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03/18/2004
City Council Agenda Date: 03/18/2004 - 6:00 PM Location: Council Chambers - City Hall Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right- hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1 Call to Order 2 Invocation 3 Pledge of Allegiance Farewell to J.B. Johnson Administer Oath of Office 4 Introductions and Awards: Employee of the Month - March 2004 - Tony Nellis 5 Presentations a. Proclamation - Celebrate Clearwater Neighborhood Week. 6 Approval of Minutes Regular Meeting March 2, 2004 Special Meeting March 17, 2003 Special Meeting August 5, 2003 7 Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 8 Administrative public hearings - Presentation of issues by City Staff - Statement of case by applicant or representative (5 min.). - Council Questions - Comments in support or opposition (3 min. per speaker or 10 min. maximum as spokesperson for others that have waived their time). - Council Questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 8.1 Adopt Resolution No. 04-06 dedicating as Drew Street right-of-way a 5,402.06 square foot, more or less, parcel of land in the Northwest 1/4 of the Northeast 1/4 of Section 16, township, 29 South, Range 15 East, and authorize appropriate officials to execute same. 9 Quasi-judicial public hearings - Staff states and summarizes reasons for recommendation (2 minutes). - Applicant presents case, including its testimony and exhibits. Witness may be cross-examined (15 minutes). - Staff presents further evidence. May be cross-examined (10 minutes). - Public comment (3 minutes per speaker or 10 minutes maximum as spokesperson for others that have waived their time). - City Council discussion, and may question any witness. - Applicant may call witnesses in rebuttal (5 minutes). - Conclusion by applicant (3 minutes). - Decision. 9.1 APPROVE the Petition for Annexation, Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and Zoning Atlas Amendment from the County R-3, Single Family Residential District, to the City LDR, Low Density Residential District for 1830 Beverly Circle (Block C, Lot 12 Meadow Creek in Section 24, Township 29 South and Range 15 East); and PASS Ordinances #7259-04, #7260-04 & #7261-04 on first reading. 9.2 APPROVE the Petition for Annexation, Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and Zoning Atlas Amendment from the County R-3, Single Family Residential District, to the City LMDR, Low Medium Density Residential District for 1263 Keene Road South (Lot 10 Lake Lela Manor in Section 24, Township 29 South and Range 15 East); and PASS Ordinances #7256-04, #7257-04 & #7258-04 on first reading. 9.3 APPROVE the Petition for Annexation, Land Use Plan Amendment from County Residential Urban (RU) to City Residential Urban (RU) and Zoning Atlas Amendment from the County R-3, Single Family Residential District, to the City LMDR, Low Medium Density Residential District for 180 Pinewood Avenue (Block C, Lot 27 Eastwood Terrace 1st Addition in Section 18, Township 29 South and Range 16 East); and PASS Ordinances #7262-04, #7263-04 & #7264-04 on first reading. 9.4 APPROVE a Land Use Plan Amendment from the Residential/Office General (R/OG) category to the Residential Urban (RU) category and a Zoning Atlas Amendment from the O, Office District to the LMDR, Low Medium Density Residential District for property located at 1283 Lakeview Road (Lots 1, 2 & 3 Boylan Subdivision and Lots 62, 63 & 64 Block 7 Cleveland Grove in Section 22, Township 29 South, Range 15 East), and PASS Ordinances No. 7268-04 and No. 7269-04 on first reading. 9.5 APPROVE the Land Use Plan Amendment from Residential Urban (RU) to Residential Low Medium (RLM) for property located at 2155 Montclair Road (A portion of Section 1, Township 29 South, Range 15 East) and PASS Ordinance No. 7270-04, to amend the Future Land Use Plan Map for this property. 10 Second Readings - public hearing 10.1 Ordinance #7246-04 - Approve the Petition for Annexation of property located at 2520 Sunset Point Road and 24698 US 19 North (consisting of a portion of Lots 6, 10, 11 & 12 in Sec 06-29-16. ANX2003-10027/LUZ2003-10011 (George C. Clark Investments, Ltd) 10.2 Ordinance #7285-04 - Amending Section 22.59 of the City of Clearwater Code of Ordinances 10.3 Ordinance #7286-04 - Amending Section 6.31(4)(c) and Section 6.31(4)(d) of the City of Clearwater Code of Ordinances relating to possession of alcoholic beverages. 11 Consent Agenda City Manager Reports 11.1 Approve three Consent Order Agreement Amendments with the Florida Department of Environmental Protection (FDEP) extending the Consent Order completion dates from December 31, 2004, to December 31, 2005 and authorize the appropriate officials to execute same. 11.2 Award a contract for the purchase of a 2004 front loader vehicle body to Heil Environmental Industries Ltd of Chattanooga, Tennessee for $53,655.00 in accordance with section 2.564 (1)(d) of the Code of Ordinances (Other Governmental Entities)and authorize the appropriate officials to execute same;approve a mid-year,FY 2003/04, budget amendment increasing the lease purchase financing budget by $11,926.15; and authorize funding under the City's master lease agreement for the total purchase price. 11.3 Approve 1st Amendment to the Cooperative Funding Agreement with the Southwest Florida Water Management District (SWFWMD) to extend the contract period and adjust the project scope with no change in cost and authorize the appropriate officials to execute same. 11.4 Approve a Local Agency Program (LAP) Agreement between the City of Clearwater and the Florida Department of Transportation (FDOT) in the amount of $280,000 for resurfacing of S.R. 60 (Cleveland Street) from Fort Harrison Avenue to Osceola Avenue and authorize the appropriate officials to execute same. 11.5 Approve Change Order No. 3 to the Harbor Oaks Reclaimed Water Transmission & Distribution System Improvements (01-0054-UT) contract with Rockdale Pipeline, Inc., of Temple Terrace, Florida increasing the Contract by $434,000.00 for a new contract total of $4,181,176.90 and approve a time extension of seventy-five (75) calendar days for a revised total completion date of June 16, 2004, and that the appropriate officials be authorized to execute same. 11.6 Approve an interlocal agreement between the Florida Department of Transporatation; Pinellas County; the Cities of St. Petersburg, Clearwater, Largo, Dunedin, Pinellas Park, Oldsmar, Safety Harbor, Tarpon Springs; and the Pinellas Suncoast Transit Authority to reestablish the Pinellas County Metropolitan Planning Organization and delineate its responsibilities and authorize the appropriate officials to execute same. Purchasing Appointments 12 Other items on City Manager Reports 12.1 Pass on first reading Ordinance #7277-04 and #7278-04 to amend the City's FY 2003/04 Operating and Capital Improvement Program (CIP) Budgets at first quarter. 12.2 IAFF union negotiations update. 13 City Attorney Reports 14 City Manager Verbal Report 15 Council Discussion Items 16 Other Council Action 17 Adjourn HISTORIC BAYVIEW ENVIRONMENTAL PARK PLAN March 1$, 2004 My name is Jack Alvord. I am the President of the Historic Bayview Association and live at 606 South Bayview Avenue in Bayview. r? o In July of 2001, Sara E. Agrait of your City Staff was preparing the application for a Florida Forever Grant to be processed by Kevin Mooney of the Trust For Public Land. As a part of this process, our Historic Bayview Association, along with several other Environmental and Historic organizations including Sierra Club, Audubon Society, Enviro-Net, and Westenberger Tree Service, was required to pledge support in implementing the future park plan. Letters were prepared and submitted to Ms Agrait and became a part of the application. The city of Clearwater and Pinellas County each paid $250,000 in addition to the $1.7 Million paid by the State of Florida. The park was later turned over to the city along with the original Historic Bayview Environmental Park plan previously furnished to each of you. That plan was a part of the agreement between the City and the State of Florida and required that a detailed plan of work be written by city staff before work could be started on the park. Therefore we feel certain that such a plan exists. City Manager Bill Horne has insisted that we work through Park Director Kevin Dunbar. We have written to Mr. Dunbar on several occasions asking for a copy of the park plan he is required to use. We have furnished each of you copies of this correspondence. Mr. Dunbar has refused our requests and has not even bothered to answer our last letter. According to Title X, Chapter 119 of the Florida Statutes ---119.01: General State policy on public records --- (1) It is the policy of this state that all state, county, and municipal records shall be open for personal inspection by any person. Recent newspaper articles make it extremely clear that the person or persons requesting these records are not required to give a reason or even identify themselves. I again ask for the Historic Bayview Environmental Park plan presently being used by Mr. Kevin Dunbar. If we had had this plan in the past, we could have acquired several monetary grants, secured medical and food plants used by the natives that lived here for more than a thousand years, acquired 20 additional 2" live oak trees and saved the city thousands of dollars in materials and labor. We pledged our support back in 2001 but need the park plan to carry out our work. Please help us to make this an environmental and historic park for which the city of Clearwater may be proud by furnishing us with a copy of the park plan. Y? City Commission Clearwater P Agenda Cover Memorandum Tracking Number: 445 Actual Date: 03/18/2004 Subject / Recommendation: Adopt Resolution No. 04-06 dedicating as Drew Street right-of-way a 5,402.06 square foot, more or less, parcel of land in the Northwest 1/4 of the Northeast 1/4 of Section 16, township, 29 South, Range 15 East, and authorize appropriate officials to execute same. Summary: Between late 1963 and early 1964 the City assembled a 70 X 345-foot parcel of land from three owners on the south side of Drew Street between North Osceola Avenue and North Ft. Harrison Avenue. In 1984 surveyor Sharold A. Langston prepared a boundary survey for Arnold Brown Properties ("Arnold Brown") which included the south 54.30 feet of the City-owned parcel, the westerly portion of which Arnold Brown proposed to lease for parking. The Langston survey noted the northerly 15.70-foot portion of the City-owned parcel was improved as Drew Street roadway and public sidewalk. The City leased the westerly 150 feet of the 54.30-foot wide parcel to Arnold Brown from 1984 through February 10, 2004, at which time Arnold Brown purchased the entire 54.30 X 345 remainder parcel from the City for $202,000. A title search performed to provide title insurance for the transaction could not locate any title record that the City ever formerly dedicated the northerly 15.70 feet of the subject parcel as public right-of-way. Adoption of Resolution No. 04-06 dedicating the 15.70 foot wide portion of the original City-owned parcel as public right-of-way will ratify its occupation of many years standing, and formally establish of record the southerly right-of-way line for Drew Street between North Osceola Avenue and North Ft. Harrison Avenue as being parallel to and contiguous with the lands sold to Arnold Brown Properties. Originating: Engineering Section Administrative public hearings Category Agreements/Contracts - without cost Number of electronic documents attached: 1 Public Hearing: Yes Advertised Dates: 03/07/2004 Financial Information: Review Approval Michael Ouillen 02-17-2004 13:21:09 City Commission Agenda Cover Memorandum Garry Brumback 03-05-2004 08:16:42 Laura Linowski 02-24-2004 09:44:57 Bill Horne 03-09-2004 12:21:37 Cyndie Goudeau 03-11-2004 11:37:36 RESOLUTION 04-06 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, DEDICATING AS RIGHT OF WAY A 5,402.06 SQUARE FOOT, MORE OR LESS, PARCEL OF LAND LYING AND BEING SITUATE IN THE NORTHWEST '/ OF THE NORTHEAST '/ OF SECTION 16, TOWNSHIP 29 SOUTH, RANGE 15 EAST; PROVIDING AN EFFECTIVE DATE. WHEREAS, title to certain lands lying 20.00 feet southerly of and parallel to the north section line of Section 16, Township 29 South, Range 15 East, and extending 70.00 feet south thereof, vested in the City of Clearwater by those certain deeds as recorded in O. R. Book 1888, Page 715, O. R. Book 1815, Page 434, and O. R. Book 1850, Page 232, Public Records of Pinellas County, Florida, and, WHEREAS, on February 10, 2004 the City conveyed title to the south 54.30 feet of said lands to Arnold Brown Properties, a Florida Limited Partnership, as more particularly described in that Special Warranty Deed as recorded in O. R. 13370, Page 2184, Public Records of Pinellas County, Florida and, WHEREAS, it has now come to the attention of the City Commission that the northerly 15.70 feet of the lands that vested with the City by virtue of the above described deeds were never formerly dedicated as right-of-way, although the same is used for such purpose; and, WHEREAS, the City Commission desires to officially dedicate same as right-of-way by formal resolution, as permitted in §2.01(d)(5) of the Clearwater City Charter, without prior approval of voters at referendum; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That the following described property is hereby dedicated as right-of-way for use by the general public and the City of Clearwater generally as their interests may appear: Resolution No. 04-06 A portion of the Northwest '/ of the Northeast '/4 of Section 16, Township 29 South Range 15 East being 15.70 feet in width and lying contiguous with and parallel to the northerly boundary of the following described parcel of land as established by occupation, being depicted in EXHIBIT "A" attached hereto and more particularly described as follows: Begin at the intersection of the South right-of-way line of Drew Street and the West right-of-way line of North Fort Harrison Avenue for a POINT OF BEGINNING; run thence South along the West right-of-way line of North Fort Harrison Avenue, 54.30 feet; thence West, parallel to the South right-of way line of Drew Street, a distance of 345.00 feet to the East right-of-way line of Osceola Avenue; thence North along the East right-of-way line of Osceola Avenue, a distance of 54.30 feet to the South right-of-way line of Drew Street, thence East along the South right-of-way line of Drew Street, 344.08 feet to the POINT OF BEGINNING. Containing 5,402.06 square feet, more or less. Section 2. That the City Clerk is hereby directed to record this Resolution in the Public Records of Pinellas County, Florida. Section 3. That this resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of , 2004. Brian J. Aungst, Mayor-Commissioner Approved as to form: Attest: Laura Lipowski, Asst. City Attorney Cynthia E. Goudeau, City Clerk Resolution No. 04-06 EXHIBIT "A" Scale I"=60' Not A Survey THE NORTH BOUNDARY OF THE SUBJECT PROPERTY WAS ESTABLISHED BY HOLDING THE FIELD OCCUPATION CORNERS OF THE ADJACENT PROPERTIES AND OFFSETTING THE SOUTH BOUNDARY, NORTH 54.3 FEET. NO INFORMATION PERTAINING TO THE REMAINDER PROPERTY OF THE LANDS DEEDED TO CITY OF CLEARWATER BY OR 1888 PG 715, OR 1815 PG 434 & 1850 PG 232, BEING RIGHT-OF-WAY IN FAVOR OF DREW STREET WAS SUPPLIED. Right Of way Dedicction N LINE 16-29S-15E(D) (NOT FIELD SURVEYED) v N LINE OF LANDS DEEDS TO CITY OF CLEARWATER BY GREW STREET OR 1888 PG 715, OR 1815 PG 434 & 1850 PG 232 N 0 OR 1815 Q Q OR 1888 v PG 434 OR 1850 Z PG 715 PG 232 Q n LANDS DEEDED IN N O.R. 13370, Pg. 2184 0: 0 ' w U _ Q V) = O 1- Z OR 5832 OR 5286 LA PG 486 PG 163 Z 5 STORY MASONRY / GLASS BLDG DBAW By DAIS ,+ D. KING 02/12/04 BY Dm " AIL ; CITY OF CLEARWATER, FLORIDA CNEpEDE ITEM PUBLIC WORKS ADMINISTRATION DREW STREET E. Barrett ITEM 445 SKETCH ` D m By ENGINEERING RIGHT OF WAY DEDICATION N/A 1 of 1 PROVED BY: SUPERVISING ENGINEER q.l Clearwater Tracking Number: 463 City Commission Agenda Cover Memorandum pu) a Actual Date: 03/18/2004 Subject / Recommendation: APPROVE the Petition for Annexation, Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and Zoning Atlas Amendment from the County R-3, Single Family Residential District, to the City LDR, Low Density Residential District for 1830 Beverly Circle (Block C, Lot 12 Meadow Creek in Section 24, Township 29 South and Range 15 East); and PASS Ordinances #7259-04, #7260-04 & #7261-04 on first reading. Summary: The subject property is located at 1830 Beverly Circle, on the north side of Beverly Circle, approximately 600 feet north of Lakeview Road and 450 east of Keene Road South. The applicant is requesting this annexation in order to receive City sewer service. The property is not contiguous to existing city boundaries, however, it is located in an enclave surrounded by city property on all sides and is within the borders of the City's planning area. Therefore, the proposed annexation is consistent with Pinellas County Ordnance 00-63 with regards to voluntary annexation. The subject site is approximately 0.25-acres in area and is occupied by an existing single-family detached dwelling. It is proposed that the property have a Future Land Use Plan designation of Residential Low (RL) and a zoning category of LDR, Low Density Residential. The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: The proposed annexation will not have anadverse impact on public facilities and their level of service. The proposed annexation is consistent withthe City's Comprehensive Plan, the Countywide Plan and the Community Development Code. The proposed annexation is not contiguousto existing municipal boundaries, however, it is located in an enclave surrounded by city property on all sides and is within the borders of the City's planning area. This annexation has been reviewed by the Pinellas Planning Council (PPC) and Pinellas County staffs according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and no objections have been raised. Please refer to the attached report (ANX2003-11030) for the complete staff analysis. The Community Development Board reviewed this proposed annexation at its regularly scheduled meeting on February 17, 2004 and unanimously recommended approval. Originating: Planning Section Quasi-judicial public hearings Category Annexations, Land Use Plan and Zoning Number of electronic documents attached: 8 Public Hearing: Yes City Commission CAgenda Cover Memorandum Advertised Dates: 02/01/2004 03/14/2004 Financial Inform ation: Review Approval Leslie Douoall-Sides 02-26-2004 09:30:48 Bill Horne 03-04-2004 21:44:34 C'vndie Goudeau 03-05-2004 08:11:14 Garrv Brumback 03-03-2004 11:07:58 CDB Meeting Date: Case Number: Agenda Item : Februa!y 17, 2004 ANX2003-11030 E3 CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION: OWNER/APPLICANT: Jennifer Allen Neal LOCATION: 1830 Beverly Circle, located on the north side of Beverly Circle, approximately 600 feet north of Lakeview Road and 450 east of Keene Road South. REQUEST: (a) Annexation of 0.25-acres of property to the City of Clearwater; (b) Land Use Plan amendment from the RL, Residential Low Category (County) to the RL, Residential Low Category (City of Clearwater); and (c) Rezoning from the R3, Single Family Residential District (County) to the LDR, Low Density Residential District (City of Clearwater). SITE INFORMATION PROPERTY SIZE: 11,039 square feet or 0.25 acres DIMENSION OF SITE: 92 feet wide by 120 feet deep m.o.l. PROPERTY USE: Current Use: Single-family residential Proposed Use: Single-family residential PLAN CATEGORY: Current Category: Residential Low (RL) (County) Proposed Category: Residential Low (RL) (City) ZONING DISTRICT: Current District: R-3, Single-Family Residential District (County) Proposed District: LDR, Low Density Residential (City) EXISTING SURROUNDING USES: North: Single-family residential Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11030 - Page 1 South: Single-family residential East: Single-family residential West: Single-family residential ANALYSIS: The subject property is located at 1830 Beverly Circle, on the north side of Beverly Circle, approximately 600 feet north of Lakeview Road and 450 east of Keene Road South. The applicant is requesting this annexation in order to receive City sewer and solid waste service. The property is not contiguous to existing city boundaries, however, it is located in an enclave surrounded by city property on all sides and is within the borders of the City's planning area; therefore, the proposed annexation is consistent with Pinellas County Ordnance 00-63 with regards to voluntary annexation. The subject site is approximately 0.25-acres in area and is occupied by an existing single-family detached dwelling. It is proposed that the property have a Future Land Use Plan designation of Residential Low (RL) and a zoning category of LDR, Low Density Residential. A. IMPACT ON CITY SERVICES: [Section 4-604.17 1] Water and Sewer: The applicant receives water service from Pinellas County. Sewer service will be provided by the City of Clearwater and capacity for the project is available for this utility. The closest sewer line is located in the adjacent Beverly Circle right-of-way. The applicant is aware of the assessment fee and the impact fee payments required for sewer connection, as well as any additional costs to extend City sewer service to the property. Solid Waste: Collection of solid waste will be provided by the City of Clearwater. The City has an interlocal agreement with Pinellas County to provide for the disposal of solid waste at the County's Resource Recovery Plant and capacity is available to serve the property. Police: The proposed annexation is located within Patrol District 3 in which there are currently 56 patrol officers and 7 patrol sergeants and a lieutenant assigned to this District. The District Station is located at 2851 North McMullen Booth Road. Community policing service will be provided through the City's zone system and officers in the field. The Police Department will be able to serve this property and the annexation will not adversely affect police service and response time. Fire and Emergency Medical Services: Fire and emergency medical services will be provided to this property by Station #47 located at 1460 Lakeview Avenue. The Fire Department will be able to serve this property and the annexation will not adversely affect fire and EMS service and response time. In summary, the proposed annexation will not have an adverse effect on public facilities and their level of service. B. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: [Section 4-604.F.1] The Pinellas County Comprehensive Plan and the Countywide Plan designate the site as Residential Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11030 - Page 2 Low (RL). It is the purpose of this category to depict those areas of the County that are now developed, or appropriate to be developed, in a low density residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the low density, non- intensive qualities and natural resource characteristics of such areas. Residential uses are the primary uses in this plan category up to a maximum of five (5.0) dwelling units per acre. Secondary uses include Residential Equivalent; Institutional; Transportation/Utility; Public Educational Facility; Ancillary Non-Residential and Recreation/Open Space. The annexation does not propose to change the Residential Low (RL) plan category and the proposed use is consistent with the uses and density of this plan category. Further, the annexation promotes infill development as stated in Objective 2.4 of the Clearwater Future Land Use Plan: 2.4 Objective - Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. In summary, the proposed annexation is consistent with the City's Comprehensive Plan both in the Future Land Use Map and the goals and policies of the Plan. C. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS: [Sections 2-1201.1. & 4-604.F.5.] As stated earlier, the application for annexation involves an existing single-family detached dwelling. The property is 92 feet in width and 11,039 square feet in lot area. The appropriate zoning district based on the surrounding area and the Future Land Use designation is the LDR, Low Density Residential District. Under the current LDR zoning district provisions, a minimum lot width of 100 feet and a minimum lot area of 20,000 square feet are required. As the site does not meet the minimum lot width and lot area requirements for detached dwellings standard development in the LDR zoning district, any future redevelopment on the site will be considered a Flexible Standard request and require staff review. D. CONSISTENCY WITH THE COUNTYWIDE PLAN: There is no change requested in the Comprehensive Plan category of the site, which will remain Residential Low (RL) with a maximum density of five (5.0) units per acre for the Residential Low plan category. E. CONSISTENCY WITH PINELLAS COUNTY AND FLORIDA LAW: Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council and County staffs have reviewed this annexation and determined it complies with the ordinance criteria. This property is located within the City of Clearwater's Planning Area and is an enclave that is enclosed and bounded on all sides by the City of Clearwater. It is not contiguous to existing City boundaries and is not subject to an agreement to annex. This property is eligible for annexation pursuant to Section 6(1)(b) of Pinellas County Ordinance No. 00-63. This provision permits noncontiguous annexation within an enclave provided the property is not subject to an existing annexation agreement and does not provide the basis for annexing an adjoining property that is subject to an annexation agreement. The proposed annexation is consistent with Pinellas County Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11030 - Page 3 Ordinance No. 00-63. F. CODE ENFORCEMENT ANALYSIS: There are no current code enforcement violations or any code enforcement history on this site. SUMMARY AND RECOMMENDATIONS: The proposed annexation can be served by City of Clearwater services, including sanitary sewer, solid waste, police, fire and emergency medical services without any adverse effect on the service level. The applicant is aware of the assessment and impact fee payments required for sewer connection, as well as any additional costs to extend City sewer service to the property. The proposed annexation and existing use are consistent with the City's Comprehensive Plan and the Pinellas Planning Council's Countywide Plan Rules with regard to both the Future Land Use Map and the goals and policies. The existing and proposed use of this site as a single-family detached dwelling is consistent with the LDR zoning district. The proposed annexation is consistent with Florida law regarding municipal annexation. Based on the above analysis, the Planning Department recommends the following actions on the request: Recommend APPROVAL of the annexation of property located at 1830 Beverly Circle. Recommend APPROVAL of the Residential Low (RL) category pursuant to the City's Comprehensive Plan. Recommend APPROVAL of the LDR, Low Density Residential zoning district pursuant to the City's Community Development Code. Prepared by Planning Department Staff: Marc A. Mariano, Planner Attachments: Application Location Map Aerial Photograph Proposed Annexation Future Land Use Map Zoning Map Surrounding Uses Map Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11030 - Page 4 Site Photographs S:Oanning Depca ntenllC D BIA nnexationslANX - 2003W NX2003-11030 JenniferA llen Neal 1830 Beverly CirIA NX2003-11030 JenniferAllen Neal staff rep oil. doc Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11030 - Page 5 DARTMOUTH I ST STAR GI U < U w ICJ C? 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ENVOY PALI(N" [Ki i O tjt?J KK "En Kr U 3Tnr.L,EL f.H w O L;ME ST 9 ?rw-EVrx? z'? u] 811.1-?II ° EA- CJTRJ5 5T 4J 31 71 ? a?R'-1"?fN DP 2? a _eLliw sT z ?O- _ ?j ho:c qP. 5 IMPERIAL WAY i4i O GR??I t g N. RS1 a P.^ C.R.474 ,? wE ?a a T -FNEST RP L1Lh1gF CR I ? dELLR,ISE f1R N FtULLE ? qq N nCY2TFM11pC p 5 ; i ? L 3 ? ?? firms {, 0? a nl U•.CN.ID Location Map Owner: Jennifer Allen Neal Case: ANX2003-11030 Site: 1830 Beverly Circle Property Size (Acres): 0.25 Land Use Zoning PIN: 24/29/15/56520/003/0120 From : RL R3(County) To: RL LDR Atlas Page: 308A A i a 4 4 ' r• M ? a r t p " IL I 44 ee =a /ER 43EVE r mw RLY C;J&N# ?E a -hid ONO_ • ? .. 0 • 0 0 im Jennifer Allen Neal Case* ANX2003-11030 i beverly Circle Property Size (Acres): 0.25 • • Use zoning PIN: 024/29/15/56520/003/012 ? R3(County) • Atlas Page: 308A -'--'T'oo '---- -? .__ __- - ' ? - --- ?--- ?-- - -? - ?-' ? ,- 'o -- .__ -?-'--- ,;yy, 17??9 ? .. - -- - a-- -• of ?, KENDALL DR /. MEADOW LN 1200 x239 - ? - `138 rn 1 X32 _' - ^ 11 BEVERLY C/R N 5 rl -246 'i - ,_ I P8 1°4? -' °p 1254 _,_ -3 F " __ .__- x z _ _ a co - BRENTWOOD DR 0 • - 126, ---- - 1262 - ------ ---- '--- Proposed Annexation Owner: Jennifer Allen Neal Case: ANX2003-11030 Site: 1830 Beverly Circle Property Size (Acres): 0.25 Land Use Zoning PIN: 24/29/15/56520/003/0120 From : RL R3(County) To: RL LDR Atlas Page: 308A - RL- I?G, M ?L __1764 1LGb _ ul7 -A716 J ??G A R ------ ---- - -r- - R ----- 3G > --1,38 H --- I I I b -I I I N I I I W ' o - _ 0 m 1246 RL I- b y ? ro 1254 15HWVTwvOD DR __._ 1262 1771 -, - - _ _ „?, 11 ?° JijT^ . P 124a--. P RL 861 1_1 ¦ rM 114Y___i w .__ a w ? m m O Future Land Use Plan Map Owner: Jennifer Allen Neal Case: ANX2003-11030 Site: 1830 Beverly Circle Property Size (Acres): 0.25 Land Use Zoning PIN: 24/29/15/56520/003/0120 From : RL To: RL R3(County) LDR Atlas Page: 308A _ x s KENDALL DR 111,4 1:15 _ o 7 ? z " cc ?S ?i x ? .t. 2? C N 1 MEADOW LN ??U 7200 ? ro ? ? R3 [ 123 1 lzso I 1238 ? / Ob ry b o 1239 s 1135 BEVERLY CIR N b6J 1246 Q '<i1 a° ai ]243 W O isw Y Q 1149 D m O ? N aD ? b 1155 a0 "] i% °p ]254 BREN rH h L D R 2b3 1262 IJ:ti 1271 2,'0 1?20 LAKEV/EW RD Zoning Map Owner: Jennifer Allen Neal Case: ANX2003-11030 Site: 1830 Beverly Circle Property Size (Acres): 0.25 Land Use Zoning PIN: 24/29/15/56520/003/0120 From : RL R3(County) To: RL LDR Atlas Page: 308A 1200 r' r] r, ]moo Sinli le. a icy r: c? n i , l• KENDALL DR ?? r+ MEADOW LN J)j - S .n .e a T r Elm 7C 1 • m es ; de tl 1?3e .? , i , '? 7299 BEVERLY C/R N 8G1 ]246 Water ---- n g e f mil es? en , al 1254 BRENTWOOD DR el ?p, 12,12 1777 '_ - , -I:JO 1243-• ?~ w Co 724Y_ o --- w w v ° --Si "G ' fa ' icy resident al. - Existing Surrounding Uses Owner: Jennifer Allen Neal Case: ANX2003-11030 Site: 1830 Beverly Circle Property Size (Acres): 0.25 Land Use Zoning From : RL R3(County) PIN: 24/29/15/56520/003/0120 To: RL LDR Atlas Page: 308A Site view from the south Jennifer Allen Neal ANX2003-11030 1830 Beverly Circle Property to the east Property to the west Property to the south Property to the north ORDINANCE NO. 7259-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BEVERLY CIRCLE, APPROXIMATELY 600 FEET NORTH OF LAKEVIEW ROAD AND 450 FEET EAST OF KEENE ROAD, CONSISTING OF LOT 12, BLOCK C, MEADOW CREEK, WHOSE POST OFFICE ADDRESS IS 1830 BEVERLY CIRCLE, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 12, Block C, Meadow Creek, as recorded in Plat Book 36, Page 26, Public Records of Pinellas County, Florida(ANX2003-11030) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Commission hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7259-04 ORDINANCE NO. 7260-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BEVERLY CIRCLE, APPROXIMATELY 600 FEET NORTH OF LAKEVIEW ROAD AND 450 FEET EAST OF KEENE ROAD, CONSISTING OF LOT 12, BLOCK C, MEADOW CREEK, WHOSE POST OFFICE ADDRESS IS 1830 BEVERLY CIRCLE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Pro a Land Use Category Lot 12, Block C, Meadow Creek, as recorded in Residential Low Plat Book 36, Page 26, Public Records of Pinellas County, Florida (ANX2003-11030) Section 2. The City Commission does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7259-04. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7260-04 ORDINANCE NO. 7261-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BEVERLY CIRCLE, APPROXIMATELY 600 FEET NORTH OF LAKEVIEW ROAD AND 450 FEET EAST OF KEENE ROAD, CONSISTING OF LOT 12, BLOCK C, MEADOW CREEK, WHOSE POST OFFICE ADDRESS IS 1830 BEVERLY CIRCLE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW DENSITY RESIDENTIAL (LDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Pro a Zoning District Lot 12, Block C, Meadow Creek, as recorded in Low Density Residential (LDR) Plat Book 36, Page 26, Public Records of Pinellas County, Florida(ANX2003-11030) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7259-04. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Brian J. Aungst Mayor-Commissioner Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Ordinance No. 7261-04 cr.a City Commission PLD 1- clean atet Agenda Cover Memorandum Tracking Number: 464 Actual Date: 03/18/2004 Subject / Recommendation: APPROVE the Petition for Annexation, Land Use Plan Amendment from County Residential Low (RL) to City Residential Low (RL) and Zoning Atlas Amendment from the County R-3, Single Family Residential District, to the City LMDR, Low Medium Density Residential District for 1263 Keene Road South (Lot 10 Lake Lela Manor in Section 24, Township 29 South and Range 15 East); and PASS Ordinances #7256-04, #7257-04 & #7258-04 on first reading. Summary: The subject site is located at 1263 Keene Road South, at the southeast corner of Keene Road South and Brentwood Drive, approximately 110 feet north of Lakeview Road. The applicant is requesting this annexation in order to receive City sewer service. The property is contiguous with the existing City boundaries to the east; therefore, the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. It is proposed that the abutting right-of-way not currently within the City limits also be annexed. The subject site is approximately 0.23-acres in area and is occupied by an existing single-family detached dwelling. It is proposed that the property have a Future Land Use Plan designation of Residential Low (RL) and a zoning category of LMDR, Low Medium Density Residential. The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: The proposed annexation will not have anadverse impact on public facilities and their level of service. • The proposed annexation is consistent withthe City's Comprehensive Plan, the Countywide Plan and the Community Development Code. The proposed annexation is contiguous toexisting municipal boundaries, represents a logical extension of the boundaries and does not create an enclave. This annexation has been reviewed by the Pinellas Planning Council (PPC) and Pinellas County staffs according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and no objections have been raised. Please refer to the attached report (ANX2003-11029) for the complete staff analysis. The Community Development Board reviewed this proposed annexation at its regularly scheduled meeting on February 17, 2004 and unanimously recommended approval. Originating: Planning Section Quasi-judicial public hearings Category: Annexations, Land Use Plan and Zoning Number of electronic documents attached: 8 Public Hearing: Yes Advertised Dates: 02/01/2004 03/14/2004 Cle"atwater Fina nr.ial Inform ation: Review Approval Leslie Douaall-Sides Bill Horne Cvndie Goudeau Garry Brumback City Co m mission Agenda Cover Memorandum 02-26-2004 09:30:08 03-04-2004 21:45:28 03-05-2004 08:10:36 03-03-2004 11:00:55 CDB Meeting Date: Case Number: Agenda Item: CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION: OWNER/APPLICANT: Thomas B. & Ida F. Hughes LOCATION: 1263 Keene Road South, located at the southeast corner of Keene Road South and Brentwood Drive, approximately 110 feet north of Lakeview Road. REQUEST: (a) Annexation of 0.23-acres of property and 0.13-acres of the abutting Brentwood Drive right-of-way to the City of Clearwater; (b) Land Use Plan amendment from the RL, Residential Low Category (County) to the RL, Residential Low Category (City of Clearwater); and SITE INFORMATION PROPERTY SIZE: DIMENSION OF SITE PROPERTY USE: Current Use: Proposed Use: PLAN CATEGORY: Current Category: Proposed Category: ZONING DISTRICT: Current District: Proposed District: EXISTING February 17, 2004 ANX2003-11029 E2 (c) Rezoning from the R3, Single Family Residential District (County) to the LMDR, Low Medium Density Residential District (City of Clearwater). 10,239 square feet or 0.23 acres 92 feet wide by 111.3 feet deep m.o.l. Single-family residential Single-family residential Residential Low (RL) (County) Residential Low (RL) (City) R-3, Single-Family Residential District (County) LMDR, Low Medium Density Residential (City) Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11029 - Page I SURROUNDING USES: North: Single-family residential South: Single-family residential East: Single-family residential West: Single-family residential ANALYSIS: The subject site is located at 1263 Keene Road South, at the southeast corner of Keene Road South and Brentwood Drive, approximately 110 feet north of Lakeview Road. The applicant is requesting this annexation in order to receive City sewer service. The property is contiguous with the existing City boundaries to the east; therefore, the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. It is proposed that the abutting right-of-way not currently within the City limits also be annexed. The subject site is approximately 0.23-acres in area and is occupied by an existing single-family detached dwelling. It is proposed that the property have a Future Land Use Plan designation of Residential Low (RL) and a zoning category ofLMDR, Low Medium Density Residential. A. IMPACT ON CITY SERVICES: [Section 4-604.17 1] Water and Sewer: The applicant receives water service from Pinellas County. Sewer service will be provided by the City of Clearwater and capacity for the project is available for this utility. The closest sewer line is located in the Brentwood Drive right-of-way. The applicant has paid the assessment fee of $359.72, as well as the impact fee of $900.00 and is aware of any additional costs to extend City sewer service to the property. Solid Waste: Collection of solid waste will be provided by the City of Clearwater. The City has an interlocal agreement with Pinellas County to provide for the disposal of solid waste at the County's Resource Recovery Plant and capacity is available to serve the property. Police: The proposed annexation is located within Patrol District 3 in which there are currently 56 patrol officers and 7 patrol sergeants and a lieutenant assigned to this District. The District Station is located at 2851 North McMullen Booth Road. Community policing service will be provided through the City's zone system and officers in the field. The Police Department will be able to serve this property and the annexation will not adversely affect police service and response time. Fire and Emergency Medical Services: Fire and emergency medical services will be provided to this property by Station 447 located at 1460 Lakeview Avenue. The Fire Department will be able to serve this property and the annexation will not adversely affect fire and EMS service and response time. In summary, the proposed annexation will not have an adverse effect on public facilities and their level of service. B. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: [Section 4-604.F. I] Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11029 - Page 2 The Pinellas County Comprehensive Plan and the Countywide Plan designate the site as Residential Low (RL). It is the purpose of this category to depict those areas of the County that are now developed, or appropriate to be developed, in a low density residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the low density, non- intensive qualities and natural resource characteristics of such areas. Residential uses are the primary uses in this plan category up to a maximum of five (5.0) dwelling units per acre. Secondary uses include Residential Equivalent; Institutional; Transportation/Utility; Public Educational Facility; Ancillary Non-Residential and Recreation/Open Space. The annexation does not propose to change the Residential Low (RL) plan category and the proposed use is consistent with the uses and density of this plan category. Further, the annexation promotes infill development as stated in Objective 2.4 of the Clearwater Future Land Use Plan: 2.4 Objective - Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. In summary, the proposed annexation is consistent with the City's Comprehensive Plan both in the Future Land Use Map and the goals and policies of the Plan. C. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS: [Sections 2-1201.1. & 4-604.F.5.] As stated earlier, the application for annexation involves an existing single-family detached dwelling. The property is 92 feet in width and 10,239 square feet in lot area. The appropriate zoning district based on the surrounding area and the Future Land Use designation is the LMDR, Low Medium Density Residential District. Under the current LMDR zoning district provisions, a minimum lot width of 50 feet and a minimum lot area of 5,000 square feet are required. The subject property exceeds the minimum dimensional requirements of a standard development in the LMDR District and is therefore consistent with the Community Development Code. D. CONSISTENCY WITH THE COUNTYWIDE PLAN: There is no change requested in the Comprehensive Plan category of the site, which will remain Residential Low (RL) with a maximum density of five (5.0) units per acre for the Residential Low plan category. E. CONSISTENCY WITH PINELLAS COUNTY AND FLORIDA LAW: Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council and County staffs have reviewed this annexation and determined it complies with the ordinance criteria. Florida Statutes require that a proposed annexation be both contiguous with the existing municipal boundaries and compact in its concentration (Florida Statutes Chapter 171). This site is contiguous with the existing City boundaries to the east and represents a logical extension of the existing boundaries. The compactness standard of Florida law requires that the annexation does not create an enclave or a serpentine pattern of municipal boundaries. The annexation of this property is consistent with this standard and no new enclave will be created. In summary, the annexation of this property is consistent with Florida law. Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11029 - Page 3 F. CODE ENFORCEMENT ANALYSIS: There are no current code enforcement violations or any code enforcement history on this site. SUMMARY AND RECOMMENDATIONS: The proposed annexation can be served by City of Clearwater services, including sanitary sewer, solid waste, police, fire and emergency medical services without any adverse effect on the service level. The applicant has paid the assessment impact fees required for sewer connection and is aware of the additional costs to extend City sewer service to the property. The proposed annexation and existing use are consistent with the City's Comprehensive Plan and the Pinellas Planning Council's Countywide Plan Rules with regard to both the Future Land Use Map and the goals and policies. The existing and proposed use of this site as a single-family detached dwelling is consistent with the LMDR zoning district. Finally, the proposed annexation is consistent with Florida law regarding municipal annexation through its adjacency with existing City boundaries and is compact in concentration. Based on the above analysis, the Planning Department recommends the following actions on the request: Recommend APPROVAL of the annexation of property located at 1263 Keene Road South and the abutting Brentwood Drive right-of-way. Recommend APPROVAL of the Residential Low (RL) category pursuant to the City's Comprehensive Plan. Recommend APPROVAL of the LMDR, Low Medium Density Residential zoning district pursuant to the City's Community Development Code. Prepared by Planning Department Staff: Marc A. Mariano, Planner Attachments: Application Location Map Aerial Photograph Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11029 - Page 4 Proposed Annexation Future Land Use Map Zoning Map Surrounding Uses Map Site Photographs S:IPlanning DepartmentlC D Bl 4 nnexationslANX - 2003 A NX2003-11029 Thomas Hughes 1263 Keene Rd SIANX2003-110291263 Keene Rd S stcff report.doc Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11029 - Page 5 Z DR 'o ?LO ? W L E U 4 GULF TO SAY BLVD S.R. 80 GULF TO BAY BLVD. R. 80 i ? y<( ST ROt3ERS 8 ST TURNER ST T mx RE_ O wST O ad d DRUID RD WAY < JASMINE a moron. ? $ a CROYDON rc rc qn g CAMPUS a MAGNOLIA DR 210? 111,12 HENMOORE ACADEMY O se ?ddan - MA, ct DR rr ' ?y W G?-?J W COLLEGE g LOTUS PATH j PROJECT BUDLEIGM ST R°ame n ? IPON DR ?UM o a + RIPON SITE ? O L l, 6 3 IMIVER&TY JEFFORDS ST F J E FORDS S T ' ? f'' ' ? ? JEFFORDS ST '? AENL'.YL DP O Pi PNICF BARRY RD yY ? ? REBECCA DR REBECCA i ,rE_._ r; ?? 8x l? 1E 3 TUSCOLA Rp SANDRA DR SANDRA 7 ESTELLE WNpq 18 SEVER DR - LEES CT uTT?YJA RJ BREN";:C ? ? ?• ? RD LME'VEr RD C. R. 488 r__--_? ? ?J? ? WCEVIE.. DR `.? W < t? VIOLA ..TAM BAL IA JRAL pR ? ? W OAK OR CORONET LA gT LJ pINENOrp Dp y z_ DIPLOMAT OR " Bf PPRF.S DE Cfl J 3 3 JUL] .i ENVOY LU P41XJJ JD ? i CSR PEIILlI U STAIl ? W p ? ST LIME °T O°C? Z CT LLE•AVICAj s, LE a n RUS y Wf. LFl - ATTACHE ?? JT o F W T.40(Yl CYJ Z HNfi L4 k < S < V?? ri LJAJN 9T ?? 2 ?- 0 O<N Kd tnTPl: i HR L+:irVlO ? ? REC?.:GJ.T LA ? Cr ST FGl qR 5 "'? IMPERIAL a ? ? ? 5 ? Z WAV CRS' i f NURSERY a RC W Z < E-4 r1 _T ?I a EsUl E3Tq aD J4i Play } ?i ' ?CS yR. Z ? 16ELLRC:6E OV N 3 FIl PJ J W fXM; MlDfJD 2ALF, X L?- ? ? ? RC 5 P ? ? t?' 3? 9JlJil?? .'a S wLacxc Jw II BULEAIR rpm RD Location Map Owners: Thomas B. SL Ida F. Hughes Case: ANX2003-11029 Site: 1263 Keene Road South Property Size (Acres): 0.23 R.O.W. Size (Acres): 0.13 Land Use Zoning PIN: 24/29/15/47988/000/0100 From : RL R3(County) To: RL LMDR Atlas Page: 308A k A T ; . !! B6 iltE IR N Air ea R ' 5 I • a D D . 1 W Rhos VAW ?. .h p•: m m no -1 t 7111 t 3 • • • • • • Thomas B. & Ida F. Hughes Case: ANX2003-11029 Property Size (Acres): 0.23 Site: 1263 Keene Road South ' • - (Acres): 0. 1 ?3 • • Use • • PIN: 1 24/29/15/47988/000/010 From RL R3(County) To: RL LMDR Atlas Page: 3#6A -- - -'1X1 -- -- _ 12x1 -- tins alt `m ---- ------ LAKEVIEW RD O vJ ?i lb m I. i 7305' ' cmtKHLU UK 19sr •l?3 BEVERLY CIR N L U? 1246 ?o ro ?'-= vo 1254 BRENTWOOD DR --, -_- '-- 1262 1 1 -- 1301 - 1JC? 311._ _ 0 1. 11 130') --------- --- --- 315 O 1 - - - - 1.?J7_ 7 316 - - - - Proposed Annexation Owners: Thomas B. & Ida F. Hughes Case: ANX2003-11029 Site: 1263 Keene Road South Property Size (Acres): 0.23 R.O.W. Size (Acres): 0.13 Land Use Zoning PIN: From To: RL RL R3(County) LMDR Atlas Page: 24/29/15/47988/000/0100 1 308A _ INS----- RL issr -' 1. L A ig BEVERLY r? N~ f 1246 /""1 / - - ,ice 1`L L 1254 ¦ ¦ BREN TWOOD DR ---- ------- ------- RL z _ _ - - m 1262 LAKEV/EW RD O °v m y n ?rn _ 130A RL II clricrvicu u/T 1 1 1301 pJl i'. _ 7210 ; R Y\ / ` 0 ? RL RL J ? ? l?y_ ? 1 1316 ___ Future Land Use Plan Map Owners: Thomas B. & Ida F. Hughes Case: ANX2003-11029 Site: 1263 Keene Road South Property Size (Acres): 0.23 R.O.W. Size (Acres): 0.13 Land Use Zoning PIN From To: RL RL R3(County) LMDR Atlas Page: 24/29/15/47988/000/0100 1 308A 1200 r n n 12] ]23] r 127 1 ii 1 ? ?- i / b N Cp U 0 ?' ..' 1239 m m ? q BEVERLY CIR N 271 130 ? ? 1246 R 7104 ° A I ZLF D o ° H ° 7254 z m z x R m L D 1262 lilti 12:] 1770 7zso LAKEVIEW RD c, C ? i 307 1 ±CO n 310 7377 n n »o6 m 0 R3 R ? 1317 'i 7.'09 ? 730'7 ,.?!R 137: m to EMERALD DR 314 377 ].>7 9 1.3Ji Zoning Map Owners: Thomas B. & Ida F. Hughes Case: ANX2003-11029 Property Size (Acres): 0.23 Site: 1263 Keene Road South R.O.W. Size (Acres): 0.13 Land Use Zoning PIN: 24/29/15/47988/000/0100 From : RL R3(County) To: RL LMDR Atlas Page: 308A Single =1207 fay = :1204 es ent l 2?0? - ee t i--. LAKEVIEW RD 0 ,o m y n rn Sing a 1308 family 133 CMCKALU UK 1'39F -? 1 1?3 BEVERLY CIR N Y, U1 _J246 Water gl, _fa - In ia' -_- 1254 Orson- BRENTWOOD DR i ?` C c b e a 1262 rv i nt l Si g e _ . 130 ----- 1 • '?31 7 a fa _ _ l y _ f•1 1,11 ?f a fti-a ?? I. I? 9_. 1316 ' - 13731 _ Existing Surrounding Uses Owners: Thomas B. & Ida F. Hughes Case: ANX2003-11029 Site: 1263 Keene Road South Property Size (Acres): 0.23 R.O.W. Size (Acres): 0.13 Land Use Zoning PIN: 1 24/29/15/47988/000/0100 1 From : RL R3(County) To: RL LMDR Atlas Page: 308A *rF'ML aF f"'J r" 1' w 4 .] trv 5 ?!v 1 yl.".?. rt ?