05/20/2004
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City Council Agenda
Date: OS/20/2004 6: 00 PM
Location: Council Chambers - City Hall
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then
state your name and address. Persons speaking before the City Council shall be limited to three (3)
minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding
items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an
additional minute for each person in the audience that waives their right to speak, up to a maximum
of ten (10)minutes. Prior to the item being presented, please obtain the needed form to designate
a spokesperson from the City Clerk (righthand side of dais). Up to thirty minutes of public comment
will be allowed for an agenda item. No person shall speak more than once on the same subject
unless granted permission by the City Council. The City of Clearwater strongly supports and fully
complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior
to the meeting if you require special accommodations at 727-562-4090. Assisted Listening
Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting
devices during the meeting.
1 Call to Order
2 Invocation
3 Pledge of Allegiance
4 Introductions and Awards:
4.1 Service Awards
5 Presentations:
5.1 Neighborhood Participation in Neighborhoods Week
5.2 Ruth Eckerd Hall - Robert Freedman
5.3 Award for Mandalay Improvement Project
5.4 Proclamation - Safe Boating Week
6 Approval of Minutes
6.1 City Council - May 6, 2004
7 Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
8 Administrative public hearings
- Presentation of issues by City Staff
- Statement of case by applicant or representative (5 min.).
- Council Questions
- Comments in support or opposition (3 min. per speaker or 10 min. maximum as
spokesperson for others that have waived their time).
- Council Questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
8.1 As required by provisions of that certain Exchange Agreement between the City and
Pinellas County dated November 20, 2001, declare as surplus to City needs ParcellB"
and ParceIIC", being parcels of existing right-of-way of Pierce Boulevard lying in
Section 16, Township 29 South, Range 15 East, and adopt Resolution 04-10
authorizing the sale, transfer and exchange thereof to Pinellas County, and authorize
appropriate officials to execute same, together with all other documents required to
effect transfer of title.
9 Quasi-judicial public hearings
Staff states and summarizes reasons for recommendation (2 minutes).
Applicant presents case, including its testimony and exhibits. Witness may be
cross-examined (15 minutes).
Staff presents further evidence. May be cross-examined (10 minutes).
Public comment (3 minutes per speaker or 10 minutes maximum as spokesperson
for others that have waived their time).
City Council discussion, and may question any witness.
Applicant may call witnesses in rebuttal (5 minutes).
Conclusion by applicant (3 minutes).
Decision.
9.1 APPROVE the Petition for Annexation, Land Use Plan Amendment from County
Residential Low (RL) to City Residential Low (RL) and Zoning Atlas Amendment from
the County R-3, Single Family Residential District, to the City LMDR, Low Medium
Density Residential District for 2135 Burnice Drive (Lot 24, Glen Ellyn Estates in
Section 24, Township 29 South and Range 15 East); and PASS Ordinances #7271-04,
#7272-04 & #7273-04 on first reading.
10 Second Readings - public hearing
10.1 ADOPT Ordinance No. 7292-04 on second reading, which pertains to the City of
Clearwater Firefighters Supplemental Trust Fund to permit a change in the Plan's
investment policy to allow a "BBB" or higher ranking by a major rating service for any
bonds invested in by the Plan.
City Manager Reports
11 Consent Agenda
11.1 Approve an increase of $407,086.51 to the Bright House Networks Field capital
improvement budget, 315-92829 for roadway and trail construction associated with the
project; increasing the project from $22,512,997 to $22,920,083.51, and approve the
transfer of $407,086.51 from CIP 315-92266 at first quarter
11.2 Approve settlement of the liability claim of Kurt Petty for payment of $37,500.
11.3 Approve the Conditional Assignment of Lease for room 4 in the Municipal Marina from
Denis A. and Cheryl L. White, d/b/a Pirates Pantry, to Thomas C. and Patricia A.
Wolkowsky, d/b/a Pirates Pantry and authorize the appropriate officials to execute
same.
11.4 Approve the McKim & Creed work order in the amount of $390,600 for engineering
design services in expanding the City of Clearwater Reclaimed Water System to serve
residents of areas in the Del Oro Groves, Drew Street, and Union Street portions of the
City (04-0022-UT), and approve the Cooperative Funding Agreement with the
Southwest Florida Water Management District (SWFWMD) which provides
reimbursement of project costs up to $3,185,000 and authorize the appropriate officials
to execute same.
11.5 Award of a construction contract for the "Clearwater Signage and Wayfinding
Downtown District" (03-0085-ED) to Bandes Construction Company, Inc. of Dunedin,
Florida, for a sum of $569,084.25 which is the lowest responsible bid received in
accordance with the plans and specifications and authorize the appropriate officials to
execute same.
11.6 Approve the new Local Agency Program (LAP) Agreement between the Florida
Department of Transportation (FDOT) and the City of Clearwater for the construction of
the McMullen Booth Road Pedestrian Overpass in the amount of $2,480,471.00, and
award a contract to "Caladesi Construction Company" of Largo, FL, for bid Alternate
"A" in the amount of $2,555,961.90 that is the lowest responsible bid received in
accordance with the plans and specs, and award a Construction Engineering &
Inspection (CEI) contract to Ayres Associates for $263,727.00,
11.7 Appoint Council member Hamilton as an alternate to the Suncoast League of
Municipalities B.O.D.
11.8 Approve Supplemental Agreement NO.1 to the Consultant Services Agreement with
Bellomo Herbert and Company, Inc., for the Cleveland Street Streetscape project, in
the amount of $64,205.00 for additional engineering design, survey and subsurface
engineering services from Osceola Avenue to Drew Street, and the appropriate officials
be authorized to execute same.
11.9 Approve Agreement between the School Board of Pinellas County and the City of
Clearwater for a term from June 11, 2004 through June 10, 2005 for the City to utilize
Pinellas County School buses at a cost of $.90 per mile plus $18.20 per hour, for a
total estimated cost of $40,000 and authorize the appropriate officials to execute same.
Purchasing
11.10 M/A-Com HA8DSX portable 800MH radios with accessories.
Appointments
12 Other items on City Manager Reports
12.1 Adopt Resolution No. 04-09, to file a demolition lien for a total cost of $7,824.48 on the
property located at 1112 Palm Bluff Street, Legal Description: Greenwood Park No.2,
Block F, Lot 39 (Owner of record: Chuck C. Broadhurst, C/O PMB 637,3438 East Lake
Road, #14, Palm Harbor, Florida, 34685)and authorize teh appropriate officials to
execute same.
12.2 Approve the Rehabilitation of Historic Structures Designated by the Clearwater City
Council chapter of the Downtown Design Guidelines.
12.3 Deny the request from the Pelican Walk Parking Garage developer for a six month
extension of time to initiate construction of the project and approve extending the
construction deadline for commencement of construction of the Pelican Walk parking
garage, from August 26,2004, until December 31 ,2004 (four-month extension).
12.4 IAFF Contract Negotiations
13 City Attorney Reports
14 City Manager Verbal Reports
15 Council Discussion Items
15.1 Pinellas Assembly Recommendations re: Transportation
16 Other Council Action
17 Adjourn
CITY OF CLEARWATER
Interdepartmental Correspondence
TO: Mayor and Councilmembers
FROM: Cyndie Goudeau, City CJer~
SUBJECT: Follow up from May 17, 2004 Work Session
COPIES: William B. Horne, City Manager
DATE: May 18, 2004
Item #11.7 - Added to agenda - Appoint Councilmember Hamilton as an alternate to
the Suncoast League of Municipalities B. O. D.
Item #12.3 - Pelican Walk - A copy of the elevations and floor plans submitted by
applicant, and photographs of award-winning garages have been placed in the Council office
for your review. A copy of comments from the April DRC meeting is being provided.
Item #12.4 - Added to agenda - IAFF Contract Negoiations
~ Clearwater
v
City Council
Agenda Cover Memorandum
Trackinq Number: 555
Actual Date: OS/20/2004
Subject / Recommendation:
Service Awards
Summary:
~ Clearwater
City Council
~ ~%f%~~3:~~
Agenda Cover Memorandum
The following employees be presented with service awards for their length of service in the
employment of the City of Clearwater:
5 Years
Brian D.Langille Gas
Glenn W. Buckborough Police
Randy C. Higgins Solid Waste/Gen'l Svcs
Melissa D. Jackson Library
Robert W.Pagano Police
Sylvia Walls Police
Robert T. Smith Customer Service
Nicole A. Elmore Gas
10 Years
Geraldine Blakley Public Utilities/WPC
Adam A. Athan Parks & Recreation
Martha Pages Public Works/Admin
Anna M. Rowell Fire
Doris K. Tennell Police
Nathan N. Ballouz Fire
Scott E. Shore Fire
Laura A.spelman Police
Todd S. Johnson Police
Roberto F. Beruvides Police
Carl E. Conyers Police
Gregory A. Smith Police
Jon C. Marcin Finance/Risk Mgmt.
15 Years
Vickie L. Davenport Human Resources
Scott D.Paulk Parks &Recreation
Todd Voigt Public Utilities/Water
Mark R.Beaudette Police
Fontayne Egger Police
Wayne Shelor Police
Luis B. Acosta Public Utilities/WPC
20 Years
Donald J.Hall Police
David M, Rieumont Police
Dane K. Whitt Gas
25 Years
Henry H. Propheter Police
30 Years
Margo E. Walbolt Parks & Recreation
Originating: Human Resources
Section Introductions and Awards:
I
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Categorv: Other
Public Hearinq: No
Financial Information:
~ Other
Bid Required? No
Bid Exceptions:
Impractical to Bid
Review Approval
Cvndie Goudeau
Gi'lrrv Bnlmhi'lc:k
Bill Horne
City Council
Agenda Cover Memorandum
05-10-2004
05-07-2004
05-07-2004
11:12:06
13:38:13
21 :58:09
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Interoffice Correspondence Sheet
To:
Mayor and Council members
From:
Susan Chase, City Clerk Specialist
Date:
May 21,2004
RE:
Information from 5-20-2004 Council Meeting
The attached Public Right of Way document from Stephen McVey was submitted at the
Council Meeting, Thursday, May 20. He spoke under Citizens to be Heard regarding
Downtown and Beach traffic.
memo to concl re public right of way at 5-20-04 touncil mtg
Pubic Right of Way
Good evening, distinguished members of the Clearwater City Council; my name is
Stephen McVey, and I have been a Clearwater resident for three years. This is the first time I
have addressed the city council, and I appreciate this opportunity to voice my concerns.
I know that the City Council has recently held a meeting in regards to the parking
situation on Coronado Drive near Clearwater Beach. It is my understanding that motel owners
along Coronado Drive were illegally charging those who wished to park on public land in order
to gain access to the beach. If people did not pay up, their vehicles were towed.
I am here to address a similar concern that is occurring on Gulf Blvd. Although my
experience was with a specific motel, it is my understanding that the situation is occurring at
most motels that line Gulf Blvd. near Clearwater Beach and therefore, my experience is not an
isolated incident. The High Seas Motel located on Gulf Blvd., in addition to most other motels
in that general area, have disguised the public right of way in front of their establishments as
their own. Although most of them are not charging anyone to park there, they are having vehicles
illegally towed as if it were private property. At least one towing company that operates under
the name Advanced Towing is involved in removing vehicles from public areas that are not
marked by the city as "tow away" zones.
These businesses are violating the ordinance that states that the public right of way
extends 60 feet to each side from the center line of the roadway. Under the ordinance, the
majority of these hotels' parking lots are within that public right of way. Therefore, I feel that
they should not have exclusive rights to that land.
I bring this to your attention because on or about March 14th, 2004, my wife and I, along
with our two small children went to Clearwater beach for a couple of hours. Unfortunately, upon
returning to the place where our vehicle had been parked in front of the High Seas Motel, we
found that our car had been towed from the public right of way in question. Advanced Towing
demanded a cash payment in the amount of$140.00 to retrieve our vehicle, and to add insult to
injury, they refused to furnish us with a receipt. I find this to be a suspicious business practice, if
not illegal.
We did not give it a second thought until we recently saw a story on Fox News. The story
addressed the issue on Coronado Drive. The day after that story aired, I returned to the location
where we had been parked that day to see if we had been parked within the public right of way.
To my dismay, I found that our car was not parked on the motel owner's property. We had been
parked on public land and should never have been towed, according to the information that I had
gained by watching the report given by Fox News reporter Doug Smith.
I recommend that the City Council take action in this matter to either force the
establishments located on Gulf Blvd. to share the right of way with the public, or to simply take
back the land. We need to send a clear message that it is not OK to steal public land for personal
profit. This is not fair to the citizens of Clearwater, nor is it fair to anyone who visits Clearwater
Beach. If it pleases the council I would be happy to provide any additional information you
might request from me. I will make myself available to help in any way that I can to resolve this
matter at a time and place of your choosing. Thank you for hearing my concerns.
8. \
~ Clearwater
City Council
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Tracking Number: 551 Actual Date: OS/20/2004
Subiect / Recommendation:
As required by provisions of that certain Exchange Agreement between the City and Pinellas
County dated November 20, 2001, declare as surplus to City needs Parcel "B" and Parcel "C",
being parcels of existing right-of-way of Pierce Boulevard lying in Section 16, Township 29
South, Range 15 East, and adopt Resolution 04-10 authorizing the sale, transfer and exchange
thereof to Pinellas County, and authorize appropriate officials to execute same, together with all
other documents required to effect transfer of title.
Summary:
On November 20, 2001 the City and County entered into an Exchange Agreement ("Agreement")
that provided for the County to transfer title of approximately 30,361 square feet of County
property to the City as additional right-of-way for construction of the Memorial Causeway Bridge
Replacement.
In exchange for the County property the City agreed to transfer title to portions of former Pierce
Boulevard right-of-way totaling 24,465 square feet, to the County within 10 days following
completion and final acceptance of the new bridge by the Florida Department of Transportation
("FDOT").
The City further agreed to compensate the County an additional $70,752 to equalize the
difference in the land areas exchanged. The City also provided $200,000 compensation to the
County for design and construction costs to replace 20 government complex parking spaces lost
in the exchange.
On April 11, 2002 the County transferred title in lands defined in the Agreement to the City, and
the city paid the additional compensation required by the transaction.
The County reports it has since entered into an exchange agreement with the Church of
Scientology which provides the County will transfer title to a parcel of land it owns between
Garden Avenue and East Avenue to the church in exchange for the church funding costs for the
county to develop additional parking for the downtown government complex.
Due to unforseen delay in completing bridge construction, the County has requested the City
transfer title in the former right-of-way parcel prior to completion and final acceptance of the
bridge by FDOT.
The subject parcels are no longer required for right-of-way purposes as all bridge improvements
in the vicinity of the transfer parcels are essentially complete.
A copy of Resolution 04-10, together with legal descriptions and survey drawings for Parcels liB"
and "e" are available for review in the Office of Official Records and Legislative Services.
Originating: Engineering
Section Administrative public hearings
Category: Agreements/Contracts - without cost
Number of electronic documents attached: 2
~ Clearwater
City Council
v
Agenda Cover Memorandum
Public Hearing: Yes
Advertised Dates: 05/09/2004
Financial Information:
Review Aooroval
Michael Ouillen
04-26-2004 11:07:24
Garrv Brumback
05-07-2004 13:43:55
Laura Lioowski
05-05-2004 09:28:41
Bill Hornp.
05-07-2004 21:56:32
Cvndie Goudeau
05-10-2004 11: 13:32
RESOLUTION 04-10
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
("CITY"), DECLARING AS SURPLUS AND AUTHORIZING THE
SALE AND TRANSFER TO PINELLAS COUNTY, FLORIDA
("COUNTY"), REAL PROPERTY IDENTIFIED AS PARCEL "B"
AND PARCEL "C" IN EXHIBIT "B" OF THAT CERTAIN
EXCHANGE AGREEMENT BETWEEN THE CITY AND COUNTY
DATED NOVEMBER 20,2001, PROVIDING FOR SAID SALE AND
TRASNFER; PROVIDING AN EFFECTIVE DATE.
WHEREAS, on November 20, 2001 the City and County did enter into an
Exchange Agreement ("Agreement") setting forth the obligations and
responsibilities of each party to exchange real property and other good and
valuable consideration to facilitate the Memorial Causeway Bridge Replacement
Project ("Project"); and,
WHEREAS, among other terms and conditions, said Agreement obligated
the City to provide a policy of title insurance and convey the exchange property
containing approximately 24,465 square feet to the County within 10 days
following acceptance of the Project as complete by the Florida Department of
Transportation ("FDOT"); and,
WHEREAS, the County has requested that the exchange property (more
specifically identified in EXHIBIT "A" attached hereto and made a part hereof) be
conveyed prior to final acceptance of the Project by FOOT, and it has been
determined that the exchange property is no longer needed for purposes of the
Project; and,
WHEREAS, American Pioneer Title Insurance Company Commitment For
Title Insurance Number CM-1-1708-98, issued to the County on January 7,2002
("commitment"), requires that a Resolution be adopted by the City authorizing the
sale and transfer of the exchange property to the County subject to provisions of
the commitment; and,
WHEREAS, the request by the County that the exchange property be
conveyed prior to final acceptance of the Project by FOOT, and the requirement
of the commitment that the City adopt a Resolution authorizing the sale and
transfer of the exchange property to the County subject to provisions thereof, all
having been duly considered:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. The requirement of the commitment that the City adopt a
Resolution authorizing the sale and transfer of the exchange property to the
County in compliance with provisions thereof, and in keeping with obligations and
responsibilities the City agreed to undertake in the Agreement, is hereby
approved.
Section 2. The former right-of-way of Pierce Boulevard more particularly
described in EXHIBIT "A" as Parcel "B" and Parcel "C" are hereby declared as
surplus to City needs.
Section 3. The request by the County that conveyance of title in and to
the exchange property be accomplished prior to final FDOT acceptance of the
project is hereby approved.
Section 4. The sale and transfer of the exchange property to the
County by Warranty Deed executed by its City Manager, countersigned by its
Mayor, and attested by its City Clerk, is hereby specifically authorized.
Section 5. The City Manager or his designee is here authorized to
execute all transaction closing documents and any corrective instruments that
may be required to perfect title with respect to the property described herein.
Section 6. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
,2004.
Brian J. Aungst, Mayor
Attest:
Approved as to form:
Cynthia E. Goudeau, City Clerk
Laura Lipowski, Asst. City Attorney
2
EXHIBIT "A" (Page 1 of 4)
Certified to: City of Clearwater; Pinellas County; Somers Title Company; American Pioneer Title Insurance Company
Job No.
1099FD.8
Section 16 ,Township 29 South, Range ~ East.
PROPERTY DESCRIPTION: Pierce Boulevard - Parcel B
A portion of the existing Right of Way of Pierce Boulevard, recorded in Official Record Book 4273,
Page 523, Public Records of Pin ell as County, Florida, lying in Section 16, Township 29 South, Range
15 East, Pinellas County, Florida, being more particularly described as follows:
Commence at the Southeast comer of Lot 1, Block 7, Map of Turner's Subdivision No.3, recorded in
Plat Book 1, Page 53 of the Public Records of Hillsborough County of which Pinellas County was
formerly a part; thence N 00000'29" E, 107.02 feet along the East line of said Lot 1 to a point on a
curve which is concave Northerly, said point lying on the South Right of Way line of Pierce Boulevard
Recorded in Official Record Book 4273, Page 523, Public Records of Pin ell as County, Florida; thence
along said South Right of Way line running along a curve to the right, having a radius of265.25 feet, a
central angle of02~9'42", the chord of which bears N 81000'54" W, a chord distance of 11.55 feet, an
arc distance of 11.55 feet to the POINT OF BEGINNING, said point lying on a curve which is
concave Northeasterly and lying on the aforementioned South Right of Way line of Pierce Boulevard
Recorded in Official Record Book 4273, page 523, Public Records of Pin ell as County, Florida; thence
along said South Right of Way line running along a curve to the right, having a radius of265.25 feet, a
central angle of73045'01 ", the chord of which bears N 42053'30" W, a chord distance of318.34 feet,
an arc distance of 341.43 feet to a point on the aforementioned South Right of Way line of Pierce
Boulevard Recorded in Official Record Book 4273, Page 523, Public Records of Pin ell as County,
Florida; thence along said South Right of Way line, N 05048'32" W, 42.36 feet to a point on the East
Right of Way line of Bay Avenue, recorded in Condominium Plat Book 102, Page 96 ofthe Public
Records of Pin ell as County, Florida; thence S 33054'59" E, 109.56 feet to a point on a curve which is
concave Northeasterly; thence running along the said curve to the left, having a radius of 446.00 feet, a
central angle of27041 '36", the chord of which bears S 48031'11" E, a chord distance of213.48 feet,
and arc distance of215.57 feet to a point; thence S 00009'01 "W, 43.05 feet to the POINT OF
BEGINNING.
Said lands containing 15,547 square feet, more or less.
PAGE 2 OF 2
SEE PAGE 1 FOR SURVEY DRAWING
DA TES OF FIELD WORK
A BOUNDARY SURVEY OF
PIERCE BOULEVARD - PARCEL B
ZARRA BOYD,
INC.
I hereby certify that this survey meets the minimum
technical standards as set forth by the Florida Board
of Professional Land Surveyors in Chapter 61 G17-6,
Florida Administrat ive Code. pursuant to Section
472.027, Florida Statutes
Survey not vol id without the signature and the
original raised seal of a Florida Licensed
surveyor and mapper
BOUNDARY + MAP
3-26-04
ML
LB 6472
Engineering, Surveying and Planning
1480 Beltrees, Dunedin. Florida 34698
(727)738-9010 Fax: (727)733-0083
Jack L. Boyd
PROFESSIONAL LAND SURVEYOR # 3000
STATE OF FLORIDA
EXHIBIT "A" (Page 2 of 4)
Certified to: City of Clearwater; Pinellas County; Somers Title Company; American Pioneer Title
Insurance Company
Scale: 1 "=60' Job No. 1099FD.8 Section 16 ,Township 29 South, Range ~ East.
Use of this survey by anyone other than those certified to, will be the re-users sole risk without liability to ZBI, or the undersigned surveyor. There may be
additional restrictions affecting this property that may be found in the Public Records of this County. This survey was prepared without the benefit of a title
policy. Underground installations and improvements have not been located unless otherwise noted, The property description listed hereon was
supplied by the City Of Clearwater, Unless otherwise noted, all bearings and distances were measured within an acceptable accuracy tolerance with their
described value. Bearings are based upon an assumed datum utilizing the described value of: THE EAST LINE OF LOT 1 BLOCK 7 as N 00'00'29"E
EAST RIGHT OF
WAY LINE OF
BAY AVE.
(CPB 102, PG.96)
FIR 5/8"
(LS 2995)
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0
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f
CHORD LENGTH
, 1.55'
318.34'
213.48'
CHORD BEARING
N 81'00'54" W
N 42'53'30" W
S 48'31'11" E
CURVE
C1
C2
C3
DELTA ANGLE
02'29' 42"
73'45'01"
2741'36"
ARC LENGTH
11.55'
341.43'
215.57'
RADIUS
265.25'
265.25'
446.00'
LINE BEARING
L 1 N 00'00'29" E
l2 N 05'48'32" W
L3 S 33'54'59" E
L4 S 00'09'01" W
DISTANCE
107.02'
42.36'
109.56'
43.05'
REMAINDER OF LOTS
2&3 (PB 3, PG.37)
o 60'
- --
1"= 60'
(2)
AVE AVENUE
BLVD BOULEVARD
CPB CONDOMINIMUM PLAT BOOK
E ELt:CTRIC
DB DEED BOOK
FIR FOUND IRON ROO
LS LAND SURVEYOR
MLP METAL LIGHT POLE
O/A OVERALL
OR OFFICIAL RECORDS BOOK
PB PLAT BOOK
PG. PAGE
POB POINT OF BEGlNING
POC POINT OF COMMENCEMENT
R/W RIGHT OF WAY
SF SQUARE FEET
ST STREET
S/W = SIDEWALK
TSCB = TRAFFIC SIGNAL CONTROL BOX
----<- REMAINDER OF LOTS ------z..--
1-4 BLOCK 7
(PB H-1, PG.53)
g'0'
"- ~ tri
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w ~ 0
z z w
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___ FIR 5/8"
(LS 2995)
pac
SOUTHEAST CORNER OF
LOT 1 BLOCK 7
MAP OF TURNER'S SUBDIVISION NO.3
HILLts'o"'JO~g~K cM)~~~ fC6RIDA
(WHICH PINELLAS COUNTY WAS FORMERLY A PART)
RODGERS ST.
FOR BOUNDARY DESCRIPTION
Page 1 of 2 SEE PAGE 2
A BOUNDARY SURVEY OF
PIERCE BOULEVARD
PARCEL B
NOTE: Subject property lies within Flood Zone X per
Flood Insurance Rate Map #12103CI08G dated September 3,2003.
DATES OF FIELD WORK
BOUNDARY + MAP
3-26-04
LB 6472
ML
I hereby certify that this survey meets the minimum
technical standards os set forth by the Florida Boord
of Professional Land Surveyors in Chapter 61 G17-6.
Florida Administrat Ive Code. pursuant to Section
472.027, Florida Statutes
Survey not valid without the signature and the
original raised seal of a Florida Licensed
surveyor and mapper
ZARRA BOYD,
INC.
Engineering, Surveying and Planning
1480 Beltrees, Dunedin, Florida 34698
(727)738-9010 Fax: (727)733-0083
Jack L. Boyd
PROFESSIONAL LAND SURVEYOR # 3000
STATE OF FLORIDA
EXHIBIT "A" (Page 3 of 4)
Certified to: City of Clearwater; Pinellas County; Somers Title Company; American Pioneer Title Insurance Company
Job No.
1099FD.8
Section 16
,Township 29 South, Range~Eost.
PROPERTY DESCRIPTION: Pierce Boulevard - Parcel C
A portion of the existing Right of Way of Pierce Boulevard, recorded in Official Record Book 4273,
Page 523, Public Records of Pin ell as County, Florida, lying in Section 16, Township 29 South, Range
15 East, Pinellas County, Florida, and a portion of the existing Right of Way of Court Street, recorded
in Official Record Book 4867, Page 1480, Public Records of Pin ell as County, Florida, lying in Section
16, Township 29 South, Range 15 East, Pinellas County, Florida, and being more particularly
described as follows:
Commence at a point on the north line of Block 6, Plan of Clearwater Harbor, Florida comprising A.C.
Turner's Subdivision, recorded in Deed Book K, Page 475 of the Public Records of Hills borough
County, Florida of which Pinellas County was formerly a part, 15.61 feet west of the Northeast comer
of Lot 1, Block 6, Plan of Clearwater Harbor, Florida comprising A.C. Turner's Subdivision, recorded
in Deed Book K, Page 475 of the Public Records of Hills borough County, Florida; thence running
along said north line and along the South Right of Way line ofeourt Street, N 89032'48" W, 137.29
feet to the POINT OF BEGINNING; thence continue N 89032'48" W, along said South Right of Way
line, 81.39 feet to a point, said point lying on the East Right of Way line of Bay Avenue, recorded in
Condominium Plat Book 102, Page 96 of the Public Records of Pin ell as County, Florida; thence along
said East Right of Way line of Bay Avenue, S 00002'04" E, 50.48 feet to a point, said point is on a
curve which is concave Southwesterly, said point also lies on the aforementioned Easterly Right of
Way line of Pierce Boulevard Recorded in Official Record Book 4273, Page 523, Public Records of
Pinellas County, Florida; thence running along the said curve to the right, having a radius of 260.00
feet, a central angle of 32022'03", the chord of which bears S 22012'00" E, a chord distance of 144.93
feet, an arc distance of 146.88 feet to a point on the aforementioned Easterly Right of Way line of
Pierce Boulevard Recorded in Official Record Book 4273, Page 523, Public Records ofpinellas
County, Florida; thence continuing along said Easterly Right of Way line of Pierce Boulevard S
06000'59" E, 31.24 feet to a point on the aforementioned Easterly Right of Way line of Pierce
Boulevard Recorded in Official Record Book 4273, Page 523, Public Records of Pin ell as County,
Florida; thence N 33053'42" W, 195.47 feet to a point; thence N 56006'09" E, 1.84 feet to a point;
thence N 33054'00" W, 14.83 feet to a point, said point is on a curve which is concave Southeasterly;
thence running along the said curve to the right, having a radius of 17.00 feet, a central angle of
34042'23", the chord of which bears N 32027'19" E, a chord distance of 10.14 feet, an arc distance of
10.30 feet to a point; thence N 49046'38" E, 34.71 feet to a point, said point is on a curve which is
concave Southerly; thence running along the said curve to the right, having a radius of 86.00 feet, a
central angle of 41013'58", the chord of which bears N 70023'45" E, a chord distance of 60.56 feet, an
arc distance of 61.89 feet to a point, said point is on a curve which is concave Southeasterly; thence
running along the said curve to the right, having a radius of 442.00 feet, a central angle of 05038'0 1",
the chord of which bears S 86010'01" E, a chord distance of 43.44 feet, an arc distance of 43.46 feet to
a point; thence S 370lO'38"E, 11.15 feet to the POINT OF BEGINNING.
Said lands containing 8,918 square feet, more or less.
PAGE 2 OF 2
SEE PAGE 1 FOR SURVEY DRAWING
A BOUNDARY SURVEY OF
PIERCE BOULEVARD - PARCEL C
DA TES OF FIELD WORK
BOUNDARY + MAP
3-26-04
ML
I hereby certify that this survey meets the minimum
technical standards as set forth by the Florida Boord
of Professional Land Surveyors in Chapter 61 G17-6,
Florida Administrative Code. pursuant to Section
472.027. Florida Statutes
Survey not val id without the signature and the
original raised seal of a Florida Licensed
surveyor and mapper
~:J.
ZARRA BOYD, INC.
LB 6472
Engineering. Surveying and Planning
1480 Beltrees, Dunedin, Florida 34698
(727)738-9010 Fax: (727)733-0083
Jack L. Boyd
PROFESSIONAL LAND SURVEYOR # 3000
STATE OF FLORIDA
I
I
EXHIBIT "A" (Page 4 of 4)
Certified to: City of Clearwater; Pinellas County; Somers Title Company; American Pioneer Title Insurance Company
Use of this survey by onyone other than those certified to, will be the re-users sole risk without liability to ZBI, or the undersigned surveyor. There may be
additional restrictions offecting this property thot moy be found in the Public Records of this County. This survey was prepared without the benefit of a title
policy. Underground installations and improvements have not been located unless otherwise noted. The property description listed hereon was
supplied by the City Of Clearwater. Unless atherwise nated, all bearings and distances were measured within an acceptable accuracy tolerance with their
described value. Bearings are based upon on assumed datum utilizing the described value of: THE NORTH LINE OF BLOCK 6 os N 89'32'48"W
lf) ~ COURT STREET ________ NOTE: Subject property lies within Flood Zone X per
~ ~ 60' R/W ----------. Flood Insurance Rate Map #12103CI08G datedSeptember3,2003.
.<!
) ~ >~ SC//T=T05.270: SjT=1.2' S/T=4.1'
..... =. C/T=5.7' C/T=13.7'
>-0
~~ ~
~ L2
S/T=0.20' Cl::
C/T=6.1 '
S/T=0.20'
C/T=6.1'
S/T=2.6'
C/T=7.6'
Scale: 1 "=60'
Job No.
1099FD.8
\
6 (DB
EAST RIGHT OF WAY
LINE OF BAY AVE.
(CPB 102, PG.96)
PIERCE BLVD.
60' R/W PER
OR 4273, PG.523
J 2' CONC CURB
/" (TYP)
Section 16
29 South, Range ~ East.
, Township
OF
NE CORNER LOT 1
SOUTH RIGHT OF WAY (BLOCK 6 (DB K, PG 475)
LINE OF COURT STREET (NOT FOUND OR SET)
L 1 1S.61'
BEARING BASIS I ~
POC (NOT FOUND OR SET)
NORTH UNE BLOCK 6
PLAN OF CLEARWATER HARBOR,FL.
COMPRISING AC. TURNER SUBDIVISION
(DB K, PG 475)
HILLSBOROUGH COUNTY, FLORIDA
WHICH PINELLAS COUNTY WAS FORMERLY A PART
EAST RIGHT OF WAY
LINE OF PIERCE BLVD
(OR 4273, PG.523)
NOTE: Subject property lies within an area that is currently
under construction. All nearby survey controls have been
destroyed or disturbed. The survey controls utilized for this
survey were survey markers lying outside the area of construction
activities. Due to space constraints, these markers are not shown hereon.
5' CONC S/W
(TYP)
r
-l'>
S/T=2.6'
C/T=7,6'
~
El
.
...
o 60'
- --
1"= 60'
CURVE
C1
C2
C3
C4
Page 1 of 2 SEE PAGE
A BOUNDARY SURVEY OF
PIERCE BOULEVARD
PARCEL C
~
CURB INLET
GRATE INLET
SET 5/8" IRON ROD (LB6472)
SET NAIL + DISK (2BI LB6472)
LINE BEARING
L1 N 89'32'48" W
L2 N 89'32'48" W
L3 S 00'02'04" E
L4 S 06'00'S9" E
LS N 33'53'42" W
LS N S6'06'09" E
L7 N 33'54'00" W
L8 N 49'46'38" E
L9 S 3T10'38" E
DISTANCE
137.29
81.39
S0.48
31.24
19S.4 7
1.84
14.83
34.71
11.15
RADIUS
260.00'
17.00'
8S.00'
442.00'
CHORD LENGTH
144.93'
10.14'
60.56
43.44'
CHORD BEARING
S 22',2'00" E
N 32'27'19" E
N 70'23'4S" E
S 8S'10'01" E
DELTA ANGLE
32'22'03"
34'42'23"
41'13'S8"
OS'38'01"
ARC LENGTH
14S.88'
10.30'
61.89'
43.4S'
2 FOR PROPERTY DESCRIPTION
CPB
elT =
DB
LB
OR
CONDOMINIMUM PLAT BOOK
CURB TIE
DEED BOOK
CORPORA TE CERTIFICATE
OFFICIAL RECORDS BOOK
PG. - PAGE
POB = POINT OF BEGINING
POC = POINT OF COMMENCEMENT
Rlw = RIGHT OF WAY
SF = SQUARE FEET
DA TES OF FIELD WORK
BOUNDARY + MAP
3-26-04
ML
ZARRA BOYD,
Engineering, Surveying and Planning
1480 Beltrees, Dunedin, Florida 34698
(727)738-9010 Fax: (727)733-0083
LB 6472
SIT = SIDEWALK TIE
INC.
I hereby certify that this survey meets the minimum
technical standards as set forth by the Florida Board
of Professional Land Surveyors in Chapter 61 G17-6,
Florida Administrotive Code. pursuant to Section
472.027, Florldo Statutes
Survey not val id without the signature and the
original raised seal of a Florida Licensed
surveyor and mapper
Jack L. Boyd
PROFESSIONAL LAND SURVEYOR # 3000
STATE OF FLORIDA
~(
q .1
~ Clearwater
City Council
PLD \
C ;~;~S~&-'~~,
:~i"'~,,.r~.:::r~~r~
Agenda Cover Memorandum
Tracking Number: 558
Actual Date: OS/20/2004
Subject / Recommendation:
APPROVE the Petition for Annexation, Land Use Plan Amendment from County Residential Low
(RL) to City Residential Low (RL) and Zoning Atlas Amendment from the County R-3, Single
Family Residential District, to the City LMDR, Low Medium Density Residential District for 2135
Burnice Drive (Lot 24, Glen Ellyn Estates in Section 24, Township 29 South and Range 15 East);
and PASS Ordinances #7271-04, #7272-04 & #7273-04 on first reading.
Summarv:
The 0.23-acre subject property is located at 2135 Burnice Drive, on the south side of Burnice
Drive, approximately 750 feet west of Belcher Road and 950 north of Lakeview Road. The
applicant is requesting this annexation in order to receive City solid waste service, The
property is not contiguous to existing city boundaries, however, it is located in an enclave
surrounded by city property on all sides and is within the borders of the City's planning area;
therefore, the proposed annexation is consistent with Pinellas County Ordnance 00-63 with
regard to voluntary annexation. The subject site is occupied by an existing single-family
detached dwelling and it is proposed that the property have a Future Land Use Plan designation
of Residential Low (RL) and a zoning category of LMDR, Low Medium Density Residential.
The Planning Department determined that the proposed annexation is consistent with the
following standards specified in the Community Development Code:
, The proposed annexation will not have an adverse impact on public facilities and
their level of service.
. The proposed annexation is consistent with the City's Comprehensive Plan, the
Countywide Plan and the Community Development Code.
. The proposed annexation is not contiguous to existing municipal boundaries; however, it
is located in an enclave surrounded by city property on all sides and is within the
borders of the City's planning area.
This annexation has been reviewed by the Pinellas Planning Council (PPC) and Pinellas County
staffs according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and
no objections have been raised.
Please refer to the attached report (ANX2004-01001) for the complete staff analysis.
The Community Development Board reviewed this proposed annexation at its regularly
scheduled meeting on April 20, 2004 and unanimously recommended approval.
Origlf1<:Ltlo~ Planning
Section Quasi-judicial public hearings
Category: Annexations, Land Use Plan and Zoning
Public Hearinq: Yes
Advertised Dates: OS/20/2004
06/17/2004
~ Clearwater
c &~~~?22~~~~:~.
Financial Information:
Review ADproval
(vndi Taraoani
Gi'lrrv RrlJmhi'lrk
Leslie Douaall-Sides
Bill Horne
Cyndie Goudeau
City Council
Agenda Cover Memorandum
04-22-2004
05-06-2004
04-23-2004
05-07-2004
05-10-2004
12:17:10
11:24:16
11:52:55
22:03:11
11:09:31
CDB Meeting Date: April 20, 2004
Case Number: ANX2004-01001
Agenda Item: FI
CITY OF CLEARWATER
PLANNING DEPARTMENT
STAFF REPORT
BACKGROUND INFORMATION:
OWNER! APPLICANT:
Remzi Dalip
LOCATION:
2135 Bumice Drive, located on the south side of Bumice Drive, 750
west of Belcher Road and 950 Feet North of Lakeview Road,
REQUEST:
(a)
Annexation of 0.23-acres of property to the City of
Clearwater;
(b) Land Use Plan amendment from the RL, Residential Low
Category (County) to the RL, Residential Low Category (City
of Clearwater); and
(c) Rezoning from the R3, Single Family Residential District
(County) to the LMDR, Low Medium Density Residential
District (C ity of Clearwater).
SITE INFORMATION
PROPERTY SIZE:
10,275 square feet or 0.23 acres
DIMENSION OF SITE:
75 feet wide by 137 feet deep m.o.I.
