07/15/2004
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City Council Agenda
Date: 07/15/2004 6:00 PM
Location: Council Chambers - City Hall
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then
state your name and address. Persons speaking before the City Council shall be limited to three (3)
minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding
items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an
additional minute for each person in the audience that waives their right to speak, up to a maximum
of ten (10)minutes. Prior to the item being presented, please obtain the needed form to designate
a spokesperson from the City Clerk (righthand side of dais). Up to thirty minutes of public comment
will be allowed for an agenda item. No person shall speak more than once on the same subject
unless granted permission by the City Council. The City of Clearwater strongly supports and fully
complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior
to the meeting if you require special accommodations at 727-562-4090. Assisted Listening
Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting
devices during the meeting.
1 Call to Order
2 Invocation
3 Pledge of Allegiance
4 Introductions and Awards:
4.1 AMSA's National Silver Award to Andy Neff, John Milligan and WPC team
4.2 The following employees be presented with service awards for their length of service in
the employment of the City of Clearwater.
5 Presentations:
5.1 2004 State Legislative Session Report - Rep. Don Sullivan
5.2 Lobbyist - State of Florida Session Report
5.3 Neighborhood of the Quarter presentations
5.4 Presentation by National Center for Children Exposed to Violence and the City of
New Haven, CT
6 Approval of Minutes
6.1 City Council - June 17, 2004
7 Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
8 Administrative public hearings
- Presentation of issues by City Staff
- Statement of case by applicant or representative (5 min.).
- Council Questions
- Comments in support or opposition (3 min. per speaker or 10 min. maximum as
spokesperson for others that have waived their time).
- Council Questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
8.1 Approval of the City of Clearwater's Fiscal Year 2004-2005 Consolidated Action Plan to
carry forward the goals and objectives set forth in the five year Consolidated Plan
created in 2000 as required by HUD, and Authorize the City to enter into agreements
with organizations contained in the FY04-05 Consolidated Action Plan.
8.2 Approve applicant's request to vacate the Easterly 3 feet of a 5-foot drainage and utility
easement lying along the West property line of Lot 9, Block 13, Mandalay Subdivision,
(AKA. 724 Bruce Avenue), and pass Ordinance Number 7320-04 on first reading,
(VAC2004-08 Henigar),
8.3 Subject to entering a Development Agreement with Kolossos Inn, Inc., T. M. Megas, L.
C., and Antonios Markopoulos(collectively, "developer"), and adoption of Ord 7289-04
vacating part of Gulfview Blvd that was formerly part of CITY PARK SUB. containing
5,632 square feet, more or less(subject to confirmation by certified survey)and valued
at $11 O/sq ft, and in compliance with City Charter and fulfillment of provisions of the
Development Agreement, declare said vacated part of Gulfview Blvd surplus for the
purpose of exchanging title therein to the developer for title to a part of
LLOYD-WHITE-SKINNER SUB. and COLUMBIA SUB, Block A, valued at $11 O/sq ft
and containing 8,660 sq ft, more or less(subject to confirmation by certified survey).
9 Quasi-judicial public hearings
Staff states and summarizes reasons for recommendation (2 minutes).
Applicant presents case, including its testimony and exhibits. Witness may be
cross-examined (15 minutes).
Staff presents further evidence. May be cross-examined (10 minutes).
Public comment (3 minutes per speaker or 10 minutes maximum as spokesperson
for others that have waived their time).
City Council discussion, and may question any witness.
Applicant may call witnesses in rebuttal (5 minutes).
Conclusion by applicant (3 minutes).
Decision.
None
10 Second Readings - public hearing
10.1 Adopt Ordinance No. 7296-04 on second reading, annexing certain real property
whose Post Office address is 193 and 197 Elizabeth Avenue, into the corporate limits
of the city, and redefining the boundary lines of the city to include said addition.
10.2 Adopt Ordinance No. 7297-04 on second reading, amending the future land use plan
element of the comprehenzive plan of the city, to designate the land use for certain real
property whose Post Office address is 193 and 197 Elizabeth Avenue, upon
annexation into the City of Clearwater, as Residential Urban.
10.3 ADOPT Ordinance No. 7298-04 on second reading, amending the zoning atlas of the
City by zoning certain real property, whose Post Office address is 193 and 197
Elizabeth Avenue, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
10.4 ADOPT Ordinance No. 7299-04 on second reading, annexing certain real property
whose Post Office address is 2025 North Highland Avenue, into the corporate limits of
the City, and redefining the boundary lines of the City to include said addition.
10.5 Adopt Ordinance No. 7304-04 on second reading, vacating the 30-foot right-of-way of
Evergreen Avenue, from the northerly right-of-way line of Druid Road to the westerly
extension of the northerly lot line of Lot 1, Block A, Druid Heights Subdivision, subject
to a drainage and utility easement which is retained over the full width thereof.
10.6 Adopt Ordinance No. 7305-04 on second reading, vacating the 30-foot right-of-way of
Evergreen Avenue, from the westerly extension of the south property line of Lot 1,
Block C, Druid Heights Subdivision to the westerly extension of the north property line
of said Lot 1.
10.7 Adopt Ordinance No. 7306-04 on second reading, vacating the portion of the 60-foot
right-of-way of Jasmine Way, formerly known as Ewing Avenue, that lies between
Block 28 and Block 33 of Magnolia Park Subdivision.
10.8 Adopt Ordinance No. 7279-04 on second reading, authorizing the City Manager to
reduce bond requirements under limited circumstances where the City's liability is less
than the full contract price and authorizing acceptance of alternate forms of surity.
10.9 Adopt Ordinance No. 7308-04 on second reading, amending the City's FY 2003/2004
Operating budget at mid-year.
10.10 Adopt Ordinance No. 7309-04 on second reading, amending the City's FY 2003/2004
Capital Improvement Program (CIP) budget at mid-year.
City Manager Reports
11 Consent Agenda
11.1 Authorize the lease purchase of capital items that are within the City Manager's level of
purchasing authority without a separate authorization from the City Council as long as
the capital items meet the lease purchase requirements, purchasing standards, and are
approved in the budget.
11.2 Authorize the additional amount of $50,000 to continue the services of Deborah Brown,
Esq., of the law firm of Thompson, Sizemore & Gonzalez to assist the City in contract
negotiations with the International Association of Fire Fighters (IAFF) and other labor
unions
11.3 Award a contract for the Kapok Wetland and Floodplain Restoration Project to Johnson
Brothers Corporation of Bartow, Florida in the amount of $4,596,901.23 for the
Construction (99-0085-EN) and to Aquatic Plants of Florida Inc. of Sarasota, Florida for
the Planting (99-0085-EN) in the amount of $154,026.11 which are lowest responsible
bids received in accordance with the plans and specifications and authorize the
appropriate officials to execute same.
11.4 Appoint Tom Calhoun to the Airpark Advisory Board with the term expiring on July 31,
2008.
11.5 Reappoint Paul Kelley and appoint F. David Hemerick to the Marine Advisory Board
with terms expiring on July 31,2008.
11.6 Appoint Shawn Ricardo McCoy to the Community Relations Board with the term
expiring on July 31, 2008.
11.7 Appoint Council member Jonson as voting delegate to the Florida League of Cities'
Annual Conference, August 19-21, 2004.
11.8 Appoint Rick Rosa as the Community Response Team Representative to the
Enterprise Zone Development Agency Board with a term expiring on July 31, 2008.
Purchasing
11.9 Increase the award from $50,000 to $120,000 for the purchase of Flygt pumps,
replacement parts and authorized service during the remaining period that started April
1, 2004 and ends April 30, 2005
11.10 Increase by $350,000, the contract for vehicle fuel that was awarded on December 18,
2003 to a new contract total of 1,530,000.
11.11 Cisco equipment for emergency backup and various switches and routers for Citywide
use.
Appointments
12 Other items on City Manager Reports
12.1 Approve a five-year Conduit License Agreement with Time Warner
Telecommunications of Tampa, Florida, to be received in minimum annual payments of
$3,604 for affording Time Warner the use of approximately 1700 feet of City owned
conduit for a single 24-count fiber optic bundle;
12.2 Adopt a tentative millage rate of 5.753 mills for fiscal year 2004/05 and set Public
Hearings on the Budget for September 2, 2004 and September 16, 2004 to be held no
earlier than 6:00 PM.
12.3 Approve Resolution 04-12, a non-Clearwater resident dock fee increase for private
tenants at the Clearwater Municipal Marina and give priority to Clearwater residents on
the private waiting list.
12.4 Approve resolution 04-14 modifying the commercial and private dock permits for
tenants at the Clearwater Municipal Marina.
12.5 Pass Ordinance No. 7307-04 on first reading increasing the residential and commercial
Stormwater Utility rate to $9.63 per Equivalent Residential Unit (ERU) beginning
10/01/2006, to $9.92 per ERU beginning 10/01/2007 and to $10.22 per ERU beginning
10/01/2008; approve an increase of five full time equivalent (FTE) positions for the
Stormwater Maintenance department to begin October 1, 2004 at a cost of
$172,840.00 including benefits and equipment,
12.6 Review Council Policies for any changes, and revise policies to include addition to
Leisure Section C., Designating Memorials on City Public Property.
12.7 IAFF Contract Negotiations Update
13 City Attorney Reports
14 City Manager Verbal Reports
15 Council Discussion Items
15.1 Draft letter to DOT
16 Other Council Action
17 Adjourn
CITY OF CLEARWATER
Interdepartmental Correspondence
TO:
Mayor and Councilmembers
Cyndie Goudeau, City Clerk iAJ Ji
SUBJECT: Follow up from July 12, 2004 Work Session
FROM:
COPIES:
William B. Horne, City Manager
DATE:
July 13, 2004
In response to questions raised at the July 12 Work Session, the following answers
are provided in final agenda order:
Item #8.3 - Subject to entering into a Development Agreement with Kolossos Inn, Inc.,
T. M. Megas, L.C., and Antonios Markopoulos, and subject to adoption of Ord 2004-03
vacating a portion of Gulfview Boulevard, declare said vacated portion of Gulfview Boulevard
surplus for exchanging of title - Map is provided. Also provided is revised recommendation
(attached to show revisions).
Item #12.6 - Review of Commission Policies - Draft policy re Designating Memorials
on City Public Property is provided.
Item #12.5 - Ord 7307-04 increasing residential and commercial Stormwater Utility
rate - A question was raised regarding catch basin concerns - One basin top has been
replaced. The storm system will be addressed with the re-construction of Coronado.
Council Discussion Item - Draft letter to FDOT is provided.
Pension Trustees Agenda and Item provided for meeting immediately following
Council Meeting.
RE: Tracking Number 682
Meeting Date: 07/15/04
Subiect / Recommendation (Revised):
Subject to entering into a Development Agreement with Kolossos Inn, Inc., 1. M.
Megas, L. C., and Antonios Markopoulos (collectively, "developer"), and subject
to adoption of Ordinance No. 2004-03 vacating a portion of Gulfview Boulevard
that was formerly a part of CITY PARK SUB. being valued at $619,520 and
containing 5,632 square feet, more or less, containing 5.632 sQuare feet. more or
less fsubiect to confirmation by certified surveyl. and being valued at $110 per
SQuare foot. and in compliance with requirements of the City Charter and
fulfillment of provisions of the Development Agreement, declare said vacated
portion of Gulfview Boulevard as surplus for the purpose of exchanging title
therein to the developer for title to a portion of LLOYD-WHiTE-SKINNER SUB.
and COLUMBIA SUB., Block A, valued at $1,112,650 $110 per SQuare foot and
containing 10,115 8.660 square feet, more or less fsubiect to confirmation by
certified surveYl.
l-U< \
ter
City Council
~~~..~9!!n~a COV~.r:. Mem~~~_~~~..~~~I!I_^^.~._~~~_~~~~~._~.~~~._~~~
TrackinQ Number: 674
Actual Date: 07/15/2004
Subject / Recommendation:
The following employees be presented with service awards for their length of service in the
employment of the City of Clearwater.
Summary:
5 Years
Robert V. Ackerman Development Svcs.
Joseph T. Connors Fire
Kevin E. Dunbar Parks & Recreation
Jevon A. Graham Fire
Kirkwood Hepburn Parks & Recreation
Michael S.Hutto Fire
Michael MJones Fire
Willie J. Jones Parks & Recreation
Robert D. Keane Fire
Kathy L. LaBelle Gen'l Svcs./Solid Waste
Jon J. Lopez Fire
Lucas Semple Marine
Tony J. Simotes Gas
Francis B. Whitney Fire
David S. Yawn Fire
10 Years
Liza S. Beebe Police
Jeffrey S. Brooks Parks& Recreation
Susan M. Chase Off. Rec. & Legislative
Randall K. Coffin Public Services
Jerald R. Davis Gen'l Svcs./Solid Waste
Vincent D. MazzaPublic Services
Stephen Moskun Finance
15 Years
David E. Hogan Fire
Peter J.Rullo Public Utilities
Ronald D. Streicher Fire
20 Years
Kathy F. Chetoka Gas
Alice R.Eckman Public Services
Michael Jackson Gas
Originating: Human Resources
Section Introductions and Awards:
Category: Other
Public Hearing: No
City Council
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~ Other
Financial Information:
Bid Required? No
Bid Exceptions:
Impractical to Bid
Review Approval
Cvndie Goudeau
Garrv Brumback
Bill Horne
07-02-2004 11:26:24
06-30-2004 16:49:03
07-02-2004 10:50:21
E.D/H59 ,
Clearwater
City Council
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Agenda Cover Memorandum
Tracking Number: 658
Actual Date: 07/15/2004
Subject / Recommendation:
Approval of the City of Clearwater's Fiscal Year 2004-2005 Consolidated Action Plan to carry
forward the goals and objectives set forth in the five year Consolidated Plan created in 2000 as
required by HUD, and Authorize the City to enter into agreements with organizations contained
in the FY04-05 Consolidated Action Plan.
Summary:
The U.S. Department of Housing and Urban Development (HUD) requires communities that
receive entitlement funding to prepare a comprehensive five year Consolidated Plan which
evaluates the needs of the community and sets forth strategies to address those needs. This
Consolidated Plan was completed and approved by the City Commission and HUD in 2000. In
addition, the City is required to create and implement an annual statement identifying the
sources and uses of federal money for housing, community and economic development. This
annual plan, referred to as a Consolidated Action Plan, provides HUD with the City's housing,
community and economic development budgets and proposed expenditures based on the
entitlement funds and estimated program income that the City will receive.
Funds are to be used to develop viable communities and sustain existing ones. In addition, the
funds will be used to provide safe, decent and affordable housing, and expand economic
opportunities for very low to moderate income households. This year's Action Plan allocates
federal and state funds to provide housing opportunities for very low to moderate households for
new and existing homes, homebuyer education, construction and/or renovation of public
facilities, and to fund programs that assist the homeless, single parent households, the elderly,
the physically challenged and children, to name a few.
In Fiscal Year 2004-2005, the City is estimated to receive federal funds in the amount of
$1,143,000 through the Community Development Block Grant (CDBG), $584,000 through the
HOME Investment Partnership Program, and $836,000 from the State of Florida through the
State Housing Initiatives Partnership (SHIP) Program. Funds provided through the HOME and
SHIP Programs are limited to housing activities and administration. Funds provided through the
CDBG Program may be used for housing, community and economic development, public services
and facilities, acquisition, demolition,
~ Clearwater
City Council
\~I :::;::3::~~~~~;;:.::~;~;~:~:~:::::;
Agenda Cover Memorandum
and administration. Additional funding for the FY2004-2005 budget will come from estimated
program income funds (loan repayments, loan payoffs, recaptured funds, etc).
A Review Committee comprised of professionals in the social service and grants community and
one member of the City's Neighborhood and Affordable Housing Advisory Board (NAHAB)
reviewed the applications, scored them and set forth a strategy to maximize the number
applicants that will receive a portion of allocated funds.
This year's Action Plan process incorporated the following: In February, City Staff advertised
funding availability. Also, in February Staff conducted a workshop for interested applicants. The
applicants were given thirty days to complete their applications and return them to the City in
mid March. Applicants were given an opportunity to speak to the Review Committee (RC) and
NAHAB regarding their programs on the day of a bus tour and presentations in late March. City
of Clearwater Staff reviewed each application to ensure it met HUD's baseline requirements.
This step is performed on a "pass/fail" basis. Applications were then distributed to the RC
members. The RC reviewed the applications on the basis of the ranking criteria contained in the
application and based upon our 5-Year Consolidated Planning Document. The NAHAB at their
meeting on May 11, 2004, unanimously approved the recommended allocations contained in the
FY04-05 Consolidated Action Plan.
Oriqinating: Economic Development and Housing
Section Administrative public hearings
Cateqorv: Agreements/Contracts - with cost
Public Hearing: Yes
Advertised Dates: OS/26/2004
Financial Information:
~ Other
Bid Required? No
Bid Exceptions:
Other
Other Contract?
FY04-05 Consolidated Action Plan (CDBG/HOME/SHIP)
In Current Year Budoet?
No
Budget Adjustment:
No
For Fiscal Year:
10/01/2004 to 09/30/2005
~ Clearwater
City Council
Agenda Cover Memorandum
Review Approval
Howip C:i'lrroll 06-14-2004 11:22:05
Brvan Ruff 06-21-2004 12:33:54
Bill Horne 07-06-2004 09:12:05
C:vnrlip C;OIJrlPi'lIJ 07-06-2004 09:37:56
Tina Wilson 06-21-2004 11 :06:50
Ralph Stone 07-02-2004 15:17:33
SUBJECT/RECOMMENDA TION:
Approval of the City of Clearwater's Fiscal Year 2004-2005 Consolidated Action Plan to
carry forward the goals and objectives set forth in the five year Consolidated Plan created
in 2000 as required by HUD, and Authorize the City to enter into agreements with
organizations contained in the FY04-05 Consolidated Action Plan.
SUMMARY (continued):
Each year, the City may allocate up to 15% of its CDBG allocation for Public Services
organizations. The City is permitted to go above the 15% if a Public Service activity
takes place in one of the City's two Neighborhood Revitalization Strategy Areas (North
and South Greenwood) if an applicant scores high enough. Under the Public Services
category agencies competed for approximately $171,450 in COSO funds. The City's
Housing Division received requests for Public Service funding in excess of $592,052.
The NAHAS has endorsed a sliding scale funding system for Public Service applicants
that allows the top two scorers to receive 60% of their request; the second two receive
50% of their request, and others receive 40% of their request until all of the allowable
funds are allocated. This allowed all Public Service applicants to receive some funding
rather than some agencies not receiving any funding.
In terms of Public Facility funding, only two agencies that applied for Public Facility
funding were not funded due to their ranking and not enough funding. If additional
COSO funds become available during the fiscal year the City will contact those agencies
to see if they are still in a position to move forward with their original proposal. If they
are still interested, we will request the City Commission authorize funding for those
agencies. Additionally, we would also recommend that Community Based Development
Organizations (CBDOs) performing activities in the City's Neighborhood Revitalization
Strategy Areas receive funding if additional revenues are realized.
All organizations that will be receiving an allocation or participating in the City's
Housing or Housing Education Pools, will have agreements prepared and executed by
October 1, 2004.
Attached is the FY2004-2005 Consolidated Action Plan.
FY 2004-05 CONSOLIDATED ACTION PLAN - PROPOSED ALLOCATIONS
7/6/20040:00
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
REQUESTED PROPOSED PROPOSED PROPOSED REQUESTED
TOT At CDBG HOME SHIP TOTAL
Fair Housina - Administration
Communrty Service Foundation $ 12,000.00 $ 12,000.00 $ 12,000,00
$
Subtotal $ 12000.00 $ 12000.00 $ $ $ 12,000,00
Public Facilities and ImDrovements
Family Resources, Inc. . Youth Crisis Center $ 200,000.00 $ 100,000.00 $ 100,000.00
Homeless Emergency Project, Inc. - Kitchen & Dining Hall $ 150,000.00 $ 75,000,00 $ 75,000,00
Charity WorKS, Inc. . Job Training $ 22,500.00 $ 11,250,00 $ 11,250,00
Directions for Mental Health, Inc. - Center Improvements $ 49,000.00 $ 21,605.00 $ 21,605.00
Community Pride Child Care, Inc. - ADA Improvements $ 36,894.00 $ $
Religious Community Services, Inc, - Food Pantry Improvements $ 144,000,00 $ $
CiN Proiects
North Greenwood Police Substation - (City Project) $ 35,000.00 $ 35,000.00 $ 35,000,00
Gateway Area - Public Facilities & Improvements. TBD $ 400,000,00 $ 400,000.00 $ 400,000.00
YWCA of Tampa Bay - Hispanic Outreach (City Owned Bldg) $ 5,790,00 $ 5,790.00 $ 5,790.00
A. Abstain from voting.
ISubtotal
IS 1043184001 $ 648645001$
. 1$
1$
648 645 00 I
Economic Develooment
$
Clearwater Neighborhood Housing Services, Inc $ 310,000,00 $ 122,205,00 $ 122,205.00
City of Clearwater ED - Program Delivery $ 12,500,00 $ 20,000.00 $ 20,000.00
,
Public Services
Partners in Self Sufficiency, Inc - FSS $ 50,000.00 $ 30,000.00 $ 30,000.00
PineUas Opportunity Council - Chore Services $ 72,000.00 $ 30,000.00 $ 30,000.00
Clearwater Homeless Intervention Project - Emergency Shelter $ 30,000.00 $ 15,000.00 $ 15,000.00
Clearwater Homeless Intervention Project - Day Center $ 30,000.00 $ 15,000.00 $ 15,000.00
Homeless Emergency Project - Emergency Shelter $ 30,000.00 $ 12,000.00 $ 12,000.00
Personal Enrichment Through Mental Health Services - Emerg. Treatment Ct $ 15,000.00 $ 6,000.00 $ 6,000.00
Clearwater Homeless Intervention Project - Transitional Housing $ 30,000.00 $ 12,000.00 $ 12,000,00
Kimberly Home, Inc. - Infant & Toddler Care $ 30,000.00 $ 12,000.00 $ 12,000.00
WestCare of Florida, Inc. - Turning Point $ 30,000.00 $ 12,000.00 $ 12,000.00
STARS/STRIVE of Pinellas County, Inc $ 40,316.00 $ 16,126,40 $ 16,126.40
YWCA of Tampa Bay - Hispanic Outreach $ 30,000.00 $ 11,323,60 $ 11,323.60
Gulf Coast Jewish Family Services - Disabled & Frail Elderly $ 7,184.00 $ $
Sergeant Allen Moore Comm. Partnership - Safehouse . Drug Intervention $ 30,000.00 $ $
Clearwater Community Based Development Org, & L TI (CBDO)* $ 80,000.00 $ $
Greenwood Community Health Resource Center (CBDO)" $ 30,000.00 $ $
Clearwater Free Clinic. Medicine $ 17,500.00 $ $
Clearwater Boys & Girls Club, Inc. _ Education $ 40.05200 $ $
(AMOUNT AVAILABLE'" $171,450 .15% of COSG Allocation)
ISubtotal
I S 322 500 00 I $ 14220500 I $
1$
1$
14220500 I
ISubtotal
Administration
City of Clearwater Administration
ISubtotal
~
Acquisition of Real Property (City Project) $
City of Clearwater Infill Housing Program Delivery $ 12,500,00 $ 12,500.00 $ 12,500.00
Rehabilitation
City of Clearwater & Housing Pool - Rehabilitation $ 584,15000 $ 188,000.00 $ 396,150,00 $ 584,150,00
City of Clearwater Rehabilitation - Program Delivery $ 100,000,00 $ 100,000.00 $ 100,000.00
ISubtotal
1$
12500001$
12500001$
1$
1$
1250000 1
Ci of Clearwater Demolition Pro ram
ISubtotal
HOUSltlQ
Education Pool $ 75,000.00 $ 75,000,00
Total Allocation to Education Pool $
Tampa Bay cae - Homeownership Counseling Prog. $
Community Service Foundation - Partnership To Ownership Program $ 5,000.00 $
Community Service Foundation - Homebuyer Education Program $ 10,000.00 $
Tampa Bay CDC - Dream of Homeownership Counseling Prog $
Consumer Credit Counseling Service of Centrai FL & the FL Suncoast, Inc $ 3,575.00 $
Clearwater Neighbornood Housing Service _ Housing !:::ducation Program $ 18,500.00 $
Gulf Coast Legal Services - Housing Preservation Program $ 15,900.00 $
ouslna 001 Actlvltles . ouslna evelooment
Housina Pool. SF - DPA lnfill Rehabilitation $ 485,000.00 $ 485,000.00 $ 485,000.00
- Tampa Bay Community Development Corporation
- Largo Area Housing Development Corporation
- Clearwater Neighborhood Housing Services, Inc.
- Homes for Independence, Inc
- Community Service Foundation, Inc.
- Pinellas Habitat for Humanity
Multifamilv New Construction/Rehabilitation IEliaible Particioants or Citvl $ 325,000.00 $ 100,000.00 $ 225,000.00 $ 325,000.00
- Community Service Foundation $ 180,000.00
ISubtotal
1$
52975001$
1$
1$
75 GOO 00 I $
75 000 00 1
HOME Proaram . CHDO Set.Aside /15% of AlIocationl
. Public Service. projects are located in the Neighborhood
Revitalization Strategy Area and a CBDO, would not be subject to the
Public Service cap of 15% for other Public Services
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INTEROFFICE CORRESPONDENCE
RECEIVED
JUL 0.1 2004
TO:
Cyndie Goudeau, City Clerk
AN[.
SRVCS DEPT
FROM:
~Howie Carroll, Assistant Director of Housing
Ext. No. 4031
SUBJECT:
FY04-05 Consolidated Action Plan
DATE:
July 1, 2004
Please find attached the FY04-05 Consolidated Action Plan scheduled to be adopted by the City
Council on July 15, 2004. I am having color copies made of the Powerpoint presentation that will
be given at Worksession on July 12, 2004. I should have the copies back by today or tomorrow
at the latest.
If you should have any questions please do not hesitate to contact me.
Thank you.
1-------- ---
I
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FY20Q4.2005
CONSOLIDATED
ACTION PLAN
COMMUNITY
DEVELOPMENT BLOCK
GRANT PROGRAM
HOME INVESTMENT
PARTNERSHIP
PROGRAM
STATE HOUSING
INITIATIVES
PARTNERSHIP
PROGRAM
FY2004-200S ACTION PLAN
TABLE OF CONTENTS
1 . Pu rpose of Action Plan ..................................... Page 1
2. Definitions ................................................... Page 4
3. Five Year Strategy Summary............................... Page 8
4. Sources of Funds............................................. Page 10
5. Proposed Projects Narrative............................... Page 14
6. Others Actions ............................................... Page 20
7. HOME Program............................................... Page 29
8. Neighborhood Revitalization Strategy................. Page 31
APPENDIX
. Proposed Projects - HUD Format
. HUD Forms 424 (CDBG & HOME)
. Certifications
. Action Plan Schedule of Events
. Action Plan Advertisement
. Housing Division Website
. Public Comments Received During Comment Period
. Maps
. City of Clearwater, Florida
. Neighborhood Revitalization Strategy Areas
. Downtown CRA & Expanded CRA (Gateway Area)
CITY OF CLEARWATER
FY 2004-2005
CONSOLIDATED ACTION PLAN
ACTION PLAN PURPOSE
The overall goal of the community planning and development programs covered by the
Action Plan is to develop viable urban communities by providing decent housing and a
suitable living environment and to expand economic opportunities principally for very-
low to moderate-income persons/households. The primary means towards this end is to
extend and strengthen partnerships among all levels of government and the private sector,
including for-profit and non-profit organizations, in the production and operation of
affordable housing.
. Decent housing includes assisting homeless persons to obtain appropriate housing
and assisting persons at risk of becoming homeless; retention of the affordable
housing stock; and increasing the availability of permanent housing in good
condition and an affordable to very-low-income and moderate-income families,
particularly to members of disadvantaged minorities, without discrimination on
the basis of race, color, religion, sex, national origin, marital status, familial
status, or disability.
. Decent housing also includes increasing the supply of supportive housing, which
combines structural features and services needed to enable persons with special
needs, including persons with physical and mental disabilities, persons with
HIV/AIDS and their families, to live with dignity and independence; and
providing affordable housing to low-income persons accessible to job
opportunities.
. A suitable living environment includes improving the safety and livability of
neighborhoods; increasing access to quality public and private facilities and
services; reducing the isolation of income groups within a community or
geographical area through the spatial deconcentration of housing opportunities for
persons of lower income and the revitalization of deteriorating or deteriorated
neighborhoods; restoring and preserving properties of special historic,
architectural, or aesthetic value; and conservation of energy resources.
. Expanded economic opportunities includes job creation and retention;
establishment, stabilization and expansion of small businesses; the provision of
public services concerned with employment; the provision of jobs involved in
carrying out activities under programs covered by this plan to very -low to low
income persons living in areas affected by those programs and activities;
availability of mortgage financing for very-low to moderate income persons at
reasonable rates using nondiscriminatory lending practices; access to capital and
credit for development activities that promote the long-term economic and social
viability of the community; and empowerment and self-sufficiency opportunities
FY04-05 CAP - 7/01/04
for low-income persons to reduce generational poverty in federally assisted and
public housing.
OVERALL PLAN FUNCTION
The Consolidated Plan serves the following functions:
. A planning document for the jurisdiction, which builds on a participatory process
at the lowest levels;
. An application for federal funds under HUD's formula grant programs;
. A strategy to be followed in carrying out HUD programs; and an action plan that
provides a basis for assessing performance.
The Consolidated Plan covers the following formula grant programs:
. The Community Development Block Grant (CDBG) programs (24 CFR Part 570,
subparts D and I);
. The Emergency Shelter Grants (ESG) program (24 CFR Part 576);
. The HOME Investment Partnerships (HOME) program (24 CFR Part 92); and
. The Housing Opportunities for Persons With AIDS (HOPW A) program (24 CFR
Part 574)
The following programs require either the jurisdiction receiving funds directly from HUD
have a Consolidated Plan that is approved by HUD, and/or that the application for HUD
funds contains a certification that the application is consistent with a HUD-approved
Consolidated Plan:
. The HOPE I - Public Housing Homeownership (HOPE I) program (24 CFR
Subtitle A, Appendix A);
. The HOPE II - Homeownership of Multifamily Units (HOPE II) program (24
CFR Subtitle A, Appendix B);
. The HOPE III - Homeownership of Single Family Homes (HOPE Ill) program
(24 CFR Part 572);
. The Low-Income Housing Preservation (prepayment avoidance incentives)
program, when administered by a State agency (24 CFR 248.177);
. The Supportive Housing for the Elderly (Section 202) program (24 CFR Part
889);
. The Supportive Housing for Persons with Disabilities program (24 CFR Part
890);
. The Supportive Housing program (24 CFR Part 583);
. The Single Room Occupancy Housing (SRO) program (24 CFR Part 882, subpart
H);
. The Shelter Plus Care program (24 CFR Part 582);
. The Community Development Block Grant program--Small Cities (24 CFR Part
570, subpart F);
. HOME program reallocations;
FY04-05 CAP - 7/1/04
2
. Revitalization of Severely Distressed Public Housing (section 24 of the United
States Housing Act of 1937, (42 US.C. 1437 et seq.));
. Hope for Youth: Y outhbuild (24 CFR Part 585);
. The John Heinz Neighborhood Development program (24 CFR Part 594);
. The Lead-Based Paint Hazard Reduction program (24 CFR Part 35);
. Grants for Regulatory Barrier Removal Strategies and Implementation (section
1204, Housing and Community Development Act of 1992 (42 US.C. 12705c));
and
. Competitive grants under the Housing Opportunities for Persons With AIDS
(HOPW A) program (24 CFR Part 574).
Other programs do not require consistency with an approved Consolidated Plan.
However, HUD funding allocations for the Section 8 Certificate and Voucher Programs
are to be made in a way that enables participating jurisdictions to carry out their
Consolidated Plans.
FY04-05 CAP-7/J/04
3
DEFINITIONS
Elderly Person and HUD are defined in 24 CFR Part 5.
Certification - A written assertion, based on supporting evidence, that must be kept
available for inspection by HUD, by the Inspector General ofHUD, and by the public.
The assertion shall be deemed to be accurate unless HUD determines othetwise, after
inspecting the evidence and providing due notice and opportunity for comment.
Consolidated Plan (or "the Plan") - The document that is submitted to HUD that serves
as the planning document (comprehensive housing affordability strategy and community
development plan) of the jurisdiction and an application for funding under any of the
Community Planning and Development formula grant programs (CDBG, ESG, HOME,
or HOPW A), which is prepared in accordance with the process prescribed in this part.
Consortium - An organization of geographically contiguous units of general local
government that are acting as a single unit of general local government for purposes of
the HOME program (see 24 CFR Part 92).
Cost Burden - The extent to which gross housing costs, including utility costs, exceed 30
percent of gross income, based on data available from the U.S. Census Bureau.
Emergency Shelter - Any facility with overnight sleeping accommodations, the primary
purpose of which is to provide temporary shelter for the homeless in general or for
specific populations of the homeless.
Extremely Low-Income Family - Family whose income is between 0 and 30 percent of
the median income for the area, as determined by HUD adjustments for smaller and
larger families, except that HUD may establish income ceilings higher or lower than 30
percent of the median for the area on the basis of HUD's findings that such variations are
necessary because of prevailing levels of construction costs or fair market rents, or
unusually high or low family incomes.
Homeless person - A youth (17 years or younger) not accompanied by an adult (18 years
or older) or an adult without children, who is homeless (not imprisoned or othetwise
detained pursuant to an Act of Congress or a State law), including the following:
1. An individual who lacks a fixed, regular, and adequate nighttime residence;
2. An individual who has a primary nighttime residence that is:
(i) A supervised publicly or privately operated shelter designed to
provide temporary living accommodations (including welfare
hotels, congregate shelters, and transitional housing for the
mentally ill);
(ii) An institution that provides a temporary residence for individuals
intended to be institutionalized; or
(iii) A public or private place not designed for, or ordinarily used as, a
regular sleeping accommodation for human beings.
FY04-05 CAP-7/l/04
4
Homeless Family with Children - A family composed of the following types of
homeless persons: at least one parent or guardian and one child under the age of 18; a
pregnant woman; or a person in the process of securing legal custody of a person under
the age of 18. Homeless person. A youth (17 years or younger) not accompanied by an
adult (18 years or older) or an adult without children, who is homeless (not imprisoned or
otherwise detained pursuant to an Act of Congress or a State law), including the
following:
. An individual who lacks a fixed, regular, and adequate nighttime residence; and
. An individual who has a primary nighttime residence that is:
o A supervised publicly or privately operated shelter designed to provide
temporary living accommodations (including welfare hotels, congregate
shelters, and transitional housing for the mentally ill);
o An institution that provides a temporary residence for individuals intended
to be institutionalized; or
o A public or private place not designed for, or ordinarily used as, a regular
sleeping accommodation for human beings.
Homeless Subpopulations - Include but are not limited to the following categories of
homeless persons: severely mentally ill only, alcohol/drug addicted only, severely
mentally ill and alcohol/drug addicted, fleeing domestic violence, youth, and persons
with HIV/AIDS.
Jurisdiction - A State or unit of general local government.
Large Family - Family of five or more persons.
Lead-Based Paint Hazards - Any condition that causes exposure to lead from lead-
contaminated dust, lead-contaminated soil, lead-contaminated paint that is deteriorated or
present in accessible surfaces, friction surfaces, or impact surfaces that would result in
adverse human health effects as established by the appropriate Federal agency.
Very Low-Income Families (Very-Low) - Low-income families whose incomes do not
exceed 50 percent of the area median family income for the area, as determined by HUD
with adjustments for smaller and larger families, except that HUD may establish income
ceilings higher or lower than 50 percent of the median for the area on the basis of HUD's
findings that such variations are necessary because of prevailing levels of construction
costs or fair market rents, or unusually high or low family incomes.
Low-Income Families (Low) - Low-income families whose incomes do not exceed 80
percent of the area median family income for the area, as determined by HUD with
adjustments for smaller and larger families, except that HUD may establish income
ceilings higher or lower than 80 percent of the median for the area on the basis of RUD's
findings that such variations are necessary because of prevailing levels of construction
costs or fair market rents, or unusually high or low family incomes.
Middle-Income Family - Family whose income is between 80 percent and 95 percent of
the area median income for the area, as determined by HUD, with adjustments for smaller
FY04-05 CAP - 7/1/04
5
and larger families, except that HUD may establish income ceilings higher or lower than
95 percent of the median for the area on the basis ofHUD's findings that such variations
are necessary because of prevailing levels of construction costs or fair market rents, or
unusually high or low family incomes. (This corresponds to the term "moderate income
family" under the CRAS statute, 42 US.C. 12705.)
Moderate-Income Family - Family whose income does not exceed 80 percent of the
median income for the area, as determined by HUD with adjustments for smaller and
larger families, except that HUD may establish income ceilings higher or lower than 80
percent of the median for the area on the basis of HUD's findings that such variations are
necessary because of prevailing levels of construction costs or fair market rents, or
unusually high or low family incomes. For the purposes of the State Housing Initiatives
Partnership (SIllP) program, Moderate Income shall be a family whose income does not
exceed 120 percent of the median income for the area, as determined by HUD with
adjustments for smaller and larger families.
Overcrowding - For purposes of describing relative housing needs, a housing unit
containing more than one person per room, as defined by the US. Census Bureau, for
which data are made available by the Census Bureau. (24 CFR 791.402(b)
Person with a Disability - A person who is determined to:
. Have a physical, mental or emotional impairment that:
o Is expected to be oflong-continued and indefinite duration;
o Substantially impedes his or her ability to live independently; and
o Is of such a nature that the ability could be improved by more suitable
housing conditions; or
· Have a developmental disability, as defined in section 102(7) of
the Developmental Disabilities Assistance and Bill of Rights Act
(42 US.c. 6001-6007); or
· Be the surviving member or members of any family that had been
living in an assisted unit with the deceased member of the family
who had a disability at the time of his or her death.
Poverty Level Family - Family with an income below the poverty line, as defined by the
Office of Management and Budget and revised annually.
Severe Cost Burden - The extent to which gross housing costs, including utility costs,
exceed 50 percent of gross income, based on data available from the US. Census Bureau.
State - Any State of the United States and the Commonwealth of Puerto Rico.
Transitional Housing - A project that is designed to provide housing and appropriate
supportive services to homeless persons to facilitate movement to independent living
within 24 months, or a longer period approved by HUD. For purposes of the HOME
program, there is no HUD - approved time period for moving to independent living.
FY04-05 CAP-7/1/04
6
Unit of General Local Government - A city, town, township, county, parish, village, or
other general purpose political subdivision of a State; an urban county; and a consortium
of such political subdivisions recognized by HUD in accordance with the HOME
program (24 CFR Part 92) or the CDBG program (24 CFR Part 570).
Urban County - See definition in 24 CFR Part 570.3. [60 FR 1896, Jan. 5, 1995; 60 FR
4861, Jan. 25, 1995, as amended at 61 FR 5205, Feb. 9, 1996]
In order to facilitate continuity in its program and to provide accountability to citizens,
each jurisdiction should submit its Consolidated Plan to HUD at least 45 days before the
start of its program year. (Sec. 92.52 was dropped)
In no event will HUD accept a submission earlier than November 15th or later than
August 16th ofthe Federal fiscal year for which the grant funds are appropriated, except
for Fiscal Year 1995 in which HUD will accept a submission no later than September
30th, 1995. (Failure to submit the plan by August 16th will automatically result in a loss of
the CDBG funds to which the jurisdiction would otherwise be entitled, except for Fiscal
Year 1995).
The Consolidated Action Plan and the Certifications must be submitted on an annual
basis.
FY04-05 CAP- 7/1/04
7
FIVE-YEAR STRATEGY SUMMARY
The City of Clearwater has identified priorities for assisting households. The first
priority is to provide decent, adequate and affordable housing in safe and desirable
environments for homeowners, homebuyers and renters. Second priority is to provide
housing and supportive services for the homeless and non-homeless with special needs.
Within Clearwater's North and South Greenwood Communities, and Gateway Area the
housing stock is aging and in need of rehabilitation. The community still consists of a
predominance of homeowners who often have difficulty maintaining their homes due to
financial or physical restraints. The City of Clearwater will continue to provide
homeowner rehabilitation programs to help these families maintain their homes in safe
and decent condition and improve the appearance of the community through the
rehabilitation program.
Very-low to moderate-income households are usually the first to experience down turns
in the national economy. The City of Clearwater provides down payment and closing
cost assistance to facilitate homeownership.
In the late 1990's the City facilitated the financing of two large multifamily rental
projects - Wellington and Lexington Apartments. The first provided 180 units for
families with incomes 60% of median income or below. The second property focused on
seniors, aged 55 or older with incomes at 60% of median income or below. This project
provided 300 units of affordable housing. These projects are the first affordable units in
almost twenty years. There is still a need for additional decent affordable rental
properties.
Over the past two years the City has participated in the renovation of two rental
communities - Greenwood Apartments and Fulton Apartments. Greenwood Apartments
was an extensive renovation of 192 units at a total proj ect cost of approximately $14
million dollars. The conversion/renovation of Greenwood Apartments has won
numerous local and national awards. Fulton Apartments was the renovation of 19 rental
units and had a total proj ect cost of approximately $1. 0 million dollars.
The City of Clearwater will continue to facilitate the acquisition, construction and/or
rehabilitation of affordable multifamily housing projects to place an emphasis on
developing mixed-income type communities.
The emergency shelter community already experiences a shortage of resources to assist
the homeless. By definition, emergency shelters provide temporary housing for those in
need. However, longer-term housing solutions combined with supportive services has
been shown to be effective in bringing those experiencing homelessness to self-
sufficiency over time. Through the Consolidated Planning process community
workshops identified homeless youth as an underserved population through out Pinellas
County. The City will look to serve this population as well as the single adults and
families who find themselves homeless.
Residents of Clearwater who are non-homeless, but have special needs, make up the final
FY04-05 CAP - 7/1/04
8
group of under-served residents. Many of these residents will never be able to live
independently without supportive services, while others need supportive services in order
to effect a transition to or maintenance of independent living. Subgroups of this
population include:
. Elderly
. Frail Elderly
. Severely Mentally III
. Physically Disabled
. Developmentally Disabled
. Those with Alcohol and Other Drug Addictions, and
. Persons with HIV / AIDS
FY04-05 CAP - 7/1/04
9
FY2004-2005 AVAILABLE RESOURCES
Entitlement Grant Funds
CDBG
HOME
ESG
HOPWA
Total
$ 1,143,000.00
$ 584,000.00
$
$
$ 1,727,000.00
Total Estimated Program Income
CDBG $ 388,000.00
HOME $
Total $ 388,000.00
TOTAL FUNDING SOURCES $ 2,115,000.00
Other Funds - State Housing Initiatives Partnership (SHIP) -inclusive
of Program Income ($836,000 Allocation) $ 1,286,000.00
Submitted Proposed Projects Totals I $ 3,401,000.00
FY04-05 CAP - 7/1/04
10
Federal Resources: The federal resources made available to implement the projects
identified in the FY 2003-04 Consolidated Action Plan include funding from the
Community Development Block Grant Program (CDBG) and the HOME Investment
Partnership Program (HOME). During this fiscal year, the City of Clearwater anticipates
that it will receive $1,143,000 as an entitlement from the CDBG Program and $584,000
from the HOME Program.
In addition to the entitlement allocations, the City also estimates that it will make
available $388,000 in CDBG Program Income. This provides for a total anticipated
federal resources of $1,531,000 for CDBG Program funds and $584,000 for HOME
Program funds.
Other Resources: The City anticipates that the program activities funded by the federal
resources and other program activities will generate a great sum of non-federal dollars.
