10/21/2004
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City Council Agenda
Date: 10/21/2004 6:00 PM
Location: Council Chambers - City Hall
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then
state your name and address. Persons speaking before the City Council shall be limited to three (3)
minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding
items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an
additional minute for each person in the audience that waives their right to speak, up to a maximum
of ten (10)minutes. Prior to the item being presented, please obtain the needed form to designate
a spokesperson from the City Clerk (righthand side of dais). Up to thirty minutes of public comment
will be allowed for an agenda item. No person shall speak more than once on the same subject
unless granted permission by the City Council. The City of Clearwater strongly supports and fully
complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior
to the meeting if you require special accommodations at 727-562-4090. Assisted Listening
Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting
devices during the meeting.
1 Call to Order
2 Invocation
3 Pledge of Allegiance
4 Introductions and Awards:
4.1 2004 International Economic Development Council Program Award
4.2 2003 Life Safety Achievement Award - Chief Jamie Geer
5 Presentations:
5.1 Jazz Holiday Appreciation
5.2 Thank you for support of Clearwater Classic - Bud Elias
5.3 Neighborhood of the Quarter Presentations
6 Approval of Minutes
6.1 City Council - Oct 7,2004
7 Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
8 Administrative public hearings
- Presentation of issues by City Staff
- Statement of case by applicant or representative (5 min.).
- Council Questions
- Comments in support or opposition (3 min. per speaker or 10 min. maximum as
spokesperson for others that have waived their time).
- Council Questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
8.1 Approve applicant's request to vacate Harold Court street right-of-way from the west
property line of Lot 10, Block 20, Magnolia Park to a line parallel to and 20 feet west of
the east property line of Lot 10, Marshall and Brandons, (AKA 608 - 611 Harold
Court), subject to retaining a drainage and utility easement over the full width of the
right-of-way to be vacated, and pass Ordinance Number 7347-04 on first reading,
(VAC2004-14 Harold Court Villas, LLC),
8.2 Approve the applicant's request to vacate Wilson Boulevard street right-of-way from
the south right-of-way line of Sedeeva Street to the westerly extension of the south
property line of Lot 22, Block "B", Floridena Subdivision, (AKA 1071 Sedeeva Street),
, subject to the retention of a drainage and utility easement over the full width of the
right-of-way to be vacated, and approve Ordinance Number 7348 on first reading,
(VAC2004-15 Lindahl/Powers),
8.3 Approve the applicant's request to vacate the north one-half of Dempsey Street more
particularly described in Exhibit "A", (AKA 721 Lakeview Road), subject to the
retention of a drainage and utility easement over the full width of the right-of-way
portion to be vacated, and pass Ordinance Number 7349-04 on first reading, (VAC
2004-16 City of Clearwater),
8.4 Approve amendments to the Clearwater Downtown Redevelopment Plan and Pass
Ordinance No. 7343-04 on first reading.
9 Quasi-judicial public hearings
- None
10 Second Readings - public hearing
- None
City Manager Reports
11 Consent Agenda
11.1 Approve funding for Fire & Rescue training initiatives in the amount of $421 ,547.36 to
be funded from FY 2003/2004 General Fund retained earnings.
11.2 Authorize the appropriation of $500,000 from Central Insurance fund retained earnings
into project 181-99927 to provide funding for storm related damage repair and city-wide
debris clean up.
11.3 Re-appoint Bob Shipp to the Board of Trustees, Clearwater Police Supplementary
Pension Plan.
11.4 Approve acceptance of FY 2004 Local Law Enforcement Block Grant (LLEBG) funding
for two years in the amount of $68,383 from the U.S. Department of Justice/Bureau of
Justice Assistance, and that the appropriate officials be authorized to execute same.
11.5 Award contract to Aegis Mail Services, Inc. in the amount of $1 ,200,000 (estimated)
from November 1, 2004 through October 31, 2007 for mail processing services and
postage for the City of Clearwater and the appropriate officials be authorized to
execute same.
11.6 Award a contract for the cleaning of the 90 foot diameter digester at the Northeast
APCF (Project #03-0022-UT, Biosolids Treatment Implementation - Digester Cleaning)
to Trimax Residuals Management (USA), Inc. of Edmonton, Alberta, Canada, in the
amount of $479,776.64, which is Items A1, A2, and A3, of the lowest responsible bid
received in accordance with plans and specifications, including a 10% Contingency,
and that the appropriate officials be authorized to execute same.
11.7 Approve a work order to McKim & Creed, in the amount of $93,500 for engineering
design services related to the Elevated Water Storage Tanks Modifications Project
(04-0048-UT), and that the appropriate officials be authorized to execute same.
11.8 Award a contract for the Area "F" Gravity Sewer Improvements (02-0049-UT) to
Rowland, Inc. of Pinellas Park, FL, in the amount of $415,286.30, which is the lowest
responsive bid received in accordance with plans and specifications, and that the
appropriate officials be authorized to execute same.
11.9 Approve increasing the part-time staff assistant position in the Official Records and
Legislative Services Department to full-time.
11.10 Approve the 2005 State Legislative Package
12 Other items on City Manager Reports
12.1 Task Force Report re Public Engagement
12.2 Approve a Highway Landscape Maintenance Memorandum of Agreement with the
Florida Department of Transportation (FDOT), District Seven, so the (FDOT) can
relocate (transplant) existing palms as part of the (FDOT) S.R. 60, Memorial Causeway
resurfacing project, and Adopt Resolution No. 04-30 authorizing execution of said
Highway Landscape Maintenance Memorandum of Agreement.
12.3 Adopt Resolution 04-16 approving the Floodplain Management Plan.
12.4 Adopt Resolution # 04-31, supporting the County-wide Local Mitigation Strategy.
12.5 IAFF Union negotiations update
13 City Attorney Reports
14 City Manager Verbal Reports
15 Council Discussion Items
15.1 US 19 aesthetics issue for the interchange at Enterprise
16 Other Council Action
16.1 City Attorney Yearly Evaluation
16.2 City Manager Yearly Evaluation
17 Adjourn
L.L
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I nteroffice Correspondence Sheet
From:
Mayor and Councilmembers u~
Cyndie Goudeau, City Clerk ~.(
Bill Horne, City Manager; Garry Brumback, Asst. City Manager; Pam Akin,
City Attorney
October 19, 2004
To:
CC:
Date:
RE:
Revisions to Agenda Packet for October 21, 2004
The following changes/additions are provided:
. Agenda for October 21 Council Meeting
. Jazz Holiday Appreciation - title added
. Minutes of October 7, 2004 Council Meeting for approval
. Item #8.3 - Approve applicant's request to vacate the north one-half of Dempsey
Street (A.K.A. 721 Lakeview Road) and pass Ordinance Number 7349-04 on first
reading (VAC 2004-16) - The agenda item and Ordinance are revised to correct
Dempsev Street; please replace with new item and new ordinance copy. The
maps are not replaced.
. Item #8.4 - Approve amendments to Clearwater Downtown Redevelopment Plan
and pass Ordinance Number 7343-04 on first reading. - A revised ordinance will
be provided prior to Council meeting.
. Item #11.10 - Approve 2005 State Legislative Package - Revised page of
Legislative Package is provided (added - support to protect social security
numbers of utility customers).
. Item #12.5 - IAFF Union negotiations update - title added
Memo to Council for 10-04-04 Work Session - revisions.doc
City Council
Cover Memorandum
Tracking Number: 881
Actual Date: 10/21/2004
Subject / Recommendation:
Approve applicant's request to vacate Harold Court street right-of-way from the west property
line of Lot 10, Block 20, Magnolia Park to a line parallel to and 20 feet west of the east property
line of Lot 10, Marshall and Brandons, (A.K.A. 608 - 611 Harold Court), subject to retaining a
drainage and utility easement over the full width of the right-of-way to be vacated, and pass
Ordinance Number 7347-04 on first reading, (VAC2004-14 Harold Court Villas, LLC),
Summary:
* The applcant is seeking this vacation in order utilize the vacated right-of-way as part
of an 18-unit townhouse development to be known as Harold Court Villas.
* Progress Energy, Verizon, Knology and Brighthouse Cable have no objections, provided
that the right-of-way is retained as a drainage and utility easement.
* Presently the City has gas, water and sanitary sewer facilities in the right-of-way
portion to be vacated.
* Public Works Administration has no objections to the vacation request provided that a
drainage and utility easement is retained over the full width of the right-of-way to be
vacated.
Originating: Engineering
Section Administrative public hearings
Category: Vacation of Easements and Rights of Way
Number of Hard Copies attached: 3
Public Hearing: Yes
Advertised Dates: 10/03/2004
10/10/2004
Financial Information:
Review Aooroval
Glen Bahnick
09-28-2004 12:51:38
09-28-2004 15:36:12
10-07-2004 12: 18:37
09-28-2004 13:17:41
10-08-2004 11 :05:05
09-28-2004 13:26:47
Brvan Ruff
Bill Horne
Michael Ouillen
Cvndie Goudeau
Frank Gerlock
ENG 1
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Garry Brumback
City Council
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10-06-2004 18:25:47
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Public Works Administration/Engineering
Date City of Clearwater Vacation DWG. NO
09/2V04 VAC 2004-14
Drawn By HAROLD COURT VILLAS LLC Sheet
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Vacate All Street Rights-Ol-Way And ec- wn- g
Easements On Subject Property. 16-298-15E
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7347-04
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ORDINANCE NO. 7347. 04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING, HAROLD COURT STREET RIGHT-
OF-WAY FROM THE WEST PROPERTY LINE OF LOT 10,
BLOCK 20, MAGNOLIA WEST TO THE NORTHERLY
EXTENSION OF A LINE PARALLEL TO AND 20-FEET
WEST OF THE EAST PROPERTY LINE OF LOT 10,
MARSHALL AND BRANDON, SUBJECT TO A DRAINAGE
AND UTILITY EASEMENT WHICH IS RETAINED OVER
THE FULL WIDTH THEREOF; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Harold Court Villas, L.L.C. owner of real property located in the City of
Clearwater, has requested that the City vacate the right-of-way depicted in Exhibit A
attached hereto; and
WHEREAS, the City Council finds that said right-of-way is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
Harold Court Street right-of-way from the west property line of Lot 10, Block 20,
Magnolia Park as recorded in Plat Book 3, Page 43, Public Records of Pinellas
County, Florida, west to the northerly extension of a line parallel to and 20-feet
west of the east property line of Lot 10, Marshall and Brandon's, as recorded in
Plat Book 1, Page 27, Public Records of Pinellas County, Florida
is hereby vacated, closed and released, and the City of Clearwater releases all of
its right, title and interest thereto, except that the City of Clearwater hereby retains
a drainage and utility easement over the described property for the installation and
maintenance of any and all public utilities thereon.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
Ordinance No. 7347-04
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Bryan D. Ruff
Assistant City Attorney
Brian J. Aungst
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No. 7347-04
EN c1 L
City Council
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Tracking Number: 882
Actual Date: 10/21/2004
Subject / Recommendation:
Approve the applicant's request to vacate Wilson Boulevard street right-of-way from the south
right-of-way line of Sedeeva Street to the westerly extension of the south property line of Lot
22, Block "B", Floridena Subdivision, (A.K.A. 1071 Sedeeva Street), , subject to the retention of
a drainage and utility easement over the full width of the right-of-way to be vacated, and
approve Ordinance Number 7348 on first reading, (VAC2004-15 Lindahl/Powers),
Summary:
*The applicants in this case own the adjoining properties located on either side of the
subject right-of-way.
*The subject street portion is unimproved and both of the applicants propose to use the
right-of-way as a way of expanding their yards.
*Progress Energy, Verizon, Knology and Brighthouse have reviewed the vacation request and
have no objections, provided that the right-of-way is retained as a drainage and utility
easement.
*Presently the City has water and sewer facilites in the right-of-way portion subject of
this request.
*Public Works Administration has no objections provided that a drainage and utility
easemnet is retained over the full width of the street right-of-way to be vacated.
Originating: Engineering
Section Administrative public hearings
Category: Vacation of Easements and Rights of Way
Number of Hard Copies attached: 3
Public Hearing: Yes
Advertised Dates: 10/03/2004
10/10/2004
financial Information:
Review Approval
Glen Bahnick
09-27-2004
15: 17:00
Brvan Ruff
09-28-2004
15:42:58
Bill Horne
10-07-2004
12: 17:46
Michael Ouillen
09-27-2004
16:24:32
Cvndie Goudeau
10-08- 2004
11 :05:45
Frank Gerlock
Garry Brumback
City Council
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09-28-2004 11 :04:26
10-06-2004 18: 17:55
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City of Clearwater, Florida
Public Works Administration/En ineerin
te City of Clearwater Vacallon Request
09/16/04 LINDAHL - POWERS VAC 2004-15
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City of Clearwater, Florida
Public Works Administration/En ineerin
ate
City of Clearwater Vacation Request "
LINDAHL-POWERS VAC2004-15
Vacate Wilson street r.o.w. from the eel
south r.o.w. line Sedeeva street to 2of2
the westerly extension of the south
property line of lot 22, Block B,
Floridena Sub.
09116/04
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S.D,
251A
ORDINANCE NO. 7348-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING, WILSON BOULEVARD STREET
RIGHT-OF-WAY FROM THE SOUTH RIGHT-OF-WAY LINE
OF SEDEEV A STREET TO THE WESTERLY EXTENSION
OF THE SOUTH PROPERTY LINE OF LOT 22, BLOCK B,
FLORIDENA SUBDIVISION, SUBJECT TO A DRAINAGE
AND UTILITY EASEMENT WHICH IS RETAINED OVER
THE FULL WIDTH THEREOF; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Charles R. Lindahl, owner of real property located in the City of
Clearwater, has requested that the City vacate the right-of-way depicted in Exhibit A
attached hereto; and
WHEREAS, the City Council finds that said right-of-way is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
Wilson Boulevard right-of-way from the south right-of-way line of Sedeeva Street,
(Sedeeva Drive per plat), to the westerly extension of the south property line of Lot
22, Block B, Floridena Subdivision, recorded in Plat Book 9, Page 34, Public
Records of Pinellas County, Florida
is hereby vacated, closed and released, and the City of Clearwater releases all of
its right, title and interest thereto, except that the City of Clearwater hereby retains
a drainage and utility easement over the described property for the installation and
maintenance of any and all public utilities thereon.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
Ordinance No. 7348-04
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Bryan D. Ruff
Assistant City Attorney
Brian J. Aungst
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No. 7348-04
f..N 9 .S '3. .-;
City Council 8 \ ~
Cover Memorandum
Trackinq Number: 884
Actual Date: 10/21/2004
Subiect / Recommendation:
Approve the applicant's request to vacate the north one-half of Dempsey Street more
particularly described in Exhibit "A", (A.K.A. 721 Lakeview Road), subject to the retention of a
drainage and utility easement over the full width of the right-of-way portion to be vacated, and
pass Ordinance Number 7349-04 on first reading, (VAC 2004-16 City of Clearwater),
Summary:
*This request for vacation is being made on behalf of the adjoining property owner
operating a business known as the "Candy Factory".
*The "Candy Factory" is presently providing candy to the current occupants of the White
House. Accordingly, the property owner is seeking a way to provide enhanced security for
his property.
*The property owner intends to utilize the right-of-way for security fencing and the
expansion of an existing attached dwelling.
*Progress Energy, Verizon and Knology have reviewed the request and have no objections
provided that either a utility easement is provided to protect their facilities or that
the property owner shall pay all reasonable costs associated with the relocation of
their facilities.
*The City presently has sewer, storm and water utilities in the subject right-of-way.
*Public Works Administration has no objections to the vacation request provided that a
drainage and utility easement is retained over the full width of the right-of-way to be
vacated.
Oriqinatinq: Engineering
Section Administrative public hearings
Cateqorv: Vacation of Easements and Rights of Way
Number of Hard Copies attached: 3
Public Hearinq: Yes
Advertised Dates: 10/03/2004
10/10/2004
Financial Information:
Review Approval
Glen Bahnick
09-28-2004
10:51: 10
Brvan Ruff
09-28-2004
15:39:54
Bill Horne
10-07-2004
12: 16:38
Michael Ouillen
Cvndie Goudeau
Frank Gerlock
Garry Brumback
City Council
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09-28-2004 11: 13:20
10-08-2004 11:06:38
09-28-2004 13:27:43
10-06-2004 18: 16: 19
ORDINANCE NO. 7349-04
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE NORTH ONE-HALF OF
DEMPSEY STREET, FROM THE SOUTHEASTERLY
CORNER OF LOT 17, BLOCK 2, TO THE WEST RIGHT-OF-
WAY LINE OF POMELLO AVENUE, SUBJECT TO A
DRAINAGE AND UTILITY EASEMENT WHICH IS
RETAINED OVER THE FULL WIDTH THEREOF;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, City of Clearwater, owner of real property located in the City of
Clearwater, has requested that the City vacate the right-of-way depicted in Exhibit A
attached hereto; and
WHEREAS, the City Council finds that said right-of-way is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
Commence at the southeasterly corner of Lot 17, Block 2, Lake Belleview Addition,
as recorded in Plat Book 9, Page 141, Public Records of Pinellas County, Florida, also
being the Point of Beginning, thence S12050'04"E a distance of 30.32 feet; thence
S68053'20"W a distance of 286.26 feet; thence N20047'25''W, to the southerly boundary
line of Block 2, Lake Belleview Addition a distance of 30.00 feet; thence N68052'20"E
along said southerly boundary line of Block 2, a distance of 290.46 feet to the Point of
Beginning
is hereby vacated, closed and released, and the City of Clearwater releases all of
its right, title and interest thereto, except that the City of Clearwater hereby retains
a drainage and utility easement over the described property for the installation and
maintenance of any and all public utilities thereon.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
Ordinance No. 7349-04
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Bryan D. Ruff
Assistant City Attorney
Brian J. Aungst
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No. -04
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City of Clearwater, Florida
Public Works Administration/Engineering
Date City of Clearwater Vacation Request DWG. NO.