PROPERTY USE:
Current Use:
Proposed Use:
Single-family residential
Single-family residential
PLAN CATEGORY:
Current Category:
Proposed Category:
Residential Low (RL)
Residential Low (RL)
ZONING DISTRICT:
Current District:
(County)
Proposed District:
R-3, Single-Family Residential District
LMDR, Low Medium Density Residential
EXISTING
SURROUNDING USES: North: Single-family residential
Staff Report - Community Development Board - April 20, 2004 - Case ANX2004-01001 - Page 1
South: Single-family residential
East: Single-family residential
West: Single-family residential
ANALYSIS:
The subject property is located at 2135 Burnice Drive on the south side of the street, approximately
750 feet west of Belcher Road and 950 feet north of Lakeview Road, The applicant is requesting
this annexation in order to receive City solid waste service. The property is not contiguous to
existing city boundaries, however, it is located in an enclave surrounded by city property on all
sides and is within the borders of the City's planning area; therefore, the proposed annexation is
consistent with Pinellas County Ordnance No. 00-63 with regards to voluntary annexation, The
subject site is approximately 0.23 acres in area and is occupied by an existing single-family
detached dwelling, It is proposed that the property have a Future Land Use Plan designation of
Residential Low (RL) and a zoning category ofLMDR, Low Medium Density Residential.
A. IMPACT ON CITY SERVICES: [Section 4-604,Fl]
Water and Sewer:
The applicant receives water service from Pinellas County. Sewer service is not available at this
time for this property; therefore, the sewer assessment and impact fees are not required. These fees
will be required when service becomes available.
Solid Waste:
Collection of solid waste will be provided by the City of Clearwater, The City has an interlocal
agreement with Pinellas County to provide for the disposal of solid waste at the County's Resource
Recovery Plant and capacity is available to serve the property.
Police:
The proposed annexation is located within Patrol District 3 in which there are currently 56 patrol
officers and 7 patrol sergeants and a lieutenant assigned to this District. The District Station is
located at 2851 North McMullen Booth Road. Community policing service will be provided
through the City's zone system and officers in the field. The Police Department will be able to
serve this property and the annexation will not adversely affect police service and response time,
Fire and Emergency Medical Services:
Fire and emergency medical services will be provided to this property by Station #47 located at
1460 Lakeview Avenue. The Fire Department will be able to serve this property and the annexation
will not adversely affect fire and EMS service and response time.
In summary, the proposed annexation will not have an adverse effect on public facilities and their
level of service,
B. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: [Section 4-604,F.l]
The Pine lias County Comprehensive Plan and the Countywide Plan designate the site as Residential
Low (RL). It is the purpose of this category to depict those areas of the County that are now
Staff Report - Community Development Board - April 20, 2004 - Case ANX2004-01001 - Page 2
developed, or appropriate to be developed, in a low density residential manner; and to recognize
such areas as primarily well-suited for residential uses that are consistent with the low density, non-
intensive qualities and natural resource characteristics of such areas, Residential uses are the
primary uses in this plan category up to a maximum of five (5,0) dwelling units per acre.
Secondary uses include Residential Equivalent; Institutional; Transportation/Utility; Public
Educational Facility; Ancillary Non-Residential and Recreation/Open Space,
The annexation does not propose to change the Residential Low (RL) plan category and the
proposed use is consistent with the uses and density of this plan category, Further, the annexation
promotes infill development as stated in Objective 2.4 of the Clearwater Future Land Use Plan:
2.4 Objective - Compact urban development within the urban service area shall be promoted
through application of the Clearwater Community Development Code,
In summary, the proposed annexation is consistent with the City's Comprehensive Plan both in the
Future Land Use Map and the goals and policies of the Plan,
C. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT
CODE AND CITY REGULATIONS: [Sections 2-1201.1. & 4-604.F,5,]
As stated earlier, the application for annexation involves an existing single-family detached
dwelling. The property is 75 feet in width and 10,275 square feet in lot area. The appropriate
zoning district based on the surrounding area and the Future Land Use designation is the LMDR,
Low Medium Density Residential District. Under the current LMDR zoning district provisions, a
minimum lot width of 50 feet and a minimum lot area of 5,000 square feet are required. The subject
property exceeds the minimum dimensional requirements of a standard development in the LMDR
District and is therefore consistent with the Community Development Code.
D. CONSISTENCY WITH THE COUNTYWIDE PLAN:
There is no change requested in the Comprehensive Plan category of the site, which will remain
Residential Low (RL) with a maximum density of five (5,0) units per acre for the Residential Low
plan category.
E. CONSISTENCY WITH PINELLAS COUNTY AND FLORIDA LAW:
Pursuant to Pinellas County Ordinance No, 00-63, the Pinellas Planning Council and County staffs
have reviewed this annexation and determined it complies with the ordinance criteria.
This property is located within the City of Clearwater's Planning Area and is an enclave that is
enclosed and bounded on all sides by the City of Clearwater. It is not contiguous to existing City
boundaries and is not subject to an agreement to annex. This property is eligible for annexation
pursuant to Section 6(1)(b) of Pinellas County Ordinance No. 00-63. This provision permits
noncontiguous annexation within an enclave provided the property is not subject to an existing
annexation agreement and does not provide the basis for annexing an adjoining property that is
Staff Report - Community Development Board - April 20, 2004 - Case ANX2004-0 1 00 1 - Page 3
subject to an annexation agreement. The proposed annexation is consistent with Pinellas County
Ordinance No. 00-63.
F. CODE ENFORCEMENT ANALYSIS:
There are no current code enforcement violations or any code enforcement history on this site.
SUMMARY AND RECOMMENDATIONS:
The proposed annexation can be served by City of Clearwater solid waste, police, fire and
emergency medical services without any adverse effect on the service level. At this time sanitary
sewer service is not available, however, when it becomes in the future, the applicant is aware of the
assessment and impact fee payments required for sewer connection.
The proposed annexation and existing use are consistent with the City's Comprehensive Plan and
the Pinellas Planning Council's Countywide Plan Rules with regard to both the Future Land Use
Map and the goals and policies, The existing and proposed use of this site as a single-family
detached dwelling is consistent with the LMDR zoning district. Finally, the proposed annexation is
consistent with Pine lias County law regarding municipal annexation,
Based on the above analysis, the Planning Department recommends the following actions on the
request:
Recommend APPROVAL of the annexation of property located at 2135 Bumice Drive,
Recommend APPRO V AL of the Residential Low (RL) category pursuant to the City's
Comprehensive Plan.
Recommend APPROV AL of the LMDR, Low Medium Density Residential zonmg district
pursuant to the City's Community Development Code.
Prepared by Planning Department Staff:
Gina L. Clayton, Long Range Planning Manager
Attachments:
Application
Location Map
Aerial Photograph
Proposed Annexation
Future Land Use Map
Staff Report - Community Development Board - April 20, 2004 - Case ANX2004-0 1 00 1 - Page 4
Zoning Map
Surrounding Uses Map
Site Photographs
S:IPlanning DeparlmentlC D BIA nnexalionslA NX - 20041ANX2004-01001 Remzi Dalip 2135 Burnice Dr1ANX2004-
01001 Remzi Dalip 2135 Burnice Drstaffreport.doc
Staff Report - Community Development Board - April 20, 2004 - Case ANX2004-01001 - Page 5
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Location Map
Owners: Remzi Dalip Case: ANX2004-01001
Site: 2135 Burnice Drive Property Size (Acres): 0.23
Land Use Zoning
PIN: 24/29/15/31050/000/0240
From: RL (County) R-3 (County)
To: RL LMDR Atlas Page: 308B
Aerial Photograph
Owners: Remzi Dalip Case: A NX2004-0 100 1
Site: 2135 Burnice Drive Property Size (Acres): 0.23
Land Use Zoning
PIN: 24/29/15/31050/000/0240
From: RL (County) R-3 (County)
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Owners: Remzi Dalip Case: ANX2004-0 1 00 1
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PIN: 24/29/15/31050/000/0240
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Owners: Remzi Dalip Case: ANX2004-01001
Site: 2135 Burnice Drive Property Size (Acres): 0.23
Land Use Zoning
PIN: 24/29/15/31050/000/0240
From: RL (County) R-3 (County)
To: RL LMDR Atlas Page: 308B
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Tracking Number: 586
Actual Date: OS/20/2004
Subject / Recommendation:
ADOPT Ordinance No. 7292-04 on second reading, which pertains to the City of Clearwater
Firefighters Supplemental Trust Fund to permit a change in the Plan's investment policy to allow
a "BBB" or higher ranking by a major rating service for any bonds invested in by the Plan.
Originating: City Attorney
Section Second Readings - public hearing
Category: Code Amendments, Ordinances and Resolutions
Number of electronic documents attached: 1
Public Hearing: Yes
Advertised Dates: 04/26/2004
05/09/2004
Financial Information:
Review Approval
Pam Akin
05-11-2004 09:35:36
Cvndie Goudeau
05-11-2004 09:46:59
2nd Reading
ORDINANCE NO. 7292-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO THE CITY OF CLEARWATER FIREFIGHTERS'
SUPPLEMENTAL TRUST FUND; AMENDING THE BOARD OF
TRUSTEES' POWERS AND DUTIES IN SECTION 2.444(b)3" CODE OF
ORDINANCES, TO CHANGE THE RATING OF THE DEBT SECURITIES
INTO WHICH THE FUND CAN BE INVESTED OR REINVESTED; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1, Section 2,444, subsection (b)(3), Clearwater Code of Ordinances, is
hereby amended to read as follows:
Sec. 2.444. Same--Powers and duties.
The duties and responsibilities of the board of trustees created pursuant to this
subdivision shall include, but not necessarily be limited to the following:
*****
(b) Invest and reinvest the assets of the fund in:
3, Stocks, commingled funds administered by national or state banks,
mutual funds and bonds or other evidences of indebtedness. All
individually held equity and debt securities and all equity and debt
securities in a commingled or mutual fund must be issued or
guaranteed by a corporation organized under the laws of the
United States, any state or organized territory of the United States,
or the District of Columbia, and each equity and debt security must
be traded on a nationally recognized exchange. All debt securities
shall hold a rating of "BBB" or hiQher classification as rated bv a
maior ratinQ service in one of the three highest olassifications by a
m3jor rating service, and if such investments are made in a pooled
fund administered by a state or national bank or mutual fund, then
the rating of each issue in the pooled fund shall hold a rating of
"BBB" or hiQher classification as rated bv a maior ratinQ service
within the top three rating classifications of a m3jor rating service,
No foreign investments shall be permitted whether owned
individually or in a commingled or mutual fund, except to the extent
permitted by Florida Statutes Chapter 175, as amended from time
to time.
Section 2, This ordinance shall take effect immediately upon adoption,
Ordinance No. 7292-04
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Robert J, Surette
Assistant City Attorney
Brian J. Aungst
Mayor
Attest:
Cynthia E, Goudeau
City Clerk
2
Ordinance No. 7292-04
i I. \
~ Clearwater
~ ,,,-,~;,,,"-::;,,,_;:V:';:'~...{.:"-.~..
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City Council
PR.I
Agenda Cover Memorandum
Tracking Number: 508
Actual Date: OS/20/2004
Subiect / Recommendation:
Approve an increase of $407,086.51 to the Bright House Networks Field capital improvement
budget, 315-92829 for roadway and trail construction associated with the project; increasing the
project from $22,512,997 to $22,920,083.51, and approve the transfer of $407,086.51 from CIP
315-92266 at first quarter
Summarv:
As a part of the Development Agreement approved by the City Commission on March 1, 2001
the city had the responsibility to complete the roadway infrastructure work to accommodate the
new Community Sports Complex.
The cost to complete the roadway work, including portions of the Progress Energy Trail (to be
reimbursed by Pinellas County) totaled $747,086.51. The City had allocated $340,000 for this
work in 2001, however the delay in construction resulted in increased pricing. Additionally,
during the permitting process Pinellas County required additional work such as added sidewalks
and repaving of the entire stretch of Old Coachman Road from Drew Street to the small bridge
just before the Old Coachman/NE Coachman intersection, therefore in order to cover the cost of
the additional work $407,086.51 from Roadway CIP 315-92266 was required. A subsequent
change order in accordance with City policy was approved to cover the increased cost of roadway
work in the development agreement and the subsequent purchase order,
Due to the timing of the various elements of work on the Community Sports Complex a
"clean-up" move to transfer the $407,086.51 from the Roadway CIP 315-92266 into the Sports
Complex CIP 315-92829 is being requested.
A reimbursement from Pinellas County for the section of Progress Energy Trail which was
installed in front of the new complex in the approximate amount of $90,000 will be requested
and will be returned to the Roadway CIP 315-92266 once received,
All of the elements of the project have been completed as detailed in the development
agreement and no change will be made to the final contract amount of $18,599,146.02.
Oriqinatino: Parks and Recreation
Section Consent Agenda
CCll~gory: Construction Contracts - All Departments other than Public Works Originating
Number of electronic documents attached: 0
Public Hearing: No
Financial Information:
~ Capital Expenditure
Sid Required? No
~ Clearwater
~ ~a~~~~~~%,
City Council
Agenda Cover Memorandum
Bid Exceptions:
Other
Other Contract?
Addition to contractor contract - below 10% threshold.
In Current Year Budget?
Yes
Budget Adiustment:
Yes
Budget Adiustment Comments:
Request to transfer 407,086.51 from CIP 315-92266 to CIP 315-92829.
Current Year Cost:
$407,086.51
Annual Operating Cost:
$0.00
For Fiscal Year:
10/01/2003 to 09/30/2004
Total Cost:
$407,086.51
Not to Exceed:
$407,086.51
Appropriation Code(s)
315-92266-563700-541-000
Amount
Comments
$407,086.51
Review Approval
Kevin Dunbar
Michael Ouillen
04-19-2004 12: 15 :34
04-27-2004 09:06:54
05-07-2004 13:55:26
04-23-2004 15:08:02
05-04-2004 10:23:41
05-07 -2004 21:55:36
Tina Wilson
Garry Brumback
Laura Lioowski
Bill Horne
~ Clearwater
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Georqe McKibben
Cyndie Goudeau
City Council
Agenda Cover Memorandum
04-23-2004 15:13:36
05-10-2004 11: 14: 13
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City Council
CAZ-
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Tracking Number: 587
Actual Date: OS/20/2004
Subject / Recommendation:
Approve settlement of the liability claim of Kurt Petty for payment of $37,500.
Summarv:
On April 18, 2003, a solid waste vehicle leaked oil on Greenwood Avenue. Kurt Petty was
operating a motorcycle behind the solid waste vehicle when he lost control of his motorcycle
allegedly because of the oil on the road.
Mr, Petty skidded across the pavement sustaining significant injuries to his neck, shoulder, and
low back. Mr. Petty had back surgery and incurred verified medical expenses in the amount of
$31,888.04. Mr. Petty did not have any medical insurance to cover his medical expenses.
The City's limit of liability as provided by Section 768.28, Florida Statutes is $100,000. Mr.
Petty has agreed to accept $37,500 for full and complete settlement of his claim. The City's
Risk Management Division and City's Claims Committee recommend this settlement.
Funding for the payment of this settlement is available in the budget for claims expense in the
Central Insurance Fund.
Originating: City Attorney
Section Consent Agenda
Category: Other
Public Hearing: No
Financial Information:
Tvoe: Other
Current Year Cost:
$0.00
Review Aooroval
Pam Akin
05-11-2004
09:36:58
Cvndie Goudeau
05-11-2004
09:48: 14
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~ Clearwater
City Council
mRI
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Agenda Cover Memorandum
Trackino Number: 559
Actual Date: OS/20/2004
Subject / Recommendation:
Approve the Conditional Assignment of Lease for room 4 in the Municipal Marina from Denis A,
and Cheryl L. White, d/b/a Pirates Pantry, to Thomas C. and Patricia A. Wolkowsky, d/b/a Pirates
Pantry and authorize the appropriate officials to execute same.
Summarv:
Denis A. and Cheryl L. White have advisedthe City that they would like to sell the Pirates
Pantry business back to Thomas C. and Patricia A. Wolkowsky.
Denis A. and Cheryl L. White took over thethree (3) year lease with the City of Clearwater
for the marina building space occupied by the Pirates Pantry on May 1, 2003.
The Pirates Pantry lease will expire on August31, 2004, but they have requested making thE
transaction as of June 1, 2004.
The fixed monthly rent for the Pirates Pantry leaseis $331.21 per month, plus tax. The
tenant pays $17.55 per square foot for 222 square feet, The tenant also pays six (6) percent of
yearly gross sales exceeding $65,000.00. Mr. White made $54,346.89 in gross sales last year.
A consumer price index (CPI) is added to the monthly rental payment on January 1st of each
year of the lease. Under the terms of the lease, the lessee is responsible for all improvements,
maintenance, insurance, taxes and utilities for the rented space.
Thomas C. and Patricia A. Wolkowsky will assumeand agree to perform all covenants and
obligations of the Lease Agreement and they will sign a Guaranty of Payment of Rent under the
lease agreement for the remainder of the lease term. The Wolkowsky's will be looking to renew
the three year lease come August.
Originating: Marine and Aviation
Section Consent Agenda
Category: Agreements/Contracts - without cost
Number of electronic documents attached: 3
Public Hearing: No
Financial Information:
Review Approval
Bill Morrie; 04-22-2004 15:38:05
Garrv Brumback 05-05-2004 10:52:10
Brvan Ruff 04-23-2004 12:16:06
Bill Horne 05-07-2004 21 :59: 10
Cvndie Goudeau 05-10-2004 11:11:15
Ke'.111.3
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CONDITIONAL ASSIGNMENT OF LEASE
In consideration of the swn of One Dollar ($1.00) and other good and valuable considerations, the
undersigned, Denis A. White and Cheryl L. \'Qhite, d/b/ a Pirates Pantry, hereby sells, transfers and assigns
all of its right, title, and interest in and to that certain lease dated the _ day of ,2004 by and
between the CITY OF CLEARWATER, FLORIDA, a municipal corporation, as Lessor, and the
undersigned, as Lessee, to Thomas C. Wolkowsky and Patricia A. \'\!olkowsky, d/b/a Pirates Pantry, effective
as of Ttme 1, 2004 which said lease covers room 4 on the Ground Floor in the Clearwater Marina Building,
located on Lots 11 and 12 of CITY P ARIZ SUBDIVISION, Clearwater Beach, Clearwater, Florida.
IN WITNESS WHEREOF, Denis A. \'Qhite and Cheryl L. White, d/b/ a Pirates Pantry, through its
offices have caused this instrument to be executed this day of , 2004.
\'\!itnesses:
Pirates Pantry
Denis A. White
Cheryl L. White
This Assignment of Lease is conditional upon approval of the Clearwater City Council.
CONDITIONAL ASSUMPTION OF OBLIGATIONS UNDER LEASE
The undersigned, Thomas C. Wolkowsky and Patricia A. Wolkowsky, in consideration of the above
and foregoing Assignment of Lease to them, and in further consideration of the consent thereto by the City
of Clear water, Florida, hereby asswne and agree to perform each and every covenant and obligation of said
Denis A. White and Cheryl L. White, d/b/a Pirates Pantry, accruing under the Lease, effective as ofTune 1,
2004, and for the remainder of the telID thereof.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _ day of
,2004.
\X1itnesses:
Pirates Pantry
Thomas C. Wolkowsky
Patricia A. Wolkowsky
CONSENT TO ASSIGNMENT
Conditional Assignment of Lease - Pirates Pantry
The CITY OF CLEARWATER, FLORIDA, a municipal corporation, the Lessor in the above
described lease agreement, hereby consents to the foregoing assignment thereof from Denis A Wbite and
Cheryl L. \'{lhite, d/b/a Pirates Pantry, and releases same from any further obligation to the City of
Clearwater.
IN WITNESS WHEREOF, this consent has been signed by and through the proper officials of said
municipal corporation, this day of 2004.
Countersigned:
CITY OF CLEARWATER, FLOIUDA
By:
William B. Horne, II
City Manager
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Bryan D. Ruff
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Conditional Assignment of Lease - Pirates Pantry
\ \.L\
City Council
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Tracking Number: 560
Actual Date: OS/20/2004
Subject / Recommendation:
Approve the McKim & Creed work order in the amount of $390,600 for engineering design
services in expanding the City of Clearwater Reclaimed Water System to serve residents of areas
in the Del Oro Groves, Drew Street, and Union Street portions of the City (04-0022-UT), and
approve the Cooperative Funding Agreement with the Southwest Florida Water Management
District (SWFWMD) which provides reimbursement of project costs up to $3,185,000 and
authorize the appropriate officials to execute same.
Summary:
, This Agenda Item provides for engineering and design services for the construction of new
reclaimed water pumping, transmission, and distribution mains.
. The goal of this and all other reclaimed water projects is to reduce the amount of potable water
and groundwater being used for irrigation and other non-potable uses. In addition, expansion of
the Reclaimed Water Distribution System in accordance with Reclaimed Water Master Plan brings
the City of Clearwater closer to achieving zero-discharge of effluent to Tampa Bay and adjacent
surface waters.
. The design phase is anticipated to be complete by December 31, 2004, with the construction
phase scheduled for completion by December 31, 2007.
. McKim & Creed is one of the City's Engineers-of-record, and this work order was negotiated in
accordance with the Consultants Competitive Negotiations Act,
, This item is a continuation of the development of an expanded reclaimed water system in the
City of Clearwater. The purpose of this contract is to accept SWFWMD funding in support of
constructing reclaimed water service to the Del Oro Groves, Drew Street, and Union Street
portions of the City of Clearwater.
. The Cooperative Funding Agreement between the City and SWFWMD includes reimbursement
of up to 50% of the $6,370,000 cost of design, permitting and construction costs for pumping,
transmission, and distribution of reclaimed water lines, up to a maximum of $3,185,000.
. The City's estimated share of the $6,370,000 project costs is $3,185,000,
, There is no cost to the City associated with the SWFWMD Agreement portion of the agenda
item.
. Sufficient budget and revenue are available in the Capital Improvement Program (CIP) project
315-96739, Reclaimed Water Distribution System to fund this work order. Funding for the
balance of the City's share of the agreement with SWFWMD has been planned for in the 6 year
proposed CIP as part of the 2005 budget process.
. For the SWFWMD's share of this agreement, a third q
uarter amendment will increase the budget for Other Governmental Revenues (000061) in
project 315-96739 by $3,185,000.
, A copy of the work order and the agreement is available for review in the Official Records and
Legislative Services department.
Originating: Engineering
Section Consent Agenda
Category: Agreements/Contracts - with cost
Number of electronic documents attached: 0
Public Hearing: No
City Council
A9_enda Cover~emorandum
Financial Information:
~ Capital Expenditure
Bid Required? No
Bid Exceptions:
Other
Other Contract?
Engineer-of-Record Master Agreement
In Current Year Budget?
Yes
Budget Adjustment:
No
Current Year Cost:
$390,600,00
For Fiscal Year:
10/01/2003 to 10/01/2004
Total Cost:
$390,600,00
Appropriation Code(s)
315-96739-561300-533-000
Amount
$390,600.00
Comments
Review Approval
Glen Bahnick
Garry Brumback
04-23-2004 08:44: 15
04-27-2004 09:42:28
05-07-2004 22:00:54
04-23-2004 15:20:06
05-10-2004 11:10:14
04-27-2004 08:42: 12
05-05-2004 11: 12:23
Leslie Douaall-Sides
Bill Horne
Michael Guillen
Cvndie Goudeau
Tina Wilson
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*** DRAFT ***
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
McKIM & CREED, P,A. WORK INITIATION FORM
DATE: April 16, 2004
City Project No: 04-0022-UT
M/C Project No:
1, PROJECT TITLE: Del Oro Groves Reclaimed Water System
2, SCOPE OF WORK:
SUMMARY
The City of Clearwater continues to expand its reclaimed water system to serve its residents
with water for irrigation and other non-potable uses as outlined in the 2001 Reclaimed Water
Master Plan Update. The project area includes the Del Oro Groves neighborhood, bordered
by McMullen Booth Road and Bayshore Boulevard, north of Drew Street. The reclaimed water
system is to be served by transmission piping currently being constructed as part of the Drew
and Union Streets Reclaimed Water project. The project also includes adding a reclaimed
water pumping facility at the East Advanced Pollution Control Facility that will allow expansion
of reclaimed water service in the eastern portion of Clearwater. The reclaimed water pumping
facilities at Del Oro Park and Union Street, developed as part of the Drew and Union Streets
Reclaimed Water System as part of that work assignment, will need to add disinfectant
booster systems to provide disinfectant residual in the reclaimed systems.
This project includes the design of approximately 14,000 linear feet of transmission piping and
30,000 linear feet of distribution piping. The system extension into the Del Oro Groves area
will provide 740,000 gallons per day (gpd) to 600 residential, 20 commercial and 2 recreational
customers. The reclaimed water will offset approximately 370,000 gpd of potable water and
groundwater used for irrigation. The scope of work to be provided is outlined as follows:
SCOPE OF WORK
Phase 1
Preliminary Design
1. Meet with City Staff to review project goals, scope of work, project schedule, funding
mechanisms and administrative issues.
2. Review and refine customer demands for the Del Oro Groves service area. Review
system pressure requirements for the basis of system design.
3. Perform detailed routing analysis for transmission and distribution mains. Review existing
utility locations along routes to identify potential conflicts that will require resolution.
4. Evaluate the requirements for interconnecting the new reclaimed water pump station to the
East APCF and connecting to the City's reclaimed water transmission piping.
5. Determine operational parameters for the East Plant Reclaimed Water Pump Station with
the Del Oro Booster Pump Station.
6. Update the hydraulic model of the reclaimed water system to add the proposed Del Oro
Groves service area. The model will address the hydraulic design of the distribution
system serving this area.
7. Identify the various permits required for the construction of these proposed facilities (i.e.
FDEP, SWFWMD, ACOE, FDOT, and Pinellas County)
PW04253
I
CITY OF CLEARWATER - Del Oro Groves Reclaimed Water System
April 16, 2004
Page 2
8. Prepare a preliminary cost estimate for the project based on the system components to be
constructed as part of this phase.
9. Review construction activities that will require specific traffic control planning during the
project.
10. Prepare a Basis of Design report to outline the system design parameters, final routing,
and system service area. The report will also outline the permitting requirements and
constraints on the project that will need to be addressed. This report will also be used to
submit to SWFWMD as required by the cooperative funding agreement.
11. Meet with City and SWFWMD personnel to discuss the project requirements and the
findings in the Basis of Design Report.
Phase 2
Final Design
1. Perform topographic surveying of the pipeline routes generally described as follows:
Bordeaux Lane, Calais Lane, Chamblee Lane, Drew Street from Calais Lane to Bayshore
Boulevard, Bayshore Boulevard from Drew Street to Arlie Avenue, the residential
roadways in Del Oro Groves Neighborhood, S.R. 60 from Bayshore Boulevard to
Damascus Road, and Damascus Road.
2. Conduct a subsurface investigation of the conditions along the routes of the proposed
reclaimed water main.
3. Coordinate with utility companies and Clearwater Gas to identify existing utilities along the
project route.
4. Prepare plan and profile drawings of the proposed pipelines including details and
requirements. Prepare plans of connections and special details for the construction
including the connections to be performed at McMullen-Booth Road, the East Plant Pump
Station connection, and Bayshore Boulevard at S.R. 60. Develop geometric requirements
for the directional drill pipe installation as appropriate. Design to be coordinated with the
Bayshore/SR 60 Intersection Improvements currently under construction.
5. Design the proposed East Plant Pump Station. Prepare civil, structural, architectural
drawings.
6. Design instrumentation and control systems for the East Plant Pump Station. Prepare
instrumentation and electrical drawings.
7. Prepare disinfection chemical feed system design drawings for the Del Oro and Union
Street Booster Pump Stations.
8. Develop technical specifications for the installation of the pipeline and construction of the
pump station. Coordinate the specifications and other contract requirements with the City's
Standard Contract Documents and form of construction contract. Develop requirements for
traffic control plans for the Contractor's activities in road rights-of-way.
9. Prepare and submit plans and technical specifications at the 60%, 90% and 100%
complete stages of the design.
10. Respond to comments by the City and incorporate appropriate revisions into the project.
11. Prepare and update the estimate of probable construction costs for the project at each
submittal stage to keep the City informed of the anticipated costs for the project.
PW04253
CITY OF CLEARWATER - Del Oro Groves Reclaimed Water System
April 16, 2004
Page 3
12. Prepare contract documents using City standard contract forms. Prepare Supplemental
Conditions, Bid Form and Measurement and Payment sections.
13. Coordinate with the SWFWMD to insure the project complies with requirements of the
Cooperative Funding Agreement.
14. Conduct pre-application meetings with FOOT and Pinellas County Public Works to discuss
proposed pipeline construction within road rights-of-way. Prepare Right-of-Way utilization
permits for work proposed within FDOT rights-of-way and Pinellas County rights-of way.
15. Prepare applications and submit on behalf of the City for environmental permits for the
project including ACOE, SWFWMD and FDEP as applicable. Permit fees will be the
responsibility of the City.
16. Conduct review meetings with the City on a monthly basis or at milestone stages of the
project to maintain communications between the project team.
17. Assist the City in preparing and presenting a project presentation to the Del Oro Groves
Neighborhood residents in a public meeting.
Phase 3
Bidding Services
1. Prepare separate contract documents for the pipeline improvements and the storage tank
modifications and provide 25 copies to the City for review and use in bidding the project.
2. Attend a Pre-Bid Conference to review project requirements with prospective Contractors.
3. Respond to questions concerning this project and prepare addenda as necessary.
4. Issue clarifications to the contract documents and issue addenda as required.
5. Review bids received and make a recommendation for award of the contracts. Prepare
draft Agenda Cover Memorandum.
3, PROJECT GOALS - WORK PRODUCTS:
1. Basis of Design Report with Budget Cost Estimate
2. Progress Drawings and Technical Specifications at 60%,90% and 100% (3 Copies)
3. Final Design Documents and Contract Documents for pipeline work and pump station
construction with complete copies to distribute for bidding
4. Recommendation of Contract Award
4, BUDGET
The Preliminary and Final Design Phase and the Bidding Phase services will be performed on a
Lump Sum basis in accordance with the Engineer of Record Contract. The fees for the various
tasks are outlined below and include costs for surveying and subsurface investigation.
Phase 1 - Preliminary Design
$35,000.00
PW04253
CITY OF CLEARWATER - DelOra Groves Reclaimed Water System
April 16, 2004
Page 4
TOTAL
$347,600.00
$8,000.00
$390,600.00
Phase 2 - Final Design
Phase 3 - Bidding Services
5, SCHEDULE
We will complete the design tasks as outlined in the schedule below based receiving
authorization from the City on or before April 27, 2004:
Basis of Design Report
60% Design
90% Design
100% Design
July, 2004
September, 2004
November, 2004
December, 2004
A more detailed project schedule will be provided to the City within two weeks of the Notice to
Proceed.
6. STAFF ASSIGNMENTS:
City:
McKim & Creed:
Andy Neff, Lou Badami, Tom Fears
Street Lee, Brent Heath, David Wehner
7, CORRESPONDENCE/REPORTING PROCEDURES:
All McKim & Creed Correspondence shall be directed to Street Lee. All City
correspondence shall be directed to Andy Neff.
8, INVOICING/FUNDING PROCEDURES:
Please invoice monthly for work performed as detailed in McKim & Creed Continuing Contract.
Invoices will be transmitted to the City of Clearwater, Attn: Marty Pages, 100 S. Myrtle Ave.,
#220, Clearwater, FL, 33756-5520, or P.O. Box 4748, Clearwater, FL, 33758-4748.
Charge this work to City Code No: 315-96739-561300-533-000
9, ENGINEER CERTIFICATION
I hereby certify as a licensed Professional Engineer, registered in accordance with Florida
Statute 471, that the above project's site and/or construction plans meet or exceed all
applicable design criteria specified by City municipal ordinance, State, and Federal established
standards. I understand that it is my responsibility as the project's Professional Engineer to
perform a quality assurance review of these submitted plans to ensure that such plans are free
from errors and/or omissions. Further, I accept that the City's Final Inspection for a Certificate
of Occupancy does not relieve me of my own quality assurance review. I hereby certify that all
facilities have been built substantially in accordance with the approved permit design plans and
that any substantial deviations (described in attachment) will not prevent the system from
functioning in compliance with the requirements of applicable regulatory authority.
This certification shall apply equally to any further revision and/or submittal of plans,
computations, or other project documents which I may subsequently tender.
PW04253
CITY OF CLEARWATER - Del Oro Groves Reclaimed Water System
April 16, 2004
Page 5
10, SPECIAL CONSIDERATIONS: None
PREPARED BY:
Michael D. Quillen, P.E.
City Engineer
McKim & Creed:
A. Street Lee, P.E.
Vice President
CITY:
ATIACHMENT A
CITY OF CLEARWATER
Del Oro Groves Reclaimed Water System
McKIM & CRE~.w:f~kW{~Ji'~ TION FORM
(To be included with the Work Order Initiation Form hard copy transmitted under separate cover.)
PW04253
CITY OF CLEARWATER - DelOra Groves Reclaimed Water System
April 16, 2004
Page 6
~ Clearwater
u~
~
CITY OF CLEARWATER
PUBLIC WORKS ADMINISTRATION
WORK ORDER INITIATION FORM
Del Oro Groves Reclaimed Water System
ATTACHMENT "8"
DELlVERABLES
The design plans shall be produced on stable-based mylar or vellum material, 24" x 36" at a scale
of 1" = 20' unless approved otherwise. Upon request, the consultant shall deliver all drawing files in
digital format with all project data in Land Development Desktop (LDD) R1 or R2 format, including all
associated dependent files. When LDD is not available, upon approval by the City Of Clearwater
Project Manager, a standard ASCII file can be delivered with all associated drawing and dependent
files. The ASCII file shall be a comma or space delimited containing code, point number, northing,
easting, elevation and description for each data point. Example below space delimited ASCII file:
POINT # NORTHING EASTING ELEV DESC
284 1361003.838 264286.635 25.00 BCV
or comma delimited ASCII file:
284,1361003.838,264286,635,25,00, BCV (PNEZD)
An AutoCAD Release Fourteen (14) drawing or later drawing file shall be submitted. NOTE: If
approved deviation from Clearwater or Pinellas County CAD standards are used the consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB file or
pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types
or other attributes contained in the standard AutoDesk, Inc. release. All block references and
references contained within the drawing file shall be included. Please address any questions
regarding format to Mr. Tom Mahony, at (727) 562-4762 or email address tmahony@clearwater-
fl.com
PW04253
.~
CC> T)Y
AGREEMENT NO. 04CONOOO069
COOPERATIVE FUNDING AGREEMENT
BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTR.ICT
AND THE
CITY OF CLEARWATER
FOR THE
CLEARWATER DEL ORa GROVES RECLAIMED WATER PUMPING,
TRANSMISSION, AND DISTRIBUTION PROJECT (l053)
THIS COOPERATIVE FUNDING AGREEMENT is made and entered in10 by and between
the SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT, a public corporation of the
State of Florida, whose address is 2379 Broad Street, Brooksville, Florida 34604-6899, for
itself and on behalf of the Pinellas-Anclote River Basin Board, hereinafter collectively referred
to as the "DISTRICT," and the CITY OF CLEARWATER, a municipal corporation of the State
of Florida, whose address is 112 South Osceola Avenue, Post OffICe Box 4748, Clearwater,
Florida 33758-4748, hereinafter referred to as the "CITY."
WITNESSETH:
WHEREAS, the CITY proposed a project to the DISTRICT for funding consideration under
the DISTRICrs cooperative funding program; and
WHEREAS, the project consists of the design and construction of three reclaimed water
pumping stations, transmission mains and distribution piping in the Del Oro Groves area of
the CITY. hereinafter referred to as the "PROJECT"; and
WHEREAS, the DISTRICT considers the PROJECT worthwhile and desires to assist the
CITY in funding the PROJECT.
NOW THEREFORE, the DISTRICT and the CITY. in consideration of the mutual terms,
covenants and conditions set forth herein, agree as follows:
1. PROJECT MANAGER AND NOTICES. Each party hereby designates the employee set
forth below as its respective Project Manager. Project Managers will assist with
PROJECT coordination and will be each party's prime contact person. Notices and
reports will be sent to the attention of each party's Project Manager by U.S. mail,
postage paid. to the parties' addresses as set forth below:,
Project Manager for the DISTRICT:
Anthony Andrade
Southwest Florida Water Management District
2379 Broad Street
Brooksville, Florida 34604-6899
Project Manager for the CITY:
Lou Badami
City of Clearwater
1650 North Arcturas Avenue
Clearwater, Aorida 33765
Page 1 of 7
Any changes to the above representatives or addresses must be provided to the other
party in writing.
1.1 The DISTRICT's Project Manager is hereby authorized to approve requests to
extend a PROJECT task deadline set forth in this Agreement. Such approval must
be In writing, explain the reason for the extension and be sig~ed by the Project
Manager and his or her Department Director, or Deputy Executive Director jf the
Department Director is the Project Manager. The DISTRICT's Project Manager is
not authorized to approve any time extension which will result in an increased cost
to the DISTRICT or which wilt exceed the expiration date set forth in Paragraph 4.
Contract Period.
1,2 The DISTRICT's Project Manager is authorized to adjust a line item amount of the
Project Cost contained in the Project Plan set forth in Exhibit "B" or, if applicable,
the refined budget as set forth in Paragraph 3.1 below. The adjustment must be in
writing, explain the reason for the adjustment. and be signed by the Project
Manager. his or her Department Director and Deputy Executive Director. The
DISTRICT's Project Manager is not authorized to make changes to the Project
Plan, except as provided herein, and is not authorized to approve any increase in
the not-to-exceed amount set forth in the funding section of this Agreement.
2. SCOPE OF WORK. Upon receipt of written notice to proceed from the DISTRICT, the
CITY agrees to perform the services necessary to complete the PROJECT in
accordance with the Special Project Tenns and Conditions set forth in Exhibit "A" and
the Project Plan set forth in Exhibit "B." Any changes to this Scope of Work and
associated costs. except as provided herein, must be mutually agreed to in a formaJ
written amendment approved by the D1STRICT Governing Board and the CITY prior to
being performed by the CITY, subject to the provisions of Paragraph 3. Funding. The
CITY Will be solely responsible for managing the PROJECT, including the hiring and
supervising of any consultants or contractors it engages in order to complete the
PROJECT.
3. FUNDING. The parties anticipate that the total cost of the PROJECT wilt be Six Million
Three Hundred and Seventy Thousand Dollars ($6,370,000). The DISTRICT agrees to
fund PROJECT costs up to Three Million One Hundred Eighty Five Thousand Dollars
($3.185,OOO) and will have no obligation to pay any costs beyond this maximum amount.
The CITY agrees to fund PROJECT costs up to Three Million One Hundred Eighty Five
Thousand Dollars ($3,185,000) and will be responSible for all costs in excess of the
anticipated total PROJECT cost. The CITY will be the lead party to this Agreement and
pay PROJECT costs prior to requesting reimbursement from the DISTRICT.