• ? IA Property to the vr>i Thomas B. & Ida F. Hughes ANX2003-11029 11263 Keene Road South Site view from the north Property to the east Property to the south Property to the north ORDINANCE NO. 7256-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF KEENE ROAD SOUTH AND BRENTWOOD DRIVE, APPROXIMATELY 110 FEET NORTH OF LAKEVIEW ROAD, CONSISTING OF LOT 10, LAKE LELA MANOR, TOGETHER WITH THE WESTERLY 101 FEET OF BRENTWOOD DRIVE, AS SHOWN ON PLAT OF SAID LAKE LELA MANOR, WHOSE POST OFFICE ADDRESS IS 1263 KEENE ROAD SOUTH, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 10, Lake Lela Manor, as recorded in Plat Book 35, Page 12, of the Public Records of Pinellas County, together with the westerly 101 feet of Brentwood Drive, as shown on plat of said Lake Lela Manor (ANX2003-11029) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Commission hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7256-04 ORDINANCE NO. 7257-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF KEENE ROAD SOUTH AND BRENTWOOD DRIVE, APPROXIMATELY 110 FEET NORTH OF LAKEVIEW ROAD, CONSISTING OF LOT 10, LAKE LELA MANOR, TOGETHER WITH THE WESTERLY 101 FEET OF BRENTWOOD DRIVE, AS SHOWN ON PLAT OF SAID LAKE LELA MANOR, WHOSE POST OFFICE ADDRESS IS 1263 KEENE ROAD SOUTH, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 10, Lake Lela Manor, as recorded in Plat Book 35, Residential Low Page 12, of the Public Records of Pinellas County, together with the westerly 101 feet of Brentwood Drive, as shown on plat of said Lake Lela Manor (ANX2003-11029) Section 2. The City Commission does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7256-04. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7257-04 ORDINANCE NO. 7258-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF KEENE ROAD SOUTH AND BRENTWOOD DRIVE, APPROXIMATELY 110 FEET NORTH OF LAKEVIEW ROAD, CONSISTING OF LOT 10, LAKE LELA MANOR, TOGETHER WITH THE WESTERLY 101 FEET OF BRENTWOOD DRIVE, AS SHOWN ON PLAT OF SAID LAKE LELA MANOR, WHOSE POST OFFICE ADDRESS IS 1263 KEENE ROAD SOUTH, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Lot 10, Lake Lela Manor, as recorded in Plat Book 35, Page 12, of the Public Records of Pinellas County, together with the westerly 101 feet of Brentwood Drive, as shown on plat of said Lake Lela Manor (ANX2003-11029) Zoning District Low Medium Density Residential Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7256-04. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7258-04 9.3 Clearwater City Co m mission PLD3 A Agenda Cover Memorandum Tracking Number: 465 Actual Date: 03/18/2004 Subject / Recommendation: APPROVE the Petition for Annexation, Land Use Plan Amendment from County Residential Urban (RU) to City Residential Urban (RU) and Zoning Atlas Amendment from the County R-3, Single Family Residential District, to the City LMDR, Low Medium Density Residential District for 180 Pinewood Avenue (Block C, Lot 27 Eastwood Terrace 1st Addition in Section 18, Township 29 South and Range 16 East); and PASS Ordinances #7262-04, #7263-04 & #7264-04 on first reading. Summary: The 0.16-acre subject property is located at 180 Pinewood Avenue, on the west side of Pinewood Avenue, approximately 100 feet south of Drew Street. The applicant is requesting this annexation in order to receive City sanitary sewer service, and develop the site with a single-family detached dwelling. The property is contiguous with the existing City boundaries to the east; therefore, the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. It is proposed that the property have a Future Land Use Plan designation of Residential Urban (RU) and a zoning category of LMDR, Low Medium Density Residential. The Planning Department determined that the proposed annexation is consistent with the following standards specified in the Community Development Code: The proposed annexation will not have anadverse impact on public facilities and their level of service. The proposed annexation is consistent withthe City's Comprehensive Plan, the Countywide Plan and the Community Development Code. The proposed annexation is contiguous toexisting municipal boundaries, represents a logical extension of the boundaries and does not create an enclave. This annexation has been reviewed by the Pinellas Planning Council (PPC) and Pinellas County staffs according to the provisions of Pinellas County Ordinance No. 00-63, Section 7(1-3), and no objections have been raised. Please refer to the attached report (ANX2003-11031) for the complete staff analysis. The Community Development Board reviewed this proposed annexation at its regularly scheduled meeting on February 17, 2004 and unanimously recommended approval. Originating: Planning Section Quasi-judicial public hearings Category: Annexations, Land Use Plan and Zoning Public Hearing: Yes Advertised Dates: 02/01/2004 03/14/2004 Financial Information: C eanvater City Commission F Agenda Cover Memorandum Review Approval Leslie Douaall-Sides 02-26-2004 Bill Horne 03-04-2004 Cvndie Goudeau 03-05-2004 Garry Brumback 03-03-2004 09:29:29 21:47:56 08:08:58 10:39:04 CDB Meeting Date: Case Number: Agenda Item : CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION: OWNER/APPLICANT: Alfonso and Adalgisa Tundidor LOCATION: REQUEST: SITE INFORMATION PROPERTY SIZE: DIMENSION OF SITE PROPERTY USE: Current Use: Proposed Use: PLAN CATEGORY: Current Category: Proposed Category: ZONING DISTRICT: Current District: Proposed District: EXISTING February 17, 2004 ANX2003-11031 E4 180 Pinewood Avenue, located on the west side of Pinewood Avenue, approximately 100 feet south of Drew Street. (a) Annexation of 0.16-acres of property to the City of Clearwater; (b) Land Use Plan amendment from the Residential Urban (RU) Category (County) to the Residential Urban (RU) Category (City of Clearwater); and (c) Rezoning from the R3, Single Family Residential District (County) to the LMDR, Low Medium Density Residential District (City of Clearwater). 7,000 square feet or 0.16 acres 70 feet wide by 100 feet deep m.o.1. Vacant Single-family residential Residential Urban (RU) (County) Residential Urban (RU) (City) R-3, Single-Family Residential (County) LMDR, Low Medium Density Residential (City) Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11031 - Page 1 SURROUNDING USES: North: Single-family residential South: Single-family residential East: Single-family residential West: Single-family residential ANALYSIS: The 0.16-acre subject property is located at 180 Pinewood Avenue, on the west side of Pinewood Avenue, approximately 100 feet south of Drew Street. The applicant is requesting this annexation in order to receive City sanitary sewer service, and develop the site with a single- family detached dwelling. The property is contiguous with the existing City boundaries to the east; therefore, the proposed annexation is consistent with Florida Statutes with regard to voluntary annexation. It is proposed that the property have a Future Land Use Plan designation of Residential Urban (RU) and a zoning category of LMDR, Low Medium Density Residential. A. IMPACT ON CITY SERVICES: Water and Sewer: Sewer service will be provided by the City of Clearwater and capacity for the project is available for this utility. Water service will, however, be provided by Pinellas County. The closest sewer line is located in the adjacent Pinewood Avenue right-of-way. The applicant is aware of the assessment impact fee payments required for sewer connection, as well as the additional costs to extend City sewer service to the property. Solid Waste: Collection of solid waste will be provided by the City of Clearwater. The City has an interlocal agreement with Pinellas County to provide for the disposal of solid waste at the County's Resource Recovery Plant and capacity is available to serve the property. Police: The proposed annexation is located within Patrol District 3 in which there are currently 56 patrol officers and 7 patrol sergeants and a lieutenant assigned to this District. The District Station is located at 2851 North McMullen Booth Road. Community policing service will be provided through the City's zone system and officers in the field. The Police Department will be able to serve this property and the annexation will not adversely affect police service and response time. Fire and Emergency Medical Services: Fire and emergency medical services will be provided to these properties by Station #48 located at 1700 N. Belcher Road. The Fire Department will be able to serve these properties and the annexation will not adversely affect fire and EMS service and response time. In summary, the proposed annexation will not have an adverse effect on public facilities and their level of service. B. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN: Staff Report -Community Development Board -February 17, 2004- Case ANX2003-11031 -Page 2 The Pinellas County Comprehensive Plan and the Countywide Plan designate the site as Residential Urban (RU). It is the purpose of this category to depict those areas of the County that are now developed, or appropriate to be developed, in a urban low density residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the urban qualities and natural resource characteristics of such areas. Residential uses, up to a maximum of 7.5 dwelling units per acre, are the primary uses in this plan category. Secondary uses include Residential Equivalent; Institutional; Transportation/Utility; Public Educational Facility; Ancillary Non-Residential and Recreation/Open Space. The annexation does not propose to change the Residential Urban (RU) plan category and the proposed use is consistent with the uses and density of this plan category. Further, the annexation promotes infill development as stated in Objective 2.4 of the Clearwater Future Land Use Plan: 2.4 Objective - Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. In summary, the proposed annexation is consistent with the City's Comprehensive Plan both in the Future Land Use Map and the goals and policies of the Plan. C. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS: As stated earlier, the application for annexation involves a vacant parcel. The property is 70 feet in width and 7,000 square feet in lot area. The appropriate zoning district under the Community Development Code is the LMDR, Low Medium Density Residential District. Under the current LMDR zoning district provisions, a minimum lot width of 50 feet and a minimum lot area of 5,000 square feet are required. The subject property exceeds the minimum dimensional requirements of a standard development in the LMDR District and is therefore consistent with the Community Development Code. D. CONSISTENCY WITH THE COUNTYWIDE PLAN: There is no change requested in the Comprehensive Plan category of the site, which will remain Residential Urban (RU) with a maximum density of 7.5 dwelling units per acre for the Residential Urban plan category. E. CONSISTENCY WITH PINELLAS COUNTY AND FLORIDA LAW: Pursuant to Pinellas County Ordinance No. 00-63, the Pinellas Planning Council and County staffs have reviewed this annexation and determined it complies with the ordinance criteria. Florida Statutes require that a proposed annexation be both contiguous with the existing municipal boundaries and compact in its concentration (Florida Statutes Chapter 171). This site is contiguous with the existing City boundaries to the east and represents a logical extension of the existing boundaries. The compactness standard of Florida law requires that the annexation does not create an enclave or a serpentine pattern of municipal boundaries. The annexation of Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11031 - Page 3 this property is consistent with this standard. In summary, the annexation of this property is consistent with Florida law. F. CODE ENFORCEMENT ANALYSIS: There are no current code enforcement violations or any code enforcement history on this site. SUMMARY AND RECOMMENDATIONS: The proposed annexation can be served by City of Clearwater services, including sanitary sewer, solid waste, police, fire and emergency medical services without any adverse effect on the service level. The applicant is aware of the assessment and impact fee payments required for sewer connection, as well as any additional costs to extend City sewer service to the property. The proposed annexation and proposed use are consistent with the City's Comprehensive Plan and the Countywide Plan with regard to both the Future Land Use Map as well as the goals and policies. The proposed use of this site as a single-family detached dwelling is consistent with the LMDR zoning district. Finally, the proposed annexation is consistent with Florida law regarding municipal annexation through its adjacency with existing City boundaries and is compact in concentration. Based on the above analysis, the Planning Department recommends the following actions on the request: Recommend APPROVAL of the annexation of the property located at 180 Pinewood Avenue. Recommend APPROVAL of the Residential Urban (RU) category pursuant to the City's Comprehensive Plan. Recommend APPROVAL of the LMDR, Low Medium Density Residential zoning district pursuant to the City's Community Development Code. Prepared by Planning Department Staff: Marc A. Mariano, Planner Attachments: Application Location Map Aerial Photograph Proposed Annexation Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11031 - Page 4 Future Land Use Map Zoning Map Surrounding Uses Map Site Photographs S: (Planning Department iC D B IA nnexationslA NX - 20031A NX2003-11031 A lfonso Tundidor l80 Pinew ood A veA NX2003-11031 Alfonso Tundidorsiaff report.doc Staff Report - Community Development Board - February 17, 2004 - Case ANX2003-11031 - Page 5 34`iOE RD PARK DR ? ? ? ?: E-E J PALML: i^ .ai C.R. 550 vaL? C'1 ST r , ??L 1 VP1tSiTV IXi? II//CP 1- ? ? 2 ? ?4 rwpl ???111 & I - 6T IuF]l ?'! ST / Iqp, gRpq(EY J [ 4i st e? A / T£Rrwce cu ry icnEru S MCKINLEY ?p 2 C.R 525 a ? ? s3 Q N O CMIELLU 1? a>; 3 OJRNELL E 10 S.R. 80 nip c m - a - I?u'77 NDRUD Cpi ? I.1 8 SDrtuiDaR 51 ¢9 ? CAMPUS JgFFA PL ACADEMY ? ? BASC?S f'1 I-I I-1 CCLL? DR - 6ROVEWCOD I Owner: Site: From : To Alfonso & Adalgisa Tundidor L PROJECT SITE PA i 01 a ? K L U D L-] Li Er=TY:a-c ?f WHITMAN ST N4SH Q ST WHITMAN ST CHAUCER ST o CHAIXER ST SHELLEY ST D SMELLEY SIT 3 BLVD 0 O O 0 Uo RD T= F- Location Map Case: a, ANX2003-11031 180 Pinewood Avenue I Property Size (Acres): ( 0.16 Land Use Zoning PIN: 18/29/16/24228/003/0270 RU R3(County) RU LMDR Atlas Page: 290A DORA DR ?rA• m R e - i - o _ N m h N ? ? N ( `! DREW ST DREW ST ci 1 , R N 124 197 ]81 ]80 181.__. - 1$6 185 _ ,165: 174 173 1i7 164, 161 w 1 148 W 62 ?4Y 117 fig SOY _ Q Q O --- p ? - 1???? O O ...... 135--' Q 143 ------. 50 ??- IOA x,104 J09 OH nq - 332 _1 732 ? ? 138 ]37 ^___ -i26 i?6 PA7 ? 125 ' In n - ? ' 14 - _ loc, n1 - _ 00 ; U1 ;Pp -- - -- ---- - ----- ---_ ?_- --' -- _ - -- ---- 1,102 101 3 a e'i .2t. 15 - 76 ?? 94 `? --'•98 :78 '7 78 87 62 Proposed Annexation Owner: Alfonso & Adalgisa Tundidor Case: ANX2003-11031 Site: 180 Pinewood Avenue Property Size (Acres): 0.16 Land Use Zoning PIN: 18/29/16/24228/003/0270 From : RU R3(County) To: RU LMDR Atlas Page: 290A - - - RL, RL _ DDRA DR ?V _ _ _ 710 __ n ___ -? __ ryl __ Y• ?? \ ____ ___ fS1NS - G ' CG-, ° ~ e P N b N o b cl N PIOG _____ 07 ? M DREW ST DREW ST NN P 98 C4 197 0 - f1X (31 R, /L 18 ?$6 ]? ---- - --- ----- 181__. ? a65: 174 173 _. __?7G ---- 1;77 116 ]?i ?_ 1?fi4 ?d5 1"64 ------ ]61 W --4 6 19 150 N 3 .09 U 7 R(I G o 14 Roll, y J J T , ? 6 11 ___ _____ 4 137 I ` V > = = li 7 2 i? i 7 1 Ru: 107 ' ' ' ? ' 101 _ _ 34 b'3 'c - 1c 3!5 94 ---.98 __-, ___ ---? .30 _ •24 ?7 ?? 7 77 _ ___- 87 18 __ 6S RK-1 __ Future Land Use Plan Map Owner: Alfonso & Adalgisa Tundidor Case: ANX2003-11031 Site: 180 Pinewood Avenue Property Size (Acres): 0.16 Land Use Zoning From : RU R3(County) PIN: 18/29/16/24228/003/0270 To: RU LMDR Atlas Page: 290A ?, a 297 ---- _ L. 2 2= . 216 b. m DORA DR - -- } E zas - -_-- -------._ O ` v N b N b ?[ N _____ OV MM NN DREW ST DRE W ST c j 1 4 4 197 180 . . ]?6 185 i ]81 __ _ ' 174 173 '__116 17 _ - 16 1f7 ? {65 1?4 p ----- ]61 ----? ---- - - - - _ -------- - _ ___ 148 --- a __ X49 - - . .162 149 - i___ -- -]so 109 108 332 138 W -- -- -_"?IiN . Q __ ,]]6 26 137 lip 1-17 ---- :Ts J X 14 ---- 100 :Ol 1 0 _____ - _ _ _ ____ 102 101 84 /T?/{' j A . 78 77 Q4 22 87 i Is - - 17 •-62 6f: - Zoning Map Owner: Alfonso & Adalgisa Tundidor Case: ANX2003-11031 Site: 180 Pinewood Avenue Property Size (Acres): 0.16 Land Use Zoning PIN: 18/29/16/24228/003/0270 From : RU R3(County) To: RU LMDR Atlas Page: 290A - a10 - ei e ? ---- -- ,--- _ ----- -------- fi e O 1106 i ti N N U N H DREW ST DREW ST -1 A: iry e ftxi 1 N 124 __-_d98 197 _,?? 720 ='1-? 1 7'10 (7? !Bl 380 1 __ - 81:--; -- 1j6 185 i _ -- -- P"D64 174 173 161 r W -? - T' I ?.- 62 l?148 J4u 1 ? Q I149 Q 49 Q -- _ Q .1150 )U8 ]U ' ? 143 rT, , '-/?I 1 ?? _ 1 OB i??'], F_U_ 937 138 137 , -- 116 O - 'P04 226 1 1 ---- J 12 8 r • .i___: '14 U _-_-- '100 l r?? _(OJ ?0 - ?J 102 101 3 4 --_20 36 94 ".98 _ ?2 78 .30 3V n4 87 - J6 25' 1 62 6f1 Existing Surrounding Uses Owner: Alfonso & Adalgisa Tundidor Case: ANX2003-11031 Site: 180 Pinewood Avenue Property Size (Acres): 0.16 Land Use Zoning PIN: 18/29/16/24228/003/0270 From : RU R3(Coun ty) To: RU LMDR Atlas Page: 290A a? • ;Y f ?t n ? F A L f3 ? C ,I r ? 1 11 J "elf ' i T S y1 ? ? 1 U h 1 1 L 17 t'Yf, A r ',d N, I , t 7 i Y 111 ?? `Y? ` O 3 '? t { ?? r e ?? ? 11 ? ~ ?. O v 1 L ?l t . .?t t r si ? 1 yy L ? y11 ?? ! I} ' !.'I M O O D O 0 3 ? c E? o0 o r+ il ORDINANCE NO. 7262-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF PINEWOOD AVENUE, APPROXIMATELY 100 FEET SOUTH OF DREW STREET, CONSISTING OF LOT 27, BLOCK C, EASTWOOD TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 180 PINEWOOD AVENUE, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 27, Block C, Eastwood Terrace First Addition, according to the map or plat thereof, recorded in Plat Book 52, Page 1, Public Records of Pinellas County, Florida (ANX2003-11031) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Commission hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7262-04 ORDINANCE NO. 7263-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF PINEWOOD AVENUE, APPROXIMATELY 100 FEET SOUTH OF DREW STREET, CONSISTING OF LOT 27, BLOCK C, EASTWOOD TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 180 PINEWOOD AVENUE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL URBAN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Pro a Land Use Category Lot 27, Block C, Eastwood Terrace First Addition, Residential Urban according to the map or plat thereof, recorded in Plat Book 52, Page 1, Public Records of Pinellas County, Florida (ANX2003-11031) Section 2. The City Commission does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7262-04. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7263-04 ORDINANCE NO. 7264-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF PINEWOOD AVENUE, APPROXIMATELY 100 FEET SOUTH OF DREW STREET, CONSISTING OF LOT 27, BLOCK C, EASTWOOD TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 180 PINEWOOD AVENUE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Pro a Zoning District Lot 27, Block C, Eastwood Terrace First Addition, Low Medium Density Residential (LMDR) according to the map or plat thereof, recorded in Plat Book 52, Page 1, Public Records of Pinellas County, Florida (ANX2003-11031) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7262-04. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Leslie K. Dougall-Sides Assistant City Attorney Ordinance No. 7264-04 Clearwater Tracking Number: 466 City Co m mission Agenda Cover Memorandum Actual Date: 03/18/2004 Subject / Recommendation: APPROVE a Land Use Plan Amendment from the Residential/Office General (R/OG) category to the Residential Urban (RU) category and a Zoning Atlas Amendment from the 0, Office District to the LMDR, Low Medium Density Residential District for property located at 1283 Lakeview Road (Lots 1, 2 & 3 Boylan Subdivision and Lots 62, 63 & 64 Block 7 Cleveland Grove in Section 22, Township 29 South, Range 15 East), and PASS Ordinances No. 7268-04 and No. 7269-04 on first reading. Summary: This Future Land Use Plan amendment and rezoning application involves three vacant parcels of land, approximately 0.74-acres in area. The site has a Future Land Use Plan designation of Residential/Office General (R/OG), as well as a zoning classification of the 0, Office District. The applicant is requesting to amend the Future Land Use Plan designation of this site to the Residential Urban (RU) category and to rezone it to the LMDR, Low Medium Density Residential District to allow the development of five detached dwellings on the property. The Planning Department determined that the proposed land use plan amendment and rezoning applications are consistent with the following standards specified in the Community Development Code: • The proposed land use plan amendment and rezoning applications are consistent with the Comprehensive Plan. The potential range of uses and the proposed use are compatible with the surrounding area. Sufficient public facilities are available to serve the property. The applications will not have an adverse impact on the natural environment. Please refer to the attached land use plan and rezoning (LUZ2003-11012) report for the complete staff analysis. In accordance with the Countywide Plan Rules, the land use plan amendment is subject to the approval of the Pinellas Planning Council and the Board of County Commissioners acting as the Countywide Planning Authority. Due to the size of the plan amendment site, review and approval by the Florida Department of Community Affairs is not required. The Community Development Board reviewed this application on its consent agenda, without opposition, at its February 17, 2004 meeting and unanimously recommended approval. Originating: Planning Section Quasi-judicial public hearings Category Annexations, Land Use Plan and Zoning Number of electronic documents attached: 7 Public Hearing: Yes Advertised Dates: 02/01/2004 03/14/2004 Finanr.ial Information: City Co m mission -? Agenda Cover Memorandum Review Approval Leslie Douaall-Sides 02-26-2004 09:28:50 Bill Horne 03-04-2004 21:47:08 Cvndie Goudeau 03-05-2004 08:09:49 Garry Brumback 03-03-2004 10:52:42 CDB Meeting Date: February 17, 2003 Case No.: LUZ2003-1 1012 Agenda Item: E6 CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION: OWNER/APPLICANT: Suncoast Renovations, Incorporated REPRESENTATIVE: John Bujalski LOCATION: 1283 Lakeview Road, located on the south side of Lakeview Road, approximately 790 feet east of Missouri Avenue. REQUEST: (a) Future Land Use Plan amendment from the Residential/Office General (R/OG) Classification to the Residential Urban (RU) Classification; and (b) Rezoning from the O, Office District to the LMDR, Low Medium Density Residential District. SITE INFORMATION: PROPERTY SIZE: 32,520 square feet or 0.74-acres DIMENSIONS OF SITE: 271 feet wide by 120 feet deep m.o.l. PROPERTY USE: Current Use: Proposed Use: PLAN CATEGORY: Current Category: Proposed Category: ZONING DISTRICT: Current District: Proposed District: EXISTING SURROUNDING USES: Vacant Single-family dwellings Residential/Office General (R/OG) Residential Urban (RU) O, Office District LMDR, Low Medium Density Residential District North: Mobile home park, Retail & Single-family residential Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11012 - Page 1 South: Single-family residential East: Single-family residential West: Office ANALYSIS This Future Land Use Plan amendment and rezoning application involves three vacant parcels of land, approximately 0.74-acres in area. The site has a Future Land Use Plan designation of Residential/Office General (R/OG), as well as a zoning classification of the O, Office District. The applicant is requesting to amend the Future Land Use Plan designation of this site to the Residential Urban (RU) category and to rezone it to the LMDR, Low Medium Density Residential District to allow the development of five detached dwellings on the property. In accordance with the Countywide Plan Rules, the land use plan amendment is subject to approval by the Pinellas Planning Council and Board of County Commissioners acting as the Countywide Planning Authority. Based on the acreage and density involved in this plan amendment, review and approval by the Florida Department of Community Affairs is not required. 1. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN [Sections 4-602.F.1 & 4-603.F.1 ] Applicable Goals, Objectives and Policies from the Clearwater Comprehensive Plan in support of the proposed land use plan amendment are as indicated below: 3.0 Goal - A sufficient variety and amount of future land use categories shall be provided to accommodate public demand and promote infill development. 