09/20104 REHM
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City of Clearwater, Florida
Public Works Administration/En ineerin
ale City of Clearwater Vacation Request
09/20/04 REHM V AC 2004-16
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Tracking Number: 890
Actual Date: 10/21/2004
Subject I Recommendation:
Approve amendments to the Clearwater Downtown Redevelopment Plan and Pass Ordinance No.
7343-04 on first reading.
Summary:
The City Council amended and approved the Clearwater Downtown Redevelopment Plan on
December 4, 2004 through the adoption of Ordinance No. 7231-03. The Plan was also approved
by the Board of County Commissioners and the Countywide Planning Authority and ultimately
made effective on February 3, 2004. At that time the Design Guidelines had not yet been
developed although holding places were inserted into the Plan in anticipation of their future
adoption. To assist in the development of these Guidelines, a steering committee was formed
with representatives from the Main Street Design Committee, Downtown Development Board,
Chamber of Commerce, affected neighborhood associations, business owners, local architects
and contractors. This Committee met on a regular basis between December 2003 and June
2004 to develop provisions that require quality site and building design and the use of quality
materials while also providing for design flexibility. In addition, a series of presentations was
made to the Downtown Development Board, Chamber of Commerce and the Main Street
Combined Committees to garner input and suggestions. Finally, these Guidelines were also
presented to the City Council as they were developed also for the purpose of gathering
suggestions and input and conceptual approval. Proposed Ordinance 7343-04 amends the Plan
to incorporate the Design Guidelines. Additionally, the Planning Department has identified
several other modifications that need to be made and are included in this ordinance and outlined
below.
Make a variety of editorial changes andclarifications in the Goals, Objectives and Policies
Section of Chapter 3 Land Use Plan/Redevelopment Plan.
Clarify Transfer of Development Rights provisions ofPolicy 7 in the Goals, Objectives and
Policies section in Chapter 3 Land Use Plan/Redevelopment Plan.
Change all references to the Town Lake toProspect Lake Park in all text and graphics
throughout the Plan.
Add adult uses as a prohibited uscwithin the Downtown Core character district.
Revise the intensity standards by addingpermitted heights for multi-family buildings and
permitted density for overnight accommodations within the East Gateway character district.
Revise Appendix 2 Downtown Milestones to reflectcorrect County approval dates and public
review of the Plan.
Add a new Appendix9 entitled "Design Guidelines Glossary".
Add a new Appendix 10 entitled"City of Clearwater Representative DowntownArchitecture".
The Community Development Board reviewed and recommended Approval of the proposed
amendments to the Clearwater Downtown Redevelopment Plan in its capacity as the Local
Planning Agency (LPA) at its regularly scheduled meeting on September 21, 2004.
Originating: Planning
Section Administrative public hearings
Category: Other
Public Hearing: Yes
Advertised Dates: 09/11/2004
10/10/2004
City Council
@'ffi_@@,~g~l1,d,!...,.~,~.~,~.~..".M..~.~..~.,~.!..I1.~~..~
~ Other
Financial Information:
Bid Required? No
Bid Exceptions:
Other
Other Contract?
In house
Review Approval
Geraldine Camoos
Cvndie Goudeau
Cvndi Taraoani
Garrv Brumback
Leslie DouQall-Sides
Bill Horne
09-30-2004 16:46:37
10-15-2004 07:36:22
10-04-2004 09:38:44
10-13-2004 08: 10:20
10-08- 2004 12: 15:03
10-14-2004 09:28: 16
'Il
AMENDMENTS TO ORDINANCE NO. 7343-04 ON FIRST READING
AMENDMENT 1 - CHAPTER 3 LAND USElREDEVELOPMENT PLAN
MASTER STREETSCAPE AND W A YFINDING PLAN SECTION
Amend the maps on pages 94 and 95 to extend the Downtown Corridor designation for
North Fort Harrison Avenue from Drew Street to Nicholson Street.
a) Map on page 94
*****
Extension of Downtown Corridor Designation
from Drew Street to Nicholson Street along
North Fort Harrison A venue.
CITY OF CLEARWATER
STREET CLASSIFICA nONS &
CHARACTER DISTRICTS
COMfJERClAlA
*****
1
Amendments to Ordinance No. 7343-04 on first reading
.'
b) Map on page 95
*****
Extension of Downtown Corridor Designation
from Drew Street to Nicholson Street along
Nortb Fort Harrison Avenue.
CITY OF CLEARWATER
DOWNTOWN CORRIDOR
DOWNTOWN CORE
The Dowmovm Coree Stfeel:S are a group of street types I/I.ill't pedestrian-orienled commercial land uses
tree-!inedvmh sidewalks e:teodlng from the curb to the building edge
EX'STING CONDIT'ONS
'" * '" * *
Amendment 1 will result in a logical extension of the Master Streetscaping and
Wayfinding Plan through the Old Bay Character District along North Fort Harrison
Avenue providing a visual continuity through the Downtovvn Plan area.
2
Amendments to Ordinance No. 7343-04 on first reading
AMENDMENT 2 - CHAPTER 4 PLAN IMPLEMENTATION CAPITAL
IMPROVEMENT (CIP) SECTION
Amend the map on page 157 to extend the indication/or streetscape improvements and
landscaping/or North Fort Harrison Avenue/rom Drew Street to Nicholson Street.
Map on page 157
*****
Extension of indication for streetseape improvements
and landscaping from Drew Street to Nicholson
Street along North Fort Harrison A venue.
Pia1t:'$a!id~~~eIi
S*'~~$tht~J~~~,Zl
~t~""I1!!i\MmaF~~y
~t:fA\'!'i~iPi k$'oe'~'
*****
Amendment 2 win result in a logical extension of the Master Streetscaping and
Wayfinding Plan through the Old Bay Character District along North Fort Harrison
A venue providing a visual continuity through the Downtown Plan area.
3
Amendments to Ordinance No. 7343-04 on first reading
AMENDMENT 3 - CHAPTER 4 PLAN IMPLEMENTATION CAPITAL
IMPROVEMENT (CIP) SECTION
a) Amend Table 8 on pages 153 through 155 to extend the Downtown Corridor
designation for North Fort Harrison Avenue from Drew Street to Nicholson Street
as part of the Fort Harrison Avenue streetscape and reflect increased cost of the
project
*****
To implement the Downtown Plan, the City is committed to investing in the Downtown.
Below are a variety of significant Capital Improvement Projects, short. to long-term in
nature, addressing streetscape, road improvements, public uses, utilities and parks (Map
12, page 157). The costs of projects identified range between $15~+ million to $162+
million.
This Capital Improvement Plan was based on several assumptions: the cost for each
capital project is based on the best estimate available during development of this plan; all
costs are shown in 2003 dollars; project scope and funding sources may vary as
determined during specific project budget and planning phase; Penny for Pinellas funding
is assumed to be extended and will be based on the City's priorities as determined at time
of extension. Revisions to the Downtown Capital Improvement Plan may be made by the
City Commission during their annual budget process and all changes shall be reflected in
the City's adopted Annual Operating and Capital Improvement Budget. All changes
shall be consistent with the goals, objectives and policies of this Plan.
e eve opmen ro]ec s
Cleveland Street 2004 - 2006 Between Osceola Penny for $3.7M
Streetscape and Myrtle Pinellas, TIF and
Avenues Private
Intersection 2004/2005 Based on traffic Gas Tax and $IM
Improvements study after bridge Transportation
opens Impact Fees
Myrtle Avenue 2004/2005 Myrtle Avenue Stormwater $12M
Reconstruction between North Fort Utility $IM
and Streetscape Harrison Avenue & TIP
Lakeview Road
(including
stormwater outfall
from Town Lake to
Clearwater Harbor)
Station Square 2005/2006 The north side of Private and TIF $IM
Park Cleveland Street
Redevelopment between East &
Garden Avenues
Table 8
R d I t P . t ICIP
4
Amendments to Ordinance No. 7343-04 on first reading
Clearwater Beach 2004/2005 Turner Street to Pinellas County, $1.2M
Connector Spur Oak A venue to Penny for (includes
(Pinellas Trail) beach (2,000 feet Pinellas, entire
within Downtown) CMAQ**** project)
Gulf to Bay 2004 - 2006 Gulf to Bay FDOT (for $l.5M
Boulevard and Boulevard & paving only), TIF
Highland Avenue Highland Avenue and CDBG,
Gateway Intersection Penny for
Intersection Pinellas
Improvement
Fort Harrison 2004 - 2006 f)rew Nicholson Private, Pinellas $J.1.7M
Avenue Street to County, Grants
Streetscape Court/Chestnut and TIF
Streets
Glen Oaks Park 2004/2005 Immediately south Stormwater $4.3M
Stormwater of the Downtown Utility,
Retention Facility area at the SWFWMD
intersection of
Court Street &
Betty Lane
Memorial 2004 - 2006 Chestnut Street to FDOT, Grant and $500,000
Causeway Bridge the east end of the Special
Landscaping Memorial Development
Causeway Bridge Fund
Cleveland Street 2005 Between Fredrica FDOT $870,000
and Gulf to Bay & Highland
Boulevard Avenues
Repaving
Cleveland Street 2005 Between Island FDOT $960,000
& Memorial Way & Fort
Causeway Harrison Avenue
Repaving
Main Fire Station 2005/2006 Originally planned Penny for $4.6M
to rebuild on Pinellas
existing site.
Currently
reviewing available
property on the S.
Fort Harrison
A venue corridor
between Court
Street & Lakeview
Road
5
Amendments to Ordinance No. 7343-04 on first reading
Osceola Avenue 2005 - 2007 East side of North Parking fund, $5.5 - 7.5M
Parking Garage Osceola Avenue Private, TIF and
(app. 375 - 500 between Drew & Bonds
spaces)***** Cleveland Streets
Redevelopment 2005 - 2010 To be determined Parking fund, $5.5 - 7.5M
Garage (app. 375 based on location Private, TIP and
- 500 spaces) of major Bonds
***** entertainment
and/or
restaurant/retail
uses
Reuse of Existing 2006/2007 Current site of Penny for TBD
Main Fire Station Downtown Main Pinellas, TIF and
Fire Station Grant
Coachman Park 2005 - 2008 Coachman Park - Park portion: $14.5M
Redevelopment expanded to General Fund,
($7.5M) and 450 include the existing Private, Penny
space Garage park site and the for Pinellas and
($7M) area on the south TIF
side of Cleveland
Street Garage portion:
Private, Parking
System and TIF
Downtown Marina 2006/2007 Coachman Park on Revenue Bond, $5M
the north and south Private and TIF
sides of the bridge
Pinellas Trail and 2006/2007 East Avenue Grants and Penny $3M
East Avenue between Drew for Pinellas
widening Street & Druid
Road
New City Hall and 2006/2007 Vacant site to the Sale revenue $13 .5M
associated parking south of the MSB from existing site
along Pierce Street and Bonds
between South
Myrtle & East
Avenues
Osceola Avenue 2005 - 2010 Osceola between Private, Pinellas $3M
Streetscape Drew & Court County and TIF
Cleveland Street 2007 - 2015 Between Highland TIF, Private and $8.6M
and Gulf to Bay & Myrtle Avenues CDBG
Boulevard
Streetscaoe
Commercial 2010+ Per Master TIF, Bond, $5M
Streets "A" and Streetscape Plan Private and
"B" Penny for
Pinellas
6
Amendments to Ordinance No. 7343-04 on first reading
Court/Chestnut 2010+ Per Master TIF, Private $5M
Beach Corridors Streetscape Plan Bond and Penny
Streetscape (from bridge to SR for Pinellas
60 & Highland
Avenue
intersection
Beach to Bluff 2010+ Along the Federal Grant, $40M
Guideway Memorial Bridge Private, FDOT,
between the Federal Transit
Downtown and the Authority
Marina area of the
Beach
New PST A Multi- 2010+ Existing PSTA Site PST A, Penny for $3M, City
modal at the SW comer of Pinellas, Pinellas Share
transportation Pierce Street and County, Parking
center Garden Avenue Fund, TIF
* Community Development Block Grant;
** Tax Increment Financing;
*** Florida Department of Transportation;
****Congestion Mitigation and Air Quality Improvement.
***** The specific size of the two garages will be detennined at the time of project planning
based on redevelopment activity and intensities; the sizes of the two garages may vary
from the sizes stated to accommodate the parking demand up to a maximum of $15
million combined cost for the two garages.
*****
b) Amend Table 9 on page 156 to reflect the increased cost of extending the
Downtown Corridor designation/or North Fort Harrison Avenue/rom Drew Street
to Nicholson Street as part of the Fort Harrison Avenue streetscape.
*****
Table 9
Redevelopment Projects/CIP Arranged by Type of Project
FY Cost
(FDOT) * 2003/2004 $8.6M
2005 $13M
2005 $870,000
2005 $960,000
2004/2005 $lM
2005 - 2007 $5.5 - $7.5M
2005 - 2010 $5.5 - $7.5M
7
Amendments to Ordinance No. 7343-04 on first reading
Project Name FY Cost
Pump Station #16* 2003/2004 $698,500
Pump Station #12* 2003/2004 $186,000
Glen Oaks Park Stormwater Retention Facility* 2004/2005 $4.3M
Streets cape Improvements/Landscapine: (total $321.75 M **)
Wayfinding Sign Package 2003/2004 $750,000
Gulf to Bay Boulevard and Highland A venue Gateway Intersection 2004 - 2006 $1.5M
Improvement
Fort Harrison Avenue Streetscape 2004 - 2006 $4~.7M
Memorial Causeway Bridge Landscaping 2004 - 2006 $500,000
Cleveland Street Streetscape Funding available upon approval of revised 2004 - 2006 $3.7M
Penny for Pinel/as list durin/{ FY 03/04 Bud/{et approval process
Osceola Avenue Streetscape 2005 - 2010 $3M
Cleveland Street and Gulf to Bay Boulevard Streetscape 2007 - 2015 $8.6M
Commercial Streets "A" and "B"* 2010+ $5**
Court/Chestnut Streets Beach Corridors Streetscape* 2010+ $5**
Parks and Recreation Facilities (total $24.7 M)
Clearwater Beach Connector Spur (pinellas Trail)* 2004/2005 $l.2M
(includes
entire prolect)
Coachman Park Redevelopment ($7.5M) and 450 space Garage ($7M) 2005 -2008 $14.5M
Downtown Marina 2006/2007 $5M
Station Square Park Redevelopment 2005/2006 $lM
Pinellas Trail and East A venue widening 2006/2007 $3M
Public Uses (total $61.1 M**)
New City Hall and Associated Parking 2006/2007 $13.5M
Main Fire Station* 2005/2006 $4.6M
Reuse of Existing Main Fire Station 2006/2007 TBD**
Beach to Bluff Guideway 2010+ $40M
New PSTA Multi-modal transportation center I 2010+ $3M
*****
8
Amendments to Ordinance No. 7343-04 on first reading
c) Amend the Summary Table of CRA Programs and Initiatives, Timing, and
Estimated Costs Table on page 183 to reflect the increased cost of extending the
Downtown Corridor designation for North Fort Harrison Avenue from Drew Street
to Nicholson Street as part of the Fort Harrison Avenue streetscape.
*****
CRA Area Brownfields Environmental Cleanup *
CRA Building Fa~ade Improvement Program*
owntown Land Acquisition *
CRA Redevelopment Incentive Funding
etail Lease/Location Incentives
CRA Affordable and Transitional Housing Projects*
CRA Revolving Loan Fund
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
$5,000,000
$1,000,000
$21,000,000
$11G,000,000
$5,000,000
$5,000,000
$1,000,000
Total _$48000000
*Capital projects and initiatives ~ County TIF shall only be used for these programs
*****
d) Amend the CRA Redevelopment Incentive Funding section on page 185 to reflect
the increased cost of installation of extending the Downtown Corridor designation
for North Fort Harrison Avenuefrom Drew Street to Nicholson Street as part of
the Fort Harrison Avenue streetscape.
*****
eRA Redevelopment Incentive Fundint!
Historically, the CRA has utilized TIF revenues to assist redevelopment efforts in a
variety of ways, such as: landscape and streetscape improvements, property acquisition,
construction of public parking garages, payment of project permit and impact fees,
payment of project utility connection and stormwater fees, parking incentives to retain
downtown businesses, subsidy to the Jolley Trolley operations and the fa~ade
improvement program.
Downtown redevelopment is generally considered to be more expensive and risky in an
unproven market than development in other areas of a city and especially when compared
to development in greenfields. This situation currently exists in Downtown Clearwater as
demonstrated by the lack of substantial new private redevelopment with few exceptions.