For Fiscal Year (FY) 2004-05, the City estimates that it will receive $836,000 from the
State Housing Initiatives Partnership (SHIP) Program as an entitlement City to further
housing activities. It is also anticipated that an additional $450,000 will be generated
from Program Income. The SHIP Program is a State of Florida initiative to further
affordable housing and development throughout the state. The Florida Legislature
adopted the SHIP Legislation back in 1992 as part of the William E. Sadowski
Affordable Housing Act.
In addition to the funds from the SHIP Program, it is anticipated that the City will
generate over $2,000,000 in private sector funds from the local lending institutions.
These funds will be derived from dollars invested in public facilities and improvements,
new housing construction, home rehabilitation, home acquisitions, and business
development as a direct result of City sponsored housing and economic development
projects.
Leveraging: In this year's Action Plan, the City will implement several federally
funded programs that will generate non- federal support. One program is the down
payment and closing cost assistance program. In this program, the City provides up to
$15,000 in HOME and/or SHIP funds for very-low to moderate-income families to
purchase a home. Additionally, income eligible households can obtain up to $30,000 in
down payment/closing costs assistance if they build a home in one of the City's Target
Areas. Ifthe City, and/or its subrecipients, provides assistance to 30 families during this
fiscal year, it will result in approximately $2.7 million dollars of private investment.
In the past year (FY 2002-03) the City provided down payment assistance to 33 families.
As a result of the City's investment ($235,245) a total of approximately $2.2 million was
leveraged from the private sector for mortgages. In this case, for every one dollar the City
invested the private sector invested $9.50.
Another area in which housing activities create a large amount of leverage is in the
development and/or rehabilitation of multifamily housing.
FY04-05 CAP - 7/1/04
11
Mt. Cannel Community Development Corporation (CDC), one of the City's HOME-
Community Housing Development Organizations (CHDOs) is working on developing an
8-10 unit elderly rental community. This rental community will be located in the North
Greenwood Neighborhood Revitalization Strategy Area (NRSA). Mt. Cannel
Community Development Corporation of Clearwater, Inc. has been allocated $445,000 in
HOME and SHIP funds to produce these units. The total project cost is anticipated at
over a million dollars.
In this year's action plan the City is setting aside $325,500 for new multifamily
construction or rehabilitation. The funding includes $100,000 from the HOME Program
and $225,000 from the SHIP Program. No site or activity has been selected for this
funding allocation. In addition, the City is also investing $150,000 in HOME Funds for
multifamily housing for the homeless.
The HOME program requires a 25% non- federal match. This match will be funded
through the City's SHIP program.
In the Economic Development arena the City will allocated $122,205 in CDBG funds to
Clearwater Neighborhood Housing Services to provide lending funds for their Economic
Development Loan program. It is estimated that approximately $18,750 dollars per loan
will be generated through the Economic Development Loan program. In this program the
State of Florida - Small Business Administration, on average, funds up to 85% of every
loan funded through the program. The City's investment is on average only 15%.
FY04-05 CAP - 7/1/04
12
Areas of Low/Moderation Income Concentrations
The table below shows all of the Census Tracts and Block Groups that are located within
the City of Clearwater that have a Low/Moderate income percentage above forty percent
(40%).
025405 2 42.1 025405 1 54.2
026602 1 42.3 026300 6 55.2
026400 4 42.7 026400 1 56.6
026702 2 43.1 026808 2 57.5
025901 1 43.7 025902 5 59.3
026500 6 43.9 025902 4 59.6
026500 2 44.1 026905 3 62.2
025404 3 44.8 026808 1 62,4
026910 1 45.0 025401 3 63.8
026804 2 46.6 026500 1 64.0
026400 5 48.1 026200 2 64.6
025800 2 48.2 025800 3 67.5
026702 3 49.0 026100 3 67.5
026400 3 49.7 025404 1 68.9
026300 4 50.9 025902 1 69,4
026602 2 51.7 025504 3 71.2
026500 5 51.9 026200 1 74.0
026100 2 52.0 026601 2 74.9
026300 2 52.7 026400 2 75.1
025404 6 53.0 025902 2 75.5
026300 1 53.2 026100 5 83,4
026703 3 54.2 026905 2 100.0
FY04-05 CAP - 7/1/04
13
PROPOSED ACTION PLAN PROJECTS
Homeowner Assistance
The number one priority listed in the five-year strategy includes providing decent,
adequate and affordable housing in safe and desirable communities for homeowners. The
five-year strategy calls for this to be accomplished by implementing a homeowner
rehabilitation, emergency repair and disabled retrofitting programs. The goal in these
programs call for the City to renovate 100 homes, retrofit 25 housing units, and complete
25 emergency repairs during the five-year period beginning in FY 2001 and through FY
2005.
In this year's Action Plan, $1,069,150 has been set aside for the Rehabilitation program.
It includes, $188,000 from the HOME Program, and $881,150 from the SHIP Program.
The City has also allocated $30,000 for demolition of condemned and unsafe structures
and $20,000 in relocation assistance.
Under the City's Rehabilitation program two types of activities are carried out -
Emergency Rehabilitation and regular Rehabilitation. Both activities are funded through
the CDBG, HOME and the SHIP Programs. Under the Emergency Rehabilitation
Program, homeowners can obtain a loan to repair emergency conditions that affect the
life, health and/or safety of the homeowner, or conditions that cause eminent danger to
the structure.
In the Regular Rehabilitation Loan Program, funds are provided to homeowners whose
incomes vary from very low income to moderate income. The funds are used to make
needed repairs to bring the homes up to the City's Minimum Housing Code. The
program is designed to first correct code deficient items and then if enough equity exists
in the home, the property owner can make some additional general property
improvements.
Should it become not feasible to rehabilitate a home due to the economic life, existing
building conditions, construction costs, and/or other factors, the City may on a limited
basis (depending on funding availability) demolish the structure and construct a new
home on the same site.
The City also has a Disabled Retrofit strategy as part of its SHIP Local Housing
Assistance Plan. The program provides funding for very low to moderate income
disabled homeowners to make their home's handicapped accessible. The funds are
provided as a loan and are used for such things as: wheel chair ramps, widening of
doorways, lowering cabinets, installing grab-bars, visual guiding systems for the hearing
impaired and other eligible activities to broaden the lives of homeowners with physical
impairments.
Under the requirements of the SHIP program, at least 30% of the funds annually must be
used to benefit very-low income households and another 30% of the funds annually must
benefit low-income households.
FY04-05 CAP - 7/1/04
14
Another problem that impacts the rehabilitation of owner-occupied housing units is the
presence of lead based paint. The costs for the treatment or removal of these conditions
can go from minor costs for encapsulation to major costs for removal. When a home is
identified as a candidate for the City's Rehabilitation program, and if it was built prior to
1978, it is inspected for lead in accordance to the rules of the federal programs. Should
lead hazards be found, the City will discuss the options with the homeowner to eradicate
the lead presence. The City may provide up to a $10,000 grant for lead abatement.
The City works closely with the North Greenwood Community Health Resource Center
and the Pinellas County Health Department in referring children for lead-based paint
screemngs.
The City has recently done some extensive research to obtain some educational and
outreach materials pertaining to lead-based paint. We have put many brochures,
education materials and useful links that we have found on our website for citizens to
obtain and read.
To assist homeowners who may have encountered a financial set back and/or are at risk
of being foreclosed, the City has approved Gulf Coast Legal Services to be a participant
in the "Housing Education Pool". Gulf Coast Legal Service, Inc. administers a
Foreclosure Prevention Program and a Mortgage Assistance Program. The Foreclosure
Prevention Program will provide homeowners with legal representation to prevent
homeowners from losing their homes. The Mortgage Assistance Program will help the
homeowners avoid predatory lending practices should they require a second mortgage.
In addition, as part of the City's SHIP Program, the City has funding in place for a
"Foreclosure Prevention" program.
Under the Foreclosure Prevention program, SHIP funds will be provided to assist
households who have been previously assisted with City of Clearwater SHIP and/or
HOME funds in order to prevent foreclosure. The City will provide funds only one time
to bring a household current with their existing first mortgage, up to a maximum of six
(6) payments or the maximum allowable subsidy under this strategy. The household
must have been assisted with City of Clearwater SHIP and/or HOME funds within the
past five (5) years and in order to provide assistance to bring current, must be very-low,
low or moderate income at the time the Foreclosure Prevention assisted is provided. The
amount of the assistance will be added to the borrower's existing City of Clearwater loan
through a modification of mortgage note. The household must commit to enroll in a
credit counseling/budgeting course offered by an approved local provider.
Assistance will only be provided where a valid (documented) hardship exists that is the
cause for the delinquency on their first mortgage payments. Such examples of hardship
include, but not limited to:
· Loss of Employment, through no fault ofborrower(s)
· Substantial Decrease in Household Income, through no fault ofborrower(s)
· Death of Spouse
· Temporary or Permanent Disability that Reduces Income
FY04-05 CAP-7/1/04
15
. Recent Divorce that Reduces Income
. Natural Disaster
. Fire
Homebuyer Assistance
The five-year strategy also lists another number one strategy which is maintaining decent,
adequate and affordable housing for homebuyers in safe and desirable communities. The
City's very-low to moderate-income community often encounters challenges when
attempting to purchase a home. Challenges may include credit issues, inability to save
enough money for all the costs involved in purchasing a home, and a lack of knowledge
as to how to go about purchasing a home.
To assist homebuyers in these efforts the following programs have been implemented:
. Downpayment and Closing Cost Assistance Program
. Homebuyer's Club, and
. Homebuyer Preparation Classes
It is the goal of the City to assist 50 homebuyers per year in the purchasing of a home
through the Down Payment and Closing Cost Assistance Program. Another 100 potential
homebuyers will be provided educational opportunities for purchasing and maintaining
homes. The Down Payment and Closing Cost Assistance program will be funded
through the HOME and SHIP Programs. The Homebuyers Club, Homebuyer
Preparation, Budgeting, and Credit Classes will be funded through the SHIP Program.
The City has allocated $75,000 for Housing Education that it will reimburse housing
education providers on a per household served. The organizations that will be providing
Housing Education during the next fiscal year include:
. Tampa Bay Community Development Corporation
. Community Service Foundation
. Clearwater Neighborhood Housing Services
. Consumer Credit Counseling Services
. Gulf Coast Legal Services
In this year's action plan, $485,000 will be made available for homebuyer assistance
from the SHIP program. With this assistance, it is anticipated that these funds will be
made available for the construction of two homes; the acquisition of approximately ten
vacant lots, and provide down payment and closing cost assistance to thirty new
homebuyers. This is based upon the average construction cost to build a new home,
including land has been averaging $120,000 to $130,000. This also factors in an average
of $15,000 for down payment and closing cost assistance and the average cost of $20,000
to purchase a vacant lot. The maximum the City provides for down payment and closing
cost is $15,000 Citywide and up to $30,000 for the neighborhood revitalization strategy
areas.
FY04-05 CAP- 7/1/04
16
The funds will be made available to our housing subrecipients through a housing pool,
which is based on a first-come, first-serve, and first-eligible basis. Through the Housing
Pool participating organizations can provide down payment assistance, request funds for
new construction and/or funds for acquisition/rehabilitation activities, to name a few.
The organizations that will be participating in the Housing Pool will included:
. Clearwater Neighborhood Housing Services, Inc.,
. Community Service Foundation
. Largo Area Housing Development Corporation
. Tampa Community Development Corporation
. Homes for Independence, Inc.
Rental Development
Another priority listed in the five-year strategy calls for providing decent, adequate and
affordable housing in safe and desirable communities for renters. In order to facilitate
this strategy, the City will facilitate developers by providing funding for renovations of
existing rental properties and/or the new construction properties. The goal for the five-
year period is to assist with the renovation and/or construction of four multifamily
properties.
As a measure to meet the five-year goal, as previously stated, the City has currently
allocated $445,000 in HOME and SIDP funds to Mt. Carmel Community Development
Corporation of Clearwater, Inc. to design and build a proposed 8 to 10 unit elderly rental
community. It is anticipated that project will be under construction in the summer of
2004. The agency is currently in the process of acquiring the needed property and they
are in the preliminary design stage.
To facilitate other developers, the City has set aside $225,000 in SHIP funds and
$100,000 in HOME funds for the rehabilitation and construction of multifamily
properties.
The City will not use any of its HOME Program allocation for tenant based rental
assistance.
Homeless Assistance
The final high priority is providing housing and supportive service for the homeless.
Through various methods the City has determined that the following needs should be
addressed in the five-year strategy. They include the following:
. Additional transitional living facilities for youth
. Additional street outreach programs for the homeless
. Additional medical support for the homeless
. Additional on site mental health facilities (or services)
. Additional programs for the recently incarcerated to assist them to get
back into the mainstream
FY04-05 CAP - 7/1/04
17
. Additional transitional housing for adults with supportive programs
The FY 2004-05 Action Plan allocates $147,000 in CDBG funds to Public Services,
Public Facilities, and acquisition activities to help the homeless. In Public Services the
City has allocated $72,500 in activities that assist the homeless. They include providing a
total of $42,000 to Clearwater Homeless Intervention Project, Inc. for three programs
($15,000 - Day Center, $15,000 - Emergency Shelter, and $12,000 - Transitional
Housing) to provide operating support, to house, and to case manage an estimated 1,600
homeless individuals, and $12,000 to The Mustard Seed Foundation in operational
support to administer a homeless inebriate center "Turning Point" for homeless
individuals with alcohol and drug abuse problems. Partners in Self Sufficiency (PSS)
will receive an allocation of $30,000 for operational support. The program also provides
empowerment and self-sufficiency opportunities for low-income persons in order to
reduce generational poverty in Clearwater's federally assisted and public housing
communities. PSS's program enables unemployed individuals to get the skills to go to
college, become educated and become employed in good paying jobs and become
removed from the poverty rolls. PSS has a partnership with the Clearwater Housing
Authority to administer their program. Additionally, the City will allocate $12,000 to
Homeless Emergency Project for operational support of their Emergency Shelter.
The Clearwater Homeless Intervention Project, Inc., transitional housing program will
provide up to 14 homeless individuals and families with safe lodging after they have
achieved completion of the emergency housing program. The program offers intensive
case management while facilitating assistance other agencies that help the individual get
into independent living on a permanent basis.
Additionally, $250,000 has been set aside for future homeless housing activity at a site(s)
to be determined.
Non-homeless persons with special needs (i.e., frail elderly, elderly, persons with
disabilities - mental, physical, and developmental) persons with alcohol or other
drug addiction, persons with 1llV/ AIDS and their families, and public housing
residents.
A total of $98,850 in CDBG funds has been earmarked for assisting non-homeless
persons with special needs. In FY 04-05 the City proposes to allocate $66,000 to three
public service non-profits and $32,855 to two public facility non -profits.
The funds for public services include providing $30,000 to Partners in Self -Sufficiency to
assist some families that are living in public housing to become self-sufficient. The
assistance provided will be for operational support to administer the program that
provides a Section 8 certificate or voucher for housing, educational support, case
management, and other related services.
An additional $30,000 is earmarked for Pinellas Opportunity Council- Chore Services
program. The agency anticipates that it will provide basic chore services to 116 elderly,
frail elderly, and physically challenged homeowners. These services will allow the
homeowners to remain in their homes and not be institutionalized.
FY04-05 CAP-7/1/04
18
Another public service agency that assists persons with special needs is Personal
Enrichment through Mental Health Services. The City will set aside $6,000 in operational
support for this agency that implements a Family Emergency Treatment Center. The
agency anticipates that it will provide urgent care mental health treatment.
The city will provide funds to Directions for Mental Health and Charity works to
renovate their buildings ($21,605 and $11,250). Directions for Mental Health provides
assistance to families with mental health related issues and Charity Works provides job-
training opportunities for individuals who are physically challenged.
FY04-05 CAP- 7/1/04
19
OTHER ACTIONS
Obstacles to Underserved Needs
The City of Clearwater is a very densely populated area. The land area is over 90%
developed and the land costs continue to rise. Construction labor costs in this area are
also rising. These factors, along with NIMBYism ~ot In MY Back Yard), continue to
provide challenges for the City to provide services and opportunities for the underserved.
With the rising cost ofland and construction labor, accompanied with lack of available
land, continues to be a challenge for the City to provide housing opportunities for very
low to low income homebuyers and renters. To overcome this obstacle, the City has
developed creative ways to assist this target population. The City's design of its
homebuyers program allow for deeper subsidies to be provided to lower income
homebuyers and for constructing homes in the City's Neighborhood Revitalization
Strategy Area and Community Redevelopment Areas. The City works with many local
non-profit housing providers to keep the costs of producing homes lower. A total of
$810,000 in HOME and SlllP funds will be made available in the City's Housing Pool
for this effort.
The City also continues to work with local lenders to find creative ways to finance the
homebuyers and keep the interest rate low to make the units affordable. As previously
state, the City will provide through a Housing Education Pool, $75,000 in funding
through the State Housing Initiatives Partnership (SHIP) Program to Housing Education
providers to offer budgeting, financial management, and homeownership counseling in an
effort to assist the very-low to moderate income underserved to becoming financially
sufficient to purchase and maintain a home.
The YWCA Hispanic Outreach Center also offers outreach for persons who would not
normally be served by the City's housing programs. The Center provides a range of
services to the Hispanic community. According to the 2000 Census the Hispanic
population in Clearwater is officially at 9%, but unofficially estimates now indicate the
number is approximately 20-25%. The services at the center include such things as:
. Interpreter and victim advocacy service, in collaboration with the Clearwater
Police Department
. Information classes on financial management, budgeting and homeownership
. Youth development program for girls
. Bilingual child development center
. Health Outreach
. English as a Second Language
. Spanish classes for City and social service workers, and
. Legal services.
FY04-05 CAP - 7/1/04
20
Fair Housine
The City will provide Community Service Foundation an allocation of$12,000 to
conduct Fair Housing Education and Training. CSF has provided this service for a
number of years for the City with very successful results.
During the upcoming FY04-05 the City is planning to update our Annual Impediments to
Fair Housing document. There has also been discussions with the City of St. Petersburg
about the possibility of collaborating on the Annual Impediments to Fair Housing
Documents. The City has also updated its Housing brochure and plans to make it
available in Spanish. The City has recently obtained several brochures that address
"Responsible Lending", "Predatory Lending" and "Fair Lending" and have put them up
to the City's website (a copy of the Housing Division's Website is located in Appendix).
Gulf Coast Legal Services will also provide services to assist with Fair Housing and
housing preservation activities, in addition to their Foreclosure Prevention program.
Their Housing Preservation program will provide assistance to low to moderate income
residents who are experiencing or who have experienced discrimination and/or fraud in
housing and to remedy those matters through negotiation, mediation or litigation and to
report violators to the local Fair Housing Authority for investigation if warranted.
As mentioned above in the "Underserved Needs" section, the YWCA Hispanic Outreach
Center also offers outreach for persons who would not normally be served by the City's
housing programs. The Center provides a range of services to the Hispanic community.
According to the 2000 Census the Hispanic population in Clearwater is officially at 9%,
but unofficially estimates now indicate the number is approximately 20-25%.
In an effort to conduct more outreach to those Areas of Minority Concentrations
(AOMC) the City will continue to explore avenues to address the housing and
community development needs of AMOCs and develop/obtain marketing-education
materials for those populations.
Two areas that have the highest concentration of minority populations include the North
Greenwood, South Greenwood and Gateway Area of the City. The North Greenwood
Area has a high concentration of African American and the Gateway Area has a high
concentration of Latinos as you can see by the maps below.
FY04-05 CAP - 7/1/04
21
Areas of African AmericanIBlack Concentration
Data Classes
~~~~[~"~IU
l1U - 36.3
3f>.4 - 54.]
2iii~, ~~:~ ~ ~:~
Features
~ Major RQaa
S:r~:
S:r~am/Wa:~rDOCY
S~r~amJWa:crOOdy
Areas of Hisoanic Concentrations
Data Classes
Pcrcero:
~1.7 - 3.0
3.1 - 8.0
8.1 - 15.0
li~t!,( 15.1 - 20.0
20.1 - 23.6
Features
/'I" Major Roac
S:rci::
S:rcam/Wa:crboCy
S:rcamIWa:crboCy
FY04-05 CAP - 7/1/04
20
To address the NIMBYism in providing rental housing, the City has worked with other
housing providers to build rental communities that include both market-rate and
affordable rents.
To assist other agencies in providing support services to the underserved, the City is
encouraging the non-profit communities to develop more partnerships. In this era where
funding opportunities are limited, it has been determined that when agencies collaborate
they can greatly provide additional services to a greater amount of people. This also
reduces the operating costs of the organizations. For example, the Homeless Emergency
Project (HEP) provides transitional and permanent housing (rental) housing for the
homeless. The City has provided $200,000 in HOME funds to build an eight-unit SRO
housing complex. In this Action Plan the City will allocate $75,000 in CDBG funds to
HEP to make improvements to their Kitchen and Dinning Hall at their current campus.
HEP has partnered with Directions for Mental Health to provide case management and
related services for homeless individuals and families who reside in one of their facilities.
The have partnered with other homeless providers that provide emergency and temporary
housing for the homeless. In addition, they have also partnered with local job training and
placement organizations and child care facilities for the homeless. In this year's action
plan, the City will provide $21,605 to Directions for Mental Health to make necessary
improvements to their current facility. The agency provides mental health services to
homeless and other people in need.
The City will be providing an allocation of $100,000 to Family Resources to assist with
the development of a new Youth Crisis Center that they are building in the north area of
the City on Union Street.
The Kimberly Home Pregnancy Resource Center will receive an allocation of$12,000
for operational support for their Infant and Toddler Care program. Their program serves
infants and toddlers from 2 months to two years from low-income/single-parent
households and their parents who are working to become self-sufficient.
For job-training activities under Public Services the City will provide an allocation of
$16,126 to Pinellas County STARS (Success Training and Retention Services)
Employment Readiness Training Program to provide employment and employability
skills training, job placement, and post-graduate services.
Special Needs
The City is very aware of the problems associated with the special needs population. In
the five year strategy, it states that the City would work with programs to assist
marginally mentally disabled residents with basic life skills programs to assist them in
becoming self-sufficient. The City also would focus on programs to assist the elderly,
frail elderly, persons with alcohol or other drug additions, persons with IllV/AIDS and
their families and other categories, which are identified as special needs.
This year's Action Plan demonstrates the City's commitment to assisting individuals with
special needs. Clearwater will provide CDBG funding to Pinellas Opportunity Council to
FY04-05 CAP - 7/1/04
23
administer a "Chore Services" program for the elderly, frail elderly and/or those
physically unable to perform chore services. CDBG funding in the amount of $30,000
will be provided to the agency to assist the special population with heavy household
cleaning and/or yard work, and other services to allow these individuals to maintain a
decent, independent living environment and avoid premature institutionalization. The
program will assist 102 low-income persons annually.
Personal Enrichment through Mental Health Services (PEMS), Inc. is an agency that
operates a family emergency treatment center for residents of Pinellas County who need
mental health care. The agency provides counseling, therapy, social service assistance,
substance abuse identification, relapse prevention, and the ability to obtain medication,
regardless of the ability to payor an appointment. The City will provide $6,000 in
CDBG funding for operational support to PEMS.
The City will also be providing funding to Directions for Mental Health in the amount of
$21,605 to make access improvements to the current facility, especially those with
physical handicaps. Directions provides services to a wide range of persons, particularly
those who are homeless and suffering mental illnesses, or those who also have do to deal
with substance abuse problems. Through their programs they assist their clients on how
not to be come victims.
Non-Housine Community Development Strateey
Providing both affordable housing and marketable housing, is a very viable way to
improve communities and while providing one of the essential needs of people.
However, it is only one of the components necessary to improve a community and the
people who live there. Another necessary component is providing economic
development opportunities for very-low to moderate-income individuals. In this year's
plan, funding will be allocated for job training opportunities and direct loan funds to
businesses that create or retain low income jobs or locate/relocate their business to very-
low to moderate-income neighborhoods.
The City will fund one job-training agency during the program year. The organization
Charity Works, Inc. "Teach and Reach: A Training and Work Space for Displaced
Workers in Clearwater" will help people displaced from the local workforce attain self-
sufficiency through job-training in a classroom environment, on-the-job training in both
an office and warehouse environment. The City will provide $11,250 in CDBG funding
for renovations to Charity Works facility.
The City has allocated $400,000 in CDBG funds for Public Facilities and/or
Improvements to the Gateway Area of the Downtown Community Redevelopment Area.
The Gateway Area is primarily residential in character with over 70% of the land use (by
parcel) being residential. The income of the census tracts/block groups that make up the
Gateway CRA predominately are classified as low to moderate income. The majority of
the businesses and services of this area are used by the residents.
FY04-05 CAP - 7/1/04
24
The City will provide $35,000 in CDBG funds to the Clearwater Police Department for
the renovation/upgrades to their North Greenwood Substation. The substation has many
deferred maintenance items that need to be upgrade as well as fa~ade improvements.
In addition, the City has allocated $5,790 in CDBG funding for improvements to the
YWCA building located in the Downtown area for their Hispanic Outreach program and
will provide $11,323 in CDBG funds for operational support oftheir Interpreter
Advocacy program, which is the core component of the Outreach Center. The building
that the YWCA provides the Hispanic Outreach is a City-Owned building.
ADMINISTRATION
The City will use funding from CDBG, HOME and SHIP to provide administration and
program delivery for all of the activities canied out in this Action Plan. The allocations
for the FY04-05 program year are as follows:
CDBG
HOME
SIDP
Total
$
$
$
$
294,000.00
58,400.00
104,850.00
457,250.00
In addition to the administration funds, the City will allocate $132,500 to be used for
program/project delivery for activities carried out in this Action Plan.
Section 3 Efforts
Section 3 of the Housing and Urban Development Act of 1968 requires that to "the
greatest extent feasible" economic opportunities generated by HUD financial assistance is
given to Section 3 residents and businesses. For housing and community development
assistance, (including HOME, HOPE, CDBG, HOPWA programs) Section 3 requirement
are triggered for recipients of assistance in excess of $200,000, and for contractors and
subcontractors on those projects with contracts in excess of $100,000. Participation goals
for training, employment, and contract awards and notification requirements also apply.
For any organization that receives federal funding from HUD, either directly or through
the City's housing program, their projects will be subject to the requirements of Section 3
based on the dollar thresholds noted above. In addition, general contractors and
subcontractors will also be subject to Section 3, if their contract exceeds the limits. In
addition, all general contractors and subcontractors that are working on projects involving
City CDBG funding, and where Section 3 requirements apply, will be required to sign a
"Section 3 - Affirmative Action Plan" certification.
Foster and maintain Affordable Housine
Please see the information in the proceeding Affordable Housin!< section.
FY04-05 CAP- 7/1/04
25
Removine barriers to Affordable Housine
In the Housing Element of the City's Comprehensive Plan - Goals, Objectives, and
Policies section it states that it the goal of the City to provide a variety of quality housing
units in decent and safe neighborhoods to meet the needs of current and future residents
regardless ofrace, nationality, age, marital status, handicap, orreligion."
To reach this goal it is stated in the plan that the City will provide the following:
. Assistance and incentives for the development of housing that are affordable to
the very low, low, and moderate income households including those with special
needs;
. Encourage the elimination of substandard housing units;
. Continue to provide zoning and land use regulations that allow for the
development and redevelopment of affordable housing in stable neighborhoods;
. Continue to provide zoning and land use regulations which allow the
establishment of group homes, foster care facilities and special needs housing
subject to minimum State requirements;
. Encourage the conservation, rehabilitation, and preservation of the existing
housing stock; and
. Where public projects of the City require the relocation of individuals and/or
families, relocation assistance shall be provided where it is necessary for safe and
adequate shelter.
Eliminatine and reducine lead based paint hazards
Some homes in the City that were built prior to 1978 may contain lead based paint. These
homes are normally identified when a child has an elevated blood level. The City
continues to carefully monitor and inspect any home built prior to 1978, when they are
being assisted with federal funds, for any presence of lead-based paint and when lead is
detected, the City will have the lead abated if it is cost effective to do so.
Anti-poverty Strateey
The City has taken a three-tiered approach to offer opportunities for families who live in
poverty to rise above this status. The first approach deals with housing. The City has
designed its housing programs to be affordable so that on average a household devotes no
more than 30% of their household income towards housing costs. Secondly, the City has
allocated funds for self-sufficiency services in the area. This year the City has proposed
funding to a variety of programs that promote and train households and/or individuals on
how to become self-sufficient and to get them back on their feet and become productive
members of our society.
The last approach is economic development. In order for families to rise above poverty
they have to earn wages that will place them at a higher income level. In this year's plan,
the City has provided funding for job training and placement programs. Pinellas County
FY04-05 CAP - 7/1/04
26
STARS/STRIVE and Charity Works, Inc. both provide job training and placement
programs.
Institutional Structure
Please see the Coordination section below.
Coordination
The City continues to be very pro-active in providing opportunities available to very-low
to moderate-income families with external support. The City realizes that it does not
have the manpower alone, nor the resources, to effect change in a way that produces the
greatest benefit for our residents. This philosophy can be seen through its level of
coordination and collaboration with local non-profit organizations, state and federal
government, other local governments and the private sector.
In this year's action plan the City will enlist the services of a variety of non-profit
organizations to deliver housing, community and economic development services to
very-low to moderate-income families. In the housing programs the City will enlist the
services of the local lending institutions and mortgage companies to partner with the City
to provide housing. The City will use funds from the State of Florida and the U. S.
Department of Housing and Urban Development as combined resources to effect change
in the affordable housing sector.
The City will provide funding to several non -profit organizations that provide operational
support and services on a county wide level. Both organizations are located in another
city of the county but assist Clearwater residents with their services. As in the past, the
City has joined forces with the City of Largo and Pinellas County to fund another county -
based non-profit organization that provides counseling and safe shelter for run-away
youths (Family Resources).
Fosterine public housine improvements and residential initiatives.
The City is dedicated to providing services to all of its residents including those living in
public housing. The City continues to have a strong relationship with the Clearwater
Housing Authority (CHA) and routinely sends clients to them who may be living in
substandard conditions and whom we cannot assist, for services.
The City has recently committed $500,000 in HOME funds to the Clearwater Housing
Authority for their planned redevelopment of their Jasmine Court (a/k/a - Parkview
Village) community located in East Clearwater. The Housing Authority recently
submitted a Housing Credit application to the Florida Housing Finance Corporation in an
effort to secure 9% Housing Credits to be used as a financing source for the
redevelopment. CHA's plans are to demolish the existing properties and construct 203
new multifamily units on the site in a mixed-income configuration. The second phase of
the redevelopment project calls for up to sixty-six (66) single family and twenty-seven
(27) townhomes to be constructed on the site.i
FY04-05 CAP-7/1/04
27
The City is also providing funding to Partners in Self-Sufficiency (PSS) to administer a
self-sufficiency program to residents citywide and with a focus on families who live in
public housing. This program provides housing, educational opportunities, peer-to-peer
mentoring, and other services to promote self-sufficiency.
FY04-05 CAP - 7/1/04
28
HOME Investment Partnership Proe;ram
The proposed HOME budget in this year's Action Plan includes the estimated FY2004-
05 allocation of $584,000. The activities projected for these funds include the following:
HOME Program Administration
Homeownership Rehabilitation
Homeless - Emergency/TransitionallPermanent Housing
Rental Housing RehabilitationlNew Construction
HOME Community Housing Development Org.
Total
$
$
$
$
$
$
58,400.00
188,000.00
150,000.00
100,000.00
87,600.00
584,000.00
In general, the funds listed as HOME Program Administration are to be used to pay staff
cost to administer the HOME Program during the reporting period. The funds set aside
for homeowner rehabilitation will be used to rehabilitate up to ten homes. Funding in the
amount up to $10,000 may be provided to homeowners for emergency repairs if their
income is at or below 80% of Area Median Income (AMI). The funds will be provided
as a loan in most cases, but at times under certain conditions a grant may be used. In the
regular homeowner rehabilitation program, the City will make loans to homeowners of
up to 50% of the value of their home, but in no case shall it exceed $75,000. The average
rehabilitation assistance is in the range of $30,000. The loan may be a deferred payment
loan for homeowners whose income is less than 80% of area median income, and it will
be payment-type loan for homeowners whose income are above 80% of AMI and in those
cases we will use our SHIP funds. All loans will include a recapture provision should the
homeowner sell, rent, and/or transfer the property within its affordability period. The
City will recapture the entire amount of the investment less any amount the homeowner
has repaid.
Funds set aside for new construction and acquisition through the Housing Pool will be
made to homeowners whose income is less than 120% of area median income (at or
below 80% for HOME). In most cases the funds will be provided as a deferred payment
loan until the home closes and the new owner obtains permanent financing. At that point
the developer shall repay the City for the entire amount of the investment, less any funds
left-behind for down payment and closing cost assistance. If the non-profit developer is a
Community Housing Development Organization (CHDO), the City may allow them to
retain the proceeds from the sale of the home to be used for future HOME eligible
activities. The City will include the applicable recapture language in all loan documents
using HOME funds.
The City continues to the CHDO funds to help build capacity in our housing non -profits
and to assist with many predevelopment type expenses for the proposed developments
that those organizations are pursuing.
Funds made available to homebuyers of new or existing homes for down payment and
closing cost assistance will be deferred as long as the homeowner obtains title and resides
in the home and does not rent, sell or transfer title. A recapture provision will be
FY04-05 CAP-7/1/04
29
included in the loan where the homeowner will repay the entire amount of the City
subsidy/investment.
Funding for the rental housing rehabilitation/new construction program has been set aside
for future projects that will be identified during the reporting period. The type of
financing has yet to be determined along with the type of recapture provision. They will
be made on case-by-case basis.
Currently the City has provided $445,000 in HOME and SliP funds to Mt. Carmel
Community Development Corporation to develop a 8 to 10 unit elderly rental-housing
community in the North Greenwood Strategy Area. The project is in the pre development
stage and we anticipate that construction will begin in the summer of2004. Project
economics will determine what type of loan the City provides to the development. The
project will include a recapture provision for the amount of City's investment.
A HOME Community Housing Development Organization (CHDO) has yet to be
determined for the upcoming fiscal year, therefore the type of project/activity is
"unknown" .
FY04-05 CAP - 7/1/04
30
NEIGHBORHOOD REVITALIZATION STRATEGY
The City of Clemwater Neighborhood Revitalization Strategy is a component of the
City's Five Year Consolidated Plan. The Neighborhood Revitalization Strategy (NRS) is
a program established to promote a flexible design in the City's allocation of funds
provided by the U. S. Department of Housing and Urban Development (Community
Development Block Grant & HOME Investment Partnership Programs) to promote
innovative programs in economically disadvantaged areas of the City of Clemwater.
The NRS provides for enhanced regulatory flexibility in the program requirements for
providing Community Development Block Grant Program (CDBG) funds for economic
development, housing and public service activities.
In terms of economic development relief, the strategy allows any job creation or retention
efforts relief by not requiring businesses to track the income of people hired or retained.
Economic Development activities carried out in the approved NRS area are also exempt
from the aggregate public benefits standards regulations as contained in the CDBG
program.
The relief for Public Service activities can be viewed in terms of the regulatory
requirement that no more than 15% of the total CDBG annual allocation can be used for
Public Services activities. Under this strategy, all Public Services offered within the
subject neighborhood and carried out as part of qualified projects by a Community Based
Development Organization (CBDO) are exempt from the Public Service cap of fifteen
percent (15%) if the City desires to allocate additional funds and/or if the organization
scores high enough during the application process.
Therefore, if the City desires, it will be able to offer a more intensive level of service to
stimulate revitalization. It will also allow the City to address some of the urgent needs of
the disadvantaged community by offering job training and other related economic
development assistance.
In the housing arena, the revitalization strategy will allow the City to track scattered site
housing units as a single strategy. This will permit the City to provide housing
opportunities to households who are moderate. This will increase the level of affordable
housing units and thereby raise the income and create a mixed-income neighborhood.
Neiehborhood Revitalization Strateey Area (NRSA) Boundaries
The City has established two different strategy areas. One strategy area encompasses
Census Tracts 261 and 262, hereby known as the North Greenwood Neighborhood
Strategy Area, and Census Tract 258, hereby known as the South Greenwood
Neighborhood Strategy Area. The North Greenwood Strategy Area is bounded by Betty
Lane to the east, Clemwater Harbor to the west, Union Street to the north, and Drew
Street to the south. (See Target Area Maps in the Appendix)
FY04-05 CAP- 7/1/04
31
The South Greenwood Neighborhood Revitalization Strategy Area is bounded by
Evergreen Drive to the east, South Ft. Harrison Avenue to the west, Lakeview Road to
the north and Belleair Road to the south.
To measure the success of the City's redevelopment efforts, the following performance
measures have been established.
Eliminate the poor conditions of structures in the strateey areas
. Demolish one or more structures annually
. Rehabilitate 10 or more homes annually
Remediate low-level contaminated sites
. Clean-up one contaminated site per year
Reverse declinine property values
. Assist 6 new homebuyers in purchasing a home in the strategy areas
. Assist in the development of 6 new single-family homes per year
. Bring into code compliance 10 structures per year (Rehabilitation)
Expand business opportunities
. Provide technical assistance to three businesses per year
. Develop one business plan per year
. Provide 1 business loan per year ($15,000-$50,000 loan amounts)
. Facilitate the development of one new business per year
. Assist in the development of one business incubator per year
. Assist in the development of a Micro Lending Program
Create new investment opportunities
. Identify one new funding opportunity for housing per year
. Identify one new funding opportunity for economic development per year
. Generate $100,000 in private sector investment per year
. Explore the possibility of developing or partnering with a Community
Development Financial Institution over the next five years.
Increase new job trainine and placement opportunities
. Fund one community organization that provides job training and placement
semces
FY04-05 CAP-7/1I04
32
Reduce the unemployment rate
. Reduce the unemployment rate in the strategy area by one percent over five
years
Empower neiehborhood residents to eliminate crime
. Facilitate the development of a crime watch program over the next five years
. Facilitate continued community policing efforts in the strategy areas
. Facilitate continued policing efforts identified in the City's Federal "Weed
and Seed" Program
Strenethen coordination of community oreanizations in the redevelopment effort
. Develop a strategic plan with community organizations to deliver services in
the neighborhood revitalization strategy areas
. Create funding opportunities for existing and new community organizations to
deliver services
. Facilitate the development of a Community-Based Development Organization
within the strategy area
. Establish information disbursement system to inform the public on matters
that affect their community
Should these performance measures be met within the next five years, both strategy
areas will be significantly revitalized. However, the revitalization process is
continual and will be updated as the need arises. Additional measures will still be
needed to complete the revitalization process and ensure that growth continues.
Within the next five-year period, the following benchmarks will be met in the North
and South Greenwood Strategy Areas.
. Increase property values in each strategy area by five percent
. Decrease the number of dilapidated structures by ten percent
. Reduce the number of police calls for service by twenty percent
. Decrease the number of substandard housing units by ten percent
· Reduce the unemployment rate by one percent
· Increase the level of services in the areas by ten percent
The FY 2004-05 Action Plan has several projects and activities that will enable the
City to reach the performance measures identified in the Neighborhood Revitalization
Strategy Areas.
In terms of Public Facilities support through this action plan, the City is providing
$75,000 to the Homeless Emergency Project to make improvements to their Kitchen
and Dinning Hall at their campus. The City will also be providing $35,000 to the
Clearwater Police Department for improvements and upgrades to their North
Greenwood Police Substation.
FY04-05 CAP - 7/1/04
33
~--
In addition to state and federal support in the strategy areas, the local government has
also committed a substantial amount of investment to revitalize the areas. In the
NGRSA, the City has committed approximately $6.8 million dollars in capital
projects. The capital projects include: (1) a new library at a cost of$1,130,974; (2) a
new recreation and aquatics center at a cost of$3,181,705; and (3) a reclaimed water
and corridor enhancement project at a cost of $2,522,327.
FY04-05 CAP-7/1/04
34
CITY OF CLEARWATER
FY2004-200S
CONSOLIDATED ACTION PLAN
APPENDIX
. Proposed Projects - HUD Format
. HUD Forms 424 (CDBG & HOME)
. Certifications
. Action Plan Schedule of Events
. Action Plan Advertisement
. Housing Division Website
. Public Comments Received During Comment Period
. Maps
. City of Clearwater, Florida
. Neighborhood Revitalization Strategy Areas
. Downtown CRA & Expanded CRA
CITY OF CLEARWATER
FY2004-2005
CONSOLIDATED ACTION PLAN
PROPOSED PROJECTS
FY 2004-05 CONSOLIDATED ACTION PLAN - PROPOSED ALLOCATIONS
5/13/200411:23
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
REQUESTED PROPOSED PROPOSED PROPOSED REQUESTED
TOTAL CDBO HOME SHIP TOTAL
Fair Housina - Administration
Community Service Foundation $ 12,000.00 $ 12,000.00 $ 12,000.00
$ -
Subtotal $ 12,000.00 $ 12,000.00 $ - $ - $ 12,000.00
Public Facilities and Improvements
Family Resources, Inc. - Youth Crisis Center $ 200,000.00 $ 100,000.00 $ 100,000.00
Homeless Emergency Project, Inc. - Kitchen & Dining Hall $ 150,000.00 $ 75,000.00 $ 75,000.00
Charity Works, Inc. - Job Training $ 22,500.00 $ 11,250.00 $ 11,250.00
Directions for Mental Health, Inc. - Center Improvements $ 49,000.00 $ 21,605.00 $ 21,605.00
Community Pride Child Care, Inc. - ADA Improvements $ 36,894.00 $ - $ -
Religious Community Services, Inc. - Food Pantry Improvements $ 144,000.00 $ - $ -
City Proiects
North Greenwood Police Substation - (City Project) $ 35,000.00 $ 35,000.00 $ 35,000.00
Gateway Area - Public Facilities & Improvements - TBD $ 400,000.00 $ 400,000.00 $ 400,000.00
YWCA of Tampa Bay - Hispanic Outreach (City Owned Bldg) $ 5,790.00 $ 5,790.00 $ 5,790.00
A = Abstain from voting.
