03/17/2005
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City Council Agenda
Date: 03/17/2005 6:00 PM
Location: Council Chambers - City Hall
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then
state your name and address. Persons speaking before the City Council shall be limited to three (3)
minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding
items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an
additional minute for each person in the audience that waives their right to speak, up to a maximum
of ten (10)minutes. Prior to the item being presented, please obtain the needed form to designate
a spokesperson from the City Clerk (righthand side of dais). Up to thirty minutes of public comment
will be allowed for an agenda item. No person shall speak more than once on the same subject
unless granted permission by the City Council. The City of Clearwater strongly supports and fully
complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior
to the meeting if you require special accommodations at 727-562-4090. Assisted Listening
Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting
devices during the meeting.
1 Call to Order
2 Invocation
3 Pledge of Allegiance
4 Introductions and Awards:
5 Presentations:
5.1 Service Awards
5.2 Administer Oaths of Office
5.3 Proclamation - Neighborhoods Week: March 28 - April 2, 2005
5.4 Relay for Life - American Cancer Society
5.6 Library - Tampa Bay Regional Planning Council Award
6 Approval of Minutes
6.1 City Council - March 3, 2005
7 Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
8 Administrative public hearings
- None
9 Quasi-judicial public hearings
Staff states and summarizes reasons for recommendation (2 minutes).
Applicant presents case, including its testimony and exhibits. Witness may be
cross-examined (15 minutes).
Staff presents further evidence. May be cross-examined (10 minutes).
Public comment (3 minutes per speaker or 10 minutes maximum as spokesperson
for others that have waived their time).
City Council discussion, and may question any witness.
Applicant may call witnesses in rebuttal (5 minutes).
Conclusion by applicant (3 minutes).
Decision.
9.1 Approve the Annexation, Land Use Plan Amendment from County Residential Urban
(RU) to City Residential Urban (RU) and Zoning Atlas Amendment from the County
R-3, Single-Family Residential District to the City Low Medium Density Residential
(LMDR) District for 2770 S.R. 590 (Lot 30 Block 2 Virginia Grove Terrace 1 st Addition
in Section 5, Township 29 South, Range 16 East); and Pass Ordinances 7394-05,
7395-05 & 77396-05 on first reading.
(ANX2004-11 018)
9.2 Approve the Annexation and initial City Future Land Use Plan designation of
Commercial General (CG) and initial City Zoning Atlas designation of Commercial (C)
for an unnamed right-of-way 16 feet in width and 300 feet in length on the north side of
3070 Gulf to Bay Boulevard (consisting of a parcel of land lying between lots 1-6 and
lots 18-23, block 3, Bayview Terrace in Section 16, Township 29 South and Range 16
East); and Pass Ordinance 7397-05, 7398-05 and 7399-05 on first reading.
9.3 Approve the Petition for Annexation, Land Use Plan Amendment from County
Residential Low (RL) to City Residential Low (RL) and Zoning Atlas Amendment from
the County R-3, Single-Family Residential District to the City Low Medium Density
Residential (LMDR) District for 1617 Sherwood Street (Lot 5, Block 13 of Second
Addition to Highland Pines Subdivision in Section 11, Township 29 South, Range 15
East); and Pass Ordinance 7391-05,7392-05 and 7393-05 on first reading.
10 Second Readings - public hearing
10.1 Adopt Ordinance 7368-05 on second reading, amending Appendix A re: Gas Rates
10.2 Adopt Ordinance 7382-05 on second reading, correcting Ordinance 7205-03,
substituting a new map showing the correct future land use map classifications.
10.3 Adopt Ordinance 7383-05 on second reading, correcting Ordinance 7206-05,
substituting a new map showing correct zoning classifications.
City Manager Reports
11 Consent Agenda
11.1 Establish a Blue Ribbon Senior Center Task Force that will make recommendations to
the City Council regarding the development of a senior center facility and its programs.
11.2 Award a contract to Rolladen of St. Petersburg, FI in the amount of $428,818 for the
base bid and include Option A and Option B for window, door, and glazing protection
system for Clearwater Police Headquarters, authorize the appropriate officials to
execute same and appropriate $428,818 from the General Fund retained earning for
this contract.
11.3 Grant a temporary ingress and egress easement over and across a 50 by 100 foot
portion of City-owned parcel 17-29-15-00000-230-01 00, said parcel being the jetty at
Sand Key Park, to Pinellas County for a term not to exceed one year, subject to all
other terms and conditions contained in said Temporary Ingress and Egress Easement
and authorize the appropriate officials to execute same.
11.4 Approve the Amendment to Agreement between the City of St. Petersburg and the City
of Clearwater for relocation of the St. Petersburg water main associated with the Kapok
Wetland and Floodplain Restoration Project, increasing the reimbursement to St.
Petersburg by $15,000, for a total of $85,030 for associated costs, and authorize the
appropriate officials to execute same.
Purchasing
11.5 Trane Company - High efficienty screw type chillers with bronze glow coil corrosion
inhibitor, Model RT AC 155.
11.6 Ellis K. Phelps & Company, Apopka, Florida - Flygt and Wemco pumps, parts and
service during the contract period April 8, 2005 through April 30, 2006 in an amount not
to exceed $175,000.
12 Other items on City Manager Reports
12.1 Pass on first reading Ordinances 7402-05 and 7403-05, amending the City's fiscal year
2004/05 Operating and Capital Improvement Budgets at first quarter.
12.2 Adopt Resolution 05-14, authorizing the execution of a Joint Participation Agreement
(JPA) between the City of Clearwater and the State of Florida Department of
Transportation for the acquisition and installation of a New Modular Terminal/Fixed
Base Operation Building at Clearwater Airpark and authorize the appropriate officials to
execute same.
12.3 Approve phasing the Cleveland Street Streetscape project to allow for east and west
bound traffic during construction.
12.4 IAFF Union negotiations update.
13 City Attorney Reports
14 City Manager Verbal Reports
15 Council Discussion Items
16 Other Council Action
17 Adjourn
CITY OF CLEARWATER
Interdepartmental Correspondence
TO:
Mayor and Council members
FROM:
Cyndie Goudeau, City Clerk rf~
SUBJECT: Follow up from February 28, 2005 Work Session
COPIES:
William B. Horne, City Manager
DATE:
March 15, 2005
The following information is provided:
Item # 11.1 - Establish a Blue Ribbon Senior Center Task Force.
Revised item memo will be Faxed on Wednesday, please substitute when received.
Item #12.3 - Approve phasing the Cleveland Street Streetscape project to allow for east and
west bound traffic during construction.
Revised item memo substituted.
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City Council
"""",_. Ag~~!1da _~~~!!.!, Memorandum
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Tracking Number: 1,170
Actual Date: 03/17/2005
Subject / Recommendation:
Approve the Annexation, Land Use Plan Amendment from County Residential Urban (RU) to City
Residential Urban (RU) and Zoning Atlas Amendment from the County R-3, Single-Family
Residential District to the City Low Medium Density Residential (LMDR) District for 2770 S.R.
590 (Lot 30 Block 2 Virginia Grove Terrace 1st Addition in Section 5, Township 29 South, Range
16 East); and Pass Ordinances 7394-05, 7395-05 & 77396-05 on first reading.
(ANX2004-11018)
Summary:
The subject property is located at 2770 S.R. 590, at the northeast corner of S.R. 590 and Grove
Drive approximately 2,050 feet east of U.S. Highway 19 North. The applicant is requesting this
annexation in order to receive City sewer and solid waste services. The property is contiguous
with the existing City boundaries to the south and east; therefore, the proposed annexation is
consistent with Florida Statutes with regard to VOluntary annexation. The subject site is
approximately 0.224-acres in area and is occupied by an existing single-family detached
dwelling. It is proposed that the property have a Future Land Use Plan designation of
Residential Urban (RU) and a zoning category of Low Medium Density Residential (LMDR).The
Planning Department determined that the proposed annexation is consistent with the following
standards specified in the Community Development Code:
The proposed annexation will not have anadverse impact on public facilities and their level
of service.
The proposed annexation is consistent withthe City's Comprehensive Plan, the Countywide
Plan, the Community Development Code and Pinellas County and Florida Law.
The proposed annexation is contiguous toexisting municipal boundaries, represents a logical
extension of the boundaries and does not create an enclave.
This annexation has been reviewed by the Pinellas Planning Council (PPe) and Pinellas County
staffs according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and
no objections have been raised. Please refer to the attached annexation report (ANX2004-11018)
for the complete staff analysis. The Community Development Board reviewed this application
at its public hearing on February 15, 2005 and unanimously recommended approval of the
application.
Oriqinatinq: Planning
Section Quasi-judicial publiC hearings
Category: Annexations, Land Use Plan and Zoning
Public Hearing: Yes
Advertised Dates: 01/30/2005
03/20/2005
Financial Information:
Review Approval
Gina Clavton
02-18-2005
15:58: 17
Cvndie Goudeau
03-07-2005
08: 18:03
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Cvndi Taraoani
Garrv Brumback
Leslie Douqall-Sides
Bill Horne
City Council
~,~~,_,,~a~ndaCc>,Ye.,r Memorandum
02-18-2005 16:35:25
03-03-2005 16:55:40
02-24-2005 15:41:28
03-04-2005 09:49:51
ORDINANCE NO, 7394-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE
NORTHEAST CORNER OF SR 590 AND GROVE DRIVE,
CONSISTING OF LOT 30, BLOCK 2, VIRGINIA GROVE
TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS
IS 2770 SR 590, INTO THE CORPORATE LIMITS OF THE CITY,
AND REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 30, Block 2, Virginia Grove Terrace First Addition, recorded in Plat Book 37,
Page 62, Public Records of Pinellas County, Florida
(ANX2004-11018)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7394-05
ORDINANCE NO, 7395-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED AT THE
NORTHEAST CORNER OF SR 590 AND GROVE DRIVE,
CONSISTING OF LOT 30, BLOCK 2, VIRGINIA GROVE
TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS
IS 2770 SR 590, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property
Lot 30, Block 2, Virginia Grove Terrace First Addition,
recorded in Plat Book 37, Page 62, Public Records of
Pinellas County, Florida (ANX2004-11018)
Land Use CateQorv
Residential Urban
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7394-05.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7395-05
ORDINANCE NO, 7396-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST
CORNER OF SR 590 AND GROVE DRIVE, CONSISTING OF LOT
30, BLOCK 2, VIRGINIA GROVE TERRACE FIRST ADDITION,
WHOSE POST OFFICE ADDRESS IS 2770 SR 590, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW
MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Propertv
Lot 30, Block 2, Virginia Grove Terrace First Addition,
recorded in Plat Book 37, Page 62, Public Records of
Pinellas County, Florida (ANX2004-11018)
Zoninq District
Low Medium Density
Residential (LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7394-05.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7396-05
CDB Meeting Date: February 15.2004
Case Number: ANX2004-11018
Agenda Item: E-l
CITY OF CLEARWATER
PLANNING DEPARTMENT
STAFF REPORT
BACKGROUND INFORMATION
OWNER/APPLICANT:
Laura Dennis
LOCATION:
2770 S.R. 590
REQUEST:
(a) Annexation ofO.224-acres to the City of Clearwater;
(b) Land Use Plan amendment from Residential Urban
(RU) Category (County) to Residential Urban (RU)
Category (City of Clearwater); and
(c) Rezoning from R-3, Single-Family Residential District
(County) to Low Medium Density Residential (LMDR)
District (City of Clearwater).
SITE INFORMATION
PROPERTY SIZE:
9,775 square feet or 0.224 acres
DIMENSIONS OF SITE:
115 feet wide by 85 feet deep
PROPERTY USE:
Current Use:
Proposed Use:
Single-family dwelling
Single-family dwelling
PLAN CATEGORY:
Current Category:
Proposed Category:
Residential Urban (RU) (County)
Residential Urban (RU) (City)
ZONING DISTRICT:
Current District:
Proposed District:
R-3, Single-Family Residential (County)
Low Medium Density Residential (LMDR) (City)
EXISTING
Staff Report - Community Development Board - February 15,2005 - Case ANX2004-llOl8 Page 1
SURROUNDING USES:
North: Single-family residential
South: Single-family residential
East: Single-family residential
West: Single-family residential
ANALYSIS:
This annexation involves a 0.224-acre parcel located at the northeast corner of S.R. 590 and
Grove Drive. The property is located within an enclave and is contiguous with existing City
boundaries to the east and south; therefore, the proposed annexation is consistent with Florida
Statutes with regard to voluntary annexation. The applicant is requesting this annexation to
receive sewer and solid waste service. It is proposed that the property have a Future Land Use
Plan designation of Residential Urban (RU) and a zoning category of Low Medium Density
Residential (LMDR).
I. IMPACT ON CITY SERVICES:
Water and Sewer
The applicant receives water service from Pinellas County. Sewer seryice will be provided b the
City of Clearwater and capacity for the project is available for this utility. The closest sewer line
is located in the adjacent Grove Street right-of-way. The applicant has paid the required sewer
impact and assessment fees and is aware of the costs to extend City sewer service to the
property.
Solid Waste
Collection of solid waste will be provided by the City of Clearwater. The City has an interlocal
agreement with Pinellas County to provide for the disposal of solid waste at the County's
Resource Recovery Plant and capacity is available to serve the property.
Police
The property is located within the East Police District and service will be administered through
the District 3 Substation located at 2851 McMullen Booth Road and County Road 580. There
are currently 56 patrol officers and 7 patrol sergeants assigned to this district. Community
policing service will be provided through the City's zone system and officers in the field. The
Police Department has stated that it will be able to serve this property and the annexation will
not adversely affect police service and response time.
Fire and Emergency Medical Services
Fire and emergency medical services will be provided to this property by #49 located on Skyline
Drive on the north side of the Clearwater Mall. The Fire Department will be able to serve this
property and the annexation will not adversely affect fire and EMS service and response time.
In summary, the proposed annexation will not have an adverse effect on public facilities and
their level of service.
II.
Draft Staff Report - Community Development Board - February 15, 2005 - Case ANX2004-11 0 18 Page 2
CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: [Section 4-604.F.1]
The Pine lIas County Comprehensive Plan and the Countywide Plan designate the site as
Residential Urban (RU). It is the purpose of the RU category to depict those areas of the County
that are now developed, or appropriate to be developed, in an urban low density residential
manner; and to recognize such areas as primarily well-suited for residential uses that are
consistent with the urban qualities and natural resource characteristics of such areas. Residential
is the primary use in this plan category up to a maximum of 7.5 dwelling units per acre.
Secondary uses include Residential Equivalent; Institutional; Transportation/Utility; Public
Educational Facility; Ancillary Non-Residential and Recreation/Open Space.
The proposed annexation is consistent with promoting the following goal and objective of the
City of Clearwater Comprehensive Plan:
2.4 Objective - Compact urban development within the urban service area shall be promoted
through application ofthe Clearwater Community Development Code.
In summary, the proposed annexation is consistent with the City's Comprehensive Plan.
III. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT
CODE AND CITY REGULATIONS: [Sections 2-1001.1. & 4-604.F.5.]
The site is currently zoned R-3, Single Family Residential District in the County. The applicant
proposes to rezone the property to the Low Medium Density Residential (LMDR) District.
Under the current LMDR zoning district provisions, a minimum lot width of 50 feet and a
minimum lot area of 5,000 square feet are required. The subject property is 85 feet in width and
is 7,495 square feet in area an exceeds the minimum dimensional requirements of a standard
development in the LMDR District and is therefore consistent with the Community Development
Code.
IV. CONSISTENCY WITH THE COUNTYWIDE PLAN:
There is no change requested in the Countywide Future Land Use Plan category of the site,
which will remain Residential Urban (RU) with a maximum density of 7.5 dwelling units per
acre.
V.
Draft Staff Report - Community Development Board - February 15, 2005 - Case ANX2004-11018 Page 3
CONSISTENCY WITH PINELLAS COUNTY AND FLORIDA LAW:
Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council and Pinellas
County staffs have reviewed this annexation and determined it complies with all applicable
ordinance criteria.
Florida Statutes require that a proposed annexation be both contiguous with the existing
municipal boundaries and compact in its concentration (Florida Statutes Chapter 171). This site
is contiguous with the existing City boundaries to the south and east and represents a logical and
appropriate extension of the existing boundaries. The compactness standard of Florida law
requires that the annexation does not create an enclave or a serpentine pattern of municipal
boundaries. The annexation of this property is consistent with this standard and reduces an
enclave.
In summary, the annexation of this property is consistent with Florida law.
VI. CODE ENFORCEMENT ANALYSIS:
There are no current code enforcement violations or any code enforcement history on this site.
SUMMARY AND RECOMMENDATIONS:
The proposed annexation can be served by City of Clearwater services, including sanitary sewer,
solid waste, police, fire and emergency medical services without any adverse effect on the
service level. The proposed annexation is consistent with both the City's Comprehensive Plan
and is consistent with Florida law regarding municipal annexation and eliminates an enclave.
Based on the above analysis, the Planning Department recommends of the following actions on
the request:
(a) Recommend APPROVAL of the annexation of0.224-acres to the City of Clearwater;
(b) Recommend APPROVAL of the Residential Urban (RU) Category pursuant to the
City's Comprehensive Plan; and
(c) Recommend APPROVAL of the Low Medium Density Residential (LMDR) zoning
district pursuant to the City's Community Development Code.
Draft Staff Report - Community Development Board - February 15,2005 - Case ANX2004-11018 Page 4
Prepared by Planning Department Staff:
Mark T. Parry, Planner III
Attachments:
Application
Location Map
Aerial Photograph
Proposed Annexation
Future Land Use Map
Zoning Map
Surrounding Uses Map
Site Photographs
S:\Planning DepartmentlC D BlAnnexationslANX - 20041ANX2004-1lO18 2770 SR 590 Dennis ResidencelANX2004-l1018 staffreport.doc
Draft Staff Report - Community Development Board- February 15,2005 - Case ANX2004-11018
Page 5
1-
Location Map
Owner Ms. Laura Dennis Case: ANX2004-11O 18
Site: 2770 S.R. 590 0.224
Land Use Zoning
PIN: 05-29-16-94338-002-0300
From: RU (County) R-3 (County)
To: RU (City) LMDR (City) Atlas Page: 264A
Aerial Map
Owner Ms. Laura Dennis Case: ANX2004-11018
Site: 2770 S.R. 590 0.224
Land Use Zoning
PIN: 05-29-16-94338-002-0300
From: RU (County) R-3 (County)
To: RU (City) LMDR (City) Atlas Page: 264A
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Annexation Map
Owner Ms. Laura Dennis Case: ANX2004-11018
Site: 2770 S.R. 590 0.224
Land Use Zoning
PIN: 05-29-16-94338-002-0300
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Zoning Map
Owner Ms. Laura Dennis Case: ANX2004-11018
Site: 2770 S.R. 590 0.224
Land Use Zoning
PIN: 05-29-16-94338-002-0300
From: RU (County) R-3 (County)
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future Land Use Map
Owner Ms. Laura Dennis Case: ANX2004-11018
Site: 2770 S.R. 590 0.224
Land Use Zoning
PIN: 05-29-16-94338-002-0300
From: RU (County) R-3 (County)
To: RU (City) LMDR (City) Atlas Page: 264A
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Existing Surrounding Uses Map
Owner Ms. Laura Dennis Case: ANX2004-11018
Site: 2770 S.R. 590 0.224
Land Use Zoning
PIN: 05-29-16-94338-002-0300
From: RU (County) R-3 (County)
To: RU (City) LMDR (City) Atlas Page: 264A
View looking northeast from Grove Street
View looking northwest from S.R. 590
View looking at house across Grove Street to the west
View looking north from S.R. 590
View looking at house adjacent to subject site to the east
View looking north along Grove street
Dennis Residence ANX2004-11018
2770 S.R. 590
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City Council
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Tracking Number: 1,171
Actual Date: 03/17/2005
Subject / Recommendation:
Approve the Annexation and initial City Future Land Use Plan designation of Commercial General
(CG) and initial City Zoning Atlas designation of Commercial (C) for an unnamed right-of-way 16
feet in width and 300 feet in length on the north side of 3070 Gulf to Bay Boulevard (consisting
of a parcel of land lying between lots 1-6 and lots 18-23, block 3, Bayview Terrace in Section 16,
Township 29 South and Range 16 East); and Pass Ordinance 7397-05, 7398-05 and 7399-05 on
first reading.
Summary:
The subject site is an unnamed right-of-way 16 feet in width and 300 feet in length adjacent to
the north edge of property located at 3070 Gulf to Bay Boulevard, at the northern terminus of
Bay Street and approximately 170 feet west of U.S. Highway 19 North. This annexation is being
processed to bring this unimproved right-of-way into the City boundaries. The owner of
adjacent property to the south would like to request this street's vacation in order to incorporate
it into the site which contains a 127-room hotel and a proposed 55-room hotel (case
FLD2004-11081). The right-of-way is contiguous with the existing City boundaries to the south
and east; therefore, the proposed annexation is consistent with Florida Statutes with regard to
voluntary annexation. The subject site is approximately 0.11 acres in area and is unimproved.
It is proposed that the property have a Future Land Use Plan designation of Commercial General
(GC) and a zoning category of C, Commercial
The Planning Department determined that the proposed annexation is consistent with the
following standards specified in the Community Development Code:
.The proposed annexation will not have an adverse impact on public facilities and their level of
service.
.The proposed annexation is consistent with the City's Comprehensive Plan, the Countywide Plan
and the Community Development Code.
.The proposed annexation is contiguous to existing municipal boundaries, represents a logical
extension of the boundaries and does not create an enclave.
This annexation has been reviewed by the Pinellas Planning Council (PPC) and Pinellas County
staffs according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and
no objections have been raised. Please refer to the attached report (ANX2004-12020) for the
complete staff analysiS.
The Community Development Board reviewed this proposed annexation at its regularly
scheduled meeting on February 15, 2005 and unanimously recommended approval.
Originating: Planning
Section Quasi-judicial public hearings
Category: Annexations, Land Use Plan and Zoning
Public Hearinq: Yes
Advertised Dates: 01/30/2005
03/20/2005
Financial Information:
Review Approval
City Council
Aa~nda C~ver Mem.Q.r~~t~m,"m"".,_~'_
Gina Clavton 02-18-2005 15:59:34
CVndie Goudeau 03-07-2005 08: 19:45
Cvndi Taraoani 02-18-2005 16:36:26
Garrv Brumback 03-03-2005 16:54: 14
Leslie Douqall-Sides 02-24-2005 15:42:23
Bill Horne 03-04-2005 09:49:06
ORDINANCE NO. 7397-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY CONSISTING OF AN
UNNAMED RIGHT-OF-WAY 16 FEET IN WIDTH AND 300 FEET
IN LENGTH ADJACENT TO THE NORTH EDGE OF PROPERTY
LOCATED AT 3070 GULF-TO-BAY BOULEVARD, AT THE
NORTHERN TERMINUS OF BAY STREET AND
APPROXIMATELY 170 FEET WEST OF U.S. HIGHWAY 19
NORTH, CONSISTING OF A PARCEL OF LAND LYING
BETWEEN LOTS 1-6 AND LOTS 18-23, BLOCK 3, BAYVIEW
TERRACE, WHOSE POST OFFICE ADDRESS IS 3070 GULF-
TO-BAY BOULEVARD, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
See legal description attached hereto.
(ANX2004-12020)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pine lias County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7397-05
ORDINANCE NO. 7398"()5
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY CONSISTING OF
AN UNNAMED RIGHT-OF-WAY 16 FEET IN WIDTH AND 300
FEET IN LENGTH ADJACENT TO THE NORTH EDGE OF
PROPERTY LOCATED AT 3070 GULF-TO-BAY BOULEVARD,
AT THE NORTHERN TERMINUS OF BAY STREET AND
APPROXIMATELY 170 FEET WEST OF U.S. HIGHWAY 19
NORTH, CONSISTING OF A PARCEL OF LAND LYING
BETWEEN LOTS 1-6 AND LOTS 18-23, BLOCK 3, BA YVIEW
TERRACE, WHOSE POST OFFICE ADDRESS IS 3070 GULF-
TO-BAY BOULEVARD, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS COMMERCIAL GENERAL PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property
See legal description attached hereto.
(ANX2004-12020)
Land Use Cateaorv
Commercial General
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7397-05.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7398-05
ORDINANCE NO. 7399-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY CONSISTING OF AN UNNAMED
RIGHT-OF-WAY 16 FEET IN WIDTH AND 300 FEET IN LENGTH
ADJACENT TO THE NORTH EDGE OF PROPERTY LOCATED
AT 3070 GULF-TO-BAY BOULEVARD, AT THE NORTHERN
TERMINUS OF BAY STREET AND APPROXIMATELY 170 FEET
WEST OF U.S. HIGHWAY 19 NORTH, CONSISTING OF A
PARCEL OF LAND LYING BETWEEN LOTS 1-6 AND LOTS 18-
23, BLOCK 3, BAYVIEW LOCATED 3070 GULF-TO-BAY
BOULEVARD, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS COMMERCIAL (C); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Property
See legal description attached hereto.
(ANX2004-12020)
Zonina District
Commercial (C)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7397-05.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7399-05
CDB Meeting Date: February 15.2005
Case Number: ANX2003-12020
Agenda Item: E-4
CITY OF CLEARWATER
PLANNING DEPARTMENT
STAFF REPORT
BACKGROUND INFORMATION:
APPLICANT:
LOCATION:
REQUEST:
SITE INFORMATION
R.O.W. SIZE:
DIMENSION OF SITE:
PROPERTY USE:
Current Use:
Proposed Use:
PLAN CATEGORY:
Current Category:
Proposed Category:
ZONING DISTRICT:
Current District:
Proposed District:
EXISTING
City of Clearwater Planning Department
Unnamed right-of-way 16 feet in width and 300 feet in length
located along the north side of3070 Gulf to Bay Boulevard at the
northern terminus of Bay Street approximately 170 feet west of
U.S. Highway 19 North.
(a) Annexation of O.II-acres of road right-of-way to the City
of Clearwater;
(b) Provide an initial Future Land Use Plan designation to the
Commercial General (CG) Category (City); and
(c) Provide an initial zoning designation to the Commercial
(C) District (City).
4,800 square feet or 0.11 acres
300 feet wide by 16 feet deep
Unimproved road right-of-way
Incorporation of land into an existing and proposed overnight
accommodations
Not applicable
Commercial General (CG)
Not applicable
Commercial (C)
Staff Report - Community Development Board -February 15, 2005 - Case ANX2004-12020 - Page 1
SURROUNDING USES: North: Retention pond (County)
South: Overnight accommodations
East: Automotive Service Station
West: Single- family residential
ANALYSIS:
The subject site is the western half of an unnamed right-of-way located at the northern terminus
of Bay Street, approximately 170 feet west of McMullen Booth Road. The right-of-way is 0.11
acres in area and abuts the north side of property located at 3070 Gulf to Bay Boulevard, which
is currently occupied by a 127-room Fairfield Inn. The subject site is unimproved and does not
provide access to any property. The developer of 3070 Gulf to Bay Boulevard is requesting that
the City process this annexation so the unimproved right-of-way can be vacated and incorporated
into the hotel property. The developer plans to construct another hotel, consisting of 55
overnight accommodation units, on the Fairfield Inn site (FLD2004-l1 081).
The right-of-way is contiguous with the existing City boundaries to the south and east; therefore,
the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation.
The Planning Department is requesting that an initial Future Land Use Plan designation of
Commercial General (CG) and a consistent zoning designation of the Commercial (C) District be
provided for the right-of-way.
A. IMPACT ON CITY SERVICES:
The subject property is currently a public right-of-way and no construction is proposed to occur
on this land. The annexation of this property will not have an adverse effect on the sanitary
sewer, water, police, fire and emergency medical services facilities and their level of service.
B. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: [Section 4-604.F.l]
The Pinellas County Comprehensive Plan and the Countywide Plan currently do not provide a
designation for this right-of-way. The Planning Department is proposing to designate the
property as Commercial General (CG). It is the purpose of this category to depict those areas of
the County that are now developed, or appropriate to be developed, in a manner designed to
provide community and countywide commercial goods and services; and to recognize such areas
as primarily consistent with the need, relationship to adjoining uses and with the objective of
encouraging a consolidated, concentrated commercial center providing for the full spectrum of
commercial uses. Non-residential uses including office, retail and transient accommodations are
the primary uses in this plan category up to a maximum floor area ratio of 0.55 or a density of 40
overnight accommodation units per acre. The proposed use is consistent with the uses and
density of this plan category. Further, the annexation promotes infill development as stated in
Objective 2.4 of the Clearwater Future Land Use Plan:
2.4 Objective - Compact urban development within the urban service area shall be promoted
through application ofthe Clearwater Community Development Code.
Staff Report - Community Development Board -February 15, 2005 - Case ANX2004-12020 - Page 2
In summary, the proposed annexation is consistent with the City's Comprehensive Plan both in
the Future Land Use Map and the goals and policies of the Plan.
C. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT
CODE AND CITY REGULATIONS: [Sections 2-1201.1. & 4-604.F.5.]
As stated earlier, the application for annexation involves an unimproved road right-of-way 16
feet in width and 300- feet in length. The appropriate zoning district based on the surrounding
area and the Future Land Use designation is the Commercial General (CG) Category. The right-
of-way will be provided an initial Commercial (C) zoning designation, and will be the subject of
a vacation request by the current developer to be included as part of a proposed 55-unit overnight
accommodation development (FLD2004-11 081). As the subject site is currently an unimproved
road right-of-way, the minimum requirements of the Commercial zoning district do not apply.
D. CONSISTENCY WITH THE COUNTYWIDE PLAN:
The site is currently an unimproved right-of-way. It is proposed that the property have a future
land use plan designation of Commercial General (CG). The property is adjacent to land
designation as CG on the Countywide Plan. The proposed plan amendment is consistent with
the purpose and locational characteristics of the Countywide Plan.
E. CONSISTENCY WITH PINELLAS COUNTY AND FLORIDA LAW:
Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council and County
staffs have reviewed this annexation and determined it complies with the ordinance criteria.
Florida Statutes require that a proposed annexation be both contiguous with the existing
municipal boundaries and compact in its concentration (Florida Statutes Chapter 171). This site
is contiguous with the existing City boundaries to the south and east and represents a logical
extension of the existing boundaries. The compactness standard of Florida law requires that the
annexation does not create an enclave or a serpentine pattern of municipal boundaries. The
annexation of this property is consistent with this standard. In summary, the annexation of this
property is consistent with Florida law.
SUMMARY AND RECOMMENDATIONS:
The proposed annexation does not need City of Clearwater services, even though all services,
including sanitary sewer, solid waste, police, fire and emergency medical services could serve
the property without any adverse effect on the service level. The proposed annexation is
consistent with both the City's Comprehensive Plan and is consistent with Florida law regarding
municipal annexation.
Based on the above analysis, the Planning Department recommends of the following actions on
the request:
Staff Report - Community Development Board -February 15, 2005 - Case ANX2004-12020 - Page 3
1. Recommend APPROVAL of the annexation of O.II-acres of unnamed right-of-way into
the City of Clearwater;
2. Recommend APPROVAL of the Commercial General (CG) Category pursuant to the
City's Comprehensive Plan; and
3. Recommend APPROVAL of the initial zoning designation to the Commercial (C)
zoning district pursuant to the City's Community Development Code.
Prepared by Planning Department Staff:
Mark T. Parry, Planner III
Attachments:
Application
Location Map
Aerial Photograph
Proposed Annexation
Surrounding Uses Map
Site Photographs
s: IPlanning DepartmentlC D BlAnnexationslANX - 2004IANX2004-/2020 R-O- Wadjacent to 3070 Gulf to BayIANXl004- I 2020 staff report. doc
Staff Report - Community Development Board -February 15, 2005 - Case ANX2004-12020 - Page 4
Applicant: City of Clearwater
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Location Map
Case:
ANX2004-12020
Site:
Unnamed right-of-way 16 feet in width and
300 feet in length site, located along the
north side of 3070 Gulf to Bay Boulevard
0.11
From:
Land Use
N/ A (County)
To:
CG Cit
R-O-W Size
(Acres):
Zoning
N/ A [County)
PIN:
16-29-16-00000-230-0200
C Cit
Atlas Page:
292A
Aerial Map
Applicant: City of Clearwater
Case:
ANX2004-12020
Unnamed right-of-way 16 feet in width and
Site: 300 feet in length site, located along the
north side of 3070 Gulf to Bay Boulevard
R-O-W Size
(Acres):
0.11
From:
Land Use
N/ A (County)
Zoning
N/A (County)
PIN:
16-29-16-00000-230-0200
To:
CG Cit
C Cit
Atlas Page:
292A
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Applicant: City of Clearwater
Case:
ANX2004-12020
Unnamed right-of-way 16 feet in width and
Site: 300 feet in length site, located along the
north side of 3070 Gulf to Bay Boulevard
From:
To:
R-O-W Size
(Acres):
0.11
Land Use
N/ A (County)
Zoning
N/A (County)
PIN:
16-29-16-00000-230-0200
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Case:
ANX2004-12020
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Site: 300 feet in length site, located along the R-O-W Size 0.11
north side of 3070 Gulf to Bay Boulevard (Acres):
Land Use Zoning PIN: 16-29-16-00000-230-0200
From: N/ A (County) N/ A (County)
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Applicant: City of Clearwater Case: ANX2004-12020
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north side of 3070 Gulf to Bay Boulevard (Acres):
Land Use Zoning PIN: 16-29-16-00000-230-0200
From: N/A (County) N/ A (County)
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Applicant: City of Clearwater Case: ANX2004-12020
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north side of 3070 Gulf to Bay Boulevard (Acres):
Land Use Zoning PIN: 16-29-16-00000-230-0200
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City Council
~genda",~over Memorand~_m
CL3
Trackinq Number: 1,172
Actual Date: 03/17/2005
Subject / Recommendation:
Approve the Petition for Annexation, Land Use Plan Amendment from County Residential Low
(RL) to City Residential Low (RL) and Zoning Atlas Amendment from the County R-3,
Single-Family Residential District to the City Low Medium Density Residential (LMDR) District for
1617 Sherwood Street (Lot 5, Block 13 of Second Addition to Highland Pines Subdivision in
Section 11, Township 29 South, Range 15 East); and Pass Ordinance 7391-05, 7392-05 and
7393-05 on first reading.
Summary:
The subject site is located at 1617 Sherwood Street, at the southwest corner of Sherwood Street
and Ridge Avenue. The applicant is requesting this annexation in order to receive City sewer and
solid waste service. The property is contiguous with the existing City boundaries to the east,
south, and west; therefore, the proposed annexation is consistent with Pinellas County
Ordinance No. 00-63 with regard to voluntary annexation. The subject site is approximately
0.182 acres in area and is vacant. It is proposed that the property have a Future Land Use Plan
designation of Residential Low (RL) and a zoning category of Low Medium Density Residential
(LMDR).
The Planning Department has determined that the proposed annexation is consistent with the
following standards specified in the Community Development Code:
.The proposed annexation will not have an adverse impact on public facilities and their level
of service.
.The proposed annexation is consistent with the City's Comprehensive Plan, the Countywide
Plan, the Community Development Code and Pinellas County and Florida Law.
.The proposed annexation is contiguous to existing municipal boundaries and represents a
logical extension of the boundaries.
This annexation has been reviewed by the Pinellas Planning Council (PPe) and Pinellas County
staffs according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and
no objections have been raised.
Please refer to the attached annexation report (ANX2004-11017) for the complete staff analysis.
The Community Development Board reviewed this application at its public hearing on February
15, 2005 and unanimously recommended approval of the application.
Originating: Planning
Section Quasi-judicial public hearings
Category: Annexations, Land Use Plan and Zoning
Public Hearing: No
Financial Information:
City Council
A9!!nda ~~v,~r~emora n~.~_I!I__..._
Review Approval
Gina Clavton 02-18-2005 13:34: 10
Cvndie Goudeau 03-07-2005 08:20:22
Cvndi Taranani 02-18-2005 15:52:57
Garrv Brumback 03-03-2005 16:53:31
Leslie Douqall-Sides 02-24-2005 15:45: 11
Bill Horne 03-04-2005 09:44:36
ORDINANCE NO. 7391-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE
SOUTHWEST CORNER OF SHERWOOD STREET AND RIDGE
AVENUE, CONSISTING OF LOT 5, BLOCK 13, OF SECOND
ADDITION TO HIGHLAND PINES SUBDIVISION, TOGETHER
WITH THE ABUTTING RIGHT-OF-WAY OF SHERWOOD
STREET, WHOSE POST OFFICE ADDRESS IS 1617
SHERWOOD STREET, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 5, Block 13 of Second Addition to Highland Pines Subdivision, according to the
Plat thereof as recorded in Plat Book 33, Page(s) 57, Public Records of Pine lias
County, together with the abutting right-of-way of Sherwood Street.
(ANX2004-11 017)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7391-05
ORDINANCE NO. 7392-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED AT THE
SOUTHWEST CORNER OF SHERWOOD STREET AND RIDGE
AVENUE, CONSISTING OF LOT 5, BLOCK 13, OF SECOND
ADDITION TO HIGHLAND PINES SUBDIVISION, TOGETHER
WITH THE ABUTTING RIGHT-OF-WAY OF SHERWOOD
STREET, WHOSE POST OFFICE ADDRESS IS 1617
SHERWOOD STREET, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property
Lot 5, Block 13 of Second Addition to Highland Pines
Subdivision, according to the Plat thereof as recorded
in Plat Book 33. Page(s) 57, Public Records of Pinellas
County, together with the abutting right-of-way of
Sherwood Street. (ANX2004-11017)
Land Use Cateaorv
Residential Low
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7391-05.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Leslie K. Dougall-Sides
Assistant City Attorney
Ordinance No. 7392-05
ORDINANCE NO. 7393-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED AT THE SOUTHWEST
CORNER OF SHERWOOD STREET AND RIDGE AVENUE,
CONSISTING OF LOT 5, BLOCK 13, OF SECOND ADDITION TO
HIGHLAND PINES SUBDIVISION, TOGETHER WITH THE
ABUTTING RIGHT-OF-WAY OF SHERWOOD STREET, WHOSE
POST OFFICE ADDRESS IS 1617 SHERWOOD STREET, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW
MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Property
Lot 5, Block 13 of Second Addition to Highland Pines
Subdivision, according to the Plat thereof as recorded
in Plat Book 33, Page(s) 57, Public Records of Pinellas
County, together with the abutting right-of-way of
Sherwood Street. (ANX2004-11 017)
Zonina District
Low Medium Density
Residential (LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7391-05.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7393-05
CDB Meeting Date: February 15. 2005
Case Number: ANX2004-11017
Agenda Item: E-5
CITY OF CLEARWATER
PLANNING DEPARTMENT
STAFF REPORT
BACKGROUND INFORMATION
OWNER/APPLICANT:
Central Realty, Inc.
LOCATION:
1617 Sherwood Street
REQUEST:
(a) Annexation of 0.182 acres of property and 0.10 acres of
abutting Sherwood Street right-of-way to the City of
Clearwater;
(b) Land Use Plan amendment from Residential Low (RL)
(County) to RL (City of Clearwater); and
(c) Rezoning from R3, Single-Family (County) to Low Me-
dium Density Residential (LMDR) (City of Clearwater).
SITE INFORMATION
PROPERTY SIZE:
7,950 square feet or 0.182 acres
DIMENSIONS OF SITE:
75 feet wide by 106 feet deep m.o.l.
