT TO A DRAINAGE AND ,UTILITY EASEMENT WHICH IS RETAINED OVER THE FULL WIDTH THEREOF; PROVIDING AN EFFECTIVE DATE. WHEREAS, Matthew W. Thompson, owner of real property located in the City of Clearwater, has requested that the City vacate the right-of-way depicted in Exhibit A attached hereto; and WHEREAS, the City Council finds that said right-of-way is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: Portion of Rollen Road right-of-way that lies between Lot 1, Block E, Pine Ridge, as recorded in Plat Book 28, Page 98, Official Records of Pinellas County, Florida, and Lot 1, Block E, Pinebrook Highlands, as recorded in Plat Book 30, Page 63, Official Records of Pinellas County, Florida is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto [, except that the City of Clearwater hereby retains a drainage and utility easement over the described property for the installation and maintenance of any and all public utilities thereon]. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING Ordinance No. 7491-05 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Bryan D. Ruff Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 2 Ordinance No, 7491-05 City Council Cover Memorandum ~-q (G.b .~~ u.~ Tracking Number: 1,597 Actual Date: 09/15/2005 Subject / Recommendation: Adopt Ordinance 7492-05 on second reading, vacating the drainage and utility easement described as the south twenty feet of the vacated north one-half of Chautauqua Boulevard lying south of Blocks 40 and 41, bounded on the east by the westerly right-of-way line of Lake Shore Drive and on thewest by the southerly extension of the west property line of Lot 11, Block 40, Chautauqua Unit 1, Section A. Originating: City Attorney Section Second Readings - public hearing Category: Second Reading Public Hearing: Yes Advertised Dates: 07/31/2005 09/04/2005 financial Information: Review Approval Pam Akin 09-01-2005 15: 17:45 Cvndie Goudeau 09-01-2005 16:07:52 ORDINANCE NO. 7492-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE DRAINAGE AND UTILITY EASEMENT DESCRIBED AS THE SOUTH TWENTY FEET OF THE VACATED NORTH ONE-HALF OF CHAUTAUQUA BOULEVARD LYING SOUTH OF BLOCKS FORTY AND FORTY-ONE, BOUNDED ON THE EAST BY THE WESTERLY RIGHT-OF-WAY LINE OF LAKE SHORE DRIVE AND ON THE WEST BY THE SOUTHERLY EXTENSION OF THE WEST PROPERTY LINE OF LOT 11, BLOCK 40, CHAUTAUQUA UNIT 1, SECTION A; PROVIDING AN EFFECTIVE DATE. WHEREAS, Sean P. Cashen, P.E., owner of real property located in the City of Clearwater, has requested that the City vacate the drainage and utility easement depicted in Exhibit A attached hereto; and WHEREAS, the City Council finds that said easement is not necessary for municipal use and it is deemed to be to the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: The drainage and utility easement described as the south 20 feet of the vacated north one-half of Chautauqua Boulevard lying south of Blocks 40 and 41, bounded on the east by the westerly right-of-way line of Lake Shore Drive and on the west by the southerly extension of the west property line of Lot 11, Block 40, Chautauqua Unit 1, Section A as recorded in Plat Book 9, Page 52, Official Records of Pinellas County, Florida; is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as described above to the owner of the servient estate thereto. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING Ordinance No. 7492-05 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Bryan D. Ruff Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 2 Ordinance No. 7492-05 City Council Cover Memorandum ~. ~ ,-,~.J - \ c..K'.l\~eC ') /I. I Trackinq Number: 1,569 Actual Date: 09/15/2005 Subject / Recommendation: Approve an Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce (CRCC) for tourism services in Fiscal Year 2005-2006 in return for funding in the amount of $190,000 and authorize the appropriate officials to execute same. Summary: In Fiscal Year 1999-2000, the City entered into an agreement with the CRCC to provide specific tourism services on behalf of the City in exchange for funding from the City. This partnership has worked well and the City is satisfied with this arrangement. The CRCC will continue to provide visitor information services for the City at the Chamber's business location. Services include preparing and distributing the Official Visitor's Guide, maintaining Visitor Guide inventory at State Welcome Centers on 1-75 and 1-95, advertising placement, toll-free telephone service and operation of the tourism website. Reports of these activities are submitted on a quarterly basis. This fiscal year, the CRCC has mailed over 35,000 Visitor's Guides to consumers regarding information and over 50,000 additional Visitor's Guides were distributed to welcome centers, consumer and travel trade promotions. The CRCC participated in cooperative advertising campaigns with Visit Florida and area Convention and Visitor Bureaus. Additionally, Clearwater is the first advertised beach in the 2005 Visitor Florida Visitor Guide. Clearwater had high visibility in the 2005 Tampa Bay Visitor Guide. A press trip was held in May with five travel writers and resulted in one published article and more proposed for next year. The new Public Relations Firm developed an electronic press kit and coordinated Media training attended by city and chamber staff. The www.visitclearwaterflorida.com web site is updated and promoted in all advertising. $190,000 has been budged in the FY 2005-06 Economic Development operating budget to fund this agreement. After six years at the same funding level, the CRCC is now requesting an increase in funds to cover the following items: an increase in advertising costs for ad placement consistent with 2004-2005 placement, an upgrade of the website to maximize current search engine selection criteria and participation in seven state and CVB co-ops (five of which are new). Attached is a breakdown of how the additional funds will be expended. The term of the Agreement is for one year. Originating: Economic Development and Housing Section: Consent Agenda Category: Agreements/Contracts - with cost Number of Hard Copies attached: 3 Public Hearinq: No Financial Information: City Council _,,,,,,, Ag~,,!!,~a C;,!?v~r Mem~,~~=~ m _m."_""",,,= Type: Operating Expenditure Bid Required? No Bid Exceptions: Sole Source In Current Year Budget? Yes Budget Adjustment: No Current Year Cost: $190,000.00 For Fiscal Year: 10/01/2005 to 09/30/2006 Total Cost: $190,000.00 Appropriation Code(s) 010-09216-530333-552-000 Amount $190,000.00 Comments ED Budget-Contractual Services Review Aoproval Geraldine Campos Garry Brumback 08-22-2005 15:57:46 08-24-2005 11:24:28 09-01-2005 17:09:49 08-22-2005 15:58:25 09-02-2005 09:55:46 08-23-2005 14:17:09 08-31-2005 11:43:16 Brvan Ruff Bill Horne Geraldine Campos Cvndie Goudeau Tina Wilson ~" @))~ -) 1\ . \ AGREEMENT This Agreement is made and entered into this day of September 2005 between the City of Clearwater, hereinafter referred to as the City, and Clearwater Regional Chamber of Commerce, hereinafter referred to as the Agency. WHEREAS, the City desires to provide visitor information services for the City of Clearwater; and WHEREAS, the Agency has established programs that provide visitor information services for the City of Clearwater; and NOW, THEREFORE, the parties agree as follows: ARTICLE I. TERM The term of this agreement shall be for a period of twelve (12) months commencing as of October 1, 2005, and continuing through September 30, 2006, (the Termination Date) unless earlier terminated under the terms of this agreement. This Agreement can be extended by the mutual written agreement of both parties. ARTICLE II. RESPONSIBILITIES OF THE AGENCY 1. Services to be Provided: The Agency shall provide at a minimum the services described in Exhibit "A" 2. Area to be Served: Services rendered through this agreement shall be for the area located within the limits of the City of Clearwater, Florida. 3. Payment of Fees and Taxes. The Agency shall obtain all required licenses at its own expense and shall pay all required taxes necessary to the Agency's operation. 4. Scheduled Reports of Agency Activities: The Agency shall furnish the City Manager with a Quarterly report of activities conducted under the provisions of this agreement. Each report is to identify the number of clients served, the costs of such service, and commentary on the viability, effectiveness, and trends affecting the visitor program. The City may request additional reports if desired to monitor annual objectives set by the Agency. 5. Use and Disposition of Funds Received: Funds received by the Agency from the City shall be used to pay for the above services as further described in the proposal submitted by the Agency to the City. (Exhibit "A") Funds existing and not used for this purpose at the end of this agreement term shall be deemed excess to the intended purpose and shall be returned to the City. 6. Creation, Use, and Maintenance of Financial Records: a) Creation of Records: Agency shall create and maintain financial and accounting records, books, documents, policies, practices, procedures and any information necessary to reflect fully the financial activities of the Agency pertaining to this agreement. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City representatives. b) Use of Records: Agency shall produce such reports and audits as required by the City to document the proper and prudent stewardship and use of the monies received through this agreement. c) Maintenance of Records: All records created hereby are to be retained and maintained for a period not less than one (1) year. 7. Nondiscrimination: Agency agrees that no person shall, on the grounds of race, sex, handicap, national origin, religion, martial status or political belief, be excluded from participation in, denied the benefit(s) of, or be otherwise discriminated against as an employee, volunteer, or client of the provider. 8. Liability and Indemnification: The Agency shall act as an independent contractor in the performance of this agreement. The Agency agrees to assume the risks of providing the services as provided for in this agreement. Each party to this agreement agrees to be fully responsible for its own real and personal property, and for its negligence, and the negligence of its employees, volunteers, and agents. 9. Insurance: Neither party to this agreement shall be responsible for providing any insurance coverage to the other party. Each party shall purchase and provide insurance coverage as it deems necessary to perform its contractual obligations under this agreement. Each party shall be responsible for defending a claim made against it by a third party. Should a claim be asserted against a party to this agreement, that party will be responsible for its own defense of the claim and it will notify the other party so the other party can take the action it deems necessary to protect its interests. ARTICLE III. RESPONSIBILITIES OF THE CITY 1. Funds. The City, for the 2005/2006 budget year, agrees to provide $190,000.00 to the Agency to assist in funding Agency activities and expenses as identified in Exhibit "A". 2. Payments: The total amount of this agreement will be paid by the City to the Agency on a quarterly basis. 2 ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified, or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION 1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by the City shall constitute cause for termination. This agreement may by terminated with 10 days written notice without any further obligation by City. 2. For Municipal Purpose: The City may terminate for any municipal purpose by giving 30 days written notice to Agency 3. Disposition of Fund Monies: In the event of termination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to the City. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand-delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. 1. If to City, addressed to City Manager, City of Clearwater, P. O. Box 4748, Clearwater, Florida 33758-4748 2. If to Agency, addressed to, Elizabeth Coleman, President/CEO, Clearwater Regional Chamber of Commerce, 1130 Cleveland Street, Clearwater, Florida 33755. 3 IN WITNESS WHEREOF, the parties have executed this agreement as of the date and year first written above. CLEARWATER REGIONAL CHAMBER OF COMMERCE (Agency) CITY OF CLEARWATER, FLORIDA (City) By: By: Elizabeth Coleman President/CEO William B. Horne II City Manager Print Name: Secretary Frank Hibbard Mayor ATTEST: Cynthia E. Goudeau City Clerk Approved as to form: Bryan D. Ruff Assistant City Attorney 4 Exhibit A . The Agency will oversee Visitor Guide fulfillment. All requests received from various sources will be sent directly to the mailing house, Thomas Packaging and Fulfillment. The mailing house will prepare a monthly report indicating the number of leads by source, number of pieces mailed, postage amounts, etc. The report will be forwarded to the Clearwater Beach Chamber, along with the listing of prospects received from all non-chamber sources. . The Agency will contract for and maintain the inventory of visitor's guides at the 1-75 and 1-95 State Welcome Centers. . The Agency will place destination advertising in the St. Petersburg/Clearwater Area Convention and Visitors Bureau (CVB) and Visit Florida Visitors Guides. Other advertising and promotion will be considered by the Tourism Marketing Committee and could include consumer advertising and advertising through the State of Florida's web site, www.flausa.com. the St. Petersburg/Clearwater Area CVB and the Tampa Bay CVB. . The Agency will manage the call center for toll-free number answering services and oversee the WATTS services/billing. . The Agency will manage and maintain the www.visitclearwaterflorida.com web site. . The Agency will utilize the Visit Florida and the St. Petersburg/Clearwater Area Convention and Visitors Bureau sales programs for Visitor Guide brochure distribution to the travel trade and consumers. . The Agency will update the accommodations listing of the Clearwater Beach and Clearwater Mainland properties for the Official Visitors Guide. 5 Budget Variance Explanation City of Clearwater 2005-2006 Proposed Budget ~::. '. ~D/Hs3 - I I \ . \ Web Site ($5,000) . Because an ever increasing amount of people are searching for destination information on line, we wish to upgrade the site to maximize current search engine selection criteria. . Depending upon the cost of the upgrade, the balance of the funding allocation will be applied toward marketing the site. Visit Florida Advertising ($6,053) . The increase is a reflection of the price increase for the same advertising placement as 2004-2005. . Both the printed material and the web site result in strong response for destination information. Participation in Visit Florida & St. Petersburg/Clearwater Area CVB Advertising Coops ($6,782) . Because the amount of advertising in 2004-2005 was decreased to accommodate the shift to public relations, the destination's presence in consumer travel publications has declined. . Therefore, we propose to participate in seven (7) state and CVB coops, five (5) of which are new. o Visit Florida: Travel and Leisure Family, AAA Going Places South, Frommer's Budget Travel o St. Petersburg/Clearwater Area CVB: AARP Magazine, Coastal Living, Spring In-State Newspaper, Fall Out-of-State Newspaper · The two newspaper coops were included in the 2004-2005 budget but reflect 33% price increases in 2005-2006. Public Relations . The variance represents the savings due to the current year transition from the Glasure Group to the new public relations firm, essentially reflecting a restoration to the original budgeted figure. ~ Q) - Q) CIS ~ ~ Q) CIS ~c3 0.... o 0 ....>- 0:= ~o Q) ~ .QJ2 E_ CIS Q) .t:m O'tl :::II ~aJ .2 Xl mu Q) .- D:: ~ ~ Q) stn CIS E ~ .~ ..! g 01- cg o 'tl~ I: I CIS It) o It) 0 'tlI:ON Q)Q)0'tl UlQ)~Q) O,!oo:I'Ul g.Q)go ~aJNO D.. ~ D.. Q) m- I: CIS CIS.a c3~ - o o . I 00:1' ,... en - - o o . I 00 ..... 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I:~i ~ iE aJg.aJ'~ ~J--.Q CIS ~O >0>- -E~E .t:-:u~ OOOLL ~~~O:::ll~~~:E~ ~='tl>-e CQ)_~ZSI:~~'tl~~~~C~C~ ~~umQ)5;OQ)'tlClS~~~Q)aJClSQ)O CIS-~~!O~:=~~ ~LL~>o.OO bEcI:LL=Q)tnmUlSQ)-D..~EWO l:'tlO~_ClSCi)~!I:~>~~LLClSW'tl 8C(OD..~01-~ 8tn~>tn>l-tnc( - - 0 0 0 0 0 I 0 0 0 c:i c:i c:i c:i 0 0 0 0 0 CON 0 ~ ~- o~ CO N 0 0 0 0 q qq C! 000 0 000 0 '<to <D. 10. O~ ..- ('t)('t) 0 ('t) en .... 0 0 00 0 0 q qq 0 0000 c:i 0000 0 o '<t 0....... 0 N'''-:a6c-._ 0 '-' C'll-:;:;O -CCJC'll'" =.ga;Q. o 0 ~ C'll ::I:... ._ ft CJ CJ 1::1"'= 41 C'll -C .Q Q. ..,c(~(I) Q. III 41 ... ~ - :c c 41 Q. >< W n; - o I- +.f. '. I \ * , Budget Variance Explanation City of Clearwater 2005-2006 Proposed Budget Web Site ($5,000) . Because an ever increasing amount of people are searching for destination information on line, we wish to upgrade the site to maximize current search engine selection criteria. . Depending upon the cost of the upgrade, the balance of the funding allocation will be applied toward marketing the site. Visit Florida Advertising ($6,053) . The increase is a reflection of the price increase for the same advertising placement as 2004-2005. . Both the printed material and the web site result in strong response for destination information. Participation in Visit Florida & St. Petersburg/Clearwater Area CVB Advertising Coops ($6,782) . Because the amount of advertising in 2004-2005 was decreased to accommodate the shift to public relations, the destination's presence in consumer travel publications has declined. . Therefore, we propose to participate in seven (7) state and CVB coops, five (5) of which are new, o Visit Florida: Travel and Leisure Family, AAA Going Places South, Frommer's Budget Travel o St. Petersburg/Clearwater Area CVB: AARP Magazine, Coastal Living, Spring In-State Newspaper, Fall Out-of-State Newspaper . 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(1J::,:t) 'J Qjc:ul1] a... ~ ~ > ~1t .... :1) (f) ~-;:: '> c: ,.". > i-4:2 ~...::: ~ ~..' " r~ ~ ~ 0 .;: 5j..~::: 0 ~ -c- .~~ ~uai~~ ~ I; Page 18 The Florida Botanical Gard"l1s al Pl1ll>wood Ctiltuml Park ine devoted to P1orJda'snatural ecosystems inCluding l1.ipelo swamp, Pin~-ralmetto forest and much more. .. TRIBUNE July 2005 .~-:. . iJ3~~'a, 5 Clearwater, Flol'lda &' Is by Beverley A. Hogg When we Ihink of Florida cerlain Ihings.always come 10 mind --seafood, beauliful beaches, and a seemingly endless supply of sunshine, Perhaps no part of Florida turns these thoughts to reality better than Clearwater and its surrounding beaches, Ideally situaled 0I11he Gulf of Iyfexico on Florida's west coast, Clearwater of- fers somellling for everyone, whether visitors plan. on spending most of their time in ihe area, or venturing oui into other parts of Tampa Bay.. Both Tampa Inter- nalional Airport and theSt Petersbmg/ClearwaterJn- lernalional Airport service the area and both have been recently renovated from top to bollom. I flew Into Ta.mpa International Airporl, and can vouch lor the ac- colades it has received. II is a very .i1ilpressive, ensy.to get around Idnd of airport. CondeNast Traveler has ranked it the "3rd Best Alrporl in the World" nnd "Best in the US", and the Official Airline Guide has chosen Tampa International as one of the "Five /lest Airports in the World," II's about a 2S-mile drive from the'lompa airport through Clearwaler to Clearwater Beach, Rental cars are available at both airports, and you willdefi- nitely wanl a vehicle to explore Ihe area and lake ad- vanlage of the diversity of activilies that abound in Clearwater and lis beaches, Elijoy your day at The Sheraton Sand Key Resort. Located direcliy on the Gulf of Mexico al Clearwater Beach, Sand Key Is ranked as one. of Amerka's top 2U beaches, The Texas Puzzle World's largest railer coaster (at Fall' PAttI, Dallas) 13 DOWN, 9 LEnERS 8r-p--fl7I . +' Il ... \ ~\\\\ 1~~ ,,~\\~~lesS ,,~ ~\V s\'\\~ ~ ~'J:eIO\I'O \O~~ ~'O?;9'O(j 1\'101'0' ~w'l \?<<;1n131 ~.\l\'?I' o.e'\Je .....o\o(f, 11\)0 011' ~"r\\01\? ~ ,'I- ""a.o\,c; 'I' ~o'" <;,"" . \ \o<oJ<;' r;\\oi-a: - '0\100\ r;o<:-<:-f!i .., \~'f,\ ",if,'i, , 'l."" 'i::'" '?Ii'?> \\ . By HAmy McClur.9 ACROSS I 1 county with Lfyfngslon fir 'SQol . ~' \,)V) , 1 t. '\'') \~ \' '~. l')~ l mnrke roml 7 Rober. 10 "eye Sl II hnprinll 17 mi.,sing:.2'c'L!' \!- (your position if 0 guest of TDe Jlunlsvlllr..) 19 --' Tex. i. 262,000 "'1. mite. 2.' just berore Ihe II lOW 23 misslnc: ~o_e-1n . (low oxygen in blood) 24 ISI,~ 4th vowels 25 woody plant IIssue 29 the Grande 3"' I'rec~us ,wood in the Bible Crl>. 34 Quitl11nn is counly sent 35 1~.. r.,o!bnll Ile- breakiilg time period 36 pe~tnil1il1g (0 Insects 38 fought 41 nSlonlsh (In lex . we ICveryol1e) 42 dYllnlJlile 43 melnllMlener 45 mlflotiec:ond 46 lex. ,nying' jUIIl"_ c:ondusiolls - 117 ex-gov, Richnrds, init. 49 Rio Grande all' Is community 20 WW' hail1hlg camp in n(o~~llon 'er Slate with ~o hllle. HE \: "de dO\~11 ".Idler oc et (iio';;loh'S NBA lenm) 54 DPS shorthand! "high wnter" ' DOWN , 15 DOWN', IllIsbn!ld 2 licensed Tex. .peace _ 3 Tlbelnn monk 4 hYllton 7 Cameron is conn- t)' sent o mister 9 missing: I v I ng & prm;flcr (Sp~l~r 12 ~lIISsing: ..:_C-=-l1p (,on drink) 13 Pair Pnrk roller cansler 'I" Drill b~lId 15 I DOWN'. wire 16 comic drnmnll!;t of" nndent Rl'lIIC 10 Montgomery Co. 35 Old Lnlln 37 no (Seol.) 39 m:tress Turner, Inll. (1920-1995) 40 not dOls 44 '~l!!lnber of theTh.'"t. eleclorale 48 critic Reed. init.. b. FI. Worth 19~O 50 Egl'pllnn eross 53 lYler 10 ,Killeen So;",ioll eltl!II'/,ere ,hi.f . i.f.Ule N<155 c,2002 Gulf Features 113-!i29-2~25 P uzzle Solution "455 IollJa/ael namas: over lime, An" R/chalel., Lana Thmer, Rex Reed POLK ~O. TAMP._ En&Lt:. XM AO L uos woo ECTAN DUE L J,OUND HIT nl ,&,llfNS . ~~^iAn'M EN. nK IlW lhtlon 'mil.. of Perhaps more than any tiling else, the area is besl known for its magnificent beaches, Many are the sanle beaches we've all see on TV or .at the)novies, Dr, Slephen Leatherman (aka "Dr, Beach"), who has been ranking and rating beaches for the l~asl14 years, consislently ranks seyer.J of Ihe.at~a~s beaches among Ihe very best in lhe US, il1any of the beaches have been recognized internationally as well, for Iheir overall "beach health," indudlng sand and water qualily, and for safety and their vaslarray of recreational activities, Caladesi Is- land Slate Park, accessible by hboll1jbr the pedestrian- only ferry fromHoneymoot\:!j1iand, is.currenUy num- . ber four, primarily due 10 its wat.er quality, ruslic charm, clean beaches, on-sHe amenities, and its emphasis on wildlife, Caladesl is an undeveloped barrier island, wllh an exceptional beach for shelling, bird-watching and taking nalure walks. Mangrove forests prevail. on Caladesrs.easlern coast One. of Ihe few plants Ihat Ihrive in saIl watel; there are four speCies thai shelter the island and nul' lure many.of its animal residents, Clearwaler Beach is one of the most popular of alllhe areabeachea due 10 it. famil)' friendly envirorunent and lis offerings, Pier 60 on Ihe beach in Ihe center of the lown is Ihe place to be al sunsei, There is a daily festi- val of street performers, music, and arUsans that dis- play their own jurled handcraflS. It is a Clearwater tra- dition 10 celebrate the selling of Ihe sun in Ihls family orienled almosphere. The pier is open 24 hours a day, except for Christmas, and olfers a full sen'ice bail hotlse wHh gear rental. live bait, snacks andbever<lges. The Hiltpn Clearwater !leach Resort, aJavorite for business andieisure.lravelels; is adjacenllo Ihe pier and offers a slllnning: Island setllng to take in all of the festivilles, Directly across Ihe.slreet from the beach side of pier 60, is the Clearwater Marilla, home.to the largest fishing nee I on the wesl coasl of Florida wllh both parly arId charter boa Is available, In addition 10 fishing, boa Is berlhed at the C1earwaler Marina offer a Illyriad of ac- tivilles to include sight-seeing, sailing, "hrinds on" 111"- .rine lifeadvenlures, parasallln~ and lr1ore, Sand Key Park, another of Ihe areas best beaches, is . located at the norlhern end of Sand Key;. the longest of the areas barrier islands, jus I across Cleflrwater Pass from Clearwater Beach. This 90-acre plirk fealures a half-m sheller Sherat< acres 0 This in bay vi, taste, I poolsi( servic€ hAVe, .1 beache Cleop" atthen SalldK have fa Ihe de, up Ihe time, r-, adding alnazin Freewa the lIa1' The)' ar dolphir Jilted h, recei ve This m, aquarlu search, injured. theaql1l menl al "Dayw 81011, Cari." Ai the C www.e: visUors Florida' venues. Florida I gardens perman. ies. The mLlseun aildpah ewood ( at Ihe Fi if you s, osprey' the Cele plary ga at the B( lion and -'orwlu Clearwa most po W~lY, Fa Bccomm Inents at llie www.vh Any ad C1earwa Regiona Street, IlIfo@cle TRIBUNE July 2005 Travel · Art rXJO/nnufJru. ' q . o. UcJ ~~K/(t.~ LI P(l{JefJl, Clearwater, Florida & Island Beaches by flwerley A. Hogg When we think of 11lorida certain things always come to mind -sealood, b~autiful beaches, and a seemingly endless supply of sunshine, Perhaps nopart of Florida turns these thoughts to reality beller than Clearwater.. arid its surrounding beaches, ]deally situated on Ihe Gulf of Mexico on Florida's west coast, Clearwater of- fers something for everyone; whether visitors plan on lipendingmost of their time in ihe area,ot venturing oui into (Jther parts of Tampa Bay,. Both Tampa Inter- national Airport and the 51. Petersburg/Clearwater In- . lerna Honal AIrport service the area and bolh have been recently renovated from top to bottom. ] flew into Tampa International Airport, and can vouch for the ac- colades it has received, Ills a very.iinpresslve, easy.lO get Around kind of alrporl. CondeNast Traveler has ranked it the "3rd Best Airport in Ihe World" and "Best in the US", and Ihe .official Airline Guide has chosen Tampa ]ntemational as one of the "Five Best Airports In the World." It's about a 25-mile drive from the lhmpa airporllhroligh Clearwater 10 Clearwater Beach, Rental cars are available at both airports, and you wll1defi- nitely wan I a vehlde to explcite the area and take ad- vantage of the diversity of activities that abound in Resorl. Localed directiy on , , Clearwater and its beaches. met Key is mnked as one of .f' . .,j .. f. Pedmps more Ihan anything else, the area is best known for its magnificent beaches. Many are the sanie beaches we've all see on TV or'at the movies. IJr, Stephen Leatherman (aka ':Dr. Beach"), who has been ranking and rating beaches for the pasl14 years, consistently ranks "eve.a I of tl,e.ar",a'. bea.hes among the very best In the US. Many of the beaches have been:recogni'i:ed inlemationally as well, for their overall "beach health," indudlng sand and water quality, and for safety and their vast array of recreationai activHles, O"ladesi]s- land State Park, accessible by boat or the pedestrian- only ferry from Honeymoon Island, Is.currently ,num- . ber four, primarily due to ils water quality; rustic chann, clean beaches, on-site amenities, and lis emphasis on wildlife. Caladesi Is an undeveloped barrier island, wilh an exceptional beach for shelling, blrd-"'alching and taking nature walks, ~1angrove forests prevail on Caladesrs. easlern coast. One. of the few planls that thrive In saIl watel; there are four speCies thai sheller Ihe island and nurture many of its anima] residenls, . half-mile .of w.hile-sand beach, bathhouses, picnic shaitets, lifeguard staUons and ample parking, The Sheraton Sand Key Resort sits ,'ery.proudly on 10 acres of exclusive beach adjacent to Sand Key Park. . This Immaculalely renovated re.Borl offers 390 golf and bay ,'Iew rooms, a variety of restaurants to suit every taste, a health club, tennis ~oLUtS. and beach and poolside recrea lion, in addition to the aivard winning sen'ice provided by the dedicated staff,!hey .olso have, in.m)" opinion, one of the most spectacular beaches anywhere. .Back in the late 1970's, the city of Clearwater installed a unlql\e, patented curved jeUy al ihe moulh of C1earwatet Pass, just north of Sheraton Sand Key Resort. While most strtlctUtes of this lype have failed 10 halt the erosion of sand along the coast, the design cUhis particularjeUy has actually built up Ihebeach naturally 10 the way ills loday, O"et Ume, Mother Nature has responded to the jetly by adding 30 to 40 feet of sand a year, Now.that's an amazing beach! Freeway, Websler, ]ndJ~ Panama, and Arnold are not the names of other beaches in the Clearwater area, n,ey are instead the names of sea turtles, bolllenose dolphins and rlveroUers that have gollen' sick or in- jured in their natural environment and now live and receive care al The Clearwater, Marine Aqual'ium, This marine aquarium is allnlque nonprofit working aquarium dedicated to public education; marine ni- search, animal assisted .therapy and release 01 sick or Injured t:ehabilitMed marine animals. Everything at the aquaritlm silliulates the anImals' na tural environ- m@nt and many educalional programs are of Ie red. "Day with a Dolphin" is exclusively for child.ren ages 8 to 11, while anyone canslgllup for a "Sea Life Sa- Iarl," Acomplele list And reglstrallon is available from the ,Clearwater Marine Aquarium al www:CMAqtllirium.org, At Pinewood Cultural Park visitors can spend a day exploring and learning about Florida's atl, nalure and history at the three different venues: The Gulf 'Coast 'Museum of Art features Florida artists and southeastern crafts with sClilpture' gardens, studio classrooms, a mllseum store and nine. permanent collection and changing exhibition galler- . les. The Heritage Village is a 21-acre living history museum with hislodc slructures set in a nalive pine and palmetto landscape: Round oulthe visit 10 Pin- awood Cullural Park by learning how Florida grows at Ihe Florida BOlanical Gardens, Don't be surprised if you see some spectacular bUlterfJies, blue herons, osprey ana an occasional eagle as YOll stroli Ihrough the Celebration, Rose, Jazz, English Collage; and 'lb- p]ary gardens, All work is done .Iogether with nature atlhe Botanical Gardens to give each visitodnsplra- tion and practical tools for suslainable liVing It I Florida ...: or wherever they call home, community 20 WWllfninlnc camp III HC'W"ltol1 "er State with 10 ..,n., NE '\ "de down 'letter ~ ,nUon fl1lil_. of ISS '" ' '?J'OCl~ '::l 'O'O?: al \1\~1 .,{)Cl'O. ~ ~jj ~..,: j ~50ldLtitill , . : 37 no (Seal.) .'---.-, . 39 "tlress Torner, . . illll. (1920.1995) 40 not riots 44 member or IheThx. electorate 48 critic Reed, init. h. ft. Worlh 1940 50 Egyptian cross 531yler loKilIecn Sniwioll eltl!wlte,"e IMs . Clearwater Beach is one of the most popidar bf alllhe area beaches due to its.family friendly environment and lis offerings. Pier 60 on the beach in the center of Ihe tOlVn is the place to be at sunsei, There is a daily fesli- va! of street perfotmers, music, and artisans thai dis- play Ihelr own jurled handcrafts. II is a Clearwater Im- dlUnn to celebrate the selling of the sun in Ihis family oriented almosphet:e, The pie. is open 24 hours a day, ex~ept for Christmas, and offers a full service bait hOllse wHh,gear rental, live bait, snacks and beverages, The Hiltpn Clearwater neach Resort, a favorite for bUSiness and leisuretravelersi Is adjacent, to Ihe pier and offers a stl\nning. islimd selling to take in all of the festivilJes. Directly across the. Street from the beach side of pier 60,. Is the Clearwater Marhla, .home" to the largest fishing fleet on the west coast of Florida with bolh party artd charier baals !lvailable, In addition 10 fishing, boals berlhed atlhe Clearwater Marina offer a m}rrlad of ac-. .liviHes to include sight-seeing, ~ailing,"h~nds on" ma- .rine life. advenlures, parasailing and more: is.we ''''55 c.2002 Gun Features 7t3.S:!!=1.2325 Clearwater' arid its beeches ate one of the cOllntries most popular vacation destinallons:lt's easy to see w~y. For a comprehensive list and descriptions of accommodations, restaurants, nightlife establish- ments and .shopping options v]sitcirs should refer to the Official Visitors Guide or www.vlsltclearwater,org, Puzzle Solution 0455 Initialed names, over tlma. Ann Richards. Lana lUrner. Rex Reed POLK AJ ~fi !;II AU I I L XVLE~& WOOD$B OUEl't rNT n"f T s T " ~Itf lOW Any" additional informatIon 01' assistance wHh Clearwafer travel plans should cOllladlhe Clearwater Regional Chamber of Commerce; 1130 Cleveland Street, Clearivater, FL 33755 info@c!earyvaterflorlda,org; 888-425-3279 (loll free), . Sand Key Patk, another of Ihe areas best beaches, Is localed at Ihe norihern enq of Sand Key, the l~ngest of Ihe ar!,as barrier islands, just across Cl<ianvaler Pass from Clearwater Beach. This 90-acre park fealures a ~. Anne From: Sent: To: Subject: Ebe Bower [ebower@c1eafWaterflorida.org) Monday, September 12,20058:58 AM Fogarty, Anne From Our May press trip Ellen was here on our May press trip. We've gotten two articles from two of the writers and likely more to corne. :-) Ebe Bower Vice President, Tourism Clearwater Regional Chamber of Commerce 1130 Cleveland Street Clearwater, FL 33755 (727) 461-0011, ext. 225 (727) 449-2889 (Fax) ebower@clearwaterflorida.org -----Original Message----- From: info@greengables.us [mailto:info@greengables.us] Sent: Sunday, September 11, 2005 6:00 PM To: Ebe Bower Subject: A washingtonpost.com article from: info@greengables.us You have been sent this message from info@greengables.us as a courtesy of washingtonpost.com Falling for the Beach WHAT: An autumn beach fling to Fort De Soto and Caladesi Island parks in Florida's Pinellas County, home to Clearwater and St. Petersburg. The area is a relatively inexpensive 2-hour-20-minute plane ride from the D.C. area. WHY GO: Former University of Maryland professor Stephen P. Leatherman, aka Dr. Beach, named the parks' Gulf of Mexico beaches among America's Top 5 earlier this year. Leatherman ( http://www.drbeach.org/ ) has rated u.S. beaches since 1991. Need more reasons? The kids are back in school, and room rates are at their lowest for the year. BY THE NUMBERS: In September, the gulf temperature averages 83 degrees; daytime lows and highs are 73 to 89. In October, the water is generally 77 degrees, the air 65 to 84. WHAT'S THERE: Leatherman's No.1 choice, Fort De Soto Park's North Beach, is just southwest of St. Petersburg. The park has "something for everyone," says Leatherman, with 1,100 acres of "great fishing, boating, canoeing, kayaking, bird-watching, camping." There are also bike rentals, accessible trails and a snack bar. Free admission; bridge toll 85 cents. Details: 727-582-2267, http://www.pinellascounty.org/ (click on "visitor," then "county parks"). Caladesi Island State Park was No.4 on Leatherman's list (the other three: Ocraroke Island, N.C., and beaches in Kauai and Maui). The park is accessible by ferry (727-734-5263; $8) from Honeymoon Island, just north of Clearwater Beach and west of Dunedin. At Honeymoon, which connects to the mainland, entrance fees are $5 a car. The park boasts uncrowded white sand plus a three-mile nature/history trail, kayak trail, boat rentals, picnic shelters and snack bar. Details: 727-469-5918, http://www.floridastateparks.org/ 1 GETTING THERE: Round-trip air starts at about $123 from the D.C. area to Tampa, about a 45-minute drive to both beaches. WHERE TO STAY: Lodging options range from spa resorts and beach hotels to bed-and-breakfasts and condos. The Sheraton Sand Key Resort (1160 Gulf Blvd., 800-456-7263, http://www.sheratonsandkey.com/ ) in Clearwater Beach has a spa and fronts 13 acres of gulf sand. Rates from $198 per night double. Grielens Green Gables Bed & Breakfast (1040 Sunset Point Rd., Clearwater, 727-442-8722, http://www.greengables.us/ ) has three "Old Florida"-style rooms and a cottage apartment. Rates from $115. The Safety Harbor Resort and Spa (105 N. Bayshore Dr., 888-237-8772, http://www.safetyharborspa.com/ ) in Safety Harbor has spa and fitness space, spring-fed pools, and golf and tennis academies. Rates from $104. In St. Pete's historic district, Dickens House (335 Eighth Ave. NE, 800-381-2022, http://www.dickenshouse.com/ ) is a restored 1912 Craftsman with five rooms. Rates from $105. Nearby, the Renaissance Vinoy (501 Fifth Ave. NE, 888-303-4430, http://www.vinoyrenaissanceresort.com/ ) includes a marina, golf and tennis. Rates from $219. WHERE TO EAT: In Clearwater Beach, Bobby's Bistro & Wine Bar (447 Mandalay Ave.) has a wine list two feet long and entrees from $10, while the Island Way Grill (20 Island Way) is a magnificent art-glass-filled restaurant with innovative Asian-influenced cuisine (entrees from $9.95). For a more casual meal, go to the nearby Palm Pavilion Grill & Bar (10 Bay Esplanade), which is right on the sand and has good grouper sandwiches ($7.99). Columbia serves Cuban- and Spanish-influenced cuisine in Clearwater Beach (1241 Gulf Blvd.) and on the Pier in St. Pete; entrees from $16.95. St. Pete is also home to the original Bonefish Grill (5901 Fourth St.), renowned for its cedar-plank salmon with chorizo; entrees from $13.80. Nearby, Redwoods (247 Central Ave.) serves an ambitious modern-American menu in a white-tablecloth setting; entrees from $22. OTHER ATTRACTIONS: * The Clearwater Marine Aquarium (249 Windward Passage, 727-441-1790, http://www.cmaquarium.org;/ $9) has exhibits on the animals it rescues and rehabilitates -- particularly sea turtles, dolphins and river otters. * The Florida Botanical Gardens (12175 125th St. N., Largo, 727-582-2200, http://www.flbg.org;/ free) features palm trees, roses, topiary and native species. * The Salvador Dali Museum (1003 Third St. 5., 727-823-3767, http://www.salvadordalimuseum.org/ ; $14) in St. Pete has one of the world's most comprehensive collection of the artist's works. INFORMATION: St. Petersburg/Clearwater Area Convention & Visitors Bureau, 877-352-3224, http://www.floridasbeach.com/ . -- Ellen Ryan Would you like to send this article to a friend? Go to http://www.washingtonpost.com/ac2/wp-dyn/emailafriend?contentId=AR200509 0900675&sent=no&referrer=emailarticle 2 Visit washingtonpost.com today for the latest in: News - http://www.washingtonpost.com/?referrer=emailarticle Politics - http://www.washingtonpost.com/wp-dyn/content/politics/?referrer=emailart icle Sports - http://www.washingtonpost.com/wp-dyn/content/sports/?referrer=ernailartic Ie Entertainment - http://www.washingtonpost.com/wp-dyn/content/artsandliving/entertainment gUide/?referrer=emailarticle Travel - http://www.washingtonpost.com/wp-dyn/content/artsandliving/travel/?refer rer=emailarticle Technology - http://www.washingtonpost.com/wp-dyn/content/technology/?referrer=emaila rticle Want the latest news in your inbox? Check out washingtonpost.com's e-mail newsletters: http://www.washingtonpost.com/ac2/wp-dyn?node=adrnin/ernail&referrer=email article Washingtonpost.Newsweek Interactive c/o E-mail Customer Care 1515 N. Courthouse Road Arlington, VA 22201 (c) 2004 The Washington Post Company 3 ~~ u~ City Council FN-l i]. d Cover Memorandum Tracking Number: 1,576 Actual Date: 09/15/2005 Subject / Recommendation: Declare the attached list of vehicles and equipment surplus to the needs of the City and authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida. Summary: Tampa Machinery Auction is the Pinellas County Purchasing Cooperative Auctioneer of Record. See attached list. Originating: Finance Section Consent Agenda Category: Other Public Hearing: No Financial Information: Type: Other Bid Required? No Bid Exceptions: Other Other Contract? Surplus sale revenue Current Year Cost: $0.00 Appropriation Code(s) 0010-00000-365902-000-000 Amount Comments Revenue to be determined at the time of sale. Review Approval Georae McKibben 08-23-2005 10:02:24 Garrv Brumback 09-01-2005 10:59: 19 Maraie Simmons 08-23-2005 14:40:23 Bill Horne 09-01-2005 17:29: 14 ~.~ u.~ City Council Cover Memorandum Cvndie Goudeau 09-02-2005 09:48:02 Surplus for September 15, 2005 City Council Meeting REASON FOR ITEM # Asset# YEAR DESCRIPTION SERIAL NUMBER MILEAGE SURPLUS I DISPOSAL 1 G0342 1992 Arrow Master Arrow Board 049217T N/A Not Working 2 G0868 1992 FORD RANGER PICKUP 1FTCR10XONTA71999 74047 AGE & CONDITION 3 G1183 1992 Ford 9000 Truck Tractor 1 FDYU90L9NV A34952 191651 ConditionlTrans Work 4 G1452 1995 FORD E150 CARGO VAN 1 FTEE14Y5SHB08888 103341 AGE & CONDITION 5 G1465 1995 FORD F250 W/utility Body 1 FTCR10XONTA71999 91971 AGE & CONDITION 6 G1466 1995 Ford F250 W/UTILlTY BODY 1 FTHF25H6SNA96847 77784 AGE & CONDITION 7 G1633 1996 FORD CROWN VIC POLICE 2FALP71W1TX160341 83833 AGE & CONDITION 8 G1639 1996 FORD CROWN VIC POLICE 2FALP71VV4TX160334 72470 AGE & CONDITION 9 G1642 1996 FORD CROWN VIC POLICE 2FALP71W3TX160325 92741 AGE & CONDITION 10 G1649 1996 FORD CROWN VIC POLICE 2FALP71WXTX160323 102824 AGE & CONDITION 11 G1754 1997 CHEVY S-10 Pickup 1 GCCS 19X3V8194934 87045 AGE & CONDITION 12 G2071 1999 FORD CROWN VIC POLICE 2FAFP71W4XX172552 98257 AGE & CONDITION 13 G2263 2000 Hustler 2500 Riding Mower 52044 N/A Bad Engine and Deck 14 40' Mobile Home Trailer Chasis with 12' wide wood deck (Reviewing Stand) Chassis Twisted 15 Complete Container Lift Assembly for a Cab and Chassis Not feasible to Repair 16 5 Federal Signal Vector Emergency Light Bars Obsolete Equipment ~~ u~ City Council Cover Memorandum P1)- \ 1\ . '3 Tracking Number: 1,550 Actual Date: 09/15/2005 Subject / Recommendation: Approve the renewal of a contract with the Pinellas County Sheriff's Office, Largo, Florida, for latent fingerprint and crime scene services, including evidence and property storage, during the contract period October 1, 2005, through September 30, 2006, at a total cost of$531,209.36 and authorize the appropriate officials to execute same. Summary: 1. The Pinellas County Sheriff's Office and the Clearwater Police Department have had this contractual arrangement since January 1, 1994. This contract covers latent print examination, eVidence/property storage and crime scene processing. 2. The total cost of the contract is $531,209.36, which represents a 4.17 percent increase over last year's contract. Of this total cost, $89,484.43 is for latent fingerprint services; $400,000 for crime scene processing, based on a workload of 2,500 crime scene processing calls for the contract period at $160.00 per call; and the balance of $41,724.93 represents the charges for evidence/property storage. The 2,500 crime scene call base was provided by the Clearwater Police Department for the Sheriff's use in establishing his manpower and equipment allocations. Billing for requests for service in excess of 2,500 calls, should this become necessary during the period of this agreement, will be invoiced at the rate of $160.00 per call. 3. Funding for this agreement is available in the Police Department's fiscal year 2005/2006 operating budget. 4. A copy of the Agreement is available for review in the Office of Official Records and Legislative Services. Oriqinating: Police Section Consent Agenda Category: Agreements/Contracts - with cost Number of Hard Copies attached: 0 Public Hearing: No Financial Information: ~ Operating Expenditure Bid Required? No Bid Exceptions: Sole Source In Current Year Budget? No ~~ u.