The lack of investment in Downtown has resulted in the poor economic health of
Downtown to which the City is responding with this Plan. This program will provide
9
Amendments to Ordinance No. 7343-04 on first reading
financial incentives to developers to offset the high land, development and construction
costs within the Downtown and to encourage investment in Downtown that will revitalize
the center city with people, employees, businesses and activities. The types of incentives
contemplated by this program include, but are not limited to: payment of project permit
and impact fees; payment of project utility connection and stormwater fees; parking and
other fmancial incentives to retain and attract downtown businesses; and contributions for
parking facilities.
Total Cost: $llG.O million
Time Frame: Ongoing
*****
Amendment 3 collectively modifies the introductory paragraph to the Capital
Improvement Projects section, Tables 8, 9 and the Summary table of CRA Programs and
Initiatives, Time and Estimated Costs and the CRA Redevelopment Incentive Funding
section of the Plan and is consistent with the modification proposed in Amendment 2 and
to reflect the estimated increased costs of implementing the additional streetscaping
between Drew and Nicholson Streets.
AMENDMENT 4 - CHAPTER 3 LAND USEIREDEVELOPMENT PLAN OLD
BAY CHARACTER DISTRICT SUBSECTION
Amend Policy 9 of the Old Bay character district on page 65 as follows:
*****
Policy 9: Mixed-use development that has office and retail uses on the fust floor
and residential uses above are encouraged along North Fort Harrison Avenue /. venue.
*****
Amendment 4 corrects a typographical error on page 65 of the Plan. The word "Avenue"
appears twice in a row and the second reference is proposed to be deleted.
10
Amendments to Ordinance No. 7343-04 on fust reading
AMENDMENT 5 - PURPOSE AND APPLICABILITY SECTION OF THE
DESIGN GUlDEINES
Revise the last paragraph of the Purpose and Applicability section of the Design
Guidelines on page 80 as follows:
*****
Existing developments that do not comply with the requirements of the Guidelines shall
not be required to be brought into full compliance with the Guidelines at the time the
Guidelines are adopted. Any improvement proposed to an existing development,
however, will be required to comply with aHJ' the applicable provisions of the Guidelines
related to the improvement.
This amendment further clarifies how the Design Guidelines apply to improvements to
existing structures.
11
Amendments to Ordinance No. 7343-04 on :first reading
AMENDMENT 6 - NEW CONSTRUCTION SECTION DOWNTOWN DESIGN
GUIDELINES
a) Revise the center image of the top graphic on page 81 asfollows:
*****
As blocks are consolidated roads are
eliminated decreasing overall
interconnectivity.
*****
This amendment was requested by the Community Development Board to provide
additional clarification to this graphic.
12
Amendments to Ordinance No. 7343-04 on first reading
b) Replace the center picture and revise its caption on page 83 as follows:
*****
Appropriate:
single
*****
This picture better captures the intent of the Design Guidelines which requires that
garages do not visually overpower single- and multi-family dwellings and that
townhomes share driveways to reduce the number of curb cuts along a street.
c) Revise the caption of the center picture on the right side of page 90 asfollows:
*****
*****
The revised caption reflects language used throughout the Design Guidelines.
13
Amendments to Ordinance No. 7343-04 on first reading
d) Replace the bottom picture and caption on page 116 as follows:
*****
*****
This picture and caption better captures the intent of the Design Guidelines which
requires that materials be consistent with the architectural style of the building. In
addition, the original picture was used elsewhere in the Design Guidelines.
14
Amendments to Ordinance No. 7343-04 on ftrst reading
e) Revise the caption of the bottom picture on page 118 as follows:
*****
Appropriate: the above pictures show!?
offices that residential in size,
scale and design.
*****
The original caption did not accurately reflect the accompanying picture.
AMENDMENT 7 - APPENDIX 9 DOWNTOWN DESIGN GUIDELINES
GLOSSARY
a) Revise the definition of "Cap" on page 302 as follows:
*****
Cap: cover or top. architecture referring to a distinct architectural treatment of the
top of a building differentiating it from the middle of the building.
*****
Beginning the definition in lower case is consistent with the formatting of the rest of the
Glossary.
15
Amendments to Ordinance No. 7343-04 on first reading
b) Revise the definition of "Conch House" on page 304 as follows:
*****
Conch House: this style of architecture is style is typified by a rectangular floor plan and
mass with a full-fa9ade porch, raised foundation and tall sash windows with louvers.
*****
This amendment corrects a typographical error on page 304 of Appendix 9 Design
Guidelines Glossary. The words "is style" is unnecessary and are proposed to be deleted.
c) Revise the definition of "One-Part Commercial Block" on page 310 asfollows:
****
One-part commercial block: 'J:!he one-part commercial block consists of single
story buildings, usually simple boxes with decorative facades, which house either a single
store or many units.
****
Beginning the definition in lower case is consistent with the formatting of the rest of the
Glossary.
d) Revise the definition of "Wireless Communication Facility" on page 315 asfollows:
* * * *
Wireless Communication Facility: meafl:S any manned or unmanned location for the
transmission and/or reception of radio frequency signals, or other wireless
communications, and usually consisting of an antenna or group of antennas, transmission
cables, and equipment cabinets, and may include an antenna support structure.
* * * *
Beginning the definition with the word "means" is inconsistent with the formatting of the
rest of the Glossary.
s: \Planning DepartmentIDOWNTOWN PLAN UPDA1E12nd Amendment to Downtown Plan - Design GuideJines\2nd Amendment to
Dawntawn Plan Amendments 10 Ord 7343-03 ON FIRST READING.doc
16
Amendments to Ordinance No. 7343-04 on first reading
t?c," fL D 'l. r--- c12)-\ L
CDB Meeting Date:
Case Number:
Ord. No.:
Agenda Item:
Sevtember 21. 2004
T A2004-0800 1
7343-04
Gl
CITY OF CLEARWATER
PLANNING DEPARTMENT
CLEARWATER DOWNTOWN REDEVELOPMENT PLAN
AMENDMENTS
REQUEST:
Amendments to the Clearwater Downtown Redevelopment Plan
INITIATED BY:
City of Clearwater Planning Department
BACKGROUND INFORMATION:
The City Council approved the Clearwater Downtown Redevelopment Plan (hereafter
referred to as the Plan) on September 18, 2003 through the adoption of Ordinance No.
7153-03. Amendments were made to the Plan on December 4,2004 (Ord. No. 7231-03)
to address issues identified by the Board of County Commissioners (BCC). The Board
approved the Plan as the Redevelopment Plan for Downtown on December 16, 2003 and
authorized the City to use the County's portion of the tax increment for the expanded
Community Redevelopment Area on February 3, 2004. The Plan became effective on
February 3,2004, when the Countywide Planning Authority (CPA) approved it.
At the time the Plan was approved, the Design Guidelines were not complete.
References to the guidelines were included in the Goals, Objectives and Policies section
of Chapter 3 and a subsection was included in each character district that indicated that
the guidelines would be added to the Plan at a later date. Proposed Ordinance No. 7323-
04 amends the Clearwater Downtown Redevelopment Plan to include the Design
Guidelines, as well as several minor amendments identified by the Planning Department
to clarify certain provisions or provide missing information.
The Community Development Board is reviewing the proposed amendments in its
capacity as the Local Planning Agency (LP A) and is requested to make a
recommendation regarding the amendments to the City Council. The Community
Redevelopment Authority (CRA) is requested to make a recommendation to the City
Council regarding the amendments to the Redevelopment Plan. Once the City Council
approves these amendments, they will be submitted ~o the BCC for approval as
amendments to the Redevelopment Plan. They will also be submitted to the Pinellas
Planning Council (PPC) and the CPA for approval as amendments to the Special Area
Plan governing Downtown.
Revised Staff Report - Updated for City Council meeting of October 21, 2004 - Downtown Plan
Amendments
Page 1
ANALYSIS:
A total of 14 amendments are proposed to the Plan and are contained in four exhibits
attached to Ordinance No. 7343-04. These amendments add the Design Guidelines to
the Plan, make minor editorial amendments, and clarify transfer of development right
provisions and development potential in the East Gateway. The amendments also include
revisions to Appendix 2 and the addition of two new appendices that provides a Design
Guideline glossary and a list of appropriate architectural styles in certain areas in the
Downtown Core character district. Below is a summary of each amendment.
1. Amendment 1 - Revise the final paragraph of the Vision of Plan section in Chapter 3
Land Use Plan!Redevelopment Plan (Page 1 of Exhibit A of proposed ordinance and
page 48 ofthe Plan).
This proposed amendment corrects a grammatically incorrect sentence and does not
change the content of the paragraph or the Vision of the Plan.
2. Amendment 2 - Add a clarification regarding Transfer of Development Rights to
Policy 7 in the Goals. Obiectives and Policies section in Chapter 3 Land Use
Plan!Redevelopment Plan (Page 1 of Exhibit A of proposed ordinance and page 52 of
the Plan).
To be consistent with the Countywide Rules, this proposed amendment clarifies that a
transfer of development rights used in areas of the Downtown that do not have a
Future Land Use Plan classification of Central Business District (CBD) can not
increase permitted density by more than 20 percent. Those areas that have a
designation of CBD are not restricted to any percentage. As indicated when the Plan
was originally adopted, a Community Development Code amendment will need to be
made that allows the Plan to govern transfer of development rights for properties
designated CBD.
3. Amendments 3. 4 and 5 - Delete certain references to the Design Guidelines in
Chapter 3 Land Use Plan/Redevelopment Plan (Pages 2 and 3 of Exhibit A of
proposed ordinance and pages 54, 55, 62, 66, 68, 71, 73 and 79 of the Plan).
When the Plan was originally adopted it was expected that Design Guidelines would
be written for and inserted into each character district. Contrary to that premise, the
Design Guidelines have been written to apply to all character districts and will be
inserted into Chapter 3 Land Use Plan!Redevelopment Plan as a separate, self-
contained subsection. Proposed Amendment 3 deletes the Design Guidelines Section
on page 54 of the Plan in its entirety. Amendment 4 deletes all references to the
Downtown Design Guidelines subsection in each character district and proposed
Amendment 5 deletes a reference to the Design Guidelines on page 55 of the
Downtown Character District section.
Revised Staff Report - Updated for City Council meeting of October 21, 2004 - Downtown Plan
Amendments
Page 2
I
I
4. Amendment 6 - Change all references to the Town Lake to Prospect Lake Park in all
text and graphics throughout the Plan. (The name of the Town Lake Residential and
Town Lake Business Park character districts will remain the same). (Page 3 of
Exhibit A of proposed ordinance and numerous pages throughout the Plan).
At the time the Clearwater Downtown Redevelopment Plan was adopted, the official
name of the downtown stormwater facility was not yet finalized but was referred to as
Town Lake. The name of this facility is now officially Prospect Lake Park. All
references in text and graphics will reflect this change. The names of the Town Lake
Residential and Town Lake Business Park character districts, however, will remain
the same.
5. Amendment 7 - Amend the list of prohibited uses within the Downtown Core
character district of Chapter 3 Land Use Plan/Redevelopment Plan (Page 3 of Exhibit
A of proposed ordinance and Page 60 ofthe Plan).
Based on a recommendation from the Downtown Development Board, adult uses
were prohibited throughout the entire Downtown area. This use was inadvertently
left out of the prohibited use subsection of the Downtown Core character district and
proposed Amendment 7 corrects this.
6. Amendment 8 - Delete an unnecessary word within the South Gateway character
district of Chapter 3 Land Use Plan/Redevelopment Plan (Pages 3 and 4 of Exhibit A
of proposed ordinance and Page 67 of the Plan).
Amendment 8 corrects a typographical error on page 67 of the Plan. The word
"Avenue" appears twice in a row and the second reference is proposed to be deleted.
7. Amendment 9 - Revise the intensity standards by adding permitted heights for multi-
family buildings and permitted density for overnight accommodations within the East
Gateway character district of Chapter 3 Land Use Plan/Redevelopment Plan (Page 4
of Exhibit A of proposed ordinance and Page 75 of the Plan).
Proposed Amendment 9 makes two revisions to the East Gateway character district
intensity provisions. One adds a density standard for hotel uses of 40 hotel units per
acre for the portion of the district that has an underlying Future Land Use Designation
of CBD. Pursuant to the 1995 Clearwater Downtown Redevelopment Plan, the
allowable density was 70 units per acre. The amendment also adds a maximum height
allowance of 50 feet for multi-family buildings that was not included in the original
Plan. This proposal is consistent with the height allowance of 50 feet for office uses
and 35 feet for commercial uses.
Revised Staff Report - Updated for City Council meeting of October 21, 2004 - Downtown Plan
Amendments
Page 3
8. Amendment 10 - Revise Downtown Milestones to reflect correct County approval
dates within Appendix 2 Downtown Milestones of the Actions and Public Review of
this Redevelopment Plan (Pages 4 and 5 of Exhibit A of proposed ordinance).
Due to the fact that the review and approval process of the Plan did not follow the
schedule set forth in Appendix 2, certain dates need to be corrected. Also, the
amendment the Council made to the Plan pursuant to Ordinance No. 7231-04 was not
included and Amendment 10 adds this to the Appendix.
9. Amendment 11 - Amend the table of contents as necessary and repaginate as
necessary to implement the amendments in Ordinance No. 7343-04 (Page 5 of
Exhibit A of proposed ordinance).
The addition of the Design Guidelines and Appendices 9 and 10 will necessitate the
revision of the Table of Contents and the renumbering of all pages subsequent to the
Design Guidelines.
10. Amendment 12 - Add the Downtown Design Guidelines as a new subsection within
Chapter 3 Land Use PlanlRedevelopment Plan (Exhibit B of proposed ordinance and
beginning on page 79 of the Plan).
To ensure that public and private development projects implement the Goals,
Objectives, Policies and Character District visions of the Downtown Plan, new
Design Guidelines were developed to be incorporated into the Plan. To assist in the
development of these Guidelines, a steering committee was formed with
representatives from the Main Street Program Committee, Downtown Development
Board, Chamber of Commerce, affected neighborhood associations, business owners,
local architects and contractors. This Committee met on a regular basis between
December 2003 and June 2004 to develop provisions that require quality design and
the use of quality materials while also providing for design flexibility.
The Design Guidelines are organized into four subsections: purpose and applicability;
new construction; the rehabilitation of designated historic structures; and signs and
miscellaneous. An explanation of the general and specific design principles promoted
by each aspect of the Guidelines is included, as well as a series of statements
describing appropriate and inappropriate design solutions to implement those
principles. Photographs and drawings are also included to illustrate acceptable and
unacceptable design solutions. This approach values creativity and allows for
numerous design solutions for any particular project.
The Planning Department presented each subsection of the Guidelines during their
development to the City Council for review and comment. The Steering Committee
and Planning Department finalized the Guidelines and included some additions and
minor changes to the New Construction, Rehabilitation of Designated Historic
Structures and the Signs and Miscellaneous sections that have not been reviewed by
the City Council. These revisions include:
Revised Staff Report - Updated for City Council meeting of October 21, 2004 - Downtown Plan
Amendmentst
Page 4
. Clarification and strengthening of some of the language;
. Additional guidelines for wireless communication facilities;
. Guidelines requiring the use of certain building materials;
. Guidelines specific for office development in the Old Bay District, east of
Garden Avenue; and
. A Glossary.
The Planning Department is recommending one substantive revision that was not
reviewed by the Committee that relates to freestanding signs. The provision reviewed
by the Committee prohibited freestanding signs on properties where the building is
located 12 feet or closer to a front property line. The Planning Department is
recommending that this distance by increased to 20 feet. This requirement can be
found on page 140 of the Guidelines within the Signs and Miscellaneous section.
11. Amendment 13 - Add a new Appendix 9 entitled "Design Guidelines Glossary"
(Page 1 of Exhibit C of proposed ordinance and immediately following Appendix 8
of the Plan).
The proposed Design Guidelines Glossary Appendix defines and explains a variety of
terms found within the Design Guidelines that many readers may find unfamiliar. The
glossary is intended to assist users and does not contain any regulations.
12. Amendment 14 - Add a new Appendix 10 entitled "City of Clearwater
Representative Downtown Architecture" (Page 1 of Exhibit D of proposed ordinance
and immediately following Appendix 9 of the Plan).
The proposed City of Clearwater Representative Downtown Architecture Appendix
would provide additional supporting graphics requested by the City Council to guide
new construction within the Downtown Core along Cleveland Street between Myrtle
and Osceola Avenues and on Fort Harrison Avenue between Drew and Chestnut
Streets as required in the New Construction provisions of the Design Guidelines.
CONSISTENCY WITH COMPREHENSIVE PLAN
Please find below a selected list of goals, objectives and policies from the Clearwater
Comprehensive Plan that is furthered by the proposed amendments to the Clearwater
Downtown Redevelopment Plan.
. Goal 2 - The City of Clearwater shall utilize innovative and flexible planning and
engineering practices, and urban design standards in order to protect historic
resources, ensure neighborhood preservation, redevelop blighted areas, and encourage
infill development.
Revised Staff Report - Updated for City Council meeting of October 21, 2004 - Downtown Plan
Amendments
Page 5
. Objective 2.1 - The redevelopment of blighted areas shall be a high priority and
promoted through the implementation of redevelopment plans and projects and
continued emphasis on property maintenance standards.