Subtotal $ 1,043,184.00 $ 648,645.00 $ $ - $ 648,645.00
Economic Development
$ -
Clearwater Neighborhood Housing Services. Inc. $ 310,000.00 $ 122,205.00 $ 122,205.00
City of Clearwater ED - Program Delivery $ 12,500.00 $ 20,000.00 $ 20,000.00
Subtotal $ 322,500.00 $ 142,205.00 $ - $ - $ 142,205.00
Public Services
Partners in Self Sufficiency, Inc. - FSS $ 50,000.00 $ 30,000.00 $ 30,000.00
Pinellas Opportunity Council - Chore Services $ 72,000.00 $ 30,000.00 $ 30,000.00
Clearwater Homeless Intervention Project - Emergency Shelter $ 30,000.00 $ 15,000.00 $ 15,000.00
Clearwater Homeless Intervention Project - Day Center $ 30,000.00 $ 15,000.00 $ 15,000.00
Homeless Emergency Project - Emergency Shelter $ 30,000.00 $ 12,000.00 $ 12,000.00
Personal Enrichment Through Mental Health Services - Emerg. Treatment Ct $ 15,000.00 $ 6,000.00 $ 6,000.00
Clearwater Homeless Intervention Project - Transitional Housing $ 30,000.00 $ 12,000.00 $ 12,000.00
Kimberty Home, Inc. - Infant & Toddler Care $ 30,000.00 $ 12,000.00 $ 12,000.00
WestCare of Florida, Inc. - Tuming Point $ 30,000.00 $ 12,000.00 $ 12,000.00
ST ARS/STRIVE of Pinellas County, Inc. $ 40,316.00 $ 16,126.40 $ 16,126.40
YWCA of Tampa Bay - Hispanic Outreach $ 30,000.00 $ 11,323.60 $ 11,323.60
Gulf Coast Jewish Family Services - Disabled & Frail Elderly $ 7,184.00 $ - $ -
Sergeant Allen Moore Comm. Partnership - Safehouse - Drug Intervention $ 30,000.00 $ - $
Clearwater Community Based Development Org. & L TI (CBDO)* $ 80,000.00 $ - $ -
Greenwood Community Health Resource Center (CBDO)* $ 30,000.00 $ - $
Clearwater Free Clinic - Medicine $ 17,500.00 $ - $
Clearwater Boys & Girls Club, Inc. - Education $ 40,052.00 $ - $
(AMOUNT AVAILABLE = $171,450 -15% of COSO Allocation)
Subtotal $ 592,052.00 $ 171,450.00 $ - $ - $ 171,450.00
Administration
City of Clearwater Administration $ 457,450.00 $ 294,200.00 $ 58,400.00 $ 104,850.00 $ 457,450.00
$
Subtotal $ 457,450.00 $ 294,200.00 $ 58,400.00 $ 104,850.00 $ 457,450.00
ACQuisition
Acquisition of Real Property (City Project) $ -
City of Clearwater Infill Housing Program Delivery $ 12,500.00 $ 12,500.00 $ 12,500.00
Subtotal $ 12,500.00 $ 12,500.00 $ - $ - $ 12,500.00
Rehabilitation
City of Clearwater & Housing Pool - Rehabilitation $ 584,150.00 $ 188,000.00 $ 396,150.00 $ 584,150.00
City of Clearwater Rehabilitation - Program Delivery $ 100,000.00 $ 100,000.00 $ 100,000.00
Subtotal $ 684,150.00 $ 100,000.00 $ 188,000.00 $ 396,150.00 $ 684,150.00
Relocation
City of Clearwater Relocation Program $ 20,000.00 $ 20,000.00 $ 20,000.00
Subtotal $ 20,000.00 $ 20,000.00 $ - $ - $ 20,000.00
FY 2004-05 CONSOLIDATED ACTION PLAN - PROPOSED ALLOCATIONS
5/13/2004 11:23
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
REQUESTED PROPOSED PROPOSED PROPOSED REQUESTED
TOTAL CDBG HOME SHIP TOTAL
Demolition
$ -
City of Clearwater Demolition Program $ 30,000.00 $ 30,000.00 $ 30,000.00
Subtotal $ 30,000.00 $ 30,000.00 $ - $ - $ 30,000.00
HOUSING
Education Pool $ 75,000.00 $ 75,000.00
Total Allocation to Education Pool $ -
Tampa Bay CDC - Homeownership Counseling Prog. $ -
Community Service Foundation - Partnership To Ownership Program $ 5,000.00 $ - -.
Community Service Foundation - Homebuyer Education Program $ 10,000.00 $ -
Tampa Bay CDC - Dream of Homeownership Counseling Prog. $
Consumer Credit Counseling Service of Central FL & the FL Suncoast, Inc. $ 3,575.00 $
Clearwater Neighbortlood Housing Service - Housing Education Program $ 18,500.00 $
Gulf Coast Legal Services - Housing Preservation Program $ 15,900.00 $ -
Subtotal $ 52,975.00 $ $ - $ 75,000.00 $ 75,000.00
Housina Pool Activities. Housina Develoament
Housina Pool - SF - DPA. Infill. Rehabilitation $ 485,000.00 $ 485,000.00 $ 485,000.00
- Tampa Bay Community Development Corporation
- Largo Area Housing Development Corporation
- Clearwater Neighbortlood Housing Services, Inc.
- Homes for Independence, Inc.
- Community Service Foundation, Inc.
- Pinellas Habitat for Humanity
Multifamilv New Construction/Rehabilitation (Eliaible Participants or City) $ 325,000.00 $ 100,000.00 $ 225,000.00 $ 325,000.00
- Community Service Foundation $ 180,000.00
Subtotal $ 990,000.00 $ - $ 100,000.00 $ 710,000.00 $ 810,000.00
Homeless Activities $ 250,000.00 $ 100,000.00 $ 150,000.00 $ 250,000.00
$ -
Subtotal $ 250,000.00 $ 100,000.00 $ 150,000.00 $ - $ 250,000.00
HOME Proaram . CHDO Set.Aside /15% of Allocationl $ 87,600.00 $ 87,600.00
TOTALS $ 4,466,811.00 $ 1,531,000.00 $ 584,000.00 $ 1,286,000.00 $ 3,401,000.00
. Public Service - projects are located in the Neighbortlood
Revitalization strategy Area and a CBDO, would not be subject to the Amt. Available $ 1,531,000.00 $ 584,000.00 $ 1,286,000.00
Public Service cap of 15% for other Public Services. Bal. Remaining $ - $ - $ -
Total Estimated Funding $ 3,401,000.00
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FY2004-200S
CONSOLIDATED ACTION PLAN
HUD FORM-424
CDBG & HOME
Application for
Federal Assistance
U.s. Department of Housing
and Urban Development
OMB Approval No.2501-0017 (exp. 03/31/2005)
1. Type of Submission
13] Application
D Preapplication
2. Date Submitted
4. HUD Application Number
8/1/2004
3. Date and Time Received by HUD
5. Existing Grant Number
M-03-MC-12-0230
6. Applicant Identification Number
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7. Applicant's Legal Name
City of Clearwater, Florida
9. Address (give city, county, State, and zip code)
A. Address: 112 S. Osceola Avenue
B. City:
C. County:
D. State:
E. Zip Code:
Clearwater, FL
Pinellas
Florida
33756
11. Employer Identification Number (EIN) or SSN
59-600023
13. Type of Application
X New 0 Continuation D Renewal
o Revision
If Revision, enter appropriate letters in box(es) 0 0
A. Increase Amount B. Decrease Amount C. Increase Duration
D. Decrease Duration E. Other (Specify)
15. Catalog of Federal Domestic Assistance (CFDA) Number
Title: HOME Investment Partnership Program
Component Title:
17. Areas affected by Program (boroughs, cities, counties, States,
Indian Reservation, etc.) City of Clearwater
239
8. Organizational Unit
Economic Development & Housing Dept.
10. Name,title,telephone number,fax number, and e-mail of the person to be
contacted on matters involving this application (including area codes)
A. Name: Howie Carroll
B. Title: Assistant Director
C. Phone: 727.562.4031
D. Fax: 727.562.4037
E. E-mail: howie.carroll@myclearwater.com
12. Type of Applicant (enter appropriate letter in box) C
A. State I. University or College
B. County J. Indian Tribe
C" Municipal K. Tribally Designated Housing Entity (TDHE)
D. Township L. Individual
E. Interstate M. Profit Organization
F. Intermunicipal N. Non-profit
G. Special District O. Public Housing Authority
H. Independent School District P. Other (Specify)
14. Name of Federal Agency
U.S. Department of Housing and Urban Development
16. Descriptive Title of Applicant's Program
City of Clearwater - HOME Investment Partnership Program
18a. Proposed Program start date
10/1/2004
18b. Proposed Program end date
9/30/2005
19a. Congressional Districts of Applicant
9th
19b. Congressional Districts of
Program 9th
20. Estimated Funding: Applicant must complete the Funding Matrix on Page 2.
$
584,000
21. Is Application subject to review by State Executive Order 12372 Process?
A. Yes This pre application/application was made available to the State Executive Order 12372 Process for review on: Date
B. No X Program is not covered by E.O. 12372
Program has not been selected by State for review.
22" Is the Applicant delinquent on any Federal debt? X No
DYes If ''Yes," explain below or attach an explanation.
Previous versions of HUD-424 and 424-M are obsolete
Page 1 of 2
form HUD-424 (01/2003)
ref. OMB Circular A-102
Funding Matrix
The applicant must provide the funding matrix shown below, listing each program for which HUD funding is being
requested, and complete the certifications.
Grant Program- HUD Applicant Other HUD pther Federa State LocalfTribal Other Program Total
Share Match Funds Share Share Share Income(Est.)
HOME $ 584,000 $ 584,000
Grand Totals $ 584,000 $ 584,000
- For FHIPs, show both initiative and component
Certifications
I certify, to the best of my knowledge and belief, that no Federal appropriated funds have been paid, or will be paid, by or on behalf
of the applicant, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with the awarding
of this Federal grant or its extension, renewal, amendment or modification. If funds other than Federal appropriated funds have
or will be paid for influencing or attempting to influence the persons listed above, I shall complete and submit Standard Form-LLL,
Disclosure Form to Report Lobbying. I certify that I shall require all sub awards at all tiers (including sub-grants and contracts) to
similarly certify and disclose accordingly.
Federally recognized Indian Tribes and tribally designated housing entities (TDHEs) established by Federally-recognized Indian tribes
as a result of the exercise of the tribe's sovereign power are excluded from coverage of the Byrd Amendment, but State-recognized Indian
tribes and TDHEs established under State law are not excluded from the statute's coverage.
This application incorporates the Assurances and Certifications (HUD-424B) attached to this application or renews and incorporates for
the funding you are seeking the Assurances and Certifications currently on file with HUD. To the best of my knowledge and belief, all
information in this application is true and correct and constitutes material representation of fact upon which HUD may rely in awarding
the agreement.
23. Signature of Authorized Official Name (printed)
Title Date (mm/dd/yyyy)
Previous versions of HUD-424 and 424-M are obsolete.
Page 2 of2
form HUD-424 (01/2003)
ref. OMB Circular A-102
Application for
Federal Assistance
U.S. Department of Housing
and Urban Development
OMB Approval No.2501-0017 (exp. 03/31/2005)
1. Type of Submission
IKl Application
D Preapplication
2. Date Submitted
4. HUD Application Number
8/1/2004
3. Date and Time Received by HUD
5. Existing Grant Number
B-03-MC-12-0002
6. Applicant Identification Number
.
r .::: ...:..:..i.:.. ... .:::.:......... .<.:.:. ....... ........-:1
i . .::::"" ," ." "::.:":.::.:":..:.:.:"::.:":.":."":
.
7. Applicant's Legal Name
City of Clearwater, Florida
9. Address (give city, county, State, and zip code)
A. Address: 112 S. Osceola Avenue
B. City:
C. County:
D. State:
E. Zip Code:
Clearwater, FL
Pinellas
Florida
33756
11. Employer Identification Number (EIN) or SSN
59-600023
13. Type of Application
X New 0 Continuation D Renewal
D Revision
If Revision, enter appropriate letters in box(es) D 0
A. Increase Amount B. Decrease Amount C. Increase Duration
D. Decrease Duration E. Other (Specify)
15. Catalog of Federal Domestic Assistance (CFDA) Number
Title: Community Development Block Grant
Component Title:
17. Areas affected by Program (boroughs, cities, counties, States,
Indian Reservation, etc.) City of Clearwater
218
8. Organizational Unit
Economic Development & Housing Dept.
10. Name,tille,telephone number,fax number, and e-mail of the person to be
contacted on matters involving this application (including area codes)
A. Name: Howie Carroll
B. Title: Assistant Director
C. Phone: 727.562.4031
D. Fax: 727.562.4037
E. E-mail: howie.carroll(cj)myclearwater.com
12. Type of Applicant (enter appropriate letter in box) C
A. State I. University or College
B. County J. Indian Tribe
C. Municipal K. Tribally Designated Housing Entity (TDHE)
D. Township L. Individual
E. Interstate M. Profit Organization
F. Intermunicipal N. Non-profit
G. Special District o. Public Housing Authority
H. Independent School District P. Other (Specify)
14. Name of Federal Agency
U.S. Department of Housing and Urban Development
16. Descriptive Title of Applicanfs Program
City of Clearwater - Community Development Block Grant Program
18a. Proposed Program start date
10/1/2004
18b. Proposed Program end date
9/30/2005
19b. Congressional Districts of
Program 9th
19a. Congressional Districts of Applicant
9th
20. Estimated Funding: Applicant must complete the Funding Matrix on Page 2.
$
1,143,000
21. Is Application subject to review by State Executive Order 12372 Process?
A. Yes This pre application/application was made available to the State Executive Order 12372 Process for review on: Date
B. No X Program is not covered by E.O. 12372
Program has not been selected by State for review.
22. Is the Applicant delinquent on any Federal debt? X No
o Yes If "Yes," explain below or attach an explanation.
Previous versions of HUD-424 and 424-M are obsolete
Page10f2
form HUD-424 (01/2003)
ref. OMB Circular A-102
Funding Matrix
The applicant must provide the funding matrix shown below, listing each program for which HUD funding is being
requested, and complete the certifications.
Grant Program' HUD Applicant Other HUD ::>ther Federa State LocalfTribal Other Program Total
Share Match Funds Share Share Share Income(Est.)
CDBG $ 1,143,000 $ 388,000 $ 1,531,000
Grand Totals $ 1,143,000 $ 388,000 $ 1,531,000
, For FHIPs, show both initiative and component
Certifications
I certify, to the best of my knowledge and belief, that no Federal appropriated funds have been paid, or will be paid, by or on behalf
of the applicant, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with the awarding
of this Federal grant or its extension, renewal, amendment or modification. If funds other than Federal appropriated funds have
or will be paid for influencing or attempting to influence the persons listed above, I shall complete and submit Standard Form-LLL,
Disclosure Form to Report Lobbying. I certify that I shall require all sub awards at all tiers (including sub-grants and contracts) to
similarly certify and disclose accordingly.
Federally recognized Indian Tribes and tribally designated housing entities (TDHEs) established by Federally-recognized Indian tribes
as a result of the exercise of the tribe's sovereign power are excluded from coverage of the Byrd Amendment, but State-recognized Indian
tribes and TDHEs established under State law are not excluded from the statute's coverage.
This application incorporates the Assurances and Certifications (HUD-424B) attached to this application or renews and incorporates for
the funding you are seeking the Assurances and Certifications currently on file with HUD. To the best of my knowledge and belief, all
information in this application is true and correct and constitutes material representation of fact upon which HUD may rely in awarding
the agreement.
23. Signature of Authorized Official Name (printed)
Title Date (mrn/dd/yyyy)
Previous versions of HUD-424 and 424-M are obsolete.
Page 2 of2
form HUD-424 (01/2003)
ref. OMB Circular A-102
CITY OF CLEARWATER
FY2004-200S
CONSOLIDATED ACTION PLAN
CERTIFICATIONS
CITY OF CLEARWATER
FY04-oS ACTION PLAN CERTIFlCA TIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the jurisdiction certifies that:
Afimnatively Further Fair Housing -- The jurisdiction will affirmatively further fair
housing, which means it will conduct an analysis of impediments to fair housing choice within
the jurisdiction, take appropriate actions to overcome the effects of any impediments
identified through that analysis, and maintain records reflecting that analysis and actions in
this regard.
Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation
requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, as amended, and implementing regulations at 49 CFR Part 24; and it has in
effect and is following a residential antidisplacement and relocation assistance plan required
under section 104(d) of the Housing and Community Development Act of 1974, as amended,
in connection with any activity assisted with funding under the CDBG or HOME programs.
Drug Free Workplace -- It will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees
about -
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance
programs; and
(d) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a
condition of employment under the grant, the employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of
a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice
under subparagraph 4(b) from an employee or otherwise receiving actual notice
of such conviction. Employers of convicted employees must provide notice,
including position title, to every grant officer or other designee on whose grant
activity the convicted employee was working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice shall include
the identification number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph 4(b), with respect to any employee who is so convicted -
(a) Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate
agency;
7. Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of it, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying
certification be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as
applicable) and the jurisdiction possesses the legal authority to carry out the programs
for which it is seeking funding, in accordance with applicable HUD regulations.
Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG,
and HOPW A funds are consistent with the strategic plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of
1968, and implementing regulations at 24 CFR Part 135.
Signature/Authorized Official Date
City Manager
Title
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation
plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development plan
identifies community development and housing needs and specifies both short-term and long-
term community development objectives that provide decent housing, expand economic
opportunities primarily for persons of low and moderate income. (See CFR 24570.2 and CFR
24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing
Affordability Strategy) that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted
with CDBG funds, it certifies that it has developed its Action Plan so as to give
maximum feasible priority to activities which benefit low and moderate income
families or aid in the prevention or elimination of slums or blight. The Action
Plan may also include activities which the grantee certifies are designed to meet
other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare
of the community, and other financial resources are not available);
2. Overall Benefit. The aggregate use of CDBG funds including section 108
guaranteed loans during program year(s) 2003-2004 through 2005-2006 (a
period specified by the grantee consisting of one, two, or three specific
consecutive program years), shall principally benefit persons of low and
moderate income in a manner that ensures that at least 70 percent of the amount
is expended for activities that benefit such persons during the designated period;
3. Special Assessments. It will not attempt to recover any capital costs of public
improvements assisted with CDBG funds including Section 108 loan guaranteed
funds by assessing any amount against properties owned and occupied by
persons of low and moderate income, including any fee charged or assessment
made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that
relates to the capital costs of public improvements (assisted in part with CDBG funds)
financed from other revenue sources, an assessment or charge may be made against the
property with respect to the public improvements financed by a source other than
CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements
assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay
the proportion of fee or assessment attributable to the capital costs of public
improvements financed from other revenue sources. In this case, an assessment or
charge may be made against the property with respect to the public improvements
financed by a source other than CDBG funds. Also, in the case of properties owned
and occupied by moderate-income (not low-income) families, an assessment or charge
may be made against the property for public improvements financed by a source other
than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the
assessment.
Excessive Force -- It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in non-violent civil rights
demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring
entrance to or exit from a facility or location which is the subject of such non-
violent civil rights demonstrations within its jurisdiction;
Compliance With Anti-discrimination laws -- The grant will be conducted and administered
in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing
Act (42 USC 3601-3619), and implementing regulations.
Lead-Based Paint -- Its notification, inspection, testing and abatement procedures concerning
lead-based paint will comply with the requirements of 24 CFR ~570.608;
Compliance with Laws -- It will comply with applicable laws.
Signature/Authorized Official Date
City Manager
Title
OPTIONAL CERTIFICATION CnBG
Submit the following certification only when one or more of the activities in the action plan
are designed to meet other community development needs having a particular urgency as
specified in 24 CFR Part 570.208(c):
The grantee hereby certifies that the Annual Plan includes one or more specifically identified
CDBG-assisted activities which are designed to meet other community development needs
having a particular urgency because existing conditions pose a serious and immediate threat to
the health or welfare of the community and other financial resources are not available to meet
such needs.
Signature/Authorized Official Date
City Manager
Title
r-
Specific HOME Certifications
The HOME participating jurisdiction certifies that:
Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-
based rental assistance:
. The use of HOME funds for tenant-based rental assistance is an essential element of the
participating jurisdiction's consolidated plan for expanding the supply, affordability, and
availability of decent, safe, sanitary, and affordable housing.
Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and
costs, as described in 24 CFR ~ 92.205 through 92.209 and that it is not using and will not use
HOME funds for prohibited activities, as described in ~ 92.214.
Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate
the project in accordance with the guidelines that it adopts for this purpose and will not invest
any more HOME funds in combination with other Federal assistance than is necessary to
provide affordable housing.
Signature/Authorized Official Date
City Manager
Title
El\1ERGENCY SHELTER GRANT
Certifications
The Emergency Shelter Grantee certifies that:
Major rehabilitation/conversion -- It will maintain any building for which assistance is used
under the ESG program as a shelter for homeless individuals and families for at least 10 years.
If the jurisdiction plans to use funds for purposes less than tenant-based rental assistance, the
applicant will maintain any building for which assistance is used under the ESG program as a
shelter for homeless individuals and families for at least 3 years.
Essential Services -- It will provide services or shelter to homeless individuals and families for
the period during which the ESG assistance is provided, without regard to a particular site or
structure as long as the same general population is served.
Renovation -- Any renovation carried out with ESG assistance shall be sufficient to ensure
that the building involved is safe and sanitary.
Supportive Services -- It will assist homeless individuals in obtaining appropriate supportive
services, including permanent housing, medical and mental health treatment, counseling,
supervision, and other services essential for achieving independent living, and other Federal
State, local, and private assistance.
Matching Funds -- It will obtain matching amounts required under ~576.71 of this title.
Confidentiality -- It will develop and implement procedures to ensure the confidentiality of
records pertaining to any individual provided family violence prevention or treatment services
under any project assisted under the ESG program, including protection against the release of
the address or location of any family violence shelter project except with the written
authorization of the person responsible for the operation of that shelter.
Homeless Persons Involvement -- To the maximum extent practicable, it will involve,
through employment, volunteer services, or otherwise, homeless individuals and families in
constructing, renovating, maintaining, operating facilities, and providing services assisted
through this program.
Consolidated Plan -- It is following a current HUD-approved Consolidated Plan or CHAS.
Signature/Authorized Official Date
City Manager
Title
HOPW A Certifications
The HOPW A grantee certifies that:
Activities -- Activities funded under the program will meet urgent needs that are not being met
by available public and private sources.
Building -- Any building or structure assisted under that program shall be operated for the
purpose specified in the plan:
1. For at least 10 years in the case of assistance involving new construction,
substantial rehabilitation, or acquisition of a facility,
2. For at least 3 years in the case of assistance involving non-substantial
rehabilitation or repair of a building or structure.
Signature/Authorized Official
Date
City Manager
Title
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE
REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
B. Drug-Free Workplace Certification
1. By signing and/or submitting this application or grant agreement,
the grantee is providing the certification.
2. The certification is a material representation of fact upon which
reliance is placed when the agency awards the grant. If it is later
determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug-
Free Workplace Act, HUD, in addition to any other remedies
available to the Federal Government, may take action authorized
under the Drug-Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals,
need not be identified on the certification. If known, they may
be identified in the grant application. If the grantee does not
identify the workplaces at the time of application, or upon award,
if there is no application, the grantee must keep the identity of
the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known
workplaces constitutes a violation of the grantee's drug-free
workplace requirements.
4. Workplace identifications must include the actual address of
buildings (or parts of buildings) or other sites where work under
the grant takes place. Categorical descriptions may be used
(e.g., all vehicles of a mass transit authority or State highway
department while in operation, State employees in each local
unemployment office, performers in concert halls or radio
stations).
5. If the workplace identified to the agency changes during the
performance of the grant, the grantee shall inform the agency of
the change(s), if it previously identified the workplaces in
question (see paragraph three).
6. The grantee may insert in the space provided below the site(s) for
the performance of work done in connection with the specific
grant:
Place of Performance (Street address, city, county, state, zip code)
112 South Osceola Avenue, Clearwater, Pinellas, Florida 33758
Check _ if there are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR part 24,
subpart F.
7. Definitions of terms in the Nonprocurement Suspension and
Debarment common rule and Drug-Free Workplace common rule
apply to this certification. Grantees' attention is called, in
particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in
Schedules I through V of the Controlled Substances Act
(21 D.S.C. 812) and as further defined by regulation (21
CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of
nolo contendere) or imposition of sentence, or both, by
any judicial body charged with the responsibility to
determine violations of the Federal or State criminal drug
statutes;
"Criminal drug statute" means a Federal or non-Federal
criminal statute involving the manufacture, distribution,
dispensing, use, or possession of any controlled
substance;
"Employee" means the employee of a grantee directly
engaged in the performance of work under a grant,
including: (i) All "direct charge" employees; (ii) all
"indirect charge" employees unless their impact or
involvement is insignificant to the performance of the
grant; and (iii) temporary personnel and consultants who
are directly engaged in the performance of work under the
grant and who are on the grantee's payroll. This
definition does not include workers not on the payroll of
the grantee (e. g., volunteers, even if used to meet a
matching requirement; consultants or independent
contractors not on the grantee's payroll; or employees of
subrecipients or subcontractors in covered workplaces).
CITY OF CLEARWATER
FY2004-2005
CONSOLIDATED ACTION PLAN
SCHEDULE OF EVENTS
FY 2004-2005 CONSOLIDATED ACTION PLAN
SCHEDULE OF EVENTS
This schedule is subject to change
Start Action Assij!nee Due
-
Date Date
1-10-04 Develop the FY 2004-05 Consolidated ActIon Plan Schedule. Howie Carroll, Mike 1-10-04
Holmes
1-26-04 Review Previous Application and Fine-Tune FY 2004-05 Howie Carroll, Mike 2-02-04
Consolidated Action Plan Application. Holmes
2-02-04 Send Proposed FY04-05 Application Out to NAHAB Members for Mike Holmes
Review
2-02-04 Send letters to applicants on the Consolidated Plan Mailing List Mike Holmes, Amy 2-02-04
Regarding Application Meeting Forrest
2-06-04 Post Notice of Funding AvailabIlity for CDBG, HOME, and SHIP Mike Holmes, Amy 2-06-04
Funding Forrest
2-11-04 Have graphics prepare 45 copies of the applicatIons and prepare 45 Amy Forrest 2-16-04
copies on disk and put in packets
2-10-04 NAHAB Meeting Howie Carroll, Mike 2-10-04
Holmes
2-14-04 Selection of Review COlll1mttee and Forward Schedule Howie Carroll, Mike N/A
Holmes
2-15-04 Reserve Meeting locations and Vanes) for Tour Amy Forrest
2-17-04 Consolidated Plan Application Review Meeting (2:30 p.m.) Howie Carroll, Mike N/A
Holmes,
3-16-04 Application Deadline N/A
3-29-04 BusNan Tour Mike Holmes, Howie N/A
Carroll
4-13-04 NAHAB Meeting - Update on Action Plan Process Howie Carroll
4-15-04 Review Committee Evaluation Meeting Mike Holmes N/A
5-11-04 Presentation of the FY04-05 Action Plan to NAHAB - Special Howie Carroll, Mike
Meeting Holmes
5-18-04 Distribute Proposed Consolidated Action Plan to Ralph & Reg for Howie Carroll
review
5-28-04 Publish Notice Intended Funding - 30 Day Comment Period Howie Carroll N/A
6-21-04 Agenda Deadline in FYI July 15m Commission Meeting Howie Carroll 6-14-04
6-28-04 End onO-Day Comment Period Howie Carroll, MIke N/A
Holmes
7 -06-04 Brief CommIssioners on Action Plan during week Howie Carroll
7-15-04 Presentation of Action Plan to City Commission and Authorization to Howie Carroll & Reg N/A
Enter into Agreements - Public Hearing Owens
8-01-04 Submit FY04-05 Consolidated Action Plan to HUD Howie Carroll, Mike 8-15-04
Holmes
August & Prepare Subrecipient Agreements Mike Holmes 9-30-04
September
5/13/2004 - 11:21 AM
CITY OF CLEARWATER
FY2004-2005
CONSOLIDATED ACTION PLAN
ACTION PLAN NOTICE
NOTICE OF AVAILABILITY OF VIEWING
OF
PROPOSED
CITY OF CLEARWATER
FY 2004 - 2005
CONSOLIDATED ACTION PLAN SUMMARY
AND
NOTICE OF PUBLIC HEARING
The overall goal of the U.S. Department of Housing and Urban Development- Community Planning and
Development programs are to develop viable urban communities by providing decent housing and a suitable living
environment and expanding economic opportunities principally for very low to moderate income persons. The
primary means toward this end is to extend and stJ::ngthen partnerships among all levels of govemment and the
private sector, including for profit and nonprofit organizations, in the production and operation of affordable
housing.
The City of Clearwater proposes to fund the activities listed below withCommunity Development Block Grant
Program FlUlds (CDBG), HOME Investment Partnership Program FlUlds (HOME), and State Housing Initiatives
Partnership (SHIP) Program FlUlds. Please note that funding for these and other projects not listed may increase
or decrease based upon program income, prior period adjustments and/or final federal or state allocations.
PROPOSED FUNDING RESOURCES
CommlUlity Development Block Grant Program - Entitlement
Community Development Block Grant - Estimated Program Income
HOME Investment Partnership Program - Entitlement
State Housing Initiatives Program - Entitlement
State Housing Initiatives Program - Estimated Program Income
TOTAL
$
$
$
$
$
$
LIST OF PROPOSED ACTIVITIES
Housing Rehabilitation
City of Clearwater Rehabilitation Program
City of Clearwater Program Delivety Costs
5/25/2004
1,143,000.00
388,000.00
584,000.00
836,000.00
450,000.00
3,401,000.00
$
$
584,150.00
100,000.00
Program Administration
Community Development Block Grant Program $ 294,200.00
HOME Investment Partnership Program $ 58,400.00
State Housing Initiatives Partnership Program $ 104,850.00
Community Service Foundation- Fair Housing Program $ 12,000.00
Clearance and Demolition
City of Clearwater Demolition Program $ 30,000.00
Relocation
City of Clearwater Relocation Program $ 20,000.00
Economic Development
Clearwater Neighborhood Housing Services, Inc. $ 122,205.00
City of Clearwater ED - Program Delivery $ 20,000.00
Public Services
Partners in Self Sufficiency, Inc. - FSS $ 30,000.00
Pinellas Opportunity Council - Chore Services $ 30,000.00
Clearwater Homeless Intervention Project - Emergency Shelter $ 15,000.00
Clearwater Homeless Intervention Project - Day Center $ 15,000.00
Homeless Emergency Project - Emergency Shelter $ 12,000.00
Personal Enrichment Through Mental Health Services - Emerg. Treatment Ctr $ 6,000.00
Clearwater Homeless Intervention Project - Transitional Housing $ 12,000.00
Kimberly Home, Inc. - Infant & Toddler Care $ 12,000.00
WestCare of Florida, Inc. - Turning Point $ 12,000.00
STARS/STRIVE of Pin ell as County, Inc. $ 16,126.40
YWCA of Tampa Bay - Hispanic Outreach $ 11,323.60
Public Facilities and Improvements
Family Resources, Inc. - Youth Crisis Center $ 100,000.00
Homeless Emergency Project, Inc. - Kitchen & Dining Hall $ 75,000.00
Charity Works, Inc. - Job Training $ 11,250.00
Directions for Mental Health, Inc. - Center Improvements $ 21,605.00
5/25/2004
l
City Projects
North Greenwood Police Substation - (City Project)
Gateway Area - Public Facilities & hnprovements - TBD
YWCA of Tampa Bay - Hispanic Outreach (City Owned Bldg)
Housing Education Pool
Tampa Bay CDC - Homeownership Counseling Program
Community Service Foundation - Partnership To Ownership Program
Community Service Foundation - Homebuyer Education Program
Tampa Bay CDC - Dream of Homeownership Counseling Program
Consumer Credit Counseling Service of Central FL & the FL Suncoast, Inc.
ClealWater Neighborhood Housing Service - Housing Education Program
Gulf Coast Legal Services - Housing Preservation Program
$ 35,000.00
$ 400,000.00
$ 5,790.00
$ 75,000.00
Housing Pool- SF - Down Payment/Assistance, Infill, Rehabilitation
- Tampa Bay Community Development Corporation
- Largo Area Housing Development Corporation
- Clearwater Neighborhood Housing Services, Inc.
- Homes for Independence, Inc.
- Community Service Foundation, Inc.
- Pinellas Habitat for Humanity
Housing Infill Program Delivery
$
485,000.00
$
12,500.00
Multifamily New Construction/Rehabilitation (Eligible Participants or City)
- Community Service Foundation
$
325,000.00
$
250,000.00
Homeless Activities
HOME Program - CHDO Set-Aside (15% of Allocation)
$
87,600.00
TOTAL FUNDING
$
3,401,000.00
A public hearing will be hdd during the Clearwater City Council Meeting on July 17, 2003 at 6:00 p.rn., at City Hall
located at 112 South Osceola Avenue, Clearwater, Jd Floor Council Chambers. Please send any comments to Mr.
Howie Carroll, Assistant Director, City of Clearwater'sEconomic Development and Housing Department-Housing
Division, P.O. Box 4748, Clearwater, FL, 3375&4748 by June 28, 2004.
5/25/2004
A draft copy of the proposed City of Cleanvater Action Plan is available for viewing at the following locations:
City Clerk's Office, 2nd Floor
City Hall, 112 S. Osceola Ave.
Cleanvater, FL 33756
727.562.4090
City ofCleanvater- Library East Branch
2251 Drew Street
Cleanvater, FL 33756
727.462.6400
City of Clearwater
Housing Division
City Hall, 1 st Floor
112 S. Osceola Avenue
Clearwater, FL 33756
727.562.4030
5/25/2004
CITY OF CLEARWATER
FY2004-200S
CONSOLIDATED ACTION PLAN
HOUSING DIVISION WEBSITE
Housing Division
Page 1 of 4
\ Services Government, Residents \ Business '\ Visitors \ Employment \ Espanol ,
· City Manager . Mayor & City Council . City Departments . Codes . Public Records
City Home> Government> City Departments> Economic Development and Housino > Housing Division
Economic Development and Housing
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Documents and
Publications
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Development
Programs
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Lending Information
Main Street Program
Projects
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About Clearwater
Recommended Links
Organization Chart
Contact Economic
Development and
Housing
Housing Division
News
6/30/04 -- Homeownership Rehabilitation Program - Solication of
Organizations
Read details (PDF file)
5/10/04 -- The City of Clearwater is currently seeking to fill one vacancy
on its Neighborhood and Affordable Housing Advisory Board
Read details (PDF file)
Housing Division Documents
Some of the files below are Adobe@ PDF documents.
. Clearwater HUD Low/Mod Census Income Data
. North Greenwood Neighborhood Revitalization Area Map (* 669KB
file*)
. South Greenwood Neighborhood Revitalization Area (* 348.7KB
file* )
. Fair Housing:
. Fair Housing Brochure
. Fair Housing Brochure (Spanish)
. Fair Housing Laws
. Fair Housing Newsletter
. HUD Brochure
. HUD Brochure (Spanish)
. Income & Rent Limits:
. 2004 Income Limits
. 2004 Rent Schedule (By Number of Bedrooms in Unit)
. Lead Based Paint - Education & Outreach
. HUD Technical Guidelines for the Evaluation and Control of
Lead-Based Paint Hazards in Housing - information provided
http://www.myclearwater.com/gov/ depts/econ _ devel/housing.asp
7/1/2004
Housing Division
Page 2 of 4
by the U.S. Department of Housing and Urban Development
. Lead in Paint, Dust and Soil - information from the EPA
. Protect Your Family from Lead in Your Home - information
from the EPA
. Protect Your Family from Lead in Your Home (in Spanish) -
information from the EPA
. EPA/HUD Fact Sheet on Lead-Based Paint Hazards in Housing
. Predatory Lending Documents
. Fannie Mae Foundation Publications (available in multiple languages)
. Knowing and Understanding Your Credit
. Opening the Door to a Home of Your Own
. Choosing the Mortgage that is Right for You
. Borrowing Basics: What You Don't Know Can Hurt You
Programs
Do You Own a Home In Need of Repairs?
Are You Considering Buying a Home?
The City of Clearwater's Housing division and its community partners may
be able to help.
Down-payment and closing-costs assistance and/or rehabilitation loans are
available for eligible households.
Homeownership Rehabilitation
The City of Clearwater can provide loans to help you rehabilitate your
home.
. To be eligible for the City of Clearwater's Housing Rehabilitation
Loan program, you must own and occupy a single-family home, Your
rehabilitation plans must address all code related repairs found in
the home.
. Financing of certain items such as appliances, window treatments,
swimming pools and spas cannot be included as part of these
programs.
. The assistance will be in the form of a deferred payment loan or low
interest loan,depending on a household's income and nature of the
rehabilitation. A deferred payment loan allows the borrower to delay
repayment on the loan as long as they reside in the home (other
conditions also apply).
. Emergency Repair loans are also available to correct serious home
hazards such as roof and plumbing leaks and electrical problems.
Rehabilitation - Q & A
Homebuyer Assistance
Loan funds are available to help homebuyers cover part of their down
payment and closing costs when purchasing a home.
http://www.myclearwater.com/gov /depts/ econ _ devel/housing.asp
7/1/2004
Housing Division
Page 3 of 4
The City of Clearwater through its approved non-profit housing agencies
provides down payment and closing costs assistance to income eligible
households who meet the program criteria. Assistance is provided in the
form of a deferred payment loan with no interest and/or payments as long
as the borrower does not sell, refinance, rent or otherwise transfer title of
the property, The property to be purchased must be borrower's principal
residence, Loans of up to $15,000 can be made depending on income
level, the location of the home and whether the home is new or existing.
Homes that receive assistance must be new construction or involve some
form of rehabilitation to be eligible. The City will provide additional funds
for persons desiring to build a home in one of the City's Target Areas. The
maximum sales price for existing and new homes are $130,000 and
$140,000, respectively, Loans are not provided for refinancing, Borrowers
must attend a free Home Buyer Education workshop prior to receiving
assistance, For more information on the workshops and program please
contact one of the organizations listed,
Requirements for all programs
. Borrowers/Participants must meet program income guidelines
. Homes must be in the city limits of the City of Clearwater
. Borrowers/Participants must provide documentation on their
household income and assets along with other program
requirements
. All program are governed by the United States Department of
Housing and Urban Development, The State of Florida - State
Housing Initiatives Partnership (SHIP) Program and/or the City of
Clearwater's - Economic Development and Housing Department -
Housing Division
. An experienced Loan Officer will help determine if you or your
households meet the gUidelines for the program
Information you will need to provide
Borrowers/Participants seeking rehabilitation assistance must prOVide the
following items at a minimum:
. A copy of the Warranty Deed
. Proof of Home Owner's Insurance
. Title Insurance Policy
. Income Eligibility
Where to Get Help
Community Housing Partners
You may call the city's Housing division or contact one of the approved
non-profit organizations listed below to find out what documentation you
will need to submit along with your application.
Clearwater Neighborhood Housing Services, Inc.
http://www.myclearwater.com/gov/ depts/econ _ devel/housing.asp
7/1/2004
Housing Division
608 North Garden Avenue
Clearwater, Florida 33756
(727) 442-4155
(727) 446-4911
Community Service Foundation
925 Lakeview Avenue
Clearwater, Florida
(727) 461-0618
Heritage Housing
10012 N, Dale Mabry Hwy, Ste, 214
Tampa, FL 33618
(813) 961-5990
The Homebuyers Club of Tampa Bay
2139 NE Coachman Road
Clearwater, Florida 33758
(727) 446-6222
Homes for Independence
2735 Whitney Road
Clearwater, FL 33760
(727) 538-7370, ext, 357
Housing and Education Alliance
550 N, Reo St" Ste 300
Tampa, FL 33609
(813) 961- 5990
Tampa Bay Community Development Corporation
2139 NE Coachman Road
Clearwater, Florida 33758
(727) 442-7075
(727) 442-4575
UNO Federation
P.O. Box 4218
Clearwater, FL 33758
(727) 466-0784
[ Previous Paqe ]
Page 4 of 4
[ Top of Paqe ]
City Home I About Clearwater I Services I Government I Residents I Business I Visitors I Employment I Espanol
Contact Us I Leqal Notices I Site Map
Page last updated Wednesday, June 30, 2004
~~ter
<92003 City of Clearwater
http://www.myc1earwater.com/gov 1 deptsl econ _ devel/housing.asp
7/1/2004
L_______
CITY OF CLEARWATER
FY2004-2005
CONSOLIDATED ACTION PLAN
PUBLIC COMMENTS RECEIVED
DURING 30-DAY COMMENT PERIOD
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'1'"
CITY OF CLEARWATER
Cny HALL, 112 SmITH OSCEOlA AVENUE, CLEARWATER, FLORIDA 33756
TELEPHONE (727) 562-4030 FAX (727) 562-4037
HOUSING DMSION
June 21, 2004
Ms. Sherry Huskey
2137 Ibis Drive
Clearwater, FL 33764
RE: FY04-0S Consolidated Action Plan Comments
Dear Ms. Huskey:
The City is in receipt your letter that we received on June 9, 2004. I would like to thank
you for taking time to review the City's FY04-05 Consolidated Action Plan. The City
always welcomes input from our citizens.
During the next Consolidated Action Plan process we will consider your
recommendations regarding if any applicant has had any human rights violations and/or
complaints. Ifwe incorporated such language we will work closely with the Pinellas
County Office of Human Rights.
We welcome you to be active in our process and will add your name to the Interest
Parties list for our next application cycle.
Thank you.
sit1Yh
Howie Carroll
Assistant Director of Housing
cc: Michael Holmes, Housing Manager - EDH
BlllAN.J. Al'NGST, MAYOR
FRANK BIIlBAHll, VICE MAYOR
BII.I. JONSON, COt'NClL~IEMIIEH
<!)
Bon IIA.\lII.TON. COl'NClL\IBIBER
CAHI.EN A. PETERSEN, COllNClI.\IBIBER
"EQUAL EMPLOYMENT AND AFFIRMATIVE ACTION EMPLOYER"
City of Clearwater Fiscal Year 2004/05 Consolidated Action Plan 1
Public Comment
In response to reviewing the draft of the City of Clearwater 2004/05 Action Plan, this public
comment is submitted to Economic Development and Housing on June 8, 2004. A special thanks
is extended to Michael Holmes, Housing Manager for the professional consideration and
assistance provided while reviewing the Action Plan located in the office at Clearwater City
Hall, 1 st Floor, 112 S. Osceola Ave. Clearwater Florida, 33756.
It is understandable the task at hand to dispense funds to the numerous non-profits in the City
of Clearwater, Fl. is a tremendous undertaking each year. I'm certain this has been accomplished
with the utmost diligence and expertise in the prior four years to fulfill the goals targeted by the
Consolidated Strategic Plan for Clearwater.
My contention is to put forth a recommendation through public commenting to insure funding
is awarded to organizations for services to the public without blemish concerning human rights
violations in either discriminatory employment, fair housing practices or human rights issues.
Organizations requesting funding falling short of these objectives should be rendered ineligible
for future funding and/or suspended for a given period of time until the governing body
authorizing the allocation of funds determines compliance in a manner deemed appropriate to the
violation.
'04 JUN 9 AMIO:35
My understanding of the grant writing process in requesting funds lends itself to be primarily
comprised of face value information provided in the application by the organization requesting
funding. The initiatives and goals of that organization are presented in a manner from the
perspective that naturally would avoid disclosure of any human rights violations, issues of
discrimination or legal litigations in previous year's operations. Internal audit findings and
[mancial statements may not be provided or requested. Custom tailored budgets are prepared to
meet each grantee's individual need for funding.
Including a comprehensive question in the application process on whether the organization or
agency has been involved in any human rights violations in either discriminatory employment,
City of Clearwater Fiscal Year 2004/05 Consolidated Action Plan 2
Public Comment
fair housing practices or human rights issues with the Pinellas County Office of Human Rights or
legal litigation affecting community performance eliminates the tedious process of individual
monitoring. Organizations applying for funding would automatically be required to disclose
information that would not be discovered otherwise if not asked on the application. Information
appearing negative or derogatory would not ordinarily reach the funding source unless otherwise
discovered through word of mouth, networking, the news media or perhaps public comment and
often in a somewhat coincidental manner. The mandatory requirement instituting an active Drug
Free Workplace Policy for all organizations applying for funding is commendable. This lines up
with the City Government's high standards for professional performance.
To insure uniform application procedures, this simple question could be added to the process
requiring the organization to report any incidences of human rights complaints and related
legalities within a given time period. The outcome of a complaint to the Office of Human Rights
rendering a violation within Pinellas County is generally not available to the public and would be
available to the governing body, if requested.
This public comment is not intended to target any individual organization in the Plan year
2004/05. Based on my experience with a well-respected non-profit organization entangled with
issues of human rights discrimination and legal litigation involving client services, this public
comment evolved. It is not my obligation to disclose information that would lend itself to appear
as a personal attack in any manner. There is however an obligation of Clearwater Economic
Development and Housing to address these issues with any organization receiving CDBG and
related program funding that is being recommended. Thank you for your time in reviewing this.
