TBE WORK ORDER INITIATION FORM - CLEARWATER AUTOMOTIVE SALVAGE YARD
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CITY OF CLEARWATER
ECONOMIC DEVELOPMENTIHOUSING DEPARTMENT
TBE WORK ORDER INITIATION FORM
Clearwater Automotive Salvage Yard
Engineering Oversight and Completion Reporting
Post Demolition and Foundation Removal
Date: June 23, 2006
TBE Project No.
City Project No.
1. PROJECT TITLE
Engineering Oversight of Post Demolition Foundation and Impacted Soil Remediation
Program - Clearwater Auto Salvage Yard - 205,317, and 319 S. Martin Luther King, Jr.
Avenue, Clearwater, Florida 33756. Brownfields Site No. BF97493703.
2. PROJECT BACKGROUND
The subject property is an approximately 3.5 acre site on the northeast comer of South M. L.
King Jr. A venue and Gould Street that was historically utilized as an automobile parts
salvage yard and storage facility. The property was designated as a Brownfields
redevelopment site and was subsequently purchased by the City of Clearwater. Salvage
operations were halted and the site was vacated in early 2006.
Site assessment activities have been conducted for this property beginning in early 2004,
culminating in the submittal of a Combined Phase II Environmental Site Assessment
(ESA)/Brownfields Site Assessment Report (BSAR) to the Florida Department of
Environmental Protection (FDEP) in January 2005. As summarized in the ESA/BSAR
document, numerous shallow soil samples have been collected in the northern portion of the
site and 21 monitor wells have been installed and sampled throughout the entire property.
Based on these data, exceedances of the total recoverable petroleum hydrocarbons (TRPH)
soil cleanup target levels (SCTLs) (Chapter 62-777, FAC) were confirmed at randomly
distributed soil sample locations throughout the study area. Based on these findings, and due
to the dynamic nature of the auto salvage yard activities at the time of the previous
assessments (e.g., cars being moved and disassembled at ever-changing areas throughout the
property), TBE recommended that additional soil assessment be delayed until the site was
vacated and the building structures were demolished and removed from the property.
A solicitation for bids remove building foundations and impacted soils was advertised by the
City of Clearwater and bid openings were reviewed on June 12, 2006. The low bid was
slightly lower than the engineers estimate and the award of this contract is anticipated for
July 20, 2006. The bid calls for two phases of work; the initial foundation removal and
excavation and disposal of any grossly contaminated soils or debris that are noted at that
time. The contractor will then demobilize from the site while site-wide assessment of
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remaining native soils is completed (as authorized under a separate City of Clearwater
Contract). Pending completion of this delineation sampling program, the Contractor will
return to the site to remove remaining soils that are marginally impacted, and to provide a re-
grading of the site.
The purpose of this Contract is to provide Engineering oversight for the Contractor
demolition, assessment, and disposal activities outlined in the above contract. In addition to
providing oversight of field activities, TBE will also ensure appropriate documentation is
provided for completion of an Interim Remediation Measures Completion Report, and for
other requirements of the Brownfields grant programs (e.g., Davis Bacon Act compliance,
appropriate disposal records, etc.). TBE will also review all Contractor invoices and other
documentation to determine compliance with City of Clearwater requirements, and to ensure
accuracy.
3. SCOPE OF WORK
TBE will provide engineering oversight and completion report preparation for the
Environmental Demolition, Debris and Soil Removal Program for the Clearwater
Automotive Salvage Yard. Included in this scope of work will be a limited amount of waste
assessment and negotiations with the Florida Department of Environmental Protection
(FDEP) waste management division regarding impact delineation within the property
boundaries. Negotiations regarding offsite impacts are excluded from this proposal.
Engineering oversight will include field direction to the selected demolition/excavation
contractor, review of waste profiles, review of waste disposal methods, collection of waste
manifests and coordination of signatures/approvals by the City of Clearwater. Engineering
oversight is included for the initial demolition and source removal program, as well as the
follow-up soil removal program. TBE will also review Contractor invoices for accuracy and
completeness, including an evaluation of waste disposal volumes. TBE will not be
responsible for Contractor means or methods related to demolition activities or on-site safety
programs.