~ City Council _""",~,gen~~~",,,~9ve,!:,M~mor!!=-:!,~,!:!,m,,=_,,,,,,,,_,_~,="""=""""""","=""""=,,==,,,,,,,__ Budget Adjustment: No Current Year Cost: $0.00 Annual Operating Cost: $531,209.36 For Fiscal Year: 10/01/2005 to 09/30/2006 Total Cost: $531,209.36 Appropriation Code(s) 0010-01121-530300-521-000 Amount $531,209.36 Comments Review Approval Tina Wilson Bill Horne 08-12-2005 15: 14:02 09-02-2005 09:49:46 08-15-2005 09:54:36 09-01-2005 15: 13:04 09-01-2005 10:00:51 09-01-2005 17: 14:40 Cvndie Goudeau Rob Surette Garrv Brumback Georqe McKibben Rs'. PD-I 11-3 AGREEMENT COMES NOW, the CITY OF CLEARWATER, FLORIDA, a municipal corporation (hereinafter "CITY"), JIM COATS, as Sheriff of Pinellas County, Florida, (hereinafter "SHERIFF") and PINELLAS COUNTY, a political subdivision of the State of Florida, (hereinafter "BOARD") and agree as follows: WHEREAS, the CITY desires to contract with the SHERIFF for assistance in examining latent fingerprints derived from crime scenes within the CITY and from suspects and victims of crimes occurring within the municipal limits of the CITY, and; WHEREAS, the CITY desires to contract with the SHERIFF for crime scene services and evidence and property storage for the CITY OF CLEARWATER Police Department, and; WHEREAS, the SHERIFF has available personnel to perform such services for the CITY; WHEREAS, both the CITY and the SHERIFF believe the provision of such services as hereinafter described is in the best interest of the safety and welfare of the citizens of the CITY and of Pinellas County and that such will facilitate the investigation of criminal activity and the apprehension of persons engaging in such activity; and NOW, THEREFORE, in consideration of the mutual covenants and promises set forth below, the parties hereto agree as follows: 1. LATENT PRINT EXAMINER A. The SHERIFF shall provide to the CITY one full-time latent print examiner (hereinafter "Examiner"). Additionally, the SHERIFF shall provide to the CITY a second part-time latent print examiner who shall devote at least twenty-five percent (25%) of his/her time to the examination of latent fingerprints for the CITY. Such person shall be appropriately trained and qualified to examine latent fingerprints and to identify same. B. Said Examiners shall be members of the Pine lias County Sheriff's Office and shall be subject to the direction and all rules and regulations of the SHERIFF. C. Said Examiners shall be on duty to perform fingerprint examinations for the CITY eight (8) hours per day, five (5) days per week and shall as a part of their duties: 1. Examine fingerprints provided by the CITY to eliminate fingerprints of persons who have a legitimate reason to have their fingerprints in a premise or on an object. 2. Evaluate the quality of latent fingerprints provided by the CITY. 3. Compare the latent fingerprints of suspects provided by the CITY. 4. Appropriately document those latent fingerprints provided by the CITY which cannot be positively identified. 5. Prepare and provide to the CITY reports on all latent fingerprint identifications performed. 6. Attend depositions, hearings and trials and render expert testimony in the area of fingerprint identification. D. In those instances where the CITY submits a complex or lengthy latent identification request, the SHERIFF shall provide additional available personnel to assist the Examiners. 2 E. The Examiners shall be available to assist SHERIFF's personnel in the examination of latent fingerprints in times of extreme need for such assistance. . F. The CITY shall provide one individual, to be designated by the CITY, who shall act as a liaison with the Examiners provided for herein. Said liaison shall: 1 . Be a member of the CITY Police Department. 2. Be responsible for the timely and appropriate delivery of latent fingerprints and certain items of evidence to the SHERIFF. 3. Be responsible for the proper execution and delivery to the SHERIFF of correctly executed latent fingerprint request forms. 4. Be responsible for the return to the CITY of completed latent fingerprint request forms showing the results of such examination or comparison. 5. Serve as the SHERIFF's contact with the CITY in all day to day matters relating to the examination of latent fingerprints pursuant to this Agreement. G. The CITY shall pay to the BOARD the sum of EIGHTY-NINE THOUSAND FOUR HUNDRED EIGHTY-FOUR DOLLARS AND FORTY-THREE CENTS ($89,484.43) for the latent fingerprint services to be rendered pursuant to this Agreement. 2. FORENSIC SCIENCE SPECIALIST A. The SHERIFF will provide to the CITY, upon request by the CITY, Forensic Science Specialists to document, process and collect evidence at crime scenes within the CITY. Said services shall include the photographing or otherwise documenting said crime scene as such may be appropriate, within the scope and 3 capabilities of the SHERIFF. Any processing or testing outside SHERIFF's capabilities shall be at the expense of the CITY. B. The SHERIFF shall provide to the CITY Police Department copies of all crime scene reports generated by SHERIFF's personnel pursuant to this Agreement. C. The CITY shall pay to the BOARD the sum of ONE HUNDRED SIXTY DOLLARS ($160.00) for each crime scene processed by the SHERIFF and shall guarantee a minimum of 2,500 calls for service during the period of this Agreement. For all requests for service in excess of 2,500 calls for service during the period of this Agreement, the CITY shall pay to the BOARD the sum of ONE HUNDRED SIXTY DOLLARS ($160.00) for each crime scene processed pursuant to this Agreement. D. The CITY shall pay to the BOARD the sum of FOUR HUNDRED THOUSAND DOLLARS AND NO CENTS ($400,000.00) for the 2,500 calls for service for the period of this Agreement. E. Billing for requests for service in excess of 2,500 calls during the period of this Agreement shall be invoiced monthly at the rate of ONE HUNDRED SIXTY DOLLARS ($160.00) per call. F. The parties agree that the term "call for services" as used herein shall be defined as an incident, event or offense that requires a report or offense number made, recorded or taken by a member of the CITY Police Department for documentation purposes and which requires some reportable action by a SHERIFF's Forensic Science Specialist. All services rendered under the same case number shall 4 be deemed one call for service. Such offense numbers shall be used to calculate calls for service with each offense number which results in a request for services being deemed a call for services. 3. EVIDENCE AND PROPERTY STORAGE A. During the term of this Agreement, the SHERIFF agrees to provide to the CITY storage, release and disposition of all seized evidence, found property and property being held for safekeeping as defined by Florida Statutes and the City of Clearwater Code of Ordinances within the SHERIFF's Evidence and Property Storage Facility, except for non-evidentiary bicycles and breath, blood or urine samples obtained from persons suspected of operating vehicles or vessels while under the influence of alcohol or drugs which samples shall be maintained by the Pinellas County Medical Examiner's Office. B. The SHERIFF shall also transport drug items to and from the County lab as determined by the CITY Police Department. The SHERIFF shall be responsible for transporting all items of property or evidence as aforesaid from the CITY Police Department and transporting same to secure storage facilities maintained by the SHERIFF. However, where such items of property or evidence are large, voluminous, heavy or otherwise not compatible with transport by ordinary courier, it shall be the responsibility of the CITY Police Department to transport such items to the SHERIFF's Evidence and Property Storage Facility. C. The SHERIFF shall store and maintain chain of custody of all evidence and other property in accordance with current general orders and SOP's. 5 D. All evidence and other property seized, found or held for safekeeping by the SHERIFF for the CITY Police Department shall be disposed of in accordance with Florida law or as otherwise ordered by a court of law. Nothing herein shall prevent the CITY from retaining any of its evidence or other property as part of the CITY's inventory of property or donated by the CITY to a qualified non-profit organization in accordance with Florida law. E. The CITY shall pay to the BOARD the sum of FORTY-ONE THOUSAND SEVEN HUNDRED TWENTY-FOUR DOLLARS AND NINETY-THREE CENTS ($41,724.93) for the evidence storage service. This cost is inclusive of salary for one property clerk and $2,125 for evidence storage supplies. 4. TOTAL COMPENSATION The CITY agrees to pay to the BOARD, on October 1, 2005, the sum of FIVE HUNDRED THIRTY-ONE THOUSAND TWO HUNDRED NINE DOLLARS AND THIRTY-SIX CENTS ($531,209.36) which reflects the minimum sum due for all services to be rendered during the term of this Agreement. 5. CONTACT PERSONS SHERIFF agrees to use best efforts and necessary resources available to SHERIFF to carry out the terms and conditions of this Agreement. Both parties agree that they will cooperate and work together to carry out the terms and conditions of the Agreement. To that end, the parties agree that the fallowing individuals shall be the contact persons for the CITY and SHERIFF respectively. 6 FOR THE CITY FOR THE SHERIFF Sid Klein, Chief of Police 644 Pierce Street Clearwater, FL 33756 (727) 562-4242 Director Dan L. Wiggins P. O. Drawer 2500 Largo, FL 33779-2500 (727) 582-6103 6. BUDGET The BOARD hereby joins in the execution of this Agreement and said BOARD agrees to amend the Pinellas County Sheriffs Office budget to provide the funds necessary to accomplish the purposes of this Agreement and agrees to cooperate in every way reasonably possible to insure that the purposes stated herein are fulfilled. 7. CANCELLATION Either party may cancel this Agreement without penalty upon providing notice of such cancellation in writing thirty (30) days in advance of the date of cancellation. Upon such cancellation, the SHERIFF shall retain such sums from the payment set forth above as reflect actual calls for service or property storage at the rate provided herein and shall refund the remainder to the CITY. If the SHERIFF receives reimbursement from the BOARD for any of the services that the SHERIFF will be providing to the CITY pursuant to this Agreement, the SHERIFF shall refund the prorated amount of any unused services to the BOARD. 8. COMPLETE AGREEMENT This Agreement constitutes the full and complete understanding of the parties. 7 9. MODIFICATION This Agreement may be modified or amended only by a document in writing signed by all the parties hereto. 10. ASSIGNMENT Neither party shall assign any obligations or responsibilities under this Agreement to any third party. 11. INDEMNIFICATION Each party shall be liable for the negligent acts or omissions of its own employees in the performance of this Agreement. Nothing contained herein shall be construed to limit or modify the provisions of Florida Statute 768.28. Nothing herein shall abrogate or expand the sovereign immunity enjoyed by the CITY and the SHERIFF pursuant to the provisions of Chapter 768, Florida Statutes, nor shall any third party receive any benefit whatsoever from the indemnification provided herein. 12. TERM OF AGREEMENT This Agreement shall be for a period of one (1) year commencing October 1,2005 and concluding September 30,2006. REMAINING PAGE BLANK 8 IN WITNESS WHEREOF the parties to this Agreement have caused the same to day of 2005. be signed by their duly authorized representatives this Countersigned: CITY OF CLEARWATER, FLORIDA Mayor-Commissioner City Manager Approved as to form: Attest: /)-\1 :1\\ ['\ ,./~L ,.,' ,'1.'_ \ . N) (, " (; l,eA I, .. ,().JJ., J "Assistat)City Attorney City Clerk SHERIFF OF PINELLAS COUNTY, FLORIDA Jim Coats, Sheriff ATTEST: KEN BURKE, Clerk PINELLAS COUNTY, FLORIDA, By and through its Board of County Commissioners BY: Deputy Clerk By: Chairperson APPROVED AS TO FORM: County Attorney City of Clearwater, Sheriff Jim Coats Board of County Commissioners 9 ~~ u.~ City Council Cover Memorandum ENg-- d 1\ ,'1 Tracking Number: 1,518 Actual Date: 09/15/2005 Subject / Recommendation: Award a contract to TLC Diversified, Inc. of Palmetto, Florida, for the Drew and Union Streets Reclaimed Water System, Contract 2 - Booster Pumping Stations (01-0039-UT) construction contract in the amount of $2,589,400.00, which is the lowest responsible bid received in accordance with plans and specifications, and approve the associated McKim & Creed Work Order for limited construction engineering services, including PLC/SCADA Programming Services, in the amount of $195,OOO.00,and authorize the appropriate officials to execute same. Summary: This item is a continuation of the developmentof a reclaimed water transmission and distribution system in the City of Clearwater. The purpose of this contract is to construct booster pumping and disinfection stations to provide system pressure to a reclaimed water system expansion in the Drew Street and Union Street areas, which will serve the recreational facilities, residents and businesses with reclaimed water for non-potable use. The project consists of the Del Oro Park and Union Street Booster Pumping Stations, including reclaimed water disinfection facilities at each station, and the associated necessary pipelines to connect them to the system. The construction contract timeis 300 calendar days. Construction is expected to start in October ot2005 and be complete by August of 2006, except the Union Street station work start will be delayed 60 days from the Notice to Proceed, per Specifications Section 01010, paragraph 1.3D, for an expected start time in December, 2005, and completion simultaneous with the rest of the work. The 60 day work sequence offset follows from delaying the City site permitting process in deference to the neighboring resident's concerns. This project is consistent with the City ofClearwater's Updated Reclaimed Water Master Plan. McKim & Creed, the engineering design consultantfor this project and an Engineer-of-Recorc for the City of Clearwater, has provided written recommendation to award the construction contract to TLC Diversified, Inc. This project is being funded in part bya grant from the Southwest Florida Water Management District (SWFWMD). The Cooperative Funding Agreement between the City and the SWFWMD includes reimbursement of 50% of the cost via the Del Oro Groves RCW Agreement up to a maximum of $3,185,000.00. The Del Oro Park and Union StreetBooster Pump Stations' inclusion as part of the Agreement for the future Del Oro Groves Reclaimed Water System project will allow the City to be eligible f ~.~ u~ City Council ",,~.9.,~nda ."~,9v,,~r ~emo~,~!!.~,~,.~_",.......,.__". or 50% cost share from the Southwest Florida Water Management District (SWFWMD) for the additional design and construction costs. Sufficient budget and revenue are available inthe 2002 Water and Sewer Revenue Bond Construction Fund in the amount of $62,000 in project, 0343-96739, Reclaimed Water and in the amount of $2,722,400 in the Capital Improvement Fund project 0315-96739 Reclaimed Water for a total of $2,784,400 to fund the work order and construction contract. The Engineer's construction cost estimate for theDel Oro Park Station was $1,336,885.00, and $1,181,999.50 for the Union Street Station for a total of $2,518,884.50. The McKim and Creed work orderamendment to City Project No. 01-0039-UT includes limited construction engineering services for the construction of the booster pump station facilities. Though inspection services will be provided in-house by the Public Services Department's Construction Division personnel, the McKim & Creed construction services also include part-time on-site construction review services, including programming of the PLC's, and SCADA system. The cost for the McKim & Creed construction phase engineering services is $195,000.00. Due to concerns of residents in thevicinity of the McMullen Booth Elementary School regarding the siting of the proposed Union Street Booster Pump Station, the City is developing plans to re-Iocate the proposed pumping station to Pinellas County owned property at the southwest corner of McMullen Booth Road and Union Street, which currently contains a stormwater treatment pond. Once permitting and final details of construction are completed for the relocation, a construction change order will be prepared and presented to the City Council to address differences in contract costs for construction. Copies of the work order, letter ofrecommendation and contract are available for review in the Office of Official Records and Legislative Services. Originating: Engineering Section Consent Agenda Category: Construction Contracts - Public Works Originating Number of Hard Copies attached: 0 Public Hearing: No Financial Information: Type: Capital Expenditure Bid Required? Yes Bid Numbers: 01-0039-UT Budget Adjustment: Yes Budget Adjustment Comments: See Summary Section Total Cost: $2,784,400.00 ~~ u~ Al'Ienda Cover Memorandum -"""'''@~'''''''''''''--'@''''''''''''''''''''''''''''''''''''''''@"""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,@,,,,,,,,,,,,,,-@,,@,,@,-,--=-,=-----,,@ City Council Appropriation Code(s) 0343-96739-561300-533-000 0315-96739-561300-533-000 0315-96739-563800-533-000 Amount $62,000.00 $133/000.00 $2,589,400.00 Comments Review Approval Glen Bahnick Georqe McKibben 08-09-2005 11:12:33 08-12-2005 15: 19:07 08-17-2005 10:44:22 08-11-2005 14:42:36 08-15-2005 09:26: 15 08-17-2005 12:43:52 08-11-2005 17:04:55 08-22-2005 08:30:48 Tina Wilson Garry Brumback Michael Ouillen Brvan Ruff Bill Horne Cyndie Goudeau CITY OF CLEARWATER ENGINEERING DEPARTMENT McKIM & CREED ENGINEERS WORK INITIATION FORM ~'-Erg-~ Il.Y DATE: July 8, 2005 City Project No: 01.0039.UT M/C Project No: 1. PROJECT TITLE: Drew and Union Streets RCW Booster Pump Station Construction Services 2. SCOPE OF WORK: SUMMARY The City of Clearwater is constructing new reclaimed water booster pump stations for its Drew and Union Street Reclaimed Water System. These booster pump stations will provide system pressure to the previously constructed pipelines along Drew Street and along Union Street, as well as for the proposed reclaimed water systems in Seville, Del Oro Groves and Morningside areas. The City will require assistance during the Construction Phase of the project. This Work Order will provide for construction engineering services for the project and will provide part time on-site observation of the Contractor's work. This Work Order will also include the PLC and HMI programming services for the new monitoring and control systems for the new booster pump stations to integrate the monitoring and control of these remote facilities from the City's wastewater treatment facilities. The scope or work to be included is more fully defined as follows: SCOPE OF WORK Task 1 Limited Construction Services 1. Coordinate and conduct the pre-construction conference with the selected Contractor and City staff to review project requirements, coordination, and scheduling issues. 2. Provide technical review of shop drawings and other Contractor submittals for compliance with the Contract Documents. McKim & Creed's Project Administrator will coordinate review process. 3. Coordinate and attend monthly progress meetings with the Contractor and the City to review project status and facilitate coordination of activities. Maintain minutes of meetings and distribute to the attendees. 4. Provide part time on-site construction review for a period equivalent to 20 hours per week over the contract period to observe the construction work relating to the design requirements. Assist in coordination of and communication of construction activities involving appropriate persons. Maintain reports of daily activities for the project record and provide copies to the City. 5. Review Contractors requests for payment, compare request with work completed, verify accuracy and recommend appropriate action by the City. 6. Make periodic site visits by the design engineers and project manager to observe the work in progress and the quality of the various systems and facilities with the respect to their intended function and Contract requirements. CITY OF CLEARWATER - Drew and Union Streets RCW Booster Pump Station Construction Services July 8, 2005 Page 2 7. Provide general contract administration including interpretations of the Contract Documents, review of progress schedules, general correspondence with the Contractors and suppliers, review of changed conditions, and changes in the work required, and preparation of monthly status updates for the City. 8. Prepare intermediate and final punch lists for the Contractor to complete and/or correct items that are required by the Contract Documents. Follow-up to ascertain that the Contractor has satisfactorily completed items and perform the final inspection of completed work. 9. Perform final inspection of completed work and prepare the Engineers Certification for submittal to the Florida Department of Environmental Protection (FDEP), Pinellas County Health, and SWFWMD upon satisfactory completion of the project. 10. Prepare Record Drawings of improvements based on Contractor supplied marked-up drawings showing any deviation from the construction drawings. Provide electronic and printed copies of said Record Drawings to the City. 11. Provide assistance in the startup of the booster pump stations, adjusting of the PLC's, and coordination of the SCADA system. 12. Assist in collecting and submitting contract closeout documents including record drawings, release of liens, warranties, manuals, final change order, and other required documents. 13. Provide material testing of soil compaction for the construction of the project. Task 2 PLC/SCADA Programming Services 1. Provide programming of the control algorithms for the booster pump stations. 2. Provide programming at the Northeast AWTF and the booster pump stations for the communications between the sites. 3. Provide the programming and configure the graphical screens for the Operator Interfaces locally at the control panels of the booster pump stations. 4. Configure the Plant2Business and SOL databases for the data of the booster pump stations. 5. Modify existing Citect HMI SCADA software to incorporate changes to the systems at the Northeast AWTF. 6. Provide documentation of the operational protocol and PLC algorithms. CITY OF CLEARWATER - Drew and Union Streets RCW Booster Pump Station Construction Services July 8, 2005 Page 3 3. PROJECT GOALS. WORK PRODUCTS: . Weekly Reports of Activities . Record Drawings . Final Inspection and Certification of Completion 4. BUDGET The Limited Construction Services and PLC/SCADA Programming Services will be billed on the "Actual Cost Method" in accordance with the Engineer of Record Contract. The Telemetry Design and Permitting Services will be performed on a Lump Sum basis. The fees for the various tasks are outlined below. TOTAL $163,500.00 $ 31,500.00 $195,000.00 Task 1 - Limited Construction Services Task 2 - PLC/SCADA Programming Services 5. SCHEDULE McKim & Creed will provide the Limited Construction and PLC/SCADA Programming Services outlined herein in accordance with the Contractors schedule for construction which will include a 270 day substantial completion milestone and 300 days to achieve final completion. A more detailed project schedule will be provided to the City within two weeks of the Notice to Proceed. 6. STAFF ASSIGNMENTS: City: McKim & Creed: Tom Fears, Todd Petrie, Lou Badami Street Lee, David Wehner, Eric Brown, Don Kaser 7. CORRESPONDENCE/REPORTING PROCEDURES: All McKim & Creed Correspondence shall be directed to David Wehner. All City correspondence shall be directed to Tom Fears. CITY OF CLEARWATER- Drew and Union Streets RCW Booster Pump Station Construction Services July 8, 2005 Page 4 8. INVOICING/FUNDING PROCEDURES: Please invoice monthly for work performed as detailed in McKim & Creed Engineer of Record Contract. Invoices will be transmitted to City of Clearwater, AUn: Marty Pages, 100 S. Myrtle Ave., #220, Clearwater, FL, 33756-5520, or P.O. Box 4748, Clearwater, FL, 33758-4748. City Invoicing Code: 0343-96739-561300-533-000-0000 ($62,000) and 0315-96739-561300- 533-000-0000 ($133.000) i1a 7/25/05 ENGINEER CERTIFICATION I hereby certify as a licensed Professional Engineer, registered in accordance with Florida Statute 471, that the above project's site and/or construction plans meet or exceed all applicable design criteria specified by City municipal ordinance, State, and Federal established standards. I understand that it is my responsibility as the project's Professional Engineer to perform a quality assurance review of these submitted plans to ensure that such plans are free from errors and/or omissions. Further, I accept that the City's Final Inspection for a Certificate of Occupancy does not relieve me of my own quality assurance review. I hereby certify that all facilities have been built substantially in accordance with the approved permit design plans and that any substantial deviations (described in attachment) will not prevent the system from functioning in compliance with the requirements of applicable regulatory authority. This certification shall apply equally to any further revision and/or submittal of plans, computations, or other project documents which I may subsequently tender. 10. SPECIAL CONSIDERATIONS: None PREPARED BY: APPROVED BY: A. Street Lee, PE Vice President McKim & Creed Michael D. Quillen, PE City Engineer City of Clearwater Date: Date: CITY OF CLEARWATER - Drew and Union Streets RCW Booster Pump Station Construction Services July 8, 2005 Page 5 CITY OF CLEARWATER ENGINEERING DEPARTMENT McKIM & CREED WORK INITIATION FORM Attachment "B" CITY DELlVERABLES FORMAT The design plans shall be compiled utilizing one of the following two methods. 1. City of Clearwater CAD standards. 2. Pinellas County CAD standards 3. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELlVERABLES The design plans shall be produced on stable-based mylar or vellum material, 24" x 36" at a scale of 1" = 20' unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Land Desktop (Land Desktop 2000 or later format, including all associated dependent files. When is not available, upon approval by the City of Clearwater Project Manager, a standard ASCII file can be delivered with all associated drawing and dependent files. The ASCII file shall be a comma or space delimited containing code, point number, northing, easting, elevation and description for each data point. Example below space delimited ASCII file: POINT # NORTHING 284 1361003.838 EASTING 264286.635 ELEV DESC 25.00 BCV or comma delimited ASCII file: 284,361003.838,264286.635,25.00, BCV (PNEZD) An AutoCAD Release 2000 or later drawing file shall be submitted. NOTE: If approved deviation from Clearwater or Pinellas County CAD standards are used the consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard AutoDesk, Inc. release. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727)562-4762 or email addressmailto:tom.mahonv@mvclearwater.com ~ All electronic files must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. Location Map JOSE w GLEN OAK ...... SAN ~ ...... ~L I~ <0 I I I ci cj VISTA DR SAN I ~I IJ Terrace View La. SAN I w I~I I ~I AVE SAN I I ~ AVE THOMAS RD I PEDRO 1<( I BERNADINO fa I~I MATEO HOYT AVE PROJECT SITE BORDEAUX LA v CHAMBLEE LA DEL ORa PARK RCW BOOSTER PUMPING STATION CK TM NTS Location Map JONES LA LANE BETHANY IRS T'"" T'"" (() CYPRESS >. :2 Ii ~ ::> U5 0 l/l ELYSIUM ~ OJ WAY c: UJ ~ UNION STREET O(J ~ 0:: 0 a:l 0:: D <( J: HARBOR T'"" ~ T'"" W ::0 HARBO OJ Ii 0 0 ::0 4th ST. C) ci a::: D UJ ~ <( --l HOMESTEAD OAKS >- UJ m m <( PRESTIGE I~ Q) SUNSET POINT a RD 0 OAK FOREST N UJ C") ~ '0 0) 0 l- T'"" 0 ~ ci ~ <( (/) 0 0 UJ a:: cj a:: 0 LL s City of Clearwater Public Works Administration / Engineering UNION STREET RCW BOOSTER PUMPING STA TlON Drawn By: C. K. Reviewed By: T. M. Scale: N. T. S. Grid # S - T - R Date: 8/5/2005 N w4t. ~ CoPY ~~;. ENj - d O.Y AGREEMENT NO. 04cON000069 COOPERATIVE FUNDING AGREEMENT BETWE.EN THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT AND THE CITY OF CLEARWATER FOR THE CLEARWATER DEL OROGROVES RECLAIMED WATER PUMPING, TRANSMISSION. AND DISTRIBUTION PROJECT (LOSS) THIS COOPERATIVE FUNDING AGREEMENT is made and entered into by and between the SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT, a public corporation of the state .of Florida, whose address i$2379 Broad Street. Brooksville. Florida >34604-6899, for itself and on behalf ofthe.Pinellas..Anclote River Basin Board, hereinafter collectively referred to as the "DISTRICT," and the CITY OF CLEARWATER. a municipal corporation of the Sf ate of Florida, whose address Is112 South Osceola Avenue, Post Office Box 4748, Clearwater, Florida 33758-4748, hereinafter referred to as the "CITY." WITNESSETH: WHEREAS, the CITY proposed a project to the DISTRICT for funding consideration under the DISTRICT's cooperative funding program; and WHEREAS, the prajectconsists of the design and construction .of three reclaimed water pumping stations, transmission mains and distribution piping in thei DelOra Groves area of the CITY, hereinafter refen-edto as the IIPROJECT";and WHEREAS, the DISTRICT considers. the PROJECT worthwhile and desires to assist the CITY (nfunding the PROJECT. NOW THEREFORE, the DISTRICT and the CITY, in. consideration of the mutual tenns, covenants and conditions set forth herein, agree as follows: 1. PROJECT MANAGER AND NOTICES. Each party herebydElsignates theempl()y~eset forth below as its respective Project Mana.ger. Project Managers will assist with PROJECT coordination and will beieach party's prime contact person. Noticesand reports will be sent to the attention of each party's Project Manager by U.S. mail, postage paid. to the parties' addresses as set forth below:. Project Manager for the DISTRICT: Anthony Andrade Southwest Florida Water Management District 2379 Broad Street Brooksville, Florida 34604.-6899 Project Manager for the CITY: Lou Badami City of Clearwater 1650 North Arcturas Avenue Clearwater. Florida 33765 Page 1 of? Any changes to the above representatives or addresses must be provided to. the other party In writing. 1.1 The DISTRICT's Project Manager is hereby authorized . to approve requests to extend a PROJECT task deadline set forth in this Agreement. Such approval must be in writing, explain the reason for the extension and be signed by. the Project Manager and his or her Department Director, or Deputy Executive DirElctor If the Department Director is the Project Manager. The DISTRICT's Project Manager is notauthorizedtp approve any time extension which will result in an increased cost to the DISTRICT or which wit! exceed the expiration date set forth in Paragraph 4, Contract Period. 1.2 The DISTRICT's Project Manager is authorized to adjust a Une item amount of the Project Cost contained in the Project Plan set forth!n EXhibit "B" or, If applicable, the refined budget as setforth In Paragraph 3..1 below. The adjustment must beln writing, explain the reason for the adjustment, and be signed by the Project Manager, his or her Department Director and Deputy Executive Director. The DISTRICT's Project Manager is not authorized to make changes to the Project Plan, except as provided hereil1,and is not authorized to approve any increase in the not-to-E!xceed amount set forth In thefundfng section of this Agl'$Elment. 2. SCOPE OF WORK. Upon receipt of written notice to pro~ed fromthEli DISTRICT, the CITY agrees . to perform the services necessary to complete the PROJECT in accordance wlththe Special Project Terms and Conditions set forth in Exhibit "A" and the Project Plan set .forth In Exhibit "B/' Any change.s to this Scope of . Work and associated costs, except as provided herein, must be mutually agreed to in a formal written. .amendmentapproved by the DISTRICT Govemlng Board and the GITY prior to being performed by the CITY. subject to the provisions of Paragraph 3. Funding. The CITY will be solely responsible for managing the PROJECT, including the hiring and supervising of any consultants or contractors it engages in otder to complete the PROJECT. 3. FUNDING. The parties anticipate that .thetotalcost.ofthe PROJECT will be Six Mimon T9r~~Hund~d and Seventy Thousand. Dollars ($6.370,OOQ). .. The. DISTRICT agrees to fum'lPROJECTcosts up to Three MilllonOne Hundred Eighty Five Thousand Dollars ($3.185,000) and will. have no.obligationlo.payany.costs beyond this. maximum Cimount. The CITY agrees.>to fund PROJECT .costs up to Three Million One Hundred Eighty Five Thousand DofJars ($3, 185,000) and will be.. responsible for all costs in excess of the anticipated total PROJECT cost. The CITYwill be the lead party to this Agreementand pay PROJECT costs prior to requesting reimbursement from the DISTRICT. 3.1 The DISTRICT will reimburse the CITY tor the DISTRICT's shareot the PROJECT costsln accordanoe with the Project Cost contained In the projectPlansetforth in EXhibit "B," The GlTYmay contract with consultant(s)or contractor(s)or both in accordance with the SpeCial Project Tenns and Conditions set forth lnExhlbif"A." Upon written DISTRICT approval, the budget amounts. for the work set forth in Page. 2 of7 - such contract(s) Will refine the amounts set forth in the Project Cost and be incorporated herein by reference. The DISTRICT will reimburse the CITY for SO percent of allal.lowablecosts in each DISTRICT approved invoicereceivedfrorn the CITY, but at no point in time will the DISTRICT's expenditure amount under this Agreement. eXceed. expenditures made. by the CITY. Payment will be <made to the CITY in accordance with the Florida Prompt Payment Act. Pad VII of Chapter 218, Florida Statutes (F.S.), . upon receipt of an. invoice. with the approprtate support documentation, which will be submitted to the DISTRICT no more often than monthly at the following address: Accounts Payable Section Southwest Florida Water Management Distri.ct Post Office Box 1166 BrooksviUe, Florida 34.605-1166 3,2 The ProJect Budget ineludes any travel expenses which may be authorized under this Agreement and reimbursement wUl be. paid in aecordance. with Section 112.061, F.S. ,as may be amended from time to time, and District Procedure 13-5, attached hereto as Exhibit"C." 3.3 The CITY will not uSe any DISTRICT funds fdranypurposes not specifically identified in the above Scope of Work. 3.4 Eaeh CITY invoice must include the following certification, and the CITY hereby agre(:i)sto delegate. authority to its Project Manager to affirm said certification: "I hereby certify that the costs requested for reimbursement and the CITY's matching funds, a$ r'$presented. in this involCB,are directly related to the performance under the Clearwater Del Oro Groves Reclaimed Water Pumping, Transmission, and Distribution Project (L053)agngement between the Southwest Florida Water Management District and the City of Clearwater {Ag~ment No.. ()4CON000069 ). .areaUowable, allocable,. properly documented, and are in accordance with the approved project budget." 3.5 The DISTRICT will have no obligation to reimburse the CITY for any costs under this Agreement until construction of the PROJECT has commenced. 3.6 DISTRICT funding of the PROJECT will occur in DISTRICT fiscal years 2004 and 2005. DISTRICT funding for FY2004 will be in the amount of Two tv1i1lionSixty Five Thousand Dollars ($2.065,OOD). The remaining funds. up to the DISTRICT's funding commitment, are. anticipated to be available in FY20D5. The DISTRICT's performance and payment pursuant to this Agreement is contingent upon the DISTRICT's Governing Board appropriating funds for the PROJECT Page 3 of7 4. CONTRACT PERIOD... Jhis Agreement will be effective November1,2003 and. will remain in effect through . pecember31, 2008,unle9s terminated, pursuant to Paragraph 3.Babove or Paragraph 8 below. or amended in writing by tnepadies. 5. PROJECT RECORDS AND DOCUMENTS. Each party,. upon .request. wm permit the other party to examine or audit all PROJECT related records and documents during or following completion of the PROJECT. Each party will maintain all such records and documents for at least three (3) years foUowingcompletion of the PROJECT. All records and documents generated or received by either party in relation to the PROJECT are subject to the Public Records Act, Chapter 119, F.S. 6. REPORTS.. The CITY will provide the DISTRICT with copies of any and all reports, models, .$tucJies, maps or other documents resulting frorn the . PROJECT. 7. LIABILITY. Each party hereto agrees to indemnify and hold the other harmless, to the extent allowed under Section 768.28, F.S., fromal! claims, foss, damage and expense, includingattomey fees and costs andattomeYfees. and costs on appeal, arising from the negligent acts Or omissions of its officers, employees, contractors and agents related to its. performance under this Agreement. Nothing herein shall be deemed a . waiver, express. or-implied, of either party's sovereign immunity under Section 7'68.28. F.S. 8. DEFAULT. Either party may terminate this Agreement upon the otherparty'sfanur&to comply with any termor condition of this Agreement. as long as the terminating party is not .in . default of any term or condition of this Agreement. To initiate termination. the terminating party must proVide the defaulting party with a written "Notice of Termination" stating its. intent to terminate and describing all terms and conditions with which the defaulting party has failed to comply. If the defaulting party has notremediad its default within thirty (30) days .after receiving the Notice of Termination, this Agreement will automatically terminate. 9. RELEASE OF INFORMATION. The parties agree not to lnltiateanyoral Qr written media interviews or issue press releases on or about the PROJECT without providing advancecoplesto the other party. This provision will no! be construed as preventing the parties from complying with the publfc reGOrds displpsure taws set forth in Chapter 119, F.S. 10. DISTRICT RECOGNITION. The CITY will recognize DISTRICT funding and, if applicable, SasinBoam funding in. any repods, models, . studies, maps or other documents. resulting from this Agreement and the form of said recognition will be subject to DISTRICT approval. If eonstructionis involved. the CITY will providesignage at the PROJECT site that recognizes funding for this PROJECT provided by the DISTRICT.and, if applicable, the Basin .Board(s). AlIsignage must meetwUh DISTRICT written approval as to form, content and looation. and must be InaccoreJance with local sign ordinances. Page 4 of7 11. PERMITS AND REAL PROPERTY RIGHTS. . The CITY muslobtain a.Upermils,.lpcal government approvals and all rea.1 property rights necessary to complete the PROJECT prior to C9rnmenpinganyconstructIon involved in the PROJECT. The DISTRICTwiU have no obligation to relfnbursetheCITY for any costs under this Agreementuntil the CITY has. obtained. such permits and rights and construction.ha$ commenced. 12. LAW COMPLIANCE. Eacbparty will comply withaUappUcable federal,state and local laws, rules. regulations and guidelines, related to perrormance under this Agreement. 13. COMPLIANCE WITH DISTRICT RULES & REGULATIONS. If the PROJECT involves design services. the CITY's professional designers and the DISTRICT's regulation and projects staff. wiU.. meet regularly during the PROJECT designtodiscus$waysQf ensuring that the final design for the proposed PROJECT technically complies withalt appliCable DISTRICT rules and regulations. 14. DISADVANTAGED BUSINESS ENTERPRISES. The DISTRICT expects the CITY to make<good faith . efforts loensurethat disadvantaged businessenterpnses, which are qualified under either federal or state law, have the maximum practicable opportunity to participate in contracting opportunities under this Agreement. . Invoice documentation submjttedto the DISTRICT under this Agreement must include<information relating to the amount of expenditu~es. made to disadvantaged btjsinesses by the CITY in relation to this Agreement. to the extent the CITY maintains such Information. 15. ASSIGNMENT. Neither party may assign or transfer its rights or obJigaU()ns under this Agreement; including..(iny operation or maintenance duties related to the PROJECT, without the prior written consent of the other party. 16. SUBCONTRACTORS. . Nothing Inthis Agreement will be construed to create, or be implied to create, any relationship between the DISTRICT and any subcontractor of the CITY. 17. THIRD PARTY BENEFICIARIES. Nothing in this Agreement will be construed to benefit any persoh or ~ntity not a party to this Agreement. t8. LOBBYING PROHIBITION.. Pursuant to Section .216.347, F.S"theCITY. js hereby prohibited .from using funds provided by this Agreement for the purpose of lobbying the Legislature, .theJudicial branch or a state agency. 19. PUBLIC ENTITY CRIMES.PursuanttoSubsections287.133(2) and (3), F.S., a person or affiliate who has been placed on the convicted vendor Ustfollowing a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to.pmvide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair ofa public building or public work; may not submit bids, proposal$, or replies on leases of real .property toa public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any publiC entity; and may not transact business with PageS of 7 any pubUc entityJn excess .of the threshold amount provided in Section287.017,.F.S., for Category Two, fora period of 36 months following the date of being placed on the convicted vendor list.. CITY agrees to Include this provision inallSl,Ibcontracts issued as a result of this Agreement. 20. DISCRIMINATION. Pursuantto Subsection 287.134(2)(a), F.S., an entity .oraffillate who has. been pla.ced onlhe dIscriminatory vendor list maynotsubmfta. bid, proposal, or reply on a contra~to provide any goOds or servic~to~ public entity; may not submita bid, proposal,. or reply on a contract with a public. entity for th~ construction or repair of a publicbuUding or public work; may. not submit. bjd~, proposals, or replies on lea$es of real property to a public entity; may not be awarded or perform work.asa contractor, supplier, subcontractor, or consultant under a contract with any publicentity;t:md may not transact business with any pubUcentity. CITY agrees to Include thIs. provision in all subcontracts. issuedasa result of this Agreement. 21. ENTIRE AGREEMENT. This Agreement and the attached exhibits listed below constitute the entire agreement between the PartIes and, unlesSotherwisa provided herein, may be amended only in writing, signed by aHpartiesto this Agreement. 