. Policy 2.1.6 - Land use decisions in Clearwater shall support the expansion of
economic opportunity, the creation of jobs, and maintenance of existing industries
through the establishment of enterprise zones, activity centers and redevelopment
areas and by coordination with the Chamber of Commerce and Tourist Development
Council.
. Policy 2.1.8 - The City shall continue to support and implement approved community
redevelopment area plans, such as the Downtown Redevelopment Plan adopted in
1995.
. Objective 2.3. - The City shall encourage the implementation of historic overlay
districts, the maintenance of existing historic properties, and the preservation of
existing neighborhoods through the use of design guidelines and the implementation
of the City's Community Development Code.
. Policy 2.5.1 - The City shall support the Pinellas Trail and examine opportunities for
Trail extensions or spurs to connect regional attractions and employers.
. Policy 2.5.3 - All proposed development/redevelopment initiatives shall be reviewed
for opportunities to improve pedestrian and bicycle access.
. Goal 4 - The City of Clearwater shall ensure that all development or redevelopment
initiatives meet the safety, environmental, and aesthetic needs of the City through
consistent implementation of the Community Development Code.
. Objective 4.1 - All signage within the City of Clearwater shall be consistent with the
Clearwater sign code, as found within the Community Development Code, and all
proposed signs shall be evaluated to determine their effectiveness in reducing visual
clutter and in enhancing the safety and attractiveness of the streetscape.
. Policy 4.1.1 - Commercial signs in Clearwater shall be restricted to discourage the
proliferation of visual clutter, promote community aesthetics, provide for highway
safety, and to allow the identification of business locations.
. Policy 4.2.1 - All new development or redevelopment of property within the City of
Clearwater shall meet all landscape requirements of the Community Development
Code.
. Goal 16 - An affordable variety of standard housing units in decent and safe
neighborhoods to meet the needs of current and future residents regardless of race,
nationality, age, martial status, handicap, or religion.
Revised Staff Report - Updated for City Council meeting of October 21, 2004 - Downtown Plan
Amendments
Page 6
. Objective 16.1 - Objective for Adequate Housing - Assure an adequate supply of
housing in Clearwater by providing for additional new dwelling units in a variety of
types, costs, and locations to meet the needs of the residents of the City of Clearwater.
. Objective 16.3 - Objective for Housing Conditions - The City of Clearwater shall
encourage the elimination of substandard housing units through demolition, upgrades,
renovation and preservation efforts.
. Policy 16.3.5 - Encourage ongoing maintenance through programs that foster pride in
ownership and individual efforts.
The amendments proposed to the Plan are consistent with the Clearwater Comprehensive
Plan as evidenced by the numerous goals, objectives and policies identified above. The
amendments support the existing Goals, Objectives and Policies of the Plan and the
Community Development Code.
SUMMARY AND RECOMMENDATION:
The proposed amendments to the Clearwater Downtown Redevelopment Plan are
consistent with the Comprehensive Plan. Proposed Ordinance No. 7343-04 provides for
the addition of the Downtown Design Guidelines and a Design Guidelines Glossary and
architectural guidelines for certain areas within the Downtown Core character district to
the Plan. It also makes minor editorial changes and clarifies and expands existing
provisions with regard to the renaming of the Town Lake to Prospect Lake Park, transfer
of development rights, prohibited uses within the Downtown Core and development
potential in the East Gateway character district.
The Planning Department recommends APPROVAL of Ordinance No. 7343-04 which
amends the Clearwater Downtown Redevelopment Plan.
Prepared by Planning Department Staff:
Mark T. Parry, Planner III
ATTACHMENTS:
Ordinance No. 7343-04
Exhibit A of Ordinance No 7343-04 - Amendments One through 11
Exhibit B of Ordinance No. 7343-04 - Amendment 12
Exhibit C of Ordinance No. 7343-04 - Amendment 13
Exhibit D of Ordinance No. 7343-04 - Amendment 14
Revised Staff Report - Updated for City Council meeting of October 21, 2004 - Downtown Plan
Amendments
Page 7
ORDINANCE NO. 7343-04
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, MAKING
AMENDMENTS TO THE CLEARWATER DOWNTOWN
REDEVELOPMENT PLAN; BY AMENDING CHAPTER 3 LAND USE
PLAN/REDEVELOPMENT PLAN BY MAKING CERTAIN EDITORIAL
CHANGES AND CLARIFICATIONS TO THE PROVISIONS OF THIS
CHAPTER; BY CLARIFYING TRANSFER OF DEVELOPMENT RIGHT
PROVISIONS; BY DELETING CERTAIN REFERENCES TO AND
HOLDING PLACES FOR DESIGN GUIDELINES; BY CHANGING ALL
REFERENCES TO TOWN LAKE TO PROSPECT LAKE PARK; BY
ADDING ADULT USES AS A PROHIBITED USE IN THE DOWNTOWN
CORE CHARACTER DISTRICT; BY CLARIFYING HEIGHT
PROVISIONS IN THE EAST GA TEW A Y CHARACTER DISTRICT; BY
ADDING DENSITY LIMITATIONS FOR OVERNIGHT
ACCOMMODATIONS IN THE EAST GATEWAY CHARACTER
DISTRICT; BY ADDING A NEW SUBSECTION TO CHAPTER 3
PROVIDING DESIGN GUIDELINES; BY AMENDING APPENDIX 2 -
DOWNTOWN MILESTONES TO CORRECT/UPDATE CERTAIN
APPROVAL DATES LISTED; BY ADDING AN APPENDIX 9 - DESIGN
GUIDELINES GLOSSARY; BY ADDING AN APPENDIX 10 - CITY OF
CLEARWATER REPRESENTATIVE DOWNTOWN ARCHITECTURE;
BY AMENDING THE TABLE OF CONTENTS AND PAGE NUMBERS
AS NECESSARY; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater has the authority pursuant to Rules Governing the
Administration of the Countywide Future Land Use Plan, as amended, Section 2.3.3.8.5, to adopt
and enforce a specific plan for redevelopment in an urban center in accordance with the Central
Business District plan category, and said Section requires that a special area plan therefore be
approved by the local government; and
WHEREAS, the City Council approved the 1995 Clearwater Downtown Redevelopment
Plan on August 17, 1995 and the Downtown Periphery Plan update on April 19, 2001; and
WHEREAS, the City Council approved the updated 2003 Clearwater Downtown
Redevelopment Plan on September 18, 2003 by adopting Ordinance No. 7153-03; and
WHEREAS, the Pinellas County Board of County Commissioners reviewed the Plan
adopted by Ordinance No. 7153-03 on October 21, 2003 and recommended that certain
amendments to the Ordinance be made regarding the use of tax increment financing by the City of
Clearwater); and
WHEREAS, the City Commission amended the updated 2003 Clearwater Downtown
Redevelopment Plan on December 4, 2003 by adopting Ordinance No. 7231-04; and
WHEREAS, the Pinellas County Board of County Commissioners approved the CRA Plan
adopted by Ordinance No. 7231-04 on December 16, 2003; and
WHEREAS, the City Commission approved the creation of a Redevelopment Trust Fund for
the expanded CRA by adopting Ordinance No. 7214-03; and
Ordinance No. 7231-03
WHEREAS, the Pinellas County Board of County Commissioners approved the creation of
a Redevelopment Trust Fund for the expanded CRA adopted by Ordinance No. 7214-03 on
February 3, 2004; and
WHEREAS, the Countywide Planning Authority approved the updated and amended 2003
Clearwater Downtown Redevelopment Plan as the Special Area Plan for Downtown Clearwater on
February 3, 2004; and
WHEREAS, the effective date of the Clearwater Downtown Redevelopment Plan adopted
by Ordinance No. 7231-03 is February 3, 2004; and
WHEREAS, the requirements of Florida Statutes Section 163.360 regarding the adoption of
community redevelopment plans have been met regarding that portion of the amendments
proposed hereby which affect the Downtown Community Redevelopment Area, and the
requirements of Florida Statutes Section 163.346 regarding notice to taxing authorities and other
required notice, as well as all other requirements of Florida Statutes Chapter 163, have been met;
and
WHEREAS, it is advisable to add certain provisions to the Plan regarding the uses, height
provisions, and density for certain uses in certain character districts, as well as Design Guidelines;
and
WHEREAS, the proposed amendments were reviewed by the Community Development
Board, which is the land planning agency for the City of Clearwater for purposes of the Local
Government Comprehensive Planning and Land Development Regulation Act, and the Community
Development Board found the proposed amendments to be consistent with the Comprehensive
Plan of the City of Clearwater; and
WHEREAS, the Community Redevelopment Agency has reviewed the proposed
amendments and recommends them to the City Commission, and the amended Plan shall serve as
the Community Redevelopment Plan for the downtown Community Redevelopment Area of the City
of Clearwater; and
WHEREAS, the proposed amendments conforms to the general plan of the City of
Clearwater as a whole; and
WHEREAS, the proposed amendments will afford maximum opportunity, consistent with the
sound needs of the City as a whole, for the rehabilitation or redevelopment of the Plan area by
private enterprise; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Amendments 1 - 11 to the Clearwater Downtown Redevelopment Plan
attached hereto as Exhibit "A" are hereby adopted.
Section 2. Amendment 12 to the Clearwater Downtown Redevelopment Plan
attached hereto as Exhibit "B" is hereby adopted.
Ordinance No. 7343-04 2
Section 3. Amendment 13 to the Clearwater Downtown Redevelopment Plan
attached hereto as Exhibit "C" is hereby adopted.
Section 4. Amendment 14 to the Clearwater Downtown Redevelopment Plan
attached hereto as Exhibit "D" is hereby adopted.
Section 5. The City Manager or designee shall forward said amendments to any
agency required by law or rule to review or approve same.
Section 6. This ordinance shall take effect immediately upon adoption, subject to the
approval by the Pinellas County Board of County Commissioners and the Countywide Planning
Authority.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 7343-04 3
1---
Fpi
City Council
Cover Memorandum
\\,\
Tracking Number: 832
Actual Date: 10/21/2004
Subject 1 Recommendation:
Approve funding for Fire & Rescue training initiatives in the amount of $421,547.36 to be funded
from FY 2003/2004 General Fund retained earnings.
Summary:
To enhance the fire department training program and in response to several professional
recommendations, including the Accreditation Report and the MGT Associates study, the Fire
Training Division developed a training initiative covering all facets of fire professional training
and development. This initiative was the result of an exhaustive review of the training needed
to develop hands-on technical firefighting skills, as well as supervisory and leadership ability.
This full spectrum Training Initiative is divided into the following six curricula.
1. Recruit firefighter training - $24,000
2. Quarterly officer training/continuing education program - $31,258
3. Hazardous materials, operations level training - $101,136
4. Incident Safety Officer - $32,767.92
5. Incident Command - $131,541.68
6. Leadership: Company, Personal and Supervisory Success - $100,843.76
Clearwater Fire & Rescue Training Division has developed cirricula for each of these initiatives.
No additional FTE's will be required. However, in order to formally implement the initiatives,
funding must be available to cover both instructor and student c1asroom time, as well as
payment to backfill anyon-duty instructors or students. These represent the initial start-up,
first-year costs. Recurring costs will be absorbed within existing annual operating costs.
Funding in the amount of $421,547.36 will be allocated from General Fund retained earnings at
first quarter, representing operating savings in the Fire Department in the fiscal 2003/04
budget, in order to fund project 181-99843 for this initiative.
Originating: Fire and Rescue Department
Section Consent Agenda
Category: Other
Number of Hard Copies attached: 1
Financial Information:
we: Other
Bid Reauired? No
Bid Exceptions:
Impractical to Bid
In Current Year Budget?
No
City Council
..,.,~g~,!!!J,,!,,"~~~~~"'~~~~~~@I1!!~~
Budget Adiustment:
Yes
Budget Adjustment Comments:
Funding in the amount of $421,547.36 will be allocated from General Fund retained earnings at
first quarter, representing operating savings in the Fire Department in the fiscal 2003/04
budget, in order to fund project 181-99843 for this initiative.
Current Year Cost:
$0.00
Annual Operating Cost:
$0.00
For Fiscal Year:
10/01/2004 to 09/30/2005
Total Cost:
$421,547.36
Not to Exceed:
$421,547.36
Appropriation Code(s)
181-99843
Amount
$421,547.36
Comments
General Fund Retained Earnings
Review Approval
Jamie Geer
10-01-2004
13:34:41
Garrv Brumback
10-11-2004
11:11:13
Tina Wilson
10-11-2004
10:03:57
Bill Horne
10-11-2004
18:24: 12
Cvndie Goudeau
10-12-2004
17: 18: 18
Clearwater Fire & Rescue Department
Safety and Training Division
Trainina ProDosal
The following proposal is submitted to increase the training for the Clearwater Fire &
Rescue Department and to establish an on-going continuing education program that will
provide for safer and more efficient emergency operations and ultimately result in more
effective and efficient service to the community.
This proposal consists of several one-time expenses and additional reoccurring
expenses that may require budget adjustments for future years. The identified initiatives
are critical to maintain the level of training proposed in this document through
establishing the continuing education program. These efforts will ensure our firefighters
remain current in their operational practices.
This proposal consists of six sections:
1. Recruit firefighter training
2. Quarterly officer training/continuing education program
3. Hazardous materials, operations level training
4. Incident Safety Officer
5. Incident Command
6. Leadership; Company, Personal and Supervisory Success
Each section will be outlined in the following fashion:
ISSUE:
BACKGROUND:
RECOMMENDATION:
COST:
The specific issue will be identified.
Detailed background information will be discussed.
The specific recommendation
Personnel and equipment costs needed to complete the
Initiative.
An implementation plan, including one-time and reoccurring expenditures, will be
outlined with a cost summary page following the justifications and all references used in
these initiatives are included on the final page of this proposal.
ISSUE #1 :
Recruit training for newly hired employees.
BACKGROUND:
Historically, the Clearwater Fire & Rescue Department provided minimal training to
newly hired firefighters. After studies recommended changing to a structured process,
consisting of several core courses and skill evaluations, a program was designed and
implemented through a labor-management corporative effort. This has resulted in the
last two groups of firefighters hired attending a six-week recruit training course that has
been well received by both the line and management personnel. Currently, a third group
of new hires is undergoing the latest version of the school which, through some
documented feedback, has been extended to seven weeks and will continue to be
updated and reviewed to ensure the most current information is delivered and the
subjects matter remains relevant.
RECOMMENDATION:
Continue to hire firefighters in groups of at least five, along with planning for a minimum
of two seven-week recruit schools annually. One school will occur in the Spring of each
year and the other occurring approximately six months later.
COST:
$12,000.00 per school, $24,000.00 annually. This cost includes course design,
development, delivery and evaluation along with personnel costs (for instructors).
Training Proposal
Clearwater Fire & Rescue Department
Page 2 of 12
ISSUE #2:
Quarterly training program for District Chiefs, Acting District Chiefs, Lieutenants and
Acting Lieutenants.
BACKGROUND:
Officer training, both initial and continuing, have been lacking, and in some cases non-
existent, not only in the Clearwater Fire & Rescue Department, but also in the Fire
Service as a whole. There are various officer development programs nationwide but
there remains no accepted curriculum for line officers. Format, content and delivery are
all issues to consider when developing and implementing a complete program. The
program must include:
. Review and enforcement of existing department polices and procedures.
. Personnel management procedures.
. Incident Management.
. Risk Management, including station and incident scene issues.
. Team building concepts.
. City management issues, including workers compensation.
RECOMMENDATION:
Starting in the fourth quarter of 2004, a quarterly officer-training program will be
implemented, with focus on District Chiefs, Acting District Chiefs, Lieutenants and Acting
Lieutenants. Target months would be February, May, August, and November. The
classes will typically last four hours (0900-1300) and are offered over three consecutive
days to allow personnel to attend off-duty. The classes would be required attendance for
the above listed personnel and open for all other department personnel to attend non-
compensated. In December of each year, a focus group consisting of the training chiefs,
the operations deputy, one line lieutenant (appointed by the training division), one district
chief (also appointed by the training division) and other personnel as needed will meet to
review the previous years curriculums and make tentative assignments for the following
year. This focus group will also ensure the departments needs are being met in the
program and to make recommendations on enhancements which would ensure the
program remains viable.
COST:
$31,258 annually. This costs includes the focus group meeting and design,
development, delivery and evaluation along with personnel costs (for instructors).
Training Proposal
Clearwater Fire & Rescue Department
Page 3 of 12
ISSUE #3:
Hazardous Materials response training and continuing education.
BACKGROUND:
The City of Clearwater Fire & Rescue Department utilizes the Pinellas County
Hazardous Materials Team for response, mitigation and recovery of any and all
Hazardous Materials Incidents within the City limits. This response algorithm has
generally worked well, but there remains a large gap in the initial response training and
more importantly, the continuing education of the Clearwater firefighters that are the first
responders. Current firefighters received operations-level (NFPA 472) training during the
firefighter schools conducted throughout the state. There is currently no internal training
related to hazardous materials, either in the recruit school conducted by the departments
training division, or through annual refresher training as recommended by the
Occupational Safety and Health Administration, the National Fire Protection Agency and
the National Institute for Occupational Safety & Health. This proposal will provide a
short-term plan for an initial level of Hazardous Materials training, and outline a long-
term plan for continuing education that will give Clearwater firefighters the life saving
training they need to continue to perform their jobs at a high level.
