10/07/2004
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City Council Agenda
Date: 10/07/2004 6:00 PM
Location: Council Chambers City Hall
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then
state your name and address. Persons speaking before the City Council shall be limited to three (3)
minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding
items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an
additional minute for each person in the audience that waives their right to speak, up to a maximum
of ten (10)minutes. Prior to the item being presented, please obtain the needed form to designate
a spokesperson from the City Clerk (righthand side of dais). Up to thirty minutes of public comment
will be allowed for an agenda item. No person shall speak more than once on the same subject
unless granted permission by the City Council. The City of Clearwater strongly supports and fully
complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior
to the meeting if you require special accommodations at 727-562-4090. Assisted Listening
Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting
devices during the meeting.
1 Call to Order
2 Invocation
3 Pledge of Allegiance
4 Introductions and Awards:
5 Presentations:
5.1 End of Session Report - Senator Fasano
5.2 Dorothy Mullens Arts and Humanitarian Award
5.3 Proclamation - Put the Brakes on Fatalities Day - Oct 10, 2004
5.4 Proclamation - Public Natural Gas Week - Oct 3-9, 2004
6 Approval of Minutes
6.1 City Council - Sept 16, 2004
7 Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
8 Administrative public hearings
- None
9 Quasi-judicial public hearings
- None
10 Second Readings - public hearing
10.1 Adopt Ordinance No. 7326-04 on second reading, annexing certain real property
whose post office address is 2334 Anna Avenue, into the corporate limits of the City
and redefining the boundary lines of the City to include said addition.
10.2 Adopt Ordinance No. 7327-04 on second reading, amending the future land use plan
element of the Comprehensive Plan of the City to designate the land use for certain
real property whose post office address is 2334 Anna Avenue, upon annexation into
the City of Clearwater, as residential low.
10.3 Adopt Ordinance No. 7328-04 on second reading, amending the zoning atlas of the
City by zoning certain real property whose post office address is 2334 Anna Avenue,
upon annexation into the City of Clearwater as Low Medium Density Residential
(LMDR).
10.4 Adopt Ordinance No. 7329-04 on second reading annexing certain real property whose
post office address is 3108 Downing Street, into the corporate limits of the City, and
redefining the boundary lines of the City to include said addition.
10.5 Adopt Ordinance No. 7330-04 on second reading, amending the future land use plan
element of the Comprehensive Plan of the City, to designate the land use for certain
real property whose post office address is 3108 Downing Street, upon annexation into
the City of Clearwater, as Residential/Office Limited and Residential Urban.
10.6 Adopt Ordinance No. 7331-04 on second reading, amending the zoning atlas of the
City by zoning certain real property whose post office address is 3108 Downing Street,
upon annexation into the City of Clearwater as Office (0) and Low Medium Density
Residential (LMDR).
10.7 Adopt Ordinance No. 7332-04 on second reading, amending the future land use plan
element of the Comprehensive Plan of the City, to change the land use designation for
certain real property whose post office address is 2995 Drew Street, from residential
urban to residential/office/retail.
10.8 Adopt Ordinance No. 7333-04 on second reading, amending the zoning atlas of the
City by rezoning certain property whose post office address is 2995 Drew Street, from
Low Medium Density Residential (LMDR) to Commercial (C).
10.9 Adopt Ordinance No. 7334-04 on second reading amending the zoning atlas of the City
by rezoning certain property whose post office address is 2995 Drew Street, from Low
Medium Density Residential (LMDR) to Medium Density Residential (MDR).
10.10 Adopt Ordinance No. 7341-04 on second reading, vacating all street Right of Ways
and easements located within the Northeast One-Quarter of the Northeast One-Quarter
of Section 17, Township 29 South, Range 16 East, less the Northerly 50 feet thereof,
(Drew Street) and the Easterly 33 feet thereof, (Bayview Avenue).
10.11 Adopt Ordinance No. 7342-04 on second reading, vacating the 15-foot alley lying along
the East property lines of Lots 4 through 7, inclusive, Block 2, Wallace Addition to
Clearwater.
10.12 Adopt Ordinance No. 7294-04 on second reading, making amendments to Beach By
Design, by amending Section V. Catalytic Projects, Subsection B. Community
Redevelopment District Designation by extending the timeframe the pool of 600
additional hotel rooms is available from 5 years to 10 years; by revising the
characteristics which make a project eligible for additional hotel units; and by revising
the land areas eligible for the pool of additional hotel rooms.
10.13 Adopt Ordinance No. 7295-04 on second reading, amending the future land use
element of the Comprehensive Plan of the City of Clearwater by revising Policy 2.1.4 of
the future land use plan element with regard to the areas eligible for the density pool of
additional hotel roooms established in Beach By Design.
10.14 ADOPT Ordinance No. 7300-04 on second reading, amending the future land use plan
element of the Comprehensive Plan of the City, to designate the land use for certain
real property whose post office address is 2025 North Highland Avenue upon
annexation into the City of Clearwater, as Residential High.
10.15 ADOPT Ordinance No. 7301-04 on second reading, amending the zoning atlas by
zoning certain real property whose post office address is 2025 North Highland Avenue,
upon annexation into the City of Clearwater, as Medium High Density Residential
(MHDR).
10.16 Adopt Ordinance No. 7302-04 on second reading, amending the future land use plan
element of the Comprehensive Plan of the City, to change the land use designation for
certain real property whose post office address is 2950 Glen Oak Avenue, from
Residential Urban (RU) to Recreation/Open Space (R/OS).
10.17 Adodpt Ordinance No. 7303-04 on second reading, amending the zoning atlas of the
City by rezoning certain property whose post office address is 2950 Glen Oak Avenue,
from Mobile Home Park (MHP) to Open Space/Recreation (OS/R)
10.18 Adopt Ordinance No. 7335-04 on second reading amending the operating budget for
the fiscal year ending September 30, 2004.
10.19 Adopt Ordinance No. 7336-04 on second reading, amending the Capital Improvement
Budget for the fiscal year ending September 30, 2004, to reflect a net decrease of
$72,705.
City Manager Reports
11 Consent Agenda
11.1 Award a contract in the amount of $499,923.00 to Pierce Manufacturing, Inc. of
Appleton, Wisconsin for the purchase of one 2005 Pierce Custom Heavy Rescue
(Squad) unit in accordance with Lake County Contract Bid No. 99-150, authorize the
appropriate officials to execute same and authorize lease purchase financing.
11.2 Appoint Robert Going to the remainder of the two-year term as a Trustee of the
Clearwater Firefighters Supplemental Trust Fund, vacated by Rowland E. Herald, in
accordance with Sec. 175.061 of the Florida State Statutes.
11.3 Approve month-to-month lease with Arnold-Brown Properties, 121 N. Osceola Ave.,
Clearwater, FL for 72 parking spaces at 121 N. Osceola Ave. commencing October 1,
2004 to be used for Main Library parking and authorize the appropriate officials to
execute same.
11.4 Approve an agreement with Decade Properties, Inc. d/b/a Clearwater Bay Marina from
December 1,2004 to November 30,2005, a one (1) year period, for the collection of
daily launch fees at Seminole Street Launching Ramps for twenty-five percent (25%) of
fees collected and authorize the appropriate officials to execute same.
11.5 Approve a three-year Partnership and Operational Support Agreement from October 1,
2004 - September 30, 2007, between the City of Clearwater and The Bethany
Education and Human Services Program, Inc., for the use and supervision of the Holt
Avenue Center located at 1250 Holt Avenue and authorize the appropriate officials to
execute same.
11.6 Approve a five-year Partnership and Operational Support Agreement from October 1,
2004 - September 30, 2009, with five, five-year renewable options, between the City of
Clearwater and The Upper Pinellas Association for Retarded Citizens, Inc., for the use
of certain portions of The Long Center to provide management, maintenance and
programming for citizens with moderate to severe developmental disabilities.
11.7 Approve a Work Order for the permitting, design, construction services and testing of
an Aquifer Storage and Recovery (ASR) exploratory well to Post, Buckley, Schuh &
Jernigan (EOR) of Tampa, FL in the amount of$56,413.00 (of which a total of
$28,206.50 will be reimbursed), and approve a Cooperative Funding Agreement with
the Southwest Florida Water Management District (SWFWMD) and authorize the
appropriate officials to execute same.
11.8 Approve a Joint Project Agreement (JPA) with Florida Department of Transportation
(FDOT) for the installation of an offset in a 12-inch diameter City owned water main,
the replacement of a segment of gravity sanitary main, and the relocation of service
meters as part of the State Road 60 Plan set (City Project 04-0047-UT), in the amount
of $50,000.00 based on an engineer's estimate of the construction costs and authorize
the appropriate officials to execute same.
11.9 Approve a Joint Project Agreement (JPA) with Pinellas County for the installation of two
offsets in a City owned water main and the replacement of the service line piping
associated with the relocation of water services/meters in conjunction with Pinellas
County plans for "McMullen Booth Road at SR 590, Intersection Improvement", in the
amount of $30,063.30 based on an engineer's estimate of the construction costs, and
authorize the appropriate officials to execute same.
11.10 Approve a Supplemental Agreement with HDR Engineering, Inc. in an amount not to
exceed $115,000 for additional post-design services related to construction of the
Memorial Causeway Bridge and authorize the appropriate officials to execute same.
11.11 Approve the Grant Agreement with the United States Environmental Protection Agency
(EPA) which provides reimbursement of project costs up to $1,306,700.00, and award
a contract to Danella Companies of Pompano Beach, Florida, for the Seville & Sunset
Drive Reclaimed Water System (02-0103-UT) construction contract in the amount of
$1,951,550.70, which is the lowest responsible bid received in accordance with plans
and specifications,
and that the appropriate officials be authorized to execute same.
11.12 Reappoint Doug Williams to the Municipal Code Enforcement Board, in the business
person category, with a term expiring on October 31,2007.
11.13 Appoint Helen Kerwin to the Beautification Committee with the term expiring on
October 31,2008.
11.14 Appoint Josephine Carbone to the Neighborhood and Affordable Housing Advisory
Board(NAHAB) in the East Clearwater resident category to complete a term to April
30, 2005.
Purchasing
11.15 Sulfer dioxide in 1-ton cylinders during the contract period: October 8, 2004 through
October 31 , 2007.
11.16 Chlorine in 1-ton cylinders during the contract period: October 8, 2004 through October
31,2007.
11.17 Aluminum sulfate, iron free, liquid during the contract period: October 8, 2004 through
October 31 , 2007.
11.18 Third party fees for old Workers' Compensation claims during the period: October 1,
2004 through September 30, 2005.
12 Other items on City Manager Reports
12.1 Approve Parks and Recreation Board recommendation naming City property located at
3035 Gulf to Bay Blvd., "Bayview Park".
12.2 Adopt Resolution 04 - 32 Authorizing the Mayor to execute the Disaster Relief Funding
Agreement with the State of Florida Department of Community Affairs and designating
City Manager William B. Horne II as the City's Primary Agent and Emergency Manager
William Vola as it's Alternate Agent for the purpose of executing advanced
reimbursement, certification, or other necessary documentation for disaster relief
funding.
12.3 Continue the appointment of one member of the Muncipal Code Enforcement Board in
order to solicit additional applications.
12.4 Authorize the negotiation of a contract for health insurance with Cigna HealthCare
under a fully insured funding arrangement for the contract period of January 1, 2005, to
December 31,2005, at a total not to exceed cost of $14,500,000 which includes
estimated City ($10,325,000), employee ($3,015,000), and retiree/COBRA/Out-of-Area
($1,160,000) premiums, and continue with the 2nd year of a 3 year contract with
Bradman/Unipsych for the mental health/substance abuse and EAP coverage contract
for 2005 at an estimated cost of $194,000 ($172,000 for current employees and
$22,000 for retirees and COBRA), maintaining the City's current funding strategy.
12.5 IAFF Union negotiations update.
13 City Attorney Reports
13.1 Adopt Resolution 04-33, confirming a declaration of a State of Emergency; establishing
emergency procurement procedures, and establishing emergency employee work
schedules beginning September 25 at 12:30 p.m. and ending on September 26 at 7:00
p.m due to conditions surrounding Hurricane Jeanne.
14 City Manager Verbal Reports
14.1 Creative Cities conference report
15 Council Discussion Items
15.1 Community Development Board
16 Other Council Action
17 Adjourn
CITY OF CLEARWATER
Interdepartmental Correspondence
TO:
FROM:
Mayor and Council members
Cyndie Goudeau, City Clerk 0/>' ~
SUBJECT: Additional Information for October 7,2004 Council Meeting
COPIES:
William B. Horne, City Manager
DATE:
October 6, 2004
The following additional information is provided:
Revised Agenda is provided
Item #12.2 - Adopt Resolution 04-32 - a revised agenda and Resolution which
includes Hurricanes Francis, Ivan and Jeanne are provided.
Item #12.4 - Health Insurance - added to agenda and item provided.
Item #12.5 - IAFF negotiations update (moved from 12.4 to 12.5)
Item #15.1 - Council Discussion Item - Community Development Board Applications
provided.
CITY OF CLEARWATER
Interdepartmental Correspondence
FROM:
Mayor and Councilmembers
Cyndie Goudeau, City Clerk ~ ~
TO:
SUBJECT: Follow up from October 4, 2004 Work Session
COPIES:
William B. Horne, City Manager
DATE:
October 5, 2004
The following information is provided:
Item #12.1 - Approve Parks and Recreation Board recommendation naming City
property located at 3035 Gulf to Bay Blvd., "Bayview Park" - Resolution 97-43 (policy and
procedure for naming City parks) is provided.
Item #12.4 - IAFF Union negotiations update - added to agenda
Item #13.1 - Adopt Resolution 04-33, confirming a declaration of a State of
Emergency regarding Hurricane Jeanne - added to agenda; paperwork provided.
We will provide an agenda item regarding health insurance tomorrow.
We are following-up to make sure we have all applications for individuals interested in
appointments to the Community Development Board (CDB). All CDB applications will be sent
tomorrow.
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October 7, 2004
My name is -Jack Alvord - I am the President of Historic
Bayvlew Association. I live at 806 South Bayvlew Avenue.
On November 14, 2002 at 2:37 PM Art Kader In an E-mail wrote:
aves, we are now proud owners of Bayvlew Park and we did get
an approved Management Plan." He went on to say "WhIle I
know you are anxious to start getting grants for the park, I must
remind you that the city must be the lead In all of these
proposals." Apparently, Mr. Kader has found that he can't get a
grant of any kind without an Engineering Park Plan which follows
the guidelines of the Grant Application or Historic Bayvlew
Environmental Park Management Plan. To date, 23 months later,
not one person In the Parks Department has applied for or
received a single penny of the thousands of dollars in grant
money available for Environmental parks. It further appears that
the entire park department Is well aware of how to develop
sports parks (see the Clearwater Times September' 23, 2004,
"Ball fields becoming battlefield" article) and totally unaware of
how to develop an Environmental-Historic park. It Is shocking to
see fertilizer and pesticide saturated grass requiring vast
amounts of water planted In the park where xerlscape plants
were specified.
I am sure that you are all aware of our ability to go on pointing
out the shortcomings of your parks department conceming the
Historic Bayvlew Environmental Park. We have been Involved In
It's creation for more than 15 years. What puzzles us most
however Is that City Manager William Home and Park Director
Kevin Dunbar have taken 2 years to develop an Engineering Park
Plan. In their April 2, 2004 Meeting with members of the Historic
Bayvlew Association group they said that they would have a plan
In September. It Is now October 7, 2004, and they stili have no
plan. The delay has been very expensive and unproductive. It Is
expensive to plant grass which must be replaced with xerlscape
plants.
10/05/2004 08:33 727-823-3888
PAGE en
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Name Change and alteration of the natural integrity of
Historic Bayview Environmental Park
TO: Mayor Aungst of the City Of Clearwater
City Commissioners of the City Of Clearwater
Director of Parks and Recreation of Clearwater, FL
(FAX: 727-562-4052)
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Dear Mayor, Commission and Parks Director:
Please be advised
I do not want the name of the park to be changed but only recognize its
name as the Historic Bayview Environmental Park.
Also the site has also has been recognized as an Environmental Education
Center (EEC) in the City of Clearwater and it is important to maintain the
integrity of this area be left to go back to its natural state for us and our
future generations and visitors to this EEClpark. I do not want to see any
changes made to alter the parks natural state in this urban setting.
Thank You.,
10/05/2004 08:21
727 823 3888
PAGE 01
\,
Name Change and alteration of the natural integrity of
Historic Bayview Environmental Park
TO: Mayor Aungst of the City Of Clearwater
City Commissioners of the City Of Clearwater
Director of Parks and Recreation of Clearwater, FL
(FAX: 727-562-4052)
:---lL,:;, ':; ,
(J 1 (
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Dear Mayor, Commission and Parks Director:
Please be advised
I do not want the name of the park to be changed but only recognize its
name as the :Historic Bavview :environmental Park.
Also the site bas also has been recognized as an Environmental Education
Center (BEC) in the City of Clearwater and it is important to maintain the
integrity of this area be left to go back to its natural state for us and our
future generations and visitors to this BEe/park.. I do not want to see any
changes made to alter the parks natural state in this urban setting.
Thank You,
Fax:B13227B500
Oct 7 2004 11: 29
P.01
,/
TO: . Mayor AWlgst arid City Commissioners
Director of Parks and Recreation, Clearwaler, FL
(.,-: ~ \/ F'~ t
FAX; 727-562-4052
RE: Historic BayviewEnviromeritalPark
.,
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Please be advised that I do not want the name of the park to be changed.
h is important to maintain the integrity of this area and recognize its environmental and
historic value in the name.
Thank. You,
~~ndo... ~v-S.{)h
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~ '<'e-CASUV'e.. Tsl~f"L-
Name/Address 3310,b
City Council
Cover Memorandum
Trackina Number: 836
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7326-04 on second reading, annexing certain real property whose post
office address is 2334 Anna Avenue, into the corporate limits of the City and redefining the
boundary lines of the City to include said addition.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 08/29/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 14:52:09
Cvndie Goudeau
09-16-2004 11:04:53
eA i lO'l
ORDINANCE NO. 7326-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
NORTH SIDE OF ANNA AVENUE, APPROXIMATELY 540 FEET
WEST OF DORA DRIVE, CONSISTING OF THE WEST TWO
FEET OF LOT 28 AND ALL OF LOT 29, ROLLING HEIGHTS,
WHOSE POST OFFICE ADDRESS IS 2334 ANNA AVENUE,
INTO THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
West 2 feet of Lot 28,and all of Lot 29, Rolling Heights as recorded in Plat Book
43, Page 1, Public Records of Pinellas County, Florida
(ANX2004-05008 )
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Leslie K. Dougall-Sides
Assistant City Attorney
Ordinance No. 7326-04
City Council
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Tracking Number: 837
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7327-04 on second reading, amending the future land use plan element of
the Comprehensive Plan of the City to designate the land use for certain real property whose
post office address is 2334 Anna Avenue, upon annexation into the City of Clearwater, as
residential low.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004
Cvndie Goudeau
09-16-2004
14:53:03
11:06:00
C~A 'L 10'2--
ORDINANCE NO. 7327-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
NORTH SIDE OF ANNA AVENUE, APPROXIMATELY 540 FEET
WEST OF DORA DRIVE, CONSISTING OF THE WEST TWO
FEET OF LOT 28 AND ALL OF LOT 29, ROLLING HEIGHTS,
WHOSE POST OFFICE ADDRESS IS 2334 ANNA AVENUE,
UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property
West 2 feet of Lot 28,and all of Lot 29, Rolling
Heights as recorded in Plat Book 43, Page 1,
Public Records of Pinellas County, Florida
(ANX2004-05008 )
Land Use Cateaorv
Residential Low
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7326-04.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7327-04
'0A2/ I G. b
City Council
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Tracking Number: 838
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7328-04 on second reading, amending the zoning atlas of the City by
zoning certain real property whose post office address is 2334 Anna Avenue, upon annexation
into the City of Clearwater as Low Medium Density Residential (LMDR).
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearinq: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08- 2004 15: 00: 00
Cvndie Goudeau
09-16-2004 11 :07:23
ORDINANCE NO. 7328-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE
OF ANNA AVENUE, APPROXIMATELY 540 FEET WEST OF
DORA DRIVE, CONSISTING OF THE WEST TWO FEET OF LOT
28 AND ALL OF LOT 29, ROLLING HEIGHTS, WHOSE POST
OFFICE ADDRESS IS 2334 ANNA AVENUE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW
MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Property
West 2 feet of Lot 28,and all of Lot 29, Rolling
Heights as recorded in Plat Book 43, Page 1,
Public Records of Pinellas County, Florida
(ANX2004-05008)
Zoninq District
Low Medium Density Residential
(LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7326-04.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Leslie K. Dougall-Sides
Assistant City Attorney
Ordinance No. 7328-04
City Council
Cover Memorandum
C-A it- (a 'Lt
Tracking Number: 839
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7329-04 on second reading annexing certain real property whose post
office address is 3108 Downing Street, into the corporate limits of the City, and redefining the
boundary lines of the City to include said addition.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 15:00:45
Cvndie Goudeau
09-16-2004 11:08:27
ORDINANCE NO. 7329-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
NORTH SIDE OF DOWNING STREET, APPROXIMATELY 820
FEET NORTH OF GULF TO BAY BOULEVARD, CONSISTING OF
LOTS 1, 2, AND 3, DOWNING SUBDIVISION, WHOSE POST
OFFICE ADDRESS IS 3108 DOWNING STREET, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING THE
BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lots 1, 2, and 3, Dowing Subdivision, according to the map or plat thereof as
recorded in Plat Book 26, Page 79, Public Records of Pinellas County, Florida
(ANX2004-05009 )
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7329-04
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Proposed Annexation Map
Owners:
Michael Ciaramello
Site:
3108 Downing Street
Land Use
From
Case:
ANX2004-05009
Property Size
(Acres):
0.63
Zoning
PIN:
16/29/16/22410/000/0010
RU & R/OL (County) P1-A & R-3 (County)
To:
RU & R/OL (City)
o & LMDR (City)
292A
L
Atlas Page:
Exhibit A
Ordinance No. 7329-04
City Council
Cover Memorandum
Tracking Number: 840
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7330-04 on second reading, amending the future land use plan element of
the Comprehensive Plan of the City, to designate the land use for certain real property whose
post office address is 3108 Downing Street, upon annexation into the City of Clearwater, as
Residential/Office Limited and Residential Urban.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004
15:04:55
Cvndie Goudeau
09-16-2004
11: 19:24
CAr:; 1,05" I
ORDINANCE NO. 7330-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
NORTH SIDE OF DOWNING STREET, APPROXIMATELY 820
FEET NORTH OF GULF TO BAY BOULEVARD, CONSISTING OF
LOTS 1, 2, AND 3, DOWNING SUBDIVISION, WHOSE POST
OFFICE ADDRESS IS 3108 DOWNING STREET, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAUOFFICE LIMITED AND RESIDENTIAL URBAN;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property
Lots 1,2, and 3, Dowing Subdivision, according
to the map or plat thereof as recorded in Plat Book
26, Page 79, Public Records of Pinellas County, Florida
(ANX2004-05009)
Land Use Cateaorv
Residential/Office Limited
Residential Urban
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7329-04.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
l
Ordinance No. 7330-04
City Council
,., " ,.,~jt~.~.,~"~""",~,~,Y~!!:,~!!!!~!:~~,,~~.!!!~....,,
Tracking Number: 841
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7331-04 on second reading, amending the zoning atlas of the City by
zoning certain real property whose post office address is 3108 Downing Street, upon annexation
into the City of Clearwater as Office (0) and Low Medium Density Residential (LMDR).
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 15:05:30
Cvndie Goudeau
09-16-2004 11:22:59
CI\ G lC'(,
ORDINANCE NO. 7331-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE
OF DOWNING STREET, APPROXIMATELY 820 FEET NORTH
OF GULF TO BAY BOULEVARD, CONSISTING OF LOTS 1, 2,
AND 3, DOWNING SUBDIVISION, WHOSE POST OFFICE
ADDRESS IS 3108 DOWNING STREET, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS OFFICE (0) AND LOW
MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Property
Lots 1, 2, and 3, Dowing Subdivision, according to
the map or plat thereof as recorded in Plat Book 26,
Page 79, Public Records of Pinellas County, Florida
(ANX2004-05009 )
Zonino District
Office (0)
Low Medium Density Residential
(LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7329-04.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7331-04
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ater
City Council
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Trackina Number: 842
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7332-04 on second reading, amending the future land use plan element of
the Comprehensive Plan of the City, to change the land use designation for certain real property
whose post office address is 2995 Drew Street, from residential urban to residential/office/retail.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004
15:06: 13
Cvndie Goudeau
09-16-2004
11:24:20
--- ---. --~--I
ORDINANCE NO. 7332-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE
LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY
LOCATED AT THE SOUTHWEST CORNER OF THE DREW
STREET AND BAYVIEW AVENUE INTERSECTION,
APPROXIMATELY 1,200 FEET WEST OF MCMULLEN BOOTH
ROAD, CONTAINING APPROXIMATELY 2.7 ACRES,
CONSISTING OF A PORTION OF SECTION 17, TOWNSHIP 29
SOUTH, RANGE 16 EAST, WHOSE POST OFFICE ADDRESS
IS 2995 DREW STREET, FROM RESIDENTIAL URBAN TO
RESIDENTIAL/OFFICE/RETAIL; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property as follows:
Property
See legal description attached hereto
(LUZ2004-05004 )
Land Use Cateaorv
From: Residential Urban
To: Residential/Office/Retail
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation by the Pinellas County Board of County Commissioners,
and subject to a determination by the State of Florida, as appropriate, of compliance with the
applicable requirements of the Local Government Comprehensive Planning and Land
Development Regulation Act, pursuant to 9 163.3189, Florida Statutes. The Community
Development Coordinator is authorized to transmit to the Pinellas County Planning Council an
application to amend the Countywide Plan in order to achieve consistency with the Future Land
Use Plan Element of the City's Comprehensive Plan as amended by this ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7332-04
r
CA.'~ \O'~
City Council
...w~g~.~.~!~~y~.~......~..~.!!!..~.~.!.~~~~.~,^...... .
Tracking Number: 843
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7333-04 on second reading, amending the zoning atlas of the City by
rezoning certain property whose post office address is 2995 Drew Street, from Low Medium
Density Residential (LMDR) to Commercial (C).
Originating: City Attorney
Section Second Readings - publiC hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 15:06:51
Cvndie Goudeau
09-16-2004 11:25:16
ORDINANCE NO. 7333-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN PROPERTY LOCATED AT THE SOUTHWEST
CORNER OF THE DREW STREET AND BAYVIEW AVENUE
INTERSECTION, APPROXIMATELY 1,200 FEET WEST OF
MCMULLEN BOOTH ROAD, CONTAINING APPROXIMATELY
2.7 ACRES, CONSISTING OF A PORTION OF SECTION 17,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, WHOSE POST
OFFICE ADDRESS IS 2995 DREW STREET, FROM LOW
MEDIUM DENSITY RESIDENTIAL (LMDR) TO COMMERCIAL (C);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is
found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive
Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and
the zoning atlas of the City is amended as follows:
Property
See legal description attached hereto
(LUZ2004-05004 )
Zonina District
From: Low Medium Density Residential (LMDR)
To: Commercial (C)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation set forth in Ordinance 7332-04 by the Pinellas County Board
of County Commissioners, and subject to a determination by the State of Florida, as appropriate,
of compliance with the applicable requirements of the Local Government Comprehensive
Planning and Land Development Regulation Act, pursuant to ~163.3189, Florida Statutes
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7333-04
City Council
...m.~g~~~<~~~"e!......~..~~.~r.~..~_~...~..~..........
Tracking Number: 844
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7334-04 on second reading amending the zoning atlas of the City by
rezoning certain property whose post office address is 2995 Drew Street, from Low Medium
Density Residential (LMDR) to Medium Density Residential (MDR).
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 15:07:32
Cvndie Goudeau
09-16-2004 11 :26:48
C 1\ q I 0 '9 I
ORDINANCE NO. 7334-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN PROPERTY LOCATED AT THE SOUTHWEST
CORNER OF THE DREW STREET AND BAYVIEW AVENUE
INTERSECTION, APPROXIMATELY 1,200 FEET WEST OF
MCMULLEN BOOTH ROAD, CONTAINING APPROXIMATELY
37.09 ACRES, CONSISTING OF A PORTION OF SECTION 17,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, WHOSE POST
OFFICE ADDRESS IS 2995 DREW STREET, FROM LOW
MEDIUM DENSITY RESIDENTIAL TO MEDIUM DENSITY
RESIDENTIAL; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is
found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive
Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and
the zoning atlas of the City is amended as follows:
Property
See legal description attached hereto.
(REZ2004-05001 )
Zoninq District
From: Low Medium Density Residential
To: Medium Density Residential
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J, Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7334-04
City Council
Cover Memorandum
Tracking Number: 846
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7341-04 on second reading, vacating all street Right of Ways and
easements located within the Northeast One-Quarter of the Northeast One-Quarter of Section
17, Township 29 South, Range 16 East, less the Northerly 50 feet thereof, (Drew Street) and the
Easterly 33 feet thereof, (Bayview Avenue).
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearinq: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 15:08:47
Cvndie Goudeau
09-16-2004 11 :30: 15
C~A tC \0. \0
ORDINANCE NO. 7341-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING, ALL STREET RIGHT-OF-WAYS AND
EASEMENTS LOCATED WITHIN THE NORTHEAST ONE-
QUARTER OF THE NORTHEAST ONE-QUARTER OF
SECTION 17, TOWNSHIP 29 SOUTH, RANGE 16 EAST,
LESS THE NORTHERLY 50 FEET THEREOF, (DREW
STREET) AND THE EASTERLY 33 FEET THEREOF,
(BAYVIEW AVENUE); PROVIDING AN EFFECTIVE DATE.
WHEREAS, Michael M. English, owner of real property located in the City of
Clearwater, has requested that the City vacate all right-of-ways and easements depicted
in Exhibit A attached hereto; and
WHEREAS, the City Council finds that said right-of-ways and easements are not
necessary for municipal use and it is deemed to be in the best interest of the City and the
general public that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
all street rights-of-way and easements located in the northeast one-quarter of the
northeast one-quarter of Section 17, Township 29 South, Range 16 East, less the
northerly 50 feet thereof, (Drew Street) and the easterly 33 feet thereof, (Bayview
Avenue)
is hereby vacated, closed and released, and the City of Clearwater releases all of its right,
title and interest thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
Ordinance No. 7341-04
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Bryan D. Ruff
Assistant City Attorney
Brian J. Aungst
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Ordinance No. 7341-04
City Council
...w.w~g.~~~~<.~.~~~rJ~~!!!~!~~~<~,~....<..<....
Tracking Number: 847
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7342-04 on second reading, vacating the is-foot alley lying along the East
property lines of Lots 4 through 7, inclusive, Block 2, Wallace Addition to Clearwater.
Originating: City Attorney
Section Second Readings - publiC hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 15:09:25
Cvndie Goudeau
09-16-2004 11:31:37
tA it
IO.lI
ORDINANCE NO. 7342-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE 15-FOOT ALLEY LYING ALONG
THE EAST PROPERTY LINES OF LOTS 4 THROUGH 7,
INCLUSIVE, BLOCK 2, WALLACE ADDITION TO
CLEARWATER; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Win-Ft. Harrison, L TD, owner of real property adjoining the alley
described herein, has requested that the City vacate the alley depicted in Exhibit A
attached hereto; and
WHEREAS, the City Council finds that said alley is not necessary for municipal
use and it is deemed to be to the best interest of the City and the general public that the
same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
15-foot alley lying along the east property lines of lots 4 through 7, inclusive,
Block 2, Wallace Addition to Clearwater, as recorded in Plat Book 3, Page
6, Public Records of Pinellas County, Florida
is hereby vacated, closed and released, and the City of Clearwater releases all of its right,
title and interest thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Bryan D. Ruff
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7342-04
NORTH
Scale 1" = 100'
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EXHIBIT "A"
Scale 1"=100'
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Vacation Requested
By Applicant
TURNER ST
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City of Clearwater, Florida
Public Works Administration/Engineering
ate City of Clearwater Vacation Request
08117/04 EWING/WEBB VAC 2004-13
aWl1 y
S.K.
eel
Vacate the 15-Foot Alley lying
adjacent to the West property lines
of Lots 4 - 7, Block 2,Wallace
Addition,
20f6
ec e y
S.D.
n
r mance
7342-04
295B
C.~A \'lv \ 0 ' \ 1-
City Council
w<<@_,w~g~<!!<<~~_~~~~~~~!!!~~~~!!!!~!!!
Tracking Number: 848
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7294-04 on second reading, making amendments to Beach By Design, by
amending Section V. Catalytic Projects, Subsection B. Community Redevelopment District
Designation by extending the timeframe the pool of 600 additional hotel rooms is available from
5 years to 10 years; by revising the characteristics which make a project eligible for additional
hotel units; and by revising the land areas eligible for the pool of additional hotel rooms.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 07/15/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004
15:14:59
Cvndie Goudeau
09-16-2004
11:34:03
ORDINANCE NO. 7294-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA
MAKING AMENDMENTS TO BEACH BY DESIGN: A
PRELIMINARY DESIGN FOR CLEARWATER BEACH AND
DESIGN GUIDELINES; BY AMENDING SECTION V. CATALYTIC
PROJECTS, SUBSECTION B. COMMUNITY REDEVELOPMENT
DISTRICT DESIGNATION BY EXTENDING THE TIMEFRAME
THE POOL OF 600 ADDITIONAL HOTEL ROOMS IS
AVAILABLE FROM FIVE (5) YEARS TO TEN (10) YEARS; BY
REVISING THE CHARACTERISTICS WHICH MAKE A
PROJECT ELIGIBLE FOR ADDITIONAL HOTEL UNITS; BY
REVISING THE LAND AREAS ELIGIBLE FOR THE POOL OF
ADDITIONAL HOTEL ROOMS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the economic vitality of Clearwater Beach is a major contributor to the
economic health of the City overall; and
WHEREAS, the public infrastructure and private improvements of Clearwater Beach
are a critical part contributing to the economic vitality of the Beach; and
WHEREAS, substantial improvements and upgrades to both the public
infrastructure and private improvements are necessary to improve the tourist appeal and
citizen enjoyment of the Beach; and
WHEREAS, the City of Clearwater has invested significant time and resources in
studying Clearwater Beach; and
WHEREAS, Beach by Design, the special area plan governing Clearwater Beach,
contains specific development standards and design guidelines for areas of Clearwater
Beach that need to be improved and/or redeveloped; and
WHEREAS, the City of Clearwater has the authority pursuant to Rules Governing
the Administration of the Countywide Future Land Use Plan, as amended, Section
2.3.3.8.4, to adopt and enforce a specific plan for redevelopment in accordance with the
Community Redevelopment District plan category, and said Section requires that a special
area plan therefore be approved by the local government; and
WHEREAS, the proposed amendment to Beach by Design has been submitted to
the Community Development Board acting as the Local Planning Authority (LPA) for the
City of Clearwater; and
WHEREAS, the Local Planning Agency (LPA) for the City of Clearwater held a duly
noticed public hearing and found that amendment to Beach by Design are consistent with
the Clearwater Comprehensive Plan; and
Ordinance No. 7294-04
WHEREAS, on November 15, 2001 and December 13, 2001 the City Council of the
City of Clearwater reviewed and approved Beach by Design; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Beach by Design: A Preliminary Design for Clearwater Beach and
Design Guidelines, Section V. Catalytic Projects, Subsection B. Community
Redevelopment District Designation, is amended by revising the 3rd paragraph on page
44 as follows:
B. Community Redevelopment District Designation
* * * *
In order to stimulate the desired catalytic resort projects, Beach by Design establishes a
limited pool of 600 additional hotel rooms which would be available for use at one or
more sites within designated priority redevelopment areas for a period of fivo (5) ten
il.Qlyears. This period would run from the date that the Community Redevelopment
District is approved by the County and accepted by the State:, In the event that the units
were not allocated pursuant to Beach by Design within fivo (5) ten (10) years, the pool
of units would cease to exist.
* * * *
Section 2. Beach by Design: A Preliminary Design for Clearwater Beach and
Design Guidelines, Section V. Catalytic Projects, Subsection B. Community
Redevelopment District Designation, is amended by revising the first bullet on page 46,
which is fifth characteristic required for a resort using the density pool, as follows:
* * * *
. require a legally enforceable covenant to implement a trip generation
management program which promotes non-vehicular access to and from the
resort which shall include at least airport shuttle providod 3S 3 p3rt of tho b3sic
room r3to and resort-provided transportation to off-site amenities and attractions.
* * * *
2
Ordinance No. 7294-04
Section 3. Beach by Design: A Preliminary Design for Clearwater Beach and
Design Guidelines, Section V. Catalytic Projects, Subsection B. Community
Redevelopment District Designation, is amended by revising the third bullet on page 46,
which is seventh characteristic required for a resort using the density pool, as follows:
* * * *
. no more than 25% of the rooms may have full kitchen facilities, defined as
consistina at a minimum of full-size refriaerator. sink and conventional ranae.
The remainder of rooms may have partial kitchen facilities. defined as includina
fewer than all of the foreaoina appliances. or mini-kitchens. defined as includina
solely reduced-size kitchen appliances.
* * * *
Section 4. Beach by Design: A Preliminary Design for Clearwater Beach and
Design Guidelines, Section V. Catalytic Projects, Subsection B. Community
Redevelopment District Designation, is amended by deleting the last bullet on page 46
which is the fourteenth characteristic required for a resort using the density pool as
follows:
* * * *
. subject to a leg311y onforco3blo covenant obligating tho resort to participate in a
Clearwater Beach operation and m3intonanco assessment program
* * * *
Section 5. Beach by Design: A Preliminary Design for Clearwater Beach and
Design Guidelines, Section V. Catalytic Projects, Subsection B. Community
Redevelopment District Designation, is amended by revising the aerial photograph on
page 47 which depicts the areas eligible for additional hotel rooms as shown in the
attached "Exhibit "A"; and
Section 6. Beach by Design, as amended, contains specific development
standards and design guidelines for areas of Clearwater Beach that are in addition to
and supplement the Community Development Code; and
Section 7. The City Manager or designee shall forward said plan to any agency
required by law or rule to review or approve same; and
Section 8. It is the intention of the City Council that this ordinance and plan and
every provision thereof, shall be considered separable; and the invalidity of any section
or provision of this ordinance shall not affect the validity of any other provision of this
ordinance and plan; and
Section 9. This ordinance shall take effect immediately upon adoption.
3
Ordinance No. 7294-04
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Brian J. Aungst
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
4
Ordinance No. 7294-04
Exhibit A
Ordinance No. 7294-04
City Council
'MM,~g.~!I~"~*~~~~,r,~~!!!,~.~.~n,~...~.!!!.
Tracking Number: 849
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7295-04 on second reading, amending the future land use element of the
Comprehensive Plan of the City of Clearwater by revising Policy 2.1.4 of the future land use plan
element with regard to the areas eligible for the density pool of additional hotel roooms
established in Beach By Design.
Summary:
The Department of Community Affairs has notified the City that it has waived its review of this
amendment.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearinq: Yes
Advertised Dates: 07/15/2004
09/19/2004
Financial Information:
Review Aporoval
Pam Akin
09-08-2004 15: 15: 39
Cvndie Goudeau
09-23-2004 09:06:22
tA 17, \0"\-;
ORDINANCE NO. 7295-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY OF CLEARWATER AS
ADOPTED ON MAY 18, 2000 AND AMENDED ON JULY 12,
2001 BY REVISING POLICY 2.1.4 OF THE FUTURE LAND USE
PLAN ELEMENT WITH REGARD TO THE AREAS ELIGIBLE
FOR THE DENSITY POOL OF ADDITIONAL HOTEL ROOMS
ESTABLISHED IN BEACH BY DESIGN: A PRELIMINARY
DESIGN FOR CLEARWATER BEACH AND DESIGN
GUIDELINES, THE ADOPTED SPECIAL AREA PLAN FOR
CLEARWATER BEACH; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS the Local Government Comprehensive Planning and Land Development
Regulation Act of Florida empowers and requires the City Commission of the City of
Clearwater to plan for the future development and growth of the City, and to adopt and
periodically amend the Comprehensive Plan, including elements and portions thereof; and
WHEREAS, the economic vitality of Clearwater Beach is a major contributor to the
economic health of the City overall and redevelopment to the Beach is required for its
future sustainability; and
WHEREAS, the City of Clearwater invested significant time and resources in
studying Clearwater Beach and conducted numerous public meetings; and
WHEREAS, the City Commission approved Ordinance Number 6689-01, which
adopted a special area plan governing Clearwater Beach entitled Beach by Design: A
Preliminary Design for Clearwater Beach and Design Guidelines on February 15, 2001;
and
WHEREAS, amendments to the Comprehensive Plan of the City have been
prepared in accordance with the applicable requirements of law, after conducting the
appropriate planning analysis, and public participation through public hearings, opportunity
for written comments, open discussion and the consideration of public and official
comments; and
WHEREAS, the Community Development Board, serving as the designated Local
Planning Agency for the City, has held a public hearing on the proposed amendments and
has recommended adoption of the proposed Comprehensive Plan amendments; and
WHEREAS, the proposed amendments have been transmitted to the Florida
Department of Community Affairs for review and comments, and the objections,
recommendations and comments received from the Florida Department of Community
Affairs have been considered by the City Council, together with all comments from local
regional agencies and other persons, in preparing the final draft of the amendments; and
Ordinance No. 7295-04
WHEREAS, the City Council finds it necessary, desirable and proper to adopt the
amendments to the objectives and policies of the Comprehensive Plan in order to reflect
changing conditions; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Clearwater Comprehensive Plan
is hereby amended by revising Policy 2.1.4 as follows:
2.1.4 The use of the density pool of additional hotel rooms established in Beach
by Design: A Preliminary Design for Clearwater Beach and Design
Guidelines is permitted in the following areas:
1. Tho property located on the east side of Mandal3y Avenuo north of
Baymont Street knO\am as tho Yacht Basin apartment site;
2.1. The land located between Mandalay Avenue and the Gulf of Mexico
between Baymont Stroot Rockawav Street and Papaya Street; and
32.The land located south of the Pier 60 parking lot and north of the
southerly lot lines of Lots 77 and 126 of the L1oyd-White-Skinner
Subdivision between South Gulfview Boulevard and Coronado Drive.
Section 2. This ordinance shall become effective when the Department of
Community Affairs (DCA) issues a final order determining the adopted amendment to
be in compliance, or the Administration Commission issues a final order determining
the adopted amendments to be in compliance, in accordance with Section 163.187 or
163.3189, F.S., as amended.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Leslie K. Dougall-Sides
Assistant City Attorney
2
Ordinance No. 7295-04
City Council
Cover Memorandum
C-A \ 4- \ 0'11
Tracking Number: 850
Actual Date: 10/07/2004
Subject / Recommendation:
ADOPT Ordinance No. 7300-04 on second reading, amending the future land use plan element of
the Comprehensive Plan of the City, to designate the land use for certain real property whose
post office address is 2025 North Highland Avenue upon annexation into the City of Clearwater,
as Residential High.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 07/15/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004
15:16:18
Cvndie Goudeau
09-20-2004
13:22:57
ORDINANCE NO. 7300-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE
EAST SIDE OF NORTH HIGHLAND AVENUE, APPROXIMATELY
1,300 FEET NORTH OF SUNSET POINT ROAD, CONSISTING
OF A PORTION OF METES AND BOUNDS 21/06, 21/07, AND
21/08, IN SECTION 2, TOWNSHIP 29 SOUTH, RANGE 15 EAST,
WHOSE POST OFFICE ADDRESS IS 2025 NORTH HIGHLAND
AVENUE UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL HIGH; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property
See legal description attached hereto.
(LUZ2004-03002)
Land Use Cateqorv
Residential High
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7299-04.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7300-04
City Council
Cover Memorandum
Tracking Number: 851
Actual Date: 10/07/2004
Subject / Recommendation:
ADOPT Ordinance No. 7301-04 on second reading, amending the zoning atlas by zoning certain
real property whose post office address is 2025 North Highland Avenue, upon annexation into
the City of Clearwater, as Medium High Density Residential (MHDR).
Originating: City Attorney
Section Second Readings - publiC hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 07/15/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 15:16:57
Cvndie Goudeau
09-20-2004 13:23:43
C,i'I 15 W 15 I
ORDINANCE NO.7301-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY ZONING
CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF
NORTH HIGHLAND AVENUE, APPROXIMATELY 1,300 FEET
NORTH OF SUNSET POINT ROAD, CONSISTING OF A
PORTION OF METES AND BOUNDS 21/06, 21/07, AND 21/08, IN
SECTION 2, TOWNSHIP 29 SOUTH, RANGE 15 EAST, WHOSE
POST OFFICE ADDRESS IS 2025 NORTH HIGHLAND AVENUE,
UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS
MEDIUM HIGH DENSITY RESIDENTIAL (MHDR); PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive
plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is hereby
zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is
amended, as follows:
Property
See legal description attached hereto.
(LUZ2004-03002)
Zoninq District
Medium High Density Residential (MHDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent upon
and subject to the adoption of Ordinance No. 7299-04.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7301-04
-
C,A l G \ 0' \ h
City Council
Cover Memorandum
Tracking Number: 852
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7302-04 on second reading, amending the future land use plan element of
the Comprehensive Plan of the City, to change the land use designation for certain real property
whose post office address is 2950 Glen Oak Avenue, from Residential Urban (RU) to
Recreation/Open Space (R/OS).
Summary:
The Department of Community Affairs (DCA) determined the proprosed plan amendment need
not be formally reviewed for consisitency and waived its Objections, Recommendations and
Comments Report. DCA did receive a letter from Mr. William Connelly, objecting to the
redesignation. While waiving their review, DCA recommended Mr. Connelly's views be
considered. The DCA letter and Mr. Connelly's letter to DCA are attached.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 07/15/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 15: 18: 12
Cvndie Goudeau
09-23-2004 09:04:08
ORDINANCE NO. 7302-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE
LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY
LOCATED AT THE WESTERN TERMINUS OF GLEN OAK
AVENUE, APPROXIMATELY 800 FEET NORTH OF DREW
STREET AND 500 FEET WEST OF MCMULLEN BOOTH ROAD,
CONSISTING OF METES AND BOUNDS 41/02, IN SECTION 8,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, WHOSE POST
OFFICE ADDRESS IS 2950 GLEN OAK AVENUE, FROM
RESIDENTIAL URBAN (RU) TO RECREATION/OPEN SPACE
(RlOS); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property as follows:
Property
See legal description attached hereto
land Use Cateaorv
From: Residential Urban (RU)
(LUZ2004-03003)
To: Recreation/Open Space (RlOS)
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation by the Pinellas County Board of County Commissioners,
and subject to a determination by the State of Florida, as appropriate, of compliance with the
applicable requirements of the local Government Comprehensive Planning and land
Development Regulation Act, pursuant to 9 163.3189, Florida Statutes. The Community
Development Coordinator is authorized to transmit to the Pinellas County Planning Council an
application to amend the Countywide Plan in order to achieve consistency with the Future Land
Use Plan Element of the City's Comprehensive Plan as amended by this ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7302-04
CLEARWATER CITY COMMISSION
Meeting Date: ~
Item # /t'. I ;{;
....
~ ff'- \ (\~
As stated in Commission Rules, "Representatives of a group may speak for three minutes
plus an additional minute for each person in the audience that waives their right to speak, up
to a maximum of ten minutes." __--.-----
We the undersigned designate
as our spokesperson and waive our,{igh
(please print)
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Sign
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Signature
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Signature
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\\CH3\CLERK\FORMS\Public Comments at Com Mtg.doc
9700-0034
Jan 9, 2002
CLEARWATER CITY COMMISSION
Meeting Date: ~ 0 11 ( (:) i
Item # to-I b
(s;~
~
As stated in Commission Rules, "Representatives of a group may speak for three minutes
plus an additional minute for each person in the audience that waives their right to speak, up
to a maximum of ten minutes."
We the undersigned designate is \ \..-\..- t-L'fG:
as our spokesperson and waive our right to speak.
(please prin~
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Signature
Signature
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Signature
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Signature
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\\CH3\CLERK\FORMS\Public Comments at Com Mtg.doc
9700-0034
Jan 9, 2002
CLEARWATER CITY COUNCIL
1017104
LADIES & GENTlEMEN OF THE COUNCIL. I AM THE REV. JOHN KEU.EY,
REllRED EPISCOPAL MINISTER, RESIDENT OF GRANDVlEW AV., KAPOK TERR.
WHILE SEVERAl PROPERllES ON GRANDIVEW ARE LEGALLY IN THE CITY OF
CLEARWATER. OUR PROPERTY IS LEGALLY IN PINEUASCO. MY WIFE & I MOVED
TO THE NEIGHBORHOOD A UTIlE OVER A YEAR AGO, & WE VERY MUCH ENJOY
TI-E RElAXED, mANQUIL AMBIANCE OF OUR NEIGHBORHOOD, WHICH WE, TOO,
ARE PERSUADED WOULD BE VERY ADVERSELY AFFECTED BY CONSTRUCTION
OF THE PROPOSED PARKING-LOT IN THE NEW PARK AREA.
I WANT TO ADDRESS THE ISSUE OF PARKING FOR THIS NEW AREA, BUT 1..
SOME COMMENTS GERMANE TO THE ISSUE: 1) THE NEW PARK AREA BEING CON-
STRUCTED IS NOT REALLY A NEW PARK. IT IS RATHER AN EXlENSION OF THE
EXISTING CUFF STEPHENS PARK, IMMEDIATELY ADJACENT TO THE NEW AREA ON
THE WEST. 2) I KNOW OF NO ONE IN OUR NEIGHBORHOOD WHO OPPOSE THE .
NEW PARK AREA; OPPOSED, DEFINITELY, TO THE PROPOSED PARKIM11 3) ~KECf\ R01/'/c;.
PARKING FOR ALL OF THE PARK, OR PART OF IT,11JGQUOr;;tiUDI WHERE PARKING
FACIUTlES ARE LOCATED IS NOT REAll. Y IMPORTANT. ANYWHERE THERE IS
PARKING, PEOPLE WILL HAVE TO 00 A LOT OF WALKING INTO & AROUND IN THE
PARK, TO USE IT. PARKS ARE FOR RECREATION, & WALKING IS DEFINITELY THE
RECREATIONAL. CHOICE OF MANY PEOPlEI
IT IS VERY IMPORTANT TO REALIZE IT IS NOT NECESSARY TO BUILD ANY
NeW PARKING-LOT IN THE AREA! ON THE EAST SIDE OF FAlRWOOD AV., IN CUFF
STEPHENS PARK, A FEW YARDS SOUTH OF THE R.R. TRACKS THAT ARE THE
NORTH BOUNDARY OF THE PARK, THERE IS AN EXISTING 16-SPACE PARKING-LOT.
AlL AROUND IT IS AMPLE AREA FOR THE AOOlllON OF &-10 MORE SPACES, EASJL V
CONFORMING TO THE DESIRED 22. OR SO, SPACE PROPOSED PARKlNG-LOT.
THESE ADDITIONAL. SPACES COULD BE ADDED AT A MUCH LOWER COST TO
CLEARWATER TAX-PAYERS, THAN BUILDING A COMPLETE NEW PARKING-LOT.
ADOITlONALL V, 200 YAROS, OR SQ, SOUTH OF THIS LOT, ALSO ON THE EAST
SlOE OF FAlRWOOD, WHERE THE ClEARWATER EAST-weST TRAIL INTERSECTS
WITH FAlRWOOO, THERE IS ANOTHER PARKING-LOT, WITH SOME 12-14 SPACES.
THIS LOT IS FOR AN EXISTING CONCRETE BOAT-LAUNCHING RAMP INTO 1 OF THE
SMALL lAKES IN THE CUFF STEPHENS COMPLEX. SINCE PLANS FOR THE NEW
PARK AREACAlL FOR A CANOEING AREA, THIS BOAT -LAUNCING RAMP, WITH ITS
EXISTING PARKING, WOUlD BE THE OBVIOUS P&,CE TO LAUNCH CRAFT FOR
CANOEINGIKAYAKING. THESE LAKES HAVE ACC"ESS INTO AWGATOR CREEK,
WHICH RUNS THRU THE NEW PARK AREA, WHICH CREEK IS TO BE ENLARGED
(WIDENED - DEEPENED?), I PRESUME WITH lHE CANOEING AREA IN MIND. THUS,
P FOR THE PARK COMPLEX.