22. DOCUMENTS. The following documents are attached and made a part of this Agreement. In the event ofaeonflictof contract terminofpgy, priority will first be given to the language in the body ofthlsAgreement, then to Exhibit "A," then to Exhibit "C," and then to Exhibit "B." .Exhibit "A" Exhibit "8" Exhibit "0. Special Project Terms and Conditions Project Plan District Travel Procedure 13-5 The remainder of this page intentionally left blank. Page6of7 IN WITNESSWHEREQF, thepames.hereto,Qc their lawful representatives, have .executed this Agreement on the day and year set forth. next to their signatures below. SOUTHWEST FLORIDA WATER MANAGEMENT DI$TRlCT By: DaVid L. Moore, Executive Director Date CITY OF CLEARWATER Countersigned: Date Brian J Aungst Mayor-Commissioner Approved astoform: city Attorney COOPERATIVE FUNDING AGREEMENT I3EWJE1:N THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT ANOTHE CITY OF CLEAAWAteR FORTH!: Cl.EARWATER OE1.OROGRO\IESRECLAlMEtJ WATER PUMPING. TRANSMISSION, AND DISTRIBUTION PROJECT (L053) DISTRICT APPROVAL INmAl-S ~A... LEGAL ~ R. ISKMGMT ~.. 'A. ... . J CONTRACTS ... .. .. .. -. t OEPIDIR . · .~ ... . .'. ' D5PUTYEXECDIR ....~ GOVERNlNG BOARD A Pagel of 7 AGREEMENT NO.04COli000069 EXHIBIT "A" SPECIAL PROJECT TERMS AND CONDITIONS 1. CONTRACTING WITH CONSULTANT AND CONTRACTOR. The CITY may engage the services of a consultant(s), hereinafter referred to as the "CONSULTANT'" to design .andacontraetor(s), hereinafter referred to as the "CONTRACTOR," to construct the PROJECT In accordance with the Project Plan attached as ExhibitnB." The CITY will be respOnSible for.administering the contracts with the CONSULTANT and CONTRACTOBand will give notl(:e to proceed to the CONSULTANT nQ later than November 1, 2003 for the ini(ial pumping design, and no later than May 30. 2004 for the full PROJECT design. 2. APPROVAL OF CONSTRUCTION BID DOCUMENTS. The CITY must Qbtain the DISTRICT's written approval of aU construction bid documents prior to being advertised or otherwise solicited. The DISTRICT will not unreasonably withhold its approval. The DISTRICT's approval of the construction bid dQcutnentsdoes nbI constitute a representation or warranty thattha DISTRICT has verified the architectural,engineering, mechanical, electrical, or othercotllponentsof the construction bid documents, or that such documents are in compliance with DISTRICT rules. and regulations or any other applicable rules, regulatjbns,or laws. The DISTRICT's approval will not constitute a waiVer of the CITY's obUgationto assure that the de~ign prbfesslonalperforrns according to the standards of his or her profession. The CITY will require the design professional to warrant that the constructIon documents are adequate for bidding and construction ofthe PROJECT. 3. FINAL DESIGN REPORT AND APPROVAL. The CITY must provide the DISTRICT with · a flnal design report. The final report. must clearly evidence that.. at least fifty percent (50%) of the reclaimed water will offset existing or planned, ground water or surface. water withdrawals. The CITY must obtain the DISTRICT's appro\ilal.ofthe final design report prior to proceeding with Implementation of the PROJECT. The DISTRICT will not unreasonably withhold its approval. 4. DISTRICT REVIEW OF CITY'S. SELECTION OF CONTRACTOR. The CITY will provide the DISTRICT with a tabulation of CONTRACTOR bids and a recommendation to award. The CITY must obtain the DISTRICT's approval of the selected CONTRACTOR prior to proceeding with construction of the PROJECT and the OISTRICT will not unreasonably withhold its approval. The CITY wilJ provide the DISTRICT witha. copy 01 the "Noticeto.Proceedll provided to the CONTRACTOR. The CITY wiII have the sole. authority in djrecting.the CONTRACTORfsworkeff'orts in construction bf the PROJECT, however, the CITY will keep the DISTRICT's Project Manager apprised on all PROJECT related matters. paSe 1 of] r-- 5. APPROVAL OF CONTRACT, The. CITY must obtain the DISTRICT's prior written approval of all contracts enter$d Into with its CONSULTANTS and its CONTRACTORS as referenced above in item number. ona of this exhibit. The DISTRICT will not unreasonably withhold its.approval. 6. COMPLETION DATES. The CITYwIllcommence..construction on the PROJECT by December 31,2004 and wUlcomplete thePROEJCT BY December 31, 2007. However. .In thaevent of any. naUonal.state or local emergency which significantly affects. the CITY'sabUlty to perf()rm, such as hurricanes, tornados, flOOds, acts of God, acts of war, or other such catastrophes, or other man-made emergencies beyond the control of the CITY such as labor strikes or riots, then the. CITY's obftgation to complete said work. within aforementioned time frames will be suspended for the period of time the condition continues to exist 7, RECLAIMED WATER OFFSET REPORT. The CITY must submit a report, three years after PROJECT completion. documenting that at least fifty percent(50%) of the PROJECT's reclaimed water, offsets existing or planned ground water or surface water withdrawals under. normal operating. conditions. The report wilt show the average annuaLdaily flows three years previous and three . years post. reclaimed. water. and the number of active reclaimed water customers. .The CITY will obtain the DISTRICTs approval of the report before the report is finalized, and the DISTRICT will not unreasonably withho.ldlts approval. This provision wUlsurvive the term of this Agreement. B. PROJECT COORDINATION, The CITY.wiU keep the DISTRICT advised at aU times during the course of the PROJECT.. The>CITY Will provide the DISTRICT's Project Manager with advance notice of all PROJ.ECT meetings with the CONSULTANT, CONTRACTOR) and regulatory agencies and will copy the DISTRICTs Project Manager on aU pertinent PROJECT related correspondence. The CITY will provide the DISTRICT's Proj(i:lct Manager with updated design and construction schedules. The CITY will provide the DISTRICT's Project Maf1ager writtenbi-rnonthlystatus reports seven days prior to January 1, March 1, May 1. JulY 1., September t, and November 1, of each year through out the term of the Agreement. 9. DISTRIBUT10NREQUIREMENTS. The CITYwill adhere to the following terms and conditions and will provide written documentation of the status of each prior to requesting any reimbursement. A. Prior to submitting the first invoice for DISTRICT reimbursement the CITY will continue to provide forlhe necel:jSary enforcement..ofthe CITY's existing ordinance requiring dual distribution (potable.and reclaimed) lines In new developments within their reclaimed water service area. Page 2 of 7 L_ B. Prior to submitting the first invoice for DISTRICT reimbursement the CITY will continue to provide enforcement of the CITY's.exIsting ordinance thafrequires the efficient use of reclaimed water for aesthetic landscape irrigation which results in at least a fIfty percent 50%.offset to ground water...surface W'ater, and or potable water supplies. ExamplE;Js may include, but are not limited to: eliminating daytime reclaimed water irrigation. odd/even. reclaimed watering schedules, andrasidential reclaimed water metering coupled with water conserving rates. Such measures Will be utiliz:ed with the intent of eliminating practices which do not result in the beneficial offset of potable or groundwater uses. C. The CITY will enforce a policy to guarantee a rate of connection to the reclaimed water system that is not less than fifty percent 50% of the customer accounts in the PROJECT's Service area. This fifty. percent (500/0) rate of connections will be achieved in the PROJECT service area within one year of PROJECT completion. ThepoHcy, and proof of this connection rate is included in the Project Plan setforth in Exhibit "B." D. Prior to submitting the first invoice for DISTRICTreimburseJ'l1E!ntthe CITY.will.be significantly in the process of installing reclaimed water meters within the PROJECT service area identified in the Project Plan set forth!n Exhibit "B." A minimum of a master meter per subdivision will be required. The CITY will maintain said meter(s). 10. EDUCATION PROGRAM AND APPROVAL The CITY will continue their existing customer education program promoting the efficient USe tlhdc6nservation of i'Elclaimed water.. PfanSforthe program are include<:! tnthe Project Plan set forth in Exhibit "B." The CITY must obtain the DISTRICT's approval of new or revised educational material prior to proceeding with implementation .ofthe PROJECT. The DISTRICT Will no! ynreesonably withhold its approval. The education program will continue to be implemented prior to reimbursement from the DISTRICT. 11. REQUIRED RECLAIMED WATER CUSTOMERS. Prior to .any reimbursement by the DISTRICT, theCJTY will have written agreements with reclaimed water customers to provide for at least fifty percent (50%) of the PROJECT's proposed reclaimed water offsets of existing or planned, ground wate.ror surfa~ water Withdrawals, under normal Qperatingconditlons. Writtennotlflcation that such agreements have been secured will.beprQvidedtothe DISTRICT's Project Manager. 12. RECLAIMED WATER GIS REQUIREMENTS. Reclaimed water facility information will be delivered to the DISTRICT as four separate Arclnfo coverages or ESRI shapefiles. Paga3 of 7 Caverageswill have the following characteristics: ~ Double Precision. ., Projection afUniveJ'$al TranSverse Mercatar (UTM),Zone17, NAD83/90datum (HPGN), unitsafmetersor State Plane Feet, WestZane, NAD83J90 datum, ~ Funtopological.~tructurewith no edit masks. ~ Veri1ied FUZZY tolerance of .001 meters. Shape files will have the following characteristics: . Projectian of Universal Transverse Mercator (UTM),Zane 171. NAD83/00datum (HPGN), units of meters ar State Plane Feet West Zone; NAD 83/90 datum. ~ All line features will be snappedatconnecting ends. ~ Shared borders; of adjacent polygon features will have eX8ctcoincidenCe. No sliVers . are permissible. This requirement is analogous to the topologica' requirements for Arclnfc:rpolygon coverages. Thesecoverage.s . are designed to be developed us.lngheads-up digitizing techniques from1:12lOOQ digital orthaphotos. Higher accuracies are permissible, but the attribute and topological structures defined below win. be adhered ta.lf requested, the DISTRICT will provide technical assistanc~ and digitalorthophoto basemaps thatcsn be used for data automation. All coverages will be delivered as Arclnfo .EXPORT or shapefiles fifes on new8mm tapes or CDROMs. If approved in writing, transfer via Internet FTPwill be accepted. The following coverages will be delivered: Waste Water Treatment Plants Coverage. Name: WWTREATPL Description: LOCClti9ns. ofeU waste water treatment plants~ LocationS9re.tobe represented by a point that represents the approximate center of the main entry g9te of the property on Which the treatment plant resideS. Coverage Type: POINT Items in addition to default attributes forArclnfQPoint coverages. PLANT CAPACITY 4,12, F.2 Permitted (lnnual daily average treatment capacity, in millions of gallons per day (MGD). PLANT_FLOW 4.12. F,2 Annual daily average of treated water, in millions of gallons per day (MGD). Page 4 of1 REUSE_CAPACITY 4. 12,Ft 2 Permitted annual average reuse capacity in millions of gallons per day. PLANT _RE_FLOW 4, 12. Ft2 Annual daily averagefIow of reclaimed Water. In millions of gallons per day (MGD). REP _YEAR PLANT_NAME TREAT_LEVEL DISINF _LEVEL 4.4, I Reporting year PLANT_FLOW PLANT_RE_FLOW values. and 40,40, C Name of treatment plant. 3,3. C Treatment level: ADV Advanced.(AWT). SAD Secondary treatment with filtration. SEe SecondarytreatrT1E:mt. FT Full treatment. 2,2,C DisinfectiOn level: SA Basic. IN Intermediate. HI High. FT Full treatment disinfection. Reclaimed Water Transmission Lines Coverage Name: RWlINES Description: All proposed and existing reclaimed water lines. AU features \Nill be. located within plus or minus 10 meters of their actual location. Coverage Type: LINE Items in addition to.06fault attributes forArclnfo line coverages. LINE_STATUS LINE_SIZE 2,2, C Current status of line: EX Existing line. PR Proposed line. 4.12, F, 1 Diameter of reclaimed water line in inches. Page 5 of7 LINE_FUNDING 1, 1. C Reclaimed Water Storage Areas Is funding provided by the DistricHorthis line? Y Yes N No Coverage Name: RWSTORAGE Description: Locations of aU reclaimed water $torage facilitIes. Locations ate to be represented by a point that represents the. approximate center of the main entry gate at which the reclaimed storage facilities reside. Coverage Type: POI NT Items In addition to (jefautt attribute.s for Arclnfo point coverages. STORAGE_TYPE 4, 4, C POND TANK ASR STORAGE_FUND 1,1 t C STORAGE_STAT 2,2. C Rec/aimed . Water Users Coverage Name: RWUSER Type of reclaimed water storage facility: Pond or uncovered. tank. Tank. Aquifer storage and recovery. Is funding provided by the District for this facility? Y Yes NNo Current status of storage facility: EX Existing. PR Proposed. Description: Polygons delimiting the area served by reclaimed water lines. Locations are to be representedbv a polygon that represents the reclaimed water user. This coverage Is not meant to represent individual households, but instead should represent subdivisions, agricultural or commercial operations. golf courses. etc. All features shaH be located within plus or minus 10 meters of their actual location. Page 6 of7 Coverage Type: POLYGONS Items in addition to default attributes for Arcll'1fo line coverages. USER_NAME 60, 60, C Name of the reclaimed water user at that location. USER_TYPE 4, 4. C Type of reclaimed water user: RES Residential Irrigation. GOLF Golf course irrigation. RIA Recreational/Aesthetic (parks, cemetery, fQuhtainsand other water features). MINE Mining and dewatering. POW Power generatiOn. llC Industrial/Commercial. GW Ground water recharge. IP Indirect potable reuse (surface water augmentation). WET Wetlands creation, enhancement or restoration). AG Agriculture irrigation. QUANTITY 4,12, F, 3 Estimated annual dally average amount of reclaimed water used,ln mmionsof gallons per day (MGD). USER_STATUS 2,.2, C Current status of water user: EX Existing user~ PR Proposed user. USER_STORAGE 1,t C Onsite reclaimed water storage. Y Yes N No The remainder of this pageintentic)Oally left blank. Page 7 of7 AGREEMENT NO. 04CON000069 EXHIBIT "B" PROJECT PLAN CLEARWATER DEL ORO GROVES RECLAIMED WATERPUMPJNG. TRANSMISSION AND DISTRIBUTION PROJECT (L053) NARRATIVE: This PROJECT is for the. continued expansion of the CITY's reclaimed waters,ystem. The PROJECT will include reclaimed water pumping, transmission and distribution faCilities to expand service to the area of Del Oro Groves. and pumping facilities along Drew Street and Union Street in the CITY. PROJECT INFORMATION 1. TYPE OF PROJECT: This PROJECTindudes the design and construction of reclaimed water pumping, transmission mains and distribution facilities to. serve the expanding . reclaimed water service in DelOra Groves, and pumping facilities along Drew Street andUnion>Street. 2. PROJECT OBJECTIVE: The CITY's objective is to develClpsystems and facUlties. that will provide for the beneficial use .of reclaImed water for irrigation and other approved non-potable uSeS. This will require the construction of transmissioh mains, .pumping facilmes,stPrage tanks. and distribution piping systems to provide <access tathe system customers. The PROJECT described in # 3 beloW will assist the CITY in attaining the goal 01 puildinga citywidereclaJmed water system. The implementation of the cityvlide system will be. accomplished in a phased method over a20-year time frame. Full implementation of the system is anticipated to m~astJrably meet the. potential irrigation demand in Clearwater, estimated to be 23.0 mgd and to reduce wastewater effluent discharge to Tampa Bay and Clearwater Harbort which presently has a combined surface water discharge of15.5 mgd. 3. PROJECT DESCRIPTION: 1. A PROJECT location map for the Del Oro Groves area is. attached as Figure 1. The attached Figure 2 shows the booster pump station along Union Street. 2. The PROJECT includes: . Three new reclaimed pump stations 1} A 3.5 rngd., pump station with 3-150 horsepower pumps at East APCF, including 24" connection piping, controls and necessary appurtenances. Page 1 of7 2) A.5. mgd, pump station with 3-200 horsepQwer pumps at DelOra Park near Drew Street, including 24" connection piping, controls and necessary appurtenances. 3) A 2 mgd, pump station with 3--75 horsepower .pumps at Union$treet, including 16"connection piping, controls and necessary appurtenances. . 14.000 linear feet of 8" to 12" diameter reclaimed watertransmis$ion mains . 30,000 lInear feet of 4" to 6" diameter reclaimed water distribution system maIns 3. This PROJECT will provide reliable delivery of up to 740,000 gpd of recla.imed water to the Del Orc Groves area. Capacity will be provided in the transmission systems for additional future flows. 4. The reclaimed water flow provided by these ImprovementswirlsupPort the offset of potable water use and groundwater withdrawal of approximately 370,000 gpd. 5.. There are app.roximately 600 residential, 20 commercial and 2 recreational customers to be served by this PROJECT. 6. The CITY of Clearwater lies within an area designated by the Southwest Florida Water Management District (SWFWMD) as a water caution area. presently, Clearwater is under water use restriction, limiting the use of groundwater resources forirrigation. 4. DEMONSTRATION OF NEED; . This PROJECT will optimize water management in the CITY by reducing the water withdrawn from well fields and fromirrigatlon weUsf and reduce the discharge of effluent water to Tampa Bay. . This PROJECT will help meet PineUas-Anclote Basin Board Priorities by reducing groundwater withdrawal, reducing pollutant loading to Tampa Bay,and tq help recharge surficiaIaquifets in acc6r(Jancewiththe NefiJdsand Sources report. . This PROJECT is supported by goals found In previous years Basin BOian;t's plans. State Water Policy. the Florida Water Plan. Reports of the Tampa Bay National Estuary Prog~ml District Needs and Sources Study, the Water Use Cautionary Management Plan, and area Comprehensive Planning Documents to maximize the reuse of highly treated wastewater. . This PROJECT is consistent with the Update of the Reclaimed Water Master Plan prepared by McKim & Creed. P.A.on behalf of the CITY. . The PROJECT is included in the CITY'S Capital Improvement Plan. Page 2 of 7 5. MEASURABLE BENEFITS: This PROJECT will support the delivery of over 740,OOOg8110ns per day (gpd) of reclaimed water ltllhe PRQJECTarea. Th.eexpansion of reclaimed water service to these areas will offset an estimcated 310,000 ..gpd of current potable water and groundwaterusedfQr non-p<>table uses. ThetotaJ astimatedcost ofthi$ PR()J.ECTI$$6,~10,OOO.. The portion of the PROJECT that is eUgible for Cooperative Funding is $6,370,000 of which the DISTRICT is requested. to fund .50 percent or . $3,185,000. The cost/benefit. ratio for the total PROJECT cost using an 8% annual interest rate amortized over 30 years is $4.1.5/1000 gallons, 6. DELlVERABLES: . Bi-Monthly Design/Construction Status Reports . Preliminary PROJECT Design . Construction Bid-Packages . Construction Contract for SWFMWD Approval . Construction Completeness Letter From the Public Utilities Director . Reclaimed Water GIS Information . Reclaimed Water Offset Report 7. PROJECT COST: The total PROJECT cost is estimated to be $6,370,000 categorized as follows: PROJECT TOTAL CITY $ 320,000 $1,651,700 $. 45:3.300 S 760,000 DISTRICT $ 320,000 $t651 , 700 $ 453,800 $ 780,000 Design and Pel1l1itting Pumping Transmission Distribution $ 640,000 $3,303,400 $ 906,600 $1.520.000 Total $6,370,000 $3,185,000 $3.185,000 The CITY will fund its share of PROJECTco~fr()mthe Water and Sewer EnterpriSE! fundsincJudingrevenuesfrom the sale of reclaimed water. The projects ate included in the.ad9pted Capital Improvement Plan. Page 3 of 7 8. COMPLETION SCHEDULE: Initial Pumping Resign Commence................... ................... . November 1, 2003 FuflDesign and Permitting Commence... ............... .... .......................... May 30 .2004 Construction Commence. .....H........ ............ ............... .... ........ ......... DeCember 31 > 2004 Complete Pump Stations Construction .........................................December31, 2006 Complete Construction ............ ........................ ..m.. ................... .De~mber31, 2007 Agreement Termination .....................................................m...... December 31.2008 9. IMPLEMENTATION: The City of Clearwaters Public Utilities staff willb~ responsible for impJernentingthls PROJECT. The CITY will utilize its reclaimed water Engineering Consultant to design the systems and willCQnstruct the projects using approved General Contractor$through normal pubfic bid procurement. 10. KEY PERSONNEL: The CITY's contact with DISTRICT Staff and . Project Manager will be: Primary Contact Lou Badami.W~ter.superintendent & Recla.imed Wa.ter COordinator City of Clearwater Post Office Box 4748 Clearwatet,Florlda3375&'4748 (727) 562-4960 SecQndary Contacts Andy Neff, P.E., Public Utilities Director City of Clearwater Post Office Box 4748 Clearwater, Florida 331564748 (727) 562-4960 Street Lee, P.E.. Proj~ot Manager McKim &<Creed, P.A. 601 Cleveland Street, Suite. 205 Clearwater, Florida 33755 (727) 442-7196 11. ADDITIONAL INFORMATION The CITY agrees to meet all DISTRICT reclaimed distribution requIrements for this PROJECT as follows: Page 40f.7 Policy to guarantee customer participation and a m.inimumot a 50% CQDO~mion {ilte within oo~~ar of mmpl~tionof PROJECT . The CITY guarantees a 50% connection rate within one year of completion oftbe PROJECT. The policy for enforcing connectioni~per CITY ordinance Sec. 32.376. which states "no person shall use potable water for irrigation through a new or existing lawn metaron property where reclaimed distrfbutionfaclIitiesare.available". A mandatory availability fee of $9Jm.onth per connection. is in place, resulting in 100% participation. .Potableirrigatfon is oat allowed. In the event a pe~on does not comply, potable service Will be disconnected after a seriesaf letters and talking to the customer. Educationpmr:notiogtbeeffident use of reclaimed water . The CITY provides .educationon reclaimed water and consarvationontheCrrv's TV channel, and web site, with a link to the DISTRICrs. web site. Education tsalso provided with brochures and educational materials provided at the CITY's customer service department, libraries and Public Utilities department. The CITY provides each reclaimed us~r with a reclaim~d waterpoUcy manual that they must read and sign for before service is provided. Information is provided at homeowner meetings, in. billing stuffe.rs and through our monthly utility insert message. Ordinan~e requlrlngefficient use of reclaimed water . The CITY requiresefflcient utilization of reClaimed water. To conserve the reclaimed wat(;)r resource. daytime restrictions on watering withrecfalmed water are included in CITY ordfnanceSec. 32..383, which states "To col1serv$there50uroe, .no irrigation i$ allowed by use of reclaimed water Is allowed between 10~OOa.m. and 4:00 p.m. on each day.of thE;t w~ek When applied, reclaimed water should be used only to the extent necessary for irrigation needs of lawns, gardens, and individual plants...... The CITYwiU Install master meters on subdivisions and will monitor usage and dls.courage overuse through a \larietyof methods to guarantee the PROJECT achieves at least a 50% offset efficiency. Ordinance reQtJirin~ dual distribution Iin9.ct:; In new developments within reclaimed water service ;;treas. . The CITY is developing and will pass an ordinancest8ting " all new developments within the CITY that will be receiving reclaimed water Withih7 years will ben\!qt,Jired to install dual distribution lines (reclaimed and potable). as part of the development. Page 50f 7 L dO 9 Clln:d r I l t~ l '\ ( \\ \)\ ?7~ ~" '<#':T).r:, \. ("'I Z>cft \~' \ " N Ii) ~ :IE ~~..i! i '" z: 0:: '" n:. Cl0Z ~ z: z: ~ ;>- _ ...- 0- '" O-Cl..- '-' --0-0:: O-CL :: '" ~ ?it u z: QQo::'t= lYO::: {/) - -. \t X ':.tOoNl.I.I ~ co o g III ~ ..... 2}(1;) t-Z (/)- >-0 (/)Z ::> o:::u.. W I-W <> 3:1- <( 00::: wW :.Ea.. -0 ::50 ()U W"'Ot 0::0 <(0 WN 0::>- <(lI.. 00 Q::::?; 03: lI.. --13: W(/) o Q: W !< ~ Q: <: w ..J (.) I.l.. o ~ o H o Z 0.. o a. Z 3: a. u 0.. 0:: 3= c..:;l u :z 0:: F (/) (0 X .- w i I N ~ ~-..j!; a ~ t:J ~ ~ :E I.iJZ(1) I-OZ (1)-0 >-~z (I)......::> a:::(I)l.s... l.iJa..w ~~> ~ ::> i= 0: 0.. <( ~ El.o=:. ffi ~ 2 I.iJ Q.. ei -1-0 w :5 ~8 d (.)0 LA. I.&.Jm..q 0 a::: 0 >- <(1-0 r; I.&.J~N tra::>- <(1-lL. (1)0 ~z::E OO~ -lL. .Jz~ w::>(f) o Wd6~: ~ ~;EO EOOZfVO/90 'nflOhe"1'ElMO'Eli"ZO~90\:ztlOO\Z660\:S - AGREEMENT NO.04CON000069 EXHIBIT IIC" PROCED'I1RE SOU'l'Jl'WlSTFLOJUDA WAna.~DJS1'RIcr NUMBER: U-S PAGE: 1 oft6 'TITLE: TRAVEL SEC1'IOKlJ)EP ,UPROVD: G &: FlNANCIALREPOR.'l'l:lIlGJ:f1NANCE DAD; 08130196 svrDSEDES~ 13.SDaJed06lO1I96 The travel procedma for the DistrictsballfoHow ge.o.aaJly accepted travel.~for state agem:ia. to tho cx.ttmtpiacticablc, and comply with the 1cgislativcinteDt ofChaptmU2and 373. , Florida Statutes. AlJTBORlTY TO lNCDRTRAVEL EXPENSES: Anyttavelc:r oCtile DistIictlt\l1.5tbc authori%edjJ1'advcmce tohicur travel apcuses for thcpublic purpose tbroughapropcdy executed Travel AuthQri7.Atlnufom1, B.c~ Agc:nqa at BQanl Policy. P'OBLlC rtJlIPOSE:' ~pubUcpurposetl;StfOr1t'4'f'el is that itmlllt IJellec:e.lWYta cOQ.CtQct oflldal District bum... .. '" Al1TBOlUZED TR.i\.VELD.S; Any penon who' _ received .ad\'lllleO ludlm:i~an in compnRft~with Boant Policy 130..5 to incurtravel~saryto peI.f'oan official DistJ::ict bUsiDas t1Dder one OfthefolloWiDg categories:' . . Govc:ming a:od 13_ Boardmcmbcrs . Ex.ecutiwDimctor)A,.,~nt Bx.ccutiw Diteetot. Deputy,Executive Di.:rectonand Gez1c:ta1 COu:usel . Empl~inJlBcanlaml1~ qular. part-time OIt.empon11ypo$iti.cD"~to bc:in travel statusby'their DiIcctor orthc J>in::etarfs authorized~ . (",Andi,;~~fbramaagcmcDtar professional position. Must be autbori:dby ~ Departrncat DUcctor upon CCOl'diDaticnwi1hHumm. ~ . l11divichWs ~ to contnwte timc.aDd Sorri~ asa~]}taat OI'advisar (U'asmadvi$QIY eommi;Ucc~. ..Mu.stbe ~ by the Ex.ccutive ,~ OJ:' Assisttnt Executive Director ordcsipcc. TBAVEL DAY: A pcriodoftwc:my..four (24) boms ~ offoltt equal quarters ofm (6) hours each. whkob.shall be acal=dc day (arldnight to mi~igl1t). TRAVEL J.tERIOD: 1ho period between the tim" of dc;1artum and the timl td',~ A continuous txuelperiodcoosists ofall "to" and 1Ifi'am..pomm .1raVdcdin suecc:ssion wftbQuta bAlk inpub1ic purpose. I PROCEDURE SOlJ11lWl$tJ'X.Olln'tAWAIDHlNAGDIENT.Dm'tRICT N'tlMaEJl:. i300S 'AG~ 2allli TJI1..Jt: 'tR.A.VEL , .' ~~A~l'lNANClAI.~~ ~. ~..> .~~~6 ."__13,5~llSiIIII!l6 OFllIClALlDA.DQU.4Il1'.EJ.S; This it the ~ field office ot locaio4 wlu:m thO tnlveli:r is I1o.",aUyWipd 4md~ which. _ pcnoDped'omJs themaaotity ofbisl.hcr .dufia,. Each ernploy=o'lI affida1 .hotdqUart.ert .~ be tbc: lalnC:Q thM _,*d in... the .. m.~c4 .LO~1l0N:. OI1.~pa$ition dcciption,. cxccpUb,at: ,a) 1'ho offidal ~ of l1I1employc:cloc:atcdia tlmficId dmJl batho city ot1OWD.~ to. f1mUQ whal: the xmijorlty ofhisJba'wcdia ~ atsdothtr city"mwa. orm:4 IS may. be dc$ignat.ed by-tho .~~ pmvidcc:tthat in III COIIC$, .such c:t-!P'Rtinrt lmlat beiA thI: bat iDtl::tat ofthcDisttic:t and_mrthD~.oftb.o.~ b) Whc:n1lGy =P~ is statjo~ buuy city., towD, or,tocalliy fer a period afowr30 tb.tl.uioWl warlcdays. SUch ~OB sba11 be demwi to be ~ official ~,d by aba1l DOtbo allowed ~ diem or~ a1b:r 'the said period of30 ~ workdayshuelapsed unlas tbia.pcrlod af1:inuJ.is extem!cd by tbt ~ appmvai oftbe E:ucutiveDirecmrOf ~~ e) WMainthel)a't~oftbcDiatrlct. ~mayi_tUY"lvmte addduu ~ oforiplt fct.aap:cifiotavdpcriodifappoYcd.b1tbci:r~0Il b,tmcl mthN4~ fcnn....nis lnthc hcat~ ofthl: DiatlidwhtatIHu:mpJoya'. hmDc is....thc poimof =mllaiontban ~ofticial~ If~__haJz.ia fbrtbDcanvaiCDCT- of the employ" aod.1bxthct iomthc.poiDl ot~tion .thau..lbc.~tf(cl.l, ~ the ~wmbclJtlthm:j7:~!otthc~~mun'tbe otftcia1~fQ the point of destiutioa(thc It.uetofthctWo). 'I'M ofticia1headqwu1as ofGavc:mmg ad.:Buin Boud ~ia.tbdr Jacmoaddrcd.,B..m members willbc mimburscd bactDll mutld tap milap iimnthcJr~ 1ddn:\:s11g the dadD~ wb= tIavelhtl an Dia1rict.bn,~~.. To atablish.lbemiltlp, .Bod~~~,_y pnwido tbIl "~~ ~ mr a xcmsd1rlp1o 1harmpbt""....,.;..gl4cd1cm(I) ~1bdr tirsUnp to "tbIt ~OD. JfBoani~ cbanp. their hOme addralI dmiq.1hcir1l:rmm,'.ofii=., tblo milcap sha11bc~byprovidiugaIqlJ~~~rc:ading_~fjtll__ctumac cccam:d. TRAVEL A.1J'I'BOlUZA.nON:.'Ihis timn mut be Uledby all Dia1rict emp1~ for the fallowing puIpO$CS: . To GbWn autb.ari2aiontotrlWdmdUm1U'tD.Vel ~ expem.cs (mc1~ tr.a~. ~tIIU (:QD~~i1l otf:u=rDil~ offic;t#) . Tomquest ragia~ (eepaJUlCDll . TO.~1IaVcl~ "PROCEDURE SOU'IllWl3J'JLOI,tIDA.W~~DInalcr Ma(8R='l3-S PAGB::3 atlfli Tl11.I:TllAVEL . u:cnONJDU~:.A~~~cw..REPORnNGJFINANCB ~ ..~..~~~~~ . .___l3-S~O.6IOm6 1'BA.V1:L AllTBORlZATIOH(CGatlaueci): ~g ..Boamme::mbca DW.8t. wsctho 1UYd.. aJ~~.~.fmm fw. ptiorapproval ..CJt .~altra.ve1 outsidetlleDistrictincludiq ,~~ atccmfcrcm:ca arccnvadidAt. All 'cheduIeAJ travel ~q~.so.ra.~.outlide the nutrict..~ Jtb!ft~....~ ~or ~zeqoitesprlcr~...ti'ou&ht1lc~t.apadaata.rcgWatmordhlY Govcmhlg Board. meeting. Bum. Board membeQ .nwstusc .tbe travel ~on.fcmn. furpriar approval of all ..tmfd (:i~t~bl.gr.o .Goveming. B~ :J:r.I.Ccdzl.gs> ot!:u;tthm1r&nl to. BuiD xa:u:c:tiDp. CcnmltaUts am1~ abaIl bel ant!I~...1l&Vck:tI..oftboDiltl:ict-=.tbc.t=zmsot..~ or~G&:cuU:dbytW:: N~~cr~.~ Directot. AdviWycommittecml!!M~ man be anthorizlldastmvdcn otthi:Dimict by b1aD1cI;ttmd. ~witb I~ listofall iDdiYiduals..,,~byb.Eucutive.Directorto JCNlI on~ ~.This1isth1gshall bo~ by11u:Extcutivc ~~tWhcamernbasate~ at addcdtotbc lilt. Jhr.lploymam ~did.tesfar~ o.rpmfesu"ft.lposmCIIIS sb.tJl Oellttthndri 11 tza"IJIlas of1hc DistriCt. tmdc:r a 1IaVel ~fomJ. pmpami by 1be H'1Jma,D Rcscurces ~ .tepRIcntltml at tba timD 'bvcl IoUnFTll'l!1tl in.DIIdc. Th l'D..Vd Voud:&ct 1i:msl will also be ptepIIcd by. b:..Hnmaa b~. ~ ~ m COlIjlDl.Cticu.lVith the type of ~~t Ip:cd 10 Oytbc-d,patc. (".m1;ti.~ will ill ubdto'Sip the ~Jtll~r;IQ ml traVld ~ tmma upop..atival ihr.tbmtcrYicw. Th&: fmm .urust de_. tbcpub&pGlpQR and i:acludc~~1fcn. data of travel, modo o( tnmI:PCD'bI1iQu, csdmatcdcost md n:quiRd ~..l~ si&ml1UmlpdorfG ~"...mHnI d1e txavd. Thit~fbtm mUlt be typed or ~inink. Acav1 ot* Mly CBCUtCd Tmcl AlrtbarizatioD must OcCIl:Dm.in thatravdc:t's dcrarttn~priorto dtpartm'c fbr au tDM:l puIPCIOI amtxcmain qn fib: 1btthc.~ fisGU 'fu.J:pJu cue. year. :BLANlQ1T TJlA.'V.IL A.VTBOlUZATION: If an cqUoycc tmvc1s "gulady for work .C"~..ntlttollpartimWsr ~a 01'__ ~QlJl.j .......~.tr&\1e11ntdtnri7SltiQl1:bm.~ bo.complctcd1o cover the cumoal.fiaG:Q:.:yar (ot.~..1I1VId.pcdodftlr. tbcaui.,-cm) .- placed em me in. tho FbIm'= Dcpanmmt. The Dm. XJ1U$i bc..1Iipd by tic t:rDeler lad aD.n:qWrcd approva!luth<lMa. I .,. PltOCEDtJU . SCU'l'B'M'.ST ItOmDA WATQ. MAltAGDaMT JJl$'tRlCT ... 1tn.I: TR.t\VEL SECTlONJDEP~:A -,... ~. . Nn~~~ J3-5ltMDb.. 0116 iONllNG &. PINANCIAL lUiP01tnNGIF'lN.ANCB 1JA.1'J:: 08130196 SUPDsmESl IJ..5 .Datt:d.06IOll96 BL.A.NKET TRA.VEL ADTBOlUZATION (~~IIU~: · Tho Ccmpkttd travelllnthnri-n~CD form man. indicate au.-U ~__ · The whim and piuk copies ofthc 1r.lvcllUt!wti~oa bmJDWlt bl submitted lob Ac=wa Payablc.=cti~.oftbcPinancc DeP,a.wtmmt fortba.FiDam:: file .ofn:com. The ~ ccpyDUlSt bc;~med.intbl= ~cr's dcpartmalt file fartlm c:utt=t~ yeaTp!uscac y1:C'inc:amp1iaac:c with. thtl State B~a SchCduIc. · ~ UmcllTmcl Voutht:ris ~~ UfiBziDa&.blaubt uavdau~"""~~ the _vele:r mWlt~tbtTA-#iI### 011 tbeTl'iWd VCJUdl:a: fbm1. . A mastct bhmket Dwll\1t~nri721i1lQ may be~to CCM:rall1oelti~ witbintbo.llistrict bo\.'T'Id.til:St altho\l8h. for n:pl.u WOJk 8$Ii~~" .oUbide Districtbolm~lL' J~ "blaubt"tratel ~on.wi1l be mquiIed. for.. ~.1O<:ati0l1. . . BlaDkeitQvcilQtb.,n-rions do net indicate_ pointalon. 11m bVcl voUcbar submitted. fer this type oftmvel will ~t 1hc point of odgin appnwed by the sapaM.scr~ SlGNATOlttS lUQmun J'OJlTlU. VEL AlTI'HOIUZATJON: .~ ttawlermUS. aipdic fomi in m IUd ~thc ~ ~ IJUtwitysjpIQlIa um~, .Na.ouJDlY ~. si~ atJthlllity fcrhimsdlarlu:ncdftrathl:r.lppl'Ovalofahiahe:t~ ofmttK>dt;ymust boobtUned. · "I'!U.~' Jl>>~ Ocweming Boardmf!'n\bc:cJ (n=quimi for llDIl-'SdledWal tnM:l ouwido District iuIudinz ~or CU4~QD1y) .APPROVAl.. SIGNA'J;'t1RE llEQmRED: Gavcming Beard Cm.ft,nlln or Vx= ~m,,~ · 1'RA.VTl.Ell: ..BuiuBoani m~~ (n:qujrcd for ail tu.vol i~I.~I:Board mectirlp;nOt ~1brBuin:aoud~) AlPlWVAL SIGNATl1JlE DQllIIlED: Basin Bcud ChllUmIllD Ex...ofticio or GovcndDg Beam. ~Il.ncr Vu::a m,...,.e · TllA.~l~Q; ~ve pircctot (~fcr txavcloot$i&: &:.:oiattict botm~riesaudJa au=d.~..Or~) " APPKOVALSlGNA~UQUJUD:Govc:rniqBoanl Chahmm or Va CblU:mIlJi . TRA VELla: .A.uista1u "~~e Ditlctot APPllOVAL SIGNA"1:'URE llEQtJDU.D: l\~ve Dircctcr I PROCEDURE SC1.l'l::llWUtJJ..OJUllAWAn:a~ nl$1'mCr Nl'lJ4EJ. 13-s . PAGE; .! oil' ilItE; iIlAVEL. '. . ~~~FOONCIAt.~ A!l'IlIMIll ..~ '>i ._....,~ :-a.l:;..5 D(IIodOdlll~ SlGNATDDS.REQt:JIR.EJ) .JOR TRAVEL ADTIIOlllZA.TlON(COIdIu..d}: . TIL\ VEJ.Q:. nqn.ty BxcmuivcDin:cIorJ..Genctal ~r and ~ <3t:aro1 APPROVAL SlGNA'1"O'll'BUQtJJltED; EBcutive ~ar~&aeutivaDirc:c;tor . TRA.:~r :...,., A.Uctacys APPllOVAt. SlGNA'roRE UQUlRED; r~eJ1l1 COunsel . nU.:v'J'.J ;~1l; Dituton . A1>>!tROVAL.SIGNATtJREUQlJIRED: Deputy ~'iieDir=tcn . TRAVWT4~' ~ (outsido tbc.stato) , All'JlQV.AL sr;GNATUBPQUJREI):S~andDepar:lmcctO~.Dcputy E:tecu1ivc Din:ctan. arGcum:alCQuud. md AssistlmtBxccutivo ~ arm dmp~ . TRAV1lI.~: ~(withm.:stateou_Distr1ctortn.~o.r~) AP,!'llOVAL SIGNA11JlUt1mQ~ ~_~~audDc:pmy ~ .DitectcaClt 6eacral'C~ . 'l":RA.wY;'~: ~(1D$idcDistrictUCto~Qr~) APrIlOVAL SlGNATOREUQtlJ:llED: ~_~~or~~ . . TllAVW .1lR: Ac1viscnand ~~ . .An'R.OV~ SIGNA.'l"tJ1lE llEQmam: Deputy b:Cutivo Di=tcrs · 1'lU.~.n: ~CoamUttc4'!.ft:.tnba APPROVAL SlGNA1'1J'lmUQ'DIBEJ): Exeanive OimcJar or ~"'~ . TllAVEI.Q; Employment CaDdidatca AtPBOVALSlGNAT1JBE DQtlIR.E1):Depl.ttD1a1t.o=tDr aftct ~ .witb. H11D'Wl1tacutc:cS TUVIL votJ~~ A 'ruvel Voucbet fom1 sbpuldbc cnmpletediwncdbrtdy upon retum from a ll~df'4 traVdpc:d.od to verify an mIatcd apenacs A ttavcl'vow:b:r:r.faIm ..-bctubmitt.c:d to~ta hyJblc withm be wodciDg da.ya olmum from a Uavc1 period wbcu.'. Advauc:.Tr:aw1 hymcm;".. bItm.m=ived. I:fnott~T~~hu bccnmc=Wcd. a tnwc1.vaucha' form must 'be ~ to ~mu.~c wi1tdn thmy day$ ot'tammiDg__.a..trlml paiod. 1--- I PROCEDURE SOU'l'Jl'W"lS'1' rt.OJUIlA W'A'DIl JW'a.GZMBNT DISTJUCT TlTLI: TRAVEL SEC'I'IOfiUDKP. API'!lDVD: NUNBEa! IJ::5 ,AQB:60f'lo G &ltN.ANCIAL REPORTlNGmNANCE !JAm 08/30196 ~ 13,..5 Datcd,06lO1196 1"RA vu.VOtlCHER(c:otrtmtl~: ~~ trav~vouc:h='ftltnlmustbc~or~mplctcdm~md~nri,.,.tinn .~f$ tLc., copicaaf_vellQ'thotlzadwfom1, a~xegiJttation-.*)mustbc ~ BiaDbt t.mvd ~on!cnms On fil:-'nF'bWICl:SmustbcRflDD* on the T:nrvd Voucba' bypovidh1& the T,A,l1JJ.1NJI. . F.achonc-waytripmust~c:nt=:d OIl a sepaatc JiM oftheTuvd Vouchc:r. Tho point oiariam (ftca1) and ~-tiOd (to)JDWit be iQdicattd. . The 1bst '"tcg- (~waytrip) of avcl period D1l1ItinclUdc the Btwdtimc dcpB.rtai ftom the point oimigill.mdtb._ -sea- afthat travel "period must mow. tim time ~ and ~'"" of BuJ dcriJJmOQ. :Hour of ~ ancLhoDl' of rc:tum iIIC ~ui.led ford t1\m'JI pc:riodl.. C~thInnus hVdpc:dgdswou1d:equ:irc.~ lhctUnD attbc ~111\"'aot'1bo fiDt "loa" - tba time at ccmpIetian ofthr: fiuI -1og.- . Contin11Cus tmc:l betw=nvarlcus d=.~ODlmust bedctaUcd cnthc'1'uve1VD1K'bc:. ..:a.:n "leg" of cnntitfnnus travel will iDdudca pohu of ongiu. ~1!!..m.trOll cut asscciP' cxpl~on afpublli: ~ . 1M publicpulpClC~mDIt bc~ on lbcTra'9Cl Vow::hct by fnmcatmg 1opicof am~{i~, Mcctma_SWIM.." MIlCtiDI.with.Dcpuly.~1..typc af~ or CQnVeatioD. (i.c..,GPOA ~.AWWA. ~)) purpose .ofan O\'CIlt~ ribbon . . cuUiDg for seni:c otDec). ~ Go1lc:mUag md'Basin Baanim.cmbcrsmay c1= to aubmit navel. V01l.Ch.aa~. VICINITYun.1f.<\GE: Vicinity mileaac ~mibdriYC:Q. ~ aniVll at aU ~iurO ft_ apaiDtL\idcltiaatiQII. toaaotblt ~wi1hiathc lQIe city oalywbtlrl~tD ~.M of&ial~. duriDatbc~~~tr&vc1. V'1CiDitJ m&lp,...bcrc.pc:c1Cd separately .0111bc Tmw! Voucher fmm and lID. ~lDItiQZ1 'must be iDdudcd to jl1ltify p11blic pmpcae. lUpart datc,datinatiolL. public PUIpOII:..JOd ~~II~\il\l3Dd GdiDI odDmctcr rn:ilillp (Aut:o Mila Code '"2") em Tlavcl Voucher to providcthc .requmd.doc:umcnIatimL "O~P.t~~l'OIf~Dt:$tiDatioa- (AUtoMi1ca~ "3") ;..DOt-~~~dcnd vic:UJity mileap (see AUTOBXPENSES forIlpOltiDg ~). . SlGNATUllES DQtmWl FOI. 'IUnt. VOUClJD: lhe. Dvdcr mUSt sip tho m. in ink md scwmthc appropciatoappO'val4Uthmity signdttea .. ~dil:atcd.. No OPe mq ourcUIe .tipamrc ~ fl:tt him~lf ()1' hcrJc1f;ndbcr. approval cf 1. hi. .lew1 ofautbcrity muat 'be .obtained. rm.z:TBAVEL SlC'IlOl'ClDII' Al"JllOVI:D: PROCEDURE SO~JLOJW)A.W"''Dll~msnuc:r NUMBE!Jl:.13-~ PAG2:7 wItS & Fn-l.ANCIAL REP<;>R.1INOIflNANCB DA.'tE; 0&130196 lWPDsEDu: 13-$ DamdO&'OlJ9.6 SIGNA.Tt.JIttS BQ1JIRE1)J'ORTRA VEL VOUCBD. (aJdill1Ud): · TRA.~Tn,;.. Govcmma.BoaftiaudSasm Board.lD~ audExCClltivc~ ~B.OV~S1GNA.1"UUIU:Q11IRED: Tmvck:r is ozdy $ijp1lSlbrequfmdClJC:Cptas scatI:d in thc.BQatdPo&Ywbenprlcr~. ia~ . nu.VEID:. AsaistaDt'Exc&;Utivc Dircct.cr AP1'lWV~ SIGNA'1'1.1B;EUQlJI'lW); ~e Dircdcr . 'l'llAVEl.P; ~~..~.~CQ~.md..h1spcc;tcr&:uaai APPROVAl.:- SIGNATURE REQl.l'lllEI); ASlistaut~ Din:dcr . 1'IU.VD.F1t:.Attcau=ys APPROVALS1GNATtlU1m9UlDD: ~ Caunse1Ol'ScniprSupclMsiDc ~ . 1'IlA.~I.D; ~s ._ ..APPROVAL SlGNATURE.~ Deputy Exccu.Uvo lli:P:l;;tt.Jta . TR:A~ ,Ell! E:tnployces APPROVAL stGNA'fUllE UQUIR.'ED= SupcrvborsmdJor ~ and ~ Din::ctors 01' -pee. · 1'J1AVlI.i;R:.. .~..wl CocsultllUl ,APPROVAL SIGNATUUBEQm:RED:. Deputy ~tive Dim:tct . T1u.VE' ~.; Ad'visory.C-itt.ee.'Mcmbas AlP1\.OVAL SlGNA1'1IR:I UQllIIlED: ~ Ditcctcfor~gMO . TiA.'VF-T :r.Ib ~ymc:ut Oi!ldidatca . . APP1l0VALSlGNATIlllE. UQIJllW): Oeparbmm.t DitedmI.upm .~ with Humm.1bscutca ACCOUNT CODlN6: All uavcl iDnna ~g to a specific tmveipaicdlnuat bear thcsamc aealUDi:iosdata to~y.idatify,thc Diclc:n ~ ~t'V"~ public putpotcadlncadon. u weU.15tb.c:fim.d _ ~t to bccbq:d. I l'R0CED1llm SOIJ'.DlWESt.rtmIJDA.WA1'Ill~1Dr2Jcr CLa88ES Oli''.l''JlA.VEL. Clas.t A and BttavdslWlind* anyU.gJ1MClt On official DistrictbusiDcuaway fi:omCtf.tidal ~whcAitis CQTIAidemf reutmablc iJDd JlCc:ssary toafa)' ovcmigbtlat fOf whichtraVd ~ -approved.. Class A - C~'~1rI.Ve1of24houn (2l'moRrm,.1IQm oftidal ~ andaway.;fiotrl home owmilbf. "111mis l!Slr:1III1f~ buedOll fi:mr equal quarteD ataixbl;na.cacl1 which IIhaU be lI. ~_MI' day (midcilJlit to midQight). Cnnrinnnws .,ei oflalthat 24 hautSVih$ch~ovemigJ1t~icmQifWal ~..ami awa:y trom.l&cmc ovcmigbt. 'Ibis is ~ bpcd 0I1..6..OOUl' GyC!lcI bcJ,iDniu.gu.lbc.. ofd.l::parture. Short orday..dmc ~ wba'c the tliWeleriJ not.., from 0mcia1.~ ovcmisht or 'Wilen .vel o=u:tS. during tM::DixJa ~.. to special -snm= to ('l:f),,~.ct I:>istriet hilS=-' Class B Class C PDDIEM: (adatatoClaaA O1'B..liaVdOnl,) (1) A:Oat mtcnp to S$Opc:r day(Sl2.S0 per q~ day)rcquir.in. no==iptsfornlCUll arlnea1a. cr .' (2.)~!brlbc~~costfcr~glft~to bo.(~,\ii~bypai4lD,.., ,as wen uthe a~mclll11owanco.mta. ~ below. ~...ladgiDgor1XlrlalB.. . proWt&;d a%a sta.tc imtituticm. .tb awl.. sbIltbarc=imbuacd only fbr the ICtWI1 apcmao of lodging qr mc:als IIQt.to cx=c:.d. the w...wwc aUowanccs. or ~) Two ar.mnm.Dimid ~u dcctmg10 share a mamwhiIc tnweJins undI:r C1au;.AorB h'avelstatQ %IlUItclect tbG samopcr diem.mctbcd of~(l) Or (2) u~ above. lfxei:mbur;sClllat optioQ. (2) iI.c1ect.l:d.ODlythc actUalcclt of. roomu wall-_ ~mcalll1~lI3ha11 k:.~ or (4). In the ease. of _p,1ra'Vcl,thc traveler may ~ tho StNc pcrdicDlmtc u.stated.abaws Qr tbefore:i.p travelper .dicm.. =as authorized by Section 112..061(3)(0), lllarida. Statutes. To be eligiqlc:fQr pet. diem or .my travel =pense allowana:s. the.~ must be "u~ 'by1fzc .~ apptaw!i\UtboritylDd tn1.lJtmcet the public pwpcie.l~uittmmt. paOCEDlJRE SO~.Jt.OIIDM,W'A1D~nlS'l'3ICT ~ 130-5... .P.AGE:9.oI16 :. TrJUt 'l'RAVEt. SZC'nONl.OU AP!:!lOWD; : ACCOUNnNC<< FINANCIAL REPOB,1'INOIflNANCE C'ltVEDAT.'E: OIl3OI9tJ SUJlIISDES: 13-5 Dated 06101196 MEAt ~WA.NCJ::RATES: (Rda.tes to.Qus C Ttavc1) - To bccive ~~tl'Qr, ~.Depalt fJ:jQ;[I~ MwtRetum 6ft<< At19WP= Btcakf.ut Lum:h Dinner. .' 6 am. 12 nooQ 6p.m. 8 a.Jn. 2 p.m. 1p.m. '. S3 $6 S12 - ~a11~wi11bc: paid.topctsCDI in ~ C Tfavelstatuswh$~ in.~~lcd pub1iG~p. ~~ ~ JPCCial.assipmc:nts or ather offieia1 buri:lea"Which oc:ouq outside tbe~l work-=pmc:Irt oia.~. Fu:hi stdf*dtcdYn:cavc.mCa1 ~s)wlw1'~ wigmwmt rc:quircsovc:l.'tiniC atus sin= thcit Ttmm_t wotk.. aai8J'l1tl=tb '"iD.thcfic1d.. . U,1 ~;v~nplW1c= '9!i#1{ntP.rnal~ Service. Pub1icatiorllS,~ 1!..~ T~.~ Class C mcal.a.11owancc t=imbunemmts arc subj_to considetab as hu'Jomo _1Upmpoae:I. WhcnaGOa1bt.:D.C1:: 0I'.~n:gistraticD ft= b1cllllbm~ the trmd.c:rwDl _be .~., . for1be meab being pro'V'idad. lftha pI~ fur a.confQrcnce.gr CCD.Wlation....tbatbr-lrfHt.. lunch or dim2cz' iail'cJJ'~ in the .&,thetnvc1~is ..~ to ~ %bat mad.. without tdmburs~(amfi~l breakf.ut II ~11 ~lDdis at ~ta "hC:Q ~Bmnch Wil1.be~dC'Cd attbc lunch ~~ I'atc.) .~fcrmcU~~ will be 1hcugroprilUC.JPal ~._~caoftbcl ~Q)ltofthG mc:aL. ~~ must absorb any colt .abovcthemcal a1l.awa11c::auwunt. . TIp. wDldIlt bereimlnaned.. AU'l'O En-SEa: ~ w111bo xeimbumd at dlc ate.approvea bytbaStatolqilbJfltte fW the nl\UUi trip .frmD tIu: ~. pointer .orip .'19. poW Q(datJlJlticm wha1 the tnl"*..is aQ:tttcm'-e.d. to uc..hisor her own pd:SOn.Il vebic1e fOr ofticial Distfict. b1Wnas 1l.u: follO'WiDs ~.apply: . It is 1'etonmmende4th&ta Disrrict pool vcbick be used for all District tm'Velunleaanc is not Il'\'ailablo or WIllI. of a.pcmcnIl vchidc would be maRl 8ffiei_ or coc 6ctiw. u. of a PcamW. vchick sbAlIbe.au.thorizcd bytbc ~3 ~u ~ed~qpiata. . .All mil.. c::).~~.Inl1$t be by ausuallytaWlledlOllte ftomtJ1e pomt.of origin to .1ha.pciataf dcstiDatiou. Chaptlx'l12,,061(7)(a). Flcrlda S..~ ~ "All tm"d mat.be by . .....,.ny tGlVflkd totaD=. In c:uca.pcDWl.tmVcb by an ~ tD1Ur;. fQr his ()1Ulcouvcm... my c:rfIa emts shaJlbc heme by the 1JaVclc:r; mdreimbursemat for eIpCDICS.sball be.b.... only OIl aw:h ~ as haft bc=n iDcmRdby.a usually mdcdmutc." PRQCEDI1RE 'O~J'LOJlD)A WA.TlJUtAlil'AGaBNT lH$'tIIC' mu.: 'tRAVEL SEi:':rmtw1P APfllOVZD: N'OMBER.: . J,3-S PAGlklO at" G &: FlNANctAL REPORTlNGIFlNANCE DA.1I=08/30J96 ~: 134 DatedQ6I01196 A'D'fO ~ENSES(caadDued); . Whava- the .point of origin and paim of =~At1lln_ .within..two ~.. .city. limits imiicatcdan tbcFlorida DcpartInl::ntofT~OlLotfic:ial ~cinmap. 1fI~.p ma.u be dctcm1fDedbybsing .tbe.OfticialBiahwayMileqccJwt ~JribitA)1 which proVides .tJ1tt ~di$tm:cftcm tbclltcwn" ofotisinto~~wn.~f~tl~m. not~~~. ~nn,p. If citbc.t tbwnIllityciocs at appear on the dwt:. or wJu::n involved in vidmty trmJ. mi108go ~dbesboWnby aduatodomctetDadiufl". Whcmwer employe.e:s 1ravel between Dmrnct acrviceofiiC::J.ttd1eagc Uall bcdct-irtcj by usiuc the District Miap CJup:t (ExhibitB). .PorallCOf~til~\..pyel b.ip.~tbc.~='s __ ..1ho~t of GIiP(~ . point), ..u. aUow.b1cmil... icm tblpoiJJt otaziain(~lhomo) to thofiDtWOdtItop . shall bel-the leasc:rof lhcactual rnt~ milcap or &.distancc fmD1 the cmploy='s official ~ to~1iDtwodt1Ulp. . Fer an t!I'lntitmnus uavd. uips~.UIc cmpl~.