PROPERTY USE:
Current Use:
Proposed Use:
Vacant
Detached dwelling
PLAN CATEGORY:
Current Category:
Proposed Category:
Residential Low (RL) (County)
Residential Low (RL) (City)
ZONING DISTRICT:
Current District:
Proposed District:
R3, Single-Family Residential (County)
Low Medium Density Residential (LMDR) (City)
Staff Report - Community Development Board - February 15,2005 - Case ANX2004-11017 Page 1
EXISTING
SURROUNDING USES:
North: Single-family residential
South: Single-family residential
East: Single- family residential
West: Single- family residential
ANALYSIS:
The subject property is located at the southwest comer of Sherwood Street and Ridge Avenue.
The subject site is 0.182 acres in area and is currently vacant. It was formerly occupied by a sin-
gle-family detached dwelling. The applicant is requesting this annexation in order to receive City
sewer and solid waste service. The property is contiguous with the existing City boundaries to the
east, south, and west; therefore, the proposed annexation is consistent with Florida Statutes with
regard to voluntary annexation. It is proposed that the abutting Sherwood Street right-of-way not
currently within the City limits also be annexed. It is proposed that the property have a Future
Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Den-
sity Residential (LMDR).
I. IMPACT ON CITY SERVICES:
Water and Sewer
The property currently receives water service from the City of Clearwater. The City will provide
sanitary sewer service as well and capacity for the project is available for this utility. The closest
sewer line is located at the southwest comer of the site. The applicant is aware ofthe costs to ex-
tend service to this site and has paid the sanitary sewer impact and assessment fees.
Solid Waste
Solid waste service will be provided by the City of Clearwater. The City has an interlocal agree-
ment with Pinellas County to provide for the disposal of solid waste at the County's Resource
Recovery Plant and capacity is available to serve the property.
Police
The proposed annexation is located within Patrol District 3. There are currently 56 patrol offi-
cers, 7 patrol sergeants and a lieutenant assigned to this District. The District Station is located at
2851 McMullen Booth Road. Community policing service will be provided through the City's
zone system and officers in the field. The Police Department will be able to serve this property
and the annexation will not adversely affect police service and response time.
Fire and Emergency Medical Services
Fire and emergency medical services will be provided to this property by Station #51 located at
1720 Overbrook Avenue. The Fire Department will be able to serye this property and the annexa-
tion will not adversely affect fire and EMS service and response time.
In summary, the proposed annexation will not have an adverse effect on public facilities and their
level of service.
Staff Report - Community Development Board - February 15,2005 - Case ANX2004-11017
Page 2
II. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: [Section 4-604.F.1]
The Pinellas County Comprehensive Plan and the Countywide Plan designate the site as
Residential Low (RL). It is the purpose of this category to depict those areas of the County that
are now developed, or appropriate to be developed, in a low density residential manner; and to
recognize such areas as primarily well-suited for residential uses that are consistent with the low
density, non-intensive qualities and natural resource characteristics of such areas. Residential is
the primary use in this plan category up to a maximum of five (5) dwelling units per acre.
Secondary uses include Residential Equivalent; Institutional; TransportationlUtility; Public
Educational Facility; Ancillary Non-Residential and Recreation/Open Space.
The proposed annexation is consistent with promoting the following goal of the City of
Clearwater Comprehensive Plan:
2.4 Objective - Compact urban development within the urban service area shall be promoted
through application of the Clearwater Community Development Code.
In summary, the proposed annexation is consistent with the City's Comprehensive Plan.
III. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT
CODE AND CITY REGULATIONS: [Sections 2-201.1. & 4-604.F.5.]
The site is currently zoned R3, Single-Family Residential in the County. The parcel would be
zoned Low Medium Density Residential (LMDR), which is the appropriate zoning district under
the Community Development Code. The parcel is 75 feet in width and 7,950 square feet in lot
size. The current LMDR zoning district requires a minimum lot width of 50 feet and a minimum
lot area of 5,000 square feet. The subject property exceeds the minimum dimensional require-
ments of a standard development in the LMDR district and is therefore consistent with the
Community Development Code.
IV. CONSISTENCY WITH THE COUNTYWIDE PLAN:
There is no change requested in the Comprehensive Plan category of the site, which will remain
Residential Low (RL) with a maximum density of five (5) dwelling units per acre for the Resi-
dential Low plan category.
V. CONSISTENCY WITH PINEL LAS COUNTY AND FLORIDA LAW:
Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council and County
staffs have reviewed this annexation and determined that it complies with the ordinance criteria.
Florida Statutes require that a proposed annexation be both contiguous with the existing munici-
pal boundaries and compact in its concentration (Florida Statutes Chapter 171). This site is con-
Staff Report - Community Development Board - February 15, 2005 - Case ANX2004-11017
Page 3
tiguous with the existing City boundaries to the south, east, and west and represents a logical ex-
tension of the existing boundaries. The compactness standard of Florida law requires that the an-
nexation does not create an enclave or a serpentine pattern of municipal boundaries. The annexa-
tion of this property is consistent with these standards. In summary, the annexation of this prop-
erty is consistent with Florida law.
VI. CODE ENFORCEMENT ANALYSIS:
There are no current code enforcement violations or any code enforcement history on this site.
SUMMARY AND RECOMMENDATIONS:
The proposed annexation can be seryed by City of Clearwater seryices including sanitary sewer,
solid waste, police, fire and emergency medical seryices without any adverse effect on the seryice
level. The proposed annexation is consistent with both the City's Comprehensive Plan and Flor-
ida law regarding municipal annexation through its adjacency with existing City boundaries.
Based on the above analysis, the Planning Department recommends APPROVAL of the follow-
ing actions on the request:
a) Recommend APPROVAL of the annexation of the property located at 1617 Sherwood
Street, along with the abutting Sherwood Street right-of-way.
b) Recommend APPROVAL of the Residential Low (RL) Category pursuant to the City's
Comprehensive Plan.
c) Recommend APPROVAL of the Low Medium Density Residential (LMDR) zoning dis-
trict pursuant to the City's Community Development Code.
Prepared by Planning Department Staff:
Karl Wielecki, AICP, Planner IT
Attachments:
Application
Location Map
Aerial Photograph
Proposed Annexation
Future Land Use Map
Zoning Map
Surrounding Uses Map
Site Photographs
S:lPlanning DepartmentlC D BlAnnexationslANX - 20041ANX2004-11017. ..1ANX2004-11017 staff'eport.doc
Staff Report - Community Development Board - February 15,2005 - Case ANX2004-11017
Page 4
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Owners: Central Realty. Inc.
Case:
ANX2004-11017
Site: 1617 Sherwood St.
Property Size (Acres):
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0.10
Land Use
Zoning
PIN:
11/29/15/39096/013/0050
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R-3 (County)
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LMDR
Atlas Page:
270B
Aerial Photograph
Owners: Central Realty, Inc. Case: ANX2004-11 017
Site: 1617 Sherwood St. Property Size (Acres): 0.182
R.O.W. Size (Acres): 0.10
Land Use Zoning
PIN: 11/29/15/39096/013/0050
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Owners: Central Realty. Inc. Case: ANX2004- 11017
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PIN: 11/29/15/39096/013/0050
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0.10
Land Use
Zoning
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City Council
~_'"""~ Ag~...~"da ~,~yer Memorandum
\().\
Tracking Number: 1,178
Actual Date: 03/17/2005
Subject / Recommendation:
Adopt Ordinance 7368-05 on second reading, amending Appendix A re: Gas Rates
Originatinq: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 02/20/2005
03/06/2005
Financial Information:
Review Approval
Pam Akin
02-25-2005 09:53:43
Cvndie Goudeau
03-07-2005 08:13:11
ORDINANCE NO. 7368-05
AN ORDINANCE OF THE CITY OF
CLEARWATER, FLORIDA, RELATING TO
UTILITIES; AMENDING THE CODE OF
ORDINANCES, APPENDIX A, SCHEDULE OF
FEES, RATES AND CHARGES, SECTION XXIV,
UTILITIES-GENERAL AND DEPOSITS AND
SECTION XXVI, CLEARWATER GAS SYSTEM
FEES, RATES, AND CHARGES, TO REVISE
RATES FOR CLEARWATER GAS SYSTEM
CUSTOMERS; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the current gas rates and service charges of the
Clearwater Gas System have been effective since May 1, 2002; and
WHEREAS, it is determined to be fair and reasonable to adopt the
recommendations of the Clearwater Gas System to establish gas rates and
service charges based on the cost to serve the various classes of customers;
now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. That Appendix A - Schedule of Fees, Rates and Charges
of the Code of Ordinances of the City of Clearwater is hereby amended as
follows:
XXIV. UTILlTIES--GENERAL AND DEPOSITS:
Deposits and general utility information (~ 32.068):
*
*
*
(2) Deposits for service:
Ordinance No. 7368-05
*
*
*
(b) Gas. Each account/premise served by gas shall be secured by a
deposit of two times the average monthly bill for gas service. Initial single-
family residential deposits with no prior consumption history shall be set at
$100.00. Initial non-residential or multi-family residential deposits shall be set
at two times the average monthly bill as projected by the Gas Sales
Representative based on the customer's equipment and the planned use of
this equipment.
*
*
*
XXVI. CLEARWATER GAS SYSTEM FEES, RATES AND CHARGES:
Rate schedules, fees and charges (s 32.068):
(1) Natural gas service rates. The following monthly rates shall apply to
all customers who are provided the availability of natural gas service
by the Clearwater Gas System, based on their applicable class of
service:
(a) Residential natural gas service (rate RS): Firm natural gas service
for domestic uses in all residences of three units or less.
Monthly customer charge. . .. $8.00
Non-fuel energy charge, per therm . . . . $0.580
Minimum monthly bill . . . . $8.00
(b) Small multi-family residential service (rate SMF): Firm natural gas
service for all domestic applications within the living units of
multi-family buildings of four units or more and the total annual
consumption at the premise is 0--17,999 therms.
Monthly customer charge. . . . $20.00
Non-fuel energy charge, per therm . . . . $0.580
Minimum monthly bill . . . . 20.00
(c) Medium multi-family residential service (rate MMF): Firm natural gas
service for all domestic applications within the living units of
2
Ordinance -7368-05
multi-family buildings of four units or more and the total annual
consumption at the premise is 18,000--99,999 therms.
Monthly customer charge. . . . $30.00
Non-fuel energy charge, per therm . . . . $0.580
Minimum monthly bill . . . . $30.00
(d) Large multi-family residential service (rate LMF): Firm natural gas
service for all domestic applications within the living units of
multi-family buildings of four or more and the total annual
consumption at the premise is 100,000 or more.
Monthly customer charge. . . . $75.00
Non-fuel energy charge, per therm . . . . $0.580
Minimum monthly bill. . . . $75.00
(e) Small natural gas general service (rate SGS): Firm natural gas
service for all commercial, industrial, and other applications
where no other rate is applicable and the customer's annual
consumption at the premise is 0--17,999 therms.
Monthly customer charge. . . . $20.00
Non-fuel energy charge, per therm . . . . $0.470
Minimum monthly bill . . . . $20.00
(f) Medium natural gas general service (rate MGS): Firm natural gas
service for all commercial, industrial, and other applications
where no other rate is applicable and the customer's annual
consumption at the premise is 18,000--99,999 therms.
Monthly customer charge. . . . $30.00
Non-fuel energy charge, per therm . . . . $0.410
Minimum monthly bill . . . . $30.00
(g) Large natural gas general service (rate LGS): Firm natural gas
service for all commercial, industrial, and other applications
where no other rate is applicable and the customer's annual
consumption at the premise is 100,000 therms or more.
3
Ordinance -7368-05
Monthly customer charge. . . . $75.00
Non-fuel energy charge, per therm . . . . $0.350
Minimum monthly bill. . . . $75.00
(h) Interruptible natural gas service (rate IS): Interruptible natural gas
service available under a standard agreement for typically
industrial applications where the customer's annual
consumption at the premise is 100,000 therms or more; the
customer agrees contractually to purchase a minimum of 250
therms/day (excluding curtailment days); and where the
customer has either installed alternative fuel capability and/or
contractually agrees to curtail service at the request of the
Clearwater Gas System, subject to penalties for failure to
comply.
Monthly customer charge. . . . $150.00
Non-fuel energy charge, per therm . . . . 0.280
Minimum monthly bill . . . . $150.00
Plus the non-fuel therm rate for the minimum number of
contract therms per day
(i) Contract natural gas service (rate CNS): Contract natural gas
service for special applications and conditions approved by the City
Manager or designee. This rate is typically applicable where
competitive fuel sources are confirmed to be available to the
customer and a special rate with special conditions are required to
obtain/retain the customer. This rate may be used to construct a
special standby rate where the customer requires capability to
serve, but normally uses an alternative energy source. Such service
must fall within the normal construction feasibility formula to insure a
profitable payback to the City.
Monthly customer charge....
The same as the normally applicable
service class
4
Ordinance -7368-05
Monthly customer charge....
Per therm as established by contract
Monthly customer charge plus the non-
fuel therm rate for a contract level of
monthly consumption
nditioning service (rate RAG): Firm
stic gas air conditioning in all
or less where the gas air conditioning
$ 8.00 only if this is not already being
billed on another metered account at the
premise on a firm rate schedule
.... 0.200
$ 8.00 at the premise on a firm rate
schedule
tioning service (rate GAG): Firm natural
r all commercial, industrial, and other
here the installed gas air conditioning
e gas air conditioning load is separately
5 Ordinance -7368-05
Non-fuel energy charge....
Minimum monthly bill....
U) Residential natural gas air co
natural gas service for dome
residences of three (3) units
load is separately metered.
Non-fuel energy charge, per therm
Minimum monthly bill....
(k) General natural gas air condi
gas air conditioning service fa
non-residential applications w
capacity is 0--149 tons and th
metered.
Monthly customer charge.... $ 20.00 only if this is not already being
billed on another metered account at the
premise on a firm rate schedule
Non-fuel energy charge, per therm.... $ 0.150
Minimum monthly bill.... $ 20.00 at the premise on a firm rate
schedule
(I) Large natural gas air conditioning service (rate LAC): Firm natural
gas air conditioning service for all commercial, industrial, and other
non-residential applications where the installed gas air conditioning
capacity is 150 tons or more and the gas air conditioning load is
separately metered.
Monthly customer charge.... $ 30.00 only if this is not already being
billed on another metered account at the
premise on a firm rate schedule
Non-fuel energy charge, per therm.... $ 0.100
Minimum monthly bill.... $ 30.00 at the premise on a firm rate
schedule
(m) Natural gas street lighting service (rate SLY: Natural gas service for
lighting of public areas and ways. Service may be metered or
estimated at the discretion of the gas system. The customer may
elect to subscribe for normal street lighting maintenance and
relighting labor service, or they may call Clearwater Gas System for
repair service and pay normal hourly labor charges (see other
miscellaneous gas charges), or they may elect to maintain their own
lights. Repair equipment and/or parts supplied by Clearwater Gas
System will be billed as required. When the gas system provides
6
Ordinance -7368-05
poles, fixtures, piping, and/or installation labor beyond the service
connection point, facilities contract charges may be assessed.
Monthly customer charge. . . . $20.00
Non-fuel energy charge, per therm . . . . $0.200
Normal maintenance and relighting labor service charge, per therm .
. . . $0.1 00
Plus any required equipment/parts
Minimum monthly bill. . . . $20.00
Plus any applicable facilities contract charges
(n) Contract natural gas transportation service (rate CTS): Service for
transportation of someone else's natural gas through the Clearwater
Gas System for supply to another gas system or an individual
customer. This is handled like a contract natural gas service and
must be approved by the City Manager or designee. Provision of this
service must fall within the normal construction feasibility formula to
insure a profitable payback to the City.
Monthly customer charge.... As established by contract (typically the
same as the normally applicable service
class)
Non-fuel energy charge.... Per therm as established by contract
(typically the same as the normally
applicable service rate plus charges for
balancing services and any additional
services desired by the customer)
7
Ordinance -7368-05
Minimum monthly bill....
Monthly customer charge plus the non-
fuel therm rate for a contracted level of
minimum monthly flow as well as any
facilities contract charges for special
facilities and metering required to provide
this transportation service
(0) Natural gas vehicle service (rate NGV): Natural gas service for fleet
vehicle fueling. This is a contract rate approved by the City Manager.
Provision of this service must fall within the normal construction
feasibility formula to insure a profitable payback to the City.
Monthly customer charge.... $ 8.00 for residential or $20.00 for
general service applications only if a
customer charge is not already being
billed on another metered account at the
premise on a firm rate schedule
Non-fuel energy charge, per therm.... $ 0.100 plus any applicable customer-
specific or public fill station per therm
facilities charges required to provide this
service
Minimum monthly bill.... Monthly customer charge, if applicable,
plus any monthly facilities contract
charges for special facilities, metering or
fleet conversion costs required to provide
this service
Note: The total energy charges for this service including all
adjustments, facilities charges, taxes, etc. may be expressed
as a rate "per gallon equivalent of gasoline."
(p) Natural gas emergency generator or other standby service (rate
NSS): Natural gas service to a metered account, separately
8
Ordinance -7368-05
established for back-up service, where no substantial gas service is
used for year round purposes.
Monthly customer charge. . . . $50.00
Non-fuel energy charge, per therm . . . . $0.470
Minimum monthly bill . . . . $50.00
Plus any facilities contract charges for the facilities and
metering required to serve this account
(2) Propane (LP) gas service rates.
The following rates shall apply to all customers who are provided the
availability of propane (LP) gas service by the Clearwater Gas
System, based on their applicable class of service:
(a) Residential Bulk Propane Gas Service (Rate BRLP): Bulk delivered
LP service for "year round" domestic uses (such as water heating,
cooking, heating, clothes drying, and lighting) in all residences of
three (3) units or less.
Usage Class Annual Non-fuel Non-fuel Non-
Units/Gallons Energy Charge Energy Charge refundable
per Gallon per Therm Annual
Customer
Charge
1 0-60 $1.500 $1.639 $180.00
2 60.1--120 $1.300 $1.421 $144.00
3 120.1--300 $0.900 $0.984 $72.00
4 >300 $0.800 $0.874 $60.00
(b) Residential "Will Call" Propane Gas Service (Rate WRLP: Bulk
delivered LP Service for all customers with exclusively "leisure living"
domestic uses (such as pool/spa heating, fireplaces, and grills) plus
9
Ordinance -7368-05
customers with "year round" appliances who request "will call" status
in all residences of three (3) units or less.
A 'Will Call" customer is responsible for monitoring tank fuel level
and requesting propane delivery.
No trip charge for delivery if customer can wait for a normally
scheduled four (4 )-business day delivery. Trip charges for early delivery
are located in (3)(h). Note that the four (4) business days start on the next
business day after the customer's request, Le. if the customer calls with a
"Will Call" fill request on Monday, then we will fill no later than the following
Friday.
Usage Class Annual Non-fuel Energy Non-fuel Non-refundable
Units/Gallons Charge per Gallon Energy Charge Annual
per Therm Customer
Charge
1 0-120 $1.300 $1.421 $120.00
2 >120 $0.800 $0.874 $60.00
(c) Residential Loop System Propane Gas Service (Rate LRLP):
Metered delivery LP service for all domestic uses within a loop
delivery system (Propane Distribution system serving multiple
customers. )
10
Ordinance -7368-05
Monthly Customer Charge. . . . . . . . . . . . . $8.00
Non-Fuel Energy Charge
Per gallon. . . . . . . . . $0.800
(= Per therm . . . . . . . $0.874
Minimum Monthly Bill . . . . .. $8.00
(d) Commercial Propane Gas Service (Rate BCLP): Bulk delivered LP
service for commercial, industrial, and other applications where no
other rate is applicable.
Usage Class Annual Non-fuel Non-fuel Non-
Units/Gallons Energy Charge Energy Charge refundable
per Gallon per Therm Annual
Customer
Charge
1 0--2500 $0.200 $0.219 $72.00
2 >2500 $0.150 $0.164 $72.00
(e) Residential Metered Propane Gas Service (Rate MRLP): Metered
delivered LP service for all domestic uses in all residences of three
(3) or less.
Monthly customer charge. . . . $8.00
Non-fuel energy charge:
Per gallon. . .. $1.600
(=Per therm . . . . $1.749)
Minimum monthly bill. . . . 8.00
(f) Multi-family Metered Propane Gas Service (Rate MMLP): Metered
delivered LP service for all domestic applications within the living
units of multi-family buildings of four (4) units or more.
Monthly customer charge. . . . $20.00
11
Ordinance -7368-05
Non-fuel energy charge:
Per gallon. . .. $1.600
(=per therm . . .. $1.749)
Minimum monthly bill. . . . 20.00
(g) General Metered Propane Gas Service (Rate MGLP): Metered
delivered LP service for all commercial, industrial, and other
applications where no other rate is applicable and the annual
consumption at the premise is 0--2,500 gallons.
Monthly customer charge. . . . $20.00
Non-fuel energy charge:
Per gallon. . . . $0.200
(=per therm . . . . $0.219)
Minimum monthly bill. . . . $20.00
(h) Large Metered Propane Gas Service (Rate MLLP): Metered
delivered LP service for all commercial, industrial, and other
applications where no other rate is applicable and the annual
consumption at the premise is more than 2,500 gallons.
Monthly customer charge. . . . $30.00
Non-fuel energy charge:
Per gallon. . . . $0.150
(= pertherm.... $0.164)
Minimum monthly bill. . . . $30.00
(i) Contract Propane Gas Service (Rate CLP): Contract metered or bulk
delivered LP gas service for special applications and conditions
approved by the city manager or designee. This rate is typically
applicable where competitive fuel sources are confirmed to be
available to the customer and a special rate with special conditions
are required to obtain/retain the customer. Such service must fall
within the normal construction feasibility formula to insure a profitable
payback to the city.
12
Ordinance -7368-05
Monthly customer charge. The same as the normally applicable
service class
Non-fuel margin rate. Per gallon as established by contract
Minimum monthly bill. Monthly customer charge plus the non-fuel
usage rate for contracted level of monthly consumption.
U) Propane (LP) Gas Vehicle Service (Rate LPV): Propane gas service
for fleet vehicle fueling. This is a contract rate approved by the City
Manager or designee. Provision of this service must fall within the
normal construction feasibility formula to insure a profitable payback
to the city.
Monthly customer charge. $8.00 for residential or $20.00 for general
service applications only if a customer charge is not already being
billed on another metered account at the premise on a firm rate
schedule.
Non-fuel energy charge. $0.100 per gallon (= $0.109 per therm) plus
any applicable customer-specific or public fill station facilities
charges required to provide this service.
Minimum monthly bill. Monthly customer charge plus any applicable
monthly facilities contract charges for special facilities, metering or
fleet conversion costs required to provide this service.
Monthly customer charge. $8.00 for residential or $20.00 for general
service applications only if a customer charge is not already being
billed on another metered account at the premise on a firm rate
schedule.
Note: The total energy charges for this service including all
adjustments, facilities charges, taxes, etc., may be expressed as a
rate "per gallon equivalent of gasoline."
(k) Propane Metered Gas Emergency Generator or Other Standby
Service (Rate LPSM): LP gas service to an account separately
established for back-up service, where no other substantial gas
service is used for year round purposes.
Monthly customer charge. . . . $50.00
Non-fuel energy charge:
13
Ordinance -7368-05
Per gallon. . . . $0.390
(= per therm . . . . $0.426)
Minimum monthly bill . . . . $50.00
Initial metered usage charge. A one-time charge for the number of
gallons required to initially fill the LP tank (size as requested
by the customer).
(I) Propane Bulk-Delivered Gas Emergency Generator or Other Standby
Service (Rate LPSB): LP gas service to an account separately
established for back-up service, where no other substantial gas
service is used for year round purposes.
Annual customer charge. . . . $360.00
Non-fuel energy charge:
Per gallon. . . . $0.390
(= per therm . . . . $0.426)
Initial delivery charge. A one-time charge for the number of gallons
required to initially fill the LP tank (size as requested by the
customer) plus the initial annual customer charge.
(3) Other gas charges. The following charges and fees may also be
applied to customers of the Clearwater Gas System served under an
applicable natural gas or propane (LP) gas service rate:
(a) Facilities contract charge (rider FCC): A rider applicable to any of the
above rates to cover installation of facilities beyond those
typically provided to other customers of the class or beyond
the costs incorporated into the applicable gas rate.
14
Ordinance -7368-05
On-going FCC charges....
A monthly flat or per unit consumed
charge calculated to cover the on-going
estimated maintenance costs associated
with the special or additional facilities.
These charges will be contractual and
subject to annual revisions upward based
on the CPI index or based on a revised
cost calculation at the discretion of the
City Manager or designee.
Time-limited FCC charges....
A monthly flat or per unit consumed
charge calculated to cover the costs
associated with additional facilities as
requested by the customer, excess main
and service construction costs which do
not meet the construction feasibility
formula, or appliance/equipment sales
costs. Such charges may include other
applicable costs associated with
furnishing the requested facilities,
including financing costs. Where such
FCC charges result from the additional
costs incurred by Clearwater Gas System
at the request of the developer to achieve
feasibility, such FCC charges are binding
upon the future customers/occupants of
such applicable accounts for the period
necessary to meet the feasibility
calculation for the project.
Public fill station facilities charge....
A natural gas per therm or propane (LP)
per gallon charge calculated to recover
the common facilities costs to provide
such service. This will be calculated and
may be updated from time-to-time by the
gas system and approved by the City
Manager or designee.
(b) Purchased gas adjustment (rider PGA): A rider applicable to all
natural gas therm rates and propane (LP) gallon rates to
15
Ordinance -7368-05
recover the cost of the Clearwater Gas System purchased gas
supply, including losses and use by gas system
facilities/equipment and other applicable expenses. The
currently calculated PGA rates for all rate schedules, unless
specifically broken out by contract, are:
Natural gas firm standard rate schedule PGA, per therm . . $1.110
Natural gas interruptible and contract (non-standard) rate schedule
PGA, per therm . . . .$1.040
Propane (LP) gas rate schedule PGA:
Per gallon. . . .$1.210
(= per therm . . . .$1.322)
The above PGA rates are based on the weighted average cost of
gas (yVACOG) as currently approved for February 2005. These PGA
rates will normally be adjusted annually in October and may be
adjusted upward or downward from time-to-time with the approval of
the City Manager or designee based on actual and projected supply
costs and projected consumption levels in order to recover the total
cost of the gas system's supply plus all costs attributable to the
acquisition of system supply gas and other applicable expenses. The
over or under recovery of these PGA costs will be computed monthly
and an adjustment in the PGA rate will be made at the discretion of
the City Manager or designee. The differential between the Natural
Gas Firm Standard Rate Schedule PGA and the Natural Gas
Interruptible and Contract (Non-Standard) Rate Schedule PGA will
be established and approved by the city manager or designee for
each semi-annual period based on the available records for the most
recent 12 months. This differential will typically be computed by
dividing the transmission pipeline "reservation charges" component
of the WACOG by the therms sold to all of the natural gas firm rate
schedules. The gas system may also segment specific gas
purchases for specific targeted customer(s) based on contract.
Additionally, a fixed monthly amount may be added to the customer
charge of applicable classes of natural gas service rates to recover
the estimated impact of the added costs associated with gas
purchased through a third-party transporter (including generally east
of the Suncoast Parkway in Pasco County). These added monthly
customer charges shall be credited to the overall PGA recovery
account and will be initially set at:
Residential............................................... $ 4.00 per month
16
Ordinance -7368-05
Small General Service & Multi-Family............ $ 10.00 per month
Medium General Service & Multi-Family... ..... $ 20.00 per month
Large General Service & Multi-Family............ $ 50.00 per month
Interruptible Service ................................... $100.00 per month
Contract Rates --- Apply the same as the normal class of customer
using the above schedules based on usage level
These added monthly customer charges may be adjusted upward or
downward from time-to-time with the approval of the City Manager or
designee based on actual and projected added PGA costs.
(c) Energy conservation adjustment (rider ECA): A rider applicable to all
firm standard (non-contract) natural gas therm rates and non-
contract propane (LP) gallon rates to recover the cost of energy
conservation programs undertaken by the Clearwater Gas System
as approved by the Gas System Managing Director. The ECA will
not be applied to interruptible natural gas or contract rates, except for
that portion of ECA, which is collected as a part of the PGA, which
may be up to one-half of the currently applicable ECA billing rate.
The currently calculated ECA rates are:
Natural Gas Rate Schedule ECA, per therm . . . . $0.130
Propane (LP) Gas Rate Schedule ECA:
Per gallon. . .. $0.130
The above ECA rates are as currently approved for February 2005.
These ECA rates will normally be reviewed annually in October and
may be adjusted upward or downward from time-to-time with the
approval of the City Manager or designee based on actual and
projected energy conservation program costs and projected
consumption levels in order to recover the total cost of applicable
gas system programs as approved by the City Manager since March
1, 1995, including energy conservation incentive payments as well
as the applicable labor and other costs attributable to such energy
conservation programs and other applicable expenses. The over or
under recovery of these ECA costs will be computed and an
adjustment in the ECA rate will be made at the discretion of the City
Manager or designee.
(d) Environmental imposition adjustment (rider EIA): A rider applicable to
all firm standard (non-contract) natural gas therm rates and non-
contract propane (LP) gallon rates to recover the cost of
environmental programs imposed on the Clearwater Gas System by
17
Ordinance -7368-05
federal, state and local regulatory agencies. The EIA will not be
applied to interruptible natural gas or contract rates. The currently
calculated EIA rates are:
Natural Gas Rate Schedule EIA, per therm . . . . $0.000
Propane (LP) gas rate schedule EIA:
Per gallon. . . . $0.000
The above EIA rates are as currently approved for February 2005.
These EIA rates will normally be reviewed annually in October and
may be adjusted upward or downward from time-to-time with the
approval of the City Manager or designee based on actual and
projected environmental project costs and projected consumption
levels in order to recover the total cost of gas system environmental
cost impositions as approved by the City Manager since February 1,
1993, as well as the labor and other costs attributable to such
environmental projects. The over or under recovery of these EIA
costs will be computed and an adjustment in the EIA rate may be
made at the discretion of the City Manager or designee.
(e) Weather normalization adjustment (rider WNA): A rider applicable to
all natural gas therm rates and propane (LP) gallon rates to recover
loss of planned base non-fuel revenues to the Clearwater Gas
System due to unusually warm winter weather. The WNA rate is
currently approved for February 2005 at:
Natural gas rate schedule WNA, per therm . . . . $0.010
Propane (LP) gas rate schedule WNA, per gallon. . . .$0.010
The WNA rates may be implemented based on actual heating
degree day data, the gas system's projections of the impact of this
weather on revenues, and projected consumption levels. The
implementation of the WNA will be at the sole discretion of the City
Manager or designee only if the heating degree day data as
measured at the Tampa International Airport weather station was at
least a ten percent variation below the ten-year historical average
and the City Manager or designee determines that this has created a
material impact on the earnings of the Clearwater Gas System
warranting the WNA implementation. Any over or under recovery or
distribution may be credited or debited to the PGA Adjustment
18
Ordinance -7368-05
Clause at the discretion of the City Manager or designee upon
discontinuance of the charge.
(f) Franchise and other city/county fees recovery clause (rate FFR): A
charge levied by the Clearwater Gas System on every purchase of
gas within a municipality or county area to recover the costs
assessed by governmental entities in accordance with the franchise
agreement in force between the City of Clearwater and that other
governmental entity and including any other otherwise unrecoverable
fees, special taxes, payments in lieu of taxes, or other impositions by
any governmental entity (including the City of Clearwater) on the
services of the Clearwater Gas System sold within such municipality
or county area. The fees collected within each governmental
jurisdiction shall be used exclusively to pay the franchise fees and
other governmental fees, taxes, and other impositions levied on
services within that governmental jurisdiction. Within the City of
Clearwater where a franchise agreement is not in force, the City of
Clearwater will levy a six percent payment in lieu of taxes on all
gross firm natural gas sales (excluding interruptible) and the
Clearwater Gas System will bill this in the same manner as if it were
a franchise fee.
(g) Tax clause (TAX - Various): All taxes due the appropriate
governmental entities (such as but not limited to State of Florida
gross receipts tax, State of Florida sales tax, county sales tax,
municipal utility tax, and others which may be legally levied from time
to time on the purchase of gas) will be billed to the customer
receiving such service and rendered to the governmental entity in
accordance with the applicable statute, ordinance, or other legally
enforceable rule.
(h) Other miscellaneous gas charges: The following charges are
applicable whenever applicable gas services are rendered the
customer:
Meter turn-on residential, scheduled next business day or beyond
(per account for new customers, seasonal reconnects, and after
nonpayment disconnect including turn-on of pilot lights) . . . $40.00
Meter turn-on residential, same day as requested by customer (per
account for new customers, seasonal reconnects, and after non-
payment disconnect including turn-on of pilot lights) . . . $80.00
19
Ordinance -7368-05
Meter turn-on commercial/industrial scheduled next business day or
beyond (per account for new customers, seasonal reconnects, and
after nonpayment disconnect including turn-on of pilot lights) . . . .
$80.00
Meter turn-on commercial/industrial, same day as requested by
customer (per account for new customers, seasonal reconnects, and
after non payments disconnect including turn-on of pilot lights) . . .
$160.00
Meter read for residential account change (no meter turn-on required
but may include turn-on of gas pilot lights) . . . . $40.00
Meter read for commercial/industrial account change (no meter turn-
on required but may include turn on of gas pilot lights). .. $80.00
Replace broken stop or locks on meters. . . . Time and materials
Relocate gas meter. . . . Time and materials
Turn-on gas pilot lights only (per account) . . . . $40.00
Turn-off gas pilot lights only (per account) . . . . $35.00
Repair or installation work (one hour minimum) plus materials:
1 person crew time on-site/hour. . . $79.00
2 person crew time on-site/hour. . . $129.00
Overtime surcharge for all work including installation, service and
repair, and maintenance (as requested by the customer for evenings,
weekends, and holidays) . . . . Double normal charge
Overtime surcharge for call-out turn-ons (as requested by the
customer for evenings, weekends, and holidays). . . . Double same
day charge
Special meter reading at customer request including billing inquiries
where reading is determined to be accurate (per account). . . $35.00
Gas meter test at customer request- if results are within limits (per
meter) . . . . $100.00
20
Ordinance -7368-05
Reset residential gas meter after same customer requests removal
(per meter) . . . $125.00
Unauthorized meter bypass or hookup. . . . Time and materials plus
ten percent of the average monthly bill for each day since last
reading
Installation, maintenance and removal of service line excess flow
valves as requested by the customer. . . . Time and materials
Emergency response for other utilities. . . . Time and materials
Evacuation of L.P. gas from tank. . . . $50.00 plus 0.700 per gallon
removed plus 3pplic3ble discontinue servico ch3rges
Full abandonment and/or removal of buried LP tank (CGS decision)
Time & Material plus 0.70 per gallon-Landscaping restoration by
customer.
Removal of LP Tank (buried) and removal of LP gas restoration by
customer .. ..Time and material plus 0.70 per gallon removed
Other services not normally provided including work on customer
property beyond the meter, such as leak surveys as required by
regulation. . . . Time and materials
Collector fee, See Appendix A - Public Works Utility Tariffs, Section
(4 )(a)3
Dishonored check service fee, See Code of Ordinances, Section
2.528
Missed appointment (CGI) - Customer not present at time as
arranged or equipment not accessible. Applicable miscellaneous
gas charges (overtime surcharges may apply).
Residential 'Will Call" and special request delivery Propane Gas
Service trip charges for early delivery:
$50.00 trip charge for next business day delivery
or for a scheduled delivery less than 4 business days
$100.00 trip charge for same business day delivery
$200.00 trip charge for same day delivery service
outside normal business hours, holidays or weekends.
Trip charges will be applied even if LP tank is inaccessible or
customer is not present when required, (CGI).
21
Ordinance -7368-05
A minimum fill charge of $50.00 for bulk, 'Will Call" or metered
delivery customers that request a delivery, in less than 4 business
days. 'Will Call" or special request delivery charges will also apply.
Leak investigation (make safe only) . . . .. .............. No
charge
If turn-on of pilots the applicable charges apply
Additional repairs............................Time & Materials
Special seasonal gas turn-on....
The City Manager or designee is
authorized to reduce or eliminate the
normal gas turn-on charge during a
period beginning not earlier than August
15th and extending through not later than
November 15th to attempt to levelize the
workload at the beginning of the heating
season.
Pipeline Damage Claims
Any person or company who actively engages in excavating, boring,
tunneling, backfilling, digging, removal of above ground structures by
mechanical means and other earth moving operations, within the
Clearwater Gas System service territory, shall be required to notify
the one call notifications system 48 hours excluding weekends and
holidays before digging commences (References Florida Statutes
9556).
If a person or company causes damage to an above or under ground
pipeline facilities owned by Clearwater Gas System and through
negligence or accident has been deemed liable for the damages,
then that entity shall be responsible for all costs associated with the
damage. This will include the cost of gas lost (billed at the purchased
gas adjustment rate), time and materials to repair the damage, all
labor cost associated with turning off and on gas accounts that were
affected as a result of the damage, and any third party claims plus
administrative costs. The party or parties responsible shall remit
payment for all claims directly to Clearwater Gas System upon
22
Ordinance -7368-05
receipt of invoice or notification of the City of Clearwater Risk
Management Department.
(4) Gas contract and rate application policies: The following represent
policies of the City of Clearwater as applied by the Clearwater Gas
System:
(a) Uniformity of rate and service application: To the extent that the
customer requests a review of his/her rate account, all rates, charges
and contract provisions are intended to be consistently and uniformly
applied to all customers of the same type with the same usage
characteristics, fuel options, and equipment capabilities. Any
customer who feels that they have been treated unjustly and is
unable to resolve the dispute with Clearwater Gas System personnel
and management has full access to the normal City of Clearwater
utilities dispute resolution process as defined in the City Code of
Ordinances, Chapter 32, Section 32.004.
(b) Contract rate level determination: It is the policy of Clearwater Gas
System to offer a customer or potential customer who currently uses
or has access to an alternate energy source and has the capability to
use this alternate energy source, or is otherwise deemed to be a
threat to discontinue gas usage, a rate level adequate to acquire or
preserve the gas load, provided that such a rate application will
provide a reasonable profit margin to the Clearwater Gas System
and the extension of any capital investment to serve such a
customer falls within the normal gas system construction feasibility
formula. Where the capability to use such alternative energy source
will require an initial additional capital outlay by the customer, the
contract rate may be based on a net present value calculation over
the expected life of the facility.
(c) Rate schedule reductions: The City Manager is authorized to reduce
the billing charge(s) for any rate schedule(s) towards achieving the
"cost of service based rates" as recommended in the most recent
rate study done for the Clearwater Gas System.
(d) Main and service extension construction feasibility: Whenever a
prospective customer requests a new gas service, the Clearwater
Gas System will extend service to the prospective customer under
the following conditions:
1 . Design considerations. The extension of gas service to the
perspective customer can be reasonably accomplished within
good engineering design, access can be secured though
23
Ordinance -7368-05
1----
easements or right-of-way, and the service will not jeopardize
the quality of gas service to existing customers.
2. Main line extension construction feasibility. The maximum
capital investment which will be made by the Clearwater Gas
System to extend main lines and services to serve a new
customer(s) shall be seven times the estimated annual gas
revenue to be derived from the facilities less the cost of gas
and the cost of monthly meter reading, customer accounting
and billing. The formula shall be:
Non-Fuel Energy Rate x Estimated Annual Therms/Gallons = Estimated
Annual Gas Non-Fuel Revenues x 7 Years =
Maximum Investment for Construction Feasibility
Note: The Monthly Customer Charge is assumed to cover the
cost of meter reading, customer accounting and billing.
3. Service line extensions. The Clearwater Gas System will
install gas service lines off of the main line at no charge to the
customer under the following circumstances:
A year round customer has installed gas equipment with an
estimated minimum annual consumption of two therms per
foot of service line required, or
The cost of such service line extension meets the Maximum
investment for Construction Feasibility (as defined "d." above).