In the past six months alone, there have been five potentially significant hazardous
materials emergencies that have been mitigated but have resulted in additional
reinforcement for conducting this training;
1. On April 09, 2004, a call for service #4040624 involving a pick-up carrying full
cylinders of Chlorine Gas was traveling through Clearwater when a leak was
discovered. The vehicle was isolated along the power lines in the Progress
Energy right-of-way located south of the intersection of OLD COACHMAN
ROAD & GULF- TO-BA Y BOULEVARD, eventually the response of the
county hazardous materials team was required. First responding units could
only provide support in the fashion of barricades and traffic control.
2. On June 6,2004, a call for service #4063898, at 443 MIDWAY ISLAND,
ISLAND ESTATES, three citizens of Clearwater became unconscious while
on their boat. Quick, decisive action by Clearwater firefighters resulted in the
rescue of all, but the firefighters suffered minor exposure to toxic fumes. As a
result of this incident, the department has purchased personal monitors for all
first responders.
3. On June 15, 2004, a call for service #4067520, at Dearborn Towers, 223
ISLAND WAY, ISLAND ESTATES, a worker became overcome by fumes
while repairing plumbing and struck his head rendering himself unconscious.
He was rescued by firefighters who performed well but had no way of
identifying the chemical involved and more importantly, the hazards
associated. The worker SUbsequently died from his injuries.
Training Proposal
Clearwater Fire & Rescue Department
Page 4 of 12
4. On July 27,2004, a call for service #4084454, at ANCHOR POOL SERVICE,
1750 CALUMET STREET for a reaction from two chemicals accidentally
mixed together which resulted in the evacuation of several businesses and
another response by the county hazardous materials team. Again, first
responders from Clearwater could only provide support to the haz-mat team.
This incident had a positive outcome, but further education is needed,
especially to our incident commanders.
5. On August 01, 2004, a call for service #4086603 for a smell of gas emanating
from the drainage system of the restaurant located on the ground floor of the
Clearwater Marina at 25 CAUSEWAY BLVD. Restaurant staff, patrons and
Clearwater Fire & Rescue personnel on scene all identified there was an odor
of gasoline readily detectable by the human nose within the structure. Again,
first responders from Clearwater could only provide support to the haz-mat
team. This incident had a positive outcome, but further education is needed,
especially to our incident commanders.
RECOMMENDATION:
Through a corporative agreement with the International Association of Firefighters
(IAFF), the initial 24-hour training will be provided at no charge for materials and
instructors. The 24-hour operations level course, Hazardous Materials Training for First
Responders, has been developed by the Hazardous Materials Training Department of
the IAFF through grants from the National Institute for Occupational Safety and Health
(NIOSH) and the National Institute of Environmental Health Sciences (NIEHS). The
purpose of this training course is to educate emergency responders about basic
strategies to safeguard their health and safety when their work involves potential
exposure to hazardous materials. This program teaches skills needed for detecting the
presence of hazardous substances, consulting references for additional information, and
implementing work practices that will minimize the possibility of contamination.
Refresher training, at least annually, is necessary to keep skills current.
In addition, the IAFF will provide the necessary materials for the CFRD training division
to develop an on-going continuing education program that will be conducted in-house on
an annual basis. These continuing education programs will be conducted by the training
staff during scheduled monthly on-duty training sessions and in-station training outlines
developed by the training division and delivered by the station officers to their personnel.
Future plans would include Incident Command level training conducted during the
quarterly officer-training program and scenario based simulations using all city
emergency response capabilities for a large-scale hazardous material emergency.
COST:
The initial (one-time) cost will be $101,136.00. This is for personnel costs only, all
instructor and material costs are provided at no charge through a grant-funded program
supported by the IAFF. Annual refresher training would be provided at are-occurring
cost of $15,348.96.
Training Proposal
Clearwater Fire & Rescue Department
Page 5 of 12
ISSUE #4:
Incident Safety Officer
BACKGROUND:
The position of Incident Safety Officer is a part of the Incident Command System that is
responsible on the emergency incident scene for the following:
. Monitoring conditions, activities, and operations to determine whether they fall
within the criteria as defined in the risk management plan.
. Ensuring that the Ie establishes an incident scene rehabilitation tactical level
management unit during emergency operations.
. Monitoring the scene and reporting the status of conditions, hazards, and risks to
the IC.
. Ensuring that the personnel accountability system is being utilized.
. Providing the IC with a risk assessment of incident scene operations.
. Ensuring that established safety zones, collapse zones, hot zone, and other
designated hazard areas are communicated to all members present on scene.
. Evaluating motor vehicle scene traffic hazards and apparatus placement and
taking appropriate actions to mitigate hazards.
. Monitoring radio transmissions and staying alert to transmission barriers that
could result in missed, unclear, or incomplete communication.
. Communicating to the IC the need for assistant incident safety officers due to the
need, size, complexity, or duration of the incident.
. Surveying and evaluating the hazards associated with the designation of a
landing zone and interface with helicopters.
· Ensuring that a rapid intervention crew is available and ready for deployment.
. Advising the IC of hazards, collapse potential, and any fire extension in the
buildings involved.
· Evaluating visible smoke and fire conditions and advising the IC, unit and
company officers on the potential for flashover, backdraft, blow-up, or other fire
event that could pose a threat to operating teams.
. Monitoring the accessibility of entry and egress of structures and the effect it has
on the safety of members conducting interior operations
. Ensuring compliance with the infection control plan
· Ensuring that incident scene rehabilitation and critical incident stress
management are established as needed at EMS operations, especially mass
casualty incidents (MCI).
· Upon notification of a member injury, illness, or exposure, the ISO shall
immediately communicate this to the IC to ensure that emergency medical care
is provided.
. Initiating the accident investigation procedures.
. Preparing a written report for the post incident analysis that includes pertinent
information about the incident relating to safety and health issues
Training Proposal
Clearwater Fire & Rescue Department
Page 6 of 12
While this position has a demonstrated need, there has never been an established ISO
program, including initial training and continuing education within the department.
RECOMMENDATION:
All personnel (Acting Lieutenants and above) who could be appointed as an incident
safety officer will attend the National Fire Academy's Incident Safety Officer course. An
adjunct NFA instructor (Assistant Chief Dube) can deliver this two-day course in-house,
thereby providing the most cost efficient delivery method. This course will provide a
national certification for our personnel.
In addition, the departments' two training officers (Chief's Dube and Patterson) will
obtain certification through the Fire Department Safety Officers Association (FDSOA),
thus ensuring the department gain and utilize the most pertinent health and safety
related information.
COST:
The cost for all officers to attend the NFA-ISO course would be a one-time expense of
$30,967.92. Annual refresher training would be provided through safety officer update
courses at an annual reoccurring cost of $7,674.48.
The additional certification through the Fire Department Safety Officers Association for
Chief Dube and Chief Patterson would be a one-time expense of $1800.00. Annual
refresher training would be offered through their attendance at the FDSOA annual
conference.
Training Proposal
Clearwater Fire & Rescue Department
Page 7 of 12
ISSUE #5:
Incident Command Training for all officers.
BACKGROUND:
A constant theme throughout the MGT study, the United States Fire Administrations
report on the Dolphin Cove fire, observations on emergency incident scenes and
nationwide after action reports from significant incidents, there is a need for focused
incident command training. The National Fire Academy can provide a series of courses
that can be delivered to department personnel in the same fashion as the Incident Safety
Officer course. As these initial courses are delivered in a train-the-trainer fashion, the
departments training division can ensure continuing education is provided through the
quarterly officer-training program.
The suggested courses are as follows:
1. Incident Command System: This course is designed to develop an understanding
of the Incident Command System (ICS) and its application in both emergency
and non-emergency situations. This course addresses the need for an ICS, an
overview of the structure and flexibility of ICS, and an understanding of the
command skills necessary to function effectively in an ICS structure.
2. StrateQY and Tactics for Initial Company Operations: This course is designed to
meet the needs of Company Officers responsible for managing the operations of
one or more companies during structural firefighting operations. STICO is
designed to develop the management skills needed by company officers to
accomplish assigned tactics at structure fires.
3. Incident Command for Hiah-Rise Operations: This course is designed to assist
emergency response officers who have responsibility for managing high-rise
incidents. This includes organizing resources, developing strategies, and
managing tactical operations to protect life and to minimize damage during an
incident.
4. Incident Command for Structural Collapse Incidents: This course is designed to
provide fire officers with an understanding of command operations at structural
collapse incidents. Students completing this course will be able to describe the
aspects of a structural collapse, explain basic command procedures and ICS
organizational structure, identify various resource levels, types, and capabilities
used for structural collapse incidents, identify critical factors and issues that
affect scene management, describe all unique operational considerations used at
a structural collapse incident, describe all response operations phases
associated with a structural collapse incident, and describe the technical rescue
expertise and equipment required for safe operations and effective incident
management
Training Proposal
Clearwater Fire & Rescue Department
Page 8 of 12
I
RECOMMENDATION:
All officers, including Acting Lieutenants, Lieutenants, Acting District Chiefs, District
Chiefs and Operational Assistant Chiefs will attend these course offerings. They will be
delivered in-house by adjunct National Fire Academy instructors, thus providing the
department the most cost efficient method of delivery. Each student who meets the
course requirements will receive a national certification in each discipline completed.
COST:
The initial cost would be $131,541.68; this includes personnel costs, instructor costs
(where applicable), and course materials. Annual refresher training will be provided
through issue#2, the quarterly officer training.
Training Proposal
Clearwater Fire & Rescue Department
Page 9 of 12
r
ISSUE #6:
Company Officer Supervisory Training
BACKGROUND:
While the previous training issues and proposals are of primary importance due to their
focus on the emergency incident scene, there is a demonstrated need for additional
supervisory training concentrating on leadership as is related to the day-to-day activities
in the fire station. Issues such as shift management, conducting quality training, effective
discipline and employee interaction require additional training. Currently, there is no
training provided to our first line supervisors in the above listed issues.
RECOMMENDATION:
Beginning with the three-part National Fire Academy leadership series, these 2-day
courses present the company officer with the basic leadership skills and tools needed to
perform effectively in the fire service environment. Each company officer will receive a
base level of instruction and continue their education with focused exercises during the
quarterly officer-training program. The three courses are as follows:
1. Leadership I: Strateaies for Company Success. This course includes
techniques and approaches to problem-solving, ways to identify and
assess the needs of the company officer's subordinates, methods for
running meetings effectively in the fire service environment, and decision
making skills for the company officer
2. Leadership II: Strateaies for Personal Success. This course addresses
ethics, use and abuse of power at the company officer level, creativity in
the fire service environment, and management of the multiple roles of the
company officer.
3. Leadership III: Strateqies for Supervisory Success. This course covers
when and how to delegate to subordinates, assess persona/leadership
styles through situational leadership, discipline subordinates, and apply
coaching/motivating techniques.
Each course will be delivered in-house by adjunct National Fire Academy instructors,
thus providing the department the most cost efficient method of delivery. Each student
who meets the course requirements will receive a national certification in each discipline
completed.
COST:
To conduct the three courses, the initial cost would be $100,843.76. This cost includes
personnel, instructor and material fees. Annual refresher training will be provided
through issue #2, the quarterly officer training.
Training Proposal
Clearwater Fire & Rescue Department
Page 10 of 12
Implementation Plan
1 Recruit Training 2- seven week $24,000.00 $24,000.00
schools ($12,0000 each)
annuall
2 Officer training Quarterly $31,258.00 $31,258.00
3 Hazardous December 2004 $101,136.00 $15,348.96
materials
(Operations)
4 FDSOA October 2004 - $1800.00 (FDSOA) $7,674.48
Certification' March 2005 $30967.92 (NFA-
Incident Safety ISO)
Officer (NF A)
5 Incident Command June 2005 - $131,541.68 0
TtT* June 2006 (CE through Issue
(4) Two-day #2)
courses
6 Company officer August 2005 - $100,843.76 0
supervisory August 2007 (CE through Issue
training #2)
(3 Two-day
courses)
* TtT = Train-the-Trainer
Training Proposa'
Clearwater Fire & Rescue Department
Page 11 of 12
REFERENCES:
The following references were used in the development of this document:
. Quality Improvement Audit, City of Clearwater Fire & Rescue Department, MGT
of America (2004)
. United States Fire Administration, Technical report, High-Rise Condominium
Fire, Clearwater, Florida, USFA TR-148 June 2002.
. Clearwater Fire & Rescue Department's Standard Operating Procedures.
. Pinellas County Fire Department Standard Operating Procedures (600 series)
. Hazardous Materials Training for First Responders, International Association of
Firefighters (2004)
. National Fire Academy Incident Command Series
. National Fire Academy Leadership series
. National Fire Academy Incident Safety Officer course.
. Fire Department Safety Officers certification.
. NFPA 472 Standard for Professional Competence of Responders to Hazardous
Materials Incidents.
. NFPA 473 Standard for Competencies for EMS Personnel Responding to
Hazardous Materials Incidents.
. NFPA 1001 Standard for Fire Fighter Professional Qualifications.
. NFPA 1021 Standard for Fire Officer Professional Qualifications.
. NFPA 1403 Standard on Live Fire Training Evolutions.
. NFPA 1500 Standard on Fire Department Occupational Safety and Health
Program.
. NFPA 1521 Standard for Fire Department Safety Officer.
. NFPA 1561 Standard on Emergency Services Incident Management System.
. NFPA 1581 Standard on Fire Department Infection Control Program.
. NFPA 1584 Recommended Practice on the Rehabilitation for Members
Operating at Incident Scene Operations and Training Exercises.
. NFPA 1670 Standard on Operations and Training for Technical Rescue
Incidents.
Training Proposal
Clearwater Fire & Rescue Department
Page 12 of 12
r-.
FN 1
City Council
m..m~g~.nC!~~,~~,~~~~m~~o!.~mn~.,~..~~,.~..,...".
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Tracking Number: 885
Actual Date: 10/21/2004
Subject 1 Recommendation:
Authorize the appropriation of $500,000 from Central Insurance fund retained earnings into
project 181-99927 to provide funding for storm related damage repair and city-wide debris clean
up.
Summary:
The City is responsible to provide for storm damage repair to City equipment and facilities and to
provide for clean up and citywide debris removal after storms. Much of these costs will be
reimbursed by FEMA and/or the State, however, the City must provide advance funds for these
expenses, since reimbursement could take several months.
The City established a project in 1999 (181-99927) to fund unanticipated non-payroll related
costs of storms in the amount of $276,000. The City's process is to charge storm related payroll
costs to the departmental budgets (identifying them as storm related with a separate sub-code),
and non-payroll related costs to this storm project (materials, contractual obligations, equipment
rental, etc.). All costs (both payroll and non-payroll) will be submitted to FEMA and the State for
reimbursement.
This year has been extraordinary in that three storms have caused damage to our City (Charley,
Frances, and Jeanne). As of 9/27/04, we have expended or committed over $200,000 of these
funds on non-payroll related expenses alone. The appropriation of $500,000 of Central
Insurance Fund retained earning will enable us to continue funding the repair of City equipment
and facilities and citywide debris clean up.
The Council has a policy regarding the Central Insurance Fund reserves. It sates:
Central Insurance Reserve Policy. It is a policy of the City Council to maintain a Central
Insurance Fund reserve. This reserve is composed of two amounts:
. General: An amount reserved to guard against unforeseen or uninsured costs or increases in
property, workers' compensation, or liability insurance. The target minimum balance for this
reserve is equal to 75% of the GASB 10 calculated liability.
. Health Insurance: An amount reserved for use as a budgeting tool to offset any large increases
in the City's costs to provide health insurance. The target minimum balance for this reserve is
15% of the annual city health insurance expense.
The total reserve in the Central Insurance Fund was approximately $13.5 million at 9/30/03. Of
that amount, approximately $9.7 million was the General reserve (see above), $2.5 million was
the Health Insurance reserve, and $1.3 was excess reserves (above the policy requirement).
At this time, we are unsure of the total funds needed for storm damage repair and clean up. We
will come back to the Council for additional appropriations as needed.
Once FEMA reimbursement has been received, we will return these funds to the Central
Insurance Fund.
This appropriation will be processed as a 1st quarter budget amendment.
Originating: Finance
Section Consent Agenda
City Council
.~~g~~n!!!!.....,.~,~,Y~.!:.....~ e~,..~r~,.I1,,~..~~I!!~
Category: Other
Number of Hard Copies attached: 0
Public Hearina: No
~ Other
Financial Information:
Review Aooroval
Mamie Simmons
Garrv Brumback
Tina Wilson
Bill Horne
Cyndie Goudeau
09-27-2004 17:39:19
10-06-2004 18:11:25
09-29-2004 07:30:47
10-07-2004 12:12:32
10-08-2004 11 :08:47
PD.i
City Council
"",,,@,,~g~,,I1,,!!~,~~~~~~.~~9@~~<I1,,~ l!,~,,,,,.,,.
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Tracking Number: 875
Actual Date: 10/21/2004
Subject / Recommendation:
Re-appoint Bob Shipp to the Board of Trustees, Clearwater Police Supplementary Pension Plan.