~ u.. 1iIIal~ti~ _ allowIblc miIcap1icm1bclaltwoncatop totbDjU\.l ~ (employedl homclahall be_l=tctof the ~ l'l(l~~mi1eapCt1he djDncc bld'so r::mployc:c'a _wort atop. to.bil4H:r: ofIicial ~ . ~ for cxpnlditma =atiug 10 the Qpcratica, ;m!)mtpq;\lIQC= II1td .owru:mhip of B P='oaal.vebicl.e. ok.t1w1. .nU1c:age is rwtp:anittcd. .1;'woIOumitripJ to an ahportlnaY be approvcdifit is d""-~~f!:(! to bol2I01"C ~...~1 th&ln one .tOUItd ttipplus the abponpadrmg ji:;:w the pCmomUvebic!e during the ~11~ bvel. AlJTOMOJPX..E:u:NTAlS: &cb. Governing BoaniDUlUlber. the E~~tivc Dbetot. ~t Executiv~ Dizcctal; Dcp1ty.~ Dit=tot, ~ .Caunsd.l1tomcylmdotb.c:l'iadi~ aud.1a1iz=l by tbc GovciJ:daa B'oani ariacudvc Dirc:;tormay be mppiiDda Ja:ualAppcyCcWDl BiIUnSCmdit Card for 1bI:ir.usc.wiIih=.aa Distnct rm.m.-x0l, P\IrohAWI will on:b' lIDd di.$ttibutD 1hc c:uda.afta'==iving.an Ippmvecfc=t CanisIXI:ys .~foIm ftom dID mth~d.UuiividualL An ~ -:~lo,.who. is~tD uscammal auto) buthu2lOtbe=ulli~e4anautoGlaiit c:mt.-y regl.:: '" a .:R.cmal.Age:ncy OnaT:rip l'mvd Ordu(O.T.T.O.).. 'Ihc O.T.T.O. b a~ fbrm Go _, cu:d.. to be u.d aDly 0DC0. Travele:cs.may.rCq\leIt tbtO:r.T.O. by ~I a .~to Purchasing .with.a ~y tbmr fully .~Tmvd.Autborlzati~ fcs:zxa .u.~. PROCEDURE ~J'LOJUDA WA'IlllMDfA~DUT:Rlcr ~ 13-5 P.AGl!: 11 of16 nTI.Zl 11lA VEL SICl'IONJDEP ..urrllOftDt . ACCOONrING aPlNANCIAL RBPOIlTlNGIFlNANCE mEc'I.lVI DAD:; 0lV.30196 StlP!aI.5EDIS: 13-S Dated 00/01196 AI.T'XOMOBILE :HNTAl.S(~,.Uu1led): ThcCRdit eatdaud.O.T.T.O. amproWicd by the =rial apcy u.plIrt aiits ~wifh thcSQtc ofFlcrida. lndividwdSlllins aQ'edit cud orO:r.T.O.m=tomswc tbatmeprDF di.tco1mtw applied. tbt DO ilia taxil'charJCd., and that tIu: mQit CiC~ .m-.oivcbiclo.tQ. ~Qpdatd,. a~~lItc the _vel a=da.iI ~ted. Clau leA) .2(Bj 3(C) 4(E) S{V) V..bic1ll! Si7.c Sub-COmpact Comp~ !ntermediatc Full Size 4Idr MiDi-Van Ctldc; ECAR CDAR WAll mAR. MVAN AJ1l TBAVEL: It is tlul. rc.spcmaibili1;y Qf tho ~1JJI dcpart:zr.leut to ~inI!I 1hc..m.ctt cc()J1~iCl!ll mc:tbod. af1r&vcl.prlor tom1tldnl ~ lalfYl.tioDamay nat be made m:atil OIl1ptopria= U'aVel 'lltbori_. .~haveibutt met. Tb. DiJtrictI. =at.rICt T.ta'Yd. ~Serrica~shCuldbe atiliadC#iusiWlyfQt~gc""'-~ flights ~. substm~ill.viDp. ..cau.be rt:AUzed by .".ttiizinJ ..iUU1tb<<aoutl:C. 'lbo ....~ ~. ia~ fot 1ft,~4;hA1'lg:i118 a1Jdior can=1liDa ~ Al1~1!!D;jal i'J:i.shUwilI be CQad.\ daa.wJ_ not~ .Air Travel carda arc czedit. cads.~ bymClt major.~. b fligbtslimitadto North ~c:t'.1l=Ic arda 1ft: ~2"'B"r.d and diarlbutalby~Mlln,g Use CJdt.~ Request fQrm 1O~t an air tDl.w:l c:mi NCImally) .thcsc..cInJS cecn1yiu:wcd1D GovcmiDs Board "'''''"~.1hoExccu.tivcDirectQr. ~EniC'utiw Dircdor.Dcputy.'P~-.uwo..~ Gcaeral eoUDllOl. p~ - ~...othc:rstdfmay..~ air.ixaVd ..c:atds. QD1y afta" obfioWng a1atbodD'don fiom tboEx=utivcDitedm'. .Travelcm must rctI.in thc pUICDgcrn:ccipt from thcuacd ~ ticket (last PiIF oftiCt). Upon rdun'1 to tM :Distr.id,.tbis receipt JDu.st be forwardcd.to .ActouatsPayela within dm:c bn~ d&:ys with tho tta.nlc:n &i~ aadapptOpriata accmmtacdiq onthD COI'Y- CJIAllT.I1l FLIGll'T SEllVlCE: 1hiJ scMccm to pl'OYide spcc:ific. ~to..~ mcctiDp..cic. .m..Ofdcr..to ~.Dfmict ~..(ovcdUp vca.cludlldfiam thia.~). hquestatDr Govendnsmdlcr BasinBaard 1Q.~. Bxecusin D~. AssiRot "67~tiYc lJircdDt.Dc;puty~ ~ aadG:aenl Counsel c:1wt=fligbtswUl he acrmp:d. tbnm8h thc~1ive~aib:t~3pptOva1a ~inthoPolicy.n", UD of...fliatD by ataffDSlt'mbeDshDu.hilw_ ~_ ~u.ROelUtbOti:D:d by.tha i~:Ditedor.. A teqWM= CIa) muatbeem.cre.d into tbI; 1lmQ;ieial syaum with tho fJigbtsCheduJo iD~'ti~ in ardi:r. h llplU'Chuc ard= to be pmcaad. PROCEDURE SOIJ'l'l'l'WlST nomA WArEllMANA.GDIEN'rnrsnucr 1l'I'LE: TRAVEL SECTJONJDIP U!'KOVEn: ~'1,3.:$ PAGE: 12 C{16 G Ii FINANCl.At.REPOR1lNGIPlN.ANCE DATI: 08IS0J96 stJfDJD:r.s: 13....sDatc4 06101196 ~FLIGHTSD.VICE (contirtucd): PumbasiJ1gW!Jlprocus..ttic~m~wUh;aoard PoJj~ 150-1 mq.pistrict ~ 1S-1.~~~ which inQJudt.,,~gfor ICIVicuwith D.~.~priItc chaxUr fligb1aem~.obtainiDJ tbc ~serYi= _tbobcstrclJ2OllSlDlo.pricc (cc=-rWith trip ~. aIUl.aa:fctY). and ~1tnwchanPzg tM ICl"Vicea. ~ 1IJ'OI1. re~ of Mtffle:Hinl1 ihm tb,e~dtpar1mat. Emcrgmcy~maybcmadc.din:CtlYvmh Pwc:hI.lwhowill.thm~.tbc Exccu.tive~_~J4epaati(lDofthc~ dcc\1mcnts. Undcr-.....~.paymcmtDfQ1'~.fbrtnlw1bypriv.or~y~ 0*" c1w:c=rpWkt.sbl11 be:: no gRa:r tlw1 tIutt allowed fer ~erCW .(ceach cIa.sI) air baVcl mte fhr equiy,alant di.staDcc. . BOT:l.L/MiO'rELACCOMMODATIONS:I.odging cxpoase .isJUnbuaahIe .'CO ~ Diatxict tta.velen~ovcmijbtab-= &w.y fwmof1idJl ~ IIlIthaulc wdcr C1ass~dI'B tta~.. 'Iha. _*maynct recci"e~ fotlodaiq-witbin tba loeal_ un1.c:II ~ttJ.~ by the Deputy Executive DircCtcr of}.f~,.,..t Sc:rricq,. In .ordcr toachifNC I cost savings 10 the District, the DiItrict may cantIad directly with 1hc hoteUniotd. 0Atx'~-i()Q'wh= thctmvelm's1Ur;ht~I. or ~~ftt8timcQta ~pnm:Ilts~ .~ byatc:t.",Il~lo~.1MP~Dix=f.ac~t ~incW~ll1lddi1i_ 0'#'e'tJd&ht ~~nd~m:I.ia WJl'lIDtcd. EMEllGENCYEXPENSES: ~ ~ thatanottelak4to rmvd shouldllOt'ap,par = .d1c Txavcl v~. l'aid invoice .or .~ipt fbr. sucb .~ l11UIt. be __Uai far ~. tbn:n:ppeUy cash or~ if over $25, .1lY aubJnittiq a ~.~ to .~ Payable. OTBEllEXPENSES: Wlu::n~ ~ i:ac".dcmalto travel. ~iptJman bc~ to_ Tavel Vcud1cr mdcx.planwi brict1y em tba fmm or. ..lIUIdu:d~. R=cipts. In: ~ .inail eases ~t Wbmn=ipt! an net pollibJc(i.e..~a moua).An=rt....~ must be jDC"1d~to cxpIaiD. 'Nhm:so1lCCiptil.vaUabIo. Ifpmofafpajm.ent or expl,.,mOll is llOt $UbUlittt:d.mimb~caunatbc~ PROCEDURE SOO'J'JtWl'.s'rJ'l.OJlXDa. WA.TD.~DJS'l'.tDC"r OTBEREXl'ENSES (C01ItiJmld): Other autboiizc:d ~ mcJudc; 1. ToUsfOr IQad,.btidgc, fmy, etc. (...~w.. aYlil..) 2. Pariil'lgtmd sterap f=a (naiplll ~ ---.__pazkias) !. I..on& ~.Jd.c:pboqc chI.tgcs. mr busin=a }lw.~ (Ralipu ~- ax=pt'lldlal.cciq opco$:d drcYieu.. .UICd) 4. NQiniDalle~(i!.I:XpaL$C$. for bushu::ss pmposea(rcccipt:s ~ - a:ccpt wbca_ ~ lItMcea.. uud) . S. Taxi i"l= or otMr .sittUJar tra.aspcmtion. 1:0$15 ~tcd with a~ding basiuasfiD.1tiOlU or toiDI to (from) 1ho 1mtcJ ~~).' ~ ~ .Qt. .~v=ticm...~cm.fee ..pa ~bytbe.1r.l.'hict lrhiIa I~I. a, ~ arcon'ianton ~1i1cpub1il;pmpc..cm balfQfthoD~(~~ 7. StatG. alca tax paid dimctJ.y by the :m". em purdwca dired1y relaJcd to DiItric& bu.smcu (ra:eipt~) . . - . .&p,......4ltta:WID r...., ,..,.....pdik,.".lt/fldr:aJl/ilrWtil:ll,..1 ~".~ ~ DOt Idmbursablc are: 1. ."'r:lplor sn=- 2.. .~.toIephDDa.cal1a 3. E:x=s. ~ chatgcslmlas clw:gcs ~ fat ~.equipmrmt Last or mWlngtcceipts will .~.a stJtfo<n'll'!f\tsi.p:d bytbc travdcr with ~Dir~s apprcMd.m.~tD~o.~t. Othcrtra:vc1 cxpcascs not detailed in the .~ shall be handled by e:xcepticn with lleputy E:x~r: Dirc=tQt. appnlval ~VEL ADVANCES:.AdvaDc:paymc:utfurQffiQaltravdmaybcautly~ bytba~ D~or_~ for CauA orB trave1~rhe traveler ~~ri.(mmI ~ (i.e., l~. mc:alS. ~md lCqUCSts 1iQld5 tacovc:r the ~~.~.d. 1l&Wi COIIL TI&vd. advanc=J'Willaotbc a~~.forC1auC _vel ~, Tho miaimum .trawl.aclvmt= Pmmt ilSSO. 'Ibe 'IP~~ uavc=l advaD=. .shall not.cr.cccd 80 pac.at of the _V'II~ coatmr ofIicia1 travel ~~lndft,aanyp.~madodRct1yWthc Diatrlct no.... adYa=wm ~tybc made 10 tbctr.wetcrODtbc11m~priar to.birI!sIr dcpa:rtum. Advatu=p~ (ar .tQ1raVclcr~ .ml Cltdauthudzation}.1m' CDd nigbn lodgiqisuauallY ~ tD!,~~nr-a ~ iitiu:1Avc1cr 'Will auh'e..dm' 6 p.m.amimay be ~.to ~a mom Ita~..d.pmp -. ThaDisbidmay ~tbi$ cnu=uigb& ~.au ~ to the: lIaVCicf ifthotravcI;r dad not pm;idc a~ .cad..~.'1'bc=a&Ivam;o,.if ~ will be ~ totbc 1'rllVeletllnor1o the_ dati: estaW~$bcd'bytbc bQtellmotcL PROCIDUD SOJ.l1'BWEST J'LORm4WA1'D.~DIStaICT mu.: 'I'ItAVEL SZCUONJDUA.R UIROVE.'Dz NQMBD.:l3.$ }lAGS: 14.0116 G &FINANC1ALlmPORT.1NGlFINANCE 12AU; 08130196 Sun::asEDES; 13-SDataf06l01l96 'DlA.VEt .ADVANCES (clI:dIIIlIect): JUSOOttupo.tsiblc.aftr:r.c:m;Ioycc lamsofa travdampet\t.and an~iadc.sin:d, the ~plcy" sbQuJd .~.a TIaVc1~~"<mbm.admatktbe.~T.tavc1l'.ayma1t Requ;>:(eQ:- sectiort. 1baxeqw:stmust be approvedby1he empJoycc..Departl:1U:ntDitcctcrbdoro paym:.u:caubcptQCl:l.Sacd W'itia ti= woddDgdays .~Bto thcDistrict.~tavdctwho n=ivcd a tmvd advaDco is~d.to .~t& co~Ided TrowclVouche:. 'IhclIlllOUut at tbc travel ~. is to be de~ii'cm the travd~ t!Ja~ and any excca traVcJadwt1cc azmnmtmust be n:dmbmcd to.~ District VI'1=n submi1Uag.thD TAvel Vc:ttcbcr. CO~OUS TU.'\1EI.;STA'I'US: ..1'hosc =PJoYetl on.~...traY01...... may.rccivc a~ travel ad:M11cein G1amountnot to~80pcrccnt ol~ttavol ~ for a. two-waktr;P.Wl padod. ~. ~ In .dciincd ucmp1o}'CCl'who ~ Uavc1 overnight . nc. ~ QIl CDDtinueUli tDvcl. .3tUu:sm= complete .TmvelVoach= an I. we=k1yhw to.d~~t their adUaltravcl IUpCl2ICS. If an empIoycic ja DO ImlptCD ~~tlRUll travel status. any cantinucrus travel advanccamount in exce3S of actual. ~enseI1 JDD$(bc lJ"fi~d totho.Distriet.wifhin.d:u.1:o ~ days. n.'.~'lI'~1Jire:tw..y -1lIiiiI t1l'..".",.~& PROCEDURE SODTawJJi8'tJ'LOIlIDAWA'IDMANAGDII:NTmstRIcr T1'1'LI: T1l.A.VEL ~. Ol'IOVSD: NIJMBD:13--$ PAGe; lS oil' O&ll1NAN:CIALIlEPOIl'lINGmNANCE DAn:. 08130196 SIll'DBDf.1:13-S Dated. 06l01/'6 EXHIBIT A 'OJYICUL mGBWAY MILEAGE CBAllT ~ tbcpoUU of origin and pciot of desrilJmon arc witbintWo di1fcr=i city lUnits mdi~ Q11 tba Emida.~of1'nmspartadDlloffi"1rampCdItiCllmap..1llilagc sba1lbc.~lD'iq~ by using tho O~ HighwaY MileI&t ch4rtprovidins th~.distam:e. ~ the .townJt of <<isin to the .to'Wn"of~~on, DtltactoaJ odometer r-ft1"P 'To use t1unni1ea~ ~~c tbtow21 of origb1and town Qf' dcati:aation.I.ocatCl both on .QbaL p-~.tcua.~ b&=ath .town. app=arllll donst.. to .the.. zisht.... :Follow .amcato intctaedinS ('~I~n beorathtown..appearh1g clolCSttothc.lcft. ne ~ a dJe iJanccdoJ1 ~ thcou.e..way.tnil~ bct.weca 1hc two. tcWJ:Ls.Il1is ia.tba.mlli:agc: to be ~ w_ tIa~gbctwt= thccityllmit$ of two cities or1OWnSap,pc:arin8.on tbc l':l:We8F chatt. ~ City of Tampa to CityofSt. Pctcabq= 2D mili:s . NOtE: This -0f.ficW Highway Mi1cagd' chart isprimcd an, the. cmrcm .:Plmida OfficW Tr.anspCI'bdicn Map which iI availabloin each])cpanmear. ~~~ ;~.;~~ i /J ..~ ia~a' =1_ II Ii. !/IJJ'oo~... '1 == ::; =: ~ ;: ~ . , ~ ! m :: ~!=!! :: 5:: .. ~ · >1.''1. ..1.... .... lit ..- __., -..... 6 I .. .... fl. _*.. I ,.Iit.. . - ~ 1t,Jft: = = = : ,...... ,. ,.,. ~. 1M.. ... .... .. _ \Ill '. .. till VI 1U!IlP -._ .. . .. .~ II 1: ~ ... ,.:I -.::: 'I :: ~ :; ,= I - II........ _"\IlllaUS" "'."140 . IJROCEDtmE soU'l'BWES':rnORD1.l.w~1UJI~DJmUCr mI.&: TRAVEL 5EC1'l'OHJDU DPRDVD# NUMUI: ~l:;"5 PAGE: 16 all' G& FlNANCIAL R.EPOR.'IlNGIPlNANCE DAm 08130196 SUPDsuU; 13--S Dated 06I01JS6 mnarr B DISTJUCT MILEAGE CHAR.T Dc(:1~Miltagefor Most Dim:t hutt Between ScMce Qffic..es '~ok:MUe Invc:mcss Scrvic: O&e ~roobvi1le Bartow S"e:rvie: 0iJic:c Headq~ VGiccScnia:~ ~oksv.ilJc TampaS~ Ofii@ . Tampa~ Office !nve:re:s. ServiccOffice.' .{i' TampaScniceOfBce BartOw Sc:vice0ffic0 Tampa S~ ~ VcmiccS=vi=Offk:c .BatEc)w Sc:M.c:= ~ :I.uvem=a Scrviec 0f6t= Bartow Savic:c Office Veub: Service Offb V~S~otficc . Inv==-s Service 01fic0 · ''!'hac= n:W1".$ wtre d._i1\td cambinics tho 1;01111-;11& points. . ilrwJaic.h.lDUa havobcat doc:nn\~. ThIecofthc five Di$tcid .#tVi~ oific:es.atClUlt located. Witbia the Iiu:d.w ofa city. .~ tho mila:a~ to these.. sctVice Qf'ficeaClJDll)t ~ ~ using the ~. HiahWaY MiJc:a&c cbm. These.servicc offic::san:~ Broabvi11e ~ Tampa Sc:niceOfficc aDd Venice ServiJ;oOmce. 'J.'b&t n~cmlcdnWCIISC betwem:sc:ni= oific= aslistc:d. illlbc.lII!lovc _ahatl be _ ~ I DiatriQtravelcril t:r.Ivc1ingbetwom Diatzict:JC:tYicc oJ!ia:s. If them lP~Gt U11tbn::sc:u c:irp.l!mRtJq~. :mcha adcteQ1'.Whic.b.~. tho Dis1riettm_ to tam mothr:r lcmpr route., au cxplanatiQXla$ to Why' tbc mUcap.mponed is pw:r tbarl.te.' ~miJaaean 1bcJ a:bcve cbart must be ~,.m~ with tbI: trawUrSSllhmitrlld mYel Voucbt:: ;mdatl~VCd hytho.RUtb9rizcd 3icncrs. l.IJ'bc Ddlc:a&c~thelkrto'llll_T.n":-~ ~oi1lGl:llI~UIaPt!cial~~daart mila .=thc.s:c'1wQ~ Qft'fculft IIll:llfc:Ct '" :ll tb . limUs. L City Council Cover Memorandum Erij- 3 1}.5 Tracking Number: 1,506 Actual Date: 09/15/2005 Subject / Recommendation: In consideration of receipt of $1.00 and other valuable consideration, grant and convey to Pinellas County, a political subdivision of the State of Florida, a perpetual non-exclusive easement for Ingress and Egress in, over and upon a portion of Section 17, Township 29 South, Range 15 East, containing 22,517 square feet, more or less, and authorize appropriate officials to execute same. Summary: Pinellas County operates a maintenance facility for its artificial reefs program on a portion of Sand Key Park adjacent to the City-owned jetty. In 1981 the City granted the County an ingress/egress easement across the seawall to facilitate its reef maintenance activities. For reasons unknown, the County relinquished those easement rights in 1982. The County, however, continues to operate its reef maintenance facility. The subject grant of easement reestablishes the County's privileges and obligations to access the facility across the City-owned jetty. Among its provisions, the grant of easement authorizes the County to install a protective fender system with "dolphins" along the portion of the seawall the easement will encumber. The County will also be responsible for maintenance and restoration of the subject portion of the seawall, and may make other improvements it deems appropriate so long as all plans and specifications have prior City approval. The easement rights will terminate upon the County abandoning its use of the reef maintenance facility, or by mutual written agreement with the City. The easement description includes submerged lands extending 36 feet northerly of the centerline of the jetty. This area was originally upland prior to being dredged. If the City continues to have any rights in these submerged lands, it grants the County easement within this area as well. A copy of the easement documentation is available for review in the Office of Official Records and Legislative Services. Originating: Engineering Section Consent Agenda Category: Agreements/Contracts - without cost Number of Hard Copies attached: 1 Public Hearing: No Financial Information: J ~~ u.~ City Council ~genda".~~9ver Memor~!!.~,!:!m_.",~<_ Review Approval Michael Ouillen Laura Lipowski 08-22-2005 11: 17:24 08-15- 2005 16: 15:27 09-01-2005 15:24:17 08-12-2005 13:02: 16 08-24-2005 10:46:00 09-01-2005 17: 13:42 08-12-2005 13: 10:38 09-02-2005 09:50:50 Laura Lioowski Garry Brumback Laura Lioowski Laura Lioowski Bill Horne Cyndie Goudeau PINEUAS COUNTY PUBUC WORKS DMSI(JN Of'StlRVE'Y ANOMAPPING 22211 \.I.S. HIGHWAY 19 N. CLEARWATER, flORIDA, 33765-2347 FRACTIONAL SECTION 17. TOWNSHIP 29 SOUTH. RANGE 1.5 EAST MdllklnlOf. d.I~1 Il'f othlfltle" lit" ..""t"tt.i~.LDl!d s~ ;n Nlponlibll. ctu1'9'i! il ?fOhibll"d. llINI D<lseri,!>1ioIl i. l1tVGIld without llilploihlr. ",,<j/O'. Il'!1bolUAl IlI1Il 01 thliPtOIe,lionol l..ottd s..",1l)'Of DESCRIPTION A tract, lyingwithio Area "E"., os. described in OR 3991, Pogesl 09.3-1095, public records of Pinellas County, Florida, in Fractional Section 17. Township 29 South. Range 15 East, Pinel.los County, and being desc:ribedos follows; Commenclng at the Sl:lUthwElst ..Cornerbf saId Fractionol Sec:ticm 17, run. N 89'10'31 "E along. the South line of said Fradionol Section 17, for 0 distcmceof 843,47 feet to a polnt on thecl"lnterline of Gulf Boulevard; thence N 42'13'31"( olong SQid centerline, for 0 distance of t9aJ.25 feet to 0 Point .of. Curvoture;lhence northe(l$terly olong said centerline, for aclislonce. of 825.03 feet along the orc of a curve.~oncove northVi6sterty, through q central angle 0(>24'+0'04", hovingc radius of 1909,86 feel, 0 chord bearing of N29'SI'OO"E,. 8.18.63 feettoClPt)int .on Curve with the centerline of the Sand Key Jelly, a radial to said point from the preceding curve being S 72'3-1 '33ME . and from the proceeding curve being N6S'2S'57'"E; thence northwesterly, 69B,fU feet along the orc oJ Cl CUr\le. being the cellterHneofsaid Jetty bya non-tangent curve, concave >southwestel'"ly!. through a central angle of 30'29'22", hoving Q radius. a.f 1126.19 feet,.o. Chord bearing of N 39' 18' 45"'W, 687.69 feet to 0 Point of Tangency: thence continue olong the sold centerline N 5703'24"W, for a distance of 3A8 feet to the POINT Of' BEGINNING: (ll) thence S 32'SS'3G"'W", foro cHstonce of 50,00 feet to Cl point being 50 feel soiJthwesterly of the centerline of said Jetty: thence N 57'03'24~W" olongo line being E,iO feetsouthwest~rly .of ond parallel with the centerline of soid Jetty, foro distance of 261.83 feet: thence N 32'5Ei'.3p"E. fOr 0 . distance of 86,00 feet to a point being 36 feet norl:heasUy of the centerline of. soid JeHy; thenceS57'03'24"E olonQ a line being J6feet northeast at cnd parQUel with the c:enterlineQfsoid. Jetty, for Q t:listance of 261,83 teet; (L2) thl'lnce S 3Z'56'3e"W t(lr (l distance ofJ6.00 feet to the Point of Beginning. Containing: 22.517 square feet Or 0.517 ot;:(es more Or less. 8ASIS OF 6fARINGS: Bearings Ore assumed, bosedon .the South line of Foctional SectiM 17, Township 29 SOl.ith, Range 15 East, pfnellas County, Florida, being N89'10'31 "E. C,l,lCUI)o.TED BY: D.McD cm:CKEO . BY: S,Z S.F.H.: 1439 EXHIBIT SHEET 1 OF 2. Tho oOOve Sketchancljor .Lond d.e~liptlonW(lll prepared under mY$upel')'f$lon and. IS true and !:orroct to the best ()f. my kt1owledqo and l)eliof. . 5817 f .- ,'I " ....~ "\ \f ic~"" . 'i.,fta. I ~. c.. . .. . \to. ,e11 " " . 11..1(. 0' '-. -"L~L .:' ,- I. '.'~. ",.' '... .":- ....,;. ,_ ..,..,' .'!,~. 3Uf:>i . . PARCEL No. POOl PINEUAS COUNTY PUBLIC WORKS DIVISION OF SlJR\IEY .AND MAPPING 2:2211 U.S. j-flGHWAY 19 f.L CLEARWATER. FLORIDA 33165--2347 FR!CTIONALSECnON1'7, TOWNSHIP 29 SOUTH, RANGE 15 EAST i\ddlliQfl. Qr .iJltUon.by /rthllt thQn 111. Profemo!W ldnd~4)'Cf ill l'l!'lponsilll. .ct1or<Je is pfllll~b!d. koMI Ili!>tet1p~ II 1l1'fO/i<J wiff1'"V1 tlinol.uNi"GtldjOl' _bo~l.d YOlor lfl_ pror.uiMllI Land SlIMIl)'Or SKETCH--NOT A SURVEY REMNANT OF AR€A "E" O;R. 3991 PGS. I 093~1 G95 ,;;,-5 0<<' G o ~G v.-<iJ v..~ St--~\J ~ ? t>-~ ARC LENGTH = 598.81' RADIUS." 1128.19' DELTA ANGLE = 35'29'22" CHORD SEARING -= N 39'18'45"W CHORD. DISTANCE = 687.69' Pinellas County PUBLIC WORKS o 200 SCALE IN FEET 1 t.:: 200' t(: ~~ "fA .~ .<l ~ UNE NO. L1 L2 BEARING S 32'SS'36"W S 3Z56'36"W ARC LENGTH == 825.03' RADIUS = 1909.86' DELTA ANGLE = 24'4-5'04" --=------- CHORD HEARING = N 29'51 'OouE CHORD DISTANCE = 818.63' L../# o~ !JJ Gj. ~S ita !-ijQJ "';;t.. Q-' u.;:) (:) UNE TABLE DISTANCE 50.00' 36.00' LeGEND O.R. OFFICALRECORD COR CORNER PO. PAGE SEC SECTION POlNT OF COMMENCEMENT "- SW COR SEe 17-29-15 EXHIBIT A- SHEET 2 OF 2 N42'13'31 "E 1983.25' PARCEL No. POOl I I .~.~ u~ City Council Cover Memorandum PS - I II. b Tracking Number: 1,559 Actual Date: 09/15/2005 Subject / Recommendation: Approve Change Order #2 for the 2002 Water Service Line Replacement Contract (99-0078-UT) to Westra Construction Corporation of Palmetto, FL, for the 2005 contract (04-0068-UT), increasing the contract amount by $635,417.75 for a new contract total of $1,934,799.75 and authorize the appropriate officials to execute same. Summary: On October 17, 2002 the City Council awarded a contract to Westra Construction Company in the amount of $611,750.00. The purpose of this contract was to replace aging potable water service lines to improve flow and pressure to customers of the City's water system and to reduce maintenance. This Project is the third phase of a multi-year program to replace older service lines that are constructed of galvanized pipe and copper tubing that deteriorate over time, causing line breaks, and reduction of flow capacity and pressure to the individual customers. City Council approved Change Order 1 on June 19, 2003. This change order was for the purpose of awarding the 2003 Water Service Line Replacements Contract (03-0005-UT) applying Westra's 2002 unit prices to the 2003 bid quantities which increased the contract by $687,632.00 for a new contract total of $1,299,382.00 This Change Order #2 includes a reduction for finalizing the 2003 Water Service Line Replacement Contract (03-0005-UT) which closes Change Order #1 short by the amount of $210,146.75 and increases project costs by $845,564.50 applying Westra's 2002 unit prices for the 2005 Water Service Line Replacements Contract (04-0068-UT) bid quantities for a new contract total of $1,934,799.75. This 2005 phase involves that portion of Clearwater lying North of Drew Street to Sunset Point Road, and East of Betty Lane to Wood Drive. The 2005 contract award to the Westra Construction Corporation, by this method, has been determined to be in the best interest of the City for this project, based upon Westra's performance on the 2002 and 2003 projects. It is anticipated that this project will take 120 days. The work in this project will occur only up to, and possibly including, the customer's meter and meter box (the City's maintenance limits) -- each customer is responsible for their own service lines from the meter to their houses (the customer's service line maintenance limits). Sufficient budget and revenue are available in the 2002 Water & Sewer Bond Construction project, 0343-96752 Water Service Lines to fund $81,019.44 of this contract. A third quarter amendment will transfer $9,000.00 of budget and revenue from 0315-96748, Water Treatment Plant, to 0315-96752, Water Service Lines, to provide sufficient funding for $554,398.31 of this contract. A copy of the change order is available for review in the Official Records and Legislative Services office. Originating: Public Services ~.~ u.~ City Council ,",..~"!!nda ~.Q~!,!",,~=!!mora n~t~ m Section Consent Agenda Category: Construction Contracts - Public Works Originating Public Hearing: No Financial Information: ~ Capital Expenditure Bid Required? No Bid Exceptions: Other other Contract? Change Order Budget Adjustment: No Appropriation Code(s) 0343-96752-563800-533-000 0315-96752-563800-533-000 Amount $81,019.44 $554,398.31 Comments Review Approval Garv Johnson Garry Brumback 08-17-2005 13: 17:59 08-18-2005 11 :22:46 09-05-2005 21:13:42 08-17-2005 14:36:49 09-06-2005 08:43:25 08-18-2005 09:59:47 09-01-2005 10:57:03 Brvan Ruff Bill Horne Georae McKibben Cvndie Goudeau Tina Wilson DATE: August 16, 2005 CHANGE ORDER #2 PROJECT: 2002 Water Service Line Rehabilitation PROJECT NUMBER: 99-0078-UT/04-0068-UT PO REFERENCE NO.: 699 36107 CONTRACTOR: Westra Construction Corporation P.O. Box 1149 Palmetto, Florida 34220 DATE OF CONTRACT: November 01, 2002 CODE: 0315-96752-563800-533-000-0000 (A) $764,545.06 0343-96752-563800-533-000-0000 (B) $81,019.44 SCOPE OF CHANGE: See Attached Sheets. THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT STATEMENT OF CONTRACT AMOUNT ORIGINAL CONTRACT AMOUNT CHANGE ORDER #1 PREVIOUS CONTRACT AMOUNT CHANGE ORDER #2 INCREASE NEW CONTRACT AMOUNT ACCEPTED BY: $611,750.00 $687.632.00 $1,299,382.00 $635.417.75 $1,934,799.75 Westra Construction Corporation BY: (SEAL) Frank Hibbard, Mayor Date: Witnesses: Bryan D. Ruff Assistant City Attorney ATTEST: Cynthia E. Goudeau, Recommended By: City of Clearwater City Clerk Date: Gary A. Johnson, CGC Public Services Director CITY OF CLEARWATER, in PINEL LAS COUNTY, FLORIDA Michael D. Quillen, P.E. City Engineer William B. Horne, II City Manager Page 2 of 3 Change Order #2 2002 Water Service Line Rehabilitation ITEM DESCRIPTION QUANTITY UNIT COST TOTAL COST Decreases to Code A 3 11/4" x 11/2" Service Assemblies 25EA $450.00 (11,250.00) 411/2" x 2" Service Assemblies 18 EA $505.00 (9,090.00) 5 I" x 5/8" Curb Stops 574 EA $250.00 (143,500.00) 7 I" HDPE Service Pipes 10266 LF $7.00 (71,862.00) 811/2" HOPE Service Pipes 1,140 LF $7.50 (8,550.00) 9 2" HDPE Service Pipes 1,580 LF $9.00 (14,220.00) 11 3" PVC Casing 1,060 LF $13.00 (13,780.00) 12 I" Ball Valves 40EA $185.00 (7,400.00) 13 11/2" Ball Valves 30EA $220.00 (6,600.00) 142" Ball Valves 32EA $260.00 (8,320.00) 15 Curb & Gutter Repl. 2,410.5 LF $20.00 (48,210.00) 16 Concrete Driveway Repl. 258.8 SY $39.00 (10,093.20) 17 Concrete Sidewalk Repl. 1,082.59 SY $29.00 (31,395.11) 18 Asphalt Patch 2,178.31 SY $24.00 (52,279.44) 19 10% Contingency 1 LS $62,512.00 (62,512.00) Net Deceases ($499,061.75) Increases to Code A 2 3/4" X I" Service Assemblies 625 EA. $390.00 $243,750.00 61" x 5/8" Curb Stops w /Relocated Meter 49EA $410.00 $20,090.00 Boxes 10 2" PVC Casing 2006 LF $12.50 $25,075.00 Net Increases $288,915.00 Net IncreasejDecrease to PO 36107 ($210,146.75) Additional increases to Code A 2 3/4" X 1" Service Assemblies 350 EA $390.00 136,500.00 3 1-1/4"x 1-1/2" Service Assemblies 1 EA $450.00 450.00 4 1-1/2" x 2" Service Assemblies 1 EA $505.00 505.00 5 1" x 5/8" Curb Stops 500 EA $250.00 125,000.00 6 1" x 5/8" Curb Stops w Relocated Meter 80 435 EA $410.00 178,350.00 7 1" HDPE Service Pipes 13400 L;F $7.00 93,800.00 8 1-1/2" HDPE Service Pipes 100 L;F $7.50 750.00 9 2" HDPE Service Pipes 100 L;F $9.00 900.00 10 2" PVC Casing 7500 L;F $12.50 93,750.00 11 3" PVC Casing 100 L;F $13.00 1,300.00 12 1" Ball Valves 6 EA $185.00 1,110.00 13 1-1/2" Ball Valves 1 EA $220.00 220.00 142" Ball Valves 1 EA $260.00 260.00 15 Curb & Gutter Replacement 250 L;F $20.00 5,000.00 16 Concrete Driveway Replacement 100 SY $39.00 3,900.00 17 Concrete Sidewalk Replacement 500 SY $29.00 14,500.00 18 Asphalt Patch 100 SY $24.00 2.400.00 658,695.00 Additional Items - 2005 Water Service Line Replacement - Code A $105,850.06 & Code B $81,019.44 20 Mobilization 1 LS $110,000.00 $110,000.00 21 10 Contingency 1 LS $76,869.50 $76,869.50 Total Additional Items including contingency $186,869.50 Page 3 of 3 Change Order #2 Water Service Line Rehabilitation SUMMARY INCREASES/DECREASES NET DECREASE CODE "A" NET INCREASE CODE "A" Net Increase! Decrease for Code A to close PO 36107 NET ADDITIONAL INCREASES TO CODE A NET ADDITIONAL ITEMS CODE "A" NET ADDITIONAL ITEMS CODE "B" Net Increase Codes A & B for new PO NET TOTAL INCREASESfDECREASES IN CODES A & B FOR CONTRACT (499,061.75) 288.915.00 ($210,146.75) $658,695.00 $105,850.06 $81,019.44 $845,564.50 $635,417.75 ReS: PS-l 11-/0 Location Map TOWNSEND 2i gj:!i:!i ~THANES PRINCE PHILIP BENn.EY ~ ~ s City of Clearwater Public Works Administration / Engineering 2005 Water Service Line Replacement Project No. 04-0068-UT Drawn By: S.K. Reviewed By: T.F. Scale: N.T.S Grid # N/A S-T-R 2,3,10&11-295-158 Date: 09/06/05 lL o ~ O~ N w4t, ~~ ~ City Council eA-- to 11.1 Cover Memorandum Tracking Number: 1,558 Actual Date: 09/15/2005 Subject I Recommendation: Authorize an increase of up to $75,000 to the monetary limit on the contract with the firm of Thompson, Goodis, Thompson, Groseclose & Richardson for outside counsel services related to representation in Crouch v. City of Clearwater, et aI., Case No. 93-2860-CI-21, through trial proceedings, for a new contract total of $125,000.00. - Summary: The City has been involved in litigation relating to a claim of Excessive Force against Chief Sid Klein and former Police Officer Robert P. Milliron regarding an incident that occurred on August 16, 1991 during which John Crouch was shot and killed by Officer Milliron. The City Commission approved outside counsel services in this case on September 2, 1993. An initial budget of $50,000 was established at that time. The Plaintiffs have been extremely resistant to mediation, arbitration, settlement or any resolution of this case short of trial. Trial is scheduled for September 12, 2005. An additional budget of up to $75,000 is estimated for the defense of the City in this lawsuit through the trial phase. The funding of up to $75,000 will come out of the City Attorney's professional services budget. Originating: City Attorney Section Consent Agenda Category: Other Public Hearing: No Financial Information: ~ Operating Expenditure Bid Required? No Bid Exceptions: Sole Source In Current Year Budget? Yes Budget Adjustment: No Current Year Cost: $75,000.00 ~"".-uater u~ _"""@,,,,,,,Agen~,,!.,J':over_,,~m~I!!,~~!~!t':!~,, City Council For Fiscal Year: 10/01/2004 to 09/30/2005 Total Cost: $75,000.00 Appropriation Code(s) Amount 0010096005301005140000000 $75,000.00 Comments Review Approval Pam Akin 08-16-2005 16:50: 10 Tina Wilson 09-01-2005 10: 14:24 Cyndie Goudeau 09-01-2005 15:02:00 l City Council Cover Memorandum Ci~ - ~l /1.8 Tracking Number: 1,593 Actual Date: 09/15/2005 Subject I Recommendation: Authorize the City Attorney to allocate an additional $25,000 in the defense of the City in the case of Bender v. City, for a total amount of $60,000. . Summary: The City of Clearwater was served with a lawsuit alleging that Ms. Bender's civil rights were violated. The plaintiff is a former Human Resources Manager who alleges that she was terminated because of discrimination based on gender and retaliation for engaging in protected activities. The City Council authorized retaining Thompson, Sizemore & Gonzalez as outside council in this case, with an initial budget of $60,000. This case is scheduled for pre-trial hearing on December 8, 2005 and for trial the week of January 3, 2006, and it is estimated that an additional $25,000 is necessary for the ongoing defense of the case through trial. The funding of $25,000 will come out of the City Attorney's professional services budget. Originating: City Attorney Section Consent Agenda Category: Agreements/Contracts - with cost Public Hearing: No Financial Information: ~ Operating Expenditure Bid Required? No Bid Exceptions: Sole Source In Current Year Budget? Yes Budget Adjustment: No Current Year Cost: $25,000.00 For Fiscal Year: 10/01/2004 to 09/30/2005 City Council Cover Memorandum ~"'~ater u~ Total Cost: $85,000.00 Appropriation Code(s) Amount 0010096005301005140000000 $25,000.00 Comments Review Approval Pam Akin 09-01-2005 15:16:33 Tina Wilson 09-01-2005 15:42: 13 Cyndie Goudeau 09-01-2005 15:51 :32 1-- Purchasing Memorandum PUg- 1 ll,~ Page 1 of 1 Submitted: City Commission Preferred Date: IO~=1f)=?~gf). Item Id: 1556 Actual Date: 19~:1!5:?99!5 Agenda ID: Requesting Department: 1(3~~~2'~tern User Department: 1(3~s~x~t~rn 19~:1!5:?99!5M . 1~~!5!5 . :II 14: ! 11 General Information Description: Mastec North America, Inc., Tampa, Florida - Renew the contract for installation of gas mains and service lines during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $850,000. Comments: This is the second and final renewal option as authorized in the terms of City of Clearwater Bid 35-03. Appropriations Quantity: 11 Type: 1~E:lr:"iC~E:l Bid Number or Code ExceptionJgitygf_glE:lcH''v\'?tE:lr!3.icl}!5-03 Vendor Name, City, State: Mastec North America, Inc., Tampa, Florida Appropriation Code(s) IQ~1.?:~.~.~.!?:?~.~~QQ:?~?:QQ~ Appropriation Comments Amount 1~~!59!QQQ:QQ I I L IE illE:l.IICl~....g()LJllty I L I I L I L ... o )<- ... PuR-J II- 10 Purchasing Memorandum Page 1 of 1 Submitted: City Commission Preferred Date: I09=1~=?905 II Item Id: 1561 Actual Date: jQ~~!~:~gQ~w AgendalD: Requesting Department: 11~!()rl11~ti()~~IwE}~~~()I()gx User Department: 1~~f()rl11~ti()~wI~~~~()1()9Y. General Information IQwf!:J~~:~~~ L~w~w!5~n . ... ...m.w..~~_~~ u~wnwll Description: Verizon Florida Inc., Saint Petersburg, Florida - Telephone service including frame relay, TI's, Centranet trunks, directory advertising, Norstar maintenance, long distance overflow, frame relay internet service and credit/collect calls during the period October I, 2005 through September 30, 2006, at a cost not to exceed $500,000. Comments: verizon is sole source for telephone service. Service is utilized by all departments. Appropriations Quantity: b.. Type: ~er\fi(;El Bid Number or Code Exceptionf~El(;ti()I1~:~().::I:(1J(b)-~oIEl~()ur(;El Vendor Name, City, State: Verizon Florida, Saint Petersburg, Florida Appropriation Code(s) IQ5~!5:Q~.~()~:~4~1.Qg:~ 1~.:QQ~ Amount 1~.!5QQ!gQQ:QQ l L I Appropriation Comments l\1\'iU. ~El(;hClrgEl9 t()"Clri()lJ~ ()[>ElrCitil1g(;()9Els. bCl~El9()l1lJ~ElClgEl Purchasing Memorandum City Commission Item Id: 1562 Preferred Date: 1~~=1~=?~O~ .. Actual Date: 19~:1?:?9Q5 Requesting Department: II~f()rrna!i~I~~~~()I()~~ ~.. User Department: Ilnf()rrnationIe~~nology General Information KJR - 3 II .1/ Submitted: Agenda ID: 198-19-2005 13855 Description: Nextel Communications, Norcross, Georgia - Cellular/radio service during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $250,000. Comments: Piggyback Florida State Contract. Cellular/radio service utilized by all departments. Appropriations Quantity: 11 Type: I~e~c:~ . ... .. .. .~~~~~ Bid Number or Code Exception~~E3<::ti()I'1?'!564j1 )(d):~I()~i(ja ~t<3t(;} C;()l'1tr<3(;!7?5-00Q:9~:1 Vendor Name, City, State: Nextel Communications, Norcross, Georgia Appropriation Code(s) IQ!5?!5:Q~.~.~.!5:?~~QQ:!51.~:Q9( Amount 1~?59,000.OQ. 1 I.~..~..~..... 1 Appropriation Comments IWill..~.~~C:~~<3rg~<:lJ()V<3ri()lJ~. .()p~r<3tingc:()<:l~~ bc:l~~<:l~()l'1u~~<3g~. I I I..... Page 1 of 1 .....Hd :i l~~t>._ . PuR-~ 11. I ~ Purchasing Memorandum City Commission Preferred Date: 199~1!5~200!5J. Item Id: 1563 Actual Date: 19~=15=?99? Submitted: IQ~=1~=?99? Agenda ID: I~~?? Requesting Department: ~~!?rrr1~ti?~"f~?~~?I?gt ~.. User Department: II~f?rrr1~ti?~l':~~h~?1?9Y General Information Description: State of Florida, Department of Management Services, Tallahassee, Florida - Suncom long distance service, Centranet lines and toll free long distance line during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $200,000. Comments: Service is provided by another governmental entity and utilized by all departments. Appropriations Quantity: It Type: 1?~e.l}'i~e... Bid Number or Code ExceptionI?e.~ti()Il??~,!.(1){cj)-?tClte. of~loricjClprovide.d~e.l}'i~e Vendor Name, City, State: State of Florida, Department of Management Services, Tallahassee, Florida Appropriation Code(s) IO???=Q~86?=?~?199.:?1 ~=QQ~ Amount 1~?99,99Q:9Q L.. I L. Appropriation Comments IY'lil1 ~e.~~Clrge.cjt()"Cl~i()LJ~()Pe.rCltillg.~()cje.~~Cl~e.d()Il.LJ~e..Clge.. I I I Page 1 of 1 1d ...!I"'. z1 fuR-S" JI.13 Purchasing Memorandum Page 1 of 1 City Commission Preferred Date: IO~=1~=?~~~ IIi Requesting Department: l~i~r~rY User Department: I~ibrary Item Id: 1574 Actual Date: IQ~:~Ei:?QQEi Submitted: IQ~:?~:?QQ5 Agenda ID: 1~~EiEi. General Information . .....;:1 51 Description: Ingram Book Company - Award a contract for the purchase of books and other library materials during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $170,000. Comments: Each order is shopped for best price at time of order. The average order is approximately $1100. Appropriations Quantity: 11 Type: Ipurc;~c!l)El Bid Number or Code Exception~~Elc;~?:.Ei~4(1)(El):lrnprC!c;tic;C!lt()~id Vendor Name, City, State: Ingram Book Company, Lavergne, Tennessee Appropriation Code(s) IQ~1Ei:~~???:Ei~4400-Ei? 1:QQJ Appropriation Comments Amount 1.~.1.?Q,QQQ:QQ I I I INone I L I I L I Purchasing Memorandum ~R~b jj.~ Page 1 of 1 City Commission . [09-15-2005 \.1 "WI".".'.( ... Preferred Date. ~_~~""___w",,,"______mw,,_" 1111 Item Id: 1575 Actual Date: Iq~:1?:?Q95 Submitted: IQ~:?~:?99? Agenda ID: I~~?? Requesting Department: I ~~~r~ry User Department: I~i~r~ry l:1 .d General Information Description: Book Wholesalers Inc. - Award a contract for the purchase of books and other library materials during the period October 1, 2005 through September 30, 2006, at a cost not to exceed $113,000. Comments: Each order is shopped for best price at the time of order. The average order is approximately $1100. Appropriations Quantity: hw Type: ~~rc;hClsew Bid Number or Code Exception j~~c;.?:?~~{1J(~}: Irnprac!ic;ClU()!:>ic:J Vendor Name, City, State: Book Wholesalers Inc., Lexington, Kentucky Appropriation Code(s) IQ315:~~??!:?~44QQ:5X1 :QQ~ Amount 1$113!OOO:OO. I I L Appropriation Comments INone L L I i)Lt - I City Council Cover Memorandum ld. 1 Trackina Number: 1,536 Actual Date: 09/15/2005 Subject I Recommendation: Amend the City's fiscal year 2004/05 Operating and Capital Improvement Budgets at third quarter and pass Ordinances 7517-05 and 7518-05 on first reading. Summary: The fiscal year 2004/05 Operating and Capital Improvement Budgets were adopted in September 2004 by Ordinances # 7338-04 and 7339-04. Section 2.521 of the City's Code of Ordinances requires that the City Manager prepare a quarterly report detailing income and expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all active capital improvement projects. The attached memorandum outlines the major issues detailed in the accompanying report. Originatina: Budget Office Section: Other items on City Manager Reports Category: Other Public Hearing: No Financial Information: ~ Other Bid Reauired? No Bid ExceDtions: Other Other Contract? n/a Amends budget does not purchase goods or services. In Current Year Budaet? Yes Budget Adiustment: Yes Budget Adiustment Comments: Amends budget does not purchase goods or services. Review Approval Tina Wilson 09-01-2005 16:01:44 Cvndie Goudeau Pam Akin Bill Horne Cyndie Goudeau City Council ",_~,,,~,,!!,,~a ~9_,!~,r. ,~emora -:!~~"!:!'!!'_""~#_$'''''''''' 09-06-2005 08:37:34 09-02-2005 10: 13:41 09-08-2005 16:53:56 09-09-2005 09:54:21 Third Quarter Budget Review Fiscal 2004-05 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Home, City Manager COPIES: Garry Brumback, Assistant City Manager Rod Irwin, Assistant City Manager Department Directors SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report DATE: August 30, 2005 Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances. The report is based on nine months of activity (October, 2004 through June, 2005) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenues and expenditure amendments reflect a net increase 0/$177,330. The major reasons for the overall General Fund expenditure increase include the appropriation of prior year retained earnings as follows: $71,000 for retirement payouts, $27,050 for the salaries of a Planner ill, and $50,000 to establish a project to provide for temporary police aides for traffic control on Clearwater Beach during the construction of Beach Walk. These items are all funded from the allocation of General Fund reserves. In addition, $29,280 in Public Works Administration provides for the increases to the survey crew staffing and sign shop expenditures that are both offset by revenues supporting these programs. In addition, an amendment to General Fund revenues totaling approximately $916,000, recognizes an appropriation to General Fund reserves. This increases comprises of expected increases in property tax revenues, building permit fees, communication services tax, a reimbursement for FDOT for streetlights, and higher than estimated gas dividends. General Fund Reserves - In order to ensure adequate reserves, the City Council's policy reflects that General Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2004 books, and the allocation of reserves noted above, estimated General Fund reserves at third quarter are approximately $11.9 million, or 11.6% of the current year's General Fund budget, exceeding our reserve policy by almost $3.2 million. Third Quarter Budget Review Fiscal 2004-05 City Manager's Transmittal Significant amendments to other City Operating Funds are noted follows. Gas Fund Budget amendments to the Gas Fund total $201,360 due to the increased cost of fuel, and the increase is offset by a budget amendment recognizing increased gas sales. Solid Waste Fund Amendments to Solid Waste Fund expenditures total $73,020 and primarily reflect budget increases related to fuel costs and dump fees. The amendments are more than offset by an increase in collection revenues. Recvclin2: Fund Recycling amendments reflect an increase of $80,600 primarily due to increased recycling activity and higher than anticipated fuel prices. These increases are more than offset by anticipated increases in revenues from the sale of recyclables. Marine & Aviation Fund Third quarter amendments reflect a $525,000 increase in fuel costs for resale at the Marina and is offset by an increase in anticipated revenues from fuel sales. This item had been previously presented to the Council at the August 15, 2005 Council meeting. Gara2:e Fund The Garage Fund budget recognizes an increase of $641,190 primarily due to the increased costs for fuel and vehicle parts that have exceeded anticipated budgeted costs. $600,000 of this increase was previously approved by the Council at the July 21, 2005 council meeting, and funded by the allocation of retained earnings from the Garage Fund. The balance of the increases are offset by revenue amendments recognizing specific charges for service and a reimbursement from the Insurance Fund for the replacement of a vehicle that had been involved in an accident. Capital Improvement Fund The amendments to the Capital Improvement Fund total a net budget increase of $1,520,768. This includes the recognition of significant grant funds in the amount of $575,222 for the Clearwater Beach West Bridge Connector, almost $203,000 for construction of the Airpark FBO building, $50,000 for an observation tower at Cooper's Point Bayou, and more than $200,000 for the construction of BeachWalk. All of these grants have been previously approved by the City Council. The report reflects one amendment not previously approved by the Council. This is the allocation of $547,970 in County restricted TIP revenue that is transferred to the Downtown Streetscape project as discussed at the CRA meeting of August 29,2005. A list of capital improvement project budget increases that have been previously approved by the City Council is included on page 17 ofthis report. Third Quarter Budget Review Fiscal 2004-05 City Manager's Transmittal Special Proeram Fund The Special Program Fund reflects a net budget increase of $1,308,544 recognizing over $733,000 in grant revenue, almost $206,000 in reimbursements for outside duty services, and more than $104,000 from police fines and court proceeds to support public safety programs, and almost $143,000 from Special Event revenues. CITY OF CLEARWATER THIRD QUARTER SUMMARY 2004/05 FY 04/05 Amended Third Third Third Adopted Previous Quarter Quarter Quarter Amended Description Budget Quarter Projected Actual Variance % Adjustment Budget General Fund: Revenues 102,495,450 105,502,860 80,691,793 81,757,078 1 ,065,285 1% 177,330 105,680,190 Expenditures 102,495,450 105,502,860 80,874,022 78,468,508 2,405,514 3% 177,330 105,680,190 Utilitv Funds: Water & Sewer Fund Revenues 52,116,110 52,167,170 34,992,404 34,897,381 -95,023 0% 0 52,167,170 Expenditures 52,116,110 52,145,630 40,928,937 38,530,649 2,398,288 6% 0 52,145,630 Stormwater Fund Revenues 10,274,910 10,792,050 7,880,656 8,445,408 564,752 7% 0 10,792,050 Expenditures 9,384,600 10,668,440 8,474,288 8,340,102 134,186 2% 0 10,668,440 Gas Fund Revenues 33,519,890 41,858,260 33,003,848 29,869,889 -3,133,959 -9% -431,910 41,426,350 Expenditures 33,383,160 38,536,210 31,334,867 29,664,985 1,669,882 5% 201,360 38,737,570 Solid Waste Fund Revenues 16,685,300 20,621,340 12,944,009 13,067,370 123,361 1% 105,700 20,727,040 Expenditures 16,251,190 20,274,690 16,288,763 15,738,051 550,712 3% 73,020 20,347,710 Recvclina Fund Revenues 2,429,200 2,656,890 2,049,596 2,145,364 95,768 5% 141,200 2,798,090 Expenditures 2,335,940 2,562,470 1,995,921 1,946,757 49,164 2% 80,600 2,643,070 Enterorise Funds: Marine & Aviation Fund Revenues 3,485,190 3,699,950 2,838,906 2,985,768 146,862 5% 600,000 4,299,950 Expenditures 3,413,500 3,628,260 2,821,723 3,052,592 -230,869 -8% 525,000 4,153,260 Parkina Fund Revenues 4,902,720 6,623,600 5,314,914 5,247,903 -67,011 -1% 0 6,623,600 Expenditures 4,208,720 4,553,720 3,422,601 3,117,743 304,858 9% 0 4,553,720 Harborview Center Revenues 2,216,370 2,216,370 1 ,788,250 1,655,271 -132,979 -7% 0 2,216,370 Expenditures 2,216,370 2,216,370 1,687,294 1,406,414 280,880 17% 0 2,216,370 Internal Service Funds: General Services Fund Revenues 3,491,960 3,661,270 2,688,283 2,711,616 23,333 1% 5,930 3,667,200 Expenditures 3,491,960 3,620,140 2,732,380 2,702,147 30,233 1% 2,260 3,622,400 Administrative Services Revenues 8,626,270 8,637,610 6,481,053 6,298,909 -182,144 -3% 0 8,637,610 Expenditures 8,570,380 8,581,720 6,484,517 5,899,365 585,152 9% 0 8,581,720 Garaae Fund Revenues 9,475,360 10,106,370 7,163,860 7,469,451 305,591 4% 641,190 10,747,560 Expenditures 9,475,360 10,106,370 7,729,358 8,110,473 -381,115 -5% 641,190 10,747,560 Central Insurance Fund Revenues 18,507,870 22,707,870 14,855,803 16,725,153 1,869,350 13% 0 22,707,870 Expenditures 17,541,250 20,641,250 16,253,685 16,908,107 -654,422 -4% 0 20,641,250 THIRD QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2004-05 REPORT PAGE # General Fund Operating Budget................................................................................................................................ ..... 