U UBT BUILT FOR DISC-GOLF
PLAYERS, & SOME MIGHT FEEL TO USE THIS LOT - EVEN EXPANDED - FOR ACCESS
TO THE NEW AREA WOUlD INHIBIT D1SC-GOLF PLAYERS' PARKING. IN OUR MANY
WALKS IN THIS AREA, MY WIFE & I HAVE SEEN nus LOT FUll. ONLY ONCE - FOR A
REGIONAl DISC-GOLF TOURNEY. OTHERWISE, WEEKDAYS, OR WEEKENDS, WE
HAVE seEN THE LOT, AT BEST, ONLY 1h FULL. OR LESS. WHEN I COUNTED SPACES
THERE LAST TUES., THERE WAS 1 PARKED CAR. THUS, USING THIS LOT FOR
ACCESS TO THE NEW AREA WOULD NOT INHIBIT DfSC-GOLF PLAYERS' PARKING.
SO, EXPANDING THIS LOT 6-10 SPACES. WITH THE LAUNCH-RAMP LOT,
WOUlD PROVIDE SOME 30-35 PARKING-SPACES, &, AS NOlED, FOR A lOT LESS
MONEY FOR CLEARWATER TAX-PAYERSJ
;LADlES & GENTlEMEN OF THE COUNCI~ TO REPEAT MY MAJOR POINT:
YOU DO NOT NEED TO BUILD A NEW PARKING LOT, ANYWHERE IN THE AREA. YOU
ALREADY HAVE THE SPACE NEEDED!
IN CLOSING, I'M NOT SURE, Of COURSE, HOW MANY OF YOU MIGHT HAVE
ACTUAU.. Y SET FOOT IN THE AREA IN QUESTION. I'M SURE YOU'VE PORED OVER
MANY PLANSI I WOULD BE MORE THAN HAPPY TO MEET WITH ANY, OR AU., OF
YOU TO WAU< OVER THE AREA, SO YOU MIGHT SEE 1m HAND WHAT I PRESENT
HERE REGARDING PARKING, & TO ACQUAINT YOU BETTER WITH OUR
NEIGHBORHOOD, & WHY WE OPPOSE THE CUARENTL Y PlANNED PARKING-LOT.
MY NUMBER IS IN THE 'PHONEBOOK, ON GRANDVIEW AV., & "KELLEY" IS SPEUED
WITH AN "EY".
THANKYOU FOR YOUR TIME, & USTENING TO ME.
++++++
THE REV. JOHN B. KEUEY
3012 GRANDVlEW AV., CLEARWATER
727-791-0135
-.."...-
---'.~" '"
-
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.
-
CLEARWATER CITY C MMISSION
Meeting Date:
~~
~
Item # / tJ A ) G
As stated in Commission Rules, "Representatives of a group may speak for three minutes
plus an additional minute for each person in the audience that waives their right to speak, up
to a maximum of ten minutes."
We the undersigned designate ~v. 7;;L)?) Ie"y
as our spokesperson and waive our right to speak.
(please print)
K'ef//~
Print Name
~\N~"I\~~ ~.Ye,\\{J\J
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Signature
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Signature
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Signature
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Signature
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\\CH3\CLERK\FORMS\Public Comments at Com Mtg.doc
9700-0034
Jan 9, 2002
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
JEB BUSH
Governor
THADDEUS L. COHEN, AlA
. Seaetary
......------
August 20, 2004
:""'''':~
.'''-~ ':; .!l
~L.y
The Honorable Brian Aungst
Mayor, City of Clearwater
100 South Myrtle Avenue
Clearwater, Florida 33756
AUG 2 a 2004
Dear Mayor Aungst:
The Department has conducted a preliminary review of the City of Clearwater proposed
Comprehensive Plan amendment received on July 16, 2004, (DCA No. 04-2). The Department has
determined that the proposed plan amendment need not be formally reviewed for consistency with
Chapter 163, Florida Statutes (F.S.), and Rule 9J-5, Florida Administrative Code (F.A.C.). In addition,
the Department has not received any recommendation for review from the Tampa Bay Regional Planning
Council, but has received a comment from Mr. William Co~nelly who objected to the redesignation the
36 acre parcel from Residential Urban to Open Space / Recreation. With this letter, the Department
waives its Objections, Recommendations and Comments Report. The City may proceed to immediately
adopt the amendment; however, we recommend that you consider Mr. Connelly's views during your
decision making process. For your assistance, we have attached procedures for final adoption and
transmittal of the comprehensive plan amendment.
This letter should be made available for public inspection. If you have any questions concerning
this matter, please contact Mark Neuse, Planner, or Marina Pennington, Regional Planning Administrator,
at (850) 922-1798.
;:1:' M _e,~
leA Charles Gauthier, AICP
t1 Chief of Comprehensive Planning
CG/mn
cc: Ms. Gina Clayton, City of Clearwater
Mr Manny Pumariega, TBRPC
Enclosures:
Review Agency Comments
Letter from Mr. William Connelly
2555 SHUMARD OAK BOULEVARD $ TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781
Internet address: htto:/Iwww.dca.state.fl.us
L
CRITICAL STATE CONCERN FIELD OFFICE
2796 Overseas Highway, Suite 212
Marathon, FL 33050-2227
t"nii:,..,o,", ..,........,
COMMUNITY PLANNING
2555 Shumard Oak Boulevard
Tallahassee. FL 32399-2100
EMERGENCY MANAGEMENT
2555 Shumard Oak Boulevard
Tallahassee. FL 32399-2100
._.....~ ..- ----
HOUSING & COMMUNITY DEVELOPMENT
2555 Shumard Oak Boulevard
Tallahassee. FL 32399-2100
Mr. Thaddeus Cohen, Secretary
Department of Community Affairs
State of Florida
2555 Shurnand Oak Boulevard
Tallahasse, Florida 32399-2100
Dear Secretary Cohen,
I am writing in reference to a City of Clearwater, Department of Public
Works project entitled KAPOK WETLANDS AND FLOODPLAIN RESTORATION PROJECT
(Clearwater LUZ 2004-03003) which is currently being reviewed by the
Departmentof Community Affairs for approval of the revisions made to the
original Project Plan.
This letter is to inform you that the residents of my community have
expressed deep
concerns regarding the adverse affect the addition of an unsecured and
unmonitored
Parking Lot in the Northeast corner of this project site will have on our
densely
populated residential tract.
This project replaces a Mobile Horne Trailer Park that never should have
been built on this 37 acre site in the first place. In the original plan,
there was no provision for a Parking Lot, and the Northeast corner was not
the primary public entry for the park. The parking facility was added to
comply with the requirements of Grant received by the City of Clearwater.
Its location in the northeast corner is the easiest way to provide this
access.
While we do not object to a Parking Lot as part of this project, its
location is the matter of serious concern to us. We believe that it was
placed in this location primarily because it would not create any traffic
problems for City of Clearwater residents. Traffic would be routed through
Pinellas County streets.
The Site Plan, as currently drawn, will require visitors to this park to
travel more than
one half mile through the narrow streets of our densely populated
community. Our
streets were never designed to support this type of traffic, and there are
currently no
sidewalk access for the residents. The lack of sidewalks has not been a
problem in the past because there a is minimal traffic flow.
There is no park in the ~ity of Cle~rwater, or throughout Pinellas County
that requires
the public to drive one half mile into the heart of a residential
community for access.
Additional traffic, especially outside drivers traveling to a recreational
activity, pose an
increased danger to our most vulnerable community residents - the young and
the
elderly.
The children of this community utilize these streets for recreational
activities - to roller skate, ride their bikes, skateboard and play ball.
They are currently safe, and within the
eyesight and hearing of their parents.
~
Our community is also the home of many Senior Citizens whose physical
agility and
varied handicaps make them suseptible to injury as they try to dodge the
additional
traffic.
We are also concerned about illegal activity in this parking lot by drug
dealers and other
criminals who will use this unsecured and unmonitored lot, open 24/7, as a
new haven for their illegal transactions. This availability will not only
draw park visitors during the daylight hours, but also a criminal element
after dark that will create serious safety and security concerns for many
of our residents.
We have expressed these concerns to the City of Clearwater, and their
responses have
demonstrated an insensitive disregard for the safety of our residential
community.
In a letter addressed to the City Council dated 6/5/04, a member of our
community expressed our concerns. This letter was discussed at the Council
Work Session on 6/15/04. That session was televised locally, and
representatives of the Planning Department and the Engineering Department
provided inappropriate and somewhat inane responses to the matters outlined
by the community.
The letter expressed concerns about additional traffic and the lack of
sidewalks and the narrow streets. The Planning Department responded that
this was not a matter of concern for the City Council because the
individuals involved were not residents of the City of Clearwater. She
insisted that this concern should be addressed by Pinellas County, and not
the City. I guess she missed the point that the City of Clearwater was
planning to invade our neighborhood, not Pinellas County.
The letter expressed concerns about addition of the unmonitored Parking
Lot, and the
City Engineer responded that this should not be a concern because the lot
would be unpaved. Gee, doesn't that make us feel a whole lot safer.
The letter proposed two alternative sites for the Parking Lot, and the
response was that
both sites were too far a walk from the heart of the Park. Both sites we
proposed are in
non-residential areas and adequate parking currently exist at both sites.
One on the southern edge of the project, the other in the northwest corner
of the project. How the distance became a factor is beyond me. This is,
after all, a "walk through experience"
with trails and paved pathways.
The letter also addressed the lack of information that has been forthcoming
from the City of Clearwater regarding this project, and the response from
the City Manager was that there were several newspaper articles which he
believes is sufficient. The fact that the
newspaper articles did not include specifics seems to evade this high paid
City
Official. Not to mention the obligation the City has to keep "affected
residents" informed. (Affected residents does not mean City residents
L_
ONLY. )
There are 133 homeowners in our community. In a petition to remove this
Parking Lot as currently planned, we were able to obtain 118 signatures
from individual homeowners. Those who were not available to sign the
petition (15) are non-resident owners. We presented this petition to the
City Council on June 17, 2004, and it should now be a part of the Official
Record.
At the City Council meeting, 10 members of our community spoke against the
Parking Lot. We again expressed our concerns and the responses from the
City Staff were basically the same, and just as ridiculous.
The City Planning Department stated, " this project went unchallenged at
the Community Development Board, who approved the plan unanimously." While
this may
be technically correct, it is a little misleading.
At the outset of the May 18, 2004 Community Development Board, the chairman
indicated that this project would be moved to the Consent Agenda, and the
matter was
never brought up for discussion. When he had asked at that time whether
there was anyone who was planning to speak on it, two residents of our
community raised their hands, but the matter was still moved to the Consent
Agenda.
At the City Council Meeting, one of our speakers addressed the fact that
the construction vehicles would utilize our streets as a means of ingress
and egress during the 12 month construction p~ribd. Once again the Council
was given bad information. The City Engineer told the Council that the
vehicles would enter once, and remain on site during the entire
construction project.
He backtracked at bit in St. Petersburg Times article on 7/5/05, where he
is quoted as
saying, "If the construction vehicles tear up the street, they will have to
repair them..."
What happened to keeping the vehicles on site?
The City Engineer also stated at the City Council Meeting that he has
considered the
alternative suggestions for the Parking Lot and determined that if the lot
had to be built
at the Nbrthwest (altetnate site1)~orner of the site, "._1 would have to
build 1200 feet of roadway to accommodate the lot." I guess the lives and
safety of Pinellas County residents are worth less than 1200 feet of
roadway.
What is more frightening about this project is that the decision making
process is limited
to a very few people. The City Planning Department and Engineering
Department are not required to get an approval of the Site Plan because
there are no buildings included as part of this project, and the total cost
of the project doesn't require an additional approval process. Those City
employees who have adamantly refused to work with this community and have
consistently provided misleading information will have the final approval
of the Site Plan and where the parking lot will be located.
l/l.. 11 \ Q,\l
City Council
Cover Memorandum
Tracking Number: 853
Actual Date: 10/07/2004
Subject / Recommendation:
Adodpt Ordinance No. 7303-04 on second reading, amending the zoning atlas of the City by
rezoning certain property whose post office address is 2950 Glen Oak Avenue, from Mobile Home
Park (MHP) to Open Space/Recreation (OS/R)
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearinq: Yes
Advertised Dates: 07/15/2004
09/19/2004
Financial Information:
Review Approval
Pam Akin
09-08-2004 15: 18:49
Cvndie Goudeau
09-16-2004 11:55:51
ORDINANCE NO. 7303-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN PROPERTY LOCATED AT THE WESTERN
TERMINUS OF GLEN OAK AVENUE, APPROXIMATELY 800
FEET NORTH OF DREW STREET AND 500 FEET WEST OF
MCMULLEN BOOTH ROAD, CONSISTING OF METES AND
BOUNDS 41/02, IN SECTION 8, TOWNSHIP 29 SOUTH, RANGE
16 EAST, WHOSE POST OFFICE ADDRESS IS 2950 GLEN OAK
AVENUE, FROM MOBILE HOME PARK (MHP) TO OPEN
SPACE/RECREATION (OS/R): PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is
found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive
Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and
the zoning atlas of the City is amended as follows:
Property
Zonino District
See legal description attached hereto
(LUZ2004-03003)
From: Mobile Home Park (MHP)
To: Open Space/Recreation (OS/R)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation set forth in Ordinance 7304-04 by the Pinellas County Board
of County Commissioners, and subject to a determination by the State of Florida, as appropriate,
of compliance with the applicable requirements of the Local Government Comprehensive
Planning and Land Development Regulation Act, pursuant to 9163.3189, Florida Statutes.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7303-04
Trackinq Number: 869
City Council
... ...~jJ~~~~..~Q~!:,~.~~Q!:~~~~~~_.^.,
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7335-04 on second reading amending the operating budget for the fiscal
year ending September 30, 2004.
Originating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/26/2004
Financial Information:
Review ADproval
Pam Akin
Cvndie Goudeau
09-15-2004 15:08:41
09-22-2004 11: 16: 26
tA\3
\0' \~
ORDINANCE NO. 7335-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2004 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER
& SEWER FUND, STORMWATER FUND, SOLID WASTE
FUND, GAS FUND, SOLID WASTE FUND, RECYCLING
FUND, HARBORVIEW CENTER FUND, ADMINISTRATIVE
SERVICES FUND, GENERAL SERVICES FUND AND
GARAGE FUND, AS PROVIDED HEREIN; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2004, for operating
purposes, including debt service, was adopted by Ordinance No. 7188-03; and
WHEREAS, at the Third Quarter Review it was found that increases and decreases
are necessary in the total amount of $636,832 for revenues and $5,141,672 for expenditures;
and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 7188-03 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2003 and ending September 30, 2004 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst, Mayor
Approved as to form:
Attest:
Pamela K. Akin, City Attorney
Cynthia E. Goudeau, City Clerk
52
Ordinance No. 7335-04
EXHIBIT A
2003-04 BUDGET REVENUE
First Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget Budget
2003/04 2003/04 2003/04 2003/04 Amendment
General Fund:
Property Taxes 34,773,010 34,773,010 34,773,010 34,889,320 116,310
Sales Tax 14,230,580 14,230,580 14,230,580 13,804,000 -426,580
Franchise Fees 7,100,000 7,100,000 7,100,000 7,449,000 349,000
Utility Taxes 10,661,090 10,661,090 10,661,090 10,459,090 -202,000
Licenses & Permits 3,601,650 3,601,650 3,601,650 3,757,860 156,210
Fines, Forfeitures or
Penalties 1,541,820 1,541,820 1 ,541 ,820 1,335,520 -206,300
Intergovernmental Revenue 9,689,670 9,689,670 9,689,670 9,887,250 197,580
Charges for Services 3,764,430 3,582,810 3,592,810 3,386,930 -205,880
Use and Sale of City Property
and Money 1,113,480 1,203,480 1,203,480 1,203,480 0
Miscellaneous Revenues 158,700 158,700 158,700 165,820 7,120
Interfund ChargeslTransfers 12,573,500 12,886,420 12,886,420 13,051,730 165,310
Transfer from (to) Surplus 0 527,420 547,420 703,150 155,730
Total, General Fund 99,207,930 99,956,650 99,986,650 100,093,150 106,500
Special Revenue Funds:
Special Development Fund 16,401,000 16,898,376 17,639,938 17,944,398 304,460
Special Program Fund 2,210,680 4,482,291 5,697,765 6,690,417 992,652
Local Housing Asst Trust Fund 900,000 900,000 900,000 900,000 0
Utility & Other Enterprise Funds:
Water & Sewer Fund 49,174,000 59,245,740 59,245,740 54,849,250 -4,396,490
Stormwater Utility Fund 9,765,770 9,765,770 9,765,770 9,765,770 0
Solid Waste Fund 16,384,500 16,434,500 16,563,000 16,679,000 116,000
Gas Fund 30,042,460 30,039,460 32,775,860 35,843,410 3,067,550
Recycling Fund 2,390,200 2,425,200 2,467,400 2,603,400 136,000
Marine and Aviation Fund 3,260,770 3,334,380 3,400,680 3,400,680 0
Parking Fund 4,490,260 4,490,260 4,490,260 4,490,260 0
Harborview Center Fund 1,844,850 2,130,980 2,131,940 2,131,940 0
Internal Service Funds:
Administrative Services Fund 8,492,560 8,492,560 8,492,560 8,518,410 25,850
General Services Fund 3,445,080 3,445,080 3,445,080 3,459,600 14,520
Garage Fund 9,484,630 9,901,920 9,936,920 10,206,710 269,790
Central Insurance Fund 16,881,260 17,383,260 17,383,260 17,383,260 0
Total, All Funds 274,375,950 289,326,427 294,322,823 294,959,655 636,832
Ordinance #7335-04
L_
EXHIBIT A (Continued)
2003-04 BUDGET EXPENDITURES
First Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget Budget
2003/04 2003/04 2003/04 2003/04 Amendment
General Fund:
City Commission 280,800 280,800 280,800 280,800 0
City Manager's Office 800,610 800,610 820,610 820,610 0
City Attorney's Office 1,402,730 1,402,730 1,402,730 1,402,730 0
City Audit 137,070 137,070 137,070 132,870 -4,200
Development & Neighborhood Svcs 3,524,080 3,524,080 3,524,080 3,524,080 0
Economic Development & Housing S 1,546,940 1,546,940 1 ,546,940 1,546,940 0
Equity Services 473,410 473,410 473,410 473,410 0
Finance 1,987,480 1,987,480 1,987,480 1,987,480 0
Fire 17,716,880 17,716,880 17,716,880 17,716,880 0
Human Resources 1,161,610 1,211,610 1,211,610 1,261,610 50,000
Library 5,422,400 5,422,400 5,422,400 5,442,400 20,000
Marine & Aviation 436,570 436,570 446,570 493,870 47,300
Non-Departmental 3,805,450 4,121,790 4,121,790 4,199,600 77,810
Office of Management & Budget 296,500 296,500 296,500 300,700 4,200
Official Records & Legislative Svcs 1,214,150 1,214,150 1,214,150 1,214,150 0
Parks & Recreation 18,037,250 18,045,630 18,045,630 17,914,230 -131,400
Planning 1,167,890 1,167,890 1,167,890 1,203.560 35,670
Police 29,772,010 30,146,010 30,146,010 30,153,130 7,120
Public Communications 929,530 929,530 929,530 929,530 0
Public Works Administration 9,094,570 9,094,570 9,094,570 9,094,570 0
Total, General Fund 99,207,930 99,956,650 99,986,650 100,093,150 106,500
Special Revenue Funds:
Special Development Fund 15.944,310 16,407,386 16,441,470 16,441,470 0
Special Program Fund 2,110,680 4,382,291 5,597,765 6,590,417 992,652
Local Housing Asst Trust Fund 900,000 900,000 900,000 900,000 0
Utility & Other Enterprise Funds:
Water & Sewer Fund 46,061,120 54,609,530 54,474,890 54,474,890 0
Stormwater Utility Fund 7,840,940 7.840,940 7,840,940 9,377,340 1,536,400
Solid Waste Fund 16,184,650 16,234,330 16,354,330 16,423,680 69,350
Gas Fund 28.912,550 28,962,760 31,443,410 33,351,110 1,907,700
Recycling Fund 2,317,000 2,352,000 2,393,370 2,476,800 83,430
Marine and Aviation Fund 3,186,240 3,186,240 3,186,240 3,186,240 0
Parking Fund 3,923,940 4,128,940 4,128,940 4,278,940 150,000
Harborview Center Fund 1,844,850 1,930,220 1,931 ,180 1,931,180 0
Internal Service Funds:
Administrative Services Fund 8,435,890 8,435,890 8,435,890 8,461,740 25,850
General Services Fund 3.444,720 3.444,720 3.444,720 3,444,720 0
Garage Fund 9,480,730 9,584,880 9,619,880 9,889,670 269,790
Central Insurance Fund 15,694.470 16,194,470 16,194,470 16,194,470 0
Total, All Funds 265,490,020 278,551,247 282,374,145 287,515,817 5,141,672
Ordinance #7335-04
L~
Tracking Number: 870
City Council
.......m.....m.~g~.~~.~.~~~~r.....~..~.!!!.!?r.~.~..~.!I m,,,,..m
Actual Date: 10/07/2004
Subject / Recommendation:
Adopt Ordinance No. 7336-04 on second reading, amending the Capital Improvement Budget for
the fiscal year ending September 30, 2004, to reflect a net decrease of $72,705.
Qrjginating: City Attorney
Section Second Readings - public hearing
Category: Second Reading
Public Hearing: Yes
Advertised Dates: 09/05/2004
09/26/2004
Financial Information:
Review ADDroval
Pam Akin
Cvndie Goudeau
09-15-2004 15:09:24
09-22-2004 11:17:40
(I,A Ie)
10-',
ORDINANCE NO. 7336-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2004, TO REFLECT A NET DECREASE OF $72,705
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2004 was adopted by Ordinance No. 7189-03; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 7189-03 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2003 and ending September 30,2004, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Third Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
L
City Council
..~~.!!.~..~.......~.ov.~~~.~!!!Q~~I!..~...~ !!!...
Tracking Number: 812
Actual Date: 10/07/2004
Subject / Recommendation:
Award a contract in the amount of $499,923.00 to Pierce Manufacturing, Inc. of Appleton,
Wisconsin for the purchase of one 2005 Pierce Custom Heavy Rescue (Squad) unit in accordance
with Lake County Contract Bid No. 99-150, authorize the appropriate officials to execute same
and authorize lease purchase financing.
Summary:
Squad 49 is the only front-line, heavy rescue unit within Clearwater Fire & Rescue. It is a 1997
Spartan heavy rescue vehicle. Originally, we had hoped for a 10-year life expectancy. However,
due to its frequent use, the Squad is rapidly approaching the end of its usefulness in a front-line
capacity. As the only heavy rescue unit in the City, it responds to every working fire, every
technical rescue, and each extrication, including every second-alarm motor vehicle accident.
The reserve unit for Squad 49 is a 1979 Chevrolet heavy-duty truck, which was the previous
Squad. It, also, has surpassed its life expectancy. The existing primary 1997 Squad will replace
it as the reserve heavy rescue unit.
The construction of this heavy rescue apparatus requires six months. It is, therefore, necessary
to obtain approval to enter into a purchase contract with Pierce Manufacturing, Inc. at this time,
although funding and payment will not be required until April 2005.
Funding for this purchase is budgeted in capital project 315-91250. Funding for the debt service
payments on the vehicle are budgeted in the Fire Department's 2004/2005 operating budget.
Originating: Fire and Rescue Department
Section Consent Agenda
Category: Purchasing items with a lease purchase
Financial Information:
~ Capital Expenditure
Bid Required? No
Bid Exceptions:
Other Government Bid
Other Contract?
Lake County Contract Bid No. 99-150
In Current Year Budget?
No
Budqet Adjustment:
No
t:Pi 11'1
Current Year Cost:
$0.00
Annual Operating Cost:
$0.00
Appropriation Code(s)
315-912XX
Review Approval
Rowland Herald
Cvndie Goudeau
Georae McKibben
Garrv Brumback
Tina Wilson
Bill Horne
City Council
m~~~~g<~<~.da ~~<~.<~.!:....<<~.<~<~Q.~~...~m~~..~
Amount
$499,923.00
Comments
Funded from elimination of Apparatus
Refurbishment Program
08-24-2004 16:04:50
09-22-2004 11:31 :04
09-03-2004 13:57:38
09-16- 2004 11:23:37
09-03-2004 14:49:54
09-21-2004 15:07:45
MODIFICATION OF CONTRACT
LAKE COUNTY FLORIDA
'6z' J:'p 1.
1 Modification No.: 11
2. Contract No.: 99-150
Effective Date: May 22, 2004
Effective Date: July 19, 1999
3. Contracting Officer. Roseann Johnson, CPPS
Telephone Number: (352) 343-9765
~.;,~
5. Contractor-Name and address:
Pierce Mfg. Inc
4. Issued By:
Lake County, Florida
Procurement Services
Lake County Administration Building
315 W. Main St., Suite 416
Tavares, Florida 32778-7800
6. SPECIAL INSTRUCTIONS: If indicated, contractor is required to sign Block B showing acceptance of the bE!dow written
modification and return this form to address shown in Block 4 within ten (10) davs after receipt, preferably by certified
mail to ensure a system of positive receipts. Retain a photocopy of the signed copy of this modification anc attach to
oriQinal of contract which was previouslv provided.
PO Box 2017
Appleton, WI 54913
Attn: Robert Boggus
7. DESCRIPTION OF MODIFICATION:
Extend contract through May 21, 2005, per special terms and conditions, item 4.
8. Contractor's Signature:
Name
9. Lake County, Florida
By:
Title
Date
~~,~
Contracting Officer t:l
10. Distribution:
Original - Bid No. 99-150
Copies - Contractor
Public Safety
Contracting Officer
Ten-8 Fire Equipment lnc
~ t; ZfJtJi
2'd
82Et-2SS-1..21..
~'il.:l ~:31I::1M~I::I:3l:J
d82:10 to 82 das
City of CleaJWater Fire & Rescue
610 Franklin St
Clearwater, FL 33756
PROPOSAL FOR FURNISHINC FIRE APP ARA TUS
June 18 2004
,
The undersigned is prepared to manufacture for you, upon an order being placed by you, for final
acceptance by Pierce Manufacturing, Inc., at its home office in Appleton, Wisconsin, the apparatus and
equipment herein named and for the following prices:
One (1) Pierce Custom Heavy Duty Squad Unit. Pricing is
based on the current Lake County Contract No, 99-150.
$ 499,923,00
Available Discount: If you choose to make a chassis
progress payment of $163,178,00 ninety days prior to
completion you can deduct $4,895.00 off of the final price.
Total $ 499,923.00
Said apparatus and equipment are to be built and shipped in accordance with the specifications
hereto attached, delays due La strikes, war, or intentional conflict, failures to obtain chassis, materials, or
other causes beyond our control not preventing, within about 9-10 working days after receipt o[this
order and the acceptance thereof at our office at Appleton, Wisconsin, and to be delivered to you at
Clearwater, Florida
-
The specifications herein contained shall form a part of the final contract, and are subject to
changes desired by the purchaser, proviued such alterations are interlined prior to the acceptance by the
company of the order to purchase, and provided ~uch alterations do not materially affect the cost of the
construction of the apparatus.
The proposal for fire apparatus confonns with all Federal Department of Transportation (DOT)
rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFP A) .
Guidelines for Automotive Fire Apparatus as published at the time of bid, except as modified by customer
specifications. Any increased costs incurred by first party because of future changes in or additions to said
DOT or NFP A standards wiII be passed along to the customers as an addition to the price set forth above,
Unless accepted within 30 days from date, the right is reserved to withdraw this proposition.
PIERCE MANUFACTURING, INC.
ByU ~=
/ SALES REPRES . TATIVE
I
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City Council
.....mm~m~'~g'~,!:!~~~w,~Q~~im'~~!!!Qr~!:!~~m.,
Tracking Number: 825
Actual Date: 10/07/2004
Subject / Recommendation:
Appoint Robert Going to the remainder of the two-year term as a Trustee of the Clearwater
Firefighters Supplemental Trust Fund, vacated by Rowland E. Herald, in accordance with Sec.
175.061 of the Florida State Statutes.
Summary:
The Clearwater Firefighters' Supplemental Trust Fund is the recipient of monies obtained by the
State of Florida from insurance companies doing business within the community. These monies
are required to be administered by a Board of Trustees whose composition must consist of two
legal residents of the City appointed by the City Council; two City firefighters elected by the
firefighters; and a fifth member chosen by a majority of the other four members and submitted
to the City Council for appointment. The Board of Trustees is solely responsible for
administration of the trust fund.
The other four member of the Board of Trustees selected Robert Going to be appointed as the
fifth member to replace former member Rowland Herald, whose term will expire on December
31, 2004. It iSt thereforet recommended that the City Councilt as a ministerial dutYt appoint
Robert Going as a trustee to the seat vacated by Rowland Heraldt through the period ending
December 31, 2004.
Oriqinating: Fire and Rescue Department
Section Consent Agenda
Category: Other
Financial Information:
~ Other
Review Approval
Cvndie Goudeau
09-22-2004
11:30:23
Garrv Brumback
09-16-2004
11:25:17
Bill Horne
09-21-2004
15:06:24
FD2
/1.2-
LI (!) 1
\ ,. :?
City Council
Cover Memorandum
Tracking Number: 824
Actual Date: 10/07/2004
Subject / Recommendation:
Approve month-to-month lease with Arnold-Brown Properties, 121 N. Osceola Ave., Clearwater,
FL for 72 parking spaces at 121 N. Osceola Ave. commencing October 1, 2004 to be used for
Main Library parking and authorize the appropriate officials to execute same.
Summary:
This month-to-month lease will provide an additional 72 parking spaces for the Main Library.
The spaces were previously used as parking for the temporary Main Library at the Colliers Arnold
Building at 121 N. Osceola Ave.
The following are terms of the lease:
*Rent payment is $1500 per month or $18,000 annually.
*The City can terminate the lease with 30 days notice.
*The property owner is responsible for real estate taxes.
*The City and Arnold-Brown Properties agree the fair market of the spaces is $3240 per month.
The City acknowledges donation of $1740 per month.
A first quarter budget amendment will provide $18,000 from General Fund retained earnings.
A copy of the lease agreement is available in Official Records and Legislative Services.
Originating: Library
Section Consent Agenda
Category: Real Property Basic Lease to the City
Number of Hard Copies attached: 1
Public Hearing: No
Financial Information:
~ Operating Expenditure
Bid Required? No
Bid Exceptions:
Impractical to Bid
In Current Year Budget?
No
Budget Adjustment:
Yes
City Council
.w.m~ge!:!~~..~~y~~~ erno r~!:!!!~l11m
Budget Adjustment Comments:
First quarter budget amendment transfering $18,000 from General Fund retained earnings.
Current Year Cost:
$18,000.00
Annual Operating Cost:
$18,000.00
For Fiscal Year:
10/01/2004 to 09/30/2005
Total Cost:
$18,000.00
Not to Exceed:
$18,000.00
$18,000.00
Comments
First quarter transfer from General Fund
retained earnings.
Appropriation Code(s)
0010-01732-544300-571-00
Amount
Review Approval
John Szabo
Bill Horne
09-01- 2004 13:44:24
09-30-2004 16: 15:09
09-24-2004 11: 10:07
09-29-2004 16: 18:31
09-27-2004 13:30:01
09-30-2004 09:21:26
Cvndie Goudeau
Laura LiDowski
Garrv Brumback
Tina Wilson
fL' LI~ i
LEASE AGREEMENT
THIS LEASE AGREEMENT is made and entered into this day of
, 2004, by and between Arnold-Brown Properties, a Florida General
Partnership, 121 North Osceola Avenue, Clearwater, Florida 33755, herein called the "Lessor",
and The City of Clearwater, a municipal corporation of the State of Florida, 112 South Osceola
Avenue, Clearwater, Florida, 33756, herein called the "Lessee".
WITNESSETH:
WHEREAS, the Lessor is the owner of that certain property located at 121 North Osceola
Avenue, Clearwater, Florida 33755, more particularly described in Exhibit "A", attached hereto
and incorporated herein ("Premises"), which consists of a parking lot ("Parking Lot") and a
building ("Structure"); and
WHEREAS, Lessee desires to lease from Lessor that portion of the Premises
constituting said Parking Lot for use as a public parking facility;
WHEREAS, Lessor desires to continue to occupy Structure; and
NOW, THEREFORE, in consideration of the Premises and the mutual covenants
contained in this Agreement, the Lessor and Lessee hereby agree as follows:
1. RECITALS. The foregoing recitals are true and correct and are incorporated in and
form a part of this agreement.
2. TERM This term of this lease shall be one month commencing on August 1, 2004,
("Commencement Date") and continuing month-to-month unless earlier terminated under
the terms of this agreement. Lessor retains the right to terminate this lease upon fifteen
(15) days written to Lessee.
3. RENT.
a. Rent: Lessee agrees to pay the sum of Fifteen Hundred dollars ($1500.00) per month,
due on the 1 st of each month, plus applicable sales taxes for the term of this lease.
Simultaneously with the execution and delivery of this lease, the Lessee shall pay the first
month's rent, which shall be prorated if Lessee occupies the Parking Lot for less than the
full month.
b. Real Estate Taxes: Lessor shall be responsible to pay the real estate taxes on the
Premises.
c. Donation to City: Lessor and Lessee hereby agree that the fair market value of the
subject parking area is Three Thousand Two Hundred Forty dollars ($3,240) per month
or Forty-Five dollars ($45) per space, per month. Lessor has agreed to donate a
portion of the fair market rental rate totaling One Thousand Seven Hundred Forty
dollars ($1,740) per month to the City of Clearwater as Lessee and Lessee
acknowledges such donation.
4. LEASEHOLD. The Lessor leases to the Lessee the following described property,
located in Pinellas County, Florida, to wit:
SEE EXHIBIT "8" (INSERT A DIAGRAM OF THE LOT DIPICTING
PARKING SPACES)
Said property consisting of approximately seventy-two (72) parking spaces.
5. USE OF PREMISES. Lessee shall use the Parking Lot for parking to support its Main
Library facility which is located to the West of the Premises. Lessee covenants and agrees to
make no unlawful, improper or offensive use of the leased premises. At the termination of this
lease, Lessee agrees to return the premises to the Lessor in as good condition as at the effective
date of this agreement, subject to normal wear and tear. Lessor hereby reserves three (3) parking
spaces, which shall be clearly labeled as such, to support Lessor's use of the Structure.
6. MAINTENANCE/REPAIR/IMPROVEMENT OF PREMISES. Parking Lot is being leased in "as
is" condition. Lessor and Lessee hereby agree that at the inception of this lease, the Parking Lot
does not require repair or improvement such as paving, etc., and it is not contemplated hereunder
that Lessee will provide repair or improvement. The Lessee shall properly maintain the leasehold
in a clean and orderly condition. Lessor shall remain entirely responsible for the maintenance of
the Premises. Lessee may restripe, paint or otherwise mark or label parking spaces and install
signage in accordance with applicable law.
7. QUIET ENJOYMENT. Upon payment of the rents herein required, and upon observing and
performing the covenants, terms and conditions required by the lease, the Lessee shall peaceably
and quietly hold and enjoy the leased premises for the term of the lease without hindrance or
interruption by the Lessor.
8. INSURANCE Prior to taking possession of the premises Lessee shall provide proof of self
Insurance against claims for injuries to persons or damage to property which may arise from
or in connection with this lease. Nothing herein shall be construed as a waiver of Lessee's
right to sovereign immunity or any limitation of liability to which Lessee is entitled to pursuant
to S 768.28, Florida Statutes. Lessor shall otherwise insure Premises at its cost and expense.
11. REPARABLE DAMAGE. If any portion of the Premises are damaged by fire or otherwise to
such extent so as to interfere with their use by Lessee, the rent payable for the period
commencing on the date on which Lessee gives Lessor written notice of such damage, and
ending on the date on which restoration of the Premises is completed, shall be abated in the
proportion which the area made unusable bears to the overall area of the premises leased to the
Lessee prior to the damage. If the Premises are totally destroyed or rendered untenantable,
Lessor shall have the right, but no obligation, to render the premises tenantable by repairs within
thirty (30) days from the date that insurance claims of Lessor and Lessee shall have been settled
2
and Lessor shall be free of all restrictions as to proceeding with the work of repair or restructure.
The rent payable for the period commencing on the date on which Lessee gives Lessor written
notice of such damage and ending on the date on which restoration of the Premises is completed
shall be abated. If the premises are not rendered tenantable within that period, either party may
cancel this Lease, and in the event of cancellation rent shall be paid only to the day of the
casualty.
12. LIABILITY AND INDEMNIFICATION Lessee agrees to assume all risks of the Parking
Lot and all liability therefore, and shall defend, indemnify, and hold harmless the Lessor, for all
claims related to its use hereunder. However, nothing herein shall constitute a waiver by Lessee
of its sovereign immunity and the limitations set forth in Section 768.28 Florida Statutes.
13. SPECIAL EVENT PARKING REVENUES. Subject to Lessee's use hereunder and right of
first refusal, Lessor may, periodically request in writing, the right to utilize Parking Lot for Special
Event Parking. Upon written approval of Lessee for such use, Lessor shall be permitted to enter
upon subject property and allow for any use thereof not inconsistent with this Lease.
14. ASSIGNMENT OF LEASE. This Lease, or any part thereof or interest therein, may not be
assigned, transferred or subleased by Lessee without the consent of the Lessor, which consent
shall not unreasonably be withheld. It is understood and agreed that the Lessor may, at any time,
with notice, assign or delegate any or all of its rights hereunder.
15. TERMINATION BY LESSEE. This Agreement shall be subject to termination by Lessee with
thirty (30) days written notice.
16. NOTICE. Any notice given by one party to the other in connection with the Lease shall be
sent by certified mail, return receipt requested, with postage and fees prepaid:
1. If to the Lessor, addressed to:
Arnold-Brown Properties
121 North Osceola Avenue
Clearwater, FL 33755
2. If to the Lessee, addressed to:
City Manager
City of Clearwater
P.O. Box 4748
Clearwater, Florida 33758-4748
Copy addressed to:
City Attorney
P.O. Box 4748
Clearwater, Florida 33758-4748
17. ATTORNEYS FEES. In the event that either party seeks to enforce this agreement or to
interpret any provision of this agreement, by law or through attorneys-at-law, or under advice
therefrom, the parties agree that each party shall bear its own costs, including attorney's fees.
3
18. COMMISSIONS. The parties hereto warrant and represent to each other that they have not
dealt or consulted with any real estate broker or agent in connection with the property or this
transaction other than Colliers Arnold, who represents the Lessor. Lessor acknowledges that
Lessee shall not be responsible for any fee related to such representation.
IN WITNESS WHEREOF, the parties have authorized the below signed officers to execute
this Agreement on the date first above written.
ARNOLD-BROWN PROPERTIES
By:
Its:
Cou ntersigned:
CITY OF CLEARWATER
By:
William B. Horne, II, City Manager
Brian J. Aungst, Mayor-Commissioner
Approved as to form:
Attest:
Cynthia E. Goudeau, City Clerk
Laura Lipowski
Assistant City Attorney
4
/VI ~ '1
1{.4
City Council
Cover Memorandum
Trackinq Number: 820
Actual Date: 10/07/2004
Subiect / Recommendation:
Approve an agreement with Decade Properties, Inc. d/b/a Clearwater Bay Marina from December
1, 2004 to November 30, 2005, a one (1) year period, for the collection of daily launch fees at
Seminole Street Launching Ramps for twenty-five percent (25%) of fees collected and authorize
the appropriate officials to execute same.
Summary:
In that the Clearwater Bay Marina site is under review for redevelopment, it is anticipated they
will want to renegotiate the terms of the agreement for the sale of parking permits they sell for
the City. We are therefore renewing the agreement on a yearly basis. This is the third one-year
agreement.
In return for collecting the daily launch fees; Clearwater Bay Marina retains twenty-five percent
(25%) of the money collected. The City receives seventy-five percent (75%) of the daily launch
fees and one hundred percent (100%) of all monthly and yearly launch fees sold at City
locations. The City Council approved these percentages as part of the Marine and Aviation
Business Plan.
Oriqinating: Marine and Aviation
Section Consent Agenda
Categorv: Agreements/Contracts - with cost
Public Hearinq: No
Financial Information:
~ Lease Option
Bid Reauired? No
Bid Exceotions:
Other
Other Contract?
N/A
In Current Year Budqet?
No
Budget Adiustment:
No
Review Approval
Bill Morris
08-27-2004
11 :06: 14
Cvndie Goudeau
Tina Wilson
Garrv Brumback
Bryan Ruff
Bill Horne
City Council
Cover Memorandum
09-29-2004 10:38:24
08-30-2004 11 :00:00
09-24-2004 13:47: 19
08-31-2004 08:56: 12
09-26-2004 09:43: 18
U:Jvl!Zi
AGREEMENT
The CITY OF CLEARWATER, a Florida municipality, hereinafter called "City",
and Decade Properties, Inc. d/b/a "Clearwater Bay Marina", whose address is 900 North
Osceola Avenue, Clearwater, Florida, state the following:
1. The City has improved the area known as the Seminole Street Launching Ramps
and, in order to defray the cost of the improvements and provide funds for future
maintenance, will charge a launch fee as described herein.
2. Clearwater Bay Marina owns property adjacent to the Seminole Street Launching
Ramps, whereon it operates a facility known as the "Little Boat House", which
offers bait, tackle, supplies and other services to boaters. The principal public
access to the "Little Boat House" facility is from the Seminole Street Launching
Ramps and Clearwater Bay Marina desires that the public access be continued.
3. The City is interested in having Clearwater Bay Marina collect daily launch fees
only and Clearwater Bay Marina is agreeable to collecting said fees on behalf of
the City.
4. The City desires that a concession facility offering bait and tackle, boat supplies
and similar items, public restrooms and services be operated on or adjacent to
the said Seminole Street Launching Ramps for the convenience of the public.
NOW, THEREFORE, in consideration of the mutual benefits to be achieved, the
parties agree as follows:
A. The term of the agreement shall be for a one year (1) period commencing
on December 1, 2004, and ending on November 30, 2005.
B. The launch fee shall be that amount established by the city as a charge
for the launching of watercraft, the parking of vehicles and trailers, or both, at the
launch ramp facility. The launch fee may be amended by the City at the City's
option during the term of the agreement.
C. Clearwater Bay Marina shall collect daily launch fees in the manner
specified by the City and shall account for collected fees utilizing forms provided
by the City. Seventy five percent (75%) of all collected fees shall be remitted to
the City on a bi-weekly basis and twenty five percent (25%) of the collected fees
may be retained by Clearwater Bay Marina as a collection fee. The City will
retain 100% of launch fees sold at City locations. All collection records shall be
subject to inspection by the City during the normal business hours of the City in
the offices of Clearwater Bay Marina or the City.
D. Clearwater Bay Marina shall operate the concession facility and collect
launch fees from 6:00 AM to 6 PM Monday through Friday and 6 AM to 7 PM
Saturday and Sunday every day of the year except Christmas Day, weather
permitting. The City Harbormasters' approval shall be required at any time the
Decade Properties, Inc. d/b/ a Oearwater Bay Marina
1
concession is not operated and launch fees are not collected due to adverse
weather conditions.
E. Clearwater Bay Marina shall maintain and operate the concession and
restroom facilities in a neat, clean and orderly condition during the term of this
agreement and to charge no fee for use of the restrooms. The City agrees not to
operate or permit to be operated similar or competitive concession facilities on
the Seminole Street Launching Ramp property during the term of this agreement.
F. Clearwater Bay Marina, in the operation of its facility, shall not be deemed
to be an agent of the City except for the limited purpose of collecting the launch
fees as provided herein.
G. Clearwater Bay Marina shall be responsible for compliance with the
Americans with Disabilities Act (ADA) when selling launch fees by installing a
buzzer, with sign, which will allow a Clearwater Bay Marina employee to assist a
disabled person at the entrance to the "Little Boat House".
H. This agreement may be terminated by either party upon sixty (60) days
notice.
IN WITNESS WHEREOF, the parties hereto have set their hands and seal this
of 2004.
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Brian J. Aungst
Mayor
William B. Horne II
City Manager
Approved as to form:
Attest:
Bryan D. Ruff
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Decade Properties, Inc.
By:
Jeff Keierleber, President
Decade Properties, Inc. dlb/ a dearwater Bay Marina
2
PI<. .L
11 -5
City Council
Cover Memorandum
Tracking Number: 861
Actual Date: 10/07/2004
Subject I Recommendation:
Approve a three-year Partnership and Operational Support Agreement from October 1, 2004 -
September 30, 2007, between the City of Clearwater and The Bethany Education and Human
Services Program, Inc., for the use and supervision of the Holt Avenue Center located at 1250
Holt Avenue and authorize the appropriate officials to execute same.
Summary:
The African American Leadership Council, Inc., (AALC) will be moving their operations from the
Holt Avenue Center to the Martin Luther King Center beginning on October 1, 2004.
Since the Holt Avenue Center is being vacated The Bethany Education and Human Services
Program, Inc. (Agency) has requested use of the building for their programs.
This agreement will allow for the Agency to conduct educational and cultural programs for the
benefit of approximately 210 neighborhood and Clearwater area youth. Some of the core
programs will include academic achievement programs, computer technical skills programs,
student self-esteem programs and cultural enrichment programs.
The Agency will be required to provide an annual report of activities consisting of the number of
clients served, costs of such service, commentary on the viability, effectiveness, and trends
affecting the program and success of same. An annual audit and management letter will also be
required.
The Agency will be responsible for all daily maintenance of the facility and will pay all operating
expenses associated with the Center including but not limited to electric, water, sewer, solid
waste bill for dumpster, custodial and all other interior and exterior building maintenance.
The City will provide no funding or other in-kind services under this agreement with the
exception of providing lawn and landscape maintenance for all areas around the Center.
A copy of the agreement is available in the Official Records and Legislative Services Department
for review.
Originating: Parks and Recreation
Section Consent Agenda
Category: Agreements/Contracts - without cost
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
Review Approval
Kevin Dunbar
09-10-2004
15: 14: 17
ater
Garrv Brumback
Laura Lioowski
Sharon Walton
Cvndie Goudeau
Bill Horne
City Council
..~g~.~.~t!<~.~~~<r@~,~<~o<r~~.~...~.~...@
09-20-2004 17:47:26
09-13-2004 09: 13: 18
09-22-2004 14:41:00
09-23-2004 09:27:52
09-23-2004 09:16:59
/",
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f(a ~ \ I.S
AGREEMENT
This Lease Agreement is made and entered into between the City of Clearwater, whose address
is: Attn: Parks and Recreation Director, Post Office Box 4748, Clearwater, FL 33758-4748,
("City'), and The Bethany Education and Human Services Program, Inc., a non-profit
corporation of the State of Florida, whose address is: 1325 Springdale Street, Clearwater, FL
33755, ("Agency").
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
activities to build and foster the confidence, educational, cultural and social skills and good
habits in young people; and
WHEREAS, the City desires to provide programs and activities as a means to help young
people; and
WHEREAS, the Agency has established programs that provide educational and cultural
activities for youth in Pinellas County; and
WHEREAS, the City owns the Holt Avenue Youth Center Building, ("Center"), located at 1250
Holt Avenue, Clearwater;
WHEREAS, the Agency desires to partner with the City in providing educational and cultural
programs by running the day to day operations and offering programs at the Center; and
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term ofthis agreement shall be for a period of three (3) years, commencing on the 1st day of
October, 2004 ("Effective Date") and continuing through the 30th day of September, 2007
("Termination Date") unless earlier terminated under the terms of this agreement.
ARTICLE II. RENT
The Agency agrees to pay and the City agrees to accept the total sum of One Dollar ($1.00) as
rent during the term of this lease, the receipt of which is hereby acknowledged.
ARTICLE III. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide at a minimum the following
servIces:
a) Programs: Conduct educational and cultural programs at the Center for the benefit
of approximately 210 neighborhood and Clearwater area youth. Some of the core
programs to be provided are as follows:
i) Academic achievement programs
ii) Computer technical skills programs
iii) Programs to improve student self-esteem
iv) Cultural enrichment through cultural awareness programs
b) Assistance to the City: Provide Agency personnel and volunteers to operate and
provide programs at the Center.
c) Hours of Operation: The Agency will provide programs and activities at the Center
on a daily basis.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement. The primary target participant group shall reside in
areas of the City with the 33755 zip code.
3. Use of Holt Avenue Youth Center:
a) No Illegal Use: The Agency promises and agrees that it will make or allow no
unlawful, improper or offensive use ofthe premises. Further, the Agency
understands and agrees that this provision specifically prohibits, among other acts,
the sale, consumption or use of alcoholic beverages or controlled substances
anywhere in, on or around the Center and those adjacent areas used by the
Agency.
b) Rules for Use: Rules and regulations governing the use of the Center may be
established by the Agency, providing they are not in conflict or inconsistent with
the ordinances, policies or operating rules of the City or this Agreement. Such
rules and regulations developed by this Agency may provide for and allow
reasonable user fees to be retained by the Agency.
c) Inspection by City: The Agency understands and agrees that the Center premises
may be entered and inspected at any time by the City's officers, agents and
employees. The City shall notify the Agency at least 48 hours prior to any
inspections unless entry is necessary due to an emergency as determined by the
City in its sole discretion.
d) General Adherence to City Ordinances: Notwithstanding any limitations
implied by the provisions above, the Agency promises to observe all City
ordinances.
e) Signage: The Agency may place an identification sign on the Center or in the
park according to City codes with approval from the City at the Agency's
expense.
2
f) Structure: No permanent alterations or improvements to the interior or exterior
of the building may be made without the written consent of the City. Any
permanent structural additions approved by the City will become City property
upon termination or expiration ofthis Agreement.
4. Maintenance of the Center by the Agency.
a) Custodial Maintenance: The Agency shall maintain the Center and adjacent
areas used by the Agency in a clean and orderly condition.
b) Grounds Maintenance: The Agency shall maintain the grounds and parking lot
surrounding the Center from all trash and debris.
c) Repair of Damage: The Agency understands and agrees that it is responsible for
and will cause to be repaired at the Agency's expense, damage to the Center other
than normal wear and tear or vandalism.
d) Building Upgrades or Modifications: The Agency understands and agrees that
it is responsible for any new upgrades or modifications to the building that are
required to meet their programming needs.
5. Payment for all operating expenses: The Agency is responsible to pay all operating
expenses associated with the Center including but not limited to electric, water, sewer,
solid waste bill for dumpster at the Center, custodial, telephones, cable t.v. and interior
building maintenance. The Agency will also provide maintenance for all major capital
components of the building including air conditioning, roof, painting, plumbing and
electrical.
6. Payment of Fees and Taxes: The Agency shall obtain all required licenses at its own
expense and shall pay all required taxes necessary to the Agency's operation at the
Center.
7. Scheduled Reports of Agency Activities:
a) The Agency shall furnish the City Parks and Recreation Department, with an
annual report of activities conducted under the provisions of this agreement within
sixty (60) days of the end of the Agency's fiscal year. Each report is to identify
the number of clients served, the type of activities, programs offered and costs of
such services.
b) The Agency agrees to submit progress reports and other information in such
format and at such times as may be prescribed by the City, and to cooperate in site
visits and other on-site monitoring (including, but not limited to, access to sites,
staff, fiscal and client records, and logs and the provision of related information).
3
8. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City to document the proper and prudent stewardship and use of
the facilities and funds provided hereunder.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years.
9. Audit and Management Letter: Within 120 days of the close of its fiscal year, Agency
agrees to submit to the City a certified independent fiscal audit of all its corporate
activities and any accompanying management letter(s). This audit shall be conducted
consistent with American Institute of Certified Public Accountants (AICP A) Standards
for Non Profit Organizations or other mutually agreed upon standard. The audit will
separately identify City revenues, fees and donations, and expenditures by program.
10. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) Nondiscrimination: Agency agrees that no person shall, on the grounds of race,
sex, handicap, national origin, religion, marital status or political belief, be
excluded from participation in, denied the benefit(s) of, or be otherwise
discriminated against as an employee, volunteer, or client ofthe provider. Agency
agrees to maintain reasonable access to handicapped persons.
b) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
c) Breach of Nondiscrimination Covenants: In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement immediately.
11. Publicizing of City Support: Agency agrees to utilize every reasonable opportunity to
publicize the support received from the City. Agency further agrees to supply the City,
up to three copies of any publication developed in connection with implementation of
programs addressed by this Agreement. Such publications will state that the program is
supported by the City.
4
12. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence.