3.1 The DISTRICT will reimburse the CITY for the DISTRICTs share of the PROJECT
costs in accordance with the Project Cost contained in the Project Plan set forth in
Exhibit "B: The CITY may contract with consultant(s) or contractor(s) or both in
accordance with the Special Project Terms and Conditions set forth in Exhibit "A.'I
Upon written DISTRICT approval, the budget amounts for the work set forth in
Page 2 of 7
such contract(s) will refine the amounts set forth in the Project Cost and be
incorporated herein by reference. The DISTRICT will reimburse the CITY for 50
percent of all allowabfe costs in each DISTRICT approved invoice received from
the CITY, hut at no point in time will the DISTRICT's expenditure amount under this
Agreement exceed expenditures made by the CITY, Payment will be made to the
CITY in accordance with the Florida Prompt Payment Act. Part VII of Chapter 218,
Florida Statutes (F.S.), upon receipt of an invoice, with the appropriate support
documentation, which will be submitted to the DISTRICT no more often than
monthly at the following address:
Accounts Payable Section
Southwest Florida Water Management District
Post Office Box 1166
Brooksville. Florida 34605-1166
3.2 The Project Budget includes any travel expenses which may be authorized under
this Agreement and reimbursement will be paid in accordance with Section
112.061, F.S., as may be amended from time to time. and District Procedure 13-5.
attached hereto as Exhibit .C..
3.3 The CITY will not use any DISTRICT funds for any purposes not specifically
identified in the above Scope of Work.
3.4 Each CITY invoice must include the following certification. and the CITY hereby
agrees to delegate authority to its Project Manager to affirm said certification:
'II hereby certify that the costs requested for reimbursement and the CITY's
matching funds, as represented in this invoice. are directly related to the
performance under the Clearwater Del Oro Groves Reclaimed Water Pumping,
Transmission, and Distribution Project (L053) agreement between the
Southwest Florida Water Management District and the City of Clearwater
(Agreement No. 04CONOOOO69 ), are aUowable, allocable. properly
documented. and are in accordance with the approved project budget It
3.5 The DISTRICT will have no obligation to reimburse the CITY for any costs under
this Agreement until construction of the PROJECT has commenced.
3.6 DISTRICT funding of the PROJECT will occur in DISTRICT fiscal years 2004 and
2005. DISTRICT funding for FY2004 will be in the amount of Two Million Sixty
Five Thousand Dollars ($2,065,000). The remaining funds, up to the DISTRICT's
funding commitment, are anticipated to be available in FY20OS. The DISTRICT's
performance and payment pursuant to this Agreement is contingent upon the
DISTRICTs Governing Board appropriating funds for the PROJECT
Page 3 of 7
4. CONTRACT PERIOD, This Agreement will be effective November 1, 2003 and will
remain in effect through December 31. 2008. unless terminated, pursuant to Paragraph
3.6 above or Paragraph 8 below. or amended in writing by the parties.
5. PROJECT RECORDS AND DOCUMENTS. Each party, upon request. will permit the
other party to examine or audit all PROJECT related records and documents during or
following completion of the PROJECT. Each party will maintain all such records and
documents for at least three (3) years following completion of the PROJECT. All
records and documents generated or received by either party in relation to the
PROJECT are subject to the Public Records Act. Chapter 119. F,S.
6. REPORTS. The CITY will provide the DISTRICT with copies of any and all reports,
models, studies. maps or other documents resulting from the PROJECT.
7,LIABIUTY. Each party hereto agrees to indemnify and hold the other harmless, to the
extent allowed under Section 768.28. F.S.. from all claims. loss, damage and expense,
including attorney fees and costs and attorney fees and costs on appeal, arising from
the negligent acts or omissions of its officers. employees, contractors and agents related
to its performance under this Agreement. Nothing herein shall be deemed a waiver,
express or implied, of either party's sovereign immunity under Section 768,28, F .S.
8. DEFAULT. Either party may terminate this Agreement upon the other party's failure to
comply with any term or condition of this Agreement, as long as the terminating party is
not in default of any term or condition of this Agreement. To initiate termination, the
terminating party must provide the defaulting party w1th a written -Notice of Termination-
stating its intent to terminate and describing all terms and conditions with which the
defaulting party has failed to comply. If the defaUlting party has not remedied its default
within thirty {30} days after receiving the Notice of Termination. this Agreement will
automatically terminate.
9. RELEASE OF INFORMATION. The parties agree not to initiate any oral or written
media interviews or issue press releases on or about the PROJECT without providing
advance copies to the other party, This provision will not be construed as preventing the
parties from complying with the public records disclosure laws set forth in Chapter 119,
F.S.
10. DISTRICT RECOGNITION. The CITY will recognize DISTRICT funding and, if
applicable, Basin Board funding in any reports. models. studies, maps or other
documents resulting from this Agreement, and the form of said recognition will be
subject to DISTRICT approval. If construction is involved, the CITY will provide signage
at the PROJECT site that recognizes funding for this PROJECT provided by the .
DISTRICT and. if applicable, the Basin Board(s). All signage must meet with DISTRICT
written approval as to form, content and location, and must be in accordance with local
sign ordinances.
Page 4 of 7
11. PERMITS AND REAL PROPERTY RIGHTS. The CITY must obtain all permits, local
government approvals and aU real property rights necessary to complete the PROJECT
prior to commencing any construction involved in the PROJECT. The DISTRICT will
have no .obligatian to reimburse the CITY for any casts under this Agreement until the
CrTY has .obtained such permits and rights and construction has commenced,
12. LAW COMPLIANCE. Each party will comply with aU applicable federal, state and local
laws, rules, regulations and guidelines. related to performance under this Agreement.
13. COMPLIANCE WITH DISTRICT RULES & REGULATIONS. If the PROJECT invalves
design services. the CITY's professional designers and the DISTRICTs regulatian and
projects staff will meet regularly during the PROJECT design to discuss ways .of
ensuring that the final design far the proposed PROJECT technically complies with an
applicable DISTRICT rules and regulations.
14. DISADVANTAGED BUSINESS ENTERPRISES. The DISTRICT expects the CITY ta
make. geod faith efforts ta ensure that disadvantaged business enterprises, which are
qualified under either federal .or state law. have the maximum practicable .opportunity to
participate in contracting opportunities under this Agreement. Invoice documentation
submitted to the DISTRICT under this Agreement must indude Information relating to
the amount of expenditures made to disadvantaged businesses by the CITY in relation
to this Agreement. to the extent the CITY maintains such infonnation.
15. ASSIGNMENT. Neither party may assign Of transfer its rights or obligations under this
Agreement, including any operation or maintenance duties related ta the PROJECT,
without the prior written consent of the ather party.
16. SUBCONTRACTORS. Nothing in this Agreement will be construed to create, or be
implied to create. any relatianship between the DISTRICT and any subcontractar of the
CITY.
17. THIRD PARTY BENEFICIARIES. Nothing In this Agreement will be construed to benefit
any person or entity not a party to this Agreement.
18. LOBBYING PROHIBITION. Pursuant to Section 216.347, F.S., the CITY is hereby
prohibited from using funds provided by this Agreement for the purpose of lobbying the
Legislature. the judicial branch .or a state agency.
19. PUBLIC ENTITY CRIMES. Pursuant to Subsections 287.133(2) and (3). F.S., a person
.or affiliate who has been placed on the convicted vendor list follawing a conviction for a
public entity crime may not submit a bid. proposal. or reply an a contract to provide any
goods or services ta a public entity; may not submit a bid, proposal. or reply on a
contract with a public entity for the construction or repair of a public building .or public
work; may not submit bids, proposals. or replies on leases .of real property toa publiC
entity; may nat be awarded or perf arm work as a contractar, supplier, subcontractor, or
consultant under a contract with any public entity; and may not transact business with
Page 5 of7
any public entity in excess of the threshold amount provided in Section 287.017, F.S.,
for Category Two, for a period of 36 months following the date of being placed on the
convicted vendor list. CITY agrees to include this provision in all subcontracts issued as
a result of this Agreement.
20. DISCRIMINATION. Pursuant to Subsection 287.134(2)(a), F,S., an entity or affiliate
who has been placed on the discriminatory vendor list may not submit a bid, proposal, or
reply on a contract to provide any goods or services to a public entity; may not submit a
bid, proposal, or reply on a contract with a public entity for the construction or repair of a
pUblic building or public work; may not submit bids. proposals, or replies on leases of
real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity: and may
not transact business with any public entity. CITY agrees to include this provision in all
subcontracts issued as a result of this Agreement.
21. ENTIRE AGREEMENT. This Agreement and the attached exhibits listed below
constitute the entire agreement between the parties and, unless othelWise proVided
herein, may be amended only in writing, signed by all parties to this Agreement.
22. DOCUMENTS. The following documents are attached and made a part of this
Agreement. In the event of a conflict of contract terminology. priority will first be given to
the language In the body of this Agreement, then to Exhibit" A," then to Exhibit "C," and
then to Exhibit "B."
Exhibit "An
Exhibit "B"
Exhibit "c"
Special Project Terms and Conditions
Project Plan
District Travel Procedure 13-5
The remainder of this page intentionaHy left blank.
Page 6 of 7
IN WITNESS WHEREOF, the parties hereto, or their lawful representatives, have executed
thIS Agreement on the day and year set forth next to their signatures below.
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
By;
David L. Moore, Executive Director
Date
CITY OF CLEARWATER
Countersigned:
Brian J Aungst
Mayor-Commissioner
By:
Bill Home, City Manager
Date
Approved as to form:
City Attorney
COOPERATIVE FUNOING AGREEMENT
BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND THE
CITY Of CLEARWATER
FOR THE
CI.EARWA TER DEL ORO GROVES REClAIMED WAieR PUMPING.
TRANSMISSION. AND DISTRlBUTJON PROJECi (LOS3)
~~~CT APPROVALI~ u 1~1~
RISK MGMT NIA ,\~1
C ONTRAC:rs ~u . #jff. I
DEPT orR .... . . ,-;.<,
DEPUTY EXEC OIR .:j
GOVERNING BOARO NI
Page 7 of 7
~-
AGREEMENT NO. OltCON000069
EXHIBIT "A"
SPECIAL PROJECT TERMS AND CONDITIONS
1. CONTRACTING WITH CONSULTANT AND CONTRACTOR. The CITY may engage
the services of a consultant(s), hereinafter referred to as the .CONSUL TANT," to
design and a contractor(s), hereinafter referred to as the "CONTRACTOR." to
construct the PROJECT in accordance with the Project Plan attached as Exhibit "B."
The CITY win be responsible for administering the contracts with the CONSULTANT
and CONTRACTOR and will give notice to proceed to the CONSULTANT no later than
November 1, 2003 for the initial pumping design, and no later than May 30, 2004 for
the full PROJECT design.
2. APPROVAL OF CONSTRUCTION BID DOCUMENTS. The CITY must obtain the
DISTRICrs written approval of all construction bid documents prior to being
advertised or otherwise solicited. The DISTRICT will not unreasonably withhold its
approval. The DISTRICrs approval of the construction bid documents does not
constitute a representation or warranty that the DISTRICT has verified the
architectural, engineering, mechanical, electrical, or other components of the
construction bid documents. or that such documents are in compliance with DISTRICT
rules and regulations or any other applicable rules, regulations, or laws. The
DISTR1CT's approval will not constitute a waiver of the CITY's obligation to assure that
the design professional performs according to the standards of his or her profession.
The CITY will require the design professional to warrant that the construction
documents are adequate for bidding and construction of the PROJECT.
3. FINAL DESIGN REPORT AND APPROVAl. The CITY must provide the DISTRICT
\\lith a final design report. The final report must clearly evidence that at least fifty
percent (50%) of the reclaimed water will offset existing or ~anned, ground water or
surface water withdrawals. The CITY must obtain the DISTRICT's approval of the final
design report prior to proceeding with implementation of the PROJECT. The
DISTRICT will not unreasonably withhold its approval.
4, DISTRICT REVIEW OF CITY'S SELECTION OF CONTRACTOR. The CITY will
provide the DISTRICT with a tabulation of CONTRACTOR bids and a
recommendation to award, The CITY must obtain the DISTRICT's approval of the
selected CONTRACTOR prior to proceeding With construction of the PROJECT and
the DISTRICT will not unreasonably withhold its approval. The CITY will provide the
DISTRICT with a copy of the -Notice to Proceed" provided to the CONTRACTOR. The
CITY will have the sole authority in directing the CONTRACTOR's work efforts in
construction of the PROJECT, however, the CITY will keep the DISTRICrs Project
Manager apprised on all PROJECT related matters.
Page 1 of 7
5. APPROVAL OF CONTRACT. The CITY must obtain the DISTRICT's prior written
approval of all contracts entered into with its CONSULTANTS and its
CONTRACTORS as referenced above in item number one of this exhibit. The
DISTRICT will not unreasonably withhold its approval.
6. COMPLETION DATES. The CITY will commence construction on the PROJECT by
December 31. 2004 and will complete the PROEJCT BY December 31, 2007.
However, in the event of any national, state or local emergency which significantly
affects the CITY's ability to perform, such as hurricanes. tornados, floods, acts of God,
acts of war, or other such catastrophes. or other man-made emergencies beyond the
control of the CITY such as labor strikes or riots, then the CITY's obligation to
complete said work within aforementioned time frames will be suspended for the
period of time the condition continues to exist.
7. RECLAIMED WATER OFFSET REPORT. The CITY must submit a report, three
years after PROJECT completion, documenting that at least fifty percent (50%) of the
PROJECT's reclaimed water. offsets existing or planned ground water or surface
water withdrawals under nonnal operating conditions. The report will show the
average annual daily flows three years previous and three years post reclaimed water,
and the number of active reclaimed water customers. The CITY will obtain the
DISTRICTs approval of the report before the report is finalized. and the DISTRICT will
not unreasonably withhold its approval. This provision will survive the term of this
Agreement.
8. PROJECT COOROINA TION. The CITY wiD keep the DISTRICT advised at all times
during the course of the PROJECT. The CITY will provide the DISTRICTs Project
Manager with advance notice of all PROJECT meetings with the CONSULTANT,
CONTRACTOR, and regulatory agencies and will copy the DISTRICT's Project
Manager on all pertinent PROJECT related correspondence. The CITY will provide
the DISTRICT's Project Manager with updated design and construction schedules,
The CITY will provide the DISTRICT's Project Manager written bi-monthfy status
reports seven days prior to January 1, March 1, May 1. July 1, September 1. and
November 1, of each year through out the term of the Agreement.
9. DISTRIBUTION REQUIREMENTS. The CITY will adhere to the following terms and
conditions and will provide written documentation of the status of each prior to
requesting any reimbursement
A. Prior to submitting the first invoice for DISTRICT reimbursement the CITY will
continue to provide for the necessary enforcement, of the CITY's existing ordinance
requiring dual distribution (potable and reclaimed) lines in new developments within
their reclaimed water service area.
Page 2 of7
L_
8, Prior to submitting the first invoice for DISTRICT reimbursement the CITY will
continue to provide enforcement of the CITY's existing ordinance that requires the
efficient use of reclaimed water for aesthetic landscape irrigation which results in at
least a fifty percent 50% offset to ground water. surface water, and or potable water
supplies. Examples may include, but are not limited to: eliminating daytime
reclaimed water irrigation. odd/even reclaimed watering schedules. and residential
reclaimed water metering coupled with water conserving rates. Such measures will
be utilized with the intent of eliminating practices which do not result in the
beneficial offset of potable or groundwater uses.
C. The CITY will enforce a poticy to guarantee a rate of connection to the reclaimed
water system that is not less than fifty percent 50% of the customer accounts in the
PROJECT's service area. This fifty percent (50%) rate of connections will be
achieved in the PROJECT service area within one year of PROJECT completion.
The policy, and proof of this connection rate is included in the Project Plan set forth
in Exhibit "8."
O. Prior to submitting the first invoice for DISTRICT reimbursement the CITY will be
Significantly in the process of installing reclaimed water meters within the
PROJECT service area identified in the Project Plan set forth in Exhibit "8," A
minimum of a master meter per subdivision will be required. The CITY will
maintain said meter(s).
10. EDUCATION PROGRAM AND APPROVAL The CITY will continue their existing
customer education program promoting the efficient use and conservation of reclaimed
water. Plans for the program are included in the Project Plan set forth in Exhibit "8. n
The CITY must obtain the DISTRICT's approval of new or revised educational material
prior to proceeding with implementation of the PROJECT. The DISTRICT will not
unreason~bly withhold its approval. The education program will continue to be
implemented prior to reimbursement from the DISTRICT.
11. REQUIRED REClAIMED WATER CUSTOMERS. Prior to any reimbursement by the
DISTRICT. the CITY will have written agreements with reclaimed water customers to
prOvide for at least fifty percent (50%) of the PROJECT's proposed reclaimed water
offsets of existing or planned, ground water or surface water withdrawals, under
normal operating conditions. Written notification that such agreements have been
secured will be provided to the DISTRICT's Project Manager.
12. RECLAIMED WATER GIS REQUIREMENTS. Reclaimed water facility information will
be delivered to the DISTRICT as four separate Arclnfo coverages or ESRt shapefiles,
Page 3 of 7
Coverages will have the following characteristics:
~ Double Precision.
~ Projection of Universal Transverse Mercator (UTM), Zone 17, NAD 83/90 datum
(HPGN), units of meters or State Plane Feet, West Zone, NAD 83190 datum.
~ Full topological structure with no edit masks.
. Verified FUZZY tolerance of .001 meters.
Shape files will have the following characteristics:
. Projection of Universal Transverse Mercator (UTM), Zone 17, NAD 83/90 datum
(HPGN). units of meters or State Plane Feet, West Zone, NAD 83/90 datum.
. AIIUne features will be snapped at connecting ends.
. Shared borders of adjacent polygon features will have exact coincidence. No
slivers are permissible. This requirement is analogous to the topological
requirements far Arclnfa polygon coverages.
These coverages are designed to be developed using heads-up digitizing techniques
from 1 :12,000 digital orthophotos. Higher accuracies are permissible, but the attribute
and topological structures defined below will be adhered to. If requested, the
DISTRICT will provide technical assistance and digital orthophoto basemaps that can
be used for data automation. All coverages will be delivered as Arclnfo EXPORT or
shapefiles files on new 8mm tapes or CDROMs. If approved in writing, transfer via
Internet FTP will be accepted. The following coverages will be delivered:
Waste Water Treatment Plants
Coverage Name: WWTREA TPl
Description: locations of all waste water treatment plants. Locations are to be
represented by a point that represents the approximate center of
the main entry gate of the property on which the treatment plant
resides.
Coverage Type: POINT
Items in addition to default attributes for Arclnto point coverages.
PLANT_CAPACITY 4,12, F, 2 Permitted annual daily average treatment capacity,
in millions of gallons per day (MGD).
PLANT_FLOW
4, 12, F, 2 Annual daily average of treated water, in millions ofmgallons per day (MGD).
Page 4 of 7
REUSE_CAPACITY 4,12, F, 2 Pennitted annual average reuse capacity in millions
of gallons per day.
PLANT_RE_FLOW 4,12, F, 2 Annual daily average flow of reclaimed water, in
milUons of gallons per day (MGD).
REP_YEAR
PLANT_NAME
TREAT_LEVEL
DISINF _LEVEL
4,4, I
Reporting year PLANT_FLOW
PLANT _RE_FLOW values.
and
40,40, C Name of treatment plant.
3, 3, e Treatment level:
ADV Advanced.(AWT).
SAD Secondary treatment with filtration.
SEe Secondary treatment.
FT Full treatment.
2,2,C Disinfection level:
BA Basic,
IN Intermediate.
HI High.
FT Full treatment disinfection.
Reclaimed Water Transmission Lines
Coverage Name: RWLlNES
Description: All proposed and eXisting reclaimed water lines. All features will
be located within plus or minus 10 meters of their actual location.
Coverage Type: LINE
Items in addition to default attributes for Arclnfo line coverages.
LINE_STATUS
LINE SIZE
2, 2, C Current status of line:
EX Existing line.
PR Proposed line.
4,12, F, 1 Diameter of reclaimed water line in inches.
Page 5 of 7
LINE_FUNDING 1, 1, C
Reclaimed Water Storage Areas
Is funding provided by the District for this line?
Y Yes
N No
Coverage Name: RWSTORAGE
Description: Locations of all reclaimed water storage facilities. Locations are
to be represented by a point that represents the approximate
center of the main entry gate at which the reclaimed storage
facilities reside.
Coverage Type: POINT
Items in addition to default attributes for Arclnfo point coverages.
STORAGE_TYPE 4, 4, C
POND
TANK
ASR
STORAGE_FUND 1, 1, C
STORAGE_STAT 2,2. C
Reclaimed Water Users
Coverage Name; RWUSER
Type of reclaimed water storage facility:
Pond or uncovered tank.
Tank.
Aquifer storage and recovery.
Is funding provided by the District for this facility?
Y Yes
N No
Current status of storage facility:
EX Existing.
PR Proposed.
DeSCription; Polygons delimiting the area served by reclaimed water lines.
Locations are to be represented by a polygon that represents the
reclaimed water user, This coverage is not meant to represent
individual households, but instead should represent subdivisions,
agricultural or commercial operations, golf courses. etc. All
features shall be located within plus or minus 10 meters of their
actual location.
Page 6 of 7
Coverage Type:
POLYGONS
Items in addition to default attributes for Arclnfo line coverages.
USER_NAME
USER_TYPE
QUANTITY
USER_STATUS
60. 60, C Name of the reclaimed water user at that location.
4, 4. C Type of reclaimed water user:
RES Residential irrigation,
GOLF Golf course irrigation.
RIA Recreational/Aesthetic (parks.
cemetery, fountains and other water
features).
MINE Mining and dewatering.
POW Power generation.
lie Industrial/Commercial.
GW Ground water recharge.
IP Indirect potable reuse (surface water
augmentation).
WET Wetlands creation. enhancement or
restoration).
AG Agriculture irrigation.
4, 12, F, 3 Estimated annual daily average amount of reclaimed
water used, in millions of gallons per day (MGD),
2, 2, C Current status of water USer:
EX Existing user.
PR Proposed user.
Onsite reclaimed water storage.
Y Yes
N No
USER_STORAGE 1. 1. C
The remainder of this page intentionally left blank.
Page 7 of 7
AGREEMENT NO. 04CONOOOO69
EXHIBIT "B"
PROJECT PLAN
CLEARWATER DEL ORa GROVES RECLAIMED WATER PUMPING,
TRANSMISSION AND DISTRIBUTION PROJECT (LOS3)
NARRATIVE:
This PROJECT is for the continued expansion of the CITY's reclaimed
water system. The PROJECT will indude reclaimed water pumping,
transmission and distribution facilities to expand service to the area of Det
Oro. Groves, and pumping facilities along Drew Street and Union Street in
the CITY.
PROJECT INFORMATION
1. TYPE OF PROJECT:
This PROJECT includes the design and construction of reclaimed water pumping.
transmission mains and distribution facilities to serve the expanding reclaimed water
service In DelOra Groves, and pumping facilities along Drew Street and Union Street.
2. PROJECT OBJECTIVE:
The CITY's objective is to develop systems and facilities that wUl provide for the
benefICial use of reclaimed water for irrigation and other approved non-potable uses.
This will require the construction of transmission mains. pumping facilities, storage
tanks. and distribution piping systems to provide access to the system customers. The
PROJECT described in # 3 below will assist the CITY in attaining the goal of building a
cJty\lvlde reclaimed water system.
The implementation of the dtywide system will be accomplished in a phased method
over a 20-year time frame. Full implementation of the system is anticipated to
measurably meet the potential irrigation demand in ClealWater, estimated to be 23.0
mgd and to reduce wastewater effluent discharge to Tampa Bay and Clearwater Harbor,
which presently has a combined surface water discharge of 15.5 mgd.
3. PROJECT DESCRIPTION:
1. A PROJECT location map for the Del Oro Groves area is attached as Figure 1,
The attached Figure 2 shows the booster pump station along Union Street.
2. The PROJECT includes:
. Three new reclaimed pump stations
1) A 3.5 mgd, pump station with 3-150 horsepower pumps at East APCF,
including 24" connection piping, controls and necessary appurtenances.
Page 1 of 7
2} A 5 mgd. pump station with 3-200 horsepower pumps at Det Ora Park
near Drew Street, including 24" connection piping, controls and
necessary appurtenances.
3) A 2 mgd, pump station with 3-75 horsepower pumps at Union Street,
including 16" connection piping. controls and necessary appurtenances.
. 14,000 linear feet of 8" to 12" diameter reclaimed water transmission mains
. 30,000 linear feet of 4- to 6" diameter reclaimed water distribution system
mains
3. This PROJECT will provide reliable delivery of up to 740,000 gpd of reclaimed
water to the Del Oro Groves area. Capacity will be provided in the transmission
systems for additional Mure flows.
4. The reclaimed water flow provided by these improvements will support the offset of
potable water use and groundwater withdrawal of approximately 370,000 gpd.
5. There are approximately 600 residential, 20 commercial and 2 recreational
customers to be served by this PROJECT.
6. The CITY of Clearwater lies within an area designated by the Southwest Florida
Water Management District (SWFWMD) as a water caution area. Presently,
Clearwater is under water use restriction, limiting the use of groundwater resources
for irrigation,
4. DEMONSTRATION OF NEED:
. This PROJECT will optimize water management in the CITY by reducing the water
withdrawn from well fields and from irrigation wells, and reduce the discharge of
effluent water to Tampa Bay.
. This PROJECT will help meet Pinellas-Anclote Basin Board Priorities by reducing
groundwater withdrawal. reducing pollutant loading to Tampa Bay, and to help
recharge surficial aquifers in accordance With the Needs and Sources report.
. This PROJECT is supported by goals found in previous years Basin Board's plans,
State Water Policy, the Florida Water Plan, Reports of the Tampa Bay National
Estuary Program. District Needs and Sources Study, the Water Use Cautionary
Management Plan, and area Comprehensive Planning Documents to maximize the
reuse of highly treated wastewater,
. This PROJECT is consistent with the Update of the Reclaimed Water Master Plan
prepared by McKim & Creed, P,A. on behalf of the CITY.
. The PROJECT is included in the CITY'S Capital Improvement Plan.
Page 2 of 7
5. MEASURABLE BENEFITS:
This PROJECT will support the delivery of over 740,000 gallons per day (gpd) of
reclaimed water to the PROJECT area. The expansion of reclaimed water service to
these areas will offset an estimated 370,000 gpd of current potable water and
groundwater used for non-potable uses.
The total estimated cost of this PROJECT is $6,370,000. The portion of the PROJECT
that Is eligible for COoperative Funding Is $6,370,000 of which the DISTRICT is
requested to fund 50 percent or $3,185,000. The cost/benefit ratio for the total
PROJECT cost using an 8% annual interest rate amortized over 30 years is $4.15/1000
gallons.
6. DElIVERABLES:
. Bi-Monthly Design/Construction Status Reports
. Preliminary PROJECT Design
. Construction Bid-Packages
. Construction Contract for SWFMWD Approval
. Construction Completeness Letter From the Public Utilities Director
. Reclaimed Water GIS Information
. Reclaimed Water Offset Report
7. PROJECT COST:
The total PROJECT cost is estimated to be $6,370,000 categorized as follows:
PROJECT
TOTAL CITY DISTRICT
Design and Permitting $ 640,000 $ 320.000 $ 320,000
Pumping $3,303,400 $1,651,700 $1,651,700
Transmission $ 906.600 $ 453.300 $ 453,300
D1stribution $1,520.000 S 760 OpO $ 760 000
Total $6,370,000 $3,185,000 $3,185,000
The CITY will fund its share of PROJECT costs from the Water and Sewer Enterprise
funds including revenues from the sale of reclaimed water. The projects are included in
the adopted Capital Improvement Plan.
Page 3 of 7
8. COMPLETION SCHEDULE:
Initial Pumping Design Commence.... ......... ............. .............November 1,2003
Full Design and Permitting Commence...................................,............ May 30,2004
Construction Commence .........................,.................................. December 31, 2004
Complete Pump Stations Construction ........,........,.................... December 31,2006
Complete Construction ............................................................... December 31,2007
Agreement Termination .............................,................................ December 31, 2008
9. IMPLEMENTATION:
The City of Clearwater's Public Utilities staff will be responsible for implementing this
PROJECT. The CITY will utilize its reclaimed water Engineering Consultant to design
the systems and will construct the projects using approved General Contractors through
nonnal public bid procurement.
10. KEY PERSONNEL:
The CITY's contact with DiSTRICT Staff and Project Manager will be:
Primary ('Alntact
Lou Badami, Water Superintendent & Reclaimed Water Coordinator
City of Clearwater
Post Office Box 4748
Clearwater, Florida 33758-4748
(727) 562~4960
RA(,1'lnd:try r.nntad~
Andy Neff, P .E., Public Utilities Director
City of Clearwater
Post Office Box 4748
Clearwater, Florida 33756-4748
(727) 562-4960
Street Lee, P.E., Project Manager
McKim & Creed, P.A.
801 Cleveland Street, Suite. 205
Clearwater, Florida 33755
(727) 442-7196
11. ADDITIONAL INFORMATION
The CITY agrees to meet all DISTRICT reclaimed distribution requirements for this
PROJECT as follows:
Page 4 of 7
Policy to gu~rante~ ~stomer participation and a minimum of a 50% connection rate
wjthin onAYfl!;I(ot r.pmplAtion of PROJECT
. The CITY guarantees a 50% connection rate within one year of completion of the
PROJECT. The policy for enforcing connection is per CllY ordinance Sec. 32.376,
which states "no person shall use potable water for irrigation through a new or
existing . lawn meter on property where reclaimed distribution facilities are available".
A mandatory availability fee of S9/month per connection, is in place, resulting in
100% participation. Potable irrigation is not allowed. In the event a person does
not comply, potable service will be disconnected after a senes of letters and talking
to the customer.
Education promoting 1he efficient use of reclaimed water
. The CITY provides education on reclaimed water and conservation on the CITY's
TV channel, and web site, with a link to the DISTRICrs web site. Education is also
provided with brochures and educational materials provided at the CITY's customer
service department, libraries and Public Utilities department. The CITY provides
each reclaimed user with a reclaimed water policy manual that they must read and
sign for before service is provided. Information is provided at homeowner meetings.
in billing stutters and through our monthly utility insert message,
Ordinance requiring f!fflc:ient use of reclaimAd water
. The CITY requires efficient utilization of reclaimed water. To conselVe the reclaimed
water resource daytime restrictions on watering with reclaimed water are included in
CITY ordinance Sec. 32.383, which states "To conserve the resource, no irrigation is
allowed by use of reclaimed water is allowed between 10:00 a.m. and 4:00 p.m. on
each day of the week. When applied. reclaimed water should be used only to the
extent necessary for irrigation needs of lawns, gardens. and individual plants...... The
CITY will install master meters on subdivisions and will monitor usage and
discourage overuse through a variety of methods to guarantee the PROJECT
achieves at least a 50% offset efficiency..
OrdinanCA requiring dual di~triblJtion lines in new developments within reclaimed water
sel:Vic~ areas.
. The CITY is developing and will pass an ordinance stating .. all new developments
within the CITY that will be receMng reclaimed water within 7 years will be required
to install dual distribution lines (reclaimed and potable) as part of the development.
Page 5 of 7
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AGREEMENT NO,04CONOO006~
EXHIBIT 'e"
PROCEDURE
SOU'IllWEST n.OIUDA WATDMA.."'L\CDJENT DISTJUCT
Nm.CBJ;:R: U-S PAGE: J afl6
TITLE: TRAVEL
HC110NJ1JEP
APPROVED:
G It FINANCIAl..REPORTINGlFlNANCE
DATE; 08l30f96 surtnMlPHS: 13-5 Da:cd 06101196
The travel ~ for tbc District sIIaJl fonow gcactally accepted nvel ~~ for state
agc:rscie$. to tho oxttm praai~lc,. aDd c:cmply with tho 1cgi.sIati.ve intcm of Chaptas 112 and 373,
FloridaSlatutcs.
AUTHOR.ITY TO INCUR TRAVEL EXPENSES: Any tr.m:ler of the District must be
auIhorizd in advance to Diem aavcl expcases for the public pwpose tbroagh a pt~1y cxc:cuJ.ed
Travel Autborization fmm, Board Couscat Apda or Board Policy.
Pt18LlC PURPOSE: The public: pwposc test for travel is that it mast be DCCaIU'Y te COIUIact
oflldaJ DiJtrlct baiDess.
. -
AUTBOB~ TRAVELERS: Any peaon who bas received advance WlJtboD,mion in
cr<<mpIiSl1l'"f" with Boatd Policy 130-.5 to incur travel necnsmy to p:rfoIm official District business
u.ndcr one oftb.e fanowing camgories:' .
. Governing and Basin Bcud mc:mben
. Executive I>irectM, .A~ll:taDt Excc:utive Direcfor, Deputy E.xec1ltivc Dimdors and Ocnaal
Counsel
. Employees inaBcaxd ~ quiar, pu:t-timc or ~y po.siticmdccJamd to be in travd
status by their Director or the ~s autbmized~e.
. CaJutidate&ll for a maaagcmcot or pIOt'essiODal position. Must be autborizcd by the J)epBrtmeDt
Director upon coonliDatian with H1UD3I1 ~
. lDdividWlls n:qucsted to ccmllibutc lime and services as a t'1)DSl~~ or advisor' or u m advisaIy
committee member. Must be authodzcd by the Exccwive Dixcdor or Assistmt Executive
Dircdor or desigDCC.
TRAVEL DAY: A period of twcDty-four (24) houn caasisting of four equal quanas of six (6)
hours each. which !ball be a calCDdm' day (ynidnigflt to midDigbt).
TRAVEL PERIOD: The period bctW'cca the time of deparba and. the 1ime of rctum. A
contil'lUOUS tEam period. consisb ofall -m" aru1 "iiom" poims tnm:lcd in ~ witbouta brak
in public: pwpose.
PROCEDURE
S0111"S'iVln' JLOIUDA WA.1'D.lUlU.GDIINl m.5'I1IICT
OFFICIAL BEADQUAIttDS; this is the offic:=.tidd office or locaticD ...hac the ua:w:ler is
~~2Ily asSiped and imu which d:at pmoa pcrfarms tbr: majority ofbislhar dada. &ch
employee's official hcadquarft:n shaD. be the: same lIS tbIt iDdicar~d ill the area m'~
~LOCAnON:" on hiSlJu:rpn$1bOD lk::scriptioa.. cucpt that:
a) The oftkiaI ~ of an employee located iD. the fidd sb8l1 be tho city at 1O\W. narest TO
~ an:a when: tIac majority ofhislJJa'W'CIIX it P'!"Ij".nJl"l\ or suc:b. o&bcr city. tawD. (lure. as may
be deUpr.ed by-Iba .Oicic: pnwided that m all casca IUCh "'-ipdinn JDWIt be in the beat
~~~nmQ~~bb~m~~
b) Whcra any emp~ is stadrv-d in my city. fD'WD. ar10caJity far a pc:icd of cm:r 30 ~oWJ
worlala.ys. mch location lIbaB be dc:;uat to be tbc:ir official ~ ad 1b=y aba1l DOt be
allo\1Rd per diem or sabmtCllCe after tlu: Slid paiod of3O ~ ~bu e!apad
unless this period of time is atendcd by the ~ approval of tb& Ex.ecutive DinaJr or
daligncc.
c) When in tbe bat iatcrcst oflbe Diitric:t. cmployeeI may idadiiY their bam.o addD:Ia at ~
of origin- for.a spa:tfic 1Iaw:l pr::iod if appoval by their sapcnisorOll tba 1md ADr'h..-i~
fomL It ia iD the best inremt af1b: Diatm:t wbc:Il the: czapJoyceIs.hamc is DCIICf the pojm of
~n~ lbanhilllbcr official b~ l1~fiamhamc is fcr1b8~of
the cmpIoyCl: and 1UrIhcr fmm tb paint of cicstir&Jcioa tblI1l tha o1ficial1w.~ Cbe
mm~ will blI...~!Dr1bD ~ di--- fi'oa1 tba ot1icW badqDa:rtI:n to
the point of ~tkm (1bc lcuer aftha llJio).
The: ofiicial ~ of Gcm:miD& and Bum Boani 1IICQlbcn. ia 1hcir hcmo addzaa. Board
lDem~ will be reimbursed mr ICtUalmuad tripmilap iam their.bDalr: IddIa1 m tDD ~
wtu:a lntVGling on District ~-- To ","lolish Ibc milcap, :ac.u ~ ..., plOltide tbc
o-iQ"'~ nsadiDa ill- II MUDd trip 10 1bC :egaJar-- ~ l~a) fDBowiDc.... fiat trip to -
da1;inatioD If Baed m..,.ben ciwlp tbar b.iJmII addIaa dD:r.iq "tam iJa oa=.lbc milaF
maIl be caaec:;_byprG'lidiDgan:pJ~ ~tading~tbadatachlmge --.~.w.
TRAVEL AiJT.BOBlZATION:. This fm:m mat be WICd by all Dimi&:t cmplayea tbr !be
fD11cwiDg purposes:
. To obtain aJ]thnn?'2rinn So DYc1 aDd incur traYd tc:lat.cd. ~ Qp-Jn~ n-sforI",& saaiou
c......m~ at odu:r Diatds::t ot!ic;a)
. To n:qucat qiatm~ fee paJIDCdS
. To n:.qw:::U ts::a.vd advanc:=..
I
I
1
PROCEDURE
SOlJ't'JlWJ::rrn.oamA WAnJl.YA.1lfA~DJ5'IlUcr
NIJNBD:'l3-S 'AGl:J 011'
Tl'1U: nAVEL .
~~; A~~FlNANCW.11EPOll1lNGIFII
AmlOYED: ~ -: ~I; DAD: 0800196 svn:asDIS; 13-5 Dated 06/CU/96
TRA. VEL AU1'HORIZATION (amdaud):
Govcming BOIRi mc:J2bcrs must QSC the tnrYd ~~ fom1 far pacr ~oval of
uOlHdaedaJed 1ravel aatside tile Districc iD::1udi:q *'"-~ at -L.....&e:a Or CCDVCldioaa. AD
seaedllled 1raVd for GovccDng Board vu!mbetl outside tB Dimict iDdudiq ~ at
~.OI' c:onve:ndoDS %equin:s prier approv.d tlwa&b fbc ~ aaCDda ofaxqular ImDItbly
Govc:ming:aoard 'l'~,
Basiu Board members must use the tJave1 autharizstion fonD fer prior ~wl of aD tmvd
(im:!udiug to GovemiDg ~ mect:inp) other the trav1I1 to Bum ~p
Coa.mimu a1Mi advisoa sbaIl be a1lt1:1orizzd as travdIa ofdlO Di:mictuadc:rtbl: t=ms of a COIdm:::
or ~t executed by tile ~t:altive Din=tar or A,~~ ~~ Din:etor.
Advisory <:> .,l1llittc. --"-" sbaD be aud1crized II nvcIlD of 1llc Di.Itrict by b1akI:t tzaveJ.
aumari2:attcn with I-~ list of an indMduaIs seiedai by 1bo Executive DiRdDrto serve 011. tIIal
~': 1'his tistiDg shall be ~~ by 1ba Ex.oGuIivc ~~ wIu:n ~~ arc: tCfIIC'Yed
or acfdcd 10 tb: list.