Sincerely,
Mrs. Sherry Huskey
2137 Ibis Drive
Clearwater, Florida 33764
727-536-7401
"""1,,
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CITY OF CLEARWATER
Cny HAJ.L, 112 SOUTIi OSCEOlA AVENUE, CLEARWATER, FLORIDA 33756
TELEPHONE (727) 562-4030 FAX (727) 562-4037
HOUSING DMSION
June 25, 2004
Ms. Ayakao M. Watkins, MSPA
Greenwood Community
Health Resource Center, Inc.
1108 N. Martin Luther King Jr. Ave.
Clearwater, FL 33755
RE: FY04-05 Consolidated Action Plan Funding
Dear Ms. Watkins:
The City is in receipt of your letter that we received on June 17, 2004. In your letter you
referenced the FY04-05 Consolidated Action Plan application that the Health Resource
Center submitted to the City. As result of your letter we met with you on June 24, 2004
with your Board President Muhummad Abdur-Rahim, and with Michael Holmes and
myself to discuss your application.
As discussed at our meeting, the Community Development Block Grant (CDBG) - Public
Service funds are always the most competitive and there is usually a 4: 1 request ratio. I
feel that it is safe to say that all of the Public Service applicants have very worthy
programs but, unfortunately we are limited by law to only allocating fifteen percent
(15%) of our CDBG funds for Public Service activities. Since the Public Service funds
are so sought after it is very important that applicants complete their applications as clear
and detailed as possible. The Review Committee can only evaluate what is contained in
the application and if information is missing and/or unclear, points cannot be awarded.
As Mike and I mentioned, should the City realize additional revenue during the upcoming
fiscal year, we may be in a position to offer funding to some of the proposed Public
Facility projects and to the Community Based Development Organizations (CBDOs) that
are performing activities in the City's Neighborhood Revitalization Strategy Areas
(NRSA), at 40% of their request, or 40% of $30,000, whichever is less. For CBDOs
operating in a NRSA, we can exceed our 15% Public Service cap should the City desire.
BRIANJ. Al'NGST, MAYOR
FRANK HIBBAlm, VICE MAYOR
BU.ljONSON, COlINClL"'IEMBER
(i
11m'"!" IJ..UlII.TON, COtlNCII.\IE.\lIlER
CARLEN A. PEll:RSEN, COl'NClL\IE.\IfIER
Ms. Ayakao M. Watkins, MSP A
June 25, 2004
Page 2 of2
If you should have any additional questions please do not hesitate to contact Mike
Holmes or myself
Thank: you.
Sinceqtly, /
I /
IA~
Howie Carroll
Assistant Director
cc: Michael Holmes, Housing Manager - EDH
F€ENWOO
R 0 COMMUNI"]'y}) }:(
~ ~eALTH RESOURC~ j
l2NTER, l~C'
Quality Health Care At No Cost
1108 N. Greenwood Avenue
Clearwater. FL 33755
Mr. Howie Carroll
Assistant Housing Director
City of Clearwater
112 South Osceola Avenue
Clearwater, FL 33756
RE: FY04-05 Consolidated Action Plan Funding
Dear Mr. Carroll:
The Greenwood Community Health Resource Center is in receipt of your letter dated,
June 8, 2004, stating that our organization "did not rank high enough to be in the funding
level for the upcoming fiscal year". A subsequent phone call was made to your office on
June 8, 2004 requesting an appeal, as well as a copy of our rating sheet. We have now
learned from you that there is no appeals process concerning these actions. The Board of
Directors of the Greenwood Community Health Resource Center is now requesting a
meeting with you prior to the funding decisions being approved by City Council, to
discuss a more equitable process for allocation of these dollars.
Please contact our office to set an appointment with our Board at your earliest
convenience. If you should have further questions, please don't hesitate to contact me at
(727) 467-9411.
/- akao M. Watkins, MSP A
Executive Director
'04JUN 17PM12:17
cc: Michael Holmes, Housing Manager
Willa Carson, RN., Founder
Muhurnmad Abdur-Rahim, Board President
Mission: Provide quality health care at no cost to the medically needy of the North Greenwood area and Pinellas County.
Telephone: (727) 467-941 I Fax: (727) 467-2771 Sc-009057 50IC3-62-02-217354-56C
CITY OF CLEARWATER
FY2004-200S
CONSOLIDATED ACTION PLAN
CONSOLIDATED ACTION PLAN
MAPS
CITY OF CLEARWATER, FLORIDA
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Agenda Cover Memorandum
Tracking Number: 685
Actual Date: 07/15/2004
Subject / Recommendation:
Approve applicant's request to vacate the Easterly 3 feet of a 5-foot drainage and utility
easement lying along the West property line of Lot 9, Block 13, Mandalay Subdivision, (A.K.A.
724 Bruce Avenue), and pass Ordinance Number 7320-04 on first reading, (VAC2004-08
Henigar),
Summary:
* The applicant is seeking this vacation in order to facilitate the remodeling of an
existing carport and garage that are currently encroaching 3-feet into the easement.
* Verizon, Bright House Cable, Progress Energy and Knology Broadband have no objections to
the vacation request.
* Planning and Development Services has reviewed the applicant's remodeling plans and has
no objections to the vacation request.
* The City of Clearwater has no utility facilites in the subject easement portion and
anticipates no future need for the easement portion.
* Public Works Administration has no objections to the vacation request.
Originatinq: Engineering
Section Administrative publiC hearings
Category: Vacation of Easements and Rights of Way
Number of Hard Copies attached: 3
Public Hearing: Yes
Advertised Dates: 06/27/2004
07/04/2004
Financial Information:
Review Approval
Michael Ouillen
06-21-2004 16:51 :31
07-06-2004 08:13:03
07-01-2004 11:20:33
07-02-2004 10:51:07
07-01-2004 12:40:36
07-04-2004 09:43:28
Cvndie Goudeau
Frank Gerlock
l,rlrrv BnJmhrlc:k
Bryan Ruff
Bill Horne
ENGI
NORTH
Scale 1"=1320'
PROJECT
SITE
_ Fr.-en
Location Map
Henigar
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City of Clearwater, Florida
Public Works Administration/En ineering
ale City of Clearwater Vacation Request
06/07/04 HENIGAR
awn Y Mandalay Sub. PB14-PG32
S.K. Vacation the East 3-feet of the
ec Y 5-foot drainage&utility easements ec- wo- g
S.D. Lot 9 Block 13 Bruce Ave
V AC 2004-08
eel
10f6
05-29S-15E
249A
r mance
7320-04
NORTH
Scale 1" = 100'
EXHIBIT IIA"
Scale 1"=100'
3
8
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20
11
12
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9
IRIS STREET
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City of Clearwater, Florida
Public Works Administration/En ineerin
ate City of Clearwater Vacation Request
06/07/04 HENIGAR
~~. Y Mandalay Sub. PB14.PG32
Vacation the East 3-feet of the
5-foot drainage&utility easements ;;~2:S~~ 5Eg
Lot 9 Block 13 Bruce Ave.
V AC 2004-08
eel
2of6
ec e y
S.D.
249A
r mance
7320-04
ORDINANCE NO. 7320-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE EAST THREE FEET OF THE
5-FOOT DRAINAGE AND UTILITY EASEMENT LYING
ALONG THE WEST PROPERTY LINE OF LOT 9, BLOCK
13, MANDALAY SUBDIVISION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, ROBERT L. AND INGRID S, HENIGAR, OWNERS OF REAL
PROPERTY LOCATED IN THE CITY OF CLEARWATER, HAVE REQUESTED THAT
THE CITY VACATE THE DRAINAGE AND UTILITY EASEMENT DEPICTED IN EXHIBIT
A ATTACHED HERETO; AND
WHEREAS, THE CITY COUNCIL FINDS THAT SAID EASEMENT IS NOT
NECESSARY FOR MUNICIPAL USE AND IT IS DEEMED TO BE TO THE BEST
INTEREST OF THE CITY AND THE GENERAL PUBLIC THAT THE SAME BE
VACATED; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
SECTION 1. THE FOLLOWING:
THE EAST THREE (3) FEET OF THE 5-FOOT DRAINAGE AND UTILITY
EASEMENT LYING ALONG THE WEST PROPERTY LINE OF LOT 9,
BLOCK 13, MANDALAY SUBDIVISION AS RECORDED IN PLAT BOOK
14, PAGES 32 THROUGH 35, PUBLIC RECORDS OF PINELLAS
COUNTY, FLORIDA
IS HEREBY VACATED, AND THE CITY OF CLEARWATER RELEASES ALL OF ITS
RIGHTS IN THE SERVITUDE AS DESCRIBED ABOVE TO THE OWNER OF THE
SERVIENT ESTATE THERETO,
SECTION 2. THE CITY CLERK SHALL RECORD THIS ORDINANCE IN THE
PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, FOLLOWING ADOPTION,
SECTION 3. THIS ORDINANCE SHALL TAKE EFFECT IMMEDIATELY UPON
ADOPTION.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
BRIAN J, AUNGST
MAYOR
APPROVED AS TO FORM:
BRYAN D. RUFF
ASSISTANT CITY A TIORNEY
A TIEST:
CYNTHIA E. GOUDEAU
CITY CLERK
City Council
Cover Memorandum
tJ~ ~ 2-
g-.3
Tracking Number: 682
Actual Date: 07/15/2004
Subiect / Recommendation:
Subject to entering a Development Agreement with Kolossos Inn, Inc" T. M, Megas, L. C" and
Antonios Markopoulos(collectively, "developer"), and adoption of Ord 7289-04 vacating part of
Gulfview Blvd that was formerly part of CITY PARK SUB, containing 5,632 square feet, more or
less(subject to confirmation by certified survey)and valued at $110/sq ft, and in compliance with
City Charter and fulfillment of provisions of the Development Agreement, declare said vacated
part of Gulfview Blvd surplus for the purpose of exchanging title therein to the developer for title
to a part of LLOYD-WHITE-SKINNER SUB, and COLUMBIA SUB, Block A, valued at $110/sq ft and
containing 8,660 sq ft, more or less(subject to confirmation by certified survey).
Summarv:
The developer proposes to construct a $100 million dollar luxury condominium and resort hotel on
South Gulfview Boulevard. The project would include 350 hotel rooms, 75 luxury condominiums
and contain 30,000 square feet of meeting space,
The project will serve as a linchpin to initiate and spur the City's Beach By Design redevelopment
program and Beach Walk, an expansive meandering public promenade between the proposed
development and the Gulf of Mexico,
Upon vacation, title in the subject parcel will revert to City ownership as that portion of Gulfview
Boulevard was previously dedicated by the City from its CITY PARK SUB,
The values of the proposed exchange parcels were calculated to be $110 per square foot as
determined by independent appraisal performed by A. Mitchell Caldwell, MAl dated June 16, 2004,
While the parcels to be exchanged are not identical in size, they are deemed to be of comparable
value and in compliance with City Charter Section 2,Ol(d)(5)(iv)for the mutual benefits to be
derived from the transaction,
Declaring the subject parcel as surplus for the purpose of exchanging it with the developer for an
18-foot wide strip of land along the west side of Coronado Drive will facilitate development of both
the hotel/condo project and the public promenade, and serve the broader public purposes of
Beach By Design,
Orioinatino: Engineering
Section: Administrative public hearings
Cateoorv: Agreements/Contracts - without cost
Number of Hard Copies attached: 0
Public Hearing: Yes
Advertised Dates: 07/04/2004
Financial Information:
Review Approval
Michael Quillen
Raloh Stone
Brvan Ruff
Cvndie Goudeau
Garry Brumback
Bill Horne
City Council
Cover Memorandum
06-22-2004 08:20:27
07-02-2004 15:41:18
06-22-2004 12:19:14
07-13-2004 13:48:42
07-06-2004 10:21:15
07-06-2004 13:57:48
e
.
.
&'3
RE: Trackina Number 682
Meetina Date: 07/15/04
Subiect / Recommendation (Revised):
Subject to entering into a Development Agreement with Kolossos Inn, Inc., 1. M.
Megas, L. C., and Antonios Markopoulos (collectively, "developer"), and subject
to adoption of Ordinance No. 2004-03 vacating a portion of Gulfview Boulevard
that was formerly a part of CITY PARK SUB. being ',alued at $619,520 and
containing 5,632 square feet, more or loss, containina 5.632 square feet. more or
less (subiect to confirmation by certified surveyl. and beina valued at $110 oer
square foot. and in compliance with requirements of the City Charter and
fulfillment of provisions of the Development Agreement, declare said vacated
portion of Gulfview Boulevard as surplus for the purpose of exchanging title
therein to the developer for title to a portion of LLOYD-WHITE-SKINNER SUB.
and COLUMBIA SUB., Block A, valued at $1,112,650 $110 oer square foot and
containing 10,115 8.660 square feet, more or less (subiect to confirmation by
certified survey].
LOCATOR MAP (CONCEPTUAL)
PROPOSED. CITY I MARKOPOULOS PROPERTY EXCHANGE
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LEGAL DESCRIPTION
(PORTION OF GULFVIEWBLVO. TO BE VACATED & DECLARED SURPLUS)
A PORTION OF GULFVIEW.60ULENARD. OITY PARK.SUBDIVISION,. AS
RECORDED IN PLAT sdOK 23. PAGE 37, OF THE PUBLlC RECORDS OF
PINELLASCOUNTY, FLORIDA. AND MORE PARTICULARLY DESCRIBED AS
FOLLOWS:
BFGINNING AT THE NORTHWEST CQRNERQF .LOT 44..THELLOYD-.WHITE-
SKINNERSUBDIVISION, p,SRECORDED IN PLA,TBOQK 13, PAGE 11 -12,.OF
THE PUBLlC RECORDS OF PINELLAS COUNTY,. FLORIDA. THENCE
N89l>49'09" E.. A.O? FEET. TO A POINT, THENCE NOS"SZ'SO"E,Q.89 FEET,
THENCE NORTHEASTERLY ALONG A CURVE (SAID CURVE HAVING A
RADIUS OF 34,00. FEET..A CHORD DISTAN.CE.9F22,43FEET, A CHORQ
BEARING OF N24"52'04"E),A DISTANCE OF 22.86 FEET TO THE POINT OF
BEGINNING: THENCEN44"07'S3"E,S2.00 FEET, THeNCE N45" 52'2TW ,15.gp
FEET,THENCE N()RTHEASTERLY Al.ONG A CURVE (SAID CURVE HAVING A
RADIUS OF 112.00 FEET, A CHORD DISTANCE OF 52,22 FEET, A CHORD
BEARING OF. N76cOZ.t~!'E),A .DIST ANgE QF52..7Q FEET, THENCE
889"48'54"E, 80.43 FEET, THENCE SOUTHEASTERLY ALONG A CURVE (SAID
CURVE HAVING A RADIUS OF.40..00.FEET,.A CHORO..DISTANCEOF55.62
FEET. A CHORD BEARING OF 845945'30"E), A OISTANCE OF 6t.SOFEET,
THENCE NORTHWESTERLY ALONG A CURVE (SAID CURVE. HAVING A
RADIUS OF 28.66 FEET, ACHORD DISTANCE OF 12,38 FEET, A CHORD
BEARING OF N779ZO'3TW). A.. DISTANCE OF 12.55 FEET. THENCE
N89"48'54"W, 145.74 FEET, THENCE SOUTHWESTERLY ALONG A CURVE
(SAID CURVE HAVIN.G A RADIU.S gF34.QO FEET, A CHORD DISTANCE OF
26,54 FEET, A CHORD BEARtNG OF S67"OS'49"W),A DlSTANCE OF 27.26
FEST TO THE POINT OF BEGINNING.
CONTAINING 5,516.51 SQUARE FEET, OR O.12TACRES, MORE. OR LESS
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THIS IS NOT A SURVEY~!
CITY PARK SUB.
P.B. 23 .,- P. 7
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C2 112.00' tl2.7()' N 1$'02'1S' ES2,tt
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City Council
Agenda Cover Memorandum
Trackina Number: 649
Actual Date: 07/15/2004
Subiect / Recommendation:
Adopt Ordinance No. 7296-04 on second reading, annexing certain real property whose Post
Office address is 193 and 197 Elizabeth Avenue, into the corporate limits of the city, and
redefining the boundary lines of the city to include said addition.
Oriainating: City Attorney
Section Second Readings - public hearing
Cateqory: Code Amendments, Ordinances and Resolutions
Public Hearina: Yes
Advertised Dates: 05/30/2004
06/27 /2004
Finanr.iallnformation:
Review Approval
Pam Akin
06-14-2004
12:19:08
Cvndie Goudeau
06-30-2004
16:17:12
C-A\
10.l
ORDINANCE NO. 7296-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
EAST SIDE OF ELIZABETH AVENUE, APPROXIMATELY 810
FEET NORTH OF GULF TO BAY BOULEVARD, CONSISTING OF
A PORTION OF METES AND BOUNDS 13/14 AND 13/15 IN
SECTION 17, TOWNSHIP 29 SOUTH, RANGE 16 EAST,
TOGETHER WITH THE ABUTTING RIGHT OF WAY EASEMENT
OF ELIZABETH AVENUE, WHOSE POST OFFICE ADDRESS IS
193 AND 197 ELIZABETH AVENUE, INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
See legal description attached hereto.
(ANX2004-02003)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall
file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit
Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption,
and shall file a certified copy with the Florida Department of State within 30 days after adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7296-04
Legal description for ANX2004-02003
The north % of the northerly 140.0 feet of the southerly 1030.00 feet of the easterly
150.0 feet of the westerly 980.0 feet of the southwest % of the northeast % of
Section 17, Township 29 South, Range 16 East, Pinellas County, Florida.
Containing 9453.59 square feet or 0.22 acres more or less, together with the
abutting right of way easement of Elizabeth Avenue.
And
The south % of the northerly 140.0 feet of the southerly 1030.00 feet of the easterly 150.0
feet of the westerly 980.0 feet of the southwest % of the northeast % of Section 17,
Township 29 South, Range 16 East, Pinellas County, Florida. Containing 9438.89 square
feet or 0.22 acres more or less, together with the abutting right of way easement of
Elizabeth Avenue.
Ordinance No. 7296-04
~€learwater
~~ ::-;::,~~'-:~:~,,.~-~
</~~~~,::/-..:;;>"~,
City Council
Agenda Cover Memorandum
Tracking Number: 650
Actua I Date: 07/15/2004
Subject / Recommendation:
Adopt Ordinance No. 7297-04 on second reading, amending the future land use plan element of
the comprehenzive plan of the city, to designate the land use for certain real property whose
Post Office address is 193 and 197 Elizabeth Avenue, upon annexation into the City of
Clearwater, as Residential Urban.
Originating: City Attorney
Section Second Readings - public hearing
Cateqory: Code Amendments, Ordinances and Resolutions
Public Hearing: Yes
Advertised Dates: 05/30/2004
06/27 /2004
Financ:iallnfnrmatinn:
Review Approval
Pam Akin
06-14-2004
12:31:46
Cvndie Goudeau
06-30-2004
16:21 :40
tAl-
lO.Cd-"-
ORDINANCE NO. 7297-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
EAST SIDE OF ELIZABETH AVENUE, APPROXIMATELY 810
FEET NORTH OF GULF TO BAY BOULEVARD, CONSISTING OF
A PORTION OF METES AND BOUNDS 13/14 AND 13/15 IN
SECTION 17, TOWNSHIP 29 SOUTH, RANGE 16 EAST,
TOGETHER WITH THE ABUTTING RIGHT OF WAY EASEMENT
OF ELIZABETH AVENUE, WHOSE POST OFFICE ADDRESS IS
193 AND 197 ELIZABETH AVENUE, UPON ANNEXATION INTO
THE CITY OF CLEARWATER, AS RESIDENTIAL URBAN;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive plan
of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is
consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described property,
upon annexation into the City of Clearwater, as follows:
Property
See legal description attached hereto.
(ANX2004-02003)
Land Use Cateqory
Residential Urban
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7296-04.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7297-04
Legal description for ANX2004-02003
The north ~ of the northerly 140.0 feet of the
southerly 1030.00 feet of the easterly 150.0 feet of
the westerly 980.0 feet of the southwest ~ of the
northeast ~ of Section 17, Township 29 South,
Range 16 East, Pinellas County, Florida. Containing
9453.59 square feet or 0.22 acres more or less,
together with the abutting right of way easement of
Elizabeth Avenue.
And
The south Y:z of the northerly 140.0 feet of the southerly
1030.00 feet of the easterly 150.0 feet of the westerly 980.0
feet of the southwest ~ of the northeast ~ of Section 17,
Township 29 South, Range 16 East, Pinellas County,
Florida. Containing 9438.89 square feet or 0.22 acres more
or less, together with the abutting right of way easement of
Elizabeth Avenue
Ordinance No. 7297-04
; Clearwater
(; <.;~~:--<:~~--:
~-..~~~
City Council
Agenda Cover Memorandum
Tracking Number: 651
Actual Date: 07/15/2004
Subject I Recommendation:
ADOPT Ordinance No. 7298-04 on second reading, amending the zoning atlas of the City by
zoning certain real property, whose Post Office address is 193 and 197 Elizabeth Avenue, upon
annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
Oriainatina: City Attorney
Section Second Readings - public hearing
Cateaory: Code Amendments, Ordinances and Resolutions
Public Hearina: Yes
Advertised Dates: 05/30/2004
06/27/2004
Finanr.iallnfnrmation:
Review Approval
Pam Akin
06-14-2004
12:32:31
Cvndie Goudeau
06-30-2004
16:22:33
~^3
10.3
ORDINANCE NO. 7298-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF
ELIZABETH AVENUE, APPROXIMATELY 810 FEET NORTH OF
GULF TO BAY BOULEVARD, CONSISTING OF A PORTION OF
METES AND BOUNDS 13/14 AND 13/15 IN SECTION 17,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, TOGETHER WITH
THE ABUTTING RIGHT OF WAY EASEMENT OF ELIZABETH
AVENUE, WHOSE POST OFFICE ADDRESS IS 193 AND 197
ELIZABETH AVENUE, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Property
Zoninq District
See legal description attached hereto
(ANX2004-02003)
Low Medium Density Residential
(LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7296-04.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7298-04
Legal description for ANX2004-02003
The north % of the northerly 140.0 feet of the southerly 1030.00 feet of the easterly
150.0 feet of the westerly 980.0 feet of the southwest % of the northeast % of
Section 17, Township 29 South, Range 16 East, Pinellas County, Florida.
Containing 9453.59 square feet or 0.22 acres more or less, together with the
abutting right of way easement of Elizabeth Avenue.
And
The south % of the northerly 140.0 feet of the southerly 1030.00 feet of the easterly 150.0
feet of the westerly 980.0 feet of the southwest % of the northeast % of Section 17,
Township 29 South, Range 16 East, Pinellas County, Florida. Containing 9438.89 square
feet or 0.22 acres more or less, together with the abutting right of way easement of
Elizabeth Avenue
Ordinance No. 7298-04
~
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,.
City Council
Agenda Cover Memorandum
Trackinq Number: 652
Actual Date: 07/15/2004
Subiect I Recommendation:
ADOPT Ordinance No. 7299-04 on second reading, annexing certain real property whose Post
Office address is 2025 North Highland Avenue, into the corporate limits of the City, and
redefining the boundary lines of the City to include said addition.
Oriqinatinq: City Attorney
Section Second Readings - public hearing
Cateqory: Code Amendments, Ordinances and Resolutions
Public Hearinq: Yes
Advertised Dates: 05/30/2004
06/27/2004
Financial Information:
Review Approval
Pam Akin
06-14-2004
12:33:18
Cvndie Goudeau
06-30-2004
16:23:30
c--!\ Y
IO,~
ORDINANCE NO. 7299-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
EAST SIDE OF NORTH HIGHLAND AVENUE, APPROXIMATELY
1,300 FEET NORTH OF SUNSET POINT ROAD, CONSISTING OF
A PORTION OF METES AND BOUNDS 21/06, 21/07, AND 21/08,
IN SECTION 2, TOWNSHIP 29 SOUTH, RANGE 15 EAST,
WHOSE POST OFFICE ADDRESS IS 2025 NORTH HIGHLAND
AVENUE, INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
See legal description attached hereto.
(ANX2004-03004 )
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall
file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit
Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption,
and shall file a certified copy with the Florida Department of State within 30 days after adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7299-04
~ Clearwater
City Council
C ~~~i:~~3:::~~~::~:~S:::::
Agenda Cover Memorandum
Trackinq Number: 657
Actual Date: 07/15/2004
Subject / Recommendation:
Adopt Ordinance No. 7304-04 on second reading, vacating the 30-foot right-of-way of Evergreen
Avenue, from the northerly right-of-way line of Druid Road to the westerly extension of the
northerly lot line of Lot 1, Block A, Druid Heights Subdivision, subject to a drainage and utility
easement which is retained over the full width thereof.
Originating: City Attorney
Section Second Readings - public hearing
Cateqory: Code Amendments, Ordinances and Resolutions
Public Hearing: Yes
Advertised Dates: 05/30/2004
06/27/2004
Finilnr.iilllnformiltion:
Review Approval
Pam Akin
06-14-2004
12:39:22
Cvndie Goudeau
06-30-2004
16:26:40
tAS
{O.S
ORDINANCE NO. 7304-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE 3D-FOOT RIGHT-OF-WAY OF
EVERGREEN AVENUE, FORMERLY KNOWN AS
EVERGREEN STREET, FROM THE WESTERLY
EXTENSION OF THE SOUTHERLY LOT LINE OF LOT 1,
BLOCK A, DRUID HEIGHTS SUBDIVISION SUBJECT TO A
DRAINAGE AND UTILITY EASEMENT WHICH IS
RETAINED OVER THE FULL WIDTH THEREOF;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Geri Doherty owner of real property located in the City of Clearwater,
has requested that the City vacate the right-of-way depicted in Exhibit A attached hereto;
and
WHEREAS, the City Council finds that said right-of-way is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
3D-foot right-of-way of Evergreen Avenue, formerly known as Evergreen Street,
from the northerly right-of-way line of Druid Road to the westerly extension of the
northerly lot line of Lot 1, Block "A," Druid Heights Subdivision as recorded in Plat
Book 24, Page 64, Public Records of Pinellas County, Florida
is hereby vacated, closed and released, and the City of Clearwater releases all of
its right, title and interest thereto, except that the City of Clearwater hereby retains
a drainage and utility easement over the described property for the installation and
maintenance of any and all public utilities thereon.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
Ordinance No.7304-04
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Bryan D. Ruff
Assistant City Attorney
Brian J. Aungst
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Ordinance NO.7304-04
~ Clearwater
~ ^'~2~-~'-":C'.".C:.-"N
:~:/'-"~/~r~
City Council
Agenda Cover Memorandum
Tracking Number: 659
Actual Date: 07/15/2004
Subject / Recommendation:
Adopt Ordinance No. 7305-04 on second reading, vacating the 30-foot right-of-way of Evergreen
Avenue, from the westerly extension of the south property line of Lot 1, Block C, Druid Heights
Subdivision to the westerly extension of the north property line of said Lot 1.
Oriqinatinq: City Attorney
Section Second Readings - public hearing
Category: Code Amendments, Ordinances and Resolutions
Public Hearinq: Yes
Advertised Dates: 05/30/2004
06/27/2004
Financial Information:
Review Approval
Pam Akin
06-14-2004
12:39:57
Cvndie Goudeau
07-02-2004
08:51:36
tA to
I D. <0
ORDINANCE NO, 7305-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE 3D-FOOT RIGHT-OF-WAY OF
EVERGREEN AVENUE, FORMERLY KNOWN AS
EVERGREEN STREET, FROM THE WESTERLY
EXTENSION OF THE SOUTH PROPERTY LINE OF LOT 1,
BLOCK C, DRUID HEIGHTS SUBDIVISION TO THE
WESTERLY EXTENSION OF THE NORTH PROPERTY
LINE OF SAID LOT 1; PROVIDING AN EFFECTIVE DATE.
WHEREAS, City of Clearwater owner of real property located in the City of
Clearwater, has requested that the City vacate the right-of-way depicted in Exhibit A
attached hereto; and
WHEREAS, the City Council finds that said right-of-way is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
3D-foot right-of-way of Evergreen Avenue, formerly known as Evergreen Street,
from the westerly extension of the south property line of Lot 1, Block C, Druid
Heights Subdivision to the westerly extension of the north property line of said Lot
1, as recorded in Plat Book 24, Page 64, Public Records of Pinellas County,
Florida
is hereby vacated, closed and released, and the City of Clearwater releases all of
its right, title and interest thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
Ordinance No. 7305-04
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Bryan D. Ruff
Assistant City Attorney
Brian J. Aungst
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Ordinance No. 7305-04
City Council
Agenda Cover Memorandum
Tracking Number: 660
Actual Date: 07/15/2004
Subject / Recommendation:
Adopt Ordinance No. 7306-04 on second reading, vacating the portion of the 60-foot
right-of-way of Jasmine Way, formerly known as Ewing Avenue, that lies between Block 28 and
Block 33 of Magnolia Park Subdivision.
Orioinatino: City Attorney
Section Second Readings - public hearing
CateoorjC Code Amendments, Ordinances and Resolutions
Public Hearinq: Yes
Advertised Dates: 05/30/2004
06/27/2004
Finanr.iallnformation:
Review Approval
Pam Akin
06-14-2004
12:40:35
Cvndie Goudeau
07-02-2004
08:52:50
C-f\7
10.1
ORDINANCE NO. 7306-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE PORTION OF THE 60-FOOT
RIGHT-OF-WAY OF JASMINE WAY, FORMERLY KNOWN
AS EWING AVENUE, THAT LIES BETWEEN BLOCK 28
AND BLOCK 33 OF MAGNOLIA PARK SUBDIVISION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Craig J. Murtha, E Joynn, Inc., and Robert Resnik, owners of real
property located in the City of Clearwater, have requested that the City vacate the right-
of-way depicted in Exhibit A attached hereto; and
WHEREAS, the City Council finds that said right-of-way is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
The portion of the 60-foot right-of-way of Jasmine Way, formerly known as Ewing
Avenue, that lies between Block 28 and Block 33 of Magnolia Park Subdivision, as
recorded in Plat Book 3, Page 43, Public Records of Pinellas County, Florida,
subject to the vacation becoming effective only upon transfer of ownership of the property
adjacent to said right-of-way portion from the current property owners, Craig J. Murtha, E
Jolyn, Inc., and Robert Resnick to GWI Investments or its assignee and also subject to
the condition that the vacation shall become null and of no effect if all certificates of
occupancy are not obtained for the development known as Jasmine Way Townhomes
within 24 months from the date of second reading of this ordinance.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
Ordinance No. 7306-04
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Bryan D. Ruff
Assistant City Attorney
Brian J. Aungst
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No. 7306-04
~ Clearwater
~ ~~~:q;~B~~:~,
City Council
Agenda Cover Memorandum
Trackinq Number: 662
Actual Date: 07/15/2004
Subject / Recommendation:
Adopt Ordinance No. 7279-04 on second reading, authorizing the City Manager to reduce bond
requirements under limited circumstances where the City's liability is less than the full contract
price and authorizing acceptance of alternate forms of surity.
Orioinating: City Attorney
Section Second Readings - public hearing
Cateqory: Code Amendments, Ordinances and Resolutions
Public Hearinq: Yes
Advertised Dates: 05/30/2004
06/27/2004
Finanr.iallnFormation:
Review Approval
Pam Akin
06-14-2004
12:41:20
Cvndie Goudeau
07-02-2004
08:53:46
CA3
\o.<i?
ORDINANCE NO. 7279-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO PURCHASES OVER $50,000.00, AMENDING
CHAPTER 2, ADMINISTRATION, DIVISION 3, SUBDIVISION II,
PURCHASE OF COMMODITIES, SERVICES, AND PUBLIC
WORKS CONTRACTS, SECTION 2.561 (6), PERFORMANCE
AND PAYMENT BONDS, CODE OF ORDINANCES; PROVIDING
FOR SECURITY IN LIEU OF PERFORMANCE AND PAYMENT
BONDS AND ALLOWING FOR PERFORMANCE AND PAYMENT
BONDS IN AN AMOUNT LESSER THAN THE FULL CONTRACT
PRICE WHERE POTENTIAL EXPOSURE OF THE CITY IS
DETERMINED TO BE AN AMOUNT LESSER THAN THE FULL
CONTRACT AMOUNT; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Code of Ordinances currently permits discretion in requIring a
performance and payment bond before entering into a contract, but dictates that where a
performance and payment bond is required, it must be for an amount at least equal to the
contract price or higher, where necessary to protect interests if the city; and
WHEREAS, the Code of Ordinances does not expressly allow for forms of security in
lieu of a performance or payment bond; and
WHEREAS, Florida Statutes 9 255.05 (7) permits alternative forms of security as
specified therein and allows for the value of such other security to be determined by the
appropriate city or political subdivision, as long as the purposes of the section and the
same conditions applicable to a bond as dictated by Section 255, F.S., are achieved; and
WHEREAS, such discretion expands the pool of contractors qualifying as
responsive/responsible bidders, creates competition and results in reduced costs flowing to
the City, it has been determined to be in the best interest of the City of Clearwater to allow
for same;
NOW THEREFORE,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. Chapter 2, Administration, Division 3, Subdivision II, Purchase of
Commodities, Services, and Public Works Contracts, Code of Ordinances is amended
to read as follows:
Sec. 2.561. Purchases over $50,000.00.
Except as otherwise provided in this division, the purchase of commodities or services
of an estimated value over $50,000 shall be by purchase order and/or other written
contract with the vendor submitting the lowest responsible bid whose bid has been
solicited, received and approved, pursuant to the following procedures:
Ordinance No. 7279-04
*
*
*
*
(6) Performance and payment bonds. A performance bond and a payment bond,
or a "contract bond" combining the elements of a performance and a payment
bond, issued by a surety company licensed to do business in Florida, may be
required before entering into a contract, in an amount at least equal to the
contract price or such higher amount as may be found reasonably necessary
to protect the best interests of the city except, in limited circumstances, such
as incremental services contracts or blanket purchase orders, where it has
been determined by the department director that the potential liability resultinq
from the performance or payment under the contract is an amount less than
the full contract price. The department director shall obtain the approval of
the city manaqer to require a bond for less than the full contract price before
proceeding with the bid process. If such bond is required, the form and
amount of the bond shall be described in the notice inviting bids. Bonds
required hereunder shall be subiect to all other provisions of this section and
the Code.
(7) Securitv in lieu of Performance and Pavment Bonds. In lieu of the bond
required by this section, a contractor may file with the city, an alternative form
of security in the form of cash, a money order, a certified check, a cashier's
check, an irrevocable letter of credit, or a security of a type listed in part II,
chapter 625 of the Florida Statutes. Any such alternative form of security
shall be for the same purpose and be subiect to the same conditions as those
applicable to the bond required hereunder. The determination of the value of
the alternative form of security shall be made by the appropriate
representative of the city as described above.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
Laura Lipowski
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance No. 7279-04
~
()
City Council
Agenda Cover Memorandum
"
Tracking Number: 663
Actual Date: 07/15/2004
Subject / Recommendation:
Adopt Ordinance No. 7308-04 on second reading, amending the City's FY 2003/2004 Operating
budget at mid-year.
Oriqinatinq: City Attorney
Section Second Readings - public hearing
Cateqory: Code Amendments, Ordinances and Resolutions
Public Hearing: Yes
Advertised Dates: 05/30/2004
06/27/2004
Financial Information:
Review Approval
Pam Akin
06-14-2004
12:41:57
Cvndie Goudeau
07-02-2004
08:54:58
tAor
. /" ~
) L/ .
ORDINANCE NO. 7308-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2004 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER
& SEWER FUND, GAS FUND, SOLID WASTE FUND,
RECYCLING FUND, MARINE & AVIATION FUND,
HARBORVIEW CENTER FUND AND GARAGE FUND, AS
PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2004, for operating
purposes, including debt service, was adopted by Ordinance No. 7188-03; and
WHEREAS, at the Mid-Year Review it was found that increases and decreases are
necessary in the total amount of $4,996,396 for revenues and $3,822,898 for expenditures;
and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 7188-03 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2003 and ending September 30, 2004 a copy
of which is on file with the City Clerk, the City Council hereby adopts ~
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst, Mayor
Approved as to form:
Attest:
Pamela K. Akin, City Attorney
Cynthia E. Goudeau, City Clerk
48
Ordinance No. 7308-04
EXHIBIT A (Continued)
2003-04 BUDGET EXPENDITURES
First
Quarter Mid Year
Original Amended Amended
Budget Budget Budget
2003104 2003104 2003/04 Amendments
General Fund:
City Commission 260.600 260,600 260,600
City Manager's Office 600,610 600,610 620,610 20,000
City Attorney's Office 1.402.730 1.402.730 1,402.730
City Audit 137.070 137.070 137.070
Development & Neighborhood Svcs 3,524,060 3.524,060 3,524,060
Economic Development & Housing SVI 1.546,940 1.546,940 1,546.940
Equity Services 473,410 473.410 473.410
Finance 1.967,460 1,967.460 1,967,460
Fire 17.716,660 17,716.660 17,716.660
Human Resources 1.161,610 1,211.610 1,211,610
Library 5.422,400 5.422,400 5,422,400
Marine & Aviation 436,570 436,570 446,570 10.000
Non-Departmental 3.605,450 4.121.790 4,121,790
Office of Management & Budget 296,500 296.500 296,500
Official Records & Legislative Svcs 1.214,150 1.214.150 1.214,150
Parks & Recreation 16.037,250 16,045.630 16,045,630
Planning 1,167,690 1,167.690 1,167,690
Police 29.772,010 30.146.010 30.146,010
Public Communications 929,530 929,530 929,530
Public Works Administration 9.094,570 9,094.570 9.094,570
Total, General Fund 99,207,930 99,956,650 99,986,650 30,000
Special Revenue Funds:
Special Development Fund 15.944,310 16,407.366 16.441,470 34,064
Special Program Fund 2,110,660 4,362.291 5.597,765 1,215,474
Local Housing Asst Trust Fund 900,000 900.000 900,000
Utility & Other Enterprise Fundli:
Water & Sewer Fund 46.061,120 54,609.530 54,474,690 -134.640
Stormwater Utility Fund 7.640.940 7,640.940 7.640,940
Solid Waste Fund 16,164.650 16,234.330 16,354,330 120,000
Gas Fund 26.912.550 26,962.760 31.443,410 2,460.650
Recycling Fund 2.317.000 2,352,000 2.393.370 41.370
Marine and Aviation Fund 3,166.240 3,166,240 3.186,240
Parking fund 3.923.940 4.128.940 4.126.940
Harborview Center Fund 1.644.650 1.930.220 1,931.160 960
Internal Service Funds:
Administrative Services fund 6.435.690 8.435.690 6.435.690
General Services fund 3.444,720 3,444.720 3.444.720
Garage Fund 9.460,730 9,564.660 9.619.860 35.000
Central Insurance Fund 15.694,470 16,194.470 16.194,470 0
Total, All Funds 265,490,020 278,551,247 262,374,145 3,622,896
City Council
rwater
Agenda Cover Memorandum
Trackinq Number: 664
Actual Date: 07/15/2004
Subject / Recommendation:
Adopt Ordinance No. 7309-04 on second reading, amending the City's FY 2003/2004 Capital
Improvement Program (CIP) budget at mid-year.
Oriqinatinq: City Attorney
Section Second Readings - public hearing
Category: Code Amendments, Ordinances and Resolutions
Public Hearing: Yes
Advertised Dates: 05/30/2004
06/27/2004
Finanr.iallnformation:
Review Jillproval
Pam Akin
06-14-2004
Cvndie Goudeau
07-02-2004
12:42:38
08:56:05
c..A l 0
(0.1 b
ORDINANCE NO. 7309-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30,2004, TO REFLECT A NET DECREASE OF $2,212,117
PROVIDING AN EFFECTIVE DATE. .
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2004 was adopted by Ordinance No. 7189-03; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 7189-03 is amended to read:
Pursuant to the Mid-Year Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2003 and ending September 30, 2004, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Mid-Year Amended budget
for the capital improvement fund for the City of Clearwater, a copy of
which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance #7309-04
51
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2003/04
FlrstOtr Mid Year
Original Amended Amended
Budget Budget Budget
2003/04 2003/04 2003/04 Amendments
Police Protection 147.330 113.030 113.030
Fire Protection 852.970 852.970 422.252 -430,718
New Street Construction 0 -302.353 -302,353
Major Street Maintenance 6.949.690 7,152.345 6.859.369 -292,976
Sidewalks and Bike Trails 2.029.870 2,698.070 2.698.070
Intersections 671.270 690.820 867.627 176,807
Parking 350.000 940,654 854.413 -76,242
Miscellaneous Engineering 35.000 455,759 863.564 407,805
Park Development 5.765.500 5,995.576 5.706.731 -288,845
Marine Facilities 255.000 145.392 195,692 50,300
Aviation Facilities 10,000 190.000 123,695 -66,305
Libraries 520.700 584.458 -868,542 -1.433,000
Garage 3.561.200 3.248,059 3.248.059
Maintenance of Buildings 643,780 576.554 587,632 11,078
General Public Buildings & Equipment 140.000 138.417 138.417
Miscellaneous 372.080 -28.336 -28,336
Stormwater Utility 6,092,130 6.881.719 6.757,707 .124,012
Gas System 2.815.000 2.815,000 2.815.000
Solid Waste 550.000 550.000 550.000
Utilities Miscellaneous 124.230 122.978 103.038 -19,941
Sewer System 10,962,000 -11.186.344 -11.254.384 -68.020
Water System 6.463.000 7.571.488 7.513.438 -58,050
Recycling 220,000 220.000 220.000
TOTAL 49,530,750 30,406,255 28,194,138 -2,212,117
GENERAL SOURCES:
General Operating Revenue 1,499,400 1.576.482 1,441.482 -135,000
General Revenue/County Co.op 520,700 520,700 520.700
Special Development Fund 550,000 973,000 973,000
Community Redevelopment Agency 0 -1,999 -1,999
Road Millage 2,219,690 2,219,690 2,219,690
Recreation Facility Impact Fee 81,000 121,076 121,076
Transportation Impact Fees 290,000 290,000 290,000
Penny for Pinellas 4,560,000 4,525,700 3,814,139 -711.562
Development Impact Fees 261,270 261,270 261,270
Local Option Gas Tax 950,000 950,000 950,000
Grants - Other Agencies 5,954,870 6,786.620 7,157,537 370.917
Donations 0 110,235 -1,187,765 -1.298.000
Interest 0 33,522 34,241 720
SELF SUPPORTING FUNDS:
Marine/Aviation Revenue 150.000 76.392 10.087 -66.305
Parking Revenue 350,000 350.000 351,800 1,800
Harborview Center Revenue 50.000 50,000 50.000
Water Revenue 281.410 4.439,484 4.439.484
Sewer Revenue 238,410 5,350,085 5.350.085
Water Impact Fees 220.000 -76,367 -76.367
Water R & R 985.000 2.445.549 2.445.549
Sewer Impact Fees 200.000 -414.955 -414.955
SewerR&R 1.058.000 7.620.636 7.620.636
Gas Revenue 2.855.000 2.855.000 2.855,000
Solid Waste Revenue 450.000 450.000 450,000
Recycling Revenue 90,000 90,000 90.000
Stormwater Utility 47.410 -127.590 -127,590
Grants 0 -1,479,142 -1,623,096 -143.953
Sales 0 10 10
Donations 0 0 300 300
INlERNAL SERVICE FUNDS:
Garage Fund 79,700 -233,441 -233.441
Garage fund Retained Earnings 135,000 135,000 135,000
Admin Services Fund 75,000 75,000 75,000
General Services Retained Earnings 56,000 56,000 56,000
Central Insurance Fund 0 500,000 500,000
BORROWING - GENERAL SOURCES:
Lease Purchase. General Fund 767,380 749,759 711,759 -38.000
Internal Loan 0 -900.000 -900,000
SELF-SUPPORTING FUNDS:
Lease Purchase - Parking 0 590.654 512,613 -78,042
Lease Purchase - Water 60,000 60.000 1,950 -58,050
Lease Purchase - Sewer 96,000 96,000 27,980 -68,020
Lease Purchase. Stormwater Utility 220.130 184.709 184.709
Lease Purchase. Solid Waste 100.000 100,000 100,000
Lease Purchase. Recycling 130,000 130,000 130,000
Bond Issue - Water & Sewer 14.398.000 -20.684.213 -20,884.213
Bond Issue - Stonnwater 5.872.000 5.872,000 5.872.000
INlERNAL SERVICE FUNDS:
Lease Purchase. Garage 3,346,500 3.346.500 3.348.500
Lease Purchase - Administrative Svcs 290.000 290.000 290,000
Lease Purchase - General Services 42.880 42,680 53,958 11.078
TOTAL ALL FUNDING SOURCES: 49,530,750 30,406,255 28,194,138 -2,212,117
rf'\\ \
~ Clearwater
City Council
II . ,
~ ~~~<:/::~;:~'-:'~;-~~~
v'""'::;../""::::-'-~V~'::::~;;'~
Agenda Cover Memorandum
Trackinq Number: 646
Actual Date: 07/15/2004
Subiect / Recommendation:
Authorize the lease purchase of capital items that are within the City Manager's level of
purchasing authority without a separate authorization from the City Council as long as the
capital items meet the lease purchase requirements, purchasing standards, and are approved in
the budget.