13. Insurance: The Agency shall procure at its expense and maintain during the term of this
Agreement insurance as shown below:
a) A Comprehensive General Liability policy covering claims for injuries to persons
or damage to property which may arise from or in connection with use of the
Center premises by the Agency including all activities occurring thereon.
b) A Business Automobile Liability Policy covering claims for injuries to persons or
damage to property that arise from or in connection with use of a motor vehicle
owned by the Agency.
c) Insurance procured in accordance with sections 13 (a) and (b) shall have
minimum coverage limits of $500,000.
d) Except for worker's compensation, each insurance policy issued as a requirement
of this Agreement shall name the City of Clearwater as an additional named
insured. The coverage shall contain no special limitations on the scope of
protection afforded to the City, its officials, employees, agents or volunteers.
e) The Agency shall furnish the City with Certificate( s) of Insurance with all
endorsements affecting coverage required by this section. These forms shall be
received and approved by the Parks and Recreation Director before execution of
this Agreement by authorized City officials.
f) Worker's Compensation: The Agency shall provide worker's compensation
insurance for all their employees in an amount at least equal to the statutory limits
of coverage according to applicable State and Federal laws. In addition, the policy
shall include employer's liability coverage with a limit of $500,000 per
occurrence.
ARTICLE IV. RESPONSIBILITIES OF THE CITY
5
I
1. Grant orIn-Kind Services:
a) The City agrees to provide lawn and landscape maintenance for all areas in the
park and around the Center.
b) The City will not provide any other additional in kind services, supplies, labor or
equipment whether on loan or for consumption to the Agency.
c) The City will not be providing monetary support in consideration for the services
provided under this Agreement.
2. City Liaison: The Recreation Superintendent of the City of Clearwater or his designee
will serve as the City Liaison for the Agency.
ARTICLE V. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement between the parties on the subject hereof and
may not be changed, modified, or discharged except by written Amendment duly executed by
both parties. No representations or warranties by either party shall be binding unless expressed
herein or in a duly executed Amendment hereof.
ARTICLE VI. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by
the City shall constitute cause for termination. This agreement may be terminated with
30 days written notice without any further obligation by City.
2. For Municipal Purpose: In addition to the right to terminate for cause, the City may
terminate this Agreement in the event it determines that the premises are required for any
other municipal purposes by giving sixty (60) days written notice of such intended use,
following which this Agreement shall terminate in every respect, and both parties shall be
relieved of any further obligations hereunder, except that Agency shall be responsible for
full payment of all costs and expenses resulting from the operation of the Center which
remain unsatisfied, together with any other monies due in accordance with this
Agreement.
3. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City within thirty (30) days of a written notice.
ARTICLE VII. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
6
1. If to City, addressed to Parks and Recreation Director, P.O .Box 4748, Clearwater, FL
33758. With copy to: City Attorney, P.O. Box 4748, Clearwater, FL 33758.
2. If to Agency, addressed to The Bethany Education and Human Services Program, Inc.,
Chief Executive Officer, 1325 Springdale Street, Clearwater, FL 33755.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
,2004.
day of
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Brian J. Aungst
Mayor
William B. Home, II
City Manager
APP'::fiI to f~rm:
Laura Lipowski
Assistant City Attorney
Attest:
Cynthia E. Goudeau
City Clerk
THE BETHANY EDUCATION AND
HUMAN SERVICES PROGRAM, INC.
By:
c~. O(~ I
I
;-11ft v,.... S
Printed Name: CA. J v,~ "'D.
Chief Executive Officer
7
Of( 3
11-6
ater
City Council
Cover Memorandum
Tracking Number: 735
Actual Date: 10/07/2004
Subject / Recommendation:
Approve a five-year Partnership and Operational Support Agreement from October 1, 2004 -
September 30, 2009, with five, five-year renewable options, between the City of Clearwater and
The Upper Pinellas Association for Retarded Citizens, Inc., for the use of certain portions of The
Long Center to provide management, maintenance and programming for citizens with moderate
to severe developmental disabilities.
Summary:
The Council approved an agreement between the Pinellas Community Center Inc. (PCCI) and the
City for the management and maintenance of the Long Center on August 27, 2003. This
agreement transferred ownership and operation of the Long Center over to the City of
Clearwater.
According to this agreement under Article III Section 1b, all sponsoring agency use agreements
between Clearwater for Youth, Upper Pinellas Association for Retarded Citizens, Inc. (UPARC)
and City of Safety Harbor would technically be terminated. However, the agencies would be able
to use the facility under the same terms and conditions until the City and the sponsoring agency
had entered into new use agreements.
The City of Safety Harbor has constructed new recreation facilities and chose not to continue
their sponsoring agency status with the Long Center and thus a new agreement with the City of
Safety Harbor is not necessary.
A new agreement which is being negotiated between the City and Clearwater for Youth will be
presented to the City Council at a later date.
This agreement will update and replace the expired agreement between UPARC and PCCI.
This agreement will allow for UPARC to continue their many programs and activities that benefit
the citizens with developmental disabilities.
Under this agreement UPARC is responsible for funding all of their programs as well as paying
100% for all operating expenses associated with that portion of the Center that is exclusively
assigned to UPARC. Also, they will pay a pro-rata portion of those operating expenses that are
not directly billed to the Agency but shared between all the partners as well as a pro-rata
portion for the maintenance of common areas i.e. parking lot, entrance plaza area, first floor
restrooms. The City will provide grounds and landscape maintenance, elevator maintenance for
elevator in plaza area and building property insurance under the City self-insurance plan.
The City Recreation Programming Staff will w
ork closely with the UPARC staff to partner and develop new programs and activities that will
help fund some of the general operational elements
Originating: Parks and Recreation
Section Consent Agenda
Category: Agreements/Contracts - without cost
Number of Hard Copies attached: 0
City Council
....~g~~~~..~.~~~.~@~~!!!..~..~.~..~~~':!..!!!........~.......
Public Hearing: No
Financial Information:
Review Approval
Kevin Dunbar 09-10-2004 11:37:37
Cvndie Goudeau 09-24-2004 13: 18:08
Bill Horne 09-24-2004 12:30:32
Laura Lioowski 09-13-2004 09:44:51
Garrv Brumback 09-22-2004 11 :38: 19
Tina Wilson 09-21-2004 13:39:44
Sharon Walton 09-23-2004 15:01:15
fR3
AGREEMENT
This Partnership and Operational Support and Funds Agreement is made and entered into
between the City of Clearwater, whose address is: Attn: Parks and Recreation Director, Post
Office Box 4748, Clearwater, FL 33758-4748, hereinafter referred to as the City, and The Upper
Pinellas Association for Retarded Citizens, Inc., a Florida nonprofit corporation, whose address
is: 1501 North Belcher Road, Clearwater, FL 34625, referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
activities to build and foster the confidence, educational, cultural, vocational and social skills and
good habits in all young people, adults and families including those with developmental
disabilities; and
WHEREAS, the City desires to provide programs and activities as a means to help young
people, adults and families with developmental disabilities; and
WHEREAS, the Agency has established programs that provide educational, motivational,
vocational, cultural and other activities for youth, adults and families in the community that have
developmental disabilities; and
WHEREAS, the Agency has provided these programs to the community for over 30 years and at
the Long Center for 15 years; and
WHEREAS, the Agency committed funds to the original construction of the Long Center; and
WHEREAS, the City owns certain land, facilities and buildings located at 1501 North Belcher
Road in the City of Clearwater, (the legal description of which is attached hereto and
incorporated herein as Exhibit "A") hereinafter referred to as the Center; and
WHEREAS, the Agency desires to partner with the City in providing educational, motivational,
vocational and cultural programs for those citizens with developmental disabilities; by occupying
and running certain day to day operations and offering programs within a certain portion of the
Center, more particularly described in Exhibit "B", attached hereto and made a part hereof.
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 5 years commencing on October 1, 2004
"Effective Date" and continuing through September 30,2009 "Termination Date". This
Agreement shall automatically renew for successive five (5) year periods unless notification is
provided, in writing, by the terminating party sixty (60) days prior to the end of the then current
term. However, nothing in this Agreement shall be deemed a waiver by the City of its right to
cancel or not to renew this Agreement as otherwise provided herein. The expression "term
hereof' refers to the initial term hereunder and to any extension thereof as provided herein.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide at a minimum the following
servIces:
a) Programs: Conduct educational, cultural, vocational and motivational programs at
the Center for the benefit young people, adults and families with developmental
disabilities throughout upper Pinellas County. Some of the core programs to be
provided are as follows:
i) Parent support groups and skills training
ii) Vocational training
iii) Job counseling and related economic development activities
iv) Development activities
v) Linkages to the health care system and other community services
vi) Outreach (including home visits when appropriate)
vii) Social outings and trips for clients
viii) Educational classes to teach basic life skills
b) Assistance to the Community: The Agency will maintain communication and
interaction with the surrounding community through such avenues as:
i) Facilitation and support of community meetings and activities
ii) Distribution of educational and promotional materials throughout the
community regarding programs and activities of the Agency.
c) Supervision of Center Activities and Common Areas: Supply the necessary
leadership and supervision for the conduct of Agency activities and their clients while
on Center property.
d) Hours of Operation: As much as possible, the Agency will provide programs and
activities at the center on a daily basis and establish regular operating hours, subject to
approval by the City.
2. Area to be Served: Services rendered through this agreement shall be provided not only
to citizens of the corporate limits of Clearwater but also to citizens North ofUlmerton
Road and South of the Pasco County line.
3. Use of The Long Center:
a) No Illegal Use: The Agency promises and agrees that they will make or allow no
unlawful, improper or offensive use of the premises.
b) Rules for Use: Rules and regulations governing the use ofthe Center may be
established by the Agency, providing they are not in conflict or inconsistent with
the ordinances, policies or operating rules of the City or of this Agreement. Such
2
rules and regulations developed by this Agency may provide for and allow
reasonable user fees to be retained by the Agency.
c) Inspection by City: The Agency understands and agrees that the Center premises
may be entered and inspected at any time by the City's officers, agents and
employees. The City shall notify the Agency at least 48 hours prior to any
inspections, unless entry is necessary due to an emergency as determined by the
City in its sole discretion.
d) General Adherence to City Ordinances: Notwithstanding any limitations
implied by the provisions above, the Agency promises to observe all City
ordinances.
e) Signage: The Agency may place an identification sign on the Center or in the
park according to City codes with approval from the City at the Agency's
expense.
f) Structure: No permanent alterations or improvements to the interior or exterior
of the building maybe made without the written consent of the City. Any
permanent structural additions approved by the City will become City property,
upon termination or expiration of this Agreement.
g) Use of areas other than those described in Exhibit B: The Agency may use the
gymnasium and other Long Center space at no charge if available and upon
approval from the City.
4. Maintenance of the Center by the Agency:
a) Custodial Maintenance: The Agency shall maintain the Center and adjacent
areas used by the Agency in a clean and orderly condition.
b) Repair of Damage: The Agency understands and agrees that it is responsible for
and will cause to be repaired at the Agency's expense, damage to the Center other
than normal wear and tear or vandalism.
5. Payment for operating expenses:
a) The Agency is responsible to pay for the following operating expenses related to
their use of the facility.
1. All operating expenses associated with that portion of the Center as described
in Exhibit B where they are either billed or metered exclusively for such use.
2. For the following items that are shared with the City, the Agency will be billed
monthly to pay 50% of the bill, payable by the 20th of each month.
. Water - domestic (does not include pool water)
3
. Sewer
. Storm Water
. Gas (for hot water heater boiler)
. Utility Tax
. Fire Alarm Maintenance
3. The Agency shall pay for the dumpster used exclusively for Agency activities
and will pay for the elevator maintenance for the elevator that is included in
Exhibit B.
4. The Agency shall pay for their share of electrical consumption based on the
formula and sample attached in Exhibit C and payable by the end of each month.
5. The Agency and City will share equally in the cost to maintain those areas that
are determined to be common areas. The current common areas include the
following:
. Parking Lot/Driveways
. Plaza Area (including first floor restrooms)
. Parking Lot and Driveway Lights
b) In the event another partner is included at the Long Center they will be
responsible to share in common area costs associated with its occupancy or use
relative to the facilities it utilizes or any costs that can be directly associated to
said occupancy or use apart from City or other partners.
c) The Agency will provide replacement maintenance for all major capital
components of the building including air conditioners, roof, painting, plumbing
and electrical for all areas described in Exhibit B.
6. Payment of Fees and Taxes: The Agency shall obtain all required licenses at its own
expense and shall pay all required taxes necessary to the Agency's operation at the
Center.
7. Scheduled Reports of Agency Activities: The Agency shall furnish the City Parks and
Recreation Department, with an annual report of activities conducted under the provisions
ofthis agreement within sixty (60) days of the end of the Agency's fiscal year. Each
report is to identify the number of clients served, the type of activities, programs offered
and costs of such services.
8. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
4
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City to document the proper and prudent stewardship and use of
the facilities.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years and must be provided in
accordance with applicable law.
9. Audit and Management Letter: Within 120 days of the close of its fiscal year, Agency
agrees to submit to the City a certified independent fiscal audit of all its corporate
activities and any accompanying management letter(s). This audit shall be conducted
consistent with American Institute of Certified Public Accountants (AlCP A) Standards
for Non Profit Organizations or other mutually agreed upon standard.
10. Non-discrimination: Notwithstanding any other provisions ofthis agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) Nondiscrimination: Agency agrees that no person shall, on the grounds ofrace,
sex, handicap, national origin, religion, marital status or political belief, be
excluded from participation in, denied the benefit(s) of, or be otherwise
discriminated against as an employee, volunteer, or client of the provider. Agency
agrees to maintain reasonable access to handicapped persons.
b) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
c) Breach of Nondiscrimination Covenants: In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement immediately.
11. Publicizing of City Support: Agency agrees to utilize every reasonable opportunity to
publicize the support received from the City. Agency further agrees to supply the City,
up to three copies of any publication developed in connection with implementation of
programs addressed by this Agreement. Such publications will state that the program is
supported by the City.
12. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims ofloss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
5
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence.
13. Insurance: The Agency shall procure at its expense and maintain during the term of this
Agreement insurance as shown below:
a) A Comprehensive General Liability policy covering claims for injuries to persons
or damage to property which may arise from or in connection with use of the
Center premises by the Agency including all activities occurring thereon.
b) A Business Automobile Liability Policy covering claims for injuries to persons or
damage to property that arise from or in connection with use of a motor vehicle
owned by the Agency.
c) Insurance procured in accordance with sections 13 (a) and (b) shall have
minimum coverage limits of$I,OOO,OOO.
d) Except for Worker's Compensation each insurance policy issued as a requirement
of this Agreement shall name the City of Clearwater as an additional named
insured. The coverage shall contain no special limitations on the scope of
protection afforded to the City, its officials, employees, agents or volunteers.
e) The Agency shall furnish the City with Certificate( s) of Insurance with all
endorsements affecting coverage required by this section. These forms shall be
received and approved by the City's Parks and Recreation liaison before execution
of this Agreement by authorized City officials. Agency shall provide a copy of
applicable insurance policies at the request of the City.
14. Worker's Compensation: The Agency shall provide worker's Compensation insurance
for all their employees in an amount at least equal to the statutory limits of coverage
according to applicable State and Federal laws. In addition, the policy shall include
employer's liability coverage with a limit of $500,000 per occurrence.
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds: There shall be no monetary funding by either party to this agreement.
2. Grant of In-Kind Services:
a) The City agrees to provide lawn and landscape maintenance for all areas described
in Exhibit "A".
b) The City agrees to pay for the solid waste cost for the dumpsters not serving
UPARC.
6
c) The City will provide for maintenance ofthe elevator in the plaza area and will
share in the maintenance of the first floor restroom with UP ARC.
d) The City shall provide for building property insurance under the City self-
insurance plan, however, if the Agency desires coverage for their contents they
will need to purchase their own policy. Agency shall provide insurance as
otherwise provided for herein.
e) The City will not provide any other additional in kind services, supplies, labor or
equipment whether on loan or for consumption to the Agency.
3. City Liaison: The Recreation Programming Superintendent of the City of Clearwater
will serve as the City Liaison for the Agency.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement between the parties on the subject hereof and
may not be changed, modified, or discharged except by written Amendment duly executed by
both parties. No representations or warranties by either party shall be binding unless expressed
herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by
the City shall constitute cause for termination. This agreement may be terminated with
30 days written notice without any further obligation by City.
2. For Municipal Purpose: The City may terminate this Agreement in the event it
determines that the premises are required for any other municipal purposes by giving
sixty (60) days written notice of such intended use, following which this Agreement shall
terminate in every respect, and both parties shall be relieved of any further obligations
hereunder, except that Agency shall be responsible for full payment of all costs and
expenses resulting from the operation hereof, together with any other monies due in
accordance with this Agreement.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), when
actually received or on the fifth (5th) business day after the day on which such notice is mailed
and properly addressed, whichever is earlier.
1. Ifto City, addressed to Parks and Recreation Director, P.O Box 4748, Clearwater, FL
33758. With copy to: City Attorney, P.O. Box 4748, Clearwater, FL 33758.
7
2. If to Agency, addressed to UP ARC, Chief Executive Officer, 1501 North Belcher Road,
Clearwater, FL 33765.
ARTICLE VIII. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October 2004.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
,2004.
day of
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Brian J. Aungst
Mayor
William B. Horne, II
City Manager
Approved as to form:
Attest:
Laura Lipowski
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
THE UPPER PINELLAS ASSOCIA nON FOR RETARDED CITIZENS, INC
By:
Printed Name:
Chief Executive Officer
8
Exhibit "A"
Legal Description
A tract of land lying within the Northwest 1/4 of Section 7, Township 29 South, Range
16 East, Clearwater, Pinellas County, Florida and being more particularly described as
follows:
Commence at the Northwest corner of said Section 7; thence S 89035'50" E, along the
North line of the Northwest 1/4 of said Section 7, for 55.00 feet to the East right-of-way
line of Belcher Road; thence S 00004'51" E, along said East right-of-way line and along
a line being 55.00 feet East of and parallel to the West line of the Northwest 1/4 of said
Section 7, same also being the bearing basis of this description, for 480.50 feet to the
Southwest corner of that property described in O.R. Book 6247 on page 1429 and being
the Point of Beginning; thence S 89035'50" E, along the South line of said property, and
along a line 480.48 feet South of and parallel to the North line of said Northwest 1/4, for
390.04 feet to the center of a sanitary manhole; thence continue S 89035'50" E, along
said parallel line, for 272.65 feet to the centerline of a creek; thence southeasterly
approximately 850 feet along said centerline, same also being the westerly bounds of
that certain property described in O.R. Book 5851, on page 1012, the following nine (9)
courses being used for closure purposes; (1) thence S 33042'24" E, for 10.60 feet; (2)
thence S 20046'23" E, for 139.50 feet; (3) thence S 01002'42" E, for 100.92 feet; (4)
thence S 26041 '04" E, for 42.96 feet; (5) thence N 83042'51" E, for 33.70 feet; (6) thence
S 65053'11" E, for 50.08 feet; (7) thence S 54052'27" E, for 146.40 feet; (8) thence S
47012'36" E, for 199.78 feet; (9) thence S 79053'47" E, for 93.99 feet; thence, leaving
said creek centerline, S 89036'10" E, for 95.00 feet to the perpendicular intersection with
the East line of the Northwest 1/4 of the Northwest 1/4 of said Section 7; thence S
00023'50" W, along said East line, for 324.98 feet to the Southeast corner of the
Northwest 1/4 of the Northwest 1/4 of said Section 7; thence N 89044'07" W along the
South line of the Northwest 1/4 of the Northwest 1/4 of said Section 7, for 232.83 feet to
a point on the northeasterly right-of-way line of a 60.00 foot Seaboard Coast Line
Railroad right-of-way; thence N 72045'16" W, along said northeasterly line, for 1085.20
feet to the East right-of-way line of Belcher Road; thence N 00004'51" W along said East
line and along a line 55.00 feet East of and parallel to the West line of the Northwest 1/4
of said Section 7, for 539.23 feet to the Point of Beginning, and containing 15.78 acres,
more or less.
ENe:, 1
II-,
ater
City Council
~""~g<~~~~,,~~~r<<~~.!!!~r~ ~"~~.rrL.~...n
Tracking Number: 859
Actual Date: 10/07/2004
Subject / Recommendation:
Approve a Work Order for the permitting, design, construction services and testing of an Aquifer
Storage and Recovery (ASR) exploratory well to Post, Buckley, Schuh & Jernigan (EaR) of
Tampa, FL in the amount of $56,413.00 (of which a total of $28,206.50 will be reimbursed), and
approve a Cooperative Funding Agreement with the Southwest Florida Water Management
District (SWFWMD) and authorize the appropriate officials to execute same.
Summary:
On September 20, 2001, the City Council approved funding in the amount of $50,000 for
participation in a multi-year project, the Largo/Clearwater/Pasco Aquifer Storage and Recovery
Interconnect. The project is to study, plan, develop and construct ASR technology for reclaimed
water. The concept of this project includes developing seasonal storage for reclaimed water
cooperatively between the Cities of Largo and Clearwater, and possibly transmitting excess wet
weather flows to Pasco County to restore environmentally impacted wetlands.
ASR involves storing water underground in aquifer systems for recovery at a later time. The
technology allows for storage of reclaimed water when the demand is low (generally during the
rainy season), and allows for recovery of reclaimed water when the reclaimed water demand is
high (generally during the dry season). Storage of reclaimed water underground decreases the
amount of storage infrastructure (Le. storage tanks) needed aboveground and allows for greater
storage capacity of reclaimed water. Additionally, ASR will provide the capability to potentially
reduce or eliminate surface water discharge from the wastewater treatment plants, avoiding
regulatory issues associated with these discharges.
It is anticipated that the entire ASR project would be executed in four phases: Feasibility
(2002), testing (2004), ASR well construction (2005), followed by interconnecting pipeline
construction (2006-08).
On August 8, 2002, the City Council approved the first phase of the ASR project which was a
work order awarded to Post, Buckley, Schuh & Jernigan (EaR) of Tampa, FL in the amount of
$150,000.00 (of which a total of $100,000.00 was reimburseable) to prepare an ASR feasibility
study. The specific purpose of the ASR feasibility study was to evaluate the potential for ASR
systems in Clearwater and Largo areas for seasonal storage of reclaimed water and review
potential pipe routes to Pasco County. The study also reviewed p
City Council
......,~g~.~~.~~,!?~~.r....~..~!!!..!?.r.~..~"~~~..!!!....<"",........
otential impacts to other legal water users including any potential impact on Clearwater's public
water supply. This ASR feasibility study is now complete and the results have shown that ASR
systems are possible, but further exploration and data collection are needed to more fully
evaluate ASR's potential.
This agenda item requests Council approval to move forward to the second phase of the ASR
project; the design, permitting and testing of an ASR exploratory well at Northeast WWTP. Post,
Buckley, Schuh & Jernigan (EaR) of Tampa, FL have prepared a work order in the amount of
$56,413.00 (of which a total $28,206.50 will be reimbursed) to accomplish the second phase of
the ASR project. The work includes the regulatory permitting, final design, bidding, construction
services, hydrogeologic testing and reporting of an ASR exploratory well at the Northeast WWTP.
In addition, this agenda items also requests Council approval of a Cooperative Funding
Agreement between the Southwest Florida Water Management District and the City of
Clearwater for the Clearwater Reclaimed Water ASR Exploratory Well Permitting, Construction
and Testing Project (H012-B2). This co-op agreement will allow SWFWMD to reimburse the City
up to 50% of the total exploratory well project cost.
Sufficient budget and revenue are available in the Capital Improvement Program project,
315-96739, Reclaimed Water Distribution System, for the requested amount of $56,413.00.
Funding for additional phases are subject to continued Council authorization, review of City
water/sewer funding needs.
Work will commence upon award and execution of the Work Order, and will be completed within
360 days.
Copies of the Work Order and Agreement are available for review in the Office of Official Records
and Legislative Services.
Originating: Engineering
Section Consent Agenda
Category: Agreements/Contracts - with cost
Public Hearing: No
Financial Information:
Type: Capital Expenditure
In Current Year Budget?
Yes
Budget Adjustment:
No
Total Cost:
$56,413.00
I ----
City Council
"W""Ww~g.~<<~~~~~verw...~..~.!!!O~.~...!!~~~..!!!"
Amount
$56,413.00
Comments
Appropriation Code(s)
315-96739-561300-533-000
Review Aporoval
Glen Bahnick
Brvan Ruff
Bill Horne
Michael Ouillen
Cvndie Goudeau
Tina Wilson
Garry Brumback
09-10-2004 12:47:53
09-10-2004 15:04:02
09-23-2004 09:26:23
09-10-2004 13:40: 18
09-23-2004 09:28:47
09-10-2004 13:55:46
09-20-2004 17:15:24
~: EN~ \
AGREEMENT NO, 04CON000098
COOPERATIVE FUNDING AGREEMENT
BETWEEN THE
SOUTHWEST. FLORIDA WATER MANAGEMENT DISTRICT
AND THE
CITY OF. CLEARWATER
FOR THE
CLEARWATER RECLAIMED WATER ASREXPLQRATORYWELL PERMITTING.,
CONSTRUCTION AND TESTING . PROJECT (H012-B2)
THIS COOPERATIVE FUNDINGAGREEM~NT.is made aDd entered into by and between
the SOUTHWEST FLORIDA WATE.R MANAGEMENT DISTRICT, a public corporation of the
Stataof Florida, whose address is.237~8road Stre.et,Brooksville, Florida 34604~689$f for
itself and on behalf of the Pinellas-Anclote.River Basin Board. hereinafter collectively referred
to as the."DISTRICT.". ~nd the CITY OF CLEARWATER,.C1. municipal corporation of. the state
of Florida. whose address is 1650 North Arcturas Avenue.. Clearwater, Florida 33765,
hereinafter referred to as the "CITY."
WITNESSETH:
WHEREAS, the CITY pr6poseda project to the DISTRICT for funding consideration under
the DISTRICT's cooperative funding program; and
WHEREAS, the project consists of the design, permitting, construction and testing of a six
inph diameter Aquifer Storage and Recovery (ASR) Exploratory Well at the.. Clearwater
Northeast Water Reclamation FacUlty, hereinafter referred.to as the "PROJECT"; and
WHEREAS, the DISTRICT considers the PROJECT worthwhile and desitesto assist toe
CITY in funding the PROJECT.
NOW THEREFORE, the DISTRICT and the CITY! in consideration of the mutual terms,
covenants and conditions setforth herein,agree<asfollows:
1. PROJECT MANAGER AND NOTICES. Each party hereby designates the employee set
forth below .as its respective Project Manager. Project Managers will assist · with
PROJECTcoordinationsl'ld Will be each party's prime contarit person. Notices and
reports will be sent to the attention ofeaen party's Project Manager by U.S. mail,
postage paid. to the parties' addresses as set forth in the introductory paragraph of this
Agreement
Project Manager for the DISTRICT:
Project Manager for the CITY:
Anthony Andrade
Jerry Wells
Any changes to the above. representatives or addresses must. be provided to the other
party in writing.
Page 1 of 7
iu---- ...
1.1 The DISTRICrs Project Manager is hereby.. authorized to approve requests to
extend a PROJECT task deadline set forth in this Agreement. SQchapproval must
be in writing, explain the reason for the extension and be signed by the Project
Manager and his. or her Department Director, or Deputy Executive. Director if . the
Department Director is the Proje.ct Manager. The. DISTRICT's Project Manager is
not authorized to approve any time extension which will result In an increased cost
to the DISTRICT orwhich will eXCeeQ the.expiration delle. set forth in Paragrap.h 4,
Contract Period.
1.2 The DISTRICT's Project Manager is authorized to adjust a line item amount of the
PROJECT 6udgetcontained in the Scope of Work. set forth in Exhibit UB" or, if
applicable, the refined budget as S$t forth in Paragraph 3.2 below. The adjustment
must be In writing, explain the ~ason for theadjustrnent, and be signed by the
Project Manager, his or her Department Director and Deputy Executive Director.
The DISTRICTs Project Manager is not authorized. to make changes to the. Scope
of Work. e:l(~pt as provided herein, and is not authorized to approve any increase
In the not-to..exceedamoUnt set forth in the fl..IOdingsElctionof this Agreement
2. SCOPE OF WORK Upon receiptof written notice to proceed from the PISTRICT,the
GITYagrees to perform the services necessary to complete the PROJECT in
accordance with. the Special Project Terms .and Conditions set forth in Exhibit "A" and
the Scope ofWorkiset forth in Exhibit "B," Anyohanges to this Scope of Work and
associated costs, except as provided herein, must be mutually agreed to in a formal
wrtt;tem amendmentapprovedbytheDiSTRtCT andtheCtTY prior to being performed
by the CITY, subjectto the provisions of Paragraph 3, Funding. The CITY will be solely
responsible for managing the PROJECT, including the hiring and supervising of any
consultants or contractors it engages in order to complete the PROJECT.
3. FUNDING, . The partiesantlcipatethatthe. total co~t of the.. PROJECT will be Three
Hundred Twenty Thousand Dollars . ($320,OOO). The QISTRICTagrees to fund
PROJECT costs up to One Hundred Sixty Thousand Dpllars ($160,000) and wUl have
no obligation to pay any costs. beyond this maximum amount. The CITY agrees to fund
PROJECT costs up to One Hundred SIxty Thousand Dollars ($160,000) and will be
responsible for alicostsinexcessoftheanticipated tptal PROJECT c.ost. Th~CITY will
be the lead party to this Agreement and pay PROJECT costs prior to requesting
reimbursement from the DISTRICT.
3.1 The DISTRICT's total funding commitment for this PROJECT, in the amount of
$160,000, occurred in DISTRICT fiScal year 2003. Additional DISTRICT funds
may be budgeted for future phases related to. this .Water Supply and Resource
Development Project, and are anticipated to be available in subsequent fiscal
years.
3.2 The DISTRICT will reirnbursethe.CITY for the DISTRIGTs.share of the PROJECT
costs in accordance with the Project .Costs contained in the Scope of Work. set
forth in Exhibit "6." The CITY may contract with consultant(s) or contractor(s) or
Page 2 of 7
both in accordance with the . SpeCial Project Terrnsand Conditionssefforth in
Exhibit"A." Upon written DISTRICT approva.l, . the .. bud get.. amounts for the work. set
forth in such contract(s) will refine the amounts s$tforthin the Project CoSts .and
be incorporated herein by reference. The DISTRICT will reimburse the CITY for 50
percent of all allowable costs in each DISTRICT approved invoice received from
the CITY. but at no point in time will the DISTRICTs expenditure amount under this
Agreementexceed expenditures made by the <CITY. Payment will be made to the
CITY in accordance with the Florida Prompt Payment Act, Part VII of Chapter 218,
Florida Statutes (F.S.), upon receipt of an invoice, with the appropriate support
documentation, Which will be submitted to the DISTRICT no more often than
monthlyatthe following address:
Acc()unts Payable Se~ion
Southwest Florida. Water Management District
Post Office 80)(1166
8roo\(sville, Florida. 34605--1166
3.3 The Project Budget includes any travel expenses which may be authorized under
this Agreement and reimbursement Will be paid in accordance with Section
112.061, F .5., .as. may be amendedfrotTl. time to.time, and District Procedure 13-5,
attached hereto as Exhibit "C."
3.4 The CITY will not use any DISTRICT funds for any purposes notspecificaUy
identified in the above Scope of Work.
3.5 Each CITY invoice must include thtl following certificaUon, and <the CITY hereby
agrees to delegate a uthority to its Project Manager to affirm said certification:
"I hereby certify that the costs requested for reimbursement and the CITY's
matching funds, as represented in this inVoice. are directly related to the
performahce under the Clearwater Reclaimed Water ASR Exploratory Well
Permitting, Construction. . and Testing Project (H012-B2) agreement between
the Southwest Florida Water Management District and The City of Clearwater
(Agreement No. 04CON000098 ), are allowable, allocable, properly
documented, and are in accordanCe with the approved project budget."
3.6 The DISTRICT will have. no obligation to reimburse the CITY for any coSts.under
this Agreement untiFconstruction of the PROJECT has ~ommenced.
3.7 The DISTRICT's performance and payment pursuant to this Agreement is
contingent upon the DISTRICT's Goveming Board appropriating funds for the
PROJECT.
4. CONTRACT PERIOD. This Agreementwill be effective June 301 2004 and will. remain
in~ffect through .Decernber 31, 20Q~, unless terminated, pursuant to Paragraph 3.7
above or Paragraph 8 below. or amended in writing by the parties,
Page 3 of7
5. PROJECT RECORDS AND DOCUMENTS. . Each party, upon request, will pellliit the
other party to examine or audit all PROJECT related records and documents during or
following completion of the PROJECT. Each party will maintain all sUCh recprds and
documents for at least three (3) years following completion of the PROJECT. All
records and. do(:ument~ generated or receivedlJyejth~r party in re.lation to the
PROJECT are subject to the Public Records Act. Chapter 119, F.S.
6. REPORTS. The CITY will pf9videtheDISTRlqT withcqpies of any andallretports,
models, studies, maps or other documents resulting from the. PROJECT.
7 . LIABILITY. Each party hereto agrees to indemnify and hold the other harmles.s,.tothe
extent allowed under Section 768.28,. F.S.,from all claims, loss, damage and expense
including aUomeyfees and costsandattomeyfees and oo.sts on appeaLatislng from the
negligent acts or omissions of its officers, employees. contractors and agents related to
its performance under .this Agre.ernent Nothing .hereinsl1aU be deemed a waiver,
express or implied, of either pa.rty's sovereign immunity under Section 768.28, F.S,
8. DEFAULT. Either party may termInate. this.. Agreement upon the other party's failure to
comply with any term or condition of this Agreement. as long as the terminating party is
not In default of any term Of condition QflhiSAgreement. To. initiate termination,the
terminating party must provide thed~faulting party with a written ~Noticeof Termination"
stating its intent to terminate and describin9all terms and conditions with Which the
defaulting party hasfaile(J tQqarnply. If the def(1ulting party has not remedied ltsdefault
within thirty (30) days after rece.iVing the Notice of Termination, this Agreement will
automatically terminate.
9. RELEASE OF INFORMATION. The parties agree not to Initiate any oral or written
media interviews or issue press releases o.n or abo.ut the PROJECT without prc>viding
advance notices or copies .to the other party. This provision will not be construed .as
preventing the pa.rties from complying. with the publiC recpn:.fs disclOSUre laws set forth in
Chapter 119, F.S.
10. DISTRICT RECOGNITION. The. CITY will recogniie DISTR.ICTfllnding and, if
applicable, Basin Board funding in any reports, models, studies, rnapsor other
documents resultIng from. this Agreement. and the form of said reco~nition will be
subject to DISTRICT approval. If construction is involved, the CITY will provldesignage
at the PROJECT site. that recognizes funding for this PROJECT provided by the
DISTRICT and, ifappJicable.the. Basin Board(s). AlIsignage mlJst meetwjth DISTRICT
written approval as to form, contentand location, and must beinaccordance with lacal
sign ordinances.
11. PERMITS AND REAL PROPERTY RIGHTS.. The CITY must obtain all permits, local
government approvals and all real property rights.. necessary to. complete the PROJECT
prior to commencing any c:onstructionJnvolved in the PROJECT. The DISTRICT will
have no. obligation toreimbu~ethe CITYforanycosts under this Agreement untitthe
CITY has obtained such permits and rights and construction has commenced.
Page 4 of 7
12. LAW COMPLIANCE. Each party will comply with all applicable federal, state and local
laws, rules, r~gulation$andguidelines, relateq to performanpeunperthisAgr~ement.
13. COMPLIANCE WITH DISTRICT RULES & REGULATIONS. If the PROJECT involves
design ...seryices, the. CI1Y$ professionaldesignersandth~. DISTRICTs regulationanq
projects staff will meet regUlarly during the PROJECT design .to .discuss.waY$ of
ensuring that the final design for the proposed PROJECT technically complies with aU
applicable DISTRICT rules and regulations.
14. DIVERSITY IN CONTRACTING AND SUB..CONTRACTING, The DISTRICT is
cOrnmitted to supplier . diversity. in the performance of all contraetsa$sOciated.. with
DISTRICT cooperative funding projects. . The DISTRICT requires the CITY to make
good faith efforts to encourage the participatIon of minority- and woman-owned bUf~iness
enterprises, . both as prime contra.ctors and sub-contractors, in the performance of this
Agreement in <;1ccordance.withapplicable laws.
If requested, the DISTRICT will assIst the CITY by sharing information to help the
cooperator.in ensuring that.. minority-and woman-owned businesses are afforded an
opportunity to participate in the performance of this Agreement.
The CITY agrees to provide to the DISTRICT, upon final completion of thePRQJECT, a
report Indicating all contractors and sub-contractors who performed work in association
with the PROJECT, the amount spent with eachcohtractor or $ub-contractor, and
whether each contractor or sub-contractor was a minority- or woman-owned business
enterprise. If no minority- or woman-owned business enterprises Were used in the
performance of this Agreement, then the report shall so indicate.
15. ASSIGNMENT. Neither party may assign or tl'anSferits rights Or obligations uMdE;)rthls
Agreement, including any operation or maintenance duties related to the PROJECT,
without the prior wriltenconsentonhe other p.arty.
16. SUBCONTRACTORS~ . Nothing in this Agreement will be construed. to. create, or be
implied to create, any relationship between the DISTRICT and any subcontractoroHhe
CITY.
17. THIRD PARTY BENEFICIARIES. Nothing in this Agreement will be cOflstruedtobeneflt
<iny personorenlity not a party to this Agreement.
18. LOBBYING PROHIBITION. Pursuant to Section 216.347, F.S., the CITY is hereby
prohibited.from usIng funds provided by this Agreement for the purpose of lobbying the
Legislature, the judicial branch or a state agency.
19. PUBLIC ENTITY CRIMES.. Pursuant to Subsections 287. 133(2) and(3), F.$., a person
oraffiUate who has been placed on the convicted vendor list following a conviction fora
public eJ1titycrime may.notsubmita bid, proposal, or.rePlyonacontl'act to provide any
goods or services to. a public entity; may. not submit a bidl proposal,. or reply on a
contract with a public entity for the construction or repaIr of a . public building or public
Page 50t7
work; may not submit bias, proposals, or repUeson leases of real property to a public
entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or
consqltantundera contract wtthanypublic entity; and may nottransact business with
any public entity in excess of the threshold amount provided in Section 287.017, F.S.,
for Category TWO., fora periodof~6 months followingtbe date of being. placooonthe
convicted. vendor list. CITY .agreesto include this provision in all subcontracts issued as
a result of this Agreement.
20. DISCRIMINATION. PtJtstlantto Subs.ectIon 287. 134(2)(a), ER,an entity ar affiUate
who has been placed on the discriminataryvendorlistmay.notsuBmitabtd, proposal, or
reply on a contracUo provide. any goods. or services toa public entity; may not submita
bid. proposal, or reply on. a contract with a public entity for the construction or repair ofa
public buildingorpt,JbUc. wQrk; may not$uQmit bid$, Proposals, or TrapHeson leases of
real property to a public entity; may not be awarded or perform work asa contractor,
supplier, subContractor, or consultant under a contract wlthany public~ntity; and. may
not transact business wIth any public entity. CtTYagreesto Indudethis proVision In all
subcontracts issued as a result of this Agreement
21. ENTIRE AGREEMENT. This Agreement and the attached exhibits listed below
constitute the entire agreement betweenth~ parties andjunless otherwise provided
herein, may be amended only in writing, signed byaH parties to this Agreement.
22. DOCUMENTS. The followingdocumenlsare attached and rnadea part of this
Agreement. In the event ofa conflict of contract terminology, priority will fIrst be given to
the language .Inthe body of .lhis Agteernent, then to E.xhibit "A," then. to. Exhibit "0/' and
then to Exhibif"B."
Exhibit lOA"
Exhibit lIB"
Exhibit lie"
SPeolal Project Terms and Conditions
Soope of Work
District Travel Procedure 13+5
The remaindef'of this page intentionally left blank.
Page 6 of7
IN WITNESS WHEREOF, the parties hereto,ortheif lawful representatives, have executed
this Agreement on the day and year set forth next to their signatures below.
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
By:
David L. Moore, Executive Director
Date
CITY OF CLEARWATER
By:
Brian J Aungst, Mayor..Commissioner Date
By:
BUI.Home, City.Manager
Date
Approved as to form:
Attest:
By;
Qynthia.E, Goydeau, City.Clerk
Date
City Attorney
COOPERATIVE FUNDING AGREEMENT
aETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND THE
CITY OF CLEARWATER
FOR THE
ClEARWATER RECLAIMED WATERASR EXPLORATORY WELL
PERMrTTING. CONSTRUCTION AND TESTING PROJECT (H012-B2}
DISTRICT APPROVAL
LEGAL
RISK MOM"!'
CONTRACTS
PEI'T PIR
DEPlJTY EXEC DIR
OOVElLlolING BOARD
Page 7 pf 7
AGREEMENT NO. 04CON000098
EXHIBIT "A"
SPECIAL PROJECTTERMSAND CONDITIONS
1. CONTRACTING WITH CONSULTANT AND CONTRACTOR. The CITY may engage
the services ofa consultant($). h~reinafter refertedto <3S the "CONSULTANT/, to
design and a contractor(s), hereinafter referred to as the "CONTRACTOR/' to
COrlstructthe PROJECT inacCOrclarlcewith the Scope of Work attached as Exhibit"6."
The CITY will be responsible for administering the contracts with the CONSULTANT
and CONTRACTOR and will giVe notice to proceed to the CONSULTANT JUne 30,
2004 for the initial PROJECT design, and no later thEm July 31, 2004 for the full
PROJECT design.
2. APPROVAL OF BID DOCUMENTS. The CITY must obtain the DISTRICTs written
approval of all bid . documents prior to being adv~rtised orothelWise solicited. The
DISTRICT will not unreasonably withhold its a pprOV'<3 I. The DISTRICTs approVal of
the construction documents does not constitute a representation or warranty that the
DISTRICT has verified the architectural,~ngin~~~ng, mechanical, electrical, or oU'ler
components of the construction documents, or thatsuah documents are in compliance
with DISTRICT rul\9sand.. regulations or anY ottlerapplicable.rules, . regulations, or
laws. TheDISTR1GT's approval will notconstitute.a waiverof the CITY's Obligation to
assure thatthe design professional.performsaccording to the standards of. his Or her
profession. The. CITY will require the design. profE$sional to warrant that the
construction documents are adequate for bidding and . construction of the PROJECT.
3, FINAL REPORT AND APPROVAL The CITY mustprovide the DISTRICT with a final
report. The final report must clearly evidence the . testing results of the ASR
Exploratory Well .and i.nclude aIlOlSTRICT$pecifledcoongsa.mples. The CITY rnust
obtain the DISTRICT's approval of thefjnal report prior to. proceeding with the
publication ofthe report. The DISTRICT will not unreasonably withhoki itsa.PPl"Oval.
4. DISTRICT REVIEW OF CITY'S SELECTION OF CONTRACTOR. The CITY will
provide . the DISTRICT with a. tabulation of CONTRACTOR bid$and.. a
recommendation to award. The CITY must obta/nthe DISTRICTs approval of the
selected CONTRACTOR priorlopr()c~eding With. construction of the PROJECT and
the DISTRICT wm not unreasonably withhold its approval. The CITY will provide the
DISTRICT with a copy oflhe "Notice to Proceed" provided to the CONTRACTOR. The
CITY. will haVe the sole authority In directing . the CONTRACTOR's work efforts in
construction of the PROJECT, however, the CITY will keep the DISTRICT's Project
Manager apprised on all PROJECT related matters.
5. APPROVAL OF. CONTRACT. The CITY must obtain the DISTRICT'spnor written
approval of all contracts entered into with its CONSl,Jl..TANTSandits
CONTRACTORS as referenced above. in. item number one of this exhibit. The
DISTRICTwiIl not unreasonably withhold.its approval.
Page 1 of6
6. COMPLETION DATES, The CITY will commence construction on the PROJECT by
December 31 t 2004 and will complete the. PROJECT within 18 mot1thsof said
construction commence date. However, i.n the event of any national,~tf:ite or loqal
emergency which significantly affects the CITY's ability to perform, suchashumcane$,
tornados, floods, acts of God, ads of war, or other. such catastrophes, or other man-
made em~rgencies beyond the.control of the CITY such clslaborstrikesor dots. then
the CITY's obligation to complete said work within aforementioned time frames will be
suspended for the perlodoftlme the condition continues to exist
7. PROJECT COORDINATION. The CITY will keep the DISTRICT advised atall times
dt,Jrtng tOe course of the PROJECT. The CITY wlll provide the DISTRICT's. Projeg
Manager with advance notice of all PROJECT meetings with the CONSULTANT.
CONTFtA.CTOR,and regulatory a~enCiesand wiUcopy the DISTRICT's Project
Manager on all pertinent PROJECT related correspondence. The CITY will provide
the DISTRICT's Project Manager with updated design . and construction schedules.
The CITY will proviijethe DISTRICT's Proj~ct Manager written bi-monthly status
reports seven days prior to January 1! March 1, May t,July1, September 1. and
November 1, of each year through outthe term of the Agreement.
8. EDUCATION PROGRAM AND APPROVAL. The CITY will continue their existing
customeredllcation program promoJingtheefficientt,Js~andconservation of reclaimed
water. Plans for the programaraihcluded in the Scope ofWorksefforth in Exhibit "B."
The CITY must obtain the DISTRICT's approval pf n(ffl qf revised educational material
prior to proceeding with implementation of the PROJECT. The DISTRICT will not
unreasonably withhold its approval. The education program will continue to be
implemented prior to reimbursement from the DISTRICT.
9. GEOLOGIC DATA. The CITY will to .perronn coring. in accordance with the District's
Standard Operating Proceduresfdr coring. The CITY willcoUect a minImum ofMienty
(20%) percent of the material for the storage zonal including two (2) continuous
aeologic cores c>fthe aquifer material contained in the storage zone,. Cores will be
collected during the weUconstructiontask. Individual .cores will be 20 feet in length.
The CITY. will be responsible foren;;uring that the CONTRACTOR proparlycollects
and stores the geologic cores, and that the DISTRICT's Project Manager Is contacted
two weeks priorto coring so that arrang~ments can be made for the delivery and pick..
up of the cores. The purpose ofthe cores istc characterize the chernical eomposition
of the storage zone . materia I. This information will be used in geochemical modeling to
determine the chemical reactions that occur when the source water is Injected into the
aquifer and mixes with the ambient aquifer water.
10. RECLAIMED WATER GIS REQUIREMENTS. Recl.almed water facilityinformationwfll
he. delivered to the DISTRICT as four separate Arclnfo coverages or ESRI shapefiles.
Coverages will have the fol[owing characteristics:
Page 2 of 6
to Double Precision.
~ Projection. of Unive.rsaJ Transverse Mercator (UTM), Zone 17, NAD83/90 datum
(HPGN), units ofmeters orState PI.ane Feet, West Zone, NAD 83/90 datum.
.. Foil topological structure with hoedit masks.
.. Verified FUZZY tolerance of .001 meters.
Shape files will have the following. characteristics:
.. Projection of UniverSal Transverse Mercator (UTM), Zone. 17, NAD. 83/90 datum
(HPGN), units of meters or State Plane Feet, West Zone, NAD 83/90 datum.
.. All line fea~ureswill t>e snapped at connecting ends.
.. Shared borderS of adjaCent pOlygon features will have exact coincidence. No
slivers are permissU:lIe. This requirement is. analogous to thetopcllQglcal
requirements for Arclnfo polygcmcoverages.
These coverages are .designecj to. bedeveloped....using heads-updigitizrng techniques
from 1 :12,000 digitalorthophotos. Higher accuracies.arepermissible,butthe attribute
and topologicalstructure~ defined below will be adhered to. If requested,.the
DISTRICT will provide technical assistance and digital orthophoto basemaps that can
be used for data automation. All coverages will be delivered as Arclnfo EXPORT or
shapefiles files on new<8mm tapes orCDROMs. If approved in writing, transfer via
Internet FTR wIll be accepted. The followingcovemg.es will be delivered:
Waste Water Treatment Plants
Coverage Name: WWTREATPL
Description: Locations of all wastewater treatmentplcmts. Locations are to be
represented Qya point that represents the approXimate center .of
the main entry gate of the property. on which the treatment plant
resides.
Coverage Type: POINT
Items in addition to default attributes for Arclnfo pointcoverages..
PLANT_CAPACITY 4,12, .F, 2 Permitted annual daily.avera.ge treatment capacity,
InmiUions of gallons per day (MGD).
4, 12, Fj 2 Annual daily average of treated waterj in millions of
gallons per day (MGD).
REUSE_CAPACITY 4, 12, F,2 Permltted annual average reuse eapacityln millIons
of gallons per day.
PLANT_FLOW
P(lge 30f 6
PLANT_RE_FLOW 4,12, F.2 Annual daily ~verage flow of reclairned wat$r, in
millions of gallons per day (MGD).
REP_VEAR
4,4, I
Reporting year PLANT_FLOW
PLANT _RE_FLOW values.
and
PLANT_NAME
TREAT_LEVEL
40,40, C Nameoftreatment plant.
3, 3, C Treatment level:
ADV Advanqed.(AWT).
SAD Secondary treatment with filtration.
SEe Secondary treatment.
FT Full treatment.
DISINF LEVEL
2,2,C
Disinfection level:
SA Basic.
IN Intermediate.
HI High.
FT Full treatment disinfection.
Reclaimed Water Transmission Lines
Coverage Name: RWLlNES
Description: All propc.)sed .and existing reclaimed water lines. All featur~.swill
be located within plus or minus 10 meters of their actual location.
Coverage Type: LINE
Items in addition to default attributes for .Arclnfo line coverages,
LINE_STATUS 2,2, (; Current status of line:
EX Existing line.
PR Proposed Une.
LINE_SIZE 4, 12, F, 1 Diameter of reclaimed water linein Inches.
LINE_FUNDING 1, 1, C IsAunding provided by the District for this line?
Y Yes
N No
Reclaimed Water Storage Areas
Coverage Name: RWSTORAGE
Page4of6
Description: Locations of all reclaimed water storage facilities. Locations are
to be repre~ented . by a.. poihtlhat represents the approximate
center of the main entry.. gate at which the reclaimed storage
facilities resIde.
Coverage Type: POINT
Items in addition to dafaultattributes for Arclnfo point coverages.
STORAGE_TYPE 4, A C
STORAGE_FUND 1, 1 t C
STORAGE_STAT 2,2, C
Reclaimed. Water Users
Type of reclaimed water storagefacility:
POND Pond or uncovered tank.
TANK Tank.
ASR Aquifer storage and recovery.
Isfunt;flng provided by the DistriCt for this. facility?
Y Yes
N No
Currentstatus of storage facility:
EX Existing.
PR Proposed.
Coverage Name: RWUSER.
Description: Polygons delimiting the area served by reclaimed water lines.
Locations are to be represented by a polygon that represents the
reclaimed water user. This coverage is.. not meant to represent
individual households, but instead should represent subdivisions,
agricultural or commercial operations, golf courses, etc. All
features sMall h$ located within. plus or minus.. 10 meters .of their
actual location.
Coverage Type: POLYGONS
ltemsin addition to default attributes for Arcl nfo.line c()ve~ge$.
USER_NAME
USER_TYPE
60160, C
4,4,C
Name of the reclaimed water user at that . location.
Type of reclaimed water user:
RES Residential Irrigation.
GOLF Golf course irrigation.
RIA ReCreational/Aesthetic
cemeteryj fountains and
(parks,
other water
Paga 5 of 6
fea.ture$J.
MINE Minlng and dewatering.
POW Power generation.
lIe Industrial/Commercial.
GW Ground water recharge.
IP Indir~ct potable reus.e (surface water
augmentation).
WET Wetlands creation, enhancement or
restoration).
AG Agriculture irrigation.
QUANTITY 4.12, F, 3 Estimated annual daily average amount of T13claimed
water used,in millions 0(gallon8 per day (MGD).
USER__STATUS 2.2,C Currenfstatu$of water user:
EX EXisting user.
PR Proposed user.
USER_STORAGE 1. 1, C
On site reclaimed water storage.
Y Yes
N No
Theremail1der Qf this page intentionally left blank.