Employment e:mmtl~_ for~ or pro6ca~~ pcait:iOIIS aball be snthnrt--ri U I:nMdm
of the District lDIdcr a tmvcl ~OD. ibtm pu.pIIICCl by tbI HDa:m ~"- Dcpat1mllaa
rcpIU-tM: at the timD tIavcl ~~ '" made. 'Dr: 'f1:ayd Voucbcr fOIm will alIo be
prepared by 1bc Human llesoart:es DeputmaIt l"Pf.... 'mc\W'\'l in coajlmc:1iaa 9iIh tlsc t)'pa of
~~$gned to by die ~~. ~.. will be aakcd 10'. the -ehowmoftaaJllld
1ravol vauc:har forms upoa II'1iw1 iIr tho intclrvicw.
1'bc form m_ deb the public: pw;pc:IC aud. iDc!ud.c ~af(on. dares of tta"fCl. mccio of
traDa.J;lC&bdiaa, -"--d cost and ~uiacd appsoval _n.I__i(y si~pricr fG _}t~li.. ...
Q'aVd. TbI: pI1>pliDtal hm mast be typed cr"~=d mink. A copy oftbc 1bJly ~ TDwl
AU1hari2ation must be OIl tile in the tla'Ydet':s deputmcDt prior to ~ tiw aU Iz'IM':l purpoICS
and ~ on file farthc QIUCDI &cat yarplus ODe yca.
BI.ANJQ;f nu. VEL AllTBOJ.UZ.\nON: If III cmploycc nvcb MgUIady for wotk
usipun..nm to ~ pIItIK;uJar Itr.5t1nn or similu ~. a "bIauIa:t" tnm:l ~ bm ibmIId
be eomp1ctcd to caver the current fiscal ,car (or n:quira11mWl paiod ibr dJa ~~ .-
plac::d on iilc in dlc FiDaru::c Dcpanmmt. 'The bm must be sipd by the bvc1r:r ad all required
approval if.t9hn-ritiet
PROCEDURE .
SOUt1IW!:STPl.OlUD.A WATD M.UlAGDIIXT nrsnucr
Nti'MWl: 13-5 'AGE;" af'~
UN11NG 15(. FINANCIAL REPO.R.TlNC'Yl'lNANCE
DA.'D: 01130196 SlJPDSDD 13-5 DlW:d 061'01/96
BLANKET TRAVEL A'VTlIORlZATION (atDdu1Pd):
· The ~I~..cd travel <tbari:r.atico farm .man ilufigtc lUl .as JSC:dcd" sratus.
. The white and pink copies oftbc travel a:mborizaticu fmmmustbc: :AI1J,.,WIlM to 1bc Acc:n-t..
Payable SCdioa of the F:manc.e ~ fix the fiDm::: tile of la:anl. 1"be ydJow CDpY mast
be u=iJu:d in 1hc tJ:a.vda's d.qwtmclIt file:irlbe cum:at fiscal year pia ODO year in caDp1iaacc
with the Stale !b:tcmion ~tc.
. Each time a Tmvd Voucher is ~ utlDziDa a blIDket tlaVclll~tir.li. tIu: nvclcr
mast ref~ rhr;- TA-#H## on the Tavel VOUI:ha farm..
· .A master blanket travcl.ltt.nri~nn may be ~ to COWl' all )..-..t;.-. within tho District
bcnnm.nl!'J!ll. althoogb, iCr regular woIk uai~'" olltdde Di3trict bouDdarics .. sc:pa:ndc
"hJaDket"mavci autbu~OD wiD be n=quired _ cada spcc:ifiG 1oc:atiaa. .
· BJaDka tra'cl iNdlCd::rMiODS do DOt ~ the '9Oiat of origin. 1'lu: tmVcl YCUdM:r ..d.u.ift~
for th:i5 type ofttavel will ~_f 1bc point of ocicin approved. llyn. supcrviIcr..
SlGNA'IlJlD:S UQtmIED FOR TJIA VEL AUI1IOlUZAl'1ON: 'l'he trawJc JDIJIC up 1bc
fbm1 in ink and secure tile ~~ approval..tthn~ sill'~ IS ituR_tM. No ODD may
c::ccrciso sigaiU.tn 2nthnr;ty fer!Dmsdfar br:Dc:lf utbc:r. ~ of &~ 1cvd of~hori\y DIII:It
be obUincd.
. 'TRA VRI XR: 00vc:miDg Baud W1.....~ (n=quimlmr JUUl-SC!lcdalai 1nM:l outside Distrlc:t
;lll!htdiTlg CCII1i:n:Dcca or 1OUa~ aaly)
A1']IH.OV.AL SIGNATURE 1IEQl1IlIED: Govcming Board Ct-irm3n or V::c r1\.""",-
. TlU.:VEI Ell: Bum Board mi!m~ (n:quiIai for aU txavc1 iDc1uding GovI:ming Beard
~gs; not:equitcd fer BuiD Boud ~l")
APPROVAL SIGNA-TUllE UQUIllXD: Basin BOBId nUllnmnt E:r.-officio QI' C~
Board. rhay",,,,,,, or V= M.inmm
. TIlA VEl .17.R' R'lf~ve DiRctar (n:quiI1:d for navel out:Iidc the Dist:tict bouudaric::s and :0
atZnd amii:.rcac:a <<ccavcat:iau)
AlfROV AI. SIG'UTURE UQt1I:lmD: C-ovc:ming BcaRi ~lIirmlln or V= ~JII
. '1".RA V17.' ,rJI. _~ Executive Dio:cIor
APnOV.AL SlG."\{ATURE lIEQlJIRED: ED:aati:ve Din:dDr
,
PROCEDUU
SOU'I'JIWESTJJ.OlUDA W.t.D:II, MAXAGDIIatt DfSDIlCI'
NmmEI: U-! PAGE: ~ of 16
'IIIU: TRAVEL .
SICTlONJ>>U~: AC~~~ANCIALREPORTINGIF1NANCB
___ ~ .~1L\m.08I30196 _13-5~060Il1l!J6
SIGNATURES REQtmu:D FOB. TRA V!L A.U'11iORI.ZA.nON (COIdbaud):
. TllA VR.r ,lUl; Deputy Etcctum Din:c:on, Gcncn1 Coumcl and lDtpec:fm' Gcaaa1
APPROV.ALSlGNAnJRE REQlJIBED; &ccutiYe 'Din=Drar"'~ ~ Dircdar
. TllAVltI.Y.Jl. A.Itamcys
APl'tlOVAL SIGNATtJ'RE REQUIRED: ~I Caumcl
. TllA VRJ.~ I>in:ctcn
, ~!ROVAL SIGNATUBE llEQ1JIRED: Deputy E'l&::cutivc DirccrcD
. TltAW' 1r.R: Employees (cmuide tbr: ..)
A?fROVALSlGNATURE UQt1IlIm: Supcmscrsmi~~DU~_Dcpuly
Executive Dix=tazs or GcDa:al r~\ aDd AasistaDt Ex=utivc Din:ctof or his dcsipec.
. TRA VU .E'Q: ~ (within aua outlliid.c Distt:ict or to caofcn:ac;:s or ~ ~1Il)
APl'llOVAL SlGNATUREUQtJIBED: Supcnisca md~ DiI:~;mdDeputy
Bucutiv* Din:ctms or Gcacr.I1 Counsel
. 11lA VRt.Ell: ~ (imide District DOl to ~ orc:atmlDticos)
.APPROVAL SIGNA'I1JJlE UQtDRED: SupcrlisD aQd Dc:paI1zna1t DUca.:.D or n-;~
. T1lA VELD.: Advisers and ~Jbnt!I
.AJ'!IROV AL SIGNA'l'UlIE UQ1'JIUD: Deputy E:la;utM: Din:das
. 'l'lU. VEID; AdviIory CommiUcc Wanbcn
APPROV AI.. SIGNATURE UQUIllEJ); Exa;utivc Din:dar or d&:sipr:c
. TRA. V1U;~1l~ EmploymcDl r~.w...
APPROV AI. S1G~TUBE REQtJIDED: Dcpartml:Dt DiRdar after ccaniinaIiIxl with
HumaIl Reaoura:a
nu. VEL VOU~; A T:avel Vouclu:r bm.sbculd be ~ imn-~y upon rctmn
from. a ,elINh~.~ travd pc:dod to vai1Y all ~ ~
A travel vcw:hcr ibrm must be. 'II1MtdtM in ~ Psyab.U: 'wi1hD1 dm:c wmkin& d.ya .1fn:oun
from a avcl period when ..~ Travel Payment" bas betmm:eived.
If no It A.ctvaDc: Tmve1 ~ ha been ~ a tr.wel "IOUI:ba" tbml__ be subaJitb!:d to
Accounts ~ within 1hiny days of~g:iom a ta.vd paiod.
I
PROCEDURE
SDtJ.l.li.w'ESI n.oJIIDA WA.l'IIUIAJltAGDOoITDJST1UCT
Nt.1W8B! 13-5 PAGE:, ail6
Tr1'U: TRAVEL
SECTIONID,U
APPllOVZ.D:
G & FINANCIAL REPoR.TlNGJPINANCB
DA.T&; 08I30J96 ~ 13-5 o.tcd 06101196
TRA. VEL VOUCHEll (coa1:bmed):
The pIC-printed ttavc! vouc!= fmmmustbc tpcr~in_aud ~nft ~!1~
{i.c.. copies of tnml...ttboriutiotl form. agcada.. qistratioIl b:m. dc..} ml1Sl be ~ Bl~
travel autb.oriz;aticq fOIml em ill:- .., Fmam=: I.UU$Ibc tdtot:...o....J 011 tkc Tmvc1 Vow:hI:r by pIOVidiDg
the TA-#INI#II.
. Each cm.c-way trip must be Q1tacd OD a sepanie!me of the TmveJ Vouc!u:r. The point of origin
(from) and "-!'fttlti(lllt (to) JDlDt bo iDd;~
. The ib1t "lee' (ane-way trip) of_vel period DlDSt iDcJ.11do tbc actual time dc:partcd fiam tJu:
pciDl of oriain aDd dm last "tqt' ofthll travcl'pcricd must show tile 1imI: "",",cd and 10cuian
of IIDaI dc$ttn~OD. Hour of ~G ad Jum of n:tlm1 am ~GOt.wcd fur all t%aYd pc:rioda..
C~. travel pcdods would~ tumdiDB1IIctimc attbc ~ft,c of1U fint "1cs" ad
the Iimc at camplctiaa oflb: fiDaIlIJcg..
. Cnntinnous travel bdw=n various dr-uiN1i0ftJ lUnst be ddailcd on the Tx.aveL VouchA::r. Each
'"leg" of (.".nntmnnus travel will iDcludc a point of origin. n~.-riOll and JSSCGia:Icd ~-riCD
of public puqKl8C-
. The public pmpcIC rcquirc:mc::ds D11IIt be dcfiacd on dID TDYd Vow:hI:t by iIldicatiDg topic of
a mBeti1l& (Le.. Mec:tiq aD. SWIM lsaucs. MeGtiDa with Deputy IliRc:mr). type of CODi=n::Dco
or canvcmioA (1..c., GFOA Confc:rcD=. A WWA Com1:::r=c=). pmposc oi m cmat [1.=-. dbbcn
. cutting for .scnicc offic=}. c:tc.
Governing aud Buin Board !X\1!!nI~ may clcd to aubmit Travel Vow::hc:n quartaiy.
VIcrmTY MIl..EAGE: V1Cinity milellF tqRXDt:I miles driVCll dtc:r uriftl at aud d..y-r&ue
from a. pains of desrin.tinn to aIKJIha' -poiat wi1hUl tb(: laDle city GAly whcD nv~ to GOIIAlI~
official him-. duriDs the paigd. coasi&i=cd ~ tnMl. Vxmty milAp __ be l&pCIIQi
separately on the T:avcl Voudu::r men ad lID ~_tiQl1 must be iPei~ 10 juItiiy puhiic
pmpOBe. hpon date., n-rinatioa. public pIIIPI)8. aud ~;....j.,C and CDdiA& ~etr!r xaniWlp
(AutO Miles Cede "21 on Tz;avd Vouchc:r to pnMdc flu: required ~................
"Od<m1f1!tet Mi1eaF ToIFmm ~rinatiOll" (AutDMilcaCcde ~") is JIIlt'-'-~""''QhiciDityJDilca&e
(sea AUTO BXPENSBS !or n:portiPc~).
SlGNAnmES 3lEQL"IlaD :rOll'1'!'U.VEL VOUf'""RU; The ~ u:mst sip. the bm in
mk and KC'UIC tho a.pproprlatc <1p!K"".l ~ .~ U fndi...-.ri No GIlC may ~
sipatm'C authority fer "j,,,.!if or ~ taIbc:r. approval of a higher 1cvd of autbmity 1DUIt be
obtllwM
PROCEDURE
SOIl'IBW:ESTJI.OlW)A WA.na~>>JSl.BIC]"
Nt.lJGD: .13-5 PAGE: 7 ail'
TJTLZ; T.R.A VEL
SICTIONIDa
U:nDvm:
.t FlNANClAL REPORTINGIFlNANCE
DA.IX:. 08130196 ~qp~4l: 13-5 DatI:d 06101/96
SIGNATt11ttSREQtJIRED fOR 'I'1U. VEL VOOCBD. (CODtIDaeci):
. TRA VET ."i GovemiDg Baan:l and Basin Board ~...,.lvn md &ec:advc Oirectof
APPkOV AL SlGNA.'1"UJIE UQUIRED: Tmve1cr is <miy sigpatDn: ICq,Uircd cx.c:pt as ~
in the Board Policy wbal prior ~OV. it ICqWmi
. T'RA.VU.lr.ll: }'..-illta1tExceuUw:Dircdct
APPROVAL SIGNA'l11R;E REQUIRED: E.xccuDvc Dm:dor
. TRA VY,I.rR! Deputy 1=~~'nw Di.tcdou. Ocacml C-OImsd 3Dd laspectm C,--..l
APPROVAl:- SIGNATURE REQUIBED: A~ ~ Di:n:dar
. TRA VV .Y.1I~ AUamcys
APP'ROV AI. SlGNAnillZ ltEQUIlW); C=c:ral CiHm1el or Scdigr ~ Attomays
. TRAVll.~ 0U=rcrs .
AlPROV.AL SIGNATURE RlQUIRED: Deputy ~ Din:dars
. TRAVUJr.ll! Emp1c~
APPROVAL SIGNA'11JRE UQlJ1Jm): Supczvisms mdJar Mmap:a aDd Dcpattmc:zU
Dirccto:cJ or desipcc
. TB.A w~ .~R~ AdvtsctI ad Coaw''''''''
.AI'!'llOV AL SIGNATURE lIEQU1llED: Dcpu.ty Ezc::utive.0Rdm
. 'tRA yv.J .'211~ Advisory Cllmmi~ M.eaabcn
APPR.OV AL SIGNA.TDlIE llEQliIlIF.n: ~ DiJcc10r or dcsipco
. TllA ~1' .R.R- Employmcat r....m~~
APPllOV AL SlGNA'l"UBE lIEQllIRED: Dcpartmr:Ilt Dircdcn upon ~n with
Hwnaa Rcscun:cs
ACCOUNT CODING: All ttaYc:l ibIma relatinc to a. specific travel pcricd muat bear the same
acecmttiDg data to properly idcusify the Uavclcn departmt:nt. sedioo. public pwpoac ad location
:as wtdlas the fimd aad aa:ouut to be c;harp:d.
J
PROCEDURE
SO'U'Ol'WESTJ'LOBmA WAnaMA..~A~DIS:nUCr
CI.ASSES OF TRAVEL.
Class A and B travel shall include any ~ Co official District ~ away Uam of&ia1
hcadquartas when it is l'nn..~ n::uoDable aad DCc:.ssaty to SbIy mremigiU iDd far wt.dcI1 UDCl
apeascs an: approved.
Class A Coofinnftus trawl of24 haun or mmc away ftmn otfic::iallleadqwu:ters aDd away 1iom
bomc overnight 1'his is ~~ basal OJlibur equal quaztea of six.haurs ad1 which
man be:. r31~ day (midnight to mitfq;gbt).
C1..a9S B Cr.nrimlOUS ttavel oflcsl tbat 24 hoUlS wJlicb invclvcs ovemigbt abIcu:e fimn of&W
hadq1Ull1.cD ami away ftam lJoIm; ovcmigbt lhia is c:a.ll!!1latM based em 6-bour c:ydes
bcgi~g at 1bc how of departure.
Class C Short or day.-UmC ~ whm: the bWlcr ia not &Way hill ofticial bc:IdquartIn
ove:mipc or whe=. uavd occu.tS during CYCDiaS hours.duo to JpCCiIlassil'V"l!nI to
CODdud Oiatrlct lP..m.~.
PER DIEM: (Rdata to Class A at B TAVd Only)
(1) A :flat m.c up to $50 per day (Sl2..50 per quartet day) ~lirinl DO n:a:ipts :iu'mama cr:malI.
or .'
(1) R.cimbutsemalt far lhc IdDallodgjngcostiin':siQgla~"PIDt.Yto be mt",. ..;. by paid ~
.as 'Wen as the aUIhoriad meal aDowaDco tates dc=IcnDed bdow. Wbcn 1~. 01' meals _
'provided at Ii 5IBlC iDaU1IIUcm. the ~ 2b81l be n:imbuncd oaly fbr 1hc ICIWIl capcDIIC of"
lodging or meals DOt to cxa:cd the M.z ;........ aJIowmccs.
or
(3) Two or more Dimict c:mploycr:a elcdD810 Ibm: a roam 1'Ibilc baVeHDg 1IIJdIlr a.. A or B
tfavcl status iDUat elect the same pet diem mcdIod of ~ (l) << (J) . daa:ibed
above. l:f n:1mbuncm.czlt optioa (2) is clccud. only the adUal cast of the 10QDl IS "IlRlll as Ibe
autborizcd meal a11owaDc:a shall be ~NlbId.
or
(4) In the cue of foreign 1ravd. tbc traVeler may c.bacae the State per diem rate u stated ahcve or
the fartip travel i= dicn IaIC U authoriz=d by Section 1l1.061(3Xc). F1arida Statutl::&.
To be eligible for per diem or 3D.Y traVd apcnsc al1owanccs. the travel m115l be au1borizI:d by the
~priam approval autbority UJd I2lUJt ~t the public:: putpCIe xequiram:m.
Nt1MBEI: 13-5 'AGE: 9 al16
J
PROCEDURE
SOU'IllWEST n.oJlJD.\ WA1'!I.MANAGEMI:."fI' DI5'l1UCT
TIn.I; TRAVEL
SECIIOHJJ)BP
oU'l"!lOVIJ):
MEAL ALLOW Ai."fCZ .1U.1"E5; (R.cWc:s to Cas C Travel) -
To R.cccivc Must Depart Mlat R.etum
~entror.: PJ'ior To; ~flEr Allowanc:e
Bn:akfast 6 a:.m. I) a.m. $]
Lunch U J1OOD. 2 p.m. 56
DinncI: 6 p.m. 8 p.m. 512
Meal aUOWUICCS will be paid fO peaont in aass C Travel statu wbm parri~"K in scbedukd
public: nicetings. ~~". w~.. special-rn-m or ether offic:ial bu:siIIas which cccms
oumdc the nmma1 work aaipmcm of a txDdcr.
F"u:ld sufi'slW.l ai1y n=ive.mat ~s) when a usiBDD1att =pires 0YIlttiJilc status ain=
their muma1 wozk --*pmll!ftt is -in tbc tieId... .
In ~~~ 1!rith ""-1 bveouc SeMc:,. Pablicatioa 15. CixcuJa' E. Employcr'1 Tax Guide.
Class C nu:al a11awmce ~ air: Sl1bject 10 ccasidetatiaa as iDcomc 1br tax pmpoaeI
WlH::l1 a con1i:za1c: or CDDVCDtian~ fee iattJ,~ meals, the tmYda'wOI utbe ~~ar:d
for 1be meals hemS proWIad. If tho proJCIDl far. COD.fercmI:e or c:aIl'IIadkm stIICes that ba-Irllollt,.
lUDCh or di:m=" is in~rI~ in the me. the trm:lcr is ~ 10 rec::::ive tbat mal wifhoDt
1Cimbun~~ (C~ brcatfast II caasidC::rcd i ~ ad itut ~ whi:a.
prqvidcd. BfCIIlCb. will be ~~ actbc IundI aDowaacc ndr:.) ~ fiJrmal apcmr
will be tho apprcptiatD :meal aJlowI.aA mIc MglIt'dlalI of the ac:lUaIl COIl of 111& maL "1'be tnm:lc:f
must absorb any calt aboYa the meal al1cwmco IIDOUDt. 'DpI1dIl1UIC lie reIDII>>uncd.
AUTO EXPENSES: Mil-wge will be ICimbUlSCd at lbc Z3Ic approved by dt.e Stare lqiJl"hn'e fur
the mUDd trip frcm the tmvclc:r's paint of oriIin ~ point 0{ ~fWm wbr:n tile uavelcr is
au:th()liftld to use his or her own pc::aonal vchidc far official DiscriI:t bnm-- "I'bc folIowiDs
gui~ apply:
. It is rcc()ft\2r~ the a District pool vehicle be used 1Dr all DistriI::t t:ra'Wl UDlesI ODe is DOt
available 01' 'QIC. of a pcrsoaal vc:hicle would be mare effi~ ar coat ~ Use of a
pmanal vehicle shaD be auIboti1l=d by 'Ibc 1Iavclcr's Di:n:ctor IS ~ ~iatI:.
. All milC&F daiml!d must be by a usually trawled route fiom dle i'OiDt at origin 10 1ho pciDt of
dc&tiDaUon. Chapb:r 112..061 (7){a). F1crida SIatutcs. stat.a. · All traYd mu. be by a usually
1't3'Vdcd route. In c:asc a P=OD tRVcb by aQ indixcct mull: !Dr bU own ~ my c:ma
'Nits shaD. be bcme by me aavc1cr; mIl:dmburs&:matt for ~ man be baaed aaly 0Il_
el:wges 13 hava been incum:d by a lJSIIally 1raVded mute..
PROCEDURE
SOI1IB:\\'lt.5T i1.0IlJD,A WA.TDMANAGDIENT DIStlUcr
Nl1WBal: 13-5 PAGE: 10 ail'
TITL1; 1'BA VEL
SEC'IlONJDEl'
APfJU)V'ED;
G &: FlNANCIAL REPOllTlNGJFlN.ANCE
DA~ 08J30196 Sllrnitma: 13-5 Dated 06101/96
A'UTO EXPENSES (caaDDUed):
· Whc=ncver the point of origin aud poW of dcstiaaUaa aI'C within two cii:ffrRDt Gity Ua:ai.t:I
indicated OQ. the Flarid& Dcpa:rbncato:fT~otfic2al ~ map. mi_. shaJ1
be detem1iDed by Using the Official Highway Milc.qe cIm1 (Exbibit A). which proWks tile
computed dism-1mIn lbe '"town- of adem to the "town- of~*tirm, not ICl1Id ~.
l'l"'" ';"'8'. If either t:ownh:ity docs ut appcIf aa me c:1l.art, IX" wh=D involved in W:iDity-vel.
mileage should be sbowD by ach1a1 ~ JP-SI""'p. Wbco.c:ve:r cmpIoyces tr.m:1 betwceu
Diauict $CI'Vica ofJic=.. mileage sbal1 be ht~d by 1IIiq tbc l)iSriet MibIP' CUrt
(Exhibit B).
. For all enntinnnus. ttavcl trips zeparting the emplOyee" home IS 1hc point of arigia (~o
. poiDt). the a1lowab1c miJ.c:qc from tbi poidt 0( oriain (~home) to the fiat work slop .
shall be the laser of t:z actual Mnrnoou:r milcasc or tba distance &am the: cmp10ycn official
~ to biaI.bc;- fiat wca:k stop.
. For all e.-mri'fmou uavc1 trips n:p-"~ 1hc ~I home as a fiuJI.t-nn1l1ioo. 1bD aJlowabjc
miIcaac: iiom the Jut worlt stop 10 tbc iiDal ~an (c:upIoya:'sbamc) sbal1 he !be k::ac:r of
1M aetua1 odClllcflCtmil~ (X 1bc di~ icm the cmploy='alatwm:k slap 10 lD1M:r ofIicaJ
hcadquadcts.
. R=iD:l.bUDC:ma1t for ~dif\Ua :dating 10 the opc:atico. mllirm!-ml~ and awm:Dhip Df a
pcmaaal vcbiclc. other than milcap is DOt pcmUttcd.
. Two wand trips to aD airport may be approved ifk is ~rtPn'n~ed to be mOle ~~1 than
CDC round trip plus the aizport paridng :Ii:: fbr the pctIOUl'fCbic1c duriDg tbc ~~ tnwcL
AlJTOMOIJILE :RENTALS: Eacl1 GovcmiDg Boani mmtlber, the E);~c Din=cr, ;. ..i.twnt
etecutivc Oitedcr.. Deputy Eucutivc OUa;tm, Gmera1 Counsel. I1f.OmI:yS ;md. o1Iu:r iDdmduab
authOO~ by the: OovaniDg BamI or ~!>ira=r:tU.Y be ~a RaIal Ap1s:y C&Dlral
BiIlia& C:cdit c.d b' 1bcir \J:IO wiJilc oa. DiaUict ~ P,~I..m mdar _ dis1:ribum 1bc
c:ardI ailct tce=iviDc an IppRWcd Czcdit 0trdsIKl:ys lUqucst!aim iicm thr; tIIrthnn_d individuals.
An. -.~ who is Iequired 10 use a rcatal aII!o, but has not bc:m ISlIigpcd an auto cn:dit cani, may
fU!L: - a R.c::Dl.Agf:Dt'J Om: Trip 1'a.Yd Crd.c:t (o.T.T,Q.). 1'hs: C.T.T.O. is a:mh-dm....b.. aum
c:edll card to be used only ~ Tra'leler.s 1D1lJ request the O.T.T.O. by ~~ a XJ:JCmQ to
PutchasinS with a. copy tlu:ir fully accutcd Trav~l Authorizltioa faml ~
PROCEDURE
SOLIBWESTJ'LORJDA WAna~DlS11Ucr
Nl!WBD: 13-5 PAGE; II 01 Ii
l11U: TlL\ VEL
SECDOlfJDEl'
Af',ao'ftl):
. ACCOUNTING &: FINANCIAL BEPO!lnNGlFINANC!
EPnC'IIVEJJATE: 08I30i96 ~v::DV: 13-5 0atcd0fl01196
ALiOMOBILE lIENTA.LS (coadmted):
The c=dit cant and O. T.T.O. arc: pn:mdcd by tht a:atal agpw:y as part crus qrecmc::Ill with the SID:
offlmida. .lndividu.aJs usina a aalit card or O.T.T.O. m: to ensure _ dJCpzopc.t'm~ is
applied, that no sales ta% is-cbaq:ed., md that the anast ~c:U type ofvehide to apJM"tAi~~
actWftrnndate the travc111CCds it ICCp1CI1Cd.
Class
1 (A)
.2(Bj
3(C)
4{E)
5M
Vehicle S~
Subo-Compact
CompICl
mtf!qpediatll
Full Si2:c 41dr
MiDi-Van
Code
ECAll.
CDAR
lDAR.
mAll
MVAN
AlR.TB.AVEL: It is die mpoDSibiJity of the v~lml dcpartmc:ur to d'-'-ftv& tho DlGIt
ccnnnmi"". mctbod. of.vel prior to makiDs 4~ Il....sw....s. ~ may aaI be.1IUIde mdil
4W&op&i$ ta;vcl,~,,"~ ~tt have bcca m&:t. IhG Dimict'J ~Tz:;m:1
~.SerIices plOWd= ibculdbe.uti1izcd~ 1br:cquatiDg~*' ad ~g
flights u:Wcss sui.-t-Ml saviDp can be n::aJizcd by Wiliziq ID01bcr JOU1'CL no l~R
~ is reapcmsib]o for m-ltina. da~nllDdlor ~I"'a RlllI:n'Iticaa. All ~
ilights will be coach alau \1daa not avdabIe.
Air Tn-vel Carda arc credit canis ~ by moll Dsaior airliDc:s fix ftigbts limited to Nanh
AJl)~ !bc:ac: canis an: 0Jdcai, ~~ft'I aDd .rlKtrt"Jont..d by ~.n,1 U. Credit ~
Requa=$t man to teqUea an air1lavc1 cmI. NamWly..1b:sc ccda me culy.i:sIlIcdto Gow:miIIg Bead
..,..~ the Exccauivc DiRctar.}lm- &ccuti'vaDiP:x:toT. Dcputy~ DiRdca. GcDeal
Caumc1. DiJI:dta and A.1tomcyL Otbc:r Jtdf may request air tr.wd cads cmly dc:r ~
almvm1lMt~ from the E~tivc DiI=:tar..
.'Travcb::a InWit retain the pasamgc:r ~ nom Ibc u:scd <IirliDe ticbt (last 'PIF oftic:la:t). Upen
n:tum to the District. this sec=ipt must be fctwa:dcd to h::auuts Payable witbiD 1bt= buir&csI da.,s
with the tlavcJen t\gri:anwo: and ~~ acccnmt coding oa. tbD copy.
C1IA.'lITElt FLlGH'1" SEllVlCE: This suvic:: is to provide spcCfie tmaspoItItion to 1IdaId
m....m.p. de.. in ank:r to cr:JIIduct Disnic: buinaa (owdlicJds arc ........,}nd..d ii1m Ibis pm:' .Ioue).
Rcquesu tbr Ocweming and/or 13Q Boanl m~ ~ DircdDr. /4-- ~
DiIcdDf.Dcputy Exc=iw: ~ and Gc:=:al Co1mv1 cbartcr fIishts will be: mqcd tiD:aIlch
the F~uivc IA.r-~ a1b::r m::iring ~..".d as stIfI:d in the Policy. 11Ia \JIC of.... fIi&bts
':ly staff members should be an c:xc:ptiml and must be ~~ by the ~ Diractm. A
requisitiOl1 (R.X) mu.st be e:r1tclCd into the mu.~*1 syatcn with the: flisht _"Mil),., infhrmstimI in
orckr fur a pun:bac ardr:r 10 be pmc:=uscd.
PROCEDURE
801.l11IWFSr nORmA WATEIllU.1\I.lGDJENTl115Dtcr
mB.tBB.:-I3-S PAGE: 12oft6
llTLE: TRAVEL
SEcrIoNiDn
APPROVED:
a: F!NA~CIAL REPOR11N~"'iCE
DAn: ~6 SWDSEDU: 13-5 Dated OtiIOli96
C1L\R~:FI..IGllT SEllVICE (coatbllacd):
Putcbasing will process the request in aa:ordanc:: with Beard Policy lSO-llb.d Dia1rict ~..
15-1 gQVCmirigpnx.1ll"~ practia:s, whid1 mcwCn ~for savic:a wilDe aP!H~
charter ilipt acme:. obtaiuiDg the ~ 5CIVic:s id: the best tcSpODSibie price (,...p~ wi1b
Clip ~ and sai'c1Y). and ~1Jr.:::1JingIchaDgiDg 1hc sr:rvices ~ 1SpOQ n:ccipt at
ncriiic:Uinn ftcm ~ zqucsting depat1mJ:Dt. ~ ~ may bemada diRd1ywilb
~I who wiD tb.::n notify tb: Exccative Dcpart;mCnt muln:qw:st ~CIl otrbc requU=i
~.
'UndcrnOrmal ~~.paymatcfor~tbr Iravd by~or~y-o\YDll:d
01" cbaI1=' plant sba11 be no gl'Qf.Cr thin that:1lknved fer~ (coadl clat) air trDd late Car
~ rfi'P#"".e
BOT-ELIMOTEL ACCOMMODAnONS: lNf:git'tS ~,. is tcimbm:sable to <I..rh...i:!M
Duma tra"lelas requirlns ovaniiht a.b~~ a.way from otflc:ia1 ~b;y _ bomc 1JIIda'
Class -!o- or B tm'l!d. The travdc:r M&y DOt n:=ivc 1I:imbiinaum _ Jod&iu& within 1be local area
unlc:ss ""~ by the Deputy E:ccutive biuctcr of~....uwt Scrrica
In order to acbicvc :l cost avinp 10 the Dim:id, the Oimkt may ~~ dim::ly widllhe
hote1lni.otc1.
On ~"'siou, whca the fDVeL:n. itigbt __"-fule or mding time 0( a CCDtercmce pNVa1IS ;["Ilh- ..=.;&
home by a ~5Omb~hour. tbc Ocpa~DiRdarm1l$t dl:ll!nnmcwbcdu::rm addidODll cwcmi&bt
~on is wammted.
EMDG'ENCY EXRN8E.S: ~~ that m:not n:Jated fD trrId sbouIdDOlappelf
on !be Tavel VO'Lld:u:r. Pmd illvoice or -=:ipt fbr such =xpt:DICI muat be .amittai fiB'
reimbursement tbrough petty c:asb or, if over $25, 1nt submitting a c:bcdc rcquat to AccauDts
Payable.
OTlJER EXPENSES: When apaIS6 an: in":';'-"l to 1ravcl. ==ipIs sbaD be -..hed II) the
Travel Vcudaer .mcl e:plaiDed 1mcfly oa. tM farm or IIllllKhcd ~ R.ecapts m::
tcqaiRd in all ~ ac:pt wlIm rcc:iptIan not palliblc (tc., ~ meteD). An ~.-iMt
must be melw~ to c:cpiaja wilmllO P!:Cdpt is~.. ifpmof ofpaymat 01' .pi;mmicm is 1IDt
mbmittt;d.. n=im.bunemc::r1 cannot be ~orized.
PROCEDURE
SOU1'll'Wl.St'llLOItI!M WAnBH.\NAGDtDIT DISTRJCT
OTBER EXPENSES (adD1Icd):
QtbJ:r authciizc:d ~WI iDdudc:
1. ToDs far road,.bridp, !my, etc. (mcapsuapJiml....JIm anDablc)
2. Parking ad storage.fi:ca (ra:eipumrpind-aaptDldil:rJlllkiDa)
3. Loag ~ td~1'! chatgcs* fer ~ puap>$d (.lWllZpb reqlIiRd-1DC&1It wka ccisa ap::na
lIcMcea .. UICd)
4, Nominal teleplKma expc:D5cs. for lm~ pmposes (ra::ipu =Pn:d - c:xc:;;pt wiIa ... c)paafllll
dr:vices are tiled) .
3. Taxi f.m: or other similar aanspctIBtion costs usoci:ated with 2ttPonm"l ha~~ fimr-tinnll or
going to (1iom) the 1Jotd (ucCpt~) ,
6. C~ or couvemioD qimation 1t:c paid Itiftedy by the ttave1cr wbiJe _,tell. 1.
c:cnfc:rcnu or ~tiaB =vine 1bc public pmpcac an bc:ha1f cd the DistrK:t (m:Cp& mquinlci)
1. StIle sales taX paid dim:tIy by the traveler CD p1Udaucs cliRd1y rc1aIcd to Dimict ~
(naipt~) . .
-u,' ~ _tItWJwl.T__FadItu_~~,.,,-lIf.<<.iu:lllfw"" . I 1Ir........,t
Expenses DOt IIlimbursablc m::
1. -TIpS or graSuitic:s
2.. Pcrsanal telcphaaD c:alla
3. E::azu baaPF charp.s 'lrDleu ciwges ~ !at Disttict equipmcDt
.tmt or Iniuing n:ct:ipts will ~ a S1D1eDJcnt si&=d by tbe ttaveler with Depar.mcm Din:c:iars
approval in etdcrto n=ive~
Other ua.vel :EpCOlCS net dcIai1cd in the Prcc:dtlrc D11 be luondled by ~on with Deputy
Executive DiRctm's appnmLI.
TBA VEL ADVANCES: Ad.vaDa: pll)'IDCDl i:lr otIicia1 tIaVd:uay be au~ by the E~
DUcctoror dnip- for CIaa A orB travel ~ IbI: tQW1c:r~T-- ~ ItlM:l ~
(Lc.. lcdgjl'l~ meals,. pmnng) and requests fi.mds to cover 1bc ~ u:awl =-- 'l'tDd
advances will BOt be ~ for C1uI C tnm=l apalllieS The 1'IIini1:a\JID traYCli a4vac: alo~~d
is $SO. TlJ& f)'l-m.mn tJavci IdYaDa sball DOt cx=ed 10 pc:p::em of tba aUm'll-- COlt ix oi1icial
travel excluding any paytD.CQtl JUde dircc:t1y by 1U DiBtrict. The tmYel a4Yuce will p-rsny be
mildo to the tr.ava1a: 0Il1lu: Thn~y prior to bisflu:r dcputum.
Adwnc: paymc:;nt (or tb.o 1mVtl!er:s credit caN audloriz:ltiaa) far ODD nigbt's lodgiq :s wmaily
required to JUUD.tc= a n:scrvaiian if !be 1I:avc1cr will mive allcr 6 p.:m. mcl may be sequUed to
reserve a l'DOm at a ,iil4t.u~ group n=. ~ DistricI may reimbu:rsc Ibis ODe'" .,.,.JPf- .. III
advance to 1hc aveJ.er if_ n.vclcr doa notpmvida a c:n:dit ~ ~~ l'he~ if
~iW~ will be :nade to the tmtdet prior to the due date e:stablisb:d 'by 'the 3otc1Imotr:L
PROCEDURE
SOU'1'2IW!:SI' JLOIID)A WAlD. M.UfA.GDl&'frm:snucr
nn.E: TRAVEL
SJ:C'rtON1J)Ep
Al'fJtOVE%J:
NL"WBEll: 13-' PAGE: 1-4 all'
: ACCOUNTING.t; FINANCIAL REPORTINGJFIN.A.NCE
DAD; 0IJ30196 5UPJ1o-ft-113-5 Datai06lO1J96
'IRA. VEL ADV A.'lCES ~~Dcd):
./u sooo as possible after the employee Jams of a am:! assi~"1Dd an a.d\raace ;. desired. dID
cmplcycc should ccmplctc iL Tavel A~Qft 1ban aad mazX tile -AdvaDcc Tra.vel P:1ymcnt
~ ~rai" s.cctian. The n:qucst mnat be IIpJJI'OWd by the employee's Departmc:Id Director bdbre
paym';,u: can be ptOCCbed..
Witbin tbn= wotkizzg days aitcrmtDmi:ns to 1hc Dimict, the tcm:Ier who r=civcd a uavd adVIIICC
is rr;quitcd 10 submit it. cnmpl~ Trowel Voucher_ ne IZDD1iat afthc aavcI ~ is to be
dcdw::tcd ftcm the travel ~ ,,'.iYnM IIld aay ccaa tAwl adva:bGc IID011Dt must be
reimbursed to ~ District when sl1hmi'lri, the 1iavd Vaucbc:r.