Summary:
1. In keeping with the provisions of Florida Statute 185.05, which states in part..."the board of
trustees shall consist of five members, two of whom, unless otherwise prohibited by law, shall be
legal residents of the municipality, who shall be appointed by the legislative body of the
municipality..."
2. On October 17, 2002, Bob Shipp (690 Island Way, Clearwater) was appointed by the City
Commission to serve on the Board of Trustees of the Police Supplementary Pension for a period
of two years (11/01/2002-11/01/2004).
3. The Board of Trustees of the Clearwater Police Supplementary Pension Fund recommends
that Bob Shipp be re-appointed to serve a two (2) year term as trustee. Mr. Shipp has stated
that he will accept re-appointment.
Originating: Police
Section Consent Agenda
Category: Other
Financial Information:
~ Other
Bid Required? No
Bid Exceptions:
Other
Other Contract?
Re-appointment to Board of Trustees, Clearwater Supplementary Pension
Budget Adjustment:
No
Current Year Cost:
$0.00
Annual Operating Cost:
$0.00
Total Cost:
$0.00
ater
City Council
.. "...,..........,..~,g..~,,~,!I~C!.,...~.~.~,~..,~'@~,,~,~~!:.C!..I1.~t~,I1!,"'''''~,..",." '.
Not to Exceed:
$0.00
Appropriation Code(s)
N/A
Amount
Comments
Review Approval
Sid Klein
09-21-2004 09:09: 15
Bill Horne
10-07-2004 12:11:01
Cvndie Goudeau
10-08-2004 11:09:31
Garry Brumback
10-06-2004 18: 10:27
POL
City Council
"@@@'~~cg~..~..~,~.w~.~~~.!:......~.~~..~",!:.~,I1,!!..':!..~.'w ...
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Tracking Number: 871
Actual Date: 10/21/2004
Subject / Recommendation:
Approve acceptance of FY 2004 Local Law Enforcement Block Grant (LLEBG) funding for two
years in the amount of $68,383 from the U.S. Department of Justice/Bureau of Justice
Assistance, and that the appropriate officials be authorized to execute same.
Summary:
1. The Clearwater Police Department has been awarded federal funding from the Department of
Justice/Bureau of Justice Assistance in the amount of $68,383 in Local Law Enforcement Block
Grant funds.
2. The Department will use this grant to purchase three new vehicles for law enforcement use.
One vehicle will be a Freightliner Sprinter van used exclusively by the Department's Emergency
Response Team (ERT) for transporting team members and equipment to emergency callouts and
training exercises. Two full-sized pick-up trucks will be used for the Department's Volunteer
Program and AmeriCorps members. The pick-up trucks will be used to accommodate an
increase in the number of volunteers and the varied assignments received by both the
volunteers and AmeriCorps.
3. Clearwater's award allocation from the U.S. Department of Justice/Bureau of Justice
Assistance is in the amount of $68,383. The City's required match is $7,598, bringing the total
grant budget to $75,981.
4. Special Program project 181-99287 will be established at first quarter to account for all costs
under this grant. A first quarter budget amendment will provide the match with a transfer of
$7,598 from the Special Law Enforcement Trust Fund project 181-99331 to project 181-99287.
Originating: Police
Section Consent Agenda
Category: Other
Financial Information:
~ Purchase
Bid Required? No
Bid Exceotions:
Other
Other Contract?
Will need to meet police specifications for equipment installation
In Current Year Budget?
Yes
I
I
I
I
L
I
I
Current Year Cost:
$75,981.00
Appropriation Code(s)
181-99331
Review Approval
Sid Klein
Cvndie Goudeau
Tina Wilson
Garrv Brumback
Rick Carnley
Bill Horne
City Council
mAgel1..~..~.....~.~.~~.!:~~~~!:~.I1~,~~..,
Amount Comments
$7,598.00 Grant Match
09-16-2004 09:43:29
10-15-2004 07:37:05
10-07-2004 09:24:09
10-13-2004 08:07: 11
10-07-2004 16: 19:47
10-14-2004 09:27:26
Pc: 2,
City Council
.~,g,~n~"!E!",,,,~.~.~.~.!:......~.~.~.~..~.!E!.!!..~ u I!!~..ww.
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Tracking Number: 815
Actual Date: 10/21/2004
Subject 1 Recommendation:
Award contract to Aegis Mail Services, Inc. in the amount of $1,200,000 (estimated) from
November 1, 2004 through October 31, 2007 for mail processing services and postage for the
City of Clearwater and the appropriate officials be authorized to execute same.
Summary:
Aegis Mail Services, Inc. was selected as the most responsive vendor to RFP #29-04, for the
outsourcing of mail processing services for the City of Clearwater.
Aegis Mail Services, Inc. will pick up , weigh, meter, sort and deliver City of Clearwater
departmental outgoing mail to the United States Postal Service.
Aegis Mail Services, Inc. will pick up, fold, insert, meter, sort and deliver utility mail to the
United States Postal Service.
Aegis Mail Services, Inc has successfully provided these services to the City of Clearwater for the
past two years.
The $1,200,000 includes the following:
$150,000 for mail processing services provided to City of Clearwater
departments
$360,000 for postage used by City of Clearwater departments
$690,000 for postage used by Customer Service for utility mail
An anticipated postal rate increase has been budgeted effective in the 19th month of the
contract.
Funding is available in the 2004/2005 operating budget for the first year of this contract.
A copy of this agreement is available in the Office of Records & Legislative Services
Originating: Public Communications
Section Consent Agenda
Category: Agreements/Contracts - with cost
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
Type: Operating Expenditure
Bid Required? Yes
Bid Numbers: 29-04
City Council
,,@w~,g'~Q!:Id@~<<.~,~ver ~1\1!,~~,!@~"11.!!..~...~.",,....
In Current Year Budget?
Yes
Budget Adjustment:
No
Current Year Cost:
$353,000.00
For Fiscal Year:
10/01/2004 to 09/30/2005
Total Cost:
$1,200,000.00
Not to Exceed:
$1,200,000.00
Appropriation Code(s)
0555-09872-530300-519-000
Amount
$150,000.00
Comments
Mail processing fees (Customer Service
Citywide mail)
0555-09872-542500-519-000
$360,000.00
$690,000.00
Postage for departmental outgoing mail
0555-09884-542500-519-000
Postage for Customer Service outgoing
mail
Review Approval
Doua Matthews
Bryan Ruff
09-27-2004 15:16:29
10-15-2004 07:34:56
10-12-2004 08:25:24
10-13-2004 08: 11: 16
10-12-2004 10:47:38
10-14-2004 09:29:48
Cvndie Goudeau
Tina Wilson
Garrv Brumback
Bill Horne
(N C~ L\-
City Council
,.,.,..~g~~~t~...~~~.~,~~~..~.!:.~..~..!!..~..~".,"".
l\ . (p
Tracking Number: 864
Actual Date: 10/21/2004
Subject 1 Recommendation:
Award a contract for the cleaning of the 90 foot diameter digester at the Northeast APCF (Project
#03-Q022-UT, Biosolids Treatment Implementation - Digester Cleaning) to Trimax Residuals
Management (USA), Inc. of Edmonton, Alberta, Canada, in the amount of $479,776.64, which is
Items A1, A2, and A3, of the lowest responsible bid received in accordance with plans and
specifications, including a 10% Contingency, and that the appropriate officials be authorized to
execute same.
Summary:
The purpose of this contract is tofurnish all labor, tools, equipment, materials, supplies,
services, and manufactured articles required to accomplish dewatering, removing all
accumulated solids, and cleaning, of one anaerobic digester, located at the City's Northeast
plant, and providing facilities and appurtenances as needed to allow for safe inspection of the
existing coatings on the ceiling and interior walls of the digester by the Owner and
Owner-designated contractors after cleaning, including all other miscellaneous work as described
in the Contract Documents. Contractor is to dispose of removed solids at locations off site in
accordance with all applicable law, rules, and regulations governing the disposal of said solids.
First quarter amendments will transfer the budget andrevenues from these projects to fund
this contract:
0343-96658 Northeast Improvements (bond) $5,488.53 (close 0343-96658)
0315-96658 Northeast Improvements (sewer revenue) $370,552.62
Per the Interlocal Agreement, the City of SafetyHarbor's share of the capital costs associate(
with this project is estimated at $103,735.49 (4/18.5s of the NE costs of the $479,776.64).
An additional first quarter amendment will establish thebudget only for Revenue from Other
Governmental Units (337900) in the amount of the City of Safety Harbor's estimated share of
$103,735.49.
PARSONS, the engineering design consultant for thisproject and an Engineer-of-Record for
the City of Clearwater, has provided written recommendation to award the construction contract
to Trimax Residuals.
PARSONS, an Engineer of Record for the City,and the City's CEI consultant for this portion 0
this project, will be the construction manager of the work.
The final Engineer's estimate for this NortheastAPCF 90 foot-diameter digester portion of
this project was approximately $500,000.00, including a 10% contingency.
Cleaning operations are expected to start earlyin November 2004, and be complete by
mid-February, 2005.
A copy of the contract is available forreview in the Official Records and Legislative Services
department.
Oriqinatinq: Engineering
Section Consent Agenda
Cateaory: Construction Contracts - Public Works Originating
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
L
City Council
"..."........~,g,~I1,~.~.......~..~.~..~,!:.",~"~m~,r!,,11.~.~...~,.
Type: Capital Expenditure
Bid Required? Yes
Bid Numbers: 03-0022-UT
Budget Adjustment:
Yes
Budget Adjustment Comments:
See Summary Section
Annual Operating Cost:
$0.00
Total Cost:
$479,776.64
Appropriation Code(s)
0343-96611-563800-535-00
0315-96611-563800-535-00
Amount
Comments
$5,488.53
$474,288.11
Review Approval
Glen Bahnick
Georqe McKibben
10-01-2004 15:13:37
10-04-2004 07:36:23
10-06-2004 18:07:25
10-01-2004 15:25:52
10-04- 2004 10:44:05
10-07-2004 12:03:44
10-01-2004 15:45:02
10-08-2004 11:12:03
Karen Dombrowski
Garry Brumback
Michael Ouillen
Brvan Ruff
Bill Horne
Cyndie Goudeau
EN~5
City Council
,..,'~g~I1~,~,~~~,~,!:,~~.~~,!:,~,I1,~~.~~@",""m..
\\ .7
Tracking Number: 878
Actual Date: 10/21/2004
Subject 1 Recommendation:
Approve a work order to McKim & Creed, in the amount of $93,500 for engineering design
services related to the Elevated Water Storage Tanks Modifications Project (04-0048-UT), and
that the appropriate officials be authorized to execute same.
Summary:
As part of the Water Supply System Master Plan, the City's Potable Water Supply Facilities were
assessed. Having been taken "off-line" for concerns over water quality issues, two of the City's
three Elevated Water Storage Tanks have been determined to be beneficial to increasing fire
flow pressures within parts of the City's water service areas. Technology exists to eliminate the
water quality concerns through piping modifications within the tanks themselves. This project
will design improvements to the storage tanks, allowing the beneficial use without concern for
detrimental water quality impacts.
The storage tanks require modification of piping, the addition of piping and valving within the
tanks, and the addition of booster pumps to correct the current conditions of long stored water
detention times. The long detention times contribute to degradation of water quality. The two
tanks are located in the western portion of the City, one located on Martin Luther King Boulevard
near Kingsley Street and the second tank located on Otten Street near Highland Avenue. The
tanks are currently undergoing inspection to determine the structural condition and condition of
the coating systems. Identified maintenance requirements will be incorporated into the design of
tank piping modifications as deemed appropriate.
The scope includes deliverables at preliminary design stages, final design and also includes
bidding services. The design is expected to be complete within 32 weeks of notice to proceed.
A first quarter amendment will transfer $93,500 of budget and water revenue from 0315-96740,
Water SupplyjTreatment, to 0315-96760, Elevated Water Tanks Upgrade.
McKim & Creed is one of the City's Engineers-of-Record, and this work order was negotiated in
accordance with the Consultants Competitive Negotiations Act.
A copy of the work order is available for review in the Official Records and Legislative Services
office.
Originating: Engineering
Section Consent Agenda
Category: Agreements/Contracts - with cost
Number of Hard Copies attached: 0
Public Hearing: No
Financial Information:
Type: Capital Expenditure
City Council
,~@~~~g~<l1da ~~.~.~.~..<~,,~,~,,~.~~.,~!!!!!
Bid Required? No
Bid Exceptions:
Sole Source
Budget Adjustment:
Yes
Budget Adjustment Comments:
See Summary Section
Annual Operating Cost:
$0.00
Total Cost:
$93,500.00
Appropriation Code(s)
0315-96760-561300-533-000
Amount
$93,500.00
Comments
Review Approval
Glen Bahnick
Garry Brumback
09-28-2004 09:58: 13
10-04-2004 10:42:56
10-07-2004 12:02: 15
10-01-2004 15:27:08
10-08-2004 11: 12:46
10-01-2004 15: 35: 54
10-06-2004 18:06: 18
Brvan Ruff
Bill Horne
Michael Ouillen
Cvndie Goudeau
Tina Wilson
1-
A '"=1320'
Dat.
D9l23l1U
CIty ProJect.
Drawn By
S.I<.
Elevated Water
Tank Modifications
Project
Sheet
1011
Checked By
R.F.
Sec-Twn-Rng
22-28S-15E
Grid .
261A,314A
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.
~~&CREED
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
McKIM & CREED, P.A. WORK INITIATION FORM
DRAFT
\ \.1
DATE: July 14, 2004
City Project No: 04-0048-UT
M/C Project No:
1. PROJECT TITLE: Elevated Water Storage Tanks Modifications
2. SCOPE OF WORK:
SUMMARY
The City of Clearwater operates the potable water distribution system including elevated
storage tanks. Two of the storage tanks require modification of piping, the addition of piping
and valving within the tanks, and the addition of booster pumps to correct the current
conditions of long stored water detention times. The long detention times contribute to
degradation of water quality. The two tanks are located in the western portion of the City, one
located on Martin Luther King Boulevard near Kingsley Street and the second tank located on
Otten Street near Highland Avenue. The tanks are currently undergoing inspection to
determine the structural condition and condition of the coating systems. Identified
maintenance requirements will be incorporated into the design of tank piping modifications as
deemed appropriate. This Work Order includes the design of the proposed improvements.
The Scope of Work to be provided is outlined as follows:
SCOPE OF WORK
Phase 1
Preliminary Design
1. Meet with City Staff to review project goals, scope of work, project schedule, funding
mechanisms and administrative issues.
2. Obtain and review the Tank Inspection reports being prepared for the City by an
independent inspection company. Review recommendations and consider incorporation.
3. Determine standard operational parameters for the Elevated Storage tanks to consider in
design of piping and pumping systems. Conduct hydraulic modeling to confirm proposed
operational strategy.
4. Develop conceptual design of piping modifications and booster pumping configuration to
meet operational requirements.
5. Prepare a Design Memorandum to outline the proposed modification requirement to the
water storage tanks, piping modifications, pumping systems and controls. The
memorandum will also outline the permitting requirements and construction constraints on
the project that will need to be addressed.
6. Prepare a preliminary cost estimate for the project based on the proposed modifications to
the elevated water storage tanks.
CITY OF CLEARWATER - Elevated Water Storage Tanks Modifications
July 14, 2004
Page 2
7. Meet with City personnel to discuss the project requirements and the findings in the
Design Memorandum. Incorporate City comments into the final design.
Phase 2
Final Design
1. Perform topographic surveying of the tank sites to develop base drawings for proposed
site improvements and to confirm existing piping locations and configurations.
2. Prepare drawings and details of proposed tank piping modifications, tank refurbishment
(as recommended in the tanks inspection reports and as confirmed in the Design
Memorandum), booster pumping system design, controls and instrumentation, telemetry
and incorporation into SCADA (TEP) and electrical power.
3. Develop technical specifications for the proposed tanks modifications. Coordinate the
specifications and other contract requirements with the City's Standard Contract
Documents and form of construction contract.
4. Prepare and submit plans and technical specifications at the 30%, 60%, 90% and 100%
complete stages of the design.
5. Respond to comments by the City and incorporate appropriate revisions into the project.
6. Prepare and update the estimate of probable construction costs for the project at each
submittal stage to keep the City informed of the anticipated costs for the project.
7. Prepare contract documents using City standard contract forms. Prepare Supplemental
Conditions, Bid Form and Measurement and Payment sections.
8. Conduct pre-application meetings with County Department of Health to discuss proposed
tank modifications work.
9. Prepare permit applications for tank modifications and submit on behalf of the City for
Health Department permits. Permit fees will be the responsibility of the City.
10. Conduct review meetings with the City on a monthly basis or at milestone stages of the
project to maintain communications between the project team.
Phase 3
Bidding Services
1. Prepare separate contract documents for the storage tank modifications and provide
copies to the City for review and use in bidding the project.
2. Attend a Pre-Bid Conference to review project requirements with prospective Contractors.
3. Respond to questions concerning this project and prepare addenda as necessary.
4. Issue clarifications to the contract documents and issue addenda as required.
PW04447
CITY OF CLEARWATER - Elevated Water Storage Tanks Modifications
July 14, 2004
Page 3
5. Review bids received and make a recommendation for award of the contracts. Prepare
draft Agenda Cover Memorandum.