13.1 Objective - Assure an adequate supply of housing in Clearwater by providing for additional new dwelling units in a variety of types, costs, and locations to meet the needs of the residents of the City of Clearwater. The proposed plan amendment is not in conflict with any Clearwater Comprehensive Plan Goals, Objectives or Policies, and is therefore consistent with the Plan. H. CONSISTENCY WITH COUNTYWIDE PLAN The purpose of the proposed Residential Urban (RU) category, as specified in Section 2.3.3.1.5 of the Countywide Rules, is to depict those areas of the County that are now developed, or appropriate to be developed, in an urban low density residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the urban qualities and natural resource characteristics of such areas. Residential uses are the primary uses in this plan category up to a maximum of 7.5 dwelling units per acre. Secondary uses permitted in Residential Urban areas include residential equivalent, institutional, transportation/utility, public educational facility, ancillary non-residential and recreation and open space uses. Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11012 - Page 2 The Residential Urban (RU) category is generally appropriate to locations removed from, but in close proximity to urban activity centers; in areas where use and development characteristics are urban residential in nature; and in areas serving as a transition between more suburban and more urban residential areas. These areas are generally served by and accessed from minor and collector roadways that connect to the arterial and thoroughfare highway network. The proposed plan amendment is consistent with the purpose and locational characteristics of the Countywide Plan. III. COMPATIBILITY WITH SURROUNDING PROPERTY/CHARACTER OF THE CITY & NEIGHBORHOOD [Section 4-602.F.2 & 4-603.F.3] Lakeview Road Corridor In the vicinity of the subject site, Lakeview Road is a two-lane undivided roadway. Lakeview Road between Missouri Avenue and Highland Avenue is characterized by a variety of development including single-family and multi-family residential, office, retail and institutional uses. The Countywide Future Land Use Plan has designated land in this area on the north and south sides of Lakeview Road as Residential Urban, Residential Medium, Residential/Office General, Commercial General and Institutional. Immediate Surrounding Area The Future Land Use Plan (FLOP) category for the immediate surrounding area to the west is Residential/Office General, with Residential Urban to the east and south. Areas to the north are designated Commercial General and Residential Medium. The existing surrounding uses include single-family dwellings to the east and south and offices to the west. A mobile home park, retail use and single-family dwellings are located to the north. The proposed Future Land Use Plan amendment and rezoning are compatible with the surrounding uses due to the residential character of the surrounding area and proposed use. IV. SUFFICIENCY OF PUBLIC FACILITIES [Sections 4-6021.5. & 4-603.F.5] The subject site is approximately 0.74-acres in area and is currently vacant. Based on a maximum permitted intensity in the current R/OG category of a 0.50 FAR, a 16,117 square foot building could be constructed on the site. Based on a maximum permitted density in the proposed RU category of 7.5 dwelling units per acre, a maximum of five (5) dwelling units would be permitted on this site provided all code requirements are met. Roadways The accepted methodology for reviewing the transportation impacts of the proposed plan amendment is based on the Pinellas Planning Council's (PPC) traffic generation guidelines. The PPC's traffic generation rates have been calculated for the subject site based on the existing and proposed Future Land Use Plan categories and are included in the following table. MAXIMUM POTENTIAL TRAFFIC Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11012 - Page 3 Current Existing Proposed Net New Lakeview Rd: Between Missouri Ave & Highland Ave Situation Plan' Plane Trips Maximum Dail Potential Trips N/A 125 51 -74 Maximum PM Peak Hour Added Potential Trips' N/A 15 6 0 Volume of Lakeview Rd: Missouri Ave & Highland Ave 11,386 11,511 11,437 -74 LOS for Lakeview Rd: Missouri Ave & Highland Ave C C C C N/A = Not Applicable LOS = Level-of-Service I = Based on PPC calculations of 170 trips per day per acre for the Residential/Office General Future Land Use Plan Category. 2 = Based on PPC calculations of 70 trips per day per acre for the Residential Urban Future Land Use Plan Category. 3 =City Calculation of 12.5% Source: "The Rules" ojthe Countywide Future Land Use Plan The 2003 Transportation Level of Service (LOS) manual from the Pinellas County Metropolitan Planning Organization assigned the Lakeview Road segments in the vicinity of this site a level of service (LOS) C. The proposed land use plan amendment will not decrease the existing capacity of any of the surrounding roadways and will not have a negative effect on the segment's level of service as the proposed category is less intensive than the current category. Specific uses in the current and proposed zoning districts have also been analyzed for the level of vehicle trips that could be generated based on the Institute of Transportation Engineer's Manual. Square Daily Net Increase PM Net Increase of Uses Footage/Dwelling of Average Peak PM Peak Trips Daily Trips Trips Trips Units Existing Zoning/Future Land Use Plan Medical-Dental Office Building (720) 16,117 sq. ft. 582 582 48 48 36.13 trips/1000 s. f. gross floor area General Office Building (710) 16,117 sq. ft. 177 177 16 16 11.01 trips/1000 s. f. gross floor area Proposed Zoning/Future Land Use Plan Proposed Use Single-family Detached 5 units 47 47 5 5 Housing (210) 9.57 trips/dwelling unit Residential Condominium/ Townhouse (230) 5 units 29 29 2 2 5.86 trips/ dwelling unit The City of Clearwater Engineering Department has concluded that the uses permitted in the proposed category generate less traffic than uses in the existing category. The transportation impacts associated with this land use plan amendment and rezoning will not result in the degradation of the existing LOS to the surrounding road network. In addition, no impact to the operational efficiency of the signalized intersections within the subject area is anticipated by the proposed amendment. Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11012 - Page4 Mass Transit The Citywide LOS for mass transit will not be affected by the proposed plan amendment. The total miles of fixed route service will not change; the subject site is located within I/4 mile of an existing transit route; and headways are less than or equal to one hour. Pinellas Suncoast Transit Authority (PSTA) bus service is available along Missouri Avenue. Water The current zoning district could demand approximately 1,611 gallons per day. Under the proposed zoning district, water demand could approach approximately 1,250 gallons per day. As the proposed amendment will only permit less intensive uses, there will not be a negative affect on the City's current LOS for water. Wastewater The current zoning district could demand approximately 1,289 gallons of wastewater per day. Under the proposed zoning district, sewer demand could approach approximately 1,000 gallons per day. As the proposed amendment will only permit less intensive uses, there will not be a negative affect on the City's current LOS for wastewater. Solid Waste The current zoning could result in 43 tons of solid waste per year for an office use. Under the proposed zoning district, there could be approximately 12 tons of solid waste generated per year. As the proposed amendment will only permit less intensive uses, there will not be a negative affect on the City's current LOS for solid waste. Recreation and Open Space As the proposed land use and rezoning will change the permitted uses from non-residential to residential, payment of a recreation facilities and land impact fee will be required. The amount of this fee is dependent on the number of units constructed and will be addressed during the site plan review process. V. IMPACT ON NATURAL ENVIRONMENT [Section 4-603.F.5.] Prior to development of the subject property, site plan approval will be required. At that time, the stormwater management system will be required to meet all City and Southwest Florida Water Management District (SWFWMD) stormwater management criteria. Water quantity and quality will be controlled in compliance with the Clearwater Comprehensive Plan. In addition, at the time of site plan approval, a City Land Resource Specialist will be required to review the proposed site plan to ensure adherence with the City's tree preservation and protection standards. VI. LOCATION OF DISTRICT BOUNDARIES [Section 4-602.F.6.] Due to the residential nature of the surrounding area, the location of the proposed LMDR, Low Medium Density Residential boundaries are logical and an appropriate classification. The Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11012 - Page 5 district boundaries are appropriately drawn in regard to location and classifications of streets, ownership lines and existing improvements. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS [Sections 2-201; 2-701 & 4-602.F. I. and .2.] The proposed LMDR, Low Medium Density Residential District permits a density of 7.5 dwelling units per acre and an ISR of 0.65, while the existing 0, Office District permits a FAR of 0.50 and an ISR of 0.75. The total area of the subject site is 32,234 square feet and it is 271 feet in width. Each of the three parcels alone exceed the 5,000 square foot minimum lot area requirement and the 50-foot minimum lot width requirement of the Low Medium Density Residential zoning district. The parcels meet the size requirements of the proposed District and the proposed detached dwelling use is permitted in the LMDR District. Approval of this land use plan amendment and zoning district designation does not guarantee the right to develop on the subject property. Transportation concurrency must be met, and the property owner will have to comply with all laws and ordinances in effect at the time development permits are requested. The existing and proposed use of this property is consistent with the Low Medium Density Residential zoning district regulations. SUMMARY AND RECOMMENDATIONS: An amendment to the Future Land Use Plan from the Residential/Office General (R/OG) category the Residential Urban (RU) category and a rezoning from the 0, Office District to the LMDR, Low Medium Density Residential District for the subject property is requested in order to develop five detached dwellings on the site. The site is surrounded by a mobile home park, single-family dwellings and a retail use to the north, offices to the west and single-family dwellings to the east and south. The proposed Residential Urban (RU) Future Land Use Plan classification and LMDR, Low Medium Density Residential zoning district are consistent with both the City and the Countywide Comprehensive Plans, is compatible with the surrounding area, does not require nor affect the provision of public services, is compatible with the natural environment and is consistent with the development regulations of the City. The Planning Department recommends APPROVAL of the following actions on this application: 1. Amend the Future Land Use Plan designation for 1283 Lakeview Road from the Residential/Office General (R/OG) to the Residential Urban (RU) category, and 2. Amend the zoning district designation for 1283 Lakeview Road from the 0, Office District to the LMDR, Low Medium Density Residential District. Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11012 - Page 6 Prepared by Planning Department Staff: Attachments Application Location Map Aerial Photograph Land Use Plan Map Zoning Map Existing Surrounding Uses Site Photographs Marc A. Mariano, Planner S:TIanntng DepartmenW D Bland UseAmendmen(s1LUZ 20031LUZ2003-11012 Suncoas[ Renovations 1283 Lakeview RdILUZ2003-11012 suncoart renovations stajjrepon.doc Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11012 - Page 7 BROWNELL SD Imo, A ROSA 9S II CT R'LO CHESTNUT COURT ST u ? a ? rL?? COURT 3T S.R. 857 GULF TO BLVD S.R. ROGERS ST Su? ? L TURNER $T ROGERS ST ? = ?nL u>7 TURNER O S 2 Av 16 PINE ST PINE H02 'r K???? p ? ?? 3 PINE PINE 3T ??.??JJ a lei w RD DRUID El El ? ? < ? ? O JASMINE WAY WAV JASMINE WAV < JASMINE g ? ? WA? OP 5 ¢ F ORK O? ??? J min q SK MAGNWA OR < Q U DR MAGNOLIA .? G-A ? 3 4 LOTUS PATH ? ? 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LUZ2003-11012 1283 Lakeview Road Property to the north Property to the east Propert,- to the north Property to the south ORDINANCE NO. 7268-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF LAKEVIEW ROAD, APPROXIMATELY 790 FEET EAST OF MISSOURI AVENUE, CONSISTING OF LOTS 1, 2 AND 3, BOYLAN SUBDIVISION, LOT 62 AND THE WEST ONE-HALF OF LOT 63, BLOCK 7, CLEVELAND GROVE, AND LOT 64 AND THE EAST ONE-HALF OF LOT 63, BLOCK 7, CLEVELAND GROVE, WHOSE POST OFFICE ADDRESS IS 1283 LAKEVIEW ROAD, FROM RESIDENTIAL/OFFICE GENERAL TO RESIDENTIAL URBAN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property as follows: Propert y See attached legal description (LUZ2003-11012) Land Use Category From: Residential/Office General To: Residential Urban Section 2. The City Commission does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to § 163.3189, Florida Statutes. The Community Development Coordinator is authorized to transmit to the Pinellas County Planning Council an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Plan Element of the City's Comprehensive Plan as amended by this ordinance. PASSED ON FIRST READING Ordinance No. 7268-04 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner 2 Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7268-04 ORDINANCE NO. 7269-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY REZONING CERTAIN PROPERTY ON THE SOUTH SIDE OF LAKEVIEW ROAD, APPROXIMATELY 790 FEET EAST OF MISSOURI AVENUE, CONSISTING OF LOTS 1, 2 AND 3, BOYLAN SUBDIVISION, LOT 62 AND THE WEST ONE-HALF OF LOT 63, BLOCK 7, CLEVELAND GROVE, AND LOT 64 AND THE EAST ONE-HALF OF LOT 63, BLOCK 7, CLEVELAND GROVE, WHOSE POST OFFICE ADDRESS IS 1283 LAKEVIEW ROAD, FROM OFFICE (O) TO LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and the zoning atlas of the City is amended as follows: Pro a Zoning District See attached legal description From: Office (O) (LUZ2003-11012) To: Low Medium Density Residential (LMDR) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation set forth in Ordinance 7268-04, by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to §163.3189, Florida Statutes. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7269-04 9,5 u City Commission PLD5 (le-anvater, - Agenda Cover Memorandum Tracking Number: 467 Actual Date: 03/18/2004 Subject / Recommendation: APPROVE the Land Use Plan Amendment from Residential Urban (RU) to Residential Low Medium (RLM) for property located at 2155 Montclair Road (A portion of Section 1, Township 29 South, Range 15 East) and PASS Ordinance No. 7270-04, to amend the Future Land Use Plan Map for this property. Summary: The Future Land Use Plan amendment application involves a 5.91-acre portion of one (1) parcel of land, which is approximately 10.1-acres in its entirety, and is occupied by an assisted living facility. The remaining 4.19-acres of the parcel is not included in this application and is designated Preservation (0.72-acres) and Water/Drainage Overlay (3.47-acres). The applicant is proposing to amend the Future Land Use Plan designation of this property from the Residential Urban (RU) category to the Residential Low Medium (RLM) category in order to receive an increase in permitted beds and permit the construction of a new assisted living facility. There is no change requested to the current zoning classification, which will remain MDR, Medium Density Residential and is consistent with both the existing and proposed Future Land Use Plan Classification. The Planning Department determined that the proposed land use plan amendment is consistent with the following standards specified in the Community Development Code: The proposed land use plan amendment is consistent with the Comprehensive Plan. The proposed use is compatible with the surrounding area. Sufficient public facilities are available to serve the property. The applications will not have an adverse impact on the natural environment. Please refer to the attached report (LUZ2003-11013) for the complete staff analysis. In accordance with the Countywide Plan Rules, the land use plan amendment is subject to the approval of the Pinellas Planning Council and the Board of County Commissioners acting as the Countywide Planning Authority. Based on the size of the plan amendment site, review and approval by the Florida Department of Community Affairs is not required. The Community Development Board reviewed this application at its regularly scheduled meeting on February 17, 2004. Residents from Beckett Lake Estates spoke at the public hearing. One resident supported the amendment and indicated that Beckett Lake Lodge is an excellent neighbor. Others in attendance were not as supportive. Generally neighbors focused on the fact that permitted density on this property had increased through a land use plan amendment in 1995 (when located in Pinellas County) and later through a Countywide Rule/Code change that increased the number of beds considered to equal one dwelling unit. They believe that any additional increase is unwarranted. The Community Development Board recommended approval by a vote of 6-0 and one abstention. Originating: Planning Section Quasi-judicial public hearings Category Annexations, Land Use Plan and Zoning Number of electronic documents attached: 7 Public Hearing: Yes Gleammater City Commission Agenda Cover Memorandum Advertised Dates: 02/01/2004 Financial Information: Review Approval I_PSIIP DoUoall-Sides Bill Horne CvncliP Goucleau Garrv Brumback 03/14/2004 02-26-2004 14:08:19 03-04-2004 21:43:40 03-05-2004 08:11:57 03-03-2004 11:09:22 CDB Meeting Date: Case No.: Agenda Item: February 17, 2004 LUZ2003-11013 E1 CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT BACKGROUND INFORMATION: OWNER/APPLICANT: Beckett Lake Lodge, Ltd REPRESENTATIVE: Roger A. Larson LOCATION: 2155 Montclair Road, located on the south side of Montclair Road, approximately 1,000 feet west of Belcher Road. REQUEST: To amend the Comprehensive Plan's Future Land Use Map from Residential Urban (RU) to Residential Low Medium (RLM). SITE INFORMATION: PROPERTY SIZE: 257,439 square feet or 5.91 acres DIMENSIONS OF SITE: 688 feet wide by 670 feet deep m.o.l. PROPERTY USE: Current Use: Assisted Living Facility Proposed Use: Assisted Living Facility PLAN CATEGORY: Current Category: Residential Urban (RU) Proposed Category: Residential Low Medium (RLM) ZONING DISTRICT: Current District: Medium Density Residential (MDR) Proposed District: Same EXISTING SURROUNDING USES: North: Multi-family residential and Open space South: Single-family residential & Beckett Lake East: Single-family residential and Outdoor retail sales & display West: Single-family residential ANAT,VCTC Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11013 - Page 1 Introduction The Future Land Use Plan amendment application involves a 5.91-acre portion of one (1) parcel of land, which is approximately 10.1-acres in its entirety, and is occupied by an assisted living facility containing 130 beds. The remaining 4.19-acres of the parcel is not included in this application and is designated Preservation (0.72-acres) and Water/Drainage Overlay (3.47-acres). The applicant is proposing to amend the Future Land Use Plan designation of this property from the Residential Urban (RU) category to the Residential Low Medium (RLM) category in order to receive an increase in density and permit the construction of a new assisted living facility housing up to 45 new beds. There is no change requested to the current zoning classification, which will remain MDR, Medium Density Residential and is consistent with both the existing and proposed Future Land Use Plan Classification. In accordance with the Countywide Plan Rules, the land use plan amendment is subject to approval by the Pinellas Planning Council and Board of County Commissioners acting as the Countywide Planning Authority. Based on the acreage involved in this plan amendment, review and approval by the Florida Department of Community Affairs is not required. 1. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN [Section 4-603.F.11 Applicable Goals, Objectives and Policies from the Clearwater Comprehensive Plan in support of the proposed land use plan amendment are as indicated below: 3.0 Goal - A sufficient variety and amount of Future Land Use categories shall be provided to accommodate public demand and promote infill development. 3.2.1 Objective - Future Land Use in the City of Clearwater shall be guided by the Comprehensive Land Use Plan Map and implemented through the City's Community Development Code. 13.5 Objective - Continue to provide zoning and land use regulations which allow the establishment of group homes, foster care facilities and special needs housing subject to minimum State requirements. 13.5.2 Policy - Encourage and assist human services agencies and other community groups in developing special living facilities at a level appropriate to Clearwater's population and needs. The proposed plan amendment is not in conflict with Clearwater Comprehensive Plan Goals, Objectives or Policies, and is therefore consistent with the Clearwater Comprehensive Plan. II. CONSISTENCY WITH COUNTYWIDE PLAN The purpose of the proposed Residential Low Medium (RLM) category, as specified in Section 2.3.3.2.1 of the Countywide Rules, is to depict those areas of the County that are now developed, Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11013 - Page 2 or appropriate to be developed, in a low to moderately intensive residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the urban qualities, transportation facilities and natural resource characteristics of such areas. Residential uses are the primary uses in this plan category up to a maximum of ten (10) dwelling units per acre. Secondary uses permitted in Residential Low Medium areas include residential equivalent, institutional, transportation/utility, public educational facility, ancillary non- residential and recreation and open space uses. The proposed plan amendment is consistent with the purpose and locational characteristics of the Countywide Plan. III. COMPATIBILITY WITH SURROUNDING PROPERTY/CHARACTER OF THE CITY & NEIGHBORHOOD [Section 4-603.F.3] Montclair Road Corridor In the location of the subject site, Montclair Road is a two-lane undivided roadway with traffic signals at Belcher Road to the east and Hercules Avenue to the west. The Montclair Road corridor in this area between Belcher Road and Hercules Avenue is characterized by residential, commercial and institutional uses. The Countywide Future Land Use Plan has designated land in this area on the north and south sides of Montclair Road as Residential Low, Residential Urban, Residential Medium, Recreation/Open Space and Preservation. Immediate Surrounding Area The Future Land Use Plan (FLUP) category for the immediate surrounding areas to the east is Residential Low (RL) and Preservation (P), while the areas to the south and west are designated Residential Urban (RU). The Residential Medium (RM) and Preservation (P) categories are located to the north. The existing surrounding uses include single-family residential dwellings to the east, west and south, as well as outdoor retail sales and service to the east and Beckett Lake to the south. Multi- family residential dwellings are located to the north. The proposed future land use plan amendment is compatible with the surrounding uses due the residential character of the use. IV. SUFFICIENCY OF PUBLIC FACILITIES [Section 4-603.F.5] As stated earlier, the subject site is approximately 5.91-acres. Based on a maximum permitted density in the current RU category of 7.5 dwelling units per acre, 44 dwelling units, or 132 residential equivalent units, are currently permitted to be developed on the site. Based on the maximum permitted density in the proposed RLM category of 10.0 dwelling units per acre, a maximum of 59 dwelling units, or 177 residential equivalent units, would be permitted on this site provided all code requirements are met. Approval of this plan amendment could permit the development of an additional 45 residential equivalent units on this site from the existing permitted density. Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11013 - Page 3 Roadways The accepted methodology for reviewing the transportation impacts of the proposed plan amendment is based on the Pinellas Planning Council's (PPC) traffic generation guidelines. The PPC's traffic generation rates have been calculated for the subject site based on the existing and proposed Future Land Use Plan categories and are included in the following table. MAXIMUM POTENTIAL TRAFFIC Belcher Rd between Montclair Rd and Sunset Point Rd Current Situation Existing Plan' Proposed Plane Net New Trips Maximum Dail Added Potential Trips N/A 413 372 41 Maximum PM Peak Hour Added Potential Trips' N/A 51 46 -5 Volume of Belcher Rd b/w Montclair Rd and Sunset Point Rd 32,528 32,941 32,900 41 LOS of Belcher Rd b/w Montclair Rd and Sunset Point Rd C C C C N/A = Not Applicable LOS = Level-of-Service I = Based on PPC calculations of 70 trips per day per acre for the Residential Urban Future Land Use Plan Category. 2 = Based on PPC calculations of 63 trips per day per acre for the Residential Low Medium Future Land Use Plan Category. 3 = City Calculation of 12.5% Source: "The Rules" of the Countywide Future Land Use Plan The 2002 Transportation Level of Service (LOS) manual from the Pinellas County Metropolitan Planning Organization assigned the Belcher Road segments in the vicinity of this site a level of service (LOS) C. The proposed land use amendment will not decrease the existing capacity of any of the surrounding roadways and will not have a negative effect on the segment's level of service as the proposed category is less intensive than the current category. Specific uses in the current and proposed zoning districts have also been analyzed for the level of vehicle trips that could be generated based on the Institute of Transportation Engineer's Manual. Dwelling Daily Net Increase PM Net Increase Uses Units/ Trips of Average Peak of PM Peak Beds Daily Trips Trips Trips Existing Zoning/Future Land Use Plan Existing Use Nursing Home (620) 132 beds 344 N/A 47 N/A 2.61 trips/beds) Proposed Zoning/Future Land Use Plan Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11013 - Page 4 Proposed Use Nursing Home (620) 2.61 trips/be s 177 beds 461 117 63 16 Other Possible Permitted Uses Residential Condominum/ 59 units 345 1 31 (-16) Townhouse (230) 5.86 trips/dwelling unit Single-family Detached Housing (210) 59 units 564 220 60 13 9.57 trips/dwelling unit The City of Clearwater Engineering Department has concluded that the transportation impacts associated with this land use plan amendment will not result in the degradation of the existing LOS to the surrounding road network, as the traffic generation associated with the proposed amendment will not exceed I% of the existing PM Peak hour trips of Belcher Road. In addition, no impact to the operational efficiency of the signalized intersections within the subject area is anticipated by the proposed amendment. Mass Transit The Citywide LOS for mass transit will not be affected by the proposed plan amendment. The total miles of fixed route service will not change; the subject site is located within %4 mile of an existing transit route; and headways are less than or equal to one hour. Pinellas Suncoast Transit Authority (PSTA) bus service is available along Belcher Road. Water The current future land use plan classification could demand approximately 12,000 gallons per day. Under the proposed future land use plan classification, water demand could approach approximately 15,750 gallons per day. The maximum development potential permitted under the proposed future land use plan classification will not affect the City's current LOS for water. Wastewater The current future land use plan classification could demand approximately 9,600 gallons of wastewater per day. Under the proposed future land use plan classification, sewer demand could approach approximately 12,600 gallons per day. The maximum development potential permitted under the proposed future land use plan classification will not affect the City's currentLOS for wastewater. Solid Waste The current future land use plan classification could result in 121 tons of solid waste per year. Under the proposed future land use plan classification, there could be approximately 159 tons of solid waste generated per year. The maximum development potential permitted under the proposed future land use plan classification will not affect the City's current LOS for solid waste disposal. Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11013 - Page 5 Recreation and Open Space As this is an existing assisted living facility and the use will not change, the proposed land use plan amendment and rezoning will not impact the LOS of recreational acreage or facilities. V. IMPACT ON NATURAL ENVIRONMENT [Section 4-603.F.5.] As there are no wetlands on the subject site that could be impacted by future development, the natural environment will not be affected. In addition, the Preservation zoning district located on the southern portion of the subject parcel is not included as part of this application and will be preserved into the future. VI. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY DEVELOPMENT CODE AND CITY REGULATIONS [Sections 2-1201.1 & 4-602.F.I. and.2.] The proposed RLM future land use plan classification permits a density of 10.0 dwelling unit per acre, while the existing RU future land use classification permits a less intensive density of 7.5 dwelling units per acre. The size of the subject site is 257,439 square feet and exceeds the lot area requirement of 20,000 square feet and minimum lot width requirement of 100 feet for the assisted living facility use in the MDR zoning district. Therefore, the parcel meets the size requirements of the proposed District and the existing uses are permitted in the Institutional District. Approval of this land use plan amendment and zoning district designation does not guarantee the right to develop on the subject property. Transportation concurrency must be met, and the property owner will have to comply with all laws and ordinances in effect at the time development permits are requested. The existing and proposed use of this property as an assisted living facility is consistent with the Medium Density Residential zoning district regulations. SUMMARY AND RECOMMENDATIONS: An amendment to the Future Land Use Plan from Residential Urban (RU) to Residential Low Medium (RLM) for the subject property is being requested in order to allow the expansion of an existing assisted living facility. The neighborhood is surrounded by single-family residential dwellings to the south, east and west, as well as outdoor retail sales and service to the east; and multi-family residential dwellings to the north. The proposed Residential Low Medium Future Land Use Plan classification is consistent with the existing MDR, Medium Density Residential zoning district and with both the City and the Countywide Comprehensive Plans, is compatible with the surrounding area, does not require nor Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11013 - Page 6 affect the provision of public services, is compatible with the natural environment and is consistent with the development regulations of the City. The Planning Department recommends APPROVAL of the following actions on this application: 1. Amend the Future Land Use Plan designation of 2551 Montclair Road from Residential Urban (RU) to Residential Low Medium (RLM). Prepared by Planning Department Staff: Marc A. Mariano, Planner Attachments Application Location Map Aerial Photograph Land Use Plan Map Zoning Map Existing Surrounding Uses Site Photographs S:Planning DepartmenW D BlLand Use A mendmentslL UZ 2003T UZ2003-11013 Beckett Lake Lodge, Inc 2155 Montclair R&L UZ2003-11013 Beckett Lake Lodge staff report.doc Staff Report - Community Development Board - February 17, 2004 - Case LUZ2003-11013 - Page 7 WILLOW TREE TRAL 711 PEA BUN 9T ?: ? cYVaFSS Parrr rnN ux c ° w f SPf? ? 0-dc 8 KNEW T DR RIF.Yft1PBT CH ? ? ? 3 W eanw ca dvr JAMAJCAN BJW W Fmrbu -t`? { ,(,p 1 WpGEV.'JCiD Ck. F yob N' g RR? .ITrLE eihl]( 4 ? CH RiSH a FNA1N Wt I Ofi PA:4 DR n ? BR4A? ,?,RD - ? mp W a ? S Cp fA RGN ?` IwTOVJ ?: E :' I Fl wAr ,?u,RO OPf:E DR ? ?y ??D '? ? ? R WAY ?tiN ? Lam. ALTON DR VE GHECAN W L s '' W RNAM U AS. D ow' E 3 F?K,NI>u ^ ro fEALY Cnu J PROJECT w ECJE?IUJ KAY LY mE SITE STR Of,N fME ? EET C.0. 600 - T EW SETON x M w RT ER OAKS DR Bf46wk SPANISH DR 6 i a.w PA F CANA1I.U'J WAY O S FRANCIS BUFORD g O [AWN DO fli BRAID DR i GAVLE MONTCLAIR C.R. SSA: RADCLIFFE DR N Y BECK Ilk ., 0 E $ Z ?? ul ? &u? Tns I? S GS ON V OR rc i SUN TREE OR C pca.TH AV$i1C118 AlA A 'NAY E ¢ L 4 f0 8. o G ?C w AW RI' ¢ a.n.i ww r4 HARTF O A /?r r Q Q ° HASTINGS LA 'JNSET POINT ROAD SUNSET GROVE GROVE LA ALIR]GHT DR $ Y, ¢ 7MAME5 ST g Z a O > f2 i & o?o O 9 w .SlfllrGALE BLVD p ? a m VANDERBILT DR $ vANDER6ILT VANDERPILT ;y Y ME7 61 3 MANOR BLVD N? G ' 'lMP0F1L u ¢ ?-MLT ST ---\ Z CyeV j I`1 3 I I ' a - r.=THERINGTON u - SIP ' O ??_ s IAOOON zlrz Rp P S WPOH Ibt L . Location Map Owner: Beckett Lake Lodge, Incorporated Case: LUZ2003-11013 Site: 2155 Montclair Road Property Size (Acres): 5.91 Land Use Zoning PIN: 01/29/15/00000/140/0100 From : RU MDR To: RLM MDR Atlas Page: 2538 "«- ?.. a.? !6a??° I ? r? (?! !l a. 44 Sri., 4 K` r Aft bw T -.4 ?Y W- i .. f? W WAY Aerial Photograph Owner: Beckett Lake Lodge, Incorporated Case: LUZ2003-11013 Site: 2155 Montclair Road Property Size (Acres): 5.91 Land Use Zoning PIN: 01/29/15/00000/140/0100 From : RU MDR To: RLM MDR Atlas Page: 253B R R P P - i_ 7 RM h, r RU UTOP N DRIVE W MONTCLAIR ROAD --------------------- --------- -RL yg5, RLM _ -- '- _ 5---- -- 0 1,96 RU rh p 9 SUN TREE DRIVE ;_____ . m ?ry •__ CN __-__ WATER ------------ ab ' WATE U d L WA TER ?9s ry HARTFORD WAY _---- --- 215$ ' ° 19sr _- __ ---- 65 Future Land Use Plan Map Owner: Beckett Lake Lodge, Incorporated Case: LUZ2003-1 1 01 3 Site: 2155 Montclair Road Property Size(Acres): 5.91 Land Use Zoning PIN: 01/29/15/00000/140/0100 From : RU MDR To: RLM MDR Atlas Page: 253B -1 S RM-1 S r ----- UTOPIAN DR W -------------- MONTCLAIR RD LMDR -- ----------- MDR ---; - "D-7.5 N N m - - SUN TREE DR p _- o. y ro w - P --- --- i 21$8 , r - .2147 2164 131 -"r 165 21701 Zoning Map Owner: Beckett Lake Lodge, Incorporated Case: LUZ2003-11013 Site: 2155 Montclair Road Property Size (Acres): 5.91 Land Use Zoning PIN: 01/29/15/00000/140/0100 From : RU MDR To: RLM MDR Atlas Page: 2538 M lti-farily - - -- r sidettiai Open space L OY resid otiai UTOPIAN DR W ------ --------- •---.---•----- MONTCLAIR RD residen _ cV 1 cv 1 ct _ to Sh, "lily m Water ?+?? I[ SUN TREE DR j NS' T6i w fa li - ----r sides is - a •-,____,___ b '7935 '-._r? --.?_ -•_ry?R' ',••' at - 2?5 1 r m. rss . o i ? e ____ _ -; v q n ia, --»s T a 1 165 01 , Existing Surrounding Uses Owner: Beckett Lake Lodge, Incorporated Case: LUZ2003-11013 Site: 2155 Montclair Road Property Size(Acres): 5.91 Land Use Zoning PIN: 01/29/15/00000/140/0100 From : RU MDR To: RLM MDR Atlas Page: 253B Property to the west Beckett Lake Lodge, Ltd LUZ2003-11013 2155 Montclair Road Property to the south Property to the north Property to the south Property to the east Site view from the north ORDINANCE NO. 7270-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF MONTCLAIR ROAD, APPROXIMATELY 1,000 FEET WEST OF BELCHER ROAD, CONSISTING OF A PORTION OF SECTION 1, TOWNSHIP 29 SOUTH, RANGE 15 EAST, WHOSE POST OFFICE ADDRESS IS 2155 MONTCLAIR ROAD, FROM RESIDENTIAL URBAN TO RESIDENTIAL LOW MEDIUM; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property as follows: Propert y See attached legal description (LUZ2003-11013) Land Use Category From: Residential Urban To: Residential Low Medium Section 2. The City Commission does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to § 163.3189, Florida Statutes. The Community Development Coordinator is authorized to transmit to the Pinellas County Planning Council an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Plan Element of the City's Comprehensive Plan as amended by this ordinance. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7270-04 2nd Reading ORDINANCE NO. 7246-04 ' o'' AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE EAST AND WEST SIDES OF LAWSON ROAD, APPROXIMATELY 330 FEET WEST OF U.S. HIGHWAY 19 AND 1,200 FEET NORTH OF SUNSET POINT ROAD, CONSISTING OF A PORTION OF LOT 10 AND A PORTION OF LOT 11, BLACKBURNS SUBDIVISION, AND THE ABUTTING LAWSON ROAD RIGHT OF WAY, WHOSE POST OFFICE ADDRESS IS 24698 U.S. HIGHWAY 19 NORTH, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached legal description, including the abutting Lawson Road right of way. (ANX2003-10027) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Commission hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING February 19, 2004 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall- ides Assistant City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance No. 7246-04 SEC. 6, TWP. 29 S., RGE. 16 E. PROJECT NUMBER 001-3113 D E S C R I P T 1 0 N PARCEL I LOT 10, LESS THE EASTERLY 324.00 FEET THEREOF, BLACKBURNS SUBDIVISION, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 24, PAGE 62 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA. LAWS ON ROAD PARCEL THAT PART OF THE EASTERLY 60.00 FEET OF LOT 11 LYING NORTH OF THE WESTERLY EXTENSION OF THE SOUTHERLY BOUNDARY OF LOT 10, ALL OF BLACKBURNS SUBDIVISION ACCORDING, TO THE PLAT THEREOF RECORDED IN PLAT BOOK 24, PAGE 62 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA. PARCE L 11 LOT 11 , LESS THAT PORTION OF SAID LOT 11 LYING SOUTH OF THE WESTERLY EXTENSION OF THE NORTHERLY BOUNDARY OF -LOT 6, ALSO LESS THE EAST 60:00 FEET OF THAT PART OF SAID LOT 11 LYING NORTH OF THE WESTERLY EXTENSION OF THE NORTHERLY BOUNDARY OF SAID LOT 6, ALL OF BLACKBURNS SUBDIVISION, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 24, PAGE 62 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA. ALSO LESS : FROM THE NORTHWEST CORNER OF SAID LOT 11 FOR A POINT OF BEGINNING, RUN PARALLEL TO THE CENTER LINE OF COUNTY ROAD 194, SOUTH 89'46' 13" EAST 228.47 FEET, THENCE SOUTH 01'02'38" WEST 509.00 FEET; THENCE NORTH 89'46'13" WEST 229.92 FEET, THENCE ALONG THE WEST SIDE OF SAID LOT 11, NORTH 01'12'28" EAST 508.00 FEET TO THE POINT OF BEGINNING. ALSO LESS THAT POR11ON LYING WEST OF THE EASTERLY BOUNDARY OF THE FOLLOWING DESCRIBED LAND DEEDED TO FLORIDA POWER CORPORATION: BEGINNING AT A POINT ON THE WEST BOUNDARY OF LOT 11, BLACKBURN SUBDIVISION, RUN NORTH 0'54'23" EAST 260.25 FEET FROM THE SOUTHWEST CORNER OF SAID LOT 11, THENCE NORTH 0'54'23" EAST 1015.46 FEET, THENCE NORTH 89'56'19" EAST 228.47 FEET, THENCE SOUTH 0'52'10" WEST 1015.46 FEET, THENCE SOUTH 89'56'19" WEST 229.12 FEET TO THE POINT OF BEGINNING. ALSO LESS: COMMENCE AT THE SOUTHWEST CORNER OF SAID LOT 11'; THENCE ALONG THE WESTERLY BOUNDARY OF SAID LOT 11, N.01'12'28"E., 260.25 FEET TO THE POINT OF BEGINNING; THENCE N.01'12'28'E., 238.01 FEET; THENCE S.89'46'13"E., 228.97 FEET; THENCE S.01'10'17"W., 238.01 FEET; THENCE ALONG THE WESTERLY EXTENSION OF THE NORTHLY BOUNDARY OF LOT 6, BLACKBURNS SUBDIVSION, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 24, PAGE 62 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, N.89'46'13"W., 229.12 FEET TO THE POINT OF BEGINNING. CONTAINING 10.67 ACRES, MORE OR LESS NOT A SURVEY SHEET 2 OF 3 DATE BLACKBURNS Ilift® 10/23/03 SUBDIVISION PV ?7FESSIONAL SURVE-fiNG ANNEXATION 9915 R. 590, SUITE 1 EXH I B I T CLEARWATER, 33759 (727) 669-0522 r r - c? mX I - __ •___ - __ 'r- -_ ? ?, - yam ?c' , r - ------------ - ' n-.? ------ --- ,. - SARK S ?. . ,. r ; V _ T r4--- ----------------- ------------ -------------- ---- _ ___ ___ _____ i 11 ? 1 Proposed Annexation Owners: George C. Clark Investments, LTD Case: ANX2003-10027 Site: 24698 U.S. 19 North Property Size (Acres): 13.03 R.O.W. Size (Acres): 1.3 Land Use Zoning R/O/R, RU & CPI 8, R6(County) PIN: 06/29/16/09072/000/1000 From : Water To: RM & Water/Overlay MDR Atlas Page: ` 254B Feature Exhibit A Ordinance NO. 7246-04 0-;t- 2nd Reading ORDINANCE NO. 7285-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE SALE OF ALCOHOLIC BEVERAGES, AMENDING CHAPTER 22, PARKS, BEACHES, RECREATION, ARTICLE II, USE REGULATIONS, SECTION 22.59, POSSESSION OF ALCOHOLIC BEVERAGES; PROVIDING FOR EXCEPTIONS TO THE PROHIBITION ON THE SALE, CONSUMPTION OR POSSESSION OF ALCOHOL ON PARK PROPERTY; PROVIDING AN EFFECTIVE DATE. WHEREAS, The Code of Ordinances currently provides for and enumerates certain exceptions to the prohibition on the sale, consumption or possession of alcohol on park property where the same has been authorized by the terms of a lease or other agreement approved by the city commission; and WHEREAS, additional facilities qualifying for the same exception should, at this time, be added to those currently enumerated; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Chapter 22, Parks, Beaches, Recreation, Article 2, Use Regulations, is hereby amended as follows: Sec. 22.59 Possession of alcoholic beverages. No person shall sell, consume or have in his possession any alcoholic beverage as defined in section 6.21 of any form on any park property. This prohibition shall not apply to the Performing Arts Center and Theater, to the Harborview Center, to any portion within a public building when rented to private parties, or to Jack Russell Stadium, to the Clearwater Country Club golf course, the Clearwater Executive Golf Course, Bright House Networks Field, and to the fenced in area at the Clearwater Community Sailing Center, when the sale or consumption of alcoholic beverages has been authorized by the terms of any lease or other agreement approved by the city commission, or to events held pursuant to an alcoholic beverage special event permit issued under the provisions of sections 22.88 through 22.91. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING March 2, 2004 Ordinance No. 7285-04 r I PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Brian J. Aungst Mayor-Commissioner Attest: Laura Lipowski Assistant City Attorney Cynthia E. Goudeau City Clerk 2 Ordinance No. 7285-04 jo.1 2nd Reading ORDINANCE NO. 7286-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE SALE OF ALCOHOLIC BEVERAGES, AMENDING CHAPTER 6, ALCOHOLIC BEVERAGES, ARTICLE II, OPERATION OF ESTABLISHMENTS, DIVISION 1, SECTION 6.31(4)(c) AND (d) PROHIBITED ACTS, CODE OF ORDINANCES; PROVIDING FOR EXCEPTIONS TO THE PROHIBITION ON THE SALE OR CONSUMPTION OF ALCOHOL OR POSSESSION OF AN OPEN OR UNSEALED CONTAINER CONTAINING AN ALCOHOLIC BEVERAGE IN ANY PUBLIC PARK OR PUBLIC BUILDING; PROVIDING AN EFFECTIVE DATE. WHEREAS, The Code of Ordinances currently provides for and enumerates certain exceptions to the prohibition on the sale and consumption of alcohol or possession of open containers containing alcohol in a public park or public building where the same has been authorized by the terms of a lease or other agreement approved by the city commission; and WHEREAS, additional facilities qualifying for the same exception should, at this time, be added to those currently enumerated; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Chapter 6, Alcoholic Beverages, Article II, Operation of Establishments, Division 1, Generally, Code of Ordinances is amended to read as follows: Sec. 6.31. Prohibited acts. (1) It shall be a violation for any person licensed to operate an alcoholic beverage establishment, or employed by or acting as an agent of any such establishment, and who sells or causes to be sold any alcoholic beverage, to permit such beverage to be consumed on any property under the control, directly or indirectly, of the licensee, except within the area of the premises which is licensed for such sales and consumption. (4) It shall be a violation for any person to sell or consume any alcoholic beverage, or to possess any opened or unsealed container containing an alcoholic Ordinance No. 7286-04 beverage, at the following places, except pursuant to an alcoholic beverage special event permit issued under the provisions of section 22.88 through 22.91 or pursuant to a sidewalk cafe permit issued under the provisions of section 3- 201 C. of the Land Development Code: (c) In any public park. For the purposes of this subsection, the term "park" shall mean all parks and athletic fields, and all grounds used by the city for park or playground purposes, excluding Jack Russell Stadium, aad the Clearwater Country Club Golf Course, Clearwater Executive Golf Course, Bright House Networks Field and to the fenced in area at the Clearwater Community Sailing Center, when the sale or consumption of alcoholic beverages has been authorized by the terms of any lease or other agreement approved by the city commission. (d) In any public building, except in any portion of a public building when rented to private parties. This prohibition shall not apply to the Performing Arts Center and Theater or the Harborview Center. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING March 2, 2004 PASSED ON SECOND AND FINAL READING AND ADOPTED Brian J. Aungst Mayor-Commissioner Approved as to form: Attest: L.' Laura Lipowski Assistant City Attorney Cynthia E. Goudeau City Clerk 2 Ordinance No. 7286-04 Pw l City Co m mission Clea eater Agenda Cover Memorandum Tracking Number: 454 Actual Date: 03/18/2004 Subject / Recommendation: Approve three Consent Order Agreement Amendments with the Florida Department of Environmental Protection (FDEP) extending the Consent Order completion dates from December 31, 2004, to December 31, 2005 and authorize the appropriate officials to execute same. Summary: On December 9, 2002, the City entered into three Consent Order Agreements with FDEP (one for each Wastewater Treatment Plant). The Consent Order Agreements address wastewater treatment compliance issues concerning copper levels, fecal coliform bacteria, trihalomethane (THM) levels, and toxicity concerns. To date, fecal coliform bacteria, copper and toxicity levels meet the requirements of the order. The completion date in the original agreements was December 31, 2004. The purpose of the one-year extension is to provide additional time for completion of the Consent Order in-kind project and to allow sufficient time for THM compliance. There are no additional costs associated with these agreements. The original Orders contained an option to pay $97,500 in penalties, or pay $26,400 in penalties and conduct an in-kind project for $106,650. Copies of the Agreements are available for review in the Official Records and Legislative Services office. Originating: Public Utilities Section Consent Agenda Category Agreements/Contracts - without cost Number of electronic documents attached: 3 Public Hearing: No Financial Information: Review Approval Andv Neff Garrv Brumback Leslie Dounall-Sides Bill Horne 02-18-2004 11:54:10 02-24-2004 14:30:27 02-19-2004 11:24:06 03-03-2004 11:05:54 Cyndie Goudeau 03-04-2004 16:45:10 WI L City Commission C eanvate - Agenda Cover Memorandum Tracking Number: 455 Actual Date: 03/18/2004 Subiect / Recommendation: Award a contract for the purchase of a 2004 front loader vehicle body to Heil Environmental Industries Ltd of Chattanooga, Tennessee for $53,655.00 in accordance with section 2.564 (1)(d) of the Code of Ordinances (Other Governmental Entities)and authorize the appropriate officials to execute same;approve a mid-year,FY 2003/04, budget amendment increasing the lease purchase financing budget by $11,926.15; and authorize funding under the City's master lease agreement for the total purchase price. Summary: . The Solid Waste/General Services Department is using the St. Petersburg, Fl. bid #6211 to Heil Environmental Industries, Ltd. for the acquisition of a 2004 Heil Durpack Front Loader body at a cost of $53,655.00, a very favorable price. . This body will be installed on a Peterbilt chassis which has been purchased separately to save money. . This is an in-kind replacement of the 1994 Peterbilt front loader (G957). . Lease purchase funding in the amount of $41,728.85 is available in project #315-96806, Recycling Equipment Replacements. Additional lease purchase funding of $11,926.15 will be provided by a mid-year,FY2003/04 budget amendment. The current Recycling operating budget has sufficient funding to cover the debt service payments for this purchase. Originating: Solid Waste/General Services Section Consent Agenda Category Agreements/Contracts - with cost Number of electronic documents attached: 1 Finanr.ial Information- Type: Lease Option Bid Required? No Bid Exceptions: Other Government Bid Other Contract? City of St. Petersburg #6211 In Current Year Budget? Yes Budget Adjustment: Yes City Commission Clelanvat,er Agenda Cover Memorandum Budget Adjustment Comments: Lease Purchase financing in Recycling's Capital Imp rovement Project needs additional $11,926.15 Current Year Cost: $2,910.71 Annual Operating Cost: $11,942.83 For Fiscal Year: 09/30/2004 to 09/30/2009 Total Cost: $58,214.16 Appropriation Code(s) Amount Comments 315-96806-564100-534 $53,655.00 Lease Purchase Financing in CIP 426-02043-571300-582 $53,655.00 Principal Repayments over 5 years 426-02043-572300-534 $4,559.17 Estimated Interest Expense over 5 years. Review Approval Boh Brumback Cvndie Goudeau Tina Wilson Garrv Brumback Laura Lipowski Bill Horne 02-19-2004 16:16:39 03-05-2004 08:12:46 02-19-2004 16:24:34 02-28-2004 16:54:13 02-24-2004 10:15:54 03-04-2004 21:41:49 11.3 City Commission Clearwater Agenda Cover Memorandum Tracking Number: 438 Actual Date: 03/18/2004 Subject / Recommendation: Approve 1st Amendment to the Cooperative Funding Agreement with the Southwest Florida Water Management District (SWFWMD) to extend the contract period and adjust the project scope with no change in cost and authorize the appropriate officials to execute same. Summary: This item is an amendment to the original Cooperative Funding Agreement signed April 9, 2001. The original agreement was to provide SWFWMD funding in the amount of $2,103,985, in support of constructing reclaimed water systems along Drew Street from McMullen-Booth Road to Old Coachman Road, and along Union Street from McMullen-Booth Road to the Elysium area. The amendment will extend the contract period from the current expiration date of December 31, 2004 to December 31, 2005. The scope of the project and a line item within the budget will be adjusted to allocate the SWFWMD 50% grant funds to transmission piping design and construction costs to achieve maximum grant funding. The amended project includes reclaimed water transmission piping required to accommodate the new Bright House Networks Field (Phillies Stadium) and crossing of US 19 outside of the Drew Street interchange construction zone. This is a no-cost change in the Agreement between the City and SWFWMD. Originating: Public Utilities Section Consent Agenda Category Agreements/Contracts - without cost Number of electronic documents attached: 1 Public Hearing: No Financial Information: Review Approval Andv Neff Garrv Brumback Leslie. Dollaall-Sirlps Bill Horne 02-13-2004 11:01:20 02-24-2004 14:17:59 02-13-2004 14:10:29 03-03-2004 11:07:50 Cvndie Goudeau 03-04-2004 16:47:20 1 .H C Clearwater ity Co m mission PW3 Agenda Cover Memorandum Tracking Number: 446 Actual Date: 03/18/2004 Subject / Recommendation: Approve a Local Agency Program (LAP) Agreement between the City of Clearwater and the Florida Department of Transportation (FDOT) in the amount of $280,000 for resurfacing of S.R. 60 (Cleveland Street) from Fort Harrison Avenue to Osceola Avenue and authorize the appropriate officials to execute same. Summary: This LAP agreement is to provide for the City to administer a portion of the FDOT project to resurface S.R. 60 from Fort Harrison Avenue to Island Way. Under this agreement the City will complete the resurfacing between Fort Harrison Avenue and Osceola Avenue, with reimbursement from the FDOT in an amount not to exceed $280,000. The work will be done as a part of the Cleveland Street Streetscape project in 2005. FDOT will also complete their portion of the project between the west end of the new Memorial Causeway bridge and Island Way in 2005. Sufficient funds are available in Capital Improvement Project 92269, Downtown Streetscape, to complete the resurfacing prior to FDOT reimbursement. A copy of the agreement is available for review at the Official Records and Legislative Services office. Originating: Engineering Section Consent Agenda Category Agreements/Contracts - with cost Number of electronic documents attached: 1 Public Hearing: No Financial Inform ation: Type: Capital Expenditure Bid Required? Yes In Current Year Budget? Yes Budget Adjustment: No Review Approval Michael Ouillen 02-20-2004 09:45:35 Cleanvater City Comm ission Agenda Cover Memorandum Cvndie Gnwieau 03-04-2004 16:44:21 Tina Wil-,nn 02-20-2004 15:54:25 Garrv Brumhack 02-28-2004 16:55:19 Brvan Ruff 02-23-2004 10:02:04 Bill Horne 03-03-2004 11:04:08 P,() 3 FORM 525-010-40 CONSTRUCTION OGC - 02/01 State of Florida Department of Transportation LOCAL AGENCY PROGRAM AGREEMENT FPN: 403730 2 54 01 Fund: DDR FLAIR Approp: 088849 Federal No: Org. Code: 55074010706 FLAIR Obj.: 790089 FPN: Fund: FLAIR Approp: Federal No: Org. Code: FLAIR Obj.: County No. 15 (PINELLAS) Contract No: Vendor No.: VF596000239001 Catalog of Federal Domestic Assistance (CFDA): 20.205 Highway Planning and Construction THIS AGREEMENT, made and entered into this day of , 2004 by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the Department, and THE CITY OF CLEARWATER, hereinafter called the Agency. WITNESSETH: WHEREAS, the Agency has the authority to enter into said Agreement and to undertake the project hereinafter described, and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including the implementation of an integrated and balanced transportation system and is authorized under Section 334.044, Florida Statutes to enter into this Agreement; NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as follows: 1.0 Purpose of Agreement: The purpose of this Agreement is to provide for the Department's participation in the RESURFACING OF SR 60 FROM OSCEOLA AVENUE TO FORT HARRISON AVENUE, and as further described in Exhibit "A" attached hereto and by this reference made a part hereof, hereinafter called the project, and to provide Departmental financial assistance to the Agency and state the terms and conditions upon which such assistance will be provided and the understandings as to the manner in which the project will be undertaken and completed. 1.01 Modifications and Additions: Exhibit(s) A and B are attached hereto and by this reference made a part hereof. 2.00 Accomplishment of the Project: 2.01 General Requirements: The Agency shall commence, and complete the project as described in EXHIBIT "A" with all practical dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions herein, and all applicable laws. The project will be performed in accordance with all applicable Department procedures, guidelines, manuals, standards, and directives as described in the Department's Local Agency Program Manual, which by this reference is made a part hereof as if fully set forth herein. A full time employee of the Agency, qualified to ensure that the work being pursued is complete, accurate, and consistent with the terms, conditions, and specifications of this Agreement shall be in charge of each project. 2.02 Expiration of Agreement: The Agency agrees to complete the project on or before DECEMBER 31. 2006. If the Agency does not complete the project within this time period, this Agreement will expire on the last day of scheduled completion as provided in this paragraph unless an extension of the time period is requested by the Agency and granted in writing by the DEPARTMENT prior to the expiration of the Agreement. Expiration of this Agreement will be considered termination of the project. The cost of any work performed after the expiration date of the Agreement will not be reimbursed by the Department. 2.03 Pursuant to Federal, State, and Local Law: In the event that any election, referendum, approval, permit, notice, or other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this Agreement or to undertake the project hereunder, or to observe, assume or carry out any of the provisions of the Agreement, the Agency will initiate and consummate, as provided by law, all actions necessary with respect to any such matters so requisite. 2.04 Funds of the Agency: The Agency shall initiate and prosecute to completion all proceedings necessary, including Federal- aid requirements, to enable the Agency to provide the necessary funds for completion of the project. FORM 525-010-40 CONSTRUCTION OGC - 02/01 2.05 Submission of Proceedings, Contracts and Other Documents: The Agency shall submit to the Department such data, reports, records, contracts and other documents relating to the project as the Department and the Federal Highway Administration may require. 3.00 Project Cost: 3.01 Total Cost: The estimated total cost of the project is $280,000 (two hundred eighty thousand dollars). This amount is based upon the schedule of funding in Exhibit "B" attached hereto and by this reference made a part hereof. The AGENCY agrees to bear all expenses in keeping with the Project Scope that are in excess of the estimated total cost of the project and any deficits involved. The schedule of funding may be modified by mutual agreement as provided for in 4.00. 3.02 Department Participation: The Department agrees to participate, including contingencies, in the project cost to the extent provided in Exhibit "B". This amount includes Federal-aid funds which are limited to the actual amount of Federal- aid participation. 3.03 Limits on Department Funds: Project costs eligible for Department participation will be allowed only from the date of this Agreement. It is understood that Department participation in eligible project costs is subject to: a) Legislative approval of the Department's appropriation request in the work program year that the project is scheduled to be committed; b) Availability of funds as stated in paragraphs 3.04 and 3.05 of this Agreement; c) Approval of all plans, specifications, contracts or other obligating documents and all other terms of this Agreement; d) Department approval of the project scope and budget at the time appropriation authority becomes available. 3.04 Appropriation of Funds: The Department's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. If the Department's funding for this project is in multiple fiscal years, funds approval from the Department's Comptroller must be received each fiscal year prior to costs being incurred. See Exhibit B for funding levels by fiscal year. Project costs utilizing these fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when funds are available. 3.05 Multi-Year Commitment: In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: "(a) The department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of $25,000 and which have a term for a period of more than 1 year." 3.06 Notice to Proceed: No cost may be incurred under this contract until the Agency has received a Notice to Proceed from the Department. 3.07 Limits on Federal Participation: Federal-aid funds shall not participate in any cost which is not incurred in conformity with applicable Federal and State law, the regulations in 23 C.F.R. and 49 C.F.R., and policies and procedures prescribed by the Division Administrator of the Federal Highway Administration (FHWA). Federal funds shall not be paid on account of any cost incurred prior to authorization by the FHWA to the Department to proceed with the project or part thereof involving such cost. (23 CFR 1.9 (a)). If FHWA or the Department determines that any amount claimed is not eligible, Federal participation may be approved in the amount determined to be adequately supported, the Department FORM 525-010-40 CONSTRUCTION OGC - 02/01 shall notify the Agency in writing citing the reasons why items and amounts are not eligible for Federal participation. Where correctable non-compliance with provisions of law or FHWA requirements exists, Federal funds may be withheld until compliance is obtained. Where non-compliance is not correctable, FHWA or the Department may deny participation in parcel or project costs in part or in total. For any amounts determined to be ineligible for Federal reimbursement for which the Department has advanced payment, the Agency shall promptly reimburse the Department for all such amounts within 90 days of written notice. 4.00 Project Estimate and Disbursement Schedule: Prior to the execution of this Agreement, a project schedule of funding, shall be prepared by the Agency and approved by the Department. The Agency shall maintain said schedule of funding, carry out the project and shall incur obligations against and make disbursements of project funds only in conformity with the latest approved schedule of funding for the project. The schedule of funding may be revised by mutual written agreement between the Department and the Agency. If revised, a copy of the revision should be forwarded to the Department's Comptroller and to the Department's Federal-Aid Program Office. No increase or decrease shall be effective unless it complies with fund participation requirements established in Exhibit "B" of this Agreement and is approved by the Department's Comptroller. 5.00 Records: 5.01 Establishment and Maintenance of Accounting Records: Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five (5) years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred includes the Agency's general accounting records and the project records, together with supporting documents and records, of the Agency and all subcontractors performing work on the project and all other records of the Agency and subcontractors considered necessary by the Department for a proper audit of costs. If any litigation, claim, or audit is started before the expiration of the five (5) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 5.02 Costs Incurred for the Project: The Agency shall charge to the project account all eligible costs of the project. Costs in excess of the latest approved schedule of funding or attributable to actions which have not received the required approval of the Department shall not be considered eligible costs. 5.03 Documentation of Project Costs: All costs charged to the project, including any approved services contributed by the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers evidencing in proper detail the nature and propriety of the charges. 5.04 Audit Reports: Recipients of Federal and State funds are to have audits done annually using the following criteria: Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, and name of the awarding Federal agency. State awards will be identified using the Catalog of State Financial Assistance (CSFA) title and number, award number and year, and name of the awarding State Agency. In the event that a recipient expends $300,000 or more in Federal awards in its fiscal year, the recipient must have a single or program specific audit conducted in accordance with the United States Office of Management and Budget (OMB) Circular A-133. If a recipient expends less than $300,000 in Federal awards during its fiscal year, an audit conducted in accordance with the OMB Circular A-133 is not required. If a recipient expends less than $300,000 in Federal awards during its fiscal year and elects to have an audit conducted in accordance with OMB Circular A-133, the cost of the audit must be paid from non-Federal funds. Reporting Packages and management letters generated from audits conducted in accordance with OMB Circular A-133 shall be submitted to the awarding FDOT office, by the recipient, within 30 days of receiving it. The aforementioned items are to be received by the appropriate FDOT office no later than 9 months after the end of the recipient's fiscal year. The recipient shall follow up and take corrective action on audit findings. Preparation of a summary schedule of prior year audit findings, including corrective action and current status of the audit finding is required. Current year audit findings require corrective action and status of finding. FORM 525-010-40 CONSTRUCTION OGC - 02/01 Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is completed or the dispute is resolved. Access to project records and audit work papers shall be given to the FDOT, the Comptroller, and the Office of the Auditor General. The recipient shall submit required audit documentation as follows A Reporting Package and Data Collection Form for each audit conducted in accordance with OMB Circular A-133 shall be sent to: Federal Audit Clearinghouse Bureau of the Census 1201 East 10'h Street Jefferson, IN 47132 5.05 Inspection: The Agency shall permit, and shall require its contractors to permit, the Department's authorized representatives and authorized agents of the Federal Highway Administration to inspect all work, workmanship, materials, payrolls, records and to audit the books, records and accounts pertaining to the financing and development of the project. The Department reserves the right to unilaterally cancel this Agreement for refusal by the Agency or any contractor, sub- contractor or materials vendor to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received in conjunction with this Agreement. (Section 287.058(1)(c), Florida Statutes) 5.06 Uniform Relocation Assistance and Real Property Statistical Report: For any project requiring additional right of way, the Agency must submit to the Department an annual report of its real property acquisition and relocation assistance activities on the project. Activities shall be reported on a federal fiscal year basis, from October 1 through September 30. The report must be prepared using the format prescribed in 49 CFR 24, Appendix B and be submitted to the Department no later than October 15 each year. 6.00 Requisitions and Payments: Requests for reimbursement for fees or other compensation for services or expenses incurred shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. (Section 287.058(1)(a), Florida Statutes) All recipients of funds from this agreement, including those contracted by the Agency, must submit bills for any travel expenses, when authorized by the terms of this agreement, in accordance with Section 112.061 Florida Statutes and Chapter 3-Travel of the Department's Disbursement Operations Manual, Topic 350-030-400. (Section 287.058(1)(b), Florida Statutes) If, after project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under any agreement which it has with the Agency owing such amount if, upon demand, payment of the amount is not made within 60 days to the Department. Offsetting any amount pursuant to this section shall not be considered a breach of contract by the Department. 7.00 The Department's Obligations: Subject to other provisions hereof, the Department will honor requests for reimbursement to the Agency in amounts and at times deemed by the Department to be proper to ensure the carrying out of the project and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may elect by notice in writing not to make a payment if: 7.01 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or any supplement thereto or amendment thereof, or in or with respect to any document or data furnished therewith or pursuant hereto; 7.02 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties or obligations which may jeopardize or adversely affect the project, the Agreement or payments to the project; 7.03 Approval by Department: The Agency shall have taken any action pertaining to the project, which under this FORM 525-010-40 CONSTRUCTION OGC - 02/01 Agreement, requires the approval of the Department or has made related expenditure or incurred related obligations without having been advised by the Department that same are approved; 7.04 Conflict of Interests: There has been any violation of the conflict of interest provisions contained herein; or 7.05 Default: The Agency has been determined by the Department to be in default under any of the provisions of the Agreement. 7.06 Federal Participation: The Department may suspend or terminate payment for that portion of the project which the FHWA, or the Department acting in lieu of the FHWA, may designate as ineligible for Federal-aid. 7.07 Disallowed Costs: In determining the amount of the payment, the Department will exclude all projects costs incurred by the Agency prior to the effective date of this Agreement or the date of authorization, costs incurred after the expiration of the Agreement, costs which are not provided for in the latest approved schedule of funding for the project, and costs attributable to goods or services received under a contract or other arrangements which have not been approved in writing by the Department. 7.08 Final Invoices: The Agency must submit the final invoice on the project to the Department within 120 days after the completion of the project. Invoices submitted after the 120 day time period will not be paid. 8.00 Termination or Suspension of Project: 8.01 Termination or Suspension Generally: The Department may, by written notice to the Agency, suspend any or all of its obligations under this Agreement until such time as the event or condition resulting in such suspension has ceased or been corrected, or the Department may terminate this Agreement in whole or in part at any time the interest of the Department requires such termination. If the Department determines that the performance of the Agency is not satisfactory, the Department shall have the option of (a) immediately terminating the Agreement or (b) suspending the Agreement and notifying the Agency of the deficiency with a requirement that the deficiency be corrected within a specified time, otherwise the Agreement will be terminated at the end of such time. Suspension of the contract will not affect the time period for completion of the agreement. If the Department requires termination of the Agreement for reasons other than unsatisfactory performance of the Agency, the Department shall notify the Agency of such termination, with instructions as to the effective date of termination or specify the stage of work at which the Agreement is terminated. If the Agreement is terminated before performance is completed, the Agency shall be paid for the work satisfactorily performed. Payment is to be on the basis of substantiated costs. 8.02 Action Subsequent to Notice of Termination or Suspension. Upon receipt of any final termination or suspension notice under this paragraph, the Agency shall proceed promptly to carry out the actions required therein which may include any or all of the following: (a) necessary action to terminate or suspend, as the case may be, project activities and contracts and such other action as may be required or desirable to keep to the minimum the costs upon the basis of which the financing is to be computed; (b) furnish a statement of the project activities and contracts, and other undertakings the cost of which are otherwise includable as project costs. The termination or suspension shall be carried out in conformity with the latest schedule, plan, and cost as approved by the Department or upon the basis of terms and conditions imposed by the Department upon the failure of the Agency to furnish the schedule, plan, and estimate within a reasonable time. The closing out of Federal financial participation in the project shall not constitute a waiver of any claim which the Department may otherwise have arising out of this Agreement. 9.00 Contracts of the Agency: 9.01 Third Party Agreements: Except as otherwise authorized in writing by the Department, the Agency shall not execute any contract or obligate itself in any manner requiring the disbursement of Department funds, including consultant or construction contracts or amendments thereto, with any third party with respect to the project without the written approval of the Department. Failure to obtain such approval shall be sufficient cause for nonpayment by the Department. The Department specifically reserves unto itself the right to review the qualifications of any consultant or contractor and to approve or disapprove the employment of the same. FORM 525-010-40 CONSTRUCTION OGC - 02/01 9.02 Compliance with Consultants' Competitive Negotiation Act: It is understood and agreed by the parties hereto that participation by the Department in a project with an Agency, where said project involves a consultant contract for engineering, architecture or surveying services, is contingent on the Agency complying in full with provisions of Section 287.055, Florida Statutes, Consultants Competitive Negotiation Act. At the discretion of the Department, the Agency will involve the Department in the Consultant Selection Process for all projects. In all cases, the Agency's Attorney shall certify to the Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act. 10.00 Disadvantaged Business Enterprise (DBE) Policy and Obligation: 10.01 DBE Policy: It is the policy of the Department that disadvantaged business enterprises, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with Department funds under this Agreement. The DBE requirements of applicable Federal and State regulations apply to this Agreement. 