CONTINUOUS T1lA. VEL STATUS: Thoac cmp10yeea QJl enati1wcm:s 1r.LVcl Sdus may rcatvc
a con~ travel advJw::c in au. lmOD!lt DOt TO CXCCII:d 80 pc:rcr::U of c:c;pc:ctcd 1ravel ~ for
a. two-week 'lr.I'Ye1 period. C'\ftfimina tm'dca JR dcfiDGd . cmplayccs wbo lOadDcly traYcl
Qvernight. 1'hcsc employees QQ cnnt.Umous lravc1 stams muC enmp1ete.. TI&Vd Vouch<< GIll.
weeJdy basis to ~~t their a.cma11raVCl ~ It au cmpioycc is DO 10upr au .,.{n,'i.-nus
travci 1Zauas. my cnnti1,JlOlJS ttave1 advanc: amount in. ~ of adUal apc:nsca lD1ISt be xw-n~
to the District wi11Un thn:c busiQcu daya.
ne E~lCtiN Diru:tIT -.y JIlOIiib., ~..~
~
I
j
PROCEDURE
SOu AJ$ wu'T JLOIlDJA WATIIL MANAGDIM1' DISl1Ucr
NUMB&: 13-5 !AGS.: 15 ail'
I nTtI: TIlA VEL
SEC1'IONJDE1I.
A.ft1DVIIJ:
mNG & FINANCIAL REPOR'11NGlFINANCR
DATE: 08130196 SUl"Rpna: 13-5 Dated 061011'6
EXHIBIT A
.omcw. mGBWAY MILEAGE CBAllT
Whc:aevc:r the point of origin and point of tf~~nn arc within two diffc:rcnt city limits ilIPi"",tP.tf
DIl the Florida Dcpertmaat ofT.r.msparlatica official ttaIISpOItdiDll map. mileage shall be dt;tP.anitvd
by uainC tho Offid.1( Highway Mileage c:bart providing the computed ~ Aa:a die "'1DwD" of
onain to the ~W1t' of d..diMtton, not actual odometer tadinp.
To 'USe tho nme.gc chart. dcterJDinc the taWJI oi origin omd tDWJ1 of datiDatica. I..oca1I\l bctb on
cluIrt. Plaa:" tuh:r aloag step bc=ath town ~ cloacst to tbe right. FaOow.am'CII to
lntcnecting Mbmm ~ tow.o. appeariDg closest to the left. TlIc mDIlbc II the liA.-aion
~ the one-way mileqe belwua the two. tDW.DS. This is the IIIi1cIF to be r:cpm1ed '9riIa1
traveling bc:t.wa:I1 the city limits at two cilia or towns appc:aring on the 1t10~ c!IIu.
EXAMPl.E: City of Tampa to City of St. ~&Ug = 20 miles
NOTE: This "Official Bipway Mil~ cbart is primed an the cum::ar 1!ozidIl 0ftkW
'!r:mspcrtaticn Map which is uailablc in each DepIl1mt:DL
....JQ-
.",10-
.....,..
"t _ '. '"
.....
....
~. ~
.-., --...
..__ 111..........
--_at
..tJlf.......-_....
---..--.".. -...
.."" ,,-,,-_..
... 41"..'
II .. 1._"
I
PROCEDURE
SOunawQlnOIllDA WA1'la~Dl5'nUcr
Tl1U: TRAVEL
SECnOfilDEP
AlPSOVID:
1
EXmBrr B
DIST1UCl'MlLEAGE OL\.1lT
~~vd Mileage fbr Most DU=t Route
Between Service 01'!i=i
~oksvi11c
Hcadquartr:rslBroobv
,
Headq~e
~okmllc
Tampa Seni= Of:fic.:
Tampa SerYic: Office
TampaSenb~
.Bartow Sezvic: Office
Bartow S=vicc Of:&::
Iuvcrnc::Is Scmc:: Office
Bartow SCrvia: Oftic::
Vc:rW:r: Sc:::vic:: Offic:
Tampa Scrvic= Office
Invem:ss Scnic: Office
"",., ""
Bartow ScrW:e Offia: '~,'
0:, ',...-=...
Vcmic: St:nic: Offia: ::..~~:
~ Scrv!ce 0f5c: :.~m~~
VaW:c Scmcc Office
ThScc of the five District sc:rvic:e offices ale DOt hated within the 6miIs oi a city. 'Ihc:relorc. 1bc
mileage to these service offiees ClIDDOt he determitu:d usiag the Oflicial HiBhwaY :uiJ-ge chart..
These service ofiices are c::alJed: BIDDka-vUlc~. Tampa Scmcc Office aDd V==
Service Office.
The d.....~"'1)ECd mileage bctwa:D scrvic:: oiJU:;:a as listed in the iIboYc dim Jba11 he IISCd wh..-wu.
i Distrid tr.wdcdl travc:1iD& bcLwccn District s:rvi= oiIic;s. Iftbm: am ~wrtiua or u.uK.acsc:a
c1Ia.....-~ such ua dl::rcar. which r:quim the District tnvda- to tHe auothIr lcJaFr lOUtc., an
cxpia%1ation as to 'Why the mika.gc .\CPCItCd is zn:au:r t1DD the ~ miJease ca !he above
chart ~ be incin~ with the nvdc:r:'s ~ll1bmjtb!d T:zagel Vcud=r aad approved by the auIborized
:sigucn.
:'!hc ~ bcatcca die Bmaw IUd !n.'-!lICSI cvica o1fic:smlec:l1lll C6:ial HiJlwaJ ltiJap dIIrt
Dri!cs !i:n=thcsc two savice o18cl:a .. :oc.a... . ..... cicy Iimil:I.
'~'..u- .\'. ..,
ATTACHMENT "A"
PROJECT BUDGET
CITY OF CLEARWATER
DEL ORO GROVES RECLAIMED WATER SYSTEM
~'.Pw~
No. DESCRIPTION MGR PE ENG ENG
1.1 Conduct Kick Off Meeting 2 3 4 2
1.2 Customer Demand Cales 4 16
1.3 Routing Review 2 16 24 16
1.4 Pump Station Connection Review 2 16 16 8
1.5 Pump Station Operational Parameters 4 16 36 8
1.6 Update Hydraulic Model 4 6 32
1.7 Identify Permit Requirements 8
1.8 Cost Estimate 2 8 16 4
1.9 Traffic Control Requirements 8
1.10 Basis of Design Report 4 4 12 24 12 8
1.11 City/SWFWMD Meeting 2 4 2 2
2.1 Coordinate Survey 4 2 4
2.2 Geotechnical Investigation 4 4
2.3 Utlity Coordination 4 8
2.4 Plan and Profile/Details 8 16 120 320 950
2.5 Pump Station Design 4 16 32 40 120
2.6 Instrumentation and Control Design 2 16 16 24 40
2.7 Disinfection System Design 2 8 12 24 40
2.8 Technical Specs 4 12 60 40 16
2.9 Progress Submittals 24 40 16
2.10 Respond to CITY Comments 8 16
2.11 Update Cost Estimates 4 40 12
2.12 Prepare Contract Forms 8 24 40 24
2.13 SWFWMD Coord 8 8 8
2.14 Pre-Application Meetings 8 16
2.15 Permit Applications 8 40 40 16
2.16 Monthly Review Meetings 16 16 16 16
2.17 Public Meetings 8 8 8 16 16
3.1 Prepare Contract Documents 2 4 4 8
3.2 Pre-Bid Conference 2 8 4
3.3 Respond to Questions 24
3.4 Issue Addenda If Required 8 16 8
3.5 Review Bids/Recommendation 2 2 2 2
SUBTOTAL PHASE 3 4 8 0 0 46 16 22
TOTAL MANHOURS 44 137 130 216 922 1350 154
Del Oro Man-Hour Estimate Revised
COST SUMMARY
CITY OF CLEARWATER
DEL ORO GROVES RECLAIMED WATER SYSTEM
206,600
110000
16000
15,000
347,600
Subtotal
$ 8,000
TOTAL
$ 390,600
Del Oro Man-Hour Estimate Revised
: Clearwater
City Council
po.) ~3
::~~:~~::~;~~::~~~
Agenda Cover Memorandum
Tracking Number: 578
Actual Date: OS/20/2004
Subject / Recommendation:
Award of a construction contract for the "Clearwater Signage and Wayfinding Downtown District"
(03-0085-ED) to Bandes Construction Company, Inc. of Dunedin, Florida, for a sum of
$569,084.25 which is the lowest responsible bid received in accordance with the plans and
specifications and authorize the appropriate officials to execute same.
Summ~
Award of this project will provide for the fabrication and installation of the City Commission
approved Downtown Wayfinding project.
In addition, the structures, style and colors of the wayfinding and signage components have also
been reviewed and approved by the DDB, CRA and Planning and Development Services.
The signage designs and locations have been reviewed, approved and permitted by FDOT where
applicable,
Currently there is $535,000 in Community Development Block Grant (CDBG) funds allocated to
the Wayfinding project. These funds are from the following sources:
On June 19, 2003, the City Council approved the allocation of $250,000 in CDBG funds to the
Wayfinding project from the current FY03-04 Consolidated Action Plan. In addition, on October
2, 2003, the City Council approved the FY02-03 Consolidated Action Plan Amendments
reallocating $285,000 in CDBG funds for the Wayfinding project.
The use of CDBG funds to assist with the fabrication and installation of the Wayfinding project
would fall under eligibility category of "Public Facilities and Improvements" necessary for the
businesses in the City's CRA and meet National Objectives as found in 24 CFR Part
570,208(b)(1) "activities to address slums and blight on an area basis,
The balance of the funds will be transferred in the mid-year budget amendments to project
181-99414 from unallocated Transportation Impact Fees in the Special Development Fund that
are restricted to use within the CRA district.
This project will begin in June 2004 and will be completed in 120 days.
A copy of the contract documents is available for review in the office of Official Records and
Legislative Services.
Oriqinatinq: Engineering
Section Consent Agenda
Cateqorv: Construction Contracts - Public Works Originating
Public Hearinq: No
Financial Information:
\ \.5
: Clearwater
City Council
v
Agenda Cover Memorandum
~ Capital Expenditure
Bid Required? Yes
In Current Year Budget?
Yes
Budget Adjustment:
Yes
Budqet Adiustment Comments:
See Summary Details
EQLfisc::&'Lear:
10/01/2003 to 09/30/2004
Total Cost:
$569,084.25
APR rOR ri~tLQoJ:odeu;)
181-99414-563800-554-000
Amount
$569,084.25
CommelJts
Review Approval
Glen Bahnick
Garry Brumback
04-26-2004 15:22:13
04-27-2004 11 :58:46
05-07-2004 22:03:52
04-26-2004 15:35:55
05-10-2004 11 :08:46
04-27-2004 08:34:24
05-06-2004 11:28:42
Brv rln Rllff
Bill Horne
Michael Ouillen
Cvndie Goudeau
Tina Wilson
\\.~
~ Clearwater
City Council
PL0~
;:;S~.::8';:;,;:::~.~ Age n d a Co v e r Me m 0 ran dum
..::r,;!"'~,r0r..</''0-
Trackinq Number: 290 Actual Date: OS/20/2004
Subject / Recommendation:
Approve the new Local Agency Program (LAP) Agreement between the Florida Department of
Transportation (FDOT) and the City of Clearwater for the construction of the McMullen Booth
Road Pedestrian Overpass in the amount of $2,480,471.00, and award a contract to "Caladesi
Construction Company" of Largo, FL, for bid Alternate "A" in the amount of $2,555,961.90 that
is the lowest responsible bid received in accordance with the plans and specs, and award a
Construction Engineering & Inspection (CEI) contract to Ayres Associates for $263,727.00,
Summary:
On October 19, 2000, the City Council approvedthe LAP project agreement between the
FDOT and the City of Clearwater for the construction of the McMullen Booth Road Pedestrian
Overpass,
This new LAP Agreement allows the City to manage the construction phase of the project,
plus construction engineering and inspection services.
This project is primarily funded in
the amount of $2,480,471.00 with Congestion, Mitigation and Air Quality (CMAQ) funds.
The pedestrian overpass will span McMullen Booth Road just north of Drew Street, and
connect the existing east-west trail on both sides of McMullen Booth Road.
The design of this project was complete in December 2003, with construction expected to
start in May 2004 and be complete in June 2005,
A third quarter amendment will increase the budgetfor FDOT funding (000053) for the
overpass construction in Capital Improvement Program (CIP) project 315-92341, McMullen
Booth Road Pedestrian Overpass, by $450,601.00. Total FDOT budgeted funding in 315-92341
will be $2,880,471.00 with $2,480,471.00 for construction and $400,000.00 for design.
Additional third quarter amendments will transfer $201,650.11 of budget and Road Millage
(000018) revenue from the CIP project 315-92266, Streets, Sidewalks & Bridges and
$150,000.00 of budget and Infrastructure Tax (000082) revenue from CIP project 315-93272,
Bicycle Paths and Bridges, to 315-92341 to provide sufficient funding for these contracts, This
includes $1,300,32 for bidding costs, $10,131.89 for Progress Energy utility relocation and
$1,000.00 for estimated future miscellaneous costs. If additional FDOT funding can be obtained
to cover part or all of these additional costs, the Infrastructure Tax and Road Millage revenue
will be returned to 315-93272 and 315-92266 respectively,
Transfer of these funds will not adversely impact the Streets, Sidewalks and Bridges c.I.P.
Sufficient funds will remain to complete
the necessary street resurfacing and sidewalk/curb improvements planned for this fiscal year.
Copies of the contracts, work order, and the new LAP Agreement for construction are
available for review in the Official Records and Legislative Services Offices.
Origina_tlng_: Engineering
Section Consent Agenda
Category: Construction Contracts - Public Works Originating
Number of electronic documents attached: 3
Public Hearing: No
r
City Council
~ Cle.arwater
~i ;8~:~~;;~~~~~~
Agenda Cover Memorandum
Financial Information:
~ Capital Expenditure
Bid Required? Yes
Bid Numbers: N/A
In Current Year Budget?
Yes
Budget Adjustment:
Yes
Budqet Adiustment Comments:
See "Summary" details.
Total Cost:
$2,819,688.90
Appropriation Code(s)
315-92341-561200-541-000
315-92341-563700-541-000
Review Approval
Mirhi'lpl OIJillpn
C:vnrlip GOIJrlPi'lIJ
Tina Wilson
Garrv Brumback
Bryan Ruff
Bill Horne
Amount
$263,727.00
$2,555,961.90
Comments
04-23-2004 15:16:29
05-10-2004 11 :08:05
04-27-2004 10:06: 18
05-06-2004 11:29:30
04-27-2004 12:34:13
05-07-2004 22:05: 15
~'. Pc0l.f
~/\ \\ .to
FORM 525-010-40
CONSTRUCTION
OGC-
02/01
State of Florida Department of Transportation
LOCAL AGENCY PROGRAM AGREEMENT
FPN: 406259 1 58 01 Fund: CM FLAIR Approp:
Federal No: Org. Code: 55074010706 FLAIR Obj.:
FPN: Fund: FLAIR Approp:
Federal No: Org. Code: FLAIR Obj.:
County No. 15 (Pinellas) Contract No: Vendor No.: F59-6000239001
Catalog of Federal Domestic Assistance (CFDA): 20.205 Highway Planning and Construction
THIS AGREEMENT, made and entered into this day of , 2004 by and between
the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the
Department, and the CITY OF CLEARWATER, hereinafter called the Agency.
WIT N E SSE T H:
WHEREAS, the Agency has the authority to enter into said Agreement and to undertake the project hereinafter described,
and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including
the implementation of an integrated and balanced transportation system and is authorized under Section 334.044, Florida
Statutes to enter into this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as
follows:
1.0 Purpose of Agreement: The purpose of this Agreement is to provide for the Department's participation in the
Construction of the McMullen Booth Road Flyover Project and as further described in Exhibit "A" attached hereto and by
this reference made a part hereof, hereinafter called the project, and to provide Departmental financial assistance to the
Agency and state the terms and conditions upon which such assistance will be provided and the understandings as to the
manner in which the project will be undertaken and completed.
1.01 Modifications and Additions: Exhibit(s) A and B are attached hereto and by this reference made a part hereof.
2.00 Accomplishment of the Project:
2.01 General Requirements: The Agency shall commence, and complete the project as described in EXHIBIT "A" with all
practical dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions herein, and all
applicable laws. The project will be performed in accordance with all applicable Department procedures, guidelines,
manuals, standards, and directives as described in the Department's Local AQencv Proqram Manual, which by this
reference is made a part hereof as if fully set forth herein.
A full time employee of the Agency, qualified to ensure that the work being pursued is complete, accurate, and consistent
with the terms, conditions, and specifications of this Agreement shall be in charge of each project.
2.02 Expiration of Agreement: The Agency agrees to complete the project on or before December 31, 2006. If the
Agency does not complete the project within this time period, this Agreement will expire on the last day of scheduled
completion as provided in this paragraph unless an extension of the time period is requested by the Agency and granted in
writing by the DEPARTMENT prior to the expiration of the Agreement. Expiration of this Agreement will be considered
termination of the project. The cost of any work performed after the expiration date of the Agreement will not be
reimbursed by the Department.
2.03 Pursuant to Federal, State, and Local Law: In the event that any election, referendum, approval, permit, notice, or
other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this Agreement or to
undertake the project hereunder, or to observe, assume or carry out any of the provisions of the Agreement, the Agency
will initiate and consummate, as provided by law, all actions necessary with respect to any such matters so requisite.
2.04 Funds of the Agency: The Agency shall initiate and prosecute to completion all proceedings necessary, including
Federal- aid requirements, to enable the Agency to provide the necessary funds for completion of the project.
2.05 Submission of Proceedings, Contracts and Other Documents: The Agency shall submit to the Department such
data, reports, records, contracts and other documents relating to the project as the Department and the Federal Highway
Administration may require.
3.00 Project Cost:
3.01 Total Cost: The estimated total cost of the project is $2,480,471 (Two million four hundred eighty thousand, four
FORM 525-010-40
CONSTRUCTION
OGC-
02/01
hundred and seventy one dollars). This amount is based upon the schedule of funding in Exhibit "B" attached hereto and
by this reference made a part hereof. The AGENCY agrees to bear all expenses in keeping with the Project Scope that
are in excess of the estimated total cost of the project and any deficits involved. The schedule of funding may be modified
by mutual agreement as provided for in 4.00.
3.02 Department Participation: The Department agrees to participate, including contingencies, in the project cost to the
extent provided in Exhibit "B". This amount includes Federal-aid funds which are limited to the actual amount of Federal-
aid participation.
3.03 Limits on Department Funds: Project costs eligible for Department participation will be allowed only from the date
of this Agreement. It is understood that Department participation in eligible project costs is subject to:
a) Legislative approval of the Department's appropriation request in the work program year that the project is
scheduled to be committed;
b) Availability of funds as stated in paragraphs 3.04 and 3.05 of this Agreement;
c) Approval of all plans, specifications, contracts or other obligating documents and all other terms of this
Agreement;
d) Department approval of the project scope and budget at the time appropriation authority becomes available.
3.04 Appropriation of Funds: The Department's performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Legislature. If the Department's funding for this project is in multiple fiscal years,
funds approval from the Department's Comptroller must be received each fiscal year prior to costs being incurred. See
Exhibit B for funding levels by fiscal year. Project costs utilizing these fiscal year funds are not eligible for reimbursement if
incurred prior to funds approval being received. The Department will notifY the Agency, in writing, when funds are
a vailab Ie.
3,05 Multi-Year Commitment: In the event this Agreement is in excess of $25,000 and has a term for a period of more
than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated:
"(a) The department, during any fiscal year, shall not expend money, incur any liability, or enter into any
contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as
available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this
subsection is null and void, and no money may be paid on such contract. The department shall require a
statement from the comptroller of the Department that funds are available prior to entering into any such
contract or other binding commitment of funds. Nothing herein contained shall prevent the making of
contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of
the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be
incorporated verbatim in all contracts of the Department which are for an amount in excess of $25,000 and
which have a term for a period of more than 1 year."
3,06 Notice to Proceed: No cost may be incurred under this contract until the Agency has received a Notice to Proceed
from the Department.
3,07 Limits on Federal Participation: Federal-aid funds shall not participate in any cost which is not incurred in
conformity with applicable Federal and State law, the regulations in 23 C.F.R. and 49 C.F.R., and policies and procedures
prescribed by the Division Administrator of the Federal Highway Administration (FHWA). Federal funds shall not be paid
on account of any cost incurred prior to authorization by the FHWA to the Department to proceed with the project or part
thereof involving such cost. (23 CFR 1.9 (a)). If FHWA or the Department determines that any amount claimed is not
eligible, Federal participation may be approved in the amount determined to be adequately supported, the Department
shall notify the Agency in writing citing the reasons why items and amounts are not eligible for Federal participation.
Where correctable non-compliance with provisions of law or FHWA requirements exists, Federal funds may be withheld
until compliance is obtained. Where non-compliance is not correctable, FHWA or the Department may deny participation
in parcel or project costs in part or in total.
For any amounts determined to be ineligible for Federal reimbursement for which the Department has advanced payment,
the Agency shall promptly reimburse the Department for all such amounts within 90 days of written notice.
4.00 Project Estimate and Disbursement Schedule: Prior to the execution of this Agreement, a project schedule of
funding, shall be prepared by the Agency and approved by the Department. The Agency shall maintain said schedule of
funding, carry out the project and shall incur obligations against and make disbursements of project funds only in
conformity with the latest approved schedule of funding for the project. The schedule of funding may be revised by mutual
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written agreement between the Department and the Agency. If revised, a copy of the revision should be forwarded to the
Department's Comptroller and to the Department's Federal-Aid Program Office. No increase or decrease shall be effective
unless it complies with fund participation requirements established in Exhibit "B" of this Agreement and is approved by the
Department's Comptroller.
5.00 Records:
5.01 Establishment and Maintenance of Accounting Records: Records of costs incurred under terms of this
Agreement shall be maintained and made available upon request to the Department at all times during the period of this
Agreement and for five (5) years after final payment is made. Copies of these documents and records shall be furnished to
the Department upon request. Records of costs incurred includes the Agency's general accounting records and the project
records, together with supporting documents and records, of the Agency and all subcontractors performing work on the
project and all other records of the Agency and subcontractors considered necessary by the Department for a proper audit
of costs. If any litigation, claim, or audit is started before the expiration of the five (5) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been resolved.
5.02 Costs Incurred for the Project: The Agency shall charge to the project account all eligible costs of the project.
Costs in excess of the latest approved schedule of funding or attributable to actions which have not received the required
approval of the Department shall not be considered eligible costs.
5,03 Documentation of Project Costs: All costs charged to the project, including any approved services contributed by
the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers
evidencing in proper detail the nature and propriety of the charges.
5.04 Audit Reports: Recipients of Federal and State funds are to have audits done annually using the following criteria:
Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA) title and number, award
number and year, and name of the awarding Federal agency. State awards will be identified using the Catalog of State
Financial Assistance (CSFA) title and number, award number and year, and name of the awarding State Agency.
In the event that a recipient expends $300,000 or more in Federal awards in its fiscal year, the recipient must have a single
or program specific audit conducted in accordance with the United States Office of Management and Budget (OMB)
Circular A-133,
If a recipient expends less than $300,000 in Federal awards during its fiscal year, an audit conducted in accordance with
the OMB Circular A-133 is not required. If a recipient expends less than $300,000 in Federal awards during its fiscal year
and elects to have an audit conducted in accordance with OMB Circular A-133, the cost of the audit must be paid from
non-Federal funds.
Reporting Packages and management letters generated from audits conducted in accordance with OMB Circular A-133
shall be submitted to the awarding FOOT office, by the recipient, within 30 days of receiving it. The aforementioned items
are to be received by the appropriate FDOT office no later than 9 months after the end of the recipient's fiscal year.
The recipient shall follow up and take corrective action on audit findings. Preparation of a summary schedule of prior year
audit findings, including corrective action and current status of the audit finding is required. Current year audit findings
require corrective action and status of finding.
Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is completed or the
dispute is resolved. Access to project records and audit work papers shall be given to the FDOT, the Comptroller, and the
Office of the Auditor General.
The recipient shall submit required audit documentation as follows:
A Reporting Package and Data Collection Form for each audit conducted in accordance with OMB Circular A-133 shall be
sent to:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10lh Street
Jefferson, IN 47132
5,05 Inspection: The Agency shall permit, and shall require its contractors to permit, the Department's authorized
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representatives and authorized agents of the Federal Highway Administration to inspect all work, workmanship, materials,
payrolls, records and to audit the books, records and accounts pertaining to the financing and development of the project.
The Department reserves the right to unilaterally cancel this Agreement for refusal by the Agency or any contractor, sub-
contractor or materials vendor to allow public access to all documents, papers, letters or other material subject to the
provisions of Chapter 119, Florida Statutes, and made or received in conjunction with this Agreement.
(Section 287 .OS8( 1)( c), Florida Statutes)
5,06 Uniform Relocation Assistance and Real Property Statistical Report: For any project requiring additional right of
way, the Agency must submit to the Department an annual report of its real property acquisition and relocation assistance
activities on the project. Activities shall be reported on a federal fiscal year basis, from October 1 through September 30.
The report must be prepared using the format prescribed in 49 CFR 24, Appendix B and be submitted to the Department
no later than October 15 each year.
6.00 Requisitions and Payments: Requests for reimbursement for fees or other compensation for services or expenses
incurred shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. (Section 287.058(1 )(a), Florida
Statutes)
All recipients of funds from this agreement, including those contracted by the Agency, must submit bills for any travel
expenses, when authorized by the terms of this agreement, in accordance with Section 112.061 Florida Statutes and
Chapter 3-Travel of the Department's Disbursement Operations Manual, Topic 350-030-400.
(Section 287.058(1)(b), Florida Statutes)
If, after project completion, any claim is made by the Department resulting from an audit or for work or services performed
pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under
any agreement which it has with the Agency owing such amount if, upon demand, payment of the amount is not made
within 60 days to the Department. Offsetting any amount pursuant to this section shall not be considered a breach of
contract by the Department.
7.00 The Department's Obligations: Subject to other provisions hereof, the Department will honor requests for
reimbursement to the Agency in amounts and at times deemed by the Department to be proper to ensure the carrying out
of the project and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the
Department may elect by notice in writing not to make a payment if:
7.01 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or any
supplement thereto or amendment thereof, or in or with respect to any document or data furnished therewith or pursuant
hereto;
7.02 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties or
obligations which may jeopardize or adversely affect the project, the Agreement or payments to the project;
7,03 Approval by Department: The Agency shall have taken any action pertaining to the project, which under this
Agreement, requires the approval of the Department or has made related expenditure or incurred related obligations
without having been advised by the Department that same are approved:
7.04 Conflict of Interests: There has been any violation of the conflict of interest provisions contained herein; or
7,05 Default: The Agency has been determined by the Department to be in default under any of the provisions of the
Agreement.
7,06 Federal Participation: The Department may suspend or terminate payment for that portion of the project which the
FHWA, or the Department acting in lieu of the FHWA, may designate as ineligible for Federal-aid.
7,07 Disallowed Costs: In determining the amount of the payment, the Department will exclude all projects costs incurred
by the Agency prior to the effective date of this Agreement or the date of authorization, costs incurred after the expiration of
the Agreement, costs which are not provided for in the latest approved schedule of funding for the project, and costs
attributable to goods or services received under a contract or other arrangements which have not been approved in writing
by the Department.
7.08 Final Invoices: The Agency must submit the final invoice on the project to the Department within 120 days after the
completion of the project. Invoices submitted after the 120 day time period will not be paid.
8.00 Termination or Suspension of Project:
8.01 Termination or Suspension Generally: The Department may, by written notice to the Agency, suspend any or all of
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its obligations under this Agreement until such time as the event or condition resulting in such suspension has ceased or
been corrected, or the Department may terminate this Agreement in whole or in part at any time the interest of the
Department requires such termination.
If the Department determines that the performance of the Agency is not satisfactory, the Department shall have the option
of (a) immediately terminating the Agreement or (b) suspending the Agreement and notifying the Agency of the deficiency
with a requirement that the deficiency be corrected within a specified time, otherwise the Agreement will be terminated at
the end of such time. Suspension of the contract will not affect the time period for completion of the agreement.
If the Department requires termination of the Agreement for reasons other than unsatisfactory performance of the Agency,
the Department shall notify the Agency of such termination, with instructions as to the effective date of termination or
specify the stage of work at which the Agreement is terminated.
If the Agreement is terminated before performance is completed, the Agency shall be paid for the work satisfactorily
performed. Payment is to be on the basis of substantiated costs.
8.02 Action Subsequent to Notice of Termination or Suspension, Upon receipt of any final termination or suspension
notice under this paragraph, the Agency shall proceed promptly to carry out the actions required therein which may include
any or all of the following: (a) necessary action to terminate or suspend, as the case may be, project activities and
contracts and such other action as may be required or desirable to keep to the minimum the costs upon the basis of which
the financing is to be computed; (b) furnish a statement of the project activities and contracts, and other undertakings the
cost of which are otherwise includable as project costs. The termination or suspension shall be carried out in conformity
with the latest schedule, plan, and cost as approved by the Department or upon the basis of terms and conditions imposed
by the Department upon the failure of the Agency to furnish the schedule, plan, and estimate within a reasonable time.
The closing out of Federal financial participation in the project shall not constitute a waiver of any claim which the
Department may otherwise have arising out of this Agreement.
9.00 Contracts of the Agency:
9.01 Third Party Agreements: Except as otherwise authorized in writing by the Department, the Agency shall not execute
any contract or obligate itself in any manner requiring the disbursement of Department funds, including consultant or
construction contracts or amendments thereto, with any third party with respect to the project without the written approval
of the Department. Failure to obtain such approval shall be sufficient cause for nonpayment by the Department. The
Department specifically reserves unto itself the right to review the qualifications of any consultant or contractor and to
approve or disapprove the employment of the same.
9.02 Compliance with Consultants' Competitive Negotiation Act: It is understood and agreed by the parties hereto
that participation by the Department in a project with an Agency, where said project involves a consultant contract for
engineering, architecture or surveying services, is contingent on the Agency complying in full with provisions of Section
287.055, Florida Statutes, Consultants Competitive Negotiation Act. At the discretion of the Department, the Agency will
involve the Department in the Consultant Selection Process for all projects. In all cases, the Agency's Attorney shall certify
to the Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act.
10.00 Disadvantaged Business Enterprise (DBE) Policy and Obligation:
10.01 DBE Policy: It is the policy of the Department that disadvantaged business enterprises, as defined in 49 C.F.R. Part
26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with
Department funds under this Agreement. The DBE requirements of applicable Federal and State regulations apply to this
Agreement.
10,02 DBE Obligation: The Agency and its contractors agree to ensure that Disadvantaged Business Enterprises as
defined in applicable Federal and State regulations, have the opportunity to participate in the performance of contracts and
this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance
with applicable Federal and State regulations, to ensure that the Disadvantaged Business Enterprises have the
opportunity to compete for and perform contracts. The Agency shall not discriminate on the basis of race, color, national
origin or sex in the award and performance of Department assisted contracts.
10,03 Disadvantaged Business Enterprise (DBE) Obligations: If Federal Transit Administration or FHWA Funding is a
part of this project, the Agency must comply with applicable Federal and State regulations.
11.00 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (Applicable to all
Federal-aid contracts - 49 CFR 29)
By signing and submitting this Agreement, the Agency is providing the certification set out below:
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The inability of the Agency to provide the certification set out below will not necessarily result in denial of participation in
this covered transaction. The Agency shall submit an explanation of why it cannot provide the certification set out below.
The certification or explanation will be considered in connection with the Department's determination whether to enter into
this transaction. However, failure of the Agency to furnish a certification or an explanation shall disqualify such the Agency
from participation in this transaction.
The certification in this clause is a material representation of fact upon which reliance was placed when the Department
determined to enter into this transaction. If it is later determined that the Agency knowingly rendered an erroneous
certification, in addition to other remedies available, Department may terminate this transaction for cause of default.
The Agency shall provide immediate written notice to the Department if any time the Agency learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances. The terms "covered
transaction," "debarred," "suspended," ineligible," "lower tier covered transaction," "participant," "person," primary covered
transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the
Definitions and Coverage sections of rules implementing Executive Order 12549. Contact the Department for assistance in
obtaining a copy of those regulations.
The Agency further agrees by submitting this Agreement that it shall not knowingly enter into any contracts with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,
unless authorized by the Department.
The Agency further agrees by submitting this Agreement that it will include the clause titled "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the
Department, without modification, in all contracts and in all solicitations for contracts.
The Agency may rely upon a certification of a prospective sub-contractor that the person is not debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. The
Agency may decide the method and frequency by which it determines the eligibility of its sub-contractors. The Agency
may, but is not required to, check the nonprocurement portion of the "Lists of Parties Excluded From Federal Procurement
or Nonprocurement Programs" (Nonprocurement List) which is compiled by the General Services Administration.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in
good faith the certification required by this clause. The knowledge and information of the Agency is not required to exceed
that which is normally processed by a prudent person in the ordinary course of business dealings.
Unless authorized by the Department, if the Agency knowingly enters into a contract with a person who is suspended,
debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available, the
Department may terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion:
The Agency certifies, by execution of this Agreement, that neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
Where the Agency is unable to certify to any of the statements in this certification, an explanation shall be attached to this
proposal.
12.00 Restrictions, Prohibitions, Controls, and Labor Provisions:
12.01 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall not
discriminate against any employee or applicant for employment because of race, age, religion, color, sex, national origin,
disability or marital status. The Agency will take affirmative action to ensure that applicants are employed and that
employees are treated during employment without regard to their race, age, religion, color, gender, national origin,
disability or marital status. Such action shall include, but not be limited to, the following: employment upgrading, demotion,
or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and
selection for training, including apprenticeship. The Agency shall insert the foregoing provision modified only to show the
particular contractual relationship in all its contracts in connection with the development of operation of the project, except
contracts for the standard commercial supplies or raw materials, and shall require all such contractors to ilsert a similar
provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the project
involves installation, construction, demolition, removal, site improvement, or similar work, the Agency shall post, in
conspicuous places available to employees and applicants for employment for project work, notices to be provided by the
Department setting forth the provisions of the nondiscrimination clause.
12.02 Title VI - Civil Rights Act of 1964: The Agency will comply with all the requirements imposed by Title VI of the Civil
Rights Act of 1964 (42 U.S.C. 2000d), the Regulations of the Federal Department of Transportation issued thereunder, and
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the assurance by the Agency pursuant thereto.
The Agency shall include provisions in all contracts with third parties that ensure compliance with Title VI of the Civil Rights
Act of 1964,49 C.F.R., Part 21, and related statutes and regulations.
12.03 Americans with Disabilities Act of 1990 (ADA): The Agency will comply with all the requirements as imposed by
the ADA, the regulations of the Federal government issued thereunder, and assurance by the Agency pursuant thereto.
12.04 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017, Florida Statutes for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
12.05 Discrimination: In accordance with Section 287.134 F .S., an entity or affiliate who has been placed on the
Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to
provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity.
12.06 Prohibited Interests: Neither the Agency nor any of its contractors or their subcontractors shall enter into any
contract, subcontract, or arrangement in connection with the project or any property included or planned to be included in
the project in which any member, officer or employee of the Agency or the locality during his tenure or for two years
thereafter has any interest, direct or indirect. If any such present or former member, officer or employee involuntarily
acquires or had acquired prior to the beginning of his tenure any such interest, and if such interest is immediately disclosed
to the Agency, the Agency with prior approval of the Department may waive the prohibition contained in this subsection,
provided, that any such present member, officer or employee shall not participate in any action by the Agency or the
locality relating to such contract, subcontract, or arrangement.
The Agency shall insert in all contracts entered into in connection with the project or any property included or planned to be
included in any project, and shall require its contractors to insert in each of their subcontracts, the following provision:
"No member, officer or employee of the Agency or of the locality during his tenure or for two years thereafter shall have any
interest, direct or indirect, in this contract or the proceeds thereof."
The provisions of this subsection shall not be applicable to any agreement between the Agency and its fiscal depositories,
or to any agreement for utility services the rates for which are fixed or controlled by a Governmental agency.
12.07 Interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the United States
shall be admitted to any share or part of the Agreement or any benefit arising therefrom.
13.00 Miscellaneous Provisions:
13.01 Environmental Regulations: The Agency will be solely responsible for compliance with all applicable
environmental regulations and for any liability arising from non-compliance with these regulations and will reimburse the
Department for any loss incurred in connection therewith. The Agency will be responsible for securing any applicable
permits.
13.02 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder to any
party other than the Agency.
13.03 When Rights and Remedies Not Waived: In no event shall the making by the Department of any payment to the
Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then
exist on the part of the Agency and the making of such payment by the Department, while any such breach or default shall
exist, shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach or
default.
13.04 How Agreement Is Affected by Provisions Being Held Invalid: If any provision of this Agreement is held invalid,
the remainder of this Agreement shall not be affected. In such an instance the remainder would then continue to conform to
the terms and requirements of applicable law.
13.05 Bonus or Commission: By execution of the Agreement, the Agency represents that it has not paid and, also,
agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing
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hereunder.
13.06 State Law: Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision
thereof, perform any other act or do any other thing in contravention of any applicable State law, provided, that if any of the
provisions of the Agreement violate any applicable State law, the Agency will at once notify the Department in writing in
order that appropriate changes and modifications may be made by the Department and the Agency to the end that the
Agency may proceed as soon as possible with the project.
13.07 Contractual Indemnity: To the extent permitted by law, the Agency shall indemnify, defend, save, and hold
harmless the Department and all its officers, agents and employees from any claim, loss, damage, cost, charge or expense
arising out of any act, error, omission or negligent act by the Agency, its officers, agents or employees during the
performance of the Agreement except that neither the Agency, its officers, agents or its employees will be liable under this
paragraph for any claim, loss damage, cost, charge or expense arising out of any act, error, omission or negligent act by
the Department or any of its officers, agents or employees during the performance of the Agreement.
The parties agree that this clause shall not waive the benefits or provisions of Chapter 768.28, Florida Statutes, or any
similar provision of law.
When the Department receives a notice of claim for damages that may have been caused by the Agency in the
performance of services required under this Agreement, the Department will immediately forward the claim to the Agency.
The Agency and the Department will evaluate the claim and report their findings to each other within 14 working days and
will jointly discuss options in defending the claim. After reviewing the claim, the Department will determine whether to
require the participation of the Agency in the defense of the claim or to require the Agency defend the Department in such
claim as described in this section. The Department's failure to promptly notify the Agency of a claim shall not act as a
waiver of any right herein to require the participation in or defense of the claim by the Agency. The Department and the
Agency will each pay its own expenses for the evaluation, settlement negotiations, and trial, if any. However, if only one
party participates in the defense of the claim at trial, that party is responsible for aU expenses at trial.