3. PROJECT GOALS. WORK PRODUCTS:
1. Design Memorandum with Budget Cost Estimate
2. Progress Drawings and Technical Specifications at 30%,60%,90% and 100% (5 Copies)
3. Final Design Documents and Contract Documents for construction with complete copies to
distribute for bidding (35 sets of drawings and 25 copies of specifications)
4. Recommendation of Contract Award
4. BUDGET
The Preliminary and Final Design Phase and the Bidding Phase services will be performed on
a Lump Sum basis in accordance with the Engineer of Record Contract. The fees for the
various tasks are outlined below:
TOTAL
$16,500.00
$71,500.00
$5,500.00
$93,500.00
Phase 1 - Preliminary Design
Phase 2 - Final Design
Phase 3 - Bidding Services
5. SCHEDULE
We will complete the design tasks following receipt of Notice to Proceed as outlined in the
schedule below:
Activity
Design Memorandum
30% Design
60% Design
90% Design
100% Design
Weeks FollowinQ NTP
6
14
20
26
32
A more detailed project schedule will be provided to the City within two weeks of the Notice to
Proceed.
6. STAFF ASSIGNMENTS:
City:
McKim & Creed:
Lisa Murrin, Rob Fahey, Lou Badami
Emilie Moore, David Wehner, Dan Cote
PW04447
CITY OF CLEARWATER - Elevated Water Storage Tanks Modifications
July 14, 2004
Page 4
7. CORRESPONDENCE/REPORTING PROCEDURES:
All McKim & Creed Correspondence shall be directed to Emilie Moore. All City
correspondence shall be directed to Rob Fahey with copies to Lisa Murrin and Lou Badami.
8. INVOICING/FUNDING PROCEDURES:
Please invoice monthly for work performed as detailed in McKim & Creed Continuing
Contract. Invoices will be transmitted to the City of Clearwater, Attn: Marty Pages, 100 S.
Myrtle Ave., #220, Clearwater, FL, 33756-5520, or P.O. Box 4748, Clearwater, FL, 33758-
4748.
Charge this work to City Code No: 0315-96760-561300-533-000-0000
9. ENGINEER CERTIFICATION
I hereby certify as a licensed Professional Engineer, registered in accordance with Florida
Statute 471, that the above project's site and/or construction plans meet or exceed all
applicable design criteria specified by City municipal ordinance, State, and Federal established
standards. I understand that it is my responsibility as the project's Professional Engineer to
perform a quality assurance review of these submitted plans to ensure that such plans are free
from errors and/or omissions. Further, I accept that the City's Final Inspection for a Certificate
of Occupancy does not relieve me of my own quality assurance review. I hereby certify that all
facilities have been built substantially in accordance with the approved permit design plans and
that any substantial deviations (described in attachment) will not prevent the system from
functioning in compliance with the requirements of applicable regulatory authority.
This certification shall apply equally to any further revision and/or submittal of plans,
computations, or other project documents which I may subsequently tender.
10. SPECIAL CONSIDERATIONS: None
PREPARED BY:
Michael D. Quillen, P.E.
City Engineer
McKim & Creed:
A. Street Lee, P.E.
Vice President
CITY:
PW04447
CITY OF CLEARWATER - Elevated Water Storage Tanks Modifications
July 14, 2004
Page 5
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
McKIM & CREED WORK INITIATION FORM
Attachment" A"
CITY DELIVERABLES
FORMAT
The design plans shall be compiled utilizing one of the following two methods.
1. City of Cleanvater CAD standards.
2. Pinellas County CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1993/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be accepted
unless reviewed by City of Cleanvater Engineering/Geographic Technology Division.
DELIVERABLES
The design plans shall be produced on stable-based mylar or vellum material, 24" x 36" at a scale
of 1" = 20' unless approved otherwise. Upon completion the consultant shall deliver all drawing
files in digital format with all project data in Land Desktop (Land Desktop 2000 or later format,
including all associated dependent files. When is not available, upon approval by the City of
Cleanvater Project Manager, a standard ASCII file can be delivered with all associated drawing
and dependent files. The ASCII file shall be a comma or space delimited containing code, point
number, northing, easting, elevation and description for each data point. Example below space
delimited ASCII file:
POINT # NORTHING
284 1361003.838
EASTING
264286.635
ELEV
25.00
DESC
BCV
or comma delimited ASCII file:
284,361003.838,264286.635,25.00, BCV (PNEZD)
An AutoCAD Release 2000 or later drawing file shall be submitted. NOTE: If approved deviation from Clearwater
or Pinellas County CAD standards are used the consultant shall include all necessary infonnation to aid in
manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall
include only authorized fonts, shapes, line types or other attributes contained in the standard AutoDesk, Inc.
release. All block references and references contained within the drawing file shall be included. Please address
any questions regarding fonnat to Mr. Tom Mahony, at (727)562-4762 or email address
mailto:tom.mahony(a),mvclearwater.com
~ All electronic files must be delivered upon completion of project or with 100% plan submittal to City of
Clearwater.
PW04447
City Council
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Tracking Number: 888
Actual Date: 10/21/2004
Subject 1 Recommendation:
Award a contract for the Area "F" Gravity Sewer Improvements (02-0049-UT) to Rowland, Inc.
of Pinellas Park, FL, in the amount of $415,286.30, which is the lowest responsive bid received
in accordance with plans and specifications, and that the appropriate officials be authorized to
execute same.
Summary:
Based on the City's Sanitary Sewer System Evaluation and Self-Audit, the gravity sewer pipes
on Byram Drive between Kings Highway and Highland Avenue must receive high priority for
upgrade as part of the overall rehabilitation of the City's wastewater collection system. This
construction contract includes the replacement of existing pipelines and structures that are
undersized due to projected increases in sanitary sewer flow.
The Sanitary Sewer System Evaluation and Self-Audit (SSES) performed a comprehensive
assessment of the wastewater collection system and identified those areas within the city where
sanitary sewer overflows had the greatest potential for occurrence based on historical flow
measurements and future flow based on population projections. This AREA "F" along Byram
Drive was identified as one such area where the current system is undersized.
The scope of work requires the contractor to construct new sewer manholes, replace existing 15"
gravity sewer pipes with 1450 linear feet of 18" sewer pipe, replace 550 linear feet of 6" sewer
pipe and install new sanitary sewer c1eanouts along the right-of-way.
Construction is expected to last 90 days, with a start date in January of 2005 and be complete
by April of 2005.
Sufficient budget and revenue are available in 02 Water & Sewer Revenue Bond Construction
Fund Project, 0343-96665, Sanitary Sewer R & R to fund this contract.
Work will commence upon award and execution of the contract and will be completed within 90
days.
A copy of the contract documents is available in the Office of Official Records and Legislative
Services for review.
Originating: Engineering
Section Consent Agenda
Category: Construction Contracts - Public Works Originating
Public Hearing: No
Financial Information:
~ Capital Expenditure
Bid Reouired? Yes
[N G\ '1
)\.'8'
City Council
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Bid Numbers: 02-0049-UT
Budget Adjustment:
No
Annual Operatino Cost:
$0.00
Total Cost:
$415,286.30
Appropriation Code(s)
0343-96665-563800-535-000
Amount
$415,286.30
Comments
Review Approval
Glen Bahnick
Georoe McKibben
09-28-2004 11: 12:26
09-30-2004 09:51: 15
10-06-2004 18:08: 13
09-30-2004 09: 17:08
09-30-2004 16:48:08
10-07-2004 12:06:36
09-30-2004 09:26:46
10-08-2004 11 : 11 : 06
Tina Wilson
Garry Brumback
Michael Ouillen
Brvan Ruff
Bill Horne
Cyndie Goudeau
A
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Date
09/22/04
Drawn 8y
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Grid #
2958
Sanitary Sewer
Improvements Project
City Project #
02-0049-UT
Sheet
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City Council
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\l.9
Tracking Number: 898
Actual Date: 10/21/2004
Subject 1 Recommendation:
Approve increasing the part-time staff assistant position in the Official Records and Legislative
Services Department to full-time.
Summary:
In the 2004/05 FY budget the staff assistant postiton in Official Records and Legislative Services
was reduced to a part-time position. This change was based on the possibility of a vacancy in
that position, as well as, maintaining current well-trained staff.
Subsequent to the budget being approved the individual in the position determined they did not
wish to be considered for another position. In addition, a long term employee made the decision
to retire.
Due to the resignation of the long term employee and other salary savings, returning the staff
assistant position to full-time will not increase Official Records and Legislative Services' budget
Originating: Official Rec and Legislative Svc
Section Consent Agenda
Category: Other
Financial Information:
~ Other
Review Approval
Cvndie Goudeau
10-12-2004
13:54:35
Joseoh Roseto
10-08-2004
10:45:48
Tina Wilson
10-11-2004
10:02:58
Bill Horne
10-11-2004
18:25:39
Garry Brumback
10-11-2004
10: 19:06
City Council
Cover Memorandum
1\. \ 0
aRLS 2-
Trackino Number: 932
Actual Date: 10/21/2004
Subject 1 Recommendation:
Approve the 2005 State Legislative Package
Summary:
The City of Clearwater submits each year a list of legislative priorities for consideration by the
state legislature during their annual 60-day session in Tallahassee. The City's legislative liaison
works closely with City management staff, the City's lobbying team in Tallahassee, and state
legislative delegates representing Clearwater districts, to draft a package that is beneficial to
Clearwater, and to lobby that package at home and in Tallahassee. Preparation of the package
involves determining areas of need, researching funding availability, identifying needed
legislation, monitoring and evaluating current legislative issues and funding requests into the
various bills before the legislature in their respective houses. The bills then go to the Governor
for consideration and approval or veto.
The 2005 State Legislative Package includes such issues as: funding requests for the Emergency
Operations Center, Hispanic Outreach Center, Child Development - Community Policing Program;
support State Housing Incentive Program (SHIP) funding levels, and TDC membership for an
elected official from a municipality with the largest percentage of tourist tax dollars is collected.
Originating: Official Rec and Legislative Svc
Section: Consent Agenda
Category: Other
Number of Hard Cooies attached: 0
Public Hearing: No
Financial Information:
Type: Other
Review Aooroval
Cvndie Goudeau
10-15-2004
14:48:02
Garrv Brumback
10-15-2004
14:25:04
Bill Horne
10-15-2004
14:44:40
~; [/, Ie
2005 St4te Legisfative ~ 'QC~ e
Appropriations
The City of Clearwater will seek funding through grants and other sources, to assist in
implementing projects and providing services to meet the needs of our citizens and improve
their quality oflife. This will include projects such as:
. Emergency Operations Center
. Hispanic Outreach Center
. Child Development - Community Policing Program
Proposed Legislation - We request legislation be proposed that will:
... Require TDC membership for an elected official from a municipality from
which the largest percentage of tourist tax dollars is collected.
... Allow alternatives to public hearing advertisements other than
newspapers.
... Amend Florida Public Records Act to provide all public employees with the
personal information protection currently provided to police, fire, and
other specific employees.
... Amend language in HB 155 that allows law enforcement agencies to
maintain electronic records of firearm transactions from pawnbrokers.
... Fund Brownfields Cleanup programs
Issues to Support
We will support legislation that is beneficial to Clearwater and other municipalities including:
. QTlfSHIP fHOME funding resources at current levels
. Increasing grant funding for homeless intervention programs, to include
operating costs
. Maintaining current funding levels and resources for State Aid to Libraries
and FRDAP
. Maintain local control of cell tower location
. Amending language in HB 244 to require sprinkler systems in all high-rise
residential and commercial buildings
. Requiring union negotiation issues to remain at the local level
. Grant funding for geriatric advocacy and transportation programs and
servIces
. Maintaining resources to assist local communities promote business
enterprises in distressed areas through the Florida Enterprise Zone Act
. Funding resources for programs that promote development training,
specialized therapy, and family services for the handicapped, such as
Upper Pinellas Association for Retarded Citizens
. Continuing funding resources for regional-county transportation
initiatives: Guideway- Bluff to Clearwater Beach and East Avenue
. Eliminating the exception to the exemption that allow commercial entities
to access social security numbers to use in their normal course of business
for legitimate business purposes.
Issues to Oppose - We will oppose legislation that is detrimental to Clearwater and other
municipalities including:
... Unfunded mandates
... Destabilizing of Tampa Bay Water
... Increased regulation of, or restriction on, municipal operations
In addition, the City of Clearwater will support the Florida
League of Cities in pursuing its legislative priorities.
EN Gt 3
City Council
Cover Memorandum
1~.~
Tracking Number: 872
Actual Date: 10/21/2004
Subject 1 Recommendation:
Approve a Highway Landscape Maintenance Memorandum of Agreement with the Florida
Department of Transportation (FDOT), District Seven, so the (FDOT) can relocate (transplant)
existing palms as part of the (FDOT) S.R. 60, Memorial Causeway resurfacing project, and Adopt
Resolution No. 04-30 authorizing execution of said Highway Landscape Maintenance
Memorandum of Agreement.
Summary:
The State of Florida Department ofTransportation, District Seven, will be resurfacing the
roadway on the Memorial Causeway (S.R. 60), between the Clearwater Harbor Channel Bridge
and the Memorial Causeway Bridge, adding a 5' asphalt paved shoulder to both sides of the
roadway, and lengthening the westbound turn lane to Island Way by 240 feet.
The Florida Department of Transportation, District Seven,as part of the asphalt resurfacing
project desires to transplant 98 existing palms and to remove 16 existing palms within the
right-of-way area of the Memorial Causeway (S.R. 60).
The Florida Department of Transportation's contractorwill be responsible for the proper
transplanting or removal of the palms to be impacted by this project. The City will continue to
maintain the area at its sole expense and in a reasonable manner, but will review and report any
deficiencies in palms' condition to the Department.
The resurfacing of the roadway, thelengthening of the turn lane, and the continued
maintenance of the landscape enhancements of the Memorial Causeway (S.R. 60) will leave a
positive impression on visitors and residents alike.
The Department of Transportation requires aMemorandum of Agreement to allow
landscaping within their right-of-way.
Originating: Engineering
Section Other items on City Manager Reports
Category: Agreements/Contracts - without cost
Number of Hard Copies attached: 2
Public HearinQ: No
Financial Information:
Review Approval
Glen Bahnick
09-16-2004
14:33:51
Cvndie Goudeau
10-08-2004
11:10:21
MichaelOuillen
09-16-2004
15:36:23
Garrv Brumback
Bryan Ruff
Bill Horne
City Council
..,w~g,~.I1~~~~,~r..M,~~~~~..~..~~~.~.,
10-06-2004 18:09:49
09-17-2004 09:59: 18
10-07-2004 12:09:58
EXHIBIT "A"
RESOLUTION NO. 04-30
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
AUTHORIZING EXECUTION OF A HIGHWAY LANDSCAPE
MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FOR A PORTION OF STATE ROAD 60
WHEREAS, Many roadside areas and median strips abutting the State of
Florida Department of Transportation rights-of-way areas should be maintained and
attractively landscaped; and
WHEREAS, the City Council desires that the State of Florida Department of
Transportation beautify and improve the right-of-way area for the Memorial Causeway
(S.R. 60), between the Clearwater Harbor Channel Bridge and the Memorial Causeway
Bridge within the City of Clearwater by landscaping; and
WHEREAS, the City Council wishes to authorize an office of the City to enter
into a Highway Maintenance Memorandum of Agreement with the State of Florida
Department of Transportation;
NOW THERFORE BE IT RESOLVED by the City Council
Clearwater, Florida, in regular session duly assembled that:
1. The Mayor is hereby authorized to execute a Highway Landscape
Maintenance Memorandum of Agreement for a portion of S.R. 60
2.. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
2004.
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Bryan D. Ruff
Assistant City Attorney
Resolution No. 04-30
I .
'.....k> ~
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FDOTINST ALLEDMOAO 1-04
HIGHWAY LANDSCAPE MAINTENANCE MEMORANDUM OF AGREEMENT
THIS AGREEMENT, made and entered into as of the _ day of ,2004, by
and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a component
agency of the State of Florida, hereinafter called the "Department" and the CITY OF
CLEARWATER, a municipal corporation ofthe State of Florida, existing under the Laws of Florida,
hereinafter called the "City".
WITNESSETH
WHEREAS, the Department owns State Road 60 right-of-way conslstmg of road
improvements and grassed areas abutting thereon located between the Clearwater Harbor Channel
Bridge and the Memorial Causeway Bridge in Pinellas County, Florida (the "Project Highway"); and
WHEREAS, the Department has responsibility for operation and maintenance of the State
Highway System; and
WHEREAS, the City requests that the Department beautify the Project Highway by the
installation of landscape materials which would improve and enhance its aesthetic quality; and
WHEREAS, upon installation ofthe landscape materials, the City has agreed to maintain the
same in accordance with the provisions of Section 2 below; and
WHEREAS, the Department is authorized to contract with local governmental entities for the
performance of its duties where it can be documented that such entities can perform the duties more
cost effectively; and
WHEREAS, the parties hereto recognize the need for entering into an agreement designating
and setting forth the responsibilities of each party in maintaining the landscaping; and
WHEREAS, the City by Resolution No. , a copy of which is attached hereto as
Exhibit "A", has authorized its officers to execute this agreement on its behalf,
NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the
other, the parties covenant and agree as follows:
1. The Department shall install landscaping on those areas ofthe Project Highway as specified
in the Construction Plans and Specifications attached hereto as Exhibit "B", all of which are hereby
incorporated herein and made a part hereof by this reference and all of the work in connection
therewith being hereinafter referred to as the "Project". In no event shall the City change or modify
the Project as installed without prior written approval of the Department.