Summary:
On April 4, 2002, the City Council authorized the lease purchase of capital items that cost
$50,000 and under, without a separate authorization from the City Council as long as they meet
the lease purchase requirements, purchasing standards, and are approved in the budget. The
$50,000 limit was chosen because it followed the City Manager's level of purchasing authority.
On July 17, 2003, the City Council increased the City Manager's level of purchasing authority to
$100,000.
This will keep lease purchase approval levels consistent with the purchasing levels.
Originating: Finance
Section Consent Agenda
Category: Other
Number of Hard Copies attached: 0
Public Hearinq: No
Financial Information:
Review Approval
Maroip. Simmons
06-15-2004
11:53:12
Bill Horne
07-02-2004
10:51:13
Cvndip. GoudealJ
07-02-2004
11:25:37
Garrv Brumback
06-30-2004
16:50:05
HlZ2-
~
o
City Council
II. ~
v
Agenda Cover Memorandum
Tracking Number: 683
Actual Date: 07/15/2004
Subject / Recommendation:
Authorize the additional amount of $50,000 to continue the services of Deborah Brown, Esq., of
the law firm of Thompson, Sizemore & Gonzalez to assist the City in contract negotiations with
the International Association of Fire Fighters (IAFF) and other labor unions
Summary:
The City is involved in continuing negotiations with the IAFF.
The Human Resources Department requires the continued assistance of Deborah Brown, an
attorney with expertise in the area of contract negotiations and employment issues.
The City has budgeted $120,000 since 2002. These funds have been used in negotiations with
the CWA and FOP and the continuing IAFF negotiations.
It has been determined that an additional amount of $50,000 is needed to facilitate the contract
negotiation process with the IAFF and any other negotiations with our other labor unions.
These monies are not currently budgeted. A third quarter budget amendment will provide for
the transfer of $50,000 from the undesignated retained earnings of the General Fund to the
Human Resources Department budget to provide for this contract.
Oriqinatinq: Human Resources
Section Consent Agenda
Category: Agreements/Contracts - with cost
Public Hearing: No
Finilnr.iilllnformiltion:
~ Operating Expenditure
Bid Required? No
Bid ExceDtions:
Impractical to Bid
In Current Year Budget?
No
j2udqet Adiustment:
Yes
Budaet Adiustment Comments:
ater
City Council
Agenda Cover Memorandum
A third quarter budget amendment will provide for the transfer of $50,000 from the
undesignated retained earnings of the General Fund to the Human Resources Department
budget to provide for this contract.
Total Cost:
$50,000.00
Appropriation Code(s)
010-09905-53010-513-000
Amount
$50,000.00
Comments
Review Approval
Leslie Douqall-Sides
06-22-2004 08:13:03
07-02-2004 11 :24:46
06-22-2004 10:16:03
06-30-2004 16:51:31
06-25-2004 16:16:45
07-02-2004 10:51:57
Tina Wilson
C-:vnrl ip. GOIJrlP.rll J
Pam Akin
Garrv Brumback
Bill Horne
ENe, 3
City Council
Cover Memorandum
\\,3
Tracking Number: 668
Actual Date: 07/15/2004
Subject / Recommendation:
Award a contract for the Kapok Wetland and Floodplain Restoration Project to Johnson Brothers
Corporation of Bartow, Florida in the amount of $4,596,901.23 for the Construction (99-0085-EN)
and to Aquatic Plants of Florida Inc. of Sarasota, Florida for the Planting (99-0085-EN) in the
amount of $154,026.11 which are lowest responsible bids received in accordance with the plans
and specifications and authorize the appropriate officials to execute same,
Summary:
The work proposed in the Construction contract consists of the construction of an integrated park
and water management facility on a 37 acre site previously known as the Friendly Village of
Kapok, Project work includes the following: water control structures; earthwork (excavation of
approximately 220,000 cubic yards); pre-fabricated steel truss bridges; asphalt trails;
boardwalks; roadway extensions; parking facility; relocation of St, Petersburg 36" water
transmission main; water distribution main; gravity sanitary sewers and manholes; gravity
storm sewers and structures; retaining walls and sodding,To accomplish the construction of the
improvements, demolition and removal of the remains of a mobile home park and supporting
amenities, which are located within the floodplain of Alligator Creek, will be required, In addition,
phased construction and removal of a 36" water transmission main (refer to Section IV-B) and 30"
gravity sanitary sewer is required. Throughout construction, dewatering, drainage course
relocation and maintenance, sediment and erosion control and tree protection is required,
The work proposed in the Planting contract consists of landscaping and installing plantings upon
completion of the work performed by the Construction contractor, Work includes planted wetlands
and floodplains; planted uplands; exotic species removal in the channel downstream of the
project site to Alligator Lake; and five year maintenance and monitoring of installed plant
material.
This project will commence after the award and execution of the contracts and will be completed
within 365 days,
Access to the site is through the Kapok Terrace Subdivision and steps will be taken to address
that neighborhood's concerns. Heavy equipment will remain on site during the construction
period and will not traverse back and forth through the neighborhood. Workers will be advised to
drive cautiouly and will be required to park on site, not on neighborhood streets, Any d
amage to the streets will be the contractor's obligation to repair,
On 2/19/2004 the Commission approved an amendment increasing the cooperative funding
agreement with the Southwest Florida Water Management District (SWFWMD) from $3,000,000 to
$3,500,000 ($500,000 for design and $3,000,000 for construction), A third quarter amendment
will increase the budget by $3,000,000 of SWFWMD grant funding, from $500,000 to $3,500,000
in the Kapok Flood Resoluton Project, 315-96141.
Sufficient budget and revenue are available in the 02 Stormwater Revenue Bond Construction
Fund project 377-96141, Kapok Flood Resoultion, to fund the balance of these contracts in excess
of the SWFWMD grant funding,
A copy of the contracts are available for review in the Official Records and Legislative Services
Department,
City Council
,~9,~It~,!",w.c()v,~r,"",~,",~,!!!,()ra n.d';!:!'!!!'_'~"".~_""',",,",,","""_'~M,",","',""",",@,",__'_
Originatina: Engineering
Section: Consent Agenda
Cateaory: Construction Contracts - Public Works Originating
Public Hearing: No
Financial Information:
~ Capital Expenditure
Bid Required? Yes
Bid Numbers: 99-0085-EN
In Current Year Budaet?
Yes
Budaet Adjustment:
Yes
Budaet Adiustment Comments:
See summary on page one,
Appropriation Code(s)
315-96141-563700-539-000
377-96141-563700-539-000
Amount
$3,000,000,00
$1,750,927,34
Comments
Review Aooroval
Michael Ouillen
Garry Brumback
06-22-2004 14:38:55
06-24-2004 13:45:33
07-06-2004 09:08: 19
06-22-2004 15:00:03
07-06-2004 09:35:45
06-23-2004 07:35:29
07-02-2004 10:46:43
Brvan Ruff
Bill Horne
Georae McKibben
Cvndie Goudeau
Tina Wilson
City Council
.~g~..~.,!!!~,~~,~Y!,L~_~,!!!,~"r~!!!!!!.!!!",".......___..w,.,._,
Trackino Number: 684
Actual Date: 07/15/2004
Subiect / Recommendation:
Appoint Tom Calhoun to the Airpark Advisory Board with the term expiring on July 31, 2008.
Summarv:
BOARD: Ai rpark Advisory
TERM: 4 Years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
CHAIRPERSON: Bob Lunt
MEETING DATES: 1st Wed., 3 pm
PLACE: Commission Chambers
APPOINTMENTS NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER(S) SEAT(S) NOW REQUIRE EITHER
REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. J, B. Johnson - 3237 San Pedro St., 33759 - Original Appointment 05/16/02
Interest in Reappointment: NO (Appointed to CDB - 6/17/04 Council Meeting)
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
1. Tom Calhoun - 2421 Old Coach Trail, 33765 - Realtor
2. Dennis G. Roper - 2547 Enterprise Rd. #26, 33746 - Pilot & Reporter
(Served one term on the Airport Authority 1997-2001)
Zip codes of current members on board:
2 at 33755
2 at 33759
1 at 33761
Orioinatino: Official Rec and Legislative Svc
Section Consent Agenda
Cateoorv: Other
Number of Hard CODies attached: 0
Public Hearing: No
Financial Information:
II. t
L_________
~ Other
Review ADDroval
Cvndie Goudeau
City Council
~g,,~c!:!~~<,~~~"~"~,w,~,~!!1 0 ra I!~~~~~cw.,"~.,"".
07-13-2004 09:34:04
~ Clearwater
City Council
~ :~:a~~;;;2~~~~:.:~a~.
Agenda Cover Memorandum
Trackinq Number: 684
Actual Date: 07/15/2004
Subject / Recommendation:
Appoint one member to the Airpark Advisory Board with the term expiring on July 31, 2008.
Summary:
BOARD: Airpark Advisory
TERM: 4 Years
APPOINTED BY: CityCouncil
FINANCIAL DISCLOSURE: Not required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
CHAIRPERSON: Bob Lunt
MEETING DATES: 1st Wed., 3 pm
PLACE: Commission Chambers
APPOINTMENTS NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER(S) SEAT(S) NOW REQUIRE EITHER
REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. J. B. Johnson - 3237 San Pedro St., 33759 - Original Appointment 05/16/02
Interest in Reappointment: NO (Appointed toCDB - 6/17/04 Council Meeting)
THE FOLLOWING NAMES ARE BEING SUBMIlTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
1. Tom Calhoun - 24210ld CoachTrail, 33765 - Realtor
2. Dennis G. Roper - 2547 Enterprise Rd. #26, 33746 - Pilot & Reporter
(Served one term on the Airport Authority 1997-2001)
Zip codes of current members on board:
2 at 33755
2 at 33759
1 at 33761
Originating: Official Rec and Legislative Svc
Section Consent Agenda
Cateqory: Other
Number of Hard Copies attached: 0
Public Hearinq: No
Financial Information:
OTZLS \
\ \ . Lf
~ Other
Review ADDroval
Cvndie Goudei'll]
City Council
Agenda Cover Memorandum
06-23-2004 10:34:09
RECEIVED
Name:
JAN 2 9 2004
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARnS RECO
( b CI 'd ) 'OFFTCIAl RDS AND
_.___ /11 must;>)" earwater resl ent LEGISLATIVE SRVCS DEPT
/ eM Vd4tfi/N
~
ACl Zip ~J /.(?
y-l,.,1 , !"I.J.-/
Home Address: ./
-9- ;/c2./ v'(c~ ~t7C hi. '/
(!//..ear~ Zip ~.l)6..s--
Telephone: 72) //~ 9//'3-
How long a resident of Clearwater?
Occupation: tK -ta. I hr-
Field of Education:
c:~r7f./
. T
If reti~~";rrn.r occupation: ~~' iJ1r;:- ,c;...",",,~ / .c"d/C">,
Community Activities: ~r. J,... "t >f )..vMJ6 ,.r- q,pa-C -xA,rJI
t;/N&' >>/0 .(fE~~r'l'~) /
Ot er Interests:
Additional Comments:
Board Preference:
(~"'""-:~ ky"'~;- ;?",-d'
~!!d;L~va#/fvJn;6tJ~
IJrk.. ( ~ Rb"c_
~/ h }c/,L/( ~-95 /kA0tf(J -2m .1
Sign@~ ~
Date:
/-..:l- <f-:: ~c:1:l Y
Boa Service (current and past):
r ~ tfL Rr./ J'l </.' ..JC...; .2 /ZJ l.
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
y:;:: l{";: a:: ",;':J ":,;'" ~ ;/ ~ _~. f
4:.~ oiL!: \J! L~ t.. V :~.:....
SEP 'Zl '93 e9:sa
SEP 2 9 1993
CITY CLERI( DmtT.
CITY OF ClEA~WATiR
ApplIcation fOt Advi$OtV Boards
(must be Cl.arwlt.r rlsldllntl
N8m. Dennis G. Roper
430i lV. *WUL~ A-v~..ICtW\q~
Horn. Addr...:
995 Lake Forest Rd.
.
OffIce Addrl's: 1993ft T 1~ 19 1\Iortlr
'Suile If ~OO
Clearwater, FL. ZIP: 34625
Telephone 796~Y~\
~tu ~l.er., 11.
Field of Education:
Z~ 84626
T.I.phone li8S 069-6 -3 5 tf ~'15()
3
How Long a resident of the City gf Clearwater? Eleven years ryq ,... q (k ~
Occupetlon Pilot & Reporter Emplover ~Ib e .TrWB..... €uul.t vI:=-
r~c (\~ T r-o..~<::. W"'t~
Oth., Work ExperllmC8: \
25 years as a reporter Ijournalist
2 years Mass Commication
2 years Practical" Engineering
radio, television & newspaper
It ,etired. tormer oc:cupallon
Community Activitea; Member & Public Relations advisor. Sk;ycrest United
Methodist Church, advisor; Cub Scouts Pack # 77 - Clearwater
Oth.r Interests: Enviroment & Plannins;!, (I'm a fisherman)
Board Pr.fer.nce:
I would like to return (after a year
of~ettin~ mY' business in order) to
complete work on the Airport Board
Additional Comments: The Airpark is a great asset and needs ~ood man~e-
(~. . " meot ~ order to remain so.
slgned:L._>t1.J~t4~ c;,. !~'J.lL-""D.t.: 9/27/93
/
Board SelVic. (current .nd put)
1 .- 3 yr. term, Vice Chair.
Airport AdvisorY' Board
"'111.. se. _tt,ched II$t fO(" Boards that require Financ;laJ Disclosure. f"LfASE RETU~N THIS
FORM TO: City Crer~s Oepartment P.O. Box 4748 cr..rwat.r, FL 34618
3J9/ 7S - ~f O~ \ls4-
~/l4 {<1'7 - ~f 0'(\ llS+
O\ftP+ lo/~(ct 7 y.f--rf I (~S
1l5C)~:)O()1
BOARD OIJ F~TION r~AI nE
1. W/"rrat is y-a ur understa "ding of th B board' ~ dlJTie~ .11\1'1 r ~:;~mnNI tll"ti~l,;?
Oversee planninq and operation ot the city owned airp~rk
thru s.t~ff and to make recommendations on policy and pro-
ceedures to the Mayor and city commission. It is also very
important to be a soundinq board for all city residents in
regard to Airpark activity.
2. H.av~ Yo;:JU ~ver ab'!i~rve-d a board' megting either in pe:gon Of on \.-VI~'JIJ" I he
City"S TV $.~i!lti-o"')
Yes. I have served on advisory board~_~it,~ the city and
county in the past.
:i 1"J~,oII: tmd'rru.lI.lnf,i i,mrl}f.u Qu"lilicOltrOn'.li do vau hOlVC thiirt YOI.J fliutl wOlJld qualify
~'UU UJo ::I!,:,r...t!' Hi. rlii!'$ Bm:lrLa
I have been involved in all phases..of Qeneral aviation for more
than thirty years. I have owned an ~vjation company and my
past experience with airport planning and budgeting has
provided me with the bac~Qround to serve weJLQIJ this panel.
4.. Why dlJ you w; f'lt tlJ ilil'VIii1 0 f'I t hi:. BOiird 1
Many people have given time and energy into making our city's
::!;rpnrt np-ighhnrhnnrl trip-now and self supporting. I personally
have worked more than ten years in this area. Now that the
facility is a successful enterprise fund, we must continue to
improve this vital link in the air transportation system and our
tourist based economy.
Nf:me: Dennis G. Roper
~n~(d 1'J~1Ir11~: Airpark Advisory Board
City Council
>>> .. <<>.>",,~>9>>~I!.~.!-~~>~.~,r,">.~~~,!!!;>~@r~;!!,~;!::!.;!!!.;;,WHW 'Hw";.;;N"'_W. '''''W.''W;W;'_W;W'__'_'';'''''''>>
Trackinq Number: 675
Actual Date: 07/15/2004
Subiect / Recommendation:
Reappoint Paul Kelley and appoint F. David Hemerick to the Marine Advisory Board with terms
expiring on July 31, 2008.
Summary:
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Thomas Horne
MEETING DATES: 2nd Wed., 8 am
PLACE: Marina
APPTS. NEEDED: 2
DATE APPTS TO BE MADE: July 15, 2004
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Denis Sparks - 736 Island Way #204, 33767 - Originial Appointment 9/7/2000
Interest in Reappointment: NO
2. Paul Kelley - 667 Bay Esplanade, 33767 - Original Appointment 7/20/2000
Interest in Reappointment: YES Attendance: Present - 8 Absent - 4
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
1. Tom Calhoun - 2421 Old Coach Trail, 33765 - Realtor
2. Charles A. Cashman - 1462 Excalibur Dr, 33764 - VP-Sales/GM
3. Frank L. Dame - 407 Leeward Island, 33767 - President/CEO Island Ways Enterprises, Inc.
4. F. David Hemerick - 192 Devon Dr, 33767 - Dentist
Zipcodes of current members on board:
2 at 33755
1 at 33761
4 at 33767
Oriqinatinq: Official Rec and Legislative Svc
Section Consent Agenda
II .S'
City Council
=_".""",~g,~,!!,~,!",,,~~,~.rwo,~~!11,~ ra 1!,~,!:!,!11_,,,,,,,,w_,,,,,'
Cateqorv: Other
Number of Hard CODies attached: 0
Public Hearinq: No
Financial Information:
~ Other
Review AODroval
Cvndie Goudeau
07-13-2004 09:35:53
~
o
City Council
at\Vater
,.
u
;,J:"''''-"'~~~~_''
v~~-::?~;
Agenda Cover Memorandum
Trackino Number: 675
Actua I Date: 07/15/2004
Subject / Recommendation:
Appoint two members to the Marine Advisory Board with terms expiring on July 31, 2008.
Summary:
BOARD: MarineAdvisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: NotRequired
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Thomas Horne
MEETING DATES: 2nd Wed., 8 am
PLACE: Marina
APPTS. NEEDED: 2
DATE APPTS TO BE MADE: July 15, 2004
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Denis Sparks - 736 Island Way #204, 33767 - Originial Appointment 9/7/2000
Interest in Reappointment: NO
2. Paul Kelley - 667 Bay Esplanade, 33767 - Original Appointment 7/20/2000
Interest in Reappointment: YES Attendance: Present - 8 Absent - 4
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
1. Tom Calhoun - 2421 Old Coach Trail, 33765 - Realtor
2. Charles A. Cashman - 1462 Excalibur Dr, 33764 - VP-Sales/GM
3. Frank L. Dame - 407 Leeward Island, 33767 - President/CEO Island Ways Enterprises, Inc.
4. F. David Hemerick - 192 Devon Dr, 33767 - Dentist
Zipcodes of current members on board:
2 at 33755
1 at 33761
4 at 33767
Oriqinatinq: Official Rec and Legislative Svc
Section Consent Agenda
Cateoorv: Other
01Z LS 2..
11. 5
~ Clearwater
;:: >:~-:.'~;:;~../.~-~
;~-.~/^.,::::,,-~~,
City Council
Agenda Cover Memorandum
Number of Hard eODies attached: 0
Public Hearing: No
Financial Information:
~ Other
Review ADDroval
C:vnrlie C:;OIJrleim
07-02-2004
10:03:43
~
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name: ?A-vv K~
Home Address: Office Address:
0h 7 gA.f ~~ * ~ ~C~ev-'k/ guJb. t1l7/t8
,
C~~t Pt--- Zip 3s7~ 7 ~~ ( Ft- Zip
Telephone: 72,,7 - 2t:}8 - S3>S-O Telephone: 727- 4-~5 -7sros
How long a resident of Clearwater? ~ '1~ ?f.-p- / 7'/t1tfJ/17(;' - /983
occupalion:bl(Jl~l,...., ~ C t.<I"I- Empfoylr:pF OM P,-!!L!:;'?_
Field of Education: Other Work Experience:
~ If. S . (~f'l7f8t/S.Pr) i$-,// ~
v.s.e. 9' c(v~/t/~ ~ ,//.&fJ,},cF r'4l>tbcrJr
~/lD,..)~~ I ~l.S.
US.C'9 '/~~fl>,.t ~_ ,~cr~
.
6~L.rr cb/JtIS /1'-"(,
c&/s€.f
If retired, former occupation:
Community Activities: ~ 1~/br;tJr CL~~ 8~ Cr-f;J.rf4r:/L DF CtI~9~7
~ ~~ ./)11t ~701L 96 'jIr) tl~r:. tI AflIo..d (l~/I4AII. A-S.5ot:.I.+ner'5.
Other Interests: jtt()!/G~ ~~ ,t::).,,/tJ-/l;f&I~/TJaJ,
/
Board Service (current and past): Board Preference:
Ale ~ /UA-tU~ -+'bt//So1f, T L1DA-flJ>,
.. ,
Additiona! Comments: ~7tJ\ 7tJ
~F
Date:
See attached list for boards that require Financial Disclosure at time of appointment
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
RECEIVED
~;N'd3 '1IJo/~o m+y
5+c+ ~~, IS-\-_ '1(3Ifol( =(F+
"'11. 11 /(Jl}t;
CITY CLERK DEFARTMENT
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
tUlI1U" ~,4'{~I)~.J tf?~ /leA- AA~~
4c-Tltll77t{5 ~,vj 71-16" ~/7y' OF
~f/v.lH7Sl. .
2. Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
l/e5 ~. e . 7l}I; ~,IJ-M,.J~
(
~vl e,...l) /~t.
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
f>~$ nf'I.IIt-- M #TlI ~ ex 1'art/{S'r\J( F.
7'~ (hJ)~ S7>>n:S Cc:JA-z5T
-- r~ ~/Z Cb/'1M~ &/Hl,..rJ ~,tJ61U~c8 ~YOIl~~
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--
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---- /'-3 y~ v.s.c.$; LACGN,56'i) ~P?fhN 0; ~~pffJt Ua.>C7..s'.
4. Why do you want to serve on this Board?
~t/I.}>?:l./UVYb -13/JSa~ ~~ &".;{.-(']> (F Qr
etm7Lf~ ~o~ ~
e;~~ .f7JJJ wefL(;rf) /~
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~ Il<sf~ /f'A- /I1,Ht4~ /~r:J
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7tJf./;fJ--1V'rr SJr ctetA/. ~
/~
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Name: "fAJt.- T,( ICcu..r
Board Name: ~\ut .Ai)v/SDfL/ ~
Name:
RECEIVED
JAN 2 9 200~
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS. REC
( b CI 'd t) 'OFFTClAl OROS AND
_--- /V mus~,. earwater resl en LEGISLATIVE SRVCS OEPT
/ cf/L1 Vd4tVVN
~
A-zl Zip ...U;>'{?
Y.1~ ' /./.:>-/
Home Address: ~
->2 f/c2./ t;'(c/ ~t7C f;i. /
(!//..ea r~ Zio ~1)6~--
Telephone: 7.:2) "'/ / d. 9/.?.:L
How long a resident of Clearwater?
Occupation: t< -ta I hr-
Field of Education:
c: ...~./"b7t_ /
. ,
Ifre'~~~rm...oc<upation: ::~l ::;~:: ,c;.,.~ /' -<r"rv/C';,
Community Activities: ~r."~ "is >f ),</M/c5 ~ J..P.a-c :K~fJJ
2/'1",)& I JJlo '(f/~~rJ/,P)
Ot er Interests:
Additional Comments:
Board Preference:
('""~:~ Ny+~r !",d
~fldd..~i/a~/fv;n;6tJ~
fJ,. k. ( .,J- Rb'c
~/ fl}cj'u[ M~~ /#~e(J -2C/"CJ .1
s;gnwPu. ~-
Date:
/-..:2 ~ .;Lc>tJ y
Boa
Service (current and past):
,rftc(f7.. 12<../1'/<1.' ...JC....; .2~1..
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
./
>
COPIES TO · .
CITY COUNCIL CIty o.f Clearwater, FlorIda
CIty Clerk Department
JUL 09 2004 Phone (727) 562-4090
PRESS Fax (727) 562-4086
CLERK/ATTORNEY
I-
-
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TO:
FAX MESSAGE
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LOCATION:
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FROM: ~
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NUMBER OF PAGES TillS MESSAGE (INCLUDING TillS PAGE): .3
07/09/2004 12:17
17277129173
TOM CALHOUN
PAGE 02
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
>r;} Y'..f~/cI'W all Ju,y//vcl' Cl(!..~;;itp; ~/V4~
N~h7H1.p~1?i;cJf eN 50~ zz:,~~ />~VQl?J' 6r/'~.,~
J, su~'""."',.,.,{-V ,;1<- ..s;;<~cr ~:'~ s;..#r~~
m'lr/#&( $ ) . ~ l.,tEe./' /7~;{~b.,j .
I
2. Have you ever observed a board meeting either in person or on C-View, the City's
TV station?
AfrJ.
,...,
...t-
te,,~ /''t!:ad ";ar/ 4t'/~''?f
~~~
3, What background andlor Qualifications do you have that you fee' wou'd qualify you
to serve on this Board?
dv...e ~,-v~.e/",II/ Z ~rkr- ~th~,,/~;/.eI~S / ('4p"~4-
I
tl~
~ ~ 'f!:~~
(' ~6rw~k M/.. "'J~';/~ &..~ ~J_ M~€ _
~( b')k~ 12/ ~ '''''r~ ~~..-- ~t 2vr-f -,w/"/i
S;v%.b~_. ~
4. Why do you want to serve on this Board?
C tJ}(/~~v OVr-RJ- ti..e arv.....r /Wd"/~ /'~.5U'U'~" CJ-f'
(/
k'/~ arC -Ik (%UhV~: ~,~. ("~~ a~/~~
ddL1 0/01 d~ '~o/L l1_ceq. r
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name: Charles A Cashman
Home Address:
1462 Excalibur Dr.
Clearwater. FL
Zip33764
Telephone: 524-2862
How long a resident of Clearwater? 20 years
Occupation: VP- Sales/ GM
Field of Education:
2 YRS SPJC
2 YRS U of F
If retired, former occupation:
Community Activities:
Office Address:
18025 US19N
Clearwater. FL 33764
Telephone: 536-9480 x114
Employer: Marinemax-Gulfwind
Other Work Experience:
8 yrs in construction management
Other Interests: Soatina. Scuba diving. Fishing
Board Service (current and past):
Wife is on the Parks and Rec board
Additional Comments:
Board Preference:
Marine Advisorv Soard
Signed: Charles A Cashman (by email)
Date: 6/29/2000
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
RECEIVED
.iI J N :.: j1 ZOOt
CITY CLERK DEPARTMENT
BOARD QUESTIONNAIRE
1 . What is your understandina of the board's duties and responsibilities?
I understand that the Boards duties will involve issues dealing with the local marine
community specifically areas of potential development and conservation
responsibilities. I feel very well suited for this as I am in the marine business and I
have a strong background in marine biology.
2. Have yOU ever observed a board meetinq either in person or on C-View. the
City's TV station?
Yes, I have had two family members on different boards, so I am familiar with the
board meetings
3. What backqround and/or aualifications do YOU have that yOU feel would aualify
you to serve on this Board?
I have 8 years invested in the Marine business, specifically as a boat retailer. I have
dealt with numerous dock issues, environmental issues and have state-wide
experience with just about every marina in Florida. I have a vested interest in
preserving one of our most precious assets along with the business sense to realize
that it is a big part of what draws people to our area.
4. Whv do yOU want to serve on this Board?
I want to ensure that the decision makers on the board have a voice that is " pro
marine business" and at the same time" pro environment" which I think is rare to
find that type of person, and I am that type of person. I am sensible, reasonably
intelligent, and dedicated to giving of my time to help the community
Name: Charles A Cashman
Board Name: Marine Advisory Board
RECEIVED
,'U!\:! /Olll.'
CITY CLERK DEPARTMENT
Frank L. Dame
407 Leeward Island
Clearwater, FL 33767
B-727 -692-2655
April 9, 2003
City Clerk's Office
City of Clearwater
P.O. Box 4748
Clearwater, FL 33758-4748
APR 11 2003
, Ii!
To Whom It May Concern:
I am. interested in becoming a member of Clearwater's Marine Advisory Board when an
opening occurs.
I am a resident of Island Estates and have been appointed as Maritime officer for the
Island Estates Civic Association. I am also a member and instructor with the Clearwater
Sail and Power Squadron, a part of the United States Power Squadrons. I also own
Florida Boaters Guide.Com (www.floridaboatersauide.com). a marine guide for Florida
Boaters that promotes boating safety and has many other resources for boating in
Florida. Additionally, I am a U.S. Coast Guard licensed Master for up to 50 ton vessels
and I own a yacht delivery business, Salt Dog Yacht Services (www.saltdoa-
vachtservices.com). I am also a licensed boat broker with Snug Island Yachts.
Formerly, I was a past President of GTE Leasing Corporation and VP/GM of Verizon
Credit based in Tampa, FL. I have a BS Degree from the University of Central Florida
with a major in Finance.
Because of my involvement in the marine industry and boating safety as well as my
other activities, I believe I could contribute to this board if given the opportunity.
In discussions with Bill Morris, he suggested I complete the necessary application and
questionnaire and submit it to you for consideration. Enclosed are the documents for
your review.
Please feel free to contact me at the above phone number should you wish to discuss
this position with me. .
Thank you for your consideration.
,
Frank L. Dame
.~
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
My understanding is that the Marine Advisory Board makes recommendations regarding
the City's Marina and waterways but has no legal authority.
2, Have you ever observed a board meeting either in person or on C-View, the City's
TV station?
Yes, I have attended a board meeting in person.
3. What background and/or qualifications do you have that you feel would qualify you to
serve on this Board?
I hold a USCG 50 Ton Master Captains License and I am currently Island Estates'
Maritime Officer and Member of the Board of Directors of the Island Estates Civic
Association, I am also a member and instructor of the Clearwater Sail and Power
Squadrons, a part of the US Power Squadrons organization. I am president and CEO of
Island Ways Enterprises, Inc thalowns Salt Dog Yacht Services, a yacht delivery service
and Florida Boaters Guide.Com a web site of Marine Resources and a database of
marine service providers for Florida Boaters.
4. Why do you want to serve on this Board?
I am involved daily in the marine industry and own a home on the water in Island
Estates. Given my background and involvement with boating I believe I could contribute
back to the community by serving on Clearwater's Marine Advisory board.
Name: Frank L. Dame
Board Name: Clearwater Marine Advisory Board
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name:
Frank L. Dame
Home Address:
Office Address:
407 Leeward Island
Clearwater, FL 33767
Same
Telephone:
Telephone:
727 -442-2237
727 -692-2655
How long a resident of Clearwater?
May 2001
Occupation:
Employer:
President/CEO
Island Ways Enterprises, Inc
497 Leeward Island
Clearwater, FL 33767
Field of Education:
Other Work Experience:
BS - Finance University of Central FL
Former President - GTE Leasing
Corp, VP/GM Verizon Credit
Corp
If retired, former occupation:
Community Activities:
Maritime officer and Board Member of Island Estates Civic Association
Member and Instructor of Clearwater Sail and Power Squadrons
Other Interests: Boating, Fishing, Scuba Diving, Tennis, Golf
Board Service (current and past):
Board Preference:
None
Maritime Advisory Board
Additional Comments:
I am interested in the maritime activities of Clearwater and Boating Safety and
would like to serve the community by being a part of Clearwater's Maritime
Advisory Board. . ~
Signed: -::r-~ p ~ 52- Dl\.te: tf !qloJ
See attached list for boards that require Financial Disclosure at time of
appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or dropoff
at City Hall, 2nd
Floor, 112 S. Osceola Avenue
Name:
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
t
V ~~~, & \-\Q'Vw'\.(>~ ,<.~? D,\),S '
Office Address:
Home Address:
"
\q.;t D~~ b....\-.)~
C-.~ ~ ~ c:.-"'-
Zip .3 3'7 b?
~
C{~.;l... S"t:> \='"\ ~y-, \ ~ ~->V '-.::
~\~l,.o.;:l~..,- j\==-t"'\. Zip ~b~cb'
Telephone: ~A") '4bt-<tSS'"
Telephone: '7~ ")-
L44~-('-I~C.
How long a resident of Clearwater?
Occupation: ""De. "'-~ \os.. t
V()C-~V- o~ ~C'-~\ b~,,""~
~
Employer: .s.. c... 1 ~
Other \Nork Experience: '<
,
~'L--\-"'-~ <:>..-\-....~.r.;, c.....\......::::. _ C.o""'-"""\ ~"'\""'~V
-
Field of education:
:\'
If retired, former occupation:
Community Activities:
-,-
1 -
:~:. ~
Other Interests: ~<D~'~ d. ~'" ~ -::r:.",~~":::..~'.:> '-
~
Board Service (current and past):
~;\"'~ i\9-" \;.~ ~b~'>> ,
~~~ ~""'"b~~
Board Preference:
~--\..u- J\.-~l~~.~"
Additional Comments:
Signed:~~~~
Date: ~ /-:, II b ")....
I I
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. o. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
':':;.i
_..t~,.
JUl ~ 1 ZOO2
ClT'( CLERK OEPAHTMENT
l
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
~~ ~~~J:>... JUI-~
- ~
~ ~)....~ ~~~ ~~>~~'J\
~
2. Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
~
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
'i? ~ So..!- ~-...r-~ e.. ~e...' 'l 'N\A.-"'- ~CVJ \ \M... ~~ \.~b,,--\ ~O'"k-~.
. ~
~o-.r ~'-S"" (' r--. "'^- 'N'.A... \ ~"':>, fM.€'" ~ v..... 0 t;;;; G\.u::> .
~
'^- ~ ~'-J' ~ ~'l" \\J\e. "Q '\~:::..c....,.
-A. d-~ v c...
\A.. 0... U\t... \&~
~
4. Why do you want to serve on this Board?
Y'~..,...\;- ~. ~Ob.P'~ -~~'S ~ ~.
~~.Q.c~..
~
Name:~
ard Name:
-
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
.
Name: '):"', \) ~ I ~ \-\C\N\ ~--.( l c:::K
,
\ ct. ~ \:) C'~ bll\. \:>...,.., \J c....
<:..\ ~ -""01" ~ ~ ..
Zip ~~'?'" ~
Office Address:
~o'" ~ ~~" ~~:.~ .J.....~<
<Z-\t:........-.r ~~~ ~\~ Zip ~b~5 b
} -
Telephone: -rn.."?- '"flOC -Cft)S-~
Home Address:
Telephone : ~ do- '7 - '1 '-( b- \'1. ~ c...
How long a resident of Clearwater? 5Sy" ~
Occupation: \)~...........~\.~~
Field of Education:
u-o~.,.. l)~~~ ~v,,~~
Q
Employer: ~~ <...~
Other Work Experience:
If retired, former occupation:
Community Activities: ~~c.....(
~~ ~"f) \""-".~ "
Other Interests:
Board Service (current and past):
c~'tVU..::'~\O'"Y\L ) ~~~ ';;"'-~'u...~~""""""
~
I,f'(\~~~c.. ~~U'l"'~""'~ \?,m~~ l~ \4<.....,"""-~.
~..,.~..e.r."" c::.~~ Gc,.~_H ,,"s,.~-c.\I" ~~
~
Board Preference:
C\)~ ~\~""~~ ~ \~ ~,.H~...,.ex'\-o..
~o~~ ~l>o( ~~~~'-l~"VV-'-I.
.
\~<..'^^'
Additional Comments:
.
Signed: .~.:~~
Date: '0 I;;... 16\
.
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
,
t(I~{O~ W-^-~~ ~~~ ~
City Council
,~.g,~!!,~,!",,~()~~rW~'~'!!!()'!!!!'~@~'!!!'",'WWWNN
11.0
Trackinq Number: 676
Actual Date: 07/15/2004
Subiect / Recommendation:
Appoint Shawn Ricardo McCoy to the Community Relations Board with the term expiring on July
31, 2008.
Summary:
BOARD: Community Relations Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
(1 non-voting member representing Clw Police)
MEMBERS: 5
CHAIRPERSON: Johnny Long
MEETING DATES: As called
PLACE: Determined when called
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Johnny Long - 2315 Minneola Rd., 33764 - Original Appointment 6/6/1996
Interest in Reappointment: No (Finishing 2nd Term)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
1. Shawn Ricardo McCoy - 1333 Parkwood Street, 33755 - Pastor
Zip codes of current members on board:
2 at 33755
1 at 33758 (non-voting member)
1 at 33759
1 at 33764
1 at 33767
Oriqinatinq: Official Rec and Legislative Svc
Section Consent Agenda
Category: Other
Public Hearinq: No
Financial Information:
~ Other
Review Aooroval
Cvndie Goudeau
City Council
_~,,<=<==_~.~,,~.<. C;,!?"~,~c~".",.M..~.<m 0 ra n.~!:!v!!!",<w",,,.,,,,<"==",,w.".,,.,<,<",,__===.w.",,.,,,","",~_""",,,,,,<'<""<.."""'="'"""""'=='.'.W'~=
07-13-2004 09:37:05
012.. LS 3
: Clearwater
City Council
ll,~
v. ::~>2~:0~;:<:':'3:.::%;::;
."..,.../ ~,;;..?">-:::.,/ ''-./' '-.,.? "'>-,ii'
Agenda Cover Memorandum
Tracking Number: 676
Actual Date: 07/15/2004
Subiect / Recommendation:
Appoint one member to the Community Relations Board with the term expiring on July 31, 2008.
Summary:
BOARD: Community Relations Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
(1 non-voting member representing Clw Police)
MEMBERS: 5
CHAIRPERSON: Johnny Long
MEETING DATES: As called
PLACE: Determined when called
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Johnny Long - 2315 Minneola Rd., 33764 - Original Appointment 6/6/1996
Interest in Reappointment: No (Finishing 2nd Term)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
1. Shawn Ricardo McCoy - 1333 Parkwood Street, 33755 - Pastor
Zip codes of current members on board:
2 at 33755
1 at 33758 (non-voting member)
1 at 33759
1 at 33764
1 at 33767
Originating: Official Rec and Legislative Svc
Section Consent Agenda
Category: Other
Public Hearing: No
Financial Information:
~ Other
~' Clearwater
v :s:~~~%a~~~~
Review Approval
Cvndie Goudeau
City Council
Agenda Cover Memorandum
07-02-2004 10:01:52
ld3a S:>^~S 3Nl\flSIE>31
aNV Sa~O:>3~ 1\fI:>/:I:lO
JAN 2 200~
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARD~OZ G . N'tf
(must be clearwater?~~~~~S:r,~ a3A13:>3~
Namel1\-\i',vJIJ R''-A.f-DD M ':= lo'-i
Home Address:
I 333 PA c.)Lv-)OUi.:) 5rp-EcT
(\fA~WAI~ I F L zip]37SS
Telephone: lc~ 7. Gf-L,~. O~
How long a resident of Clearwater? C) ~
Occupation: p AS;-I\:)~
Field of Education:
RE..u~,orJ AN P p(-( lLCS.ofH- Y (B,S.)
POI !TICAL Sc..10NcE (MlNOt~J
RECEIVED
Office Address:
Zip
Telephone: lcl 7.. c>q S'9 gL-t 3'+
~cA~
Employer: CJ'h.AP-L\+ () F 114 t- ~\9t-tn:6US
Other Work Experience:
. UcST
PIl'vclLA-S COUNtll -S:.H-O()~- ~Ol~CATOR.
E:.STIl'-\A.~e. tp...L..\J~ .~'Tu((O ~~srtl'1S
If retired, former occupation:
Community Activities: \j 0 J,\(\JT€E.~ -;: \c)~N F"
MtNIDj2.IN~
Other Interests:
Board Service (current and past):
kE.NIS6D""1 DUN&Jll\i fv\ t()1)LE ,SCH-c>CA ~;
Additional Comments:
Board Preference:
r flMI'-4u f'J IT",\, R~Lp.imrt::, i30Aeb
? A:R~ AN[,) Rt:c..\?t:t\ilciJ t)OAfU>
tN\l1 ~N ~.,"\fTi\ LAD V ISDi2 \i
Signed:
Date:
See attached list for boards that require financial disclosure at time of appointment. Please return
this application and board questionnaire to the Official Records & Legislative Services Department,
P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112
S. Osceola Avenue.
.. "
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
'-4= '-6 ~p~ v-espons ~ b~ ~ f)f' +\--ao ~A.y-r\,as 1 <:'~
; .-t--, 1-0 a.s:..c::;ess a Y) d re." ~ e... w \ () s-fa n Cto"s c..p.
al\{'~~~ d ;[.c..r '11Y)~r")q+'\on . ~ + ~ s: QJ.~o -the. du.+y
0+. -the boo.nd, -to Prt>F"':L~ 'Po\~r)' -tn ~e c c\~;)In~&S!cn~
2. Have you ever observed a board meeting either in person or on C-View, the City's
TV station?
~., ho,.uc;;>\JP~r- no+ +h 'is Fn..,+~ t. u.\ 0.." bl::)Qn:L
3. What background and/or qualifications do you have that you feel would qualify you
to serve on this Board?
~
.former 'P~~~ denT, -Nf\~(p ~OL\~ ~ t.o \\e~
c..uv-v-en+ ~dvlsor, N~~cP )'CL-\.+h ~ Co ( ~e
G\-'9f>-T-e r
c.hQP~r
4. Why do you want to serve on this Board?
'In. acld;-t-ion +0 my c\eep~es\re -+0 j""e backio
+h p (' OVY\ M un ,. -+y ~ j v-e., w up, n,' "IT \ ~ ctlso a
.pO' 5S1{")f) r:>~ my nV:>r"\. +0 .see. -+0 ~ +- +h<::t+ (c-T-~
f'V\oJa.,\ ~lC 0+ -the U() I vtlSe I +-ho~'n. " -\- ~.s.. to'Y).9.)
bevds. -kH..oo.v--ds. ju.s+/ce \) (9 uo-\--a by N. L. IL.\Nq ~e..~
Nam~HAw t--.J H .f- Co y
Board Name: CO~Ml,\N..-rl RE LATIONS. Bo~
~--
il.1
City Council
~.~.~w,......w.~~.CI weover ~emorClndum
Trackino Number: 645
Actual Date: 07/15/2004
Subiect / Recommendation:
Appoint Councilmember Jonson as voting delegate to the Florida League of Cities' Annual
Conference, August 19-21, 2004.