4. PROJECT GOALS
The purpose of this project is to complete, to the extent possible, removal of impacted debris
and soils that could affect future development, and to ensure that impacted materials are
appropriately managed. The determination of soil removal quantities from the site may
include recommendations to the City to include institutional controls on the property (i.e., a
deed restriction) that can reduce the costs associated with extensive soil removal.
5. BUDGET
Due to the uncertainty of the volume of material requiring removal from the site, TBE is
providing the following cost estimate based on approximate unit costs, and will invoice the
City on a time and materials basis. The fees used for developing this cost proposal are
approximate and are provided for budgetary purposes only. For project invoicing, TBE
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fees/rates will be consistent with our general engineering services contract with the City of
Clearwater, originally dated July 24, 2003 (currently being revised by the City).
Project Setup and Regulatory Negotiations (limited to on-site impacts)
Project Manager/Director: 30 hours @ $150/hr................. .... .....................................$4,500
Engineering Oversight of Demolition / Excavation Contractor
Senior ScientistlDirector: 40 hours @ $150.00 ............................. ........................... ..$6,000
Project Scientist/Engineer: 40 hours @ $95.00......................................................... $3,800
Project Technicians: 100 hours @ $80/hour............................................................$12,800
Additional Support Staff(GIS, Clerical, etc.)............................................... ..$8,000
Direct Cost Items (including Health & Safety Equipment)................................ .$2,000
Subcontracted laboratory (no markup) 20 samples @ $230 ea. .................................$4,600
Subtotal (Excavation Oversight)
$37,200*
Records Compilation and Completion Report Preparation
Project Manager/Director: 20 hours @$150/hr............................................ .$3,000
Project Scientist: 40 hrs @ $95/hr ............... .............. .................... ....................... ......$3,800
Project Technician: 10 hrs @ $80/hr ........................................................................... .$800
Additional Support Staff (GIS, Clerical, etc.)............................................ ... .$800
Subtotal (Completion Report Preparation)
$8,400
PROJECT TOTAL ...............................................................................................$ 50,100
* Note: *These time estimates are based on available information to date, which are related
to unknown volumes of waste materials. Quantities may increase or decrease from those
estimated, which could increase the project total. This work is being conducted on a time and
materials basis and final invoices will be based on actual time and materials incurred (rates
based on attached spreadsheet).TBE will not exceed the established budget projects without
prior approval from the City of Clearwater.
6. SCHEDULE
Contractor award is scheduled for July 20, 2006. It is anticipated that field work will
commence on Monday, July 24. TBE anticipates approximately four weeks to complete
demolition and initial debris and soil removal activities (by August 25, 2006).
Approximately three weeks will be required to complete proposed post-demolition soil
assessment and define additional soil excavation activities (assuming impacts are not
extensive and regulatory review is not required). Approximately three weeks will likely be
required to complete the supplemental soil removal, resulting in field activities being
completed in early to mid October 2006. Final reporting can be submitted before the end of
November 2006.
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7. TBE STAFF ASSIGNMENTS
Proj ect Director -
Project Manager-
Project Engineer-
Project Scientist/Technician -
Sr. Field Technician -
Administrative/Tech Writer -
Brownfields/Economic Development Manager
GIS Support
Rick Hagberg, P.G.
Terry Griffin, P.G.
David O'Connor, PE
Dana Kress
Kevin Sanders
Shawn Lasseter
Miles G. Ballogg
Nathan Kerr
8. CORRESPONDENCEIREPORTING PROCEDURES
Correspondence shall be sent to Diane Hufford.
9. INVOICING/FUNDING PROCEDURES
The budget for this work is a maximum $50,100 based on unit rates listed above and direct
reimbursable costs expended. Invoicing Method A, Cost Times Multiplier shall be used.
City Invoicing Code:
10. SPECIAL CONSIDERATIONS
None.
11. PROJECT COMPLETION REPORT
TBE will provide an Interim Source Removal Completion Report in accordance with Chapter
17 -785 The Florida Brownfields Cleanup Criteria.
PREPARED / APPROVED BY:
TBE: (Ci "'";"cl ~,rl4'(
,flA Terry Griffin, PG
Senior Hydrogeologist
Date: 6...2 ~ - D(P
6fiagber:, pc(v9 /'
Environmental Services Director
Date: (, ~~ r -' (),
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1f;/Lr
Steven owarth, PE
Vice President
Date:
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Date: ~- 07 - 200y
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a E. Goudeau,
Countersigned:
Approved as to form:
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