3 Utility Fund Operating Budget.............................................................................................................................. ......... 8 Other Enterprise Funds Operating Budgets ................................................................................................................ 12 Internal Service Funds Operating Budgets................................................................................................................... 14 Capital Improvement Program Budget..................................... ......... ............................................................ ............... 17 Special Program Fund Budget............................ ... ....... ................................................................................................33 Special Development Funds ............................... .......... ........................................................... ..................................... 42 Administrative Change Orders.................................................................................................................................. ...45 Ordinances.............................................................................................................................. ......................................47 Third Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents nine months, October 1, 2004 through June 30, 2005. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after June 30, 2005. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget The budget as adopted by the City Council on September 16, 2004. Third Quarter Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Third Quarter Actual Self-explanatory. Variance Difference between Third Quarter projected and Third Quarter actual. Variance % % of variance to Third Quarter projection. Adjustments Adjustments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed based on Third Quarter review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. 1 Capital Improvement Projects The amended 2004/05 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present fonnal amendments to the project budget. The Capital Improvement and Special Program funds infonnation is presented as follows: Definitions: Budget The budget as of October 1,2004, which includes budgets from prior years which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the Third Quarter reVIew. Revised Budget Adding columns one and two. Expenditure Self-explanatory. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. 2 Property Taxes Franchise Fees Utility Taxes Licenses/Permits Telecommunications / Sales Tax Other Interaovernmental Charaes for Service Miscellaneous Increase/ (Decrease) 213,240 (60,000) (100,000) 270,000 175,000 123,490 (93,740) 85,000 City of Clearwater General Fund Revenues Third Quarter Amendments FY 2004/05 Description By the end of August, basically all property tax revenues have been received. The budget is adjusted to reflect actual collections for the year. The budget amendment reflects a small decrease in anticipated franchise fees for the year based upon ten months of collections. The budget amendment reflects a small decrease in anticipated utility tax revenue for the year based upon ten months of collections. The budget amendment reflects an increase of $270,000 in building permits. Telecommunications tax collections are more than 2% higher than for the same period last year. Annual estimates are increased by $175,000 based upon ten months of collections. Federal government revenues reflect an amendment to recognize $123,490 from the FDOT for the maintenance of traffic signals and street lights. The budget amendment reflects decreases of $68,920 in various anticipated recreation fees and activities revenues and $41,000 for admissions and rod rentals at Pier 60 due to weather and red tide. These are partially offset by an increase of $16,180 in traffic engineering charges for the Neighborhood Sign Program, for a net budget decrease of $93,740. Miscellaneous revenues reflect an increase of $20,000 to reflect capitalized labor generated by the new survey crew that was approved by the Council on 6/16/2005. The balance of $65,000 recognizes additional revenue for other capitalized labor captured from public works costs associated with capital improvement projects. 3 Interfund CharaeslTransfers Transfer ( to) from Retained Earninas Increase/ (Decrease) 332,550 (768,210) 177,330 City of Clearwater General Fund Revenues Third Quarter Amendments FY 2004/05 Description The following budget amendments reflect the return of funding from Capital and/or Special Program projects due to project closing or other Council action. Interfund transfers reflect the transfer of $1 ,310 from 181-99840, CERT 2004, to return reimbursement revenue to the General Fund where the related expenditures occurred and close the project, and $1,240 from 181-99998, Safety Village Upgrade, to return General Fund revenue and close the completed project. In addition, amendments include the return of $50,000 from the New Main Library project (315-93523), a return of money fronted for the Library Foundation, which represents 1/2 of the actual donations received from the Library Foundation since first quarter. The net budget increase is $52,550. Also, the gas dividend is increased by $420,000 for the fiscal year, and public service charges are reduced by $140,000. The budget amendment reflects the following appropriations of retained earnings: $71,000 to fund retirement payouts of long time employees in the Fire and Parks and Recreation Departments, and $27,050 to fund a Planner III in the Planning Department. This is net of a return to retained earnings in the amount of $916,260 as a result of stronger revenues in the categories of property taxes, building permits intergovernmental revenues, and gas dividends than originally estimated. 4 Increase/ (Decrease) City Council City of Clearwater General Fund Expenditures Third Quarter Amendments FY 2004/05 Description o The budget amendment reflects the reallocation of expenditures to increase the four Councilmembers' travel budget and decrease official recognition, for a net budget amendment of zero. City Auditor's Office 1,000 The budget amendment reflect an increase of $1,000 to expenditures to offset minor increases in several categories. This increase is offset by a decrease in the Finance Department operating budget. Finance (2,500) Program savings of $2,500 provide funding to offset budget increases in the City Auditor and Office of Management and Budget programs. Fire 57,570 Non Departmental 50,000 Office of Manaaement & Budaet 1,500 The budget amendment reflects an increase of $57,570 for retirement payout expenses of long-term employees from General Fund retained earnings reserved for employee retirements per Council policy. The budget amendment reflect the transfer of $50,000 to the Special Program Fund to establish a project to provide for temporary police aides for traffic control on Clearwater Beach during the construction of BeachWalk. The budget amendment reflect an increase of $1 ,500 to expenditures to offset minor increases in several categories. This increase is offset by a decrease in the Finance Department operating budget. Parks & Recreation 13,430 5 The budget amendment reflects an increase of $13,430 for retirement payout expenses being funded by retained earnings reserved for employee retirements per Council policy. Plannina Increase/ (Decrease) 27,050 City of Clearwater General Fund Expenditures Third Quarter Amendments FY 2004/05 Description The budget amendment reflects an increase of $27,050 from retained earnings for an additional 1.0 FTE Planner III to improve the department's ability to analyze complicated cases and improve customer service, approved by the Council 6/02/2005. Police o The budget amendment reflects the transfer of $7,120 of operating savings to Capital Improvement program project 315-94233, Motorized Equipment - Cash to supplement insurance reimbursement and provide funding needed to replace a totaled vehicle. Public Works Administration 29,280 The budget amendment reflects an increase of $18,200 for the survey crew approved 6/16/2005, and an increase of $11,080 for sign shop expenditures for the neighborhood sign program. The net budget increase of $29,280 is offset by increases in Miscellaneous Revenues and Charges for Services. Net General Fund Expenditure Amendment 177,330 6 GENERAL FUND THIRD QUARTER REVIEW For Nine Month Period of October 1, 2004 - June 30, 2005 2004105 2004/05 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Projection Actual Variance % Amendment Budget GENERAL FUND General Fund Revenues Property Taxes 38,852,560 37,900,000 38,155,575 255,575 1% 213,240 39,065,800 Franchise Fees 8,074,230 5,359,733 4,925,854 (433,879) -8% (60,000) 8,014,230 Utility Taxes 10,396,430 6,405,884 6,647,637 241,753 4% (100,000) 10,296,430 Licenses, Permits & Fees 3,844,500 2,138,369 2,347,484 209,115 10% 270,000 4,114,500 Intergovernmental Sales Tax 6,288,410 3,793,238 3,742,860 (50,378) -1% 6,288,410 Communications Services Tax 6,825,000 3,981,250 4,085,406 104,156 3% 175,000 7,000,000 Other Intergovernmental 9,347,440 6,283,483 6,596,197 312,714 5% 123,490 9,470,930 Charges for Services 3,687,220 2,741,945 2,374,770 (367,175) -13% (93,740) 3,593,480 Fines & Forfeitures 1,011,120 608,340 573,454 (34,886) -6% 1,011,120 Interest Income 429,000 321,750 575,190 253,440 79% 429,000 Miscellaneous Revenues 547,980 402,522 573,400 170,878 42% 85,000 632,980 Operating Revenues 89,303,890 69,936,514 70,597,827 661,313 1% 612,990 89,916,880 Transfers In 14,223,740 10,755,279 11,159,251 403,972 4% 332,550 14,556,290 Transfer (to) from Surplus 1,975,230 0 0 0 n/a (768,210) 1,207,020 Total Revenues 105,502,860 80,691,793 81,757,078 1,065,285 1% 177,330 105,680,190 General Fund Expenditures City Council 291,470 216,667 185,389 31,278 14% 291,470 City Manager's Office 832,920 649,062 601,784 47,278 7% 832,920 City Attorney's Office 1,450,910 1,074,207 958,214 115,993 11% 1,450,910 City Auditor's Office 138,470 1 03,438 103,750 (312) 0% 1,000 139,470 Development & Neighborhood Svcs 3,658,730 2,751,934 2,645,928 106,006 4% 3,658,730 Economic Development & Housing 1,500,230 1,108,283 1,007,931 100,352 9% 1,500,230 Equity Services 412,200 323,018 313,563 9,455 3% 412,200 Finance 2,041,390 1,519,606 1 ,467,626 51,980 3% (2,500) 2,038,890 Fire 19,282,510 15,244,093 14,622,012 622,081 4% 57,570 19,340,080 Human Resources 1,228,760 925,681 859,307 66,374 7% 1,228,760 Library 5,874,060 4,531,893 4,348,827 183,066 4% 5,874,060 Marine & Aviation 448,580 338,406 329,098 9,308 3% 448,580 Non-Departmental 5,546,860 4,878,954 4,798,156 80,798 2% 50,000 5,596,860 Office of Management & Budget 310,150 231,698 231,323 375 0% 1,500 311,650 Official Records & Legislative Svcs 1,178,440 880,954 875,436 5,518 1% 1,178,440 Parks & Recreation 18,168,580 13,728,835 13,160,660 568,175 4% 13,430 18,182,010 Planning 1,286,650 967,159 923,078 44,081 5% 27,050 1,313,700 Police 31,576,240 23,669,082 23,395,931 273,151 1% 31,576,240 Public Communications 911,480 678,331 692,843 (14,512) -2% 911,480 Public Works Administration 9,364,230 7,052,721 6,947,652 105,069 1% 29,280 9,393,510 Total Expenditures 105,502,860 80,874,022 78,468,508 2,405,514 3% 177,330 105,680,190 7 Water & Sewer Fund Revenues: Expenditures: Increase/ (Decrease) City of Clearwater Utility Funds Third Quarter Amendments FY 2004/05 Description At third Quarter. anticipated revenues of the Water & Sewer Fund exceed anticipated expenditures by $21.540 for FY 2004/05. o No revenue amendments are proposed for the Water & Sewer Fund at third quarter. Water and Sewer fund expenditure amendments reflect the transfer of one Full Time Equivalent (FTE) position from the Water Distribution to the Reclaimed Water program. The net result of these changes is a zero impact on the operating budget. o Stormwater Fund Revenues: Expenditures: At third Quarter. anticipated revenues of the Stormwater Fund exceed anticipated expenditures by $123.610 for FY 2004/05. o No revenue amendments are proposed for the Stormwater Fund at third quarter. Third quarter expenditure amendments reflect the use of $40,400 of operating savings to purchase a self contained Lateral Inspection Camera and a trailer mounted vacuum system. o Gas Fund Revenues: Expenditures: (431,910) 201,360 At third Quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $2.688,780 for FY 2004/05. Revenue amendments in the Gas Fund reflect a decrease of $388,110 in operating revenues due to lower recovery allowance collection items, and a decrease of $60,000 in capitalized labor for Pinellas. These are partially offset by various small increases totaling $16,200, for a net budget decrease of $431,910. Expenditure amendments reflect increases of $181,020 in the Administration and Supply program due to increased taxes caused by higher fuel costs, $24,730 in the North Area Gas operations for overtime and operating supplies, and $5,580 in South Area Gas Operations for vehicle related costs. These are partially offset by a $9,970 decrease in advertising, for a total net increase of $201 ,360. 8 Solid Waste Fund Revenues: Expenditures: Increase/ (Decrease) 105,700 73,020 City of Clearwater Utility Funds Third Quarter Amendments FY 2004/05 Description At third Quarter. anticipated revenues of the Solid Waste Fund exceed anticipated expenditures bv $379.330 for FY 2004/05. Revenue amendments in the Solid Waste Fund reflect increases of $80,000 in collections due to additional commercial pick-ups of regular dumpsters and roll-off services, $15,000 in anticipated interest income, $10,000 in rental income on compactors and $700 in various other line item revenues, resulting in a net increase of $105,700 in Solid Waste fund revenues at third quarter. The expenditure amendments reflect increases of $38,900 for fuel costs, $19,000 for the increased cost of dump fees due to increased collections, and a net $15,120 for various other line item increases and decreases. The net expenditure amendment for the Solid Waste Fund reflects a total increase of $73,020, which is entirely offset by revenue increases described above. Recvclina Fund Revenues: Expenditures 141,200 80,600 At third Quarter. anticipated revenues of the Recvclina Fund exceed anticipated expenditures bv $155.020 for FY 2004/05. The third quarter revenue amendments to the Recycling Fund reflect increases of $135,000 in the sale of recyclables due to higher than projected market prices for commodities, $5,200 for higher than anticipated proceeds from the sale of surplus (replaced) vehicles, and $2,000 of other general revenue. These are reduced by a $1,000 decrease in projected late payment fees, for a net budget increase of $141,200 in Recycling fund revenues at third quarter. The significant expenditure amendments in the Recycling Fund at third quarter are $65,000 for the increased cost of inventory purchases for resale due to additional receipts of recyclable commodities from adjacent cities and the County, and the related high market prices of these items, $16,000 for increased fuel and vehicle repair costs, and $13,000 for major repair and maintenance of one baler. These increases are partially offset by operating savings, resulting in a net budget increase of $80,600 that is completely offset by increased revenues. 9 UTILITY FUNDS THIRD QUARTER REVIEW For the Nine Month Period of October 1, 2004 to June 30, 2005 2004105 2004105 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Projection Actual Variance % Amendment Budget WATER & SEWER FUND Water & Sewer Fund Revenues Operating Revenue 43,756,690 32,689,994 33,492,067 802,073 2% 0 43,756,690 Non-Operating Revenue 2,887,700 2,171,163 1,085,090 -1,086,073 -50% 0 2,887,700 Contributions 175,000 131,247 320,224 188,977 144% 0 175,000 Transfers In 0 0 0 na 0 0 Use of Fund Equity 5,347,780 0 0 0 na 0 5,347,780 Total Revenues 52,167,170 34,992,404 34,897,381 (95,023) 0% 0 52,167,170 Water & Sewer Fund Expenditures Public Utilities Administration 782,350 582,209 482,514 99,695 17% 0 782,350 Wastewater Collection 9,618,600 8,469,769 8,376,556 93,213 1% 0 9,618,600 WPC/Plant Operations 10,722,860 8,108,523 8,014,877 93,646 1% 0 10,722,860 WPC/Laboratory Operations 1 ,408,400 1,052,894 936,301 116,593 11% 0 1,408,400 WPC/lndustrial Pretreatment 571,390 426,913 391,607 35,306 8% 0 571,390 Water Distribution 8,676,230 7,010,415 6,704,698 305,717 4% -10,710 8,665,520 Water Supply 9,769,570 7,325,079 5,747,007 1,578,072 22% 0 9,769,570 Reclaimed Water 825,880 625,371 549,329 76,042 12% 10,710 836,590 Non-Departmental 9,770,350 7,327,764 7,327,758 6 0% 0 9,770,350 Total Expenditures 52,145,630 40,928,937 38,530,649 2,398,288 6% 0 52,145,630 STORMWATER FUND Stormwater Utility Revenues Operating Revenues 10,026,910 7,520,193 7,654,844 134,651 2% 0 10,026,910 Non-Operating Revenues 347,460 285,463 715,564 430,101 151% 0 347,460 Transfers In 75,000 75,000 0 nfa 0 0 Use of Fund Equity 417,680 0 0 0 nfa 0 417,680 Total Revenues 10,792,050 7,880,656 8,445,408 564,752 7% 0 10,792,050 Stormwater Utility Expenditures Stormwater Management 4,537,270 3,550,696 3,403,674 147,022 4% 0 4,537,270 Stormwater Maintenance 6,131,170 4,923,592 4,936,427 -12,835 0% 0 6,131,170 Total Expenditures 10,668,440 8,474,288 8,340,102 134,186 2% 0 10,668,440 GAS FUND Gas Fund Revenue Operating Revenues 39,530,930 32,318,927 29,175,298 -3,143,629 -10% -388,110 39,142,820 Non-Operating Revenues 512,350 388,668 449,393 60,725 16% 16,200 528,550 Transfers In 0 0 0 na 0 0 Capitalized Labor 395,000 296,253 245,198 -51,055 -17% -60,000 335,000 Use of Fund Equity 1,419,980 0 0 0 na 0 1,419,980 Total Revenues 41,858,260 33,003,848 29,869,889 (3,133,959) -9% -431,910 41,426,350 Gas Fund Expenditures Administration & Supply 25,611,330 20,531,564 19,101,033 1,430,531 7% 181,020 25,792,350 South Area Gas Operations 6,327,260 5,421,470 5,302,409 119,061 2% 5,580 6,332,840 North Area Gas Operations 3,966,540 3,388,412 3,331,391 57,021 2% 24,730 3,991 ,270 Marketing & Sales 2,631,080 1,993,421 1,930,156 63,265 3% -9,970 2,621 ,110 Total Expenditures 38,536,210 31,334,867 29,664,985 1,669,882 5% 201,360 38,737,570 10 UTILITY FUNDS THIRD QUARTER REVIEW For the Nine Month Period of October 1, 2004 to June 30, 2005 2004/05 2004/05 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Projection Actual Variance % Amendment Budget SOLID WASTE FUND Solid Waste Revenues Operating Revenues 16,225,000 12,194,500 12,289,834 95,334 1% 80,000 16,305,000 Non-Operating Revenues 752,340 646,009 674,036 28,027 4% 25,700 778,040 Transfers In 138,000 103,500 103,500 0 0% 0 138,000 Use of Fund Equity 3,506,000 0 0 0 na 0 3,506,000 Total Revenues 20,621,340 12,944,009 13,067,370 123,361 1% 105,700 20,727,040 Solid Waste Expenditures Residential Collection 7,316,320 5,536,117 5,289,415 246,702 4% -4,000 7,312,320 Commercial Collection 6,507,800 5,011,437 4,854,790 156,647 3% 65,470 6,573,270 Transfer 1,280,250 993,938 934,544 59,394 6% 1,400 1 ,281,650 Container Maintenance 651,010 484,109 473,054 11,055 2% 8,000 659,010 Administration 4,519,310 4,263,162 4,186,250 76,912 2% 2,150 4,521,460 Total Expenditures 20,274,690 16,288,763 15,738,051 550,712 3% 73,020 20,347,710 RECYCLING FUND Recycling Revenues Operating Revenues 2,513,200 1,925,903 2,071,040 145,137 8% 141,200 2,654,400 Non-Operating Revenues 143,690 123,693 74,324 -49,369 -40% 0 143,690 Total Revenues 2,656,890 2,049,596 2,145,364 95,768 5% 141,200 2,798,090 Recycling Expenditures Residential 944,260 714,741 709,138 5,603 1% 13,100 957,360 Multi-Family 494,060 377,038 349,729 27,309 7% -7,800 486,260 Commercial 1,124,150 904,142 887,889 16,253 2% 75,300 1,199,450 Total Expenditures 2,562,470 1,995,921 1,946,757 49,164 2% 80,600 2,643,070 11 Marine & Aviation Fund Revenues: Expenditures: Increase/ (Decrease) 600,000 525,000 City of Clearwater Other Enterprise Funds Third Quarter Amendments FY 2004/05 Description At third Quarter. anticipated revenues of the Marine & Aviation Fund exceed anticipated expenditures bv $146,690 for FY 2004/05. Third quarter revenue amendments reflect an increase of $600,000 in gas and oil sales, due to the increased cost of fuel. Expenditure amendments reflect an increase of $525,000 in fuel purchased for resale at the Marina, approved by the Council on 8/15/2005. The increase is due to the increased cost of fuel and is offset by the anticipated revenue increase above. ParkinQ Fund Revenues: Expenditures: At third Quarter, anticipated revenues of the ParkinQ Fund exceed anticipated expenditures bv $2,069,880 for FY 2004/05. o o No budget amendments are proposed for the Parking Fund at third quarter. Harborview Fund Revenues: Expenditures: At third quarter. anticipated revenues of the Harborview Fund equal anticipated expenditures for FY 2004/05. o No revenue amendments are proposed for the Harborview Fund at third quarter. Third quarter expenditure amendments reflect the transfer of $1,540 of operating savings to the Capital Improvement Project for Harborview Infrastructure Repair/Improvements (315-93277) to provide funding for the emergency replacement of a hot water heater. o 12 ENTERPRISE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2004- June 30, 2005 2004/05 2004/05 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Projection Actual Variance % Amendment Budget MARINE & AVIATION FUND Marine & Aviation Fund Revenues Operating Revenues 3,472,750 2,679,570 2,856,274 176,704 7% 600,000 4,072,750 Non-Operating Revenues 212,440 159,336 129,494 (29,842) -19% 0 212,440 Transfers In na 0 Use of Fund Equity 14,760 na 0 14,760 Total Revenues 3,699,950 2,838,906 2,985,768 146,862 5% 600,000 4,299,950 Marine & Aviation Fund Expenditures Marine Department 3,407,210 2,654,528 2,933,190 (278,662) -10% 525,000 3,932,210 Airpark 221,050 167,195 119,403 47,792 29% 0 221,050 Total Expenditures 3,628,260 2,821,723 3,052,592 (230,869) -8% 525,000 4,153,260 PARKING FUND Parking Fund Revenues Operating Revenues 4,954,600 3,713,170 3,508,402 (204,768) -6% 0 4,954,600 Non-Operating Revenues 269,000 201,744 339,501 137,757 68% 0 269,000 Transfers In 1,400,000 1,400,000 1,400,000 0% 0 1,400,000 Total Revenues 6,623,600 5,314,914 5,247,903 (67,011) -10/. 0 6,623,600 Parking Fund Expenditures Public Wks/Parking System 3,212,210 2,334,599 2,186,868 147,731 6% 0 3,212,210 Public Wks/Parking Enforcement 637,380 563,898 438,636 125,262 22% 0 637,380 Beach Guard Operations 704,130 524,104 492,239 31,865 6% 0 704,130 Total Expenditures 4,553,720 3,422,601 3,117,743 304,858 9% 0 4,553,720 HARBORVIEW FUND Harborview Center Fund Revenues Operating Revenues 1,892,600 1,466,116 1,325,326 (140,790) -10% 0 1,892,600 Non-operating Revenues 6,550 4,914 12,725 7,811 159% 0 6,550 Transfers In 317,220 317,220 317,220 0% 0 317,220 Total Revenues 2,216,370 1,788,250 1,655,271 (132,979) -7% 0 2,216,370 Harborview Center Fund Expenditures Harborview Center Operations 2,216,370 1,687,294 1,406,414 280,880 17% 0 2,216,370 Total Expenditures 2,216,370 1,687,294 1,406,414 280,880 17% 0 2,216,370 13 Increase/ (Decrease) General Services Revenues: 5,930 Expenditures: 2,260 Administrative Services Revenues: Expenditures: City of Clearwater Internal Service Funds Third Quarter Amendments FY 2004/05 Description At third quarter, anticipated revenues of the General Services Fund exceed anticipated expenditures by $44,800 for FY 2004/05. Revenue amendments reflect higher than anticipated construction work orders by the "projects crew" in the amount of $2,260 and the return of $3,670 of unused funding from Capital Improvement project 315-94832, South Beach Pavilion Modification to close the completed project. The net revenue increase is $5,930. Third quarter expenditure amendments reflect minor adjustments for personnel services and operating costs to reflect anticipated levels for the year. o o At third quarter. anticioated revenues of the Administrative Services Fund exceed anticipated expenditures by $55,890 for FY 2004/05. No amendments are proposed for the Administrative Services Fund at third quarter. Garaae Fund Revenues: 641,190 Expenditures: 641 ,190 Central Insurance Revenues: Expenditures: At third Quarter, anticipated revenues of the Garaqe Fund equal anticipated expenditures FY 2004/05. Revenue amendments reflect $24,460 of increases due to greater than expected repairs, fuel and tires charged to user departments, $16,730 representing reimbursement from the Insurance Fund for totaled vehicles, and the use of $600,000 of retained earnings to fund the increased costs of fuel and tires, as approved by the Council 7/21/2005. The expenditure amendments in the Garage Fund at third quarter reflect increases of $400,000 for fuel and $200,000 for vehicle parts, both approved 7/21/05. Other increases include $10,380 in Radio Communications due primarily to repair parts and $14,080 in Fleet Operations due primarily to tire costs, and a transfer of $16,730 to the project for Motorized Equipment - Cash (351-94233) representing reimbursement from the Central Insurance Fund to partially fund the replacement of a totaled Police vehicle. The net budget increase is $641,190. o o At third quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $2.066,620 for FY 2004/05. No amendments are proposed for the Central Insurance Fund at third quarter. 14 INTERNAL SERVICE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2004 - June 30, 2005 2004/05 2004/05 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Projection Actual Variance % Amendment Budget GENERAL SERVICES FUND General Services Fund Revenues Billings to Departments 3,520,210 2,654,186 2,678,482 24,296 1% 2,260 3,522,470 Non-Operating Revenue 41,060 34,097 33,134 (963) -3% 0 41,060 Transfers In na 3,670 3,670 Fund Reserves 100,000 na 0 100,000 Total Revenues 3,661,270 2,688,283 2,711,616 23,333 1% 5,930 3,667,200 General Services Fund Expenditures Administration 479,130 355,262 357,340 (2,078) -1% 2,210 481,340 Building & Maintenance 3,141,010 2,377,118 2,344,808 32,310 1% 50 3,141,060 Total Expenditures 3,620,140 2,732,380 2,702,147 30,233 1% 2,260 3,622,400 ADMINISTRATIVE SERVICES FUND Administrative Services Revenues Operating Revenue 8,571,270 6,428,466 6,206,082 (222,384 ) -3% 0 8,571 ,270 Non-Operating Revenue 55,000 41,247 73,951 32,704 79% 0 55,000 Transfers In 11,340 11,340 18,876 7,536 nfa 0 11,340 Fund Reserves n/a 0 Total Revenues 8,637,610 6,481,053 6,298,909 (182,144) -3% 0 8,637,610 Administrative Services Expenditures Information Technology/Admin 436,100 324,887 319,347 5,540 2% 0 436,100 Information Tech/Network Svcs 1,674,640 1,253,652 1,131,532 122,120 10% 0 1,674,640 Info Tech/Software Applications 1,545,720 1,187,811 1,157,227 30,584 3% 0 1,545,720 Info T echlT elecommunications 1 ,256,830 945,006 761,541 183,465 19% 0 1,256,830 Pub Comm/Courier 177,190 132,718 93,670 39,048 29% 0 177,190 Pub Comm/Graphics 392,000 293,266 291,326 1,940 1% 0 392,000 Clearwater Customer Service 3,099,240 2,347,177 2,144,724 202,453 9% 0 3,099,240 Total Expenditures 8,581,720 6,484,517 5,899,365 585,152 9% 0 8,581,720 GARAGE FUND Garage Fund Revenues Billings to Departments 8,737,730 6,621,887 7,020,658 398,771 6% 24,460 8,762,190 Non-Operating Revenue 619,970 541,973 448,793 (93,180) -17% 16,730 636,700 Transfers In nfa 0 0 Fund Reserves 748,670 nfa 600,000 1,348,670 Total Revenues 10,106,370 7,163,860 7,469,451 305,591 4% 641,190 10,747,560 Garage Fund Expenditures Fleet Maintenance 9,643,970 7,383,185 7,789,523 (406,338) -6% 630,810 10,274,780 Radio Communications 462,400 346,173 320,950 25,223 7% 10,380 472,780 Total Expenditures 10,106,370 7,729,358 8,110,473 (381,115) -5% 641,190 10,747,560 15 1-- INTERNAL SERVICE FUNDS THIRD QUARTER REVIEW For The Nine Month Period of October 1, 2004. June 30, 2005 2004/05 2004/05 MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended Budget Projection Actual Variance 010 Amendment Budget CENTRAL INSURANCE FUND Central Insurance Fund Revenues Billings to Departments 17,325,380 12,779,188 14,927,878 2,148,690 17% 0 17,325,380 Non-Operating Revenue 800,000 600,003 561,295 (38,708) -6% 0 800,000 Transfers In 1,482,490 1,476,612 1,235,259 (241,353) -16% 0 1,482,490 Other Revenue 721 721 nfa 0 0 Fund Reserves 3,100,000 nfa 0 3,100,000 Total Revenues 22,707,870 14,855,803 16,725,153 1,869,350 13% 0 22,707,870 Central Insurance Fund Expenditures FinancefRisk Management 354,240 264,617 251,056 13,561 5% 0 354,240 Hum Resources/Employee Benefits 213,900 159,519 150,503 9,016 6% 0 213,900 Non-Departmental 20,073,110 15,829,549 16,506,547 (676,998) -4% 0 20,073,110 Total Expenditures 20,641,250 16,253,685 16,908,107 (654,422) -4% 0 20,641,250 16 Clearwater, Florida CAPITAL IMPROVEMENT FUND Third Quarter Summary FY 2004/05 The amended 2004/05 Capital Improvement Program budget report is submitted for the City COWlcil's Third Quarter review. The net proposed amendment is a budget increase of $1,520,768. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City COWlci1 did not previously approve the following Capital Improvement Budget increases: .:. Downtown Streetscape - To record a budget increase of $547,969.56 in COWlty Restricted TIF revenue, which will be transferred from the CRA FWld. This represents estimated receipts for the current fiscal year. All significant budget increases that haYe been previously approved by the COWlci1 are listed below: Cooper's Point Observation Tower 50,000 Council Approval 09/01/05 07/21/05 04/07/05 03/17/05 07/21/05 08/04/05 Coronado/South Gulfview Streetscape Clearwater Beach West Bridge Connector MarinaIBoating Access Study Airpark FBO Building Project Rlld~et Increase 201,184 575,222 60,000 202,800 17 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2004/05 Increasef Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Coronado/South Gulfview Streetscape - BUDGET AMENDMENT ONLY 315-92267 201,184 * To record a budget increase of $201,184 in HUD grant revenue. This will fund additional design costs and was approved by the City Council on September 1, 2005. 201,184 Downtown Streetscape 2 315-92269 547,970 To record a budget increase of $547,969.56 in County Restricted TIF revenue, which will be transferred from the CRA Fund. This represents estimated receipts for the current fiscal year. 547,970 Clearwater Beach West Bridge Connector BUDGET AMENDMENT ONLY 3 315-92340 575,222 * To record a budget increase of $575,222 in Florida Department of Transportation grant revenue. This was approved by the City Council on July 21, 2005. This additional revenue will fund anticipated increased construction costs. 575,222 New Signal Installation 4 315-92553 3,832 To record a budget transfer of $3,832.03 in Transportation Impact Fee revenue from project 315- 2557, SR 60 & Damascus Signal. The SR 60 & Damascus Signal project is complete and will be closed. 3,832 SR 60 & Damascus Signal - CLOSE PROJECT 5 315-92557 (13,795) * To record a budget decrease of $13,795 in FDOT grant revenue. All grant proceeds have been received. (3,832) To record a budget transfer of $3,832.03 in Transportation Impact Fee revenue to project 315- 2553, New Signal Installation. The SR 60 & Damascus Signal project is complete and will be closed. (17,627) Public Works Field Laptops - CLOSE PROJECT BUDGET AMENDMENT ONLY 6 316-92828 (108,360) * To record a budget decrease of $108,360 in Lease Purchase revenue, which will close the project. Any additional equipment needs will be handled through Information Technology's lease program with Dell. (108,360) 18 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2004/05 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Bright House Networks Field (Community Sports Complex) 7 361-92829 (33,244) * To record a budget decrease of $33,243.94 in interest earnings. This reflects a decrease of fiscal year 2004 interest earnings, which had been recognized last year at Third Quarter. This is offset by a budget increase 315-92829 27,360 of $27,360.34 in Special Development Fund revenue, which returns a portion of the revenue that was transferred back to the Special Development Fund at Third Quarter. There was an error in the calculation of the 2004 interest. 315-92829 5,884 * To record a budget increase of $5,883.60 in interest earnings. This is to recognize actual interest earnings for fiscal year 2005. The above amendments result in a net of zero to the project budget. Joe DiMaggio Land Purchase - CLOSE PROJECT 8 315-93130 (32) To record a budget decrease of $31.50 in Open Space Impact fees, which will be returned to the Special Development Fund for reappropriation. The land has been purchased and the project can be closed. (32) Golf Course Fencing/Landscaping - CLOSE PROJECT 9 315-93211 (125 ) To record a budget transfer of $124.77 in General Fund revenue to project 315-3253, Ross Norton Complex. The Golf Course project is complete and will be closed. (125) Long Center Playground 10 315-93214 (100,000) * To record a budget decrease of $100,000 in Donation revenue, which will be offset by the following budget increases. 315-93214 50,000 To record a budget transfer of $50,000 in General Fund revenue from project 315-3230, Playground & Fitness Equipment Purchase & Repair. 315-93214 50,000 To record a budget transfer of $50,000 in Penny for Pinellas revenue from project 315-3272, Bike Paths/ Bridges. All of the above amendments were approved by the City Council on August 4, 2005 as part of the grant funding agreements. Playground & Fitness Equipment Purchase & Repair 11 315-93230 (50,000) To record a budget transfer of $50,000 in General Fund revenue to project 315-3214, Long Center Playground. This was approved by the City Council on August 4, 2005 as part of the grant funding agreements for the Long Center Playground project. (50,000) 19 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2004/05 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Jack Russell Stadium Infrastructure Repairs. CLOSE PROJECT 12 315-93242 (27,138) To record a budget decrease of $27,138.06 in Special Development Fund revenue, which will be returned to the Special Development Fund for reappropriation. The Jack Russell Stadium project is complete and will be closed. (27,138) Mobile Performance Platform - NEW PROJECT To establish the project and record a budget increase 13 316-93250 39,083 * of $39,083 in Lease Purchase revenue. This was approved by the City Council on September 1, 2005 for the purchase of a mobile performance platform. 39,083 Ross Norton Complex 14 315-93253 125 To record a budget transfer of $124.77 in General Fund revenue from project 315-3211, Golf Course Fencing/Landscaping. The Golf Course project is complete and will be closed. 125 Bike Paths/Bridges 15 315-93272 (50,000) To record a budget transfer of $50,000 in Penny for Pinellas revenue to project 315-3214, Long Center Playground. This was approved by the City Council on August 4, 2005 as part of the grant funding agreements for the Long Center Playground project. (50,000) Harborview Infrastructure Repairsllmprovements 16 315-93277 1,541 To record a budget increase of $1,541.44 in Harborview revenue, which will be transferred from savings within the operating budget of the Harborview Center. This will provide funding towards the emergency purchase of a hot water heater. 1,541 Marina/Boating Access Study - NEW PROJECT To establish the project and record a budget increase 17 315-93401 60,000 * of $60,000 in Florida Fish and Wildlife Conservation grant revenue. 315-93401 15,000 To also record a budget transfer of $15,000 in Marine & Aviation revenue from project 315-3494, Fuel Tank Replacement. This will provide the required match 75,000 for the grant. This was approved by the City Council on April 7, 2005. 20 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2004/05 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Fuel Tank Replacement 18 315-93494 (15,000) To record a budget transfer of $15,000 in Marine & Aviation revenue to project 315-3401, Marina/Boating Access Study. This was approved by the City Council on April 7, 2005 to provide the match for the grant. 315-93494 (37,500) To record a budget transfer of $37,500 in Marine & Aviation revenue to project 315-4838, Airpark FBO Building. This was approved by the City Council on March 17, 2005 to provide the match for the grant for this building. (52,500) Marine Facilities Dredging & Maintenance 19 315-93496 (13,200) To record a budget transfer of $13,200 in Marine & Aviation revenue to project 315-4838, Airpark FBO Building. This was approved by the City Council on July 21, 2005 to provide the match for the upgraded roof as well as site preparation. (13,200) New Main Library 20 315-93523 100,000 · To record a budget increase of $100,000 in Donation revenue from the Library Foundation, which reflects actual donations received since First Quarter 2004/05. 315-93523 (50,000) To record a budget decrease of $50,000 in General Fund revenue, which represents 1/2 of the actual donations received since First Quarter 2004/05. As approved by the City Council on February 20, 2003, 1/2 of all Library Foundation donations will be used to reduce the General Fund dollars that were fronted. 50,000 Motorized Equipment - UP - CLOSE PROJECT BUDGET AMENDMENT ONLY 21 316-94227 . (2,138,507) To record a budget transfer of $2,138,507.39 in Lease Purchase revenue to project 316-4234, Motorized Equipment - LIP Phase II. The first project has been phased into the second project. (2,138,507) Motorized Equipment - Cash (Phase II) 22 315-94233 16,725 To record a budget increase of $16,725 in Garage Fund revenue. This represents reimbursement from the Central Insurance Fund for a totaled vehicle. 7,118 To record a budget increase of $7,118 in General Fund revenue. This will be transferred from savings within the Police Department operating budget. The two amendments will provide funding to purchase a replacement for a totaled vehicle. 23,843 Motorized Equipment - UP (Phase II) BUDGET AMENDMENT ONLY 23 316-94234 . 2,138,507 To record a budget transfer of $2,138,507.39 in Lease Purchase revenue from project 316-4227, Motorized Equipment - LIP Phase I. The first project has been phased into the second project. 2,138,507 21 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2004/05 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Air Conditioning Replacement - City-Wide 24 315-94510 399 To record a budget transfer of $399 in Gas revenue from project 315-6358, Environmental Remediation. This will provide funding for a wall air conditioner that was replaced in the Gas Administration office. 399 Airpark Master Plan - BUDGET AMENDMENT ONLY 25 315-94713 (20,000) * To record a budget decrease of $20,000 in grant revenue from the Federal Aviation Administration. The grant was awarded for roof repair, but it has been determined that the grant will be returned to the FAA since the entire building will instead be replaced. (20,000) Downtown Redevelopment 26 315-94714 100,000 To record a budget transfer of $100,000 in CRA revenue from project 315-4765, IMR Development. The IMR project is winding down and this funding is not needed. The only outstanding issues remaining are related to environmental monitoring. 100,000 IMR Development 27 315-94765 (100,000) To record a budget transfer of $100,000 in CRA revenue to project 315-4714, Downtown Redevelopment. The IMR project is winding down and this funding is not needed. (100,000) Tidemark Upgrade 28 315-94801 (70,000) To record a budget transfer of $70,000 in General Fund revenue to project 315-4814, Network Infrastructure & Server Upgrades. This will fund necessary improvements to the City's e-mail system and network storage capabilities. The reduction of funding in the Tidemark project will not adversely affect the project timeline or objectives in any way. (70,000) Network Infrastructure & Server Upgrades 29 315-94814 70,000 To record a budget transfer of $70,000 in General Fund revenue from project 315-4801, Tidemark Upgrade. This will fund necessary improvements to the City's e-mail system and network storage capabilities. The reduction of funding in the Tidemark project will not adversely affect the project timeline or objectives in any way. 70,000 South Beach Pavilion Modifications - CLOSE PROJECT 30 315-94832 (3,674) To record a budget decrease of $3,673.70 in General Services revenue and return this revenue to the General Services Fund for reappropriation. The project is complete and will be closed. (3,674) 22 --l CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2004/05 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Survey Vehicle & Total Station. NEW PROJECT To establish the project and record a budget increase 31 316-94837 50,000 * of $50,000 in Lease Purchase revenue. This was approved by the City Council on June 16, 2005 to provide equipment for a new survey crew. 50,000 Airpark FBO Building - NEW PROJECT To establish the project and record a budget increase 32 315-94838 150,000 * of $150,000 in FDOT grant revenue. To also record 37,500 a budget transfer of $37,500 in Marine & Aviation revenue from project 315-3494, Fuel Tank Replacement. This was approved by the City Council on March 17, 2005 for the acquisition and installation of the Airpark FBO building. 