13.08 Plans and Specifications: In the event that this Agreement involves constructing and equipping of facilities on the
State Highway System, the Agency shall submit to the Department for approval all appropriate plans and specifications
covering the project. The Department will review all plans and specifications and will issue to the Agency written approval
with any approved portions of the project and comments or recommendations covering any remainder of the project
deemed appropriate. After resolution of these comments and recommendations to the Department's satisfaction, the
Department will issue to the Agency written approval with said remainder of the project. Failure to obtain this written
approval shall be sufficient cause of nonpayment by the Department.
13.09 Right of Way Certification: Upon completion of right of way activities on the project, the Agency must certify
compliance with all applicable federal and state requirements. Certification is required prior to advertisement for or
solicitation of bids for construction of the project, including those projects for which no right of way is required.
13.10 Agency Certification: The Agency will certify in writing, prior to project closeout, that the project was completed in
accordance with applicable plans and specifications, is in place on the Agency facility, that adequate title is in the Agency,
and that the project is accepted by the Agency as suitable for the intended purpose.
13.11 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All words
used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include
all genders.
13.12 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two counterparts,
each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one in the
same instrument.
13.13 Restrictions on Lobbying:
Federal: The Agency agrees that no Federally appropriated funds have been paid, or will be paid by or on behalf of the
Agency, to any person for influencing or attempting to influence any officer or employee of any Federal agency, a Member
of Congress an officer or employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement.
If any funds other than Federally appropriated funds have been paid by the Agency to any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Agreement, the undersigned shall complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
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The Agency shall require that the language of this section be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
State: No funds received pursuant to this contract may be expended for lobbying the Legislature or a State agency.
13.14 Maintenance: The Agency agrees to maintain any project not on the State System, constructed under this
Agreement. If the Agency constructs any improvement on Department right-of-way, the Agency will maintain the
improvements made for their useful life.
13.15 Vendors Rights: Vendors (in this document identified as Agency) providing goods and services to the Department
should be aware of the following time frames. Upon receipt, the Department has five 5 working days to inspect and
approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The
Department has 20 days to deliver a request for payment (voucher) to the Department of Banking and Finance. The 20
days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and
approved.
If a payment is not available within 40 days after receipt of the invoice and receipt, inspection, and approval of goods and
services, a separate interest penalty in accordance with Section 215.422(3)(b), Florida Statutes, will be due and payable, in
addition to the invoice amount to the Agency. Interest penalties of less than one $1 will not be enforced unless the Agency
requests payment. Invoices which have to be returned to an Agency because of Agency preparation errors will result in a
delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the
Department.
A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this individual
include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the
Department. The Vendor Ombudsman may be contacted at (850)410-9724 or by calling the State Comptroller's Hotline,
1-800-848-3792.
IN WITNESS WHEREOF, the parties have caused these presents to be executed this _ day of
2004.
CITY OF CLEARWATER
STATE OF FLORIDA
FLORIDA DEPARTMENT OF TRANSPORTATION
WILLIAM B. HORNE, II
CITY MANAGER
DONALD J. SKELTON, P.E.
DIRECTOR OF PLANNING/PRODUCTION
COUNTER-SIGNED
BRIAN J. AUNGST
MAYOR-COMMISSIONER
ATTEST
CYNTHIA E. GOUDEAU
CITY CLERK
02/01
APPROVED AS TO FORM:
APPROVED AS TO FORM, LEGALITY
BRYAN D. RUFF
ASSISTANT CITY ATTORNEY
ATTORNEY
DEPARTMENT OF TRANSPORTATION
See attached Encumbrance Form for date of funding approval by Comptroller.
FORM 525-010-40
CONSTRUCTION
OGC-
FORM 525-010-40
CONSTRUCTION
OGC-
02/01
FPN. 406259 1 5801
EXHIBIT A
Project Description and Responsibilities
This exhibit forms an integral part of that certain Reimbursement Agreement between the State of Florida, Department of
Transportation and the City of Clearwater, dated , 2004.
PROJECT LOCATION:
The project is not on the National Highway System.
The project is not on the State Highway System.
PROJECT DESCRIPTION:
This project includes the Construction of the Clearwater McMullen Booth Road Flyover Project.
SPECIAL CONSIDERATION BY AGENCY:
The Agency will be issued Notice to Proceed for the project after final execution of the agreement. Construction related
activities conducted prior to Notice to Proceed will not be reimbursed.
The Agency will provide to the Department, upon final execution of this agreement, a schedule of the expected completion
date and milestones for project construction.
SPECIAL CONSIDERATION BY DEPARTMENT:
The Department will issue Notice to Proceed to the Agency upon execution of this agreement.
FORM 525-010-40
CONSTRUCTION
OGC-
02/01
AGENCY NAME & BILLING ADDRESS FPN. 406259 1 58 01
Mr. Chris Focsan, City Project Manager
City of Clearwater STATE OF FLORIOA DEPARTMENT OF TRANSPORTATION
Department ot Public Works LOCAL AGENCY PROGRAM
P. O. Box 4748 AGREEMENT
100 South Myrtle Avenue EXHIBIT "B"
Clearwater, FL 33758 SCHEDULE OF FUNDING
PROJECT DESCRIPTION
Name: "McMULLEN BOOTH ROAD PEDESTRIAN OVERPASS" PROJECT
Length N/A
Termini N/A
FUNDING
(1) (2) (3)
TYPE OF WORK By Fiscal Year TOTAL AGENCY STATE &
PROJECT FUNDS FUNDS FEDERAL FUNDS
P.E. 2002-2003
2003-2004
2004-2005
Total PE Cost
Right-ot-Way 2002-2003
2003-2004
2004-2005
Total RiQht otWay Cost
Construction 2002-2003
2003-2004 2.480.471 2.480.471
2004-2005
2005-2006
Total Contract Costs 2,480,471 2,480,471
Construction Engineering and Inspection
2002-2003
2003-2004
2004-2005
Total Construction Engineering
Total Construction Cost
ESTIMATED TOTAL COST OF THE $2,480,471 $2,480,471
PROJECT
The Department's fiscal year begins on July I. For this project, funds are not projected to be available until after Julylst each fiscal
year. The Department will notify the Agency, in writing, when funds are available.
FORM 525-010-40
CONSTRUCTION
OGC-
02/01
EXHIBIT R
ADV ANCE PROJECT REIMBURSEMENT
Article 2.02, second and third sentence are deleted and the following substituted:
This agreement shall continue in effect and be binding on all parties until the project is completed, any subsequent litigation is
complete and terminated, final costs are known, and legislatively appropriated reimbursements, if approved, are made by the
Department.
Article 7.00, first sentence is deleted and the following substituted:
The Department agrees to reimburse the Local Agency in accordance with Section 339.12 of the Florida Statutes an amount
not to exceed the total estimated cost specified in Article 3.01 beginning in the Department's Fiscal Year _' If the
funding is from the Federal Highway Administration (FHW A), the payment will be made in a lump sum in the year(s) the
project is scheduled in the Department's Work Program as of the date of the agreement. If the FHWA funding is programmed
in the Departments Adopted Work Program over a multi-year period, an annual amount equal to the amount programmed will
be reimbursed in each of these years .[fthe project is for resurfacing, is estimated over two million dollars and is state funded,
payments will be made in six equal quarterly payments beginning in the year the project was originally programmed. For all
other state funded construction contracts estimated over two million dollars, payments will be made in ten equal quarterly
payments beginning in the year the project was originally programmed. All payments will be made in accordance with Section
6.00 of the agreement.
If there is a required local match of the non-federal share, the reimbursement will be reduced by the required amount.
The Department further agrees to request appropriation of said amounts from the Legislature prior to each fiscal year in question.
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CITY OF CLEARWATER
PWA - ENGINEERING/PRODUCTION DEPARTMENT
AYRES & ASSOCIATES. INC.
SUPPLEMENTAL CONSTRUCTION ENGINEERING & INSPECTION (CEI)
WORK ORDER
Date: March 17,2004
FPN 406259 1 38 01
City Project No. 99-0082-EN
1. PROJECT TITLE: "Clearwater McMullen Booth Road Pedestrian Overpass"
CEI services for a bicycle/pedestrian overpass crossing over six-lane divided
McMullen Booth Road, with connections to the existing east-west trail on both
sides of McMullen Booth Road.
2. SCOPE OF WORK:
Ayres & Associates, Inc. will provide the following CEI services during
construction:
Administration - Assure that the Contractor's Quality Control Plan is effectively
and accurately implemented and that the project is constructed in reasonable
conformity with the plans, specifications and contract provisions. Ayres &
Associates, Inc. will advise the City of any omissions, substitutions, defects and
deficiencies noted in the work of the Contractor and the corrective action taken.
Work provided by Ayres & Associates, Inc. shall not relieve the Contractor of
responsibility for the satisfactory execution of the construction contract.
Survey Control - Ayres & Associates, Inc. will use the survey control baseline
points and benchmarks established by the Contractor to make and record
measurements necessary to calculate and document quantities for pay items,
make and record pre-construction and final cross section surveys in areas where
earthwork is performed, and perform incidental engineering surveys.
On-site Inspection - Ayres & Associates, Inc. will monitor the Contractor's on-site
construction and Quality Control operations, inspect materials entering the work
area, and keep records of the Contractor's daily operations and significant events
that affect the work. Presence of Ayres & Associates, Inc. staff shall not relieve
the contractor of full responsibility for project site safety. Ayres & Associates, Inc.
shall have authority to stop work for reasons related to quality control and
conformance to plans and specifications, but not for safety violations (will notify
the Contractor and City if violations are observed).
Sampling and Testing - Ayres & Associates, Inc. will be responsible for the
sampling, testing, and verification of certification of materials that are not
identified in Section 6, Control of Materials, within Section III, Supplementary
Conditions. Ayres & Associates, Inc. will perform Quality Assurance to monitor
the Contractor's Quality Control for production of concrete and asphalt at the
respective source. Ayres & Associates, Inc. will coordinate the sampling, testing,
and verification by others of the materials identified in Section 6, Control of
Materials, within Section III, Supplementary Conditions. The above procedures
are to determine the acceptability of materials and completed work items.
Engineering Services - Includes documenting significant project changes,
interpreting plans, specifications and construction contract provisions, making
recommendations to the City to resolve construction contract disputes, and
maintaining an adequate level of surveillance of Contractor activities. The
construction project will also be monitored by Ayres & Associates, Inc. to
determine whether construction activities violate the conditions of any permits,
including NPDES requirements; whereupon the Contractor and the City will be
notified for immediate resolution of the problem(s). Ayres & Associates, Inc. will
analyze any changes and extra work that appear to be necessary and within the
scope and intent of the original construction contract (all recommended changes
and extra work must be approved by the City). Ayres & Associates, Inc. will
assist the City in public information services as needed, including newsletters
and advice on responses to inquiries from the public, public officials, and the
news media. A digital photo log will be maintained by Ayres & Associates, Inc.
throughout the construction period.
3. PROJECT GOALS:
Provide CEI services during construction of the bicycle and pedestrian
direct connection between Del Oro Park and Eddie C. Moore Recreation
Complex, matching their current trails.
4. BUDGET:
A maximum fee of $263,727.00 has been established for this assignment, and is
based on a 13-month construction period.
5. SCHEDULE:
CEI services shall be provided for the duration of the construction phase, which
is expected to be 13-months and to start in May 2004.
6. STAFF ASSIGNMENTS:
Ayres & Associates, Inc.
Daniel P. Kelly, P. E.
Project Manager
7. CORRESPONDENCE/REPORTING PROCEDURES:
All correspondence and reports shall be sent to:
Perry Lopez, Building Construction Manager
City Of Clearwater
410 N. Myrtle Ave.
Clearwater, Florida 33755
Copies of all correspondence shall be sent to:
Michael Quillen, P.E., City Engineer
P.O. Box 4748
Clearwater, Florida 33758-4748
8. INVOICING/FUNDING PROCEDURES:
The budget for the project is a maximum of $263,727.00 based on actual time
and direct costs expended. Invoicing method is cost times multiplier basis.
Invoices will be sent to Marty Pages, Administrative Analyst, Public Works
Administration.
City Expenditure Code: 315-92341-561200-541-000
9. PROJECT COMPLETION REPORT:
Required for this project. Deliverables for the project identified in the Scope of
Work.
10. MISCELLANEOUS:
In addition, Ayres & Associates, Inc. will provide the following services during
construction:
Monthlv Payments - Ayres & Associates, Inc. will prepare progress payments on
account of unit price work based on the number of units completed. Contractor
shall submit - not more often than once a month - to Ayres for review an invoice
for payment filled out and signed by the Contractor, covering the work completed
as of the 25th of each month and accompanied by supporting documents required
by the City and the contract documents. A retainage of not less than 5% of the
amount of each approved invoice will be held until final completion & acceptance
of the work covered in the contract documents. At the end, monthly payments
shall be reviewed and approved by the Building Construction Manger.
Chance Orders - Ayres & Associates, Inc. will issue all change orders that will be
necessary during the construction period. However, prior to final payment a final
change order will be issued to reflect actual overages or underages on account
of all work actually performed by the Contractor, with the contract cost
correspondingly adjusted. All change orders shall be reviewed and approved by
the Building Construction Manger.
11. PUBLIC INFORMATION:
For public information services Ayres & Associates, Inc. will assist the City as
needed, however, Ayres shall direct all requests from the media to Mr. Gary
Johnson, Public Services Director, at 727-5624780, or Mrs. Joelle Castelli,
Public Communication Department, at 727-5624881.
ACC~~ Bt.
CI~~~
Michael D. uillen, P.E.
City Engineer
3/17/04
Date
3/17/04
Date
\ L'l
City Council
~""@W""_W ~.g@~,nd! Cover ~e_l!'o!:! nd u m
Trackino Number: 602
Actual Date: OS/20/2004
Subiect / Recommendation:
Appoint Councilmember Hamilton as an alternate to the Suncoast League of Municipalities
B.O.D.
Orioinatino: Official Rec and Legislative Svc
Section Consent Agenda
Cateoorv: Other
Number of electronic documents attached: 0
Public Hearino: No
Financial Information:
~ Other
Review Approval
Cvndie Goudeau
05-18-2004
13:40: 12
\ \ .<is
City Council
Cover Memorandum
PLUS
Tracking Number: 568
Actual Date:
Subject / Recommendation:
Approve Supplemental Agreement No.1 to the Consultant Services Agreement with Bellomo
Herbert and Company, Inc., for the Cleveland Street Streetscape project, in the amount of
$64,205.00 for additional engineering design, survey and subsurface engineering services from
Osceola Avenue to Drew Street, and the appropriate officials be authorized to execute same.
Summarv:
In April 2002 the Clearwater Community Redevelopment Agency (CRA) released a Request for
Qualifications for Urban Design, Streetscape and Wayfinding Services.
In May 2002 a selection committee consisting of representatives from City Management,
Economic Development, Planning, and Public Works selected Bellomo-Herbert as the preferred
consultant.
In August 2002 the City contracted with Bellomo-Herbert to prepare the conceptual wayfinding
and downtown streetscape plans.
The CRA approved the conceptual streetscape plans in January 2003.
In October 2003 the Commission Approved a contract with Bellomo-Herbert and Company, Inc.
for design of the Cleveland Street and Station Square Park streetscape, in the amount of
$371,828.61. This contract included complete design, permitting, construction plans for all
streetscape and road and utility work on Cleveland Street from Osceola Avenue to Myrtle Avenue,
plus Station Square Park.
The additional services are necessary due to a decision to extend the stormwater system
replacement all the way to Clearwater Harbor and a decision to include a second potable water
line.
The total contract is now $436,033.61, and plans are expected to be complete in August 2004.
Resolution 02-51 was passed on November 21, 2002, establishing the City's intent to reimburse
certain stormwater project costs incurred with future tax-exempt financing. The projects
identified with 2004 revenue bonds as a funding source were included in the project list
associated with Resolution 02-50.
Sufficient budget for interim financing or funding with 2004 Stormwater Revenue Bond proceeds
when issued is available in project 357-96124, Storm Pipe System Improvements, for the
$40,380.00 Stormwater portion of this contract.
Sufficient budget and funding are available in the Capital Improvement Program (CIP) project
315-96741, System R&R-Capitalized, for the $23,825.00 Water Division portion.
Originating: Engineering
Section: Consent Agenda
Cateoory: Agreements/Contracts - with cost
Number of electronic documents attached: 0
City Council
Cover Memorandum
Public Hearing: No
Financial Information:
~ Capital Expenditure
Bid Reauired? Yes
In Current Year Budaet?
Yes
Budget Adiustment:
Yes
Budget Adiustment Comments:
See Summary Section
Current Year Cost:
$64,205.00
For Fiscal Year:
10/01/2003 to 09/30/2004
Appropriation Code(s)
357-96124-561200-539-000
315-96741-561300-533-000
Review Approval
Glen Bahnick
Brvan Ruff
Bill Horne
Michael Ouillen
Cvndie Goudeau
Tina Wilson
Garry Brumback
Amount
Comments
$40,380.00
$23,825.00
04-23-2004 15: 14:38
04-27-2004 10:48: 16
05-12-2004 14:45: 14
04-26-2004 11:22:31
05-12-2004 15:45:35
04-27-2004 08:39:43
05-05-2004 11:13:24
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Work Order SUDDlement No. I
Bellomo Herbert And ComDanv.Inc.
WORK ORDER SUPPLEMENT NO. 1
TO THE
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF
CLEARWATER AND THE FIRM OF BELLOMO-HERBERT AND COMPANY, INC.
OF 100 EAST PINE STREET, SUITE 204, ORLANDO, FL 32801
PROJECT: CLEVELAND STREET STREETS CAPE & STATION SQUARE PARK
PROJECT NO. 3.112
CLEARWATER, FLORIDA
I. PURPOSE
This is an attachment to the Work Order Initiation Form dated September 22,2003 (the
Prime Agreement), between the City of Clearwater (CITY) and the firm of Bellomo-
Herbert and Company, Inc. (LANDSCAPE ARCHITECT), and made a part thereof. The
purpose of this Change Order is to specify the required additional services ofthe
LANDSCAPE ARCHITECT.
II. LANDSCAPE ARCHITECT'S SERVICES
The LANDSCAPE ARCHITECT'S additional services shall consist ofthe completion of
survey services from Osceola Avenue to Drew Avenue; utility locates Level A and B;
utility and roadway design services from Osceola to Drew; and the addition of a potable
water main from Myrtle to Drew
III. SCOPE OF THE WORK
The LANDSCAPE ARCHITECT'S Scope of Work shall include the completion of
Survey, Design and Construction Document preparation for the areas as described in
Section II, above. The LANDSCAPE ARCHITECT'S services shall include the
following tasks:
A. SURVEYING
1. Topographic and Fixed Improvements - The LANDSCAPE ARCHITECT
shall prepare topographical surveys of the area lying between the buildings
from the end of the survey completed in the Prime Agreement to the east
(intersection of Osceola and Cleveland) to the waterfront at Osceola and
Drew. In addition to the topographic information, the surveys shall
identify all fixed improvements including building fronts, doorways,
curbs, gutters, downspouts, ramps, steps, lights, trees, planters and any and
all other fixed improvements.
Page No. I
Clearwater StreetscaDes
04/1 4/04
Work Order Supplement No.1 Bellomo Herbert And Company. Inc.
2. Subsurface Utility Engineering - In addition to the survey information
described in m.A.l, above, the LANDSCAPE ARCHITECT shall provide
Subsurface Utility Engineering services as follows:
a. Quality Level B: Utility designation services as a 2 dimensional survey
of the horizontal position of the gas and water systems within the
project area, including MOT.
b. Quality Level A: Utility locates to accommodate the replacement of
the water and storm drainage systems within the project area. 50 test
holes shall be used for resolving potential conflict locations.
B. PROJECT EXPANSION / OSCEOLA TO DREW
1. The LANDSCAPE ARCHITECT shall complete the design and
preparation of Construction Documents for an expanded project area, from
the termination of the current project area at Osceola and Cleveland, to the
west, ending at Clearwater Bay. Services shall include utility and roadway
design and will result in the need for additional plan and profile sheets,
roadway design, storm sewer design, two water distribution lines, traffic
control plan sheets and pavement marking sheets.
C. POTABLE WATER SYSTEM EXPANSION
1. The LANDSCAPE ARCHITECT shall complete the design of a second
potable water distribution line for the project area from Myrtle to Drew.
This shall result in additional construction and design plans, and an
additional FDEP permit including as-built plans, FDEP coordination, Bac-
T testing and pressure test.
VI. SCHEDULES
The work described herein shall extend the submittal date for the 60% drawing submittal
by two weeks.
VII. COMPENSATION
In exchange for the services described herein, the LANDSCAPE ARCHITECT shall be
compensated as indicated below:
A. For services related to Item No. 002, Storm Sewer and Special Drainage Design:
Page No.2
Clearwater Streetscapes
04/14/04
Work Order Supplement No.1
Bellomo Herbert And Company. Inc.
1. Survey:
a. Topographic Survey Osceola to Clearwater Bay
b. Level B Utility Designation
c. Level A Utility Designation
. 25 test holes
. Survey test holes
$ 5,400.00
$ 7,755.00
$ 10,000.00
$ 2,725.00
2. Proiect Expansion:
$ 14,500.00
Subtotal Increase for Storm Sewer and Special Drainage Design:
$ 40,380.00
B. For services related to Item No. 003, Water Main Design:
1. Survey:
a. Level A Utility Designation
. 25 test holes
. Survey test holes
$ 10,000.00
$ 2,725.00
2. Potable Water System Expansion:
$ 11.100.00
Subtotal Increase for Water Main Design:
$ 23,825.00
Additional Services Grand Total:
$ 64,205.00
IN WITNESS WHEREOF, the parties have made and executed this Agreement, the day and year
first above written.
Bellomo Herbert And Company, Inc. (seal)
By:
Frank Bellomo, President
Date:
Attest:
Page No.3
Clearwater Streetscapes
04/1 4/04
Work Order Supplement No. I
City of Clearwater. Florida
By:
(Title)
Date:
Attest:
Page No.4
Clearwater Streetscapes
Bellomo Herbert And Company. Inc.
04/14/04
11.9
City Council
Cover Memorandum
PR~
Trackina Number: 572
Actual Date:
Subject / Recommendation:
Approve Agreement between the School Board of Pinellas County and the City of Clearwater for a
term from June 11, 2004 through June 10, 2005 for the City to utilize Pinellas County School
buses at a cost of $.90 per mile plus $18.20 per hour, for a total estimated cost of $40,000 and
authorize the appropriate officials to execute same.
Summary:
The Recreation Programming Division of the Parks and Recreation Department organizes field
trips requiring bus transportation for participants.
The Pinellas County School System allows municipalities to utilize their fleet of buses and drivers
for $.90 per mile plus $18.20 per hour for driver with a four-hour booking minimum.
During the summer of 2004, the Recreation Division will organize approximately 110 field trips
that could utilize school bus transportation.
Comparing a sampling cost of school buses for these trips against the use of private bus lines
indicates school buses are a less costly mode of transportation, in most cases.
Approval of this Agreement will provide staff with a larger number of options when determining
the most cost effective source of transportation for participants.
The attached Agreement is similar to Agreements between the Pinellas County School Board and
other Pinellas County municipalities that utilize school bus transportation.
The Recreation Programming Division's Operating Budget contains sufficient funds to cover the
costs associated with this Agreement.
Originatina: Parks and Recreation
Section: Consent Agenda
Category: Agreements/Contracts - with cost
Number of electronic documents attached: 1
Public Hearina: No
Financial Information:
~ Operating Expenditure
In Current Year Budget?
Yes
Budget Adjustment:
No
City Council
Cover Memorandum
Current Year Cost:
$40,000.00
Annual Ooeratinq Cost:
$40,000.00
For Fiscal Year:
10/01/2003 to 09/30/2004
Total Cost:
$40,000.00
Not to Exceed:
$40,000.00
Appropriation Code(s)
010-01805-550400-572-000
Amount
$40,000.00
Comments
Review Aooroval
Kevin Dunbar
Laura Lipowski
05-06-2004 09: 17:19
05-13-2004 13:44:30
05-06-2004 16:30:44
05-12-2004 12:57:28
05-11-2004 11:45:09
05-12-2004 14:44:29
Cvndie Goudeau
Tina Wilson
Garrv Brumback
Bill Horne
{l" (I C,
l~. I. l
~'. PR2
VEmCLE USE AGREEMENT
THIS AGREEMENT, entered into this day of , 2004 by and between THE SCHOOL
BOARD OF PINELLAS COUNTY, FLORIDA, hereinafter referred to as the "School Board," and the CITY
OF CLEARWATER, a municipal corporation, hereinafter referred to as "Clearwater". The parties agree as
follows:
1. The School Board will provide shuttle bus transportation for the month(s) of June 2004 - May 2005, for the
purpose of transporting participants in Clearwater's sponsored programs.
2. Transportation is for the sole purpose of transporting participants in Clearwater's sponsored programs to and
from various program locations in Pinellas and adjacent counties.
3. The bus or buses will be operated by an employee of the School Board, who is licensed to drive a
school bus, and shall be assigned by the Director of Transportation or designee. Buses may be used under
this agreement only if they are available at the times requested, and such use shall not interfere with or
impair regular school transportation. The School Board shall be the final authority as to the availability of
buses.
4. (a) Clearwater shall pay to the School Board, for the use of said school bus service, a sum, per bus of $18.20
per hour to include 15 minutes before and 15 minutes after trip charge; plus .90 per mile for weekday trips
that begin before 4 p.m., with a minimum charge of four hours.
(b) If requests extend to service that begins after 4 p.m., the expense will include a minimum charge of four
hours, and a sum per bus of$18.75 per hour to include 30 minutes before and 30 minutes after trip charge;
plus .90 per mile for the trips that begin after 4 p.m. weekdays, weekends, and any non-school day.
(c) "Weekend" is defined as a Saturday and Sunday, except during the time that the School Board is on its
summer calendar schedule, Friday will be considered part of the "weekend." "Non-school" day is defined
as a weekday wherein students are not scheduled to attend classes.
5. That pursuant to the provisions of section 1006.21 (2)(a), Florida Statutes, Clearwater shall, to the extent of
Florida Statute 768.28, and in accordance with Florida Statute 1006.2l(2)(b), indemnify and hold harmless the
School Board by virtue of the use of the school buses as heretofore agreed upon. Said indemnification shall
include but not be limited to any loss which the School Board may suffer as a result of any claim, action, or
lawsuit which may be brought against the School Board by any person or persons, corporations, partnerships or
other legal entities and shall include, in addition to any sums paid to the claimant, any reasonable attorney's
fees, litigation costs or other charges sustained by the School Board as direct result of any such claim or claims.
It is further understood and agreed that the obligation and duty of indemnification shall be enforceable by the
School Board, notwithstanding the fact that any claim or claims may be resolved by mutual agreement between
the School Board and any insurance company, trust or other business entity providing insurance coverage to the
School Board, and the person or persons making said claim or claims provided that the School Board shall not
settle any such claims without the consent of Clearwater, and its applicable insurance carrier, which consent
shall not be unreasonably withheld.
Further, it is agreed that indemnification shall include, in addition to any sums paid to the claimant, reasonable
attorney fees, litigation costs, or other charges sustained by the School Board as a direct result of negligence or
intentional conduct of Clearwater, its agents, servants, employees, or guests.
Clearwater's obligation to indemnify and set forth in this paragraph shall pertain only to Clearwater's
obligation to indemnify the School Board for issues of third-party liability and shall not obligate Clearwater to
Vehic1e Use Agreement
payor reimburse the School Board for damage to the School Board's property whether the property is covered
by insurance or is self-insured by the School Board. This section shall not be construed as waiving any
defenses or limitation that Clearwater may have against any claim or cause of action by any person not a party
to this agreement.
IN WITNESS WHEREOF, the parties have executed this agreement at Largo, Pinellas County, Florida, the
date first above written.
THE SCHOOL BOARD OF
PINELLAS COUNTY, FLORIDA
CITY OF CLEARWATER
By:
By:
Chairman
William B. Home II
City Manager
Attest:
Superintendent
Countersigned:
Approved as to form:
By:
School Board Attorney's Office
Brian J. Aungst
Mayor
ATTEST:
By:
Cynthia E. Goudeau
City Clerk
Approved as to form:
By:
Laura Lipowski
Assistant City Attorney
Vehic1e Use Agreement
U. \0
Purchasing Memorandum
City Commission
OS/20/2004
Agenda Number: 2422
puRl
; Clearwater
Agenda Item No:
Type: Purchase
Quantity: 48
Requesting Dept: Solid Waste/General Services
Using Dept: Solid Waste/General Services
Bid Number or
Code Exception: 2564( I )(d) - Fla St Cont 725-001-01-1
VendorInfo:
M/ A-Com Wireless Systems, Clearwater, Florida
Description:
1\1/A-Com HA8DSX portable 800MH radios with accessories.
Comments:
To be utilized throughout the CIty by all departments that utilIze handheld portable radios M/A-Com was
selected as the most cost efficient provIder through the City of Clearwater RFP process.
Amount:
$ 112,619.04
Appropriation Code(s):
315-94232-552500-519-000
Comments:
Project code,
Lease purchase financing.
I~ .\
City Council
Cover Memorandum
DSJ
Tracking Number: 507
Actual Date:
Subiect / Recommendation:
Adopt Resolution No. 04-09, to file a demolition lien for a total cost of $7,824.48 on the property
located at 1112 Palm Bluff Street, Legal Description: Greenwood Park No.2, Block F, Lot 39
(Owner of record: Chuck C. Broadhurst, C/O PMB 637, 3438 East Lake Road, #14, Palm Harbor,
Florida, 34685)and authorize teh appropriate officials to execute same.
Summarv:
On April 17, 2003, the City's Building Official found the residential structure located at 1112 Palm
Bluff Street to be unsafe, unsanitary, and unfit for human habitation, making it dangerous and
detrimental to the health, safety, and general welfare of the community. The structure was found
to be unsafe as defined by the Standard Unsafe Building Abatement Code with City of Clearwater
Amendments, and therefore was assigned case #UNS2003-00031. The property owner was
notified, however, he did not abate the unsafe conditions. After taking the required legal steps,
the City hired a contractor and the structure was demolished on February 4, 2004.
Staff recommends approval of attached Resolution No. 04-09, which allows for a lien to be placed
on the property in the amount of $7824.48 for the costs incurred by the City to abate the
structure.
Oriainatina: Devel/Neighborhood Services
Section: Other items on City Manager Reports
Categorv: Agreements/Contracts - without cost
Number of electronic documents attached: 1
Public Hearina: No
Financial Information:
Review Aooroval
Jeff Kronschnabl 04-08-2004 10:34:39
Raloh Stone 04-19-2004 13:55:57
Leslie Douaall-Sides 04-09-2004 16:47:51
Bill Horne 04-25-2004 22:34:25
Cyndie Goudeau 05-14-2004 10:18:53
Leslie Dougall-Sides 05-14-2004 09:00: 13
RESOLUTION NO. 04..09
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, ASSESSING CERTAIN REAL PROPERTY
LOCATED IN GREENWOOD PARK NO.2, CLEARWATER,
FLORIDA, HAVING A POST OFFICE ADDRESS OF 1112
PALM BLUFF STREET, CLEARWATER, FLORIDA, AS
DESCRIBED MORE PARTICULARLY HEREIN, IN THE
AMOUNT OF $7,824.48 FOR THE COSTS OF
DEMOLITION AND OTHER EXPENSES INCURRED IN
REMOVING A DANGEROUS STRUCTURE WITHOUT THE
CONSENT OF THE OWNER; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, pursuant to Chapter 47 of the Clearwater Code of Ordinances and the
Standard Building Code, the Building Official determined that certain real property described
herein and the building situated thereon were unsafe, unsanitary, unfit for human habitation, and
dangerous and detrimental to the health, safety, and general welfare of the community, and did
not comply with the requirements of said Code before expenses were incurred; and
WHEREAS, the City of Clearwater and the owner have caused the abatement of the
unsafe building, and the City's costs of such work should now be assessed as a lien on behalf of
the City of Clearwater against the property; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1 The Building Official having ordered the abatement of the unsafe building
situated on the following described property:
Greenwood Park No.2 Blk F Lot 39
(Parcel Number 10-29-15-33552-006-0390 ).
Owner of record:
Chuck C. Broadhurst
C/O PMB 637 3438 East Lake Road # 14
Palm Harbor, Florida 34685
and the City of Clearwater having now completed said work, the City Council does hereby assess
and charge a lien on behalf of the City of Clearwater against the property for the necessary costs
incurred as follows:
TOTAL DEMOLITION COSTS
(See Attachment "A")
$7,824.48
Resolution No. 04-09
Section 2 As soon as practicable, a Certificate of Indebtedness against the property for
the amount of assessment shall be prepared, which certificate shall constitute a lien prior to all
other liens except the lien for taxes. Said certificate, when issued, shall be payable to the City
with interest at a rate of eight percent (10%) per annum.
Section 3 The City Clerk is hereby directed to prepare a Notice of Lien in the amount of
the assessment against said property, and to record the same in the Public Records of Pinellas
County, Florida.
Section 4 This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
,2004.
Attest:
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Resolution No. 04-09
u.
o
>-
t-
o
Interoffice Correspondence Sheet
To:
Leslie Dougall-Sides, Assistant City Attorney
From:
Kevin Garriott, Building Official
Subject:
Demolition lien - 1112 Palm Bluff Street
Date:
May 14, 2004
We have attached Resolution No. 04-09 to file a demotion lien on the above
property. This property was demolished without the filing of a Waiver of Notice and
Hearing, and without participation of the owner. As a result, all costs were incurred
by the City.
The demolition was completed on February 4, 2004. Attachment "An is included
containing an itemization of the expenses incurred in this demolition.
The Notice of Violation, title search, and other notices are included.
Resolution No. 04-09
ATTACHMENT "A"
Resolution 04-09
(1112 Palm Bluff Street - Clearwater, Florida)
TASK
NALOL - (Pinellas County Records for ownership)
Various correspondence and telephone calls
Purchase requisitions
Take photographs
TOTAL HOURS
EXPENSES
Twenty four (24) hours @ $53.00 per hour
Film, developing, and prints
Certified Mail and regular postage
Title Search - Fidelity National Title Services, Inc.
Asbestos Survey-.
Asbestos Removal -
Monitoring of Asbestos Removal -
Securing Structure
Advertising and signs
Legal Filings
Demolition (Kimmins Contracting Co.)
TOTAL EXPENSES
LIEN AMOUNT
Resolution No. 04-09
IlME
24
AMOUNT
$1,272.00
41.52
12.11
150.00
N/A
N/A
N/A
1,746.25
90.60
12.00
4,500.00
$7,824.48
$7,824.48
~Clearwater
City Council
PLD ~
u Agenda Cover Memorandum
Trackinq Number: 569 Actual Date: OS/20/2004
Subiect / Recommendation:
Approve the Rehabilitation of Historic Structures Designated by the Clearwater City Council
chapter of the Downtown Design Guidelines.
Summary:
As presented at the December 18, 2003 City Commission meeting, the development of the
Downtown Design Guidelines have been organized into four parts:
.Design Principles;
.New Construction;
.Treatment of Designated Historic Structures; and
.Signs and Miscellaneous.
The Design Principles were approved by the City Commission on December 18, 2003. The New
Construction chapter was approved on April 15th with the understanding that additional
guidelines will be developed regarding architectural styles of new construction on Cleveland
Street and Ft. Harrison Avenue within the Downtown Core.
The subject of this agenda item is the chapter regarding the Treatment of Historic Structures as
Designated by the City Council. This chapter focuses on the principles for rehabilitating
designated historic structures and/or contributing structures in a designated historic district
within the Downtown. It addresses the Secretary of the Interior's Standards for Rehabilitating
Historic Structures; the rehabilitation and maintenance of designated structures; and additions
and modern equipment. All subsections are organized by topic with accompanying principles
and subsequent appropriate"/"inappropriate" supporting statements, photographs, drawings and
other images to guide rehabilitation work. The Planning Department recommends approval of
the Rehabilitation provisions as presented by the Design Guidelines Steering Committee. A
supporting powerpoint presentation that further supports the concepts contained within the
Rehabilitation chapter of the Guidelines will be submitted for review prior to the Council
meeting.
The Planning Department and Committee are currently developing the next element of the
Guidelines, Signs and Miscellaneous, which is scheduled for review by the Council on June 17,
2004.
Originating: Planning
Section Other items on City Manager Reports
Category: Other
Number of electronic documents attached: 1
Finanr.iallnformation:
~ Other
Bid Required? No
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Bid Exceptions:
Sole Source
Review Approval
Lisa Fierce
Bill Horne
Cvndie Goudeau
Garry Brumback
City Council
Agenda Cover Memorandum
04-27-2004 12:55:00
05-07-2004 21:57:16
05-10-2004 11:12:47
05-07-2004 13:41: 14
Application of Guidelines
1. Designated Historic Structures
2. Contributing Structures
3. Properties Seeking Tax Credits
Rehabilitation of Designated
Historic Structu res
Rehabilitation of Designated
Historic Structures
1. Purpose
2. Character
3. Physical Record
4. Change
5. Craftsmanship
6. Repair/replace
7. Cleaning
8. Preservation
9. & 10. Additions
&
Alterations
la.~
PLD~
Rehabilitation of Designated
Historic Structures
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!TAX INCENTIVES I
1
I ~--
Debris impedes
the normal flow of
water resulting in
moisture
problems
Improper
maintenance.. .
Removing this
densely painted
graffiti will require
several
applications of
paint remover
3
Using the
right material
for the right
job and
structu reo ..
. ..and enlisting
the aid of
competent
professionals
Appropriate
5
7
Scale/materials
inconsistent
with building's
character
Inappropriate .
..
Scale/materials
consistent with
building's
character
Appropriate
Inappropriate
meter installation
9
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City Council
Cover Memorandum
C ()A..- (
Tracking Number: 596
Actual Date:
Subiect / Recommendation:
Deny the request from the Pelican Walk Parking Garage developer for a six month extension of
time to initiate construction of the project and approve extending the construction deadline for
commencement of construction of the Pelican Walk parking garage, from August 26, 2004, until
December 31,2004 (four-month extension).
Summary:
On July 17, 2003, the City Council approved a contract with B.J.E., Inc. (Pelican Walk) to
construct a 300 space parking garage open to the public on a "first come, first serve" basis for a
period of 30 years. The City agreed to provide Pelican Walk a grant of 1.4 million dollars to assist
in the development of the garage and to guarantee public access to the garage. This action
occurred after several years of analysis and negotiation for additional north beach public parking.
The contract required the design of the garage be of high quality similiar to garages in Centro
Ybor and Channelside. The contract was executed on August 26, 2003 and Pelican Walk had one
year to initiate construction of the project.