Page 6 of 6
AGREEMENT NO. 04CONOOQQ98
EXHIBIT tlBt'
SCOPE OF WORK
Clearwater Reclaimed Water ASR Exploratory Well Permitting,
Construction, and Testing Project (H012-B2)
NARRATIVE: The City of Clearwater will perform an exploratory well study at its Northeast
Advanced Water Reclt;lmation Facility site to confirm the. feasibility of pUf'SlIing reclsimed. water
Aquifer Storage and Recovery (ASR)at the site. Hydrogeologic data obtained flt>man
exploratory well stlJdy isrequiredt>y the FI.orida Department of Environmental Protection (FDEP)
prior to proceeding with construction and t(:)stlng ofa Class V ASH tE!S~ well in th~ northern
region of the. Southwest Florida Water Management District Development of a future reclaimed
water ASH well will redue:;e the amount Qf highly treated effluent now b(:)lng discharged into
Tampa Bay and Stevenson's Creek. fromtheirlhree water reclamation facilities, optimize the
seasonalavailabllity ofrE1claimed water for. use for residential and commercial use and continue
to offset the use ofpotable water for non-essential uses.
1. TYPE OF PROJECT:
This is a Reclaim(:)d Water Aquifer Storage and Recovery (RWASR) Exploratory Well
project designed to evaluate the technical .and perrnittingrequirements for the
developmentaf a RWASR test well in the Clearwater area, including the design,
permitting, construction ahd testing of a six-inch diameter reclaimed water ASR
exploratory/monitarinQ..well.
2. PROJECT OBJECTIVE:
a. The completIon of this...PRQJECT will determinethe.Viability of .anreclaimecl water
ASR test well project that, if ultimately pursued,willresultin a significant reduction in
the amount of highly treated effluent that is discharged to Tampa Bay and
Stevenson's Creek from the City'S three water reclamation facilities.. This reduction in
effluent discharge will occur duling both dry and wet weather, having a positive impact
on the environment, Tampa Bay and Stevensan'sCreek.
b. With the increased availability ofreclaimed water from the ASR. the City could. expand
their reclaimed watersystem, thereby offsetting the use of high quality potable water
from traditional sources fotlandscape irrigation .and. inqu$trial uses.
c. A large alternative reclaimed water storage facUity will potentiaUy allow the City to
maximize. the.irreclaimed water residential, . commercial, and industrial. customer ba.se.
d. Pending the success of the ASR development, .future phases are anticipated to
involve the potenticJl interconnection of Clearwater, Largo, and Pasco's reclaimed
water systems and sending reclaimed Water to the.Pasco County reuse system. By
interconnecting the systems, reclaimed water could be utilized more efficiently,
especially during wet weather. could reduce wet weather discharges .to coastal
surface waters and make reclaimed water available to more customers and for the
restoration of natural systems.
.e. With the completion of future phas.e~ofthjs PROJECTth.e residents of Clearwater,
PineUas County, and Pasco Countywill have adequate high quality.. reclaimed.water
availl;ible for land$cap~ irrigation,pnd natural system restoration regardless of
seasdnal demands.
Page 1 of5
3. PROJECT DESCRIPTION:
a. The City of ClealVJater will cOl'ltract with a qualified and experienced consultant to
perform. FDEP permitting of. the exploratory/monitOring. well, prepare technical
specifications, provide services during construction, interpret. hydrogeologic date;!!
collected during well construction and testing, and prepare an eng.ineering report.
b. The proposed Idcationaf theexploratory/moniloring well is the City's existing
Northeast Advanced Water Reclamation FaciUty.
c. A general location map is provided on Page S.
4. DEMONSTRATION OF NEED:
a. The Cbnstructicm of anexploratory/monitoriflg well would provide the necessary
information fqr the permitting and qonstructionofafull scale Reclaimed Water Aquifer
Storage and RecoveryWeli which would ptovide<asigniftcant inCrease in storage
capability for the highly treated effluent being discharged from theCity~owned and
operated water reclamation facilities.
b. It is projectoo.thatthe discharge bfeffluent to Tampa Bayand.Sfevenson'sCreek will
be significantly reduced following the construction of a future ASR well. This
eXploratory weUisoneof the initial phaseS and will nolin and of itself prQduce any
actual volume of ASRwater.
c. Pending the completion of future phases, Which are not part of this PROJECT, it is
projected that the use of highqualitYpot.able water ff()mtraditional so.urcesfor
landscape irrigation and industrial uses will be appreciably offset with this large
incre~se in availability of reclaimed wateraftorded by the ASR
d, By constructing a large alternative reclaimed water storage facility,it is projected the
City will increase its reclaimed.water residential, commercial, and ihd ustria I customer
base. In the future., the residents of Clearwater, PinellasCounty and Pasco County
will hpve adequate high quality, reclaimed water available for landscapeimgptionand
natural system rest(Jraticln regardless (Jfseasonal demands.
e, It is projected the completion of an ASR project Would fully. support the SWFWMD.
Pinellas - Anclote River..Basin Board objectives of reducing the demand on the
region's potable water supply. specifically from. groundwater sources.
5. MEASURABLE .BENEFITS:
a. This reclaimed Water ASR Exploratory WEi)llI t'l'ojeqt is consistent with the SWFWMD,
Pinelfas - Anclote River Basio.Board objectives.
b. A significant decre.ase in the amount. of effluent discharged to Tampa Bay and
Stevenson's Creek from the City's three water reclamation mcilities would everrt~aUy
be realIzed.
c. It is the intent to retain excess, highly treated, reclaime(j waterfrom the City's facilities
in the ASR well during wet weather for industrial, irrig;ition, and natural system
restoration use during both wet and dry weather periods.
d. The City'S goal i~ additional redUctions in the use of potable water for industrial and
irrigation uses will be reaUzedas more reclaimed waterisavailable.
e. It is projected that expansionofthe.recIalmed water customer base will be possible as
this additional supply will be available during dry weather periods.
Page 2 of 5
6. DELlVERABLES:
Deliverables undertnis PROJECT include.thedesign and submission of an FDEP.permit
for .sn ASR~xploratory/monit9ring wen, investfgationsof procedures that wifleUminate
the potential for drinking Water limits iss.ues, hYdrQgeologic and coring . data colf~cted
duringoonstruction and testing of the exploratory well. District .specifiedstandard .core
samples,al'1d an engineering. report with ctata$valuationand.. construction his{dry.
7. PROJECT COST:
The total cost of this PROJECT is $320,000. The SWFWMD funding is 50ll!t,ofthe<projecl
cost or $160,000. Th~City will be responsible for the rnatching $160,000, whichwilfbe
paid from revenues generated from existing water and sewer revenues.
a" Expldratdry well design and permitting
b. Exploratory well construction and testing
c. EngIneering teport
d. Investigations of procedures to . eliminate potential for
drinking water limits issues
Total Project Cost
$ 13,000
$273,000
$ 14.000
$ 20,000
$320.000
8. COMPLETION SCHEDULE:
a. Initial Design & Permittingqommencement:
b. Full Design&.Permitling Commencement:
c. Permitting Completion:
d. Construction Commence:
e. Construction & Testing Completion:
f. Project Oompletion & Final Report:
g. Agreement Termination:
June3Q. 2004
July 31. 2004
November 30, 2004
December 31, .2004-
December 31, 2005
June 30. 2006
December 31, 2006
If the FDEP permit is not issul3d within the projected time frame. these contract dates
shall be requested to be extended in accordance with the permit issuance date.
9. IMPLEMENTATION:
The. City. of Clearwater win initiate a Work Order under its General Engineering Services
Agreement for Water and Wastewater GonsultingServices with PB$&J(Gonsultant) to
make application for the required permit. prepare technical specifications for contractor
selection. provide hydrogeological services.al"ldprepareenglneeringreport.
10: KEY PERSONNEL:
a. JerryWells
PublicUtillties Coordinator
City of Clearwater
1650 N. ArcturasAvel1ue, Buildlng.C
Clearwater,. Florida 33765..1945
Talephone:(727) 562-4960 x7226
Page 3 of 5
b, Glen Bahnick
AssistantEnglneering Director
City of Clearwater
100 S. Myrtle Avenue
Clearwater. Florida 337S6~5520
Telephone: (727)5624760
11. ADDITIONAL INFORMATION:
a, The City of Clearwatet has est(3bllshed metered reClaimed usage fees for all
commercial, industrial and multifamily dwelling units,
b. Clearwater hasesti3bUshed ordinances to COnserve both pQtable.snd reclaimed. water:
Watering with reclaimed water.is not permitted between the hours of 10 AM and 4
PM; Pinellas County's one day a week and no daytime watering for potable water and
twice a week for shallow groundwater. systems is follow$d; Irrigation With pot(3ble
water in an area where reclaimed water is available is prohibited by ordinance.
c. The City has a pubncedliCatlonand Information . program. The objectives of the
program are to educate. citizens of the value of water conservation and encourage
connection to and the efficient use of the reclaimed water system.
The remainder ofthis page IElftblankintentionany~
Page 4 of 5
NORTHEAST WWTP SITE MAP
Latitude: 2801' 41"
Longitude: 82 42' 18"
T28S, R16, S21
~..
1
'Miles
. SITE
- Section Delineation
PBSI
Base Map: USGS
7.5' Series
Page 5 of 5
EXliIBIT He"
AGREEMENT !Q.04CONOOOO~8
:PR.OCEDURE
SO~n.ORmA WA.1'EJ( MA.NA~'\fINT DlSTJitICT
N't]MBBR: 13-$ PAGE: 1 ~16
nTLE: TRAVEL
SECTIONJDUA
APPROVED:
o &FI.WANCIALREPOR1lN'OlFINANCt
DATE: 0$130/96 SUPElZ$DF.S:U,s Dated 06l01l96
The travel pro~fOt the. District shall follow ~)'acceptedtIave.~forstaIC
~~to the extent.pia.cti~c. and COl11.J)ly with the legislative inttmtofCllaptqs. J 12 and 3'7S.
Florida Statutc$.
AUTHORITY TOINC'PR TRAVEL EXPENSES: Any traVeler of the District must be
~ in. adVance to Uicut traveIexpenses fotthe publiepurpose through. apropetly~eeuted
Travel Authorization f~BOiltd Consent Agenda OtB(>.Ud Policy.
PUBLlCpU'R'pOSE:Th.e public purpose test for tnwel 1$ tb.at it must be necesw')' to. co_clact
oUida! Df:stric:t bul.ness:.
-
A.lITHOlllZED TRA.V$LERS: Mypersonwbo hasrecdved.advam:e a~ in.
~liancewithBoard;Poliey 13(l..5 to..IDellr ~vel.~ to put'QXm ofiicial OOtricth~
1JI1der' aQ oftbefoUowing ~e$: -
. Oovem.ingandBasin.l3oardmembers
. Executive Dil:'eCtor, Assistant ~tive Dim:tol'. Depu.t)'Exc:cutive Dlrecwn and General
Cottnse1
.. Employ~in...Boa;d~n:gular.p.ut..tmle ar~~~tobe iutravcl
~bytheir DirectorOttAcDitcdtJrs ~m:m~.
. Ortm'iate::sfoc a man.ag~.ent orprofdsionalposition. Must be authari2ed by the Dep~t
.~ upoD. c:oordinatian with Human ~
. IndMdualsxequested tocontrfbute. tUne qd Sc;vlte$ua~taDt .or..advU;m orasm.advisoty
committ.Ce<~. MU$1 hc:anth.ori:ted by the Executive D~or Assistant Executive
Di.rl:c:tor or dc$ign=.
TRAVEL DA~~ A period of twcnty..fo.ur (24) hours cc~g of four equal quarters of six (6)
hours ~ whichsbaIl be a ealr:ndar day (midnight tc unOnigbt).
"1'R.A.'VEL :Q;JQO)): The pcripebd:we:n. the time of departure and .~.. timo oirctum. A
continuous tmveipc:riod co~oiall"tri"and KiItmt" points _vc1edinsu~ ~uta In'eak
in public pw:pose.
J
PROCEDURE
so~n.olUPA WA,1D.MA.,"fAGIMElO" DlS"IltIcr
NUMBEA: 13..S PAG~ 2ot' 16
l11'LE: TRAVEL
SicnONJDEP~: A~~G~~ANCIAL REPORnNGIFlNA4~CE
-OVIDk . ~. \f..~ lW3O/!l6 1lUl'!;IlSlIlIlllS: 1:;,5 D_ 06l0~
OFFICIAL lIEADQUARTERS: nnsiis me office, fieldoffi~ Of loeatio.11 whac the txaveler is
:o.onnally asSigned Uld from which tbatperson performs the majority of.hisIhcr. duties. Each
(ttDploy='s ofticia1 headquancrs shall be the same as that indicated in the area marked
"LOCATION:" em ~P9smem dc:sctipti~ ..cxccpt that:
a} Thc:o~ ~ of an employee located in.tbe field BUlPc tJ:u:: city 01' tQwunearcstto
the ax:cawhte thcmajmity ofhislhcr\ftl!kis pcdbrmed, or mch.otbct city. town. or .lU'CIlumay
be designa1cd by,the District provided. that m.aU cues such designation must be in the best
intcre.stof1h.cDiSttict and.t:lOt for tho convcmem::e ofmc emp~
b) When any GploYt= is statlpnP.d in anycityl ~or locality .ibraperiCd of over 30 continuous
workda~ su.ebklcation s1Jal.l.l:x';.. ~.d tp be t:btfrQfficW. ~ and they sbaI1 net be
allowed per c:iiemorsub~ after the said.pcricd ofJO continUous workd4ys huclapscd
unless this period of time is c:de11dtd by the express approval of the Executive: Director or
designee.
c) When in th~bc$t int=test olthc ~~ employees maYidcntif)' their home addn:s&- inpoint
ofo."for.a ~travc1p:riod ifapproVeabytlloi:r~Oll tb.c. ttavel~
fo;rm. It J.sfnthebcsti:nU:te$t.ofthe.DistrictWhcntheem,pIOYec1shome isnc::uer thCpoiDt of
destination tb-.hisIber official~. If tic:parture .fi'om home is for tl:u:ccnvcnicnceof
the employee and mrthcr iinm the point ofdest:inationthan the official.~. thc
mimburse:D:1C:nt will be ~ forb ~..distaneeftomthc officia1~ to
the point .of dcstl.1Wion (the lesser oftbctwo).
The offi,cia1 ~ of'GovtmingmdBasinBOJId m~is their-home ~ Boani
amubc:rs wlll be ~~:tOractua1mtmdtrlp.1I1ikagc from their UQmci.addRss totbc ~on
when travwg on District l:m:riness. To cstabtUh the mileage., Bpard mem.bc:r3mayprovide the
odometer readiugfora round trip to their xegularmeeting1ocation(s)fo1lcwing their.fim 1rip to that
~ IfBcud mernbem changc~hOmc ad.dr=a tiutin8their =m.in offiee.tbc mileage
shall be ~bypnMdingarcp13()"-:lc:nf~n:ading mdic:atingtbe:_ cbJIn&l:occum:d.
TRAVEL A.tJTHOlUZA'nON:; "this form must.Oc used ~..aU District employ~ for the
foUovringpUIpCst$:
. To obtain auuwdution to tmvc;l :md inc'.artravcl related ~. (:mclude:s tmining .SC$S1cm
~ at ok District offiCCl#)
. To xequest~ol.}. =pa~
. To request travel ad~
.
I
I
. PROCEDUR.l
SOIJTBWI:$':r:FLOlUDAW.\TD~EMENTDlSTRfCT
~. 13-' p.\~3orHi
'l'I'IU; 'I'RAVEL -
SEC'OONJn.~: AC~~~CIAt..REPOR.WGIFINANCE
~.. ~<;~~I>"~~ ~ll"SDiUed06lOI/!I6
'!'RAVEL A-U'l1l0RlZATION(COJltiaued):
Goveming 'Board' mcmbcrsmust< llSC thctmvcl au~QI1 fom1 forprlor apprt,lva1 of
nOl'.l-<<hed:t:tled travd outside the DistriC1.includingatt~~ at ~orconventions. All
sdleduled' trave1for Governing Boudmembm outside .lhc. District including aUefldance at
confe:renals. or eonvCltlticms require$ priorapptOVlUrbroughtbe conse:ntagcndaof a regWMmonthly
Govcming Board m=ting.
13uin Board mc-.mbet3must use. the U'avel~oriz:Wov. fom'& rot prior ;Jpptowl ofa.Utmvel
(mduding to. <3ov~Boatd meetingS) other than lnm toBa$mcctings.
COIlSUltants and.advisots shall be aulhoti~ as travelers 'oftbc Dis1rlct under the ~ efa.~
f or agreemcutCBCUied by .the. &ceutivcDircctcr or Assist,ant Executive Oited.or.
Advlso11' committee ~'.sball.be author'.ad 8!S tm~<:r$ of1hc..Pistrict..by bla.nlcct travel
'autb.oriza.tiOI1 with$m..~ listpfallind.iv:iduals ~.td by ~ExceutiveDirec'tOr to.~ on.thai
~ 1lJi:t.listing.shal1be updated by the'~ Depa.rtment.\iVW:nmembersare removed.
or added to1bc list.
~ym.ent c'l1'ldid~t" for~ or~onalposition.ssball.l.1eauthori.zed 8$ travelers
oftbeDistrlct undt:t 1trav'e1 ~t>nfQm1~ bytbeH\tm.anResputceS~
~tiveat.the tin1c travel ~ arc:~. The Travel Vouche:t fom't. Will alscbc
prepared by thcHuman Rcso~.~~cin.~onjunctiOJ1 with the type:; of
reh+1burscment agreed to by the candidate. Candidate will bcasked to 'sign the aut:b.criDti0Il and
lnvd vew:hc:t fom:ls.upou anivalfor the ~cw.
1'hc. ..toon. must ...clcfinc the public. ..~ ~,1.. include destinatio~ dates. of 1Xl1vcl. ..m.ocie. of
tT:m$p()rtation,~ted cost and requirlXt llPFOvalauthcrity signatures prior fosctleQ.111RlI.ttm
Q;ayq. Thcp1'C~ form must bctnJedor Ct:I1npletediniDk. A copy ofthJ:fully~Trave1
Al.lfhorlzat:ioamu# be on file in. thI::.~ve1cr'$ dcpa.rtxnent prior to dcpart:ure.foraU.ttaVei purpQSeS
and rcmainon filcfor the cu:m::nttisealycarpius one year.
BLANXET 'I'RA VEL ADTllQRIZATION..: If an employee travels regularly rbr wott
assig,tlP1-~to apartiaWttlOcatiollOf simllar~ooa.a ''blaUer' 1raVel1l'tthori~ijon farm should
be con3Plctedto coyc;rtbt:: ~ fiseal' year .(Qr .~d ~~l pcricd.fot .~'~gmncm)_
p1ac=i eu fill': in the. 'fiDaDc:.~ The fann must besipcdby' thet:t:rie1c:r and all ~
approval authorities.
PROCEDURE .
SOt1'l'1fWESTn,oRJDA 'WATERMAN~~nlS'IBJC1'
NUMBEk:: 13-5 PAGE:4of16
"1'tILE: TRA VEt
SECnO.'""-~. <. ,at
~VED: \.J~ .
UNTING ~.FINANCIALWOltnNGIFINANCB
DAD:: 0813.0196 SUPERsEDES: 13-5 Datcd06l01196
BI..A1ilCET TRAVEL AlJ'J'BOJUZA'fiON (coutirlued):
. llu::.eomplCted tra....el lWthcm:ation form sballindiea~ an lias nccdcdllsfams.
.. '111c whitcandpinJc. copies of the travel authorizatiQn form mu.st be suinnittl:d to .tbe McoUl'Wl
Payable section oftheFinanc.c Depa.~.fortM FWncefi1<.~.~ The yc:JIoW copy must
bcremll1edinthe~vcJet1s~tUe forthecunent fisc:U.~p1us one year. inannpHance
with the St:meRenmtionSehedWc.
. Each time a Tmvel Voucher is submittedutitiz:ing a blanbt travel authorization. the t::av~le:r
mustrefcrence thtTA-##### on the Travel Vouc::her fonn:.
.. A master blanket ttave1 authori2:aUOtl IIlaY be: submitted fc). CJ:)VC" llil1QCatiOO$'Within'tht Distriet
bf.ltlndarles. ~th9ugh. for regular WQrkamgmnenu outs.ide. Pi$trictbo~es 3,' ~
"bllmket" tEa'VelauthOrizaUon Will be~ for ea<ib speeifie location. .
. Blanket. tmvcl authn"~tiOl2! dD uot indicate the point of origin. !he tra:\Telvouchcr submitted
for this type of travel will c!ocuIncU1hcpoint of.ongin approved by thc~,
SIGNATQRES ~QmlliDFOll.'BA VEl. AlJTBQR!ZATlO~: ~travet<<m.ustsigntbe
furm.in ink and .~~. .thct:.app~ appxova} .aut1wity si~as iudiMt~_No.01JC ~y
~~.$iguitme ~ly forhimselfot herself;~. appmvalofabigm:tlevci of!lU%11DrltY must
bcobtaincd.
.. TRA VEL!;R; GoV'em.1.ing ~m.cn1Ix:rs.(required for l1o:u,..,cheduIed tmvel o~de DiMct
~....~ orCQnvt:ntiPosonly)
APPROVAL SIGNATUREUQum.En; Govem:ingBo.m Chairman or Vi" Chsirtnml
. TlU. VELEa; .BaSinBQll.td mcm.bcrs(tequir'e4 iar ail tIavclfuc:tv.ding Govem.ing Board
~gs; not ~ for Buin.2card meetings)
.A.PPROVAJ..SIGNATUREREQt1IRED: Basin Board Chairman Ex..officlo Of Governing
Board Q:mrrn,al'l or Vice Cba.i:rman
jj m va; .~'Q~ ~.:1tive Dirw.or(reqmted !ortravcl.outside the District bl:>undarics. an4 tp
att=dconf~ot' c:onvcntions)
APPR.OV.AJ..S1GNA~ REQUlR'ED: GovemingBoard C1Wnnm 0(.. Vice Chairman
. TRA."VELER: ~~. DU'cctor
AP1RCV"U. SIG.'lATUREREQu.uu:D= ExecutlveDircetOt
I
I
PJ.OCEDURE
SOU"I'll'WESTlLORDlA WAT!1t MAJlfAGEMENT DlS'l:RlCT
Nt1MBER; 'lJ..'sPAGE: 5 Qf16
11TL.E: .TRA VE.L . .
SEC11Q~JP~; .ACCO~O~~ANClAL REPORTING/FINANCE
AlPRo..", ~ ~~lr_dl8130p6 ~l3-j~.06i0IJ96
SIGNATURES UQVlB.!DFOll TRAVEL Atrl'flOlUZAnON (C9PtiDued):
. TRAVELER: PcputyExe:cJlti'vc Diredonf Gencr.U Ctlunscl andInspcctor Gexwal
APPROVAL SlGNATOREREQUIRED: ~e DJm;+.cr or Assistant&ccutive..Diteetclr
. TRA~ A~$
APPRoVAL SIGNATURE REQm:RED: ~. Co~l
. TRAVELER: DUedoIS
. APPROVAL StGNAl'UllE nQ~: Deputy Executive Dm:ct:ors
. T;aA.VELER: Smployees (ouuldctbc state)
A..PPROVAL srGNATtJRE REQtJJ.REU:SupCrvismsandD~ D~,andOc:p111y
~ve Dire<:ton or GmcralCoUl'.'lSd,.and Assistant E.x~eDirector or tus. dl:Signc;e.
. TRAVELER:: Employees (within.siafc outside District or to conf~ orconvcntians)
AffROV.ALSlGNATOREREQUIJ.ED: SupCrvismsandDepartment ~and Deputy
Ex<:cotiveDirectcus or Gencr.d COunsel
. 'l'llAVELER:Emplor=s{fu$idcDistrlet~toco~ orconventiona)
.4.PPROVALSlGNATlJ'U.REQm:RED: Su~and~~.or dc:stgn.ce
. TRA'VELER; Advimrs.and ~tmts
,~R.OVAL SIGNATURE UQUIUD: Deputy &~utive ~
. TRAVELER: Advi.s9rY Commi_.~
APPROVAL SlGNA't'URE llEQt.rmED: E:;ecuti....eO~or~gnec
. TRAnLER: Empl()ymc:nt Candidates
APPROVAL SIGNA.'I'lJREREQUlRED:Department Director after coardination wish
H'lmW1~
'l'RA v'EL VOUCHER: ATmel Voucbcr form $hcll1d beecmplc:tedimmcdiately upcn retm:n
ftom a fJcbHf111f',d travel period to verify aHnllatcd ~
A travel vouchc:c fcx:m :must be ~ to Accountsh:yablc within. t.l:'l1u ~ days .ot'nmun
from a travel period wiu:n ".~ce Travel Payment' ha.I been m:eived.
Ifno"~ Travel ?a.ymcn~has been rcc::ived, a tJ;a\'ClvoUcher rorm .utbe.SUbmjtt::dtc
Acceuntsl"ayablc within thirty days ofretl.l:ming~a Dvcl peri()d.
PROCEDURE
SOtJ'nlWl:Sl"FLOIUDA WA'l'U MA.."'MGEMDlTDlS"l'1UC't
~.1J..~ PAOE:60flo
mLE: TIlA VEL
smnONlD1P;
AfPROVED:
G &:FINANClALREPORTINGIf'INANCE
DAu:08l30196 $Uft.R.s:El)ES; 13-SDated 06/01196
TRAVEL VOUCHER (~ntiDued):
The~tmvcl V6~fonn~bt:.typedor compl~m ~.Jm4 autbodDdondoeumf!n~
(i.e., copies af~~on form. ~.regi$mltion fonn.~tc..) mus; I:u;. atW'Jled.. Blanke't
tmvcl~ fotm$ onfi]~. 'i:Finance.must be re~ on the 'travc!Voucher byptPvidiIlg
fhe.l'A~.
. Each ~waytrlpnm.u bo ~tc:redon Asqlaratc Imc.oftbeTravei Voucher. The pt>lnt of origjn
(~) and ~Qn (to)m._ be Wdicatcd.
. The:fiUt "leg" (C1Je..wa)' trip) ofwve} period :must ind'l.lde the a.dUal time departed from the
paimof arisEn and the last "1~:t of that travelpciod must showthctime l'etumedand location
of final destination. Homo! depattute and hour of return are. required. foraUtravl:ll periods.
C~tjTloous ttavelperiods wouId require recordm8 tb~. time at tbc.~mg ofthefust '1eg"and
tb.c time at complet:ionQfthc:final *leg,"
. Conrlrmou.s tmVel between various destinations mUSt be dtWicd ontb.e Travel V(.)UCber, Each
-teg". ofCOl"lhnllntlS travel will include a point: of origin, desti:wttion and associated explanation.
ofpublicpurpcsc-
. 1"ho public putpose requirementS mUSt be defined on the Travel V<n1chet by indicating topic of
a meeti:ng (Le., Meeting on.SWIM Issues. Meeting.w:ith DeptrtyD~r). type of conference
or .~cn (L.e.,GFOA ~ AWW A Ctmfcre:nCC), pUIpC>SC ofancv<:tlt (i.e..n"bb<m
. cutting forseme= officc).ete.
Govcming.aud BasiDBoatdmemhm may eJect to submit Travel Vouch~ quarterly.
Vl~l\m.EAGE.:. Vicinitymilcase n:prcstms mill:$drivena:ftcrmival at_ ~
from a. poi.1)t of~tion. to 3.lUlthq pcmt witbin.thc 5a~ec;.tylJdI:y'Whcn n~ to condw:t
ofiicial ~duriugthcpc:icd~~"vicinity.. txawt VicinitymilClgc mU$tbe~
separately onthc Tmvel Voucher f~a.nd an explanatiDJ1ll1U$t. be ~udcd to j\I.StifY publiC
Pl.lX'pO$c. Report. date. destination. public purpose, andbq;ifl?tl'\3 andend:lntodomett:r n:adings
(I\UtO Mi1e$ Code ~") on Ttavcl VQuchcr to ~dethc requi.rcddooumentation.
"0do~.Mikage TrifFt'Qm ~onll (Auto Miles Code: 113") moot CQIl~~ vicinity mileage
(seeA'(J170EXPENSES for~~).
SIGNA:T'ORES llEQl111U:DFOR l'RAVEL VOUCHER: Ihcb'3veiermust fign the fonn in
mkmd secure theapproprlate approvab.utbority si~as indicated. No.cme may e:tercise
si~~ WthorityfQrlilil1se1f or hcrse1l;rather. approval oia bigher level of authority must be
obta:incd.
I
J
I
PROCEDURE
SO~n.oamA WAn'.'RMANAGDa:NTlnS'DUCT
N1.1MlmR; .13-S PAGE: 1 tJf 16
mLE: TRAVEL
SECTIONIDEP
APPROV~
0& FIN.ANCIAL REPORtING/FINANCE
DAm 0$130196 SI1PEItSJ:nES: 1.3-5 DatCd06101196
SIGNi\Tt.11lES REQUDUm FOIl naVEL VOUCHER (conW1ued):
· TRAVELER: GovomingBoardand Basin Board mt:mbers and ExeCUtive Pirec-
APPROVAL SIGNATURE REQtJIRED: mve1crisCDlY signaturerequircd ex.eept asstateci
in ~BoardPo1icy whc:tlppor~al<is ~
· TRAVELER.: ~ E;(ccutiVc ~
APPRO'VAL SIGNA~ .REQUIRED:Execu1ive Director
. tRAVEl ;~ll: Deputy e.ecUtive~ra. Gcnml CotmsCl and Inspector Genend
APPROVAL SlGNATt1KEREQmRED: Assi$WltExa;utive.Oin::ctor
. TRAVEI..E1b Att.omcys
APPROVAL SIGNATURE DQmlUID: Gcnc;al CoUDSCl.orSeni9f S~.Attomeys
. TRAVEt.1C~ Directors _
APi'llOVALSIGNATUREREQUIRED: Deputy ExccutiveDitedors
· -m.A~ Employees
APPRQV ALSIGNA'roRE REQumED: Supervisors .andlar Managers andDepaxtmc:nt
Di:rec1or.s or designee
. 'l'RA VELER: Advis.or.sand CanW1t:ants
.AP'ROVALSIGNATUREREQUIRED:Dcputy E:tecu1ivc Ditc::e1or
· 11U.~ .~.Couunittee~
APPB;OVAL SIGNA"l"'URE REQUlllED:Execativc Director or &::signee
. TR.4.VELU.: :Employment C~nclim.tes
APPROVAL SIGNATURE UQUIRED:Departmmt .~upon coordination with
Human :Rc:KI~
ACCOUNTCODING: All .trave1.fonns re!atingtn 3.spc::iiic rnvclperiod must: .bcar.the same
a=oUDting data to properly identify the ttavdet~departmcnt, section, pubIicpw:pose and Icemen
as wcl.1a.s .the fund.;md ~ountto bc.chatpd.
I
PR.OCEDURE
SOt:.l"I'liW'!STJ1..O.RlDA. WATER MANAGEi"'dENT.PfSTlUCf
NUMlmlC. lJ~S PAQE:B of 16
TI'tU; TRAVEL
SEcn()NlDEP~: ~C~~:.rnA~Gw.. R.EPOR11NGIFlNAN~
- .~ t.r~~....n:~. _13-5 Qalod.OO5f(}lI96
CLASsES OF TRAVEL:
Cl~c;S AandB rraVe1shall includcanyassigmncntOnofilcialDistrict~ awayfrom6Bic.ia1
be3dq~whcnitis ~dc:rc<ireasonablc and ~ tcrstay ovemightand forWbichtmvc:l
~1U'eapproved.
Class A Continuous t.ravcl of24 hours orman: away fromoffieiallu:ad.qu.arters and awayicnt
hotne overnight. 11tisis: ea1adakd b~ Qt1rout equal quartenof six ~..ew$. whltih
shall bell weudal' day (:ruidnigbUo midnight).
Cla.ss.B Contumous travel oflcss th.at24hours which inYo1Vesovcmight~from official
ht:adq'Wttte:ls aIUl away from home ovc:might !his is calculated based on a-hour cycles
beginning at the hour of departure .
Class C Short orda:y-Ume ~.whcte the: traveler is not away from oIfi.cialh~s
oVeWgllt otWhcn travel ~during evening OO\.l:rSdue to speciaJa.s~gilmcnt to
conduct District business.
FER DD'lM: (Rdatcs to Class A orllTravcl Only)
(1) A tlatmte up mSSOpetdaY ($12.50 per quarter' day) requiring no receipts fotrooms or meals.
or
(2) ~Clttfcrthc ~l~g~wsU1gie.~to be substantiated bypaid);,ills.
,as wen as the.~. meal ~ ~ described below. When lodging or ~ are
provided at a state institution. the traveler shall be reimburscdonly for the actual expense of
lodging m'me.tls nctto exceed the maximum aUowaJ:lCC$..
or
(3) TWo.or.rnore Distrimempl~ electing to shan:: aroom.VihiIc traveling U11det C1a$$ A or B
UavCl ~tus must elc:ct . the samcpc;r dil:D1.mctbod of rcim~ (1) a.. (2) 8$. ~
abovC. l:frdmburscmem optian (2).i$ elected. only the ~ east of the room as weU .a:s.
aut.horizcd meat allowa.n.ees shallbc reimbursed.
or
(4) In the d1Se of furcigp traVel, the traVeler may choose the Swc per diem rate as. stated above or
the fot;lign travel per diem rate 3llauthorized by Section 11:l.061(3)(c). Florida S~.
Io bcc1igtole fer per diem crany uavd.~ allowanc~ ~ travel mu$. be authorized by .tht
apptQptlat.e approval authority and must tne=.tthe public pu:rposc requim:nc:nt.
I
I
I
EROCEDtJRE
SOt1TIlWESt JIt.OJUDA WATERMANAGEME.'IT msnua
NL~ 1).0$ PAG:S: 90[ 16
tr'X'L!: TRAVEL
SECrIONJDEP
AnaOVED:
: ACCOUNTING" fiNANCIAL REPORnNatflNA.'iCE
DAn:08l30196 SVl.tR.StDIS: 13..5 Dated O&O1!96
MEAL A:LL~WANCE RATES: (Relates toCtass CTravel)
TQ Receive
~ent"For:
Must: Depart:
'Priar To:
Mustltet.tun
After
AnQWlIDe~
Breakfast
Lunch
Dinner.
6 a.m.
12 noon
6p.tt1.
Sun.
2 p.m.
& p.m.
$3
$6
S12
-
Meal allowances will.be..paidto .pe:;sonsin Class ~.1ravel ~ Wbenpariiclpatingm~ed
p\1blicui~dngs.~. wor.ksbQpS, ~ialassigmn. or other official.. busin_ whi<:h occun;
outside the nonnal. watt assignment of atravelcr.
Field staffshaIl only recelvc<mCalalloWancc(s) wbenanassigntnent requires overtime statUIi. sfru:t
their DOnnal wQI:k amgr.unent I:i "in Ihcticld.. ..
In .c~p1iance~ithIntt:malRevenueService, Publication IS. Cw:tiliu:E. Employers Tax Guide,
C1as$ C m.al 3llowance reimbursements are subject to CODSi.dendiC11as incoml' for taXP~
.Whcm. a.conferenceoreonvention tegistration.fee includes meals. the traveler will not be reimbursed
fox-the meals being. provided. If the program fou. c~ o;conven!:iQn state;$ that brak:fas~
lunCh or.dinnA:r is mc1udA:d.m the feel...the traveler is. expeetcdto.~ethat ..~ without
rcimb~ (Co~ ~b.~~ a ~t an4isnotreiTUh~lo WhCn _
pIQVided. Bronchwill heeoosidertd atthelpncl1 aUowance_.)~for ~ expense
will be the appropriate mcal.allowan@ rateregud1essofthe aetua1 cost.ofthemQ!.. ~travcIet
must absorb any cost above the mcalalIowanccamount. TqI.wm not be reimhune.d.
AtlTO EXPENSES: ~ willbc mmbutS~ at the.tate approved by the State legl!ifll.hItc for
the round trip funnthe tr.l.vdet$ point of ori~ t~p(jint of destblatio!l when thettaVeJ.c:Ul
llu.thori2:.ed to .USC his or hCJ" own personal vebil;le. for cdficial Di$ict. business,. Thefi>llQwlng
guidelin=apply.
.. It is recom.n:1\mdcd that a Distric:tpccl vehicle be1JSl:d for allDis1ric; U:avclunless ~ is not
available or .uso..ofa persoual. vehicle would.be .IIlOfCl efficient or cost active. Use of a
perscm.l vehicle sba11 be. autbori.z:d by the tr.weJets D~..cr.as . d=:mtd. appropr.atc..
. All milca,gc chdm~ mustOe 'by au.swilly tmvded IiJut:from the point of origintothepo~of
~o:n. Chapter 112~1(1){a). Florida Statutes. .state.s. llA11 ttavel !:Dust be llya usually
mwc1edwutc. Incase ape:tS011 tr.1Vels by an indirect mutc. tor his own con;vemence,i!.UY ~
costs.Shail be bomeby the tmvclm; and ~ for:xpcnscs shal1bc.based only on..
cl:Wgcsas.bave bcQ..~ bya usually tta:vc1~route."
PROCEDURE
SQll'TBwzsrn..ORmA WAn:.K MANAGEMENTDIS'I'RICT
NtJMBER: i J..,SPAOI::IO ofl6
mLE.:1R.AVEL
SEC'ItON!DUAR:
APPROVED~
G &; FINANClAL REPOR'l1NGlFINANCE
DA1E;.0Sl30i96 SU,ElWJlES: 13.>$ Dated 06l0V96
AUTOEDENSES (COlltinUed):
. Whencverlhc ~im Qf origin andpoID.tcf dcst1naticm;uc. within twodifi"Cl'cntcitylti'J1i{$
~catcdOll tbcFloIida Depanment()t"'I"~011Qfticial~onmap, mileage. .shan
be dct~by.~ the()fficial Highway Mileagedlatt~~it A).'Whit;hprovides tlle
computed.4i.stancc from the l'toWn-. of origin to the. "tcwn~ ofdcstinatiOll, not acNal. odometc:::'
readings, Ifcithcr t9wn1city does lIOtappearon tU~.or whc:ninvolved in vicinity 'lIavel,
m.i1~oshould.be shcv.lnby actual odometer~. .W1umeva employees trave1..bctw=n
District servict offiCt:;. mileageshaUbc detem1ined by using the District Milc:age (::.b.art
(EXhibit B).
.. For all ~t:bmou:s tra:vc;l trips .rcporti:ng the emplOyee's hcmc as the point of m:igin(dcparture
- paint), tU aDowablcntilcagc from.tfJe point of origin (employee'sbome)ro thefim work stop
shall be thcle$W of 1he actualodome~ mileage er the distance from the emptoyee'sofficial
h~cm to hisIhcr mst.wcrk stop.
.. Fer all ~ tntvcl1ripsreponing the employ~ls hotne.~afinal destinatfun.theaijowablc
mi!~.frQm.the.1astwork$tOp to the_ ~otl(employce's bome).~ be the l~.of
the actual odometcrmileage orthc ~ from.t1:u: employee's last wOlkstop to hiSIher (,')fiicUd
hea.d.qu.artet1
-Reimbutsc:anmt for~dituJU ~ ^to the opca.tion. mamtt:.na.nce and... o~p ofa
pc;:somU vehid<;othet' than mileage is not pcrmitttd.
. Two;rQund tripsrc an airpQrt~y be approvcdifit is d;o;f~ilJed.(Q bem.orc~nomical..than
one round trip plus theairpott parldng fee fOf the~. vehicle during .thc scheduled .tmve1..
AUTOMOJ.\n.E RENT.4LS: .Each Goveming&ard ~cr, the Exeeutive Director, Assistant
E."tecutivc Di.tector, Deputy Exc:eutivc Din:ctQr, .Gcocral COun$ct. attomeys an,d .othc:r: in.dividuals
~hythc GovcmmgBOard.orExecutive ~ maybcsupp1ic:daR.cmal~..<)mtnU
Bil1ing~Catd mr~use wbi1con Distti~b~, Purr:M$miwill ~mddi$1Dutcthc
ca.rds 3.1le:r rcc;1vingan approved Credit audslKeys ~ roim frOm.th.e authori.zed individUl11:L
~ ..~~loyeewhois.mquircd tt> 1J.SC a=rta1auto, but has not been assi,gnedanamo cn:dit card. may
n:qt;.a~~Onel'rlp 1'r<1ve1Onicr (0.1'.1\0.). !he 0.1'.1'.0. iu. sub$tio.neror an auto
eredii; card to 'be ~.onLy 0l:1CC. Ttaveltl'$:may.~ the 0;1':'1'.0. by submitting a. memo to
~b1f!ij~Ewith a.copy th&nr fully. =tctuted T;rayel Auth~on fQm .~:ttacl1ed.
I
< PROCEDURE
SO~F.LORmAWAn:RMANAGDfENT.;oISI'1UCT
NUMBSR: 13.'; . PA.VE; n of Hi
'l'JTU: 1'RA VEL
SEC'I'10NJDUAR
M,JPROVW;
. ACCOtJN:I1NG & FlNANClALREPORTINGlEINANCE
E~ DATE: .08J30196 st.il'USEnts:.l3-S Dated 06lOl/96
AUTOMOBn.E RENTALS (continued):
1:o.c;<:miitQ{Ci andO.I.T.Q..l'lI'Cpmvi&::d bythen:nti1.agcncy aspatt()fits.~ withili.e. State
of Florida.. . IndiViduals . usinga~edit carda! O.T.T.O. .~tQ.et1SUrC tilattheproper disco~ .i!l
appli(:d. that no ~ tax is'd1atge4. attd that ,the most eeononrieal type of vebicleto appropr'kuely
1.U:cm'""'odate the navel ~ is ~uestcd.
Class
l(A)
2(B)
3(C)
.$(E)
S(V)
Vl!:biCl~ S~
Sub-Compact
Compact
Intenncdiate
Full 8i2e 4/th-
Mini-Van
C~
ECAR
COAR
WAR
FOAR
MVAN
AlRTRAVEL: I~is .tbc.~spons.tbllit;yof the .~. dcpartm~ to dr~i1:lcthc.~
economi~ method oftt;avel prior .tQ. tMlQng. ~Qt1$;. lc:s~On!maynolbenmdc. until
appropriate 1m",l a,uthori2ation.~~ bave bcm.me:t. The: Distri~~.~. T@ve!
A:mm.ge:mmt.~.~.~..bc~~veiy..for..~g.e~..lIt1'l,1; and.bQokiug
flights unlcsssubstmtia1 savings can be real.ized by utilizinga.nothcr SQurce. '!'he n::spcdivc
~U1mentis I'C$pOnSible for m..1(it>& changingand/or cancelliug.zm;cMltiOl1S;All ~ial
flights will be eooch class.u.nles$ not available.
Air: Tra;vcl..earos are~t cams ~ by. most~ajOt. idrllnes. tbtmgb~ Um1tcd to. NOith
~ca. 1'hese canis.~ ~ assigned and distn1n1tedbyPurcbastng. UscCredit~ys
.~foan to request mairavd card. Ncrmally. thde can:lurconlY is.suedto Governing Boatd
~.the Euicutivc Direcux"Assi.stamExecutiveDin:ctor. I:>eputy.Exceutivc ~ Gc::nem1
Counsel. Dkectors ami Attomc:ys. Other stUfmaY :requesuirtravcl cards only afta obtaining
~ fn'lm the hecutivcOircc;tor.
"Trave1exs must n:t.ain the p~ r==iptfi'om ..th.c. ~ aitliM ticket (lastpagc ()fti~). · UPQU
rcwm to tI:u: District, this. receiptmu.st be fOrwarded. w Aec:QUQu Payablewitlrln three p~da.ys
with the tmvelcts signatured appropr'.ate aecowttcoding on tbe copy.
CRt\R'IU PUGHT SD,VlCE: !hb.~nCl:.lI to. providesp~c tmnspOttatiou toathmd
m=ting:;en:. motdcr to .~~ District business (owdUghts ..are cxe1uded'4'omtbia ~).
Requests fo~ Goveming lUldIorBasin BQardmembers.~vcDiIectof.Assi$Wlt&eatti1le
~. Depmy~vc.~.3rld G=mU.Cot:msel.~.tligbtsWill~~tbrt)ugh
tbl: E:tccutive ~ .aik:r.~..approval ~ stated in the ?olicy. ~ l1$C .c>f.cbattt=r mpts
bystaffmembcrs should be an ~QQ mdmustbeautJ.wrlzedbytbcaccutivc ~~.A
requisition .(R.X) .IQU$tbc entcr~into thefitUlncial system with the i1i~ schedule in:foImatianin
ordet foraputchasC.order to be ~
I
:PROCEDURE
SOtmlWESTJ'LOIUDA WAtER MANAGE.'\fE.N'rIll51'lUC'l"
NtnItU'iER.;'13-S PAG!;UQf16
nrt.E: TRAVEL
SECTIONIDEPAll'
MPROVED:
<3 &FIN.ANCLAL REPORnNGlFINANCE
llAm03l30196 SlJPEJ1$tDES: 13~5Datt:d06l01l96
CBA.R~ ~GIlT SERVICE (coutmued):
PutcluWng willpmeess (hc request in acCOJdanCC With Board .Pbli~.15~landDistrict~
15wl~proeuremcntpracti~ whi9h includr:"~ for services witilanapptopli4te
~ flight sem<<:e. obtainingthc:~sc:rviccs aHlle besttespclll$iblepri<<:e(ce~t. with
trip rcquircmcnts anasafetY)f and ~llingIchanging the services requested tIpOll t=Ciptof
notifitaUcn from .tgcrequesting ~t. Emergmu:y.~eme11f$ mar bcmade ~~.with
~g who 'Will..the:n notify the ~eartive Depa.ctmentand request pRpanlucnoftberequircd
~ts.
t1wlr:rnc:imnd~fpa.ymcntQf onmmWtscmem fortrave1by pri'" otcampany-owned
Qf.~planCshall bcnog.rcater than that allowed for commercial (coach class) mlravcl taicfor
equivalcnt.distance.
BOLEUMOTELACCOMl\iODA.nONS: L~ ~e is n:imb~c toautnori=d
District tmrileo. n:quiring. .ovem.ilht absence ."WfiY iom official ~ and- home .undt:t
Clas$,[\. or Btra'(cl. The. fraVelCf.maynQt~ve ~ for.l~g within the.1ogJ~
.unless.autbo~bY the DcplttyExecutiYebirector o{Management Services.
In order tuachicve a. cost..savingsw the pistri~the District maycootract .din:c:1y with the
hotel/niotel.
On ~iQ1S whcnthc tnf.vClets ffigbcscbedulc or ending tUneof'~conf~pn:vcnts~
hDmcby a Iasonilblehout. the DCp~DiredormU$i~ wlwtherau additional oVemight
aa:ommodation is warranted.
iJl4ERGENCY EXPv.SE$: ~ ~tba.t arenotreWcd tclnrJd shou1.dnot.appcar
on th~ Tm.ve1 VOUCher. hid invcia: Qf~ipt for suth... expenses mUst be SUbmitted for
rcimburse:m.ent.tbrl';lUgh petty cash.. 01'. if 9Vl;1" . $a.S, by ..aubmit:tiDg a check .tequ.e$t .10 A~unl$
Payable.
OTHER :EXPENSES: 'Wntm e:xpcm.cs am i:nddenta) tcttavel. teeeipts sm.n.'bcattac:hed to the
Tm.vcl "low:;hctand ~lq)Wncd brlet1y on the,~foxm or anattaci1ed memorandum..R=ceipts arc
~in all ca.ses Q~wi=n:=ipt3 are not possiblt: (1.c... p.:~ m~). An <:xplw::lation
must .bemcludcdto expl~1'I wh,ennoteee.iPt.ia.vaihlbic. .iiptQ'()! of~yment ot exphmationis oot
submitted. ~~ cannotbea.uthorized.
I
PROCEDURE
SOut:8WtS1"FLOR.m.40WATU. MA.~AGEMl:.'If!'DJSTRICT
NUMBERt. 13..5 PAGE:.13 of16
~ TRAVEL .
w;nONID~~;. ACC9~~:.INANC1AL'.llRORnNGlFINANCE
","l)~O. ~ '(f~O~ O~ "'1'_O~d3.SPlited OMll/%
OTHER EXPENSES (conbue:d):
Oiberauthoiiad expenses include:
L Tons for road,.brldge,=rlcte. (~~ rcq~ WhcnavWb~)
2. Patkfug lUUistorage fCes(~ tt.qUlmi ~ c:tCCJlt~p;DiD82
3. LOQg ~,te1epbone~. for~ p~ (~n:quin:d- ~ vrnE1lCDW ~
dc\iices_ ~
4. Nominal telcphozl,e expcoscs"'fQl'~. purpQSes. (t~pt!.l~ - ~~ept.w~eqln ~
deVices ate used)
5_ Taxi f~l)r mhersimilar tramportatl<m.costs ~ated with attending b~~ or
going.to (fnlUl) .thchotl=I. (rc~~)
6. Confc::mnc.e or conventionregi$tmion fee paid directlybytl1e traveler whi1eattcndinga
conference or convention serving the publicpw:pose onbebaifoftbeDiMct(m::ipt ~
7. State . sales' taX paid dir=tly. by thetravclcr onpurcl1ascs diteedyrclaU:d to DistriCt business
(t~~(pt~~) . >. -
.~#1n_~IOTJ'JtIIitlr~~~~l/::~cf~~Ji;lt~~~~!I~~
Expenses notrcimbursable sre:
l.-r1pS or gratUities
2. PCrsonal telcphJJnc eaUs
3. ~'b~charge$'unJess charges'~ fot Pismet equipment
Lost or mi~.$ing receipts wm require a statemcntsigt1td by thettavcler with Department Ditector'#
approval:in ordcrtO~vcl1;imb~L
Other. travel ~cnSs..notdctai1cd j.n.t.hc ~ '.man' be bandled.'~ uc=ptiot'l 'NithD~
Wcutive D~$~"Iai.
nu.VEt. ADV Ai'l<:E5: Advana:.payment far ~ trave~ DllI.Ybt:~bythc~ve
Di'rectoror designee far C1a.ss A orB travel when the.tt"'.lVel.er anfi.cssubstmtial travel ~
(i.e., lodging. meaIs...parldog) and ~ funds to c.overthe associated travel' costs. . Travel
~~c::swi11 notbc~ fur Class Ctra.vcl ~ 1'he minimuro traVel ad'Val:lCe l11.nount
is SSG. The muimWQftVdadvanc::$baUxmtac:ed80Pen:entofthc: ~cost for of&'.a1
travel w:ludi.ng mypaymc:nts.maW:. directly by the D~.. .The.travela.dvmcewl ~y ~
~ to the travcler on the:: TAWSa.ayprior to hiBlh(:t~.
Advance payment (or the tnwcler's. cn:ditcard authm:f.Wiol1). for cnenight'$ Icdgmgis usually
~dto ..gWJnnt=Q a~a1ionif.thettave1er will miveL~.6p.lt1.md may he required to
reserve a..roomau. ~ gmupratc. 'l:'MDislricirnay reimbum: 1hisoncnight~ as an
advm(:CtQthctm'Velern t,bewveler ijocs nctpwridc a~t ~~on. Theadvan1:e,tf
~.'Will bc.madc to the trave1erpriQrto the due date atab~by~hotcllrnotcJ.
PROCEDURE
SOUTB'WF.S:l"FLOR.IDA. WADaMANAGE1\lENT nts"nllCT
NUM:8ER: 1;3.., PAGe: 14 en 16
T1Tl.E: TR.A VEL
SECnONiDUAR
APPROVE1>:
: ACCQUNnNG& FIN...UtCIALmORUNOlFrN.A..NCE
C'I1VE ])An: 08l3W9Q StrPi:.R.SEDES: 13-$ Dated 06101196
TRAVEL ADVANCES (QQtiaued):
AsSOOD aapossibleaftertheeril91oyc: learns of a ~vel~gnment,.and an.adv~is desit~ th(f
emplpyet should camplctr:; a ]"r;lvei AuxhQrization .fimnand.madc the. "Advant:e Travel Payment
Rc:qut "r~dn section. Thcreql.1est must bcapprovcdby tbecmployeefs DcpartmcntDirector be!bre
paym::'1l: can be~sed.
Withintfu:ce~days am ~..tQ theDistrict,thctravelClfWb<:lrt:ceiv~aWlvel ~.
is required to $.~a completed 1I'llVCl Vo~. Thclltnf.lUUtof tht: travel ~v~ ia.fa be
d<<Wctcd from the lravel ~.cl~imetland any ex~rrave1adV1U1"amoum mustOe
rei:mbumed totl;e District when submittingtbe T:ravelVoucher.