Customers who do not meet the criteria for service extensions
as set forth above will either be charged the estimated
construction cost per foot for the excess footage or pay a
contribution in aid of construction (CIAC) to cover the
deficiency amount from the above construction feasibility
formula or enter into a facilities charge contract sufficient to
cover this deficiency plus interest within a period of seven
years.
4. Customer contribution required. If the capital construction costs
to extend the main exceed the maximum investment for
construction feasibility, the developer/customer(s) will be
required to either provide a non-reimbursable CIAC to cover
the excess investment amount or satisfy this deficiency by
entering into a facilities charge contract sufficient to cover this
deficiency plus interest within a period of seven years. Such
facilities contract charges may be reduced or potentially
24
Ordinance -7368-05
discontinued entirely to the extent that other customer(s) are
added beyond the initial customer(s), the facilities covered by
the facilities contract charges are used to serve these
additional customer(s), and to the extent that there are
calculated excess dollars above the additional customer(s)
maximum investment for construction feasibility minus the
capital construction costs for the mains to serve these
additional customer(s).
5. Conversion of equipment to natural gas. The Clearwater Gas
System will convert the customer's existing appliance
orifice(s) (if convertible) to accept natural gas at no cost to the
customer, provided that the customers gas use is year round;
the commercial and industrial customer enters into a contract
to exclusively use the natural gas service of the Clearwater
Gas System; and this amount, when added to the other cost
to serve amounts, still renders the project feasible.
6. Relocation of gas service facilities. When alterations or
additions to structures or improvements on any premise
require the Clearwater Gas System to relocate metering,
service line, or main line, or when such relocation is requested
by the customer, or others, for whatever reason, the customer
or others, may be required to reimburse the Clearwater Gas
System for all or any part of the costs incurred to accomplish
such relocation of gas system facilities.
Section 2. Should any section, paragraph, sentence or word of this
ordinance be declared for any reason to be invalid, the same shall not affect
the validity of the ordinance as a whole, or any part thereof other than the
part declared to be invalid.
Section 3. All ordinances or parts of ordinances in conflict herewith
are to the extent of such conflict hereby repealed.
25
Ordinance -7368-05
r----
Section 4. This ordinance shall become effective upon adoption and
shall be applicable to all gas bills and services rendered on or after April 1,
2005.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Laura Lipowski
Assistant City Attorney
Frank Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
26
Ordinance -7368-05
ater
City Council
,~"~._~gend!,,...,Cov~.r,~~~ml!!~r!!,!!d u m 'm""~""~~_""_""_"_'_
C5\-d-
\().'d
Tracking Number: 1,179
Actual Date: 03/17/2005
Subject / Recommendation:
Adopt Ordinance 7382-05 on second reading, correcting Ordinance 7205-03, substituting a new
map showing the correct future land use map classifications.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 02/20/2005
03/06/2005
Financial Information:
Review Aooroval
Pam Akin
02-25-2005 09:54:25
Cvndie Goudeau
03-07-2005 08: 14:41
ORDINANCE NO. 7382-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
CORRECTING ORDINANCE NO. 7205-03; SUBSTITUTING A
NEW MAP SHOWING CORRECT FUTURE LAND USE MAP
CLASSIFICATIONS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Ordinance No. 7205-03, amending the land use for property
located at 2525 Druid Road, was adopted by the City Council on December 4,2003;
and
WHEREAS, the Future Land Use Plan Map attached to Ordinance No. 7205-
03 was incorrect and it is necessary to substitute a correct map; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The Future Land Use Plan Map attached hereto as Exhibit A will be
deemed to replace the map attached to Ordinance No. 7205-03.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7382-05
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Adopted Future Land Use Plan
Owner: South Gate Park, Incorporated Case: LUZ2003-08006
Site: 2525 Druid Road Property 3.35
Size(Acres):
Land Use Zoning
PIN: 18/29/16/00000/440/0410
From: R/OG & RU o & C2(County) 18/29/16/80353/000/0030
To: RLM & P MDR & P Atlas Page: 299B
City Council
_...,,~-:!.~a CQy~el!'~,!!,dum_""._.""...=.,,_
cJ\- ~
\ CJ.'~
Trackinq Number: 1,180
Actual Date: 03/17/2005
Subject / Recommendation:
Adopt Ordinance 7383-05 on second reading, correcting Ordinance 7206-05, substituting a new
map showing correct zoning classifications.
Originatinq: City Attorney
Section: Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 02/20/2005
03/06/2005
Financial Information:
Review Approval
Pam Akin
Cvndie Goudeau
02-25-2005 09:55:06
03-07-2005 08: 16:34
ORDINANCE NO. 7383-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
CORRECTING ORDINANCE NO. 7206-03; SUBSTITUTING A
NEW MAP SHOWING CORRECT ZONING CLASSIFICATIONS;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Ordinance No. 7206-03, amending the zoning for property
located at 2525 Druid Road, was adopted by the City Council on December 4,2003;
and
WHEREAS, the Zoning Map attached to Ordinance No. 7206-03 was
incorrect and it is necessary to substitute a correct map; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The Zoning Map attached hereto as Exhibit A will be deemed to
replace the map attached to Ordinance No. 7206-03.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7383-05
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Zoning Map
Owner: South Gate Park, Incorporated Case: LUZ2003-08006
Site: 2525 Druid Road Property 3.35
Size(Acres):
Land Use Zoning
PIN: 18/29/16/00000/440/0410
From: R/OG & RU o & C2(County) 18/29/16/80353/000/0030
To: RLM & P MDR & P Atlas Page: 299B
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City Council
_m~~~ cC!~!!l:...ME!~O~!nJ!~!!!mm__.",''''
Tracking Number: 1,193
Actual Date: 03/17/2005
Subject / Recommendation:
Establish a Blue Ribbon Senior Center Task Force that will make recommendations to the City
Council regarding the development of a senior center facility and its programs.
Summarv:
Task Force Membership: The Senior Center Task Force will be comprised of an uneven number of
members numbering no less than nine (9) and no more than fifteen (15). The make up will be as
follows:
. Non-profit organizations involved in programs/services to seniors
. Residents of the City of Clearwater.
(NOTE: Residents will be a majority of the task force membership.)
To accomplish the mission stated above, the Senior Center Task Force will do the following:
1. Review other senior centers for best practices and programs
2. Review services/programs currently offered/available for Clearwater senior residents.
3. Recommend to the Council other programs/services that the task force would like to see
offered for Clearwater senior residents.
4. Review costs of some curently operating senior centers and their programs.
5. Review any local area services that are available for seniors.
6. Recommend to the Council the best location(s) for the senior center considering the
availabillity and convenience of transportation (public, personal, etc.).
7. Review the feasibility of consolidating programs into the senior center.
8. Other tasks as necessary to accomplish the task force's mission.
The target timeline for the Senior Center Task Force will be as follows:
. April, 2005 - Latest date for meetings to begin
. July 31, 2005 - Latest date for meetings to end
. Meetings will be held no less than monthly and the task force will determine if they choose to
meet more often to enable them to complete their mission by July 31, 2005
. August 8, 2005 - Recommendations to City Manager
. September 1, 2005 - Recommendations presented to the City Council
This Senior Center Task Force will be advisory in nature to the Clearwater Council and the City
Council will ultimately determine which, if any, of the recommendations will be implemented.
Originating: Equity Services
Section: Consent Agenda
Category: Other
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
~ Other
City Council
_~m~~!:Ia ~~ver Memoran=~,~m
Review Approval
Eleanor Breland 03-15-2005 14:24:24
Bill Horne 03-07-2005 12: 10:08
Cvndie Goudeau 03-15-2005 17: 10:34
Garry Brumback 03-07-2005 09:59:49
City Council
Ag~da Cover Memoran^~_~!T'
CY\\.- ,
\\. d
Tracking Number: 1,138
Actual Date: 03/17/2005
Subject I Recommendation:
Award a contract to Rolladen of St. Petersburg, FI in the amount of $428,818 for the base bid
and include Option A and Option B for window, door, and glazing protection system for
Clearwater Police Headquarters, authorize the appropriate officials to execute same and
appropriate $428,818 from the General Fund retained earning for this contract.
Summary:
As a result of realized vulnerabilities of the Police headquarters building during the 2004
hurricane season, the City Manager's Office authorized solicitation of a protection system bid.
In addition to it's role as the Primary Emergency Operations Center (EOC), the Police
Headquarters building also shelters 200 officers and support personnel when conditions require
they stop outdoor activites. This system of remotely operated storm and impact rated shutters
will also protect the vulnerable glass features of this building from breaching during most natural
or man-made threats, keeping one of our most basic essential services available when it would
be most needed.
On 19 January 2005, the Bid Submissions for this project were opened (Bid # 08-05). Low
bidder, as determined by Ted Strand of Clearwater General Services was Rolladen of St.
Petersburg, FL in the amount of $374,482 for the Base Bid.
RolI-A-Way of St. Petersburg was second in the amount of $411,485.
A statement of "No Bid" was submitted by Allstar Shutters of Largo, FL.
There were 2 options added to the base bid:
1) Upgrading the wind resistance rating to the recommendations of the Florida Division of
Emergency Management (40 MPH greater than Building Code Requirements). Rolladen had the
low bid of $407,568, with RolI-A-Way at $452,538.
2) Requiring that installing contractor also permit and install the electrical services to the
electric motors. Rolladen had the low bid of $21,250, with RolI-A-Way at $45,258.
The total project, including both options, is $428,818, by Rolladen. RolI-A-Way's total bid was
$497,896.
A mid-year budget amendment will be required to provide for the transfer of $428,818 to
establish a new capital project, 315-91148 Police Hurricane Shutters, in order to provide funding
for this contract.
Originating: City Manager
Section Consent Agenda
Category: Construction Contracts - All Departments other than Public Works Originating
Number of Hard Copies attached: 3
Financial Information:
City Council
_,_" Agen_~jJ_ Cover Memora I'!.~,~"!!I._
~ Capital Expenditure
Bid Required? Yes
Bid Numbers: 08-05
Current Year Cost:
$428,818.00
Total Cost:
$428,818.00
Not to Exceed:
$428,818.00
Review Approval
Garrv Brumback
Tina Wilson
Bill Horne
Michael Ouillen
Brvan Ruff
Georqe McKibben
Cyndie Goudeau
03-07-2005 14:55:54
03-07-2005 08:33:20
03-10-2005 18:07:40
03-02-2005 10:40: 16
03-07-2005 12:51:30
03-02-2005 13:37:02
03-11-2005 08:33:23
I'~,,^' II. Q>
~-J1-OS
INTERDEPARTMENT CORRESPONDENCE
~11 ("
TO:
Ted Strand, Bldg & Maint, Admin Support Mgr
FROM:
M.W. Murray, Buyer, Purchasing
COPIES:
Jim Wood, Bldg & Maint, Superintendent
SUBJECT:
Bid #08-05 HURRICANE PROTECTION SHUTTER SYSTEM
DATE:
January 19, 2005
Please furnish the following information so that we can
complete processing your requirement(s):
1. (X) Evaluate bids/quotes and make award recommendation.
Narrative justification signed by Department
Director is required if recommendation other than to
low bidder. Bid expires April 19,2005.
2. () City Manager approval required. Please forward
recommendation memo to Purchasing/Finance for coordination
prior to obtaining City Manager's approval.
3. (X) Agenda Memo and Commission Approval Required. Purchasing
will prepare and submit required memo after receipt of
departmental recommendation if items are included in your
current FY budget. Please provide your appropriation
code ( s) .
4. (X) Bid Advertised:
(X) Tampa Tribune
( ) Other:
12/19/2004
_/_/-
Appropriation code(s) :
....II-#.;.
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""6M'
Cny OF CLEARWATER
Solid Waste/General Services Department
Building & Maintenance Division
T.L. (TED) STRAND
ADMINISTRATIVE
SUPPORT MANAGER
1900 GRAND AVE. PHONE: (727) 562-4890 EXT. 2807
CLEARWATER, Fl33765 FAX: (727) 562-4894
ted.strand@myclearwater.com
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SPECIFICATIONS
FOR
A HURRICANE PROTECTION SYSTEM
FOR THE MAIN POLICE STATION
645 PIERCE STREET
CLEARWATER, FL
DECEMBER 7, 2004
CITY OF CLEARWATER
OWNER
CITY OF CLEARWATER
P.O. BOX 4748
CLEARWATER, FL 34616-4748
CITY CONTACTS
TECHNICAL INFORMATION
MR. TED STRAND
1900 GRAND AVENUE
CLEARWATER, FL 33765-1911
727-562-4710 X2807
SPECIFICATIONS
FOR
A HURRICANE PROTECTION SHUTTER SYSTEM FOR THE
MAIN POLICE STATION
645 PIERCE STREET
CLEARWATER, FL
DECEMBER 7, 2004
GENERAL CONDITIONS & INSTRUCTIONS TO BIDDERS
SUPPLEMENTAL TO THE SPECIFICATIONS
THESE GENERAL CONDITIONS, WHERE APPLICABLE, SUPERSEDE ANY
OTHER REFERENCES ENCLOSED IN THE ATTACHED SPECIFICATION
PACKAGE DATED DECEMBER 7,2004. THERE SHOULD BE NO
CONFLICTING STATEMENTS, AND WHERE ANY CONFUSION EXISTS THE
MATTER SHOULD BE BROUGHT TO THE ATTENTION OF THE BUILDING &
MAINTENANCE SUPERINTENDENT IN WRITING FOR CLARIFICATION AT
LEAST ONE WEEK PRIOR TO SUBMITTING A BID PACKAGE.
SECTION I - PROJECT REQUIREMENTS
1.01 INSTRUCTIONS TO BIDDERS:
A To qualify for submitting a bid, Bidders must obtain these General
Conditions, Specifications and have viewed the location of the
proposed project and have become familiar with existing conditions
and all conditions pertaining to the Scope of Work.
B. All bids are due by January 19, 2005 at 11 :00 AM., and four (4)
copies shall be submitted in sealed envelopes to the City's
Purchasing Department prior to that time.
1.02 INSURANCE:
A The successful bidder, hereinafter called "Contractor", shall be
required to furnish the City of Clearwater, hereinafter called
"Owner", with Public Liability, Property Damage, Workmen's
Compensation and Automobile Liability Insurance.
B. The following types of insurance, limits of liability, and policy
extensions are the minimums required of the Contractor and all
sub-contractors.
1. Workman's Compensation and Employer's Liability
Insurance:
a. State - Statutory
2. Broad Form Comprehensive General Liability Insurance
Including Operations-Premises, Elevators, Contractor's
Protective Liability) Sub-Contractor's Operations,
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Products Completed Operations Contractual Liabilities,
plus such excess coverage as may be appropriate for. the
limits listed:
a. Bodily Injury - $1,000,000 each occurrence;
$1,000,000. Annual Aggregate.
b. Personal Injury, with Employment Exclusion
Deleted -- $1,000,000 each person; $500,000
Each Occurrence.
c. Property Damage -- $500,000 Each Occurrence
and $500,00 Annual Aggregate.
3. Comprehensive Automobile Liability Insurance (Owned,
Hired and Non-Owned Automobiles):
a. Bodily Injury - $300,000 Each person; and
$300,000 Each Occurrence.
b. Property Damage - $100,000 each occurrence.
4. Provide the Owner a current insurance certificate.
5. The Contractor shall not commence work under this
contract until he has obtained all insurance required
under 1.02 of these Instructions to bidders and all
insurance's have been reviewed by Owner. Owner shall
be named as a Co-Insured on the Policy as an
amendment prior to starting work.
1.03 STARTUP AUTHORIZATION:
A. Do not order project materials or start work before receiving
Owner's purchase order.
1.04 GUARANTEE:
A. Upon Inspection and acceptance by Owner, work completed under
the Scope of Work shall be guaranteed to Owner as a minimum:
For a period of one (1) year for parts and labor and for ten (1 0)
years for parts due to defects in materials or workmanship.
B. As an alternate, bidder may bid on a longer and/or more
comprehensive warranty, however this shall be as an addition to
what is specified in Item1.04-A and additional costs identified.
1.05 PRE-BID CONFERENCE:
A.
There will be a Pre-Bid Meeting for this project on January 5, 2005,
at 10:00 AM on site. Specifications, Scope of Work, and other
pertinent details will be discussed at that time. Bidders are
obligated to attend this Pre-Bid Meeting. Non-attendance shall be
grounds for disqualification from bidding. No allowances will be
made for a Bidder's failure to obtain the necessary information to
submit a valid bid..
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1.06 QUESTIONS:
A. If the bidder feels a conflict exists between all applicable codes and
ordinances, the material manufacturer's (hereinafter called
Manufacturer) specifications, and/or these Specifications, he shall
state in writing all objections at least one week prior to submitting a
bid. In the event several codes/ordinances provide differing
interpretations of a Specification item, the most stringent
interpretation shall prevail. By submitting a bid, the bidder
acknowledges and accepts all terms and conditions of these
Specifications.
1.07 RESPONSIBILITIES FOR MEASUREMENT'S AND QUANTITIES:
A. The bidder shall be solely responsible for the accuracy of all
measurements and for estimating the labor quantities required to
satisfy these specifications. Any accompanying drawings and/or
diagrams are for identification purposes only and their inclusion in
these documents does not relieve the bidder of his/her
responsibility for inspection of the job site and project conditions.
1.08 FACILITY DAMAGE:
A. The Contractor shall be responsible for the correction and/or repair
of any damage to the facility resulting from the related work and at
no expense to the Owner.
1.09 DISCREPANCIES AND ADDENDA:
A. Oral instructions or decisions, unless confirmed by ADDENDUM,
will not be considered valid, legal or binding.
B. No extras will be authorized because of failure of the Contractor to
include work called for in the addenda in his submittal or for oral
instructions.
1.10 SUBMITTALS:
A. Submit manufacturer's complete product data for all specified
components, including specifications, finish information and
installation requirements.
B. Submit shop drawings showing product layout and materials, sizes
and types, components and accessories, fabrication data, operation
and wiring diagrams for motor-driven operators, finishes,
anchorage and installation requirements and details.
C. Manufacturer's standard color selection for selection by Owner.
D. Quality Assurance Submittals:
1. Test reports showing compliance with specified
requirements.
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2. Manufacturer's certification that design criteria meets all
specified requirements.
3. Operating and maintenance instructions.
4. Specified final acceptance documentation.
1.11 REFERENCES AND CODE ENFORCEMENT:
A. The Florida Building Code (FBC)
B.. International Building Code (IBC)
C. Miami-Dade County Building Code Compliance Office (BCCO) -
Product Control Division (large & Small Missile Impact)
D. South Florida Building Code
E. NFPA 70 - National Electrical Code
F. Underwriters laboratories Inc. (Ul)
G. Pinellas County Construction Licensing Board (PCClB)
H. City of Clearwater - Development and Neighborhood Services
Department - Adopted Codes (Note: Fees for City of Clearwater
Permits will be waived by the City)
1.12 SCOPE OF WORK:
A. Base Bid - Contractor shall furnish all material, equipment and labor
for the "turn-key" installation of a complete Hurricane Protection
System at the Main Police Station building consisting of, but not
limited to:
1. Extruded aluminum motorized rolling shutters (with
manual override) on the remainder of the unshuttered
exterior window openings - excludinq the electrical hook-
ups.
2. Contractor shall furnish all material, equipment and labor
for the installation of specified clear polycarbonate
panels and framing over unprotected glass areas
(entrance lobby, etc.) where the installation of rolling
shutters is not feasible.
3. As a minimum, the above completed installation shall be
rated to withstand a Category 3, 130 mph, hurricane and
as calculated per ASCE-7 (peak gust method) as
established in the Florida Building Code. Documentation
of same shall be provided as part of submittals.
B. Bid Alternate "A" -_Contractor shall submit a bid for a system as
above (Item 1.12-A-1) but rated to withstand a Category 4,155
mph, hurricane and as calculated per ASCE-7 (peak gust method)
as established in the Florida Building Code. Documentation of
same shall be provided as part of submittals
C. Bid Alternate "B" - Contractor shall submit a bid for providing all
necessary electrical hook-ups required for the proper power
operation of all rolling shutters included as part of this project (Items
1.12-A-1 and 1.12-A-2).
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1.13 PRODUCTS AND MATERIALS:
A. Rolling Shutters:
1. Slats shall be fabricated of aluminum alloy 6063- T6.
2. Hoods shall be one-piece and fabricated of aluminum,
.036" minimum thickness.
3. Mounting brackets and adjustment plates shall be
fabricated of stainless steel, 1/8" minimum thickness.
4. Reels shall be made of extruded aluminum.
5. All aluminum surfaces shall be powder-coated or utilize
an electrostatic paint process (vinyl coating is not
acceptable).
6. Only new (not reconditioned) Ul-Approved motors shall
be utilized and manual overrides shall be provided.
7. Product acceptance documentation shall be submitted as
part of bid package for all applicable agencies, including
Miami-Dade BCCO Notice of Acceptance (NOA).
B. Polycarbonate Panels:
1. Material shall be GE lexan@ XLlO Sheet with
coextruded UV-resistant surface treatment or approved
equivalent. Minimum thickness shall be 3/8" and
maximum panel size shall be 4' x 8',
2. Panels shall be framed in extruded aluminum and
product acceptance documentation shall be submitted as
part of bid package for all applicable agencies.
1.14 MANUFACTURER/CONTRACTOR REQUIREMENTS:
A. Contractor/Manufacturer shall have been in the storm and security
shutter manufacturing/installation business for a minimum of 10
consecutive years.
B. Contractor shall have and maintain a current Florida General
Contractor's License.
C. Contractor shall meet all permitting requirements as required by the
City of Clearwater and the PCClS.
D. Contractor shall provide a current Miami-Dade County approval
certificate, issued directly in the name of the vendor, for each
product included in this bid and shall be included as part of the bid
package.
E. Contractor shall provide Miami-Dade County Notice of Approval
(NOA) for both large and small missile impact certification numbers
for all products included in this bid and documentation shall be
included as part of this bid package.
F. Manufacturer shall manufacture, provide installation by factory-
trained installers and provide specified warranty. Subcontractors
shall not be used.
G. To qualify for final payment, Contractor shall furnish all submittal
documents, final waiver(s) of lien and fully signed-off permit(s).
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1.15 PROJECT LOCATION:
A. The installation site to receive the Hurricane Protection System is
the City of Clearwater - Main Police Station at 645 Pierce Street,
Clearwater, FL 33756.
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SECTION 2 - GENERAL CONDITIONS
2.01 DESCRIPTION:
A. The work consists of the "turn-key" installation of the specified
Hurricane Protection System(s) as per these Specifications, the
Manufacturer's drawings and specifications, and all applicable
codes and regulations. The electrical hook-ups shall be bid as an
alternate.
2.02 SITE CONDITIONS:
A. Contractor shall be responsible to police his/her personnel to
ensure all work areas are kept safe and orderly.
B. Use all necessary precautions to protect building and equipment.
Contractor shall leave the facility in the same condition as at the
beginning of the project.
2.03 HOURS OF OPERATION:
A. Contractor shall coordinate with Owner regarding hours of
operation. Work shall not begin prior to 7:00 a.m. As this is a 24/7
emergency facility, work schedule shall be coordinated with
command personnel to assure unimpeded operations.
2.04 WORKMANSHIP:
A. All workmen shall be thoroughly experienced in the particular class
of work that they will perform. The Owner reserves the right to
demand removal from this project, any member of the Contractor's
staff that, in his opinion, impedes the progress of this project.
B. The consumption of drugs, alcoholic beverages or illegal
substances by the Contractor's employees or any sub-contractor's
employees, shall be prohibited on Owner's property. The
Contractor shall remove from the site any employee or employee of
a sub-contractor, who is vulgar, offensive, or who is under the
apparent influence of drugs, alcohol or illegal substances.
C. Contractor shall schedule a pre-installation conference prior to
commencement of any field activities to establish procedures as
required to maintain optimum working activities with minimum
disruption to normal facility work activities.
D. Contractor shall be approved by Owner and be properly licensed.
E. Project Meetings:
1. Pre-Job Submittals
a. To be furnished to Owner:
(1) Submittal of insurance certificates.
(2) Distribution of relevant certifications,
approvals and other required documents.
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2. Final Inspection:
a. Will be scheduled by Owner with Contractor's
representative upon job completion.
b. Attendance: Owner, Contractor and
Manufacturer's Representative (if applicable).
c. Minimum Agenda:
(1) Project inspection.
(2) Receipt of lien waivers, warranty submittals
and signed-off permit copies.
2.05 STORAGE:
A. Storage of Materials:
1. Deliver components in Manufacturer's original, unopened,
undamaged containers with identifying labels intact.
2. Store materials in a protected location which will not
impede traffic or present safety hazards at the site.
2.06 CLEAN UP:
A. The Contractor shall be responsible for maintaining all work areas
in a neat and orderly manner. Immediately upon completion, all
clean up shall be performed to the satisfaction of the Owner.
2.07 SAFETY:
A. The Contractor shall comply with all applicable provisions of the
occupational Safety and Health Act (OSHA) throughout the duration
of the specified work. The Owner shall be held harmless from any
violations by the Contractor of said provisions.
B. Competent operators shall be in attendance at all times when tools
and equipment are in use.
C. Materials shall be stored in a safe manner in areas designated by
the owner so as to ensure a minimum hazard to passersby.
2.08 CHANGE ORDERS:
A. All change orders, additions to, or deletions from the Specifications
shall only be by written order. The Contractor shall not change,
alter, add, delete or deviate in any manner, from these
Specifications without prior approval.
2.09 REGULATORY REQUIREMENTS:
A. All applicable building codes and regulatory requirements.
B. All applicable permits, as required, shall be obtained prior to
starting work .
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2.10 ENVIRONMENTAL REQUIREMENTS:
A. Do not use or dispose of any materials or products in any manner
which is not in compliance with all current, applicable codes and
regulations.
2.11 WORK SCHEDULE:
A. All work shall commence within 60 days of receipt of purchase
order.
B. Project shall be completed within 45 days of project
commencement date or by May 31,2005, whichever issooner.
C. Failure to complete all work within specified time period, allowing
for documented and verifiable rain days, will result in a penalty of
one-hundred dollars ($100.00) per day being enforced.
2.12 PAYMENT TERMS
A. Net 30 days after acceptance of material and labor by Owner.
Progress payments may be considered however the total amount of
materials and/or labor provided to the City must meet or exceed the
amount being invoiced at that time.
2.13 REQUIRED CLOSEOUT DOCUMENTATION:
A. Final payment will be released after all provisions of the
Specifications are met and Owner receives the following with the
Contractor's final payment request:
1. Final Waiver(s) of Lien executed by Contractor (and sub-
contractor if applicable).
.2. Contractor's and Manufacturer's Guarantees in Owner's
name and registered with Manufacturer.
3. Signed-off permit(s) as applicable.
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FAX
Date January 7, 2005
Number of pages including cover sheet
To: All 1/06/05 Pre-bid Attendees
Attn:
Phone
Fax Phone
CC: Jim Wood
CITY OF CLEARWATER
GENERAL SUPPORT SERVICES _
BUILDING AND MAINTENANCE DIV.
1900 GRAND AVENUE
CLEARWATER, FL 33765-1911
From:
Ted Strand
Phone 727 -562-4890 x2807
Fax Phone 727 -562-4894
ADDENDUM TO SPECIFICATIONS DATED DECEMBER 7.2004. FOR A HURRICANE
SHUTTER PROTECTION SYSTEM FOR THE MAIN POLICE STATION:
1. Miami-Dade certification is mandatory for this project. Alternate certifications/approvals
will not be accepted in lieu of this requirement.
2. City Council approval of the successful bid is expected by February 18, 2005. If the
approval date occurs later, the project completion date of May 31, 2005, will be extended
accordingly on a day-for-day basis.
3. It is imperative that all windows be protected to the greatest extent possible by shutters.
Approved filler materials shall only be utilized minimally for small and/or highly irregular
shaped areas where it is impossible or totally impractical to provide shutter protection.
4. All shutter operators shall be provided with internally-operated manual override devices.
The addendum is supplemental to the Specifications and does not alter or void any contents
therein. Please provide acknowledgement of receipt of and acceptance of this document as
part of the Specifications with your bid submittal.
STATEMENT OF NO BID 08-05
NOTE: If you do not intend to respond, please return this only.
City of Clearwater/Purchasing
P.O. Box 4748
Clearwater, FL 33758-4748
We, the undersigned, have declined to bid on the above noted invitation for Bid for the
following reason(s):
Insufficient time to respond to the Invitation for Bid.
Do not offer this producrlservices.
J Our schedule will not permit us to perform.
Unable to meet specifications.
Unable to meet insurance requirements.
Specifications unclear (please explain below).
Remove us from your "Bidder Mailing List."
Other (please specify below).
REMARKS
We understand that if a "no bid" statement is not returned, our name may be removed from
the Bidder's List of the City of Clearwater.
COl\1P ANY
NAME: AlL~"A'R ~lJTTE.i2..~
ADDRESS: \ ~ 1'Z. to -e.l\'l ~\\l E..
CITY/ST ATE/ZIP: '-~~Gco B ~3ll '+
SIGNATURE, ~ ~~
DATE: \ - \4-0S TELEPHONE: SC\~-S"\.~
FAX: 5 \, -'2A'le
2
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8668-l.lS-l.Zl.-t
otonse~~o tae4o~w
e6E:Ol SO Sl uer
.,..r. I
icJo .a.
. -.. STORM AND SECURITY SHUTTERS
. .
January 18, 2005
10601 Oak Street N. E., St. Petersburg, Florida 33716-3301
(727) 576-6044 . Toll Free (888) 765-5292 (888-ROLLAWAY)
FAX (727) 579-9410. www.roll-a-way.com
City of Clearwater
Purchasing Division
100 South Myrtle Avenue
Clearwater, FL 33756-5520
RE: Hurricane Protection System
Mr. Michael W. Murray,
Roll-a-way Storm and Security Shutters is prepared to offer a }'id for this project with one
big stipulation, your time frame for this work is not feasible at this time. Let me explain
why:
Roll-a-way is America's largest manufacturer of storm protection shutters and with last
year's hurricanes drawing everyone's attention to these products our installation
department is overwhelmed with demand.
Roll-a-way products in the state of Florida have always been installed by our factory
trained employee technicians; we have never used subcontractors. This is the crux ofthe
stipulation; in order for us to man the project with these highly skilled technicians Roll-a-
way can not meet the deadline of May 31, 2005 for completion ofthis project. Our
installation department is currently scheduled out through the end of May at this time.
Roll-a-way is bringing new employees on board as qualified applicants present them-
selves; however we regard this project as too important to man it with trainees, even well
supervised trainees.
Roll-a-way is prepared to negotiate a time frame for this work if the city is willing but it
will not happen in the timeframe stated in the specifications (complete by 5/31/05).
If the city is willing to establish a more feasible time line Roll-a-way would like very
much for you to open the accompanying bid form. If however the city is adamant
regarding the completion date please discard this bid as we will not be able to meet the
stated deadline.
Thank you for your consideration of this stipulation.
~44t-fvV
:SOdy ~et
Product Specialist! Commercial Sales
tit
BID RESPONSE FORM (08-05)
Item Quantity Description Total Cost
1 1 LOT HURRICANE PROTECTION SYSTEM $ 411J4~\)I~
(BASE BID)
2 1 LOT BID AL TERNA TE "A" $ 452.,(J3SJ. LQ
3 1 LOT BID AL TERNA TE "B" $ i91 ~qlt cc
) .
(per the attached Specifications)
Contact Ted Strand at 727/562-4710 Ext. 2807, for any technical questions regarding this bid.
Please return two (2) copies of Bid Response
F.O.B. CLEARWATER
Delivery Time: ~B ;; Dc T e: f< flit NED
Payment Terms: 7 t: R. C;? E (. S
BIDDER REPRESENTATION
I represent that this bid is submitted in compliance with all terms, conditions and specifications of the
Invitation for Bid and that I am authorized by the owners/principals to execute and submit this bid on
behalf of the business identified below.
BUSINESS NAME:
.. . way
10601 Oak St., N.E.
S!. Ptt~(~bur& Ft-33fl6
STREET ADDRESS:
CITY, STATE, ZIP CODE:
PRINTlfYPE NAME OF AUTHORIZED REP: :roo~ D cc..LE r
TITLElPOSITION OF AUTHORIZED REP: C 0,.-)/1"7 E. ic (i~L S~Le oS
~t ? /)
SIGNATURE OF A~ORlZED RE~ f Lht,$-, )/Y7/VU M-
DATESUBMITTED:f~ 1?",.!?OOt.,-
PHONE NO: 721 51~/1t./3 FAX NO: 7;J'7 -579 -qt/ID
>I::?'i'l
-3-
BID RESPONSE FORM (08-05)
Item Quantity Description Total Cost
1 1 LOT HURRICANE PROTECTION SYSrEM $ 371 1R2cO
(BASE BID) ..J
2 1 LOT BID ALTERNATE "A" $ 407 ~ a> ~
J
2.1 ,~.2S-o ~
3 1 LOT BID AL TERNA TE "B" $
(per the attached Specifications)
Contact Ted Strand at 727/562-4710 Ext. 2807, for any technical questions regarding this bid.
Please return two (2) copies of Bid Response
F.O.B. CLEARWATER
DeliveryTime: fsR J'tlR... .4POEtJ~1JPJ 0':' t)7J:,S-A~ &!;c 131 '0,
Payment Terms: ~ f<.E'e.<<,f"T'" tJF rE1l.rrl .~S I }~
DRA~S 1>l1R.,HG- laJS-r,q.u..J\-r1o/J No'- Tb IExe4Sb ~o:J
~ #JJ ~.n"lPL.eYfot!
BIDDER REPRESENTATION
I represent that this bid is submitted in compliance with all terms, conditions and specifications of the
Invitation for Bid and that I am authorized by the owners! rincipals to execute and submit this bid on
behalf of the business identified below. ~
BUSINESS NAME:
STREET ADDRESS:.
CITY, STATE, ZIP CODE:
PRINTffVPE NAME OF AUTHORIZED REP:
TITLEIPOsmONOFAUTHORIZED~~
SIGNATURE OF AUTHORIZED REP: _ ... ~___/
DATE SUBMITTED: ~tJ"fl." J 'J I 2,ooS
PHONE NO: l>>-/?~ -3k'JFAX NO: 7 J? --615- /4SS
01/13/2005 08:21
9544544220
ROLLADEN I NC
PAGE 01
ACQRD... CERTIFICATE OF LIABiliTY INSURANCE I 01/28/2004
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Keyes Coverage, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
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THE POLICIES OF INSURANCE LISTED BElOW HAve BEEN ISsueD TO THE INSURED NAMED ABOVE FOR THE POlICY PERIOD INOlCA lED. NQTWlTHSTANDlNI
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DESCAlPlION OF OPERATIONS /lOCATM:ltiS IVCIlICll1S / EXCLU!lIONS ADDEO BY BftIORSDlEIO /aKCIAlI'llOlllSlON&
City of Clearwater
POBo~4748
Clearwater, FL 33758
C4NCELl.4 TION
I 6NOVI.D AHV 01' THe AGOVE DQCRlIIED POUClES 8! C,6NCELLt;O BEFORE THE
EXPIRA~ DATE THEREOF. THE ISSUING INSIIREIt WILL IlNDEAVOIt TO MAil
~ DAYS -..rTI!N NOTICE TO ntE CIiRT1FICATE ff(lI.lKIlNAllEO TO THE L"".
BUT ""'UIRE TO MAll91/C1l HO'rIC1l SUALI./MI'OSE NO DBlIGA 110M OR llAlIIUlY
OF MY KIND UPON THE 1N9URER.1TS ~ OR RV'It&~IlNTATlveS.
AUT1tORlZEllIIEPRI!SINTATIYf
CERTIFICATE HOlDER
Carey kQves/l(EYI6
~~
&'CORD 25 (2001/08)
CACORD CORPORATION 1988
~
rolladeni
ROLLADEN, INC.
10 - YEAR LIMITED WARRAN1Y
WARRANTIES
Rolladen, Inc" provides the following warranties in connection with tbe sale and installation of its products, subject to Ille
limitations and disclaimers below:
INSTALLATION WARRANTY
Rolladcn, Jrn;. warrants for one year from the date of origil1lll installation that the installation it perfonns will be done in accordance with generally
accepted professional standards. Rolladen, Inc. will correct any failure to eonfono to this installation wammty without charge, For this
installation warranty to apply, RoHaden, Inc. must be notified in writing within one year after installation.
PRODUCT WARRANTY (PRO-RA TEI?I
Rolladcn, Inc, warrants that its prodnet (except for electric motors) will be of the kind and quality dcs<ribcd in its contract, and will be free from
defects in workmanship and material for a period of 10 YC8IS from the date of original installation. In the event its products fail 10 comply with this
warranty, RoUadcn. Inc. will provide the following remedies in accordance with the schedule shown below;
Within the first year from lhe date of original installation, RoUaden, Inc. will, in its sole discretion, repair or replace the
produCt without any charge to lhe owner.
During the second and subsequent years, Rolladen, Inc. will, in its sole discretion, repair or replace the product aud only be
responsible for a certain pcrccnlagc of the cost ofmalcrials (see chart below). Labor wsts are not covered and wiU be charged
to lhc owner at the then current hourly ratcs.
Y car Percent Covercd
2 80
3 60
4 40
5 35
6 30
7 25
8 20
9 15
10 10
ELECTRIC MOTOR WARRANTY
Electric motors arc warranted to be free from defects in work.manship and material WIder normal and proper use for II total of five years from the
date of original installation. During the first year, Rolladcn. Inc. will, in its sole discretion. repair or replace the electric motor without any charge
to the owner. During the sccmtd and subsequent years, Rolladen, Inc. will. in its sole discretion, repair or replace the motor. Labor is not included
dwing the second and subsequent years of the warranty and will be charged to the owner at the then CWTCllt hourly rales.
LIMITATIONS
All repairs or replacement must be perfonncd by Rollnden, hlC., jlCTSOlUlel. If anyone other than Rolladen, Jrn;. pelSOl1llel repair or replace the
product or any of its parts. aU of the above warranties arc null and void. This Limited Warranty is transferable frolll the original owner to any
subsequent purchaser as long as the product remains inslalled on the original premises. If the product is removed and reinstalled elsc\\i1ere, all of
the above warranties are null and void.
This Limite4 Warranty shall not apply to defective conditions caused, in whole or in part. by acts of God, accidental or intentional damage, fire,
Rood, stonn surge, lornados, lightning, earthquake, scUlement of building. failure of structure, neglect, improper care, exposure 10 hannful
chemicals, nonnal weathering of surface, use of accessories Lhat do not propedy receive or secure the products, or allY other causes beyond the
control of Rolladcn, Inc. Scaffolding is not included under this warranty.
Rolladcll, Inc. reservcs the right '0 discontinue and/or makc changes in any of its products. In the event the product covered by this warranty is not
availablc. Rolladcll.lnc. shall have the right to substitutc a product, in Rolladcll, Inc.'s sole discrction, of equal quality.
DISCLAIMER
TIllS UMITIID WARRANTY IS TIlE SOLE AND ENfIRE WARRANTY PERTAINING TO ROUADEN, lNe.os PRODUCTS AND IS IN LIEU OF AND
EXCLUDES ALL OTHER WARRANTIES OF ANY NATIJRE WHATSOEVER, WHE'rnER EXPRESS, IMPLIED OR ARtSING BY OPERATION OF LAW.
TRADE, USAGE OR COURSE OF DEAUNG, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF MERCHANT ABtLITY AND W ARRANl1ES OF
FITNESS FOR A PARTICULAR PURPOSE,
In no event, whclher arising out of breach of contract. warranly or tort (including negligence. failure to warn or strict liability) or otherwise. shall
RoJJadcll. Inc. be liable to owner, or to any third party, for any special. indirect. consequential or incidental damages.