2. The City at all times shall maintain the Project in a reasonable manner and with due care in
accordance with Department guidelines and standards. Specifically, the City agrees to carry out the
following maintenance responsibilities:
For the first calendar year after the Department's final acceptance of the proj ect, review and report to
the Department any noted deficiencies in plant and bed condition.
For the balance of the life ofthe project:
(a) removal oflitter from the Project Highway;
(b) watering and fertilization of all plants;
(c) mulching of all plants beds;
(d) keeping plants as free as practicable from disease and harmful insects;
( e) weeding the Proj ect premises routinely;
(f) mowing and/or cutting grass within the landscaped areas;
(g) pruning all plants, specifically removing of all dead or diseased parts of plants and
pruning of all parts of plants which present a visible hazard to those using the
roadway; and
(h) removal or replacement in their entirety of all dead or diseased plants or other parts
ofthe Project that have fallen below project standards. All replacements should be of
the same grade, size and specification as originally provided for in the plans and
specifications.
The City agrees to repair, remove or replace at its own expense all or part of the Project that falls
below Project standards caused by the City's failure to maintain the Project in accordance with the
provisions of this paragraph. In the event any part or parts of the Project have to be removed and
replaced for whateverreason, they shall be replaced by parts ofthe same grade, size and specification
as provided in the original plans for the Project.
3. The Department recognizes that the City must comply with Section 166.241, Florida Statutes,
for Cities, or Section 129.07, Florida Statutes, for Counties. This Agreement shall not be construed
to modify, in any way, the City's obligations under those statutes.
4. Maintenance ofthe Project shall be subject to periodic inspections by the Department. In the
event that any ofthe aforementioned responsibilities are not carried out or are otherwise determined
by the Department to not be in conformance with the applicable Project standards, the Department
may terminate the agreement in accordance with paragraph 10(a).
5. The Department's Local Maintenance Office shall be notified forty-eight hours in advance of
commencing any scheduled maintenance activities. Emergency repairs shall be performed without
delay and the Local Maintenance Office notified immediately The Local Maintenance Engineer with
responsibility for the roadway within this Project is Mr. Brian Bennett, P.E., located at 5211
Ulmerton Rd., Clearwater, Florida, telephone number (727) 570-5101.
6. The City agrees that prior to any Proj ect rework or replacement activity, the City shall submit
plans ofthe proposed work to all utilities with facilities within the limits of work for theirreview and
2
comment. Any conflicts and/or concerns raised by the utilities are to have been resolved by the City
prior to commencement of such activities. Letters to this effect from each utility are to be submitted
by the City to the Department. Prior to commencing any field activities on this project, the City is to
notify all the utilities of their work schedule so that any affected utilities can be field located and
marked to avoid damage.
7. Ifthe City desires to position vehicles, equipment, or personnel, or to perform maintenance
activities closer than fifteen feet to the edge of pavement, or to close a traffic lane, a Maintenance of
Traffic plan must be submitted to the Local Maintenance Engineer for approval prior to beginning
maintenance activities. The permittee shall have Maintenance of Traffic certified personnel supervise
the set up and operation of such Maintenance of Traffic devices at the project site.
8. The Department will require the City to cease operations and remove all personnel and
equipment from the Department's right-of-way if any actions on the part of the City or
representatives of the City violate the conditions or intent of this agreement as determined by the
Department.
9. It is understood between the parties hereto that any or all of the Project may be removed,
relocated or adjusted at any time in the future as determined to be necessary by the Department in
order that the adjacent state road be widened, altered or otherwise changed to meet with the future
criteria or planning of the Department. The City shall be given the notice regarding such removal,
relocation or adjustment and shall be allowed sixty calendar days to remove all or part ofthe Project
at its own cost. After the sixty calendar day removal period, the Department may remove, relocate or
adjust the Project as it deems best. Wherever the City is entitled to remove vegetation pursuant to
this paragraph, the City shall restore the surface ofthe affected portion ofthe project premises to the
same safe condition as it was before installation of such vegetation. The restoration expected shall
consist of grading and filling holes and indentations caused by the aforesaid removal, as well as any
seeding or sodding necessary to provide a grassed area.
10. This Agreement may be terminated under anyone of the following conditions:
(a) By the Department if the City, following fifteen working days written notice, fails to
perform its maintenance responsibilities under this Agreement,.
(b) By the City following sixty calendar day's written notice.
(c) By the Department following sixty calendar day's notice.
11. Within 60 days following a notice to terminate pursuant to 10(a) or 1 O(b), ifthe Department
requests, the City shall remove the Project and restore the Project premises to the same safe
condition existing prior to installation of the Project. If the Department does not request such
restoration or terminates this Agreement pursuant to 1 O( c), the Department may remove, relocate or
adjust the Project as it deems best.
12. To the extent provided by law, the City shall indemnify, defend, and hold harmless the
Department and all of its officers, agents and employees from any claim, loss, damages, cost, charge,
or expense arising out of any act, error, omission, or negligent act by the City, its agents, or
3
employees, during the performance of the Agreement, except that neither the City, its agents, or its
employees will be liable under this paragraph for any claim, loss, damage, cost, charge or expense
arising out of any act, error, omission, or negligent act by the Department or any of its officers,
agents, or employees during the performance of the Agreement.
When either party receives notice of a claim for damages that may have been caused by the other
party in the performance of services required under this Agreement, that party will immediately
forward the claim to the other party. Each party will evaluate the claim, and report its findings to
each other within fourteen working days and jointly discuss options in defending the claim. A party's
failure to promptly notify the other of a claim will not act as a waiver of any right herein.
13. The Department's District Secretary shall decide all questions, difficulties, and disputes of
any nature whatsoever that may arise under or by reason of this Agreement, the prosecution, or
fulfillment of the service hereunder and the character, quality, amount, and value thereof; and his
decision upon all claims, questions, and disputes shall be final and conclusive upon the parties
hereto.
14. This Agreement embodies the entire agreement and understanding between the parties hereto
and there are no other agreements or understandings, oral or written, with reference to the subject
matter hereof that are not merged herein and superseded hereby.
15. This Agreement may not be assigned or transferred by the City, in whole or in part without
consent of the Department.
16. This Agreement shall be governed by and construed in accordance with the laws ofthe State
of Florida.
17. All notices, demands, requests or other instruments shall be given by depositing the same in
the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex or
telegram:
(a) If to the Department, address to State of Florida Department of Transportation,
District Landscape Architect, 11201 North Malcolm McKinley Drive MS 7-1200,
Tampa, Florida 33612 or at such other address as the Department may from time to
time designate by written notice to the City; and
(b) Ifto the City address to Ms. Mashid D. Arasteh, P.E., Public Works Administrator,
City of Clearwater, Post Office Box 4748, Clearwater, Florida 33758-4748 or at such
other address as the City from time to time designates by written notice to the
Department.
All time limits provided hereunder shall run from the date of receipt of all such notices, demands
requests and other instruments.
4
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
the day and year first above written.
THE CITY OF CLEARWATER
a municipal corporation of
the State of Florida
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By:
By:
William B. Home, II
City Manager
Kenneth A. Hartmann, P .E.
District Secretary, District Seven
Countersigned:
Brian J. Aungst
Mayor
Attest:
City Clerk (SEAL)
Attest:
Executive Secretary (SEAL)
As to form:
As to form:
Assistant City Attorney
Office ofthe General Counsel, District 7
5
PLD i
City Council
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1~.3
Tracking Number: 883
Actual Date: 10/21/2004
Subject 1 Recommendation:
Adopt Resolution 04-16 approving the Floodplain Management Plan.
Summary:
The City of Clearwater's current Floodplain Management Plan was adopted in September 2000.
During the City's recent five-year verification review, the Insurance Services Office, Inc. (ISO)
determined that the Plan did not meet the requirements of the current Community Rating
System (CRS) Coordinator's Manual due to changes in the Manual. In order to continue to
receive CRS points, the Plan had to be updated in compliance with a new 10-step CRS process
that addresses the four components of mitigation planning as required by the Federal
Emergency Management Agency (FEMA): planning process; risk assessment; mitigation
strategy; and plan maintenance.
The proposed Floodplain Management Plan was developed in conjunction with the Floodplain
Management Planning Committee established by the City Council in June 2004 and includes the
following:
.A description of the planning process used to develop the Plan, including the public participation
gained throughout the process;
.A risk assessment section that provides geographic and demographic information; identifies
hazards and past storm events that impacted the City; discusses the numbers and general
locations of repetitive loss properties; city facilities in the floodplain; and an analysis of
development trends;
.A hazard mitigation strategy that includes an evaluation of the previous plan's activities;
planning goals related to floodplain management (from the Comprehensive Plan); mitigation
measures centered on preventive, property protection, natural resource protection, emergency
services and publiC information activities. This section also includes a list of funded stormwater
projects and an implementation schedule for all identified activities in the Plan; and
.A Plan maintenance section that requires a yearly evaluation of the Plan to be reviewed by the
City Council.
The Floodplain Management Plan must be approved and submitted to FEMA no later than
November 1, 2004.
Originating: Planning
Section Other items on City Manager Reports
Category: Other
Public Hearing: No
Financial Information:
Tyoe: Other
L
City Council
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Review Approval
Cvndi TaraDani 10-04-2004 13:11:39
Garrv Brumback 10-13-2004 08:09:29
Leslie Douaall-Sides 10-12-2004 16:57:51
Bill Horne 10-14-2004 09:26:45
Cyndie Goudeau 10-15-2004 07:37:50
RESOLUTION NO. 04-16
A RESOLUTION ADOPTING THE FLOODPLAIN
MANAGEMENT PLAN; TRANSMITTING THE PLAN TO
THE FEDERAL EMERGENCY MANAGEMENT AGENCY
FOR REVIEW AS REQUIRED BY THE NATIONAL FLOOD
INSURANCE PROGRAM'S COMMUNITY RATING
SYSTEM; AUTHORIZING THE CITY MANAGER TO
INITIATE ACTIVITIES AS RECOMMENDED IN THE
FLOODPLAIN MANAGEMENT PLAN; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the National Flood Insurance Program (NFIP) provides federally
supported flood insurance in communities that regulate development in their
floodplains, and the Community Rating System (CRS) reduces flood insurance
premiums in those communities that do more than implement the minimum regulatory
requirements; and
WHEREAS, flood prone neighborhoods in the City of Clearwater have flooded
several times over the past twenty years, resulting in property loss and hazards to
public health and safety; and
WHEREAS, the City Council adopted a Floodplain Management Plan on
September 21,2000, which updated the Repetitive Loss Plan adopted on December
11, 1991; and
WHEREAS, the Floodplain Management Plan updates the 2000 Floodplain
Management Plan in compliance with the 2002 CRS Coordinators Manual; and
WHEREAS, the Floodplain Management Plan planning committee established
by the City Council in Resolution No. 04-15 assisted in the development and review of
the Plan; and
WHEREAS, the Floodplain Management Plan as amended is consistent with the
Clearwater's adopted Comprehensive Plan; and
WHEREAS, adopting the Floodplain Management Plan will provide the citizens
of Clearwater access to the Flood Hazard Mitigation Assistance program funds; and
WHEREAS, various City projects, programs, operations and initiatives in the
Plan may lower flood insurance rates for City residents; now, therefore,
BE IT RESOLVED by the City Council of the City of Clearwater, Florida:
Resolution No. 04-16
Section 1. The Floodplain Management Plan as amended and attached hereto
is adopted.
Section 2. The Floodplain Management Plan shall be transmitted to the Federal
Emergency Management Agency for appropriate action as required under the National
Flood Insurance Program's Community Rating System.
Section 3. The City Manager is authorized to initiate activities as recommended
in the Floodplain Management Plan.
This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
Attest:
Leslie Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Resolution No. 04-16
'~i?L 12-3
City of Clearwater Floodplain
Management Plan Binder attached
to item 12.3.
Bin
SC.dr'rlEd ;r1io /~EpoRiS dr>d S-tudl~s
c.J'v1 i
City Council
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Tracking Number: 877
Actual Date: 10/21/2004
Subject / Recommendation:
Adopt Resolution # 04-31, supporting the County-wide Local Mitigation Strategy.
Summary:
This is an updated version of the initial document adopted by City of Clearwater Resolution
99-31 on June 17, 1999. The Pinellas Board of County Commissioners adopted this revised
document on 09/21/2004.
This document establishes a plan and priorities to reduce the impact of disaster events upon all
of Pinellas County and each of its municipalities.
State and federal authorities require that each county have such a plan document to remain
eligible for federal and state grants and FEMA reimbursements.
The mitigation strategy forms the basis for validation of emergency management grant
applications to the various state and federal authorities.
The Strategy is being provided to Council on disk and a hard copy is in the Council Office for
review.
Critical information:
Appendix 4 identifies goals and objectives
Appendix 8 establishes evaluation priorities
Appendix 9 identifies mitigation initiatives
Appendix 10 indentifies previous initiatives accomplished.
Oriqinatinq: City Manager
Section Other items on City Manager Reports
Category: Code Amendments, Ordinances and Resolutions
Number of Hard Copies attached: 1
Financial Information:
Review Approval
Garrv Brumback 10-08-2004 13: 10:05
Cvndie Goudeau 10-12-2004 13:53: 11
Rob Surette 09-24-2004 11:02:51
Bill Horne 10-11-2004 18:27:09
Bill Vola 09-24-2004 13:29:51
RESOLUTION NO. 04-31
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, SUPPORTING THE LOCAL MITIGATION
STRATEGY DEVELOPED FOR PINELLAS COUNTY AND
RECOMMENDING ADOPTION BY THE BOARD OF
COUNTY COMMISSIONERS; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Clearwater resides in an area that is vulnerable to natural
and man-made disasters; and
WHEREAS, the City supports efforts to make our community more disaster
resistant, thereby reducing the costs of disasters; and
WHEREAS, the State of Florida has designated that a Local Mitigation Strategy
is the first step in the process of making a community disaster resistant; and
WHEREAS, by adopting this strategy, the frame work for future mitigation efforts
and post disaster redevelopment is established and recovery time can be reduced;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. That the City of Clearwater, Florida approves the Local Mitigation
Strategy developed for Pinellas County, and recommends it be adopted by the Pinellas
County Board of County Commissioners.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
,2004.
Brian J. Aungst
Mayor
Approved as to form:
Attest:
Rob Surette
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Resolution No. 04-31
CD attached to item 12.4.
CD located in ORLS Box #6.
r<~'"' 12. vi
Page I of I
Brink, Carolyn
=t /6/0/".1/0</
From: Bill W. Short [Bshort@oldharborbank.com]
Sent: Thursday, October 21,20043:45 PM
To: Brink. Carolyn
Subject: Discussion Item #15, Council Meeting of 10/21/04
Unable to attend the 10/21/04 meeting, I send this e-mail in lieu of speaking in person regarding
discussion item #15.
I reside in Northwood Estates, and am an executive in a business that is headquartered on Enterprise
Road in the Countryside area. As such, Enterprise Road and US 19 is a critical interchange for me in
many respects. It is clear to most everyone familiar with the area that the funded overpass project at
Enterprise and US 19 will be a positive improvement.
I have seen the design of the proposed overpass and the retention area at recent chamber of commerce
business forums. The concern that I, and perhaps more than a few others have is thflt this proposed dual
purpose overpass/retention area will be landscaped and maintained by the FOOT.'ijl1forj:unately, I have
seen other overpasses in Clearwater similarly maintained by FOOT;'I cannot help b~t h~e visions of a
soggy mud bank cluttered with litter and other roadside debris. It is essential that OngQhig discussions
with FOOT should be had on aesthetics and maintenance of road projects in our fine City.
I clearly understand that there is little the City can do for the general public in an FOOT project. This
message is not meant as an attempt to affect change as the design stage nears completion. What it is
meant to do is encourage City of Clearwater government at all levels to have early and meaningful
discussions with the FOOT before the design stage is complete. By doing so, input from local residents
and business owners can be assessed and evaluated by FOOT before and during the design process
when concerns such as this can be relayed and discussed.
I have seen FOOT presentations on various projects. Their representatives seem to be reasonable and
willing to listen to concerns from local citizens and merchants. Unfortunately, the general public is not as
well informed as it could be, myself included, on the available forums in which to address these issues.
Therefore, we rely on our government staff and elected officials to assure that they are the first line of
defense for residents, their property, businesses, and quality of life. Please consider further action on
this item and on FOOT projects in general as they pertain to the City of Clearwater.
Sincerely,
Bill Short
C/O Old Harbor Bank
2605 Enterprise Road East, Suite #100
Clearwater, FL 33759
William W. Short
Executive Vice President
Sr. Lender & COO
Old Harbor Bank
*** This E-mail is privileged and/or confidential. Any distribution, use or copying of this E-Mail or the information it contains by anyone other than the
intended recipient is unauthorized. If you received this E-Mail in error, please advise me by return mail/reply immediately. ***
10/21/2004