CON'l'INUODS 'l'RAVEL STATUS:. Those ~ployees on continuous travcl..$tatU$irJly reccive
a concn11oust$vc1 ar1vanccin Ul.\nlount not to txc=180pctCCnt of~trave1~esJor
a two-week U:ave~ pcri.od.Conwmous tr.r.re1~amdefincd .It:i. cmploy~ ..wl1o.reu~y tn.vc1
ov<:nJ.ight. 'tl1esc cmp1~ Qn ~uoU$ ~vcl :s~mus; complC".e a,.!mvel Vo~ on a
weekly basis to ..~ tbeir ll.CtUa.1tra.vcl~. If an employee is no longer onecnt:inuous
tmveI m.tus.. my oorrtimrous traveladvance amount in .excess. of actual expenses mustberefundcd
to the District within three business days.
The ~tive J)lret;tor ." lIUHlifytlr utllllprdthis.hrH:etlSlTt:.
I
PROCEDURE
SO~ft.(lRIDA WA'ID MAl'iAGDlEN'rDJ'Sl'MCT
Nl1MBER: 13-5 PAGE: IS of16
11'lU: TRAVEL
SECnONlDQl
Al"PROVED:
G &FINANCIALREPOR.'I'!NOIFlNANCE
JM.TE:G8I30196 sUPERSI.nJ:S: 13-5 Dated 06101/96
EXHIBIT A
OFFICIAL RIGHW AY IWLEAGE CHART
Whenevcrtbe point ofcrlgin and poin!: of &:stination are within two different city limits indicated
on tb.eFloridaDepartment ofTmDsportationofficial 'Ita'aSpOrtation map. milc:;age shall be det~into"i"
'by using the ~.. Hishway Mileage chart.. providing the computed distance from. the "town" of
odginlQthc ~.. Of~DOt ad:Ua1..odomcter~,
Tp.use the~ge ~ ~. ~. towD9forigin andtoW11of~Ot1. .~ both on
chlut. Place' Me:: W()Jlg .stepb~ town~gclO$e$tto the tight. FoUQWacrossto
iutorsectingeolumn beneath t:O'\1I(p. appearing closest to the left. The number at the intcrscction
t=presen:t:s. the one"YnY mileage .betweentbctwo.toWDS, This is themileagc. to be reported when
tt'avclingbetw=n tbccity1i.mits of two cities or townsappcaring an tbcmilC3gC chart.
EXA.\{PLE; City of Tampa. tcCit,y of St. Petcrshu:rg= 2i.tmilcs
NOTE: This "Official Highway Mileage" chaft .isprlmed on the .cum:nt Florida. Official
TransportaticmMap which is availAblem eacl1 Department
,~'tv 1.1 ~l
~" ~ W !lOC'.
II< ..,,__
,. '.. <I, iIR'
0411'" ...
oa; i. n ",.
n. m JJ....
.. .111 - ~
~.I.' ,. )n
"* 3.t:J -aM_ 4'
~.,:U _ ~- ~
... '....n_
ilW'''''' :.-
.. :::II ,. tI'I
.,r.:
'.taI
.,,"
.....,.
~. __. ... a.. loot '!II
= ~ == ,... ;a .. .... ..WI
... .. ..' - ..... IllOI ~... t7_
W lI" ..... 1* lllI_ ..
." ... .. .. D. lIII
" ,>> -.. -.,.
lROCQUR:E
SDtrl"BWEStftORIDA WAn:a.MANAGEMlNT DIS'IlUC'l'
NUMBER.: 'lJ~.5 PA~ 16 of 16
"l"l'fU:T.RA VEt
SECl'IONIDU
APPROVED:
G & FlN'ANCIALREPOR11NGlFINA.."lCE
C"llVEDA1'$: 08130196 $t1PER:SEDJi:S;l3-S Dated 06J01l96
EXHIBITB
J)ISTlUCT M1LE.A.GE ClfART
D~Milcage.for Most Dired.RoU1e
Between Sc:nice Oftit:c$
. HeadquartersfBrookmll~
Headqtla11f;r.;/BmoksviUe
H~ua.rter.VB~e
H~rOOksviUe
Tmn~ Service Office
TampaS~ce Office
Tampa Semce.Office
.Bartow SerVi~Office
Bartow ServieeO~
llivemcss Smiee Office
Bartbw Service OffiQC
Venice Se:vic~ omce.
TampaSetVi= Ofii~
Inv~ ~~ Offiee
Bartow Se:rvU:e Office
Venice Service Office
lnvtl:l1:l.eSS Service Office
V<mice Service Office
Vcrdce S~ Of&e lnvem~s S<:mceOffice
· These m.i1e$'MR detennincd by combining theconncamgpo1ntS forwhieh .mllcs.ha;ve &cendoCumcn=i
rnl'ee\1f~fivc:Distti~SeniceofficcslU'enot _red witllinthc limitsofllcily.~~tbc:
nW~g~ totl1<<le serviceoffi",,~t.bc d~in",d ~ the Oflicuu Highway Mi1~c cha1;t.
These~. omt;:eS arccaUed:: Broo~-ville Headq~ Tampa ServiceOffiec and Venice
Service Office.
The dccmnc:med milt::ap .bctWecu sen'icc<Otiiees as lisudin tb;e~clm1 shall 'be1J$tdw~
a DisUicttrawleris tr<I.Velini betweenDis1:ric;t servic=o~tf~ arc cxtem1avngox\blfcR:sec:l1
~ such as a detour,. w,hich:req\lix:ethcDi$trlct traveler to take mothc::r lODger rou~ an
explananoXlasto why the mileagf;~ is ~ tban.,~ milc:ageon me abcve
chartmu.st beincluCt:d with the 1n'Velc:rs$Ubmittcd Ttavel VouchCt and approved by the authori%ed
signers..
t~ nrll.t::ag~be:tMl=.thc BartOw_ m"1Tl\C$$ ~.om=s~.thtl.O~HithWa1.~ cUrt
mili:s:si:!:lcclin:setw05a'Yi=(;dii~atl:'l~l> .'111ht; . . bUls.
I
I
KC EN Gd
CITY OF CLEARWATER
RECLAIMED WATER AQUIFER STORAGE RECOVERY
DESIGN, BIDDING, CONSTRUCTION AND TESTING
OF AN EXPLORATORY WELL AT THE
NORTHEAST WWTP
PBS&J WORK ORDER INITIATION FORM
Date: September 7, 2004
PBS&J Project No.
City Project No.:
1. PROJECT TITLE: Reclaimed Water Aquifer Storage And Recovery
Design, Bidding, Construction and Testing of an
Exploratory Well at the Northeast WWTP site.
2. SCOPE OF WORK: See Attached Exhibit A
3. PROJECT GOALS:
The project, when completed, will serve the following objectives:
A. To design, bid, construct and test an exploratory well at the Northeast WWTP site,
as per FDEP direction, to provide site specific hydrogeologic information in
support of Class V ASR Test Well permitting and construction.
B. To maximize the use of reclaimed water and facilitate best management practices
for reclaimed water management and system expansion.
C. To assist the cities Wastewater Reclamation facilities in reducing the amount of
effluent discharged into Stevenson's Creek and Tampa Bay.
D. To reduce the amount of fresh water being withdrawn from underground or other
sources used for irrigation
4. BUDGET:
A Lump Sum Fee of$ 56,413.00 has been established for this assignment. Individual task
budgets and detailed man-hour estimates are provided in Exhibit A.
5. SCHEDULE:
This assignment shall be completed within 365 days (or is it 360???) after notice to proceed
has been received.
F;\..common\hydro\bd\clearwater asr\W.O. veri
I.nu
6. PBS&J STAFF ASSIGNMENTS:
Name ofPBS&J Project Manager
Telephone number with extension
Michael D. Micheau, P.G.
Proj ect Manager
Office- 813-282-7275 (ext 518)
Cell 813-220-2732
7. CORRESPONDENCEIREPORTING PROCEDURES:
All correspondence and reports shall be sent to
Glen L. Bahnick, Jr.
Asst. Engineering Director
Office 727-562-4960
8. INVOICINGIFUNDING PROCEDURES:
The budget for this work is $56.413.00 based on task breakdown presented in Exhibit A.
Invoicing will be completed using Method B (Lump Sum Basis) with invoices submitted on
a monthly basis with percent completes noted for each task. Mail invoices to the City of
Clearwater, Attention: Marty Pages, 100 S. Myrtle Ave., #220, Clearwater, Florida 33756-
5520 or P. O. Box 4748, Clearwater, Florida 33758-4748, for work performed.
City Invoicing Code: 0315-96739-561300-533-000-0000
PREPARED BY:
Michael D. Quillen, P.E.
City Engineer
Date
PBS&J
Elliott Grosh, P.E., DEE Date
Sr. Vice President
CITY
F;\..common\hydro\bd\clearwater asr\W.O. veri
EXHIBIT A
City of Clearwater
Reclaimed Water Aquifer Storage Recovery Program
Design, Bidding, Construction and Testing
Of Exploratory Wells
PROJECT BACKGROUND
At the Florida Department of Environmental Protection (FDEP) pre-application meeting held on
August 14,2003 for the City of Largo's ASR well program, FDEP indicated that the City should
obtain site-specific information from an exploratory well at the Clearwater Northeast Waste Water
Treatment Plant (WWTP) prior to applying for a Class V ASR test well construction permit. At a
joint project meeting between the Cities of Largo and Clearwater and PBS&J held on September 15,
2003, the City of Clearwater indicated a potential desire to install exploratory wells at both the
Northeast and Marshall Street WWTPs. In a telephone conversation between PBS&J and Anthony
Andrade ofthe Southwest Florida Water Management District (SWFWMD) on September 19, 2003,
SWFWMD indicated that they would only provide matching funds for a second exploratory well if
data from the first exploratory well showed the Northeast WWTP site to be not suitable for
proceeding with construction and testing of an ASR test well.
The City of Clearwater requested that PBS&J provide them with a scope and fee for performing an
exploratory well program at the Northeast WWTP site. At a subsequent joint meeting between the
City and PBS&J held in response to our initial submitted scope of services for the exploratory well
program on October 9, 2003, the City of Clearwater requested that the current work assignment
involving Class V ASR test well design and permitting be suspended until the exploratory well
program is completed.
PART 1
SCOPE OF SERVICES
The following scope of services and estimated manpower requirements represents the limited
engineering services associated with the permitting, final design, bidding, construction services,
hydrogeologic testing and reporting of an exploratory well at the Northeast WWTP site. The
estimated manpower requirements are based on our experience with similar facilities and are
predicated on typical time requirements for proj ect completion, which is approximately 8 months for
the initial exploratory well. A detailed description of the individual work Tasks is presented in the
following sections.
F;\..common\hydro\bd\clearwater asr\W.O. veri
TASK 1: EXPLORATORY WELL PERMITTING
PBS&J (ENGINEER) will prepare a Class V exploratory well permit application with supporting
documents for submittal to FDEP. The permit application will include proposed exploratory wells at
both sites. The ENGINEER will provide a draft copy of the permit application package for City
review and 10 final copies for submittal to FDEP and for City records. Preparing responses to
Request for Information (RFI) from FDEP are included with this Task.
TASK 2: DESIGN SERVICES
PBS&J (ENGINEER) will finalize the design of the exploratory wells and testing program utilizing
the input obtained from City, FDEP and SWFWMD generated during the permitting process. Design
services and technical specifications will be prepared for:
. Exploratory Wells
. Material Specifications
. Drilling Program
. Construction Testing and Verification Program
. Hydrogeologic Testing Program
. Groundwater Water Quality Testing
. Hydraulic Testing (packers and specific capacity testing)
. Geophysical Surveys
. Rock Coring
. Associated Monitor Wells (water table well)
The technical specifications will be prepared in a suitable format for incorporation into the City's
contracting documents for solicitation of bids for both exploratory wells even though the exploratory
well at the Northeast WWTP may be the only well constructed based on hydrogeologic data gathered
during drilling and testing.
The ENGINEER will provide a DRAFT copy ofthe technical specification for City review and 10
final copies for distribution and bidding. Up to two meetings with the City to discuss project
coordination and kick off are included in this task.
TASK 3: BIDDING ASSISTANCE
The ENGINEER will provide assistance to the City during the bidding and contractor selection
process. Services provided by the ENGINEER will include the following services:
. Prior to bidding, prepare an Engineer's estimate for well construction costs based on the final
well design.
. Respond to contractor initiated technical questions during bidding process,
. Issue addenda as necessary during the bidding process.
. Assist City in the bid review and provide engineer's recommendation
F;\..common\hydro\bd\c1earwater asr\W.O. verI
TASK 4: SWFWMD CONSTRUCTION AND TESTING PLAN
Assuming that a FDEP Class V exploratory well construction permit has already been issued by the
FDEP, a construction and testing plan will be prepared and submitted to the SWFWMD for
approval. A construction and testing plan is required to do the packer tests, aquifer pumping tests and
coring associated with the exploratory well as requested by SWFMWD
TASK 5: SERVICES DURING CONSTRUCTION
The ENGINEER will provide limited on-site services during construction and testing of one
exploratory well and water table monitor well. It should be noted that the minimum time allotted
for this task will still meet FDEP construction supervision and certification requirements (Rule
62-528.440(5)) applied to a Class V well. Activities performed during this task include:
. Coordination and provide technical support for and attend one (I) pre-construction meeting with
the Contractor selected for the project;
. Review contractor submittals for general conformance with the intent of the technical
specifications and contract requirements;
. Review shop drawings and material submittals;
. Verify materials and quantities used during construction;
. Review Contractors application for payment and accompanying data, schedules as-built
drawings, and recommend payments to the contractor;
. Issue necessary interpretations and clarifications of the contract documents;
. Prepare certifications of completeness for acceptance of the project components by the
appropriate agencies;
. Prepare record drawings based upon record information prepared by the contractor and provide
computer files to the City upon completion;
. The ENGINEER will prepare weekly progress reports for the City and Regulatory agencies
(FDEP and SWFWMD);
. The ENGINEER will provide limited on-site hydrogeologic services including:
~ Providing lithologic descriptions of well cuttings from the exploratory well pilot hole;
~ Monitor compliance with all FDEP sampling and approved testing program;
~ Observe casing installation and grouting operations for all casing installations;
~ Observe geophysical logging and perform geophysical logging review and interpretation
during drilling activities. Geophysical logs include but are not limited to the following logs:
caliper, gamma, electrical, fluid resistivity, temperature, borehole television log and flow
meter log, borehole compensated sonic log, variable density log and cement bond log;
~ Specific capacity interval testing coordination, testing and analysis;
~ Water samples will be collected from the completed well and submitted to Contractor's
identified laboratory for analyses;
~ Coordinate and conduct specific capacity test and variable rate step tests on completed
exploratory well and analyze data;
~ Coordinate and observe rock coring and packer testing, and provide review and interpretation
of data;
F;\..common\hydro\bd\clearwater asr\W.O. veri
TASK 6: ENGINEERING REPORT
A comprehensive engineering report will be prepared documenting the construction and testing
history of the exploratory well. Results of all testing and data collection, including analysis, will be
incorporated into the engineering report. As-built drawing will be provided in the engineering report
and to City of Clearwater. Verification of suitable subsurface conditions will be provided in addition
to either verification and/or modification of an ASR test well design criteria (targeted storage zone)
for future Class V ASR test well permitting efforts. Appropriate recommendations and conclusions
will also be provided.
Two DRAFT copies of the Engineering Report will be provided to the City in addition to 10 final
copies of the report for the City's files.
PART II
ASSUMPTIONS
1. All permit application fees ($750 per exploratory well) will be the responsibility of the City.
2. Drilling Contractor to be contracted directly to the City
3. Water quality and geotechnical (rock core analysis) laboratory costs are not included in this
proposal.
4. The City will provide review comments within two weeks of receipt of the bid package.
5. The estimated time requirements for completion ofthis project are based on our experience with
similar proj ects. In the event that unforeseen subsurface conditions or Drilling Contractor delays
impacts construction and testing beyond the estimated time presented, additional cost may be
incurred at the rates specified in the Contract.
6. The ENGINEER will provide limited on-site observation services during construction necessary
to comply with FDEP rules regarding construction supervision and well certification.
7. The ENGINEER will be the primary contact for communication between the Drilling Contractor
and the City.
PART ill
COMPENSATION
Compensation for the scope of services shall be on a Lump Sum Basis as detailed below. The cost
for this Scope of Services is $ 56,413.00 and not to be exceeded without prior authorization from the
City.
Provided below is a breakdown of the estimated cost on a Task-by-Task Basis.
TASKS
ESTIMATED
COST
F;\..commonlhydro\bd\clearwater asr\W.O. veri
1. EXPLORATORY WELL PERMITTING
2. DESIGN SERVICES
3. BIDDING ASSISTANCE
4. SWFWMD CONSTRUCTUIN & TESTING PLAN
5. SERVICES DURING CONSTRUCTION
6. ENGINEERING REPORT
PROJECT TOTAL
F;\,.common\hydro\bd\clearwater asr\W.O. veri
$ 6,757.00
$ 4,397.00
$ 1,234.00
$ 1,990.00
$28,428.00
$13,607.00
$ 56,413.00
PART IV
SCHEDULE
TASK
ESTIMATED
DAYS
1. EXPLORATORY WELL PERMITTING
2. DESIGN SERVICES
3. BIDDING ASSISTANCE
4. SWFWMD CONSTRUCTUIN & TESTING PLAN
5. SERVICES DURING CONSTRUCTION
6. ENGINEERING REPORT
90
10
30
15
90
30
I
I '
F;\..common\hydro\bd\clearwater asr\W,O. veri
EN~L
I \ .g
City Council
..~g~.~~~~~!~r...~..~.!!!..~..~.~..~..~~..~
Tracking Number: 865
Actual Date: 10/07/2004
Subject / Recommendation:
Approve a Joint Project Agreement (JPA) with Florida Department of Transportation (FDOT) for
the installation of an offset in a 12-inch diameter City owned water main, the replacement of a
segment of gravity sanitary main, and the relocation of service meters as part of the State Road
60 Plan set (City Project 04-0047-UT), in the amount of $50,000.00 based on an engineer's
estimate of the construction costs and authorize the appropriate officials to execute same.
Summary:
. The Florida Department of Transportation (FDOT) will be constructing/replacing
storm water inlets and resurfacing portions of State Road 60 from the intersection of
Gulf to Bay Boulevard, Highland Avenue, and Court Street in a northwesterly direction to
the merger of Cleveland and Gulf to Bay Boulevard, then westerly to N. Fredrica Ave.
. The Florida Department of Transportation (FDOT) will be installing mast arms at the
merger of Gulf to Bay and Cleveland Street.
. The installation of the mast arm foundation will require the relocation (offset) of an
existing City owned 12-inch water main.
. The construction, by FDOT, of a stormwater manhole will require the replacement of a
segment of the sanitary main.
. The anticipated date for beginning construction is February 2005.
. The amounts included on this agenda item are the engineer's preliminary estimate, and
are subject to change as the design progresses. The exact costs will be determined by
the contractor's bid and may vary from this amount. Projects will be competitively bid
by FDOT. The breakout of the engineer's estimate is as follows:
Capital Project: Expense Code:
Water Main Relocation (Offset) 0315-96742
Sanitary Main Replacement 0343-96634
Amount:
41,600.00
8,400.00
. Sufficient budget and revenue are available in the 02 Water & Sewer Bond Construction
Fund project, 0343-96634, Sanitary Sewer Utility Relocates and the Capital Improvement
Fund project 0315-96742, Line Relocation Capitalization.
. A copy of the JPA is available for review in the Official Records & Legislative
Services office.
Originating: Engineering
Section Consent Agenda
Category: Agreements/Contracts - with cost
Number of Hard Copies attached: 2
Public Hearing: No
ater
City Council
..."M,~g~~~a C~~,~.,r......~,~!!!~r.!~"!!,!!,~.,w..
Financial Information:
~ Capital Expenditure
Bid Required? No
Bid Exceptions:
Other
Other Contract?
JPA with FDOT, City Project No.: 04-0047-UT
Budget Adjustment:
No
Current Year Cost:
$50,000.00
Total Cost:
$50,000.00
Appropriation Code(s)
315-96742-563800-533-000
Amount
Comments
343-96634-563800-535-000
$41,600.00
$8,400.00
Review Approval
Glen Bahnick
Garry Brumback
09-16- 2004 16:08:50
09-17-2004 10:42:04
09-23-2004 09:17:51
09-16-2004 16:41:37
09-23-2004 09:37:00
09-17-2004 08:05:29
09-22-2004 11:35:38
Brvan Ruff
Bill Horne
Michael Ouillen
Cvndie Goudeau
Tina Wilson
---- ...1
Location Map
Gulf To Bay And Cleveland Street Resurfacing
l~~~~~D~~DJJ"-'S~;~";D"~l;~' I:~n I f4!::::.:. ~y ~ c:::J
JURGENS ST !2 0 a :J CEDAR HIBISCUS ST I / tlJ
c::J ~z I-!!? (/) 8:!D I I S HIBISCUS ~
go ~ ~ ~ ~ ~ ~ ~ I /.~ Ll
PALMETTO c:Jsr PALMETT
~~DO li- ~l ~~':
o c~rb'!il ST ~ ! I 0 Q ST~[j
ST <I ST ELDRIDGE ST ~ oResE ~~ ::R a
n ~E c=::J CJ MA"-E . , , L::5 V
U~ ~'!i ~
D'CJ ~ I '000 ~ ~k " I, I '~! "~KENN
018 8 DfDKSON~D13D D~D~DRD ~D-"DIO!~! = !UI~i[lQRIDGEDWlDST i
ST ~ ~ '" ~ ~ If ::l CRESTVIEW ST ~ ~ ~
~~D c=J D ~ ~ ~ T c:=:J D "o<;EYiOOO 15
~nld;~ ~.T. ~DiD~~iD:D~~l'SD~D~D!D c:=J Dt=~~Dl'Sc=J Q ~
~ c:J ~ OROVE It ST 3 ~ t ~ c=J 0 ,J-.-J 0 c:=J c:=J
DD~D ~ I D~D~D~ ~ c=J~CJ 0 D~D CJllD
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lr ST c( PARK ST ~ ~ ~ ARK ~ ST 5 ~ <(
!i r---tr1 '!i "w ,--, n" ~ ~ HARVARD '" ST
L-J< ,,~ ~ lJ~ CJ ST [jj a:: ST ~r---l~ ffi
ST PIERCE ~ t; ST ~ EV<l-;::n Place ~ ~ ~ ~L--J ~ [
ffi\'"" c(:5 i: TMOUTH ST5~
g~ ~~ ~ i loLLD ~ ST ~ ~~ FRANm! ST ~ ~~ SITE D D D
O ~ ~ CJ C=:J LS"""TA ROSA ~ SAN JUAN ~
BROWNELL ST r-----l
= = L-----.J
OST D I COURT ST I ~ ~ '!ID 0 DOULFoTO DBAY oBLVO DSR;D~
r----J w I I ~ ROOERS ST Ie. '!i"
TURNER ST L--.J>_. c=J~C=:=J~ ~ ~ c( C ~
D I I ~~ <~ lli i ~ TUR>ER ~ \T ~ TU
[j I " I ;~iL~ !CJ1B!~ DIOIDiD DIDO -~
DRUID
g D P v~ ~ ~y~Q l'Sn~nll ~ JASMINE q~ JASMINEc;;;)Y D n..................
B 6.6 ? ~ !8i~ lulUI i~:~;~:~~ MAQlJI:!
lOTUS PATH lOTUS PATH LOTUS PATH ~ ~ Z ~ C)
DDD I I T",'US'AOH~ ~ g T
ST JEFFORDS Z Sf J
'6'BlO nl~.~.....i...i....l.~.l.:. ,~I:dn Ii^"n~ I -~ 0
II n n ~~. III~~ uorn_ <T
City of Clearwater, Florida
Public Works Administration/En ineerin
ate City of Clearwater Location Request Ity OJect
09/10/04 04-0047-UT
awn y
S.K.
eel
10fJ
ec e y
RK
Gulf To Bay And Cleveland Street
Resurfacing Map.
ec- WD- ng
15-29S-15E
287B
R-vENGL
STAll:. 0;0 !'LORIO'" Ci'OPAI'lTMEUt QI' TR.4.N$PORtI\TlQN
UTILITY WORK BY HIGHWAY CONTRACTOR
(LUMP SUM)
~001
Plig"XdY
406541~1~52-01
N/A
NfA
Federal Pro ect ID~
Coun {Section No:
District Document No:
N/A
Pinella$.
NJA
THIS AGREEMENT, madEl and entered into this day of .... . ..,yearof .. ,by-and
between the STATE OF FLORI.DA DEPARTMENT Of TRANSPORTATION hereinafter referred to as the"FOOT", and
City of Clearwater , hereinafter referred to as the "UAO";
WITNESSETH
WHEREAS. the UAOowns certalo utility faciHtieswhlcna.re located on the public rOad or publj9ly~wned raU
corridor identified below, hereinafter referred to as the "Facilities" (said term shall be deemed to include utll1ty facilities as
the same may be relocated, adjusted, or placed out of service); and
WHEREAS,the FOOT iSCUrfE\nllyengaginp in a.proJect which iovolves cO!1structtng,.re(4)rlstructing,orotherwise
changing a public road and.otner improv(:iments located on a publicrqad orpubtidy ()wned rail<!;)()rridor identified as
CleveJandSt. from Fredrica Ave, to Highlands Ave
State Road No; 60 , hereinafter referred 1.0 as the "Project"; and
WHEREAS, the ProJect requires minor modifications to the FaclUtiasor the FOOT's design more particularly
described in EXhlbjtA.atfached herelp !ll'l(.1by this reference made a parthoreof, hereinafter referred to as ~Utility Work,"
and full plans and technic;:11 specifications for the Utility Work. are not rlSlQuired; and
WHEREAS, the. FOOT will perform the. Utility \Nork as.partotthe.ProjE;lct;.ahd
WHEREAS, theUAO, pursuant to the terms and conditions hereof, "viII bear certain costs associated with the
UtiUly Work; and
WHEREAS, the FOOT and the UAOdesire to enter toto an agreement which. establishes the terms and conditiOnS
applicable 10 the Utility Work;
NOW, THEREFORE,in consideratjonof tile premises and the mutual covenants contained herein. the FOOT aod
the UAO hereby agree as follows:
1. Performance of Utility Work
;a. The FOOT wHl include the Utility Work in its .plans and specifications for ttJeProject and will include the
Utility Work as part of the FOOT's construction of tl1e<Project ThepreparaUon of the plans .and
specificaUonsand thecotlstructlon of the Project wiJI be performed in such manner as the FOOT. in Its
discretion.. deemed appropriate.
b. Alllocalion,prot€lction. relocation,a<ijustrnentor removal of the UAO's Fadtities which is not listed in
Exhibit A shall lJElperformed pursuant loa separate agreement.
2. Cast of UtiUly Work
t
a
o
e
b,
TheUAOwill, atleastfourteen. .. . (~l calendardays priorto the date onwnichthe FOOT
advertises the ProjecHQr bids, pay!he FOQT theamol.lt'lt.of$ 50,OQOJ)O for the cost of the
Utility Work. Said amount will be deposited into the State Transportation Trus.t Furld.
TheFOOT~ndthe UAOacknowledge and agree that the amount stated above includes.an additional ten
percent (19%) to cQverthe UAO's obngation for the<;O$t of the Utility WorK as set forth in SE;lction
337.403(1)(0), Florida Statutes.
Except for costs associated with any changes or additions to the Ut1!ityWork, the FOOT and the UAO
agree that the deposit shall be an asset onhe FOOT and that itconstltutesa full and flnallump sum
payment for lheGQst of the Utility Wort, without any requirement for asuosequent accounting for the use of
the deposit
a
c.
UlIUfl!:S
10101
l"aJ~ X alV
d. Pursuant to Section 337A03(1 )(b), Florida Statutes, no cl1angesoradditlons totheUtiHlY Work will ..I,)~
madedunngtheconstructionof the Project.unless the UAO l1as made an additional deposit to cover the
cost ofthechangesor additi<>ns, To theE!xtentthat the amount stated in $Ul;)paregraph 2,a.. above
exceedstheamoynt ot the FOQTcontract.,r's bid thatappliestotheUtility Work., such.excess maybe
applJed. weover. the cost of tnec;hangesor. additions.AHeMa nges oradditiqrsshall. be Sl.lpjecttothe
limHaUonson supplemental agreementsal1d change orders conlaineginSection337.11(8). Florida
StahJtes.
3. Default
Q. In the eVfilot that the UAObre;:jches any proViSion ortnis Agreement, then in additionto.aryother remedies
which are othelWise provldegfor in this Agreement. the FOOT may exerciseone<ormoreof the following
options. provided tnatal notjm~ shall the FDOl" be entitled tQ receive double re<::overyord~mages:
(1 ) Terminate this. Agreement if thebrellch is material and hal> not been cured within f);Odays. from
written notice thereof from the FOOT.
(2) Pursue acl(lim for damages suffered by the FOOT,
(3) Suspend.theis$l.)ance of further permits to the UAO for the placement of Faclllties.on. FOOT
propertyjf the breach is. material and has not been cured within 60 days from written notice.theraof
frOm FOOT until such Umeasthe breach is cured,
(4) Pursue any otherremedie$ legally available,
(5) Perform.any work with its pwnforc8!.>or throl.lghcootractorsand seeK repayment fortne cost
thereOf ynder$ection337,403(3). Florl<la S~atutes;
b. In the eventthatthe FOOT breaches any provisionofthis Agreement then in addiUon to any other
rem~dies whIch are otherwIse prQvided for in the AgrE?~m(1nt. the UAO may exercise one or more of the
follo\vlng options;
(1) Terminate this Agreement if the breach is material and has not been cur~dWithin 60 di3Ys from
written notice thereof flOm lhe UAO.
(2) Pursue any otherremedies leg~IIY available.
c, Terminationot this Agre.ement shall. not relieve eitherparty rromany obligatlons!t has pursuant to other
agreements between lMpar1ies and from any statutory obligatlonsthat either party may have with regard
to the subject matter hE:lreof.
4. Indemnification
FOR GOVERNMENT-OWNEO.VTllrT1ES,
To the extent provided by law, tne.lJj\O shalllndemnjfy, defend. and hold hart'nl(isstMFDOTandaHoflts
offic,:;ers,8gents. and employees from any claim, .loss, damage. cost, charge. or expensE;lsrising'oUl Of any
acts, action, error, neglect, or omission by the UAO,itsa~ent$. employees, or contractors during the
performance of the Agreement, whether direct or indirect, and whether to anypersollor property to whiGn
FOOT or said partJ~smaybe ~ubject, except that neltl1er theUAO, itsagertls. employees. or contractors
wUl. be !lable underthii)Sectlof'l tQrd~mage$. ansingout Of the Injury> or damage to persons or property
directly caused by or resulting from .the negligence of nW FOOT or any of its o.fficers, agents, Or empl()yee~
during the pli;arformance of thi1ii Agreement
When the FOOT receives a notice of claim for darn~ges that may havebeencau$edpy tl1eUAO In the
performance of services req\.lired. under this .Agreemenl, the FOOT will immediately forward the (ilaim to tn!;
UAO. The UAOana the FOOT will evaluate the claim and report their findings. to eaCl10tnElt within fourteen
(14) working days and will jOintly discuss options in defending the claim, After revieWing the claim. the
FOOT will determine whether to require the participation ofthe UAOln the defense of the claim or to require
the. UAO to defend the FOOT in such dalmas described inlhis section, TneFDOrs failure to l1ptify the
UAO of a claim.shall nol release. the. UAO from any of the requirements of this section. The FOOT and the
UAO will pay their own posts for the evaluatiqn. setUeme!nt fl69otiations,~ndtrial,if any, . However, if only
one party participates in thedefensl;lof the claim at trial, that party ls responsible for all costs.
110-(11 0-./
UTllfilES
HUQl
P;;g'l! X qlY
FOR.NON..GOVERNMl:NT-OWNEO UTILITIES,
TheUAO shalllndemnlfy,defend. .and hold harmless the FOOT and all of its officers. agents, and
employees from anyclalm,loss. damage, cost.ch~rge, or expensearislnQputofanyacts,adion, error,
neglect, or omls$ionby theUAO, i~<tgents, employees, or cQntra.ctofSQUnng the performance of the
Agre$rnent whether direct or Indireqt,~nd whether tC)any person or property to whiohFoOT or saiq. p;;irties
may. be subjec:t. eXcePt. that neither the> UAO,itsagents;employ~s, or contractof$will bEl Hat}le under this
sl:ction for damages arising out of the injury or damage to persons or property direqtly caused by Of
resulting fromthe negligence clthe FOOT or any Gf its officers. agentS. or employees during the
performance bf thi$ Agreement
The UAO'.s .obHgatlon to lndenmify. defend, and pay ror the defense oral the FOOT's option, to participate
and associate wFth the. FOOT lotne defense and trial of any damage cli:lim or suit and any related
$ettlemen.t negotiations.$hall ari$a wllhln fourteen (HI days of raceiptby the UAOaf the FOOT's notice of
claim forlndemnltlcation to theUj.\O. . ThB notice of claim for indemnification shall be servedbyce~ified
mail, The l.1AO'sotHlgaUon to defem:janq indemnify within fourteen (14) days of such notice snaIl not be
excusecl because of the UAO's lnflbility to evaluate lif,lbiHty ar becauseJhe UAO evaluatat) liabilltyand
determines thel.1AO IS not liable Or cletermlneslhe FOOT is solely negligent Only a final adjudication Of
judgment ftndlng the FDOTsoleJly neglig13nt shaH excusepEJrformance of this provision by the llAQ. Th.(.;
UAO shall pay all costs and.fees rPlated.to.this obUgatipn.and.itsenforcementpy the FOOT. The FOOT's
<leJayin notifying the UAO pf a.clalm shall not release UAOoflheabove duty to defend.
5. Force Majeure
NelIher the UAO nor the FOOT shall be liable to the other for any failure to pertam1 under this Agreement to
the extentsuchperformanceJs prevented. by .anact OIGod. war,riot$.nat\.lralcata~trophe, or other event
bey()nd theoontrol()tll1e f'lon~performing party and which could not have been avoided. or OVj3fCome bytne
exercise of (jue diligence; provided thatthe pi:lrt)lclaiming the excuse frQmperformanc~ hall.> (a) promptly
notified the other p<;lrtyof the O~:1(:urrenCe and Its estimate duration. (blpromptly remediedar mitigated the
effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible.
6. Miscellaneous
a. The j=(iCilitiessh<Jflat all times remain the property of and bepraperlY protected<and. ma11'1talnedby the
UAO inaccgrdance with the then cLJrrentUtilityAccommo.cjaoooManual and the current utility p~mlitfor
thia Facilities except t<.) tneextent that FDOT'$ContractOt is obligated to perform these:activities during the
periOd of cQn~tf1J(ltion,
b. PUf'$uant to Section 287.058, AoridaStatutes.lhe FOOT mayunilalerally cancel this Agref.'lmentfor refusal
by theUAO toallowpubliq access to all documents. paperS, letters,prother material subjecUo the
provisions of Chapter t t9, Florida Statutes. and madear received by the UA() inconjl.l1'lcllon with this
Agreemef1t.
c. This Agreement tonstitutElS the complete 8ndtil'l<;l.le;.;pre$s.iofl of tl1e parties with respect to thesl)bjec.t
matter h~.reoft'lnd sup.ersliJdes all prior agreements. \Jnderstandings. qrnegotiations with respect thereto,
exceptInat the parties understand. and agref;i tnatll1eFDOT has manualS and written policies and
procedvres which shall beapplicabieat the time of the Project and any future location,adj1.istment. or
modification and the relocation of the Facmties am;J except that the UAO and the FOOT may have entered
into other agreements for work not included in Exhibit A lor Facilities locatedwlthin tl1e limits of the Project
Copies of FOOT manuals, pollci.es. and procedures will be provided to the UAO upon request
d, This Agree:rnlilnt $hall t"egoverned by thelaw$ of thE! State of Florida. Any provision hereof found tq be
unlawful or unenforceable shall be se\lElrableand shall not affect the validity of the remaining provisions
hereof.
e, Time is ofthe essence in the performance of all obligations under this Agreement.
rl0dJ10.57
lJTlUTIFS
10101
F'ltg",XfAY
t. Allnotice$ requlredpursu<;fntl;o the leMS hereof may be sentbyJirstcla$Ul1ited States Mail,facshnlle
transmission, hand delivery, or express mall and shall be deemed to have been received by the end of five
buslness days from the prpper sending thereof unless proof of prior actual receipt lsprovlded. The UAO
shall !lavea.cofttinuing obligation to notify each Oistrict of theFDOT of the appropriate. persons farnoticas
to be sent pursuant to this Agreement Unless otherwisenptlfiedin writing, noticesshaU aesent to the
(ollpw1ng addresses:
If to the VAO:
lfto.the FDOT:
7, Certification
This document is a printoutoi an FDOT form maintained Inanelectronk: format and all revisions thereto by the
UAO in the form ofaddltions, deletions, or substitutions are reflected only<inan Appeooix entitled .ChangasTo
Form Document" and no change is made in the textof the document itself.. Hand notations on affacted portions of
thisdocumel1t m~yrefertochange$ reflected inlh~abO\le.ru!lrrl!!!d Appendix but are for referenc::epurposes only and
do not changl')tne terms of the doc.umfint By signing Jhi~ document, the UA() heret)y represeotSthatno change
has. been made. to the text of this document except U1rough the terms of the appendix entitled "Changes To Form
Document"
You MUST signifY by selecting or checking which Of the foilo'.'I'ingapplies;
@ No Changes have been made to this Forms Document and no Appendix entitled "Changes To Form
Document~ is attached.
o No changes have been made to this Form Document, but changes are included on lhe attached Appendix
eomled "Changes to ForrnsDocument"
IN WITNESS THEREOF, the parties hereto have executed this Agreemenl effootive the day and year fi(St Written.
UTlLITY:
BY:(Signature)
{Typed Name:
(Typed T'itle:
DATE:
Recommend Approval by thePlstrlct Utility Office
BY:(Sipnature)
DATE:
FOOT Legal Roview
BY:(Signature}
DATE;
'fj!MItO.51
11fIUTJE$
11>>01
Page X 01 Y
5TATEOF FLORIDA
DEPARTMENT OFTRANSPORTATION
BY:(Signature)
(Typed Name:
('Typed Title:
DATE:
FEDERAL HIGHWAY ADMINISTRATION (Ifappli<;able)
BY:(Sigoature)
(Typed Name:
(Typed Titte:
DATE:
:>T ATE Of FLORillA OfPAR'lMENt Of tflAN$J'MtA1idN
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
CHANGES TO FORM DOCUMENT
,1 o-)lO.~!
UllLmt;s
10.\:11
EN ~ .3
\ \. q
City Council
.............~g~~.~"~"!;~~~..r,,.~...~.!!!.~r~,!!.~.~~...w.
Tracking Number: 866
Actual Date: 10/07/2004
Subject / Recommendation:
Approve a Joint Project Agreement (JPA) with Pinellas County for the installation of two offsets in
a City owned water main and the replacement of the service line piping associated with the
relocation of water services/meters in conjunction with Pinellas County plans for "McMullen
Booth Road at SR 590, Intersection Improvement", in the amount of $30,063.30 based on an
engineer's estimate of the construction costs, and authorize the appropriate officials to execute
same.
Summary:
. The purpose of this agreement is for the construction of two water main offsets. The
offsets are to be constructed by the same contractor that is tasked with the
intersection improvements for Pinellas County thereby avoiding scheduling conflicts.
. The intersection improvements include the widening of SR 590 and the installation of
stormwater drainage structures.
. The anticipated date for advertisement is October 2004.
. The amounts included on this agenda item are the engineer's preliminary estimate, and
are subject to change as the design progresses. The exact costs will be determined by
the contractor's bid and may vary from this amount. Projects will be competitively bid
by Pinellas County. The breakout of the engineer's estimate is as follows:
Capital Project: Expense Code:
Water Main Relocation (offset) 0315-96742
Amount:
$30,063.30
. Sufficient budget and revenue is available in project 0315-96742, Line Relocation
Capitalized.
. A copy of the JPA is available for review in the Official Records & Legislative
Services office.
Oriqinating: Engineering
Section Consent Agenda
Category: Agreements/Contracts - with cost
Number of Hard Copies attached: 2
Public Hearing: No
Financial Information:
lYJ2en: Capital Expenditure
Bid Required? No
City Council
...mm,~,~g~~~~ c~.~~r.~.~!!!Qr~ nd!!..!!!~._.....
Bid Exceptions:
Other
Other Contract?
Joint Project Agreement with Pinellas County, City Project No.: 03-0084-UT
Budget Adjustment:
No
Current Year Cost:
$30,063.30
Total Cost:
$30,063.30
Appropriation Code(s)
315-96742-563800-533-000
Amount
$30,063.30
Comments
Review Approval
Glen Bahnick
Garry Brumback
09-13-2004 15:09:37
09-16-2004 12:22:29
09-23-2004 09:19:50
09-13-2004 15:34:55
09-23-2004 09:30:30
09-14-2004 14:11:38
09-21-2004 14:59:40
Brvan Ruff
Bill Horne
Michael Ouillen
Cvndie Goudeau
Tina Wilson
A
NORTH
Location Map
McMullen Booth & SR 590 Intersection Improvements
nr~!D~
~oAKS I
4th ST.
PROJECT
SITE
City of Clearwater, Florida
Public Works Administration/En ineerin
ale City of Clearwater Location Request
rawn y
S.K
eel
lofl
09/10/04
ec e y McMullen Booth & SR 590 ec- wn- g
RK Intersection Improvements Map. 4-29S-16E
265A
4,: fN~;
JOINT PROJECT AGREEMENT
FOR
UTILITY INSTALLATION BY ROADWAY CONTRACTOR
PROJECT NAME:
PROJECT LIMITS:
PROJECT PID NO:
McMullen Booth Road @ S.R. 590
Intersection Improvement
922051
This Agreement, made and entered into on the day of , 2004, by and
between Pinellas County, a political subdivision of the State of Florida, hereinafter called County, and the
City of Clearwater, a Municipal Corporation of the State of Florida, hereinafter called City.
WITNESSETH:
WHEREAS, the County intends to construct improvements to McMullen Booth Road and S.R.
590 hereinafter referred to as the Project, which will call for the adjustment, relocation, and/or installation
of the City's utility facilities along, over and/or under the Project, and,
WHEREAS, the above described utility activities are to hereinafter be designated as "utility
work," and
WHEREAS, the County's plans for the Project have been reviewed by the City and the City has
had an opportunity for input into said plans, and
WHEREAS, the County and the City have determined that it would be to the best interest of the
general public and to the economic advantage of both parties to enter into this JOINT PROJECT
AGREEMENT for the "utility work" and,
WHEREAS, the City has expressed its desire to assume all reasonable and necessary costs to be
incurred for this "utility work" and has requested the County to include in said Project certain plans and
specifications to meet the City's needs, and,
McMullen Booth Road @ SR 590 - City of Clearwater JP A
10f6
12-03-03/JSC
NOW, THEREFORE, the premises considered, and in consideration of the sum of One Dollar
($1.00) each to the other in hand paid, the receipt whereof is hereby acknowledged, and in further
consideration of the mutual covenants hereinafter contained, it is agreed by the parties as follows:
1. The City's "utility work" within the limits of the Project, is more specifically described
as:
The installation of two offsets in a City owned water main and the replacement of the
service line piping associated with the relocation of water services/meters along the right
of way adjacent to SR 590.
2. The City will prepare, at its expense, the design of plans and specifications for all the
City's necessary "utility work" described above and will furnish to the County no later
than June 30th, 2004, complete and reproducible plans on standard size sheets (24" x
36"), together with a complete set of specifications covering all construction
requirements for the "utility work." These plans and specifications will be complete in
every detail and will include a "Summary of Quantities" sheet and/or "Bill of Materials"
identifying the items of work, with a "final estimate of cost," required to accomplish the
"utility work," said estimate to be satisfactory to the County. The plans and
specifications will be signed and sealed by a Registered Professional Engineer in the
State of Florida.
3. It will be the responsibility of the City to coordinate the development of the "utility
work" plans with the County's plans for the Project. The County, upon request by the
City, will furnish all available roadway information required by the City for the
coordination and development of the "utility work" plans, and the County will cooperate
fully with the City to this end.
4. The City will obtain all necessary permits required for construction of the utility work.
5. Pinellas County will issue a "Right-of-Way Utilization Permit" upon execution of the
agreement by both parties.
6. The City does not warrant the accuracy of the County's survey information. The City
will be responsible for reviewing the County's survey information and will be responsible
for any changes to the City's plans made necessary by errors and omissions in the
County's survey information.
7. All survey for the construction of the "utility work" will be furnished by the County,
under the direction of the County's Engineer.
8. The coordination of the City's "utility work" with that of the roadway contractor and
other utilities and/or their contractors will be the responsibility of the County. The City
will cooperate fully in this matter to ensure that any delays in the construction of any
phase of the project occurring as the result of unforeseen circumstances involving the
City's "utility work," will be remedied immediately with the full force and power
available to the City.
McMullen Booth Road @ SR 590 - City of Clearwater JP A
20f6
12-03-03/JSC
9. All of the work, pursuant to this JOINT PROJECT, is to be done in substantial
accordance with the plans and specifications of the City (if any) which plans and
specifications are, by reference hereto, made a part hereof. All information required for
field changes, change orders or Supplemental Agreements pertaining to the City's "utility
work" will be promptly furnished to the County.
10. The City will provide the necessary construction and engineering inspection of the City's
utility work to determine if construction is generally in compliance with the plans and
specifications. The City's inspector will immediately notify the County inspector of any
objection to the "utility work."
11. The County will be responsible for the bidding and award of the Construction Contract
and will include the "utility work" as a separate option item in its bidding document.
After the County receives, opens, and evaluates the bids, the Director of Public Works
will notify the City, in writing, of the County's intent to award the contract. This
notification will include the amount for the "utility work" option. The City will have five
(5) days from receipt of the County's notification to request, in writing, that the County
delete this option, and to notify the County of the City's intent to perform the "utility
work" with the City's own forces or its own contractor. In order not to delay the
construction of this project, the City must show that it is ready and able to perform all
"utility work" prior to requesting that the County delete the "utility work" option from
the contract award. The City does not have the right to delay or affect, in any way, the
award of the contract. In the event the City, in performing the "utility work," causes a
delay to the County's construction of this project, the City agrees to pay all claims and
costs incurred due to the delay. In the event the County, for any reason, decides either
not to proceed with the Project or halts construction of the Project, the County will not be
responsible for any "utility work" not completed.
12. The City will participate in the design, utility coordination, pre-construction and other
meetings as necessary for Project coordination.
13. All adjustment, relocations, repairs, maintenance, and incidentals required to be
performed to the City's existing utilities with this Project, not included in the "utility
work" will be the sole responsibility of the City. All such work is to be coordinated with
the construction of this Project and in a manner that will not cause delay to the County's
Project contractor.
14. The City's comments and suggestions are invited and will be considered by the County;
however, all services and work under the construction contract will be performed to the
satisfaction of the County's Director of Public Works, who will decide all questions,
difficulties and disputes of whatever nature which may arise under or by reason of such
contract for "utility work;" the prosecution and fulfillment of the services thereunder, and
the character, quality, amount and value thereof; and who's decision upon all claims,
questions and disputes thereunder are final and conclusive upon the parties hereto.
15. The City hereby certifies that funding for the preliminary estimated "utility work" cost of
$50,000.00 including 5% for County construction/contract administration costs has been
appropriated and is available for deposit into a trust account for the purpose of payments
by the County to the contractor on the City's behalf. The deposit will be due to the
McMullen Booth Road @ SR 590 - City of Clearwater JP A
30f6
12-03-03/JSC
County no later than 30 days following the bid opening of the construction contract.
Interest will accrue on the deposit balance and be used toward Project costs. In the event
the actual cost is under the final estimate of cost, the County will reimburse the City any
excess trust account funds. If the actual cost is over the final estimate of cost, the County
will invoice the City for the balance owed.
16. Upon completion of the entire Project, which will be determined jointly by the County
and the City, the City will own, control, maintain and be responsible for all City utility
facilities involved according to the terms of the Pinellas County Right-of-Way Utilization
Permit. The City further agrees that it will maintain and keep in repair, or cause to be
maintained and kept in repair, all of such constructed facilities or utilities.
17. The City agrees to indemnify, hold harmless, and defend the County from and against
all claims, suits, actions, costs, attorney's fees, expenses, damages, judgments or decrees
brought by or on behalf of any person or legal entity or property arising from the
participation in this agreement by the City, including breach of contract, interruption,
delay or related claims arising from the City's performance of its own "utility work" or
use by the City of the completed "utility work".
18. The County will forward all invoices for processing to the City's representative as
shown:
City of Clearwater
Engineering Department
Post Office Box 4748
Clearwater, Florida 33758-4748
Attn: Michael D. Quillen, PE, City Engineer
19. Upon completion of the entire Project, the County will, within one hundred eighty (180)
days, furnish the City with two (2) copies of its final and complete billing of all costs
incurred in connection with the work performed hereunder, such statement to follow as
closely as possible the order of the items contained in the job estimate and include all
monthly payments to the contractor. The final billing will show the description and site of
the project, the date on which the last work was performed or the last item of billed
expense was incurred, and the location where the records and accounts bill can be
audited. Adequate reference will be made in the billing to the County's records, accounts
or other relevant documents. All cost records and accounts will be subject to audit by a
representative of the City.
20. Upon completion of the entire Project, the County will, within one hundred eighty (180)
days, furnish the City with one (1) set of "as built" ("record"), standard size sheet (24" x
36") "utility work" plans.
21. Upon completion of the entire Project, the County will insure that any warranty,
including materials, equipment, workmanship and closeout documents, by the contractor
constructing and/or installing facilities in accordance with this agreement, is passed on to
the City under the same terms and conditions as that warranty applies to facilities
constructed or installed on behalf of the County.
McMullen Booth Road @ SR 590 - City of Clearwater JP A
40f6
12-03-03/JSC
JOINT PROJECT AGREEMENT
FOR
UTILITY INST ALLA TION BY ROADWAY CONTRACTOR
PROJECT NAME: McMullen Booth Road @ S.R. 590
PROJECT LIMITS: Intersection Improvement
PROJECT Pill NO: 922051
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
by their duly authorized officers and their officials' seals hereto affixed, the day and year first above
written.
CITY:
PINELLAS County, FLORIDA, by and through
its County Administrator
BY:
BY:
Stephen M. Spratt
TITLE
WITNESS:
WITNESS:
BY
Secretary
APPROVED AS TO FORM
BY:
Office County Attorney
McMullen Booth Road @ SR 590 - City of Clearwater JP A
50f6
12-03-03/JSC
E:N~ 4
II. 10
City Council
,",~"~",~g..~,~,d~~~~..~.r~.~~~r~"~,!!~!!!
Tracking Number: 690
Actual Date: 10/07/2004
Subject / Recommendation:
Approve a Supplemental Agreement with HDR Engineering, Inc. in an amount not to exceed
$115,000 for additional post-design services related to construction of the Memorial Causeway
Bridge and authorize the appropriate officials to execute same.
Summary:
In 1994 the City entered into an agreement with HDR to develop a preliminary engineering
report for replacement of the Memorial Causeway bridge.
This agreement was modified in 1995, 1998 and 2000 to provide for additional studies and final
design.
In 2002 the agreement was modified to provide for $455,700 in post-design services including:
shop drawing review; responses to requests for information; construction calculations;
attendance at progress meetings and permit coordination. These services were anticipated to
last through the construction contract completion in July 2004.
Unanticipated delays in the construction process have resulted in a construction duration
exceeding the expected duration.
These additional post-design services are a result of this increased construction duration. Billing
will be based on actual hours used, not to exceed $115,000.
Sufficient funding and budget are available in Capital Improvement Program project 315-92820,
Memorial Causeway Bridge.
A copy of the agreement supplement is available for review in the Official Records and
Legislative Services office.
Originating: Engineering
Section Consent Agenda
Category: Agreements/Contracts - with cost
Financial Information:
~ Capital Expenditure
Bid Required? No
Bid Exceptions:
Sole Source
In Current Year Budget?