On November 20, 2003, Assistant City Manager Ralph Stone sent correspondence to Pelican Walk
expressing concern about the time frame remaining to start construction of the project by August
26, 2004. The contract with Pelican Walk requires Pelican Walk to provide all designs to the City's
Owner's Representative for review of the exterior design and functional design of the garage. A
separate site plan review is also required through the Development Review Committee (DRe) and
Community Development Board (CDB). The site plan application was submitted to the Planning
Department on February 27, 2004 and was reviewed by the DRC on April 1, 2004. Both the DRC
and the City's Owner's Representative indicated that the design of the project did not meet the
requirements of the contract, Beach By Design, standards within the Code, or functional concerns
expressed by the City's Owner's Representative. As a result, Pelican Walk concluded that the
August 26, 2004 deadline to start construction would not be possible and on May 4, 2004 formally
requested the City to consider a six month extension of the contract. If approved, this would
extend the date to start construction to February 26, 2005.
Administration believes that this project remains an appropriate investment in public parking in
the Mandalay Avenue retail corridor and would provide additional parking for beach patrons.
However, staff also has concerns about the time frame requested. If Pelican Walk does not meet
its obligations, the City would explore additional options for north beach parking. Several
opportunities may be available to joint venture with other private interests in the near future. If
Pelican Walk does not perform, staff would want to evaluate alternative opportunities as soon as
possible. Staff has also contacted the City's Owner's Representative to inquire if a four month
time frame (i.e.. the end of calendar year 2004) would allow adequate time to prepare material
for the August CDB meeting and then initiate construction by December 31, 2004. The City's
Owner's Representative has indicated that this is a reasonable time frame to initiate construction.
Therefore Administration RECOMMENDS that the City Council APPROVE a four-month extension of
the deadline for construction of a 300 space public parking garage from August 26, 2004 to
December 31, 2004.
Originating: City Manager
Section: Other items on City Manager Reports
Category: Agreements/Contracts - without cost
City Council
'M"--Ag,~,!t~,!Lf,2"~,~,~,,,,~,~,!!!2,r!!"1~t~tl!!,,wwM"'w,,"""M~_'"'>>'''
Public Hearing: No
Financial Information:
Review Approval
Raloh Stone 05-12-2004 13:52:32
Garrv Brumback 05-13-2004 14: 19:42
Pam Akin 05-12-2004 16: 14: 15
Bill Horne 05-14-2004 14:03:40
Cyndie Goudeau 05-14-2004 14:04:42
fG: I ~. ,3
Pelican Walk DRC Comments
COPIES TO
CITY COUNCIL
MAY 18 2004
PRESS
CLERK/ATTORNEY
11:35 am
Case Number: FLD2004-02015 -- 483 MANDALA Y AVE
Owner(s); B ] E Inc
630 S Gulfview Blvd
Clearwater, Fl 33767
TELEPHONE: No Phone, FAX: No Fax, E-MAIL: No Email
Representative:
Northside Engineering
601 Cleveland Street
Clearwater, Fl 33755
TELEPHONE: 727-443-2869, FAX: 727-446-8036, E-MAIL: NESTECH@MINDSPRING.COM
Location:
Atlas Page: 267 A
Zoning District: T, Tourist
Request: Flexible Development approval to permit a parking garage use (five parking levels) over an existing parking
lot in the Tourist Zoning District. The request also includes: front (Poinsettia) setback reduction from 25
feet to five feet (to building), side setback reduction from 10 feet to zero feet and a side (south) setback
reduction from 10 feet to five feet to pavement and dumpster enclosure and an increase to the building
height from 50 feet to 58 feet above base flood elevation, as a Comprehensive InfilI Project, under the
provisions of Section 2-803.C. .
Proposed Use: Parking garages and lots
Neighborhood Clearwater Beach Association
Association(s): Clearwater, FI 33767
827 Mandalay Ave
TELEPHONE: 727-446-5801, FAX: No Fax, E-MAIL: dmacnav@att.netI
Presenter: Mike Reynolds, Senior Planner
Attendees Included:
The DRC reviewed this application with the following comments:
General Engineering:
I. 1) Will the proposed parking spaces be metered? 4/2/04 NO, GARAGE WILL USE A MANNED
BOOTH OR PREPAY METHOD.
2) Need to show how all of the utilities are being relocated, including storm mains. SEE
COMMENT #3 BELOW
3) LOCATIONS OF UTILITIES IN EASEMENT TO BE SURVEYED AND LOCATED ON
DRAWINGS TO DEMONSTRATE THAT COLUMNS ARE NOT ABOVE UNDERGROUND
UTILITIES. CITY WILL HAS CAMERAED SEWER LINE AND DETERMINED THAT
TOTAL REPLACEMENT WILL BE REQUIRED AT THE APPLICANT'S EXPENSE PRIOR
TO ANY CONSTRUCTION. APPLICANT TO PROVIDE A HOLD HARMLESS
AGREEMENT FOR FUTURE REPAIRS.
4) Will a crane be used for the construction of parking garage? Ifso, where will the crane be
positioned? 4/23/04 - NOT MET
All of the above to be addressed prior to CDB.
Environmental:
No Comments
Fire:
Development Review Agenda - Thursday, April 1,2004 - Page 18
1 . Parking Garage is required to be sprinklered. As per Florida Building Code, 2001 Edition,
Section 903.8 Prior to Bldg. Permit.
2 . Provide a fire hydrant dedicated to the Fire Sprinkler System on the same side of the street and
within 300 feet of the most remote point of the building. PRIOR TO D.O.
3. Show FDC at least 15 feet from the building and within 40 feet of the Fire Hydrant. PRIOR TO
D.O.
4 . Where underground water mains and hydrants are to be installed, they shall be installed,
completed, and in service prior to construction as per NFP A 241. Please acknowledge PRIOR
TOD.O.
5 . Plans submitted for Fire Review must reflect adherence to Florida Fire Prevention Code, 2001
Edition and the following Codes: NFP A 10 I, 2000 Edition, NFP A 70, 1999 Edition and Florida
Statute 633. Show on a Code Reference Sheet. PRIOR TO BLDG. PERMIT
6 . Provide drawings that have been prepared by or under the direction of an Engineer registered
under F.S. Chapter 471 for all fire sprinkler systems as per Florida Building Code, 2001
Edition, Sec. 104.4.1.3 Drawings shall be signed and sealed by a Professional Engineer as per
F.S.471.025 The installation shall be in accordance with NFPA 13, 1999 Edition by a licensed
Fire Sprinkler Contractor under separate permit with drawings. Please acknowledge. PRIOR
TO BLDG. PERMIT
7 . Clearances of 7 \Ii feet in front of and to the sides ofthe fire hydrant, with a 4 foot clearance to
the rear of the hydrant are required to be maintained as per NFPA I, Sec.3-S.6 Please
acknowledge. PRIOR TO BLDG. PERMIT
8 . Install a Knox Key Box for emergency access as per NFP A I, Sec. 3-6 and install prior to
building permit. Please acknowledge.
9 . Provide a UTILITY Sheet in the Site Plan.
Harbor Master:
No Comments
Legal:
No Comments
Land Resources:
No Comments
Landscaping:
I . There are areas left open where landscaping can be installed.
Area to the south of garage and within the ramp opening.. palms and tropical plants will do well
here.
2 . Correct spelling on MuWenbergia capillaris - muWy grass in plant schedule.
3 . Per Section 3-1204.D. all landscaping must be protected from vehicular and pedestrian traffic
by the installation of curbing and wheel stops, or other protective devices along the perimeter of
any landscaping which adjoins vehicular use areas and sidewalks. These protective devices
shall have a minimum height of six inches above grade.
Parks and Recreation:
I . The Open Space dedication requirement will need to be addressed for this project prior to
issuance of building permit. Information needed on the area ofthe proposed parking structure.
Storm water:
No Comments
Solid Waste:
I . Please angle south enclosure to east, Enclsoures need to be built to city specifications and
shown on detail page
04-22-04
I dont feel the two enclosures wiII work for the level of service needed (OutBack has their own
Dumpster and Recycling Dumpster for Cardboard). 3.5 Enclosures would surfice.
Traffic Engineering:
Development Review Agenda - Thursday, April I, 2004 - Page 19
I . I. Need floor plan showing internal design of parking garage for all levels. 4/23/04 - MET
2. Show functional design of helix 4/23/04 NOT MET. DEMONSTRATE THAT HELIX
WILL ACCOMODA TE THE TURNING RADIUS OF LARGER VEHICLES. WHAT
MEASURES WILL BE PROVIDED TO ASSURE SAFE PASSAGE OF VEHICLES ON THE
TWO-W A Y RAMP?
3. Show stairs and elevators. 4/23/04 MET
4. Operational design (cashier parking) 4/23/04 - PROVIDE A MINIMUM OF 35' FROM
THE TICKET DISPENSER TO THE BACK OF SIDEWALK TO ACCOMODA TE TWO
VEHICLES. FOR THE NUMBER OF SPACES A THREE LANE SYSTEM WITH A
REVERSIBLE MIDDLE LANE IS RECOMMENDED.
5. Show direction offlow of vehicles inside the parking garage. 4/23/04 MET
6. Please show handicap parking spaces. 4/23/04 FOR 394 SPACES REQUIRE A
MINIMUM OF 8 HANDICAP SP ACES. ONLY SIX ARE PROVIDED.
7. Will this parking garage have a gate is so please show where and indicate how it be
operated? (manned or unmanned). Show ticket booth or ticket console device if any? 4/23/04
MET - SEE COMMENT #4 ABOVE.
8. A pair of20' x 20' sight distance triangle must be shown on the site plans. The triangles are
measured from the property line and must be shown at all access entrances/driveways per (City
of Clearwater's Land Development Code Book). Objects within the sight distance triangles
must not exceed 30" in height from the pavement. 4/23/04 - COLUMNS AND WALLS ARE
LOCATED WITHIN THE SIGHT TRIANGLES. WHAT MEASURE WILL BE TAKEN TO
PROVIDE ADEQUATE SIGHT DISTANCES?
9. Curb radius must be a minimum of28'. 4/23/04 - NOT MET - CURB RADIUS NOT
SHOWN ON THE PLANS.
10. How many planned exit lanes for 418 spaces? One additional level bring the total number
of spaces to approx. 500 spaces. How will the structure accommodate the increased demand for
ingress/egress? Consider relocating the proposed retail to the south to provide additional
available width at the north garage entrance. 4/23/04 - NOT MET - SEE COMMENT #4.
II. Pedestrian activity - how will the public access the structure? 4/23/04 MET
12. Show how pedestrians will access the building with retail and restaurants from the parking
garage. 4/23/04 MET
13. All of the above to be addressed prior to CDB.
*Traffic Impact Fee to be determined and paid prior to e.0. of retail.
Prior to building permit:
I. Show lighting plan and drainage plan
2. The structure is to be designed to accommodate an additional one level for future parking.
Planning:
Development Review Agenda - Thursday, April I, 2004 - Page 20
I. Site Plan
1. Improve the location map.
2. The site plan should have a plan sheet that shows the building and its square footage.
3. Label all outdoor lighting.
4. Show and label proposed sidewalks.
5. Label dumpster staging area.
6. Label all required setbacks and proposed setbacks.
7. Clearly show all existing and proposed points of access.
8. Provide all visibility triangles.
9. Show all private and public easements.
10. Clearly show all Rights of Way within and adjacent to the site.
I I. Submit a reduced color landscape plan on 8 Yz by I I" paper.
Site Data Table
I. State the total paved area, including all parking spaces and driveways, expressed in
square feet and percentage of the paved vehicular area.
2. State the required number of parking spaces.
3. Include the official records book and page numbers of any existing utility easements.
Building Elevations
1. Show building height with legible dimensions and dimensional arrows from base flood
elevation to roof midpoint.
2. Provide color elevations on 8 Yz by II" paper for all three visible sides.
3. State/explain how the proposal meets Beach by Design, specificaIly parking
garages to be designed to not look like a garage.
Provide all signage information as requested on the application form.
Additional comments:
1. Provide by existing and proposed floor plans for all floot levels.
2. The proposed FAR stated on the cover sheet appears to be incorrect.
Please re-calculate the FAR, show the calculation, and state the correct
FAR on the plan's site data table.
4. What is the proposed building material?
5. Provide color drawings for both existing and proposed north and south
elevations.
6. What is planned for the "future retail" component of the plan? Provide details about the site,
tenants, and tenant connection to the garage.
7. How is solid waste addressed?
8. Will the garage have pay stations, meters, or a manned pay booth?
9. Clearly reference the 418 parking spaces and the proposed retail in your project
narrative.
Other:
No Comments
Notes:
Development Review Agenda - Thursday, April 1, 2004 - Page 21
r
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City Council
~M'MM'M~nda.~ov!!...~_~.~orii!ndu.!!1~__"M___M___M"
Trackinq Number: 601
Actual Date: OS/20/2004
Subiect / Recommendation:
IAFF Contract Negotiations
Originating: Official Rec and Legislative Svc
Section Other items on City Manager Reports
Cateqorv: Other
Number of electronic documents attached: 0
Public Hearinq: No
Financial Information:
~ Other
Review ApDroval
Cvndie Goudeau
05-18-2004 13:40:49
CDI I
15. i
transportation
i nteg rati on
TASK Torce
Membe rs:
Frank Murphy - Chairman
Kevin Schuyler - Vice Chairman
Don Crane
Joel Giles
Roy Harrell
Jim Holton
Ed Hawkes
Joe Kubicki
Julio Maggi
Staff Suppa rt:
Brian Smith, Director
Pinellas County Planning Department
Pete Pensa
City of Largo
White Paper for the Transportation Integration Task Force
of the Pinellas Assembly
Transportation Integration Committee
Issue Statement:
Pinellas County is at a watershed moment in time. To sustain economic development, Pinellas County must
continue to grow and maintain a transportation infrastructure that supports growth by promoting the efficient
movement of people and goods. However, there remains little "Greenfield" land for development, and
limited opportunity to build or expand roadways within its geographic boundaries.
During the past half century, our land use policies and transportation strategies have produced sprawl and
almost total automobile dependence. The time is now for a "sea change" in land use policy and
transportation strategy that will dramatically reduce automobile dependence, increase transportation
efficiency and enhance our quality of life.
This task force recommends an aggressive, multi-pronged approach that simultaneously addresses (1) land
use policy, (2) transportation funding, and (3) transportation capacity improvements.
Land Use Policy
We must acknowledge that Pine lIas is an urbanized county. Our zoning codes and development
regulations should be immediately revamped to provide for increased density and mixed use
development in focused areas together with appropriate public open space, based on a consensus of a
comprehensive vision for the future. These policies should foster mutually beneficial partnerships
between the public and private sectors. Public policy should enlist the economic self-interest ofthe
free markets in the service of the community. Infill redevelopment should be particularly encouraged
and nurtured in a manner that provides for internal capture of vehicle trips and converts vehicular
trips to pedestrian trips, thereby significantly reducing automobile dependence and allowing for more
efficient utilization of existing roadways, while strengthening our neighborhoods, communities,
institutions and social fabric. New development and redevelopment patterns will emerge as a result
of such new policies, dramatically improving the level of service of our transportation infrastructure
before spending a single dollar on capacity improvements. These development patterns will create
ridership characteristics that will support future mass transit, and attract creative individuals,
businesses, industries and capital.
Transportation Funding
There are several improvements that should be made to our existing roadway network. The existing
systems for coordination and control of traffic signals should be upgraded and integrated. Planning
and right-of-way acquisition for future fixed-guideway mass transit infrastructure should be
undertaken. Beautification of existing traffic corridors should be accomplished. Regrettably, current
funding levels for transportation are woefully inadequate (more than a half billion dollars short for
roadway capacity projects alone). Therefore, Pinellas County should immediately (and
simultaneously with an overhaul of its land use policies), enact its maximum local gasoline tax
option, and leverage that revenue stream to create as large a pool of funds as possible to construct as
many of the necessary roadway capacity improvements set forth in this white paper as possible. This
revenue stream could be leveraged to perhaps more than $400mm. Since this will not be enough to
complete all the required capacity improvements, the County should aggressively pursue additional
federal and state funds on the strength of its willingness to take full advantage of its local taxation
options. In addition, there are various other funding sources that should be carefully explored such as
(1) additional sales tax, (2) FIHS dollars, (3) transit surtax, and (4) tolls.
Transportation Capacity Improvements
There are several roadway capacity improvements that must be completed as set forth in this white
paper. These improvements are at various stages of planning and funding. They include significant
improvements to US 19, Ulmerton Road, Gandy Blvd, Roosevelt Blvd and the 118th Street
Connector. In addition, improvements must be made to Gulf Blvd to ensure the continued vitality of
the beaches and the tourism industry that is one of the cornerstones of our vibrant economy. At some
point, the existing, independently operating traffic signal control systems throughout the County
should be upgraded and integrated. The Pinellas trail system must be completed. The new
development and redevelopment patterns that will emerge from the revamped land policies will
create the ridership characteristics to economically support future mass transit. Provisions should be
made now to efficiently implement a fixed-guideway component of comprehensive transportation
strategy as the demand arises. Timely implementation of capacity improvements, pursued
simultaneously with sweeping land use policy changes and effective funding strategies will foster
intelligent growth, nurture economic development and enhance quality of life.
Do we want to be a first tier metropolitan area? Or are we content with second or third tier status? It starts
with a vision of what Pinellas County wants to be in 10,20,50 years. It will gain momentum on strength of
courageous leadership and persuasive articulation of that vision. It will take flight only upon the aggressive
and simultaneous implementation of sweeping land use policy changes and effective funding strategies for
the transportation infrastructure improvements required to sustain growth and economic development while
enhancing quality of life. Success will depend on the willingness of this community to make the tough
choices and the necessary sacrifices to achieve greatness. The alternative is mediocrity, stagnation and
eventual decline.
Task Force Objective:
The Pinellas community will have completed specific actions to create mobility improvements for the
County. These improvements will occur in the next five years and prepare us for the future. The actions
taken will reflect the transportation importance of Pin ell as County to the entire Tampa Bay community as it
relates to the seamless movement of people and goods. These actions, which will flow from a decision-
making mechanism and structure, will be planned to enhance the quality of life of our community. Our
quality oflife enhancements will ensure the safety of our community, the improvement of the environment
and the economic strength of Pinellas County
Task Force Members:
Frank Murphy, (Chairman)
Don Crane,
Roy Harrell,
Jim Holton
Joe Kubicki, Non voting
Julio Maggi
Kevin Schuyler, (Vice Chairman)
Ed Hawkes,
Joel Giles
Brian Smith, Staff Support, County
Pete Pensa, Staff Support, City
Eva Andujar, Recording Clerk, St. Petersburg
Finding and Facts
The Committee during the course of several months convened 8 fact-finding sessions concerning the status
of transportation in Pinellas County. Through those sessions, the committee gained an understanding of the
issues and the various government initiatives that were responding to those issues. The committee evolved
into a good general understanding of the practical concerns with what can really be done concerning
transportation in Pinellas County. Several themes begin to evolve that have helped the committee to focus its
efforts. One theme is that of quality oflife, and that perspective for the citizens of Pin ell as County. There
appears to be a strong sense of interest in matters that come under this heading of quality of life. In addition,
the committee has observed that what were viewed as solutions 30 years ago are no longer viewed in the
same light. Therefore, the committee sees the County expanding from a focus on highway improvements, to
a focus on other means of travel, such as transit, bicycle, and pedestrian modes. It is also observed that
whatever direction is taken with respect to transportation initiatives, there is the need to view the governance
and the revenue sources in that regard. It was with these considerations in mind that the committee has
developed a series of findings and facts which are the subject of this section of the report.
TRAFFIC CONTROLS
The situation of traffic controls within Pinellas County was evaluated in some depth. Traffic Controls
encompass signage (both regulatory, and non regulatory), controls during construction, railroad crossings,
school crossings, traffic signals, pavement markings, roadway median openings, traffic calming, to name
several of a multiplicity of functions. The State Department of Transportation controls these functions on the
State highway System. However, on the County roadway system, these traffic controls are governed by the
County in the unincorporated area, and governed by the the various municipalities in their jurisdictions. It
should be noted that there is another level of roadways referred to as collectors and local roads. These are
controlled by whichever jurisdiction they fall within. This is the system within which the 790 traffic signals
within Pinellas County are operated. It was concluded that most of the items under the subject of traffic
control would be appropriately handled at the local jurisdictional level (City or County) because of the
community level of sensitivity. However the committee identified the functions of the Intelligent
Transportation System (ITS) portion of the traffic signal system which includes approximately 400 signals,
which should be separated out for countywide management, since the management of traffic on the major
arteries should be a priority that should not vary from one jurisdiction to the next. There is discussion of an
interlocal agreement between the County and cities to accomplish this. It was concluded as a minimum there
should be a central agency or committee that would manage the equipment and software that is used for the
ITS throughout Pinellas County. This agency should be the County. In addition, the County should
administer protocols that place a priority on the efficient movement of traffic, both under normal conditions,
and under conditions where traffic needs to be adjusted due to incidents or special situations. It was further
concluded that the financial responsibility for this part of the signal system should be placed at the county
level. However it must be emphasized that there are many functions such as the priority for pedestrian
movement or special events that have a community interest. These system decisions that affect such concerns
should be approached in a way that takes into account those community concerns. Therefore, whatever
decision making procedure is used for the countywide signal system, there needs to be a provision for input
or involvement from local agencies.
ROADWAY CAPACITY
The committed plans for roadway improvement as identified in the MPO plan were assessed. There is
already a regional roadway network which would provide considerable capacity for the movement of traffic,
not only in the County, but also to locations outside the County. While it is recognized that Pinellas County
is built to a point where there are limited opportunities for new roadway corridors, there are several existing
corridors that are identified for capacity expansion. This would include such corridors as US 19, Ulmerton
Road, the Roosevelt/118th Ave. connectors and Gandy_Blvd.
Specifically US 19 is to be a controlled access roadway, with service roads, from SR 580 to 49th Street. US
19 is the subject of a channelized median program in conjunction with an added lane project. The
combination of these initiatives will make US 19 an excellent north/south artery through Pinellas County.
Since this is a State corridor, the funding for this program has been derived through the efforts of the MPO
and FDOT. Most of the improvements for US 19 are either in place or programmed for the next 5 years. The
exception is the section of US 19 between SR 60 and Whitney Road. At this time there is not adequate
funding committed for the construction work in that area.
Ulmerton Road is the major east/west artery of the County and it is programmed to be a 6 lane arterial. It
should be noted that there is considerably less right of way in this corridor than US 19, and considerable less
opportunity for improvement. Funding is also needed for construction of key sections of this roadway. These
sections are from west of 38th Street to 1275, and from west of Belcher Road to west of Keene Road.
The third regional capacity initiative is in the Roosevelt Blvd. Area. The MPO plan defines an expressway
that would connect the south end of the Bayside Bridge to 1-275. This is referred to as the new Roosevelt
Connector. To provide system continuity, the 118th Ave. connector is a proposed expressway that would
connect US 19 to the new Roosevelt Connector. With this initiative, a traveler can proceed north on the
interstate from St. Petersburg, then proceed west on the Roosevelt/118th Connector System to US 19 and
proceed north. This will all be done without the driver encountering a traffic light. It should be noted there is
very little construction money that is assigned or available to this connector system.
The fourth capacity corridor is the conversion of Gandy Blvd. to a controlled accesses facility. This corridor
would start at US 19 and proceed east to the causeway. Included within this corridor would be a major
interchange at the crossing of 4th and 9th Streets, which would be the priority improvement in this corridor.
The preliminary corridor evaluations have been completed, but there are no funds committed to the design or
construction of this improvement.
In summary, the priorities for capacity improvements are: US Hwy 19, Ulmerton Road, Roosevelt/118th Ave
Connectors, and Gandy Blvd. It must be emphasized these corridors are all identified in the MPO plan and
the FDOT program. The strategic issue for these projects is the funding requirements. It should be noted
from the background materials in the appendix of this report that these projects would total $1.1 billion. The
committee would note that while other road improvements have been identified, these road improvements
which are located on the State system, would provide considerable Countywide benefit to the County, and
should be the subject of not only local the gas tax commitment, but also federal and State revenue initiatives,
and possibly in some form, a toll initiative. A suggested approach would be as follows: U.S. 19 would
continue to be funded by special allocation efforts from federal and State Sources. The same approach could
apply to the completion of the Ulmerton Road corridor. However, the Roosevelt/118th connector system
improvements should be evaluated with respect to the feasibility of whether the system can be implemented
using revenues that are generated from some form of toll and bonding system. The committee would
question the feasibility of this full connector system without some form oftoll revenues~
TRANSIT
The history of mass transit in Pinellas County, and the current operations of not just the PSTA bus system,
but also several specialized trolley systems has been carefully evaluated. It was noted that there was
considerable interest in the County in using alternative means of transportation, other than car travel.
However, the committee also notes that the current bus system is not viewed as an attractive option or an
adequate response to that interest. Traditional bus service does not appear to be what the general public is
interested in. If the County is to proceed forward, making mass transit a viable alternative, it has to be
provided in a way that people will be attracted to use the system, as opposed to using it because there is no
other alternative. This would mean that service must be focused and designed in response to what peoples
needs are, and that that service be attractive and enjoyable to use. The success ofthe Gulf Beach trolley is
noted as an example of this. Since this trolley service was installed, its ridership has steadily climbed and it
is an example of the type of service that people would prefer.
Another aspect of the transit situation is the fact that PST A does not include all of the communities in
Pinellas County. The cities of Treasure Island, St. Pete Beach, Belleair Beach, Belleair Shores and Kenneth
City and the unincorporated areas of Tierra Verde and South Pasadena Fire Department are not included in
the authority service area. For transit to be truly effective as a mode, there should be an agency that can
function countywide with a revenue source that is countywide.
The Pinellas Mobility Initiative is a program bought forward under the sponsorship ofthe MPO. This
program will provide a significant transportation alternative with the use of a guideway technology
connecting key points throughout the County. This system has been approved by the MPO to proceed into
the preliminary engineering phase. As Pinellas County looks toward its future, this is the type of
transportation that must be provided. In addition to this guideway system, there is the need to emphasize
other forms oftransit service. There needs to be not only the expansion of such service as the Gulf Beaches
Trolley to provide such services as the connectivity from the Gulf Beaches to Downtown St. Petersburg, but
also there is the need to provide premium express service to move the commuters and other non-leisure
travelers to and from their destination that is competitive with the automobile. Such services would set up a
transition of use leading to that of the Guideway System.
The appropriate steps should be taken to ensure not only that the funding is provided for the next phase of
this guideway system, but that activities be initiated to identify the corridors that should be preserved for the
system, and with development plans then focused along those corridors, thereby increasing the feasibility of
that transit program. In that regard, the first phase of that system should include the corridor beginning in the
Clearwater Beach/Downtown Clearwater area traveling east to the St. Petersburg/Clearwater Airport, and
then south to the downtown St. Petersburg area. This would be followed by a second phase that would run
from downtown St. Petersburg west to the Tyrone area and then north to downtown Clearwater, which will
form a complete loop.
There is the priority need to focus on Governance and the revenue source for this initiative. It makes sense
that one agency should be responsible for mass transit at the trolley level, at the bus level, and the guideway
level of service. This makes sense, not only from a governance and coordination of service perspective, but
in terms of how the revenue may be applied. There is available to Pinellas County the use of a transit surtax,
which is a sales tax of up to 1 percent that maybe applied if consent from a referendum is obtained. It has
been concluded that this revenue source could support all that is envisioned with respect to mass transit
requirements, and provide the funding needed for the other modes that might be in support of this system.
The committee concludes that a new countywide form of transit governance is needed that has the ability to
provide these services. The transit governance should take into account a membership that reflects the
revenues that would be provided to the system. However the committee also concludes that the governance
of that transit agency must be carefully designed so that the decisions are community based. This is
extremely important in that this form of transportation has considerable interaction with communities and
development that is along the system corridors.
GULF BLVD ENHANCEMENT
Gulf Blvd, which connects the 12 beach communities of the County, is a significant economic development
feature. There are 5 million tourists a year that visit Pinellas County, and their primary objective in doing so
is the Gulf Beaches. It must also be recognized that this same environmental feature is a significant attraction
and amenity to the residents of the County. The third point in that regard is that there are many businesses
that either locate to this area, or stay in this area due to the Gulf Beaches. A special Gulf beaches Trolley
service has been instituted that has proved to be very successful and furthers the concept of the Gulfbeaches
as a unified corridor with connecting destinations. It is for these reasons that the committee believes Gulf
Blvd. should be prioritized for enhancement as a corridor. This enhancement would include those various
initiatives that come under the heading of livable community and quality of life provisions. This corridor
should not only be attractive, but it should be functional for people to use. The corridor should not only be
the subject of design features including way-finding signs, landscaping, streetscape, and utility under
grounding, but also such community features as characteristic trolley service, bicycle friendly provisions,
and pedestrian safety provisions are critical. These initiatives should all be followed with a common theme
of design, function and communication. Gulf Blvd. must then be approached as not just a transportation
corridor, but as an experiential corridor that is treated as a significant quality of life component of the
County. Funding for this corridor should be viewed as a countywide responsibility but should be approached
as a financial partnership with the 12 beach communities, where those communities provide a share of the
funding.
CORRIDOR BEAUTIFICATION AND STREETSCAPE
A significant aspect to transportation is that of quality of life. Transportation improvements are made and
provided for so that people can travel through the County pursuing their various destinations during the
course of the day. This transportation purpose should be approached on a comprehensive basis. Attention
should be given to how people make their trip, or their experience of the trip, rather than just getting people
from one point to another. The corridors that people use should be landscaped, and include other streetscape
provisions that make the people's experience in the corridor not only pleasing, but also non-aggravating. It is
recognized that that people spend a considerable amount of their time traveling by car, transit, walking or by
bike, that this time should be viewed as more than just functional. It is felt that if landscaping and
streetscaping are incorporated into all of the transportation work, there will be two benefits. The first benefit
is that it will be easier to implement the concept if it is approached on an across the board basis. The second
point is there will be considerable savings if certain basic ingredients are incorporated in all projects. It is the
conclusion that all the major corridors in the County should be subject to landscaping and streetscaping
provisions, and that provisions with a revenue set-aside, should be made for the installation, maintenance,
and ongoing upkeep of such a program.
LIVABLE COMMUNITIES
The approach to transportation must be broad based and comprehensive. Transportation can no longer be
viewed as a subject that is of a single mode and which does not take into account interaction with
development and the community. It is for this reason that the committee believes that as part of the
transportation program the concept of a livable community should be embraced. There is now the public
awareness and expectation of the fact that transportation should now include as a priority not just transit
service, but also bicycle provisions, pedestrian provisions, and any other means whereby people can travel.
This means that provisions need to be made for following the transit initiatives, the trailways plans, and the
sidewalk and pedestrian initiatives that have been identified by the MPa, and local governments in their
adopted plans. An example of this type of facility is the Pinellas Trail, which is a 15 foot wide paved non-
vehicular corridor running through the entire urban area of the County. 100,000 people a month use this Trail
with two thirds of those trips being for a work, school, shopping or social purpose. Another example of the
growing awareness of the priority for these alternative modes is the 15 million dollar program underway to
construct sidewalks and pedestrian crossings along the entire length of US 19, from Tarpon Springs to St.
Petersburg. A third initiative highlighting this interest in the County is the MPa's Pedestrian Committee
proposal to establish pedestrian safety zones where pedestrian movement would be prioritized over expedited
vehicle movement in areas that justify such treatment. These programs show the growing focus that is being
placed by the communities in the county on livable community provisions. Funding is needed to assist the
communities and the county in responding to their need. In conjunction with this, the approach to
development needs to be adjusted to be focused on a broader concept, rather than approaching each
development in isolation. It has come to be recognized that a sense of place is important in that regard. A
sense of place is really the responsibility of the community through its government or governments. How the
public places including structures and open space, and connecting ways are defined, sets the basis for what
the private sector does, not only in response to regulations, but also in response to this public interest or
demand. As Pinellas County becomes more urbanized, this aspect of the development of a community
becomes more of a priority. It is therefore the conclusion of the committee that in conjunction with the broad
initiatives to provide transportation facilities, there must also be an initiative by the MPa, the County and
local agencies that is supported by policy and funding that focuses on a sense of place and provides a way for
people to move in a non-vehicular way within and through the communities of the County with a sense of
place.
TRANSPORTATION REVENUES
It is recognized that additional revenues are needed to fulfill the public's expectation for a transportation
system that maintains and expands on the quality of life of the residents and visitors. There are several
options as to how these revenues can be pursued. Each of these revenue sources have different purpose
expectations, different procedures, different effects upon individuals, and generate different amounts of
money. Currently there is in State law the unused authority to levy an additional 6 cents on the sale of
gasoline. Five of those cents falls under a procedure requiring an agreement among the County and the cities
as to how the funds are allocated. The County Commission has the authority to establish up to 5 cents per
gallon, but the distribution of these funds would then be governed by this interlocal agreement. The other
part of that gas tax concerns one penny, which is called the 9th cent, and is subject to a different procedure.
This other I-cent must be approved by the BCC, but does not require an agreement between the cities and
the County. The total annual revenue that can be derived from these sources is $21 million.
In reviewing the law and its purpose it was concluded that this gas tax initiative should be project driven.
That is, State law makes it clear that this option was created to respond to needs that were developed from a
comprehensive plan. This should be the primary factor behind discussions on this tax. There has been
discussion as to a percentage split between the cities and the County, but there has been no resolution on this
question. It is the conclusion that the first determination should be what the gas tax is for in terms of projects,
or programs, and once this is established then any split or division of funds should be based upon the
furtherance of those projects or plans.
Related to this gas tax option is the need to extend the current local 6 cents gas tax that is due to expire in
2007. Local agencies are reliant on 4 cents of these funds for the operation and maintenance of the local
highway systems. This option should be extended and consideration should be given to applying the
available 2 cents (currently tied to bonded indebt ness until 2007) to projects that would be proposed as part
of the additional gas tax proposal. Consideration could also be given to bonding this revenue source to
support roadway capacity or other projects. However, this proposal is qualified by the fact that this gas tax
source has to date been used for the maintenance and operation of the County Highway System and is
currently subject to an interlocal agreement between the cities and the County. Therefore, before it is
assumed 2 cents can be applied to further bonded indebtedness or transportation improvements,
consideration must first be given to the system maintenance requirements.
Another revenue source is entitled The Transit Surtax. This is an up to 1 percent sales tax that can be
authorized by the BCC through a referendum. This tax is for the purpose of a guideway transit system and
related bus improvements and operations. A section of this law does allow for 25 percent of the revenues of
this source to be used for non-transit. However, that provision does not apply in Pinellas County. It is
concluded that the legislation should be fixed to make this provision available to this county. Since the
transit surtax, if approved at its full amount, can generate 116 million dollars a year, this would be a very
significant revenue source, and more than adequate to fund a proposed guideway system in the future. The
transit surtax is a viable revenue source that should be considered by the County to fund the transit program.
The other potential source for transportation projects is that of tolls. The public has not viewed the use of
tolls in Pinellas County positively in the past. However, if an acceptable means of provision were presented,
this could significantly help with the construction of highway facilities. But tolls must be carefully structured
because if they do not collect revenues as expected, then replacement revenues are taken from the existing
gas tax revenues for that area, which could affect the funding of other projects. The committee believes the
use of the toll procedure should be explored for the Roosevelt /118th Ave. Connector System, but caution
would be appropriate due to the impact this would have on other revenue sources if it were not successfully
carried out. Another option to consider is increasing toll on the Skyway Bridge, where there is considerably
more control on trip diversions. The funds from this expanded Skyway Bridge Toll Program could be applied
to other facilities designated to receive those funds, such as the Rooseveelt/118th Ave. Connector System.
CONCLUSIONS AND RECOMMENDATIONS
The committee using as the basis the findings and facts stated in the previous section have drawn the
following conclusions and recommendations.
TRAFFIC CONTROLS
. There should be one County-wide entity in charge of the ITS portion traffic signal system, which
would encompass approximately 400 traffic signals within Pinellas County. Pinellas County is a
logical lead agency for that purpose. The County should be responsible for the provision and
operation of that system, and should be funded for that purpose.
. The balance of the local traffic signals and traffic controls should remain under the jurisdiction of the
local communities.
. With the County responsible, there should be an advisory procedure established, where local agencies
can provide input to signal system operation.
ROADWAY CAPACITY
. A continued priority should be placed on improvements to key roadways in the County that include
US Hwy 19, Ulmerton Road, and Roosevelt/118th Ave. Connectors and Gandy Blvd.
TRANSIT
. Transit governance must be modified to function on a countywide basis encompassing all
jurisdictions in the County .
. This governance should take into account the significant role Pinellas County will have in the
revenue sources.
. The transit surtax should be considered as a viable revenue source for future transit improvements.
. The Pinellas Mobility initiative should be funded for the next phase of development and in addition,
measures should be taken to ensure that the identified corridors and related right of way are preserved
for this future system.
. Intermediate transit service improvements should be implemented concerning expanded trolley
service and premium express bus service where the focus is on providing a service that attracts riders
that have an alternative.
GULF BLVD. ENHANCEMENT
. The Gulf Blvd enhancement project should be funded and implemented as a countywide project in
partnership with the beach communities.
· Countywide fund~ should be assigned to this program with the understanding that the beach
communities will provide matching funds for the improvements.
CORRIDOR BEAUTIFICATION
· A program should be established and funded for corridor beautification and streetscape
improvements throughout Pinellas County.
LIVABLE COMMUNITY
. The MPO, the municipalities and the County should work together to restructure and emphasize the
provision of transportation services that further the livable community initiative in Pinellas County.
. This initiative would include focused transit service, the Trailways projects, bicycle provisions,
pedestrian provisions and sense of place provisions for communities.
TRANSPORTATION REVENUES
. It is recognized that the transit surtax should be considered the viable revenue source for the Pine lIas
Mobility Initiative. With the referendum to be held at a later date, once the program has been defined
in enough detail, to be taken to the public for a decision.
. The Local Option Gas Tax of 5 cents and the 9th cent gas tax for a total of 6 cents should be
instituted based upon a program of projects
. The priorities for this gas tax funding should be capacity improvements to US 19, the capital portion
of the ITS function of traffic controls, and Ulmerton Road.
.
. Consideration should be given to bonding, utilizing the state infrastructure bank loan program and the
leveraging of federal and state funds to accomplish these priorities at the earliest time.
. The other priorities documented in this report deserve serious consideration for funding and should
be the subject of further evaluations.
. Other revenues should be considered such as toll revenues for capacity projects in this report that are
not listed in the gas tax priorities.
LIST OF APPENDIXES
A. Subjects Considered
B. Estimate of Program Costs
C. Pinellas County Corridors Chart provided by FDOT
D. Suggested Finance plan
APPENDIX A
SUBJECTS CONSIDERED
The Task Force convened and conducted a series of eight fact-finding sessions. That included the following
subject areas:
A. Alternative Transportation Revenues
B. The MPO and the MPO' s Long Range Plan
C. US 19 Improvements
D. City and County jurisdictional responsibility for traffic control
E. Land Use and development pattern documentation.
F. The Tampa Bay Partnership approach
G. The State High Speed Rail program
H. Pinellas Mobility Initiative
I. The Transit Initiative of St. Petersburg and Clearwater
J. The current GIS mapping and data system
K. Liveable Community provisions.
L. Trail and Bikeway provisions
M. The PSTA program
N. The St. Petersburg /Clearwater International Airport Program
O. Pedestrian provision
P. The current US Hwy 19 Improvement Program
Q. Corridor Landscape and Beautification Initiatives
R. The Gulf Blvd. Beautification/Enhancement program
S. The CUTR program
T. The Economic/Redevelopment Initiative
U. Major unfunded transportation projects in Pinellas County.
For each of these subjects, the Task Force invited guest speakers in to discuss with them in depth the
subjects as they relate to Pinellas County. From these discussions, a concept evolved as to how these
various subjects would fit together. It was clear that with each ofthese subjects, there were the questions
of integration, or how agencies within Pinellas County work together.