Summary:
The Florida League of Cities' Annual Conference will be held at the Westin Diplomat Resort in
Hollywood, on August 19 - 21, 2004.
It is important that each member city designate one person to be the voting delegate. Policy
development, election of League leadership and adoption of resolutions are undertaken during
the business meeting.
In accordance with League by-laws, each city's vote is determined by population, and the
League will use the Estimates of Population from the University of Florida for 2003.
Orioinating: Official Rec and Legislative Svc
Section Consent Agenda
Category: Other
Number of Hard Copies attached: 1
Financial Information:
Tvpe: Other
Review Approval
Cvndie Goudeau
07-13-2004
13:54:19
Garrv Brumback
06-23-2004
10:40:51
18th Annual Conference
Florida League of Cities, Inc.
August 19-21,2004
Hollywood, Florida
It is important that each member city sending delegates to the Annual Conference of the
Florida League of Cities, designate one of their officials to cast their votes at the Annual
Business Session. League By-Laws requires that each city select one person to serve as the
city's voting delegate.
Please fill out this form and return it to the League office so that your voting delegate may be
properly identified.
Desie:nation of V otine: Delee:ate
Name of Voting Delegate:
Title:
City of:
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc,
Post Office Box 1757
Tallahassee, FL 32302-1757
or Fax to Gail Dennard at (850) 222-3806
O(ZLS ~
~. Clearwater
City Council
tL1
~ ~a~~:~~~~~~.
Agenda Cover Memorandum
Tracking Number: 645
Actual Date: 07/15/2004
Subject / Recommendation:
Appoint one Councilmember as voting delegate to the Florida League of Cities' Annual
Conference, August 19-21, 2004.
Summarv:
The Florida League of Cities' Annual Conference will be held at the Westin Diplomat Resort in
Hollywood, on August 19 - 21, 2004.
It is important that each member city designate one person to be the voting delegate. Policy
development, election of League leadership and adoption of resolutions are undertaken during
the business meeting.
In accordance with League by-laws, each city's vote is determined by population, and the
League will use the Estimates of Population from the University of Florida for 2003.
Originating: Official Rec and Legislative Svc
Section Consent Agenda
Category: Other
Number of Hard Copies attached: 1
Finanr.iallnformation:
~ Other
Review Approval
Cvndie Goudeau
06-30-2004
16:53:43
Garrv Brumback
06-23-2004
10:40:51
78th Annual Conference
Florida League of Cities, Inc.
August 19-21, 2004
Hollywood, Florida
It is important that each member city sending delegates to the Annual Conference of the
Florida League of Cities, designate one of their officials to cast their votes at the Annual
Business Session. League By-Laws requires that each city select one person to serve as the
city's voting delegate.
Please fiU out this form and return it to the League office so that your voting delegate may be
properly identified.
Desi2na tion of V otin2 Dele2ate
Name of Voting Delegate:
Title:
City of:
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302-1757
or Fax to Gail Dennard at (850) 222-3806
ORLS5
~ Clealvlater
City Council
, \, ~
l) ::32~~~:~~9::~~5::~'
Agenda Cover Memorandum
Tracking Number: 678
Actual Date: 07/15/2004
Subject I Recommendation:
Appoint Rick Rosa as the Community Response Team Representative to the Enterprise Zone
Development Agency Board with a term expiring on July 31, 2008.
Summary:
BOARD: Enterprise Zone Development Agency
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: NotRequired
STAFF LIAISON: Diane Hufford
MEMBERS: not fewer than 8 or more than 13
CHAIRPERSON: Bob Kinney
MEETING DATES: as called
APPTS. NEEDED: 1
Categories to be represented:
1) Local Chamber of Commerce; 2) Local financial or insurance entities; 3) Business operating in
the Area; 4) Resident residing within the Area; 5) Non-profit community based organization
operating within the Area; 6) Local Private Industry Council; 7) City of Clearwater Community
Response Team; and 8) City of Clearwater Police Department
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Rick Rosa - Community Response Team - Original Appointment 8/3/00
Interest in Reappointment: Yes
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
No Additional Applicants - (Community Response Team)
Oriqinatinq: Official Rec and Legislative Svc
Section Consent Agenda
(gtegory: Other
Number of Hard Copies attached: 0
Public Hearing: No
Financ:iallnformation:
~ Other
Review Approval
Cvndie Goudeau
07-02-2004
09:59:06
~ Clearwater
~;~~;:;~~~s%
pu~ ,-3
Purchasing Memorandum
City Commission
07/15/2004
Agenda Number: 2427
\\.1-11.1)
Agenda Item No: II I
Purchase
Type:
Quantity:
Requesting Dept: Public Utilities
Using Dept: Public Utilities
Bid Number or
Code Exception: 2564 (l)(b) - Sole source
Vendorlnfo:
Description:
Comments:
Amount:
$ 70,000.00
EK Phelps & Company, Apopka, Flonda
Increase the award from $50,000 to $120,000 for the purchase of Flygt pumps, replacement parts cU1d
authorized service dunng the remammg period that started April I, 2004 and ends April 30, :2005
The cost to replace 4 return activated sludge pumps is much greater than anticipated. The cost to rebuild
them exceeds the cost of replacement. Flygt pumps are considered standardised equipment used by Public
Utilities
Appropriation Code(s):
421-01351-550400-535-000
Comments:
Increase - Total award is $120,000 for this FY
2 Agenda Item No: 11.3
Purchase
Type:
Quantity:
Requesting Dept: Information Technology
Using Dept:
Bid Number or
Code Exception:
Vendorlnfo:
Description:
Comments:
Amount:
$ 17.84750
$ 49,97919
Information Technology
2.564 (l)(d) - GSA contract
CXTEX, Syracuse, New York
Cisco equipment for emergency backup and various switches and routers for Citywide use.
Purchase has been approved by the City Manager. This item has been submitted for approval of lease
purchase financing only
Appropriation Code(s):
3 15-948 14-5XXXOO-5 19-000
Comments:
550400 = $48.50 552500 = $5,175.00 564000 = $12,624.00
3 1 5-94824-5XXXDO-5 I 9-000
550400 = $7,196.09 552500 = $24,382.60 564000 = $18,400.50
~.Clearwater
v ~~:~:;3~~~~2;:~;~~:
Purchasing Memorandum
City Commission
07/15/2004
Agenda Number: 2427
3 Agenda Item No: 11.2
Type: Purchase contract
Quantity:
Requesting Dept: SolId Waste/General ServIces
Using Dept: SolId Waste/General Services
Bid Number or
Code Exception:
VendorInfo:
Description:
Comments:
Amount:
$ 350,000.00
Sec. 2.564 (I )(d) - Pin Cty Purch Coop B
Petroleum Traders Corp., Fort Wayne, Indiana
Increase by $350,000, the contract for vehicle fuel that was awarded on December 18, 2003 to a new
contract total of 1,530,000
Fuel cost escalation reqUIres an Il1crease III the award of contract for the remainder of the contract tel111 that
ends December 15, 2004. Vehicle fuel purchased under this contract is utilized by all departments operating
vehicles.
Appropriation Code(s):
566-06611-550500-519-000
Comments:
Increase amount
Total award will be $1,530,000.
~ Clearwater
City Council
Agenda Cover Memorandum
Tracking Number: 641
Actual Date: 07/15/2004
Subject / Recommendation:
Approve a five-year Conduit License Agreement with Time Warner Telecommunications of
Tampa, Florida, to be received in minimum annual payments of $3,604 for affording Time
Warner the use of approximately 1700 feet of City owned conduit for a single 24-count fiber
optic bundle;
Summary:
Time Warner Telecommunications of Florida would like to connect their fiber optic cable to the
Pinellas County Courthouse. Time Warner has requested access to the City of Clearwater's
existing conduit system to connect to the Courthouse.
Time Warner will pull approximately 1700 feet of fiber optic cable through an exisitng 4-inch
City conduit (currently vacant). See attached Time Warner Licensed Conduit Run map.
The run originates at approximately the corner of Pierce Street and Osceola Avenue and runs
east down Pierce Street to Myrtle Avenue where it will tie into a City owned junction box at the
north-west corner of Pierce Street and Myrtle Avenue.
Along the run, Time Warner will pull a 24-count fiber bundle within the conduit at "no cost" to
the City.
This license agreement is for a 5-year term, with 2 separate additional 5-year options (10%
maximum increase) if both parties mutually agree to extend the lease after each 5-year term.
The City will receive a minimum annual amount of $3,604 for affording Time Warner the right
to license approximately 1700 linear feet of City owned conduit.
The City reserved the right to increase the annual amount of this license 10% over each of the
second and third 5-year renewal periods.
All revenues will be placed into the City's Administrative Services Fund.
See attached License Agreement.
Oriqinating: Information Technology
Section Consent Agenda
Cateqory: Agreements/Contracts - without cost
Financial Information:
Review Approval
lJi'mipl Mrlvpr
06-25-2004
11:22:10
Cvndie Goudeau
07-06-2004
14:06: 10
Leslie Douaall-Sides
06-25-2004
16: 16:01
:CTt
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f-
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Garrv Brumback
Tina Wilson
Bill Horne
City Council
Agenda Cover Memorandum
07-06-2004 09:27:09
07-06-2004 07:25:21
07-06-2004 14:00:09
1/1-
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AGREEMENT
BETWEEN
CITY OF CLEARWATER
AND
TIME WARNER TELECOM
THIS AGREEMENT (CLE0471) is made and entered into by and between THE CITY OF
CLEARWATER, whose principal place of business is 100 S. Myrtle Ave, Clearwater, FL
33756(hereinafter "City"), and TIME WARNER TELECOM OF FLORIDA, L.P., whose
principal place of business is 3030 North Rocky Point Drive, Tampa, Florida 33607
(hereinafter "Customer").
WITNESSETH
WHEREAS, Customer is developing a fiber optic telecommunications system in the
metropolitan area of Clearwater, Florida; and
WHEREAS, the parties desire to enter into this Agreement for the license and use of the
facilities described herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties
and in exchange for other good and valuable consideration, the receipt and adequacy of
which herein is acknowledged, the parties agree to the following:
ARTICLE 1 -INCORPORATION OF RECITALS
1.1 The foregoing recitals are true and correct and are incorporated herein.
ARTICLE 2 - LICENSE OF CITY OF CLEARWATER CONDUIT SPACE
2.1 The City presently owns certain conduit (hereinafter "City Conduit(s)") within the
City's service area. See Exhibit A and C. City hereby grants Customer a license
("Conduit License") to use only for business purposes permitted by Customer's
Florida Public Service Certificate ("Authorized Use"), of those City Conduits
described below and in Exhibits A and C ("Licensed Conduit") and represents that
it has all legal rights to do so. Exhibits A and C may be amended from time to time
to reflect the addition or deletion of conduits actually licensed to Customer under
this Agreement. The Conduit License shall be for the term of this Agreement.
2.2 The Conduit License routes and pricing shall be described in Exhibit A and C
attached hereto and made a part hereof.
2.3 City and its contractors, subcontractors or, assigns (if any) shall maintain City's
Conduit in such a manner as will best enable City's own service and other
requirements, in accordance with City's fiber optic maintenance contract. In
accordance with applicable ordinances, statutes, regulations, laws, and tariffs, City
shall maintain City Conduit licensed to Customer under this Article to the same
extent and with the same degree of care that City uses to maintain its other similar
property. City shall, at no cost to Customer, supply all labor, tools, heavy and
light vehicles, pulling equipment and other equipment necessary to perform
maintenance hereunder; provided however that Customer shall cooperate with,
and assist as may be reasonably required and requested by City in performing
said maintenance.
2.4 Subject to the provisions ofthis Article, City may upon one hundred eighty (180)
days prior written notice to Customer, relocate any Licensed Conduit under this
Article, transfer said Licensed Conduit to alternate City space, or perform any other
work in connection with the Licensed Conduit which may be reasonably required
by City. If such relocation is necessary due to the requirements of a third party,
then City shall provide Customer with a copy of the written notice from the third
party. The cost of such relocation shall be the sole responsibility of City. If the
relocation changes the actual footage of the Licensed Conduit and Customer is the
party requiring such relocation, the license fee or compensation for the Licensed
Conduit shall be increased or decreased to reflect the actual change.
2.5 In cases of relocations necessitated by emergency, City may relocate or repair the
Licensed Conduit under this Article without prior notice; provided, however, that
City shall notify Customer as soon as practicable after the emergency is
discovered by City that the emergency exists and that emergency relocation work
is being or will be performed.
2.6 In emergencies, City shall perform repairs and maintenance to correct any failure,
interruption or impairment in the operation of Licensed Conduit hereunder.
Customer shall report any emergency to City, which shall use all commercially
reasonable efforts to dispatch personnel to take immediate corrective action.
2.7 City may contract or sub-contract all or part of the work to be performed under this
Article. City's primary contractor for splicing services is Dolphin Communications.
2.8 Customer shall obtain at its own expense all construction permits required, if any,
related to the installation of Customer fiber optic facilities in City Conduit. If City is
the only party authorized to obtain any particular permit for the installation of
Customer fiber optic facilities in the City Conduit space, City shall do so and
Customer shall reimburse City for all City's costs and expenses thereof.
2.9 Trouble reporting procedures for the Customer are set forth in Exhibit B.
ARTICLE 3
PAYMENTS, TERM, TAXES
3.1 (a)
All monthly recurring license fees shall be due when billed by City and shall
be delinquent sixty (60) days thereafter. Such monthly recurring fees will be
referenced in Exhibit A.
(b) City shall invoice Customer the monthly recurring fee upon receipt of
Customer's written acceptance of the Licensed Conduit. Customer will
have thirty (30) days to accept the Licensed Conduit. If Customer does not
provide written acceptance or rejection within such thirty (30) day period,
the Licensed Conduit will be deemed accepted.
3.2 Term of Agreement
The term of the Agreement shall be five (5) years ("Initial Term") and shall
commence upon City Council approval of this duly executed Agreement
(commencement date) provided however that Customer's use of the Licensed
Conduit will be no less than five (5) years.
After the Initial Term, this Agreement may be renewed for two (2) separate
additional five (5) year terms ("Renewal Terms"), if mutually agreed upon in
writing, after each of the additional five (5) year terms. Initial Term and Renewal
Term are collectively referred to as term.
3.3 Termination
(a) Customer shall have the right to terminate the Conduit Licenses granted to
Customer under this Agreement at any time during the term of this
Agreement upon three (3) month's written notice to City. Customer agrees
to pay whatever fees are accrued up to and due upon cancellation.
However, such termination must be on an all or nothing basis. If Customer
terminates Conduit Licenses during the first year of this Agreement, City
will be entitled to the remainder of any first year of payments due
hereunder for each Conduit License.
(b) Upon termination by Customer as described herein, Customer may remove
its property and facilities affected by the termination with City consent and
supervision. Customer may abandon its property and facilities affected by
the termination provided that no such removal or abandonment shall impair
or interfere with any City system and Customer shall reimburse the City any
City cost of recovering or removing any abandoned Customer property and
facilities. Should Customer wish to remove any of its property or
equipment, the removal shall be accomplished at such time and by such
means as City shall reasonably specify.
(c) Customer may terminate this Agreement upon thirty (30) days written
notice to City, and after a thirty (30) day cure period, for material default if it
is unable to utilize the Licensed Conduit or if City fails to materially perform
otherwise under this Agreement.
(d) In the event of any change in City's legal or regulatory status or the legal
interpretation thereof by a court of competent jurisdiction that prohibits,
restricts or otherwise prevents City from furnishing the Licensed Conduit
("Regulatory Notice") to Customer, after receipt of the Regulatory Notice,
the parties will negotiate in good faith to modify the terms of the Agreement
to conform with such change. If after thirty (30) days, the negotiations fail,
City or Licensee may terminate this Agreement without further liability to
either party. In the event of any changes in underlying rights of way,
permits or rights to use fiber optic cable and/or equipment or facilities
pursuant to agreements between City and third parties, resulting in City's
loss of required rights that are necessary to provide the Licensed Conduit
hereunder, City may in its sole discretion terminate this Agreement without
liability to Customer; provided, however, that City shall promptly give
Customer written notice of any event, action or proceeding that City
believes may result in City's loss of rights which it deems necessary to
provide the Licensed Conduit hereunder.
3.4 Taxes
(a) During the term hereof, Customer shall pay, when due, all "taxes",
including sales and use taxes, or any other fees to the use of the Licensed
Conduit by Customer, which are assessed on Customer's activities
involving the Licensed Conduit, as well as Customer's use of City's
facilities. In the event that Customer provides City with a duly authorized
exemption certificate or other valid evidence of exemption, City agrees to
exempt Customer from the imposition of taxes in accordance with law.
Whenever possible, a tax shall be billed as a separate item on the invoice.
The parties to this Agreement acknowledge and agree that it is their mutual
intent to treat transactions arising from this Conduit License as a lease of
real property interests. Customer shall keep City's facilities and the
Licensed Conduit free from all liens, including but not limited to mechanics
liens, and encumbrances by reason of the use of the Licensed Conduit by
Customer. If Customer fails to pay, or bring appropriate challenge to, the
above-mentioned taxes, assessments, or other fees, and such failure
results in the imposition of a lien or encumbrance on the Licensed Conduit
or an assessment directly against City. City shall have the right to pay the
same and charge the amount thereof to Customer, who shall pay the same
immediately upon demand. This right is in addition to any other right
provided to City herein to remedy a breach of this Agreement.
(b) If either party is audited by a taxing authority or other government
authority, the other party agrees to reasonably cooperate with the party
being audited in order to respond to any audit inquiries in a proper and
timely manner so that the audit and/or resulting controversy can be
resolved expeditiously. With respect to any tax or tax controversy covered
by this Section, Customer is entitled to contest, with the imposing
jurisdiction, pursuant to applicable law and at its own expense, any tax that
it is ultimately obligated to pay. Customer will ensure that no lien is
attached to any asset of City as a result of any such contest. Customer
shall be entitled to the benefit of any refund or recovery amounts that it had
previously paid resulting from such a contest.
(c) Should any such tax or taxes be levied and/or assessed against the
Customer as a result of this Agreement, City shall notify Customer
accordingly as soon as is reasonably practical. City shall also provide
Customer with copies of any and all notices, bills, and other pertinent
documentation. Customer shall, within forty-five (45) days of receipt of
such written notification(s), pay all such amounts.
ARTICLE 4
CONFIDENTIALITY
4.1 If either party provides confidential information to the other in writing and is
identified as such, the receiving party shall protect the confidential information
from disclosure to third parties with the same degree of care afforded its own
confidential and proprietary information. Neither party shall, however, be required
to hold confidential any information which becomes publicly available other than
through the recipient, which is required to be disclosed by a governmental or
judicial order, by statute, is independently developed by the receiving party or
which becomes available to the receiving party without known restrictions from a
third party.
4.2 Notwithstanding the foregoing, Customer acknowledges and understands that
City is subject to the laws of the State of Florida regarding the disclosure of public
records and may be required to disclose either this Agreement and/or any
information contained herein and/or information received by City as a result of the
operation of this Agreement, and City shall not be liable to Customer for any
damages resulting from such disclosure.
ARTICLE 5
MISCELLANEOUS
5.1 Assignment. Customer shall not assign, transfer or sublet any of the privileges
described in this Agreement without the prior written consent of City. For
purposes of this Article, transactions between Customer and any of it's subsidiary
companies (companies in which Customer has a controlling interest), or parent
companies (companies which have or acquire a controlling interest in Customer),
shall not be considered an assignment, transfer or a sublet.
5.2 No Partnership. The parties acknowledge and agree that this Agreement does not
create a partnership between, or a joint venture of, City and Customer.
5.3 Waiver. No delay or omission by either party to exercise any right or power
occurring upon non-compliance or failure of performance by the other party shall
impair that right or power or be construed to be a waiver thereof. A waiver by
either party of any of the covenants, conditions or agreements to be performed by
the other party shall not be construed to be a general waiver of any such
covenants, conditions or agreements, but the same shall be and remain at all times
in full force and effect.
5.4 Merger. This Agreement is an integration of the entire understanding of the parties
with respect to the matters set forth herein. The parties shall only amend this
Agreement in writing with the proper official signatures attached thereto.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on their behalf.
(Authorized Signature)
(Print or Type Name of Signatory)
(Title)
(Execution Date)
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne II
City Manager
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
EXHIBIT A
City of Clearwater conduit space licensed to Customer, Pricing and
Maintenance Terms
1. Conduit space
Conduit footage licensed at 1700 feet of length. Conduit
Map/route attached as Exhibit C.
2. Pricing
Annual recurring cost at $2.12 per foot = $3,604.00 (Annual
rate of $2.12 per foot) per year, for the first five (5) year term.
The monthly recurring license fee shall be $300.34.
Starting the second five (5) year term, the City reserves the
right to raise the monthly recurring license fee up to ten
(10%) percent in each of the two (2) additional five (5) year
renewal terms.
3. Contact Information
List City contacts and phone numbers with hours of operation
to call if outage due to conduit failure/break.
Dolphin Communications Services, Inc. (7x24)
Phillip Greene, RCDD
9739 51st Avenue North
St. Petersburg, FL 33708
727.398.1579 Office
813.230.8410 Cell
727.399.8701 Fax
EXHIBIT B
Maintenance
City Contact for Maintenance and Repairs:
Dolphin Communications Services, Inc.
Phillip Greene, RCDD
9739 51st Avenue North
St. Petersburg, FL 33708
727.398.1579 Office
813.230.8410 Cell
727.399.8701 Fax
Time Warner Telecom Contacts:
3030 N. Rocky Point Drive, West
Suite #150
Tampa, FL 33607-5901
Kevin McManus
(813) 316-7792 Office
(813) 309-1167 Cell
(800) 667-9435 Pager
Exhibit C
Map of Licensed Conduit
See attached aerial photo depicting the Licensed Conduit route.
(Pierce Street: Osceola Avenue to Myrtle Avenue)
rov I
~ Clearwater
City Council
~ ::~;;:.~-:::::;:~;.~~
<:,.I""~~<;-<r",,-.)~?"~"""':"<
Agenda Cover Memorandum
Jd..~
Tracking Number: 671
Actual Date: 07/15/2004
Subiect / Recommendation:
Adopt a tentative millage rate of 5.753 mills for fiscal year 2004/05 and set Public Hearings on
the Budget for September 2, 2004 and September 16, 2004 to be held no earlier than 6:00 PM.
Summary:
In accordance with the TRIM Bill process it is necessary for the City Council to adopt a tentative
millage rate prior to finalizing and adopting the Budget. The tentative millage rate will be
included in the TRIM Bill notices sent to taxpayers in early August and cannot be increased
without special mailing.
The City Manager's recommended millage rate of 5.753 mills is the same millage rate as adopted
for the current year.
The rolled back rate, according to State definition, is the millage rate that will provide the same
ad valorem tax revenue as was levied the prior year. If the recommended rate of 5.753' mills is
adopted the City's ordinance adopting the millage rate will reflect a 9.83% increase over the
rolled back rate of 5.2379 mills.
The effect of the recommended rate of 5.753 mills on an individual Clearwater taxpayer:
- If an individual's property tax value has not increased (i.e. no reassessment), there would be
no increase in the City of Clearwater's share of property tax.
- If an individual's property tax value has increased (i.e. reassessment), the tax increase would
be the same percentage increase (a 3% increase in value would result in a 3% increase in the
City of Clearwater's share of property tax).
Oriqinatinq: Budget Office
Section Other items on City Manager Reports
Category: Other
Public Hearing: No
Finilnc:i:lIlnformiltion:
~ Other
Bid ReQuired? No
Bid Exceptions:
Other
Other Contract?
n/a
In Current Year Budqet?
No
~ Clearwater
- :~_:::.~~::::::(::i~~~;:~~:,
Budget Adjustment:
No
Review Approval
Tin;:} Wilson
Bill Hornp
Cvndie Goudeau
Garry Brumback
City Council
Agenda Cover Memorandum
06-28-2004 08:16:40
07-02-2004 10:52:49
07-02-2004 11:24:01
06-30-2004 16:52:23
.
.
.
Be) I
rd.,"}
CITY OF CLEARWATER
2004/05
PRELIMINARY
ANNUAL OPERATING
&
CAPITAL IMPROVEMENT
BUDGETS
GENERAL FUND
Department 03/04 04/05 Increase
Police $29.8 M $31.3 M $1.5 M
Non Dept 3.8M 4.7 M .9M
Library SAM 5.8 M .4M
Public Works 9.1 M 9.3 M .2M
All Other 51.1 M 51.4 M .3M
Departments
TOTAL 99,2M 102.5 M 3.3 M
-----~~---~,----
.
.
.
FTE Positions
Downtown Patrol
Parks & Rec
Public Works Adm
Equity Services
Official Records
Development Svcs
Net Decrease
6.0
(6.5)
(2.0)
( 1.0)
( .5)
( .2)
(4.2)
.
.
.
.
.
.
2004/05 GENERAL FUND
REVENUES
Interfund 13%Other
Other Gov't 10%
9% 0
Property
Taxes 38 %
Fees and
Taxes
30%
$102.5 Million
General Fund Projects
Equillment &
Facilitv Maint S 1,331,100
Librarv Materials 554,840
Beach Restrooms 600,000
Other 105,000
.
.
.
, .
.
CITY OF CLEARWATER
2004/05
PRELIMINARY
ANNUAL OPERATING
&
CAPITAL IMPROVEMENT
BUDGETS
.
.
Mf-.J
~ Clearwater
City Council
1'":1,"3
~ ~~~%~~:'~2~~::<
Agenda Cover Memorandum
Tracking Number: 625
Actual Date: 07/15/2004
Subiect / Recommendation:
Approve Resolution 04-12, a non-Clearwater resident dock fee increase for private tenants at the
Clearwater Municipal Marina and give priority to Clearwater residents on the private waiting list.
Summary:
A number of citizens have asked why tax paying citizens of the City of Clearwater aren't given
priority over non Clearwater residents for private boat slips at the Clearwater Municipal Marina.
We have always offered persons slips by the date in which they called to be put on the waiting
list. The average wait for a private slip is three years or more.
Historically, there has been a 50/50 mix of resident to non-resident private tenants. There was
a time when we couldn't keep the slips occupied without offering them to non-residents, due to
personal preference in the size and location of the slips. The current percentage is 60%
non-residents and 40% residents.
The Marine & Aviation Department five-year business plan for FY 2003 through FY 2007 was
approved by the City Council on September 19, 2002. In it, provision was made for 5% rate
increases, every other year for both private and commercial tenants whether they are
Clearwater residents or not. Currently, all non-residents pay 15% more than residents. We
would like to increase the non-resident private dock fee 40% on October 1, 2004 instead of 5%,
and 10% per year until they are paying double the resident rate. The resident rate increase
would remain 5% every other year.
We surveyed other municipal marinas, and with the exception of St. Pete, we are in line with
municipal slip rent prices. In St Pete, they charge double our rate but give their tenants two
"free" parking passes for each slip. Our tenants can buy annual parking passes which in effect
almost double their slip rent, but have no guarantee of getting a parking space. Revenue from
the parking sold at the marina goes to the Parking Fund, not the Marina. The City of Dunedin
does not allow non-Dunedin residents to rent boat slips in their marina. The one exception is
paying double the resident rate. Gulfport is less expensive than us, has adequate parking for
people with slips, and has a newer facility with a launch ramp and fuel as w
ell. Non-residents at Gulfport pay 20 to 25% more than residents.
In the interest of providing more Clearwater residents dockage at the City owned marina, we
would like to offer those residents on the waiting list first choice of slips, and charge
non-residents substantially more than our residents.
Originating: Marine and Aviation
Section Other items on City Manager Reports
Cateqory: Agreements/Contracts - without cost
Financial Information:
Review Approval
Bill Morris
05-26-2004
13:19:54
Clearwater
~%B3~~
Garrv BrtJmhal.k
Rrvan RIJff
Bill HornE"
Cvndie Goudeau
City Council
Agenda Cover Memorandum
07-02-2004 10:42:53
05-26-2004 14:26: 11
07-06-2004 09:09:20
07-06-2004 09:37:04
RESOLUTION NO. 04-12
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
AUTHORIZING A 40% SLIP RENT INCREASE FOR PRIVATE
NON-RESIDENT TENANTS ON OCTOBER 1, 2004 AND 10%
EVERY YEAR UNTIL THEY ARE PAYING DOUBLE THE
RESIDENT RATE, AND GIVING PRIORITY TO CLEARWATER
RESIDENTS ON THE PRIVITE WAITING LIST; PROVIDING AN
EFFECTIVE DATE.
WHEREAS. the City of Clearwater wishes to increase the private non-resident
tenant slip rent to double that of the resident rate, increasing the non-resident rate 40%
on October 1, 2004 and 10% every year until October 2008, and put City residents
ahead of non-residents on the private waiting list: now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA;
Section 1. The City Council hereby accepts and approves authorizing a 40%
slip rent increase for private non-resident tenants on October 1, 2004 and 10% every
year until they are paying double the resident rate on October 2008, and putting City
residents ahead of non-residents on the private waiting list.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
2004.
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Bryan D. Ruff
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Res. No. 04-12
: Clearwater
City Council
u S:~~~~~~~~;:B~:~
Agenda Cover Memorandum
Trackinq Number: 629
Actua I Date: 07/15/2004
Subiect / Recommendation:
Approve resolution 04-14 modifying the commercial and private dock permits for tenants at the
Clearwater Municipal Marina.
Summary:
Persons wishing to be put on the commercial waiting list to run a charter boat operation from
the Clearwater Municipal Marina have an approximate twelve-year wait. A selling item for both
commercial and private tenants has always been the ability to take over leasing the City slip
with the purchase of a business/vessel.
Charter boat owners have added significant monetary value for the business location, business
name and potential clientele knowing people would rather pay more than the value of the boat
in order to bypass the waiting list. Buyers have been willing to pay the cost because they know
the value of a boat slip, especially for commercial operations.
When a commercial tenant wishes to get out of the day-to-day operations but can't find
someone with the money to buy them out, they form a partnership or corporation. This way the
partner can take over the operation without violating the docking permit by subletting the space.
Trying to authenticate ownership becomes a challenge that we can only solve with the
assistance of our Legal representative.
We have surveyed several other cities docking permits and incorporated into our own those
changes that will help us specifically address and curtail the impression that owners can sell
their slips. A transfer fee equivalent to three year's base rent in effect at the time of the sale
will be imposed for both commercial and private sales if the new owner wishes to take over
renting the City owned slip.
Commercial tenants will no long be able to assign, transfer, or use the slip for any purpose other
than provided by the terms of the dock permit, except to be assigned to a corporation, so long
as the percentage of ownership interest in the new entity is held in the same proportions, by the
same individuals as was the previous vessel ownership and dock permit.
Any new commercial tenant will be required to submit for review, an application that contains
personal and business financial statements w
ith financial and business references, a credit check, prior related commercial chartering or
business experience, insurance policy, criminal record, current business licenses and personal
references. The Harbormaster will have the right to reject any application based on false or
misleading information, prior or current criminal conviction, bad credit history, incomplete or
inaccurate application information, or any other similarly related cause.
Originating: Marine and Aviation
Section Other items on City Manager Reports
Category: Agreements/Contracts - without cost
Financ:iallnfnrmatinn:
Review Approval
M~).
\~.Y
~ Clearwater
0'~~""~~
~,-;:;...k~v~~v
Bill Morris
Cvndie Goudeau
Brvi'm Rllff
Garrv Brumback
La ura Lipowski
Bill Horne
City Council
Agenda Cover Memorandum
05-26-2004 13: 19:04
07-02-2004 11:23:06
05-28-2004 13:17:57
07-02-2004 10:41 :20
06-07-2004 15:04: 19
07-02-2004 10: 54:07
RESOLUTION NO. 04-14
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA AUTHORIZING MODIFICATIONS TO THE
COMMERCIAL AND PRIVATE DOCK PERMITS FOR
STORAGE OF VESSELS AT THE CLEARWATER
MUNICIPAL MARINA, INCLUDING A TRANSFER FEE
EQUIVALENT TO THREE YEAR'S BASE RENT IN EFFECT
AT THE TIME OF THE SALE OF A BOAT FOR BOTH
COMMERCIAL AND PRIVATE SALES IF THE NEW
OWNER WISHES TO TAKE OVER RENTING THE CITY
OWNED SLIP; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater wishes to modify the commercial and private
dock permits for storage of vessels at the Clearwater Municipal Marina, including a
transfer fee equivalent to three year's base rent in effect at the time of the sale of a boat
for both commercial and private sales if the new owner wishes to take over renting the
City owned slip; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The City Council hereby accepts and approves authorizing
modifications to the commercial and private dock permits, including a transfer fee
equivalent to three year's base rent in effect at the time of the sale of a boat for both
commercial and private sales if the new owner wishes to take over renting the City
owned slip.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
,2004.
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Resolution No. 04-14
City of Clearwater Marine and Aviation Department
Clearwater Municipal Marina
25 Causeway Blvd
Clearwater, Florida 33767
Phone (727) 462-6954 Fax (727) 462-6957
~'. fY\R 2
~'. \~.~
Commercial Docking Permit
Date:
Slip #
Type of commercial operation approved
Monthly Base Fee $ (Dock box & electric billed monthly)
---~-~-
Owners Name RES NON
Owners Address
------
Owners Phone #'s Home Work Cell
Owners Agent/ Operator
Agents Address Phone: H W
Vessel Name Declared Value $
! Vessel Reg/Doc
Vessel Overall Length & Beam Length: Beam:
u.s. Coast Guard License # Expiration Date
Manufacturers Name Model Year
Manufacturers Serial # Fuel (Gas) (Diesel)
Hull Material Wood Alwninum Steel Fiberglas
lul)rg'p~ls~o~_._ !Eboard Outboard Inboard/ Outboard Sail
Tbe undersigned be re by make s app lie atio n fo r a do eking perm it and fo r tbe abo ve-designated be rtbing
acco m mo datio ns fo r the vesse I named herein. By his signature belo w, the appli(ant ac"kno wledges having read,
understo 0 d and agrees to abide by all co nditio ns of tbis permit as printed bereo n and by tbe Rules and Regulations
governing occupancy of the space and use of tbe facility. By signature of its authorized official, tbe City of Clearwater
appro ves the issuance of this do eking perm it subject to the terms and co nditio ns referred to belo w. Applicant agrees
to keep cum nt all info rmatio n.
CON D I T ION S, R U L E S & REG U LA T ION S
1. CONDITIONS & AUTHORITY: This permit is non-transferable and applies only to the above named vessel,
owner, and/ or operator facility and slip. The number of passengers and type of vessel or usage will be at the
discretion of the Harbormaster. This permit shall not be construed as granting any property interest in the slip or
facility, but shall be deemed a license agreement subject to all of the terms contained herein and the applicable
ordinances of the City. The City reserves the right to discontinue furnishing these accommodations, that is, to
cancel this permit and change the rental rate for space by giving or mailing notice in writing to the owner or
operator at either of the above addresses (Code of Ordinances See. 33.027 and Sec. 33.028).
2. PA Y11ENT OF DOCKAGE FEES:
Revised per City Council meeting 7/15/04 1
Fees: Upon acceptance of a slip, the first and second month's slip rent is due; thereafter rent and other applicable
fees will be invoiced to the owners address each month. Slip rent and other fees are due upon receipt of invoice
and before the fifteenth of each month. Business owners may request credit card processing each month upon
submission of completed authorization form with signature. Failure to pay for three consecutive months will result
in the cancellation of the dock permit and removal of the vessel. Refunds for any unused prepaid period will be
determined on a case-by-case basis. (Code of Ordinances Sec. 33.028 and Sec. 33.029)
Other a licable fees:
Fee for automatic credit card processing of monthly charges
I
i Fee for late payment of rent (assessed on the 15th of the month)
$ 5.00
$30.00
3. REQUIRED DOCUMENTS: Copies of the following documents are required to be on ftle in the marina office:
The following documents or certified copies must be on file with docking permit:
. Current business occupational license from the City and county.
. U.S. Coast Guard Inspection Certificate, issued within the last year (Inspected vessel only)
. Valid and current Captain's license issued by the U.S.c.G. for each operator of above described vessel.
. Proof of applicant's ownership of the vessel.
. A map showing proposed routes over which the applicant desires to operate, length of the trip (miles),
time schedules and days of operation (applicable to dinner cruise and sightseeing vessels only).
. Owner shall also maintain a minimum of $500,000 liability insurance for each commercial vessel and
shall name the City as additionally insured. (By authority of City's Code of Ordinances, Section
33.021 ).
4. ACCESS TO BOAT: Vessel owners hereby authorize the City to board their vessel to make adjustments to
mooring lines or to move the above described vessel, as may be required in an emergency situation, or to avoid
loss or damage to City owned facilities, or to maintain the marina such as dredging, dock or seawall repairs or
improvements. The City shall be held harmless by the owner of any liabilities whatsoever or for any damage
occasioned thereby.
5. CONDUCT: No commercial operation shall interfere with the public's use of the marina area or infringe upon the
normal operation of any other persons who are authorized to conduct business within the marina. A
determination by the Harbormaster will be accepted as final in evaluating and limiting activities, which may
infringe upon the rights of others. Disorderly conduct, which includes threats to harm people or property of any
other tenant, marina employee or member of the public by a tenant, his employees or visitors will be subject to
immediate removal from the marina. Also, public intoxication, profanity or abusive language directed at anyone
will not be tolerated.
6. BOAT O\VNER'S RESPONSIBILITY; MAINTENANCE: Vessels shall be kept in a seaworthy condition, and
shall create neither fire hazard, eyesore, nor sinking hazard. If a vessel is observed in an unsafe condition, the
owner(s) will be directed by the Harbormaster to remove the vessel from the Marina. Owner(s) agree to remove
the vessel upon notification by the City of an unsafe condition(s) or to be held responsible for all and any damage
caused by the vessel to Marina docks, pilings and structures. The owner shall keep the vessel properly moored and
dry within at all times. Routine maintenance and minor repair necessary for the preservation and seaworthiness of
the vessel such as mechanical adjustment, minor painting, leak seals and rot prevention may be performed within
the marina. Such repairs are generally considered to be those which:
. Do not disturb the public peace and tranquility of any person aboard any vessel within the
jurisdiction of the marina.
· Do not contribute to a disorderly or unsightly appearance during the process of repair or
maintenance.
· Are capable of accomplishment with hand tools or certain portable power tools normally
Revised per City Council meeting 7/15/04 2
carried aboard the vessel.
. Are confined to the vessel.
. Do not pollute or put wastes in marina waters.
7. LAW, RULES AND REGULATIONS: Boat owner shall comply with the Marina Rules. The Marina may change
the Marina Rules by posting new ones or otherwise notifying boat owner of the change. In using the Marina, boat
owner shall comply with all applicable laws, ordinances, resolutions, rules and regulations of federal U.S. Coast
Guard regulations, state and local entities.
. Commercial vessels are not permitted to carry more passengers than approved by a United States Coast Guard
license and all commercial vessel operators must be licensed by the U.S.c.G. and comply with the code of
Federal regulations and other captain of the port requirements.
. The commercial operation shall not conduct business other than that specified in the docking pennit.
. Living aboard commercial vessels is prohibited.
. Subleasing of space or permitting any vessel not named in this permit to use the space named herein is not
permitted. Any other vessel mooring within this space may do so only with the prior written permission of the
Harbormaster, who will charge the daily transient rate currendy in effect.
. Any owner expecting to vacate his slip for any period in excess of seven (7) consecutive days shall notify the
Harbormaster in advance. The City reserves the right to use any empty slip for temporary transient boaters,
after verifying by phone that the permanent tenant will not be using the slip, without subsidizing the dock
permit holder. The electric usage for this period of use by the transient boater will not be charged to the
permanent tenant.
. Moving to different locations or transferring vessels between spaces within the facility may be affected only
with prior written pennission of the Harbonnaster, and filling out a new docking permit if it will be a
permanent move.
. All vessels underway within the marina basin shall be operated at idle speed, and not create a wake.
. Swimming, diving, fishing and cast netting is prohibited from marina docks and seawalls.
. No outside labor craftsmen may work on any vessel in the marina, without first obtaining permission from the
Harbormaster's office. Such approval will only be given to those labor craftsman who show proof of liability
insurance, have a valid City of Clearwater occupational license or have registered as a vendor with the City of
Clearwater. The City may not be held liable for any damages or negligence from outside labor working on
vessels within the marina.
. \'Vork may be allowed on a vessel if it causes no public nuisance to other marina tenants. Such work may be
performed between the hours of 8 a.m. and 5 p.m.
. No refuse shall be thrown overboard at the marina. Garbage and trash shall be deposited in containers
provided for that purpose.
. Oil spills shall be reported immediately to the USCG and the Harbormaster's office.
. Vessel owner shall not store supplies, materials or accessories upon, nor make any changes, alterations or
additions to docks, catwalks, seawalls or other public property without prior written permission from the
Harbormaster.
\'C'\STE OIL - All waste oil must be placed in the waste oil tank, which is located in the marine service shop
area. Waste oil must not be placed in garbage cans, pails or liners or dumped into marina waters. Sewage
pump-out facilities are available at the fuel dock. This service is available to all permit holders at no charge.
.
Water shall not to be wasted. Water siphons are not permitted except in emergency. Additional charges will
be added to the slip rent of any tenant using abnormal amounts of water. All electric, telephone, dock box,
cable and dock office rental charges will be paid by the commercial slip tenant.
Distribution of advertising materials, solicitation of any kind, or sale of tickets for any vessel carrying
passengers for hire is prohibited upon the docks, sidewalks, seawall, parking lots or other public places.
Passage tickets sold on the docks shall be sold only at established booths or at the vessel. An operator may
.
Revised per City Council meeting 7/15/04 3
not have more than one booth per slip. It shall be the duty of the owners/ operators to keep such booths and
all adjacent areas clean and free of all encumbrances. No booth may be built, moved or relocated without
written permission of the Harbormaster.
8. SIGNAGEAND DISPLAY OF FISH:
. All commercial vessels shall display a sign, which shall give the name of the vessel, owner, captain and type of
operation. Land Development Code Section 3-180ST allows for a sign of four square feet at a Marina vessel
slip. It also allows for an additional sign of eight square feet for commercial marinas having separately licensed
slips. These two signs are designed "Exempt Signs" and do not require a city permit. Small portable signs may
be placed on the dock or seawall when the vessel is underway. In port the owner/captain must keep the
portable sign on board the vessel.
. Upon returning to the marina, the operator may display and dress fish as a service to patrons. Fish may be
hung from sign until the end of the day, at which time they are to be removed. Fish may not be left over
night. Fish may not be displayed on sidewalk.
. Feeding the birds is prohibited. All fish remains are to be bagged prior to discarding in compactors in an
effort to minimize odor.
9. SALE OF COMMERCIAL VESSEL(S) NAMED IN DOCKING PERMIT: The following policies and
procedures are, by reference, made a part of the docking permit for all commercial vessels berthed at the
Clearwater Municipal Marina and other City owned facilities authorized for commercial vessels.
. Except as provided herein, tenant shall not assign or encumber this agreement, nor assign or transfer in
any way, an interest in tenant's business, nor use or permit the use of the slip for any purpose other
than provided by the terms of this dock permit, except that individuals or partners may cause their
vessels and this dock permit to be assigned to a corporation, limited liability company or trust, so long
~ the percentage of ownership interest in the new entity is held in the same proportions, by the same
individuals as was the previous vessel ownership and dock permit Tenant shall not sublet the slip, or
any part thereof. When there is a change to a corporation, limited liability company or trust, a new
dock permit must be flied with the Harbormaster.