315-94838 52,800 * To record a budget increase of $52,800 in FDOT grant revenue. To also record a budget transfer of 13,200 $13,200 in Marine & Aviation revenue from project 315-3496, Marine Facilities Dredging & Maintenance. This was approved by the City Council on July 21, 2005 for the cost to upgrade the roof as well as site preparation work. 253,500 Alligator Creek Implementation Design 33 315-96120 (50,000) To record a budget transfer of $50,000 in Stormwater revenue to project 315-6160, Cooper's Point Observation Tower. This was approved by the City Council on August 4, 2005 for the construction of an observation tower. (50,000) Stormwater Pick-Up Truck. CLOSE PROJECT 34 316-96159 (1,676) * To record a budget decrease of $1,676 in Lease Purchase revenue. The vehicle has been purchased and the project will be closed. (1,676) Cooper's Point Observation Tower - NEW PROJECT To establish the project and record a budget increase 35 315-96160 50,000 * of $50,000 in FDEP grant revenue. To record a 50,000 budget transfer of $50,000 in Stormwater revenue from project 315-6120, Alligator Creek Implementation Design. This was approved by the City Council on August 4, 2005 for the construction of an observation tower. 100,000 Environmental Remediation 36 315-96358 (399) To record a budget transfer of $399 in Gas revenue to project 315-4510, Air Conditioning Replacement- City-Wide. This will provide funding for a wall air conditioner that was replaced in the Gas Administration office. (399) 23 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2004/05 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Pinellas New Mains/Service Lines - BUDGET AMENDMENT ONLY 37 315-96377 29,699 * To record a budget increase of $29,698.82 in property owner's share revenue. This reflects actual cash received from property owner's for work done on their property by City crews. 29,699 Facility R&R 38 315-96426 35,000 To record a budget transfer of $35,000 in Solid Waste revenue from project 315-6439, Container Screening Program. This transfers funding into projects with more activity. 35,000 Container Screening Program To record budget transfers totaling $200,000 in Solid Waste revenue, as follows: 39 315-96439 (35,000) $ 35,000 to 315-6426, Facility R&R (100,000) $100,000 to 315-6443, Residential Container Acq (65,000) $ 65,000 to 315-6444, Commercial Container Acq This transfers funding into projects with more activity. (200,000) Residential Container Acquisition 40 315-96443 100,000 To record a budget transfer of $100,000 in Solid Waste revenue from project 315-6439, Container Screening Program. This transfers funding into projects with more activity. 100,000 Commercial Container Acquisition 41 315-96444 65,000 To record a budget transfer of $65,000 in Solid Waste revenue from project 315-6439, Container Screening Program. This transfers funding into projects with more activity. 65,000 Portable Generators - CLOSE PROJECT 42 316-96610 (6,500) * To record a budget decrease of $6,500 in Lease Purchase revenue. The equipment has been purchased and the project will be closed. (6.500) Bio Solids Treatment 43 378-96611 (75,000) To record a budget transfer of $75,000 in 2006 Bond proceeds to project 378-6616, WPC Internal Recycle Modifications. This was approved by the City Council on June 2, 2005 for engineering design services. (75,000) NE Filter & Marshall St Blower/MCC Rehab 44 343-96613 24,216 To record a budget transfer of $24,216 in 2002 Bond proceeds from project 343-6665, Sanitary Sewer R&R. 378-96613 * 305,000 To record a budget transfer of $305,000 in 2006 Bond proceeds from project 378-6665, Sanitary Sewer R&R. Both amendments were approved by the City Council on August 15, 2005 to provide additional funding for unanticipated replacements of under drains and cores. 329,216 24 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2004/05 Increasel Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment WPC Internal Recycle Modifications 45 378-96616 75,000 To record a budget transfer of $75,000 in 2006 Bond proceeds from project 378-6611, Bio Solids Treatment. This was approved by the City Council on June 2, 2005 for engineering design services. 75,000 WPC UV Lighting Project - CLOSE PROJECT 46 315-96618 (128,205) To record a budget transfer of $128,205 in Sewer revenue to project 315-96664, WPC R&R. The WPC UV Lighting Project is complete and will be closed. (128,205) WPC R&R 47 315-96664 128,205 To record a budget transfer of $128,205 in Sewer revenue from project 315-96618, WPC UV Lighting Project. The WPC UV Lighting Project is complete and will be closed. 128,205 Sanitary Sewer R&R 48 343-96665 (24,216) To record a budget transfer of $24,216 in 2002 Bond proceeds to project 343-6613, NE Filter & Marshall St Blower/MCC Rehab. 378-96665 * (305,000) To record a budget transfer of $305,000 in 2006 Bond proceeds to project 378-6613, NE Filter & Marshall St Blower/MCC Rehab. Both amendments were approved by the City Council on August 15, 2005 to provide additional funding for unanticipated replacements of under drains and cores. 315-96665 75,978 To record a budget transfer of $75,978.19 in Sewer revenue from project 315-6695, WWC Lateral Repairs. The WWC Lateral Repairs project is complete and will be closed. 343-96665 53,312 To record a budget transfer of $53,311.86 in 2002 Bond proceeds from project 343-6694, WWC Manhole & Gravity Line Repairs. The Manhole & Gravity Line Repairs project is complete and will be closed. (199,926) Pump Station Replacement 49 315-96686 218,342 To record a budget transfer of $218,341.97 in Sewer revenue from project 315-6693, WWC Force Main Replacement. The Force Main project is complete and will be closed. 218,342 WWC Force Main Replacement - CLOSE PROJECT 50 315-96693 (218,342) To record a budget transfer of $218,341.97 in Sewer revenue to project 315-6686, Pump Station Replacement. The Force Main project is complete and will be closed. (218,342) WWC Manhole & Gravity Line Repairs - CLOSE PROJECT 51 343-96694 (53,312) To record a budget transfer of $53,311.86 in 2002 Bond proceeds to project 343-6665, Sanitary Sewer R&R. The Manhole & Gravity Line Repairs project is complete and will be closed. (53,312) 25 CAPITAL IMPROVEMENT FUND Third Quarter Amendments FY 2004/05 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment WWC Lateral Repairs - CLOSE PROJECT 52 315-96695 (75,978) To record a budget transfer of $75,978.19 in Sewer revenue to project 315-6665, Sanitary Sewer R&R. The WWC Lateral Repairs project is complete and will be closed. (75,978) WWC Pick-Up Truck - CLOSE PROJECT 53 316-96697 (29,400) * To record a budget decrease of $29,400 in Lease Purchase revenue, which will close the project. The vehicle has already been purchased. (29,400) Water Treatment Plant 54 315-96748 (9,000) To record a budget transfer of $9,000 in Water revenue to project 315-6752, Water Service Lines. This is to provide funding for the 2005 water service line contract as proposed to be approved by the City Council on September 15, 2005. (9,000) Well Rehabilitation 55 343-96750 2,381 To record a budget transfer of $2,380.56 in 2002 Bond proceeds from project 343-6751, Disinfection Systems. The Disinfection Systems project is complete and will be closed. 2,381 Disinfection Systems - CLOSE PROJECT 56 343-96751 (2,381 ) To record a budget transfer of $2,380.56 in 2002 Bond proceeds to project 343-96750, Well Rehabilitation. The Disinfection Systems project is complete and will be closed. (2,381 ) Water Service Lines 57 315-96752 9,000 To record a budget transfer of $9,000 in Water revenue from project 315-6748, Water Treatment Plant. This is to provide funding for the 2005 water service line contract as proposed to be approved by the City Council on September 15, 2005. 9,000 Recycling Building/Process Ramp - CLOSE PROJECT 58 315-96802 (687) To record a budget transfer of $687.13 in Recycling revenue to project 315-6805, Recycling Expansionf Promotion R&R. The Recycling Building project is complete and will be closed. (687) Recycling Expansion/Promotion R&R 59 315-96805 687 To record a budget transfer of $687.13 in Recycling revenue from project 315-6802, Recycling Building/ Process Ramp. The Recycling Building project is complete and will be closed. 687 TOTALS 1,520,768 0 1,520,768 26 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1,2004 to June 30, 2005 Actual Expen Budget Amended Revised Project Open Available Amend Description 10/1/04 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref PUBLIC SAFETY Police Protection 91146 Traffic Speed Boards 30,000 27,957 27,957 27,957 0 C 91147 Police Computer Network - II 551,330 551,330 551,330 551,330 91148 Police Hurricane Shutters 0 428,818 428,818 428,818 0 Sub-Total 581,330 1,008,105 0 1,008,105 27,957 428,818 551,330 Fire Protection 91213 Fire Apparatus Refurbish 658,772 602,415 602,415 602,415 0 C 91221 EMS Capital Equipment 753,411 753,411 753,411 685,4 79 67,932 91226 Vehicular Support 317,509 317,509 317,509 264,168 53,341 91229 Replace & Upgrade Airpacks 286,500 286,500 286,500 272,117 14,383 91236 Rescue Vehicle 453,744 453,744 453,744 453,717 27 91237 Northwest Station 2,220,535 2,220,535 2,220,535 2,079,395 127,540 13,600 91240 Fire GIS 74,000 74,000 74,000 9,513 64,487 91241 NW Station Furnishings 124,000 124,000 124,000 85,896 12,075 26,028 91242 Fire Training Facility 1,961,500 1,961,500 1,961,500 1,961,500 91243 Clwr Mall Fire Station 1,978,115 1,685,762 1,685,762 1,683,982 13,389 -11,609 91245 Fire Garage Door Replcmt 94,000 94,000 94,000 79,639 14,361 91247 Traffic Pre-Emption 30,000 30,000 30,000 29,548 452 91248 Fire Shop/Supply Facility 703,500 714,180 714,180 707,196 6,984 91249 Fire Dispatch Radio Replcmt 317,700 317,700 317,700 299.364 18.336 91250 Heavy Unit Replacement 500,000 500,000 500,000 499,923 77 91251 Fire Command Staff Vehicles 0 86,199 86,199 86,199 0 C Sub-Total 10,473,286 10,221,456 0 10,221,456 7,338,630 652,927 2,229,898 TRANSPORTATION New Street Construction 92146 Druid Rd Improvements 1.556,050 1,556.050 1 ,556,050 1.037,329 457,549 61,172 92148 Gateway to the Beach 10,062,697 10,062,697 10,062,697 9,439,195 0 623,502 Sub-Total 11,618,747 11,618,747 0 11,618,747 10,476,524 457,549 684,674 Major Street Maintenance 92259 Traffic Calming 3,708,098 3,708,098 3,708,098 1,576,152 246,679 1,885,267 92261 Beach Streetscape 2,504,420 2,501,598 2,501,598 2,501,598 0 C 92262 SR 60 Corridor Beaut 3.380,026 3.316.842 3.316.842 2,350,642 370,247 595,953 92265 Myrtle Ave/All 19 1,217,199 1,245,473 1,245,473 900,902 316,297 28,273 92266 Streets, Sidewalks & Bridges 10,369,915 8,541,066 8,541,066 5,703,485 32,268 2,805,313 92267 Coronado/S Gulfview 3,501,995 15,445,592 201,184 15,646,776 1,164,735 203,465 14,278,577 92268 Bluff to Beach Guideway 140,000 140,000 140,000 58,500 31,500 50,000 92269 Downtown Streetscape 2,800,000 2,800,000 547,970 3,347,970 278,000 75,933 2,994,037 2 92270 Gulf to Bay / Highland Imprv 1,500,000 1,500,000 1,500,000 1,500,000 92271 Courtney Campbell LandscapE 0 150,000 150.000 150.000 92272 Drew & US 19 Landscape 0 250,000 250,000 250,000 Sub-Total 29,121,653 39,598,669 749,154 40,347,822 14,534,013 1,276,389 24,537,420 Sidewalks and Bike Trail 92339 New Sidewalks 389,833 389,833 389,833 39,282 341,679 8,872 92340 Clw Bch West Bridge Co 4,153,760 4,216,944 575,222 4,792,166 727,152 694,066 3,370,948 3 92341 McMullen Booth Rd Overpass 3,232,121 3,232,121 3,232,121 2.732,336 465,601 34,184 92342 Beach Connector Trail 193,950 193,950 193,950 193,950 0 Sub-Total 7,969,665 8,032,849 575,222 8,608,071 3,498,770 1,695,296 3,414,004 Intersections 92551 City-Wide Intersection Imprv 911,778 911,778 911,778 394,654 517,123 92552 Signal Renovation 790,698 790,698 790,698 712,350 32,825 45,523 92553 New Signal Installation 717,957 717,957 3,832 721,789 341 ,438 7,324 373,027 4 92555 Intersection Improvements 2,504,325 2,154,325 2,154,325 2,154,325 0 C 92557 SR 60 & Damascus Rd Signal 621,286 621,286 (17,627) 603,659 603,659 0 C 5 92558 Intersection Improvements-II 1,426,009 1,776,009 1,776,009 360,445 1,415,564 Sub-Total 6,972,052 6,972,052 -13,795 6,958,257 4,566,870 40,149 2,351,238 27 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2004 to June 30, 2005 Actual Expen Budget Amended Revised Project Open Available Amend Description 1 0/1/04 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Parking 92630 Parking Lot Resurfacing 1,229,023 1,229,023 1,229,023 593,285 635,737 92632 Pkng Garage Structure Rpr 993,432 993,432 993,432 648,288 42,236 302,908 92636 Parking Lot Improvement 912,977 912,977 912,977 428,793 8,556 475,628 92637 Elec Real Time Signing Sys 350,000 350,000 350,000 350,000 92640 Downtown Parking Garage 1,900,000 1,900,000 1,900,000 102,200 1,797,800 92641 Seashell Parking Lot 6,000,000 6,000,000 6,000,000 6,000,000 92644 Pelican Walk Parking Garage 1,451,800 51,800 51,800 14,476 37,324 0 92645 Pking Access & Rev Equip 590,654 477.002 477.002 477,002 0 C 92646 Station Square Parking 1,300,000 1,300,000 1,300,000 1,300,000 Sub-Total 14,727,886 13,214,234 0 13,214,234 2,264,044 88,116 10,862,074 Miscellaneous Engineering 92820 Memorial Causeway Br Repl 37,258,665 37,258,665 37,258,665 36,663,509 40,579 554,577 92822 Miscellaneous Engineering 367,892 364,025 364,025 186,933 24,459 152,633 92827 Global Pos Sys Survey Equip 125,000 125,000 125,000 88,742 36,258 92828 Public Works Field Laptops 125,682 125,682 (108,360) 17,322 17,322 0 C 6 92829 Comm Sports Complex Dev 23,662,598 23,662,598 23,662,598 23,553,491 9,488 99,619 7 92836 Sign Shop Expansion 240,000 240,000 240,000 5,261 234,739 Sub-total 61,779,837 61,775,970 -108,360 61,667,610 60,515,259 74,525 1,077 ,826 LEISURE Land Acquisition 93129 Bayview Park 250,000 450,000 450,000 252,363 197,637 93130 Joe DiMaggio Land Purchase 0 1,950,050 (32) 1,950,019 1,950,019 0 C 8 Sub.total 250,000 2,400,050 -32 2,400,019 2,202,381 0 197,637 Park Development 93201 Eddie C Moore 8 & 9 880,000 880,000 880,000 877,530 2,470 0 93203 Carpenter Fld-Infras Repflmp 60,000 60,000 60,000 30,886 29,114 93204 Concrete Sidewalk & Pad 262,913 262,913 262,913 245,528 17,384 93205 Com Sprts Cmp Infr Rep/lmp 100,000 100,000 100,000 8,211 91,789 93207 Crest Lake Pk Improvemts 200,000 0 0 0 0 C 93210 Mem Cswy Lndscp/Beaut 1,362,600 1,362,600 1,362,600 1 0,445 77,773 1,274,382 93211 Golf Course Fencing/Lndscp 90,000 90,000 (125) 89,875 89,875 0 C 9 93213 Prk Amenity Purch & Rplcmnt 514,942 514,942 514,942 483,576 3,216 28,149 93214 Long Center Playground 400,000 400,000 400,000 400,000 10 93229 Tennis Court Resurfacing 386,582 386,582 386,582 317,298 69,284 93230 Playground & Fitness Eqpmnl 946,130 946,130 (50,000) 896,130 789,840 106,290 11 93232 Long Center 1,000,000 1,036,821 1,036,821 129,866 871,289 35,666 93242 JRS Infrastructure Repairs 367,000 367,000 (27,138) 339,862 339,862 0 C 12 93250 Mobile Performance Platform 0 0 39,083 39,083 39,083 13 93253 Ross Norton Complex 3,715,457 3,767,601 125 3,767,725 3,441,282 250,808 75,636 14 93262 Fencing Replacemt Program 594,555 594,555 594,555 530,538 17,967 46,050 93266 P&B Infrastructure Imprvmts 75,057 74,913 74,913 74,913 0 C 93269 Light Replacement 1,281,676 1,281,676 1,281,676 1,164,739 9,594 107,344 93271 Swimming Pool R&R 245,000 395,000 395,000 33,484 142,145 219,371 93272 Recreation Trails 6,530,000 6,530,000 (50,000) 6,480,000 150 99,450 6,380,400 15 93273 Restrooms on Clwr Beach 600,000 600,000 600,000 600,000 93274 P&R Technology Upgrades 143,000 143,000 143,000 97,987 38,676 6,337 93275 Dog Park @ Crest Lake 130,000 130,000 130,000 114,805 15,195 93277 Harborview Infra Rep/lmpr 175,000 175,000 1,541 176,541 166,435 5,474 4,632 16 93278 Long Center Infra Repairs 167,000 167,000 167,000 74,754 46,920 45,326 93286 Pking LoVBike Pth Rsr/lmprv 261,943 261,943 261,943 187,891 27,853 46,199 Sub-Total 20,488,855 20,527,676 -86,514 20,441,162 9,209,897 1,593,634 9,637,631 Marine Facilities 93401 Marina/Boating Access Study 0 0 75,000 75,000 75,000 17 93413 Utilities/Svcs Replace 353,966 353,966 353,966 353,743 223 93429 Dock Replacement & Repair 294,040 294,040 294,040 263,076 3,916 27,048 93487 Fishing Piers 356,031 356,031 356,031 206,037 1,100 148,894 93490 Fuel System R&R 120,000 120,000 120,000 35,019 84,981 28 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2004 to June 30, 2005 Actual Expen Budget Amended Revised Project Open Available Amend Description 10/1/04 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Marine Facilities (cont'd) 93494 Fuel Tank Replacement 225,000 225,000 (52,500) 172,500 99,205 73,295 18 93495 Dock Construction 70,000 70,000 70,000 70,000 93496 Marine Fac Dredg/Maint 558,529 558,529 (13,200) 545,329 423,249 629 121,450 19 93497 Docks & Seawalls 350,000 350,000 350,000 90,045 259,955 93498 Sailing Ctr Improvements 124,000 117,064 117,064 117,064 0 C 93499 Pier 60/Sailing Ctr Maint 65,313 65,313 65,313 42,594 22,719 Subtotal 2,516,879 2,509,943 9,300 2,519,243 1,630,032 5,645 883,565 Aviation 94713 Airpark Master Plan Improv 2,723,295 2,743,295 (20,000) 2,723,295 2,646,088 22,436 54,770 25 94817 Airpark Maint & Repair 40,000 40,000 40,000 37,099 2,901 94838 Airpark FBO Building 0 0 253,500 253,500 253,500 32 Sub-Total 2,763,295 2,783,295 233,500 3,016,795 2,683,187 22,436 311,171 Libraries 93523 New Main Library 19,094,203 19,142,630 50,000 19,192,630 18,508,898 9,508 674,224 20 93525 N Greenwood Library 1,298,632 1,298,632 1,298,632 1,298,632 0 C 93526 Polaris System Upgrade 60,000 60,000 60,000 59,143 857 93527 Books & Othr Lib Mat - II 1,402,782 1,402,782 1 ,402,782 1,000,480 3,172 399,130 Sub.Total 21,855,617 21,904,044 50,000 21,954,044 20,867,152 12,680 1,074,212 Garage 94222 Motorized Equip -Gash 1,374,335 1,374.335 1,374,335 1,374,335 0 G 94227 Motorized Equip - UP 17,722,307 17,722,307 (2,138,057) 15,584,250 15,584,250 0 C 21 94230 Fleet Asset Mgmt Sys 230,702 250,702 250,702 73,562 175,027 2,113 94232 Radio User Equip Replcmt 400,000 400,000 400,000 196,825 121,388 81,787 94233 Motorized Equip-Cash II 238,089 238,089 23,843 261,932 232,700 29,233 22 94234 Motorized Equip - LP II 6,219,000 6,219,000 2,138,057 8,357,057 4,325,521 1,591,437 2,440,100 23 94235 Gen Svcs Storage Bldg 0 328,673 328,673 328,673 0 Sub-Total 26,184,433 26,533,107 23,843 26,556,950 21,787,192 2,216,525 2,553,233 Building Maintenance 94510 Air Cond Replace-City Wide 1,463,060 1,463,060 399 1,463,459 974,159 86,060 403,240 24 94512 Roof Repairs 505,635 497,635 497,635 432,337 65,297 94514 Roof Replacements 998,856 1,000,334 1,000,334 684,682 315,652 94517 Painting of Facilities 413,925 413,925 413,925 160,731 5,218 247,976 94518 Fencing of Facilities 81,698 81,698 81,698 55,199 25,373 1,126 94519 Flooring for Facilities 674,642 674,642 674,642 557,754 4,073 112,815 94521 Elevator Refurb/Modernization 220,000 220,000 220,000 220,000 94522 B&M Asset Mgmt Sys 120,886 130,886 130,886 47,485 87,513 -4,113 Sub-Total 4,478,702 4,482,180 399 4,482,579 2,912,348 208,237 1,361,993 General Public Buildings & Equipment 94613 2 Color Offset Press/Plate 140,000 1 08,490 108,490 108,490 0 C 94617 Fire Stations' & MSB Generate 0 303,746 303,746 138 166,956 136,652 Sub-Total 140,000 412,236 0 412,236 108,628 166,956 136,652 Miscellaneous 94711 Sand Key Power Line 1,400.000 1,400,000 1,400,000 1,211,584 188,416 94714 Downtown Redevelopment 1,759,879 3,250,809 100,000 3,350,809 1,323,064 2,027,744 26 94729 City-wide Connect Infra 1,481,333 1,481,333 1,481,333 305,351 17,109 1,158,874 94736 Geographic Information 902,726 902,726 902,726 726,016 8,020 168,690 94738 Telephone System Replac 1,392,636 1,379,192 1,379,192 1 ,379,192 0 C 94753 Integrated Doc Mgmt Sys 702,352 617,990 617,990 617,990 0 C 94757 Util Billing/Gust Info Sys 1,573,270 1,569,670 1,569,670 1,569,670 0 C 94761 Poll Stor Tank Rem/Repl-Gen 343,658 343,658 343,658 222,769 12,407 108,482 94765 IMR Development 1,541,788 1,541.788 (100,000) 1,441,788 1.335.900 15,629 90,259 27 94801 Tidemark Upgrade 772,623 772,623 (70,000) 702,623 491,944 31,227 179,452 28 94803 Envmmntl Assmt & Clean-up 629,066 629,066 629,066 275,573 117,322 236,171 94809 Financial Sys Replacement 1,050,640 1,050,640 1,050,640 814,487 194,711 41,442 94814 Network Infra & Server Upgr 455,202 455,202 70,000 525,202 351,583 173,619 29 94820 HR Peoplesoft Upgrade 150,000 150,000 150,000 37,188 10,000 102,812 94822 CCS Printer Room Renovatior 25,000 23,727 23,727 23,727 0 C 29 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2004 to June 30, 2005 Actual Expen Budget Amended Revised Project Open Available Amend Description 10/1/04 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Miscellaneous (cont'd) 94824 IT Disaster Recovery 100,000 100,000 100,000 49,979 50,021 94825 Dev Svcs Vehicle 20,080 18,494 18,494 18,494 0 C 94826 Electric Meter Rd Upgrade 70,000 70,000 70,000 70,000 94827 Telecommunications Upgrade 25,000 25,000 25.000 25,000 94828 Financial Sys Upgrades 75,000 75,000 75,000 75,000 94829 CIS Upgrades / Replcmt 130,000 134,873 134,873 60,290 74,583 94830 MS Licensing / Upgrades 50,000 50,000 50,000 50,000 94831 Evaluation & Appraisal Rept 0 295,190 295,190 9,417 285,773 0 94832 South Beach Pavilion Mods 0 90,000 (3,674) 86,326 86,326 0 C 30 94833 Computer Monitors 0 260,000 260,000 39,174 220,826 94834 ACD Replacement 0 35,000 35,000 31,925 3,075 94835 Dev Svcs Pick Up Truck 0 20,000 20,000 16,539 3,461 94836 Doc & Agenda Mgmt Replcmt 0 180,363 180,363 180,363 94837 Survey Veh & Total Station 0 0 50,000 50,000 30,259 19,741 31 Sub-total 14,650,254 16,922,343 46,326 16,968,669 10,949,717 770,921 5,248,031 UTILITIES Stormwater Utility 96120 Alligator Ck Implementation 3,215,033 3,215,033 (50,000) 3,165,033 2,388,948 2,485 773,600 33 96124 Storm Pipe System Improv 7,880,614 7,148,160 7,148,160 4,621,938 67,192 2,459,029 96125 Prospect Lake Park 7,954,496 7,754,496 7,754,496 7,452,542 29,907 272,047 96129 Stev Ck Estuary Restor 3,051,080 3,051,080 3,051,080 2,051,080 1,000,000 96137 FDEP Compliance 1,008,000 1,008,000 1,008,000 25,567 107,910 874,524 96141 Kapok Flood Resolution 22,851,653 19,851,653 19,851,653 16,201,551 2,444,411 1,205,691 96142 Myrtle Ave Drainage Imprvmt 11,515,356 11,521,263 11,521,263 5,989,482 5,428,180 103,601 96143 N. Beach Neighbrhd Drainage 587,737 494,193 494,193 494.193 0 C 96144 Stevensn Crk Impl Projects 4,969,613 8,884,101 8,884,101 1,269,433 7,593,853 20,816 96149 Storm Sys Expansion 1,611,505 752,469 752,469 330,183 422,286 96150 Momingside/Meadows Drain 575,000 3,463 3,463 127 3,336 96152 Lake Bellevue Stormwater Im~ 2,000,000 1,116,864 1,116,864 200,755 65,962 850,147 96154 Alligator Ck Implemt - II 4,329,990 6,360,000 6,360,000 753,276 312,Q47 5,294,677 96155 TV Truck & Camera 220,130 217,425 217,425 217,425 0 C 96156 Canterbury Rd Drain Imprvmts 600,000 435,235 435,235 435,235 0 C 96157 Power Screener Upgrade 30,000 0 0 0 C 96158 Transfer Yard Upgrade 240,000 240,000 240,000 1,390 238,610 96159 Stormwater Pick-Up Truck 0 16,000 (1,676) 14,324 14,324 0 C 34 96160 Cooper's PI Observation Twr 0 0 100,000 100,000 100,000 35 Sub-Total 72,640,208 72,069,436 48,324 72,117,760 42,447,450 16,051,948 13,618,362 Water System 96721 System R & R-Maintenance 780,269 780,269 780,269 773,262 7,007 96739 Reclaimed Water Dist 41,181,731 40,857,421 40,857,421 26,907,458 1,855,503 12,094,460 96740 Water SupplyfTreatment 4,385,534 4,292,034 4,292,034 2,809,792 155,784 1,326.458 96741 System R & R-Capitalized 7,540,507 7,539,029 7,539,029 4,918,669 922,924 1,697,436 96742 Line Relocation-Capitalized 9,364,200 9,364,200 9,364,200 4,559,257 547,099 4,257,844 96743 Mtr Bkflow Prev Dev/Chang 1,499,182 1,499,182 1,499,182 1,104,306 394,876 96744 System Expansion 1,499,673 1,499,673 1,499,673 824,878 674,795 96747 Rain Sensor Rebates 1,819 1,819 1,819 1,819 0 96748 Water Treatment Facility 8,444,719 8,447,444 (9,000) 8,438,444 8,110,300 16,180 311,964 54 96750 Well Rehabilitation 885,720 885,720 2,381 888,100 658,175 162,448 67,477 55 96751 Disinfection Systems 1,019,277 1,019,277 (2,381) 1,016,897 1,016,897 0 C 56 96752 Water Service Lines 2,308,318 2,308,318 9,000 2,317,318 1,289,867 516,724 510,727 57 96757 Water Pick up Trucks 170,000 60,000 60,000 60,000 96758 Fluoride in Water System 289,780 289,780 289,780 72,824 92,539 124,418 96759 Water Main Ph 15-16-17 2,500,000 2,500,000 2,500,000 20,456 144,144 2,335,400 96760 Elevated Water Tanks Upgrad 630,000 723,500 723,500 67,158 51,950 604,393 96761 Telemetry for Wells 50,000 50,000 50,000 50,000 96762 Water Generators 400,000 400,000 400,000 302,500 97,500 96763 Wellfield Expansion 600,000 724,310 724,310 31,509 92,801 600,000 96764 RO Plant Exp Res #1 490,000 690,000 690.000 44,735 155,265 490,000 Sub-Total 84,040,727 83,931,974 0 83,931,974 53,513,860 4,713,360 25,704,755 30 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2004 to June 30, 2005 Actual Expen Budget Amended Revised Project Open Available Amend Description 10/1/04 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Sewer System 96605 WWC Interceptor Lines 1,287,856 1,287,856 1,287,856 726,053 23,976 537,828 96606 THM Control 1,578,378 219,091 219,091 219,091 0 C 96610 Portable Generator Sets 199.000 199,000 (6,500) 192,500 192,500 0 C 42 96611 Bio-Solids Treatment 6,094,999 7,571,060 (75,000) 7,496,060 1,670,640 5,163,608 661,811 43 96613 NE Filter/Marshall Blow MCC 1,830,844 2,693,949 329,216 3,023,165 280,676 2,401,103 341,385 44 96616 WWTP Intemal Recycle Mod 80,000 80,000 75,000 155,000 155,000 0 45 96618 WPC UV Lightning Protection 187,000 187,000 (128,205) 58,795 58,795 0 C 46 96630 Sanitary Sewer Ext 1,651,194 1,651,194 1,651,194 785,751 36,847 828,596 96634 San Uti! Reloc Accmmdtn 2,945,348 2,953,348 2,953,348 2,331,794 44,636 576,918 96645 Laboratory Upgrade & R&R 651 ,459 651 ,459 651 ,459 600,142 51,317 96654 Facilities Upgrade & Improv 1,804,536 1,660,689 1,660,689 1,622,977 21,153 16,558 96658 Northeast Improvements 7,646,791 6,818,509 6,818,509 6,818,508 0 C 96664 WPC R & R 4,914,036 5,171,007 128,205 5,299,212 4,823,316 46,052 429,844 47 96665 Sanitary Sewer R&R 15,892,273 16,410,868 (199,926) 16,210,942 10,374,921 2,206,982 3,629,039 48 96670 Poll Stor Tk Remov-WPC 152,326 152,326 152,326 122,326 1,950 28,050 96671 Rotary Screen Sludge Thick 163,312 153,760 153,760 153,760 0 C 96676 Telemetry Sys for Lift Sta 184,160 163,782 163,782 163,782 0 C 96685 WPC Master Plan Ph III 1,634,430 1,634,430 1,634,430 1,511,478 30,252 92,700 96686 Pump Station Replacement 9,985,149 10,005,528 218,342 10,223,870 5,804,730 1,539,709 2,879,430 49 96687 Clw Harbor Force Mains 1,464,229 1,451,958 1,451,958 1,451,958 0 C 96693 WWC Force Main Replcmts 2,097,439 2,097,439 (218,342) 1,879,097 1,879,097 0 C 50 96694 Manhole & Gravity Line Repl 1,467,551 1,279,507 (53,312) 1,226,195 1,226,195 0 C 51 96695 WWC Lateral Repairs 103,669 103,669 (75,978) 27,691 27,691 0 C 52 96696 WWC Sewer Upgrades 40,000 40,000 40,000 34,241 5,760 96697 WWC Pick-up Truck 29,400 29,400 (29,400) 0 0 C 53 Sub.Total 64,085,381 64,666,828 -35,900 64,630,928 42,880,421 11,671,269 10,079,237 Gas System 96358 Environmental Remediation 1,487,335 1,487,335 (399) 1,486,936 778,315 109,540 599,080 36 96365 Line Relocation-Pinell Maint 716,089 716,089 716,089 182,444 101,297 432,349 96367 Gas Meter Change Out-Pin 850,000 850,000 850,000 74,275 775,725 96374 Line Relocation-Pin Capit 2,528,822 2,528,822 2,528,822 1,382,361 127,549 1,018,912 96376 Line Relocation - Pas Maint 130,000 130,000 130,000 130,000 96377 Pine lias New Main / Ser 8,279,570 8,279,570 29,699 8,309,269 5,622,538 167,081 2,519,649 37 96378 Pasco New Mains / Ser 4,331,782 4,331,782 4,331,782 3,417,028 48,758 865,996 96379 Pasco Gas Mtr Change Out 840,000 840,000 840,000 1.043 838.957 96381 Line Reloc-Pasco-Capital 455,000 455,000 455,000 954 454,046 96382 Gas Inventory - Work mgmt S\ 350,000 350,000 350,000 13,774 3,049 333,177 96383 Gas Sales Office 125,000 125,000 125,000 125,000 Sub-Total 20,093,597 20,093,597 29,300 20,122,897 11,472,731 557,274 8,092,891 Solid Waste 96426 Facility R & R 1,416,752 1,416,752 35,000 1,451,752 950,783 21,350 479,618 38 96438 Vehicle Acquisition 712,961 712,961 712,961 613,485 99,476 96439 Container Screening Pro 329,290 329,290 (200,000) 129,290 17,933 111,358 39 96440 Improvements to SW Com pix 208,785 208,785 208,785 73,117 135,668 96442 SW Vehicle Replacement 345,000 414,769 414,769 267,660 147,109 96443 Res Container Acquisition-II 362,283 362,283 100,000 462,283 159,296 106,231 196,756 40 96444 Comm Container Acquisition-II 919,020 919,020 65,000 984,020 320,275 162,296 501,449 41 Sub-Total 4,294,091 4,363,860 0 4,363,860 2,402,549 289,877 1,671,435 Utility Miscellaneous 96516 Citywide Aerial Photo 153,666 153,666 153,666 149,533 4,134 96521 PW Infra Mgmt System 1,543,510 1,543,510 1,543,510 1,238,171 305,339 96523 Pub Utilities Adm Bldg R&R 157,054 157,054 157,054 140,042 17,012 96524 Exotic & Inv Species Cont 212,650 212,650 212,650 206,725 4,980 945 Sub-Total 2,066,880 2,066,880 0 2,066,880 1,734,470 4,980 327,431 31 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2004 to June 30, 2005 Actual Expen Budget Amended Revised Project Open Available Amend Description 10/1104 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Recycling 96802 Recycle Bldg/Process Ramp 334,833 334,833 (687) 334,146 334,146 0 C 58 96804 Recycling Carts/Dumpsters 646,925 646,925 646,925 301,956 344,969 96805 Recyc Expan/Prom/R&R 932,236 932,236 687 932,923 588,532 344,391 59 96806 Recycling Equip Replac 1,839,932 1,867,037 1,867,037 1,288,854 104,951 473,232 96807 Recycling Van Acquisition 151,000 151,000 151,000 146,600 4,400 Sub-Total 3,904,926 3,932,031 0 3,932,031 2,660,087 104,951 1,166,993 487,698,300 502,041,559 1,520,768 503,562,326 332,684,170 43,104,466 127,773,690 32 L Special Program Fund Third Quarter Budget Amendments October 1, 2004 - June 30 2005 Increasel Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs BeachWalk Police Aides - Establish $50,000.00 budget representing general fund revenue to be used to provide temporary police aides for traffic control at Clearwater 99284 50,000.00 Beach during the construction of BeachWalk. 50,000.00 COPS 2004 Technology Grant. Establish a $692,634.00 budget representing a grant from the US Department of Justice to be used to purchase a new Record Management System 2 99286 692,634.00 (RMS). 692,634.00 Local Law Enforcement Block Grant 2005 - Record a $134.32 budget increase in interest earnings to match budgeted revenues with 3 99287 134.32 actual revenues received. 134.32 Traffic Safety - Record a $133.00 budget increase in donations to match budgeted 4 99290 133.00 revenues with actual revenues received. 133.00 Operacion Apoyo Hispano 2004 - Record $3,555.96 budget decrease representing $861.74 budget and actual transfers to 181- 99489 AmeriCorps representing excess grant match in the Operacion Apoyo Hispano 2004 grant and $2,694.22 budget reduction to match budgeted revenues with actual 5 99292 (2,694.22) (861.74) revenues received. This will close program (3,555.96) Clearwater Youth Alcohol Initiative - Record a $206.50 budget decrease in Florida Department of Transportation grant funds to match budgeted revenues with actual 6 99293 (206.50) revenues received and close program. (206.50) Police Education Fund - Record a $7,989.70 budget increase in Police Education Fines to match budgeted revenues with actual 7 99317 7,989.70 revenues received. 7,989.70 VOCA 2002 . Record a $852.60 budget decrease in Florida Office of Attorney General grant funds to match budgeted revenues with 8 99328 (852.60) actual revenues received and close program. (852.60) 33 Special Program Fund Third Quarter Budget Amendments October 1, 2004 - June 30 2005 Increasel Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Investigative Recovery Costs - Record a $39,991.64 budget increase in court forfeiture fees to match budgeted revenues with actual 9 99329 39,991.64 revenues received. 39,991.64 Florida Contraband Forfeiture - Record a $148,798.75 budget decrease representing $51,201.25 budget increase in court forfeiture proceeds to match budgeted revenues with actual revenues received offset by a $200,000.00 budget and actual transfers to 181-99331 Special Law Enforcement Fund. The 200,000.00 transfer will be used to fund $100,000.00 for technical equipment, $50,000.00 for Safe Neighborhood and $50,000.00 for matching funds for federal 10 99330 51,201.25 (200,000.00) grants. (148,798.75) Special Law Enforcement Trust - Record $200,000.00 budget and actual increases representing $200,000.00 transfer from 181- 99330 Florida Contraband Forfeiture to fund $100,000.00 for technical equipment, $50,000.00 for Safe Neighborhood and $50,000.00 for matching funds for federal 11 99331 200,000.00 grants. 200,000.00 Officer Friendly Program - Record a $25.00 budget increase in donations to match budgeted revenues with actual revenues 12 99332 25.00 received. 25.00 Operation Apoyo Hispano - Record a $5,819.94 decrease in Office of Criminal Justice grant funds to match budgeted revenue with actual revenue received and 13 99335 (5,819.94 ) close program. (5,819.94) Vehicle Replacement Fund - Record $2,750.00 budget and actual increases which represents a transferfrom 181-99908 Outside Duty Program. The initial budget reflects an additional charge of $10.00 per each Outside Duty job that requires a police vehicle. This fund has been established to set aside money for the replacement of vehicles for the Police Department's Take Home Car Plan. The 14 99350 2,750.00 source of revenue will vary. 2,750.00 Law Enforcement Block Grant Record a $793.29 budget increase in interest earnings to match budgeted revenues with actual 15 99354 793.29 revenues received. 793.29 34 ------, Special Program Fund Third Quarter Budget Amendments October 1, 2004 - June 30 2005 Increasel Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Federal Forfeiture Sharing - Record a $2,874.08 budget increase in federal forfeiture revenue to match budgeted revenues with 16 99387 2,874.08 actual revenues received. 2,874.08 AmeriCorps - Record $861.74 budget and actual transfers from 181-99282 Apoyo Hispano 2004 representing excess match in the Apoyo Hispano 2004 grant to AmeriCorps 17 99489 861.74 for additional match for next year. 861.74 Public Safety Program Totals: 836,203.02 2,750.00 838,953.02 Community Development Public Facilities & Improvements 2005 - Record a $2,000.00 budget increase representing a reclassification from 181-99427 Fair Housing 2005 to cover an additional $2,000.000 expense to replace YMCA's air 18 99424 2,000.00 conditioning unit. 2,000.00 Fair Housing 2005 - Record a $2,000.00 budget decrease representing a reclassification to 181-99424 Public Facilities & Improvements 2005 to cover an additional $2,000.00 expense to replace YMCA's air 19 99427 (2,000.00) conditioning unit. (2,000.00) Community Development Total: 0.00 0.00 Marine 20 99707 Marine Programs Total: 10,139.00 Beach Guard Donations - Record a $10,139.00 donation budget increase to match budgeted revenues with actual revenues received. 10,139.00 10,139.00 0.00 10,139.00 Miscellaneous Programs: 21 99813 CPR Doll Donation. Record a $15.00 budget and actual decrease representing a transfer to 181-99998 Safety Village to be (15.00) used for fire safety. This will close program. (15.00) 35 Special Program Fund Third Quarter Budget Amendments October 1, 2004 - June 30 2005 Increasel Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Special Events YR 03-04 - Record a $167,906.03 budget increase representing $143,858.39 in sales, $11,720.90 in donations, $7,300.00 in sponsorships, $300.00 in memberships registrations, and $4,726.74 in rentals to match budgeted 22 99838 167,906.03 revenues with actual revenues received. 167,906.03 Cert Grant 2004 - Record a $10.34 budget decrease to match budgeted revenues with actual revenues received. Also transfer $1,307.30 to the general fund to cover expenses originating in the general fund. This 23 99840 (10.34) will close the program. (10.34 ) State Brownfield Redevelopment - Record a $796.14 budget increase in interest earnings to match budgeted revenues with actual 24 99871 796.14 revenues received. 796.14 Cultural Arts Fund - Record $13,081.08 budget and actual transfers from 181-99931 Folk Art Festival to expand the scope of the program. This fund will be used to fund various public art projects throughout Clearwater as well as seed money to hire 25 99890 13,081.08 artists or provide match funding for grants. 13,081.08 National Strategies for Advancing Bicycle Safety - Establish a $50,000.00 budget representing a grant from the US Department ofTransportation to be used to promote 26 99891 50,000.00 bicycle safety. 50,000.00 Police - Outside Duty - Record a $203,212.50 budget increase representing $205,962.50 in contractual services to match budgeted revenues with actual revenues received offset by $2,750.00 budget and actual transfers to 181-99350 Vehicle Replacement Fund. The $2,750.00 will be 27 99908 205,962.50 (2,750.00) used to fund replacement Police vehicles. 203,212.50 Library Special Account - Record a $11,285.75 budget increase in donations to match budgeted revenues with actual 28 99910 11,285.75 revenues received. 11,285.75 Waste Tire Grant - Record a $164.71 budget increase in Pinellas County revenue to match budgeted revenues with actual revenues received. The balance of program will be 29 99919 164.71 spent and the program closed at year-end. 164.71 36 Special Program Fund Third Quarter Budget Amendments October 1, 2004 - June 30 2005 Increasel Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Folk Art Festival - Record budget and actual decreases representing transfers to 181- 99890 Cultural Arts Fund. In order to expand the scope of the program we have opened 181- 99890 Cultural Arts Festival. The funding will be used to fund various public art projects throughout Clearwater. It will also be used as seed money to be used to hire artists or 30 99931 (13,081.08) provide match funding for grants. (13,081.08) Moccasin Lake Nature Park - To record a $810.34 budget increase representing $2,013.23 increase in donations offset by $1,202.89 decrease in sales to match budgeted revenues with actual revenues received. $2,000.00 in resale revenue was 31 99941 810.34 reclassed to the general fund 810.34 Safety Village Upgrade - Record a $4,195.80 budget decrease to match budget with actual expenses, representing a decrease of $2,956.25 in grant funding and the return of $1,239.55 to the General Fund. The program 32 99959 (4,195.80) is complete and will be closed. (4,195.80) Park & Recreation Specified & Gift Program - Record a $26,808.28 budget increase representing $5,707.80 in rent, $19,281.06 in sales, $3,734.85 in donations, $189.25 in memberships registrations and $200.00 in other refunds to match budgeted revenues with actual revenues received. Also reflects $2,304.68 budget decrease representing reclass of admission fees to 33 99962 26,808.28 general fund. 26,808.28 Tree Replacement Program. Record $2,674.00 budget increase representing $2,224.00 in fines and $450.00 in insurance proceeds for damaged tree to match budgeted 34 99970 2,674.00 revenues with actual revenues received. 2,674.00 Safety Village - Record $15.00 budget and actual donation revenue transfers from 181- 35 99998 15.00 99813 CPR Doll Donation. 15.00 Miscellaneous Programs Total: 462,201.61 (2,750.00) 459,451.61 Grand Totals: 1,308,543.63 0.00 1,308,543.63 37 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2004 to June 30, 2005 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2004 Prey Qtr Amdmt Budget To Date Encumbr Balance Status Ref PLANNING PROGRAMS 99128 Countrywide Consistency Grant 45,050 45,050 0 45,050 33,910 0 11,140 99141 Historic District Evaluation 40,000 40,000 0 40,000 18,438 0 21,562 99142 Design Review 10,000 10,000 0 10,000 0 0 10,000 99143 Enclave Annexation 15,000 15,000 0 15,000 0 0 15,000 110,050 110,050 0 110,050 52,348 0 57,702 PUBLIC SAFETY PROGRAMS 99284 BeachWalk Police Aides 0 0 50,000 50,000 0 0 50,000 99285 Project Sentinel Satelite Phones 0 8,037 0 8,037 8,037 0 0 C 99286 COPS 2004 Technology 0 0 692,634 692,634 0 0 692,634 2 99287 Local Law Enforcement Block Gra 0 76,481 134 76,615 68,616 0 7,999 3 99288 Operacion Apoyo Hispano 2005 98,000 98,000 0 98,000 46,879 7,346 43,775 99289 Downtown Ambassadors 3,000 3,000 0 3,000 0 0 3,000 99290 Traffic Safety 970 1,197 133 1,330 930 0 400 4 99291 COPS Homeland Security 333,246 333,246 0 333,246 236,126 0 97,120 99292 Operacion Apoyo Hispano 2004 97,966 97,929 (3,556) 94,373 94,373 0 0 C 5 99293 Clearwater Youth Alcohol Initiative 6,350 6,350 (207) 6,144 6,144 0 0 C 6 99295 Jasmine Courts 100,000 200,000 0 200,000 186,236 0 13,764 C 99296 Violent Crime & Drug Control 45,000 45,000 0 45,000 36,246 0 8,754 99301 VOCA 2003 0 (5) 0.00 (5) 0.00 0 (5) 99310 K-9 Equipment 18,258 19,258 0 19,258 16,864 0 2,394 99316 Police Volunteers 49,500 64,500 0 64,500 52,412 418 11,670 C 99317 Police Education Fund 893,299 922,622 7,990 930,611 825,946 20,011 84,654 7 99323 Weed & Seed 2001 175,000 175,000 0 175,000 170,907 0 4,093 99324 LLESG 2003 235,047 236,088 0 236,088 236,088 0 0 C 99325 Citizen's Police Academy 29,113 34,113 0 34,113 24,675 0 9,438 99328 VOCA 2002 37,511 37,511 (853) 36,659 36,658 0 0 C 8 99329 Investigative Recovery Costs 1,118,074 1,235,128 39,992 1,275,120 867,142 8,785 399,193 9 99330 FL Contraband Forfeiture Fnd 462,270 643,797 (148,799) 494,998 404,372 0 90,626 10 99331 Law Enforcement Trust FD '91 2,071,002 1,963,404 200,000 2,163,404 1,940,186 0 223,218 11 99332 Officer Friendly Program 113,593 127,529 25 127,554 114,210 1,373 11,971 12 99335 Operation Apoyo Hispanic 84,727 84,727 (5,820) 78,907 78,907 0 0 C 13 99350 Vehicle Replacement Fund 26,700 35,540 2,750 38,290 0 0 38,290 14 99353 DUI Education 3,000 3,000 0 3,000 1 ,420 0 1,580 99354 Law Enforcement 174,013 171 ,365 793 178,159 119,614 22,284 36,261 15 99356 Safe Neighborhood Program 220,645 235,645 0 235,645 177,971 0 57,674 99363 DUI Equipment Fund 19,000 19,000 0 19,000 18,889 0 111 99364 Crime Prevention Program 1,230 8,345 0 8,345 2,769 0 5,576 99387 Federal Forfeiture Sharing 262,240 274,258 2,874 277,133 239,037 0 38,096 16 99489 Americops 342,379 513,883 862 514,745 348,560 0 166,185 17 99938 Homeless Shelter 1,037,181 1,037,181 0 1,037,181 937,181 0 100,000 99947 Safe Neighborhood TV Specialist 338,647 398,648 0 398,648 337,217 0 61,431 8,396,961 9,115,776 838,953 9,954,729 7,634,612 60,217 2,259,901 COMMUNITY DEVELOPMENT 99402 Economic Development 2003 44,366 44,366 0 44,366 44,366 0 0 99403 Housing Rehab 2003 100,233 100,233 0 100,233 100,233 0 0 99404 Infill Housing 2003 0 0 0 0 0 0 0 99405 Public Facilities & Improvements 2 441,238 441 ,238 0 441,238 398,004 34,870 8,364 99406 Public Services 2003 241,165 241,165 0 241,165 241,165 0 0 99407 Program Admin 2003 176,836 176,836 0 176,836 176,836 0 0 99408 Fair Housing 2003 8,543 8,543 0 8,543 8,543 0 0 C 99409 Demolition 2003 3,275 3,275 0 3,275 3,275 0 0 C 99410 Relocation 2003 61 61 0 61 61 0 0 C 99411 Economic Development 2004 424,209 424,209 0 424,209 63,306 500 360,403 99412 Housing Rehab 2004 116,234 116,234 0 116,234 41 ,642 0 74,592 38 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2004 to June 30, 2005 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2004 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref 99413 Infill Housing 2004 235,914 235,914 0 235,914 -32,352 0 268,266 99414 Public Fac & Imprvmts 2004 812,790 815,648 0 815,648 704,752 111,010 -114 99415 Public Services 2004 177,000 174,142 0 174,142 166,529 7,613 0 99416 Program Administration 2004 328,252 328,252 0 328,252 157,482 0 170,770 99417 Fair Housing 2004 22,510 22,510 0 22,510 9,202 0 13,308 99418 Relocation 2004 45,177 45,177 0 45,177 0 0 45,177 99419 Demolition 2004 41,712 41,712 0 41,712 14,268 0 27,444 99420 Economic Development 2005 142,205 142,205 0 142,205 26,057 14,280 101,868 99421 Housing Consulting Service 15,000 115,000 0 115,000 13,500 0 101,500 99422 Housing Rehab 2005 200,000 186,985 0 186,985 94,647 0 92,338 99423 Infill Housing 2005 500 500 0 500 373 0 127 99424 Public Fac & Imprvmts 2005 338,245 300,848 2,000 302,848 505 213,141 89,202 18 99425 Public Svces 2005 171,450 171,450 0 171,450 98,070 73,380 0 99426 Program Admin 2005 228,600 215,997 0 215,997 104,676 0 111,321 99427 Fair Housing 2005 12,000 12,000 (2,000) 10,000 0 0 10,000 19 99428 Relocation & Demolition 50,000 50,000 0 50,000 0 0 50,000 99433 Infill Housing '97 561,486 561,486 0 561 ,486 561,486 0 0 99651 Economic Development 99,853 99,853 0 99,853 99,853 0 0 99652 Housing Rehabilitation 54,825 54,825 0 54,825 0 0 54,825 99653 Infill Housing '98 209,815 209,815 0 209,815 209,815 0 0 99661 Economic Development '99 163,655 163,655 0 163,655 163,655 0 0 C 99662 Housing Rehabilitation '99 38,146 38,146 0 38,146 38,146 0 0 99663 Home Ownership '99 101,243 101,243 0 101,243 101,243 0 0 99670 Housing Relocation 2000 7,568 7,568 0 7,568 7,568 0 0 99671 Economic Development 2000 18,682 18,682 0 18,682 18,682 0 0 C 99672 Housing Rehabilitation 2000 122,251 122,251 0 122,251 122,251 0 0 99673 Infill Housing 2000 21,378 21,378 0 21,378 21,378 0 0 C 99674 Public Facilities & Improv 2000 113,198 113,198 0 113,198 113,198 0 0 C 99675 Public Services 2000 150,723 150,123 0 150,723 150,723 0 0 C 99676 Program Administration 2000 194,547 194,547 0 194,547 194,547 0 0 99677 Fair Housing 2000 13,519 13,519 0 13,519 13,519 0 0 C 99678 Demolition 2000 9,565 9,565 0 9,565 9,565 0 0 99680 Housing Relocation 2001 18,200 18,200 0 18,200 18,200 0 0 C 99681 Economic Dvlopmt 2001 180,501 180,501 0 180,501 180,501 0 0 99682 Housing Rehabilitation 2001 44,941 44,941 0 44,941 44,941 0 0 C 99683 Infill Housing 2001 31,082 31,082 0 31,082 31,082 0 0 C 99684 Public Facilities & Imprmts 2001 386,459 386,459 0 386,459 386,459 0 0 99685 Public Svces 2001 135,424 135,424 0 135,424 135,424 0 0 99686 Program Adm 2001 200,513 200,513 0 200,513 200,513 0 0 99688 Demolition 2001 0 0 0 0 0 0 0 99690 Economic Development 2002 260,703 260,703 0 260,703 225,703 0 35,000 99691 Housing Rehab 2002 99,093 99,093 0 99,093 99,093 0 0 C 99692 Infill Housing 2002 1,720 1,720 0 1,720 1,720 0 0 99693 Public Fac & Improvements 290,934 290,934 0 290,934 173,484 0 117,450 99694 Public Services 2002 190,158 190,158 0 190,158 190,158 0 0 99695 Program Adm 2002 215,108 215,708 0 215,708 215,708 0 0 C 99696 Fair Housing 2002 22,429 22,429 0 22,429 22,429 0 0 8,335,834 8,372,820 0 8,372,820 6,186,184 454,794 1,731,842 SOCIAL SERVICES 99538 Affordable Housing Imp Fees 432,676 432,676 0 432,676 132,236 0 300,440 99557 Code Enforcement-N Grnwd '96 66,488 66,488 0 66,488 0 0 66,488 99559 EEOC Charge Resolution 230,690 224,191 0 224,191 224,190 0 0 C 99560 HUD Fair Housing Assistance 107,200 97,200 0 97,200 97,200 0 0 C 99562 HUD Special Education 30,000 30,000 0 30,000 25,000 0 5,000 99598 Challenge Loan Guarantee Fd 92,609 0 0 0 0 0 0 C 99599 Infill Housing Developmt Pgm 475,194 209,136 0 209,136 209,136 0 0 C ! ! 