Written and oral representations made by Rollnden, Jrn;.'s employees or agents, before or after sale of the products, arc not 10 be considered
warranties or additional obliRalions Wlless they arc in writinR and siRJIcd by an officer or authorized employee of.RolllljI!n, Inc,
g.(]earwater
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FAX
CITY OF CLEARWATER
GENERAL SUPPORT SERVICES -
BUILDING AND MAINTENANCE DIV.
1900 GRAND AVENUE
CLEARWATER, FL 33765-191'1
Date
January 7,2005
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Attn: Mr. Herb Moltzan
Phone 727 -345-3400
Fax Phone 727-345-1455
cc: Jim Wood
.. ~ - -- ~ .-.. ;. -. .
Ted Strand
Phone 727 -562-4890 x2807
Fax Phone 727 -562-4894
ADDENDUM TO SPECIFICATIONS DATED DECEMBER 7,2004, FOR A HURRICANE
SHUTTER PROTECTION SYSTEM FOR THE MAIN POLICE STATION:
1. Miami-Dade certification is mandatory for this project. Alternate certifications/approvals
\:v'H! not be accepted in !:eu of this requirement.
2. City Council approval of the successful bid is expected by February 18, 2005. If the
approval date occurs later, the project completion date of May 31, 2005, will be extended I
accordingly on a day-for-day basis.
3. It is imperative that all windows be protected to the greatest extent possible by shutters.
Approved filler materials shall only be utilized minimally for small and/or highly irregular
shaped areas where it is impossible or totally impractical to provide shutter protection.
4. All shutter operators shall be provided with internally-operated manual override devices.
The addendum is supplemental to the Specifications and does not alter or void any contents
therein. Please provide acknowledgement of receipt of and acceptance of this document as
part of ~he Specifications with your bid submittal.
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S1. Petersburg: (727) 345-3400
Tampa: (813) 254-2915
Sarasota: (941) 923-2770
New Port Richey: (813) 372-8755
Englewood: (941) 474-2272
Fax: (727) 345-1455
@
rolladen~
7183 - 30th Avenue North. 81. Petersburg, Florida 33710
EXTRUDED ALUMINUM ROLLING SHUITERS:
. 2" x 5" x 1/S" stainless steel mounting brackets and S" x S" x 1/S" stainless steel adjustable
plates.
. Complete seamless aluminum reels, coupled with aluminum 6063- T6 alloy shaft housing
and S/S" solid shaft, supported by stainless steel roller saddles.
. Only brand new motors with manual overrides (in case of power failure) are included for
each opening.
. Electrical hook-ups by Rolladen, Inc. are included in Bid A1temate "B" only.
. Hoods are one piece .036" heavy gauge aluminum, smooth finish.
. .OSO" double wall slats, extruded in the U.S.A, of 6063- T6 aluminum are non-vented (do
not have perforated slots to allow light in when not fully closed) for maximum strength.
. Interlocking system, each slat is roll crimped left and right sides to each other, virtually
Drevents the slats from iammina in the hood area and when entering the side tracks;
patented by ROlladen, Inc.
. 2n left and right side tracks.
. Powder coat or Step-3TM Electrostatic Paint Process, .OS mil. minimum coating thickness,
on all aluminum surfaces.
. Standard colors of white, ivory, beige or bronze.
. Dade County Large and Small Missile Impact Compliance and Certificates #02-031S.11
and #03-0604.02.
\tI
.11
BUILDlNG COD:! COMPUANCE OFFICE (DeCO)
PRODVCT CONTROL DIVISION
MIAMJ-DADE COUNTY, FLORIDA
METRO-DADE FLAGLER BUILDING
140 ~ FLAGLm STRUT. SUITE 1613
MJAMr. FLORIDA 33130-1563
(305) 375-2901 FAX (305) 375-2908
NOTICE OF ACCEPTANCE (NOA)
Rolladen, Ioc.
5SO Ansin Blvd.
llallandale, F'L 33O()l)
ScOPE: This NOA is being issued under the applicable rules and regulations governing the use of constructioo
materials. The documentation submitted has been reviewed by Miami-Dade County Product Cootrol Division and
accepted by the Board of Rules and Appeals (BORA) to be used in Miami Dade County and other areas where
allowed by the Authority Having Jurisdiction (Am).
This NOA sba1l not be valid after the expiration date stated below. The Miami-Dade County Product Control
Division (In Miami Dade County) and/or the Am (in areas other 1han Miami Dade County) reserve the right to
have this prociw=t or material tested for quality assurance purposes. If this product or material fil.i]s to perform in
the accqrted manner. the manufacturer will incur the expeosc of such testing and the Am may immediately
revoke, modify, or suspend the use of such product or material within their jurisdiction. BORA reserves the right
10 revoke this acceptance, if it is determined by Miami-Dade County Produd: Control Division that this product or
material fails to meet the requirements of the applicable building code.
This product is approved as described herein, and bas been designed to comply with the Florida Building Code
including the High Velocity Hurricane Zone.
DESCRIPTION: Series "##1116" Extruded Aluminum Roll Sbutter
APPROVAL DOCUMENT: Drawing No. 95-12, titled "RollShutter Detail, Post l.cmdittg Charts, Top Support
l.cmdittg Charts &. Storm Bar Lnadi'18 Charts", sheets 1 through 21, prepared, signed and sealed Humayoun
Farooq. P .E., dated 02/27/95 with last revision on 05/17104, bearing the Miami-Dade County Product Control
Revision stamp with the Notice of Acceptance nmnber and expiration date by the Miami-Dade County Product
Control Division.
MISSILE IMPACf RATING: Large and Small Missne Impact
LABELING: Each unit shall bear a permanent label with the manufi1ctorer's name or logo, city. state and
following statement: "Miami-Dade County Product Cootrol Approved", unless otherwise noted herein.
RENEWAL afthis NOA shall be considered after a reocwa1 application bas been filed and there has been no
chauge in the applicable building code negatively affecting the perlOrmancc of this product.
TERMINATION of this NOA will occur after the expiration date or iftbere has been a revision or change in the
matmia1s, use, and/or mamJfactUIe of the product or process. Misuse oftbis NOA as an endorsement of any
product, for sa.Ies. advertising or any other purposes sbaJ1 automatically terminate this NOA Failure to comply
with any section of this NOA shall be cause for termination and removal of NO A
ADVERTISEMENT: The NOA number preceded by the words Miami-Dade County, Florida, and followed by
the expiration date may be displayed in advertising literature. If any portion of the NOA is displayed, then it shall
be done in its entirety.
INSPEcrION: A copy oftbis entire NOA sbaII be provided to the user bytbe manufi1cturer or its distributors
and sbal1 be available for inspection at the job site at the request of the Building Official.
This NOA revises NOA II 01-0318.11 and, consists oftbis page, evidence page and the approval document
mentioned above.
~8---~:~:'
NOA No 03-0604.02
Expiration Date: lune 6, 2007
Approval DIte: Joe 24, 2004
Page 1
"
Rolladen. Ioe.
NOTICE OF ACCEPTANCE:
EVIDENCE PAGE
A. DRAWINGS,
1. Drawing prepared by Al-Farooq Corporation, titled ''Roll Shutter Detail, Post Loading
Charts, Top Support Loading Charts, Storm Bar Loading Charts &. Deflection Calculation
Sheet" Drawing No. 95-12, dated 02127/95, with latest revision on 05/17/04, Sheets 1 through
21 of 21, signed and sealed by H. Farooq, P.E.
B. TESTS
1. Test report on: 1.) Large Missile Impact Test per PA 201-94
2.) Cyclic Wind Pressure Test per PA 203-94
Of Roll Shutter prepared by Hnrricane Engineering &. Testing, Inc., Report No. HETI-94-
139 & 280, datod 06/0994 &. 08/30/94, signed aDd sealed by H. M,Medina, P,E.
1. Test report on: 1.) Uniform Static Air Pressure Test per PA 202-94
Of Roll Shutter prepared by Hurricane F~neP.I'ing &. Testing, Inc., Report No. HETI-94-
123, 250, 286, 297 & 308, dated OS/24/94, 08112194. 09/06/94, 09/16194. &. 09/22/94
signed and sealed by H. M. Medina, P.E.
3. Test report on: 1 ) Large Missile Impact Test per P A 20 I
Of Roll Shutter prepared by Hurricane Engineering &. Testing. Inc., Report No, HETI-94-
32Si, 95-461 & 96-524, dated 10/05/94, 06/22/95 &. 01131/96, signed and scaled by H M
Medina, PE.
C. CALCULATIONS
1. Calculations for Multiple Span Roll Shutter prepared by Al-Farooq Corporation with the
following sections: Description D 1, Test Reports Rl to RIO, Single &. Multiple Span
Graphs SI &. S2, Track Connection Calculations Tl to TIO, Storm Bars SBI to SB93,
Header HI to H40, Mullion MI to M80 &. Anchor Data Al to A3, signed and scaled by R
Farooq on 03/02195.
D. QUALITY ASSURANCE.
1. Building Code Compliance Office
E. MATERIAL CERTIFICATIONS
1. Tensile Test Report No. HETI-94-TIl prepared by Hurricane Engineering &. Testing, Inc.
dated 10/12194, tested as per ASTM E8-93, signed and sealed by Hector M. Medina, P.E.
2. Letter of Aluminum Alloy Compliance issued by William L. Bonnell Co.. Inc. on 09/13/94.
signed by C. Coo1bs.
F. STATEMENTS
1. Letter of no change issued by Rolladeo, Inc. on 03/15/02, signed by T. D. Low and notarized
by E. M. Roldan.
2. Letter of engineer in practice issued by AI- Farooq Corporation on 03/12102, signed and
sealed by H, Farooq PE.
-----0- ~JL4104 -'"
Candfdo F. foat PI:
Senior Prodact Coatrol 'hllmlnPr
NOANoO~Ol
ExpiratiOll Date: Juae 6, 1007
Approval Date: June 24, 2004
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ENCINEERS. P.LANNERS '" ?ROOUCT "j a
12J:i 5W 87 I\IIE f
MIAMI. FlORI.:lA 33174
(305) 264-8100
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Longwood: (407) 834.7577
Toll Free: 1-800-432-0648
Fax: (407) 834-3753
'328 BENNETT DRIVE . LONGWOOO. FLORIDA 32150
T I
All motors supplied by RoUaden must be wired as per diagram. Every motor must have a
separate S\\ritch (one switch per motor). Never in-parallel.
Any deviation from these instructions will be done at Customer/Contractor risk and may
void any warranty assod&ted with our product. Customer/Contrac:tor must obtain all
electrical permits and assume responsibility for B1eetrical Fmal Inspection prior to Rottaden
and Struc:tIL.,u Final Inspections. .
<;;ustomer Signature
Date
I WIRING lNSTRUcnONS ,
ONE MOTOR I ONE SWITCH
TYPICAL WIRING
UOTOR
GROUND
(GREEN}
GROUND
FROM SOURCE
(GREEN)
NEUTRAL
FROM
aQURe!; (WH"E)
POWER
SOURCE
(120V AC)
JUNCTION
BOX
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(BLACK}
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. SWITCH
BOX
MOTOR
MOTOR WIAINQ COl.OR CODa
aPIRA1'OM
,. WAC 210 VAC COft
8IacIr Brown
~ed BIIIdc
WhIte ...
Gtwn Green
1: 0InIctt0n
t: DIMc:Ib,
: Common
0): Ground
WARNING:
DO NOT WIRE TWO SWITCHES
TO ONE OPERATOR. DO NOT WIRE
TWO OR MORE MaroRS (IN PARAllEL).
St. Petersburg: (727) 345-3400
Tampa: (813) 254-2915
Sarasota: (941) 923-2770
New Port Richey: (813) 372-8755
Englewood: (941) 474-2272
Fax: (727) 345-1455
@
rolladen~
7183 - 30th Avenue North. St. Petersburg, Florida 33710
LEXAN SHEET PANELS 3/8":
. Design loads up to 150 P.S.F.
. LX-10 is a product of General Electric.
. 250 times the impact strength of glass.
. 30 times the impact strength of acrylic.
. Weatherables TM: stands up to blazing heat and burning ultraviolet rays of the sun.
. Maximum size of 48" x 96".
. Available in clear, bronze or gray tint.
. Framed in aluminum; standard colors of white, ivory, beige or bronze.
. Registered by BSI to ISO Standards. Certificate and SPE FM 1567/4.
. Dade County large and Small Missile Impact Compliance and Certification #03-0527.02.
!
I
-,
BUILDING CODE COMPLIANCE OFFICE (BCCO)
PRODUcr CONTROL DIVlSION
MIAMI-DADE COUNTY, FLORIDA
METRO-DADE FLAGLER BUILDING
140 WEST FLAGLER STREET. SUITE 1603
MIAMI. FWRlDA 3313~1S63
(305)375-2901 FAX (305)375-2908
NOTICE OF ACCEPTANCE (NOA)
Rollade., IDC.
550 ADsin Boulevard
IlaDaDdale, FL 33009
ScOPE:
This NOA is being issued under the applicable rules and regulations governing the use of construction materials.
The documentation submitted has been reviewed by Miami-Dade County Product Control Division and accepted
by the Board of Rules and Appeals (BORA) to be used in Miami Dade COlUlty and other areas where allowed by
the Authority Having Jurisdiction (AHJ).
This NOA shall not be valid after the expiration date stated below. 1be Miami-Dade County Product Control
Division (In Miami Dade County) and/or the AID (in areas other than Miami Dade County) reserve the right to
have this product or material tested for quality assurance purposes. H this product or material fails to perform in
the accepted manner, the manufacturer will incur the expense of such testing and the AID may inunediately
revoke, modify, or suspend the use of such product or material within their jurisdiction. BORA reserves the right
to revoke this acceptance, if it is determined by Miami-Dade COlUlty Product Control Division that this product or
material fails to meet the requirements of the applicable building code.
This product is approved as described herein. and has been designed to comply with the High Velocity Hurricane
Zone of the Florida Building Code.
DESCRIPTION: AlamiDom Fixed WiDdow with Polycarbonate Glazing
APPROVAL DOCUMENT: Drawing No.W96-31, titled "Polycarbonate Window Glazing", sheets 1 and 2 of 2,
dated 7115/96 with revision C dated 4/7/03, prepared by Al Farooq Corporation, signed and sealed by Humayoun
Farooq, P.E., bearing the Miami-Dade County Product Control Revision stamp with the Notice of Acceptance
number and expiration date by the Miami-Dade Comty Product Control Division.
MISSILE IMPACI' RATING: Large and Small MissDe Impact
LABELING: Each unit shall bear a pennanent label with the manufacturer's name or logo, city, state and
following statement: "Miami-Dade County Product Control Approved", unless otherwise noted herein.
RENEWAL of this NOA shall be considered after a renewal application bas been filed and there has been no
change in the applicable building code negatively affecting the performance of this product.
TERMINA nON of this NOA will occur after the expiration date or if there has been a revision or change in the
materials, use, and/or manufacture of the product or process. Misuse of this NOA as an endorsement of any
product, for sales, advertising or any other purposes shall automatically terminate this NOA. Failure to comply
with any section of this NOA shall be cause for termination and removal ofNOA.
ADVERTISEMENT: The NOA number preceded by the words Miami-Dade Comty, Florida, and followed by
the expiration date may be displayed in advertising literature. H any portion of the NOA is displayed, then it shall
be done in its entirety.
INSPECI10N: A copy of this entire NOA shall be provided to the user by the manufacturer or its distributors
and shall be available for inspection at the job site at the request of the Building Official.
This NOA revises and renews NOA # 00-0609.05 and consists of this page I as well as approval document
mentioned above.
The submitted documentation was reviewed by Manuel Perez, P.L
elf
NOA No 03-0527.02
Expiration Date: August 14.2008
Approval Date: JIIly 10, 2003
Page 1
,J
Rolladen.lnc.
NOTICE OF ACCEPTANCE: EVIDENCE SUBMITTED
(For File ONLY. Not part of NO A)
A. DRAWINGS
1. Manufacturer's die drawings and sections.
1. Drawing No.W96-3t titled "Polycarbonate Window Glazing", sheets 1 through 2
of2, dated 7/15/96 with revision C dated 4/7/03, prepared by Al Farooq
Corporation, signed and sealed by Humayoun Farooq, P.E.
B. TESTS
SubMitted ""tkr NOA# 00-0609.05
1. Test reports on 1) Air Infiltration Test, per FBC, TAS 202-94
2) Uniform Static Air Pressure Test. Loading per FBC, T AS 202-94
3) Water Resistance Test, per FBC, TAS 202-94
4) Large Missile Impact Test per FBC, TAS 201-94
5) Cyclic Wind Pressure Loading per FBC, T AS 203-94
along with installation diagram of alum. fixed window, prepared by Hurricane
Test Lab, Inc. Test Report No. 0018-0307-96, dated March 18 and 28, 1996,
signed and sealed by Timothy S. Marshall, P.E.
2. Test reports on 1) Large Missile Impact Test per FBC, TAS 201-94
2) Cyclic Wind Pressure Loading per FBC, T AS 203-94
along with installation diagram. of alum. fixed window, prepared by Hurricane
Test Lab, Inc. Test Report No. 0018-03~96, dated March 27, 1997, signed and
sealed by Timothy S. Marshall, P .E.
3. Test reports on 1) Large Missile Impact Test per FBC, TAS 201-94
2) Cyclic Wind Pressure Loading per FBC, TAS 203-94
along with installation diagram of alum. fixed window, prepared by Hurricane
Test Lab, Inc. Test Report No. 0018-0409-96, dated April 24, 1996, signed and
sealed by Timothy S. Marshall, P .E.
B. CALCULATIONS
1. Comparative analysis and anchor calculations for an aluminum fixed window
prepared by Al-Farooq Corporation dated 4/25/03, signed and sealed by
Humayoun Farooq, P.E.
Submitted ""der NOA# 00-0609.05
1. Comparative analysis and anchor calculations for an aluminum fIxed window
prepared by Al-Farooq Corporation dated 8/29/96, and revised 06/25/97 signed
and sealed by Humayoun Farooq, P .E.
~~
NOA No 03-0517.01
EIpiratioll Date: Augut 14,1008
Approval Date: July 10,2003
I: -1
,
RoD.den. Inc.
NOTICE OF ACCEPTANCE: EVIDENCE SUBMITfED
(For File ONLY. Not part of NO A)
C. MATERIAL CERTIFICATIONS
1. None
D. STATEMENTS
1. None
F. OTHER
1. Notice of Acceptance No. 00-0609.05, issued to Rolladen, Inc., for their
"Aluminum Fixed Window with Polycarbonate Glazing", approved on 917/00 and
expiring on 8/14/03.
anu
Product Con
NOA 17.01
Expiration Date: Aupst 14. 1008
Approval Date: Jaly 10, 1003
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POLYCARBONATE WINDOW GlAZING
ROlLADEN INC.
5SO ANSIN BOULEVARD
IWJ.ANIlALE. Fl. 33009
(305) 757 - 8591
AL-J'AROOq CORPORATION
ENGINEDlS. PlANNEllS a, PROIlUCT DESIGN a '
12J5 SW 87 /WE f.
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lEL (JUS) 2114-8'00 fAlL (J05) 262-6111.
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ROLLADEN INC,
550 ANSIN BOULEVARO
HAUANDAlE. FL JJ009
(.305) 757 8591
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ENCINEERS. PlANNERS '" PRODUCT DESICN
12.15 SW 87 AVE
MWII. FlORlOo\ JJ174
TEL (J051 2114 8100 VAX. (JO&I 212 6978
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(850) 487-13'5
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DETACH HERE
ACl1693868 STATEOFfLORIDA
DEPAJt'l'HDI'T 01' BUSDlESS A1ID nOFESSYORAL REGOLI.T1OH
UJIlI:n.....Oc:rI:OR DQ)VSTItY LJ:CDIS:tIIG BOARD SEQJLOUOlJ02261
_Ell
110/191'2004 .10403~4~o_e ~oa"4 -
The GEImRAL COM"nACrOIt
x..ed below XS CBRTU'XBD
VaocIer t:Iae ~.1OAS o~ Cbapter 4a, PS.
Zxpl2:.U,QD date: AVO 31.. 2006
COZAR. JaaX,IO CESAR
aoLLADEII DfC
550 ANSD aLVD
JIA.LLAII!).UZ PL 33009
JD 80SH
GOVDHOR
otSA.AY AS REOUtRED BY LAW
DZARK CARR
SECRETARY
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City Council
_w>c_.~gen~!""c.,~ov~~~,"~emoran>.~.~.~,>"",.",,__.ww.,.,,'"
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Tracking Number: 1,144
Actual Date: 03/17/2005
Subject / Recommendation:
Grant a temporary ingress and egress easement over and across a 50 by 100 foot portion of
City-owned parcel 17-29-15-00000-230-0100, said parcel being the jetty at Sand Key Park, to
Pinellas County for a term not to exceed one year, subject to all other terms and conditions
contained in said Temporary Ingress and Egress Easement and authorize the appropriate officials
to execute same.
Summary:
The Pinellas County Department of Environmental Management is preparing to implement a
$23-million dollar project to renourish the beaches of Sand Key from Clearwater to North
Redington Beach with about 1.6 million cubic yards of sand.
One mile of beach within Clearwater corporate limits, extending from the Crescent Beach Club
on Sand Key to the Belleair Beach city limit, will be renourished without financial contribution
from the City.
The U. S. Army Corps of Engineers will administer this federal renourishment project, Pinellas
County, as local project sponsor, funds twenty-percent of the total cost.
The subject temporary ingress and egress easement for up to twelve months duration will
provide the contractor waterside access to the project staging area located to the west of the
Artificial Reef Staging Area on Sand Key Park for the purpose of off-loading equipment and
supplies from barges.
It is anticipated the project will commence in May 2005 and be completed within 12 months
thereafter. The easement grant is not open-ended, It will terminate and become null and void if
the project does not begin by January 1, 2006,
A copy of the easement documentation is available for review in the Office of Official Records
and Legislative Services.
Originating: Engineering
Section Consent Agenda
Category: Agreements/Contracts - without cost
Number of Hard Copies attached: 1
Public Hearing: No
Financial Information:
Review Approval
Michael Ouillen
02-22-2005
09:04:41
Garrv Brumback
03-03-2005
16:52:54
Laura Lioowski
Bill Horne
Cvndie Goudeau
City Council
__""''''".,~ Agen_~a .COV~!,_~,~mora ndJ:.I~I!1,_""~.,,,
02-25-2005 16:45:58
03-04-2005 09:43:35
03-07-2005 08:21:14
TEMPORARY INGRESS AND EGRESS EASEMENT
WITNESSETH, that in consideration of the mutual covenants contained herein,
and for other good and valuable consideration, receipt of which is hereby
acknowledged by the parties hereto, the CITY OF CLEARWATER, FLORIDA, a
municipality located in Pinellas County, Florida ("City" or "Grantor"), does hereby
grant, bargain, release and convey unto PINELLAS COUNTY, a political
subdivision of the State of Florida ("County"), temporary easement and right-of-
way in, on, over and across the land described below for a period not to exceed
one (1) year, commencing the date on which the County, its agents,
representatives, or contractors take possession of the land, such temporary
easement being granted for the sole purpose of use by the County, its
representatives, agents, and contractors as an ingress and egress in undertaking
and completing the Pinellas County Beach Erosion Control Project, Sand Key
Segment; reserving, however, to the City, its successors and assigns, all such
rights and privileges as may be used without interfering with or abridging the
temporary easement granted hereby; subject however, to existing easements for
public roads and highways, public utilities, railroads and pipelines, and any other
easements of record in, on, over and across the following described property, to
wit:
Access to 100 feet of jetty along the northern property limits of
Sand Key Park and along the south side of Clearwater Channel as
depicted in EXHIBIT "A" appended hereto, the same being
adjacent to and contiguous on the west with the northerly 50 feet,
more or less, of that certain real property more particularly
described in O. R. 5387, Page 963, Public Records of Pinellas
County, Florida, a transcription of which is appended hereto as
EXHIBIT "B".
For the purposes of the preceding, the date of which possession of the land shall
be deemed to have been granted to the County shall be the first date on which
machinery, equipment, materials, supplies, or other property is moved across the
land by or on behalf of the County or their representatives, agents or contractors.
In the event County fails to take possession of the land described herein by
January 1, 2006, then, in that event all rights hereunder shall terminate as of said
date, and this grant of easement shall thereafter be null and void in all respects.
Upon completion of the Sand Key Project of the County's Beach Erosion Control
Project, the land shall be vacated and all machinery, equipment, tools, rubbish,
vehicles, and other property of the County or their agents, representatives, and
contractors located on the land shall be removed at no expense to the City. In all
events the land shall be vacated upon expiration of the one (1) year term of this
temporary easement unless the City extends such period in writing. Upon such
Page 1 of 4
Page 2 - Signatories
RE: Temporary Ingress & Egress Easement
Parties: City of Clearwater, Florida & Pinellas County. Florida
vacation the land shall be promptly restored at no cost to the City; to as good as,
or better condition than that which existed at the time this temporary easement
was granted.
IN WITNESS WHEREOF, the said Grantor has caused this easement to be
signed in its name by its proper officers thereunto duly authorized, their
signatures properly attested, and its official seal to be hereunto affixed this
day of , 2005.
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Frank V. Hibbard, Mayor
William B. Horne, II, City Manager
Approved as to form:
Attest:
Laura Lipowski
Assistant City Attorney
Cynthia E. Goudeau, City Clerk
Page 2 of 4
EXHIBIT "A"
II
PINELLAS
COllNTY
COASTAL
ENVDl MGMT
City of Clearwater Easement
Clearwater Pass
DATE: JemJaIy 21,2005
DRAWDlGNO.2
SHEET 1 OF 2
Page 3 of 4
II
EXHIBIT "B"
II
LEGAL DESCRIPTION
A tract, lying within Area "E", as described in O. R. 3991, Pages 1093 - 1095,
Public Records of Pinellas County, Florida, in Section 17, Township 29 South,
Range 15 East, Pinellas County, and being described as follows:
Commencing at the Southwest Corner of said Section 17, run N89010'31"E along
the South line of said Section 17, for a distance of 843.47 ft. to a point on the
centerline of Gulf Boulevard; thence N42013'31"E along said centerline, for a
distance of 1983.25 ft. to a Point of Curvature; thence Northeasterly along said
centerline, for a distance of 825.03 ft. along the arc of a curve concave
Northwesterly, through a central angle of 24045'04", having a radius of 1909.86
ft., a chord bearing of N29051'OO"E, 818.63 ft. to a Point on Curve with the
centerline of the Sand Key Jetty, a radial to said point from the preceding curve
being S72031'33"E and from the preceding curve being N68025'57"E; thence
Northwesterly 643.86 ft. along the centerline of said Jetty by a non-tangent curve,
concave Southwesterly, through a central angle of 32041'54", having a radius of
1128.19 ft., a chord bearing of N3r55'03"W, 635.15 ft. to a Point on Curve, a
radial to said point being N35044'03"E, said point being the Point of Beginning;
thence S32055'23"W, for a distance of 50.06 ft. to a point being 50 ft.
Southwesterly of the centerline of said Jetty; thence Northwesterly 54.98 ft. along
the arc of a curve being 50 ft. Southwesterly of and parallel with the centerline of
said Jetty, concave Southwesterly, through a central angle of 2055'17", having a
radius of 1078.19 ft., a chord bearing of N55035'35'W, 54.97 ft. to a Point of
Tangency; thence N5r03'24'W along a line 50 ft. Southwesterly of and parallel
with the centerline of said Jetty, for a distance of 245.04 ft.; thence N32051'16"E,
for a distance of 86 ft. more or less to the Mean High Water line of Clearwater
Pass; thence Southeasterly along said Mean High Water line, for a distance of
300 ft. more or less; thence S32055'23'W, for a distance of 36 ft. more or less to
the Point of Beginning.
Purpose: Artificial Reef Staging Area
Containing: 25,641 sq. ft. or 0.589 Acres, M. O. L.
Page 4 of 4
City Council
Erg.2:
\ \. '1
Ag,~_nda C,~~!"~__~E!~~!~..~dum ..".,'"'m",_'"""'m",...".,~~~_m"._.~-
Tracking Number: 1,173
Actual Date: 03/17/2005
Subject / Recommendation:
Approve the Amendment to Agreement between the City of St, Petersburg and the City of
Clearwater for relocation of the St. Petersburg water main associated with the Kapok Wetland
and Floodplain Restoration Project, increasing the reimbursement to St. Petersburg by $15,000,
for a total of $85,030 for associated costs, and authorize the appropriate officials to execute
same,
Summary:
The City Commission approved the Agreement between the City of St. Petersburg and the City of
Clearwater for relocation of the St. Petersburg water main associated with the Kapok Wetland
and Wetland Floodplain Restoration Project on December 5, 2002,
The Agreement outlined conditions for the relocation of, and securing new easements for the
water main.
The Agreement also required that the City of Clearwater reimburse St. Petersburg an amount
not to exceed $70,030 for personnel costs, and plan review and inspection services of outside
consultants.
St. Petersburg has requested $15,000 to cover the costs of additional review and inspection
services for a total of $85,030.
Due to the extended construction time being within their control, Johnson Bros. Corporation, the
site contractor, has agreed to have the additional cost of inspection services deducted from
Clearwater's payments to them.
Sufficient budget and revenue are available in the 02 Stormwater Revenue Bond construction
fund project 96141, Kapok Flood Resolution to fund this Amendment to Agreement.
A copy of the agreement is available for review at the Official Records and Legislative Services
office.
Originatina: Engineering
Section Consent Agenda
Cateaory: Agreements/Contracts - with cost
Public Hearing: No
Financial Information:
Type: Capital Expenditure
Bid Required? No
Bid Exceptions:
Other
City Council
_"..""",m A~n~ma Cov~r Memoran~l!~'m""""m''''_~mm'''m''''''''~_",,~~''~''m''''''_''''''~''~
Other Contract?
Agreement with City of St. Petersburg
Appropriation Code(s)
377-96141-561200-539-000
Amount
$15,000,00
Comments
Review Approval
Michael Ouillen
Bryan Ruff
02-24-2005 09:32:30
03-07-2005 11:40:38
02-25-2005 15:54:48
03-10-2005 15: 15:33
02-25-2005 16: 18:32
03-07-2005 14:54: 16
Garrv Brumback
Tina Wilson
Cvndie Goudeau
Bill Horne
ter
PL\(2.. - \ ~ d
\
Purchasing Memorandum
City Commission
03/17/2005
Agenda Number: 3431
,
\\.S'?, \\.V
,
1 A2enda Item No: 11.1
Type: Purchase
Quantity: 2
Requesting Dept: Solid Waste/General Services
Using Dept: Solid Waste/General Services
Bid Number or
Code Exception:
VendorInfo:
Description:
Comments:
Amount:
$ 150,920,00
City of Clearwater Bid 09-05
The Trane Company, Tampa, Florida
Trane Company - High efficienty screw type chillers with bronze glow coil corrosion inhibitor, Model
RTACI55.
This is a direct purchase of materials for installation at the main Police Station by Air Mechanical and
Service Corp" Tampa, Florida. Installation has been awarded by the City Manager in the amount of
$86,059.60,
Appropriation Code(s):
031594510 546200 590000
Comments:
Project code.
2 A2enda Item No: 11.2
Type: Purchase contract
Quantity:
Requesting Dept: Public Utilities
Using Dept: Public Utilities
Bid Number or
Code Exception: Sec. 2.564 (1)(e) - Sole source
VendorInfo: Ellis K. Phelps and Co., Apopka, Florida
Description:
Comments:
Amount:
$ 175,000.00
Ellis K. Phelps & Company, Apopka, Florida - Flygt and Wemco pumps, parts and service during the
contract period April 8, 2005 through April 30, 2006 in an amount not to exceed $175,000.
Ellis K. Phelps is the sole distributor in the State of Florida for Flygt and Wemco pumps that are
standardized in all Advanced Waste Water Treatment facilities,
Appropriation Code(s):
0421 01351 550400535000
Comments:
None
City Council
Ag~nda .~_over Memorand~"rr-~.,",.~._.
f3u- 1
\~. \
Trackinq Number: 1,143
Actual Date: 03/17/2005
Subject / Recommendation:
Pass on first reading Ordinances 7402-05 and 7403-05, amending the City's fiscal year 2004/05
Operating and Capital Improvement Budgets at first quarter.
Summary:
The fiscal year 2004/05 operating and capital improvement budgets were adopted in September
2004 by Ordinances 7338-04 and 7339-04.
Section 2.521 of the City's Code of Ordinances requires that the City Manager prepare a
quarterly report detailing income and expenditure estimates, collections, the explanation of
significant variances, as well as the financial status of all active capital improvement projects.
The attached memorandum outlines the major issues detailed in the accompanying report.
Oriqinating: Budget Office
Section Other items on City Manager Reports
Cateqory: Other
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
~ Other
Bid Required? No
Bid Exceptions:
Other
Other Contract?
Not applicable. Ordinances amend budgets and do not purchase goods or services,
In Current Year Budget?
Yes
Budget Adjustment:
Yes
Budget Adjustment Comments:
Amend budgets based on actual experience at first quarter with Council approval.
Review Approval
Tina Wilson
Garrv Brumback
Pam Akin
Bill Horne
Cvndie Goudeau
City Council
_...,.~~nda C~yer Mem~~r!!.!!.~um
02-25-2005 16: 13:44
03-07-2005 09:58: 15
03-07-2005 09:41:48
03-07-2005 12:11:21
03-10-2005 15: 19: 10
First Quarter Budget Review
Fiscal 2004-05
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Home, City Manager
COPIES: Gany Brumback, Assistant City Manager
Department Directors
SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: March 4, 2005
Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on three months of activity (October, 2004 through December, 2004) in this fiscal year.
The report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenues and expenditure amendments reflect a net increase of$1,026, 720,
The major reasons for the overall General Fund expenditure increase include the appropriation of prior year
retained earnings as follows: $421,550 for the Fire Department management training initiatives; $200,000
for Bayview Park improvements; $38,000 for improvements to the Beach Library, and $18,000 for the lease
agreement for the Main Library parking. An increase of $100,750 in the Police Department for the funding
of two temporary School resource officers is also funded by the appropriation of retained earnings in the
amount of $46,720 as well as a reimbursement from the Pinellas County School Board in the amount of
$54,030.
Other significant increases include the transfers to the Capital Improvement Fund in the amount of$215,390
to fund professional services for the City's Evaluation and Appraisal Report (EAR) and the transfer of
$45,680 to provide matching funds for the Assistance to Firefighters Grant.
All of these amendments have been previously approved by the Council.
General Fund Reserves - In order to ensure adequate reserves, the City Council's policy reflects that General
Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2004 books, and the allocation of reserves noted above, estimated General
Fund reserves at first quarter are approximately $12.5 million, or 12.2% of the current year's General
Fund budget, exceeding our reserve policy by just over $3.7 million.
First Quarter Budget Review
Fiscal 2004-05
City Manager's Transmittal
Significant amendments to other City Operating Funds are noted follows.
Water and Sewer Fund
First Quarter revenue amendments reflect the allocation of $29,520 of retained earnings of the Water &
Sewer Fund to the Capital Improvement Fund to support funding for the City's Evaluation and Appraisal
report approved by the Council in December 2004.
Stormwater Fund
Stormwater amendments include the allocation of $29,520 of retained earnings to the Capital
Improvement Fund to support funding for the City's Evaluation and Appraisal report approved by the
Council in December 2004; $86,380 for a contract for nuisance and exotic weed control approved in
December 2004; and an increase of $730,920 for debt service for the 2004 bonds approved after the 2005
budget was adopted, but identified as an expense in the 2004 rate study. Current year Stormwater
revenues support the debt costs.
Gas Fund
Budget amendments to the Gas Fund total $337,670, and primarily reflect the increase in the expected
dividend transfer to the General Fund based upon 2004 operations, which is offset by the allocation of
retained earnings for this appropriation.
Solid Waste Fund
Solid Waste Fund amendments include the allocation of$3.5 million from retained earnings as transfer to
the capital improvement project for Coronado/South Gulfview streetscape as an interest free loan for
Beach Walk, approved by the Council in December 2004. In addition, $6,000 of retained earnings of the
Solid Waste Fund is transferred to the Capital Improvement Fund to support funding for the City's
Evaluation and Appraisal report approved by the Council in December 2004.
Other budget increases to the Solid Waste Fund operating budget totaling $136,670 are a result of
increased activities and include amendments for such line items as garage charges and dump fees. These
increases are offset by increases in operating revenues.
RecvcliDi?: Fund
Recycling revenues reflect an $85,000 increase due to higher than projected market prices for
commodities offsetting an increase in expenditures of $75,200 due to increased recycling activity and the
cost of inventory purchases for resale.
Marine & Aviation Fund
First Quarter revenue amendments reflect the allocation of$14,760 of retained earnings of the Marine and
Aviation Fund to the Capital Improvement Fund to support funding for the City's Evaluation and
Appraisal report approved by the Council in December 2004.
General Services Fund
The General Services Fund budget reflects the allocation of $90,000 of retained earnings for the
improvements to the South Beach Pavilion approved by the Council in December 2004, and the
allocation of $10,000 of retained earnings for the Building and Maintenance Asset Management System
approved in February 2005.
First Quarter Budget Review
Fiscal 2004-05
City Manager's Transmittal
Administrative Services Fund
The Administrative Services Fund budget recognizes an increase of $11,340 for debt costs on the new
Capital Improvement project proposed for the automated call distribution system. These debt costs are
offset by the return of savings from the capital improvement project for Telephone Replacement.
Gara2e Fund
The Garage Fund budget recognizes the allocation of $328,670 of retained earnings for the Fleet Storage
Facility approved in February 2005, and an increase of $162,340 for the purchase of fuel and parts that
have exceeded anticipated budgeted costs. The increase in fuel and parts is offset by revenues passing
back these costs to the user departments.
Central Insurance Fund
Budget amendments in the Central Insurance Fund reflect the transfer of $1.1 million of retained earnings
from the Central Insurance Fund to provide funding for storm related damage and repair. The Council
approved amendments in October and December 2004. In addition, $2 million of retained earnings is
transferred to the capital improvement project for Coronado/South Gulfview streetscape as an interest free
loan for Beach Walk, approved by the Council in December 2004.
Capital Improvement Fund
The amendments to the Capital Improvement Fund total a net budget increase of $12,606,403. The
majority of this increase is directly impacted by the $11.9 million project amendment for the
Coronado/South Gulfview streetscape, known as the Beach Walk project approved by the Council in
August 2004.
The only budget amendments not previously approved by the Council reflect the establishment of a lease
purchase project for the replacement of the existing Meridian Max ACD automated call distribution system.
The operating debt on this purchase will be absorbed by other projects savings. A second proposed project
reflects the lease purchase replacement of a bobcat processor for the Recycling operation. Again, savings
within the Recycling Fund budget will absorb the debt on this purchase.
A list of capital improvement project budget increases that have been previously approved by the City
Council is included on page 21 of this report.
Special Pro2ram Fund
The Special Program Fund reflects a net budget increase of $3,002,701 recognizing the appropriation of
$1.1 million from the Central Insurance Fund to provide funding for storm related damage and repair;
$773,642 in grant proceeds supporting programs for Americorps, Local Law Enforcement Block grants,
Juvenile Welfare grants supporting neighborhood recreation programs, the Clearwater Pedestrian Bikeway
Coordinator, and the Assistance to Firefighters program. Other significant amendments reflect more than
$356,000 from Special Event Funding, $421,500 for Fire Management training, and more than $202,000
from police fines and court proceeds to support public safety programs.