10.02 DBE Obligation: The Agency and its contractors agree to ensure that Disadvantaged Business Enterprises as defined in applicable Federal and State regulations, have the opportunity to participate in the performance of contracts and this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with applicable Federal and State regulations, to ensure that the Disadvantaged Business Enterprises have the opportunity to compete for and perform contracts. The Agency shall not discriminate on the basis of race, color, national origin or sex in the award and performance of Department assisted contracts. 10.03 Disadvantaged Business Enterprise (DBE) Obligations: If Federal Transit Administration or FHWA Funding is a part of this project, the Agency must comply with applicable Federal and State regulations. 11.00 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (Applicable to all Federal-aid contracts - 49 CFR 29) By signing and submitting this Agreement, the Agency is providing the certification set out below: The inability of the Agency to provide the certification set out below will not necessarily result in denial of participation in this covered transaction. The Agency shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the Department's determination whether to enter into this transaction. However, failure of the Agency to furnish a certification or an explanation shall disqualify such the Agency from participation in this transaction. The certification in this clause is a material representation of fact upon which reliance was placed when the Department determined to enter into this transaction. If it is later determined that the Agency knowingly rendered an erroneous certification, in addition to other remedies available, Department may terminate this transaction for cause of default. The Agency shall provide immediate written notice to the Department if any time the Agency learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The terms "covered transaction," "debarred," "suspended," ineligible," "lower tier covered transaction," "participant," "person," primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. Contact the Department for assistance in obtaining a copy of those regulations. The Agency further agrees by submitting this Agreement that it shall not knowingly enter into any contracts with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the Department. The Agency further agrees by submitting this Agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the Department, without modification, in all contracts and in all solicitations for contracts. The Agency may rely upon a certification of a prospective sub-contractor that the person is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. The Agency may decide the method and frequency by which it determines the eligibility of its sub-contractors. The Agency FORM 525-010-40 CONSTRUCTION OGC - 02/01 may, but is not required to, check the nonprocurement portion of the "Lists of Parties Excluded From Federal Procurement or Nonprocurement Programs" (Nonprocurement List) which is compiled by the General Services Administration. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of the Agency is not required to exceed that which is normally processed by a prudent person in the ordinary course of business dealings. Unless authorized by the Department, if the Agency knowingly enters into a contract with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available, the Department may terminate this transaction for cause or default. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion: The Agency certifies, by execution of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the Agency is unable to certify to any of the statements in this certification, an explanation shall be attached to this proposal. 12.00 Restrictions, Prohibitions, Controls, and Labor Provisions: 12.01 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall not discriminate against any employee or applicant for employment because of race, age, religion, color, sex, national origin, disability or marital status. The Agency will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, age, religion, color, gender, national origin, disability or marital status. Such action shall include, but not be limited to, the following: employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Agency shall insert the foregoing provision modified only to show the particular contractual relationship in all its contracts in connection with the development of operation of the project, except contracts for the standard commercial supplies or raw materials, and shall require all such contractors to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the project involves installation, construction, demolition, removal, site improvement, or similar work, the Agency shall post, in conspicuous places available to employees and applicants for employment for project work, notices to be provided by the Department setting forth the provisions of the nondiscrimination clause. 12.02 Title VI - Civil Rights Act of 1964: The Agency will comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d), the Regulations of the Federal Department of Transportation issued thereunder, and the assurance by the Agency pursuant thereto. The Agency shall include provisions in all contracts with third parties that ensure compliance with Title VI of the Civil Rights Act of 1964, 49 C.F.R., Part 21, and related statutes and regulations. 12.03 Americans with Disabilities Act of 1990 (ADA): The Agency will comply with all the requirements as imposed by the ADA, the regulations of the Federal government issued thereunder, and assurance by the Agency pursuant thereto. 12.04 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 12.05 Discrimination: In accordance with Section 287.134 F.S., an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and FORM 525-010-40 CONSTRUCTION OGC - 02/01 may not transact business with any public entity. 12.06 Prohibited Interests: Neither the Agency nor any of its contractors or their subcontractors shall enter into any contract, subcontract, or arrangement in connection with the project or any property included or planned to be included in the project in which any member, officer or employee of the Agency or the locality during his tenure or for two years thereafter has any interest, direct or indirect. If any such present or former member, officer or employee involuntarily acquires or had acquired prior to the beginning of his tenure any such interest, and if such interest is immediately disclosed to the Agency, the Agency with prior approval of the Department may waive the prohibition contained in this subsection, provided, that any such present member, officer or employee shall not participate in any action by the Agency or the locality relating to such contract, subcontract, or arrangement. The Agency shall insert in all contracts entered into in connection with the project or any property included or planned to be included in any project, and shall require its contractors to insert in each of their subcontracts, the following provision: "No member, officer or employee of the Agency or of the locality during his tenure or for two years thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof." The provisions of this subsection shall not be applicable to any agreement between the Agency and its fiscal depositories, or to any agreement for utility services the rates for which are fixed or controlled by a Governmental agency. 12.07 Interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the United States shall be admitted to any share or part of the Agreement or any benefit arising therefrom. 13.00 Miscellaneous Provisions: 13.01 Environmental Regulations: The Agency will be solely responsible for compliance with all applicable environmental regulations and for any liability arising from non-compliance with these regulations and will reimburse the Department for any loss incurred in connection therewith. The Agency will be responsible for securing any applicable permits. 13.02 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder to any party other than the Agency. 13.03 When Rights and Remedies Not Waived: In no event shall the making by the Department of any payment to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist on the part of the Agency and the making of such payment by the Department, while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach or default. 13.04 How Agreement Is Affected by Provisions Being Held Invalid: If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected. In such an instance the remainder would then continue to conform to the terms and requirements of applicable law. 13.05 Bonus or Commission: By execution of the Agreement, the Agency represents that it has not paid and, also, agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing hereunder. 13.06 State Law: Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision thereof, perform any other act or do any other thing in contravention of any applicable State law, provided, that if any of the provisions of the Agreement violate any applicable State law, the Agency will at once notify the Department in writing in order that appropriate changes and modifications may be made by the Department and the Agency to the end that the Agency may proceed as soon as possible with the project. 13.07 Contractual Indemnity: To the extent permitted by law, the Agency shall indemnify, defend, save, and hold harmless the Department and all its officers, agents and employees from any claim, loss, damage, cost, charge or expense arising out of any act, error, omission or negligent act by the Agency, its officers, agents or employees during the performance of the Agreement except that neither the Agency, its officers, agents or its employees will be liable under this paragraph for any claim, loss damage, cost, charge or expense arising out of any act, error, omission or negligent act by the Department or any of its officers, agents or employees during the performance of the Agreement. FORM 525-010110 CONSTRUCTION OGC - 02/01 The parties agree that this clause shall not waive the benefits or provisions of Chapter 768.28, Florida Statutes, or any similar provision of law. When the Department receives a notice of claim for damages that may have been caused by the Agency in the performance of services required under this Agreement, the Department will immediately forward the claim to the Agency. The Agency and the Department will evaluate the claim and report their findings to each other within 14 working days and will jointly discuss options in defending the claim. After reviewing the claim, the Department will determine whether to require the participation of the Agency in the defense of the claim or to require the Agency defend the Department in such claim as described in this section. The Department's failure to promptly notify the Agency of a claim shall not act as a waiver of any right herein to require the participation in or defense of the claim by the Agency. The Department and the Agency will each pay its own expenses for the evaluation, settlement negotiations, and trial, if any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all expenses at trial. 13.08 Plans and Specifications: In the event that this Agreement involves constructing and equipping of facilities on the State Highway System, the Agency shall submit to the Department for approval all appropriate plans and specifications covering the project. The Department will review all plans and specifications and will issue to the Agency written approval with any approved portions of the project and comments or recommendations covering any remainder of the project deemed appropriate. After resolution of these comments and recommendations to the Department's satisfaction, the Department will issue to the Agency written approval with said remainder of the project. Failure to obtain this written approval shall be sufficient cause of nonpayment by the Department. 13.09 Right of Way Certification: Upon completion of right of way activities on the project, the Agency must certify compliance with all applicable federal and state requirements. Certification is required prior to advertisement for or solicitation of bids for construction of the project, including those projects for which no right of way is required. 13.10 Agency Certification: The Agency will certify in writing, prior to project closeout, that the project was completed in accordance with applicable plans and specifications, is in place on the Agency facility, that adequate title is in the Agency, and that the project is accepted by the Agency as suitable for the intended purpose. 13.11 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. 13.12 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one in the same instrument. 13.13 Restrictions on Lobbying: Federal: The Agency agrees that no Federally appropriated funds have been paid, or will be paid by or on behalf of the Agency, to any person for influencing or attempting to influence any officer or employee of any Federal agency, a Member of Congress an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. If any funds other than Federally appropriated funds have been paid by the Agency to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The Agency shall require that the language of this section be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. State: No funds received pursuant to this contract may be expended for lobbying the Legislature or a State agency. 13.14 Maintenance: The Agency agrees to maintain any project not on the State System, constructed under this Agreement. If the Agency constructs any improvement on Department right-of-way, the Agency will maintain the FORM 525-01040 CONSTRUCTION OGC - 02/01 improvements made for their useful life. 13.15 Vendors Rights: Vendors (in this document identified as Agency) providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five 5 working days to inspect and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of Banking and Finance. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved. If a payment is not available within 40 days after receipt of the invoice and receipt, inspection, and approval of goods and services, a separate interest penalty in accordance with Section 215.422(3)(b), Florida Statutes, will be due and payable, in addition to the invoice amount to the Agency. Interest penalties of less than one $1 will not be enforced unless the Agency requests payment. Invoices which have to be returned to an Agency because of Agency preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the Department. The Vendor Ombudsman may be contacted at (850)410-9724 or by calling the State Comptroller's Hotline, 1-800-848-3792. IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written. AGENCY STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: Attest: Title: As to form: Attorney By: Donald J. Skelton, P.E. District Director of Transportation Development Attest:_ Title: As to form: District Attorney See attached Encumbrance Form for date of funding approval by Comptroller. FORM 525-010-40 CONSTRUCTION OGC - 02/01 FPN. 403730 2 54 01 EXHIBIT A Project Description and Responsibilities This exhibit forms an integral part of that certain Reimbursement Agreement between the State of Florida, Department of Transportation and THE CITY OF CLEARWATER, dated 2004. PROJECT LOCATION: The project is not on the National Highway System. The project is on the State Highway System. PROJECT DESCRIPTION: This project involves the resurfacing of SR 60/Cleveland Street from Osceola Avenue to Fort Harrison Avenue. SPECIAL CONSIDERATION BY AGENCY: The Agency will be issued Notice to Proceed for the project after final execution of the agreement. Construction related activities conducted prior to Notice to Proceed will not be reimbursed. The Agency will provide to the Department, upon final execution of this agreement, a schedule of the expected completion date and milestones for project construction. SPECIAL CONSIDERATION BY DEPARTMENT: The Department will issue Notice to Proceed to the Agency upon execution of this agreement. FORM 525-01040 CONSTRUCTION OGC - 02/01 AGENCY NAME & BILLING ADDRESS FPN. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 403730 1 54 01 LOCAL AGENCY PROGRAM AGREEMENT EXHIBIT "B" SCHEDULE OF FUNDING PROJECT DESCRIPTION Name SR 60/Cleveland Street Resurfacing Termini Osceola Avenue to Fort Harrison FUNDING TYPE OF WORK B Fiscal Year TOTAL PROJECT FUNDS (z) AGENCY FUNDS (3) STATE & FEDERAL FUNDS P.E. 2002-2003 2003-2004 2004-2005 Total PE Cost Right-of-Way 2002-2003 2003-2004 2004-2005 Total Right of Way Cost Construction 2002-2003 2003-2004 280.000 2004-2005 2005-2006 Total Contract Costs Construction Engineering and Inspection 2002-2003 2003-2004 2004-2005 Total Construction Engineering Total Construction Cost 280,000 ESTIMATED TOTAL COST OF THE PROJECT 280,000 The Department's fiscal year begins on July 1. For this project, funds are not projected to be available until after July Ist each fiscal year. The Department will notify the Agency, in writing, when funds are available. i?.s City Commission P05 E; 1eanv ter Agenda Cover Memorandum Tracking Number: 458 Actual Date: 03/18/2004 Subject / Recommendation: Approve Change Order No. 3 to the Harbor Oaks Reclaimed Water Transmission & Distribution System Improvements (01-0054-UT) contract with Rockdale Pipeline, Inc., of Temple Terrace, Florida increasing the Contract by $434,000.00 for a new contract total of $4,181,176.90 and approve a time extension of seventy-five (75) calendar days for a revised total completion date of June 16, 2004, and that the appropriate officials be authorized to execute same. Summary: The original Contract to construct the Harbor Oaks Reclaimed Water Transmission & Distribution System Improvements (01-0054-UT) was awarded to Rockdale Pipeline, Inc. on May 20, 2003, for a total amount of $3,488,357.40. Administrative Change Order #1 was executed October 13, 2003, and added $40,469.50 to the contract for work to be performed at the Eddie C. Moore Softball Complex Fields 8 & 9. Administrative Change Order #2 was executed December 12, 2003, and added $218,350.00 to the contract total allowing for a new line item to be added to the contract for directional drilling of the 16" reclaimed water pipeline on Bay Street, and for Rockdale Pipeline to perform work in converting a previously installed pipeline located near Coachman Park from a sanitary force main to a reclaimed water line effectively connecting Harbor Oaks to the existing Reclaimed Water System. Change Order #3 will add $434,000.00 to the existing contract total for construction services rendered to install a new sanitary force main by directional drill from Lift Station #9 located at the northeast corner of Bruce Avenue and Lantana Avenue to Lift Station #11 located near Mandalay Avenue and Baymont Street. The existing force main is dilapidated and in need of replacement. Replacement is intended to coincide with the rehabilitation of both lift stations #9 and #10 that are serviced by the proposed force main. This work is being performed utilizing horizontal directional drilling techniques to limit disruption to the residents along the force main route. Rockdale Pipeline's quote was the lowest of two proposals received from qualified contractors deemed able to perform the work. The work will be performed honoring the existing contract rate for similar work. There are sufficient budget and revenue in the Capital Improvement Program project, 315-96693, Force Main Replacement to fund this change order. A copy of the Change Order is available in the Official Records and Le gislative Services office for review. Originating: Engineering Section Consent Agenda Category Construction Contracts - Public Works Originating Number of electronic documents attached: 2 Public Hearing: No City Co m mission Agenda Cover Memorandum Financial Information: Type: Capital Expenditure Bid Required? No Bid Numbers: 02-0081-UT Bid Exceptions: Other Other Contract? Piggy-back of existing contract In Current Year Budget? Yes Budget Adjustment_ No Current Year Cost: $434,000.00 Annual Operating Cost: $0.00 For Fiscal Year: 10/01/2003 to 09/30/2004 Total Cost: $434,000.00 Not to Exceed: $434,000.00 Appropriation Code(s) 315-96693-563800-535-000 Review Approval Michael Ouillen Cvndie Goudeau Amount Comments $434,000.00 Force Main Replacement 02-25-2004 11:31:16 03-11-2004 11:38:23 Clean-pater Tina Wilson Garrv Brumback Bryan Ruff Bill Horne City Commission Agenda Cover Memorandum 02-25-2004 14:50:32 03-05-2004 08:11:06 02-27-2004 13:36:00 03-09-2004 12:22:35 Location Map NORTH Scale 1"=1320' N l? n a °nrio PROJECT L______'C SITE n I City of Clearwater, Florida Public Works Administration/En ineerin ate City of Clearwater Vacation Request . 02/23/04 S.K. North Beach ` ` By Force Main Replacement R. F. Location Map CHANGE ORDER #3 PROJECT: Harbor Oaks Reclaimed Water System CONTRACTOR: Rockdale Pipeline, Inc. 10025 A US Hwy. 301 No. Temple Terrace, Florida 33637 DATE: February 19, 2004 PROJECT NUMBER: 01-0054-UT PO REFERENCE NO.: 699 35937 DATE OF CONTRACT: June 9, 2003 CODE: 356-96739-563800-533-000 (A 315-96739-563800-533-000 (B' 343-96752-563800-533-000 (C' 356-96695-563800-535-000 ( 315-93201-562500-572-000 (El 315-96693-563800-535-000 (F) (New) SCOPE OF CHANGE: THIS CHANGE ORDEK ACCEPTS KEVISIONS TUTHE CONTKACT See attached sheet for additional item. Approve a time extension of seventy-five (75) additional days for the completion of this work. STATEMENT OF CONTRACT AMOUNT ACCEPTED BY: ORIGINAL CONTRACT AMOUNT $3,488,357.40 CHANGE ORDER #1 $40,469.50 ROCKDALE PIPELINE, INC. CHANGE ORDER #2 $218,350.00 CHANGE ORDER #3 $434.000.00 NEW CONTRACT AMOUNT $4,181,176.90 By: (Seal) Rick Rearden, Vice-President Brian J. Aungst, Mayor-Commissioner Date: Bryan D. Ruff, Assistant City Attorney Witnesses: ATTEST: Cynthia E. Goudeau, City Clerk Date: CITY OF CLEARWATER, in PINELLAS COUNTY, FLORIDA Recommended By: City of Clearwater William B. Horne, II City Manager Gary A. Johnson, CGC Public Services Director Michael D. Quillen, P.E. City Engineer Page 2 of 2 Change Order #3 Harbor Oaks Reclaimed Water System Additional Items - Code - 315-96693-563800-535-000 (F) ITEM DESCRIPTION 87 Installation of a new sanitary force main by directional drill from Lift Station #9 to Lift Station #11 QUANTITY 1 UNIT COST TOTAL COST Previous Contract Amount Total this change order = NEW TOTAL CONTRACT COST = $ 3,747,176.90 $ 434,000.00 $ 4,181,176.90 LS $ 434,000.00 $434,000.00 11.