ESTIMATE OF PROGRAM COSTS
ITS SIGNAL SYSTEM
Capital Cost - $53 million
20 Year 0 & M - $48.6 million
CAPACITY PROJECTS
US Hwy 19 - Whitney Rd to SR 60
Roosevelt Connector
Ulmerton Road Segments
118th Ave. Connector
Gandy Blvd.
MOBILITY INITIATIVE (Transit)
Guideway System
Trolley System
Express Bus System
GULF BLVD.ENHANCEMENT
CORRIDOR BEAUTIFICATION
LIVABLE COMMUNITY INIT A TIVE
Trails
Sidewalks
Bike Lanes
119,200,000
392,399,220
62,000,000
250,000,000
138.000.000
$900,300,000
Capital
$1,430M
PE 12 M
$5.5M
$20M
O&M - Year
$10-15 M
$2.9M
$4.8M
$75M - Full Treatment
50M - Limited Treatment
$30 M*
$68M Full MPO Plan
$25M*
$25M*
* These numbers may be low and need further refinement and will need
to be community based
."
.
La\N enforcement
structures & financing
TASK force
Members:
Terry England - Chair
Bruce Geer
Jack Latvala
Nancy Loehr
Lisa McIntryre
Charles Rainey
David Welch
John Zurenda
Staf'f' Suppa rt:
James Dates, Director
Pinellas County Department
of Justice & Consumer Services
Sidney Klein, Police Chief
City of Clearwater
oc.
Pinellas Assembly Report
Task Force:
Law Enforcement Structures and Financing Task Force
Issue Statement:
The task force was established to review areas in which law enforcement processes
within Pinellas County could be streamlined to promote cost savings and enhanced public
safety for citizens.
Task Force Objectives:
The task force objectives as established included: 1) Identify functional areas where
additional efficiencies and/or cost savings could be accomplished, 2) Explore identified
areas through research and input from affected agencies, 3) Provide positive
recommendations on identified items that would provide benefit to Pinellas County.
Task Force Members:
Committee: Terry England, Chair
Bruce Geer
Jack Latvala
Lisa McIntryre
Charles Rainey
David Welch
Nancy Loehr
John Zurenda
Staff: James Dates
Sid Klein
Findings and Facts:
The task force found a number of examples of agencies working together to enhance
public safety within the county. Although there were a number of areas in which
agencies work closely together every day, agencies acknowledged, and helped to identify,
additional areas in which processes can be improved. A number of functional areas were
identified for exploration by the task force. These areas covered issues ranging from
improving daily operational processes and services to the status of existing programs and
technology.
During the task force process, a retreat was held between all of the law enforcement
agencies within Pine lIas County to help identify areas for improvement. These items
were discussed and positions on each item were presented to the task force. Task force
chair Terry England was present at the law enforcement retreat.
Items determined to be infeasible for consideration at this time or unnecessary to law
enforcement processes were discarded and not carried forward for recommendation.
Some of these items included consolidation of all law enforcement services(removed 5-1
with mention that this is not the appropriate time, but that it may be something to pursue
r
in the future), participatory management of consolidated services(removed 5-1),
expanded air support(removed 6-0), school programs(DARE, etc-removed 6-0), School
Resource Officer employment(removed 6-0), etc. The remaining task force
recommendations are items that are able to be accomplished and that will have a
significant impact on Pinellas County. For these recommendations, funding was not part
of the consideration. It is anticipated that the recommendations could be implemented
over time. Six( 6) members of the task force were present for the final recommendation
meeting on October 28,2003. Attachments to this report include:
. Municipal Report to the Law Enforcement Structures and Financing Task Force
. Pinellas County Sheriffs Office Report to the Law Enforcement Structures and
Financing Task Force
. Pinellas Police Standards Council Retreat Report from August 2003
. Pinellas Police Standards Council Post Retreat Results
Conclusions and Recommendations:
. Conclusion A:
The Pinellas County Sheriff s Office has significant forensic capabilities that
would benefit Pinellas County agencies and would provide standard services
countywide.
o Recommendation 1: Consensus Vote 5-1
It is recommended that the Pinellas County Sheriff s Office provide
forensic services countywide.
o Recommendation 2: Consensus Vote 5-1
It is recommended that the Pinellas County Sheriff s Office take over
property and evidence storage and disposal services countywide
o Recommendation 3: Consensus Vote 5-1
It is recommended that the Pinellas County Sheriffs Office take over
fingerprint services countywide.
o
. Conclusion B: Consensus Vote 6-0
Agencies should be able to provide traffic enforcement and crash investigations
within the jurisdictions of other agencies when appropriate.
o Recommendation 1: It is recommended that the task force support the
establishment of mutual aid agreements already in process to include
traffic enforcement and crash investigations on streets contiguous to the
jurisdiction of participating agencies.
· Conclusion C: Consensus Vote 6-0
Individual agencies currently receive information and track and disseminate
notifications on sexual offenders and predators. This can be a time consuming
process which currently requires agencies to frequently update and maintain their
own separate processes for notification.
o Recommendation 1: It is recommended that the Pinellas County Sheriffs
Office take over sex offender and predator management and notification
services countywide in order to facilitate a standard, centralized approach.
2
'-
'-
. Conclusion D: Consensus Vote 6-0
All agencies within Pinellas county have to regularly transport prisoners to the
county jail. This process can be very time consuming and takes needed resources
away from regular patrol.
o Recommendation 1: It is recommended that the Pine lIas County Sheriff's
Office establish a prisoner transport service to move prisoners from
agency locations to the county jail.
. Conclusion E: Consensus Vote 5-1
Agencies participating in the consolidation of services need to be involved in the
process to understand how the functions will be carried out and act in an advisory
role on the establishment of the consolidated services for their jurisdiction.
o Recommendation 1: It is recommended that the Pinellas Police Standards
Council members act in an advisory role in the establishment of
consolidated countywide services.
. Conclusion F:
Coordinated Information Technology efforts are vital to enhancing public safety
and saving money. Often, agencies pursue technology needs specific to their own
department with little or no coordination between surrounding jurisdictions.
o Recommendation 1: Consensus Vote 6-0
It is recommended that the task force support a coordinated countywide
law enforcement records depository
o Recommendation 2: Consensus Vote 6-0
It is recommended that the task force support coordinated mobile data
efforts
o Recommendation 3: Consensus Vote 6-0
It is recommended that the task force support the coordination of
consolidated electronic traffic tickets.
o Recommendation 4: Consensus Vote 6-0
It is recommended that the task force support the creation of a centralized
record management system for law enforcement.
o Recommendation 5: Consensus Vote 6-0
It is recommended that the task force support the upgrade of countywide
radio system emergency capabilities.
o Recommendation 6: Consensus Vote 6-0
It is recommended that the task force support the creation of a countywide
pawn records database that is in progress.
o Recommendation 7: Consensus Vote 6-0
It is recommended that the task force support the establishment of a
countywide emergency radio channel that can be monitored by all
agencies so officers can call for assistance without waiting for relays
through dispatch.
3
o Recommendation 8: Consensus Vote 6-0
It is recommended that the task force support the development of a
streamlined approach to traffic records that would reduce the data entry
load and make records easily available within the criminal justice system.
o Recommendation 9: Consensus Vote 6-0
It is recommended that the task force support the development of a
countywide autodialer approach to provide access to autodialer
capabilities to all law enforcement agencies with Pine lIas County.
4
Fi re/emergency med ica I
services structures &
Financing
TASK Torce
Members:
Ed Hooper - Chairman
Joe Calio
Sally Foote
Michael Godich
Sally Israel
Jerry Knight
Kathleen Litton
Tim Schuler
Staff Suppa rt:
Gay Lancaster
Chief Asst. County Administrator
Pinellas County
James Callahan
Fire Chief
St. Petersburg Fire Department
Pinellas Assembly
EMS/Fire Task Force Report
Executive Summary
December 18, 2003
Task Force Name EMS / Fire Task Force
Issue statement/Task Force Charge
Conduct a study of the fire services countywide to assess levels of services, cost, the distribution
of cost and services, and related factors. The task force should evaluate the potential for savings,
improved services, and more equitable assignment of cost from consolidating districts, having
cities serve parts of the unincorporated areas, and/or combining the city and county units into a
single countywide fire protection system with uniform salary and benefit scales. If full
consolidation is recommended, the task force should propose an approach and time-line for
phasing it in. The task force should study EMS and evaluate whether cost might be lowered
and/or performance improved by combining EMS with partially or fully consolidated fire
protection services.
The Task Force Chair met with the City and County representatives on Friday, September 19, to
outline the committee's future agenda to ensure completion by the target month of January. An
agenda was distributed separating the task force mandate down into four major components:
A. Savings (Consolidation and/or Regionalization, Joint Purchasing ofInsurance and
Other Commodities)
B. Service Improvement (ISO Rating, Fire and Life Safety Codes, Hydrants and
Infrastructure)
C. Equitable Assignment of Costs (Fees, Tax Equity, Specialty Team Support)
D. EMS Transport
Task Force Objectives
To provide integrated, high quality, efficient, and cost-effective fire protection and emergency
medical services throughout Pinellas County bv fairly compensated and well- trained personnel
with due regard for the safety of the community and service providers through enactment and
enforcement of uniform codes and paid for bv as uniform a method of collection as possible by
all consumers of services.
A. Savings
1. Consolidation and/or Regionalization - Evaluate the potential for savings, improved
services, and more equitable allocation of cost by consolidating districts, having cities
serve parts of the unincorporated areas, and combining fire service agencies into a single
countywide fire protection system with uniform salary and benefit scales. The task force
should propose an approach and time-line to phase it in along with the recommendations
presented.
2. Joint Purchasing ofInsurance and Other Commodities - Assess the current purchasing
programs.
B. Service Improvement
1. ISO - Consider how the Insurance Services Office (ISO) Division of Commercial Risk
ratings for the fire services in Pinellas County can be improved.
2. Fire and Life Safety Codes - Review the State of Florida Legislature actions relative to
Fire and Life Safety Codes and develop a strategy for seeing the needs of Pin ell as County
are appropriately addressed.
3. Fire Hydrants and Water System Standard - Consider a countywide minimum standard
for the installation of fire hydrants, water mains and water available for firefighting.
4. Equipment Compatibility - Review policies and practices for improving equipment
compatibility among fire services countywide.
C. Equitable Assignment of Costs: Study the fire services countywide and review levels and
distribution of services, cost of services, the allocation of costs, and related factors including:
1. Fees - Evaluate the benefits of alternative fire funding sources.
2. Tax Equity - Evaluate the current funding methodologies to determine if costs are
fairly spread over the properties and people receiving services.
3. Specialty Team Support - Review the composition, training, and funding for each of
the Special Services Programs including, Hazmat, Technical Rescue and Marine/
Water Rescue.
D. EMS Transport: Study EMS Transport and evaluate whether cost might be lowered and/or
performance improved by partially or fully combining EMS Transport with fire services.
Task Force Members
Ed Hooper, Chairperson
Joe Calio
Sally Foote
Sally Israel
Jerry Knight
Kathleen Litton
Timothy Schuler
Staff Support
James Callahan, Fire Chief, City of St Petersburg Fire Rescue Department
Alternate: E. Caroll Williams, Fire Chief, City of Largo Fire Rescue Department
Page 2
Gay Lancaster, Chief Assistant County Administrator, Pinellas County
Alternate: Chuck Kearns, Director, Pinellas County EMS and Fire Administration
Findings and Facts
A. Savings
1. Consolidation and/or Regionalization - It was the consensus that, while additional
discussion may be necessary, it seems there is no driving force for a recommendation at this
time. As a result of the current 9-1-1 call center and dispatch system together with automatic
aid and closest unit response regardless ofthe jurisdiction, Pinellas County Fire Services are
already functionally consolidated, even though areas such as administration, finances,
personnel and equipment may not be as efficient and equitable as they might be if partially or
wholly consolidated.
It was stated that regionalization or reduction of the number of fire districts may make sense,
but that current fire and EMS service contracts may make it a long-term endeavor. There
have been some changes in the make-up, primarily due to annexations and contractual
agreements in the Belleair/Belleair Bluffs area, Kenneth City, Redington Beaches, Tierra
Verde, Gandy and High Point districts and through the creation of special independent fire
districts since the last Charter Revision Commission reviewed EMS and fire services. It was
generally thought that these consolidations could happen naturally over time, and that it is
unlikely to occur or be successful through the application of pressure. The committee
strongly supports voluntary regionalization efforts that would improve service and cost
efficiencies.
The committee discussed service contracts and the potential of agencies entering into
contractual agreements to provide services that relied on neighboring departments to fulfill
them through automatic aid. It was recommended that the County Fire Authority review
these contracts and ensure that each contracting agency has its own resources necessary to
fulfill the contract requirements and that the charge for services is appropriate.
2. Joint Purchasing ofInsurance and Other Commodities - The Task Force observed that the
practice of joint purchasing for expendable supplies and commodities, uniforms, and
equipment be supported and encouraged in the fire service Countywide. For example, the
Florida Association of Counties, Florida Sheriffs Association, and Florida Fire Chiefs
Association recently developed a cooperative program for the purchase of all fire apparatus,
rescue vehicles, ambulances, and law enforcement vehicles. This is a very comprehensive
and cost effective program that covers the full range of Public Safety vehicle requirements.
In addition, cost savings may be achieved by group purchasing of health insurance, workers
compensation, and other similar benefits.
B. Service Improvement
Page 3
1. ISO - The current ISO classifications for Pinellas County Fire Departments range from a
Class 2 to a Class 5. There are many benefits that encourage an improved ISO rating and
result in reduced fire insurance rates. Many improvements have been made since the last
countywide study in 1990 and should contribute to a reduced ISO classification. Fire
insurance rates are one of the significant overhead costs to businesses and manufacturing
which might locate in Pinellas County. Any reduction in those fire insurance rates would be a
benefit to locating a business in Pinellas County.
2. Fire and Life Safety Codes - During the 2003 session, the Florida State Legislature
adopted Senate Bill 592, which exempted certain condominium unit owners from retrofitting
their units with fire sprinkler systems. The current State Uniform Building and Fire / Life
Safety Codes were adopted by the state a few years ago and both contain provisions for
amending or modifying the codes without having to go back to the state legislature.
3. Fire Hydrants and Water System Standards - Currently the water systems in the county do
not use the same standard for the location and minimum fire flow requirements for fire
hydrants.
4. Equipment Compatibility - There is only some limited incompatibility of equipment used
by the fire service in the County (i.e. breathing apparatus).
C. Equitable Assignment of Costs
1. Fees Equity - There is in excess of $18 billion of property in Pinellas County that is tax-
exempt. Although these properties impose proportionate service demands on fire service,
they do not contribute any funding to support fire services.
2. Tax Equitv - Property owners in the unincorporated, dependent Fire Districts are assessed
at varying millage rates for the same level of services.
3. Specialty Team Support
Specialty teams are necessary for unique countywide hazardous materials and rescue
incidents. Specialty teams are comprised from several, but not all, of the fire agencies. All
communities benefit from the readiness of these resources to respond, hut all do not
contribute to funding each service.
Hazardous Materials Team CSt. Pete, Largo, Seminole, Palm Harbor, Pinellas Park)
The County contributes $117,650 annually towards funding training programs, physical
exams, operating supplies, maintenance and capital equipment for the Hazardous Materials
Team. In addition, four (4) of the five (5) vehicles assigned to the Hazardous Materials Team
were purchased by the County and are included in the County's Vehicle Replacement
Program at an annual cost of $65,000.
Page 4
Technical Rescue Team (St. Pete, Clearwater, Seminole, Pinellas Park, Largo)
The Technical Rescue Team receives approximately $24,000 annually from the County for
operating supplies and training programs. The County also purchased the four (4) vehicles
assigned to its team.
Water/Marine Rescue (10 agencies with boats)
Pinellas County is surrounded on 3 sides with water and is dotted by numerous ponds, lakes
and thousands of public and backyard swimming pools. Each of these bodies of water
represents the potential for injury and death. Public safety agencies have a responsibility to
respond to any type of emergency whether it is on land or the water and each uses various
resources to serve its community. There is no countywide standard for water rescue response
as there is for HAZMAT and Technical Rescue.
Water operations are divided into several categories and each requires a different type of
response to mitigate the situation:
o Marine rescue for boaters in distress
o Marine search operations for lost boaters
o Search operations for lost swimmers
o Recovery operations for drowned swimmers
o Recovery operations for lost or stolen items and evidence investigations
o Swimming pool drowning incidents
The county Fire and EMS Authorities do not provide any direct funding for the water rescue
programs but do pay firefighter and paramedic salary cost as part of the Fire District and
EMS District contracts for services with the cities and independent fire districts.
D. EMS Transport -
The EMS Authority is empowered to assess up to 1.5 mills for Emergency Medical Services
through a countywide ad valorem tax. Through strong financial controls, the EMS Authority has
been able to keep the EMS tax rate the same or lower level in 8 of the last 10 years. The current
millage rate is 0.68 and funds ALS First Responder Services countywide. Collections from
ambulance services offset taxes by several million dollars each year and cover the full cost of the
ALS ambulance contract and County EMS Administration. The current ambulance contract
requires a minimum lO-minute response time to 90% of emergency calls in Pinellas County.
Page 5
Conclusions and Recommendations
A. Savings
. Conclusion A. 1. Consolidation and/or Regionalization Consensus Vote
Agencies should be encouraged to continue cooperative efforts to provide effective and
efficient services and, where possible, merge organizations where efficiencies and cost
savings benefit the community.
o Recommendation A.L
The committee strongly supports voluntary regionalization efforts that improve
service and cost efficiency. It is recommended that the County Fire Authority
review contracts to ensure that each contracting agency has its own resources
necessary to fulfill the contract requirements and that the charge for services is
appropriate.
. Indicate if there are attachments of background data.
o Fire Station List
o Personnel List
o Apparatus List
o Current Millage Rates
o Budget Documents
o Fire District Maps
. Implementation:
o There is no implementation schedule at this time.
· Ramifications of No Action:
o The Pinellas County Fire Protection and EMS System are considered to be world
class. Opportunities for improved efficiency may not be realized.
Page 6
. Conclusion A.2 Joint Purchasing Consensus Vote
Past experience has shown that there are cost savings when multiple agencies can
purchase larger quantities using the same specifications.
o Recommendation A.2.t
It is recommended that the practice of joint purchasing for expendable supplies
and commodities, uniforms and equipment be supported and encouraged in the
fire service Countywide.
o Recommendation A.2.2
It is further recommended that a consortium of city and independent fire district
risk managers, personnel directors and purchasing directors participate in an
exploratory study to determine if savings could be achieved by jointly purchasing
workers compensation insurance, employee healthcare benefits and other
programs and benefits where joint negotiations and procurement would result in
cost reductions.
. Indicate if there are attachments of background data.
o Florida Fire Chiefs State Purchasing Coop
http://www.flsheriffs.org/03-04-0828 Bid A ward.pdf
. Implementation:
o Utilize members of the Fire Chiefs Purchasing Committee and local Purchasing
Directors to prepare an operating proposal for a countywide fire purchasing
cooperative.
. Ramifications of No Action:
o A countywide system is an opportunity for controlling costs to all users and
guaranteeing long-term best prices.
o Maximum cost savings on equipment, materials and vehicles will not be realized
Page 7
B. Service Improvement
. Conclusion B.t ISO Consensus Vote
An improved ISO rating Countywide may result in lower fire insurance rates primarily
for commercial and, to a lesser extent, residential properties.
o Recommendation B.1.t
It is recommended that a consultant be hired by the County Fire Authority to
review the property class status to determine if a countywide Class 3 rating can be
obtained.
o Recommendation B.1.2
If it is recommended that a countywide Class 3 rating can be obtained, all
jurisdictions would work to achieve this Class 3 rating goal
o Recommendation B.1.3
It would be a condition of a formal Countywide ISO study that any fire service
jurisdiction currently with a three (3) rating or better would incur no reduction in
their current status.
. Indicate if there are attachments of background data.
o Current ISO ratings for county departments
o 1990 ISO Study
o 1990 Automatic Aid Agreement
. Implementation:
o Hire a fire service consultant to review the ISO classification potential
countywide.
o Based on consultant recommendations, the Fire Protection Authority would
pursue implementation.
. Ramifications of No Action:
o Homeowners and business owners will continue to pay higher costs for insurance
premIUms.
Page 8
. Conclusion B.2 Fire and Life Safety Codes Consensus Vote
In 2003, the Florida Legislature enacted Section 617.01041, F. S. that exempted certain
high-rise condominium owners from retrofitting their buildings with fire sprinkler
systems. The task force objects to legislation that would weaken State Building and Fire /
Life Safety Codes as they relate to fire safety.
o Recommendation B.2.!
It is recommended that the Pinellas County legislative delegation prepare and
support legislation which would restore the Fire Sprinkler Systems retrofit
provision in the State Building and Fire / Life Safety Codes and require a phased-
in full compliance by all high-rise residential occupancies over 75 feet in height.
o Recommendation B.2.2
It is also recommended that the Pinellas County legislative delegation be
requested:
(A) to oppose legislation which would amend or change the State of Florida
Building and Fire/Life Safety Codes, and
(B) to support sending notification of any future requested legislative changes to
the appropriate Florida state code enforcement and/or oversight agency for
review and consideration.
. Indicate if there are attachments of background data.
o Section 617.01401, F.S. and SB-592.
. Implementation:
o The local legislative delegation should be advised prior to the beginning of the
2004 legislative Session that there is a process in existence to address code
changes. As an example, legislation was passed under Section 617.01401, F.S. to
permit condominium residents to exempt themselves from retrofitting high-rise
buildings with built-in fire protection systems.
o The County Legislative liaison should be made aware of the pending legislation
and oppose the item.
. Ramifications of No Action:
o If no action takes place it is possible that all or many of the older high-rise
residential property owners will opt to exempt themselves from the retrofit
requirements and over time injuries and fatalities to the residents and the
firefighters who must respond to the fires will increase. As buildings age they
become more susceptible to fire and thus are in need of built-in fire protection
systems to assure the life safety of the occupants.
o The failure to retrofit jeopardizes life safety and adversely affects ISO ratings and
insurance costs and increases the cost of fire protection.
o It is possible more legislation will be filed which may have the potential to
continue to weaken the Building and Fire / Life Safety Codes. For example, it
appears legislation will be filed again this coming year (2004), which will affect
another portion of the retrofit requirements relating to balcony and hand railings.
Page 9
. Conclusion B.3 Fire Hydrants and Water System Standard Consensus Vote
There are numerous fire hydrant and water system standards throughout Pinellas County.
Most cities have their own standards and the county has an internal hydrant policy. These
standards and policies vary in many technical aspects.
o Recommendation B.3
It is recommended that a standard be developed and implemented countywide for
the installation of fire hydrants and which establish the minimum water flow
requirements necessary for firefighting operations.
. Indicate if there are attachments of background data.
o Proposed amendment to the Pinellas County Code, Chapter 62, which establishes
a minimum standard for installation of fire hydrants and available fire flow.
. Implementation:
o Draft document was sent for the county's contract review on 11/24/03
o Propose a public hearing to be scheduled prior to 3/1/04
. Ramifications of No Action:
o If no action is taken there will be no consistent standard for spacing and installing
fire hydrants and ensuring adequate fire flow.
o Residents and property owners will be jeopardized by the lack of access to
adequate water supply during fire events.
Page 10
. Conclusion B.4 Equipment Compatibility
All firefighting equipment should be compatible.
Consensus Vote
o Recommendation B.4
It is recommended that all jurisdictions and fire officials work toward total
compatibility of equipment countywide.
. Indicate if there are attachments of background data.
o There are no attachments.
. Implementation
o Make recommendation to jurisdictions and Fire Officials.
. Ramifications of No Action:
o Some limited incompatibility of equipment will continue to exist.
Page 11
C. Equitable Assignment of Costs
. Conclusion C.t Fees Consensus Vote
There is in excess of $18 Billion of property in Pinellas County that is tax-exempt.
Although these properties impose proportionate service demands on fire service, they do
not contribute any funding to support fire services.
o Recommendation C.t
It is recommended that a countywide non-ad valorem assessment or fee,
exempting only government and public educational facilities, be adopted as a
funding alternative for fire services. Each jurisdiction should adopt the new
funding method.
. Indicate if there are attachments of background data.
o Sarasota County, City of Tallahassee and Pinellas Suncoast Fire Rescue District
Fire Fee Schedules
. Implementation:
o Hire a consultant to review potential for non-ad valorem assessment fee
o Develop a countywide plan for review during FY 04/05
o Determine which departments and municipalities will participate
o Amend County Code 62 to reflect new funding mechanism
o Implement assessment fee with FY 05/06
. Ramifications of No Action:
o Current users and property owners that are exempt from existing property taxes
will continue to use the service and place additional loads on the fire system
without paying any of the cost.
Page 12
· Conclusion C.2 Tax Equity
The current millage rates in the unincorporated dependent fire districts range from 1.299
to 3.608. Because of the countywide Automatic Aid Agreement and closest unit response
system, all residents in the unincorporated area receive the same level of fire service.
o Recommendation C.2
If the recommendation for a countywide non-ad valorem assessment or fee is not
implemented as outlined in C.1., the committee recommends that a uniform
millage rate or fee be adopted for the unincorporated dependent fire districts.
. Indicate if there are attachments of background data.
o Current Millage Rates
o Budget Documents
. Implementation:
o Develop a plan for implementation of uniform millage or fee in the
unincorporated area
o Determine new millage rate
o Amend County Code 62 to reflect new funding mechanism
o Implement during FY 05/06 budget
. Ramifications of No Action:
o Property owners in the unincorporated dependent districts will continue to be
assessed unequal millage rates for the same level of fire service.
Page 13
. Conclusion C.3 Specialty Team Support Consensus Vote
A funding mechanism should be implemented that provides funding to the departments
that provide specialty team services to offset the cost of extraordinary overtime for
training, equipment and other associated expenses. Marine and Water Rescue teams
should be evaluated and coordinated on a countywide basis.
o Recommendation C.3.!
It is recommended a plan be developed which utilizes the personnel, equipment
and expertise of the public safety agencies within the county and establishes the
minimum standards for participation and coordination of the marine and water
rescue operations.
o Recommendation C.3.2
It is recommended that the county establish a cost center within the General Fund
Budget to provide Specialty Team training and equipment for members of the
Hazmat, Technical Rescue, and Water Rescue teams.
o Recommendation C.3.3
It is recommended that alternative funding sources and mechanisms be researched
and considered for supporting the cost of Specialty Teams. For example,
surcharges, fees, fines or assessments could be charged to chemical producers,
commercial entities, and other beneficiaries of the specific rescue service.
. Indicate if there are attachments of background data.
o There are no attachments
. Implementation:
o Prepare a budget in spring of 2004
o Create a cost center in the County General Fund in spring of 2004
o Implement new funding system in the FY 05/06 Budget
. Ramifications of No Action:
o Emergency Management and Fire District funds would continue to underwrite
portions of the cost of the Hazardous Materials Team and the Technical Rescue
Team.
o The lack of funding and uniform standards for a countywide Water Rescue
program will continue to exist.
Page 14
D. EMS Transport
. Conclusion D. EMS Transport Consensus Vote
The EMS Authority should continue to strive for the highest quality Advanced Life
Support (ALS) Ambulance Services at the most reasonable cost.
o Recommendation D.l
The task force recommends that representatives of stakeholders (Fire Chiefs'
Association, AMR, EMS Authority Staff, Office of the Medical Director) discuss
the EMS Transport system concerning possible improvements of service.
A. All interested parties shall be afforded an opportunity to present their
views to this review committee.
B. The review committee shall conduct their discussions within calendar
year 2004.
. Indicate if there are attachments of background data.
o There are no attachments
. Implementation:
o Any change in the EMS System should be carefully evaluated and
methodically implemented by the EMS Authority. Representatives of
stakeholders (Fire Chiefs' Association, AMR, EMS Authority Staff, Office of
the Medical Director) shall meet in 2004 to discuss possible improvements of
service in the EMS Transport system.
. Ramifications of No Action:
o An opportunity for improvement to our existing high quality EMS System
may be missed.
Page 15
Dissenting Opinions
of the
Pinellas Assembly Final Report
Dissenting Opinion
Lealman Boundary Line
Movement Recommendation
Ray N eri
Annexation Task Force Committee Member
December 8, 2003
To: Council of Mayors and the Board of County Commissioners
From: Ray Neri, Annexation Task Force Committee Member
Subject: Dissenting Opinion
The Annexation Task Force has completed its work and is forwarding its recommendations for
consideration. My fellow committee members did an admiral job of weighing the many difficult
issues of contention that annexation has wrought. As you are all well aware, annexation has been
an extremely complex issue because of its profound impact on city and county tax bases and a
host of other issues to numerous to list. I would like to commend our chairman, Mr. Ed
Armstrong, for his leadership and the thoughtfulness and wisdom demonstrated by my fellow
committee members. I feel fortunate to have been given the privilege of serving as a member on
this panel of such remarkable people.
The recommendations you will be receiving from the Annexation Task Force Committee has the
unanimous approval of the entire committee with the exception of one recommendation. The
exception is to the recommendation that the Lealman annexation lines be moved back to their
original positions. It is this recommendation with which I strongly disagree and take issue with
and is the reason for my dissenting opinion.
During our task force sessions, representatives from several cities attended and provided our
committee with invaluable input and insight on their positions on the subject of annexation. Mr.
Stanton from Largo, Mr. Ely from Seminole and Mr. Healy from the PPC, attended most of the
Annexation Task Force meetings and were strong advocates for their position on the annexation
issue. After much discussion it was brought to our attention by city representatives that the main
underlying issue with the Lealman line movement was one of a violation of trust by the county.
It is precisely this declaration and the recommendation that the Lealman lines be restored to their
original position with which I take issue. I believe that 0063 was not an ordinance carved in
stone but rather a framework by which voluntary annexation disputes could be resolved and with
which the CPA retained authority to make adjustments for inequities not foreseen by the
placement of the voluntary annexation lines.
Lealman's request for relief was brought before the BCC, the PPC and finally the CPA, who
decided by a 5 to 1 vote that the oversight of the line placement in Lealman needed to be
corrected. I felt then, as I feel today, the CPA made the correct and courageous decision and
motivated solely to do the right thing. They acted to correct an oversight which created an
unforeseen burden on the residents of Lealman. How this action became a breach of trust in the
minds of some I still do not understand and possibly never will. Surely any city or the residents
of any community outside a city's boundary, should have the same expectation of an equitable
resolution of an unforeseen hardship created by a county ordinance regardless of the good intent
of that ordinance. The decision of the CPA was consistent with other similar decisions they have
made.
Had the same "trust" argument been applied to the Dome issue, for example, St. Petersburg's
residents would have been saddled with an additional tax burden that was not foreseeable when
the residents of St. Petersburg voted for the bond issue to build the stadium. The county did the
right thing and offered relief by assuming ownership of the Dome thereby eliminating that
2
unforeseen tax obligation imposed by a court decision. The County Commissioners arrived at
their decision because it was the right thing to do. In Lealman's case it was the annexation lines
established by 0063 which substantially cut into Lealman's Independent Fire District's tax base
and any subsequent annexations resulting from the placement of those lines would severely
impact the residents of the fire district with a larger tax burden.
I do not see the difference in the relief Saint Petersburg sought from the county than that which
the residents of Lealman sought. In both situations a past action brought about an unforeseen
result. In both cases the unforeseen result adversely affected residents and in both cases the
county saw fit to step in to do the right thing. It simply is not acceptable or equitable for an issue
of "trust" to be raised when the county has demonstrated and has applied a rational of fairness to
residents both inside and outside the boundaries of a city.
I believe the residents of the unincorporated area have become more resistant to annexation
precisely because of polarizing issues like this. I believe the major reasons for the increasing
desire of residents to remain in the unincorporated area is the result of the complete urbanization
of the county in general, county government effectively addressing the needs and concerns of its
residents, both within and out of cities, and the underestimated strong sense of community that
exists in many parts of the unincorporated area. This strong sense of community and resistance to
annexation has been demonstrated many times over the past several months. Cove Cay rejected
Largo's annexation attempt even though Largo was willing to spend city funds to affect the
annexation. Five separate referendum actions by Seminole have recently been rejected, even with
the promise of lower taxes and more services. The Wrens Way community, when given the
opportunity to vote, opted not to be annexed only to have their will overthrown by the imposition
of sewer indentures. A county survey mailed to residents in northwest Lealman, in mid 2003,
resulted in an overwhelming rejection of being included in Pinellas Park's annexation planning
area. Other communities abutting the northwest portion of Lealman, which were in Pinellas
Park's planning area, had requested to be removed from Pine lIas Park's planning area in order to
remain in the unincorporated area. The people are speaking, they only need to be heard.
While I personally had difficulty supporting the absorption of internal enclaves because of my
strong personal belief in property rights, the arguments brought forth by both city and county
representatives, outlining the difficulties of providing efficient services and the challenge of
being able to be responsive to health and welfare issues, persuaded me to change my position.
The arguments were compelling and I, along with my fellow committee members, voted for the
absorption of enclaves because it was the right thing to do.
It is my hope that both the Board of County Commissioners and the Council of Mayors will
support the permanency of the Lealman boundary line movement. The line movement was the
right thing to do then and is still the right thing today and should not be the focus of a "trust"
issue which may overshadow the committee's other recommendations. All I ask is that fairness
guide you in making your decision.
3
MSTU TASK FORCE REPORT DISSENTING OPINION
OF WAYNE DARNELL
(As Submitted on December 15, 2003 Via Email)
I am unable to support this document as written. After all the hearings and hours and
hours spent analyzing the MSTU, this Task Force was never given the chance to
reasonably meet as a complete group to thoroughly discuss our conclusions and make
recommendations. The final meeting in November was scheduled knowingly to exclude
three members. Only five attended, so only five had input for the conclusions. This left
out of the discussions three members, who could have had different opinions and thus a
totally different vote and outcome. The last meeting in October had five in attendance.
I believe we must be allowed to meet as a complete group, so all our opinions are
known. I do hope everyone could agree to meet for one hour to accomplish this. If
enough feel this way and vote "no" on this document, we can then get together as a
group and make a real difference for this County. This document's conclusions are so
general and lacking substance, I will not agree this is the best we can do. To state in
the final conclusions of this document to establish another board to continue to study
the MSTU allocations is nothing more than a "cop-out". This states we failed as a Task
Force to make meaningful and reasonable recommendations. The largest amount of
this Task Force's time was spent on analyzing the Sheriffs budget and allocations to the
MSTU, however we failed even to say the methodology in computing this allocation
(base level of service) was incorrect and should be discarded. The overall report
appears a nice staff written report. It gives a nice summary of the past etc., but it fails in
meeting the big goal of providing guidance and recommendations of substance. If this
Task Force can be compared to a jury, then we must meet as a total jury and totally
discuss the issues without further input from staff or outside parties. This is the only
way a conclusion may be achieved and "thorny" and difficult problems overcome. To
give up this easily and without adequate discussion is unacceptable to me and horribly
unfair to the citizens of Pinellas County. We were not even allowed to vote on each
conclusion separately on E-mail, so our individual votes could be tabulated and
recorded. I feel many other conclusions could have been presented and voted
separately, so a true conclusion could be presented. Since my only choice is to accept
this document basically "as is'! or reject itumy choice must be to reject it.
10
Gl-08-04 16:40
From-CARLTON FIELDS-ST,PETE
+
T-TT4 P,G2!03 F-aOl
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CARLTON FIELDS
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Wf.ST PALM BeACH
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January 8, 2004
The Hon. Karen Williams Seel
County Commissioner-District 5
PifleUOS County, Board of Counly Commissklners
3 15 Court Streer
Clearwater, Florida 33753
VIA FACSIMILE
Re: Pinollas Assembly Transportation Integration Task ,iorce
Dear Ms. Seel:
I coo not support the recommendotions of rhe PineHa5 Assembly Transportation Integralion Task
Force, on which I served. While there wele moiorily voles far (loch recommendation, there was
nO real consensus among the task farce members and some of the recommendations either ore
not supported by, or me contradicted by, the evidence received by the task force,
One of the key presentations to the task km;e was by Mr. Richard Gehring af Prime Interests, Inc'J
who is serving as the leod COf\SUltOi)t to the County with respect to its economic
development/redevelopment efforts. he mode it c1eor thot the m1d..coonly orea will ploy a crucio!
role in the County's (~conomic growth. H;s presenlation and the bulk of the other evidence the
task force received shows it is imperative to support copacity jmprovementsin the mid-County
area thot, in turn, support economic growth there. Other presentations mode it daar that if on
additional six-cenl gas lox were folly leveroged, with DOT's help it would be possible to complete;
planned improvements to U.S. 19/ 1181;' A~e!'l1.Je North, Roosevelt Boulevard, ond Ulmerton Road
in mid..county.
The discussion regarding the: gas tax incre<lsa mode it dear that the many cities in Pinellas COlln~1
generally are unhappy with the currant split of gaS tax revenues and would likely oppose any
further increase without a more favorable split. There was some suggestion, however, that the
dties could be convinced to support 0 plan to devote the entire amount to capacity improvements
in mid..covnly.
STP;564S91.1
The Hon. Karen Williams Seel
January 8, 2004
Page 2
The only findinG on which the task force nchitwed real consensus was that cumml land use
regulations negatively impact road capacity and mobilHy, I fully support the task force's
recommendation to re-write the k.md-use co.:le to permit mixed-use development and to reduce
automobile dependenc~
The task force received no evidence that replacing the existing traffic-signal control systems with
em expensive new traffjc-signal control syste.n utlder Country control would be of Clny value. In
fact, all of the evidence I heard suggests it w,)LIld be unnecessary cmd unwise.
The evidence received by the fask force suggests only that beautification of Gulf Boulevard should
be handled like any beautification project, with appropriate priodty given in view I,f the impact
cn tourism.
The task force did no" receive enough infNmalion to evaloate the existing transit system, the
proposed monoroil sys!-em, transit governance issues, or the merits of a transit surtax.
I appreciate ,he opportunily to serve on the hlSk force and nope my comments Clre usa/vi to yoo os
you consider the task force's recommendatio.1s, If you have any questions, please coli me.
Sincerely,
CARLTON FielDS, P.A.
. '/, l (
~'::~~.,.
AOEl 8,'GllES
./
JBG:lr
c: Mr. Joseph J. Kubicki (via fax)
STP11S6AS91.1