CITY OF CLEARWATER
FIRST QUARTER SUMMARY
2004/05
FY 04/05 First First First
Adopted Quarter Quarter Quarter Amended
Description Budget Projected Actual Variance % Adjustment Budget
General Fund:
Revenues 102,495,450 41,756,518 43,390,494 1,633,976 4% 1,026,720 103,522,170
Expenditures 102,495,450 32,218,878 30,795,995 1,422,883 4% 1,026,720 103,522,170
Utilitv Funds:
Water & Sewer Fund
Revenues 52,116,110 11,083,288 11,209,980 126,692 1% 29,520 52,145,630
Expenditures 52,116,110 18,913,095 17,649,771 1,263,324 7% 29,520 52,145,630
Stormwater Fund
Revenues 10,274,910 2,568,732 2,731,795 163,063 6% 40,900 10,315,810
Expenditures 9,384,600 3,456,963 3,682,721 -225,758 -7% 771,820 10,156,420
Gas Fund
Revenues 33,519,890 7,724,086 8,279,960 555,874 7% 3,382,390 36,902,280
Expenditures 33,383,160 12,022,565 12,035,684 -13,119 0% 337,670 33,720,830
Solid Waste Fund
Revenues 16,685,300 4,171,323 4,248,554 77,231 2% 3,566,500 20,251,800
Expenditures 16,251,190 4,551,687 4,542,506 9,181 0% 3,642,670 19,893,860
Recvclina Fund
Revenues 2,429,200 607,302 711,083 103,781 17% 85,000 2,514,200
Expenditures 2,335,940 682,911 713,911 -31,000 -5% 75,200 2,411,140
Enterorise Funds:
Marine & Aviation Fund
Revenues 3,485,190 796,302 946,310 150,008 19% 14,760 3,499,950
Expenditures 3,413,500 1,051,055 852,830 198,225 19% 14,760 3,428,260
Parkina Fund
Revenues 4,902,720 893,678 952,494 58,816 7% 0 4,902,720
Expenditures 4,208,720 1,272,648 1,130,640 142,008 11% 0 4,208,720
Harborview Center
Revenues 2,216,370 924,230 779,884 -144,346 -16% 0 2,216,370
Expenditures 2,216,370 629,098 627,658 1 ,440 0% 0 2,216,370
Internal Service Funds:
General Services Fund
Revenues 3,491,960 872,991 950,442 77,451 9% 127,940 3,619,900
Expenditures 3,491,960 930,194 975,819 -45,625 -5% 100,000 3,591,960
Administrative Services
Revenues 8,626,270 2,156,571 2,087,924 -68,647 -3% 11 ,340 8,637,610
Expenditures 8,570,380 2,475,293 2,253,367 221,926 9% 11 ,340 8,581,720
Garaae Fund
Revenues 9,475,360 2,373,840 2,345,832 -28,008 -1% 511,010 9,986,370
Expenditures 9,475,360 2,449,794 2,691,559 -241,765 -10% 511,010 9,986,370
Central Insurance Fund
Revenues 18,507,870 5,112,761 5,056,486 -56,275 -1% 3,100,000 21,607,870
Expenditures 17,541,250 4,400,615 4,287,223 113,392 3% 3,100,000 20,641,250
FIRST QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2004-05 REPORT
PAGE #
General Fund Operating Budget."","'" .......".""""",."""""",.".."""" ,...........".""""" ......""""".... ............................. 3
Utility Fund Operating Budget...,,""" ........",..............,."""""".........,...., .......""""",.. .......""""".. ............. ...... ,.. ,........ 9
Other Enterprise Funds Operating Budgets """""".,.........,..."".."",."............"",""",......,......,..",..........,...,........."" 15
Internal Service Funds Operating Budgets....,"""""'."""...."".,..""""....,.. ........"""""....""",...... ..., ......""""......,."" 17
Capitallrnprovement Program Budget........"'.....,."".""""""'....."""".............,.,....."",...."""""".........."..."...""...... 21
Special Program Fund Budget................................................................ ...................... .................. .............,.""."""",,40
Special Development Funds ......"""""" ....."..,.............."""""".....................""""",..,.............."" .......................,."", 55
Administrative Change Orders..".............."""""""".,.,........."".."""",.. ............."".""...""""""... ...........""",.""""" 5 8
Ordinances,."...... .........",.".,...."""""".................."".""".,....,.......,....., ,...........""""...........,...""", ........ .....,.,.........,.,.61
First Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects identified in the
report are not simply time percentages applied to annual budgets but rather department director's judgment of
month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents three months, October 1, 2004 through December 31,
2004. The adjustments, however, represent all data available at the time of the report, including action taken by the City
Council after December 31, 2004.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget
The budget as adopted by the City Council on September 16, 2004,
First Quarter Projections
Monthly budgets submitted by departments are based on prior year experience and
unique circumstances,
First Quarter Actual
Self-explanatory,
Variance
Difference between First Quarter projected and First Quarter actual.
Variance %
% of variance to First Quarter projection,
Adjustments
Adjustments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed based on First Quarter review.
Amended Budget
Adding the Original Budget and Adjustments,
Amended Budget %
Percentage change of amended budget to original budget.
1
Capital Improvement Projects
The amended 2004/05 Capital Improvement Projects budget report is submitted for the City Council review. This
review provides the opportunity to analyze the status of all active projects and present formal amendments to the project
budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget
The budget as of October I, 2004, which includes budgets from prior years which
have not been completed.
Amendment
Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the First Quarter
review,
Revised Budget
Adding columns one and two.
Expenditure
Self-explanatory.
Encumbrance
Outstanding contract or purchase order corrnnitment.
Available Balance
Difference between revised budget and expenditure plus encumbrance.
Status
C - project is completed
Amend Ref
Reference number for description of amendment.
2
Propertv Taxes
Franchise Fees
Utilitv Taxes
Licenses & Permits
Interaovernmental:
Sales Tax/
Communications Svcs
Tax/Other
Charaes for Service
Fines & Forfeitures
Increasel
(Decrease)
(1,630)
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2004/05
Description
Property taxes are approximately as estimated at first
quarter. The 7% positive variance is a timing difference in
the actual receipts vs. budgeted collections for the quarter.
As of the end of January 83.4% of budgeted revenues had
been collected. At the same time in 2004, 82.1 % of the
year's total revenues had been collected,
The 9% positive variance is due to a positive variance in the
receipt of electric franchise fees, Actual collections are
$130,970 more than last year's as of the end of January, No
amendments are recommended until further collection
statistics are available.
Utility tax revenues are approximately as budgeted at first
quarter. No amendments are recommended at this time.
The 8% positive variance is due most likely to a timing
variance in the collection of Occupational License revenues.
No amendments are recommended at this time,
Sales tax collections are $72,000 less than last year's actual
collections as of the end of January. Telecommunications
tax collections, on the other hand, are only $17,000 less than
last year's collections for the same period, and State
Revenue Sharing revenues are $238,000 more than last
year's for the same time period. No amendments are
recommended until further collection statistics are available,
The budget amendment reflects an increase of $54,030 in
reimbursement from Pinellas County for additional temporary
School Resource Officers approved 11/18/2004, and
decreases of $55,660 in various Parks & Recreation program
revenues primarily due to the forgiveness of UPARC monthly
fees approved 10/1/2004 and the delayed opening of Ross
Norton, These decreased revenues are offset by decreases
in Parks & Recreation expenditures and revenue returned
from closed Special Program projects for summer camps,
The net budget amendment is a decrease of $1 ,630,
The 60% negative variance is due to lower than anticipated
revenue from court fines. This will be reviewed carefully for
possible amendment at mid year.
3
Increase/
(Decrease)
Interest Income
Miscellaneous
Transfers In
410,600
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2004/05
Description
No amendments are recommended at this time.
No amendments are recommended at this time.
The budget amendments reflect the return of funding from
Capital and/or Special Program projects due to project
closing or other Council action. These include transfers of
$213,450 from 181-99599, Infill Housing Development
Program, and $95,140 from 181-99598, Challenge Loan
Guarantee, to return funds and close the project. $215,390
of these funds are to be reappropriated to 315-94831, City's
Evaluation and Appraisal Report (EAR), as approved by the
Council on 12/16/2004. Other transfers include $45,680 from
CIP 315-91213, Fire Apparatus Refurbishment to be
reallocated to Special Program project 181-99845,
Assistance to Firefighters Grant as approved 12/16/2004,
and $2,040 from CIP 315-91146, Traffic Speed Boards to
close the completed project.
In addition, amendments include the return of $30,000 from
the New Main Library project (315-93523), a return of money
fronted for the Library Foundation, which represents 1/2 of
the actual donations received from the Library Foundation
since third quarter of fiscal year 2004; and the return of
$3,630 of donations from CIP 315-93525, North Greenwood
Library, to close the completed project and reappropriate the
funding to Special Program 181-99910, Library Special
Account. The return of $18,030 from Special Program project
181-99895, North Greenwood Camp and $2,630 from project
181-99896, Ross Norton Camp to close the completed
projects helps to offset the decrease in Park & Recreation
program revenues, The net budget increase is $410,600.
4
Transfer (to) from
Retained Earninas
Increase/
(Decrease)
617,750
1,026,720
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2004/05
Description
The budget amendment reflects the following appropriations
of retained earnings: $38,000 to the Beach Library to fund
necessary improvements as approved 8/16/2004; $18,000 to
the Main Library for rental of additional parking as approved
10/7/2004; $200,000 to CIP project 315-93129, Bayview Park
for park components as approved 2/17/2005; $421,550,
representing prior year operating savings of the Fire
Department, to Special Program project 181-99843, for Fire
Management Training Initiatives as approved 10/21/2004;
and $46,720 representing prior year operating savings of the
Police Department for two temporary School Resource
Officers approved 11/18/2004; $18,720 representing
payment in lieu of taxes (PILOT) received from Clearwater
Housing Authority in fiscal year 2004, to the Special Program
project for the Homeless Shelter, 181-99938, as approved
9/2/04.
These are reduced by the return of $93,200 from the closed
Special Program project for Challenge Loan Guarantee (181-
99598), the return of $30,000 fronted for the Library
Foundation from the New Main Library project (315-93523),
and the return of $2,040 from closed Capital Improvement
project 315-91146, Traffic Speed Boards, The net budget
increase is $617,750.
5
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2004/05
Increase/
(Decrease)
Description
City Manaaer
25,000
The budget amendment reflects the transfer of salary
savings in the Economic Development Office to support
operating costs such as training materials and travel for
the Emergency Management Coordinator.
Citv Attornev
The budget amendment reflects the conversion of a part
time Staff Assistant to a full-time Senior Staff Assistant,
an increase of 0.3 full time equivalent (FTE), as
approved by the Council on 12/16/2004. There is no
budget impact for this amendment.
Economic Development
-25,000
The budget amendment reflects the transfer of salary
savings to the City Manager's Office to support
operating costs such as training materials and travel for
the Emergency Management Coordinator.
Finance
The budget amendment reflects the appropriation of
$50,000 of operating savings to the GASB 34
Implementation project 181-99899 representing
budgeted consulting services. The net budget impact to
the Finance Department operating budget is $0,
Fire
467,230
The budget amendments include the transfer of
$421,550 to Special Program project 181-99843,
Management Training Initiatives, funded by prior year
operating savings and approved 10/21/2004, the
transfer of $45,680 representing savings from CIP
project 315-91213, Fire Apparatus Refurbishment, to
Special Program project 181-99845, Assistance to
Firefighters Grant to provide required matching funding
as approved 12/16/2004.
Library
56,000
The budget amendment reflects increases from
unappropriated retained earnings of $38,000 for
improvements to the Beach Library, as approved
8/16/2004, and $18,000 for rental of land for additional
parking for the Main Library, as approved 10/7/2004.
Official Records &
Leaislative Services
The budget amendment reflects the conversion of a part
time Staff Assistant to full-time, an increase of 0.5 FTE,
as approved by the Council on 10/21/2004. Due to the
resignation of a long-term employee, there is no
increase in the budget.
6
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2004/05
Increase/
(Decrease)
Descriotion
Parks & Recreation
The budget amendment reflects a decrease of $35,000
across all operations primarily due to the delayed
opening of Ross Norton from January to April. These
expenditure decreases, along with revenue returned
from closed 2004 Summer Camp projects offset
(35,000) decreases in anticipated revenues.
Police
The budget amendment reflects an increase of
$100,750 for two additional temporary School Resource
Officers approved by the Council on 11/18/2004, These
will be funded by $54,030 of additional reimbursement
from the Pinellas County School Board and $46,720 of
100,750 reallocated fiscal year 2004 operating savings.
Non-Deoartmental
437,740 Transfers to (from) other funds
Revenues representing funding returned from 181-
99599, Infill Housing Development Program and 181-
99598, Challenge Loan Guarantee, are transferred to
315-94831, for professional services to prepare the
City's Evaluation and Appraisal Report (EAR) of the
Comprehensive Plan, as approved by the City Council
215,390 12/16/2004.
Revenues representing donations returned from 315-
93525, North Greenwood Library, are transferred to
Special Program Project 181-99910, Library Special
3,630 Account.
Transfer unappropriated retained earnings to Capital
Improvement project 315-93129, Bayview Park, to
construct park components as approved by the Council
200,000 on 2/17/2005.
Transfer unappropriated retained earnings
representing revenue received in 2004 from Clearwater
Housing Authority as payment in lieu of taxes to Special
Program project 181-99938, Homeless Shelter as
18,720 approved by the Council on 9/2/2004.
Net General Fund
Expenditure Amendment 1,026,720
7
GENERAL FUND
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2004 - December 31, 2004
2004/05 First First 2004105
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
GENERAL FUND
General Fund Revenues
Property Taxes 38,852,560 29,100,000 30,999,981 1,899,981 7% 38,852,560
Franchise Fees 7,335,000 1,239,167 1,354,236 115,069 9% 7,335,000
Utility Taxes 10,654,730 1,984,132 1,939,058 (45,074) -2% 10,654,730
Licenses, Permits & Fees 3,544,500 901,123 970,743 69,620 8% 3,544,500
Intergovernmental
Sales Tax 6,288,410 1,048,068 932,231 (115,837) -11% 6,288,410
Communications Services Tax 6,825,000 1,137,500 1,119,117 (18,383) -2% 6,825,000
Other Intergovemmental 9,347,440 1,711,880 1,823,419 111,539 7% 9,347,440
Charges for Services 3,745,800 928,175 533,263 (394,912) -43% (1,630) 3,744,170
Fines & Forfeitures 1,611,120 402,780 160,689 (242,091 ) -60% 1,611,120
Interest Income 429,000 107,250 150,898 43,648 41% 429,000
Miscellaneous Revenues 547,980 117,960 106,392 (11,568) -10% 547,980
Operating Revenues 89,181,540 38,678,035 40,090,027 1,411,992 4% (1,630) 89,179,910
Transfers In 13,313,910 3,078,483 3,300,467 221,984 7% 410,600 13,724,510
Transfer (to) from Surplus n/a 617,750 617,750
Total Revenues 102,495,450 41,756,518 43,390,494 1,633,976 4% 1,026,720 103,522,170
General Fund Expenditures
City Council 291,4 70 79,441 68,974 10,467 13% 0 291,470
City Manager's Office 807,920 290,324 271,312 19,012 7% 25,000 832,920
City Attorney's Office 1,450,910 384,531 309,436 75,095 20% 0 1,450,910
City Auditor's Office 138,470 38,782 37,870 912 2% 0 138,470
Development & Neighborhood Svcs 3,585,750 1,002,824 947,601 55,223 6% 0 3,585,750
Economic Development & Housing 1,525,230 586,581 516,048 70,533 12% -25,000 1,500,230
Equity Services 412,200 180,548 177 ,454 3,094 2% 0 412,200
Finance 2,041,390 561,316 519,701 41,615 7% 0 2,041,390
Fire 17,635,380 6,153,207 6,194,311 (41,104) -1% 467,230 18,102,610
Human Resources 1,182,500 319,237 320,703 (1,466) 0% 0 1,182,500
Library 5,818,060 1,990,537 1,928,701 61,836 3% 56,000 5,874,060
Marine & Aviation 448,580 130,116 116,802 13,314 10% 0 448,580
Non-Departmental 4,668,910 2,638,939 2,131,919 507,020 19% 437,740 5,106,650
Office of Management & Budget 310,150 87,116 87,017 99 0% 0 310,150
Official Records & Legislative Svcs 1,178,440 314,770 266,296 48,474 15% 0 1,178,440
Parks & Recreation 18,188,010 5,392,707 5,012,473 380,234 7% -35,000 18,153,010
Planning 1,244,650 340,867 318,798 22,069 6% 0 1,244,650
Police 31,326,230 8,785,432 8,772,658 12,774 0% 100,750 31,426,980
Public Communications 911,480 264,206 253,393 10,813 4% 0 911 ,480
Public Works Administration 9,329,720 2,677,397 2,544,530 132,867 5% 0 9,329,720
Total Expenditures 102,495,450 32,218,878 30,795,995 1,422,883 4% 1,026,720 103,522,170
8
Water & Sewer Fund
Revenues:
Expenditures:
Increase/
(Decrease)
29,520
29,520
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2004/05
Description
At first Quarter, anticipated revenues of the Water & Sewer Fund
equal anticipated expenditures FY 2004/05.
Water and sewer revenues reflect the use of $29,520 of
unappropriated retained earnings for capital project 315-94831,
Evaluation and Appraisal Report (EAR), as approved by the
Council on 12/16/2004,
Water and Sewer fund expenditure amendments reflect the
transfer of $29,520 of unappropriated retained earnings to capital
project 315-94831, Evaluation and Appraisal Report (EAR) to
evaluate the City's Comprehensive Plan, as approved by the
Council on 12/16/2004 for the Beach Walk.
Stormwater Fund
Revenues:
Expenditures:
40,900
771,820
At first Quarter. anticipated revenues of the Stormwater Fund
exceed anticipated expenditures bv $159.390 for FY 2004/05,
Revenue amendments reflect the return of $75,000 from
Capital Improvement Project (CIP) 315-96124, Storm Pipe
System Improvements, due to the funding re-structuring
approved by the Council on 12/2/2004, the appropriation of
$29,520 of retained earnings for the City's Evaluation and
Appraisal Report of the Comprehensive Plan, 315-94831,
approved 12/16/2004, and appropriation of $86,380 of retained
earnings for a contract for nuisance and exotic control and
maintenance of city lakes, ponds etc. approved 12/2/2004, The
net budget increase is $40,900.
First quarter expenditure amendments reflect increases in
Stormwater Management for $730,920 of debt service for the
2004 bonds issued after the FY 05 budget was adopted. These
costs were planned as part of the Stormwater rate study adopted
by the Council in July 2004, and are supported by current year
revenues. In addition, amendments provide for the appropriation
of retained earnings in the amount of $86,380 for a contract for
nuisance and exotic control and maintenance on city lakes,
ponds, channels approved by the Council on 12/2/2004; and the
appropriation of retained earnings in the amount of $29,520
representing a transfer to capital project 315-94831, Evaluation
and Appraisal Report approved 12/16/2004. These increases are
reduced by the return of $75,000 due to the restructuring of
projects approved 12/2/2004, for a net budget increase of
$771,820.
9
Gas Fund
Revenues:
Expenditures:
Increase/
(Decrease)
3,382,390
337,670
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2004/05
DescriDtion
At first auarter. anticipated revenues of the Gas Fund exceed
anticipated expenditures by $3.181.450 for FY 2004/05,
Revenue amendments in the Gas Fund reflect an increase of
$2,939,160 in gas sales needed to offset the cost recovery for
fuel, due to the high cost of fuel, a $419,980 increase in the use
of retained earnings for the dividend transfer, and $23,250 of
small increases and decreases for a net revenue increase of
$3,382,390,
Expenditure amendments reflect increases of $337,470 in the
Administration and Supply program primarily for increases in
taxes and the dividend transfer, and numerous small increases
and decreases netting to $100 in the North Area Gas Operations
and $100 in Marketing & Sales. The total net increase is
$337,670 at first quarter.
10
Solid Waste Fund
Revenues:
Expenditures:
Increase/
(Decrease)
3,566,500
3,642,670
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2004/05
Description
At first Quarter. anticipated revenues of the Solid Waste Fund
exceed anticipated expenditures bv $357.940 for FY 2004/05.
Revenue amendments in the Solid Waste Fund reflect the use
of $3,500,000 of unappropriated retained earnings representing
an interest free loan to Capital Improvement Project 315-92267,
Coronado/Gulfview Streetscape for the Beach Walk, as
approved by the Council on 8/16/2004, and the use of $6,000 of
unappropriated retained earnings for capital project 315-94831,
Evaluation and Appraisal Report approved 12/16/2004.
Operating revenue increases include $55,000 in collections due
to additional commercial pick-ups of regular dumpsters and roll-
off services, and $5,500 in anticipated interest income. The net
increase in Solid Waste fund revenues at first quarter is
3,566,500,
The expenditure amendments reflect the transfer of
$3,500,000, representing an interest-free loan, to Capital
Improvement Project 315-92267, Coronado/Gulfview
Streets cape to help fund the Beach Walk, as approved
8/16/2004, an increase of $11,220 for the debt service for the
early replacement of a collection vehicle, approved 11/4/2004,
and the transfer of $6,000 to capital project 315-94831,
Evaluation and Appraisal Report (EAR) to evaluate the City's
Comprehensive Plan, as approved 12/16/2004,
Other departmental budget increases include $11,700 for
emergency hires to fill in for injured employees, $23,000 to cover
an unexpected retirement payout, net increases of $43,260 for
garage services and $41,830 for dump fees due to increased
commercial collections and slightly decreased residential
collections, and $5,660 of miscellaneous small expenses, All
increases except the Beach Walk and EAR transfers will be
funded from current year solid waste operating revenues, The
Beach Walk and EAR transfers are funded from unappropriated
retained earnings, The net expenditure amendment for the Solid
Waste Fund reflects a total increase of $3,642,670,
11
Recyclina Fund
Revenues:
Expenditures
Increase/
(Decrease)
85,000
75,200
City of Clearwater
Utility Funds
First Quarter Amendments
FY 2004/05
Description
At first quarter. anticipated revenues of the Recyclinq Fund
exceed anticipated expenditures by $103.060 for FY 2004/05.
The first quarter revenue amendments to the Recycling Fund
reflect an increase of $85,000 in the sale of recyclables due to
higher than projected market prices for commodities.
The expenditure amendments include increases of $25,200 for
Residential and Commercial garage services due to greater
usage of vehicles, and $50,000 for the cost of inventory
purchases for resale due to higher market prices for recyclable
commodities purchased from adjacent communities. The net
expenditure amendment for the Recycling Fund reflects a total
increase of $75,200 that is completely offset by increased
revenues.
12
UTILITY FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2004 - December 31, 2004
2004105 First First 2004/05
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Operating Revenue 43,756,690 10,322,998 10,767,524 444,526 4% 43,756,690
Non-Operating Revenue 2,866,160 716,541 351,291 (365,250) -51% 2,866,160
Contributions 175,000 43,749 91,165 47,416 108% 175,000
Transfers In n/a
Use of Fund Equity 5,318,260 nla 29,520 5,347,780
Total Revenues 52,116,110 11,083,288 11,209,980 126,692 1% 29,520 52,145,630
Water & Sewer Fund Expenditures
Public Utilities Administration 782,350 205,517 177,313 28,204 14% 0 782,350
Wastewater Collection 9,598,600 6,254,495 6,202,379 52,116 1% 20,000 9,618,600
WPC/Plant Operations 10,721,560 3,020,579 2,919,401 101,178 3% 1,300 10,722,860
WPC/Laboratory Operations 1,408,400 367,700 317,894 49,806 14% 0 1,408,400
WPC/lndustrial Pretreatment 571,390 154,273 145,862 8,411 5% 0 571,390
Water Distribution 8,699,600 3,798,579 3,675,021 123,558 3% 8.220 8,707,820
Water Supply 9,769,570 2,455,101 1,582,313 872,788 36% 0 9,769,570
Reclaimed Water 794,290 214,263 187,003 27,260 13% 0 794,290
Non-Departmental 9,770,350 2,442,588 2,442,586 2 0% 0 9,770,350
Total Expenditures 52,116,110 18,913,095 17,649,771 1,263,324 7% 29,520 52,145,630
STORMWATER FUND
Stormwater Utility Revenues
Operating Revenues 10,026,910 2,506,731 2,531,729 24,998 1% 10,026,910
Other Revenue 248,000 62,001 200,066 138,065 223% 248,000
Transfers In n/a
Use of Fund Equity nla 40,900 40,900
Total Revenues 10,274,910 2,568,732 2,731,795 163,063 6% 40,900 10,315,810
Stormwater Utility Expenditures
Stormwater Management 3,207,950 819,737 1,081,625 (261,888) -32% 817,300 4,025,250
Stormwater Maintenance 6,176.650 2,637,226 2.601,095 36.131 1% (45,480) 6,131,170
Total Expenditures 9,384,600 3,456,963 3,682,721 (225,758) -7% 771,820 1 0,156,420
13
UTILITY FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2004 . December 31, 2004
2004105 First First 2004105
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
GAS FUND
Gas Fund Revenue
Operating Revenues 31,630,120 7,501,639 8,085,307 583,668 8% 2,962,410 34,592,530
Non-Operating Revenues 494,770 123,696 130,453 6,757 5% 494,770
Transfers In nla
Capitalized Labor 395,000 98,751 64,200 (34,551 ) -35% 395,000
Use of Fund Equity 1,000,000 nla 419,980 1,419,980
Total Revenues 33,519,890 7,724,086 8,279,960 555,874 7% 3,382,390 36,902,280
Gas Fund Expenditures
Administration & Supply 20,446,800 5,238,788 5,468,629 (229,841 ) -4% 337,470 20,784,270
South Area Gas Operations 6,298,470 3,687,624 3,624,108 63,516 2% 0 6,298,470
North Area Gas Operations 3,984,810 2,313,978 2,263,744 50,234 2% 100 3,984,910
Marketing & Sales 2,653,080 782,175 679,203 102,972 13% 100 2,653,180
Total Expenditures 33,383,160 12,022,565 12,035,684 (13,119) 0% 337,670 33,720,830
SOLID WASTE FUND
Solid Waste Revenues
Operating Revenues 16,122,000 4,030,500 4,091,076 60,576 2% 55,000 16,177,000
Non-Operating Revenues 425,300 106,323 122,978 16,655 nla 5,500 430,800
Transfers In 138,000 34,500 34,500 nla 138,000
Use of Fund Equity 3,506,000 3,506,000
Total Revenues 16,685,300 4,171,323 4,248,554 77,231 2% 3,566,500 20,251,800
Solid Waste Expenditures
Residential Collection 7,179,540 1,941,753 1,870,550 71,203 4% (40,620) 7,138,920
Commercial Collection 6,163,180 1,755,275 1,866,025 (110,750) -6% 171,630 6,334,810
Transfer 1,246,610 413,050 415,377 (2,327) -1% 5,660 1,252,270
Container Maintenance 657,410 177,003 157,018 19,985 11% 0 657,410
Administration 1,004,450 264,606 233,536 31,070 12% 3,506,000 4,510,450
Total Expenditures 16,251,190 4,551,687 4,542,506 9,181 0% 3,642,670 19,893,860
RECYCLING FUND
Recycling Revenues
Operating Revenues 2,349,200 587,301 688,580 101,279 17% 85,000 2,434,200
Non-Operating Revenues 80,000 20,001 22,503 2,502 13% 80,000
Total Revenues 2,429,200 607,302 711,083 103,781 17% 85,000 2,514,200
Recycling Expenditures
Residential 931,040 263,539 259,625 3,914 1% 5,200 936,240
Multi-Family 482,740 141,852 133,120 8,732 6% 0 482,740
Commercial 922,160 277,520 321,166 (43,646) -16% 70,000 992,160
Total Expenditures 2,335,940 682,911 713,911 (31,000) -5% 75,200 2,411,140
14
Marine & Aviation Fund
Revenues:
Expenditures:
Increase/
(Decrease)
14,760
14,760
City of Clearwater
Other Enterprise Funds
First Quarter Amendments
FY 2004/05
Description
At first Quarter. anticipated revenues of the Marine &
Aviation Fund exceed anticipated expenditures bv
$71.690 for FY 2004/05.
Revenue amendments reflect the appropriation of
retained earnings for capital project 315-94831,
Evaluation and Appraisal Report, as approved by the
Council on 12/16/2004.
Budget amendments reflect the transfer of $14,760 to
capital project 315-94831, for the City's Evaluation and
Appraisal Report of the Comprehensive Plan, as
approved 12/16/2004.
Parkina Fund
Revenues:
Expenditures:
At first Quarter, anticipated revenues of the Parkina
Fund exceed anticipated expenditures bv $694.000 for
FY 2004/05,
o
No budget amendments are proposed to Parking Fund
revenues at first quarter,
No budget amendments are proposed to Parking Fund
expenditures at first quarter.
o
Harborview Fund
Revenues:
Expenditures:
At first Quarter. anticipated revenues of the Harborview
Fund equal anticipated expenditures for FY 2004/05.
o
No revenue amendments are proposed for the
Harborview Fund at first quarter. The 24% negative
variance is due to lower than anticipated event revenue
through December. However, bookings are strong for
the rest of the year,
Expenditures are approximately as budgeted at first
Quarter,
o
15
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2004 - December 31,2004
2004105 First First 2004105
Adopted Quarter Quarter Budget Proposed Amended
Budget Projection Actual Variance 'Yo Amendment Budget
MARINE & AVIATION FUND
Marine & Aviation Fund Revenues
Operating Revenues 3,272,750 743,190 852,122 108,932 15% 0 3,272,750
Non-Operating Revenues 212,440 53,112 94,188 41,076 77% 0 212,440
Transfers In nfa 0
Use of Fund Equity nfa 14,760 14,760
Total Revenues 3,485,190 796,302 946,310 150,008 19% 14,760 3,499,950
Marine & Aviation Fund Expenditures
Marina Operations 3,192,450 986,340 796,544 189,796 19% 14,760 3,207,210
Airpark 221,050 64,715 56,286 8,429 13% 0 221,050
Total Expenditures 3,413,500 1,051,055 852,830 198,225 190/0 14,760 3,428,260
PARKING FUND
Parking Fund Revenues
Operating Revenues 4,633,720 826,430 851,601 25,171 3% 0 4,633,720
Non-Operating Revenues 269,000 67,248 100,893 33,645 50% 269,000
Total Revenues 4,902,720 893,678 952,494 58,816 7% 0 4,902,720
Parking Fund Expenditures
Public WksfParking System 3,214,820 994,418 861,719 132,699 13% (2,610) 3,212,210
Public WksfParking Enforcement 289,770 79,404 102,262 (22,858) -29% 2,610 292,380
Beach Guard Operations 704,130 198,826 166,660 32,166 16% 0 704,130
Total Expenditures 4,208,720 1,272,648 1,130,640 142,008 11% 0 4,208,720
HARBORVIEW FUND
Harborview Center Fund Revenues
Operating Revenues 1,892,600 605,372 459,255 (146,117) -24% 1,892,600
Non-operating Revenues 6,550 1,638 3,409 1,771 108% 6,550
Transfers In 317,220 317,220 317,220 0% 317,220
Total Revenues 2,216,370 924,230 779,884 (144,346) -16% 0 2,216,370
Harborvlew Center Fund Expenditures
Harborview Center Operations 2,216,370 629,098 627,658 1 ,440 0% 2,216,370
Total Expenditures 2,216,370 629,098 627,658 1,440 0% 0 2,216,370
16
General Services
Revenues:
Expenditures:
Increase/
(Decrease)
127,940
100,000
City of Clearwater
Internal Service Funds
First Quarter Amendments
FY 2004/05
Description
At first Quarter. anticipated revenues of the General
Services Fund exceed anticipated expenditures bv $27.940
for FY 2004/05,
Revenue amendments reflect an increase of $27,940 due
to higher than anticipated construction work orders by the
"projects crew", and the following appropriations of retained
earnings for Capital Improvement projects: $90,000 to 315-
94832, South Beach Pavilion Modifications approved
12/16/04 and $10,000 to 315-94522, Building &
Maintenance Asset Management System approved
""04 "'7/nr=
First quarter expenditure amendments reflect transfers of
retained earnings to Capital Improvement projects of
$90,000 to 315-94832, South Beach Pavilion Modifications
approved 12/16/04 and $10,000 to 315-94522, Building &
Maintenance Asset Management System, approved
2/17/05. The net budget amendment is $100,000,
Administrative Services
Revenues:
Expenditures:
11,340
11,340
At first Quarter, anticipated revenues of the Administrative
Services Fund exceed anticipated expenditures bv $55.890
for FY 2004/05,
Budget amendments reflect the return of $11,340 from
closed Capital Improvement project 315-94738, Telephone
Replacement to close the completed project.
Expenditure amendments reflect an increase of $11 ,340
for the estimated cost of debt service for the lease
purchase of a $35,000 replacement automated call
distribution system proposed as a new Capital Improvement
project at first quarter, 315-94834, ACD Replacement. The
operating budget increase in debt costs is being funded by
the revenue returned from the closed CIP project noted
above.
17
Garage Fund
Revenues:
Expenditures:
Increase/
(Decrease)
511,010
511,010
City of Clearwater
Internal Service Funds
First Quarter Amendments
FY 2004/05
Description
At first quarter. anticipated revenues of the Garaqe Fund
equal anticipated expenditures for FY 2004/05.
Revenue amendments reflect $150,000 of increases
due to greater than expected repairs, fuel and tires charged
to user departments, $12,340 in various revenues based on
current trends, the use of $328,670 of retained earnings to
fund Capital Improvement project 315-94235, Fleet Storage
Facility as approved 2/17/05, and the use of $20,000 of
retained earnings for CIP project 315-94230, Fleet Asset
Management System as approved 2/17/05.
The expenditure amendments reflect increases of
$162,340 due primarily to fuel and vehicle parts that have
exceeded anticipated costs, and transfers to Capital
Improvement projects of $328,670 to 315-94235, Fleet
Storage Facility approved 2/17/05 and $20,000 to 315-
94230, Fleet Asset Management System approved 2/17/05.
The net budget increase is $511,010,
Central Insurance
Revenues:
Expenditures:
3,100,000
3,100,000
At first quarter. anticipated revenues of the Central
Insurance Fund exceed anticipated expenditures bv
$966.620 for FY 2004/05,
Revenue amendments reflect the appropriation of
retained earnings for hurricane recovery efforts in the
amounts of $500,000 approved 10/21/04 and $600,000
approved 12/02/04, Once FEMA reimbursement has been
received, these funds will be returned to the Central
Insurance Fund. In addition, $2,000,000 is being
transferred to CIP project 315-92267, Coronado/So Gulfview
Streetscape as an interest free loan for the Beach Walk, as
approved 12/2/2004,
Expenditure amendments reflect transfers to Special
Program project 181-99927, Emergency Operation, in the
amounts of $500,000 approved 10/21/04 and $600,000
approved 12/02/04 for storm damage repair and cleanup,
and $2,000,000 to Capital Improvement project 315-92267,
Coronado/S Gulfview Streetscape, for the Beach Walk,
approved 12/2/2004.
18
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2004 . December 31, 2004
2004/05 First First 2004105
Adopted Quarter Quarter Budget Proposed 1 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
GENERAL SERVICES FUND
General Services Fund Revenues
Billings to Departments 3,464,090 866,022 943,977 77,955 9% 27,940 3,492,030
Non-Operating Revenue 27,870 6,969 6,465 (504) -7% 27,870
Fund Reserves n/a 100,000 100,000
Total Revenues 3,491,960 872,991 950,442 77,451 9% 127,940 3,619,900
General Services Fund Expenditures
Administration 477,420 130,934 127,823 3,111 2% 0 477,420
Building & Maintenance 3,014,540 799,260 847,995 (48,735) -6% 100,000 3,114,540
Total Expenditures 3,491,960 930,194 975,819 (45,625) -5% 100,000 3,591,960
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues
Operating Revenue 8,571,270 2,142,822 2,065,524 (77,298) -4% 0 8,571,270
Non-Operating Revenue 55,000 13,749 22,400 8,651 63% 0 55,000
Transfers In n1a 11,340 11 ,340
Fund Reserves n/a 0
Total Revenues 8,626,270 2,156,571 2,087,924 (68,647) -3% 11,340 8,637,610
Administrative Services Expenditures
Information Technology/Admin 436,100 117 ,839 109,984 7,855 7% 0 436,100
Information Tech/Network Svcs 1,674,640 439,530 282,932 156,598 36% 0 1,674,640
Info Tech/Software Applications 1,545,720 515,619 591,417 (75,798) -15% 0 1,545,720
Info TechlTelecommunications 1,245,490 315,792 259,434 56,358 18% 11,340 1,256,830
Pub Comm/Courier 177,190 45,220 44,504 716 2% 0 177,190
Pub Comm/Graphics 392,000 103,660 108,987 (5,327) -5% 0 392,000
Clearwater Customer Service 3,099,240 937,633 856,110 81,523 9% 0 3,099,240
Total Expenditures 8,570,380 2,475,293 2,253,367 221,926 9% 11,340 8,581,720
GARAGE FUND
Garage Fund Revenues
Billings to Departments 8,463,390 2,115,849 2,259,745 143,896 7% 154,340 8,617,730
Non-Operating Revenue 611,970 257,991 86,087 (171,904) -67% 8,000 619,970
Transfers In n/a
Fund Reserves 400,000 n/a 348,670 748,670
Total Revenues 9,475,360 2,373,840 2,345,832 (28,008) -1% 511,010 9,986,370
Garage Fund Expenditures
Fleet Maintenance 9,012,010 2,331,007 2,596,537 (265,530) -11% 510,760 9,522,770
Radio Communications 463,350 118,787 95,022 23,765 20% 250 463,600
Total Expenditures 9,475,360 2,449,794 2,691,559 (241,765) .10% 511,010 9,986,370
19
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For Three Month Period of October 1, 2004 - December 31, 2004
2004105
Adopted
Budget
First
Quarter
Projection
First
Quarter
Actual
Budget
Variance
%
2004105
Proposed 1 Qtr Amended
Amendment Budget
CENTRAL INSURANCE FUND
Central Insurance Fund Revenues
Billings to Departments 17,325,380 4,547,896 4,751,981 204,085 4% 0 17,325,380
Non-Operating Revenue 800,000 200,001 181,246 (18,755) -9% 0 800,000
Transfers In 382,490 364,864 123,259 (241 ,605) -66% 0 382,490
Fund Reserves n1a 3,100,000 3,100,000
Total Revenues 18,507,870 5,112,761 5,056,486 (56,275) -1% 3,100,000 21,607,870
Central Insurance Fund Expenditures
Finance/Risk Management 354,240 98,207 86,038 12,169 12% 0 354,240
Hum Resources/Employee Benefits 213,900 58,845 59,310 (465) -1% 0 213,900
Non-Departmental 16,973,110 4,243,563 4,141,875 101,688 2% 3,100,000 20,073,110
Total Expenditures 17,541,250 4,400,615 4,287,223 113,392 3% 3,100,000 20,641,250
20
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
First Quarter Summary
FY 2004/05
The amended 2004/05 Capital Improvement Program budget report is submitted for the City Council's first quarter
review, The net proposed amendment is a budget increase of $12,606,403, This review provides the opportunity to
examine the status of all active projects and present fonnal amendments to the project budgets, Fiscally significant
budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget increase:
~ ACD Replacement - To establish the project and record a budget increase of $35,000 in Lease Purchase revenue.
This will provide funding for the replacement of the existing Meridian Max ACD (automated call distribution)
system The system is used by Customer Service, Development Services and City-wide voicemail.