Yes
City Council
......~g~,~~~~Q~~r~.~.!!!~ra ~.~.~~
Budget Adjustment:
No
Appropriation Code(s)
315-92820-561200-549-000
Amount
$115,000.00
Comments
Review Approval
Michael Ouillen
Bryan Ruff
09-22-2004 15:45:08
09-24-2004 13: 16:23
09-23-2004 10:11:14
09-23-2004 11 :26:43
06-30-2004 14: 14:27
09-24-2004 12:31:19
Cvndie Goudeau
Tina Wilson
Brvan Ruff
Bill Horne
j!j\(G ~I
MEMORIAL CAUSEWAY BRIDGE
REPLACEMENT DESIGN
CITY OF CLEARWATER
SUPPLEMENTAL AGREEMENT NO.5
THIS SUPPLEMENTAL AGREEMENT, made and entered into this _ day of
2004, by and between the CITY OF CLEARWATER, an incorporated area in Pinellas County, Florida
hereinafter called the CITY, and HDR ENGINEERING, INC., 2202 N. West Shore Boulevard, Suite 250,
Tampa, Florida 33607-5755, hereinafter called the ENGINEER.
WITNESSETH:
WHEREAS, the CITY and the ENGINEER heretofore on October 21, 1994, entered into the
original AGREEMENT and on December 20, 1995, July 20, 1998, October 11, 2000 and January 24,
2002 entered into SUPLEMENTAL AGREEMENT NO.1, 2, 3 and 4, whereby the CITY retained the
ENGINEER to finish certain services in connection with SR60 Memorial Causeway Bridge Replacement;
and
WHEREAS, Section IX. Additional Engineering Services and paragraph I.B of Exhibit "B" of
the original AGREEMENT provided a mechanism for the ENGINEER to provide additional services as
authorized by the CITY; and
WHEREAS, the CITY has determined it appropriate for the ENGINEER to perform additional
post design services for deign assistance and construction assistance for a new bridge, and that the
ENGINEER be granted increased compensation as described below.
WHEREAS, the CITY Commission by majority vote on
Supplemental Agreement and authorized execution of such;
, 2004 approved this
NOW THEREFORE, this Agreement witnesseth that for and in consideration of the mutual
benefits to flow each to the other, the parties agree that the ENGINEER shall perform the additional post
design services as described in EXHffiIT A of Supplemental Agreement No.2, which is attached hereto
and made a part hereof, and that the ENGINEER shall receive for his services hereunder the increased
maximum amount of $115.000.00 dollars as described in EXHffiIT B, attached hereto and made a part
hereof and that the length of services for this work effort shall be extended to March 1, 2006.
Except as hereby modified, amended, or changed all of the terms, conditions, billing procedures,
and other administrative procedures of said Agreement and any supplements and amendments thereto
shall remain in full force and effect.
Page 1 of2
(Signature page for Supplemental Agreement No.5 between the City of
Clearwater and HDR Engineering, Inc. re: Memorial Causeway Bridge)
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year
first above written.
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Brian Aungst
Mayor
William B. Horne II
City Manager
Approved as to form:
Attest:
City Attorney
City Clerk
ATTEST:
HDR ENGINEERING, INe.
By:
Susan Hayes, Notary Public
LarryD. Low
Sr. Vice President
2202 N West Shore Blvd., Suite 250
Tampa, FL 33607
Page 2 of2
EXHIBIT B
METHOD OF
COMPENSATION
METHOD OF COMPENSATION
The Consultant will be paid a Maximum Limiting Amount of$115.000.00. This amount will not be
exceeded without a fully executed Supplemental Agreement.
Billings shall be monthly at the rate schedule shown below.
BILLING RATE SCHEDULE
FOR
POST DESIGN SERVICES
Thru Dec. Thru Dec. Thru Dec.
Job Classification 2004 2005 2006
Project Manager $161/hr. $ 169/hr. $ 177/hr.
Chief Engineer $178/hr. $ 187/hr. $ 196/hr.
Sf. Engineer/Environmental $ 128/hr. $ 134/hr. $141/hr.
Engineer $101/hr. $106/hr. $111/hr.
Designer $ 87/hr. $ 91/hr. $ 96/hr.
CADD Technician $ 70/hr. $ 73/hr. $ 77/hr.
Clerical! Administrative $ 54/hr. $ 57/hr. $ 60/hr.
These billing rates cover all labor costs including wages, salaries, fringe benefits, overhead and operating
margin.
Miscellaneous and direct out-of-pocket expenses will be billed monthly for the actual amount incurred.
B-1
EN~5
\ \.1 \
City Council
...ww.....~g~.!!~~~"~~~r~.~!!!~ra ~..~...~m..mm
Tracking Number: 860
Actual Date: 10/07/2004
Subject / Recommendation:
Approve the Grant Agreement with the United States Environmental Protection Agency (EPA)
which provides reimbursement of project costs up to $1,306,700.00, and award a contract to
Danella Companies of Pompano Beach, Florida, for the Seville & Sunset Drive Reclaimed Water
System (02-0103-UT) construction contract in the amount of $1,951,550.70, which is the
lowest responsible bid received in accordance with plans and specifications,
and that the appropriate officials be authorized to execute same.
Summary:
This item is a continuation of the development of a reclaimed water transmission and
distribution system in the City of Clearwater. This project will target two areas, the primary
portion being the Seville area with a smaller portion of the project along Sunset Drive in the Old
Clearwater Harbor area. The new distribution system will provide reclaimed water to
approximately 6 multi-family residential communities and 10 commercial customers. The project
consists of approximately 19,800 linear feet of 8" and 10" transmission pipeline, approximately
8,160 linear feet 4" and 6" of distribution pipeline, and approximately 10,700 linear feet of 1"
and 2" service pipeline. The construction contract time is 300 days.
Construction is expected to start in November of 2004 and be complete by September of 2005.
The scope of work requires the contractor to replace potable water service lines throughout a
portion of the projects limits of construction, totaling about 5,000 linear feet of services lines.
This work would have been performed as a portion of the 2004 Water Service Line Replacement
Project. The work also includes installing approximately 260 sanitary sewer cleanouts.
Combining this work in the reclaimed water project will save the City from paying for restoration
costs under two separate contracts.
This project is being funded in part by a grant from the Southwest Florida Water Management
District (SWFWMD). The Cooperative Funding Agreement between the City and SWFWMD
includes reimbursement of 50% of the cost of the design, and the construction of transmission &
distribution facilities up to a maximum of $1,200,000.00. This project is also being funded in
part by a grant from U.S. Environmental Protection Agency (EPA). The Grant Agreement
between the City and EPA includes reimbursement of 55% of the project costs not to exceed
$1,306,700.00 Any unused funds from the EPA grant can be used on the Del Oro Reclaimed
Water System Project. Sufficient bu
City Council
'W"w..~..~.g..~.~"~,!!!,......~"~ver..w..~...~~.~.!!!w~.~..~..!!!.
dget and funding are available in Capital Improvement Program projects 0315-96739, Reclaimed
Water Distribution System in the amount of $1,686,430.90 of water or sewer revenues,
315-96752, Water Service Lines, in the amount of $194,477.80 of water or sewer revenues and
343-96665, Sanitary Sewer R & R in the amount of $70,642.00 of 99 Water & Sewer Bond
proceeds. The final Engineer's estimate of construction on this project was $2,522,600.00.
The distribution pipeline construction on this project will primarily be installed by the directional
drill technique. This is being done to minimize the impact of construction on the residents in the
project area.
This project is consistent with the City of Clearwater's Updated Reclaimed Water Master Plan.
McKim & Creed, the engineering design consultant for this project and an Engineer-of-Record for
the City of Clearwater, has provided written recommendation to award the construction contract
to Danella Companies.
There is no cost associated with the grant agreement portion of the agenda item.
A copy of the contract and the grant agreement is available for review in the Office of Official
Records and Legislative Services.
Originatinq: Engineering
Section Consent Agenda
Category: Construction Contracts - Public Works Originating
Number of Hard Copies attached: 4
Financial Information:
Type: Capital Expenditure
Bid Required? Yes
Bid Numbers: 02-0103-UT
In Current Year Budget?
Yes
Budget Adjustment:
No
Current Year Cost:
$1,951,550.70
Annual Operating Cost:
$0.00
City Council
,~g~,~~,~,~~~~.r~<<~"~!!!~"!:~,~.!!!:!~
For Fiscal Year:
10/01/2004 to 09/30/2005
Total Cost:
$1,951,550.70
Not to Exceed:
$1,951,550.70
Appropriation Code(s)
0315-96739-562800-533-00
0315-96752-562800-533-00
0343-96665-562800-535-00
Review ADDroval
Glen Bahnick
Tina Wilson
Garry Brumback
Michael Ouillen
Brvan Ruff
Bill Horne
GeorQe McKibben
Cyndie Goudeau
Amount
$1,686,430.90
$194,477.80
$70,642.00
Comments
Reclaimed Water Distribution System
Water Service Lines
Sanitary Sewer R & R
09-13-2004 11: 10:30
09-17-2004 08:06:15
09-21-2004 15:00:47
09-13-2004 15:43:18
09-17-2004 10:25:13
09-23-2004 09: 18:49
09-14-2004 07:59:07
09-24-2004 13: 17:26
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City Council
Cover Memorandum
Tracking Number: 855
Actual Date: 10/07/2004
Subject I Recommendation:
Reappoint Doug Williams to the Municipal Code Enforcement Board, in the business person
category, with a term expiring on October 31, 2007.
Summary:
BOARD: Municipal Code Enforcement Board
TERM: 3 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: Whenever possible, this Board shall include an architect, engineer,
businessperson, general contractor, sub-contractor & a realtor
MEMBERS: 7
CHAIRPERSON: Sheila Cole
MEETING DATES: 4th Wed., 3 p.m.
Nov. and Dec. - TBA
APPOINTMENTS NEEDED: 2
DATE APPOINTMENT MADE:
THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE
EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Douglas J. Williams - 2544 Frisco Dr., 33761 - Original Appointment 6/20/02
Interest in Reappointment: Yes
2. Lawrence (Duke) Tieman - 1120 Kingsley St., 33756 - Original Appointment 10/3/1996
Interest in Reappointment: No (End of 2nd Term)
THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FIll THE ABOVE
VACANCIES:
1. David W. Campbell - 2310 Minneola Rd., 33764 - Retired Computer Systems Analyst; past
member C-View Task Force; CERTAF
2. Paul Ellis - 19029 US Highway 19 N., 9-702, 33764 - Interior Design/Catalog layout Design for
AAFES
3. Louise C. Riley - 1620 Drew St., 33755 - Retired (Semi) Estate Planner
4. Debra Walser - 240 Windward Passage #1301, 33767 - Realtor
Zip codes of current members:
1 at 33756
1 at 33761
2 at 33764
3 at 33767
City Council
Cover Memorandum
Oriainating: Official Rec and Legislative Svc
Section: Consent Agenda
Category: Other
Number of Hard Copies attached: 0
Public Hearina: No
Financial Information:
~ Other
Review Approval
Cvndie Goudeau
10-05-2004
12: 13:34
CITY OF CLEARWATER
Application for Advisory Boards
(must be Clearwater resident)
RECEIVED
SEP 2 7 1996
CITY CLERK DEPT.
Name David W. Camobell
Home Address:
Office Address:
2310 Minneola Road
Clearwater. Florida ZIP: 34624
ZIP:
Telephone 725-1276
Telephone
How Long a resident of the City of Clearwater? since 1990
Occupation
Employer
Field of Education:
Other Work Experience:
Comouter Science
If retired, former occupation computer systems analvst
Community Activities: homeowners association. Coalition of Clearwater Homeowners Assoc-
iations
Other Interests: /
Board Service (curreRt and past)
Board Preference:
CERTAF. CVIEW Advisorv Task Force
MCEB
Additional Comments:
Slgned:~_
Date:
Seotember 27. 1996
Please see attached list for Boards that require Financial Disclosure. PLEASE RETURN
THIS FORM TO: City Clerk's Department P.O. Box 4748 Clearwater, FL 34618
Cf .\'1.,1
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BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
Review the cases brought before the board and determine whether they
are in violation of the city's Code of Ordinances and/or Community
Development Code.
2. Have you ever observed a board meeting either in person or on C-View, the
Oty's TV station?
I have watched virtually all of the monthly MCEB meetings for the past
several years.
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
I have been very active with Clearwater government activities for over ten years
including very close coordination with the Community Response Team in their
establishment and exercise of policies and procedures for code enforcement. I served
as a member of the Code Enforcement Review Task Force (CERTaF), a Commission
appointed body, to refine the City's Code of Ordinances. CERTaF was responsible for
establishing what IS known today as the Community Response ream (CR f). On
numerous occasions I have participated with staff on creation or changing of city codes.
4. Why do you want to serve on this Board?
I believe that I can serve the City of Clearwater well as a member of this
board because of my knowledge and understanding of the Community
Development Code and Code of Ordinances. I have an understandina of the
purpose of the Board and believe I can contribute significantly to its function.
"
Name:
David W. Campbell
Board Name:
MCEB
CITY OF CLEARWATER ~ APPLICATION F~R ADVISORY BD'~~OS'" ':", ":, ' :' ' T)
(must be Clearwater resident) ,'a.. " ,,,-'" .,.......
'0 '\ ~ · JUN 1 2 2002
Name: ~~~ s:\ S 'J-: W, \\, ~ e.\ $'
l
Home Address:
~ ~ " L{ F"A.. \ Sc 0 1> R. .
C LEA.R.W....\eR Zip '!.~'c. t
Telephone: '1^' -.., ^ S' - '3" to( f$
How long a resident of Clearwater? \ \ ... YeWtS
Occupation: Q..~tt\.t, B,,~lc.e.1f..
Field of Education:
~~\\t. "-C!.C'.......h.\.l - 6s k\~~ hu~ t~
~ ~~t-Ae ~...-.'-=. ~ 'i u E "DQn.,"""~
.
[U F,t.S'-tokC!'t e.~e\)\'T
If retired, formeroccupation:V,t.t9~~~ ~\3\~"t~...T.~Y. Q.~ VP.Q~~"\-ltsv"~'p61fs-~~
Community Activities:~"~ Q.,t t "',~" ~~; ~ #t~ u.,.,.~
VP Ct-~4L ~,.lo~ o~ Ate. &...~ ~~-- C\~..~-e1,.~ ~Il~e
~ <:'T\z.t..~ FiDC. ..e11le.4.. c.le........"~~; 'R""~3) 4>U t:lAot. t"'",s.k ~.e
Other Interests: ttt-\."Q.5~to.' e'1 ell)~dfJ..e"Tllnl4)~ R.t7r.)
Board Service (current and past): Board Preference:
t=\4.'= T......~ ~ec ~t)~ 2.AFQc..C!e~e...:r-
Office Address:
CITY CLERK DEPARTMENT
Zip
Telephone:
Employer:
Other Work Experience:
~~~ ~e..~e~ .
Additional Comments:
\
Signed: ~~, (~.QQ~ _
Date:~ '3. 2C>e>~
<<
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
QU)t.a9ue."t"S. \\~Q\U~ ~eGii. Mg~~ e u F~~~ ...
cc=- F'l~e ioc.(!~f>,..TtcrM":l. L\c~~s-e,. b~c'J(~SI ~1o.UA).s
S\~ f\,.t> ~Q\~ C! \+i C!~O.S
2. Have you ever observed a board meeting either in person or on C-View, the City's
TV station?
ic~
3. What background and/or qualifications do you have that you feel would qualify you
to serve on this Board?
- ~
2J 3 'f e6.fl. sot '"l~c.u.c.'S ~ \S t~ tJ\.~.. '-t~
~..-\rL~'4! 1\' \o4o"'e~uec.. Is:S des
4. Why do you want to serve on this Board?
$e.~ . ~ Q,-,,"~c:.. -:D-->'1
~e.\,.~vc .(2.",,,,, ~A:\r::.~ f\ 9~~\"'\-\.,,-e ecu+e,'~h"",
~ (! '''\1 d> t ~ lecVl.~&ll."t""e~
..
Name~~\'\' ~ W..l\u.\....$
Name:........ ~ ~ JLl- . '_
Board CoD~ ~M~CpM.~
FEB 21 20U3
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident) ! , '
. ;''J
Name:'. ~4 U L
EL-L~ .-,
-)
Home Address:
Fl02 Cf uS fiG,! /9 IV 9 - ~/L
F /, .n c:::-/ ./ ~ I'/~' /
l,tEARUIflTEr<.. I ~ ZIP ,,'.>) f( ''-I
Telephone: 72./7 5 .)~. '-f '5 fS ':,
How long a resident of Clearwater? -3. Y RS
Occupation:
Field of Education:
Office Address:
Zip
Telephone:
2. iYl c.t; .
Employer:
Other Work Experience:
C,
F {; 1~/JAF/3 '3 :li-
/! I} 1'/1 / A/ /J 1/;//11'(/ e::- 5 E I< (j t ., E S;"
If retired, former occupation: y:; '7tlf,O/?" j)/.f.S'/b-AJ _~l.JiOlRuli'Grz FOR- /1 A (- E \" ..
Community Activities: DESIGN O:!H4.(\;\,\rt\::"-~ t seA-- tVA-LL, C6'>i1-tCV1/ITEE
" C ~~..\ ~ r c"9U - U - A I<- )r C~;" T>GfJ.1oCIJ T I
PRE-~t"'J;;'AJr 'Two 'fEAP..c; Al"~C AfT O::dt/l.~X' /'LJJJJ/:!/:l;6/'I'i?'
ather Inte1'ests: .::), L-J7V"~.'r"r
Board Preference:
t /;y C e/JFOPCIi/J12l/r :g{,:;,4f~D
b ell ur I F( ef.} 71 & N' C';;';'/..o\ WI " iT
---I2F A
_Dt::s lG-tJ
f1,lflJ6 n..
i 10 ~ Iv'feR./o R
PLA,IV AJ i /1/6-
~ PI<\c..~
Board Service (current and past):
-
Additional Comments: A4F Er ':. AR/n ~l
111/ Gty(oPC;
"'."/'..- -7 ~ <7 /~ .
Signed: L/ ,~"1/;.~ /,X>{...c...,
l ESf6--tJ
A//?FdRc~
E,r C/-/.4 /fJG/;-' S E;e b"/c!.6-
Date:
i)
/
c:j () 'J--
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
.'R,Q/Zb
'2 11&/( ,
.Y 111 ,tU
,; f.' "
.
hears /1..L--~ U;Jf . o.~. l.l/('.t:, J-8#.f ,. I/) r:/r'l
I 71' f /
C' (Jt!r-( I' e~ fr:-c/ ,'A; OCt: up/'{ .f./ ~el I /.. ('e VJ r p ~.
I/rc,/ 0[/,"/,1/.111 ~7(1Y);'n j r--!(:,. and J'c.1/v"C';
I.) "'~ ~ /-r: hA ( ... C Vi fo I'c.e' ~ /. /1-0/ Co tie.[ .
/~ L I
# /10/5 br:rh/~/I~ O//e~// r.-:/)} t1t'I/~/~P';/(lff'n7- d)?~1 t'>h~~/#C:('"
"9-erf-;/;i e. r-- / c./ p,;hl'./ 'C'c 7-.> ' /
2. Have'You ever observed a board meeting either in person or on C-View, the
City's TV station?
'f.['
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
J hc{ve
C4/!?/J rl/'14/!'izT
V
Je I'V t'td 0' j/J
&t-Uf?/e/C"J
6 t9a/'ds
wlf~
I
4. Why do you want to serve on this Board?
J ~r/ (JI"I d // /.{~ f(/ (' 17 n ll'l .~t//c'
16 -Iht
;' yJ [,It!) / ve c:.l
[.I've '
..J~t9- tn ~
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/
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toh ;.c 11
.'--
eOI'M IU u VI I . fu' ...L
W II-A /k{ olea.....
/pt
t
Name: ~/J-f....,.- Ell is.
I Board Name: E 11/~rcc- /1;~111 /.0:a /'t.-i.-
:?- ?3 Cc.. v' I/./~ c a ~. (:;1>1 {~ n/l1Yl / ~* e
.....
",t
Name:
JUN 0 4 2003
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
~OUl Se C. ~ I L.a-Y
Home Address:
t ~ ~() lJ Re=-(.tJ :s J .
CJ...~f.lfl..wIJ.,rr~1L Zip '337S-~-
Telephone: 7).. 7 - .f '" - go 711-
How long a resident of Clearwater? ~s; re
Occupation: _ R r:TJ (l. G j) [ 51::-11,)
Field of Education:
J. t t to '--t....Iff"" b ~
Office Address:
Zip
Telephone:
Employer: S E"L ~
Other Work Experience:
If retired, former occupation: ~STArfS" f>j.,~^,AlcTR
Community Activities: '5~'" ~v/Li)tre..,. fe.v' (?dtJAt1
W'LStJltJ f'J.A-'I ~dS~
Other Interests:
Board Service (current and past):
7 '/ L Y f<... ~dDa.
AD A1 . C~/JtJ.6
. I
Board Preference:
C()f}g
Additional Comments:
S\gned: ;{i~- 1'. e~
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
Date:
to""
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
Pf2er\/lou'S t!'o< PiF(C./t=J1/C& 7 12- 7Jf
~tSrltf"'l? A5 PRe-Sf p;A/:t-
2. Haye you ever observed a board meeting either in person or on C-View, the City's
TV station?
YIF5
3. What background and/or qualifications do you have that you feel would qualify you to
serve on this Board?
J:f / A s t1 ~(J \/ "
4. Why do you want to serve on this Board?
WIAtT TO SrR.t/1r rr-}f~ ~IIY
~
Name:
Board Name: fVJ U AJ J () ~ f' 4'- ~ dP I'r e Ai ,:- 0 R (} G" IfJ SAJg-
. ..
.tl~Il~"~sI..3':. -
, '..IliU.IltI.J_II.i"I~U.JYIftL
'1ii_'X_...tI'S_m~d" .' ~~~__''''.~~JI ______________
'0- 3-03;14:30 ;CITY CLERK DEPT.
;727,5132 40913
1# 2/ 5
RECEIVED
OCT 17 2003
CITY OF CLEARWATER. APPLICATION FOR ADVISORY BOA8~1AL RECORDS AND
(must be Clearwater resident) lEGISLATIVE SRVCS DEPT
j)c6,lA ItJItLS fJ(..
Name:
Home Address:
d1l/o Lilll.!1> tJtt~A &SAI-L 41/3 lJ /
{! { f.,4~d A rr~ FL-- . Zip ~ 3 7~ 7
Telephone: 7).7- V'/.?- 7r-?'f
How long a resideot of Clearwater? .:2 R
Occupation: (f-AL17' It.
Field of Education:
6. j 11#, 1/ (J r- ;}1,A-6/h?vt
Office Address:
tJJ11-1} ~)J~) AI#~j) jJ~ SSA~
CLf/1IMJ~14l- FL liD 337'"
Telephone: 7;). 7 - t/ J , - 0 1)./
'1fA/l5
Employer: ~c.,l/TU II.. 'I ,;t I / ~LIr6-/N 5
, .
Other Work Experience:
-.JUj(tVC~.> 6lw#u- IN CL4JJ'1l- 17
-U4L 77J 1f- I YJ.. if /L
&Tt.,(/tf{
I
Yf,f~~
If retired, former occupation:
Community Activities:
Other Interests:
Board Service (current and past):
/t!/~!..
Board Preference:
Aju'JJ'lI/1~ fODl_ t!"~F()Lc(~.!pr
Additional Comments:
Signed: dL -d
Date:
/0,-/3 - 0.3
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue .
. ,r
"C!IIIl~~"~..3:'
.'nliII.ma".~m~[" ':'~~.~..1~ .~..~_.t"'.I'I=-9t1~...
10- 3-03; 14:30 ;CITY CLERK DEPT.
;727 562 4086
# 3,1 5
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
"/;. JtEVJFIAl UUt).; E.;etJJ7,vtr ('IJ)LS ,ccJ/l-- OCCU~~T1(J/l.II''fL Llc.[A/Jf~/
FtL-f...) J>U/Lf)/lf/c.) ~ at SIf-IVAC-f- I .,J 2(}~/AJlr- + ))En.tpt./AlL.
nJCllL- lilli-leA rl0N 'TO jlL4,t?t.f.. ..5 L~~IAI{,.- v#ttl#A/~ 'L-S l.J tJr.~
L5 ii' '- i)1.~ r;.
~(JK-UAl&- ~ F;'P>77/lJ~ IM-mL lJlL Lt{sIAJf..~c:, o~ ~t... t1-
N€W tStlJIAl'i-Sj at... kfG .
2..Have you ev~r obse~ved a board meeting either in person or on C.View, the
City's TV station?
~tJ c - Vltt.-J
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board? . j)UJAlJ
Ii -t't...P
I ) A- FaLACL !ttSo/C,S> n tlAlu I tiNe. FnJLat.->>Tl.'f ~<;:A-Lr w Ilrl
"
<! 1'f'1I fvlJL LfSl7!tl.17'NJ of--. EAlFvli~fA/T ..J Mj){L.rl>1A/iJ 1!k-tl(.. /dI/#Cr;
~rJ '{II<. t!ur;,N(SS ftJYJlnluAhTf' .4- ~ /L.tf-l.-77J,c / ~'Ja. CrJbE- lYne'c/7~A()1
T I
.J ~AFrJl.L~r.A7S 1m/JeT/pc- If.j(~EA/7s tIS J,JULJ ~.,t/fldAJ(n/(,- 7l!~/lL
fltJ Jj (, I T'1 (J F L. t rC-.
4. Why do you want to serve on this Board?
/ls ('-f4--.udIl-~ tON77;vk.$..~, -jO ?LnJ A-r A-AI UJ,/L',l.fl.r.AJ&//"l..IJ /,Ia~
Ld):)s. 6NPoILC.C-J"IUv'T ~/Lt- Ifc.C"'1J~ Kl.'I ,}"O #1/"/;) M/p/Ut- /I
,
~L
"
f:
~
t(),,-1F6,(TJ'i~LL t.-lnSr'tLE Fo/t- "-(..5 IDE/tIJ::f -I- t'lCJ"IA/6- nle e~T1'
tfl-1JJ~AcTi {IE- ...J. S AI=€.
~j
Name: JJf,1tfJL
;j11t~(/C
Board Name: A/IIII tl/ IJL,. !:,o[
2A1fotUt;n l-#/ ~
..~'
:;.'
:.;!
I\",?:>
City Council
Cover Memorandum
Tracking Number: 856
Actual Date: 10/07/2004
Subject / Recommendation:
Appoint Helen Kerwin to the Beautification Committee with the term expiring on October 31,
2008.
Summarv:
BOARD: Beautification Committee
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
STAFF LIAISON: Parks & Recreation Dept.
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Saundra L. Curry
MEETING DATES: 1st Wed., 8 am
PLACE: Municipal Services Building
APPOINTMENTS NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE
EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Sheila Sullivan - 3043 Marlo Blvd., 33759 - Original Appointment 11/6/2003
Interest in Reappointment: NO (Resigned/Moved, not living within Clearwater city limits)
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
1. Paul Ellis - 19029 US Highway 19 N, 9-702, 33764 - Interior Design
2. Helen D. Kerwin - 2465 Northside Dr., #103, 33761 - Retired Business Owner
3. Elizabeth Lancara - 2030 Cleveland Street, 33765 - Secretary/Administrative Asst.
Zip codes of current members on board:
3 at 33755
1 at 33756
1 at 33759
1 at 33761
1 at 33764
Originatina: Official Rec and Legislative Svc
Section: Consent Agenda
Cateaorv: Other
Number of Hard Copies attached: 0
Public Hearing: No
City Council
Cover Memorandum
Financial Information:
~ Other
Review ApDroval
Cvndie Goudeau
10-05-2004 12:21:27
FEB 21 2(m~
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident) i'. '
. ;':J
Name: '. ~q. U L
ELL~ ,-,
.)
Employer:
Other Work Experience:
C, i. f). ."
F6/(. /JAFES*
r!? I} 1/1 / tv. /J IX/i?" 1/ e- 5 131< () t ,> E s'''
Ifretired, former occupation: y:; 7cK,tJ/\ j)G..SiW _>(J;,OlRUli'G~ 1=OR- /1 A (- E \'> .~
Community Activities: DES(GN ~.tt~ \ 'rr\:::"t= I SE;rr U.JA-L~ COi'H~'V7 IIT[6
, , \C ~E-~\ ~ r clU - U - R- )( ("19;" T>6-fI1oC 0 T I
&h~Pi~ie'tef~ r "TWO 'fE"A P..<; .A~C Af r aHYl ~K CAd-("ftff/C~~
Home Address:
/Q029 iJs, ffG'I /9 IV 9 - 7(F2-
f~ /, .n Z:=-/? Al /7/. , /
(.. tEAR fA, 'II rEr<- I L- ZiD ..') ~ / W '-t"
Telephone: 7 2-'7 ~=) ;) L: L-/- 5 rs .~
How long a resident of Clearwater? ,.3 'r' R~
Occupation:
Field of Education:
Office Address:
ZiD
Telephone:
2 iYl C.r; ,
-1JFA
~S lG-~
s; PI~C.t-
i /Ij ~ IvTER 10 R
PLlVvAJiN~
ESr6-;J
h-Iq Jo n..
Board Service (current and past):
-
Board Preference:
t //f C E ~ Fc.1 PCti/J;! tFl./ r g [,9.41:' D
bcAurlFte/17/CiN C~}/'V\ WI" ,rS6
Additional Comments: A4F E)" 0:;. AR/?"f ~.
IN' ~t'!foPG
..,.,/ ,~
. . . ~//
Signed: C/ 'L"Y.~ /-:x./{.,-C.~ .
~/'R~d/fJC~
c=r C//.4/(/G~-' S E;,e /""/c:.6"
Date:
')
i.,
/
(!;if
(.1 'J--
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
R
.' ,<I/o? l>
hea rr
/' t'~ It" c/
/1~~ J>' </, I
!?-J'
(I,("~ I-~P.f
.
{'/rj
C (jar's.
I
1/1
,
,"/
P:I
DLI_UO/?_";'/~e"/ /'""'".:>n {p('
I , p~
t> /('_. (/11 d Jc" / v e J
.[/~r:. , !hh'/d,.'l1fi ~7t7y"Un'~
r... j j
Or:) ~ I~' P1A C ... r: VI fol'C-CS" /. r/tj
I L /'
tit II . " " ,. /." .
:Y~(f/ltf ~ /10/5 Pcavhl'l OJ/el?t-l/ f--/>} t1t'1//':/1,P;//(~J-7'/ b')7~1 t">h~p"/'#~("
I... '''ger-l-/;l e r-....' c-;/ p /"t'./ 'C"C T.> ' /
2. Have"You ever observed a board meeting either in person or on C-View, the
City's TV station?
Co t/eJ .
je.f.
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
:T hCfl/e
C"/O/2 r/~ne"#ir
tt
Jel-veA O'j/)
&"W t7kYe~
,
6~;ds
WII,{
4. Why do you want to serve on this Board?
J ~t/ (J/"/ ~ j,. IfL' Iff /' 17 n '/1'1 "bt,//e
1/1'1-1 e 16 -Iht
;' I-J [/(f) / ve d
1- !/t/e,
--J~t9- tn ~
O?..J '
/
(/I(!€
#;
,.j c be
t{)h f'e 11
Co pJ-7 IU UVlI 'fi/ I
w/I-h 1);/ c;tea.-
I" PI.
Name: ~ 0- [,.- ELL i 5'
I Board Name: E 11/~rcc- ,p};~I11 /~4: I'?'--
?-- ~Z3 Cc.. (,I' I/./~ c a ~. (:>1>1 {~ ;;V? 11'1 / ~ije e
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOA~~~EIVED
(must be Clearwater resident) JUL 3 0 2004
Name: H e.-.I e V1 --:Lt< e II"" vJ ; Yl OI=I=I("'tl1ll(iCORDS AND
Home Address: Office Address: LEGISLATIVE SRVCS DEPT
.;lLJ. t.o S NH+ h s " tit ]) RJ 1J I b..3 AI / A
(
~ t<A ywct+eH P:- L liD 33) (p I ZiD
Telephone: 7 d-. 7 - 7 g 7 - 0 B , / Telephone:
How long a resident ~f Clearwate~ 2> 7 ~c..~.
Occupation: ~d ~~ ~ Employer:
Field of Education:. other Work Experience:
~4~~rJ .Jc~~, ~ ~
If retired, former occupation: ~, ~ Jj 71&. J fA.-1 SNp -- (1!t/~ f.t. Iq7J-~g 1
Community Activities: Po..a.r ~H'\- - fA-h fh1kC~ 'tJ~, "(41 ~
UdJMdi~-fh~ p~'u~. -~ ~t~ CERr0Htvtn.'itw.j~~~1u~
Other Interests:
Board Service (current and past):
G lL <Uf ~ ffJ.07Al I 11cr - a.o t> I
Board Preference:
0~~~~
o ~.M-v ~,
Additional Comments:
Signed:, ~~. ~ Date: ~ ~71 JIH1-
See attached list for boards that require financial disclosure at time of appointnlent. Please return
this application and board questionnaire to the Official Records & Legislative Services Department,
P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112
S. Osceola Avenue.
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
;;:~:;ju~t~~~
~~(~~M~~~
~.~ c,d-~)~
2. Have you ever observed a board meeting either in person or on C-View, the City's
TV station?
~_ .Q~~;.r~ ~ 7V-?
3. What background and/or qualifications do you have that you feel would qualify you
to serve on this Board?
~~ 0- F'-'-';cI;"~, ~17h ,,~
~/~.~~r37~. J. 1-1€-
~~~~#a~4~H
~dt ~ A4 CAf'rv~ ~ 1:iv ~~41U- ~ ..
~ if O<M Mf' ~ ~,I.- ~fvtkJ. (Jrt;rt, &,y.
4. Why do you want to serve on this Board?
J ~ ~ 0& Wf..~ J u...v M
~;: ~1q~ W~
~_;t; i:ku, I
Name: j,td.uJ ~, ~
Board Name: ~~ ~
.'r,.. ...
~
..
!
CITY OF CLEARWATER - APPLICATION FOR ADVJSORvtBP~RDS," ._~ L)
. (must be Clearwater resident)
FE8 1 8 2003
Name: Elizabeth A. Lancara
Home Address:
2030 Cleveland St.
Office Address:
, CITY' Cl P"( re.-":. ::~,;-;\r.Hn'
.' l..l..' ~.' . ,.,~ \.. 1.-.. ~
Clearwater, FL
ZiD 33765
ZiD
Telephone: 727-447-6209
How long a resident of Clearwater? Eleven years
Occupation: Secretary/Administrative Asst.
Field of Education:
Have 32 college credits.
Telephone:
Employ-er: Curren9x unemplo~
'\lY\~iZ-HJcr 71lt( 03 - l\ \ i~c.3
Other Work Experience:
Data Entry Clerk for Title Co., AF Recruit.
Office Administrator. Customer Service
Rep.
If retired, former occupation:
Community Activities: Skycrest Neij;!hborhood Assn.. Clearwater Garden Club. 'volunteer for
Clearwater concerts and Officer Friendly Bike Safety Jambore~
Other Interests: Photol!:Taphv. crochetin~r hikE! 'riding p~U-~l~ \I \ ohli' , ~ '9lO-~'\b
Board Service (current and past): Board Preference:
None
Beautification Committee
Pa~ks and Recreation
Date: .:?2 -/!-o-3 .
. See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
APClTl6JoJAI-. Corl'\JV\E"JVl.5, PA\N' 'louR- t\EU'\~ cur aooL.\.) f\.)E.lG\-t.Bo~o~DS C'c~\=C.-ee.~c.€
ao03 A~() a.col{' Cl<4-lLl ~'C1V\ ~A NG~ W'l.o6(>l-~H AN 0 ;:fflZZ- r::-e:6T "'OL..J'~~e~
'J)o1.l.)}.lT~ k) :D~'6 rJ (]:j ("'("\ M I j11;JE. VOL-u N\e:-e::-~ ttA \L..:S OA" vOLJ..) J.J~
'. _~t, ..
-.
BOARD QUESTIONNAIRE.
..
,
1. What is your understanding of the board's duties and responsibilities?
Members advise the commission on anyl~hanges or improves necessary to
keep recreation centers and parks attractive to citizens' use. There
is room for improving these facilities based on needs of residents.
2. Have you ever observed a board meeting either in person or on C-View, the City's
TV station?
I've watchedlhe Development Board meeting on C-View.
3. What background and/or qualifications do you have that you feel would qualify you
to serve on this Board?
I have been a resident of theSkycrest division of Clearwater for eleven
years and have some knowledge of native plants that may help in improving
landscaping.
4. Why do you want to serve on this Board?
I would love to take part in improvin2 Clearwater and feel that the
Parks and Recreation CenteTsof Clearwater are a great part of enjoying
life here.
Name: Elizabeth A. Lanca1';'a.
B d N Parks and Recreation Board
oar ame: . .. ."..
II.lL{
City Council
Cover Memorandum
Trackina Number: 857
Actual Date: 10/07/2004
Subiect / Recommendation:
Appoint Josephine Carbone to the Neighborhood and Affordable Housing Advisory Board(NAHAB)
in the East Clearwater resident category to complete a term to April 30, 2005.
Summary:
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 7
CHAIRPERSON: Laurel Braswell
MEETING DATE: As Called
PLACE: Determined when called
APPTS. NEEDED: 1
STAFF LIAISON: CHUD-Howie Carroll
DATE APPTS TO BE MADE: ASAP
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Residential Bldg Industry and/or
those areas of labor engaged in residential bldg industry; banking/mortgage industry; advocate
for low income housing; provider for low income housing and/or real estate industry; resident
from one of the City's Neighborhood Revitalization Strategy areas; City resident; and resident
East Clwr area.
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE
EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Joyce Smith - 1944 Harding St., 33765 - Original Appointment 6/18/1998
Resident East Clwr
Interest in Reappointment: NO (Resigned)
(person appointed will start immediately to complete term to 4/30/2005)
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
Resident East Clwr
1. Douglas J. Booher - 2717 Seville Blvd., #13-106, 33764 - Realtor
2. Josephine Carbone - 2678 Country Club Dr., 33761 - Retired
Zip codes of current members:
2 at 33755
1 at 33759
1 at 33764
2 at 33765
1 at 33767
Originatina: Official Rec and Legislative Svc
City Council
Cover Memorandum
Section: Consent Agenda
Categorv: Other
Number of Hard Copies attached: 0
Public Hearina: No
Financial Information:
~ Other
Review Aporoval
Cvndie Goudeau
10-05-2004
12:24:21
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name: Dou<.;{ AS ~ '300 H';:'R..
Office Address:
I'll IV , ~EL c Ifr::,e ;(D
L-A I<G 0 ?L Zio r:?771
Telephone: 7ri-? - 533- 00,3";
}JEAR-S - L/ VW IN AIV6l.LAS /:DL ~);t6""
EmPloyer: ELA' A'u ([1:0 # . ~~t!-;t"7?'i5"
Other Work Experience:
A~A-L~/f Jl~tl/l()~5 7Z> "?CAL E:sm7E:.?
ho.eICE:D /,1.1 Tlfe IT h€"L D 4~
ILAJlJov<; rohv/<J~ Soo ~/I7~AA//~5
Home Address:
~711 SEvl LL?" 6tvD -=Ii 13- /~~
CLEA I(w A n=.(( rL Zio 3~ 7L. Y
Telephone: 7;;}7 - fofi1- XI 9/r
'3
How long a resident of Clearwater?
'.' Occupation:. If'E,4 L Tn R...
Field of Education:
,4$>.-,r..q.n:S 7J;;Gh:T;:- :S~~M<;
If retired, former occupation:
Community Activities: /NIIOU/€l:> IN IIA~/O/J5 ~v,tVj) /(A/S"~ Acr'I/IT/~5 r()~
I!l.j)A, AlL-CIII'-"bdE;VS )IosAn4~, 11 THe LEf.lkp""'~A tI LYPf/IIontA SCcIi::,;'-
Otherlnterests:J:' e~Jo}' P,st+lf'>I6 t MOST" Spofl."'iS
Board Service (current and past):
tA~1 l~iDG.f'JT- 5E/l7DI'1A C(,..vA
Additional Comments:
Board Preference:
NA~Af3
Sign~
Date:/- g- o~
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
RECEIVED
JUL 12 2004
OFFICIAL RECORDS AND
LEGISLATIYE SRYCS Df.PT
BOARD QUESTIONNAIRE
. 1. What is your understanding of the board's duties and responsibilities?
;(e,VI/;:W ~ i2vAL vAT#!: c::: IT~ ;;~o ~RA-""'S 14""04~1"\ AT
UlJJ 70 /J1t>I:>t:::J(..4n:: INCOMe .If~Si2>E;VT.s~ MA~'''''I,("
FE1:>e~AL ~. Sn4.TI:. t-Iov$,I1V 6 ~.(.4NTS Ie 13Ff\JE P,T-
,Ht:5E. /1V""J)lc.l1ooAt..S. /"IAtC.e:. ~eCOMI'1FI'..j~TI~S ~ CI'"r~
MANAG€.fl t: CITp COvf'o)clL Rf~MDIN6 !1oOSJluG l! CC:lt"'\t"1UN'I~
DC" v E'\...O f (II'\. f:~" t.c 6 (l. A/vt ~
_ 2. Have you ever observed a board meeting either in person or on C-View, the City'~
TV station? .' - .
n'S, ::I' !+74-vc A-"7TE. NDFv S' OM ~ C / r Y (" "''' .")c' ( l yf.t I:::-'TT, rJ 6. 5'
I IV ~E.esG)JU. J" tllJl/~ ALS 0 wATe flrE7) 56/"'1e wo,.t!K S~....o,'VS
o/V IV,
. 3. What background and/or qualifications do you have that you feel would qualify you to
serve on this Board?
:::I" FeEt- MY E'iPe~I€fV~E;. If'o,j REAL E'S77t~ Atv'b IJSE, . (j-F
l~f)G/lA""'S LI K'E TH€ 7:7IM/A p/lY C~ WI L (.. tie //A-t..uAh'L€.
T #"5'0 vfJDDtS774J/D -rIfE C.1/-,ql..LEAJG€.5 ~,c /J/':-hJftL)I1t5LC
flc.?v5lNb /IV 1"1 IfEAL €Sntl7C fr/J9~I!'ET 5t.k:" It A-5 c>v~~.
4. Why do you want to serve on this Board?
'I' FCEL THI~ Atv A~cA 6,e::- MY C~/l-'T/"1/.,1/oJI")' W~€
r c AN Co~TIi,8vTE .~--/J1-AJ::e .,4 J;1~FF€~~,v.cE.
Name~C:>lJG LAS ~ t300 t+r=R-
Board Name: N A H A (5
RECEIVED
JUL 19 2004
CITY OF CLEARWATER - APPLICATION FOR ADVJSO~nOARDS
(must be Clearwater resident) ~. ,_fClAl RECORDS AND
,'i 3 . lE\,:1fSLATlVE SRVCS DEPT
Name:;.....io s </J j I ;? t: {]~ I u)o? -e-.
~
Home Address:
~/n 7>t.iL (~b '2J.,
CJd~' pJ.-- Zip.3 "571./
Telephone: 7d. 7 -- 7 5 t -l/( II
How long a resident of Clearwater?
Occupation. ." Employer:
Field of Ed,ucation: f,. ' - <- ) (I Other W. ork Experi~r'.ce; . '..
..k;~ ~ rI s. . /Z...-t.. '-fi--c
'~~~ ~(~7' c--~0J, ~~../t.-4.I~L.:-.
17 . /' (). ~.; 71
,~ ....:::;.e.-r:-~/' <!-- ~ ~J . ~ -, _ _ '_' ..,
If retired, former occupation: t/ ' W:{l t",-). , '~"C;-- '.' ...:::h,j;.ot..,;4s/l
Community Activities: I 0 G'~ 0 \
Office Address:
Zip
Telephone:
I'
.,/
L:AZ'- ........ ~ &L.eh-.-'
Board Preference: ()
S;gnl.o:.. . /(/ . / Date: 7 ) "l [
'" ..' . . I I
See a(~elli'st for bO~;~S that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
2. Have you ever observed a board meeting either in person or on C-View, the City's
TV s.tation?
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3. What background and/or qualifications do you have that you feel would qualify you to
serve on this Board?
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Why do you want to serve on this Board?
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Purchasing Memorandum
City Council
10/07/2004
Agenda Number: 2500
1 A2enda Item No: 11.1
Type: Purchase contract
Quantity:
Requesting Dept: Public Utilities
Using Dept: Public Utilities
Bid Number or
Code Exception:
VendorInfo:
Description:
Comments:
Amount:
$ 250,000.00
City of CleaIwater Bid 25-04
Brenntag Mid-South Inc,
Tampa, Florida
pUR .i - 4
I
II '/5"-11'/6
Sulfer dioxide in I-ton cylinders during the contract period: October 8, 2004 through October 31, 2007.
Utilized in all Water Pollution Control facilities.
Low bid.
Appropriation Code(s):
0421-01351-551000-535-00
Comments:
None
2 Agenda Item No: 11.2
Type: Purchase contract
Quantity:
Requesting Dept: Public Utilities
Using Dept: Public Utilities
Bid Number or
Code Exception:
VendorInfo:
Description:
Comments:
Amount:
$ 250,000.00
City of Clearwater Bid 25-04
Allied Universal Corp.
Miami, Florida
Chlorine in I-ton cylinders during the contract period: October 8, 2004 through October 31, 2007.
Utilized in all Water Pollution Control facilities.
Low bid.
Appropriation Code(s):
0421-01351-551000-535-00
Comments:
None
Purchasing Memorandum
City Council
10/07/2004
Agenda Number: 2500
3 Agenda Item No: 11.3
Type: Purchase contract
Quantity:
Requesting Dept: Public Utilities
Using Dept: Public Utilities
Bid Number or
Code Exception:
VendorInfo:
Description:
Comments:
Amount:
$ 610,000.00
City of Clearwater Bid 25-04
General Chemical
Parsippany, New Jersey
Aluminum sulfate, iron free, liquid during the contract period: October 8, 2004 through October 31,2007.
Utilized in all Water Pollution Control facilities.
Low bid.
Appropriation Code(s):
0421-01351-551000-535-00
Comments:
None
4 A2enda Item No: 11.4
Type: Service contract
Quantity:
Requesting Dept: Finance
Using Dept: Finance
Bid Number or
Code Exception:
Vendorlnfo:
Description:
Comments:
Amount:
$ 500,000.00
2.564 (l)(e) - Impractical to bid
Gallagher Bassett Services Inc.
Itasca, lllinois
Third party fees for old Workers' Compensation claims during the period: October 1, 2004 through
September 30, 2005.
Claimants and medical providers are paid by the City's claim administrator, then reimbursement is made by
the City. This award will be utilized for the reimbursement. The administrator earned an administration fee
of $6,975 during the past fiscal year providing the service.
Appropriation Code(s):
0590-07000-545800-519-00
Comments:
None
PR Z-
I? '\
City Council
Cover Memorandum
Trackina Number: 858
Actual Date: 10/07/2004
Subject / Recommendation:
Approve Parks and Recreation Board recommendation naming City property located at 3035 Gulf
to Bay Blvd., "Bayview Park",
Summary:
In partnership with Pinellas County the City entered into a Grant Award Agreement in November
2002 with Florida Communities Trust (FCT), a State of Florida agency, for the purchase of 4.2
acres of land located at 3035 Gulf to Bay Boulevard.
Since the purchase of the property the City has methodically accomplished the various tasks set
forth in the Management Plan and, if included in the FY 2004/05 CIP budget, will begin
construction during 2005. The City Council just recently approved a Recreational Easement
Agreement between the City of Clearwater and Pinellas County on August 19, 2004 in
accordance to the management plan.
At the April 17, 2003 City Council meeting, Council directed the Parks and Recreation Board to
hold public hearings for the purpose of naming this parcel.
While several unofficial names for the park have been used in the past as part of the grant
application and for location recognition an official name for the park has never been determined.
Therefore, in accordance with Commission Resolution No. 94-12 the Parks and Recreation Board
conducted and advertised a public hearing to consider recommendations for park names, a
public meeting was held on June 28, 2004 and August 23, 2004.
The Board received a total of 3 names for consideration. The Board ranked the 3 names in the
following order.
1. Bayview Park
2. Myron A. Smith Park
3. Historical Bayview Environmental Park
Based upon the information gathered at this hearing, and on the criteria contained in the
Resolution, the Parks and Recreation Board approved a motion to recommend to the City Council
that the park be named "Bayview Park".
Originating: Parks and Recreation
Section Other items on City Manager Reports
Category: Other
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
~ Other
City Council
'""U,u~g~,~~~~Q~~~~~~Q~~"~~~,~~"~,@""..
Bid Required? No
Bid Exceptions:
Other
Other Contract?
nja
Current Year Cost:
$0.00
Annual Ooeratinq Cost:
$0.00
Appropriation Code(s)
nja
Amount
$0.00
Comments
Review Approval
Kevin Dunbar
09-10-2004 11:38:32
Bill Horne
09-23-2004 09:22:24
Cvndie Goudeau
09-23-2004 09:29:40
Garry Brumback
09-20-2004 17: 16:24
Ul
I"
~e,:
RESOLUTION NO. 97-43
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING RESOLUTION 94-12,' THE
POLICY AND PROCEDURE FOR NAMING NEW
.CITYPARKS;rO PERMIT RENAMING EXISTING
PARKS ..... UNDER CERTAIN CIRCUMSTANCES;
PROVIDING AN EFFECTIVE DATE
to revise the poli~y
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(..(~lArl)'per#!n~ll1el1tlin9 a."_ for a!pal"k wilt firsfC(lrnp~ l!
fdirit;.Ptllp~l.fQr Pl!1"k NiIrne"~b& ProvidedllY. the. Parks ancl Re~n
.. ()E!.eaf;Wlent. .>'I:Elc~..proposalshanbe . submitted to .the Parks .andRect~ation..
Bpard; .
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(b) . The'ParksahdRecreation' Board winnotconsider.any'requeststo'"
'. · tfjri~'I'I1~'~~i'Ji...gpi:lrksunlcs&~orequestedbv motionofthe City." Commission, .'
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.. L.'.f .. ...<< ... .....(9).;t~..B08RfWill.notC(lnsicleranY.reqlJesls to name re~l!liQn
;)'\i:":faQiliti~s~'SlJCh as tennis Courts,basketbaU courts, or ballfields, · that areloeated
"';/::!;"i"EWJt~in}.Pii~~r., .'. .. . ". ",
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" .E~qhparkt9benamecl will be evaluated on thefoUowingcrit~ria:
· "~~ighborhood, "homeowners associations will be contacted; when
con$id~iit1gocunesfor parksloeated in their neighborhoods, .
· .. Perso.ns~sEtlVing on the Parks and Recreation Board, another City'
board,. (.>ronthe City Commission will not be eligible to have a park
named after them during their tenure of office.
· Ordinf!lrily, parks . will be named after subdivisions, geographic
locations, . or streets,
.. In the event1hepark propertyisdonated, the donor will be allowed the.
privilege of submitting a preference fora name. .
· Parks may. be named in honor of an individual; however, this'shoLlld
occur only ortrare occasions and the individual should have given'
lengthy civic serviCE! to the City of Clea!Water communityjahd ttiat
individual should be oflocal importance rather than of state or national
prominence.
..(e).. ". Asuhfey rnayberequiredofhomeowners living around the parklo~
rE!ceivetheir,opinion of a proposed' hame. .
(g), ...... ...... Ba~ect ()nthecriteria.. contained, in Paragraph' (d) "and oninformatiqri. " .
" .,te~j"e.dfromth~publichearing,. the Parks and' Recreation. Boardshallformulat~. .....
....-:;:ia?r~c:6rnm'n~~tiCmori:theproPO$ed name. andshaU provide the reoommendatiQri"'"
:...f9'theCity'CQrnmissionJorafinal.decision. . ": ....
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, .: .SeCtion2-.....This. resolution shall takeeffeptimmediatelyupon adoption~
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"PASSEOAN[lADOPTEDthis '.
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"P!:J.:~~Aftorney
a E; Goudeau, City Clerk .
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'\ ~ 0' To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
changed.
It is important to maintain the integrity of this area and recognize its
historic value.
To Whom It May Concern:
I Brytt Justice strongly disagree with naming the park after
anyone individual. I believe that the park needs to keep its
original name, Historic Bayview Environmental Park. H the name
has to be changed it should have some historical value. My
husband has the right idea, with naming it after the old ball field
off of McMullen Booth Road, "Chesapeake Park." A church
bought the property and now the Chesapeake name ia gone.
That should be the new name if it has to be changed. I stlll think
that Historic Bayview Environmental Park should be the name.
The property has history so therefore the name it is now should
-.ISland.
Brytt Justice
3010 Cr Rd. 31
Clw, Fl.
33759
Thank You,
Brytt Justice
c&,)t~~
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that the undersigned residents do not want the
name of the park to be changed.
It is important to maintain the integrity of this area and recognize its
historic value.
gc:?2-1 CR3 (
C (V. (; l _ 53 7S'j
Thank You,
To Whom It May Concern:
I disagree with naming the park after anyone individual.