For the purposes of this agreement, an "assignment" prohibited by this section shall be deemed to include the
following:
- if tenant is a partnership, a withdrawal or change (voluntary, involuntary, by operation of law
or otherwise) of any of the partners thereof, or the dissolution of the partnership except in the event
the partnership continues operation by the remaining partners upon the death of a partner; or,
- if tenant consists of more than one person, a purported assignment, transfer, mortgage or
encumbrance (voluntary, involuntary, by operation of law or otherwise) from one thereof unto any
other party; or,
- if tenant is a corporation of limited liability company, any dissolution, merger, consolidation
or other reorganization of tenant, or any change in the ownership (voluntary, involuntary, by operation
of law or otherwise) of its capital stock or membership interests (as the case may be) from the
ownership existing on the date of execution hereof.
.
If tenant's business is given, bequeathed, sold or otherwise assigned to an immediate family member of
the existing tenant, such assignment must be authorized by Harbormaster. This authorization shall not
be construed as granting any property interest in the slip or facility. "Immediate family member" shall
be defined as an individual who is a spouse, former spouse, grandparent, grandchild, parent, child,
adopted child, brother or sister, all of these including in-law and step relationships. The terms of this
dock permit, with all rights and obligations, shall be granted and assumed contingent upon meeting
application requirements.
.
Tenant shall be permitted to sell tenant's business and assign the agreement rights and obligations to a
Revised per City Council meeting 7/15/04 4
new tenant. In such case, the new tenant (purchaser) shall be restricted to operate the purchased
business and tenant's vessel. Any change will be at the discretion of the Harbormaster. (ref. #1) This
provision authorizes only a bona fide sale of the business. The City reserves the right to review
documents related to the sale to verify that the sale is bona fide. A transfer fee equivalent to 3
year's base rent in effect at the time will be imposed.
. Any new tenant, including any assignee, prior to execution of any assignment or new dock permit,
must meet \.vith the Harbormaster and submit for review, an application which contains personal and
business financial statements with financial and business references, a credit check, prior related
commercial chartering or business experience, insurance policy, criminal record, current business
licenses and personal references. The Harbormaster reserves the right to reject any application based
on false or misleading information, prior or current criminal conviction, bad credit history, incomplete
or inaccurate application information, or any other similarly related cause.
10. ASSUMPTION OR RISK; DISCLAIJ\1ER OF LIABILITY; INDEMNITY: This facility is to be used at the sole
risk of the owner of said vessel, and City shall not be liable or responsible for the care or protection of the vessel,
including gear, equipment and contents, or for any loss of damage or whatever kind of nature to said vessel,
howsoever occasioned. There is no guarantee or warranty of any kind as to the condition of the piers, catwalks,
ramps, or mooring gear, nor shall the City be responsible for injuries to persons or property occurring thereon or
for any reason whether herein specifically stated or not. Owner agrees to hold the City harmless and indemnify it
of all loss, damage or liability or any kind claimed by reason of any act or failure to act on the part of the owner,
his agents, employees, or guests in the use of mooring space for the vessel.
11. EJ\1ERGENCIES, HURRICANES OR OTHER ACTS OF GOD: Each commercial vessel owner at this Marina
will provide a Hurricane Plan to the Harbormaster. The Hurricane Plan should be a detailed list of action on what
you will do with your vessel in the event of a hurricane. It is strongly recommended that the owner move the
vessel from the Marina and anchor it in a hurricane hole or other safe location. If the owner plans on leaving the
vessel at the Marina dock, he/ she must include a drawing on Exhibit 1, showing how the vessel will be secured.
The Marina will require all mooring lines to be at least doubled and that the owners secure all loose items and that
a number of fenders be placed on the vessel to protect it and the City dock(s). Prior to the arrival of the storm,
the City will video tape the condition of the docks and vessels. In the event the persons identified in Exhibit 1
cannot be contacted, Marina personnel will secure the vessel(s) as best they can to protect City docks. The
Hurricane Plan must be included as Exhibit 1 of the Docking Permit. Under current law, the boat owner has the
right to leave his/her vessel at the Marina during a hurricane. The boat owner has a general obligation to keep
his/her vessel in a secure condition at the dock and to not do harm to the dock or other boats. The standards of
care are those of a reasonably prudent vessel owner.
12. LIEN ON BOAT: The City shall have a lien against the vessel named herein and it's appurtenances for unpaid
sums due for rental of space or other services, or from damages caused to docks or other City owned property by
their vessel.
13. BREACH OF CONDITIONS: Should breach of the conditions of this permit occur, the rights herein conferred
shall terminate immediately and the City may remove or require the vessel be removed from the mooring space.
The owner shall pay any cost incident thereto, and any un-expired rental shall be forfeited.
14. Waiver of any conditions by the City shall not be deemed to be a continuing waiver.
15. This permit, when fully executed will replace any docking permit previously issued to the vessell owner.
Applicant
Date
Marine & Aviation Director
Date
Revised per City Council meeting 7/15/04 5
EXHIBIT I
HURRICANE PLAN FOR VESSEL
1. Name of Person responsible
Address
2. Name of Alternate Person
Address
DATE
Phone
Phone
Revised per City Council meeting 7/15/04 6
The marina office will contact the person responsible for the Hurricane Plan or alternate when a Hurricane Watch is
declared for the Clearwater Area. It is the responsibility of the owner of the vessel or alternate to make arrangements
to either secure the vessel in the slip for the storm or to move it, as indicated in question 3 below.
3. Do you intend to leave your vessel in the slip at Clearwater Marina during a hurricane?
Yes No (Check one)
4. If the answer to question 3 is no, please indicate where you will take the vessel or anchor it:
5. If the answer to question 3 is YES, please indicate in the space below exacdy how you will secure the vessel in the
slip, showing the size and amounts of mooring lines, amount and size of fenders and any other information you
feel is necessary: (A drawing of the vessel and slip will satisfy this requirement)
6. It is the responsibility of the vessel owner and holder of the docking pennit to insure that the Hurricane Plan for
their vessel is kept up to date and current with the City of Clearwater, upon signing the docking pennit.
Applicant
Date
Marine & Aviation Director
Date
Revised per City Council meeting 7/15/04 7
City of Clearwater Marine and Aviation Department
Clearwater Municipal Marina
25 Causeway Blvd
Clearwater, Florida 33767
Phone (727) 462-6954 Fax (727) 462-6957
Private Docking Permit
Commencing
Facility: Marina
Date:
Slip #
Monthly Base Fee
Owners Name
Island Estates
$
(Dock box & electric billed monthly)
RES
NON
o
Add
S
wners ress treet
Owners Address City State Zip
Owners Phone #'s Home Work Cell
Owners e-mail address
Vessel Name I Declared Value $
. Vessel Reg/Doc
!
I Vesse! Ove<all Length & Beam Length: Beam:
U.S. Coast Guard License # Expiration Date
Manufacturers Name Model Year
Manufacturers Serial # Fuel (Gas) (Diesel)
Hull Material Wood Aluminum Steel Fiberglas
Propulsion Inboard Outboard Inboard/ Outboard Sail
The unde rsigned he re by makn applicatio n fo r a do cking pe rm it and fo r the abo ve-de signated berthing
ace 0 m mo datio ns fo r the ve sse I named he rein. By his signature be 10 w, the applicant ackno wledges having read, t:tttti
understood, and agrees to abide by all conditions of this permit as printed hereon and by the Rules and Regulations
go verning 0 ceupancy of the space and use of the facility. By signature of its autho rized official, the City of Clearwater
approves the issuance of this permit subject to the terms and conditions referred to below. Applicant agrees to keep
c urre n t all info rm atio n.
CON D I T ION S, R U L E S & REG U L A T ION S
1. CONDITIONS & AUTHORITy': This permit is non-transferable and applies only to the above named vessel,
owner and/ or operator, facility and space. This permit shall not be construed as granting any property interest in the
slip or facility, but shall be deemed a subject to all the terms contained herein and the applicable ordinances of the
City. The City reserves the right to discontinue furnishing these accommodations, that is, to cancel this permit and
change the rental rate for space by giving or mailing notice in writing to the owner or operator at either of the above
addresses (Code of Ordinances Sec. 33.027 and Sec. 33.028).
2. PAYMENT OF DOCKAGE FEES: Upon acceptance of a slip, the first and second month's slip rent is due;
thereafter rent and other applicable fees will be invoiced to the owners address each month. Slip rent and other fees
are due upon receipt of invoice and before the fifteenth of each month. Owners may request credit card processing
Revised per City Council meeting 7/15/04
each month upon submission of completed authorization form with signature. Failure to pay for three consecutive
months will result in the cancellation of the dock permit and removal of vessel. Refunds for any unused prepaid
period will be determined on a case-by-case basis. (Code of Ordinances See. 33.028 and See. 33.029)
Other a licable fees:
Fee for automatic credit card processing of monthly charges
Fee for late payment of rent (assessed on the 15th of the month)
$ 5.00
$30.00
3. ACCESS TO BOAT: Vessel owners hereby authorize the City to board their vessel to make adjustments to
mooring lines or to move the above described vessel, as may be required in an emergency situation, or to avoid loss or
damage to city owned facilities, or to maintain the marina such as dredging, dock or seawall repairs or improvements.
The City shall be held harmless by the owner of any liabilities whatsoever or for any damage occasioned thereby.
4. CONDUCT: No person shall interfere with the public's use of the marina area or infringe upon the normal
operation of any other persons who are authorized to conduct business within the marina. A determination by the
Harbormaster will be accepted as final in evaluating and limiting activities, which may infringe upon the rights of
others. Disorderly conduct, which includes threats to harm people or property of any other tenant, marina employee
or member of the public by a tenant, his employees or visitors will be subject to immediate removal from the marina.
Also, public intoxication, profanity or abusive language directed at anyone will not be tolerated.
5. BOAT O\VNER'S RESPONSIBILny; :tvlAINTENANCE Vessels shall be kept in a seaworthy condition, and
shall create neither fire hazards, eyesores, or sinking hazards. If a vessel is observed in an unsafe condition, the
owner(s) will be directed by the Harbormaster to remove the vessel from the Marina. Owner(s) agree to remove the
vessel upon notification by the City of an unsafe condition(s) or to be held responsible for all and any damage caused
by the vessel to Marina docks, pilings and structures. The owner shall keep the vessel properly moored and dry within
at all times. Routine maintenance and minor repair necessary for the preservation and seaworthiness of the vessel such
as mechanical adjustment, minor painting, leak seals and rot prevention may be performed within the marina. Such
repairs are generally considered to be those which:
. Do not disturb the public peace and tranquility of any person aboard any vessel within the jurisdiction
of the marina.
. Do not contribute to a disorderly or unsightly appearance during the process of repair or
maintenance.
. Are capable of accomplishment with hand tools or certain portable power tools normally
carried aboard the vessel.
· Are confined to the vessel.
· Do not pollute or put wastes in marina waters.
6. LAW, RULES AND REGULATIONS: Boat owner shall comply with the Marina Rules. The Marina may change
the Marina Rules by posting new ones or otherwise notifying boat owner of the change. In using the Marina, boat
owner shall comply with all applicable laws, ordinances, resolutions, rules and regulations of federal U.S. Coast Guard
regulations, state and local entities.
· The private tenant shall not conduct commercial business under this private docking permit.
· Living aboard vessels is prohibited.
· Subleasing of space or permitting any vessel not named in this permit to use the space named herein is not
permitted. Any other vessel mooring within this space may do so only with prior written permission of the
Harbormaster, who will charge the daily transient rate currently in effect.
. Any owner expecting to vacate his slip for any period in excess of seven (7) consecutive days shall notify the
Harbormaster in advance. The City reserves the right to use any empty slip for temporary transient dockage
boaters, after verifying by phone that the permanent tenant will not be using the slip, without subsidizing the
dock permit holder. The electric usage for this period of use by the transient boater will not be charged to the
Revised per City Council meeting 7/15/04
2
permanent tenant.
. Moving to different locations or transferring vessels between spaces within the facility may be affected only
with prior written permission of the Harbormaster, and filling out a new docking permit if it will be a
permanent move.
. All vessels underway within the marina basin shall be operated at idle speed, and not create a wake.
. Swimming, diving, fishing and cast netting is prohibited from marina docks and seawalls.
. No outside labor craftsmen may work on any vessels in the marina, without first obtaining permission from
the Harbormaster's office. Such approval will only be given to those labor craftsman who show proof of
liability insurance, have a valid City of Clearwater occupational license or have registered as a vendor with the
City of Clearwater. The City may not be held liable for any damages or negligence from outside labor working
on vessels within the marina.
. Work may be allowed on a vessel if it causes no public nuisance to other marina tenants. Such work may be
performed between the hours of 8 a.m. and 5 p.m.
. No refuse shall be thrown overboard at the marina. Garbage and trash shall be deposited in containers
provided for that pUlpose.
. Oil spills shall be reported to the USCG and the Harbormaster's office.
. Vessel owner shall not store supplies, materials or accessories upon, nor make any changes, alterations or
additions to docks, catwalks, seawalls or other public property without prior written permission from the
Harbormaster.
W AS1E OIL - All waste oil must be placed in the waste oil tank, which is located in the marine service shop
area. Waste oil must not be placed in garbage cans, pails or liners or dumped into marina waters. Sewage
pump-out facilities are available at the fuel dock. This service is available to all permit holders at no charge.
. Water shall not to be wasted. Water siphons are not permitted except in emergency. Additional charges ",rill
be added to the slip rent of any tenant using abnormal amounts of water. All electric, telephone, dock box,
cable and dock office rental charges will be paid by the slip tenant.
7. SALE OF PRIVA1E VESSELS NAMED IN DOCKING PERMITS: The following policies and procedures are,
by reference, made a part of the docking permit for non-commercial vessels berthed at the Clearwater Municipal
Marina and other City owned facilities authorized for non-commercial vessels.
. Should the holder of this private dock permit decide to sell the vessel named in this application, the permit
holder shall advise the Harbormaster in writing of his/her intent to sell the vessel prior to consurrunation of
the sale. The permit holder shall further advise as to his/her intent to either retain the slip for another vessel
to be acquired by the pennit holder or to relinquish any claim to further use of the slip at the time of the sale.
. If the seller elects to relinquish the slip, the purchaser will, upon approval of a docking permit application and
payment of dockage fees, be issued a private dock permit for the slip in question. A transfer fee equivalent to
3 year's base rent in effect at the time will be imposed.
. If the seller elects to retain the slip for another vessel, he will have 90 days from the date of sale to acquire a
replacement vessel, titled in his name, and place it in the slip. The seller may request in writing one extension
of the 90-day period, not to exceed 180 days. Should he fail to comply, his docking permit will be revoked
and the slip will be assigned to another person on the waiting list. During this period, the City will have the
right to use the slip for transient dockage and the holder of the docking permit may not permit any other
vessel not personally owned by him to be placed in the slip.
. When the seller elects to retain the slip, the purchaser will have not more than four (4) weeks following the sale
to remove the vessel from the slip. The purchaser will be charged the daily transient rate for any period the
vessel is docked at the marina in excess of the four-week period.
Revised per City Council meeting 7/15/04
3
8. ASSUMPTION OR RISK; DISCLAIMER OF LIABILITY; INDEMNITY: This facility is to be used at the sole
risk of the owner of said vessel, and the City shall not be liable or responsible for the care or protection of the vessel,
including gear, equipment and contents, or for any loss of damage or whatever kind of nature to said vessel,
howsoever occasioned. There is no guarantee or warranty of any kind as to the condition of the piers, catwalks,
ramps, or mooring gear, nor shall the City be responsible for injuries to persons or property occurring thereon or for
any reason whether herein specifically stated or not. Owner agrees to hold the City harmless and indemnify it of all
loss, damage or liability or any kind claimed by reason of any act or failure to act on the part of the owner, his agents,
employees, or guests in the use of mooring space for the vesseL
9. EJ\iIERGENCIES, HURRICANES OR OTHER ACTS OF GOD: Each private vessel owner at this Marina will
provide a Hurricane Plan to the Harbormaster. The Hurricane Plan should be a detailed list of action on what you will
do with your vessel in the event of a hurricane. It is strongly recommended that the owner move the vessel from the
Marina and anchor it in a hurricane hole or other safe location. If the owner plans on leaving the vessel at the Marina
dock, he/ she must include a drawing on Exhibit 1, showing how the vessel will be secured. The Marina will require all
mooring lines to be at least doubled and that the owners secure all loose items and that a number of fenders be placed
on the vessel to protect it and the City dock(s). Prior to the arrival of the storm, the City will video tape the condition
of the docks and vessels. In the event the persons identified in Exhibit 1 cannot be contacted, Marina personnel will
secure the vessel(s) as best they can to protect City docks. The Hurricane Plan must be included as Exhibit 1 of the
Docking Permit. Under current law, the boat owner has the right to leave his/her vessel at the Marina during a
hurricane. The boat owner has a general obligation to keep his/her vessel in a secure condition at the dock and not do
harm to docks or other boats. The standards of care are those of a reasonably prudent vessel owner.
10. LIEN ON BOAT: The City shall have a lien against the vessel named herein and its appurtenances for unpaid
sums due for rental of space or other services, or from damages caused to docks or other City owned property by their
vesseL
11. BREACH OF CONDITIONS: Should breach of the conditions of this permit occur, the rights herein conferred
shall terminate immediately and the City may remove or require the vessel be removed from the mooring space. The
owner shall pay any costs incident thereto, and any prepaid un-expired rental fees shall be forfeited.
12. Waiver of any conditions by the City shall not be deemed to be a continuing waiver.
13. This permit, when fully executed will replace any docking permit previously issued to the vessell owner.
Applicant
Date
Marine & Aviation Director
Date
EXHIBIT 1
HURRICANE PLAN FOR VESSEL
DATE
1. Name of Person responsible
Phone
Address
Revised per City Council meeting 7/15/04
4
2. Name of Alternate Person
Phone
Address
The Marina Office will contact the person responsible for the Hurricane Plan or alternate when a Hurricane Watch is
declared for the Clearwater Area. It is the responsibility of the owner of the vessel or alternate to make arrangements
to either secure the vessel in the slip for the storm or to move it, as indicated in question 3 below.
3. Do you intend to leave your vessel in the slip at Clearwater Marina during a hurricane?
No (Check one)
Yes
4. If the answer to question 3 is no, please indicate where you will take the vessel or anchor it:
j
5. If the answer to question 3 is YES, please indicate in the space below exactly how you will secure the vessel in the
slip, showing the size and amounts of moorings lines, amount and size of fenders and any other information you feel is
necessary: (A drawing of the vessel and slip will satisfy this requirement)
6. It is the responsibility of the vessel owner and holder of the docking permit to insure that the Hurricane Plan for
their vessel is kept up to date and current with the City of Clearwater, upon signing the docking permit.
Applicant
Date
Marine & Aviation Director
Date
Revised per City Council meeting 7/15/04
5
l
Clearwater Municipal Marina
Commercial Slip Eligibility Documentation
Requirements Sheet
Yes, I understand that I must successfully complete all required background
verifications and submit in full all documentation required to meet lease execution
eligibility for a commercial slip at the Clearwater Municipal Marina, and hereby give
notice that I wish to proceed with the application process.
Yes, I authorize the City of Clearwater to review my credit history and any other
relative information required to process this application.
No, I do not wish to proceed with the application process at this time. I
understand that by voluntarily waiving this current opportunity to proceed with the
eligibility and background review process, my name will remain on the commercial
waiting list, no lower than my present position, and I will remain eligible for a future
commercial slip vacancy.
To Be Provided By Applicant:
Personal Financial Statement
Business Financial Statement
City of Clearwater Occupational License
Pinellas County Occupational License
Federal Commercial Vessel Registration
State of Florida Vessel Registration
Coast Guard Certificate of Inspection (if larger than 6 capacity)
Captains License
Insurance Certificate (with charter endorsement)
Min. $500,000 liability insurance with the City of Clearwater additional
insured
Business Licenses
If Corporation: Listing of all Officers, Directors, and Shareholders
If Partnership: Listing of all General Partners
If Limited Liability Company: Listing of all members
If Trust: Listing of all Trustees, Beneficiaries
Commercial Slip Eligibility Requirements Documentation Checklist
.,
Clearwater Municipal Marina
Commercial Slip Eligibility Requirements
Documentation Checklist - Continued
Financial References (2)
Business References (2)
Personal References (3)
To Be Completed Bv City:
Credit Check/History
To be paid for by applicant
Criminal Background Check
To be paid for by applicant
Application packet submittals received by City:
Applicant
Date
Harbormaster
Date
I hereby state that all information submitted by me as required by the City of Clearwater
is complete, factual and true. I understand that the City of Clearwater reserves the right
to reject any application according to the qualification criteria adopted by the City
Council, including but not limited to false or misleading information, prior or current
criminal conviction, bad credit history, incomplete or inaccurate application information,
or any other similarly related cause.
Applicant
Date
Commercial Slip Eligibility Requirements Documentation Checklist
2
City of Clearwater
Commercial Slip Eligibility Requirements
Application Process and Qualification Reminders
A. Information submitted as a part of the application packet should be thorough and
accurate. If there are any questions about any element of the application
process, please contact the Harbormaster's Office as soon as possible so the
packet may receive a timely review.
B. Do not assume City staff members are knowledgeable about any vessel, licenses
or individual business operations. The responsibility is incumbent upon each
applicant to provide the information that is requested.
C. Applicants may provide any additional information that they believe will assist
City staff members during the review of the application, but applicants must, at a
minimum, submit the information requested by the City.
D. The Harbormaster will make the determination of all commercial slip assignments
based on the overall needs of the operation and the space management needs
of the facility.
E. Any future requested commercial movement considerations will be at the sole
discretion and determination of the Harbormaster.
F. Applicant is responsible for providing an affidavit of ownership interest in the
vessel and the business.
G. An approved applicant's vessel is restricted to a 6-passenger limitation, unless a
waiver is requested and granted by the City of Clearwater.
Commercial Slip Eligibility Requirements Documentation Checklist
3
tNbY
~ Clearwater
City Council
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Agenda Cover Memorandum
Trackinq Number: 686
Actual Date: 07/15/2004
Subiect / Recommendation:
Pass Ordinance No. 7307-04 on first reading increasing the residential and commercial
Stormwater Utility rate to $9.63 per Equivalent Residential Unit (ERU) beginning 10/01/2006, to
$9.92 per ERU beginning 10/01/2007 and to $10.22 per ERU beginning 10/01/2008; approve an
increase of five full time equivalent (FTE) positions for the Stormwater Maintenance department
to begin October 1, 2004 at a cost of $172,840.00 including benefits and equipment,
Summary:
The Stormwater Utility was established effective 1991. On August 6, 1998 Ordinance 6309-98
was passed increasing Stormwater Utility rates to $4.00 per ERU beginning 10/1/98 and
establishing a series of four subsequent 4.3 per cent increases to be effective 10/1/1999
($4.17),10/1/2000 ($4.35),10/1/2001 ($4.54) and 10/1/2002 ($4.73).
Between 1998 and 2001 staff completed watershed management plans for all major watersheds
in the City. These plans identified numerous residences and businesses subject to flooding in a
100 year storm event. These were combined with a list of flood prone residences complied
based on staff knowledge and citizen complaints.
Based on this information it was apparent that the existing stormwater utility rates would not be
sufficient to address these flood problems in a timely manner, while also providing for necessary
maintenance of the existing stormwater infrastructure.
Consequently, on November 15, 2001, Ordinance 6855-04 was passed increasing stormwater
utility rates to $6.13 (40.8%) per ERU beginning 10/1/2001 and establishing a series of four
subsequent increases to be effective 10/1/2002 (16.8%, $7.16), 10/1/2003 (12.0%, $8.01),
10/1/2004 (8.0%, $8.65), and 10/1/2005 (8.0%, $9.35).
Due to the rate increases adopted in 2001 several significant flood control and water quality
projects have been completed or are underway, including: Prospect Lake Park; Myrtle Avenue
Road and Drainage Improvements; Kapok Wetland & Floodplain Restoration; Glen Oaks; North
Beach Drainage; Lake Bellevue and Repair & Replacement Projects.
The City's utility rate consultant, Burton and Associates, has completed a revenue sufficiency
and financial forecast analysis following the completion of third year of operations under the
rates approved in 2001. As anticipated, due to operational savings and additional grant funds
received, this analysis showed that only minimal rate adjustments will be necessary through the
year 2009.
arwater
City Council
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Agenda Cover Me m 0 ran dum
Staff is requesting a series of 3% rate increases to be effective 10/01/06 ($9.63), 10/01/07
($9.92) and 10/01/08 ($10.22) with no recommended change to the previously approved rates
of $8.65 and $9.35 effective 10/01/04 and 10/01/05 respectively.
In addition to funding for continuing approved projects staff recommends the following new
projects for Commission funding approval: Coastal Improvements, Coopers Point, Channel
Improvements and Allen's Creek Drainage Improvements.
Individual projects will be presented to the Commission for development approval.
The five additional positions are included in the rate study and the requested rate increases.
The positions requested are:
TV Camera Truck operator
Supervisor I
Storm Line Inspector
Heavy Equipment Operator
Customer Service Representative
The TV Camera Truck Operator, Storm Line Inspector and Heavy Equipment Operator positions
will be staffed through promotions within Public Services. Because of the promotions, the five
positions to be added are three Public Service Technician I, a Supervisor I and a Customer
Service Representative. For FY 2005, the estimated cost for these positions is $172,840.00.
Originating: Engineering
Section Other items on City Manager Reports
Category: Code Amendments, Ordinances and Resolutions
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
Review Approval
Mic:hi'lpl OIJillpn 06-22-2004 08:23:27
Cvndie Goudeau 07-06-2004 14:05:33
Leslie Douoall-Sides 06-22-2004 09:57:22
Garrv Brumback 07-06-2004 09:30:16
Tina Wilson 07-06-2004 07:24:19
Bill Horne 07-06-2004 13:59:08
ORDINANCE NO. 7307-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO THE SCHEDULE FOR
STORMWATER UTILITY RATES; AMENDING APPENDIX
A, ARTICLE XXV PUBLIC WORKS--FEES, RATES AND
CHARGES; SECTION (3)(e) STORMWATER
MANAGEMENT UTILITY RATES, CLEARWATER CODE
OF ORDINANCES; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. Appendix A, Article XXV, PUBLIC WORKS--FEES, RATES AND
CHARGES, Section (3)(e) Stormwater Management Utility Rates, Clearwater Code of
Ordinances, is amended as follows:
(3) Rates:
(e) Stormwater management utility rates. The stormwater management utility rates
shall be based upon the revenue requirements for the construction,
administration, management, engineering, operation and maintenance of the
stormwater management system, and the adopted capital improvement program
funding needs of the system. For the purposes of these rates, the terms shall
have the meanings set forth in section 32.242 or, if not defined in section 32.242,
in sections 32.002 or 1.02.
1. Basic rate. The rate per month for one equivalent residential unit or ERU
shall be established as specified below:
Effective
1 11 ~ 04
10/1/Q2; 05 10/1 IW 06 1011 194-07 10/1 lGe 08
Per ERU
$~ 8.65 $-7-:4{} 9.35 $&-M 9.63 $&% 9.92 $~ 10.22
2. Residential property fees. The monthly fee for each residential property
shall be:
Single-family................ 1 ERU/dwelling unit
Duplex units ................ 1 ERU/dwelling unit
Condominium units....... 1 ERU/dwelling unit
Apartments...... ............ 1 ERU/dwelling unit
Mobile homes.............. 1 ERU/dwelling unit
3. Nonresidential property fees. Nonresidential property shall be charged on
the basis of the impervious area of the property in accordance with the
following formula:
Ordinance 6855-01
Impervious area (sq. ft.) divided by 1,830 sq. ft. = Number of ERU's. A
minimum value of 1.0 ERU shall be assigned to each nonresidential
property. The impervious area of each nonresidential property shall be as
determined by the city engineer. ERU's shall be rounded to the nearest
one-tenth of a unit.
4. Undeveloped property. Stormwater management utility fees shall not be
levied against undeveloped property pursuant to this article.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J Aungst, Sr., Mayor
Approved as to form: Attest:
Leslie Dougall - Sides, Cynthia E. Goudeau, City Clerk
Assistant City Attorney
2 Ordinance 6855-01
erJG tf
~ Clearwater
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PWA
Stormwater Utility
Maintenance/ Management
2004 Rate Study
Update
Memorial Caseway Bridge - 2002-06-
18.ppt
7/6/2004
1
7/6/2004
Memorial Gaseway Bridge - 2002-06-
18.ppt
2
Memorial Caseway Bridge - 2002-06-
18.ppt
716/2004
3
7/6/2004
Memorial Casaway Bridge - 2002-06-
18.ppt
4
7/6/2004
Memorial Caseway Bridge - 2002-06-
18.ppt
5
7/6/2004
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Memorial Caseway Bridge - 2002-06-
18. ppt
6
Accomplishments
. Glen Oaks
. North Beach Drainage
. Alligator Creek Implementation
. Stevenson Creek Implementation
. Repair & Replace
Stormwater Utility
-,--------r-~-- -~
0/0 incr. ERU! Revenue
IFY01 4.30/0 $4.35 III $5.0M I
~ FY 02 40.80/0 1
$6.13 $7.0M ~
FY 03 16.80/0
=_$7.1==6 $8.2M1
=
FY04 12.00/0 $8.01 $9.2M I
FY05 8.00/0 $8.65 I $9.9M~
~ 8.00/0 $9. 3_~___I$1o. 7M
"""
Memorial Caseway Bridge - 2002-06-
18.ppt
7/6/2004
7
7/6/2004
Continuation of the
Stormwater Plan
. Management
-- Stevenson Creek Implementation
~ Alligator Creek Implernentation
- Repair & Replacement Projects
-~ Coastal Basins (nevv '07)
-< hannelltnprovenlents (ne\;\I '(7)
Memorial Gaseway Bridge - 2002-06-
18.ppt
8
L
Continuation of the
Stormwater Plan
. Maintenance
~ New Facility Maintenance
-- 5 Ne\Jv Maintenance FTE's
TV Camera Truck I Asset Management
Storm Line Inspection
Heavy Equipment Operations
Customer Service
Memorial Caseway Bridge - 2002-06-
18.ppt
7/6/2004
9
~ Clearwater
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PWA
Stormwater Utility
Maintenance/ Management
if(727)562-4750
Memorial Caseway Bridge - 2002-06-
18.ppt
7/6/2004
10
0l2. L-S b
City Council
I~. \p
Agenda Cover Memorandum
Trackinq Number: 691
Actual Date: 07/15/2004
Subiect / Recommendation:
Review Council Policies for any changes, and revise policies to include addition to Leisure Section
c., Designating Memorials on City Public Property.
Summary:
A yearly review of current Council policies is recommended. In addition, as requested by the
Council, Parks and Recreation Department has proposed a policy regarding Designating
Memorials on City Public Property.
Originating: Official Rec and Legislative Svc
Section Consent Agenda
Category: Other
Number of Hard Copies attached: 2
Financial Information:
~ Other
Review Approval
C:vnclie GOlJcleillJ
07-02-2004
09:23:39
CITY COMMISSION POLICIES
TABLE OF CONTENTS
Boards ...... .............. ............ II .................. ... ................ ..................... ............ Page 1
Representative Balance..................................................................................... 1 A
Ad Hoc Committee............................................................................................. 1 B
City Representatives on Non-City Boards.......................................................... 1 C
Non-Board Business Functions Sunshine Law................................................... 1 0
Special Request................................................................................................. 1 E
Input to Other Boards/Committees .....................................................................1 F
Letterhead..........................................................................................................1 G
Campaign Material During Meetings ..................................................................1 H
In ut to Adviso Boards.................................................................................... 1 I
'; ,'w (Deleted by Commission 8-21-03).....1J
Advisory Board Dinner........... ............................................ ........... ...................... 1 K
Budget ..................... ............ .................... ... .... ... .............. ........1.......... Pages 2-13
Balanced Budget ... .............. ...................... ... ...... ............ ............................. ....... 2A
Maintenance of Capital Plant and Equipment.....................................................2B
Budget Review Process..................................................................................... 2C
Budgetary Position Control................................................................................. 20
General Fund Unappropriated Retained Earnings .............................................2E
Capital Improvement Budget and Capital Improvement Plan ............................. 2F
Road Millage.................................................................................................... ..3G
Enterprise Funds................................................................................................ 3H
Enterprise Fund Transfer Payment..................................................................... 3 I
Interfund Administrative Charge .................................... ........ ............ ..................3J
Interfund Other Service Charge................................. ........... .............................. 4K
CRA Contribution to General Fund..................................................................... 4L
Special Events Fee............................................................................................ 4M
Accounting Procedures.................................................................................... ..4N
Review of Rate Schedules............................................................................... ..50
Review of Annual Audit ...................................................................................... 5P
I nvestment Policy............................................................................................. ..5Q
Debt Management Policy .................................................................................11 R
Central Insurance Reserve Policy.................................................................... 13S
City Comm ission ........... .................................................. ........... ...... Pages 14-17
Resolutions....................................................................................................... 14A
Proclamations................................................................................................... 14B
Representation on Boards................................................................................ 14C
Citizen Inquiries-Responses............................................................................. 140
Departing Commissioners' Gifts.............. ......................................................... 15E
Travel............................................................................................................... 15F
Fund Raiser..................................................................................................... .15G
Staff Projects.................................................................................................... 15H
Annual Dinners........................................ ......................................................... 15 I
Televising Commission Meetings..................................................................... .16J
Information Available to Public and Press.. ........ ................... ...... ............ .16K
Distribution of Commission Mail...................................................................... 16 L
Revisions adopted by Commission 8-21-03
Table of Contents (contd)
Strategic Planning........................................................................................... 17M
City Employees.. .............. ........................... ....................... ................ ...... Page 18
Participating in Auctions................................................................................... 18A
Reimbursement of certain meal event....................... ......... .....................188
General Administration .............. ........................................ .............. Pages 19-20
Application Fee Waivers................................................................................... 19A
Sparkling Clearwater........................................................................................ 198
Drew Street 8anner.......................... ................................................................ 19C
Fire Lanes........................................................................................................ 200
Copyright Fees................................................................................................. 20E
Renewal.................................. ......................................................................... 20F
Stationery........................................................................................................ .20G
Welcome Letters....................................................... ........................................ 20H
Citizens to be Head Response .........................................................................20 I
Special Event Street Closure Limitation........................................................... .20J
land Development ... .................................................. ........... ........... Pages 21-22
Annexation Agreements................................................................................... 21 A
Subdivision Monuments................................................................................... 21 8
Petitions for Annexation.................................................................................... 21 C
_ Deleted by Commission 8-21-03......................................210
Landscaping of City Roads............................................................................... 21 E
Parks & Recreation Card to Annexing Property............................................... 21 F
Waiver/reduction of Liens.... ........................... ............. ...................... ..22G
legal......................................................................................................... Page 23
Case Reports................................................................................................... 23A
leisu re.................................................................................................... Pages 23
Holiday Decorations......................................................................................... 23A
Library Donor Naming Recognition...................................................... .. 238
11 Revisions adopted by Commission 8-21-03
BOARDS
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CITY COMMISSION POLICY
A. Representative Balance. When making appointments to a board, the City
Commission will strive to assure the board has a balance of race, gender
and geographical area of the City represented.
B. Ad Hoc Committees. Members of boards may also serve on Ad Hoc
committees or Task Forces.
C. City Representatives on Non-City Boards. Individuals appointed by City
Commission to be the City's representatives on non-Cit Boards will serve
no more than three consecutive terms.
approved by Commission 8-21-03
D. Non-Board Business Functions - Sunshine Law. In order to eliminate
the possibility or appearance of violation of the Sunshine Law, all boards
and committees appointed by the City Commission are requested not to
schedule luncheons or other non-board business functions.
E. Special Request. Requests for special reports on projects will require
Commission or City Manager's approval prior to staff commencing efforts
in this regard.
F. Input to Other Boards/Committees. Upon majority approval, a board
may advise other boards or agencies regarding its position on issues but
may not represent that position as City policy.
G. Letterhead. Advisory Board letterhead may be used and staff assist when
correspondence is written on behalf of the entire board. Letterhead will
not be used by individual members expressing individual opinions and
concerns.
H. Campaign Material during Meetings. During City Commission and board
meetings, board members will not display material supporting or opposing
candidates or issues on any election ballot.
I. Input to Advisory Boards. Staff will assure that input to advisory boards
regarding issues also coming before the City Commission is noted in the
City Commission's agenda items.
J.>.W:HWI (Note: Deleted by
Commission 8-21-03)
K. Advisory Board Dinner. Each recipient of an invitation to the Annual
Advisory Board Appreciation Dinner may bring one guest. Members
should attend at least one meeting prior to being invited to the annual
dinner.
Revisions adopted by Commission 8-21-03
BUDGET and FINANCE
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CITY COMMISSION POLICY
A. Balanced Budget. It is a policy of the City Commission to adopt a
balanced budget for all funds. The City will avoid budget and accounting
practices that balance the budget at the expense of future budgets. The
City will also avoid budgeting any unrealized investment gains due to the
City's practice of holding investments until maturity.
B. Maintenance of Capital Plant and Equipment. It is a policy of the City
Commission that the City's budget will provide adequate funding for
maintenance of capital plant and equipment and the funding for their
orderly replacement.
C. Budget Review Process. It is a policy of the City Commission to be
provided with a quarterly budget report comparing actual versus budgeted
revenue and expense activity.
D. Budgetary Position Control. It is a policy of the City Commission that
the total number of permanent full-time and part-time positions (full-time
equivalents) approved in the annual operating budget may not be
exceeded without prior approval of the authorized staffing level.
E. General Fund Unappropriated Retained Earnings. It is a policy of the
City Commission to maintain a General Fund reserve equal to 8% of the
subsequent year's budgeted expenditures as a contingency fund to meet
unanticipated financial needs. Should funds in excess of 8% be available
in any fiscal year, these funds shall be identified as available, and may be
appropriated by the Commission for specific Capital Improvement Projects
or other one-time needs.
In addition, the City Commission will maintain an additional General Fund
reserve equal to %% of the subsequent year's budgeted expenditures to
fund unanticipated retirements of General Fund long-term employees
during the given fiscal year. Any appropriations approved by the City
Manager during the year, for this purpose, will be noted in the City
Manager's quarterly budget report.
F. Capital Improvement Budget and Capital Improvement Plan. It is a
policy of the City Commission to adopt a six-year Capital Improvement
Plan and Budget which summarizes the project scope, estimated cost
estimates by project, method of financing, and anticipated operating costs
of each project.
2 Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
G. Road Millage. In order to maintain the City's sidewalks and streets
(including curbs and bridges), a road millage will be designated as a part
of the annual budget process. Priorities will be determined first on
functional and safety considerations. Road Millage may be used for
aesthetic repairs.
H. Enterprise Funds. It is a policy of the City Commission that all Enterprise
Fund operations shall be self-supporting, and shall pay administrative and
other appropriate service charges to General Fund Operations for support
at a level determined by the City Commission.
I. Enterprise Fund Transfer Payment. It is a policy of the City
Commission that the specific enterprise operations designated by the City
Commission shall annually transfer to the General Fund an amount
determined appropriate to be considered reimbursement in lieu of taxes.
April 1989 policy adopted by commissioners established this rate at
4.5% of prior-year gross revenues. This proportionate rate was
adopted to accommodate growth, and replaced prior years' policy
of a prescribed dollar contribution.
Upon adoption of the Gas Strategic Plan in fiscal year 1995/96, the
Commission agreed to replace the Gas Support contribution with a
franchise fee from natural gas customer accounts payable to the
General Fund. This, in combination with the Gas dividend, offered
the General Fund the same level of support as fiscal year 1995/96.
In September 2000, with the adoption of the 2001/02 Annual
Operating Budget, the City Commission expanded this policy,
which had previously been imposed only on the utility enterprises,
to include an annual payment in lieu of taxes from the Marine and
Airpark Fund. At the current time, the Parking Fund has not been
imposed such a payment.
J. Interfund Administrative Charge. It is a policy of the City Commission
that an allocation shall be made annually distributing the costs for
administrative support departments among all operating departments.
This distribution shall be proportionately based on the operating
department's annual budget, and shall not be charged to General Fund
departments.
Upon adoption of the Gas Strategic Plan in fiscal year 1995/96, the
Commission agreed to maintain the same charge for administrative
support from the Gas Fund for fiscal year 1995/96 which will be
increased annually by estimated the cost of salary increase index
(fiscal year 2001/02 - 5%).
3 Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
Beginning in fiscal year 2001, the City Commission approved an
adjustment to the Gas Fund charge increasing the charge by
$325,000 over the computed amount to bring the Gas Fund more in
line with the proportionate amount calculated in the same manner
as the Other Enterprise Funds.
Due to the nature of the Harborview Fund, this enterprise operation
is not charged this fee.
K. Interfund Other Service Charges. It is a policy of the City Commission
that the cost of services provided to Enterprise Fund Departments by
General Fund Departments shall be charged to, and paid by the
Enterprise Fund.
L. CRA Contribution to General Fund. It is the City's policy that services
provided for administrative support to the Community Redevelopment
Agency (CRA) by City employees shall be reimbursed to the General
Fund. Such reimbursement shall be approximate actual costs incurred by
the department, together with any associated costs.
M. Special Event Fees. The Special Events Committee will review
~~ations for use of City beaches, sidewalks, ............ .. ...
_ and ri hts-of-way. Sponsoring organizations will be responsible for
the costs of Cit services needed in conjunction with the events _
The City Commission . waive all _ fees and related
charges for City sponsored or co-sponsored events, including, but not
limited to Fun 'N Sun, Jazz Holiday, July 4th, Turkey Trot and Martin
Luther King Parade. There shall be an annual review of City
sponsored/co-sponsored events during the budget process. An a enda
item confirming co-sponsorship and waiver of fees for those
in the bud et will be brou ht for Ci
In the event additional monies are requested beyond what is included in
the approved budget, C~.. Commission approval will be needed before
said additional funds are _.
Note: Revised and approved by Commission 8-21-03
N. Accounting Procedures. It is a policy of the City Commission to
establish and maintain a standard of accounting practices on a basis
consistent with Generally Accepted Accounting Procedures (GAAP), and
the Governmental Accounting Standards Board (GASB), and the standard
practices of the Government Finance Officers Association of the United
States and Canada (GFOA).
4
Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
The City will also comply with the rules of the Auditor General and the
Uniform Accounting System as required by the State of Florida.
O. Review of Rate Schedules. It is a policy of the City Commission to
review rate schedules of the City of Clearwater at a minimum of every 5
years. The purpose of the review will be to assure rates are set in a
manner to be fair and equitable while covering the City's cost to provide
the service.
Unrestricted fund balances (working capital reserves) should be
maintained at a level equivalent to at least three months' operation and
maintenance expense.
P. Review of Annual Audit. It is a policy of the City Commission to have a
Certified Public Accounting firm perform an annual audit on all of the City's
funds. A work session will be held each year within 60 days of the release
of the annual financial audit of the City. At that time, the overall financial
condition of the City and its enterprise funds will be reviewed.
a. Investment Policy.
(1) SCOPE
The statement of investment policy and guidelines applies to all
investments of the City's pooled cash, which includes cash and
investment balances of the following funds:
· General
· Special Revenue
· Debt Service
· Capital Projects
· Enterprise
· Internal Service Funds
· Trust Funds
The policies set forth do not apply to the Employee Pension and
Deferred Compensation Funds of the City of Clearwater, deposits for
defeased debt, or assets under Bond Trust Indenture Agreements.
(2) INVESTMENT OBJECTIVES
A. Safety of principal is regarded as the highest priority in the handling of
investments for the City. All other investment objectives are secondary
to the safety of capital. Each investment transaction shall seek to first
ensure that capital losses are avoided.