~ Recycling Equipment Replacement - To record a budget increase of $27,105 in Lease Purchase revenue. This
will provide funding for the purchase of a Recycling Processing Bobcat.
All significant budget increases that ~ been previously approved by the Council are listed below:
Fire Command Staff Vehicles
Coronado/South Gulfview Streetscape
Bayview Park
Swinuning Pool R&R
General Services Storage Building
Downtown Redevelopment
Evaluation & Appraisal Report
South Beach Pavilion Modifications
Computer Monitors
Stevenson Creek Improvement Projects
Alligator Creek Implementation Projects-Phase II
Solid Waste Vehicle Replacements
Bio Solids Treatment
Chlorine Handling - NE A WT
Project
Rlldfet Increase
86,199
11,943,598
200,000
150,000
328,673
1,490,929
295,190
90,000
260,000
863,000
1,500,000
69,769
103,735
151,432
21
Council
Approval
12/16/04
08/16/04 & 12/02/04
02/17/05
08/16/04
02/17/05
08/02/04
12/16/04
12/16/0401/20/05
12/02/04
01/20/05
11/04/04
10/21/04
01/20/05
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Traffic Speed Boards. CLOSE PROJECT
315-91146 (2,044) To record a budget decrease of $2,043,50 in
General Fund revenue and return this revenue to
the General Fund to be reappropriated. The
project is complete and will be closed. (2,044)
2 Fire Apparatus Refurbishment. CLOSE PROJECT
315-91213 (45,677) To record a budget decrease of $45,677 in General
Fund revenue, which will be returned to the General
Fund and then transferred to the Assistance to
Firefighters Grant project in the Special Program Fund.
This represents part of the required matching funds
for this grant and was approved by the City Council
on December 16, 2004.
315-91213 (10,680) To record a budget transfer of $10,680.09 in General
Fund revenue to project 91248, Fire Shop/Supply
Facility. This will fund air conditioning and roof
repairs for this facility. (56,357)
3 Fire Shop/Supply Facility
315-91248 10,680 To record a budget transfer of $10,680.09 in General
Fund revenue from project 91213, Fire Apparatus
Refurbishment. This will fund air conditioning and
roof repairs for the Fire Shop/Supply Facility. 10,680
4 Fire Command Staff Vehicles. NEW PROJECT
Budget Amendment Only
To establish the project and record a project
316-91251 86,199 * increase of $86,199 in lease purchase budget.
This was approved by the City Council on
December 16, 2004 for the pu rchase of three
2005 Chevy Suburbans. 86,199
5 Gateway to the Beach. BUDGET AMENDMENT ONLY
315-92148 623,502 * To record a budget increase of $623,502.07 in
348-92148 (623,502) * Penny for Pinellas revenue in 315-92148. This will
be offset by a like budget decrease of $623,502.07
in Bond revenue in 348-92148. This shifts the Bond
revenue to pay the debt service and allows the City
to spend this revenue first and avoid paying arbitrage
rebate penalties.
6 Beach Streetscape . CLOSE PROJECT
315-92261 (2,822) To record a budget transfer of $2,822.11 in
Penny for Pinellas revenue to project 92267,
Coronado/South Gulfview. This will combine two
similar projects into one project. (2,822)
22
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
7 Streets, Sidewalks & Bridges - BUDGET
AMENDMENT ONLY
315-92266 6,100 * To record a budget amendment of $6,100 in
Contractual Services revenue. This represents
reimbursement from a contractor and will bring
the project budget in line with the actual cash in
the project.
315-92266 (1,832,770) To record a budget transfer of $1 ,832,770 in Road
Millage to project 92267, Coronado/South Gulfview
Streetscape. This was approved by the City Council
on December 2, 2004 as part of the development
agreement. (1,826,670)
8 Coronado/South Gulfview Streetscape
315-92267 2,822 To record a budget transfer of $2,822.11 in Penny
for Pinellas revenue from project 315-92261, Beach
Streetscape. This will combine two similar projects
into one project.
To record the following budget increases, as
approved by the City Council on August 16, 2004
as part of the development agreement:
315-92267 138,005 * $138,005.47 - HUD grant
328,000 $328,000 - Transportation Impact Fees (transfer from
the Special Development Fund)
862,000 * $862,000 - Developer Contributions (budget only)
500,000 * $500,000 - State grant (budget only)
3,500,000 $3,500,000 - Solid Waste revenue (represents a loan)
2,500,000 $2,500,000 - Special Development revenue
($1,500,000 represents a loan)
1,832,770 Also approved was a budget transfer of $1 ,832,770
in Road Millage from project 92266, Streets &
Sidewalk
2,000,000 As part of that same approval on August 16, 2004,
the Council approved a budget increase of $2,000,000
in General Fund revenue, which represents a loan.
280,000 * To record a budget increase of $280,000 in Developer
Contributions. To also approve a budget increase of
2,000,000 $2,000,000 in Central Insurance Fund revenue, which
represents a loan. This will be offset by a like
(2,000,000) decrease of $2,000,000 in General Fund revenue.
These amendments were all approved December 2,
2004 by the City Council as part of the development
agreement for Beach Walk. 11,943,598
9 Parking Access & Revenue Control Equipment
CLOSE PROJECT
316-92645 (113,652) * To record a budget decrease of $113,651.95 in
Lease Purchase revenue and close the project.
The equipmenl has been purchased and put into
service. (113,652)
23
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
10 Miscellaneous Engineering
315-92822 (3,867) To record a budget decrease of $3,867,17 in
Development Impact Fees. This revenue will be
retumed to the Special Development Fund to take
care of a deficit of this restricted revenue, which is
no longer collected. (3,867)
11 Bayview Park
315-93129 200,000 To record a budget increase of $200,000 in General
Fund revenue, which will be transferred from the
unappropriated retained earnings of the General
Fund. This was approved by the City Council on
February 17, 2005 for the development of the
Myron A. Smith Bayview Park. 200,000
12 Long Center. BUDGET AMENDMENT ONLY
315-93232 8,750 · To record a budget increase of $8,750 in Pinellas
County grant revenue. This was approved by the
City Council for the construction of a companion
restroom on the pool deck side at the Long Center
on January 20, 2005. 8,750
13 Ross Norton Complex
315-93253 144 To record a budget transfer of $143.50 in General
Fund revenue from project 93266, Parks &
Beautification Infrastructure Improvements, The
project is complete and will be closed. 144
14 Parks & Beautification Infrastructure Improvements .
CLOSE PROJECT
315-93266 (144) To record a budget transfer of $143.50 in General
Fund revenue to project 93253, Ross Norton Complex,
The Parks & Beautification Infrastructure improvements
are complete and the project will be closed. (144)
15 Swimming Pool R&R . BUDGET AMENDMENT ONLY
315-93271 150,000 · To record a budget increase of $150,000 in Florida
Department of Environmental Protection grant revenue.
This was approved by the City Council on August 16,
2004. This funding will be used for construction of
an activities pool and a splash pool with components
including a water slide and water playground area. 150,000
16 Sailing Center Improvements. CLOSE PROJECT
315-93498 (66) · To record a budget decrease of $65.62 in Florida DEP
revenue, which will reflect the actual cash that was
received.
(6,871 ) To record a budget decrease of $6,870,57 in
Recreation Facility Impact Fee revenue, which will
be returned to the Special Development Fund for
reappropriation. This will close the project, which is
finished. (6,936)
24
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
17 New Main Library
315-93523 60,000 * To record a budget increase of $60,000 of donation
revenue from the Clearwater Library Foundation, which
reflects actual donations received since 3rd Quarter,
315-93523 (30,000) To record a budget decrease of $30,000 in General
Fund revenue, which represents 1/2 of the actual
donations received since 3rd Quarter Budget
Amendments were completed. As approved by the
City Council on February 20, 2003, 1/2 of all
Library Foundation donations will be used to reduce
the General Fund dollars that were fronted.
315-93523 17,784 * To record a budget increase of $17,784.20 in interest
earnings. This represents actual interest received
in the project. 47,784
18 North Greenwood Library. CLOSE PROJECT
315-93525 3,632 * To record a budget increase of $3,631.67 in donation
revenue from the Library Foundation. The project is
complete and will be closed.
315-93525 (3,632) To record a budget decrease of $3,631,67 in
donation revenue, which will be transferred to
the Library's Donation Project in the Special Program
Fund.
19 Fleet Asset Management System
315-94230 20,000 To record a budget increase of $20,000 in Garage
Fund revenue, which will be transferred from the
unappropriated retained earnings of the Garage Fund.
This was approved by the City Council on February 17,
2004 for Phase II of the Electronic Asset Management
System. 20,000
20 General Services Storage Building. NEW PROJECT
To establish the project and record a budget increase
315-94235 328,673 of $328,673.40 in Garage Fund revenue, This will
be transferred from the unappropriated retained
earnings of the Garage Fund. This was approved
by the City Council on February 17, 2004 for a new
storage building at the General Services Complex. 328,673
21 Roof Replacements
315-94514 1,478 To record a budget transfer of $1 ,478 in Water
revenue from project 96741, System R&R. This is
to fund work completed in a prior year. 1,478
22 Building & Maint Asset Management System
315-94522 10,000 To record a budget increase of $10,000 in General
Services revenue, which will be transferred from
the unappropriated retained earnings of the General
Services Fund. This was approved by the City
Council on February 17, 2004 for Phase II of the
Asset Management system. 10,000
25
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
23 Airpark Master Plan - Budget Amendment Only
315-94713 20,000 . To record a budget increase of $20,000 in grant
revenue from the Federal Aviation Administration.
This was approved by the City Council on
December 16, 2004 to repair/replace the damaged
Fixed Base Operator's roof at the Clearwater Airpark. 20,000
24 Downtown Redevelopment. CRA . BUDGET
AMENDMENT ONLY
315-94714 222,701 . To record a budget increase of $222,701.11 in CRA
revenue. This represents the transfer of the year-
end cash balance of the CRA Fund for the 2003 year.
315-94714 1 ,268,228 . To record a budget increase of $1 ,268,228.02 in
CRA revenue. This represents the transfer of the
year-end cash balance of the CRA Fund for the 2004
year as approved by the CRA on August 2, 2004. 1,490,929
25 Telephone System Replacement. CLOSE PROJECT
315-94738 (11,344) To record a budget decrease of $11 ,344 in
Administrative Services revenue and return this
revenue to the operating budget of the Information
Technology Department. This revenue will fund
debt service for a new automated call distribution
system (project 316-94834).
316-94738 (2,100) · To record a budget decrease of $2,100.34 in Lease
Purchase revenue. The project is complete and will
be closed. (13,444)
26 Utility Billing. Customer Info System. CLOSE PROJECT
315-94757 (3,600) To record a budget transfer of $3,600.35 in
Administrative Services Fund revenue to project
94829, CIS Upgrades/Replacement. The project
is complete and can be closed. (3,600)
27 CCS Printer Room Renovation - CLOSE PROJECT
315-94822 (1,273) To record a budget transfer of $1 ,272.69 in
Administrative Services Fund revenue to project
94829, CIS Upgrades/Replacement. The renovations
are complete and the project can be closed, (1,273)
28 Development Services Vehicle - CLOSE PROJECT
316-94825 (1,586) · To record a budget decrease of $1 ,586 in Lease
Purchase revenue, which will close the project.
The vehicle has been purchased. (1 ,586)
29 CIS Upgrades/Replacement
315-94829 3,600 To record a budget transfer of $3,600.35 in
Administrative Services Fund revenue from project
94757, Utility Billing-Customer Info System.
1,273 To record a budget transfer of $1 ,272,69 in
Administrative Services Fund revenue from project
94822, CCS Printer Room Renovation.
Both projects are complete and will be closed. 4,873
26
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
30 Evaluation & Appraisal Report - NEW PROJECT
To establish the project and record the following
budget increases (for a total of $295,190), which will
all be transferred from the unappropriated retained
earnings of the respective funds:
315-94831 29,519 $ 29,519 from Water & Sewer Fund
($21,300=Water revenue; $8,219=Sewer revenue)
29,519 $ 29,519 from Stormwater Fund
14,760 $ 14,760 from Marine & Aviation Fund
6,000 $ 6,000 from Solid Waste Fund
215,392 $215,392 from General Fund
These were all approved by the City Council on
December 16, 2004 for the preparation of the City's
Evaluation and Appraisal Report of the Comp Plan. 295,190
31 South Beach Pavilion Modifications. NEW PROJECT
To establish the project and record a budget increase
315-94832 90,000 of $90,000 in General Services Fund revenue, which
will be transferred from the unappropriated retained
earnings of the General Services Fund. This was
approved by the City Council on December 16, 2004
for the repairs/modifications to the South Beach
Pavilion. 90,000
32 Computer Monitors - NEW PROJECT
316-94833 To establish the project and record a budget increase
260,000 * of $260,000 in Lease Purchase revenue. This was
approved by the City Council on January 20, 2005
to purchase computer monitors. 260,000
33 ACD Replacement. NEW PROJECT
To establish the project and record a budget increase
316-94834 35,000 * of $35,000 in Lease Purchase revenue. This will
provide funding for the replacement of the existing
Meridian Max ACD (automated call distribution) system.
The system is used by Customer Service, Development
Services and City-wide voicemail. 35,000
34 Storm Pipe System Improvements
To record a budget transfer of $925,000 in
Stormwater revenue, which will be transferred as
follows:
315-96124 (125,000) $125,000 - 96144, Stevenson Crk Imprvmts Projects
(683,590) $683,590 - 96149, Storm System Expansion
(116,410) $116,410 - 96154, Alligator Crk Implemtation Phase II
(75,000) To record a budget decrease of $75,000 in
Stormwater revenue, which will be retumed to the
Stormwater Fund for reappropriation,
377-96124 1,000,000 To record a budget transfer of $1,000,000 in '02 Bond
revenue from project 377-96141, Kapok Flood
Resolution,
27
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Storm Pipe System Improvements {cont'd}
379-96124 (1,000,000) * To record a budget decrease of $1 ,000,000 in '06 Bond
revenue.
All of the above amendments were approved by the
City Council on December 2, 2004 as part of the
restructuring of the Stormwater projects,
375-96124 93,544 To record a budget transfer of $93,543.77 in '99
Stormwater Bond revenue from project 96143, North
Beach Drainage. The North Beach Drainage project
is complete and will be closed.
375-96124 38,748 To record a budget transfer of $38,747.89 in '99
Stormwater Bond revenue from project 96141, Kapok
Flood Resolution, This is to allow for the '99 Bond
proceeds to be spent.
377-96124 (38,748) To record a budget transfer of $38,747,80 in '02
Stormwater Bond revenue to 96141, Kapok Flood
Resolution. This replaces '99 Bond revenue that
was transferred to project 96124, Storm Pipe System
Improvements. (906,456)
35 Stevenson Creek Estuary Restoration
357-96129 1,000,000 To record a budget transfer of $1 ,000,000 in '04 Bond
revenue from project 357-96141, Kapok Flood
Resolution,
379-96129 (1,000,000) * To record a budget decrease of $1 ,000,000 in '06 Bond
revenue.
All of the above amendments were approved by the
City Council on December 2, 2004 as part of the
restructuring of the Stormwater projects.
36 Kapok Flood Resolution
To record budget transfers of $1 ,360,000 in '04 Bond
revenue as follows:
357-96141 (1,000,000) $1,000,000 - 96129, Stevenson Crk Estuary Restoration
(120,000) $ 120,000 - 96144, Stevenson Crk Imprvmt Projects
(240,000) $ 240,000 - 96158, Transfer Yard Upgrade.
To record budget transfers of $1 ,640,000 in '02 Bond
revenue as follows:
377-96141 (1,000,000) $1,000,000 - 96124, Storm Pipe System Improvements
(640,000) $ 640,000 - 96154, Alligator Crk Implementation II
All of the above amendments were approved by the
City Council on December 2, 2004 as part of the
restructuring of the Stormwater projecls.
375-96141 (38,748) To record a budget transfer of $38,747.89 in '99
Stormwater Bond revenue to project 96124,Storm
Pipe System Improvements, This is to allow the '99
Bond proceeds to be spent.
28
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Kapok Flood Resolution (cont'd)
377-96141 38,748 To record a budget transfer of $38,747.89 in '02
Stormwater Bond revenue from project 96124, Storm
Pipe System Improvements. This will replaced the '99
Stormwater Bond revenue that was transferred to
project 96124, Storm Pipe System Improvements. (3,000,000)
37 Myrtle Ave Drainage Improvements. BUDGET
AMENDMENT ONLY
315-96142 5,907 * To record a budget increase of $5,906.67 in Contractor
share revenue from Verizon. This represents
cash received for work completed by the City for
Verizon. 5,907
38 North Beach Neighborhood Drainage
375-96143 (93,544) To record a budget transfer of $93,543.77 in '99
Stormwater Bond revenue to project 96124, Storm
Pipe System Improvements. The North Beach
Neighborhood Drainage project is complete and will
be closed shortly. (93,544)
39 Stevenson Creek Improvement Projects
315-96144 125,000 To record a budget transfer of $125,000 in
Stormwater revenue from project 96124, Storm Pipe
System Improvements.
315-96144 863,000 * To record a budget increase of $863,000 in grant
revenue from SWFWMD.
357-96144 120,000 To record a budget transfer of $120,000 in '04 Bond
revenue from project 96141, Kapok Flood Resolution.
379-96144 (823,590) * To record a budget decrease of $823,590 in '06 Bond
revenue.
All of the above amendments were approved by the
City Council on December 2, 2004 as part of the
restructuring of the Stormwater projects.
315-96144 25,000 * To record a budget increase of $25,000 in donation
revenue from Florida Power. This represents actual
cash received for the Glen Oaks project. 309,410
40 Storm System Expansion
To record budget transfers of $923,590 in Stormwater
revenue as follows:
315-96149 683,590 $683,590 - 96124, Storm Pipe System Improvements
240,000 $240,000 - 96158, Transfer Yard Upgrade.
This was approved by the City Council on December 2,
2004 as part of the restructuring of the Stormwater
projects. 923,590
29
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
41 Alligator Creek Implementation Projects-Phase II
315-96154 116,410 To record a budget transfer of $116,410 in
Stormwater revenue from project 96124, Storm Pipe
System Improvements.
377-96154 640,000 To record a budget transfer of $640,000 in '02 Bond
revenue from project 96141, Kapok Flood Resolution.
379-96154 (226.400) * To record a budget decrease of $226.400 in '06 Bond
revenue.
All of the above amendments were approved by the
City Council on December 2, 2004 as part of the
restructuring of the Stormwater projects.
315-96154 1,500,000 * To record a budget increase of $1,500,000 in grant
revenue from SWFWMD, This was approved by the
City Council on January 20, 2005 to allow for the
project to be expanded. 2,030,010
42 TV Truck/Camera. CLOSE PROJECT
316-96155 (2,705) * To record a budget decrease of $2,705 in Lease
Purchase revenue, which will close the project. The
equipment has been purchased, (2,705)
43 Transfer Yard Upgrade
315-96158 (240,000) To record a budget transfer of $240,000 in
Stormwater revenue to project 96149, Storm System
Expansion.
357-96158 240,000 To record a bUdget transfer of $240,000 in '04 Bond
revenue from project 96141, Kapok Flood Resolution,
All of the above amendments were approved by the
City Council on December 2, 2004 as part of the
restructuring of the Stormwater projects.
44 Stormwater Pick-Up Truck - NEW PROJECT
316-96159 16,000 * To record a budget increase of $16,000 in Lease
Purchase funding for the purchase of a pick-up truck.
This was approved by the City Council on December 2,
2004 as part of the restructuring of the Stormwater
projects. 16,000
45 Solid Waste Vehicle Replacements. BUDGET
AMENDMENT ONLY
316-96442 69,769 * To record a budget increase of $69,769 in Lease
Purchase revenue as approved by the City Council
on November 4, 2004. This is for the purchase of a
Load N Pack Refuse Collection vehicle. 69,769
30
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004105
Increase!
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
46 THM Control
315-96606 (56,705) To record a budget transfer of $56,705 in Sewer
revenue to project 96613, N E Filter & MS Blower
MCC Rehab.
343-96606 (639,000) To record a budget transfer of $639,000 in Bond
revenue to project 96613, NE Filter & MS Blower MCC
Rehab.
Both of the above amendments were approved by the
City Council on November 18, 2004 for improvements
and rehabilitation requirements for the NE and Marshall
Street Advanced Pollution Control facilities.
315-96606 (503,059) To record a budget transfer of $503,058.73 in Sewer
revenue to project 96611, Bio Solids Treatment. This
was approved by the City Council on December 2,
2004 to fund Change Order #1. (1,198,764)
47 Bio Solids Treatment
315-96611 370,553 To record a budget transfer of $370,552.62 in Sewer
revenue from project 96658, Chlorine Handling-NE AWT,
315-96611 103,735 * To record a budget increase of $103,735.49 in revenue
from the City of Safety Harbor, which represents the
estimated share of their cost.
343-96611 5,489 To record a budget transfer of $5,488.53 in Bond
revenue from project 96658, Chlorine Handling-NE AWT.
All the above amendments were approved by the
City Council on October 21, 2004 for the cleaning of
a digester at the NE Advanced Pollution Control
facility.
315-96611 15,673 To record budget transfers of $15,673.18 in Sewer
revenue from project 96658, Chlorine Handling-NE AWT
503,059 and $503,058,72 in Sewer revenue from project 96606,
THM Control. This was approved by the City Council
on December 2, 2004 to fund Change Order #1.
477,552 To record a budget transfer of $477,552 in Sewer
revenue from project 96658, Chlorine Handling -
NE AWT. This was approved by the City Council
on December 2, 2004 for digester refurbishment. 1,476,061
48 NE Filter & MS Blower MCC Rehabilitation
315-96613 56,705 To record a budget transfer of $56,705 in Sewer
revenue from project 96606, THM Control.
343-96613 639,000 To record a budget transfer of $639,000 in Bond
revenue from project 96606, THM Control.
Both of the above amendments were approved by the
City Council on November 18, 2004 for improvements
and rehabilitation requirements for the NE and Marshall
Street Advanced Pollution Control facilities,
31
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
NE Filter & MS Blower MCC Rehabilitation (cont'd)
315-96613 9,552 To record a budget transfer of $9,552.45 in Sewer
revenue from project 96671, Rotary Screen Sludge
Thickener.
315-96613 157,848 To record a budget transfer of $157,847,55 in Sewer
revenue from project 96654, Facilities Upgrade/
Improvement.
Both of the above amendments were approved by the
City Council on December 16, 2004 for treatment
component improvements and rehabilitation, 863,105
49 Facilities Upgrade/Improvement
315-96654 (157,848) To record a budgettransfer of $157,847.55 in Sewer
revenue to project 96613, NE Filter & MS Blower MCC
Rehab, This was approved by the City Council on
December 16, 2004 for treatment component
improvements and rehabilitation.
315-96654 14,000 To record a budget transfer of $14,000 in Sewer
revenue from project 96658, Chlorine Handling-NE-AWT,
This was approved by the City Council on January 20,
2005 for the construction of security features at
three of the treatment plants. (143,848)
50 Chlorine Handling - NE AWT
315-96658 (370,553) To record a budget transfer of $370,552.62 in Sewer
revenue to project 96611, Bio Solids Treatment.
343-96658 (5,489) To record a budget transfer of $5,488.53 in Bond
revenue to project 96611, Bio Solids Treatment. This
will close this portion of the project.
Both of the above amendments were approved by the
City Council on October 21, 2004 for the cleaning of
a digester at the NE Advanced Pollution Control
facility.
315-96658 (15,673) To record a budget transfer of $15,673.18 in Sewer
revenue to project 96611, Bio Solids Treatment. This
was approved by the City Council on December 2,
2004 to fund Change Order #1.
315-96658 (14,000) To record a budget transfer of $14,000 in Sewer
revenue to project 96654, Facilities Upgrade/
Improvement
315-96658 151,432 * To record a budget increase of $151 ,431.53 in revenue
from the City of Safety Harbor, which is their share of
construction costs.
Both of the above amendments were approved by the
City Council on January 20, 2005 for the construction
of security features at three of the treatment plants.
32
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increasel
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Chlorine Handling. NE AWT (confd)
315-96658 (477,552) To record a budget transfer of $477,552 in Sewer
revenue from project 96611, Bio Solids Treatment.
This was approved by the City Council on
December 2, 2004 for digester refurbishment. (731,835)
Sanitary Sewer R&R
51 343-96665 12,271 To record a budget transfer of $12,270,93 in Bond
revenue from project 96687, ClealWater Harbor
Force Mains. The project is complete and will be
closed. 12,271
52 Rotary Screen Sludge Thickener
315-96671 (9,552) To record a budget transfer of $9,552.45 in Sewer
revenue to project 96613, NE Filter & MS Blower MCC
Rehabilitation.
This was approved by the City Council on December 16,
2004 for treatment component improvements and
rehabilitation at the NE and Marshall Street Advanced
Pollution Control facilities. (9,552)
53 Telemetry & Electronic Sensors
315-96676 (20,378) To record a budget transfer of $20,378.43 in Sewer
revenue to project 96686, Pump Station Replacement.
The project is complete. (20,378)
54 Pump Station Replacement
315-96686 20,378 To record a budget transfer of $20,378.43 in Sewer
revenue from project 96676, Telemetry & Electronic
Sensors. The Telemetry & Electronic Sensors
project is complete. 20,378
55 Clearwater Harbor Force Mains - CLOSE PROJECT
343-96687 (12,271) To record a budget transfer of $12,270.93 in Bond
revenue to project 96665, Sanitary Sewer R&R. The
project is complete and will be closed. (12,271)
56 Reclaimed Water Distribution System
315-96739 (124,310) To record a budgettransfer of $124,310 in R&R
revenue to project 96763, Wellfield Expansion.
(200,000) To record a budget transfer of $200,000 in R&R
revenue to project 96764, RO Plant Expansion -
Reservoir #1.
The above amendments were approved by the City
Council on November 18, 2004 for engineering design
services related to the Chlorine Monitoring Well
Implementation project. (324,310)
57 Water Supply Treatment
315-96740 (93,500) To record a budget transfer of $93,500 in Water
revenue to project 96760, Elevated Water Tank
Upgrade. This was approved by the City Council on
October 21, 2004 for engineering design services
for elevated water storage tank modifications. (93,500)
33
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2004/05
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
58 System R&R
315-96741 (1,478) To record a budget transfer of $1 ,478 in Water
revenue to project 94514, Roof Replacements, This
is to fund work done in the prior year. (1,478)
59 Water Treatment Facility. BUDGET AMENDMENT ONLY
315-96748 2,726 * To record a budget increase of $2,725.54 in
Contractual Services revenue, This represents
reimbursement received from a contractor for work
completed by the City. 2,726
60 Elevated Water Tank Upgrade
315-96760 93,500 To record a budget transfer of $93,500 in Water
revenue from project 96740, Water Supply Treatment.
This was approved by the City Council on October 21,
2004 for engineering design services for elevated
water storage tank modifications. 93,500
61 Wellfield Expansion
315-96763 124,310 To record a budget transfer of $124,310 in R&R
revenue from project 96739, Reclaimed Water
Distribution System. This was approved by the City
Council on November 18, 2004 for engineering design
services related to the Chlorine Monitoring Well
Implementation project. 124,310
62 RO Plant Expansion. Reservoir #1
315-96764 200,000 To record a budget transfer of $200,000 in R&R
revenue from project 96739, Reclaimed Water
Distribution System. This was approved by the City
Council on November 18, 2004 for engineering design
services related to the Chlorine Monitoring Well
Implementation project. 200,000
63 Recycling Equipment Replacement. BUDGET
AMENDMENT ONLY
316-96806 27,105 * To record a budget increase of $27,105 in Lease
Purchase revenue. This will provide funding for
the purchase of a Recycling Processing Bobcat. 27,105
TOTALS 12,606,403 0 12,606,403
34
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2004 . DECEMBER 31,2004
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/04 Amdmts Budget To Date Encumbr Balance Status Ref
PUBLIC SAFETY
Police Protection
91146 Traffic Speed Boards 30,000 (2,044) 27,957 27,957 0 C
91147 Police Computer Network-II 551,330 551,330 551,330
Sub-Total 581,330 (2,044) 579,287 27,957 0 551,330
Fire Protection
91213 Fire Apparatus Refurbish 658,772 (56,357) 602,415 602,415 0 C 2
91221 EMS Capital Equipment 753.411 753,411 678,519 6,959 67,932
91226 Vehicular Support 317,509 317,509 238,433 79,076
91229 Replace & Upgrade Airpacks 286,500 286,500 272,117 0 14,383
91236 Rescue Vehicle 453,744 453,744 199,269 254,448 27
91237 Northwest Station 2,220,535 2,220,535 2,077,886 131,621 11,028
91240 Fire GIS 74,000 74,000 9,513 64,487
91241 NW Station Fumishings 124,000 124,000 62,073 1,072 60,855
91242 Fire Training Facility 1,961,500 1,961,500 1,961,500
91243 Clwr Mall Fire Station 1,978,115 1,978,115 1,659,464 1,780 316,871
91245 Fire Garage Door Replcmt 94,000 94,000 22,039 57,600 14,361
91247 Traffic Pre-Emption 30,000 30,000 29,548 452
91248 Fire Shop/Supply Faciiity 703,500 10,680 714,180 703,473 10,707 3
91249 Fire Dispatch Radio Replcmt 317,700 317,700 161,493 156,207
91250 Heavy Unit Replacement 500,000 500,000 0 499,923 77
91251 Fire Command Staff Vehicles 0 86,199 86,199 86,199 0 4
Sub-Total 10,473,286 40,522 10,513,808 6,716,243 1,039,602 2,757,963
TRANSPORTATION
New Street Construction
92146 Druid Rd Improvements 1,556,050 1,556,050 851,758 622,259 82,033
92148 Gateway to the Beach 10,062,697 10,062,697 9,439,195 623,502 5
Sub-Total 11,618,747 11,618,747 10,290,953 622,259 705,535
Major Street Maintenance
92259 Traffic Calming 3,708,098 3,708,098 1,472,435 218,109 2,017,555
92261 Beach Streetscape 2,504,420 (2,822) 2,501,598 2,501,598 0 C 6
92262 SR 60 Corridor Beaut 3,380,026 3,380,026 2,335,572 386,297 658,156
92265 Myrtle Ave/Alt 19 1,217,199 1,217,199 681,605 527,205 8,389
92266 Streets, Sidewalks & Bridges 10,369,915 (1,826,670) 8,543,245 5,370,370 296,597 2,876,278 7
92267 Coronado/S Gulfview 3,501,995 11,943,598 15,445,592 784,320 224,736 14,436,537 8
92268 Bluff to Beach Guideway 140,000 140,000 49,500 40,500 50,000
92269 Downtown Streetscape 2,800,000 2,800,000 229,246 117,353 2,453,401
92270 Gulf to Bay I Highland Imprv 1,500,000 1,500,000 1,500,000
Sub-Total 29,121,653 10,114,105 39,235,759 13,424,646 1,810,797 24,000,316
Sidewalks and Bike Trail
92339 New Sidewalks 389,833 389,833 379,831 10,003
92340 Clw Bch West Bridge Co 4,153,760 4,153,760 676,930 81,103 3,395,726
92341 McMullen Booth Rd Overpass 3,232,121 3,232,121 1,120,507 2,072,610 39,003
92342 Beach Connector Trail 193,950 193,950 193,950 0
Sub-Total 7,969,665 7,969,665 1,797,438 2,727,495 3,444,732
Intersections
92551 City-Wide Intersection Imprv 911,778 911,778 394,654 517,123
92552 Signal Renovation 790,698 790,698 674,964 46,376 69,359
92553 New Signal Installation 717,957 717,957 307,780 410,177
92555 Intersection Improvements 2,504,325 2,504,325 2,154,325 350,000
92557 SR 60 & Damascus Rd Signal 621,286 621,286 439,945 169,052 12,289
92558 Intersection Improvements-II 1 ,426,009 1,426,009 322,965 25,906 1,077,137
Sub.Total 6,972,052 6,972,052 4,294,634 241,334 2,436,084
35
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2004 - DECEMBER 31, 2004
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/04 Amdmts Budget To Date Encumbr Balance Status Ref
Parking
92630 Parking lot Resurfacing 1,229,023 1,229,023 593,285 635,737
92632 Pkng Garage Structure Rpr 993,432 993,432 621,618 42,236 329,578
92636 Parking lot Improvement 912,977 912,977 405,860 6,679 500,438
92637 Elec Real Time Signing Sys 350,000 350,000 350,000
92640 Downtown Parking Garage 1,900,000 1,900,000 102,200 1,797,800
92641 Seashell Parking lot 6,000,000 6,000,000 6,000,000
92644 Pelican Walk Parking Garage 1,451,800 1,451,800 7,557 1,444,243 0
92645 Pking Access & Rev Equip 590,654 ( 113,652) 477,002 477,002 0 C 9
92646 Station Square Parking 1,300,000 1,300,000 1,300,000
Sub-Total 14,727,886 (113,652) 14,614,234 2,207,522 1,493,157 10,913,554
Miscellaneous Engineering
92820 Memorial Causeway Br Repl 37,258,665 37,258,665 36,605,469 95,063 558,132
92822 Miscellaneous Engineering 367,892 (3,867) 364,025 186,146 177,879 10
92827 Global Pos Sys Survey Equip 125.000 125.000 41,271 83,729
92828 Public Works Field Laptops 125,682 125,682 17,322 108,360
92829 Comm Sports Complex Dev 23,662,598 23,662,598 23,527,666 29,480 1 05,453
92836 Sign Shop Expansion 240,000 240,000 240,000
Sub-Total 61,779,837 (3,867) 61,775,970 60,377,873 124,543 1,273,553
lEISURE
land Acquisition
93129 Bayview Park 250,000 200,000 450,000 241,050 10,780 198,170 11
Sub-Total 250,000 200,000 450,000 241,050 10,780 198,170
Park Development
93201 Eddie C Moore 8 & 9 880,000 880,000 787,319 37,834 54,847
93203 Carpenter Fld-Infras Repllmp 60,000 60,000 23,794 6,482 29,724
93204 Concrete Sidewalk & Pad 262,913 262,913 233,712 8,360 20,841
93205 Com Sprts Cmp Infr Rep/lmp 100,000 100,000 5,000 95,000
93207 Crest Lake Pk Improvemts 200,000 200,000 200,000
93210 Mem Cswy Lndscp/Beaut 1,362,600 1,362,600 88,218 1,274,382
93211 Golf Course Fencing/lndscp 90,000 90,000 62,111 0 27,889
93213 Prk Amenity Purch & Rplcmnt 514.942 514.942 446,389 3,216 65,337
93214 Long Center Playground 400,000 400,000 3,125 396,875
93229 Tennis Court Resurfacing 386,582 386,582 286,398 25,630 74,554
93230 Playground & Fitness Eqpmnt I 946,130 946,130 701,117 64,757 180,257
93232 Long Center 1,000,000 8,750 1,008,750 10,400 8,360 989,991 12
93242 JRS Infrastructure Repairs 367,000 367,000 339,862 27,138
93253 Ross Norton Complex 3,715,457 144 3,715,601 1,484,291 1,912,250 319,059 13
93262 Fencing Replacemt Program 594,555 594.555 505,483 0 89,072
93266 P&B Infrastructure Imprvmts 75,057 (144) 74,913 74,913 0 C 14
93269 Light Replacement 1,281,676 1,281,676 1,151,969 13,391 116,316
93271 Swimming Pool R&R 245,000 150,000 395,000 24,934 130,918 239,149 15
93272 Bike Paths/Bridges 6,530,000 6,530,000 6,530,000
93273 Restrooms on Clwr Beach 600,000 600,000 600,000
93274 P&R Technology Upgrades 143,000 143,000 82,840 17,847 42,313
93275 Dog Park @ Crest Lake 130,000 130,000 109,411 20,589
93277 Harborview Infra Rep/lmpr 175,000 175,000 55,812 42,900 76,288
93278 Long Center Infra Repairs 167,000 167,000 109,476 64,201 -6,677
93286 Pking Lot/Bike Pth Rsrllmprv 261,943 261,943 185,771 76,172
Sub-Total 20,488,855 158,750 20,647,605 6,676,002 2,432,490 11,539,113
Marine Facilities
93413 Utilities/Svcs Replace 353,966 353,966 344,939 4,650 4,377
93429 Dock Replacement & Repair 294,040 294,040 255,879 0 38,161
93487 Fishing Piers 356,031 356,031 195,712 160,319
93490 Fuel System R&R 120,000 120,000 34,522 85,478
93494 Fuel Tank Replacement 225,000 225,000 99,205 125,795
93495 Dock Construction 70,000 70,000 70,000
93496 Marine Fac Dredg/Maint 558,529 558,529 406,563 34,400 117,566
Marine Facilities (cont'd)
36
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2004 - DECEMBER 31, 2004
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/04 Amdmts Budget To Date Encumbr Balance Status Ref
93497 Docks & Seawalls 350,000 350,000 89,669 260,331
93498 Sailing Ctr Improvements 124,000 (6,936) 117,064 117,064 0 C 16
93499 Pier 60/Sailing Ctr Maint 65,313 65,313 42,015 23,298
Subtotal 2,516,879 (6,936) 2,509,943 1,585,568 39,050 885,324
Airpark
94713 Airpark Master Plan Improv 2,723,295 20,000 2,743,295 2,624,671 67,820 50,804 23
94817 Airpark Maint & Repair 40,000 40,000 36,532 3,468
Sub Total 2,763,295 20,000 2,783,295 2,661,203 67,820 54,272
Libraries
93523 New Main Library 19,094,203 47,784 19,141,987 18,259,993 193,109 688,886 17
93525 N Greenwood Library 1,298,632 1,298,632 1,298,632 0 C 18
93526 Polaris System Upgrade 60,000 60,000 54,401 5,599
93527 Books & Othr Lib Mat - II 1,402,782 1,402,782 703,998 -8,579 707,363
Sub Total 21,855,617 47,784 21,903,401 20,317,024 184,529 1,401,848
Garage
94222 Motorized Equip -Cash 1,374,335 1,374,335 1,374,335 0
94227 Motorized Equip - UP 17,722,307 17,722,307 15,584,250 2,138,057
94230 Fleet Asset Mgmt Sys 230,702 20,000 250,702 21,411 229,290 19
94232 Radio User Equip Replcmt 400,000 400,000 196,825 121,388 81,787
94233 Motorized Equip-Cash II 238,089 238,089 89,604 148,486
94234 Motorized Equip - LP II 6,219,000 6,219,000 2,876,571 1,748,165 1,594,264
94235 Gen Svcs Storage Bldg 0 328,673 328,673 328,673 20
Sub-Total 26,184,433 348,67,3 26,533,107 20,142,996 1,869,552 4,520,558
Building Maintenance
94510 Air Cond Replace-City Wide 1,463,060 1,463,060 817,451 645,609
94512 Roof Repairs 505,635 505,635 423,139 82,496
94514 Roof Replacements 998,856 1,478 1,000,334 684,682 315,652 21
94517 Painting of Facilities 413,925 413,925 159,831 254,094
94518 Fencing of Facilities 81,698 81,698 55,199 15,221 11,278
94519 Flooring for Facilities 674,642 674,642 479,862 80,955 113,825
94521 Elevator Refurb/Modemization 220,000 220,000 25,921 194,079
94522 B&M Asset Mgmt Sys 120,886 10,000 130,886 21,411 109,475 22
Sub-Total 4,478,702 11,478 4,490,180 2,641,575 122,097 1,726,508
General Public Buildings & Equipment
94613 2 Color Offset Press/Plate 140,000 140,000 108,490 31,510
Sub-Total 140,000 140,000 108,490 0 31,510
Miscellaneous
94711 Sand Key Power Line 1,400,000 1,400,000 1,211,233 188,767
94714 Downtown Redevelopment 1,759,879 1,490,929 3,250,809 1,318,144 4,920 1,927,744 24
94729 City-wide Connect Infra 1,481,333 1,481,333 305,351 17,109 1,158,874
94736 Geographic Information 902,726 902,726 672,271 570 229,885
94738 Telephone System Replac 1,392,636 (13,444) 1,379,192 1,379,192 0 C 25
94753 Integrated Doc Mgmt Sys 702,352 702,352 617,990 9,316 75,047
94757 Util Billing/Cust Info Sys 1,573,270 (3,600) 1,569,670 1,569,670 0 C 26
94761 Poll Stor Tank RemlRepl-Gen 343,658 343,658 219,269 7,488 116,90t
94765 IMR Development 1,541,788 1,541,788 1,333,814 17,696 190,278
94801 Tidemark Upgrade 772,623 772,623 491,944 31,227 249,452
94803 Envmmntl Assmt & Clean-up 629,066 629,066 273,704 209,020 146,342
94809 Financial Sys Replacement 1,050,640 1,050,640 761,133 247,972 41,535
94814 Network Infra & Server Upgr 455,202 455,202 351,583 51,834 51,785
94820 HR Peoplesoft Upgrade 150,000 150,000 37,188 112,812