What about naming it after the old ball field off of McMullen
Booth Rd. Chesapeake. It would make more sense to name
something ~ y 1.' .r - than just an individual.
Thank You,
4 ?:~:-
! Jim Justice;.
3010 Cr. 31
Clearwater, Fla.
33769
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
changed.
It is important to maintain the integrity of this area and recognize its
historic value.
To Whom It May Concern:
I strongly disagree with naming the park after anyone
individual. I believe that the park needs to keep its original
name, Historic Bayview Environmental Park. "the name has to
be changed it should have some historical value. It could be
after the old ball field off of McMullen Booth Road, HChesapeake
Park. n A church bought the property and now the Chesapeake
name Is gone. That should be the new name if It has to be
changed. I still think that Historic Bayview Environmental Park
should be the name. The property has history so therefore the
name it is now should stand.
::?C?2-l CC<5\
Cl~. A. '337c5t
Thank You,
pUr~\~
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
changed.
It is important to maintain the integrity of this area and recognize its
historic value.
d~~
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that the undersigned residents do not want the
name of the park to be changed.
It is important to maintain the integrity of this area and recognize its
historic value.
(p 0 7 S~t):Jtu;) {J~ Thank You,
(!w' Fl. 33707 f]Jd~
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that the undersigned residents do not want the
name of the park to be changed.
It is important to maintain the integrity of this area and recognize its
historic value.
Darren Davidson
1875 Belleaire Road
Clearwater, Fla.
33764
Thank You,
~()~
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that the undersigned residents do not want the
name of the park to be changed.
It is important to maintain the integrity of this area and recognize its
historic value.
Curt Enger
101 Gulfwinds Drive West
Palm Harbor, Fla.
34683
Thank You,
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
changed.
It is important to maintain the integrity of this area and recognize its
historic value.
~ ,
/ ~ /,/4--~
Thank;(o(
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
changed.
It is important to maintain the integrity of this area and recognize its
historic value.
~y~~
1'JY (//'1. <11&7
I strongly disagree with naming the park a different
name than it's original name. Historic Bayview
Environmental Park, the name says it all. It's important
to maintain it's historic value.
Thank You,
./?k.~~
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that the undersigned residents do not want the
name of the park to be changed.
It is important to maintain the integrity of this area and recognize its
historic value.
30;( I (J( 3 (
(rcv. f=( S57SY
Thank You,
.~~-
I strongly disagree with naming the park a different
name than it's original name. Historic Bayview
Environmental Park, the name says it all. It's important
to maintain it's historic value.
Thank You,
~
To Whom It May Concern:
I strongly disagree with naming the park a different
name than it's original name. Historic Bayview
Environmental Park, the name says it all. It's important
to maintain it's historic value.
Thank You,
~~~
To Whom It May Concern:
I strongly disagree with naming the park a different
name than it's original name. Historic Bayview
Environmental Park, the name says it all. It's important
to maintain it's historic value.
Thank You,
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
changed.
It is important to maintain the integrity of this area and recognize its
historic value.
/()!(P/
) r:- /.
33773
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that the undersigned residents do not want the
name of the park to be changed.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
()~
30/9 ~ R2/
C&UVXCib0/ ~
631Y1
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that the undersigned residents do not want the
name of the park to be changed.
It is important to maintain the integrity of this area and recognize its
historic value.
/
Thank You,
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~'
~-j "~If l. Hl-/S 1
5) t / Hofl1f.r stad-
e It or p)eckr; r: L
33::;-/;O
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value,
Thank Y QU,
~~ 7t. j~ - 3DD s. Flor',J,," Ave.
j 0 CJ G-f ---rttr fon 5 r-; nfJ .> J
J if b F1 <
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
~
31J-o 7q~ ~ V
f~ tD--Lk.
~
33J'()
(F~lAJ.j.f ~/) )
Thank You,
To: Director of Parks and Rec~eation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~e~
I '/v? GULF- TO BYJ Y' (J(, v/) t=tttPT I;;l.
C 1L.0 )=L-- 337 s-S-
I
,
To: Director of Parks and Rec~eation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
eC?rol !f-/7t7 R,erlfl"'''ct-
J i/3 '7 ~ 13 p/cArr IP 017 cL-
(! I C'"Cl/cuC/1 P, PI.
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d,
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
I~~
Z{/7 lZ-lI ~ AI,
~ ~ ~ -1--" 3 3? J>~
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~~
'f-/7 !~A'-L~tJ.
~GuL ~ Ff 337,rS-
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~~
96.3 rr IJ~ /lv.
~~~,-#
33??S
~
Lf&3 ~,t'~ 7.:#v.
~ ~ ~/H
,.
~77gs
,
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
(' \ ~jso~
La. \0\"(\1\
\lO/ /le,\()V\u.)6~&. M-
C)W ~l 33757
(
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d,
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~
. ~
13333 ~RJ
~ I fL ~371l1
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d,
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
AL-t? ~L
~7~3 P1~SI; i?12~t
J}/MrItJ/;~ /Z 31'6'10
r
To: Director of Parks and Recreation, Clearwater, FL
. ,
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d,
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
fJM( /~ /3 PrA 701\/
:L S ~ z.. /v o;r f H fie.. I d.. 1. I1IVE
ClellR..lv A-t'e.A..( F16r? I ~4 337rP( -~f'l,
To: Director of Parks and Rec~eation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
J/ ,
(,&(P)(J~ ..
~ajA /lNzr5dK-/J!u
! () '3C/6 C;S
To: Director of Parks and Recr.eation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
changed.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~~~
L '-t~j)~ ~3\{
~ '--~~ ~4 ~L ~3 7~~
To: Director of Parks and Rec~eation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
.~:t.~
:(J..3.3 ~~.
~I Y. J37(,)
To: Director of Parks and Recr,eation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~
v~ -U.
j)~/
To: Diredor of Parks and Recr,eation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~cud ~ ~ a:tt;;;U
I Lj 3 >-; s. f6 e (C h (' r R 0 tl' d.-
e i e cr r LV q+ r f r: I 0 (.. d Cl/ -5 5 '76 Y
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d,
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
ct?o-..:, G ~
~5~O 5 t:fY\1,(1 ()) -l elvJ *7'1 )
5e(f);no J e,)F7. 3X 77;;(
7 ~7 - :5 Cf 2. .... 8" .3 &>6
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~IJv/Ap .
~ ~ tf c!> ~ T h vJ ct 1 rJ" fTh ftpt-E
5f ftf.4-rs hvr5 '337o:J..~35f!}.
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d,
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
I-/etf!h~ //a)oJ ,',')
) rc. I
'-.Ct "5 0
I,
...
.
1l/2 IJO lNe IJ LPT401
PL J:J7?/
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that the undersigned residents do not want the
name of the park to be changed.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
t(~~
J1 i / C
c./~r1 It/j? f-&J B.4y l1/vc/.,It
nrwaf 3//
FI"" ~ I
/I, 337~S
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
T~nk YOU" . JI e?~
OZ--..:. ~ 9- ~ JI~- /
t??lf YPhC c..J"~Y ~A
C(~~WA,-t r;;Z 337tp
To: Director of Parks and Recr~ation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
chang~d.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
~ ih-fr~
1d')7 7b f{, )rJR #1-
0';eks Par~ ~1.
/ ,5 791
To: Director of Parks and Recreation, Clearwater, FL
Re: Historic Bayview Environmental Park
Please be advised that I do not want the name of the park to be
changed.
It is important to maintain the integrity of this area and recognize its
historic value.
Thank You,
30 K~
55J 51! S1 S'o
,;' ~1c I c1L
33767
iZ'Z
U\.v.I /O'~-o0
City Council
Cover Memorandum
Tracking Number: 879
Actual Date: 10/07/2004
Subiect I Recommendation:
Adopt Resolution 04 - 32 Authorizing the Mayor to execute the Disaster Relief Funding
Agreement with the State of Florida Department of Community Affairs and designating City
Manager William B. Horne II as the City's Primary Agent and Emergency Manager William Vola as
it's Alternate Agent for the purpose of executing advanced reimbursement, certification, or other
necessary documentation for disaster relief funding.
Summarv:
On September 21, we received the Agreement referenced that defines the terms and conditions of
disaster relief reimbursements resulting from the impacts of Tropical Storm Bonnie and Hurricane
Charley. The Agreement covering disaster related expenses for Hurricanes Frances, Ivan and
Jeanne were received October 4.
In order to validate, the Mayor is required to execute the Agreement and the City Council is
required to designate a Primary Agent and an Alternate Agent, by Resolution, to administer the
reimbursement process and certify the completion of that process.
Each Department impacted, has been tracking every expense with detailed supporting
documentation in order to validate the City's maximum eligibility under the State and FEMA
regulations. This process has been monitored by both the Finance Department and Emergency
Management to assure, to the best ability, compliance with the eligibility standards while assuring
maximum efficiency and effectiveness of response and relief operations.
Oriainating: City Manager
Section: Other items on City Manager Reports
Category: Agreements/Contracts - without cost
Number of Hard Copies attached: 1
Financial Information:
Review Aporoval
Bill Vola
09-24-2004
13:34:23
Cvndie Goudeau
10-06-2004
11: 10:46
Garrv Brumback
09-29-2004
16:46:18
Bill Horne
09-30-2004
09:24:44
Pam Akin
09-27-2004
16:53:31
~ " I ;), . 2-.
RESOLUTION NO. 04-32
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, AUTHORIZING THE MAYOR TO EXECUTE A
DISASTER RELIEF FUNDING AGREEMENT WITH THE
STATE OF FLORIDA, DEPARTMENT OF COMMUNITY
AFFAIRS, AND DESIGNATING THE CITY MANAGER AS
THE PRIMARY AGENT AND THE EMERGENCY
MANAGER AS THE ALTERNATE AGENT TO EXECUTE
ANY REQUEST FOR ADVANCE OR REIMBURSEMENT
OF PUBLIC ASSISTANCE FUNDS MADE AVAILABLE TO
MUNICIPALITIES CONSEQUENT TO THE DAMAGES AND
LOSSES SUSTAINED AS A RESULT OF TROPICAL
STORM BONNIE AND HURRICANES CHARLEY,
FRANCES, IVAN, AND JEANNE; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Tropical Storm Bonnie, Hurricane Charley, Hurricane Frances,
Hurricane Ivan, and Hurricane Jeanne beginning August 11, 2004,and thereafter, had a
devastating impact upon the State of Florida. The severity of damage and losses
resulted in a proclamation of emergency by the Governor. In consequence of the Event,
the President of the United States on August 13, 2004, declared Major Disaster in all
counties in the State of Florida. As a result, the Public Assistance Program was made
available to eligible applicants in these Declared counties; and
WHEREAS, a FEMA-State Agreement between the State of Florida and the
Federal Emergency Management Agency governing the use of such funds requires the
State to share the costs eligible for federal financial assistance, and the state has
undertaken to share those costs, as appropriated, with its Subgrantees, the Political
Subdivisions of the State, pursuant to a Disaster Relief Funding Agreement; and
WHEREAS, the State of Florida, Department of Community Affairs, requires that
the municipalities/Subgrantees execute a Disaster Relief Funding Agreement with the
State, a provision of which requires the City Council to designate a Primary Agent and
an Alternate Agent to execute requests for advance reimbursements, certifications, and
other necessary documentation on its behalf; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER,
FLORIDA:
Section 1. The Mayor is hereby authorized to execute Disaster Relief Funding
Agreements with the State of Florida, Department of Community Affairs, and the City
Manager is hereby designated as the primary agent and the Emergency Manager is
hereby designated as the alternate agent to execute any Request for Advance or
Reimbursement for Public Assistance Funds made available to municipalities
Resolution No. 04-32
consequent to the damages and losses sustained as a result of these Tropical Storms
and Hurricanes.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
,2004.
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Rob Surette
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
2
Resolution No. 04-32
((e,; t..fvt 1
STATE OF FLORIDA
Department of Community Affairs
DISASTER RELIEF FUNDING AGREEMENT
Agreement No. 05-PA-C%-08-62-02-774
CSFA No. 52600308; CFDA No. 97,036
Subgrantee: Clearwater, City of
FIPS No.
103-12875-00
This Agreement is between the State of Florida, Department of Community Affairs (hereinafter referred to
as the "Grantee") and, the undersigned State Agency or political subdivision of the State (hereinafter referred to as
the "Subgrantee"). This Agreement is based on the existence of the following facts and conditions:
A. WHEREAS, Tropical Storm Bonnie and Hurricane Charley beginning August 11,2004, and thereafter,
had a devastating impact upon the State of Florida. The severity of the damage and losses resulted in a proclamation
of emergency by the Governor in Executive Order 04-182. In consequence of the Event, the President of the United
States on August 13,2004, declared Major Disaster No. FEMA-DR-1539-FL in all counties in the State of Florida.
As a result, the Public Assistance Program was made available to eligible applicants in these Declared counties; and,
B. WHEREAS, a FEMA-State Agreement between the State of Florida and the Federal Emergency
Management Agency governing the use of such funds requires the State to share the costs eligible for federal
financial assistance, and the State has undertaken to share those costs, as appropriated, with its Subgrantees; and,
C, WHEREAS, The Grantee represents that it is fully qualified and eligible to receive these grant funds to
provide the services identified herein and agrees to comply with all the requirements of this Agreement; and,
D. WHEREAS, the Grantee receives these grant funds from the State of Florida and the federal
government, and has the authority, under Section 252.373, Fla. Stat. to disburse these funds to the Sub grantees upon
the terms and conditions hereinafter set forth; and,
E. WHEREAS, a Budget Amendment has been prepared and is being considered to provide for the
necessary funds and authority for this event. Under the Emergency Management Act, as amended, the Department
has authority to administer federal fmancial assistance from the Agency consequent to a presidential declaration of
disaster.
NOW, THEREFORE, the Grantee and Sub grantee, based upon the existence of the foregoing conditions,
do further agree to the following:
ARTICLE I. Defmitions. As used in this Agreement, the following terms shall have the following
meanings unless another meaning is specified elsewhere:
A. "Eligible activities" are those activities authorized in the FEMA-State Agreement, and in the Robert T.
Stafford Disaster Reliefand Emergency Assistance Act, Public Law 93-288, as amended, 42 U.S.C. 9 5121-5201;
44 C.F.R. Part 206; and applicable policies of the Federal Emergency Management Agency.
B. "FEMA-State Agreement" is the agreement dated August 14, 2004, between the Federal Emergency
Management Agency and the State of Florida, for the Major Disaster No. FEMA-1539-DR-FL.
ARTICLE II. Applicable Law. The parties agree to all the conditions, obligations, and duties imposed by
the FEMA-State Agreement and all applicable state and federal legal requirements including, without any limitation
on the generality of the fore-going, the requirements of 44 C.F.R. Parts 13 and 206, and the policies of the Federal
Emergency Management Agency.
1
1-
ARTICLE III. Fundin!!: and Insurance. Grantee shall provide funds to the Sub grantee for eligible
activities for the projects approved by the Grantee and the Federal Emergency Management Agency, as specified in
the approved Project Worksheets. Allowable costs shall be determined as per 44 C.F.R. Parts 13 and 206.
A. The approved Project Worksheets shall be transmitted to Subgrantee, and shall state the cumulative
funding allowed, the scope of the eligible project, and the costs eligible under this Agreement. Project Worksheets
may obligate or deobligate funding, thereby amending the total funding for the project. The approved Project
Worksheets shall document the total eligible costs and the total federal share of those costs, which shall be seventy-
five (75) percent of all eligible costs, unless a higher percentage is approved. Contingent upon an appropriation by the
Florida Legislature, the Grantee may provide some portion of any nonfederal share for local government and private
non-profit Sub grantees. As a condition of receipt of the federal funding, the Subgrantee agrees to provide any
nonfederal share not paid by the Grantee.
B. As a condition to funding under this Agreement, the Subgrantee agrees that the Grantee may withhold
funds otherwise payable to Subgrantee from any disbursement to Grantee upon a determination by Grantee or Federal
Emergency Management Agency that funds exceeding the eligible costs have been disbursed to Sub grantee pursuant
to this Agreement or any other funding agreement administered by Grantee.
C. As a further condition to funding under this Agreement, the Subgrantee agrees to procure insurance
sufficient for the type or types of hazards for which the disaster was declared to cover any and all projects to be funded
under this Agreement where insurance is available and reasonable. Subgrantee shall provide Grantee with a certificate
of such insurance as a condition to funding under this Agreement.
ARTICLE IV, Duplication of Benefits Prohibition. Subgrantee may not receive funding under this
Agreement to pay for damage covered by insurance, nor may Sub grantee receive any other duplicate benefits under
this Agreement.
A. Sub grantee shall without delay advise Grantee of any insurance coverage for the damage identified on the
applicable Project Worksheets and of any entitlement to compensation or indemnification from such insurance.
Subgrantee shall reimburse Grantee without delay for any duplicate benefits Subgrantee may receive from any other
source for any damage identified on the applicable Project Worksheets for which Subgrantee has received payment
from Grantee, to the extent of any such duplication.
B. In the event that Grantee should determine that Sub grantee has received duplicate benefits, by its
execution of this Agreement the Subgrantee gives Grantee or the Chief Financial Officer-Department of Financial
Services of the State of Florida the authority to set off the sum ofany such duplicate benefits by withholding it from
any other funds otherwise due and owing to Subgrantee.
ARTICLE V, Compliance with Environmental. Plannin!!: and Permittin!!: Laws. Subgrantee shall be
responsible for the implementation and completion of the approved projects described in the Project Worksheets in a
manner acceptable to Grantee, and in accordance with applicable legal requirements. The contract documents for any
project undertaken by Subgrantee, and any land use permitted by or engaged in by Sub grantee, shall be consistent with
the local government Comprehensive Plan. Subgrantee shall ensure that any development or development order
complies with all applicable planning, permitting and building requirements. Subgrantee shall engage such competent
engineering, building, and other technical and professional assistance at all project sites as may be needed to ensure
that the project complies with the contract documents.
ARTICLE VI. Required Documentation. Reviews. and Inspections. Subgrantee shall create and
maintain documentation of work performed and costs incurred on each project identified in a Project Worksheet
sufficient to permit a formal audit comporting with ordinary, customary and prudent public accounting requirements.
Upon the failure of Subgrantee to create and maintain such documentation, Grantee may terminate further funding
under this Agreement, and Subgrantee shall reimburse to Grantee all payments disbursed earlier to Sub grantee,
2
together with any and all accrued interest.
A. Sub grantee shall submit the following documentation for Large Projects (the Small Project threshold for
this declaration is $54,100).
I. A Request for Advance or Reimbursement conforming to the attached sample.
2. A Summary of Documentation Form conforming to the sample attached to this Agreement as
Attachment B, which shall be supported by original documents such as contract documents, invoices, purchase orders,
change orders and the like;
3. A request for [mal inspection;
4. A signed Project Completion and Certification Report upon the completion of all projects; and
5. The Project Completion and Certification Report specified by Paragraph B of this Article.
B. For all projects, Subgrantee shall state on the "Project Completion and Certification Report" that all work
was performed in accordance with this Agreement and the requirements in each Project Worksheet, and shall state the
date of completion.
C. Grantee will inspect Small Projects by random selection, and will conduct the [mal inspections on Large
Projects, to ensure that all work has been performed within the scope of work specified on the Project Worksheets.
Costs not within the approved scope of work shall not be reimbursed.
ARTICLE VII. Cost Sharioe:. The federal share of the eligible costs specified in the Project Worksheets
under this Agreement shall be seventy-five (75) percent, unless a higher percentage is approved, of such costs and the
nonfederal share shall be the remaining amount. Payment of all or a specified portion of the nonfederal share of such
costs is contingent upon a potential future State appropriation defining the apportionment of the nonfederal share.
Administrative costs in addition to the Project Worksheets that are otherwise eligible under 44 C.F.R. Part 206 and do
not require matching funds may also be funded by FEMA.
ARTICLE VIII. Payment of Costs. Grantee shall disburse the eligible costs to Subgrantee in accordance
with the following procedures.
A. Grantee shall disburse the federal and nonfederal shares of the eligible costs for Small Projects to
Subgrantee as soon as practicable after execution of this Agreement and formal notification by the Federal Emergency
Management Agency of its approval of the pertinent Project Worksheet.
B. Grantee shall reimburse Subgrantee for the federal and nonfederal shares of the eligible costs for Large
Projects as soon as practicable after Subgrantee has delivered the following documents to Grantee:
1. A Request for Advance or Reimbursement Form conforming to the sample attached to this
Agreement as Attachment A;
2. A Summary of Documentation Form conforming to the sample attached to this Agreement which
shall be supported by original documents such as contract documents, invoices, purchase orders, change orders and the
like; and,
3. A letter or notification certifying that the reported costs were incurred in the performance of
eligible work.
C. Grantee may advance funds under this Agreement to Subgrantee not exceeding the federal share if
Subgrantee meets the following conditions:
3
1-- --- .
I. Subgrantee shall demonstrate to Grantee that Sub grantee has procedures in place to ensure that
funds are disbursed to project vendors, contractors, and subcontractors without unnecessary delay;
2. Subgrantee shall submit to Grantee the budget supporting the request;
3. Subgrantee shall submit a statement justifying the advance and the proposed use of the funds, and
specifying the amount of funds requested;
4. Subgrantee shall submit a completed Request for Advance or Reimbursement Form; and,
5. Subgrantee shall pay over to Grantee any interest earned on advances for remittance to the
Federal Emergency Management Agency as often as practicable, and in any event not later than ten (10) business days
after the close of each calendar quarter.
D. Subgrantee may make improvements to the project facility in conjunction with its restoration ofthe
facility to its pre-disaster condition in accordance with 44 C.F.R. Part 206 with the prior written approval of Grantee.
E. In any case in which Sub grantee certifies to Grantee in writing that the restoration of a damaged public
facility to its pre-disaster condition is not in the best interest of the public, Sub grantee may request Grantee and the
Federal Emergency Management Agency to approve an alternate project in accordance with 44 C.F,R. Part 206 before
the commencement of any work.
F. Grantee may, in its discretion, withhold its portion of the nonfederal share of funding under this
Agreement from Subgrantee if Grantee has reason to expect a subsequent unfavorable determination by the Federal
Emergency Management Agency that a previous disbursement of funds under this Agreement was improper.
ARTICLE IX, Final Payment. Grantee shall disburse the [mal payment to Subgrantee upon the
performance of the following conditions:
A. Subgrantee shall have completed the project;
B. Sub grantee shall have submitted the documentation specified in Articles VI and VIII of this Agreement;
C. In the case of Large Projects, the Grantee shall have performed the final inspection;
D. In the case of Small Projects, the Project Listing and Certification shall have been reviewed by Grantee, or
Grantee shall have performed a [mal inspection; and,
E. Subgrantee shall have requested final reimbursement.
ARTICLE X. Records Maintenance. The funding of eligible costs under this Agreement and the
performance of all other conditions shall be subject to the following requirements, in addition to such other and further
requirements as may be imposed by operation of law:
A, The "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments," as codified in 44 C.F.R. Part 13, as amended;
B. Office of Management and Budget Circular No. A-87, "Cost Principles for State and Local
Governments," as amended;
C. Office of Management and Budget Circular No. A-I 10, "Uniform Administrative Requirements for
Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations,"
as amended; and
D. Office of Management and Budget Circular No. A-122, "Cost Principles for Non-Profit Organizations,"
4
as amended.
E. Subgrantee will maintain all documentation concerning the projects funded under this Agreement until the
occurrence of the following events, whichever is the later:
1. The completion of final inspection and final audit, and the fmal resolution of any issues identified
in the same; or,
2. The expiration of three (3) years from the date of final disbursement under this Agreement.
F. Subgrantee shall make all documentation concerning the projects funded under this Agreement available
and accessible to the Comptroller General of the United States, the Grantee, and the Federal Emergency Management
Agency between 8:00 a.rn. and 5:00 p.rn. on weekdays other than official holidays.
ARTICLE XI. Reimbursement of Funds. Ifupon final inspection, final audit, or other review by Grantee,
the Federal Emergency Management Agency or other authority determines that the disbursements to Subgrantee under
this Agreement exceed the eligible costs, Sub grantee shall reimburse to Grantee the sum by which the total
disbursements exceed the eligible costs within forty-five (45) days from the date Subgrantee is notified of such
determination.
ARTICLE XII. Audit. Subgrantee shall submit an Audit of Agreement Compliance to Grantee, and shall
have an independent audit performed by a Certified Public Accountant if its total expenditures of federal financial
assistance for the most recent fiscal year equal or exceed $500,000.00.
A. Subgrantee will conduct the audit in accordance with the following requirements:
1. The standards established by the Comptroller General of the United States, as specified in the
General Accounting Office Standards for Audit of Governmental Organizations, Programs, Activities and Functions;
2. The standards established by the American Institute of Certified Public Accountants;
3. The requirements of ~ 11.42 Fla, Stat., and the Rules of the Auditor General;
4. The requirements of the Single Audit Act of 1984, Pub. L. 98-502, as amended, 31 U.S.C. ~~
7501-7507, to the extent here applicable; and,
5. Office of Management and Budget Circular No. A-B3, as amended, to the extent here applicable.
B. The audit shall be identified by the serial contract identification number for this Agreement. If the
Sub grantee is a private nonprofit organization, it shall submit an organization-wide audit.
C. The audit shall be due not later than seven (7) months after the close of the fiscal year for Sub grantee
except where Grantee and Sub grantee have mutually agreed upon another date.
D. Sub grantee shall conduct such additional audits as Grantee or the Federal Emergency Management
Agency may determine necessary to determine the adequacy, accuracy, and reliability ofthe internal procedures Sub
grantee has in place to protect its assets and to ensure compliance with this Agreement.
E. If this Agreement is closed out without an audit, Grantee may reCOver from Sub grantee any disallowed
costs identified in an audit after such closeout.
ARTICLE XIII. Noncompliance. If the Sub grantee violates this Agreement or any legislation, regulation,
statute, rule or other legal requirement applicable to the performance of this Agreement, the Grantee may withhold any
disbursement otherwise due Sub grantee for the project with respect to which the violation has occurred until the
5
violation is cured or has otherwise come to final resolution. If the violation is not cured, Grantee may terminate this
Agreement and invoke its remedies under the Agreement as per Articles XVIII and XXIII of this Agreement.
ARTICLE XIV. Nondiscrimination bv Contractors. Subgrantee shall undertake an active program of
nondiscrimination in its administration of disaster assistance under this Agreement, as per 44 C.F.R. Parts 7 and 16,
and 44 C.F.R Part 206. Subgrantee shall also be subject to the requirements in the General Services Administrative
Consolidated List of Debarred, Suspended and Ineligible Contractors, in accordance with 44 C.F.R Part 17.
ARTICLE XV, Modification. The time for performance of this Agreement may be extended once unless
the failure of Sub grantee to close out the project is caused by events beyond its control. A modification extending the
time for completion of the project and any other modification shall be in writing, and shall take effect only upon
execution by both parties. Modifications to any Project Worksheet to be funded under this Agreement may be
requested by Sub grantee through Grantee, but the approval of any such modifications shall reside in the sole discretion
of the Federal Emergency Management Agency. Any approved modification to a project Worksheet shall be noted in
a Supplemental Project Worksheet for the project. If otherwise allowed under this Agreement, any extension shall be
in writing and shall be subject to the same terms and conditions as those set out in the initial Agreement.
ARTICLE XVI, Time for Performance. Time shall be of the essence of this Agreement and of the
performance of all conditions under it. Subject to any modification extending the time for the performance of this
Agreement approved by Grantee or the Federal Emergency Management Agency, the time for the performance of
emergency work shall be six (6) months from the date of the Presidential Declaration. The time for the performance of
permanent work shall be eighteen (18) months from the date of the Presidential Declaration. For Large Projects the
Summary of Documentation and the supporting documents identified in Article VI of this Agreement shall be
submitted to the Grantee not later than sixty (60) days after the date of the last modification extending the Agreement.
Subgrantee shall submit the completed Project Listing to Grantee not later than thirty (30) days from the completion of
all work, or the approval of the Final Inspection by the Federal Emergency Management Agency, whichever is later.
The time for the performance of this Agreement may be extended for cause by Grantee. Extensions shall not be
approved for delays caused for lack of cost-share funding, If any extension request is denied, Subgrantee shall be
reimbursed for eligible project costs incurred up to the latest approved date for completion. Failure to complete any
project will be adequate cause for the termination of funding for that project.
ARTICLE XVII. Contracts With Others. If the Sub grantee contracts with any other contractor or vendor
for performance of all or any portion of the work required under this Agreement, the Subgrantee shall incorporate into
its contract with such contractor or vendor an indemnification clause holding Grantee and Subgrantee harmless from
liability to third parties for claims asserted under such contract.
ARTICLE XVIII, Termination. Either of the parties may terminate this Agreement by notice in writing
delivered to the address specified in Article XXV of this Agreement. Such termination shall take effect thirty (30)
days after the date of such notice. Such termination shall not affect the rights, interests, duties or responsibilities of
either of the parties or any allowable costs that have accrued as of the date of the notice of termination.
ARTICLE XIX. Liabilitv. Grantee assumes no liability to third parties in connection with this Agreement.
Unless the Sub grantee is a governmental entity covered by ~ 768.28(5), Fla. Stat., the Subgrantee shall be solely
responsible to any and all contractors, vendors, and other parties with whom it contracts in performing this Agreement.
Unless the Subgrantee is a governmental entity within the meaning of the preceding sentence, Subgrantee shall
indemnify Grantee form claims asserted by to third parties in connection with the performance of this Agreement,
holding Grantee and Sub grantee harmless from the same. Also:
A. For the purpose ofthis Agreement, the Grantee and Subgrantee agree that neither one is an employee or
agent of the other, nor that each one stands as an independent contractor in relation to the other.
B. Nothing in this Agreement shall be construed as a waiver by Grantee or Subgrantee of any legal
immunity, nor shall anything in this Agreement be construed as consent by either of the parties to be sued by third
parties in connection with any matter arising from the performance of this Agreement.
C. Subgrantee represents that to the best of its knowledge any hazardous substances at its project site or sites
6
are present in quantities within statutory and regulatory limitations, and do not require remedial action under any
federal, state or local legal requirements concerning such substances. Subgrantee further represents that the presence
of any such substance or any condition at the site caused by the presence of any such substance shall be addressed in
accordance with all applicable legal requirements.
ARTICLE XX. Reports. Subgrantee shall provide Quarterly Reports to Grantee, on the Quarterly Report
Form conforming to the sample attached as Attachment C. The fIrst Quarterly Report shall be due at such time as
Subgrantee is notifIed. All subsequent Quarterly Reports shall be due no later than fIfteen (15) days after each
calendar quarter through fInal inspection. Quarterly Reports shall indicate the anticipated completion date for each
project, together with any other circumstances that may affect the completion date, the scope of work, the project
costs, or any other factors that may affect compliance with this Agreement. Interim inspections shall be scheduled by
Subgrantee before the fInal inspection, and may be required by Grantee based on information supplied in the Quarterly
Reports. Grantee may require additional reports as needed, and Sub grantee shall provide any additional reports
requested by Grantee as soon as practicable. With respect to the Request for Advance or Reimbursement, the
Summary of Documentation, and the Quarterly Reports, the contact for Grantee will be the State Public Assistance
Officer.
ARTICLE XXI. Standard Conditions. Subgrantee agrees to the following conditions:
A. The performance and obligation of Grantee to pay under this Agreement is contingent upon an annual
appropriation by the Legislature and the disbursement to Grantee offederal funding in accordance with 9252,37(4),
Fla. Stat.
B. Bills for fees or other compensation for services or expenses must be submitted in detail sufficient for a
proper pre-audit and post-audit.
C. Grantee may terminate this Agreement for refusal by the Subgrantee and its contractors and
subcontractors to allow public inspection of any records subject to the disclosure requirements in 9 119.07(1), Fla.
Stat., that are made or received by Subgrantee or its contractors and subcontractors in connection with this Agreement.
Substantial evidence of noncompliance by Sub grantee or its contractors and subcontractors with these requirements
shall constitute the nonperformance of a condition under this Agreement, and shall be adequate cause for termination.
D. Subgrantee agrees that no funds disbursed to it Wlder this Agreement will be used for the purpose of
lobbying the Legislature or any of its members, any employee of the State of Florida, any member of Congress, any
officer or employee of Congress, or any employee of a Member of Congress, in connection with this Agreement or any
modifIcations to this Agreement.
E. Sub grantee certifIes that it possesses the legal authority to receive the funds.
F. Subgrantee agrees that responsibility for compliance with this Agreement rests with Subgrantee, and
further agrees that noncompliance with this Agreement shall be cause for the rescission, suspension or termination of
funding Wlder this Agreement, and may affect eligibility for funding Wlder future Sub grantee Agreements.
ARTICLE XXII. Term. This Agreement shall take effect upon its execution by both parties, and shall
terminate upon approval of closeout by the Federal Emergency Management Agency, unless terminated earlier as
specifIed elsewhere in this Agreement. Subgrantee shall commence project(s) specifIed by this Agreement without
delay.
ARTICLE XXIII. Events of Default. Remedies. and Termination.
A. Upon the occurrence of any one or more of the following events, all obligations of Grantee to disburse
further funds under this Agreement shall terminate at the option of Grantee. Notwithstanding the preceding sentence,
Grantee may at its option continue to make payments or portions of payments after the occurrence of anyone or more
7
such events without waiving the right to exercise such remedies and without incurring liability for further payment.
Grantee may at its option terminate this Agreement and any and all funding under this Agreement upon the occurrence
of anyone or more of the following:
1. Any representation by Sub grantee in this Agreement is inaccurate or incomplete in any material
respect, or Subgrantee has breached any condition of this Agreement or any previous agreement with Grantee and has
not cured in timely fashion, or is unable or unwilling to meet its obligations under this Agreement;
2. Subgrantee suffers any material adverse change in its financial condition while this Agreement is
in effect, as compared to its financial condition as represented in any reports or other documents submitted to Grantee,
if Subgrantee has not cured the condition within thirty (30) days after notice in writing from Grantee;
3. Any reports required by this Agreement have not been submitted to Grantee or have been
submitted with inaccurate, incomplete, or inadequate information; or,
4. The monies necessary to fund this Agreement are unavailable due to any failure to appropriate or
other action or inaction by the Congress, Legislature, Office of the Comptroller or Office of Management and Budget.
B. Upon the occurrence of anyone or more of the following events, Grantee may at its option give notice in
writing to Sub grantee to cure its failure of performance if such failure may be cured. Upon the failure of Subgrantee
to cure, Grantee may exercise anyone or more of the following remedies: '
1. Terminate this Agreement upon not less than fifteen (15) days notice of such termination by
certified letter to the Subgrantee at the address specified in Article XXV of this Agreement, such notice to take effect
when delivered to Subgrantee;
2. Commence a legal action for the judicial enforcement of this Agreement;
3. Withhold the disbursement of any payment or any portion of a payment otherwise due and
payable under this Agreement or any other Agreement with Subgrantee; and,
4. Take any other remedial actions that may otherwise be available under law.
C. Grantee may terminate this Agreement for any misrepresentation of material fact, for failure or non-
performance of any Agreement condition or obligation, or for noncompliance with any applicable legal requirement.
D. Rescission, suspension or termination of this Agreement shall constitute final action by the Grantee within
the meaning of the Administrative Procedure Act, as amended. Notwithstanding the preceding sentence, any
deobligation of funds or other determination by the Federal Emergency Management Agency shall be addressed in
accordance with the regulations of that Agency.
E, Upon the rescission, suspension or termination of this Agreement, the Sub grantee shall refund to Grantee
all funds disbursed to Sub grantee under this Agreement.
F. The venue of any action or proceeding by either Grantee or Subgrantee for enforcement of this Agreement
or for adjudication of rights, interests, or duties of the parties to it shall lie in Leon County, State of Florida.
G. Notwithstanding anything to the contrary elsewhere in this Agreement, the rescission, suspension or
termination of this Agreement by Grantee shall not relieve Subgrantee ofliability to Grantee for the restitution of
funds advanced to Sub grantee under this Agreement, and Grantee may set off any such funds by withholding future
disbursements otherwise due Sub grantee under this Agreement or any other Agreement until such time as the exact
amount of restitution due Grantee from Sub grantee is determined. In the event the Federal Emergency Management
Agency should deobligate funds formerly allowed under this Agreement or under any other Agreement funded by the
Agency and administered by Grantee, then Subgrantee shall immediately repay such funds to Grantee. If the
Subgrantee fails to repay any such funds, then Grantee may recover the same from funding otherwise due Subgrantee.
ARTICLE XXIV. Attachments.
A. All attachments to this Agreement are incorporated into this Agreement by reference as if set out fully in
the text of the Agreement itself.
8
B. In the event of any inconsistencies between the language of this Agreement and the Attachments to it, the
language of the Attachments shall be controlling, but only to the extent of such inconsistencies.
C. This Agreement has the following attachments:
1. Attachment A "Request for Advance or Reimbursement"
2, Attachment B "Summary of Documentation of Expenses Claimed"
3. Attachment C "Quarterly Report Form"
4. Attachment D "Subgrantee Annual Budget Projection Form"
Note: All other grant administrative forms will be provided by Grantee as necessary or posted on
the DEM website: www.f1oridadisaster.org. The subgrantee may be provided the option of using electronic forms
placed on our Internet based document management system at: http://dcaenterprise.eoconline.org.
ARTICLE XXV, Notice and Contact. All notices under this Agreement shall be in writing and shall be
delivered by Internet, by telefacsimile, by hand, or by certified letter to the following respective addresses.
FOR THE GRANTEE:
W. Craig Fugate, Director
Division of Emergency Management
Department of Community Affairs
2555 Shumard Oak Blvd
Tallahassee, Florida 32399-2100
FOR THE SUBGRANTEE:
ARTICLE XXVI. Desil!nation of A2ent. Sub grantee hereby designates
as its primary agent, and designates as its alternate agent, to execute any Request
for Advance or Reimbursement, certification, or other necessary documentation.
IN WITNESS HEREOF, the Grantee and Subgrantee have executed this Agreement:
FOR THE GRANTEE:
FOR THE SUBGRANTEE:
DEPARTMENT OF COMMUNITY AFFAIRS,
State of Florida, By:
(Subgrantee)
W. Craig Fugate, Director
Division of Emergency Management
(Name)
(Title)
(Date)
(Date)
Public Assistance Program
Program
Federal Employer Identification Number (FEIN)
9
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
ATTACHMENT A
Request for Advance or Reimbursement for Public Assistance Funds
SUB GRANTEE NAME:
DEC NO:
ADDRESS:
FIPS NO:
PAYMENT NO:
DCA AGREEMENT NO:
DSR DCA USE ONLY
ELIGIBLE PREVIOUS CURRENT
AMOUNT PAYMENTS REQUEST APPROVED
FOR PAYMENT COMMENTS
PW#
CATEGORY
% COMPLETE_
PW#
CATEGORY
% COMPLETE
PW#
CATEGORY
% COMPLETE_
PW#
CATEGORY ~ .--.....-- .--
% COMPLETE_
PW#
CATEGORY
% COMPLETE -
TOTAL CURRENT REQUEST $
I certify that to the best of my knowledge and belief the above accounts are correct and that all disbursements were made in accordance with all
conditions of the DCA agreement and payment is due and has not been previously requested for these amounts.
SUB GRANTEE SIGNA TORE:
NAME AND TITLE:
DATE:
TO BE COMPLETED BY DEPARTMENT OF COMMUNITY AFFAIRS (DCA)
APPROVED FOR PAYMENT $
GOVERNORDS AUTHORIZED REPRESENTATIVE
ADMINISTRATIVE COST $
TOTAL PAYMENT
$
DATE
10
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
AITACHMENT B
SUMMARY OF DOCUMENTATION OF AMOUNT CLAIMED FOR ELIGIBLE DISASTER WORK (SOD)
Date:
Subgrantee:
Disaster #:
FIPS#:
Project Worksheet (PW) #(s):
Applicant's Reference # Delivery Date of DOCUMENTATION Applicant
(Warrant, Voucher, Claim or articles or List Documentation (Applicant payroll, material out of applicant stock, applicant-owned Eligible Costs
Schedule #) performance of equipment and name of vendor or contractor) by category and line item in the approved ($$$)
services. project application and give a brief description of the articles or services,
Pace Subtotal
Current Expenditure Reauest (All PaQes)
Total PW Amounts for all Aooroved Versions
Over or Under Run (Final SOD Onlv)
UPDATED: April!7, 2003
Page_ of _ Pages
11
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12-,3
City Council
Cover Memorandum
Tracking Number: 897
Actual Date: 10/07/2004
Subiect / Recommendation:
Continue the appointment of one member of the Muncipal Code Enforcement Board in order to
solicit additional applications.
Summary:
State Statute requires: "Whenever possible, this Board shall include an architect, an engineer, a
business person, a general contractor, a sub-contractor and a realtor" for this seven member
boa rd.
Currently, we have no one in the following categories: architect, engineer, general contractor,
sub-contractor. Those serving include: retired director of national weight loss company, retired
federal employee, retired fire fighter, retired banker, retired business manager and realtor. There
is one vacancy.
As there appears to be a preponderance of business people currently serving, it is recommend the
appointment to fill the vacancy be delayed in order to solicit applications from individuals in the
categories for which there is no representation.
Oriainating: Official Rec and Legislative Svc
Section: Other items on City Manager Reports
Cateaorv: Other
Financial Information:
~ Other
Review Aooroval
Cvndie Goudeau
10-05-2004
13:10:18
/2,4-
City Council
Cover Memorandum
Tracking Number: 893
Actual Date: 10/07/2004
Subiect / Recommendation:
Authorize the negotiation of a contract for health insurance with Cigna HealthCare under a fully
insured funding arrangement for the contract period of January 1, 2005, to December 31, 2005,
at a total not to exceed cost of $14,500,000 which includes estimated City ($10,325,000),
employee ($3,015,000), and retiree/COBRA/Out-of-Area ($1,160,000) premiums, and continue
with the 2nd year of a 3 year contract with Bradman/Unipsych for the mental health/substance
abuse and EAP coverage contract for 2005 at an estimated cost of $194,000 ($172,000 for
current employees and $22,000 for retirees and COBRA), maintaining the City's current funding
strategy.
Summary:
The contract with the City's current medical insurance provider, United HealthCare, expires on
December 31, 2004. Based on the anticipated renewal from United HealthCare for 2005, the City
elected to go out for RFP.
The City Benefits Committee evaluated RFP responses from five major carriers, ultimately
reducing the number to four finalists. The finalists were scored and ranked by the Committee
based on cost, ability to perform, adequacy of network, "AM Best" rating, and experience with
other government agencies in Florida. Bya vote of 10 to 4, the City Benefits Committee selected
Cigna Healthcare. Both staff and the Benefits Committee recommend Cigna Healthcare be
awarded a one-year contract to provide City medical insurance coverage for calendar year January
through December, 2005. The new plan would result in a 5.2% overall increase in premium
costs. The coverage would maintain the City's existing plan structure consisting of HMO and POS
standard and buy-up options, an open access network of providers and facilities, and maintenance
of all current benefit levels, with decreases in the cost of 30-day supply prescription co-pays for
the buy-up plans, and across the board decreases in the cost of 90-day supply prescription
co-pays.
Additionally, staff recommends continuing with Bradman/Unipsych for EAP and mental
health/substance abuse coverage for City employees and their covered dependents for 2005. This
is without a rate increase.
For fiscal year 2005, the City has budgeted approximately $11,133,650 for the City's share of
medical insurance coverage. The City's estimated share of these expenses for FY OS, which
covers three months of the current contract and nine months of this proposed contract, is
$10,400,000. The difference between budgeted and actual costs, estimated to be $733,650, will
be deposited into the Premium Stabilization Fund. This will help
replenish this fund, which had been reduced by approximately $740,000 in FY2003 and $90,000
in FY2004. Costs related to this contract for coverage from October through December 2005,
estimated to be $3,675,000, will be budgeted as part of the fiscal year 2006 budget.
Staff also recommends that the current funding strategy for City contributions to health care
representing 100% of the HMO Standard cost for "Employee Only," 75% of the HMO Standard
cost for "Employee plus One," and 68% of the HMO Standard cost for "Employee plus Family,"
applied to the tiers in the HMO Buy-Up, POS Standard, and POS Buy-Up plans respectively, be
maintained.
Originating: Human Resources
Section: Other items on City Manager Reports
City Council
Cover Memorandum
Cateaorv: Agreements/Contracts - with cost
Public Hearina: No
Financial Information:
~ Operating Expenditure
Bid Required? No
Bid Exceptions:
Impractical to Bid
In Current Year Budget?
Yes
Budaet Adjustment:
No
Current Year Cost:
$10,400,000.00
For Fiscal Year:
10/01/2004 to 09/30/2005
Not to Exceed:
$14,500,000.00
Aooropriation Coders)
0590-07000-545600-519-000
Amount
Comments
Medical insurance
0590-07000-545601-519-000
EAP
Review Approval
Karen Dombrowski
10-05-2004
14:02:56
Garrv Brumback
10-06-2004
10: 16:03
Leslie Douaall-Sides
10-05-2004
14:39:23
Bill Horne
10-06-2004
11:38:46
Cyndie Goudeau
10-06-2004
11:58:48
13> . I.
City Council
Cover Memorandum
Tracking Number: 894
Actual Date: 10/07/2004
Subiect / Recommendation:
Adopt Resolution 04-33, confirming a declaration of a State of Emergency; establishing
emergency procurement procedures, and establishing emergency employee work schedules
beginning September 25 at 12:30 p.m. and ending on September 26 at 7:00 p.rn due to
conditions surrounding Hurricane Jeanne.
Orioinating: City Attorney
Section: City Attorney Reports
Category: Code Amendments, Ordinances and Resolutions
Public Hearing: No
Financial Information:
Review Approval
Pam Akin
10-05-2004
13:29:20
Cvndie Goudeau
10-05-2004
13:31 :32
RESOLUTION NO. 04-33
A RESOLUTION OF THE CITY OF THE CITY OF
CLEARWATER, FLORIDA, CONFIRMING A
DECLARATION OF A STATE OF EMERGENCY AND
ESTABLISHING EMERGENCY PROCUREMENT
PROCEDURES; ESTABLISHING EMERGENCY
EMPLOYEE WORK SCHEDULES; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, a state of emergency in the City of Clearwater was proclaimed
by Frank Hibbard, Vice Mayor, on September 25, 2004 based on conditions
surrounding Hurricane Jeanne; and
WHEREAS, the entire City of Clearwater is threatened by the wind and rain
and attendant disruption of services and coastal areas are threatened by storm
surge attendant to the arrival of Hurricane Jeanne; and
WHEREAS, conditions arising from the above-stated emergency have
necessitated the establishment of emergency procurement procedures; and
WHEREAS, conditions arising from the above-stated emergency have
necessitated the establishment of emergency employee work schedules and
compensation; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA;
Section 1. A declaration of a state of emergency proclaimed on September
25,2004 is hereby confirmed.
Section 2. It was necessary to establish the following emergency
procurement procedures:
. The bid/quote requirements were suspended;
. Awards of contract for specified department directors were increased from
$25,000 to $50,000;
. The City Manager and Assistant City Manager were authorized to award
contracts without bid through $100,000;
. The City Manager had emergency authority above $100,000, but must
present an after action ratification item to the City Council for approval at the
next available Council Meeting;
. Purchasing card dollar limits for single and monthly transactions and their
usage (number of transactions) were increased to as much as
$100,000Itransaction and $500,000/month for personnel specifically
approved by the City Manager; and
Resolution No. 04-33
. Department directors involved in emergency and public services and other
selected personnel were increased to a "reasonable" amount with the top
limits reserved for the City Manager and Assistant City Manager only.
Section 3. It was necessary to implement emergency employee work
schedules and compensation in accordance with established city policy and
procedure as deemed appropriate by the City Manager.
Section 4. This resolution shall take effect on September 25, 2004 at
12:30 p.m. and shall terminate concurrently with Pinellas County's Declaration of a
State of Emergency.
PASSED AND ADOPTED this
day of
2004.
Attest:
Cynthia E. Goudeau, City Clerk
Brian J. Aungst, Mayor
Approved as to form:
Pamela K. Akin, City Attorney
Resolution No. 04-33
City Council
Cover Memorandum
Tracking Number: 899
Actual Date:
Subject / Recommendation:
Appoint one member to the Community Development Board with the term expiring on February
28, 2005.
Summary:
tl; , i
City Council
Cover Memorandum
BOARD: Community Development Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Yes
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: board shall include members qualified and experienced in the fields of
architecture, planning, landscape architecture, engineering, construction, planning & land use law
and real estate
MEMBERS: 7 & 1 alternate
CHAIRPERSON: Ed Hooper
MEETING DATES: 3rd Tues., 2:00 p.m.
PLACE: Council Chambers
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE
EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Ed Hooper - 2460 Northside Dr., #402, 33761 - Original Appointment 02/01/2001
Interest in Reappointment: No (Resigned)
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
1. Daniel Dennehy - 1925 Edgewater Drive, 33755 - Motel Owner
(Currently on board as Alternate)
2. Tom Calhoun - 2421 Old Coach Trail, 33765 - Realtor
(Yes to alternate seat)
3. Norma R. Carlough - 1756 Ashton Abbey Rd, 33755 - Retired/Business Mgt.
(Yes to alternate seat)
4. William R. DiMarino - 2821 Lafitte Court, 33761 - Founder and President of WRD Construction
Consultants
(Yes to alternate seat)
5. Robert P. Fernandez - 301 N. Hillcrest Drive, 33755 - Retired Vice President Operations
(Yes to alternate seat)
6. Nicholas C. Fritsch - 1310 Gulf Blvd. #8-D, 33767 - Retired (Economics)
(Yes to alternate seat)
7. Rita Garvey - 1550 Ridgewood St., 33755 - Former Mayor
(Yes to alternate seat)
8. Aaron D. Greenberg - 142 Bayside Drive, Clearwater Beach, FL 33767 - Zoning Attorney &
Developer
(Yes to alternate seat)
9. Douglas L. Hilkert - 1515 Midnight Pass Way, 33765 - Attorney
(No to alternate seat) - No Board Questionnaire Included with Application
10. William L. Johnson - 479 East Shore Dr., #1, 33767 - Real Estate
City Council
Cover Memorandum
(Yes to alternate seat)
11. William P. Kirbas - 34 Bohenia Cir" N., 33767 - past member Parks & Recreation
Board/Financial Advisor
(Yes to alternate seat)
12. William J. McCann, PE - 1563 Turner St., 33756 - Professional Engineer & Planner
(Yes to alternate seat)
13. Kelly Sutton - 1711 Ashton Abbey Rd., 33755 - Env. Engineer/Consulting
(Yes to alternate seat)
14. Dana K. Tallman - 3033 Pin Oak Drive, 33759 - Environmental Engineer
(Yes to alternate seat)
Zip codes of current members:
3 at 33755
2 at 33759
1 at 33761
2 at 33767
Oriainating: Official Rec and Legislative Svc
Section: Consent Agenda
Cateaory: Other
Number of Hard Copies attached: 0
Public Hearino: No
Financial Information:
~ Other
Review Aooroval
Cvndie Goudeau
10-06-2004
15:00:34
RECEIVED
DEe 02 2003
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident) OFFICIAL RECORDS AND
LEGISLATIVE SRVCS DEPT
'be~~\
Name:
G A."-l\@"
\"I1-S"" EO~G'~~e(L
C-Le~l\wkta
Telephone: l..l9~' 4400
How long a resident of Clearwater? 4 ~L<;
Occupation: NOlm.. O'NNeL
Field of Education:
~ It-.> A~\1l;C\UlU; - NV'VJ YoQ..k
\ N<;(t\\.Kc (k \eO-\'~oc..~
\ t1j It; - \~ 9)-e,
\J1l-\ \Ie
Zip ?~ lSS"
Office Address:
~M6
Home Address:
Zip
Telephone: 44\. '1-~s-
Employer: Sc.....P
Other Work Experience:
~ e:,1~ ~ r--'\A~~tiM~,
A~ lL~~.-OPM~
If retired, former occupation:
Community Activities: CyA;Ifl..MW ~ 1cG6 Cu.~tulOO- ~I~) t1~bJL ~ L,.t,\Ol\ffi-
C?\A""b~ o~ 0Jf'-\M~ ,F-OvNOtrQ ~ Ct~~ {LPlDl:1MrM
Other Interests: ~)^M) H~~~ ()~ Y'e ~~l\c.. ~rlRwr; ~ TL4a" ~~ ~M..qp,
Board Service (current and past): Board Preference:
'},ai::, CuA.JT~_ ~ON COMM1f1JT) - C D P;
~\\\..,"""~
Additional Comments:
" ~
Sign~ ~~
"
Date:
1~ l\ ()~
See attached list for boards that require Financial Disclosure at time of appointment. Please return
this application and board questionnaire to: Official Records & Legislative Services, P. O. Box 4748,
Clearwater, FL 33758-4748 or drop off at City Hall, 2nd Floor, 112 S. Osceola Avenue.
