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07/02/2003BEAUTIFICATION COMMITTEE MEETING CITY OF CLEARWATER July 2, 2003 Present: Elizabeth France Chair Sandy Curry Vice Chair Sally Foote Committee Member Rebecca Avrin Committee Member Brooks Hammac Committee Member Allan Dadetto Committee Member Also Present: Leroy Chin Park, Planning & Project Manager Steve Miller Superintendent, Recreation Programming Bobbie Downs Staff Assistant Absent: Dagmar Ortiz Committee Member #1 Call to Order – The Chair called the meeting to order at 8:05 a.m. at Municipal Services Building Parks & Recreation Conference Room. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. #2 Approval of Minutes of May 5, 2003 - It was moved and duly seconded to approve the minutes as submitted to members. The motion carried unanimously. #3 Correspondence – None. #4 Old Business a) Committee Future - Members concluded they are not performing the committee's duties as set forth in city ordinance. Members decided they want to provide input to public city projects early in the planning process. To that end, members proposed amending City of Clearwater Code of Ordinances, Sec. 2.104 Powers and duties of the Beautification Committee to delete the phrase "… is charged with the development of an overall beautification program for the city." It was also decided to delete the words "shall formulate." With those deletions, Ms. Foote moved to propose changing wording to: "The beautification committee shall encourage and review development of beautification and aesthetic enhancement projects and shall make recommendations to the city commission." The motion was seconded by Ms. Curry and passed unanimously. It was discussed that bylaws or guidelines be written so members of future committees would understand their purpose and roles. It would state the procedure used to select projects to review. Ms. Curry moved that "the committee shall develop guidelines for the implementation of Section 2.104." The motion was seconded by Mr. Hammac and passed unanimously. Mr. Chin said the best opportunity to provide input is at public hearings. Also, a representative or project manager could be invited to make presentations at committee meetings. Members decided to review quarterly city projects lists and decide which projects they wish to further examine. Some departments of special interest include Economic Development, Public Works, Planning, Marina, and Parks and Recreation. For next meeting, members will scan the projects list on the Internet and list departments of interest. b) Awards Criteria - Discussion ensued about setting guidelines for issuing beautification awards. It was decided to give further study to guidelines proposed by Ms. Curry and continue discussion at the next meeting. c) Status of Capital Improvement Projects – No changes. #5 New Business a) FRPA Conference: Steve Miller, Superintendent, Recreation Programming - Mr. Miller, who is president of the Florida Recreation and Park Association (FRPA), invited members to attend Citizen Day events on August 26 at the FRPA Annual Conference being held this year at Westin Innisbrook, Palm Harbor. A full day of activities geared to citizen board members is planned. Interested members should reply to staff by July 17. Mr. Miller also noted FRPA's lobbying efforts to protect FRDAP grant monies in the State budget. Ms. Curry thanked Mr. Miller for his cooperation in providing North Greenwood Recreation & Aquatic Complex as venue for the Clearwater Neighborhoods Conference in June. Comments from members generally were positive, she said, with the exception of poor acoustics. Mr. Miller said it is difficult to solve that concern in an open gym. #6 Adjournment – The meeting adjourned at 9:50 a.m.