94822 CCS Printer Room Renovation 25,000 (1,273) 23,727 23,727 0 C 27
94824 IT Disaster Recovery 100,000 100,000 49,979 50,02t
94825 Dev Svcs Vehicle 20,080 (1,586) 18,494 18,494 0 C 28
94826 Electric Meter Rd Upgrade 70,000 70,000 70,000
Miscellaneous (cont'd)
94827 Telecommunications Upgrade 25,000 25,000 25,000
37
I
L___
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2004 - DECEMBER 31, 2004
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/04 Amdmts Budget To Date Encumbr Balance Status Ref
94828 Financial Sys Upgrades 75,000 75,000 75,000
94829 CIS Upgrades / Replcmt 130,000 4,873 134,873 27,564 107,309 29
94830 MS Licensing / Upgrades 50,000 50,000 50,000
94831 Evaluation & Appraisal Rept 0 295,190 295,190 295,190 30
94832 South Beach Pavilion Mods 0 90,000 90,000 45,675 44,325 31
94833 Computer Monitors 0 260,000 260,000 260,000 32
94834 ACD Replacement 0 35,000 35,000 35,000 33
Sub-Total 14,650,254 2,156,089 16,806,343 10,707,925 597,151 5,501,267
UTILITIES
Stormwater Utility
96120 Alligator Ck Implementation 3,215,033 3,215,033 2,388,929 2,485 823,619
96124 Storm Pipe System Improv 7,880,614 (906,456) 6,974,158 3,922,061 720,454 2,331,643 34
96125 Prospect Lake Park 7,954,496 7,954,496 7,354,030 145,950 454,517
96129 Stev Ck Estuary Restor 3,051,080 3,051,080 2,051,080 1,000,000 35
96137 FDEP Compliance 1,008,000 1,008,000 8,013 113,631 886,356
96141 Kapok Flood Resolution 22,851,653 (3,000,000) 19,851,653 14,122,094 4,873,976 855,583 36
96142 Myrtle Ave Drainage Imprvmt 11,515,356 5,907 11,521,263 2,409,971 8,446,964 664,329 37
96143 N. Beach Neighbrhd Drainage 587,737 (93,544) 494,193 494,193 0 0 38
96144 Stevensn Crk Impl Projects 4,969,613 309,410 5,279,023 1,041,611 216,901 4,020,511 39
96149 Storm Sys Expansion 1,611,505 923,590 2,535,095 329,933 2,205,162 40
96150 MomingsidelMeadows Drain 575,000 575,000 63 574,937
96152 Lake Bellevue Stormwater Imp 2,000,000 2,000,000 141,718 124,999 1,733,283
96154 Alligator Ck Implemt-II 4,329,990 2,030,010 6,360,000 542,486 548,499 5,269,015 41
96155 TV Truck & Camera 220,130 (2,705) 217,425 217,425 0 C 42
96156 Canterbury Rd Drain Imprvmts 600,000 600,000 413,551 45,940 140,509
96157 Power Screener Upgrade 30,000 30,000 0 30,000
96158 Transfer Yard Upgrade 240,000 240,000 240,000 43
96159 Stormwater Pick-Up Truck 0 16,000 16,000 16,000 44
Sub-Total 72,640,208 (717,788) 71,922,420 35,437,158 15,239,798 21,245,464
Water System
96721 System R & R-Maintenance 780,269 780,269 751,902 28,367
96739 Reclaimed Water Dist 41,181,731 (324,310) 40,857,421 25,529,940 3,926,665 11,400,817 56
96740 Water Supplyffreatment 4,385,534 (93,500) 4,292,034 2,385,641 170,996 1,735,397 57
96741 System R & R-Capitalized 7,540,507 (1,478) 7,539,029 4,366,676 1,439,934 1,732,418 58
96742 Line Relocation-Capitalized 9,364,200 9,364,200 4,466,392 177,057 4,720,751
96743 Mtr Bkflow Prev Dav/Chang 1,499,182 1,499,182 958,303 540,879
96744 System Expansion 1,499,673 1,499,673 759,210 740,463
96747 Rain Sensor Rebates 1,819 1,819 1,819 0
96748 Water Treatment Facility 8,444,719 2,726 8,447,444 8,102,258 25,881 319,305 59
96750 Well Rehabilitation 885,720 885,720 381,983 400,320 103,417
96751 Disinfection Systems 1,019,277 1,019,277 1,016,897 2,381
96752 Water Service Lines 2,308,318 2,308,318 1,244,197 490,961 573,159
96757 Water Pick up Trucks 170,000 170,000 170,000
96758 Fluoride in Water System 289,780 289,780 53,962 71,659 164,160
96759 Water Main Ph 15-16-17 2,500,000 2,500,000 2,500,000
96760 Elevated Water Tanks Upgrad, 630,000 93,500 723,500 93,500 630,000 60
96761 Telemetry for Wells 50,000 50,000 50,000
96762 Water Generators 400,000 400,000 302,500 97,500
96763 Wellfield Expansion 600,000 124,310 724,310 124,310 600,000 61
96764 RO Plant Exp Res #1 490,000 200,000 690,000 200,000 490,000 62
Sub-Total 84,040,727 1,248 84,041,974 50,019,178 7,423,783 26,599,014
Sewer System
96605 WWC Interceptor Lines 1,287,856 1,287,856 651,919 111,757 524,180
96606 THM Control 1,578,378 (1,198,764) 379,615 201,482 32,169 145,964 46
96610 Portable Generator Sets 199,000 199,000 0 192,500 6,500
96611 Bio-Solids Treatment 6,094,999 1,476,061 7,571,060 618,056 2,612,893 4,340,110 47
96613 NE Filter/Marshall Blow MCC 1,830,844 863,105 2,693,949 115,275 2,566,505 12,169 48
96616 WPC Int Recycle Modifications 80,000 80,000 80,000
38
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2004. DECEMBER 31,2004
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/04 Amdmts Budget To Date Encumbr Balance Status Ref
Sewer System (cont'd)
96618 WPC UV Lightning Protection 187,000 187,000 187,000
96630 Sanitary Sewer Ext 1,651,194 1,651,194 785,751 865,443
96634 San Util Reloc Accmmdtn 2,945,348 2,945,348 2,331,193 29,942 584,213
96645 Laboratory Upgrade & R&R 651 ,459 651 ,459 549,092 49,990 52,377
96654 Facilities Upgrade & Improv 1,804,536 (143,848) 1,660,689 1,542,119 69,465 49,104 49
96658 Chlorine Hndlg/NE Awl 7,646,791 (731,835) 6,914,956 6,808,940 9,568 96,448 50
96664 WPC R & R 4,914,036 4,914,036 4,330,747 131,086 452,202
96665 Sanitary Sewer R&R 15,892,273 12,271 15,904,544 9,189,619 2,184,016 4,530,908 51
96670 Poll Stor Tk Remov-WPC 152,326 152,326 122,326 30,000
96671 Rotary Screen Sludge Thick 163,312 (9,552) 153,760 153,760 0 52
96676 Telemetry Sys for Lift Sta 184,160 (20,378) 163,782 163,763 19 53
96685 WPC Master Plan Ph III 1,634,430 1,634,430 1,506,925 13,125 114,380
96686 Pump Station Replacement 9,985,149 20,378 10,005,528 5,204,528 488,302 4,312,697 54
96687 Clw Harbor Force Mains 1,464,229 (12,271) 1,451,958 1,451,958 0 C 55
96693 WWC Force Main Replcmts 2,097,439 2,097,439 1,571,661 278,295 247,483
96694 Manhole & Gravity Line Repl 1,467,551 1,467,551 913,711 553,841
96695 WWC Lateral Repairs 103,669 103,669 28,230 75,439 0
96696 WWC Sewer Upgrades 40,000 40,000 28,769 5,190 6,041
96697 WWC Pick-up Truck 29,400 29,400 29,400
Sub-Total 64,085,381 255,167 64,340,548 38,269,823 8,850,243 17,220,482
Gas System
96358 Environmental Remediation 1,487,335 1,487,335 646,265 30,549 810,520
96365 Line Relocation-Pinell Maint 716,089 716,089 165,354 18,000 532,735
96367 Gas Meter Change Out-Pin 850,000 850,000 64,154 785,846
96374 Line Relocation-Pin Capit 2,528,822 2,528,822 1,418,094 128,152 982,576
96376 Line Relocation - Pas Maint 130,000 130,000 130,000
96377 Pinellas New Main 1 Ser 8,279,570 8,279,570 5,048,485 189,323 3,041,762
96378 Pasco New Mains 1 Ser 4,331,782 4,331,782 2,734,568 19,567 1,577,647
96379 Pasco Gas Mtr Change Out 840,000 840,000 513 839,487
96381 Line Reloc-Pasco-Capital 455,000 455,000 455,000
96382 Gas Inventory - Work mgmt S~ 350,000 350,000 2,823 14,000 333,177
96383 Gas Sales Office 125,000 125,000 125,000
Sub-Total 20,093,597 20,093,597 10,080,256 399,590 9,613,751
Solid Waste
96426 Facility R & R 1,416,752 1,416,752 900,226 516,526
96438 Vehicle Acquisition 712,961 712,961 583,513 29,972 99,476
96439 Container Screening Pro 329,290 329,290 17,933 311,358
96440 Improvements to SW Complx 208,785 208,785 73,117 135,668
96442 SW Vehicle Replacement 345,000 69,769 414,769 164,500 103,160 147,109 45
96443 Res Container Acquisition-II 362,283 362,283 87,372 85,155 189,756
96444 Comm Container Acquisition-II 919,020 919,020 200,271 157,738 561,011
Sub-Total 4,294,091 69,769 4,363,860 2,026,931 376,025 1,960,904
Utility Miscellaneous
96516 Citywide Aerial Photo 153,666 153,666 149,533 4,134
96521 PW Infra Mgmt System 1,543,510 1,543,510 1,238,171 39,382 265,958
96523 Pub Utilities Adm Bld9 R&R 157,054 157,054 102,743 24,523 29,788
96524 Exotic & Inv Species Cont 212,650 212,650 35,557 176,148 945
Sub-Total 2,066,880 2,066,880 1,526,003 240,052 300,825
Recycling
96802 Recycle Bldg/Process Ramp 334,833 334,833 334,146 687
96804 Recycling Carts/Dumpsters 646,925 646,925 291,596 355,329
96805 Recyc ExpanlPromlR&R 932,236 932,236 532,280 4,880 395,076
96806 Recycling Equip Replac 1,839,932 27,105 1,867,037 1,261,749 605,288 63
96807 Recycling Van Acquisition 151,000 151,000 146,600 4,400
Sub-Total 3,904,926 27,105 3,932,031 2,566,370 4,880 1,360,781
TOTAL ALL PROJECTS 487,698,300 12,606,403 500,304,702.89 304,144,818 45,917,029 150,242,856
39
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 . December 31, 2004
Increasel
Amdmt Project (Decrease)
Number Number Amount
Intrafund
Transfer
Amount Description
Net Budget
Amendment
Public Safety Programs
Project Sentinel Satellite Phones. Establish
an $8,000.00 budget representing a grant
received from the Office of Criminal Justice to
be utilized to implement Florida's Domestic
99285 8,000.00 Security Strategic Plan. 8,000.00
Local Law Enforcement Block Grant 2005 .
Establish $75,981.00 budget representing a
$68,383.00 of federal funding with a match
fund requirement of $7,598.00 to purchase 3
new vehicles for law enforcement use. The
grant was received from the US Department of
Justice/Bureau of Justice Assistance, A
$7,598.00 transfer from 181-99331 Law
Enforcement Trust Fund will be made to met
the match fund requirement. Approved by City
2 99287 68,383.00 7,598.00 Council October 21, 2004. 75,981.00
Traffic Safety - Record a budget increase of
$102.28 in donations to match budgeted
3 99290 102.28 revenues with actual revenues received, 102.28
Jasmine Courts - Record a budget increase
of $100,000,00 representing the second year
of a three year grant from the Clearwater
Housing Authority (CHA) to fund two officers
and a vehicle to maintain police patrol
4 99295 100,000.00 presence at Jasmine Court. 100,000.00
K.9 Equipment. Record a budget increase of
$1,000.00 in donations to match budgeted
5 99310 1,000.00 revenues with actual revenues received. 1,000.00
Police Education Fund - Record a budget
increase of $20,829.48 in Police Education
Fines to match budgeted revenues with actual
6 99317 20,829.48 revenues received. 20,829.48
Local Law Enforcement Block Grant 2002-
Record a budget increase of $976,96 in
interest earnings to match budgeted revenues
7 99324 976,96 with actual revenues received, 976.96
40
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 . December 31,2004
Increasel
Amdmt Project (Decrease)
Number Number Amount
Intrafund
Transfer
Amount Description
Investigative Recovery Costs. Record a
budget increase of $79,591,64 in court
forfeiture fees to match budgeted revenues
with actual revenues received.
Net Budget
Amendment
8 99329
79,591.64
79,591,64
9
99330
Florida Contraband Forfeiture. Record
budget increase of $107,048.33. $102,166.68
in court forfeiture proceeds and $4,881.65 in
interest earnings to match budgeted revenues
107,048.33 with actual revenues received.
107,048.33
10
99331
Law Enforcement Trust Fund. Record
budget and actual transfers of $107,598.00.
$100,000.00 to 181-99356 Safe Neighborhood
Program to be used for deterring crime,
increasing public perception of safety, and
expanding public communications and
$7,598.00 to 181-99287 Local Law
Enforcement Block Grant 2005 to meet the
(107,598.00) match funding requirement for the program,
(107,598.00)
11
99332
Officer Friendly Program. Record a budget
increase of $13,641.79 in donations to match
budgeted revenues with actual revenues
13,641.79 received.
13,641.79
Vehicle Replacement Fund. Record
$5,280.00 budget and actual transfers from
181-99908 Police - Outside Duty. This
transfer reflects a portion of the outside duty
charge to be used to fund replacement
12 99350 5,280.00 vehicles. 5,280.00
Law Enforcement Block Grant Record a
$2,348.35 budget increase in interest earnings
to match budgeted revenues with actual
13 99354 2,348.35 revenues received. 2,348.35
Safe Neighborhood Program - Record
$100,000.00 budget and actual transfers from
181-99331 Law Enforcement Trust Fund,
These funds will be used for deterring crime,
increasing public perception of safety, and
14 99356 100,000.00 expanding communication. 100,000.00
Crime Prevention Program - Record a
$1,000.00 budget increase in donations to
match budgeted revenues with actual
15 99364 1,000.00 revenues received. 1,000.00
41
Increasel
Amdmt Project (Decrease)
Number Number Amount
16
99387
17
99489
18
99938
Public Safety Program
Totals:
Community Development:
19
99414
20
99415
2,579.37
171,504.00
18,719.89
595,725.09
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 . December 31, 2004
Intrafund
Transfer
5,280.00
2,858.08
(2,858.08)
Amount Description
Federal Forfeiture Sharing - Record
$2,579,37 budget increase in interest earnings
to match budgeted revenues with actual
revenues received,
Americorps - Record $171,504.00 budget
increase representing a grant from The Florida
Commission on Community Service This
funding will be used to promote a safer and
friendlier place to live and visit and also serve
as a conduit for getting information out to
those residents and visitors who are most
affected by ongoing changes in the city.
Homeless Shelter - Record $18,719.89
budget and actual transfers from the general
fund representing payment in lieu of taxes
from the Clearwater Housing Authority to the
Homeless Shelter program as approved by the
City Council on September 2, 2004.
Public Facilities & Improvement 2004 -
Record a $2,858.08 budget transfer from 181-
99415 Public Services 2004 reflecting unused
public services funds.
Public Services 2004 - Record a $2,858.08
budget transfer to 181-99414 Public Facilities
& Improvements 2004 reflecting unused public
services funds.
42
Net Budget
Amendment
2,579.37
171,504.00
18,719.89
601,005.09
2,858.08
(2,858.08)
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 . December 31, 2004
Increasel
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Housing Consulting Service. Record
$100,000.00 budget and actual transfers from
181-995991nfill Housing Development
Program. The Infill Housing Development
Program was funded in the 1990's to perform
infill housing activities. Between 1990 and
1995 there were expenditures, however, the
program has been inactive since the mid-
1990's, The City Council approved the closing
of the program and transfers of $100,000,00 to
181-99421 Housing Consulting Services and
the remaining balance to the General Fund.
The transfer will be used to pay for
professional services associated with the
development of the City's 5-year consolidated
Planning document, analysis of impediments
to Fair Housing document, and for the master
planning of the Jack Russell Stadium site.
Approved by the City Council December 16,
21 99421 100,000.00 2004. 100,000.00
Housing Rehab 2005. Record a $13,015.00
budget reduction reflecting the final approved
allocation for administration. The allocation
22 99422 (13,015.00) was less than anticipated. (13,015.00)
Public Facilities & Improvements 2005.
Record a $37,397.00 budget reduction
reflecting the final approved allocation for
administration. The allocation was less than
23 99424 (37,397.00) anticipated. (37,397.00)
Program Administration 2005 . Record a
$12,603.00 budget reduction reflecting the
final approved allocation for administration.
24 99426 (12,603.00) The allocation was less than anticipated. (12,603.00)
Community Development:
Total (63,015.00) 100,000.00 36,985.00
43
Special Program Fund
First Quarter Budget Amendments
October 1,2004 - December 31, 2004
Increasel
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Social Services
Challenge Loan Guarantee - Record a
$2,532,16 budget increase in interest earnings
to match budgeted revenues with actual
revenues received. The $95,140.39 budget
and actual balances will be transferred to the
general fund. The guarantee program was
funded in the early 1990's with non-HUD
funding to guarantee loans that were issued by
commercial banks for the first five years
should the borrower default. As of the mid to
late 1990's, all of the City's guarantees have
expired. On December 16, 2004, the City
Council approved closing the programs and
transferring the balance to the General Fund.
2,532.16 The net budget amendment is a decrease of
25 99598 (95,140.39) $92,608.21. (92,608.23)
Infill Housing Development Program.
Record a budget increase of $47,388.33
interest earnings to match budgeted earnings
with actual earnings received. The Infill
Housing Development program was funded in
the 1990's to perform infill housing activities.
Between 1990 and 1995 there were
expenditures for transfers to escrows and
other miscellaneous items in the amount of
$209,135.00 which leaves a balance of
$313,446.60. This program has been inactive
since the mid 1990's. On December 16, 2004
the City Council approved the closing ofthe
program and transfers of $100,000.00 to 181-
99421 Housing Consulting Service and the
remaining $213,446.60 to the General Fund.
47,388.33 The net budget amendment is a decrease of
26 99599 (213,446.60) (100,000.00) $266,058.27. (266,058.27)
Social Services
Total: (25B,666,50) (100,000.00) (358,666.50)
Marine
Sembler Mitigation Project. Record a
$14,634.49 budget increase representing
interest earnings to match budgeted revenues
27 99704 14,634.49 with actual revenues received. 14,634.49
Beach Guard Donations - To record a
$100.00 donation budget increase to match
budgeted revenues with actual revenues
28 99707 100.00 received. 100.00
Marine Programs
Total: 14,734,49 0.00 14,734.49
44
Increase/
Amdmt Project (Decrease)
Number Number Amount
Miscellaneous Programs:
29
99821
30
99822
31
99830
32
99835
33
99838
34
99843
(18,275.78)
25,920.00
49,667.00
32,509.00
356,339.09
421,547.36
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 - December 31, 2004
Intrafund
Transfer
Amount Description
JWB - Joe DiMaggio Teen 2001 - Record a
$18,275.78 budget decrease to match
budgeted funds with actual grant funds
received and close program. Approved by
City Council on November 4, 2004.
JWB - Ross Norton Teen - Record a
$25,920.00 budget adjustment reflecting a
$11,242.00 reduction for completion of the FY
03-04 Program and $37,162.00 increase
reflecting the new budget for FY04-05
approved by City Council on November 4,
2004.
Clearwater Pedestrian Bikeway
Coordinator - Record a $49,667.00 budget
increase representing the third year budget
allocation from the Florida Department of
Transportation. The program will close at year
end.
JWB - Programmer N. Greenwood - Record
a $32,509.00 budget adjustment reflecting a
$4,373.00 reduction for completion of the FY
03-04 Program and $36,882.00 increase
reflecting the new budget for FY04-05
approved by City Council on November 4,
2004.
Special Events YR 03-04 - Record a
$356,339.09 budget increase representing
$168,097.44 in sales, $155,804.00 in
donations, $23,680.00 in sponsorships,
$800.00 in memberships registrations,
$7,132.65 in rentals and $825.00 from
Downtown Development Fund to match
budgeted revenues with actual revenues
received.
Management Training Initiatives - To
establish a $421,547.36 budget representing
Fire Department's fiscal 2003/2004 general
fund operating savings to be used for fire and
rescue training. Approved by Council October
21,2004.
45
Net Budget
Amendment
(18,275.78)
25,920.00
49,667.00
32,509.00
356,339.09
421,547.36
Increasel
Amdmt Project (Decrease)
Number Number Amount
35
99845
36
99846
37
99847
38
99871
39
99895
338,925.00
31,572.00
1,685.07
(18,029.81 )
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 . December 31, 2004
Intrafund
Transfer
80,000.00
72,969.84
Amount Description
Assistance to Firefighters Grant Program.
To establish a $418,925.00 budget
representing a $293,248.00 grant from the
Department of Homeland Security and
$125,677.00 match fund requirement. At the
December 16, 2004 Council meeting, the City
Council approved the acceptance of the grant
along with the match fund requirement from
the following sources: $65,000.00 from 181-
99991 Trailer Park Fire, $15,000.00 from 181-
99992 Fire Prevention and $45,677.00 from
General Fund revenue returned from 315-
91213 Fire Apparatus Refurbishment
approved December 16, 2004.
Economic Development QTI (Qualified
Target Industry) . To establish a $72,969.84
budget representing a transfer from 181-
99963 Economic Development Incentive
Project to capture aTI funding separately. 181
99963 Economic Development has been
accumulating aTI funds as well as other CRA
funding for economic development. The
Florida Legislature created Florida Statutes
Section 288.106 to encourage the growth of
Florida's high-wage, value-added employment.
The total award to the companies is 80%
covered by the state, 10% from the City of
Clearwater, and 10% from Pinellas County.
Approved by the Council February 17, 2005.
JWB . Wood Valley Teens. To establish a
$31,572.00 budget representing a grant from
the Juvenile Welfare Board for teen program
approved by Council November 4, 2004.
State Brownfield Redevelopment - Record a
$1,685.07 budget increase in interest earnings
to match budgeted revenues with actual
revenues received.
North Greenwood Camp 2004 . To record
$18,029.81 budget and actual decreases to
match actual expenditures and return excess
funds to the General Fund, The program
funded 2004 middle school age Summer
Camp. This will close program.
46
Net Budget
Amendment
418,925.00
72,969.84
31,572.00
1,685.07
(18,029.81 )
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 . December 31, 2004
Increasel
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Ross Norton Camp 2004 . To record a
$2,627.40 budget and actual decreases to
match actual expenditures and return excess
funds to the General Fund. The program
funded 2004 middle school age Summer
40 99896 (2,627.40) Camp. This will close program. (2,627.40)
Fire Dept Honor Guards. Record a $50.00
budget increase in donations to match
budgeted revenues with actual revenues
41 99898 50.00 received. 50.00
GASB34 Implementation. Record a
$50,000.00 budget increase from the
General Fund, Finance Department for the
42 99899 50,000.00 GASB34 Infrastructure Implementation. 50,000.00
Frog Reissue Program. Record a $7.44
budget increase in sales to match budgeted
43 99903 7.44 revenues with actual revenues received. 7.44
Police. Outside Duty. Record a budget
increase of $212,906.00 in contractual
services to match budgeted revenues with
actual revenues received. Also record budget
and actual transfers of $5,280.00 to 181-
99350 Vehicle Replacement. The net budget
44 99908 212,906.00 (5,280.00) amendment is $207,626.00 207,626.00
Library Special Account - Record a
$33,297.00 budget increase representing
$29,665.33 in donations to match budgeted
revenues with actual revenues received. In
addition a $3,631.67 from the General Fund
representing donations returned from 315-
45 99910 33,297.00 93525 North Greenwood Project. 33,297.00
Peg Access Support. Record a $20,000.00
budget donation increase to match budgeted
46 99925 20,000.00 revenues with actual revenues received. 20,000.00
47
Increasel
Amdmt Project (Decrease)
Number Number Amount
47
99927
48
99941
49
99962
50
99963
1,100,000.00
1,250.29
31,865.27
5,527.26
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 . December 31, 2004
Intrafund
Transfer
Amount Description
Emergency Operations. To record
$1,100,000.00 appropriation from Central
Insurance fund retained earnings to provide
funding for storm related damage repair and
City-wide debris clean up. $500,000.00
approved by Council October 21, 2004 and
$600,000.00 approved by Council December
2, 2004. Once FEMA reimbursement has been
received, these funds will be returned to the
Central Insurance Fund.
Moccasin Lake Nature Park - To record a
$1,250.29 budget increase representing
$545.74 in sales and $704.55 in donations to
match budgeted revenues with actual
revenues received.
Park & Recreation Specified & Gift
Program. Record a $31,865.27 budget
increase representing $28,115.27 increase to
match budgeted revenues with actual
revenues received ($7,576.42 in sales,
$17,583.51 in donations, $601.02 in
admissions, $106.00 in sponsorships,
$1,570.69 in memberships registrations and
$677.63 in rentals). Also record a $3,750.00
Pinellas County grant $1,875.00 to be used to
provide scholarships for unincorporated
Pine lias County residents to attend summer
camp programs and $1,875.00 to be used to
fund 23 unincorporated Pinellas County
residents to purchase play pass cards so they
can be included in the Therapeutic Recreation
Programs (targeted for senior citizens). The
$3,750.00 grant was approved by the City
Council January 20, 2005.
Economic Development Incentive Project.
Record $67,442.58 budget and actual
decreases representing $5,527.26 budget
increase in interest earnings to match
budgeted revenues with actual revenues
received along with $72,969.84 budget and
actual transfers to 181-99846 Economic
Development QTI( Qualified Target Industry
Tax Refund Program). QTI incentive funds
have accumulated in 181-99963 along with
other CRA funding for economic development.
The QTI activity will be captured in 181-99846
Economic Development - QT!. Approved by
(72,969.84) the Council February 17, 2005.
48
Net Budget
Amendment
1,100,000.00
1,250.29
31,865.27
(67,442.58)
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 - December 31, 2004
Increase/
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Cleveland Street Maintenance - Record a
budget increase of $10,000.00 representing a
transfer from the Community Redevelopment
Agency. The agency has included this
transfer in their Full Year 04/05 Budget to be
51 99968 10,000.00 used for maintenance of Cleveland Street. 10,000.00
Tree Replacement Project - Record a budget
increase of $22,344.00 in penalty fees to
match budgeted revenues with actual
52 99970 22,344.00 revenues received. 22,344.00
Main Street Program - Record a budget
increase of $334.62 in interest earnings to
match budgeted revenues with actual
53 99978 334.62 revenues received. 334.62
Historical Facade Program- Record a budget
increase of $434.79 in interest earnings to
match budgeted revenues with actual
54 99979 434.79 revenues received. 434.79
EMS Incentive/Recognition - Record a
budget increase of $5,650.00 representing
funds received from Pinellas County paid to
the Fire Department for EMS Services for
performing above standards as outlined in the
55 99982 5,650.00 County EMS contract. 5,650.00
Trailer Park Fire - Record $65,000.00 budget
and actual transfers to 181-99845 Assistance
to Firefighters Grant Program representing
partial match fund requirement. Originally the
funds were set aside for the Trailer Park Fire
grant match fund requirement. The City did
not receive the grant and the match funds will
be used for the Assistance to Firefighters
Grant received from the Department of Home
Land Security. Approved by the Council
56 99991 (65,000.00) December 16, 2004. (65,000.00)
Fire Prevention - Record $15,000.00 budget
and actual transfers to 181-99845 Assistance
to Firefighters Grant Program representing
partial match fund requirement. Originally the
funds were set aside for the Fire Prevention
grant match fund requirement. The City did
not receive the grant and the match funds will
be used for the Assistance to Firefighters
Grant received from the Department of Home
Land Security. Approved by the Council
57 99992 (15,000.00) December 16, 2004. (15,000.00)
49
Increase/
Amdmt Project (Decrease)
Number Number Amount
58
99998
1,025.00
Miscellaneous Programs
Total: 2,713,923.20
Special Program Fund
First Quarter Budget Amendments
October 1, 2004 - December 31, 2004
Intrafund
Transfer
(5,280.00)
Amount Description
Safety Village - Record a budget increase of
$1,025.00 in donations to match budgeted
revenues with actual revenues received.
Net Budget
Amendment
1,025.00
2,708,643.20
Grand
Totals: 3,002,701.28
0.00
50
3,002,701.28
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1,2004 - DECEMBER 31, 2004
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/2004 Amendment Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99128 Countrywide Consistency Grant 45,050 0 45,050 33,910 0 11,140
99141 Historic District Evaluation 40,000 0 40,000 18,438 0 21,562
99142 Design Review 10,000 0 10,000 0 0 10,000
99143 Enclave Annexation 15,000 0 15,000 0 0 15,000
110,050 0 110,050 52,348 0 57,702
PUBLIC SAFETY PROGRAMS
99285 Project Sentinel Satelite Phones 8,000 8,000 8,037 0 (37) 1
99287 Local Law Enf. Block Grant 2005 75,981 75,981 35,130 33,486 7,365 2
99288 Operacion Apoyo Hispano 2005 98,000 0 98,000 0 0 98,000
99289 Downtown Ambassadors 3,000 0 3,000 0 0 3,000
99290 Traffic Safety 970 102 1,072 749 0 323 3
99291 COPS Homeland Security 333,246 0 333,246 222,180 0 111,066
99292 Operacion Apoyo Hispano 2004 97,966 0 97,966 94,373 0 3,593
99293 Clearwater Youth Alcohol Initiative 6,350 0 6,350 6,144 206
99295 Jasmine Courts 100,000 100,000 200,000 144,868 0 55,132 4
99296 Violent Crime & Drug Control 45,000 0 45,000 31,138 0 13,862
99301 VOCA 2003 (5) 0 (5) (898) 0 893 C
99310 K-9 Equipment 18,258 1,000 19,258 16,864 0 2,394 5
99316 Police Volunteers 49,500 0 49,500 41,896 0 7,604
99317 Police Education Fund 893,299 20,829 914,128 813,464 25,592 75,073 6
99323 Weed & Seed 2001 175,000 0 175,000 170,907 0 4,093
99324 LLEBG FY02 235,047 977 236,024 235,886 0 138 7
99325 Citizen's Police Academy 29,113 0 29,113 24,675 0 4,438
99328 VOCA 2002 37,511 0 37,511 36,658 0 853
99329 Investigative Recovery Costs 1,118,074 79,592 1,197,666 856,666 3,454 337,546 8
99330 FL Contraband Forfeiture Fnd 462,270 107,048 569,318 386,943 0 182,375 9
99331 Law Enforcement Trust Fd 2,071,002 (107,598) 1,963,404 1,940,185 0 23,219 10
99332 Officer Friendly Program 113,593 13,642 127,235 106,513 722 20,000 11
99335 Operation Apoyo Hispanic 84,727 0 84,727 78,907 0 5,820
99350 Vehicle Replacement Fund 26,700 5,280 31,980 0 0 31,980 12
99353 DUI Education Program 3,000 0 3,000 1 ,420 0 1,580
99354 Law Enforcement 174,013 2,348 176,361 51,057 0 125,305 13
99356 Safe Neighborhood Program 220,645 100,000 320,645 173,289 0 147,356 14
99363 DUI Equipment Fund 19,000 0 19,000 18,889 0 111
99364 Crime Prevention Program 1,230 1,000 2,230 1,191 0 1,039 15
99387 Federal Forfeiture Sharing 262,240 2,579 264,819 241 ,435 0 23,384 16
99489 Americorps 342,379 171,504 513,883 280,506 0 233,377 17
99938 Homeless Shelter 1,037,181 18,720 1,055,901 937,181 0 118,720 18
99947 Safe Neighborhood TV Specialist 338,647 0 338,647 313,838 0 24,809
Sub-Total 8,396,956 601,005 8,997,961 7,270,092 63,254 1,664,616
COMMUNITY DEVELOPMENT
99402 Economic Development 2003 44,366 0 44,366 44,366 0 0
99403 Housing Rehab 2003 100,233 0 100,233 100,233 0 0
99404 Infill Housing 2003 0 0 0 0 0 0
99405 Public Fac. & Improvements 2003 441,238 0 441 ,238 398,004 34,870 8,364
99406 Public Services 2003 241,165 0 241,165 241,165 0 0
99407 Program Admin 2003 176,836 0 176,836 176,836 0 0
99408 Fair Housing 2003 8,543 0 8,543 8,543 0 0
99409 Demolition 2003 3,275 0 3,275 3,275 0 0
99410 Relocation 2003 61 0 61 61 0 0
51
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2004 - DECEMBER 31, 2004
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/2004 Amendment Budget To Date Encumbr Balance Status Ref
99411 Economic Development 2004 424,209 0 424,209 64,806 500 358,903
99412 Housing Rehab 2004 116,234 0 116,234 41,642 0 74,592
99413 Infill Housing 2004 235,914 0 235,914 (32,353) 0 268,267
99414 Public Fac & Imprvmts 2004 812,790 2,858 815,648 371,018 443,924 706 19
99415 Public Services 2004 177,000 (2,858) 174,142 166,529 7,613 0 20
99416 Program Administration 2004 328,252 0 328,252 157,482 0 170,770
99417 Fair Housing 2004 22,510 0 22,510 9,202 2,798 10,510
99418 Relocation 2004 45,177 0 45,177 0 0 45,177
99419 Demolition 2004 41,712 0 41,712 14,268 0 27,444
99420 Economic Development 2005 142,205 0 142,205 8,559 16,080 117,566
99421 Housing Consulting Service 15,000 100,000 115,000 0 0 115,000 21
99422 Housing Rehab 2005 200,000 (13,015) 186,985 21,583 0 165,402 22
99423 Infill Housing 2005 500 0 500 0 0 500
99424 Public Fac & Imprvmts 2005 338,245 (37,397) 300,848 505 213,141 87,203 23
99425 Public Svces 2005 171,450 0 171,450 6,886 164,564 0
99426 Program Admin 2005 228,600 (12,603) 215,997 28,813 0 187,184 24
99427 Fair Housing 2005 12,000 0 12,000 0 0 12,000
99428 Relocation & Demolition 50,000 0 50,000 0 0 50,000
99433 Infill Housing '97 561,486 0 561,486 561,486 0 (0)
99651 Economic Development 99,853 0 99,853 99,853 0 0
99652 Housing Rehabilitation 54,826 0 54,826 0 0 54,826
99653 Infill Housing '98 209,815 0 209,815 209,815 0 0
99661 Economic Development '99 163,655 0 163,655 163,655 0 (0)
99662 Housing Rehabilitation '99 38,146 0 38,146 38,146 0 (0)
99663 Home Ownership '99 101,243 0 101,243 101,243 0 (0)
99670 Housing Relocation 2000 7,568 0 7,568 7,568 0 1
99671 Economic Development 2000 18,682 0 18,682 18,682 0 0
99672 Housing Rehabilitation 2000 122,251 0 122,251 122,251 0 0
99673 Infill Housing 2000 21,378 0 21,378 21,378 0 0
99674 Public Facilities & Improv 2000 113,198 0 113,198 113,198 0 0
99675 Public Services 2000 150,723 0 150,723 150,723 0 0
99676 Program Administration 2000 194,547 0 194,547 194,547 0 0
99677 Fair Housing 2000 13,519 0 13,519 13,519 0 0
99678 Demolition 2000 9,565 0 9,565 9,565 0 0
99680 Housing Relocation 2001 18,200 0 18,200 18,200 0 0
99681 Economic Dvlopmt 2001 180,501 0 180,501 180,501 0 (0)
99682 Housing Rehabilitation 2001 44,941 0 44,941 44,941 0 0
99683 Infilling Housing 2001 31,082 0 31,082 31,082 0 (0)
99684 Public Facilities & Imprmts 2001 386,459 0 386,459 386,459 0 0
99685 Public Svces 2001 135,424 0 135,424 135,424 0 0
99686 Program Adm 2001 200,513 0 200,513 200,514 0 (1 )
99688 Demolition 2001 0 0 0 0 0 0
99690 Economic Development 2002 260,703 0 260,703 225,703 0 35,000
99691 Housing Rehab 2002 99,093 0 99,093 99,093 0 (0)
99692 Infill Housing 2002 1,720 0 1,720 1,720 0 0
99693 Public Fac & Improvements 290,934 0 290,934 173,494 0 117,440
99694 Public Services 2002 190,158 0 190,158 190,158 0 0
99695 Program Adm 2002 215,708 0 215,708 215,708 0 (0)
99696 Fair Housing 2002 22,429 0 22,429 22,429 0 0
8,335,835 36,985 8,372,820 5,582,469 883,490 1,906,861
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 432,676 0 432,676 132,236 0 300,440
99557 Code Enforcement-N Grnwd '96 66,488 0 66,488 0 0 66,488
52
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1,2004 - DECEMBER 31, 2004
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/2004 Amendment Budget To Date Encumbr Balance Status Ref
99559 EEOC Charge Resolution 230,690 0 230,690 224,190 0 6,500
99560 HUD Fair Housing Assistance 107,200 0 107,200 97,200 0 10,000
99562 HUD Special Education 30,000 0 30,000 25,000 0 5,000
99598 Challenge Loan Guarantee Fd 92,609 (92,609) 0 0 0 0 25
99599 Infill Housing Developmt pgm 475,194 (266,058) 209,136 209,136 0 0 26
Sub-Total 1,434,857 (358,667) 1,076,190 687,762 0 388,427
MARINE
99704 Sembler Mitigation Project 535,224 14,634 549,858 8,438 119,671 421,749 27
99707 Beach Guard Donations 24,245 100 24,345 21,930 0 2,415 28
99710 CLW Marine Aq Imp 50,000 0 50,000 48,519 0 1,481
Sub-Total 609,469 14,734 624,203 78,887 119,671 425,645
MISCELLANEOUS PROGRAMS
99802 Brownfield Revolving Loan 500,000 0 500,000 57,813 0 442,187
99804 City Manager's Flexibility Fund 467,332 0 467,332 275,198 0 192,134
99813 CPR Doll Donation 1,000 0 1,000 985 0 15
99821 JWB-Joe DiMaggio Teen 2001 114,743 ( 18,276) 96,467 96,467 0 0 C 29
99822 JWB-Norton Teen 2001 113,109 25,920 139,029 111,962 0 27,067 30
99827 United Way 2002 1,500 0 1,500 1,420 0 80
99828 Vulnerability Assessment 115,000 0 115,000 33,047 0 81,953
99830 Clw Pedestrian/Bike Coordinator 85,441 49,667 135,108 103,282 0 31,826 31
99834 Neighborhood Svces Grants 75,000 0 75,000 7,928 0 67,072
99835 JWB Programmer N. Greenwood 50,040 32,509 82,549 54,878 0 27,671 32
99837 Federal EPA Assessment 400,000 0 400,000 139,375 111,116 149,509
99838 Special Events FY 03-04 1,203,423 356,339 1,559,762 1,306,210 7,182 246,370 33
99839 Metadata Grant 9,000 0 9,000 9,000 0 0
99840 Cert Grant 2004 10,000 0 10,000 8,682 0 1,318
99843 Mgt Training Initiatives 421,547 421,547 13,049 0 408,498 34
99844 United Way 1,500 0 1,500 0 0 1,500
99845 Assistance Firefighters Grant prgm 418,925 418,925 0 0 418,925 35
99846 Economic Development - QTI 72,970 72,970 0 0 72,970 36
99847 JWB - Wood Valley Teens 31,572 31,572 3,196 0 28,376 37
99871 State Brownfields Redv. Account 140,021 1,685 141,706 29,934 1,126 110,646 38
99895 N. Greenwood Camp 2004 41 ,200 (18,030) 23,170 23,170 0 0 C 39
99896 Ross Norton Camp 2004 11,000 (2,627) 8,373 8,373 0 0 C 40
99898 Fire Dept Honor Guard 4,425 50 4,475 3,339 0 1,136 41
99899 GASB34 Implementation 138,000 50,000 188,000 0 0 188,000 42
99903 FROG Reissue Program 10,689 7 10,696 7,989 0 2,708 43
99908 Police - Outside Duty 2,123,265 207,626 2,330,891 2,408,881 0 (77,990) 44
99910 Library Special Account 348,533 33,297 381,830 292,290 6,623 82,917 45
99919 Waste Tire Grant 364,442 0 364,442 363,669 0 773
99925 Peg Access Support 689,898 20,000 709,898 504,485 71,305 134,108 46
99927 Emergency Operation 276,772 1,100,000 1,376,772 1,046,665 302,587 27,520 47
99928 Nagano Sister City Program 58,329 0 58,329 52,368 0 5,961
99931 Folk Art Festival 132,682 0 132,682 119,601 0 13,081
99939 Brownfield - Federal 500,000 0 500,000 355,574 41 ,592 102,834
99941 Moccasin Lake Nature Park 94,487 1,250 95,737 90,516 0 5,221 48
99950 IDB Fees 54,131 0 54,131 32,830 0 21,301
99959 Safety Village Upgrade 14,785 0 14,785 10,589 0 4,196
99962 Parks & Rec Gift Giving pgm 1,099,506 31,865 1,131,371 1,076,257 7,977 47,137 49
99963 Econ Development Incentive Prgrm 255,070 (67,443) 187,627 51,358 0 136,270 50
53
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2004 - DECEMBER 31, 2004
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/1/2004 Amendment Budget To Date Encumbr Balance Status Ref
99964 Sand Key Beach Vegetation 151,242 0 151,242 151,242 0 0 C
99966 Integrated Disability Mgmt Assmt 80,000 0 80,000 40,000 0 40,000
99968 Cleveland Street Maintenance 49,000 10,000 59,000 22,210 0 36,790 51
99970 Tree Replacement Project 601,780 22,344 624,124 440,042 0 184,082 52
99978 Mainstreet Program 12,238 335 12,573 0 0 12,573 53
99979 Historical Facade Program 80,521 435 80,956 66,074 0 14,882 54
99982 EMS Incentive/Recognition 30,275 5,650 35,925 13,352 0 22,573 55
99983 Local Mitigation Strategy 50,000 0 50,000 29,818 0 20,182
99986 Mediterranean Village 468,264 0 468,264 226,599 78,084 163,581
99988 Increment Revenue - IMR 302,402 0 302,402 0 0 302,402
99991 Trailer Pk Fire 65,000 (65,000) 0 0 0 0 56
99992 Fire Prevention 15,000 (15,000) 0 0 0 0 57
99995 Water Conservation Devices 100,000 0 100,000 78,431 0 21,570
99997 Main Library Field Trust 115,571 0 115,571 0 0 115,571
99998 Safety Village 23,191 1,025 24,216 21,336 0 2,880 58
11,648,809 2,708,643 14,357,452 9,789,484 627,592 3,940,375
TOTAL ALL PROJECTS 30,535,974 3,002,701 33,538,675 23,461,042 1,694,007 8,383,628
I
L__
54
City of Clearwater
SPECIAL DEVELOPMENT FUND
First Quarter
Amendments
FY 2004/05
Increasel
(Decrease)
Description
Revenues
Transfer from Capital Improvement Fund
First quarter amendments of $10,738 reflect
the return of funds from the Capital
Improvement Fund. Development Impact Fee
revenue of $3,867.17 is returned from the
Miscellaneous Engineering project, 315-
92822. This restricted revenue is no longer
collected and the return resolves a deficit in
the Special Development Fund. In addition,
Recreation Facility Impact Fee revenue of
$6,870.57 is returned from the Sailing Center
Improvement project, 315-93498. This project
is completed and funds are returned for
$10,738 reappropriation.