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
\tJe c..D~ IS Q.ec;p(J~ltJu:; ~(}L W\.J\~ ~ ftfPf2..0vro-
($:- All.. "20N\,,->c, Ar-J) LAN) lhe I~l>es \(,AIq ~\~ flOCO"'^"'1\)oN()<)
Al-c .... \(T'\ II'.) COM PUA-,.,c....O' ~ C\. )Q..\.A"~ V'_G'C1\J\...^'--T\oN'"
2. Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
"{~.
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
\ QxL.-e\\It'C A ~ ~fLte It-...,) AIl-VuI('tJ~I')/L.C .AIv() ~
~Q...kro F'OL YRN\.~ fo,S Ac..) ,...t\.,c..u~ ~ '5~ ""~l'-J,l\,,~ '. J1~
MAt-. )~~GiL ~ ~\:)\"'CJPcQ.., \ A.M A.\.~ A LAND A-M)
~\JSI N~<::> o~--Q.... I~ lL.lf.; CI'1....r Ot: Cl..... eA~J......) Pi'i,,-.n- .
4. Why do you want to serve on this Board?
~EL'P.V~ IU.~\ C\....e'A;"-I,.,.)~ IS 01'..) A PK7Ut tip-
C;n...ou.sl\...\
~ \t-'\~O-d\MV\ ~ o~ Q...e~ ec:;,k\6 \ )A.~\'J"<n f\...JO
1 I' ~
\ \.1vOV\.....~ "-\~ \0 l...\-~~ fz.t;t"i"'? ~ p\!U Cl,.tJAI2-
AI't\ Cot-JS\'Sl~ v....Jh\.~ -tt46 G,o~<:, ot= out.. CO""l M\llU,,'(
N.m~ Al>l' ~'- '~e.vt-JIl1>~
Board Name: C. 'U ~
~
Name:
RECEIVED
JAN 2 9 200\
CITY OF CLEARWATER .,APPLICATION FOR ADVISORY BO~ RECORDS AND
,_----- /VmuS~~Clearwater resident) LEGISLATIVE SRVCS DEPT
/ dM vtt:?41;v/l/
Home Address: ~ ~r:
~ f/cZ/ v.'(p/ &pc hi. '/ /t,~~m ~.v ~
(!//~d~ . ~1)6..s 01. ;g,~~~4~'ZlzjD ~J;>6/
/
Telephone: 7::2) ?/dl 9/;>3- Telephone: /2. "::>' YJ-1, I./~/
How long a resident of Clearwater? ~ '1; c
Occupation: ~ -ea I h;- . Employer:
Field of Education: other Work Experience:
t;~"1I-/
~~; ~ ~ ~" / r .
If retired, fanner ~pation: . I. 1r::~ h' ........r w,,"-::
Community Activities: :;;,(? rf ~ J~f A'A,Lf/
ol'~f;' /</0 .(~~r'l'?/)
er Interests:
Service (current and past):
r.6 t/l.. 121./ 1'/",' ~..J ..2 nJ !
Boa.rd Preference: /
~~~:~f2'j
/J,. ~ c ."J- I2bC
~;;;.~ -<nJ 1
Additional Comments: /!,/ h >~uf
.J
s~e~'~_
Date: /~..:L~~~y
See attached list for boards that requir8 Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
i 10/0~/2004 10:28
17277129173
TOM CALHJUN
PAGE 02
BOARDQUEST~N~RE
your understanding of the board's duties and responsibilities?
2. Have you ever observed a board meeting either in person or on C-VIeW, the City's
TV station?
_I. ~ ~_ A}/'
.:L~ 412 ' 5:.1~~ ~..,~ ___ f'7f?'1A., L-,~.
3. What background and/or qualifications do you have that you fee' would qualify you
to serve on this Board?
?-'
~~
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~"""#A/~ j<f7JV:f~r 5c8-/
1121/136/2004 10: 28 17277129173 TOM CALHOUN PAGE 01
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CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
dmust be ,Clearwater resident) RECEIVED
Name: ~ of-m t4 K, (!f-tp(_O l~ C' If AUf) ~
' iiI" 2 2004
Home Address:/). ' /l _ Office Address:
I 7 c;G /~H TO IV t1l5 BE- Y fj) OFFICIAL RECORDS AND
n 1" LI!GISLATI'y"! 5R'vl,;s DEPT
~C:fJRllJlt- Tf 1< ZiD-33/~)/ Zio
Telephone: 'I <../ c3 \ 3 b 3 0 Telephone:
How long a resid,t of Clearwater? .3"3 Y R ~
Occupation: -k. k: T I f!.,f:..b
Field of Education:
BU5/AJESS alC!
If retired, former occupation:
Community Activities: [ ,
Other Interests:
Board Service (current and past):
,.., i'1 /7
t.nb
Board Preference:
QiJ.h
Additional Comments: I IV rt-f-b T Lb I AJ IItf>L ~/ (/VC;
! ~ C) {) KI !JC) f-D R rn oK. L @!fA). C. E.. tv(; I tCG
Tf-/ ff'~)./ IC fh8 ,,'Dry -'-, K? /
Signed: ,LQ!/ /' ~, / Date: l(.). I, () Y
(t)ee. (7)/3,
o fl0 Ie 17//1.,1 { ry
See attached list for boards that require Financial Disclosure at time of appointment. Please return
this application and board questionnaire to: Official Records & Legislative Services, P. O. Box 4748,
Clearwater, FL 33758-4748 or drop off at City Hall, 2nd Floor, 112 S. Osceola Avenue.
BOARD QUESTIONNAIRE
2.' Have you ever observed a board meeting either in person or on C-View, the
Citf} TV station?
'-kL1-tc. ~+-~ .h~~, ~ ~~.
~~~CLQO CDB lMQ.-fc4'~ OY\- Q-Ur-<2ll/)
\~ '
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
I ,~
~ ~C j ~. cf) ~ k .{o .~~~ {o
~ C~~ (~ ~~) ~~f- i~) ~ "llLUJd-"
Lum-t j '3~-d- ~!"nL eN\. f:tUS S~".!.)S 'Q~-G-~hw I~~IQ'
~ ., ~ ( .-1. ~ ~ ' .) {
:J 3 2f';-a, <:3 ~ ~ ~ " U,I\'.w,..,,-IU.- "\ r-,S j ~~ .~
~ {-'lJu_J-~ r"" <-~ ·
4, Why do you want to serve on this Board?
~" ~~ ~ "4lli
1. What is your understanding of the board's duties and res nsibilities?
j- 17 / _ ~-~ ~ l\ !\
( 0 ,U}LeI. -tv !,' '.' _~o (V\.'t\.IU0
W~ . +L.. O~ LU kUS ft\li.LR-~L~ ~
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~.~.
Q ~.
l .tAl ~L I ,
-
Name: ~ O~/tJ rl f? eM. LD Lt C H-
Board Name: Q D 8
CITY OF CLEARWATER
APPLICATION FOR ADVISORY BOARDS
RESPONSE OF
William R. DiMarino, P.E.
RECEIVED
MAY 10 2004
1. Name:
a. William R. DiMarino
OFFICIAL RECORDS AND
LEGISLATIVE SRVCS DEPT
2. Home Address:
a. 2821 Lafitte Court
Clearwater, FI 33761
3. Home Telephone:
a. 727-772-5769
4. Office Address:
a. 2821 lafitte Court
Clearwater, FI33761
5. Office Telephone:
a. 727- n2-5769
6. How long a resident of Clearwater?
a. I have been a resident of Pinellas County for 23 years having lived within,
and on the periphery of, the City of Clearwater during that entire time.
Specifically within the City limits from 1981 to 1986; in Belleair Beach
from 1986 to 2000; in Palm Harbor from 2000 to 2002; within the City
limits from 2002 to the present.
7. Occupation:
a. Founder and President of WRD Construction Consultants. Please refer to
the credentials attached hereto for details.
8. Employer:
a. WRD Construction Consultants
9. Field of Education:
a. as Civil Engineering w I major in Construction Management from Drexel
Institute of Technology 1968.
10. Other Wort< Experience:
a. Ucensed Professional Engineer - Florida, Pennsylvania, and New Jersey
b. Certified General Contrador - FL #CGC 043446
c. Affiliations I Accreditations - Please refer to the credentials attached
hereto.
d. Detailed experience - Please refer to the Personal Projeds and
Corporate Histories attached hereto.
1
11. If retired, former occupation:
a. Not applicable
12. Community Activities:
a. Past two (2) term. Vice President of Laurel Oaks Condominium
Association.
b. Past partial terms as Vice President and President of Chateaux Woods
Condominium Association.
c. Past Chairman of Laurel Oaks NeighborhoOd Watch Program I
Committee working in conjunction with the Pinellas County Sheriff's
office.
d. Eucharistic Minister - St Michael the Ardlangel Church, Clearwater FI
13. Other Interests:
a. Boating
b. Local and national sports
14. Board Service (current and past):
a. N/A
15. Board Preference:
a. Community Development Board - Mr. Mazur's open seat
16. Additional Comments:
a. Please refer to Resume, Projects, and Corporate History attached hereto .
for additional details of my qualifications.
Signed: ~.......
William R. DiMarino
~!oy
Date
2
BOARD QUESTIONNAIRE
RESPONSE OF
William R. DiMarino, P .E.
1. What is your understanding of the Board's duties and responsibilities?
8. My understanding of the Board's duties and responsibilities is that it
addresses and deliberates matters related to planning and development; it
conducts hearings in a public forum; it conducts certain design reviews; it
evaluates applications and reviews requests for land use changes and/or
potential rezoning; it decides matters, at times, that are not within the
discretion of the city's staff; it serves as the planning agency to review and
advise the City Commission regarding the City's Comprehensive Plan.
2. Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
a. I have not specifically attended a meeting nor made presentations to the
Board. However, I have assisted in land use, development, as well as code
issues that are pertinent to this and other similar Boards in Pinellas and
Pasco Counties as a part of my services to Clients and in association with
Counsel. Additionally, I have had a long standing relationship with Mr. Mazur
and other professionals within the community as well as having observed
Board meetings on C-View.
3. What background and/or qualifications do you have that you feel would qualify
you to serve on the Board?
a. I believe that I am uniquely qualified to serve on the Board. I am a long term
resident of Pinellas County and the Greater Clearwater area; am licensed as
a Professional Engineer and General Contractor; and deal with issues that
the Board addresses as a matter of my profession and services that I provide
my clients. I have the ability to make unbiased and professional decisions.
And, I have established working relationships within the community for more
than 20 years.
4. Why do you want to serve on this Board?
a. My appointment to the Board will provide me the opportunity to serve my
community and its citizens thus creating benefits with regard to the City's
overall vision and development I believe that my technical, professional, and
interpersonal skills and abilities can, and will, be assets to the City of
Clearwater.
~.
Signed: ~ . ~-
William R. DiMarino
.r);j~
Date
Board Name: Community Development Board
3
WRD CONSTRUcnON CONSULTANTS
William R. DiMarino, P.E.
FL leGe 0434'l6
2821 Lafttte Court
Clearwater, FI 33761
(727) 772-5769
(727) n1-7514 (Fax)
Email: wrdconsuCverizon.net
SPECIALIZING IN
.Project Managemert
.Plamlng
.Schedullng
-Estimating
.Value EngIneering
.ConstructIblllly Review
-Owner's Representatives '
-Change Order Control
-Inspection
.Project Close Out
.Claims Prevention
.Dispute Resolution
Honorable Mayor Brian Aungst and City Council members
City of Clearwater
112 S. Osceola Ave.
Clearwater, FI 33756
RE: Community Development Board Appointment
May 9, 2004
Ladies and Gentlemen,
Please accept my application for the appointment to the Community Development Board seat that has
been vacated by Mr, Edward Mazur. I recognize that each of you might not have much knowledge of who
I am, and/or why I should serve on the Board. However, I can assure you that after you have reviewed
my credentials, and been given the opportunity to have met with me, you will condude that I am uniquely
qualified for this appointment.
The desire to serve the community and our citizens in a productive manner has been a vision of mine for
sometime. The opportunity to fulfill this desire was sparked by an email sent by Mr. Chuck Warrington to
me and other members of the Florida Engineering Society seeking a candidate to fill the SQard vacancy.
Subsequently, I sought the advice and counsel of Mr. Mazur, other Engineers, as well as respected
business men within the community who have come to know me over the years. Having heard their
opinions I conduded that the timing of the position, its challenges, and my skills and abilities were
compatible as well as appropriate.
I am enthusiastic about this position and would welcome the opportunity to meet with you in the
appropriate forum to answer any questions that you might have. Thank you for considering my
application. I seek your positive response, and look forward to working with you.
Respectfully submitted,
'Mlliam R. DiMarino, ~
Endosures: CDB Application & Credentials
, Wdh More Than 35 Years Of Profesaional Experience, We Can Help You If
· You're ThInking AbtKI Sterling A Project. You're Involved In A Project Now. Your Project Didn't Meet Your Expec:tatlOIl8
WRD CONSTRUCTION CONSULTANTS
SPECIALIZING IN
2821 Lafitte Court
Clearwater, FI 33781
'(J27)m-0789
(J27) n1-7514 (Fax)
Emsll: wrdconsu~verizon net
William R. DiMarino, P. E.
FL leGe 043448
-Project Management
-PIaming
-Scheduling
-Estimating
-Value Engineering
-Con&tructibillty Review
-OWner'. ReprlMntaUVes
-Change Order Control
-Inspection
-Project Close O~
-Clalma Prevention
-Dispute Resolution
RESUME OF QUALIFICATIONS
EXPERIENCE:
Founder and President ofWRD CONSTRUCTION CONSULTANTS. Prior to fonning his
own company Mr. DiMarino ac:quired more than 29 years of professional experience in a
broad spectrum of marlcets throughout the United States and overseas with significant and
recognized accomplishment in overall management, operational control, and marlceting of
construction projects, divisions, and companies.
SKILLS:
This experience encompassed the executive and operations management, during both design
and construction phases, of major projects consisting of educational, judicial, correctional,
athletic, healthcare, hotel, convention center, parking, process/chemical, solid waste
recovery, water/waste water, corporate, muhi-family, and religious worship facilities.
, Management of finances, tradesmen, equipment and materials; coordination with Architects,
Engineers and Owners to determine needs, schedules and priorities; scheduling manpower
and equipment for maximum utilization and cost containment; development of budgets and
estimates; selection and supervision of contractors; establishment and implementation of
safety, labor relations and minority participation programs; purchasing supplies, equipment
and tools; screening, training, and evaluation of personnel; office functions including
procedures, policies, projections, accountingIfund disbursement, management reporting and
the ability to maintain positive and productive relationships with employees and clients.
STRENGTHS:
Analytical, thorough, innovative and disciplined...ability to effectively
superviselmotivate...to positively influence and inspire confidence... offers first-rate personal
presentation, attitude and mannerisms... willingly accepts responsibility.
EMPLOYMENT:
1993 to Present - President
WRD CONSTRUCTION CONSULTANTS - Clearwater, Florida
Duties - Complete ownership, operational control and performance of professional
services of a coosulting firm which specializes in Planning, Management, Inspection,
Owner's Representation, and Dispute Resolution Services for Owners, Architects,
Contractors, Financial Institutions, and Attorneys in the public and private sectors.
WIth More Than 35 Yea,. Of Professionlll ExperIence, We Can Help You If
- You're Thinking Abow Starting A Project - You're Involved In A Project Now - Your Project Oldn't Meet Your Expectations
1986 to 1993 - Proiect bKutive
Gilbane Building Company - Providence, Rhode Island
Duties - Total responsibility for multiple projects, staffs, and a division office. Major
accomplishments included completion of 5300MM of various facilities on time, within
budget, and at increased profits. Negotiated a long-term contract agreement with a major
client, as well as established corporate relationships with Owners and NE's.
Selected as 1 of only 13 instructors to design and implement a 52MM corporate training
program and conducted more than 30 seminars over 6 years.
1985 to 1986 - Vice President OoeratioDS
Peter R. Brown Company, Inc. - Largo, Florida
Duties - Total responsibility for operations of $45MM1yea.r Company. Instrumental in
complete PIL turnaround of company from 5300,000 loss to 5250,000 profit in one year.
Developed and implemented systems and policies which resulted in improved project and
office efficiencies; increased billings and collections; shortened project schedules and
improved safety records. Successfully negotiated major contacts with Owners resulting in
timely and profitable delivery of facilities.
1984 to 1985 - OueratioDS Muuer
Federal Construction Company - St. Petersburg, Florida
Duties - Operations management of multiple projects ranging in cost of $4MM to 525MM
in the public and private sectors including healthcare and correctional facilities.
1980 to 1984 - Construction Manger
Procon. Inc. - Des Plaines, minois
Duties - Total responsibility from bid phase to operations for all facets of construction
involving major contracts; supervision of 600 st:aft: tradesmen, subcontractOrs, etc.;
completed $75MM Solid Waste Recovery facility in Pinellas Park, Florida 3-1/2 months
ahead of schedule, and a $125MM Anhydrous Ethanol plant.
1968 to 1980
Fluor E&C Inc. - Los Angeles, California
Held various positions from Field Engineer to Superintendent on numerous chemical,
synthetic fuel and petrochemical facilities throughout the United States and overseas
ranging from 590MM to $2.4 billion. Additionally was assigned as assistant to V.P.
Construction for 2 years monitoring and coordinating execution of worldwide projects.
2
EDUCATION:
BSCE. Civil Engineering - ~or in Construction Manaeement
Drexel Institute of Technology - Philadelphia, Pennsylvania
LICENSES I AFFILIA nONS:
Professional Engineer - FL, P A, NJ
Certified General Contractor - Florida #CGC 043446
National Society of Professional Engineers - Member
Florida Society of Professional Engineers - Member
Professional Engineers in Construction - Charter Member
American Society of Civil Engineers - Member
American Arbitration Association - Past Panel Member
American Bar Association - Associate Member
ACCREDITATIONS:
Past Adjunct Professor, University of South Florida.
Having also taught Communications, Field Engineering, and Construction Management
seminars, as well as being a guest speaker at a number of professional and civic functions.
3
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RECEIVED
CITY OF CLEARWATER - APPLICATION FOR ADVISOR\'Otl~
(must be Clearwater resident)
Of FII': IAL RECO;~DS AND
I.EC:;j;';i.ATiVE SRVCS DEN
Name: Robert P. Fernandez
Home Address:
301 N. Hillcrest Drive
Clearwater. FL Zip 33755
Telephone: (727) 461-7674
How long a resident of Clearwater? _ 21 yrs.
Occupation: Retired
Field of Education:
Hhzh School. and courses at Nia2ara Commun,
College and Bryant & Stratton Business
CollelZe
Office Address:
Zip
Telephone:
Employer:
Other Work Experience:
Consultant in establishing community
markets in the state. Worked with
develooers in establishing sites for retail
locations while emploved with a maior
corporation before retirement.
If retired, former occupation: Vice President Ooerations. Convenient Food Mart stores
Community Activities: Volunteer Friends of the Library book store: General Manaller of
Downtown Clearwater Farmer's Market
. Clearwater Main Street Joint Venture active member, Reeularlvattend
state auarterlv meetimzs.
Other Interest:
Board Service (current and past):
Downtown Development Board current
Ci~ Design Review Committee past
Enterprize Zone board current
Jolley Trolley Board Member current
DirectorFI. Assoc. of Communi~ Farmer's
Markets
Board Preference:
Community Development Board
Additional Comments: Active oarticiDant and event planner in Clearwater community
Sign<j?Jd{f};4--./f Date: #t'1 ~tJf
See attached list for the boards that require Financial Disclosure at time of appointment. Please
return this application & board questionnaire for each board listed to: City Clerk's Department,
P.O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd Floor, 112 S. Osceola
Avenue
!!!"
BOARD QUESTIONAlRE
1, What is your understanding of the board's duties and responsibilities?
Familiarity with development and zoning requests as well as land use Dlan changes and rezoning.
Also serves as a member of local plannin~ agency.
2, Have you ever observed a board meeting either in person or on C-View, the City's TV station?
Yes - C- View and in oerson, .
3,What back-ground and/or qualifications do you have that you feel would qualify you to serve on
this Board?
Knowledge of city and Clearwater's Visions and Values with experience as an executive and
decision-making ability '.
4. Why do you want to serve on this Board?
I feel I have the advantage of insight in all city 20vemment ooerations relating to impOrtant city
deve10Dment matters. Since I am retired I have the time and dedication and inte2ritv to serve on this
board. I would not Rain personally as I am not involved in any maior real estate. consultant or
development opportunities. Am very interested in taking part in the planned develooment to lead
Clearwater into the future and would review each issue before the board with due diligence.,
Name: Robert p, Fernandez
Board Name: Community Development Board
j
ft,."..
efr\' ! ..
CITY OF CLEARWATER - APPUCATlON FOR ADVISORY BOARDS.. .
(must be Clearwater resident)
..' ;
Employer: retired
Other Work Experience:
Pinellas County General Services and
Purchasina
If retired, former occupation: DeDt Head of mechanical trades at a Dharmaceutical research &
administration camDUS.
Community Activities: Pinellas County - General Services intern and "Partner in Proaress
Award nominee" 1995. Sand Key Civic Association - Dast 1st vice-Dresident and treasurer.
Citizens for a Better Clearwater. Bia Brothers and Bia Sisters of Pinellas County 1999-2001.
Paint Your Heart Out Clearwater 2001. 2002.
Other Interests:Attendina NASCAR races and tennis
Board Service (current and past): current. Board Preference:
secretary. Purdue University Club of Tamoa Community DeveloDment Board
Bay Dast - 1st vice-oresident & treasurer of
Sand KeY.Association. Jollev Trollev Board
Additional Comments: I eniov beinG active in issues that are imDortant to the City: esoecially
economic develoDment and I resoect the city leaders and staff.
Name: Nicholas C. Fritsch
Home Address:
1310 Gulf Boulevard unit 8-0
Clearwater. 33767
Telephone: 595-6528
How long a resident of Clearwater? eiaht years
Occupation: retired
Field of Education:
Economics
Office Address: retired
Telephone: nla
Signed: Date: March 22. 2002
See attached list for boards that require Financial Disclosure at the time of employment
Please return this application and board questionnaire to the City Clerk's Dept.
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
The board receives reauests for variance. rezonina and apoeals to the City's Land Use Plan and
CommunitY Develooment Code. It evaluates the aDDlicanfs written submission aaainst the
aoolicable sections of the code and or olan, Following the oral presentation bv staff and the
aDolicant. the board discusses the relevant fads and issues: ultimately rendering a decision to
recommend to acceDt or deny the apDiicanfs Drooosal based on its merits. For flexible
develooment DroDOsals, it has final authority,
2, Have you ever observed a board meeting either in person or on C-View, the City's TV station?
Previouslv. I have sooken in SUDOOrt or oODOsition to Drooosals to the CommunitY Develooment
Board or its' oredecessor on three occasions. Additionally. I have watched the Droceedings on
several occasions,
3, What background and/or qualifications do you have that you feel would qualify you to serve on
the board?
I have olanned or directed the mechanical maintenance or coordinated the construction of a variety
of buildinas and on-site utilitv distribution systems for more than eiaht years, These aualifications
will offer the board some additional insiaht into the imoact of the proposals on the land and city
infrastructure, In addition. I was the coroorate administrator of the emDloyee suagestion plan for
more than 5 years which evaluated approximately 40.000 ideas with annual cash awards of
$300.000 to more than $750.000 a vear. Judaing and insuring the fairness and eauity of that
volume of personal ideas with often misoerceiyed value by the employee is oretty touah evaluation.
Among those 40.000 ideas onlY one was aD pealed outside of the routine Dracess and it was uDheld
in a private meetina with the chair of the camorate committee. the emDloyee and mvself.
4, Why do you want to serve on the board?
I n the course of my contact with city commissioners. boards and staff I have endeavored to offer my
opinion with resoect and intearitv, I love the City and wish to contribute to its strengths and vitalitv,
Bioaraohical Sketch 1
Nicholas C. Fritsch
Personal:
· Married, wife Jena 23 years
. Son, Allen
· Daughter, Nicole
· Clearwater resident 1993 to present
1310 Gulf Boulevard Unit 8-0
- 595-6528
- Email: njonbeach@email.msn.com
Education:
· Butler University - 12 graduate credit hours towards Master's Degree
.. Purdue University - Bachelor of Science in Economics
Work Experience:
Eli Lilly and Co, (pharmaceuticals) 27+ years retired 1993
· Facilities management
- Dept. Head - mechanical trades for research & administration
- Senior project engineer - facilities services
· Materials management
- Dept. Head - warehousing and receiving
- Buyer - purchasing equipment and supplies
Pinellas County 1995-1997
· General Services
- Engineering Specialist I - construdion of Criminal Justice Center
and Jail
· Purchasing
- Assistant Director
KePro Inc. (Medicaid contractor) 1994-1995
· Manager, Administrative Services
Military Experience:
· Viet Nam veteran and activ& dUty during Desert Storm
· U.S. Army and Reserves - 30 years, retired
· Colonel, Military Intelligence
1 As of March, 2002
Community Service:
· Pinellas County - General Services intern
.Partner in Progress Award nomineen 1995
· Big Brothers and Big Sisters of Pinellas County 1999-2001
· Paint Your Heart Out Clearwater 2001-2002
. Sand Key Civic Association - past 1 It vice-president and treasurer
and liaison to Barrier Island Government Council (BIG-C)
· Jolley Trolley - past board member 1997
· Purdue University Club of Tampa Bay, secretary
· Professional Placement Network for Pinellas County, past president
Professional associations and experience:
· Past President, VP and Board Member, International Employee
Involvement Association (formerly, the National Association of
Employee Suggestion Systems)
· Reserve Officers Association - Life Member
. Purdue University Alumni Association - Life Member
· Community Association Manager license (inactive)
Hobbies:
· Volunteer service
· .Attending NASCAR races
. Tennis
y' .f
J:.
,.'
Name:
CITY OF CLEARWATER - APPLICATION FOR ADVISORy~~QFIVED
(must be Clearwater resident) JUN 20 2001
trrll- GkU Ej
ony CLERK giR\RlMIiNT
Home Address: Office Address:
l~ ~ D RJ.1J Gf tJ.) () 0 fJ S r .
('JLW ~. zic337SS- ZiD
Telephone: 7;) 7 - L/t/~ - . ?J~cfs- Telephone:
How long a resident of Clearwater? ~
Occupation:_U /()~ Employer: .
J14--S . . ~~
r~
If retired, former occup
Community Activities:
~!.
,...
Board Service (current and past):
L J :M~--ty I5lJf~f\
Board Preference: ~. /JwJ
e /rd/I!UI/fi.I-X;~ .
Additional Comments:
Signed:
Date:J - It} - () I
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, p, 0, Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor,112 S, Osceola Avenue
V'V/01.~ ILup OYL.J~
~
BOARD QUESTIONNAIRE
.;
r
2, Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
Jf~ - r!Y\.f-Vi"UQ
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board? ...
P~~1f'- ~~
4. Why do you want to s~rv. o~ this ~ '~
j-~A~. ~.
I -
J~\It-1::t
Name:
Board Name:
t/)6
RECEIVED
AUG 23 2004
0.r-:.IC/AL RECORDS AND
CITY OF CLEARWATER - APPLICATION FOR ADVISORY'~~~8sRVCS DEPT
(must be Clearwater resident)
Name: Aaron D. Greenberg, Esq.
Home Address:
142 Bayside Drive
Clearwater Beach, FL ZiD 33767
Telephone: (727) 445-9003
How long a resident of Clearwater? 2~ years
Occupation: Zoning attorney & developer
Field of Education:
Harvard Law Schoo/- J.D. (1997)
Columbia University- B.A. (1994),
urban studies major
Office Address:
142 Bayside Drive
Clearwater Beach, FL ZiD 33767
Telephone: (727) 686-1556
Employer: InterCoastal Habitats LLC
Other Work Experience:
(See attached resume.)
If retired, former occupation:
Community Activities:
Other Interests: Architecture, history, boating
Board Service (current and past): Board Preference:
None Community Development Board
Additional Comments: Reference: Rosemary Gintv. ESQ.. Vice President for Government
and Community Relations, New York Botanical Garden (718-817-8962).
Signed: ~ ~ . Date: '1/1.3/04-
I f
See attached list for boards that require financial disclosure at time of appointment. Please return
this application and board questionnaire to the Official Records & Legislative Services Department,
P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112
S, Osceola Avenue,
AARON D. GREENBERG, ESQ.
142 Bayside Drive
Clearwater, FL 33767
(727) 445-9003 · Fax (727) 461-4780
Email: aarongreenberg@msn.com
PROFESSIONAL EXPERIENCE
InterCoastal Habitats LLC - Clearwater, FL (2002-present)
Founder and Managing Member
. Currently managing development of 6-story, IS-unit luxury waterfront condominium project in
Dunedin, FL.
. Responsible for all zoning approvals; overseeing all legal work, budgeting and marketing
efforts; producing all sales materials; negotiating financing and all contracts,
Wachtel & Masyr, LLP- New York, NY (1997-2002)
Associate, Land Use and Zoning practice group
. Represented clients on residential, commercial and retail projects in New York City with
particular experience in managing complex multi-agency development approvals for mixed-use
urban projects.
. Performed zoning analysis, development feasibility studies, architectural plan review, and
community relations,
· Wrote zoning opinion letters and certifications, environmental assessment statements,
development agreements, restrictive declarations, contracts, and press releases. Prepared and
reviewed environmental impact statements.
· Coordinated lobbying and planning efforts with daily interaction between clients, architects,
engineers, environmental consultants, traffic consultants, numerous city and state administrative
agencies, Offices of the Borough Presidents, City Council, and local Community Boards,
· Clients included The Related Companies, The Home Depot, Target, Forest City Ratner, Costco,
Blumenfeld Development Group, Edison Parking, ZeckendorfRealty, Gotham Development,
Hines, and various educational and non-profit institutions,
Altman Kritzer & Levick, PC - Adanta, GA (1995)
Summer Associate, Real Estate practice group
. Performed contract and lease review and legal research. Wrote chapter of book, Key Shopping
Center Legal Issues (International Council of Shopping Centers, 1995).
Greenberg Farrow Architecture - Atlanta, GA (1990-1994)
Summer intern
· Model-making, logo design, presentations, computer aided design and drafting with working
ability in AutoCad and Adobe Photoshop,
EDUCATION
Harvard Law School, J.D., 1997 (magna cum laude),
Columbia University, B.A., 1994 (summa cum laude), major in Urban Studies.
BAR MEMBERSHIP
Admitted to the Bar in Florida and New York.
References available upon request.
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
The CDS decides discretionary land use approvals in accordance with the criteria
of the Community Development Code. The Board also hears appeals from
Planning Department decisions and makes recommendations to the City Council
on zoning and land use plan amendments.
2. Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
I watch Clearwater COB hearings regularly, and I have testified numerous times as
an applicant before zoning boards in other municipalities.
3. What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
I have extensive familiarity with the issues of land use regulation due to my
experience as both a zoning attorney and a real estate developer. I believe I can
decide cases with the fairness and insight of a practitioner who appreciates the
economic, architectural and regulatory factors that influence development.
4. Why do you want to serve on this Board?
I want to assist the Board in improving Clearwater's neighborhoods by nurturing
economic growth in a deliberate, responsible and intelligent manner that will
safeguard the character of the community. I believe we can hold developers to a
higher standard while simultaneously creating a hospitable growth environment.
Name: Aaron D. Greenberg, Esq.
Board Name: Community Development Board
No Board Questioill1aire included with the Application
CllY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name: Douqlas L. Hilkert
Home Address: OffIce Address:
2227 Habersham Drive
Clearwater, FL
2557 Nurserv Road, Suite A
Zio 33764
~leBrvat.er. F!.
Zip ~3764
Telephone: (7'7 \ ~2~_ 14 ":lQ
How long a resident of Clearwater?
Occupation: Attorney
Field of Education:
B.A. Southern.Nazarene University
Telephone: (727) 507-9559
4~ years (25 plus in pinellas County)
Employer: Dougllls I Vilkvrt II 1
Other Work Experience:
J.D. st..t.Q~ nniv.rRit.v CollAU. of Law
If retired, former occupation:
Community Activities: Chairman Plilnninq and zoning Board.; Vioe-Chairman
~nar~Ar ~AviA~ ~~mmi+.+...
Other Interests:
Board SeNiee (current and past):
P & z
Board Preference:
CDB
Charter Reyle"
Additional Comments:
S~ned: ;)fI/
Date:
February 15, 1999
See attached list lor boards that require Financial Disclosure at time of appointment
Please return this application & board questionnaire for each board Osted to:
City Clerk's Department. P. O. Box 4748, Clearwater. FL 33758-4748 or drop off at City Hall, 2nd
Floor. 112 S. Osceola Avenue
I {''"I/O 1- \I~;l.({e.d
lllld/()d,. - l l
CO"1+j~v -ed (V\-\<re.S+
~ l of I
Tt:l/Tn 'X\\'I.../
'~~'TU " c\'l'~nn~
C 1/ c_ /nr-:_/"?/
,n'OT eee~/rT!7n
CITY OF CLEARWATER - APPLICATION FOR ADVISORY Bo~EIVED
(must be Clearwater resident) MAY 2 8 200~
Name:William L. Johnson
Home Address:
479 East Shore Dr, #1
Clearwater
Office Address:
OFFICIAL RECORDS AND
LEGISLATIVE SRVCS DEPT
Zip33767
801 West Bay Dr, #406
Largo, FI.
Telephone:641-3444
Zip33770
Telephone:447 -0861
How long a resident of Clearwater?20 years
Occupation: real estate
Field of Education:
Univ. of S, FI. BA, Business 1973
Employer: self
Other Work Experience:
First Federal S&L of Tarpon Springs,
1970-1980, left as Exec, V-P, Rutenberg Corp,_
1980-1991, Exec, V-P, in charge of real estate_
self-emploved in real estate brokeraae and commercial development since then,
Community Activities:Planning and zoning board, city of Clw, and Community Dev, Soard
Other Interests:running, exercise
Board Service (current and past):
P&Z, Community Dev, Board
Board Preference:
CDS
Additional Comments:
Date: ~y()1
See attached list for ards that require financial disclosure at time of appointment. Please return
this application and board questionnaire to the Official Records & Legislative Services Department, P.
O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S,
Osceola ~venue.
BOARD QUESTIONNAIRE
1, What is your understanding of the board's duties and responsibilities? _
_Since I was a member of this board previously I fully understand the duties and
responsibilities of the COB board,_
2, Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
_To many times to count_
3, What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
_Since I am in the commercial real estate and development field, I deal with
engineers, attorneys and planners, tenants and other developers on a daily basis, I
also deal with other city governments, county government throughout the state, I
have lived out on the beach for the past 20 years, financed many homes in
Countryside while at the bank and developed many homes and office building and
the north wood plaza area while at Rutenberg. Recently helped in the redevelopment
of LaBelle Plaza, Publix, at highland and Belleair,
4, Why do you want to serve on this Board?
First and foremost to give back something, my time, to the community and help
forge the city into the place I want to live the remainder of my lifetime, I also enjoy
the interaction with the other board members and the sometimes tough decisions
we are asked to make, I also like to know what is going on in the city and the COB
board is next to being on the commission and I don't think the public could take
two Bill Johnson's on the board, Even though some people said that they did vote
for me this last election, Bill Jonson" they didn't notice the name difference,
Name:_Bill Johnson (William)
Board Name:_Community Development Board_
.
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name:
WTT.T.T~M P KTT)'RAS
Home Address: Office Address:
Telephone: 446-4870
How long a resident of Clearwater?
Occupation: Financial Advisor
Field of Education:
Telephone:
34 Bohenia Circle NorthlOO
Clearwater, Florida: ~O 33767
lR yp;:!r~ I
Employer: Arne~ Express 'R~..\; r~d
Other Work Experience:
Associate degree, engineering
B.S. degree, physics & mathematics
M.B.A. deqree, finance & marketinq
Maqnetics enqineer
P1;:!nt M;:!n;:!~""r
General Manaaer
If retired, former occupation: n/a Business owner
Community Activities: Director. Jolley Trnllp-y. nirpr'tnr ~ VP r1p;:!rw;:!tpr
Beach Association
Other Interests:
Woodworkinq and mechanics
Board Service (current and past):
Board Preference:
Parks & Recreation
Community Develooment Board
Parks & Recreation Board
Additional Comments:
Signed:
{):/~
Date:
A~ril 13. 1999
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, p, 0, Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S, Osceola Avenue
RRCEIVED
APR 1 ~ 1999
CITY ClE~,K DEPT.
BOARD QUESTIONNAIRE
1, What is your understanding of the board's duties and responsibilities?
The board assists the Parks & Rec. staff in evaluating
current facilities and activities and recommending
improvements and capital expansion for parks and
recreation facilities to the City Commission.
2. Have you ever observed a board meeting either in person or on C-View, the
. City's TV station?
A number of times including a four year term as a member
of the Parks ane Recreation Advisory Board.
3, What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
My prior experience on this board provides me wit~ a
thorough appreciation of the board's purpose and
responsibility. I have a keen interest in athletics
and recreation by way of my ~articipation. I have a
sound hackground in finance that could help in prior-
itizing evaluated projects.
4. Why do you want to serve on this Board?
I'd like to continue working toward the objectives set
durinamv previous term in makinq the parks and Recreation
Depa~tm~nt the finest in the State of Florida and its
facilities and ?rograms second to none that we would be
proud of.
Name:
William P. Kirbas
Board Name:
Parks
R ~.{~FJIVE\D
and .R~cr"l=-,a t ion
~\'R 10 1999
K O-nl~
G !TV GLS:\' e:.-,
(
.
.
BOARD QUESTIONNAIRE
1, What is your understanding of the board's duties and responsibilities?
The board is a comprehensive administrative board that has
assumed reponsibilty of prior multiple board activities
involving zoning and land use, development code adjust-
ments, design review and planning. It is this board's
obligation to conduct public hearings relating to petitions
brought before the board by residents and interested parties.
2. Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
Many times as well as serving on the Parks and Recreation
Advisory Board for four years.
3, What background and/or qualifications do you have that you feel would qualify
you to serve on this Board?
I have the academi~c background and work experience
to qualify me in rendering fair and sound judgment
regarding matters of development brought before the board.
. I have engineering and financial training that would assist
me in comprehending and evaluating matters under discussion.
4. Why do you want to serve on this Board?
I have been a resident of Clearwater for over 18 years.
I've addressed the city commission and various boards
relatinq to codes, planninq and zoninq. I'm more than
familiar with the affairs of the City, past and present.
I'm interested in enhancing tha quality of life for our
Name:
residents and I would offer my advice to achieve it.
Board Name: Communi 8- ~a~JmYJ4j D
~\PE 16 1999
William P. Kirbas
CITV CLEl1K OEPT
~
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name: V0/hl(ll17 J. /J1 ~C~,J~. *
,
Home Address:
/6(:, 3 TOR,v6IC. Sr~l:c7
tJ~wn~ > FL Zip 3376'
./
Telephone: 7 Z 7- tI'I 3' -7 ~ (.C> Telephone:
How long a resident of Clearwater? 5" 1;2,.. eq 1'5
Occupation: P~DFlSS.SIaA/Al.. EAJ~IJE"Ett:. Employer: 1-1. juC.
~ "PU9.vAJEA!:..
Field of Education: Other Work Experience:
C!., LJJ L ;- ST;(,.vCTL.J~I"t'- G..;6/~,t'/u' -----,b.( b.t4lsl'Je t:.h'Jli-t ee,V\Vt<1 ,
err! t f?E""W~L A..~I./,<.J//JtS- -:>")01{ S., 6~\,C"',~..N-- ()
'-\ lJ/3 -.;2.g~ 1
If retired, former occupation:
Community Activities: C)/AJI!.I""~pv. bESI6~ !?61IJe;'''V 13olliteo Ctr)1t!/>>.
t:~. f]~E1..J-F}S Cou~ S:'IhJTIF&JL.; 't3DJ/geO .pf DIRiTc:7cte'S
Other Interests:
Board Service (current and past):
V5S(C.~ 7?evlE"V ~l)~eo
Board Preference:
CoMMVA/I'1 UevB1.LJjP1Y}lJVT ~~~.r;;
Additional Comments:
~
Date: ~~ /1 )'111
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, p, 0, Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 11f S. . Osceola Avenue " p 'P ('! E I'i 'D
I 0 I _ ko-.-r Ol1lt~+-- ' '-I V!!J D
.III~ ((;). _ II" I FEB 1 7 1999
SfTY CJ ,~: -:'''.' DEnT
........'"t" r
WILLIAM J. McCANN, P.E.. P.P.
Licensed Professional Engineer and Professional Planner
1563 Turner Street
Clearwater, FL 33756
727-443-7660
BACKGROUND and PROJECTS
CIVIC
Chairperson - Design Review Board - City of Clearwater, FL
Board of Directors - Keep Pinellas County Beautiful, Inc,
Member - Planning Board - Atlantic Highlands, NJ - 1977-78
Member - Zoning Board - Atlantic Highlands, NJ - 1975-76
PROFESSIONAL LICENSES
Professional Engineer - Florida - 1996
Professional Engineer - New Jersey - 1972
Professional Engineer - N ew York -1972
Professional Engineer - Pennsylvania - 1974
Licensed Land Surveyor - Pennsylvania - 1980
Charter Member - American Institute of Certified Planners - October 1978
Certified by examination AICP
Professional Planner - New Jersey - 1972
EDUCATION
Master of City & Regional Planning - Rutgers University - 1978
Bachelor of Engineering (Civil Engineering) - Manhattan College - 1967
RElATED WORK EXPERlENCES and DESIGN
Commercial
Carnegie Center - Planned Unit Development - 550 acres - 3,3 mill10n SF Planned Corporate Headquarters
Office Park. 350,000 SF Commercial retail, 900 multi-family residential units
Market Fair at Meadow Road Shopping Center - 350,000 SF
Gateway Shopping Center - 225.000 SF
CIVIL and SITE DESIGN
Planned Unit Developments, fJlanned Residential Developments, Single Family, Townhouses,
Condomiums, and Garden Apartments, Retirement Communities,
Subdivisions and Site Plans for office buildings and shopping centers
Site layout, grading, earthwork quantities, railroad track design, utility services.
Drainage systems, detention and retention basins, infiltration and exftltration systems,
Sanitary sewerage systems, collection mains, lift stations, force mains. regional systems: interceptor
trunk lines. pump stations, force mains and package treatment plant designs.
RRnEI~lED
FEB.1. 7 1999
(... fT\.r,-,. ....-.
".i', f ~...i.'".. ."'~' t")<<::,,'1o-'
..-.... I",.; I....;.,,.,.,,
5-20-04;17:33
7275391294;# 2
RECEIVED
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOitJW)S 1 2004
(must be Clearwater resident)
OFFICIAL RECORDS AND
LEGISLATIVE SRVCS DEP'r
Office Address:
3Bo fflf?t:PLfU.E 13lJ/l). Su. ITE 300
J
Clg~VV~l P'l, ZiD~~ 159
Telephone:"12-1 -53\ - 35D5
Employer:.::f'B~ btZouP, , NC .
Other Work Experience:
~1lA. :j, c/leeD
lli\J..'~aJ WA)-rew~ ~ ~
~L-
If retired, former occupation: --
Community Activities: Vf\I~"'" '(OUI<.. tte^t'-i blAT, AbDPT- A~ I::lli1HWA'f.,
~~C~ .
Other Interests: i3\ ~ N6J I 'BOkr'/tJ Bt( ~WllJ.M.ltJ6t f 6NJ7rf/rJGI , UxJth- Bet4{jfES
Board Service (current and past): Board Preference:
~Ot-:le COM\\AU~ Devao~an- ~
Additional Comments:
Signed: k~ nt. Ja~
Date: .'5 ... 2.lJ - 0 t
See attached list for boards that require financial disclosure at time of appointment. Please return
this application and board questionnaire to the Official Records & Legislative Services Department,
P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112
S. Osceola Avenue.
-I
5-20-04; 17:33
7275391294;# 3
BOARD QUESTIONNAIRE
y
1, What is your understanding of the board's duties and responsibilities?
(;0(3> IS A em~-B"S;ED i3Clttb WfflcH ,Hf:lP5 ()v~
AbfUIIJiSTf2.knl)N bF-:-r;tr: mM>>fWJtTY '1:>frJfiOfl'1MWr [OL:>t;-, U~.
i7HlJUL'b BG flttJJILlflf(.. w/m 7H~ (ODe-, rrs ~/13IUT1' I/J tJ~
11 ft2tJv, De QU.ffL':Ji ~-LJlJeD f)ev'atJfmMT IN f4;sf'fiL.-T.5
-11) 17f€-" SUfLf!./) l:> IIJ q /f1l.e1i S -
2. Have you ever observed a board meeting either in person or on C~View, the City's
1V station?
-.1~s, - HAv~ ~~ VArLiDvtj BDA{2J') ME-E:T71JtnSa ON
c- V I F!:'vV ,
3, What background and/or qualifications do you have that you feel would qualify you
to serve on this Board?
1?elN61 A feDF6SSI{)rJftL eN811N~ /IJ 11fE l.ONSUl:I7tJ&,
f3USIN ES'S H1t!> t:'/.foSfJ'J ME 10 LftfJ'D DEVc=LopmWl
Re6Ulflt71{)NS i_ How Ft...fE'i1 BIL/TY 15 f<BXUlr<.~b
.5Pe-CfP/CflUY IN Ara::AS ~(,t+IN6t CMflCfTY
4, Why do you want to serve on this Board?
70 eer AMf1.e. INvoLY~ wrn-l fVl1 (..IJMVVlUtJ /1'1 tW~E"~JT-'ttSO
,
7lJ {JRJVIDe- ^ (1T1~'S PfJ/ "'T oF- Vl~W O~ ~
fgp'~VtuJfmeN( OF CI.r:Itt:JNttrf:tZ. -'
Name: fLeLL( S u.,T7lJJV
Board Name:.iDMM IlfJ rr( l)EVGLofMtE.!JT
. TOTAL P.03
1.
RECEIVED
Name: na...t'\o...- K. T~\\Mo.""
. . MAY 13 2004
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident) OFFICIAL RECORDS AND
lEGISLATIVE SRVCS DEPT
Home Address: Office Address:
303~ .p1~OC.J< 1)f~v~ 5"300 V)4J+ Cl.ypress. S+r~ S'k3~
e.J&r~l.c..r ~\. ZiD g~~ -r-~~ b r= \ ZiD ~3b(:)"l
I
Telephone: <"~"2. ""+~ =1-qG;- 2. tI ~ Telephone: (B~~) 2 a 2.- -=1- '2. +r" ~t- ~cr ~
How long a resident of Clearwater? ----1 0 W\o<OA ~ . ,
Occupation: Etl.".rol\~~ E'''3''~ Employer:J gs ~ :r
Field of Education: Other Work Experience: \
~ s ~.I'/'Or-\~.J. G./ItftSIJt.J"'~ p(G ~.llo~ ~~'NU/" lP~.l-
~E.. e:l\lId.^~t--.Q ~a'AlblArld L-- ~ S~ ~ Pla..rLJ""
c. -. ~ C. cd ,G.r (\ I c...
If retired, former occupation:
Community Activities:
Jl )/ A-
, I
Other Interests: ~l~ ~..shl~6
;
Board Service (current and past):
;J DI"'-oL
~
"'-0 S ":11\ s.
Board Preference:
~~.,^ : ~ ~eLQP~
Additional Comments:
S;9nedJ(ilA.S k. '--""2
-
Date:
fV\ CAA.... L 'L 2..a 0 '--\
I] I
See attached list for boards that require financial disclosure at time of appointment. Please return
this application and board questionnaire to the Official Records & Legislative Services Department,
p, O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112
S, Osceola Avenue,
..
BOARD QUESTIONNAIRE
1, What is your understanding of the board's duties and responsibilities?
~/~ i cLe.uLlopa..-,d f/~~ IJS"~~' ~,~
Va..rJ~ r~ej+.s le( AJ)~ ~t/tUoP~J &AJ;W
/ ec-.,d. ""..s l2. u..vJ ,eo ~"" t^'~ Q ~ ~ A-~ s , J. ;. (' .JlUIII.W\I~j ,~,.
W ~""" ~lM!(JreJ,,~1L ~I' Iii. fie.- .
2, Have you ever observed a board meeting either in person or on C-View, the City's
TV station? .
~.e~
3, What background and/or qualifications do you have that you feel would qualify you
to serve on this Board?
, -=l- 'lEAf oJ € ..QAA~ I~r I~ ~q,~ (...r /0 II.11.J' t1 ff\~
c.'\, '~-4-J (Q.. ~ ~:s ~ d. ~1AJ-4-/e So ') "'I:. Yo'\, e.v .s.~
-btl~ d..e-ll~r- o--c:l a..o^~ ktlCJ'he..- ISJJ~.l ~ ~A.o", /J
o..~s , s+ ~ (!.bJlYh'/HJ~:"7 ~etof~ is O~I' d (,..V ~~
'\+s f I~ ~~ d.e.JJ~wp~ MA.,~J,
4, Why do you want to serve on this Board?
\b p /0 J"cJ..g ~ ov1!\ f2 ~,:", ~ba...J<- 1-. ~ <!.:>>W1 M ,,~: "-r .
&47J.,IJo.It',6 d row"",, ; s llMl~t'+~ 'k> ~(etV'w..k ~ -r.
\.o\J Q~ I ~ l \'ke. ~ bY .if ~~ ,.. ( O)....J~ ~ ~ ~R..
~ lA),,~\ IN\.~ c..feo..rwQ.."-er ~ 2AI~ ~~r f/~c.IJ..
4-<> lLIf'
Name:)Jaw.. e. ~~
Board Name: ('$:)...,/t1I1A ~~ ~e{.:Jp"...,j.
October 3,2004
TO: Fellow Councilmembers
CC: Bill Home
Pam Akin
FROM:
Bill Jonson
SUBJECT
Land Development Change Recommendations
At a recent Council meeting I reported on the great Understanding Quasi-judicial
Proceedings seminar at the Florida League of Cities Conference in Hollywood. As a
result of that session I reviewed the quasi-judicial process for the DRC and the CDB. My
review is not in response to any perceived inappropriate actions of the past, but rather an
intellectual approach to improve the perception of "fair process".
As you know there are four levels of development approval:
1. Minimum Standard Development - approved at the individual staff level
based on compliance with base regulations.
2. Flexible Standard Development - approved by the Planning Director after a
Development Review Committee (ORC) review.
3. Flexible Development - approved by the Community Development Board.
4. Infill
a, Residential infill
b. Comprehensive infill
The first three levels have quantitative specifications on lot size, maximum height,
setbacks, and parking. The charts for infill have quantifications, but these are
'guidelines' meaning that variances are permitted.
I observe that the DRC has authority to approve Residential Infill deviations for LDR and
LMDR zoning districts within the city, In discussions with staff they report that their
practice is to never approve an infill application that is outside of the quantitative
guidelines. All other Residential infill and all Comprehensive infill applications must go
to the CDB.
Until recently I believed that the DRC was a Public Hearing instead of just a Public
Meeting. The distinction is that at a Public Meeting the public is invited to observe, but
not to provide testimony, question evidence or request party status (the public may
however submit written information). At the DRC the applicant is invited to sit at the
table with staff and participate in a two-way dialog with staff members. This process tilts
the perception of fairness toward the applicant.
I recommend that all infill applications go to the CDB in order to improve the perception
of fairness. It is my understanding that such a change would return to the original
recommendation ofMr, Seimon when he drafted the current code in 1999.
In reviewing the DRC process with Ms. Akin, she observed that although there is an
appeal process from a DRC decision, there is no specified entry point for a member of the
general public to appeal (as opposed to the applicant). This should be changed in the
interest of fairness.
I also recommend that we change the use of "nJa" on the zoning tables. The public could
interpret this to mean "not available" (no deviation is possible) or "not applicable"
(meaning there are no base standards and therefore total flexibility is possible),
The length of term for the cnB members is currently longer than the terms of the
Council Members. This was apparently adopted in anticipation of longer terms for the
Council, an option that was rejected by the voters. I suggest that we change the term for
all new CDB appointments to three years.