5 Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
From time to time, however, securities may be traded for other
similar securities to improve yield, maturity or credit risk. For these
transactions, a loss may be incurred for accounting purposes, providing
any of the following occurs with respect to the replacement security:
· The yield has been increased, or
· The maturity has been reduced, or
· The quality of the investment has been improved
B. The City's investment strategy will provide sufficient liquidity to meet
the City's operating, payroll and capital requirements. To accomplish this
the portfolio will be "Iaddered" with maturates each month except for
those months in which significant Ad Valorem taxes are received. To the
extent possible, the City will attempt to match its investments with
anticipated cash flow requirements. Unless matched to a specific cash
flow requirement, the City will not directly invest in securities maturing
more than 15 years from the date of purchase. And unless, specifically
matched against a debt or obligation not more than 1 0% of the portfolio
will have a maturity greater than 1 0 years.
C. The City's investment portfolio shall be designed with the objective of
attaining a market rate of return throughout budgetary and economic
cycles, taking into account the City's investment risk constraints and the
cash flow characteristics of the portfolio.
(3) PERFORMANCE MEASUREMENT
The benchmark yield for the operating portfolio will be the weighted
average yield determined by using the following maturity distribution and
the related U.S. Treasury yields. Treasury yields are considered
benchmark for riskless investment transactions and, therefore comprise
a minimum standard for the operating portfolio's rate of return. The
investment program shall seek to augment returns above this threshold,
consistent with risk limitations identified herein.
Average Treasury Rates Percentage Distribution
Overnight rate
3 month Treasury Bill rate
6 month Treasury Bill rate
1 year Treasury Bill rate
3 year Treasury Note rate
25%
20%
15%
20%
20%
100%
Total
6 Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
(4) PRUDENCE AND ETHICAL STANDARDS
The standard of prudence to be applied by the investment officer shall be
the "Prudent Person" rule, which states: "Investments shall be made
with judgment and care, under circumstances then prevailing, which
persons of prudence, discretion and intelligence exercise in the
management of their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well as the probable
income derived." The "Prudent Person" rule shall be applied in the
context of managing the overall portfolio.
(5) AUTHORIZED INVESTMENTS
1 . The City shall limit investments, as authorized in Florida
Statutes to:
a. Direct obligations, the United States Treasury.
Investments in this category would include but not be limited to the
following: United States Treasury Bills, Notes and Bonds, and securities
issued by the Small Business Administration, Government National
Mortgage Association (Ginnie Mae), Veterans Administration, and
Federal Housing Administration.
b. Federal Agencies and instrumentalities. Investments in
this category would include but not be limited to the following: obligations
of the Federal Home Loan Banks System (FHLB) or its distinct banks,
Financing Corporation (FICO), the Federal Farm Credit Bank, Federal
National Mortgage Association (Fannie Mae), Federal Home Loan
Mortgage Corporation (Freddie Mac), Student Loan Marketing
Association (Sallie Mae), Financial Assistance Corporation and Federal
Agriculture Mortgage Corporation (Farmer Mac).
c. Securities and Exchange Commission registered
money market funds with the highest credit quality rating from a
nationally recognized rating agency.
d. Interest-bearing time deposits or savings accounts, in a
qualified Public Depository as defined in s. 280.02 FS.
e. Debt issued by the State of Florida or any political
subdivision thereof including pools.
f. Securities of, or other interests in, any open-end or
closed-end management-type investment company or investment trust
registered under the Investment Company Act of 1940, 15 U.S.C. ss.
80a-1 et seq., as amended from time to time, provided that the portfolio
of such investment company or investment trust is limited to
obligations of the United States Government or any agency or
7 Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
instrumentality thereof and to repurchase agreements fully
collateralized by such United States Government obligations, and
provided that such investment company or investment trust takes
delivery of such collateral either directly or through an authorized
custodian. Repurchase Agreements and reverse repurchase
agreements collateralized by securities otherwise authorized in this
policy.
g. The Local Government Surplus Funds Trust Fund or
any intergovernmental investing pool authorized pursuant to the Florida
Interlocal Cooperation Act as provided in s. 163.01.
h. Commercial paper of prime quality of the highest letter
and numerical rating as provided for by at least one nationally recognized
rating service.
(6) Maturity and Liquidity Requirements
A. The City will attempt to forecast expected cash outflows and
inflows by major categories. For months that the outflows exceed inflows
the City will have investments maturing that month in excess of the
forecasted deficits.
B. As stated above the City will ladder it's maturates so that there
are maturates each month with the exception of months when the
majority of Ad valorem taxes are received.
C. The City will attempt to keep the weighted average maturity to
three years or less. Due to market conditions and cash needs the
average maturity may temporarily be greater than three years but no
greater than four years.
(7) Portfolio Composition, Risk and Diversification
Assets held shall be diversified to control risk of loss resulting from over-
concentration of assets in a specific maturity, issuer, instrument,
dealerlbroker, through which these instruments are bought and sold.
The following maximum limits apply to the portfolio:
Maturity date
Specific issuer
Commercial paper
10% Specific instrument
40% Specific dealer/broker
25% CMOs and REMIC
8%
33%
33%
8 Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
Diversification strategies within the established guidelines shall be
reviewed and revised periodically as necessary by the Investment
Committee.
(8) Authorized Investment Institutions and Dealers
A. Banks - Certificates of deposit purchased under the authority of this
policy will be purchased only from Qualified Public Depositories of the
State of Florida as identified by the State Treasurer, in accordance with
Chapter 280 of the State Statutes.
B. Broker/Dealer Approvals and Limitations - Time, practicality, and
general business constraints limit the number of investment relationships
which can be managed on a regular basis. In most cases, normal
investment activity will be limited to no more than ten dealer
relationships. A broker/dealer list will be established by the Finance
Director or designee. This list will be presented to the Investment
Committee for approval. This list will be updated as needed and
approved by the Investment Committee.
(9) Third-Party Custodial Agreements
All securities shall be held by a third party safekeeping company. All
purchases by the City under this policy shall be purchased using the
"delivery versus payment" procedure. For all purchases and sales of
securities the third party custodial will be notified by fax of the transaction
including all details of the securities purchased or sold. The notification
will be signed by two individuals authorized to make investment
decisions.
(10) Master Repurchase Agreement
All approved institutions and dealer transacting repurchase agreements
shall be covered by a Master Repurchase Agreement. All repurchase
agreement transactions shall adhere to the requirements of the Master
Repurchase Agreement.
(11) Bid Requirements
After the Finance Director or designee has determined the appropriate
maturity based on cash flow needs and market conditions and has
selected one or more optimal type of investment, the security in question
shall, when feasible and appropriate, be competitively bid. Competitive
bids or offerings shall be received from at least three dealers/brokers on
all sales or purchases except in situations where:
9 Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
A. The security involved is a 'new issue' and can be purchased 'at
the auction'.
B. The security has a fixed "postal-scale" rate.
C. The security involved is available through direct issue or private
placement.
D. The security involved is of particular special interest to the entity
and dealer competition could have an adverse impact with respect to the
price and availability to the City.
It is also realized that in certain very limited cases the City will not be
able to get three quotes on a certain security. For those cases the City
will obtain current market prices one of the following to determine if the
transaction is in the City's best interest:
1. Bloomberg Information Delivery System.
2. Wall Street Journal or a comparable nationally recognized financial
publication providing daily market pricing.
3. Daily market pricing provided by the City's Custody Agent or their
corresponding institution.
(12) Internal Controls
The Finance Director shall establish and monitor internal and procedural
controls designed to protect the City's assets and ensure proper
accounting and reporting of the transactions related thereto. The internal
controls will be designed to prevent losses of funds which might arise
from fraud, employee error, misrepresentations by third parties, or
imprudent actions by employees of the City. All buy and sell
communications with the third party safekeeping company will be signed
by two individuals authorized to make investment decisions. The
internal controls developed under this policy shall be reviewed by the
independent auditors as a regular part of their audit of the City.
The Finance Director shall establish an Investment Committee that
meets on a regular basis for the purpose of reviewing investment
transactions, approving brokers/dealer changes and other investment
activities.
(13) Reporting
The Finance Director or designee shall report on at least an annual basis
the following information on the City's investments:
A. Securities by class/type.
B. Book Value
C. Market Value
D. Income Earned
10 Revisions adopted by Commission 8-21-03
I
I
I
I
I
I
L________
Budget and Finance (contd.)
(14) Continuing Education
The chief investment officer will complete no less than 8 hours of
continuing educational opportunities on investment practices each
fiscal year. The chief investment officer will have sufficient knowledge
and education to invest in any and all of the securities listed above.
R. Debt Management Policy This policy is to establish criterion and
procedures for the issuance of debt financing by the City. This Debt Policy
confirms the commitment of the City Commission, management, staff, advisors
and other decision makers to adhere to sound financial management practices,
including full and timely repayment of all borrowings, and achieving the lowest
possible cost of capital within prudent risk parameters.
The City shall employ the use of debt to compliment the significant recurring
commitments of annual appropriations for capital purposes in a way that is fair,
reasonable, and equitable to each generation of taxpayers, ratepayers, users
and other beneficiaries.
1.
General:
A. The City shall seek to maintain their high bond ratings so borrowing
costs are minimized and access to credit is preserved.
B. The City may utilize debt obligations to refinance current debt or for
acquisition, construction or remodeling of capital Improvement projects
that cannot be funded from current revenue sources or in such cases
wherein it is more equitable to the users of the project to finance the
project over its useful life.
C. The useful life of the asset or project generally must exceed the
payout schedule of any debt the City assumes.
D. The City will analyze funding alternatives to minimize the cost impact
of debt structures on the taxpayers or ratepayers.
E. The outstanding debt will be reexamined periodically to determine
whether an economical advantage exits for refinancing the outstanding
debt given changes in the interest rate and bond market. As a
general rule, the present value savings of a particular refunding should
exceed 5% while maintaining a similar maturity schedule to the original
debt.
Type and Structure of Debt:
A. Any legally allowable debt may be used for financing capital
improvements; this includes, but is not limited to, short-term and long-
term debt, general obligation and revenue debt, fixed and variable
rate debt, lease-backed debt, conduit issues, and taxable debt. The
use of zero coupon bonds, capital appreciation bonds, deep discount
bonds, and premium bonds may be considered.
B. The City may consider the use of credit enhancements (letters of
credit, bond insurance, surety bonds, etc) when such credit
enhancements proves cost-effective.
2.
11
Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
C. When fiscally advisable and when consistent with contractual
obligations, the City shall lease purchase capital equipment.
Generally, equipment will have a monetary value $25,000 or more
and a minimum life expectancy of three years. The debt service on
the lease purchase items shall be paid by the user department.
3. Issuance of Obligations
A. Selecting Service Providers:
1) The City may retain an independent financial advisor for
advice on debt structuring, the rating review process,
marketing debt issuances, sale and post-sale services and
to prepare and/or review the official statement.
2) The City may also retain independent bond counsel and
disclosure counsel for legal and procedural advice on all
debt issuances.
3) As necessary, the City may retain other service advisors,
such as trustees, underwriters, and pricing advisors.
4) Any process utilized to select professional service
providers in connection with the City's debt program shall
be in conformance with City purchasing policies,
procedures and requirements.
The objectives of the process will be to:
a) Promote competition
b) Be as objective as possible
c) Incorporate clear and rational selection criteria
d) Be independent of political influence
e) Be perceived as fair by the respondents
f) Result in a cost-effective transaction
g) Result in the selection of the most qualified firm
h) Eliminate conflict of interest
B. Method of Sale
1) Competitive Sale. The City will generally seek to issue its
bond obligations in a competitive sale. Other methods may
be used if it is determined that such a sale method will not
produce the best results for the City.
2) Neootiated Sale. The City may elect to sell its bond
obligations through a negotiated sale. This method will
usually be considered when the bond issue is refunding a
prior issue or there is a unique or unusual component to
the bond issue.
3) Private Placement. When determined appropriate, the City
may elect to sell its debt obligations through a private
placement or limited public offering.
C. Maturity of the debt
1) Bonds will generally not have more than a thirty-year duration.
2) Lease Purchase debt will generally not have more than a five-
year duration.
Note: Policy R was revised and approved by Commission 6/19/03
12 Revisions adopted by Commission 8-21-03
Budget and Finance (contd.)
S. Central Insurance Reserve Policy It is a policy of the City Commission
to maintain a Central Insurance Fund reserve. This reserve is composed
of 2 amounts:
. *General: An amount reserved to guard against unforeseen or
uninsured costs or increases in property, workers' compensation, or
liability insurance. The target minimum balance for this reserve is
equal to 75% of the GASB 10 calculated liability.
. *Health Insurance: An amount reserved for use as a budgeting tool
to offset any large increases in the City's costs to provide health
insurance. The target minimum balance for this reserve is 15% of
the annual city health insurance expense.
*If reserves are drawn down below the above target minimum
balances, the City will develop a plan to replenish the reserves,
generally within five (5) years.
Note: Policy S was revised and approved by Commission 6/19/03
13 Revisions adopted by Commission 8-21-03
QIT COMMISSION
CITY COMMISSION POLICY
A. Resolutions. An individual Commissioner may request a resolution.
However, prior to preparation of the resolution, there must be a majority
of the Commission members agreeing to do so.
B. Proclamations. The City of Clearwater will consider issuing
proclamations from all segments of the community without regard to
gender, race, ethnicity or handicap. Proclamations will not be issued to
companies, "for profit" organizations, profit making agencies, political
organizations or religious organizations.
C. Representation on Boards. Commission members are asked to serve
on various regional and governmental boards. Boards/Committees may be
added or deleted from time to time. These duties should be distributed
equitably among the Commissioners. Appointment of Commission
members to these boards shall be evaluated annually in April.
Whenever possible, a Commission representative on a board or
committee will receive Commission input prior to taking a position
regarding issues coming before that board. The representing
Commissioner shall vote in accordance with the stated position of the
majority of the Commission. If it is not possible to obtain Commission
input the Commissioner is to act to the best of their ability in the city's
interest and with prior Commission positions in mind.
Periodic review of the actions of these boards and committees is desirable
and the representing Commissioner should coordinate these reports.
D. Citizen Inquiries - Responses.
1. Generally responses should be in the same form as received, i.e.
letter with letter. However, when deemed to be more appropriate a
different form may be used.:.
2. Inquires addressed to a specific Commissioner will be responded to
by that Commissioner.
3. Inquires addressed to the whole Commission, whether in one letter or
duplicate letters to all Commission members will be answered
factually by the Mayor with an introductory phrase of "On behalf of the
Clearwater City Commission." Policy responses shall require
consultation with other commissioners prior to being sent. Mail will be
routed to the appropriate staff to draft a response. Individual
Commissioners are not precluded from responding individually to
express their opinion.
14 Revisions adopted by Commission 8-21-03
City Commission (Cont.)
4. Inquiries received which are not specifically addressed to the
Commission or its members will be answered by the City Manager or
designated staff member.
5. Copies of correspondence received will be distributed to all
commissioners with an indication of who will prepare a response.
6. Copies of letter or e-mail responses to inquiries addressed to the
Commission or a Commission member will be provided to all
Commission members.
7. Form letters or emails may be acknowledged but will not require a
customized response.:.
E. Departing Commissioners' Gifts. Departing gifts shall be chosen in
consultation with the outgoing members. The value of the gifts shall be a
maximum of $300 for one full term, $500 for two full terms and $600 for
more than two full terms.
One full term. Plaque, nameplate, letter, pewter tray with seal,
Commission pictures.
Two full terms. Plaque, nameplate, letter, fax machine or City watch,
Commission pictures.
Three of more full terms. Plaque, nameplate, ring, collage or album, tray
with seal, letter, gag gift, caricature.
F. Commission Travel.
the charter and the
Note: Revised and approved by
Commission 8-21-03
G. Fund Raisers. It shall be at the discretion of individual Commissioners
whether or not to accept invitations to fund raising activities. Expenses
incurred by acceptance are not reimbursable. City employees will not
attend these functions as City representatives.
H. Staff Projects. A Commission member shall request staff research or
projects only through the City Manager or City Attorney in accordance with
the City charter. Any request that, in the determination of the City
Manager or City Attorney, will take longer than 8 hours must be approved
by a majority of the Commission. The results of such research or projects,
except for legal advice to an individual, will be shared with all commission
members.
I. Annual Dinners. Newly elected Commission members shall be invited to
the annual Phillies and advisory board dinners.
15 Revisions adopted by Commission 8-21-03
City Commission (Cont.)
J. Televising Commission Meetings. All regular City Commission meetings
and work sessions will be televised on C-View. Efforts will be made to
also televise specially scheduled meetings and work sessions. However,
there will be times when this is not possible, or practical. No closed door
attorney/client or bargaining sessions will be televised
K. Information Available to Public and Press. All material prepared by the
City Manager and City Attorney for the Commission shall be rovided to
.....d ~~::~ k~~~~ce~~~~e approved by Commission 8-21-03
L. Distribution of Commission Mail. All mail to the Mayor-Commissioner
and the Commissioners arriving at City Hall received pursuant to the law
or in connection with the transaction of official business by the City of
Clearwater shall be copied as follows:
Commission members will receive the original of items addressed to them
whether anonymous or not. Copies of everything will be made for the City
Clerk Department, the Legal Department, and the public information file.
Mail will be delivered to the Commission at least once per week. On days
mail is not delivered, incoming mail will be faxed to each Commission
member.
Other anonymous letters and suggestions will not be distributed but will be
maintained in the City Manager's Office.
Publications and lengthy agenda materials for other boards upon which
the Commissioners serve will not be copied. Only the agendas will be
copied and distributed.:. Items of considerable length (such as petitions)
will not be copied, but instead a memo will be distributed announcing the
availability of the item in the office.
Mail with the words similar to "Personal", "Confidential", or "For the
Addressee Only" will be delivered unopened to the addressee.
The Mayor-Commissioner and Commissioners receiving individually
addressed mail will be responsible for replying, asking the City Manager or
City Attorney to reply, or placing the matter on the agenda for formal
Commission consideration.
The City Manager will be responsible for seeing that mail addressed to the
Commission as a whole is properly answered or placed on the agenda.
The City Manager will discuss with the Mayor malicious mail.
16 Revisions adopted by Commission 8-21-03
City Commission (Cont.)
All e-mails received by the commissioners in their individual city email
account will be forwarded to the Commission Assistant for distribution, or
email forwarding, in the same manner as other "hard copy" mail. The
following emails will not be forwarded: SPAM/JUNK, broadcast general
information or solicitation.
Emails or "hard copy" mail relating to city business, sent directly to a
commissioner's home or private business, or hand delivered, shall also be
forwarded to the Commission Assistant for distribution.
M. Strategic Planning. Each year the City Commission shall meet in a
strategic planning session(s). The meeting(s) will review and update as
necessary, the City's Mission, Values and Vision Statements. From these
documents a five-year strategic plan will be developed. The five-year
strategic plan will become the basis for the annual City Manager and City
Attorney Objectives, and the City's annual budget process for the next
fiscal year.
17 Revisions adopted by Commission 8-21-03
OIT EMPLOYEES
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CITY COMMISSION POLICY
A. Participating in Auctions. City employees and Commissioners are
prohibited from participating in City auctions involving the sale of property
which has either been abandoned and confiscated, acquired with public
funds or which has otherwise come into the possession of the City. They
may attend as spectators but may not bid on or purchase items offered for
sale. All actions that would lead to perceptions of participation, such as a
family member bidding on items, should be avoided. It is the intent of this
policy to avoid giving "insider" information or a profit motive to employees
or their families in the disposal of surplus items.
B. Reimbursement of certain meal events. The City Manager will
determine when it is appropriate to reimburse city employees for meal
costs associated with recognition, award and business related functions.
18 Revisions adopted by Connnission 8-21-03
GENERAL ADMINISTRATION
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CITY COMMISSION POLICY
A. Application Fee Waivers. Generally, building permit, occupational
license, plan review and zoning-related application fees will not be waived
except for City projects and other governmental agencies. If staff believes
special conditions exist, such requests may be brought to the Commission
for consideration. Application fee waivers for governmental agencies will
include all governmental projects including those in which the
governmental agency is leasing property from a third party, providing the
governmental agency is the entity which applies for and obtains the
permit. PACT will be considered a governmental entity when considering
application fee waivers.
NOTE: The City Clerk's research regarding waiver of application fees
shows the following:
Chi Chi Rodriquez Youth Foundation - no waivers
Center Foundation - waive building permit fees
Pinellas County - waived building permit fees for work done by County
forces; waive fees for variance application
State of Florida - waive fees for variance applications
Clearwater Ferry - waive building permit fees
St. Petersburg Jr. College - refunded building permit fee for parking lot
None of the above includes waiving impact fees.
B. Sparkling Clearwater. In order to maintain and enhance the image of
Sparkling Clearwater, the Commission supports staff in enhanced solid
waste recycling and conservation projects, tightening and increasing
enforcement of codes (i.e., fence landscaping, prohibition of banners, lot
clearing, etc.). Staff is also directed to place a greater emphasis on and
coordinate aesthetic consideration on site plans and other development
review (i.e., placement of dumpsters, fencing of dumpsters, property
landscaping and landscaping of parking lots including perimeter
plantings). Litter cleanup and "adopt a street or park" programs are
encouraged. Educational and incentive programs for both City staff and
the public addressing this issue should be developed.
C. Drew Street Banner. The City Manager may approve banners to be
placed on the designated right of way where Drew Street terminates at
Cleveland Street. Requests may be submitted one calendar year prior to
the intended installation date and will be approved for a one-week time
period. The City Manager may, if no other requests have been received,
extend the approval for an additional weekend (2 days).
19 Revisions adopted by Commission 8-21-03
General Administration (contd.)
D. Fire Lanes. Fire Department personnel will participate in the enforcement
of parking violations pertaining to fire lanes and fire hydrants.
E. Copyright Fees. The City shall pay the necessary copyright fees to
AS CAP for those concerts in the bandshell co-sponsored by the City. The
City shall provide a monthly report to ASCAP regarding activities in the
bandshell and ASCAP shall be responsible for collecting the fees from
bands participating in non-City sponsored programs. In addition, the City
shall pay the necessary copyright fees to BMI for showing movies at
various recreation centers.
F. Renewal.
All renewals of agreements the City has with organizations or tenants
should be presented to the Commission at least sixty (60) days prior to the
expiration of the original term.
G. Stationery. The City shall have one form of stationery on which the City
seal will be imprinted. Paper stock will be recyclable. Other forms in
supply will be allowed to be used until said supply is depleted.
Exception: The Gas Division may continue to use its logo but the City
Seal must be located somewhere on the stationery.
H. Welcome Letters. Upon adoption of an Annexation Ordinance staff will
prepare a letter for the Mayor's signature welcoming the new resident to
Clearwater.
I. Citizens to be Heard Response. When appropriate.!. responses will be
sent to those addressing the Commission under Citizens to be Heard
regarding Items not on the Agenda.
J. Special Event Street Closure Limitation. Street closures for special
events shall be limited to two (2) per calendar year requested by anyone
non-profit or for-profit organization. The City of Clearwater shall be
exempt from this limitation. The City shall comply with any Florida
Department of Transportation policies regarding street closures of state
roads.
20 Revisions adopted by Commission 8-21-03
LAND DEVELOPMENT
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CITY COMMISSION POLICY
A. Annexation Agreements. The City Manager is authorized to approve
routine annexation agreements involving one existing or proposed
residences. Where a discrepancy exists regarding land use designations,
right-of-way requirements, or any other circumstances, administrative
approval is not authorized. A quarterly report of administrative approval is
requested.
B. Subdivision Monuments. New entranceway landscaping, monuments,
sign age, and walls shall not be allowed within the public rights-of-way of
the City of Clearwater. Such special treatments are to be upon private
property and in accordance with all applicable codes and regulations. The
owners of all existing entranceway features occupying public property are
to execute an agreement with the City of Clearwater wherein owners
agree to keep all features in good repair, hold the City harmless for any
liability arising from the use of the public right-of-way, and provide a
$500,000 liability insurance policy. Upon failure of the owners to execute
such agreement and provide the required insurance policy after forty-five
days from written notice, or by tagging the structure when owners cannot
be determined, or upon failure of the owners to repair or maintain any
feature of the site which has fallen in disrepair after similar notice, the
Public Works Department is to remove all such materials occupying the
public right-of-way.
A wooden sign with breakaway features approved by the City Engineer
may be allowed within the public right-of-way when associated with the
Parks and Recreation "Adopt a Park" program, and is to be limited to a
size necessary to name the sponsoring agency in 3-inch letters. Such
sign to be a maximum height of 18-inches.
C. Petitions for Annexation. Request to be made that all contiguous parcels
under the same ownership be annexed simultaneously.
D. _ Note: Deleted by Commission 8-21-03
E. Landscaping of City Roads. Whenever possible, landscaping will be a
part of City road and street improvement/construction projects.
F. Parks & Recreation Card to Annexing Property. Resident Parks &
Recreation cards may be obtained by petitioners for annexation upon
acceptance of the application.
21 Revisions adopted by Commission 8-21-03
Land Development (Cont.)
G. Waiver/reduction of liens. In order to encourage (re) development of
properties for enhancement of property values and living conditions in the City,
the following factors will be considered for requests for waivers/reductions of lot
clearing, nuisance abatement, and/or unsafe structures/demolition liens.
. Whether the violation has been brought into compliance regarding the
violation cited.
. Whether extreme or undue hardship is shown regarding payment of
the lien and/or regarding coming into compliance with code
requirements during the required time.
. Whether there are existing code violations on other properties owned
by the violator or prospective purchaser.
. Whether there is a development or redevelopment proposal regarding
the property which would result in improvement or upgrade of the
property.
. Whether, given such a development or redevelopment plan, it would
be impractical to take the compliance action directed by the City
Commission.
. Whether payment would hinder a proposed sale of the property.
. Whether an appraisal of the property, submitted by the applicant,
demonstrates to the City that the cost of the lien has been absorbed.
. The amount of a lien will not be reduced below the amount
representing administrative costs incurred by the city regarding the
case.
22 Revisions adopted by Commission 8-21-03
CITY COMMISSION POLICY
LEGAL
A. Case Reports. The city attorney shall furnish to the city commission a
quarterly report of pending litigation, identifying each case, opposing
counsel, the nature of the case, and the status of the case as of the date
of the report. In addition, the city attorney shall keep the city commission
and city manager advised from time to time as to significant developments
in each case.
LEISURE
CITY COMMISSION POLICY
A. Holiday Decorations. Holiday decorations along the rights-of-way to be
installed or paid for by the city will be limited to the Downtown Core and
Memorial Causeway, South Gulfview north of Adams Mark, Mandalay south
of Acacia.
B. Library Donor Naming Recognition. The following guidelines govern donor
recognition with regard to naming buildings, areas, rooms, collections,
furnishings and equipment:
1. Library building names will have geographical or functional
names only and will not be subject to availability for donor
recognition. Clearwater Main Library and North Greenwood Branch
meet the policy guidelines, but John Doe Main Library does not.
2. Naming of library internal functional areas, rooms, and major
collections is the prerogative of the City Commission.
3. Collections of materials, equipment or furnishings, which are
accepted as gifts by the Library Director, and/or funded by
individuals, corporations or foundations, may be recognized by a
discrete engraved plaque mounted on or near the gift as
appropriate, with the name of the donor displayed. For example
"the John Doe collection of Illuminated Manuscripts" or "Computer
Equipment for Research Provided and Maintained by the John Doe
Corporation. "
4. All signs and plaques printed with names of donors will be of
similar appearance and will be consistent with the architectural
design and interior decoration of the building.
23 Revisions adopted by Commission 8-21-03
City Council Policy
Additions to "Leisure" Section
C. Designating Memorials on City Public Property.
The following guidelines govern designation of memorials on City public property:
1. All memorials on City public property be approved by the City Council.
2. City Council to identify who will be responsible for the maintenance of the
memorial (i.e. City, requesting group or individual).
3. City Council is desirous of a centralized location for all memorials. Memorials
will be limited to Crest Lake Park.
4. Memorials that are accepted as gifts by the City and/or funded by individuals,
corporations or foundations, may be recognized by a discrete engraved plaque
mounted on or near the gift.
5. All plaques will be of similar appearance and will be consistent with the
architectural design of the facility.
6. Individual being memorialized must be deceased, have had a Citywide
significance and been a Clearwater resident.
PfZl
~iGlearwater C i t Y C 0 U n c i I
~:~:;:~~~~'2;? Age n d a Co v e r Me m 0 ran dum
Tracking Number: 626 Actual Date: 07/15/2004
Subiect / Recommendation:
Provide staff direction on business points for new agreement with Global Spectrum for the
operation of the Harborview Center.
Summary:
At the February 5, 2004 City Council meeting, the Council requested that Global Spectrum and
City staff work towards the development of a new agreement, which would address more
accountability of Global Spectrum's role at the facility. The following bullet points cover the
basics of the discussions to date:
Five year extension
Yet to be determined negotiated City subsidy and additional revenue credits. Subsidy would
be capped at the agreed upon amount. Global would be responsible for all shortfalls equal to the
amount of the City subsidy. City would be responsible for shortfalls that exceed this level.
. If in any two consecutive years Global Spectrum does not earn any fees they would have the
option to terminate.
. Global and the City would share in a yet to be determined improvement in the facility bottom
line.
. The City will continue to be responsible for capital repairs and maintenance at a level to yet be
determined.
. If at the end of the agreement the City subSidy has not been exceeded in anyone year then
Global Spectrum will continue to manage the facility or a comparable City-owned facility.
. City will be able to receive credits for use of the facility at a yet to be determined amount.
Originating: Parks and Recreation
Section Other items on City Manager Reports
Cateqory: Other
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
~ Other
Bid Required? No
Bid Exceptions:
Other
~ Clearwater
Other Contract?
nja
Appropriation Code(s)
nja
Review Approval
Kp.vin Dlmhilr
Raloh Stone
Cvndie Goudeau
Garrv Brumback
City Council
Agenda Cover Memorandum
Amount
Comments
05-26-2004
06-10-2004
06-04-2004
06-07-2004
12:11:31
10:40:52
15:42:40
09:52:03
\5. \
DRAFT
The Honorable Kenneth Hartmann
Secretary
Florida Department of Transportation
Tampa, Florida
Dear Mr. Secretary:
I am writing on behalf of the Clearwater City Council.
On March 9,2004 Councilmember Bill Jonson had a phone call with you to discuss the
design issues associated with US Highway 19. At that time you described the high cost
of right-of-way prohibited the traditional project development that would incorporate
traditional landscaping adjacent to the project. You did report that you had asked Don
Skelton of your staff to look at the US 19 Projects to determine alternative aesthetic
enhancements in the hardscape ofthe project. He was to share these options with our
Public Works Administrator.
We also are aware of the April 15, 2004 correspondence from the Pinellas MPO
Executive Director, which reported that your office is reviewing the designs for the
interchanges in order to include landscaping and other visual enhancements.
Of significant concern to our Council is the appearance and maintenance plans for the
wet and dry retention ponds, which are under the new overpasses.
We wish to work with the Department and the MPO in obtaining the optimal
cost/aesthetics for the projects within our City.
Sincerely,
Brian J. Aungst
Mayor
IS, /
DRAFT -------------Revised draft July 14,2004 ---------------------------------------
The Honorable Kenneth Hartmann
Secretary
Florida Department of Transportation
Tampa, Florida
Dear Mr. Secretary:
I am writing on behalf of the Clearwater City Council.
Our Vice Mayor and members of our staff participated in the Pinellas County MPO
Landscaping and Beautification Meeting on June 9, 2004. We were pleased to learn that
opportunities exist within the FDOT right of way for landscape enhancements. We look
forward to working with your design representatives and the MPO to finalize these
landscape plans.
A remaining concern to our Council is the future appearance and maintenance plans for
the wet and dry retention ponds, which will be located in the middle of the proposed
intersection overpasses.
We wish to work with the Department and the MPO in obtaining the optimal
cost/aesthetics for the projects within our City.
Sincerely,
Brian J. Aungst
Mayor
...
Section 2. Goals, Objectives and Strategies
1. Goal: Resource Protection - Support the Protection of the Environmental
Resources of the Causeway. [required goal)
a. Objective: Retain the current physical cross sectional character of the
Causeway reminiscent of its historic origin.
i. Strategy - Work with the two County Metropolitan Planning
Organizations (MPOs) to adopt policies to maintain the historic
visual character of the roadway without impacting the function of
the roadway. [Short term priority]
b. Objective: Support a coastal-style, native Florida landscape along the
Causeway as additional landscaping is required or needs to be replaced.
i. Strategy - Identify, for future removal and eradication, locations of
exotic infestation along the Causeway. [Short term priority]
11. Strategy - Work with Florida Department of Transportation
(FDOT) to identify natives that can be used along the corridor
(jointly with objective 5.a.ii). [Short to mid term priority]
111. Strategy - Develop guidance to municipalities on desirable species
to be used for future corridor plantings. [Short to mid term priority]
IV. Strategy - Partner with local agencies and environmental
advocates on implementation strategies that could include funding
and/or in-kind services. [Continuous priority]
c. Objective: Maintain the natural environment of the Causeway.
i. Strategy - Partner with local environmental advocates to support
the bird populations of special concern along the Causeway by
identifying current nesting areas, supporting population counts,
enhancing protecting habitat, and installing signage to protect
nesting areas. [Mid term priority]
11. Strategy - Monitor Tampa Bay Estuary Program Research
affecting areas adjacent to the Causeway. [Continuous]
d. Objective: Promote community partnerships to control litter. [Continuous]
i. Strategy - Partner with Keep Hillsborough Beautiful and Keep
Pinellas Beautiful on semi annual coastal cleanup programs.
11. Strategy Strengthen Adopt-a-highway/ Adopt-a-Shoreline
sponsorship for the entire length of the Causeway. [Tampa Bay
Parrot Head Group currently participates.]
111. Strategy - Monitor local municipalities efforts to identify sites for
additional trash container sites along the Causeway and ensure that
they ure kept in good repair and emptied frequently enough to
ensure that debris is not overflowing from them.managed by the
local governments in accordance with their maintenance
agreements with FDOT.
2. Goal: Work to Enhance Vehicle and Pedestrian Safety. [required goal)
a. Objective: Improve highway safety by identifying and working to
implement engineering solutions.
Goals obiectives strategies 7-15-04Goals olJieetives strategies 7 15 04.^.bsolute liRal Geals olJ:ieetives strategies II 21 o3Page 1 of 4
1. Strategy - Support the installation of a traffic signal at the
Clearwater Christian College entrance and the western beach area
(joint project of FDOT and the City of Clearwater). [Short term
priority]
11. Strategy - Partner with FDOT, Hillsborough MPO and Westshore
Alliance to evaluate improving pedestrian crossing safety at Rocky
Point. [Short term priority]
111. Strategy - Work with FDOT and local governments to identify
traffic and pedestrian safety issues (beaches, boat ramp, and future
scenic highway kiosks) and implement appropriate solutions where
necessary. [Mid term priority]
b. Objective: Improve bicycle/pedestrian safety enhancements.
i. Strategy - Work with the FDOT, MPOs, and local governments to
develop a continuous bicycle/pedestrian trail parallel to the main
roadway to avoid auto traffic conflicts. [Continuous priority]
3. Goal: Build Community Support for Long-term Success. [required goal]
a. Objective: Incorporate Causeway plan elements in the Comprehensive
Plans of the four local government jurisdictions - Pinellas County, City of
Clearwater, Hillsborough County, and City of Tampa. [Short term
priorities]
i. Strategy - Work with local government staff to identify the current
comprehensive plan elements that support the plan.
11. Strategy - Support the review and update of the local
comprehensive plans to support the inclusion of goals, objectives,
and strategies of the plan.
111. Strategy - Support the approval and adoption of the amendments
required in local government comprehensive plans to implement
the objectives, goals, and strategies of the plan.
b. Objective: Continue the Corridor Management Entity as an ongoing and
effective sponsor and advocate for the Scenic Highway designation
process and implementation of improvements. [Continuous priority]
i. Strategy - Implement the Corridor Management Entity and
Operating Policies as adopted and manage effectively.
11. Strategy - Maintain the membership of the Corridor Management
Entity and meet a minimum of four times each year.
111. Strategy - Develop an Annual Report on the Progress
implementing the Corridor Management Plan each year and report
to local and state organizations.
IV. Strategy - Seek out long term funding strategies for the RPC to
continue to function as the CME.
v. Strategy - Coordinate with private interests along the Causeway
and seek partnerships that accomplish goals, objectives, and
strategies of the plan.
VI. Strategy - Seek out local, state, and federal support and apply for
and receive gifts and grants to implement the plan.
Goals obiectives strategies 7-15-04Goals ollieetives slratel:ies 7 15 04,A.bsolute final Goals objeetives strntegies II 21 03Page 2 of ~
, "
c. Objective: Advocate and monitor intergovernmental coordination between
the four governmental entities having jurisdiction for the Causeway.
[Continuous priority]
i. Strategy - Maintain the effectiveness of intergovernmental
coordination designation process and implementation of
improvements.
11. Strategy - Monitor the ongoing status of Maintenance Agreements
between the FDOT and the local governments.
111. Strategy - Provide a forum for coordination of government efforts
related to the Causeway.
4. Goal: Education - Educate the Community and Visitors on the Natural and
Historic Resources Along the Corridor. [required goal]
a. Objective: Maintain and enhance the Scenic Highway's web site.
i. Strategy - Continue to update the web site. [Continuous priority]
ii. Strategy - Ensure search engine links for general access. [Short
term priority]
b. Objective: Develop a Scenic Highway education program
i. Strategy - Develop interpretive pamphlets covering the following
areas: history, recreational opportunities, and natural assets. [Short
Term ]
11. Strategy - Establish and maintain a speakers bureau. [Mid Term
Priority]
111. Strategy - Develop a corridor video and a plan for viewing [Mid
Term Priority]
IV. Strategy - Develop and locate informational signage along the
corridor. [Mid Term Priority]
c. Objective: Promote the location and features of the Causeway with
notations on local and regional maps.
i. Strategy - Research feasibility and access to mapping and
publications and respond accordingly. [Mid term priority]
d. Objective: Develop and implement a "Keep It Clean" educational program
for the Causeway.
i. Strategy - Determine pollution sources and develop a program or
brochure to address the sources. [Mid term priority]
e. Objective: Maintain an archive of Courtney Campbell Scenic Highway
information.
i. Strategy - Establish an archive of historical records and photos
related to the Courtney Campbell Causeway. [Continuous priority]
5. Goal: Economic Development/Tourism. [required goal]
a. Objective: Maintain/enhance the recreational opportunities along the
Causeway.
i. Strategy - Continue the service road concept that provides access
to multiple recreational opportunities. [Continuous priority]
11. Strategy - Perform an opportunities and strengths analysis to
identify additional recreational enhancements. Consider using
Goals obiectives strategies 7-15-04GoIl15 obiecti'ies strategies 7 15 04.^.8so1lJte f1RIII GOllls objectives stFlltegies 11 21 03Page 3 of ~
, '.
University students as a resource for this analysis and the resulting
plan. [Short to mid priority]
b. Objective: Establish the Courtney Campbell Scenic Highway as a tourist
point of interest. [Short term priority]
i. Strategy - Promote the Courtney Campbell Scenic Highway
through regional Convention Visitor Bureau and local Chambers
(publications, presentations and meetings).
11. Strategy - Tie/link the Courtney Campbell Scenic Highway
web site to Chamber/City/State sites.
111. Strategy - Distribute Courtney Campbell Scenic Highway
brochure at tourist centers.
6. Goal: Improve Pedestrian, Bicycle, and Transportation Initiatives Along
and Connecting to the Causeway Compatible with and Enhancing the
Aesthetics of the Corridor's Intrinsic Values.
a. Objective: Implement bicycle/pedestrian trails linking Hillsborough and
Pinellas counties.
1. Strategy - Develop a map identifying the pedestrian trail missing
linkages along the causeway. [Short Term Priority]
11. Strategy - Work with the FDOT and Hillsborough County MPO to
program funds to construct a pedestrian/bicycle bridge across the
tidal flow structure located at the north side of the Causeway east
of Rocky Point. This strategy will be worked in partnership with
the City of Tampa and the Westshore Alliance. [Short term
priority]
111. Strategy - Promote connectivity of the Courtney Campbell system
to the Pinellas Trail Network (Cross Clearwater, Progress Energy
and Fred Marquis Trails.) [Mid term priority]
IV. Strategy - Promote connectivity of the Courtney Campbell system
to the Hillsborough and City of Tampa Greenways and Trails
system (going north and south). [Mid term priority]
v. Strategy - Support MPOs and local government's implementation
of bicycle/pedestrian trails over the Courtney Campbell Causeway
large and the smaller bridges to eliminate gaps in the existing trail
segments and provide inter-connectiveness. [Long term priority]
b. Objective: Support regional long-range transportation planning objectives
that are compatible with the five principle Florida Scenic Highway goals.
i. Strategy - Monitor and actively participate in the development of
regional transportation strategies with FDOT, MPOs and transit
agencies. [Continuous priority]
11. Strategy - Resolve current transit needs (i.e. bus stops) along the
corridor. [Short term priority]
7. Goal: Enhance the Visual Appearance of the Causeway.
a. Objective: Bury overhead utility lines that currently exist on relatively
small portions of the Causeway. [Long term priority]
i. Strategy - Identify location and ownership of existing overhead
utilities.
Goals obiectives strategies 7-15-04Goals ebieetives strategies 7 15 04Abselllte fiRal Goals oil:ieetives stmtegies 11 21 03Page 4 of ~
,',
11. Strategy - Initiative dialog with FCG (Florida Coordinating
Group) to identify alternatives, cost options, and potential funding
opportunities
b. Objective: Enhance the special "sense of place" at both the eastern and
western approaches of the Causeway to "showcase" the gateway to the
communities at each end. [Short term priority]
i. Strategy - Participate in design public workshops and/or hearings
for the LINKS project at the east end of the Causeway.
11. Strategy - Maintain an active involvement in the urban design
component for the LINKS reconstruction projects.
111. Strategy - Participate in the Hillsborough County MPO Livable
Roadways Committee to develop a gateway concept for the
Courtney Campbell Causeway.
IV. Strategy - Ensure the appropriate locations of the existing historic
Courtney Campbell Parkway monuments as part of the gateway
features.
c. Objective: Investigate alternative designs or adaptations for the guardrail
and bridge abutments (consistent with FDOT design specifications) to be
more consistent with the original historic character of the Causeway. [Mid
term priority]
i. Strategy - Perform a literature search to see what alternative
guardrail designs are used on other similar period roadways.
11. Strategy - Work with the appropriate MPOs to incorporate more
aesthetic guardrail features in future maintenance activities.
Note
· Short term within first two years
· Mid term is within the first three to six years
· Long term is beyond six years
Goals obiectives strategies 7-15-04Geals ebiecti'ies stratel!:ies 7 15 04Abselllte f1Aal Geals ebjecti'ies slmtegies 11 21 03Page 5 of ~
Section 1. Vision Statement
The Courtney Campbell Causeway (Causeway) is a testament to modern society and
nature co-existing in a productive and equally beneficial manner. The Causeway has
become a vital link for the Tampa Bay community, connecting Pinellas and Hillsborough
counties along with the cities of Clearwater and Tampa. It is a portal to an important and
unique ecosystem. The Causeway is literally alive through its self-created ecosystem and
the numerous species of wildlife that depend on the Causeway for food, shelter, and
breeding. Not only does the corridor house wildlife, it also is a haven and destination
point for people to enjoy themselves. The most significant scenic, natural, and
recreational resources of the corridor are set aside for use by visitors and the community
in the form of nature greenways, beaches, and recreational sites. The entire length of
scenic highway running just above sea level along Tampa Bay is picturesque. It is full of
opportunities for enjoying Florida's recreation and lifestyle. There is a strong community
tie to the corridor and citizens are committed to its preservation. The Causeway should be
preserved and enhanced not as simply a highway, but as a scenic corridor that is a vital
resource to the prosperity of the region.
1-1
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