This revenue amendment reflects the
allocation of $328,000 of Transportation
Impact Fees, a $1,000,000 transfer, and a
$1,500,000 loan of undesignated Special
Development Fund reserves to be transferred
to the Capital Improvement Fund. The
Council approved these transfers to the
Beach Walk project, 315-92267, at the August
$2,828,000 16, 2004 Council meeting.
Appropriation of Undesignated Reserves
$
2,838,738 Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund
This amendment reflects the transfer of
$328,000 of Transportation Impact Fee
revenue, $1,000,000 of undesignated fund
balance reserves of the Special Development
Fund, and a $1,500,000 loan from reserves of
the Special Development Fund to the Capital
Improvement Fund's Beach Walk project, 315-
92267. The City Council approved this
$2,828,000 transfer at the August 16, 2004 meeting.
2,828,000 Net Expenditure Amendments
$
55
SPECIAL REVENUE FUNDS
First Quarter: October 1, 2004 - December 31, 2004
Original First Quarter
Budget Amended Budget
2004/05 2004105 Amendments
SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes 2,480,100 2,480,100
Infrastructure Tax 9,962,000 9,962,000
County Reimbursement - Fire Tax 171,440 171,440
Interest Earnings 250,000 250,000
Open Space Fees 126,250 126,250
Recreation Facility Impact Fees 16,670 16,670
Recreation Land Impact Fees 15,600 15,600
Transportation Impact 282,500 282,500
Local Option Gas Tax 927,060 927,060
Appropriation of Designated Reserves 1,575,060 1,903,060 328,000
Appropriation of Undesignated Reserves 0 2,500,000 2,500,000
Transfer-In from Capital Improvement Plan 0 10,738 10,738
15,806,680 18,645,418 2,838,738
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 2,480,100 2,480,100
Infrastructure Tax 4,561,500 4,561,500
Transportation Impact fees 290,000 618,000 328,000
Local Option Gas Tax 925,000 925,000
Undesignated Special Development Fund 0 2,500,000 2,500,000
Transfer to Special Program Fund 0 0
Debt Service on Penny for Pine lias Bonds 6,968,060 6,968,060
15,224,660 18,052,660 2,828,000
56
SPECIAL REVENUE FUNDS
First Quarter: October 1, 2004 - December 31,2004
Original First Quarter
Budget Amended Budget
2004105 2004/05 Amendments
SPECIAL PROGRAM FUND
Revenues:
CDSG Grant 1,143,000 1,079,985 (63,015)
Home Funds 584,000 584,000
Grant Funds 0 771,927 771,927
Police Fines and Court Proceeds 0 202,588 202,588
Donations 0 240,676 240,676
Sales 0 176,227 176,227
Rentals 0 7,810 7,810
Sponsorships 0 23,786 23,786
Admissions 0 601 601
Memberships/Registrations 0 2,371 2,371
Contractual Services 0 235,250 235,250
Interest Earnings 100,000 183,323 83,323
General Fund 0 210,332 210,332
Central Insurance Fund 1,100,000 1,100,000
Community Redevelopment Agency 0 10,825 10,825
Transfers from General Fund 0 0
United Way Program 1,500 1,500
Sister City Program 3,000 3,000
City Manager's Feasibility Fund 100,000 100,000
Special Event Funding 75,000 75,000
Homeless Shelter Program 100,000 100,000 0
Neighborhood Services 25,000 25,000
Americorp COPS - Matching Funds 40,000 40,000
2,171,500 5,174,201 3,002,701
Expenditures:
CDBG Grant 1,143,000 1,179,985 36,985
Home Program 584,000 584,000
Grant Proceeds 0
Public Safety 1,557,109 1,557,109
Social Services -358,667 (358,667)
Marine 14,734 14,734
Parks & Recreation 101,985 101,985
Sister City Program 3,000 3,000
Emergency Operations 1,100,000 1,100,000
General Fund 0
United Way Program Fund 1,500 1,500
City Manager's Feasibility Fund 100,000 100,000
Neighborhood Grants 25,000 25,000
Special Event Funding 75,000 463,204 388,204
Homeless Shelter Program 40,000 58,720 18,720
Americorp COPS - Matching Funds 100,000 100,000
Other Miscellaneous Programs 143,630 143,630
2,071,500 5,074,201 3,002,701
LOCAL HOUSING ASSISTANCE TRUST FUND
Revenues:
SHIP Funds 836,000 836,000
Expenditures:
SHIP Program 836,000 836,000
57
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2004/05
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change order have been administratively approved since the last report to the Council based on the code
specified criteria:
09/16/04
09/16/04
09/30/04
09/30/04
10/04/04
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in anyone change or
cumulatively for the same project.
*****
Administrative Change Order No. 12 - 2001 Sidewalk/Curb Replacement
Contract (03-0070-EN). This change order increases the unit cost of three items
and lowers the quantities of these items (due to the increase in price and difficulty
in obtaining concrete, and the contractor maintaining the units prices for the past
three years). There is no net change to the contract amount.
Keystone Excavators, Inc. $0.00
Administrative Change Order No. 3 & Final - 2004 North Beach Drainage
Improvements (02-0007-EN). This change order increases and decreases the
contract for actual supply quantities used to complete this project. The net change
is a decrease of$101,050.61 to the contract amount.
Keystone Excavators, Inc -$101,050.61
Administrative Change Order No. 1 - Clearwater Signage & Wayfaring
Downtown District (03-0085-ED). This change order increases the contract by
$12,474.00 for additional temporary signs due to on-going construction of the
Memorial Causeway Bridge.
Bandes Construction Company $12,474.00
Administrative Change Order No. 1 - Courtney Campbell Causeway &
Damascus Road Beach Entrance (03-0051-EN). This change order increases the
contract by $9,432.00 for some supplies and decreases the contract by $9,435.00
for actual quantities of other supplies. The net result is a $3.00 decrease in the
contract amount.
David Nelson Construction Company, Inc. -$3.00
Administrative Change Order No.2 - 2003 Street Resuifacing Contract (03-
0019-EN). This change order increases the contract by $15,925.90 for some
additional work and decreases the contract by $47,453.70 for other work that was
not required. The net result is a $31,527.80 decrease in the contract amount.
Ajax Paving Industries, Inc. -$31,527.80
58
10/04/04
10/11/04
10/19/04
10/20/04
10/28/04
11/09/04
11/19/04
11/22/04
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2004/05
Administrative Change Order No.3 & Final - 2003 Street Resuifacing Contract
(03-0019-EN). This change order increases the contract by $223,107.77 for
additional work and some supply quantities used and decreases the contract by
$187,380.35 for the unused portion of the contingency fee and other supply
quantities not needed to complete this project. The net result is an increase of
$35,727.42 in the contract amount.
Ajax Paving Industries, Inc.
Administrative Change Order No. 1 - US Hwy 19 Water Main Tie-Ins as per JP A
Agreement (99-0096-UT). This change order increases the contract by
$14,196.87 for additional work not covered under the original contract.
Harvey-Taddeo, Inc.
Administrative Change Order No.1 - Bayshore Blvd. & SR60 Roadway Plans
(99-0044-EN). This change order increases the contract by $3,916.00 for
additional work and decreases the contract by $3,916.00 for actual supply
quantities used of some supplies. This change order extends the completion date
by 30 days due to additional requested work and work stoppages due to hurricane
preparations. There is no change in the contract amount as a result of this action.
Kamminga & Roodvoets, Inc.
Administrative Change Order No.3 - 2004 Pipe Liner Drainage Improvements
Project (02-0093-EN). This change order increases the contract by $17,890.00
for additional work items and decreases the contract by $39,012.00 due to the
deletion of items no longer required on the project. The net change is a decrease
of$21,122.00 in the contract amount as a result of this action.
Castco Construction, Inc.
Administrative Change Order No. 4 & Final - Parking Access & Revenue
Control Equipment. This change order decreases the contract by $6,000.00 for
deleting work deemed to be unnecessary to complete this project.
Royce Parking Control Systems, Inc.
Administrative Change Order No. 2 - Clearwater Signage & Wayfaring
Downtown District (03-0085-ED). This change order increases the contract by
$12,533.00 for sign construction for the Reverse Osmosis Plant.
Bandes Construction Company
Administrative Change Order No. 13 - 2001 Sidewalk/Curb Replacement
Contract (03-0070-EN). This change order increases the contract by $71,646.80
to record actual prices and quantities of some supplies and decreases the contract
by $71,646.80 for other supplies. There is no net change to the contract amount.
Keystone Excavators, Inc.
Administrative Change Order No. 2 & Final - Canterbury Road Drainage
Improvements (02-0090-EN). This change order increases the contract by
$31,946.25 for additional work and decreases the contract by $71,703.58 to
delete unused items in completing this project. The net change is a decrease of
$39,757.33 to the contract amount.
Caladesi Construction Company
59
$35,727.42
$14,196.87
$0.00
-$21,122.00
-$6,000.00
$12,533.00
$0.00
-$39,757.33
12/06/04
12/13/04
12/14/04
12/14/04
12/14/04
12/29/04
1/25/05
2/01/05
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2004/05
Administrative Change Order No. 1 & Final - Cleanvater Municipal Marine
Dredging Contract (01-0006-MA). This change decreases the contract by
$34,400.00 to eliminate the 10% contingency fee which was not required in
completing this project.
L.J. Clark Construction, Inc. -$34,400.00
Administrative Change Order No.1 - Palmetto Street Drainage Improvements
(02-0029-EN). This change order increases the contract by $46,720.28 to adjust
for supply quantities and prices and decreases the contract by $88,078.97 for
other supply quantities and the unused portion of the contingency fee. The net
change is a decrease of$41,358.69 to the contract amount.
MTM Contractors, Inc. -$41,358.69
Administrative Change Order No. 2 & Final - Drew and Union Streets
Reclaimed Water System Contracts (Ol-0039-UT). This change order decreases
the contract by $447,073.01 to adjust for supply quantities used to complete this
project.
Westra Construction Company -$447,073.01
Administrative Change Order No. 1 - Lift Stations 37 & 43 Rehabilitation
Project (02-0029-EN). This change order increases the contract by $234,797.00
to adjust for existing conditions and additional work and decreases the contract by
$237,315.00 to delete unneeded items. The net change is a decrease of$2,518.00
to the contract amount.
TLC Diversified, Inc. -$2,518.00
Administrative Change Order No. 1 - Ross Norton Recreation and Aquatic
Complex This change order increases the contract by $107,258.00 to add
retaining walls and a concrete pad for the skate park.
Angle & Schmid, Inc. $107,258.00
Administrative Change Order No.2 & Final- Bayshore Blvd. & SR60 Roadway
Plans (99-0044-EN). TIlls change order increases and decreases the contract for
actual supply quantities used to complete this project. The net change is an
increase of $6,650.08 to the contract amount.
Kamminga & Roodvoets, Inc. $6,650.08
Administrative Change Order No. 2 & Final - Palmetto Street Drainage
Improvements (02-0029-EN). This change order decreases the contract by
$16,911.08 for the unused portion of the contingency fee needed in completing
this project.
MTM Contractors, Inc. -$16,911.08
Administrative Change Order No. 4 & Final - 2004 Pipe Liner Drainage
Improvements Project (02-0093-EN). This change order extends the completion
date of this contract by nineteen days and increases the contract by $75,864.84 for
additional work items and actual supply quantities used. Adjustments for other
supply quantities decrease the amount by $109,012.07 for the completed contract.
The net result is a decrease of $33,147.23 in the contract amount.
Castco Construction, Inc. -$33,147.23
60
ORDINANCE NO. 7402-05
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2005 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER
& SEWER FUND, STORMWATER FUND, SOLID WASTE
FUND, GAS FUND, RECYCLING FUND, MARINE & AVIATION
FUND, ADMINISTRATIVE SERVICES FUND, GENERAL
SERVICES FUND, GARAGE FUND AND CENTRAL
INSURANCE FUND, AS PROVIDED HEREIN; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2005, for operating
purposes, including debt service, was adopted by Ordinance No. 7338-04; and
WHEREAS, at the First Quarter Review it was found that increases and decreases are
necessary in the total amount of $17,737,519 for revenues and $15,451,411 for expenditures;
and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 7338-04 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2004 and ending September 30, 2005 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank Hibbard, Mayor
Approved as to form:
Attest:
Pamela K. Akin, City Attorney
Cynthia E. Goudeau, City Clerk
61
Ordinance No. 7402-05
EXHIBIT A
2004-05 BUDGET REVENUE
First
Quarter
Original Amended
Budget Budget
2004/05 2004/05 Amendments
General Fund:
Property Taxes 38,852,560 38,852,560
Franchise Fees 7,335,000 7,335,000
Utility Taxes 10,654,730 10,654,730
Licenses, Permits & Fees 3,544,500 3,544,500
Sales Tax 6,288,410 6,288,410
Communications Services Tax 6,825,000 6,825,000
Intergovernmental Revenues 9,347,440 9,347,440
Charges for Current Services 3,745,800 3,744,170 -1,630
Fines & Forfeitures 1,611,120 1,611,120
Interest Income 429,000 429,000
Miscellaneous 547,980 547,980
Interfund Charges/Transfers In 13,313,910 13,724,510 410,600
Transfer from Surplus 0 617,750 617,750
Total, General Fund 102,495,450 103,522,170 1,026,720
Special Revenue Funds:
Special Development Fund 15,806,680 18,645,418 2,838,738
Special Program Fund 2,171,500 5,174,201 3,002,701
Local Housing Asst Trust Fund 836,000 836,000
Utility & Other Enterprise Funds:
Water & Sewer Fund 52,116,110 52,145,630 29,520
Stormwater Utility Fund 10,274,910 10,315,810 40,900
Solid Waste Fund 16,685,300 20,251,800 3,566,500
Gas Fund 33,519,890 36,902,280 3,382,390
Recycling Fund 2,429,200 2,514,200 85,000
Marine and Aviation Fund 3,485,190 3,499,950 14,760
Parking Fund 4,902,720 4,902,720
Harborview Center Fund 2,216,370 2,216,370
Internal Service Funds:
Administrative Services Fund 8,626,270 8,637,610 11,340
General Services Fund 3,491,960 3,619,900 127,940
Garage Fund 9,475,360 9,986,370 511,010
Central Insurance Fund 18,507,870 21,607,870 3,100,000
Total, All Funds 287,040,780 304,778,299 17,737,519
62
Ordinance #7402-05
EXHIBIT A (Continued)
2004-05 BUDGET EXPENDITURES
First
Quarter
Original Amended
Budget Budget
2004/05 2004/05 Amendments
General Fund:
City Council 291,470 291,470
City Manager's Office 807,920 832,920 25,000
City Attorney's Office 1,450,910 1,450,910
City Audit 138,470 138,470
Development & Neighborhood Svcs 3,585,750 3,585,750
Economic Development & Housing Svc 1,525,230 1,500,230 -25,000
Equity Services 412,200 412,200
Finance 2,041,390 2,041,390
Fire 17,635,380 18,102,610 467,230
Human Resources 1,182,500 1,182,500
Library 5,818,060 5,874,060 56,000
Marine & Aviation 448,580 448,580
Non-Departmental 4,668,910 5,106,650 437,740
Office of Management & Budget 310,150 310,150
Official Records & Legislative Svcs 1,178,440 1,178,440
Parks & Recreation 18,188,010 18,153,010 -35,000
Planning 1,244,650 1,244,650
Police 31,326,230 31,426,980 100,750
Public Communications 911,480 911,480
Public Works Administration 9,329,720 9,329,720
Total, General Fund 102,495,450 103,522,170 1,026,720
Special Revenue Funds:
Special Development Fund 15,224,660 18,052,660 2,828,000
Special Program Fund 2,071,500 5,074,201 3,002,701
Local Housing Asst Trust Fund 836,000 836,000
Utility & Other Enterprise Funds:
Water & Sewer Fund 52,116,110 52,145,630 29,520
Stormwater Utility Fund 9,384,600 10,156,420 771,820
Solid Waste Fund 16,251,190 19,893,860 3,642,670
Gas Fund 33,383,160 33,720,830 337,670
Recycling Fund 2,335,940 2,411,140 75,200
Marine and Aviation Fund 3,413,500 3,428,260 14,760
Parking Fund 4,208,720 4,208,720
Harborview Center Fund 2,216,370 2,216,370
Internal Service Funds:
Administrative Services Fund 8,570,380 8,581,720 11,340
General Services Fund 3,491,960 3,591,960 100,000
Garage Fund 9,475,360 9,986,370 511,010
Central Insurance Fund 17,541,250 20,641,250 3,100,000
Total, All Funds 283,016,150 298,467,561 15,451,411
63
Ordinance #7402-05
ORDINANCE NO. 7403-05
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2005, TO REFLECT A NET INCREASE OF $12,606,403
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30,2005 was adopted by Ordinance No. 7339-04; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget .
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 7339-04 is amended to read:
Pursuant to the First Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2004 and ending September 30, 2005, a copy of which is on file with the
City Clerk, the City Council hereby adopts a First Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank Hibbard
Mayor
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Pamela K. Akin
City Attorney
Ordinance #7403-05
64
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004/05
First Qtr
Original Amended
Budget Budget
2004/05 2004/05 Amendments
Police Protection 181,000 178,956 -2,044
Fire Protection 2,298,700 2,339,222 40,522
Major Street Maintenance 5,610,100 15,724,205 10,114,105
Intersections 485,000 485,000
Parking 300,000 186,348 -113,652
Miscellaneous Engineering 35,000 31 ,133 -3,867
leisure 200,000 200,000
Park Development 2,437,500 2,596,250 158,750
Marine Facilities 330,000 323,064 -6,936
Airpark Facilities 10,000 30,000 20,000
Libraries 554,840 602,624 47,784
Garage 3,272,500 3,621,173 348,673
Maintenance of Buildings 642,400 653,878 11,4 78
General Public Buildings & Equipment 0
Miscellaneous 658,000 2,814,089 2,156,089
Stormwater Utility 6,294,990 5,577,202 -717,788
Gas System 4,670,000 4,670,000
Solid Waste 535,000 604,769 69,769
Utilities Miscellaneous 227,000 227,000
Sewer System 14,308,670 14,563,837 255,167
Water System 14,571,160 14,572,408 1,248
Recycling 225,000 252,105 27,105
TOTAL 57,646,860 70,253,263 12,606,403
65
Ordinance # 7403-05
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004/05
First Qtr
Original Amended
Budget Budget
2004/05 2004/05 Amendments
2,042,700 2,380,372 337,672
554,840 554,840
2,500,000 2,500,000
1,490,929 1,490,929
2,480,100 2,480,100
-6,871 -6,871
4,561,500 5,185,002 623,502
290,000 618,000 328,000
-3,867 -3,867
925,000 925,000
450,000 1,246,690 796,690
6,100 6,100
1,142,000 1,142,000
200,000 260,000 60,000
17,784 17,784
GENERAL SOURCES:
General Operating Revenue
General Revenue/County Co-op
Special Development Fund
Community Redevelopment Agency
Road Millage
Recreation Facility Impact Fee
Penny for Pinellas
Transportation Impact Fees
Development Impact Fees
Local Option Gas Tax
Grants - Other Agencies
Contractual Services
Developer's Share
Donations
Interest
SELF SUPPORTING FUNDS:
Marine/Aviation Revenue
Parking Revenue
Harborview Revenue
Utility System:
Water Revenue
Sewer Revenue
Water Impact Fees
Water R & R
Sewer Impact Fees
Sewer R&R
Stormwater Utility
Gas Revenue
Solid Waste Revenue
Recycling Revenue
Grants
Contractor Share
Donations
225,000
310,000
100,000
1,833,730
4,796,700
250,000
1,022,770
585,000
1,068,190
1,383,410
4,685,000
425,000
90,000
2,966,160
INTERNAL SERVICE FUNDS:
Garage Fund
Administrative Services Fund
General Services Fund
Central Insurance Fund
10,000
263,000
66
239,760
310,000
100,000
1,855,030
4,804,919
250,000
1,022,770
585,000
1,068,190
1,337,929
4,685,000
3,931,000
90,000
5,604,327
8,632
25,000
358,673
251,656
100,000
2,000,000
14,760
21,300
8,219
-45,481
3,506,000
2,638,167
8,632
25,000
348,673
-11,344
100,000
2,000,000
Ordinance # 7403-05
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004/05
First Qtr
Original Amended
Budget Budget
2004/05 2004/05 Amendments
BORROWING - GENERAL SOURCES:
Lease Purchase. General Fund 716,000 800,613 84,613
Penny for Pinellas Bond -623,502 -623,502
SELF-SUPPORTING FUNDS:
Lease Purchase. Parking -113,652 -113,652
Lease Purchase. Water 460,000 460,000
Lease Purchase. Sewer 38,000 38,000
Lease Purchase. Stormwater Utility 30,000 43,295 13,295
Lease Purchase. Solid Waste 110,000 179,769 69,769
Lease Purchase. Recycling 135,000 162,105 27,105
Future Bond Issue. Water & Sewer 16,093,680 16,093,680
Bond Issue - Stormwater 4,948,580 1 ,898,590 -3,049,990
INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 3,272,500 3,272,500
Lease Purchase - Administrative Svcs 325,000 617,900 292,900
TOTAL ALL FUNDING SOURCES: 57,646,860 70,253,263 12,606,403
67
Ordinance # 7403-05
City Council
{Y)R - 3
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~"~,,~,,,~g~nC!~~,~ove~~~emora nd ~,~""~".."."_"""'"'m'...".....,,..,,
Tracking Number: 1,174
Actual Date: 03/17/2005
Subject / Recommendation:
Adopt Resolution 05-14, authorizing the execution of a Joint Participation Agreement (JPA)
between the City of Clearwater and the State of Florida Department of Transportation for the
acquisition and installation of a New Modular Terminal/Fixed Base Operation Building at
Clearwater Airpark and authorize the appropriate officials to execute same.
Summary:
The Florida Department of Transportation (FDOT) has agreed to provide 80% reimbursable
funding for the acquisition and installation of a New Modular Terminal/Fixed Base Operation
Building at Clearwater Airpark, 1000 North Hercules Avenue. This project is estimated to cost
$187,500. The FDOT portion will be 80% or $150,000. The City portion 20% or $37,500 will be
moved from CIP 93494.
Originating: Marine and Aviation
Section Other items on City Manager Reports
Category: Agreements/Contracts - with cost
Number of Hard Cooies attached: 1
Public Hearing: No
Financial Information:
Type: Capital Expenditure
Bid Required? No
Bid Exceptions:
Other
Other Contract?
FDOT JPA No. 41243119401 ANW13
In Current Year Budget?
Yes
Budget Adjustment:
No
Budqet Adjustment Comments:
$37,500 from CIP 93494
Current Year Cost:
$0.00
City Council
~,,_~_el:'da Co_y.~.r_M~.!!!,~~~.~,!ld ~,_,_~~_,_""_
For Fiscal Year:
04/01/2005 to 09/30/2006
Total Cost:
$0.00
Review Approval
Bill Morris
Cvndie Goudeau
Tina Wilson
Garrv Brumback
Bryan Ruff
Bill Horne
02-22-2005 15:11:08
03-10-2005 15: 16:35
02-23-2005 08:24:44
03-07-2005 11:28:58
02-23-2005 09:06:23
03-07-2005 12:08:56
RESOLUTION NO. 05-14
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA AUTHORIZING THE EXECUTION OF A JOINT
PARTICIPATION AGREEMENT BETWEEN THE CITY OF
CLEARWATER AND THE STATE OF FLORIDA,
DEPARTMENT OF TRANSPORTATION, FOR THE
ACQUISITION AND INSTALLATION OF A NEW MODULAR
TERMINAUFIXED BASE OPERATION BUILDING AT
CLEARWATER AIRPARK; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Florida Department of Transportation (FDOT) has
agreed to provide funding towards the acquisition and installation of a New
Modular Terminal/Fixed Base Operation Building at Clearwater Airpark under Joint
Participation Agreement FM No. 41243119401, Contract No. ANW13, a copy of
which is attached hereto as Exhibit "An: now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CLEARWATER, FLORIDA;
Section 1. The City Council hereby accepts and approves the Joint
Participation Agreement between the City and the State of Florida Department of
Transportation, FM No. 41243119401, Contract No. ANW13 to acquire and install
a New Modular Terminal/Fixed Base Operation Building at Clearwater Airpark.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
2005.
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Bryan D. Ruff
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Resolution No. 05-14
12.3
City Council
~,genda cov~.!:,,,,..M.,!!morand~,,!!I_,_
Tracking Number: 1,201
Actual Date: 03/17/2005
Subject / Recommendation:
Approve phasing the Cleveland Street Streetscape project to allow for east and west bound
traffic during construction.
Summary:
See attached memorandum for details.
Originating: Economic Development and Housing
Section Other items on City Manager Reports
Category: Other
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
Type: Other
Review Approval
Cvndie Goudeau
03-11-2005
09:49: 17
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Interoffice ('.orreip<>ndence Sheet
EdlHsS - I
rwater
TO:
Mayor and City Councilmembers
FROM:
Geraldine Campos, Director of Economic Development & Housing
CC:
Bill Horne, City Manager
Garry Brumback, Assistant City Manager
Mahshid Arasteh, Public Works Administrator
Tim Kurtz, Landscape Architect
Anne Fogarty, Economic Development Coordinator
DATE:
March 11, 2005
RE:
Results of Meetings with Cleveland Street Merchants & Property Owners Regarding
Phased Construction Concepts For Cleveland Streetscape Project
Summary of Meetings
The Cleveland Street streetscape project construction drawings are 90% complete and were
reviewed by staff. The 90% plan review comments have been given to the consultant and are being
incorporated. Prior to the completion of the drawings, the city needs to direct the consultant on its
preference regarding construction phasing. City Management asked staff to consult with Cleveland
Street merchants and property owners to discuss the details of the project, review the 90% plans with
them and get their feedback on their preference for construction phasing prior to a final decision by
the City Council. Tim Kurtz (Engineering), Anne Fogarty and I have been conducting these meetings
over the past two months.
Property owners and merchants were advised that the new Memorial Causeway Bridge is due to be
completed in September of this year. Cleveland Street will fall under the city's jurisdiction when the
state road designation is shifted to Court/Chestnut Streets once the bridge is completed. We
anticipate the streetscape project will begin construction by December or January 2006.
As part of the meetings, we discussed the construction drawings and answered questions. We
presented the property owners/merchants with the following two concepts for construction phasing
and asked for their preference:
Concept A - Close Cleveland Street to traffic during construction. Parking would not be available, but
pedestrian access to storefronts would be maintained. The project would take up to twelve months
and the city could save 10-15% percent of the estimated $4.7 million cost. All north/south streets
would remain open to traffic.
Concept B - Construction would be completed in phases with utilities completed first, followed by the
northern half of streetscape installation and then the southern half. One lane of traffic in each
direction would be maintained on Cleveland Street. Parking would not be available, but pedestrian
access to storefront would be maintained. The project will take up to 18 months and the estimated
cost may be at the $4.7 million mark. Again all north/south streets would remain open to traffic.
In total, we spoke to 50 merchants/property owners. Of the owners/merchants surveyed, 25 chose
Concept A and 21 chose Concept B, with four (4) owners/merchants not willing to choose either
concept. Many who chose Concept A felt that the project should be completed as quickly as
possible. Those who chose Concept B stated that they were concerned that the public see their
business as they traveled along Cleveland Street and maintaining the ease of getting to their location
without having to detour. Attached is a matrix that includes all comments from our meetings.
In addition to interviewing the businesses and property owners along Cleveland Street, we also asked
the preference for construction phasing from other stakeholders in Downtown. PSTA's preference is
for Cleveland Street to remain open during construction (Concept B). The Executive Committee of
the Clearwater Regional Chamber of Commerce voted to support the timetable that would allow for
partial use of the street (Concept B). The City's Public Works Department prefers that Cleveland
Street be closed during construction (Concept A) for ease of construction and cost savings.
Staff also asked property owners/merchants to suggest ways that the city could help merchants
through construction. We advised them that the DDB has discussed potential assistance including
cooperative advertising opportunities, signage, and helping Main Street with special events. In
addition, the Main Street program will be distributing a Construction Toolkit - a binder of important
information to include schedules, contacts, etc. Main Street is also looking at suggestions for
improvements to the back alleys.
The most common request for assistance during the streets cape construction focused on the need for
free parking in city lots, metered spaces and in parking garages. Those interviewed were also
interested in increased promotion and communication of the project to the media, residents and
visitors.
Recommendation
Given all the input that we have received to date, staff recommends that we move forward with
Concept B, phasing the construction of Cleveland Street to allow for traffic to travel east and
west during construction. While the businesses overall were torn between completing the
construction faster and the visibility and convenience of allowing traffic on Cleveland, it is my opinion
that those businesses that prefer to have traffic on Cleveland Street will be hurt more if we close the
street than vice versa.
From a purely practical city perspective, we will save time and money if we close Cleveland Street to
traffic during construction. However, there is an emotional tie to leaving the street open during
construction. Given that the real concern of businesses is the availability of convenient
parking overall, I recommend that we consider providing free parking during the construction
period and other ways to facilitate and/or increase parking since all the on-street parking
spaces along Cleveland Street will be removed. In addition, improving alternative routes and
entrances will be crucial including repaving the back alleys.
Another point to consider is that the flow of traffic will be greatly reduced along Cleveland Street once
traffic to the Beach is shifted to Court and Chestnut Streets when the new Memorial Causeway
Bridge opens. For this reason, we may want to revisit the choice in construction phasing once
businesses witness the reduction in traffic flow along Cleveland Street. Our Construction Division of
Public Works has recommended that we include a bid alternate for closing the road completely in the
bid documents in case the City would like to exercise this option prior to the start of construction.
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Phillips, Sue
From:
Sent:
To:
Cc:
Subject:
Del Prete, Allen
Thursday, March 03, 2005 4:20 PM
Roseto, Joseph; Geer, Jamie
Wilson, Denise; Phillips, Sue
FW: IAFF Negotiations
FYI
-----Original Message-----
From: Del Prete, Allen
Sent: Thursday, March 03, 2005 4:19 PM
To: Hogan, David E.
Cc: Lee, John R.; Carino, Vincent J.
Subject: RE: IAFF Negotiations
David - provided that Mr. Roseto returns from his leave as anticipated early next week, the City is available to meet
with IAFF to resume negotiations on Friday, March 11 tho The City would prefer to meet in the morning, please
advise if this will be acceptable to the Union so that I may proceed with confmning a location. You may contact
me direcrly if you have any questions or would like additional information. Thank you.
-----Original Message-----
From: Hogan, David E.
Sent: Wednesday, March 02, 20058:32 AM
To: Del Prete, Allen
Cc: Fire A Shift; Fire B Shift; Fire C Shift
Subject: RE: IAFF Negotiations
Allen,
I would appreciate it if you could provide me with the confIrmation of dates as soon as it is available.
I need to provide proper notice to our members and to our team in order to give them the opportunity to attend.
{For those members requesting the initial dates provided to the City they were: March 9th, 10th and 11th.}
Thank you,
David
-----Original Message-----
From: Del Prete, Allen
To: Hogan, David E.
Sent: 2/28/2005 5:36 PM
Subject: IAFF Negotiations
David - in response to your voice message, we are looking at the
feasability of meeting on the dates provided in the February 22nd letter
1
from IAFF. We would anticipate discussing the proposal presented with
letter when we meet. I hope to have a confIrmation for you in the next
day or two. Thank you.
2
Page 1 01'2
HoC'\dovi- (!. cc. S -/7.<J5
Horne, William
From: Clayton, Gina
Sent: Thursday, March 17, 20054:47 PM
To: Horne, William
Cc: Tarapani, Cyndi
Subject: RE: Pinellas Planning Council - Wireless Facilities Study
We currently have a telecommunication ordinance. We believe there are a lot of good ideas in the PPC model
and plan to incorporate many of them when we do a major code update. Those amendments will require a rewrite
of that section of the code. It would also require some policy decisions about where wireless facilities can
be visible and where they should be allowed but be concealed, etc. It would also require a policy shift that would
expedite the permitting/approval process if the facilities are located in certain areas. We did incorporate as many
of the concepts from the model ordinance as was relevant in the Downtown Design Guidelines. If you need more
information, please let me know. Thanks.
Gina
-----Original Message-----
From: Horne, William
Sent: Thursday, March 17, 2005 2:44 PM
To: Clayton, Gina
Cc: Tarapani, Cyndi
Subject: FW: Pinellas Planning Council - Wireless Facilities Study
Gina,
Re the wireless model ordinance, do we have a lot of work ahead of us to pass our own
ordinance?
Bill Horne
-----Original Message-----
From: Fisher, Linda [mailto:lfisher@co.pinellas.f1.us]
Sent: Thursday, March 17, 2005 10:39 AM
To: Fisher, Linda
Subject: Pinellas Planning Council - Wireless Facilities Study
Hello,
I am pleased to report that the Pinellas Planning Council approved the final drafts of the Countywide Model Wireless
Telecommunications Facilities Ordinance, the Model Leasefor Wireless Telecommunications Installations, and the
report entitled Developing an Enhanced Wireless Facilities Tracking System for Pinellas County at their meeting on
Wednesday, March 16. No further changes to the documents were requested. We anticipate having the
documents printed and distributed to the 25 local governments within the next month.
There have been a number of inquiries regarding the legal status of the model ordinance. Please note that the Pinellas
Planning Council is an advisory board, not a local government, and has not adopted the ordinance. It has been created
as a model for the local governments to customize and adopt if they choose. Each of the 25 local governments will go
through its own legal process, and will be responsible for any advertising of public meetings or hearings.
If you would like to receive copies of the final documents once they are prepared for distribution, please let me know.
Please specify whether you would prefer hard copies or electronic, and whether you will need all three documents or
only certain ones. They will also be made available for download from our web site at the same time as the hard
3/17/2005
Page 2 of2
copies are distributed.
Sincerely,
Linda Fisher
Program Planner/Webmaster
Pinellas Planning Council
http://www.co.pinellas.fl.us/ppc
P.S. If you would like to be removed from this mailing list, simply go to
~ttp:!!~ww.co.pinellas.fl.us/Pl'c/listlrmvwire.htm and follow the
instructions.
3/17/2005