39 I ___ SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2004 to June 30,2005 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2004 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref Sub-Total 1,434,857 1,059,690 0 1,059,691 687,762 0 371,928 MARINE 99704 Sembler Mitigation Project 535,224 549,858 0 549,858 26,297 113,645 409,916 99707 Beach Guard Donations 24,245 26,415 10,139 36,554 27,682 0 8,872 20 99710 Clw Marine Aquarium Improv 50,000 50,000 0 50,000 48,519 0 1,481 0 Sub-Total 609,469 626,272 10,139 636,412 102,498 113,645 420,269 MISCELLANEOUS PROGRAMS 99802 Brownfield Revolving Loan 500,000 500,000 0 500,000 57,813 0 442,187 99804 City Manager's Flexibility Fund 467,332 467,332 0 467,332 332,117 11 ,430 123,785 99813 CPR Doll Donation 1,000 1,000 (15) 985 985 0 0 C 21 99821 JWB - Joe DiMaggio Teen 2001 114,743 96,467 0 96,467 96,467 0 0 C 99822 JWB - Ross Norton Teen 2001 113,109 139,029 0 139,029 130,465 0 8,564 99827 United Way 2002 1,500 1,500 0 1,500 1 ,420 0 80 99828 Vulnerability Assessment 115,000 115,000 0 115,000 33,047 0 81,953 99830 Clearwater Pedestrian/Bicycle Coc 85,441 135,108 0 135,108 116,779 0 18,329 99834 Neighborhood Services Grants 75,000 75,000 0 75,000 31,365 0 43,635 99835 JWB - Programmer North Greenw 50,040 82,549 0 82,549 71,855 0 10,694 99837 Federal EPA Assessment 400,000 400,000 0 400,000 158,411 114,704 126,885 99838 Special Events FY 03-04 1 ,203,423 2,094,783 167,906 2,262,689 2,219,296 388 43,005 22 99839 Metadata Grant 9,000 9,000 0 9,000 9,000 0 0 C 99840 Cert Grant 2004 10,000 10,000 (10) 9,990 8,682 0 1,308 C 23 99843 Mgt Training Initiatives 0 421,547 0 421,547 143,279 43,745 234,523 99844 United Way 1,500 1,500 0 1,500 0 0 1,500 99845 Assistance to Firefighters Grant Pr 0 418,925 0 418,925 0 205,903 213,022 99846 Economic Development - QTI 0 72,970 0 72,970 0 0 72,970 99847 JWB - Wood Valley Teens 0 31,572 0 31,572 17,015 0 14,557 99871 State Brownfields Redevelopment 140,021 142,501 796 143,298 29,934 1,126 112,238 24 99890 Cultural Art Festival 13,081 13,081 0 0 13,081 25 99891 Natl Strategies for Advancing Bike 0 0 50,000 50,000 0 0 50,000 26 99892 Pinellas County Recycling Grant 0 58,691 0 58,691 0 3,749 54,942 99893 JWB - N. Greenwood Teen 2005 0 82,500 0 82,500 11,092 0 71 ,408 99894 JWB - Ross Norton Teen 2005 0 33,000 0 33,000 3,939 0 29,061 99895 N. Greenwood Camp 2004 41 ,200 23,170 0 23,170 23,170 0 0 C 99896 Ross Norton Camp 2004 11,000 8,373 0 8,373 8,373 0 0 C 99898 Fire Dept Honor Guard 4,425 4,975 0 4,975 3,339 0 1,636 99899 GASB34 Implementation 138,000 188,000 0 188,000 0 0 188,000 99903 FROG Reissue Program 10,689 10,696 0 10,696 7,989 0 2,107 99908 Police - Outside Duty 2,123,265 2,416,141 203,213 2,619,353 2,647,503 0 (28,150) 27 99910 Library Special Account 348,533 396,042 11 ,286 407,328 319,445 3,793 84,090 28 99919 Waste Tire Grant 364,442 364,442 165 364,607 364,430 0 177 29 99925 Peg Access Support 689,898 709,898 0 709,898 607,981 2,773 99,144 99927 Emergency Operation 276,772 3,110,668 0 3,110,668 2,582,354 0 528,314 99928 Nagano Sister City Program 58,329 58,329 0 58,329 53,708 0 4,621 99931 Folk Art Festival 132,682 132,682 (13,081 ) 119,601 119,601 0 0 30 99939 Brownfield - Federal 500,000 500,000 0 500,000 384,578 47,201 68,221 99941 Moccasin Lake Nature Park 94,487 97,110 810 97,921 91,657 0 6,264 31 99950 IDB Fees 54,131 54,131 0 54,131 32,830 0 21,301 99959 Safety Village Upgrade 14,785 14,785 (4,196) 10,589 10,589 0 0 C 32 99962 P&R Specified & Gift Program 1,099,506 1,180,085 26,808 1,206,894 1,142,323 0 64,571 33 99963 Economic Development Incentive 255,070 188,237 0 188,237 52,608 0 135,629 99964 Sand Key Beach Vegetation 151,242 151,242 0 151,242 151,242 0 0 C 99966 Integrated Disability Mgmt Assessl 80,000 80,000 0 80,000 40,000 0 40,000 99968 Cleveland Street Maintenance 49,000 59,000 0 59,000 22,338 0 36,662 40 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2004 to June 30, 2005 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2004 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref 99970 Tree Replacement Project 601,780 626,092 2,674 628,766 448,947 0 179,819 34 99978 Mainstreet Program 12,238 12,573 0 12,573 0 0 12,573 99979 Historical Facade Program 80,521 80,956 0 80,956 71,074 0 9,882 99982 EMS Incentive/Recognition 30,275 35,925 0 35,925 17,145 0 18,780 99983 Local Mitigation Strategy 50,000 50,000 0 50,000 33,626 3,670 12,704 99986 Mediterranean Village 468,264 468,264 0 468,264 245,959 62,610 159,695 99988 Increment Revenue - IMR 302,402 302,402 0 302,402 0 0 302,402 99991 Trailer Park Fire 65,000 0 0 0 0 0 0 C 99992 Fire Prevention Education 15,000 0 0 0 0 0 0 C 99995 Water Conservation Devices 100,000 100,000 0 100,000 78,431 0 21,569 99997 Main Library Field Trust Fund 115,571 115,571 0 115,571 0 0 115,571 99998 Safety Village 23,191 24,751 15 24,766 21,336 0 3,430 35 11,648,809 16,954,514 459,452 17,413,966 13,055,537 501,092 3,857,337 TOTAL ALL PROJECTS 30,535,978 36,239,122 1,308,544 37,547,665 27,718,941 1,129,748 8,698,976 41 City of Clearwater SPECIAL DEVELOPMENT FUND Third Quarter Amendments FY 2004/05 I ncreasel (Decrease) DescriDtion Revenues Recreation Facility Impact Fees Third quarter amendments recognize $31,000 revenues received for a ten month period. Third quarter amendments recognize $237,000 revenues received for a ten month period. Third Quarter amendments of $30,288.06 reflect the return of funds from two completed projects in the Capital Improvement Fund. $31.50 of Open Space Revenue is returned from project 315-93130, Joe DiMaggio Land Purchase and $27,138.06 of Special Development Fund revenues are returned from project 315-93242, Jack Russell Stadium $27,170 Infrastructure Repairs. This revenue amendment reflects the allocation of $27,360.04 in Special Development Fund revenues to Capital Improvement Project 315-92829, Bright House Networks Field, which returns a portion of the revenue that was transferred back to the Special Development Fund at Third Quarter 2004. There was an error in the calculation of $27,360 the 2004 interest. Recreation Land Impact Fees Transfer from Capital Improvement Fund Appropriation of Undesignated Reserves $ 322,530 Net Revenue Amendments EXDenditures This expenditure amendment reflects the allocation of $27,360.04 in Special Development Fund revenues to Capital Improvement Project 315-92829, Bright House Networks Field, which returns a portion of the revenue that was transferred back to the Special Development Fund at Third Quarter 2004. There was an error in the calculation of $27,360 the 2004 interest. 27,360 Net Expenditure Amendments Transfer to Capital Improvement Fund $ 42 SPECIAL REVENUE FUNDS Third Quarter: October 1, 2004 - June 30, 2005 Original First Quarter Mid Year Third Quarter Budget Amended Budget Amended Budget Amended Budget 2004/05 2004/05 2004/05 2004/05 Amendments SPECIAL DEVELOPMENT FUND Revenues: Ad Valorem Taxes 2,480,100 2,480,100 2,480,100 2,480,100 Infrastructure Tax 9,962,000 9,962,000 9,962,000 9,962,000 County Reimbursement - Fire Tax 171,440 171,440 171,440 171,440 Interest Earnings 250,000 250,000 250,000 250,000 Open Space Fees 126,250 126,250 126,250 126,250 Recreation Facility Impact Fees 16,670 16,670 16,670 47,670 31,000 Recreation Land Impact Fees 15,600 15,600 15,600 252,600 237,000 Transportation Impact 282,500 282,500 282,500 282,500 Local Option Gas Tax 927,060 927,060 927,060 927,060 Appropriation of Designated Reserves 1,575,060 1,903,060 3,905,110 3,905,110 Appropriation of Undesignated Reserves 0 2,500,000 2,500,000 2,527,360 27,360 Transfer-In from Capital Improvement Plan 0 10,738 21,557 48,727 27,170 15,806,680 18,645,418 20,658,287 20,980,817 322,530 Expenditures: Transfer to Capital Improvement Fund Road Millage 2,480,100 2,480,100 2,480,100 2,480,100 Infrastructure Tax 4,561,500 4,561,500 4,561,500 4,561,500 Transportation Impact fees 290,000 618,000 618,000 618,000 Open Space Impact fees 0 0 723,984 723,984 Recreation Facility Impact fees 0 0 52,000 52,000 Recreation Land Impact fees 0 0 1,226,066 1,226,066 Local Option Gas Tax 925,000 925,000 925,000 925,000 Undesignated Special Development Fund 0 2,500,000 2,500,000 2,527,360 27,360 Transfer to Special Program Fund 0 0 0 0 Debt Service on Penny for Pinellas Bonds 6,968,060 6,968,060 6,968,060 6,968,060 15,224,660 18,052,660 20,054,710 20,082,070 27,360 43 --------------------------- ----, SPECIAL REVENUE FUNDS I Third Quarter: October 1, 2004 - June 30, 2005 Original First Quarter Mid Year Third Quarter Budget Amended Budget Amended Budget Amended Budget 2004/05 2004/05 2004/05 2004/05 Amendments SPECIAL PROGRAM FUND Revenues: CDSG Grant 1,143,000 1,079,985 1,079,985 1,079,985 Home Funds 584,000 584,000 584,000 584,000 Grant Funds 0 771,927 887,427 1,620,642 733,215 Police Fines and Court Proceeds 0 202,588 332,460 436,741 104,281 Donations 0 240,676 283,835 319,930 36,095 Sales 0 176,227 724,286 886,223 161,937 Rentals 0 7,810 13,737 24,172 10,435 Sponsorships 0 23,786 23,786 31,086 7,300 Admissions 0 601 1,210 -1,095 -2,305 Memberships/Registrations 0 2,371 5,797 6,286 489 Contractual Services 0 235,250 326,028 531,991 205,963 Interest Earnings 100,000 183,323 185,686 187,410 1,724 General Fund 0 210,332 175,112 223,872 48,760 Other Refunds 0 0 3,391 3,591 200 Central Insurance Fund 0 1,100,000 1,100,000 1,100,450 450 FEMA Reimbursement 0 0 1,733,896 1,733,896 Community Redevelopment Agency 0 10,825 10,825 10,825 Recycling Fund 0 0 58,691 58,691 Transfers from General Fund 0 0 0 0 United Way Program 1,500 1,500 1,500 1,500 Sister City Program 3,000 3,000 3,000 3,000 City Manager's Feasibility Fund 100,000 100,000 100,000 100,000 Special Event Funding 75,000 75,000 75,000 75,000 Homeless Shelter Program 100,000 100,000 100,000 100,000 Neighborhood Services 25,000 25,000 25,000 25,000 AmeriCorp COPS - Matching Funds 40,000 40,000 40,000 40,000 2,171,500 5,174,201 7,874,649 9,183,193 1,308,544 Expenditures: CDSG Grant 1,143,000 1,179,985 1,179,985 1,179,985 Home Program 584,000 584,000 584,000 584,000 Grant Proceeds 0 0 0 0 Public Safety 0 1,557,109 1,779,393 2,821,548 1,042,155 Social Services 0 -358,667 -375,167 -375,167 Marine 0 14,734 16,804 26,943 10,139 Parks & Recreation 101,985 267,572 345,191 77,619 Sister City Program 3,000 3,000 3,000 3,000 Emergency Operations 1,100,000 2,833,896 2,833,896 General Fund 0 0 0 United Way Program Fund 1,500 1,500 1,500 1,500 City Manager's Feasibility Fund 100,000 100,000 100,000 100,000 Neighborhood Grants 25,000 25,000 25,000 25,000 Special Event Funding 75,000 463,204 998,225 1,166,131 167,906 Homeless Shelter Program 40,000 58,720 40,000 40,000 AmeriCorp COPS - Matching Funds 100,000 100,000 100,000 100,000 Other Miscellaneous Programs 0 143,630 220,441 231,166 10,725 2,071,500 5,074,201 7,774,649 9,083,193 1,308,544 SPECIAL PROGRAM FUND Revenues: SHIP Funds 836,000 836,000 836,000 836,000 Expenditures: SHIP Program 836,000 836,000 836,000 836,000 836,000 836,000 836,000 836,000 0 44 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Third Quarter Review FY 2004/05 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change order have been administratively approved since the last report to the Council based on the code specified criteria: 06/06/05 06/17/05 07/01/05 07/05/05 07/06/05 l 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in anyone change or cumulatively for the same project. ***** Administrative Change Order No. 4 - Area "F" Gravity Sewer System Improvements (02-0049-UT). This change order increases the contract by $36,846.89 for installation of a gravity main and manholes to expedite a needed improvement and satisfy a citizen's complaint. Rowland, Inc. $36,846.89 Administrative Change Order No. I - Welljield Pump Replacement Project (04- 0036-UT). This change order increases the contract by $30,580.00 for installation of a submersible pump at Well #31. Hausinger & Associates, Inc. $30,580.00 Administrative Change Order Final - Clearwater Main Library (COC- 97075010). This change order increases the contract by $106,593.78 for additional work needed due to field conditions and City requests and decreases the contract by $51,004.36 for other items not required. The net change is a $55,589.42 increase to the contract amount in order to close this project. Turner Construction, Inc. $55,589.42 Administrative Change Order #1 - Biosolids Treatment Implementation Digester RefUrbishment (03-0022-UT). This change order increases the contract by $273,974.08 for additional work needed to refurbish the tank cover and extend the completion date by 59 days. The actual condition of the tank and the scope of the repairs could not be determined at the project outset and only became known after the fact. RTD Construction, Inc. $273,974.08 Administrative Change Order Final - Clearwater Main Library (COC- 97075010). This change order increases the contract by $140,099.29 for additional items and decreases the contract by $32,520.00 for other items not required. The net change is a $107,579.29 increase to the contract amount in order to close this project. Harvard, Jolly, Clees & Toppe Architects, P A $107,579.29 45 08/04/05 08/09/05 08/16/05 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Third Quarter Review FY 2004/05 Administrative Change Order #2 & Final - Biosolids Treatment Implementation Digester Cleaning (03-0022-UT). This change order increases the contract by $6,335.58 to adjust for actual services provided and decreases the contract by $95,400.59 for items not needed to complete this contract. The net change is a decrease of$89,065.01 in the contract amount. Trimax Residuals, Inc. Administrative Change Order #1 & Final - Pump Station #55 Rehabilitation Project (OI-0036-UT). This change order increases the contract by $2,751.00 and decreases the contract by $65,449.80 to adjust for actual supply quantities used in completing this contract. The net change is a $62,698.80 decrease to the contract amount. TLC Diversified, Inc. Administrative Change Order #3 & Final - Clearwater Signage & Wayfinding Downtown District (03-0085-ED). This change order increases the contract by $14,890.80 to adjust for actual services provided and decreases the contract by $61,874.25 for items not needed to complete this contract. The net change is a decrease of$46,983.45 in the contract amount. Bandes Construction Company, Inc. 46 -$89,065,01 -$62,698.80 -$46,983.45 ORDINANCE NO. 7517-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2005 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER & SEWER FUND, STORMWATER FUND, SOLID WASTE FUND, GAS FUND, RECYCLING FUND, MARINE & AVIATION FUND, GENERAL SERVICES FUND AND GARAGE FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2005, for operating purposes, including debt service, was adopted by Ordinance No. 7338-04; and WHEREAS, at the Third Quarter Review it was found that increases and decreases are necessary in the total amount of $2,870,514 for revenues and $3,036,664 for expenditures; and WHEREAS, a summary of the amended reyenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 7338-04 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2004 and ending September 30, 2005 a copy of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard, Mayor Approved as to form: Attest: Pamela K. Akin, City Attorney Cynthia E. Goudeau, City Clerk 47 Ordinance No. 7517-05 Ordinance #7517-05 48 EXHIBIT A (Continued) 2004-05 BUDGET EXPENDITURES First Third Quarter Mid Year Quarter Original Amended Amended Amended Budget Budget Budget Budget Budget 2004/05 2004/05 2004/05 2004/05 Amendment General Fund: City Council 291,470 291,470 291,470 291,470 City Manager's Office 807,920 832,920 832,920 832,920 City Attorney's Office 1,450,910 1,450,910 1,450,910 1,450,910 City Audit 138,4 70 138,470 138,470 139,470 1,000 Development & Neighborhood Svcs 3,585,750 3,585,750 3,658,730 3,658,730 Economic Development & Housing S 1,525,230 1,500,230 1,500,230 1,500,230 Equity Services 412,200 412,200 412,200 412,200 Finance 2,041,390 2,041,390 2,041,390 2,038,890 -2,500 Fire 17,635,380 18,102,610 19,282,510 19,340,080 57,570 Human Resources 1,182,500 1,182,500 1,228,760 1,228,760 Library 5,818,060 5,874,060 5,874,060 5,874,060 Marine & Aviation 448,580 448,580 448,580 448,580 Non-Departmental 4,668,910 5,106,650 5,546,860 5,596,860 50,000 Office of Management & Budget 310,150 310,150 310,150 311,650 1,500 Official Records & Legislative Svcs 1,178,440 1,178,440 1,178,440 1,178,440 Parks & Recreation 18,188,010 18,153,010 18,168,580 18,182,010 13,430 Planning 1,244,650 1,244,650 1,286,650 1,313,700 27,050 Police 31,326,230 31,426,980 31,576,240 31,576,240 Public Communications 911,480 911,480 911,480 911,480 Public Works Administration 9,329,720 9,329,720 9,364,230 9,393,510 29,280 Total, General Fund 102,495,450 103,522,170 105,502,860 105,680,190 177,330 Special Revenue Funds: Special Development Fund 15,224,660 18,052,660 20,054,710 20,082,070 27,360 Special Program Fund 2,071,500 5,074,201 7,774,649 9,083,193 1,308,544 Local Housing Asst Trust Fund 836,000 836,000 836,000 836,000 Utility & Other Enterprise Funds: Water & Sewer Fund 52,116,110 52,145,630 52,145,630 52,145,630 Stormwater Utility Fund 9,384,600 10,156,420 10,668,440 10,668,440 Solid Waste Fund 16,251,190 19,893,860 20,274,690 20,347,710 73,020 Gas Fund 33,383,160 33,720,830 38,536,210 38,737,570 201,360 Recycling Fund 2,335,940 2,411,140 2,562,470 2,643,070 80,600 Marine and Aviation Fund 3,413,500 3,428,260 3,628,260 4,153,260 525,000 Parking Fund 4,208,720 4,208,720 4,553,720 4,553,720 Harborview Center Fund 2,216,370 2,216,370 2,216,370 2,216,370 Internal Service Funds: Administrative Services Fund 8,570,380 8,581,720 8,581,720 8,581,720 General Services Fund 3,491,960 3,591,960 3,620,140 3,622,400 2,260 Garage Fund 9,475,360 9,986,370 10,106,370 10,747,560 641,190 Central Insurance Fund 17,541,250 20,641,250 20,641,250 20,641,250 Total, All Funds 283,016,150 298,467,561 311,703,489 314,740,153 3,036,664 Ordinance #7517-05 49 ORDINANCE NO. 7518-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2005, TO REFLECT A NET INCREASE OF $1,520,768 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2005 was adopted by Ordinance No. 7339-04; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 7339-04 is amended to read: Pursuant to the Third Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2004 and ending September 30, 2005, a copy of which is on file with the City Clerk, the City Council hereby adopts a Third Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Ordinance #7518-05 50 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004/05 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2004/05 2004/05 2004/05 2004/05 Police Protection 181,000 178,956 607,774 607,774 Fire Protection 2,298,700 2,339,222 2,046,869 2,046,869 Major Street Maintenance 5,610,100 15,724,205 16,087,115 16,836,269 Sidewalks & Bike Trails 0 0 63,184 638,406 Intersections 485,000 485,000 485,000 471,205 Parking 300,000 186,348 -1,213,652 -1,213,652 Miscellaneous Engineering 35,000 31 ,133 31 ,133 -77,227 Leisure/Land Acquisition 0 200,000 2,150,050 2,150,019 Park Development 2,437,500 2,596,250 2,476,321 2,389,807 Marine Facilities 330,000 323,064 323,064 332,364 Airpark Facilities 10,000 30,000 30,000 263,500 Libraries 554,840 602,624 603,267 653,267 Garage 3,272,500 3,621,173 3,621,173 3,645,016 Maintenance of Buildings 642,400 653,878 645,878 646,277 General Public Buildings & Equipment 0 0 272,236 272,236 Miscellaneous 658,000 2,814,089 2,930,089 2,976,415 Stormwater Utility 6,294,990 5,577,202 5,724,218 5,772,542 Gas System 4,670,000 4,670,000 4,670,000 4,699,300 Solid Waste 535,000 604,769 604,769 604,769 Utilities Miscellaneous 227,000 227,000 227,000 227,000 Sewer System 14,308,670 14,563,837 14,890,117 14,854,217 Water System 14,571,160 14,572,408 14,462,408 14,462,408 Recycling 225,000 252,105 252,105 252,105 TOTAL 57,646,860 70,253,263 71,990,119 73,510,887 51 Ordinance # 7518-05 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004/05 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2004/05 2004/05 2004/05 2004/05 GENERAL SOURCES: General Operating Revenue 2,042,700 2,380,372 2,916,583 2,873,701 General Revenue/County Co-op 554,840 554,840 554,840 554,840 Special Development Fund 0 2,500,000 2,489,181 2,489,403 Community Redevelopment Agency 0 1,490,929 1,490,929 1,490,929 County Restricted TIF 0 0 0 547,970 Road Mileage 2,480,100 2,480,100 2,480,100 2,480,100 Recreation Facility Impact Fee 0 -6,871 45,129 45,129 Recreation Land Impact Fee 0 0 1,226,066 1,226,066 Open Space Impact Fee 0 0 723,984 723,953 Penny for Pinellas 4,561,500 5,185,002 5,185,002 5,185,002 Transportation Impact Fees 290,000 618,000 618,000 618,000 Development Impact Fees 0 -3,867 -3,867 -3,867 Local Option Gas Tax 925,000 925,000 925,000 925,000 Grants - Other Agencies 450,000 1,246,690 1,472,784 2,235,395 Property Owner's Share 0 6,100 44,990 44,990 Developer's Share 0 1,142,000 1,151,237 1,151,237 Donations 200,000 260,000 260,000 260,000 Interest 0 17,784 18,427 -8,933 SELF SUPPORTING FUNDS: Marine/Aviation Revenue 225,000 239,760 239,760 239,760 Parking Revenue 310,000 310,000 -1,090,000 -1,090,000 Harbor view Revenue 100,000 100,000 100,000 101,541 Utility System: Water Revenue 1,833,730 1,855,030 1,855,030 1,855,030 Sewer Revenue 4,796,700 4,804,919 4,804,919 4,804,919 Water Impact Fees 250,000 250,000 250,000 250,000 Water R & R 1,022,770 1,022,770 1,022,770 1,022,770 Sewer Impact Fees 585,000 585,000 585,000 585,000 Sewer R&B 1,068,190 1,068,190 1,068,190 1,068,190 Stormwater Utility 1,383,410 1 ,337,929 1,337,929 1,337,929 Gas Revenue 4,685,000 4,685,000 4,685,000 4,685,000 Solid Waste Revenue 425,000 3,931,000 3,931,000 3,931,000 Recycling Revenue 90,000 90,000 90,000 90,000 Grants 2,966,160 5,604,327 5,772,106 6,064,906 Contractor Share 0 8,632 8,632 8,632 Property Owner's Share 0 0 0 29,699 Donations 0 25,000 25,000 25,000 52 Ordinance # 7518-05 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004/05 First Qtr Mid Year Third Qtr Original Amended Amended Amended Budget Budget Budget Budget 2004/05 2004/05 2004/05 2004/05 INTERNAL SERVICE FUNDS: Garage Fund 10,000 358,673 358,673 375,398 Administrative Services Fund 263,000 251,656 251,656 251,656 General Services Fund 0 100,000 100,000 96,326 Central Insurance Fund 0 2,000,000 2,000,000 2,000,000 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 716,000 800,613 820,613 909,696 Penny for Pinellas Bond 0 -623,502 -623,502 -623,502 SELF-SUPPORTING FUNDS: Lease Purchase - Parking 0 -113,652 -113,652 -113,652 Lease Purchase - Water 460,000 460,000 350,000 288,000 Lease Purchase - Sewer 38,000 38,000 38,000 -44,260 Lease Purchase - Stormwater Utility 30,000 43,295 13,295 13,295 Lease Purchase - Solid Waste 110,000 179,769 179,769 179,769 Lease Purchase - Recycling 135,000 162,105 162,105 162,105 Future Bond Issue - Water & Sewer 16,093,680 16,093,680 16,411,960 16,411,960 Bond Issue - Stormwater 4,948,580 1,898,590 1,898,590 1,898,590 INTERNAL SERVICE FUNDS: Lease Purchase - Garage 3,272,500 3,272,500 3,272,500 3,272,500 Lease Purchase - Administrative Sacs 325,000 617,900 586,390 586,390 TOTAL ALL FUNDING SOURCES: 57,646,860 70,253,263 71,990,119 73,512,563 53 Ordinance # 7518-05 Amdmnts 749,154 575,222 (13,795) (108,360) (32) (86,514) 9,300 233,500 50,000 23,843 399 46,326 48,324 29,300 (35,900) 1,520,768 54 Ordinance # 7518-05 Amdmnts (42,882) 222 547,970 (32) 762,611 (27,360) 1,541 292,800 29,699 55 Ordinance # 7518-05 r Amdmnts 16,725 (3,674) 89,083 (62,000) (82,260) (1,676) 1,520,768 56 Ordinance # 7518-05 ~~ u.~ City Council Cover Memorandum PR-~ Jd.J Trackinq Number: 1,487 Actual Date: 09/15/2005 Subject / Recommendation: Amend Section 2.102 of the Code to reduce the number of board members for the Beautification Committee from seven members to five members and pass Ordinance 7514-05 on first reading. Summary: The Code of Ordinances, Section 2.102, states that "The Beautification Committee shall be composed of seven members who shall be residents of the City", Currently, the Board has only five members and no one on the waiting list, This void on the Board is in its eighth month, Currently, it is not uncommon for the Board to not have a quorum to conduct business, This has a negative effect on their ability to handle the business for each meeting, It is recommended to reduce the number of Board positions to the current level of five, which will allow for a smaller quorum for the Board to conduct business. Originating: Parks and Recreation Section Other items on City Manager Reports Category: Code Amendments, Ordinances and Resolutions Number of Hard Copies attached: 0 Public Hearing: No Financial Information: Review Approval Kevin Dunbar 08-02-2005 11 :32:30 Cvndie Goudeau 08-11-2005 15:27:05 Laura Lioowski 08-02-2005 15:59:45 Bill Horne 08-11-2005 22:57:07 Cvndie Goudeau 09-02-2005 10:58:41 ORDINANCE NO. 7514-05 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE BEAUTIFICATION COMMITTEE, AMENDING SECTION 2.102, CODE OF ORDINANCES, TO REDUCE THE NUMBER OF MEMBERS FROM SEVEN TO FIVE; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 2.102, Code of Ordinances, is amended to read as follows: Sec. 2.102. Composition. The beautification committee shall be composed of five seven members who shall be residents of the city. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard, Mayor Approved as to form: Attest: Laura Lipowski Assistant City Attorney Cynthia E. Goudeau, City Clerk Ordinance No. 7514-05 ~~ (l.~ City Council " "_M"~g,~,nda,,,,~,9ver ~e,!TI,9,~~,!:!,~ u mMw Erg-~ Id,3 Tracking Number: 1,570 Actual Date: 09/15/2005 Subject / Recommendation: Approve the Utility Work By Highway Contractor Agreement with the State of Florida Department of Transportation (FDOT) for the relocation of existing potable water and sanitary sewer facilities impacted by the FOOT's S.R. 60 at US 19 Interim Intersection Improvements project, adopt Resolution #05-39, and that the appropriate officials be authorized to execute same. Summary: The Florida Department of Transportation (FDOT) has designed the roadway improvements of the S.R, 60 at US 19 Intersection, Improvements will include adding turn lanes along SR 60 and widening of frontage roads along US 19 as they approach the intersection. Final design package is due to FDOT on October 15, 2005, and construction is currently scheduled to begin in July 2006, This roadway improvement project will necessitate the relocation or adjustment of the City's water and sanitary sewer mains and appurtenances within the project limits. The City of Clearwater's Engineering Department has coordinated the design for these utilities with FDOT representatives. FDOT will receive bids for the combined roadway improvements and utility relocation work and make award of contract to the low bidder. The amounts included on this agenda item are the engineer's preliminary estimate, and are subject to change as the design progresses. The exact costs will be determined by the contractor's bid and may vary from this amount. Project will be competitively bid by FOOT. The breakout of the engineer's estimate is as follows: Capital Project: Expense Code: Amount: Water Line Relocation: 0378-96742-563800-533-000-0000 $18,285.00 Sanitary Utility Relocation: 0343-96634-563800-535-000-0000 $20,700,00 Total: $38,985.00 Sufficient funding for this agreement is available in each of the project codes specified, A copy of the agreement is available for review in the Official Records and Legislative Services Office. Originating: Engineering Section Other items on City Manager Reports Category: Agreements/Contracts - with cost Public Hearing: No Financial Information: Type: Capital Expenditure ~"'ftnTI\ter u~ City Council Cover Memorandum In Current Year Budget? Yes Current Year Cost: $38,985.00 Total Cost: $38,985.00 Appropriation Code(s) 0378-96742-563800-533-000 Amount $18,285,00 $20,700,00 0343-96634-563800-535-000 Review Approval Glen Bahnick Brvan Ruff Bill Horne Michael Ouillen Cvndie Goudeau Tina Wilson Garry Brumback Comments Water Sanitary 08-24-2005 08:50:45 08-31-2005 10:39:33 09-01-2005 17: 10:44 08-29-2005 11 :01 :55 09-02-2005 09:54:49 08-31-2005 08:45:46 09-01-2005 15:59:22 RESOLUTION NO. 05- 39 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, AUTHORIZING THE UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE RELOCATION OF EXISTING POTABLE WATER AND SANITARY SEWER FACILITIES WITHIN THE S.R. 60 INTERIM INTERSECTION IMPROVEMENTS AT US 19 PROJECT, PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation, hereinafter referred to as DOT, proposes to construct or improve SR 60 Interim Intersection Improvements at US 19, hereinafter referred to as the "Project"; and WHEREAS, in order for the DOT to proceed with their Project, it is necessary for the City of Clearwater to execute and deliver to DOT the agreement identified as "Utility Work by Highway Contractor Agreement," hereinafter referred to as the "Agreement"; and WHEREAS, said Agreement is in the best interest of the City of Clearwater. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That the application of the State of Florida Department of Transportation for a Utility Work By Highway Contractor Agreement is for transportation purposes which are in the public or community interest and for public welfare; that an agreement of utility interest, or interests, in favor of the State of Florida Department of Transportation, in the City of Clearwater, Florida, should be drawn and executed by the City Commission. Section 2. A certified copy of this Resolution shall be forwarded forthwith to the State of Florida Department of Transportation at Tallahassee, Florida. Section 3. This resolution shall take effect immediately upon adoption. Resolution No. 01-38 PASSED AND ADOPTED this Approved as to form: Bryan Ruff Assistant City Attorney day of ,2005. Frank Hibbard Mayor-Councilmember Attest: Cynthia E. Goudeau City Clerk 2 Resolution No. 01-38 f2s ~ E:h3-~ STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTILITIES 10104 id.3 Financial Project ID: 414998 1 5601 Federal Project ID: County: Pinellas State Road No.: 60 District Document No: 1 Utility Agency/Owner (UAO): City of Clearwater THIS AGREEMENT, entered into this day of , year of , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT", and City of Clearwater, hereinafter referred to as the "UAO"; WITNESSETH: WHEREAS, the FDOT, is constructing, reconstructing, or otherwise changing a portion of a public road or publicly owned rail corridor, said project being identified as US 19 Interim Intersection Improvements, State Road No.: 60, hereinafter referred to as the "Project"; and WHEREAS, the UAO owns or desires to install certain utility facilities which are located within the limits of the Project hereinafter referred to as the "Facilities" (said term shall be deemed to include utility facilities as the same may be relocated, adjusted, installed, or placed out of service pursuant to this Agreement); and WHEREAS, the Project requires the location (vertically and/or horizontally), protection, relocation, installation, adjustment or removal of the Facilities, or some combination thereof, hereinafter referred to as "Utility Work"; and WHEREAS, the FDOT and the UAO desire to enter into ajoint agreement pursuant to Section 337.403(1)(b), Florida Statutes for the Utility Work to be accomplished by the FDOT's contractor as part of the construction of the Project; and WHEREAS, the UAO, pursuant to the terms and conditions hereof, will bear certain costs associated with the Utility Work; NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT and the UAO hereby agree as follows: 1. Design of Utility Work a. UAO shall prepare, at UAO's sole cost and expense, a final engineering design, plans, technical special provisions, a cost estimate, and a contingency Utility Work Schedule (said contingency schedule to be used in the case of a bid rejection) for the Utility Work (hereinafter referred to as the "Plans Package") on or before Oct. 15, year of 2005. b. The Plans Package shall be in the same format as the FDOT's contract documents for the Project and shall be suitable for reproduction. c. Unless otherwise specifically directed in writing, the Plans Package shall include any and all activities and work effort required to perform the Utility Work, including but not limited to, all clearing and grubbing, survey work and shall include a traffic control plan. d. The Plans Package shall be prepared in compliance with the FDOT's Utility Accommodation Manual and the FDOT's Plans Preparation Manual in effect at the time the Plans Package is prepared, and the FOOT's contract documents for the Project. If the FDOT's Plans Preparation Manual has been updated and conflicts with the Utility Accommodation Manual, the Utility Accommodation Manual shall apply where such conflicts exist. e. The technical special provisions which are a part of the Plans Package shall be prepared in accordance with the FDOT's guidelines on preparation of technical special provisions and shall not Page 1 of9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTILITIES 10/04 duplicate or change the general contracting provisions of the FDOT's Standard Specifications for Road and Bridge Construction and any Supplemental Specifications, Special Provisions, or Developmental Specifications of the FDOT for the Project. f. UAO shall provide a copy of the proposed Plans Package to the FDOT, and to such other right of way users as designated by the FDOT, for review at the following stages: Phase III and Phase IV. Priorto submission of the proposed Plans Package for review at these stages, the UAO shall send the FDOT a work progress schedule explaining how the UAO will meet the FDOT's production schedule. The work progress schedule shall include the review stages, as well as other milestones necessary to complete the Plans Package within the time specified in Subparagraph a. above. g. In the event that the FOOT finds any deficiencies in the Plans Package during the reviews performed pursuant to Subparagraph f. above, the FDOT will notify the UAO in writing of the deficiencies and the UAO will correct the deficiencies and return corrected documents within the time stated in the notice. The FDOT's review and approval of the documents shall not relieve the UAO from responsibility for subsequently discovered errors or omissions. h. The FDOT shall furnish the UAO such information from the FDOT's files as requested by the UAO; however, the UAO shall at all times be and remain solely responsible for proper preparation of the Plans Package and for verifying all information necessary to properly prepare the Plans Package, including survey information as to the location (both vertical and horizontal) of the Facilities. The providing of information by the FDOT shall not relieve the UAO of this obligation nor transfer any of that responsibility to the FDOT. I. The Facilities and the Utility Work will include all utility facilities of the UAO which are located within the limits of the Project, except as generally summarized as follows: N/A. These exceptions shall be handled by separate arrangement. j. If any facilities of the UAO located within the project limits are discovered after work on the project commences to be qualified for relocation at the FDOT's expense, but not previously identified as such, the UAO shall file a claim with the FDOT for recovery of the cost of relocation thereof. The filing of the claim shall not necessarily entitle the UAO to payment, and resolution of the claim shall be based on a determination of fault for the error. The discovery of facilities not previously identified as being qualified for relocation at the FDOT's expense shall not invalidate this Agreement. k. The UAO shall fully cooperate with all other right of way users in the preparation of the Plans Package. Any conflicts that cannot be resolved through cooperation shall be resolved in the manner determined by the FDOT. I. Upon completion of the Utility Work, the Facilities shall be deemed to be located on the public road or publicly owned rail corridor under and pursuant to the Utility Permit: Permit to be applied for at a later date. (Note: It is the intent of this line to allow either attachment of or separate reference to the permit). 2. Performance of Utility Work a. The FDOT shall incorporate the Plans Package into its contract for construction of the Project. b. The FDOT shall procure a contract for construction of the Project in accordance with the FDOT's requirements. c. If the portion of the bid of the contractor selected by the FDOT which is for performance of the Utility Work exceeds the FDOT's official estimate for the Utility Work by more than ten percent (10%) and the FDOT does not elect to participate in the cost of the Utility Work pursuant to Section 337.403(1)(b), Florida Statutes, the UAO may elect to have the Utility Work removed from the FDOT's contract by notifying the FDOT in writing within I days from the date that the UAO is notified Page 2 of 9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTILITIES 10104 of the bid amount. Unless this election is made, the Utility Work shall be performed as part of the Project by the FDOT's contractor. d. If the UAO elects to remove the Utility Work from the FDOT's contract in accordance with Subparagraph 2. c., the UAO shall perform the Utility Work separately pursuant to the terms and conditions of the FDOT's standard relocation agreement, the terms and conditions of which are incorporated herein for that purpose by this reference, and in accordance with the contingency relocation schedule which is a part of the Plans Package. The UAO shall proceed immediately with the Utility Work so as to cause no delay to the FDOT or the FDOT's contractor in constructing the Project. e. The UAO shall perform all engineering inspection, testing, and monitoring of the Utility Work to insure that it is properly performed in accordance with the Plans Package, except for the following activities: N/A and will furnish the FDOT with daily diary records showing approved quantities and amounts for weekly, monthly, and final estimates in accordance with the format required by FDOT procedures. f. Except for the inspection, testing, monitoring, and reporting to be performed by the UAO in accordance with Subparagraph 2. e., the FDOT will perform all contract administration for its construction contract. g. The UAO shall fully cooperate with the FDOT and the FDOT's contractor in all matters relating to the performance of the Utility Work. h. The FDOT's engineer has full authority over the Project and the UAO shall be responsible for coordinating and cooperating with the FDOT's engineer. In so doing, the UAO shall make such adjustments and changes in the Plans Package as the FDOT's engineer shall determine are necessary for the prosecution of the Project. I. The UAO shall not make any changes to the Plans Package after the date on which the FDOT's contract documents are mailed to Tallahassee for advertisement of the Project unless those changes fall within the categories of changes which are allowed by supplemental agreement to the FDOT's contract pursuant to Section 337.11, Florida Statutes. All changes, regardless of the nature of the change or the timing of the change, shall be subject to the prior approval of the FDOT. 3. Cost of Utility Work a. The UAO shall be responsible for all costs of the Utility Work and all costs associated with any adjustments or changes to the Utility Work determined by the FDOT's engineer to be necessary, including, but not limited to the cost of changing the Plans Package and the increase in the cost of performing the Utility Work, unless the adjustments or changes are necessitated by an error or omission of the FDOT. The UAO shall not be responsible for the cost of delays caused by such adjustments or changes unless they are attributable to the UAO pursuant to Subparagraph 4.a. b. The initial estimate of the cost of the Utility Work is $38,985.00. At such time as the FDOT prepares its official estimate, the FDOT shall notify the UAO of the amount of the official estimate for the Utility Work. Upon being notified of the official estimate, the UAO shall have five (5) working days within which to accept the official estimate for purposes of making deposits and for determining any possible contribution on the part of the FDOT to the cost of the Utility Work, or to elect to have the Utility Work removed from the FDOT's contract and performed separately pursuant to the terms and conditions set forth in Subparagraph 2. d. hereof. c. At least fourteen (.1.1.) calendar days prior to the date on which the FDOT advertises the Project for bids, the UAO will pay to the FDOT an amount equal to the FDOT's official estimate; plus ~% for administrative costs of field work, tabulation of quantities, Final Estimate processing and Project accounting (said amounts are to be hereinafter collectively referred to as the Allowances); plus 10% of the official estimate for a contingency fund to be used as hereinafter provided for changes to the Page 3 of 9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTiliTIES 10104 Utility Work during the construction of the Project (the Contingency Fund). d. Payment of the funds pursuant to this paragraph will be made (choose one): o directly to the FDOT for deposit into the State Transportation Trust Fund. [8J as provided in the attached Memorandum of Agreement between UAO, FDOT and the State of Florida, Department of Financial Services, Division of Treasury. Deposits of less than $100,000.00 must be pre-approved by the Department of Financial Services and FDOT Comptroller's Office prior to execution of this agreement. e. If the portion of the contractor's bid selected by the FDOT for performance of the Utility Work exceeds the amount of the deposit made pursuant to Subparagraph c. above, then subject to and in accordance with the limitations and conditions established by Subparagraph 2. c. hereof regarding FDOT participation in the cost of the Utility Work and the UAO's election to remove the Utility Work from the Project, the UAO shall, within fourteen (14) calendar days from notification from the FDOT or prior to posting of the accepted bid, whichever is earlier, pay an additional amount to the FDOT to bring the total amount paid to the total obligation of the UAO for the cost of the Utility Work, plus Allowances and 10% Contingency Fund. The FDOT will notify the UAO as soon as it becomes apparent the accepted bid amount plus allowances and contingency is in excess of the advance deposit amount; however, failure of the FDOT to so notify the UAO shall not relieve the UAO from its obligation to pay for its full share of project costs on final accounting as provided herein below. In the event that the UAO is obligated under this Subparagraph 3.e. to pay an additional amount and the additional amount that the UAO is obligated to pay does not exceed the Contingency Fund already on deposit, the UAO shall have sixty (60) calendar days from notification from the FDOT to pay the additional amount, regardless of when the accepted bid is posted. f. If the accepted bid amount plus allowances and contingency is less than the advance deposit amount, the FDOT will refund the amount that the advance deposit exceeds the bid amount, plus allowances and contingency if such refund is requested by the UAO in writing and approved by the Comptroller of the FDOT or his designee. g. Should contract modifications occur that increase the UAO's share of total project costs, the UAO will be notified by the FDOT accordingly. The UAO agrees to provide, in advance of the additional work being performed, adequate funds to ensure that cash on deposit with the FDOT is sufficient to fully fund its share of the project costs. The FDOT shall notify the UAO as soon as it becomes apparent the actual costs will overrun the award amount; however, failure of the FDOT to so notify the UAO shall not relieve the UAO from its obligation to pay for its full share of project costs on final accounting as provided herein below. h. The FDOT may use the funds paid by the UAO for payment of the cost of the Utility Work. The Contingency Fund may be used for increases in the cost of the Utility Work which occur because of quantity overruns or because of adjustments or changes in the Utility Work made pursuant to Subparagraph 2. h. Prior to using any of the Contingency Fund, the FDOT will obtain the written concurrence of the person delegated that responsibility by written notice from the UAO. The delegatee shall respond immediately to all requests for written concurrence. If the delegatee refuses to provide written concurrence promptly and the FDOT determines that the work is necessary, the FDOT may proceed to perform the work and recover the cost thereof pursuant to the provisions of Section 337.403(3), Florida Statutes. In the event that the Contingency Fund is depleted, the UAO shall, within fourteen (14) calendar days from notification from the FDOT, pay to the FDOT an additional 10% of the total obligation of the UAO for the cost of the Utility Work established under Subparagraph 3. e. for future use as the Contingency Fund. I. Upon final payment to the Contractor, the FDOT intends to have its final and complete accounting of all costs incurred in connection with the work performed hereunder within three hundred sixty (360) days. All project cost records and accounts shall be subject to audit by a representative of the UAO Page 4 of 9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTILITIES 10104 for a period of three (3) years after final close out of the Project. The UAO will be notified of the final cost. Both parties agree that in the event the final accounting of total project costs pursuant to the terms of this agreement is less than the total deposits to date, a refund of the excess will be made by the FDOT to the UAO in accordance with Section 215.422, Florida Statutes. In the event said final accounting of total project costs is greater than the total deposits to date, the UAO will pay the additional amount within forty (40) calendar days from the date of the invoice. The UAO agrees to pay interest at a rate as established pursuant to Section 55.03, Florida Statutes, on any invoice not paid within the time specified in the preceding sentence until the invoice is paid. 4. Claims Against UAO a. The UAO shall be responsible for all costs incurred as a result of any delay to the FDOT or its contractors caused by errors or omissions in the Plans Package (including inaccurate location of the Facilities) or by failure of the UAO to properly perform its obligations under this Agreement in a timely manner. b. In the event the FDOT's contractor provides a notice of intent to make a claim against the FDOT relating to the Utility Work, the FDOT will notify the UAO of the notice of intent and the UAO will thereafter keep and maintain daily field reports and all other records relating to the intended claim. c. In the event the FDOT's contractor makes any claim against the FDOT relating to the Utility Work, the FDOT will notify the UAO of the claim and the UAO will cooperate with the FDOT in analyzing and resolving the claim within a reasonable time. Any resolution of any portion of the claim directly between the UAO and the FDOT's contractor shall be in writing, shall be subject to written FOOT concurrence and shall specify the extent to which it resolves the claim against the FDOT. d. The FDOT may withhold payment of surplus funds to the UAO until final resolution (including any actual payment required) of all claims relating to the Utility Work. The right to withhold shall be limited to actual claim payments made by the FDOT to the FDOT's contractor. 5. Out of Service Facilities No Facilities shall be placed out of service unless specifically identified as such in the Plans. The following terms and conditions shall apply to Facilities placed Out-of-Service: a. The UAO acknowledges its present and continuing ownership of and responsibility for out of service Facilities. b. The FDOT agrees to allow the UAO to leave the Facilities within the right of way subject to the continuing satisfactory performance of the conditions of this Agreement by the UAO. In the event of a breach of this Agreement by the UAO, the Facilities shall be removed upon demand from the FDOT in accordance with the provisions of Subparagraph e. below. c. The UAO shall take such steps to secure the Facilities and otherwise make the Facilities safe in accordance with any and all applicable local, state or federal laws and regulations and in accordance with the legal duty of the UAO to use due care in its dealings with others. The UAO shall be solely responsible for gathering all information necessary to meet these obligations. d. The UAO shall keep and preserve all records relating to the Facilities, including, but not limited to, records of the location, nature of, and steps taken to safely secure the Facilities and shall promptly respond to information requests of the FDOT or other permittees using or seeking use of the right of way. e. The UAO shall remove the Facilities at the request of the FDOT in the event that the FDOT determines that removal is necessary for FDOT use of the right of way or in the event that the FDOT Page 5 of9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTILITIES 10104 determines that use of the right of way is needed for other active utilities that cannot be otherwise accommodated in the right of way. Removal shall be at the sole cost and expense of the UAO and without any right of the UAO to object or make any claim of any nature whatsoever with regard thereto. Removal shall be completed within the time specified in the FDOT's notice to remove. In the event that the UAO fails to perform the removal properly within the specified time, the FDOT may proceed to perform the removal at the UAO's expense pursuant to the provisions of Sections 337.403 and 337.404, Florida Statutes. f. Except as otherwise provided in Subparagraph e. above, the UAO agrees that the Facilities shall forever remain the legal and financial responsibility of the UAO. The UAO shall reimburse the FDOT for any and all costs of any nature whatsoever resulting from the presence of the Facilities within the right of way. Said costs shall include, but shall not be limited to, charges or expenses which may result from the future need to remove the Facilities or from the presence of any hazardous substance or material in or discharging from the Facilities. Nothing in this paragraph shall be interpreted to require the UAO to indemnify the FDOT for the FDOT's own negligence; however, it is the intent that all other costs and expenses of any nature be the responsibility of the UAO. 6. Default a. In the event that the UAO breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in this Agreement, the FDOT may exercise one or more of the following options, provided that at no time shall the FDOT be entitled to receive double recovery of damages: (1) Terminate this Agreement if the breach is material and has not been cured within sixty (60) days from written notice thereof from FDOT. (2) Pursue a claim for damages suffered by the FDOT. (3) If the Utility Work is reimbursable under this Agreement, withhold reimbursement payments until the breach is cured. The right to withhold shall be limited to actual claim payments made by FDOT to third parties. (4) If the Utility Work is reimbursable under this Agreement, offset any damages suffered by the FDOT or the public against payments due under this Agreement for the same Project. The right to offset shall be limited to actual claim payments made by FDOT to third parties. (5) Suspend the issuance of further permits to the UAO for the placement of Facilities on FDOT property if the breach is material and has not been cured within sixty (60) days from written notice thereof from FDOT. (6) Pursue any other remedies legally available. (7) Perform any work with its own forces or through contractors and seek repayment for the cost thereof under Section 337.403(3), Florida Statutes. b. In the event that the FDOT breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in the Agreement, the UAO may exercise one or more of the following options: (1) Terminate this Agreement if the breach is material and has not been cured within sixty (60) days from written notice thereof from the UAO. (2) If the breach is a failure to pay an invoice for Utility Work which is reimbursable under this Agreement, pursue any statutory remedies that the UAO may have for failure to pay invoices. Page 6 of 9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTILITIES 10/04 (3) Pursue any other remedies legally available. c. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other agreements between the parties nor from any statutory obligations that either party may have with regard to the subject matter hereof. 7. Force Majeure Neither the UAO nor the FDOT shall be liable to the other for any failure to perform under this Agreement to the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event beyond the control of the non-performing party and which could not have been avoided or overcome by the exercise of due diligence; provided that the party claiming the excuse from performance has (a) promptly notified the other party of the occurrence and its estimate duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. 8. Indemnification FOR GOVERNMENT-OWNED UTILITIES, To the extent provided by law, the UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the performance of services required under this Agreement, the FDOT will immediately forward the claim to the UAO. The UAO and the FDOT will evaluate the claim and report their findings to each other within fourteen (14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the FDOT will determine whether to require the participation of the UAO in the defense of the claim or to require the UAO to defend the FDOT in such claim as described in this section. The FDOT's failure to notify the UAO of a claim shall not release the UAO from any of the requirements of this section. The FDOT and the UAO will pay their own costs for the evaluation, settlement negotiations, and trial, if any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all costs. FOR NON.GOVERNMENT.OWNED UTILITIES, The UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. The UAO's obligation to indemnify, defend, and pay for the defense or at the FDOT's option, to participate and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT's notice of claim for indemnification to the UAO. The notice of claim for indemnification shall be served by certified mail. The UAO's obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused because of the UAO's inability to evaluate liability or because the UAO evaluates liability and determines the Page 7 of9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTILITIES 10/04 UAO is not liable or determines the FDOT is solely negligent. Only a final adjudication of judgment finding the FDOT solely negligent shall excuse performance of this provision by the UAO. The UAO shall pay all costs and fees related to this obligation and its enforcement by the FDOT. The FDOT's delay in notifying the UAO of a claim shall not release UAO of the above duty to defend. 9. Miscellaneous a. Time is of essence in the performance of all obligations under this Agreement. b. The Facilities shall at all times remain the property of and be properly protected and maintained by the UAO in accordance with the current Utility Accommodation Manual in effect at the time the Plans Package is prepared and the current utility permit for the Facilities; provided, however, that the UAO shall not be obligated to protect or maintain any of the Facilities to the extent the FDOT's contractor has that obligation as part of the Utility Work pursuant to the FDOT's specifications. c. The FDOT may unilaterally cancel this Agreement for refusal by the UAO to allow publiC access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the UAO in conjunction with this Agreement. d. This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto, except that the parties understand and agree that the FDOT has manuals and written policies and procedures which may be applicable at the time of the Project and the relocation of the Facilities. e. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining portions hereof. f. All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by the end of five business days from the proper sending thereof unless proof of prior actual receipt is provided. The UAO shall have a continuing obligation to notify each District of the FDOT of the appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in writing, notices shall be sent to the following addresses: If to the UAO: Mr. Michael D. Quillen, P.E., City Engineer City of Clearwater 100 S. Myrtle Avenue, Suite 220 Clearwater, Florida 33756 If to the FDOT: Mr. John Kubler, District Utility Administrator 11201 N. McKinley Drive, 7-820 Tampa, Florida 33612-6456 10. Certification This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the UAO in the form of additions, deletions, or substitutions are reflected only in an Appendix entitled Changes To Form Document and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above-named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the UAO hereby represents that no change has been made to the text of this document except through the terms of the appendix entitled Changes to Form Document. Page 8 of 9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTILITIES 10104 You MUST signify by selecting or checking which of the following applies: D No changes have been made to this Form Document and no Appendix entitled "Changes to Form Documenf' is attached. D No changes have been made to this Form Document, but changes are included on the attached Appendix entitled "Changes to Form Document." IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written. UTILITY: City of Clearwater BY:(Sianature) DATE: (Typed Name: SEE SIGNATURE PAGE FOLLOWING) (Typed Title: Recommend Approval by the District Utility Office BY: CSianature) DATE: FDOT Legal review BY: CSianature) DATE: District Counsel STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: (Signature) DATE: (Typed Name: ~ (Typed Title: FEDERAL HIGHWAY ADMINISTRATION (if applicable) BY: DATE: (Typed Name: ~ (Typed Title: ~ Page 9 of 9 City of Clearwater's Signature Page for Utility Work by Highway Contractor Agreement Financial Project ID: 414998-1-56-01 Cou ntersigned: CITY OF CLEARWATER, FLORIDA By: Frank Hibbard Mayor-Councilmember William B. Horne, II City Manager Approved as to form: Attest: Bryan Ruff Assistant City Attorney Cynthia E. Goudeau City Clerk Pu-I ~~ ~ City Council Cover Memorandum lJ'v1 Tracking Number: 1,557 Actual Date: 09/15/2005 Subject / Recommendation: Approve renewal of the Interlocal Agreement between the City of Clearwater and Pinellas County to allow the City to purchase bulk potable water from the County and authorize the appropriate officials to execute same, (Consent) Summary: On March 19, 1976, the City of Clearwater entered into a 30-year agreement to purchase potable water from Pinellas County. That agreement expires on September 30, 2005. City and County staffs have negotiated to renew the agreement for an additional 30 years. The new Interlocal Agreement will commence on October 1, 2005, expire on September 30, 2035, and allows for a maximum daily potable water purchase of 15 million gallons per day (annual average). The City of Clearwater purchases 9.0 million gallons/day from Pinellas County and produces 3.6 million gallons per day from local wells, for a total potable water consumption of 12.6 million gallons per day by Clearwater's customers, As contained in the Water/Sewer Rate Increase (approved 12/16/04), the rate to purchase water from Pinellas County is scheduled to increase as follows: $ 2,53/1,000 gallons, effective 10/1/05; $ 2.78/1,000 gallons, effective 10/1/06; $ 2.97/1,000 gallons, effective 10/1/07; $ 3.18/1,000 gallons, effective 10/1/08. In order to mitigate the impact of the County's future rate adjustments, the City is simultaneously undertaking projects to increase our local water production, by expansion of the City's well field and pumping capacity. From time to time, Pinellas County may raise the rate to purchase potable water under this agreement by action of the Board of County Commissioners. Approval of this interlocal agreement will require alignment of City Ordinances with that of Pinellas County for Cross Connection Control programs. This is not a significant issue, Originating: Public Utilities Section Consent Agenda Category: Agreements/Contracts - without cost Number of Hard Copies attached: 1 Public Hearing: No financial Information: Review Approval ~""-a.fpf tet Q~ City Council _"'''''''~~~, cO'f"~!""M~moran~,!:!,!!!"",,,,,,,,,__,,,,,,,__,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,. Andv Neff 08-15-2005 15:26:44 Cvndie Goudeau 09-02-2005 09:49:09 Leslie Douaall-Sides 08-15-2005 16:40: 12 Garrv Brumback 09-01-2005 15: 12:00 Tina Wilson 09-01-2005 10: 15:48 Bill Horne 09-01-2005 17:23:54 ~', \d,J1 AGREEMENT THIS AGREEMENT, made and entered into as of the day of 2005, by and between PINELLAS COUNTY, a political subdivision ofthe State of Florida, acting by and through its Board of County Commissioners (hereinafter referred to as "COUNTY") and the CITY OF CLEARWATER, FLORIDA, a municipal corporation within saidPinellas County, acting by and through its CITY Commission (hereinafter referred to as "CITY"). WITNESSETH: WHEREAS, COUNTY and CITY have previously contracted for the sale and purchase of potable water to serve customers in CITY's water service area; and WHEREAS, CITY, to insure an adequate supply of potable water for distribution to its citizens, desires to continue to purchase from COUNTY, a supply of potable water which COUNTY is able to furnish from and through its water supply transmission system; and NOW, THEREFORE, in consideration ofthe monies hereinafter agreed to be paid and the mutual covenants contained herein, the parties hereby mutually agree as follows: 1. COUNTY agrees to furnish CITY up to 15 MGD yearly average of water for its use and for redistribution in its water service area, as shown on the attached sketch and marked as Exhibit "B" and incorporated herein by reference. 2. CITY shall have the exclusive right to distribute and make available water service to the customers within its water service area, as described in Exhibit "B", and may purchase from COUNTY potable water required to serve the customers within the designated area. At any point during the tenn of the Agreement, that the CITY detennines to provide water for themselves or otherwise obtains a portion of their potable water needs from sources other than the COUNTY and the COUNTY I remains on a standby status to the CITY, for that portion obtained elsewhere, the CITY will be charged a standby fee, that will be determined at the time the CITY obtains water from other sources. 3. The CITY will utilize the connections located as noted in Exhibit "A" or other locations mutually agreed to by COUNTY and CITY. 4. The CITY and the COUNTY agree to maintain an effective cross connection control program in accordance with Federal, State and Local regulations, Safe Drinking Water Acts, FAC62-555.360 and patterned of COUNTY's Cross Connection Ordinance No. 77-11 and Pinellas County Code, Division 3, Cross Connection Control, Sec. 126-231 thru Sec. 126-244. Should any contamination or possibility of contamination occur in either party's water system, or should any other situation occur in either party's system that would in any manner contaminate the other party's water supply, the causing party will be responsible for any damage to the other party's water system which occurs from such conditions and shall immediately correct the cause of such contamination, take all necessary precautions to insure the protection of the other party's water supply and water system, and shall, ifpossible, within thirty (30) minutes of knowledge of such occurrence, notify the office of the other's party's Director of Utilities. lfthe CITY does not provide an ongoing cross connection control program, the COUNTY may require the installation of back flow devices at the meter connection. 5. The quantity of water delivered to CITY shall be quantified by a measuring device of standard make and sufficient size, selected and maintained by COUNTY. The measuring device shall be equipped with an indicating and recording register and a transmitter for telemetering remote readout. In the event future relocation is required 2 by either party, such party shall pay for all relocation costs. 6. The ownership of the flow measuring and backflow devices will remain with CITY. CITY will not change, alter, add to, or take away any part of any flow measuring or backflow device without prior approval of COUNTY. COUNTY will, at its expense, install and retain ownership ofthe telemetering line from the measuring device to the point of readout. 7. To assure accuracy, the flow-measuring devices shall be tested yearly by COUNTY with results delivered to CITY's Utilities Director within 30 days of test. At other intervals of time, should any question arise as to the accuracy of any flow measuring device, CITY may require any or all of the flow measuring devices to be tested. Should the tests show the flow measuring device to be registering within an accuracy of two and one half (2-1/2) percent, CITY shall bear all the expense incurred in the testing. Ifthe tests show the flow measuring device not to be registering within two and one half (2-112) percent accuracy, COUNTY will pay all the expense incurred in the testing and will immediately repair the flow measuring device. For any meter found inaccurate, COUNTY will adjust the previous month's or months bills, as appropriate, to reflect the result of the test. 8. COUNTY agrees that the supply of water to be delivered hereunder shall be at all times continuous, except that temporary cessation of delivery of water at anytime by an Act of God, fires, strikes, casualties, accidents, breakdowns of or injuries to machinery, pumps or pipelines, civil or military authority, insurrection, riot or any other cause beyond the control of COUNTY shall not constitute a breach of this Agreement on the part of COUNTY, and COUNTY shall not in such case be liable to CITY or its inhabitants for any damage resulting from an unavoidable cessation of 3 delivery related to one of the causes stated in this paragraph. 9. It is recognized by both parties hereto that COUNTY supplies water to other municipalities on a wholesale basis, and also to many thousands of retail users, and it is agreed that at any time when the total demand for water by all of the users, including CITY, exceeds the capacity of COUNTY's water supply and distribution system, both wholesale and retail customers will receive equal priority for the supply of water; and in such event, the inability of the COUNTY to supply either the wholesale or retail customers' full requirements and needs shall not constitute a breach of this Agreement on the part of COUNTY. CITY agrees that should the Director of Pinellas County Utilities declare an emergency to exist in the supply of water for COUNTY'S water system, the Director shall have the right and complete authority to allocate or pro-rate water supply to CITY based upon existing needs of the system, past and present demands on the system by CITY, and all other reasonable circumstances then existing at the time ofthe emergency. 10. In the event that COUNTY is unable to furnish the amount of water CITY needs to supply its service area, CITY shall be entitled to purchase water from other sources for such supply until such time as COUNTY can again furnish CITY's water needs. 11. All water delivered under this Agreement shall conform to applicable State and Federal laws and regulations and the standards of the State of Florid a Department of Health and the Florida Department of Environmental Protection. COUNTY will notify the CITY if water provided to the CITY fails to meet any of the above Federal or State of Florida regulations or standards. 12. COUNTY will bill CITY for water used on a monthly billing cycle. Each month COUNTY will read and record the reading on the register of each of the flow 4 measuring devices and compute the volume of water that has been quantified by the measuring device during the billing cycle. CITY will, within thirty (30) days from the receipt ofthe bill, make payment to COUNTY ofthe amount shown on the bill. Failure of CITY to pay when due any amounts billed,- under the terms of this Agreement, shall constitute breach ofthis Agreement and COUNTY's obligation to furnish water may then be voided at COUNTY's option. Prior to voiding the agreement, City shall provide written notice of any disputed amounts billed within ten (10) days of receipt of such billing. The parties shall resolve said disputed amount within thirty (30) days of the date of City's notice of dispute or submit the controversy to arbitration, to be settled in accordance with the commercial arbitration rules ofthe American Arbitration Association. However, either party may reject the arbitration award by commencing legal action on the dispute within thirty (30) days after the rendering ofthe award. If rejected by the commencement of a legal action as provided in this paragraph, the award shall be deemed void and shall not be admissible for any purpose in the legal action. Unless the award is rejected as provided in this paragraph, the circuit court ofthe county in which the award is made may enter judgment confirming the award. If payment is not made within the time provided in Section 218.335, Florida Statutes, the CITY will pay to the COUNTY interest at the rate established by Section 55.03, Florida Statutes. 13. CITY will be billed for the water recorded by the flow measuring device at the wholesale rate established by the Board of County Commissioners. The wholesale rate will be based on a pro-rata share of revenue requirements of the COUNTY'S water system to include only those reasonable treatment and transmission costs that can be shown to be required for the supply of water to COUNTY wholesale water 5 users. The rate will become effective October 1 ofthe same fiscal year as the budget, and may then be revised at any time by the Board as necessary to meet the revenue requirements ofthe COUNTY'S water system. However, revisions after October 1 st which result in increased rates will not be effective until at least sixty (60) days after adoption by the County Commission. Adequate notice, of not less than thirty (30) days, will be given to CITY before any proposed rate increase is adopted. The following factors shall be used in determining the municipal rate referred to herein: A. Operation, maintenance, renewal and administrative costs. B. Payment obligations of annual principal and interest payments on COUNTY'S water system bonded indebtedness. C. Collection of coverage or other reserves as required by Bond Resolutions and Ordinances. D. Pro-rata share of the costs of providing treatment, transmission and storage facilities for expansion through revenues of water sales, E. Payment ofthe cost ofthe water to COUNTY purchased from other agencies, plus other costs to COUNTY required to furnish water to CITY as described in A through D of this paragraph. 14. On or before March 1 each year during the term of this Agreement, CITY will notify COUNTY on form provided by COUNTY of CITY's projected requirement by the month for forthcoming year, together with a five (5) year projection of usage. 15. CITY will accept the potable water at the pressure in COUNTY's transmission mains. Not withstanding paragraph 8 above, COUNTY will make every effort to maintain a minimum of 35 psi static pressure or greater at all points of delivery to CITY. 6 16. CITY will operate its system in such a manner so as to prevent peaking offlow rates that would place an unequal burden on COUNTY's facilities and be out of proportion to other customers of COUNTY's water system. Storage to accommodate peak flow demands will be included by CITY in the design and installation ofthe distribution system in CITY's water service area. "Peaking" is recognized to be the rate offlow which for any period oftime exceeds a rate one and fifty five hundredths (1.55) times the average gallons per day on a yearly average. 17, All parties agreed that the area described in Exhibit "B" herein will be the farthest extension of retail water service by CITY into COUNTY's water service area, regardless of future annexation by CITY. Any encroachment by CITY beyond this service area boundary into COUNTY's water service area, without written agreement from COUNTY, shall constitute breach of this Agreement and COUNTY's obligation to furnish water beyond the established COUNTY service area boundary shall be void. It is the intent of both parties by adopting and observing this service area to avoid duplication of capital investment and maintenance costs and to render water service to the public as efficiently as possible. CITY recognizes the right ofthe Pinellas County Board of County Commissioners to designate water service areas for all municipalities in Pinellas County, and accordingly, CITY agrees not to extend any water line into COUNTY's water service area without approval of the Pinellas County Board of County Commissioners. In the event CITY shall wish to extend its water service area, CITY shall make appropriate application to the Pinellas County Board of County Commissioners for the passage of a resolution extending CITY's 7 service area as requested. CITY agrees to strictly abide by all decisions of the Board of County Commissioners in regard to applications or requests for extensions of the CITY water service area. 18. Nothing contained herein shall prevent the CITY from obtaining some or all of the water necessary to serve to its customers from any other source. 19. This Agreement shall be for a period ofthirty (30) years commencing on the date of October 1,2005 and terminating on September 30,2035. 20. Both parties represent that the execution ofthis Agreement has been approved by the governing bodies of both parties in accordance with law and that both parties have the legal authority to execute this Agreement. 21. This Agreement replaces and supersedes all previous Agreements between COUNTY and CITY regarding water service. 22. This Agreement may be amended or terminated upon the mutual agreement of both parties, in writing. IN WITNESS WHEREOF, the parties herein to have caused this Agreement to be executed by their respective authorized officers and it shall be effective on the day and year first above written. ATTEST: KEN BURKE PINELLAS COUNTY, FLORIDA By and Through its Board of County Commissioners By: Deputy Clerk By: Chairman 8 ATTEST: By: APPROVED AS TO FORM OFFICE OF COUNTY ATTORNEY By: CITY OF CLEARWATER, FLORIDA City Clerk By: Mayor - Commissioner By: City Manager APPROVED AS TO FORM: By: City Attorney 9 EXHIBIT" A" METER LOCATIONS & SIZE METER LOCATION SIZE Belleair and Belcher 10" Druid & Belcher 10" Gulf to Bay Blvd, & Belcher 10" SR580 Treatment Plant 06" Countryside Mall # 1 10" Countryside Mall #2 10" Sand Key 8" U.S. 19 #1 Mazda 12" U.S. 19 #2 Mazda . 12" EXHIBIT "B" -r.:'" Ft. Lauderdale Tallahassee Hollywood Clearwater Gainesville Miami Beach Sunrise BY POPULATION: CLEARWATER - 109,000 Closest Jurisdiction Matches City Attorney POPULATION ACTUAL 167000 5194,334 150,581 $134,722 139,357 5134,992 109,000 5128,544 95,447 $99,337 96,000 5139,132 87,000 5132,686 AVERAGE CLEARWATER S DIFF % DIFF City Manager POPULATION ACTUAL: 167000 $192,982 150,581 $156,083 139,357 $147.472 145,000 $157,950 126,000 $181.497 109,000 $139,256 I 110,000 $148,533 95.447 $133,027 95,000 $134,640 96,000 $118.496 87,000 $152,353 AVERAGE $152,303 CLEARWATER $139,256 S DIFF Q13:047 % 0111 :94 Ft. Lauderdale Tallahassee Hollywood Pembrooke Pines Coral Springs Clearwater Cape Cora Gainesville Port St. Lucie Miami Beach Sunrise Note: These jurisdictions based on populations are five directly above and five directly below Clearwater's population of 109,000, 'The average salary total does not include Clearwater's salary. BY BUDGET: CLEARWATER. $255,137,340 City Attorney ACTUAL + St. Petersbur St. Petersbur $140,463 Boca Rato $172,709 Boca Rato $169,091 Ft. Lauderdal $192,982 Ft Lauderdal $194,334 Lakelan $149,800 Lakelan $138,108 Gainesvill $133,027 Gainesvill $99,337 Clearwate $139,256 Clearwate $255,137,340 $128,544 Sunris $152,353 Sunris $232,237,365 $132,686 Hollywoo $147.472 Hollywoo $200,000,000 $134,992 Port St. Luci $134,640 Pompano Beac $139,552,782 $136,399 Pompano Beac $182,775 Sara sot $141,508 AVERAGE $149,439 CLEARWATER $128,544 AVERAGE $154,773 $ DIFF -$20,895 CLEARWATER $139,256 % DIFF -18,3 $ DIFF % DIFF Tallahasse Ft. Lauderdal Gainesvill Lakelan Clearwate Miami Beac Hollywoo W, Palm Beac Sunris Note: These jurisdictions based on budget amounts are five directly above and five directly below Clearwater's budget of $255,137,340 'The averaqe salary total does not include Clearwater's salary. + Strong Mayor structure BY FTE COUNT: CLEARWATER -1799 City Attorney FTE COUNT ACTUAL 2.755 $134,722 2.420 $194,334 2,262 $99,337 2,000 $138,108 1,900 5128,544 1,831 5139,132 1,745 S134,992 1,500 5124,990 1,293 5132,686 AVERAGE CLEARWATER $ DIFF % DIFF Orland Tallahasse Ft. Lauderda Gainesvil Lakela n Clearwat Miami Beac Hollywoo + W. Palm Beac Sunris Pembrooke Pine City Manager FTE COUNT ACTUAL If 3,138 $184.770 IE 2,755 $156,083 IE 2.420 $192,982 IE 2,262 $133,027 Ie 2,000 $149,800 e 1,900 $139,256 J 1,831 $118.496 Ie 1,745 $147.472 J 1,500 $159,672 IE 1,293 $152,353 ,~ 1.382 $157,950 AVERAGE $155,261 CLEARWATER $139,256 $ DIFF -$16,005 % DIFF -11,5 Note, These jurisdictions based on allocated full-time equivalent (FTE) positions within the organizations are five directly above and five directly below Clearwater's FTE count. +'The average salary total does not include Clearwater's salary. Strong Mayor structure 8-30-05 City Mgr Legal search survey information1.xlsTop 10 by categories 9/15/2005 Closest Jurisdiction Matches BY POPULATION: CLEARWATER -109,000 Ft. lauderdale T a lIahas$ee;'~'i~{~;'i?'>i:;,i,; Hall ood ClearWate' Gainesville MiamiBeachW'J :\. Sunrise ,PeiResiderit. $ 1.16 '$'" --0:89' $ 0.97 1.04 1.53 AVERAGE O't"EA'RW' 11.'T'ERP'JO . .>'"", :-:,_ ,:",,_; __, :'_,-'- : ,M:'::__:-~_ _ -.- : -,.",:j~~~5~~- $ DIFF % DIFF $143,718 1$~2a;$~~ -$15,174 -11.8 1.06 AVERAGE O't' 'EA':: 'R"W---"A-'TE:R;'~:":< - :;-' '.' -; - '- ,-~ .~ - ; /~~)!;:"':'('-' . .'- ',- _ ',' ,;-, ' ',;,> - ",~'-, "'..,'.- ,,' "-'-''',,', --.' ',' ',_, ,_ .,'n - _,' ,- ,_ -_~"-_;'" $ DIFF % DIFF 8-30-05 City Mgr Legal search survey information.xlsTop 10 by categories 9/15/2005 Closest Jurisdiction Matches BY BUDGET: CLEARWATER - $255,137,340 , $138,108 0.043% c" "/""'$'99 '3'37 J,'" ''': .fO '03801/ .',,', "".", i" >', ,"C"",,;"_'., fO '-','_--;:.{:-:\";'< ,- __ i-' _ .--' \~~.7"o-_::.,-~_-_~<<?\"c___,~_,_ _ _:, ~__, $128,544 0.050% '''''''$'132:686' ." ..' ',' ..,- '005'70~' "j, ,.\.; .-' '.' ''1.' <,"Y<-':: :,.; -0" -/' _'^- ". _ ,_", ,- 't- _,_ . ,-,,;;~ _"Co'_'. '-~":"_ >;,. -, _ -" _. .. 0._'- $134,992 0.067% AV"ERA'G E~}~{'-{i; "T_"~':' '. ' . "_:--;'_" - '-, );(,'-~;-';;';;-_/'~-< CLEARWATER $ DIFF % DIFF .., '" -, ,--.-' --- .. - - ~::'-;; - ;~:':~'::'.--;--'::- -; ';; (.:;;,J,'$135,546 $128,544 -$7,002 -5.4 HolI ood PorfStJ'{1..de;' Pompano Beach Sarasot' ", $149,800 !~:$1~3 ;{)27 $139,256 152,353 .... '. ," $147,472 /"'$134,640 .,-". 0.046% :;'.::,:;'.t:;:'::Oi051 % 0.055% :-'0'0660/ .,.....';, ./0. 0.074% :,<0.085% 0.131% ",' "0 ,1 270t .' - ':. '/0 .. - ,'- , AVERAGE;';,. '.. CLEARWATER $ DIFF % DIFF ',.$154,773 $139,256 -$15,517 -11.1 Bya5CJ:i G9up1t.Qa9arch survey Information,xlsTop 10 by categories M f.j/2005 Closest Jurisdiction Matches Gaines\ijfle\ ,.'" Lakeland CleaiW~ten';:.c~:r'I.': .'; Miami Beach HoII "'oocf W. Palm Beach 1,831 ',,,':t;745 1 ,500 $194,334 H+$99 337. :~::__ ::;')"'. ., <', - :,J _ _ - $138,108 $128,544 $139,132 .'. ':$134,992 $ $ " $ $ ..' $ .$....., ..::. 80.30 ;43.$2 69.05 /.'67~65: 75.99 T7.36 + Strong Mayor $124,990 $ 83.33 .. ;'r $1321686$.. ';,.:":t1 02;62 :A\lERAGEi~f~?\ ;~,~;~ ;:~cL-151267 F"\.,.' '. '0' ;..,:....;.,.... .;...."11.... ..' , . CLEARWATER $128,544 $ DIFF -$22,723 % DIFF -17.7 Clearwater Miart)i:i3etfc/jlF;;'~c:!i~:~ Hall ood W;~ 'littJj~ahti~f~~;~;; Sunrise PembfoOke}Rines~:2l~' AVERAGE;:'f;~!;~ {i:;:;,: CLEARWATER $ DIFF % DIFF e':W-05 City Mgr Legal !ll1larch Ilurvey Ihfortf1a!loruc!llTop 10 by catlJQorlGG 0/15/2005 Item 16.0 (CC 09-15-05) Re: Scanned Item Reports & Studies Handout: Ebb Tide Residences Clearwater Beach, FL ./ (j)\ ;-;q~~~ -,>r ~\~ '<8 EBB TIDE RESIDENCES \to.O . o c'0 hG.cdo~ c..L m~ 4-\S-o) CLEARWATER BEACH, FLO ., ANY dWOJ ggR _ill II jl,!! I VCIIl1011l 'IDVilg 1lli.L V l1'illVil'D .,~ J ~~~i S'iDt-.'HffiSffil . .tj Cl. ""I I g~ jj ~i~i HaI~ HHH ~< - + fji' t IJ- t ~ jc J of .t~lfjit;t il ~ ~ Il1 ~ II ~ ,r;/ ~I ~ BJ!!Ii ~ ~ I !!Ii I:I~I ~' ~! ,~ ! I ! I I i!!il iiI! !_~lllt"i!! I ~ I I I ~ I i i HiHiHIHiHI'" i I II" I I ,,1'111 ~ I. till.1! i j ~ II I IIII11 ~ ','1' I I ~I' JIIII ~ "'11'/1 i III, LI" II + ~' t if ~ * J of jr sl;t ;t I! ~ ~ ~ ~ I, - I:i~! ~! ~! ~ !!!,! i~' iill I 1 _~! ! I t I Ii! ! ~' I I I I I -.tIM,.... I I I I I I I I I I EXTERIOR ELEVATION - FRONT II Architects' A Collaborative ~~~?!J?~~~~~~ Clearwater, [:1 .d lIon a ~ PRELIMINARY FRONT ELEVATION March 31, 2005 BEL CREST CONDOMINIUMS II Architects' , Collaborative Incorporated Architecture I Plannlf1g BEL CREST CONDOMINIUMS PRELIMINARY REAR ELEVATION Aug ust 11. 2005 Clearwater, Florida -- ..------ --- -" -- -~--- - 8ni - , ! ! Z i I-JQIJ..,1 <(: I ~I 01 ,.J! 1_ ' ~i >-: ~i ~~ ~.~ ~~ ~, 0>1: ~~ 0" u~ ~ E Ul~ ~~ 5v Ul ~ (l) ~ ~ (l) o ~ I I' " II I " !D1)~lmlCi1!I1I] p['i\!!!l1QJc[;,,,,c:! , " I t t U rJJ. ~~ ~~ ~. O-l: o~ z~ O~ u~ ~t rJJ.~ ~~ SU rJJ. ;.., ~ ..... (Ii ~ ~ o g l I I i U