( City Commission Clearwater Roq Agenda Cover Memorandum Tracking Number: 462 Actual Date: 03/18/2004 Subject / Recommendation: Approve an interlocal agreement between the Florida Department of Transporatation; Pinellas County; the Cities of St. Petersburg, Clearwater, Largo, Dunedin, Pinellas Park, Oldsmar, Safety Harbor, Tarpon Springs; and the Pinellas Suncoast Transit Authority to reestablish the Pinellas County Metropolitan Planning Organization and delineate its responsibilities and authorize the appropriate officials to execute same. Summary: The following are key points regarding the proposed interlocal agreement: * The action is required by Florida Statute 339.175(3) and 23 U.S. Code 450.306(c)subsequent to the Governor's approval of the recent completed apportionment plan. * The Governor in fact approved the apportionment plan in January, 2004. * The interlocal agreement currently in place expires in April 2004. The new agreement will .establish a new expiration date of March 2009. * The new agreement contains no significant changes from the current agreement. * The membership of the MPO is Councilman Lasita of St. Petersburg; Councilman Kriseman of St. Petersburg; Commissioner Seel of Pinellas County; Commissioner Stewart of Pinellas County; Commissioner Morroni of Pinellas County; Commissioner Hibbard of Clearwater; Commissioner Gerard of Largo; Mayor Mischler of Pinellas Park; Mayor Doglione of Dunedin; Mayor Corbino of Safety Harbor representing Safety Harbor, Tarpon Springs and Oldsmar; Mayor Arbutine of Belleair Bluffs representing PSTA. * A copy of the agreement is available for review in the official Records and Legislative Services office. Originating: Engineering Section Consent Agenda Category: Agreements/Contracts - without cost Number of electronic documents attached: 0 Public Hearing: No Financial Information: Review Approval Michael Oijillen 02-26-2004 08:49:38 Garrv Brumback 03-09-2004 08:03:22 Brvan Ruff 02-27-2004 13:52:48 Bill Horne 03-09-2004 12:18:49 Cyndie Goudeau 03-11-2004 11:35:28 la.? City Commission Agenda Cover Memorandum Tracking Number: 452 Actual Date: 03/18/2004 Subject / Recommendation: Pass on first reading Ordinance #7277-04 and #7278-04 to amend the City's FY 2003/04 Operating and Capital Improvement Program (CIP) Budgets at first quarter. Summary: The FY 2003/04 budgets for operations and capital improvement projects were adopted in September 2003 by Ordinances #7188-03 and #7189-03. In accordance with the City Code of Ordinances a review of the City's financial operation was performed at the end of the first fiscal quarter. That review determined that amendments were needed to the budgets due to unforeseen circumstances that have arisen during the year. A cover memorandum and more detailed information is provided as exhibits accompanying these ordinances. Originating: Budget Office Section Other items on City Manager Reports Category Other Public Hearino: No Financial Information: Tyne: Other Bid Required? No Bid Exceptions: Other Other Contract? N/A Ordinances amend budget and do not purchase goods or services. In Current Year Budget? Yes Budget Adjustment: Yes Budget Adjustment Comments: Amend operating and capital budgets after Commission approval. Review Approval Tina Wilson 03-01-2004 12:20:55 City Commission Oumater Agenda Cover Memorandum Garry Brumback 03-05-2004 11:38:19 Pam Akin 03-05-2004 09:44:00 Bill Horne 03-09-2004 12:20:25 Cyndie Goudeau 03-11-2004 11:36:50 First Quarter Budget Review Fiscal 2003-04 City Manager's Transmittal Memorandum TO: Mayor and City Commission FROM: Bill Horne, City Manager COPIES: Garry Brumback, Assistant City Manager Ralph Stone, Assistant City Manager Department Directors SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report DATE: March 5, 2004 Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances. The report is based on three months of activity (October, 2003 through December, 2003) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenues and expenditure amendments reflect a net increase of $748,240. The major reasons for the overall Fund expenditure increase include the appropriation of prior year retained earnings as follows: $286,130 to the Harborview Fund to eliminate the 2003 year-end deficit and support the current year General Fund subsidy; $140,000 to provide funding for the Police union contracts; $50,000 for outside legal assistance for Fire contract negotiations; $100,000 to fund the expansion of the PACT parking lot; and $27,130 to support the homeless shelter program. The only other significant increases include the transfer of the $300,000, set aside in the Special Development Fund from the Police Department operating savings at third quarter last year, to the current year Police Department Operating Budget to fund the one-time annual expense of the Downtown Patrol and the appropriation of $90,000 of revenue from surplus land sales to provide fencing along the Clearwater Executive Golf Course on Keene Road. Program savings in the Police and Parks and Recreation Departments offset these increases resulting in a net budget increase of $748,240 in the General Fund at first quarter. General Fund Reserves - In order to ensure adequate reserves, the City Commission's policy reflects that General Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. First Quarter Budget Review Fiscal 2003-04 City Manager's Transmittal With the closing of the year-end 2003 books, and the allocation of reserves noted above, estimated General Fund reserves at first quarter are approximately $11.5 million, or 11.6% of the current year's General Fund budget, exceeding our reserve policy by just over $3.1 million. Significant amendments to other City Operating Funds are noted follows. All enterprise operations remain financially healthy at first quarter, and no significant amendments other than those previously approved by the City Commission are anticipated at this time. Water and Sewer Fund The Water and Sewer Fund reflects a net increase of $8,548,410, representing a transfer to the capital improvement fund, and the increase is entirely due to the restructuring of capital improvement projects, which the Commission approved in February. Parking Fund The Parking Fund reflects only one amendment, an increase of $205,000 for the purchase of parking access and control equipment that was approved by the Commission in September 2003. Harborview Fund First Quarter revenue amendments reflect the receipt of $286,130 of retained earnings from the General Fund to eliminate the 2003 year-end deficit and support the current year General Fund subsidy. Garage Fund The Garage Fund budget is impacted by $104,150 for the increased cost of fuel, vehicle parts and tires, but this increase is offset by direct charges to departments. This is not expected to be a continuing trend for the remaining of the fiscal year. entral Insurance Fund The only amendment in the Central Insurance Fund reflects the transfer of $500,000 of retained earnings from the Central Insurance Fund to the capital improvement project for the replacement of the current financial system. This amendment was approved by the Commission in September 2003. First Quarter Budget Review Fiscal 2003-04 City Manager's Transmittal Capital Improvement Fund The amendments to the Capital Improvement Fund total a net budget decrease of $19,124,495. The majority of this decrease is directly impacted by the restructuring of the Water and Sewer capital projects, eliminating the need to issue revenue construction bonds this year. The only significant budget amendment not previously approved by the Commission reflects the establishment of a project for Golf Course Fencing/Landscaping in the amount of $90,000 in General Fund revenue, which represents the transfer of revenue received for land sales on Highland Avenue (approved by City Commission on January 15, 2004). This will provide funding for security fencing with irrigation and landscaping on the west side of the Clearwater Executive Golf Course. A list of capital improvement project budget increases that have been previously approved by the City Commission is included on page 20 of this report. Special Program Fund The Special Program Fund reflects a net budget increase of $2,271,611, recognizing more almost $1.1 million in grant proceeds supporting programs for COPS Homeland Security, Operation Apoyo Hispano, Local Law Enforcement Block grants, the Clearwater Pedestrian/Bicycle Coordinator, Juvenile Welfare grants supporting neighborhood recreation programs, Peg access support, and brownsfield remediation efforts. Other significant amendments reflect more than $487,000 from Special Event Funding, $157,000 from Police outside duty services, and $350,000 from police fines and court proceeds to support public safety programs CITY OF CLEARWATER FIRST QUARTER SUMMARY 2003/04 FY 03/04 First First First Adopted Quarter Quarter Quarter Amended Description Budget Projected Actual Variance % Adjustment Budget General Fund: Revenues 99,207,930 34,735,815 37,659,729 2,923,914 8% 748,720 99,956,650 Expenditures 99,207,930 28,489,518 26,699,312 1,790,206 6% 748,720 99,956,650 Utility Funds: Water & Sewer Fund Revenues 49,174,000 12,483,901 10,671,804 -1,812,097 -15% 10,071,740 59,245,740 Expenditures 46,061,120 12,333,828 10,794,883 1,538,945 12% 8,548,410 54,609,530 Stormwater Fund Revenues 9,765,770 2,441,442 2,468,118 26,676 1% 0 9,765,770 Expenditures 7,840,940 1,984,387 1,798,349 186,038 9% 0 7,840,940 Gas Fund Revenues 30,042,460 7,164,923 7,386,110 221,187 3% -3,000 30,039,460 Expenditures 28,912,550 9,340,938 8,150,708 1,190,230 13% 50,210 28,962,760 Solid Waste Fund Revenues 16,384,500 4,096,125 4,197,309 101,184 2% 50,000 16,434,500 Expenditures 16,184,650 4,335,596 4,214,658 120,938 3% 49,680 16,234,330 Recycling Fund Revenues 2,390,200 597,660 629,272 31,612 5% 35,000 2,425,200 Expenditures 2,317,000 638,882 617,371 21,511 3% 35,000 2,352,000 Enterprise Funds: Marine & Aviation Fund Revenues 3,260,770 730,191 748,370 18,179 2% 73,610 3,334,380 Expenditures 3,186,240 869,699 850,782 18,917 2% 0 3,186,240 Parking Fund Revenues 4,490,260 735,063 796,010 60,947 8% 0 4,490,260 Expenditures 3,923,940 1,266,872 1,034,835 232,037 18% 205,000 4,128,940 Harborview Center Revenues 1,844,850 623,740 744,065 120,325 19% 286,130 2,130,980 Expenditures 1,844,850 582,613 696,860 -114,247 -20% 85,370 1,930,220 Internal Service Funds: General Services Fund Revenues 3,445,080 847,266 869,172 21,906 3% 0 3,445,080 Expenditures 3,444,720 890,956 762,927 128,029 14% 0 3,444,720 Administrative Services Revenues 8,492,560 2,123,145 2,058,449 -64,696 -3% 0 8,492,560 Expenditures 8,435,890 2,158,505 1,824,977 333,528 15% 0 8,435,890 Garage Fund Revenues 9,484,630 2,233,093 2,489,034 255,941 11% 417,290 9,901,920 Expenditures 9,480,730 2,516,685 2,266,815 249,870 10% 104,150 9,584,880 Central Insurance Fund Revenues 16,881,260 4,327,274 4,812,820 485,546 11% 502,000 17,383,260 Expenditures 15,694,470 3,417,377 3,838,665 -421,288 -12% 500,000 16,194,470 FIRST QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2003-04 REPORT PAGE # General Fund Operating Budget .....................................................................................................................................3 Utility Fund Operating Budget .......................................................................................................................................8 Other Enterprise Funds Operating Budgets ................................................................................................................ 13 Internal Service Funds Operating Budgets .................................................................................................................. 16 Capital Improvement Program Budget ........................................................................................................................20 Special Program Fund Budget ......................................................................................................................................52 Special Development Funds .........................................................................................................................................64 Administrative Change Orders .....................................................................................................................................67 Ordinances .................................................................................................................................................................... 70 First Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents three months, October 1, 2003 through December 31, 2003. The adjustments, however, represent all data available at the time of the report, including action taken by the City Commission after December 31, 2003. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget The budget as adopted by the City Commission on September 18, 2003. First Quarter Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. First Quarter Actual Self-explanatory. Variance Difference between First Quarter projected and First Quarter actual. Variance % % of variance to First Quarter projection. Adjustments Adjustments which have been approved by the City Commission, made at the Manager's discretion, and/or adjustments proposed based on First Quarter review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. Capital Improvement Projects The amended 2003/04 Capital Improvement Projects budget report is submitted for the City Commission review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1, 2003, which includes budgets from prior years which have not been completed. Amendment Amendments which have been approved by the City Commission, made at the Manager's discretion, and/or adjustments proposed as a result of the First Quarter review. Revised Budget Adding columns one and two. Expenditure Self-explanatory. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. City of Clearwater General Fund Revenues First Quarter Amendments FY 2003/04 Property Taxes Telecommunications/ Sales Tax Increase/ (Decrease) Description Property taxes are approximately as estimated at first quarter. The 20% positive variance is a timing difference in the actual receipts vs. budgeted collections for the quarter. As of the end of January 82.2% of budgeted revenues had been collected. At the same time in 2003, 82.3% of the year's total revenues had been collected. At first quarter Telecommunications/Sales Tax are 9% below budgeted estimates. Telecommunications Tax collections are $217,800 or 16% below budgeted estimates. These collections were 8% below collections for the same period last year. No amendments are recommended until further collection statistics are available. Local 1 /2 cent sales tax collections are approximately as budgeted at first quarter. Franchise Fees Utility Taxes No amendment. Franchise fees are approximately as budgeted at first quarter. Utility tax revenues are approximately as budgeted at first quarter. No amendments are recommended at this time. The 12% positive variance is due to increased Occupational License and Building Permit revenues. No amendments are recommended until further collection Licenses & Permits Fines, Forfeitures & Penalties Intergovernmental - statistics are available. The large negative variance is primarily due to a timing difference in actual receipts vs. budgeted collection for court fines. Annual revenue projections remain as budgeted. The negative variances are due entirely to timing differences in the actual receipts vs. budgeted collection of Community Development Block Grants, HOME grants, the reimbursement from Pinellas County for fire service, and payment from the Pinellas Library Coop. Annual revenue projections remain as budgeted. City of Clearwater General Fund Revenues First Quarter Amendments FY 2003/04 Increase/ (Decrease) Description The budget amendment reflects increases of $141,000 in various anticipated Long Center revenues for taking over recreation activities formerly offered by Safety Harbor, approved 11/20/03. These are reduced by a decrease of $156,580 in Long Center program and Safety Harbor revenues, a decrease of $135,190 in Jack Russell Stadium revenues due to the Winning Inning agreement approved 11/20/03, a decrease of $25,000 in Community Sports Complex events revenues, a decrease of $4,100 of Kings Highway revenues due to the Mt. Carmel agreement approved 9/18/2003, and a decrease of $1,750 in Cultural Affairs performing arts revenues. The net budget amendment Charges for Service (181,620) is a decrease of $181,620. The budget amendment reflects an increase of $90,000 for the sale of surplus land on 2/5/04, which is offsetting the cost of fencing on Keene Road at the Clearwater Executive Use & Sale of Citv 90,000 Golf Course. Property The budget amendment reflects an increase of $300,000 from the Special Program Fund project for Downtown Patrol, 181-99294, to move the funding for six positions to the Police Department, and the return of $12,920 from closed Capital Interfund Improvement Project 315-94519, Flooring for Facilities. The Charnes/Transfers 312,920 net budget increase is $312,920. City of Clearwater General Fund Revenues First Quarter Amendments FY 2003/04 Increase/ (Decrease) Transfer ( to) from Surplus 527,420 748,720 Description The budget amendment reflects the following transfers of unappropriated retained earnings: $286,130 to Harborview to eliminate the 2003 deficit in current assets and to increase the 2004 General Fund subsidy; $50,000 to the Human Resources department to fund contractual assistance with the Fire Union contract negotiations, approved 11/06/2003; $140,000 to the Police department to fund union bargaining agreements approved 10/16/03; $100,000 to the Parks & Recreation department to help fund expansion of the PACT, Inc. north parking lot and stormwater pond, approved 11/20/03; $27,130 representing payment in lieu of taxes (PILOT) received from Clearwater Housing Authority in fiscal year 2003, to the special program project for the Homeless Shelter, 181-99938, approved 12/18/03; and $3,080 to the Community Redevelopment Agency (CRA) to increase property tax increment funding based on the final October tax values. These are reduced by the $66,000 decrease in the Police department for the city-wide security access system, and the return of $12,920 from closed capital improvement project 315-94519, Flooring for Facilities. The net budget increase is $527,420. City of Clearwater General Fund Expenditures First Quarter Amendments FY 2003/04 Increase/ Decrease Description Finance The budget amendment reflects the transfer of $50,000 budgeted in the Finance Department operating budget for GASB 34 consulting, to the Special Program project for GASB 34 Implementation, 181-99899. The net budget impact is $0. The budget amendment reflects the appropriation of $50,000 of unappropriated retained earnings to facilitate the fire union contract negotiations, approved by the Human Resources 50,000 Commission 11/06/2003. The budget amendment reflects an increase of 0.4 FTE's and $104,380 for increased programs at Long Center, approved 11/20/03. Amendments also include a $100,000 contribution to PACT, Inc. to assist in funding the expansion of the North parking lot and stormwater pond, approved 11/20/03, and a $90,000 transfer to Capital Improvement Project 315-93211 for Clearwater Executive Golf Course fencing and landscaping, funded from the proceeds of a surplus land sale approved by the Commission on 2/5/2004. These increases are offset by $286,000 of decreases to operating programs for Long Center, Jack Russell Stadium, Cultural Affairs and Kings Highway, for a net budget increase of $8,380. Parks and Recreation 8,380 The budget amendment reflects the transfer of $300,000 from Special Program project 181-99294, Downtown Police Patrol, to move the funding for six full- time equivalent sworn positions to the Police operating budget; the appropriation of $140,000 of unappropriated retained earnings for collective bargaining agreements approved 10/16/03; and a decrease of $66,000, returning funds to retained earnings, for the city-wide security access system that was a duplication of funding budgeted in the Information Technology Department. The net increase to the Police Department operating budget is $374,000. Police 374,000 City of Clearwater General Fund Expenditures First Quarter Amendments FY 2003/04 Increase/ (Decrease) Description Non-Departmental The budget amendment reflects the transfer of $27,130 of general fund retained earnings, representing revenue received in 2003 from Clearwater Housing Authority as payment in lieu of taxes (PILOT), to Special Program project 181-99938, Homeless Shelter, as 27,130 approved by the Commission 12/18/03. The budget increase represents the transfer of increment property tax funding to the Community Redevelopment Agency, based upon the final October 3,080 tax values. The budget increase represents the transfer of $200,760 of General Fund retained earnings to Harborview to eliminate the 2003 deficit in current assets and $85,370 of General Fund retained earnings to increase the General Fund subsidy for 2004, for a total transfer of 286,130 approved by the Commission 286,130 2/05/2004. Non-Departmental 316,340 Net General Fund Expenditure Amendment 748,720 GENERAL FUND FIRST QUARTER REVIEW For Three Month Period of October 1, 2003 - December 31, 2003 2003104 First First 2003/04 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget General Fund Revenues Property Taxes 34,773,010 21,559,300 25,929,003 4,369,703 20% - 34,773,010 Telecommunications/Sales Taxes 14,230,580 2,371,762 2,154,751 (217,011) -9% - 14,230,580 Franchise Fees 7,100,000 1,229,165 1,232,493 3,328 0% - 7,100,000 Utility Taxes 10,661,090 1,968,108 1,860,982 (107,126) -5% - 10,661,090 Licenses & Permits 3,516,650 839,166 940,128 100,962 12% - 3,516,650 Fines, Forfeitures, & Penalties 1,626,820 406,698 203,840 (202,858) -50% - 1,626,820 Intergovernmental Federal 525,270 131,319 103,473 (27,846) -21% 525,270 State 2,853,100 745,774 762,956 17,182 2% - 2,853,100 County/Other 6,311,300 1,577,825 942,921 (634,904) -40% - 6,311,300 Charges for Service 3,764,430 456,023 450,528 (5,495) _1% (181,620) 3,582,810 Use & Sale of City Property 1,113,480 278,370 203,128 (75,242) -27% 90,000 1,203,480 Miscellaneous Revenues 158,700 28,923 15,696 (13,227) -46% - 158,700 Interfund Charges & Transfer 12,573,500 3,143,382 2,859,830 (283,552) -9% 312,920 12,886,420 Operating Revenues 99,207,930 34,735,815 37,659,729 2,923,914 8% 221,300 99,429,230 Transfer (to) from Surplus - - - - n/a 527,420 527,420 Total Revenues 99,207,930 34,735,815 37,659,729 2,923,914 8% 748,720 99,956,650 General Fund Expenditures City Commission 280,800 85,022 68,336 16,686 20% 0 280,800 City Manager's Office 800,610 279,870 256,921 22,949 8% 0 800,610 City Attorney's Office 1,402,730 371,366 271,751 99,615 27% 0 1,402,730 City Auditor's Office 137,070 33,615 25,851 7,764 23% 0 137,070 Development & Neighborhood Svcs 3,524,080 880,255 819,649 60,606 7% 0 3,524,080 Economic Development & Housing 1,546,940 453,246 550,014 (96,768) -21% 0 1,546,940 Equity Services 473,410 196,838 180,937 15,901 8% 0 473,410 Finance 1,987,480 483,366 497,832 (14,466) -3% 0 1,987,480 Fire 17,716,880 5,594,800 5,254,503 340,297 6% 0 17,716,880 Human Resources 1,161,610 282,240 273,343 8,897 3% 50,000 1,211,610 Library 5,422,400 1,734,781 1,567,806 166,975 10% 0 5,422,400 Marine & Aviation 436,570 131,356 133,267 (1,911) -1% 0 436,570 Non-Departmental 3,805,450 1,757,811 1,755,120 2,691 0% 316,340 4,121,790 Office of Management & Budget 296,500 72,690 70,154 2,536 3% 0 296,500 Official Records & Legislative Svcs 1,214,150 312,681 275,355 37,326 12% 0 1,214,150 Parks & Recreation 18,037,250 5,133,839 4,518,374 615,465 12% 8,380 18,045,630 Planning 1,167,890 281,880 268,606 13,274 5% 0 1,167,890 Police 29,772,010 7,749,556 7,611,954 137,602 2% 374,000 30,146,010 Public Communications 929,530 253,884 218,042 35,842 14% 0 929,530 Public Works Administration 9,094,570 2,400,422 2,081,497 318,925 13% 0 9,094,570 Total Expenditures 99,207,930 28,489,518 26,699,312 1,790,206 6% 748,720 99,956,650 8 City of Clearwater Utility Funds First Quarter Amendments FY 2003/04 Increase/ (Decrease) Description At first quarter, Water & Sewer Fund anticipated revenues Water & Sewer Fund exceed anticipated expenditures by $4,636,210 for FY 2003/04. Revenue amendments reflect the return of $614,960 of sewer impact fees from capital improvement project 315-96630, Sanitary Sewer Extensions and $296,370 of water impact fees from capital improvement project 315-96744, System Expansion due to the project restructuring approved by the Commission 2/19/04. Amendments also include the transfer of unappropriated retained earnings totaling $9,160,410 to the capital improvement projects listed below due to the approved restructuring. The net Revenues: 10,071,740 increase in budgeted revenues is $10,071,740. Water & Sewer expenditure amendments reflect the following increases for transfers to capital improvement projects totaling $9,160,410, due to the project restructuring approved by the Commission 2/19/04, and a decrease of $612,000 to bring inventory water purchases in line with the 2003 rate study update. Transfers of sewer revenue to capital improvement projects: $815,140 to 315-96658, Northeast Improvements $279,600 to 315-96693, WWC Force Main Replacements $4,832,070 to 315-96739, Reclaimed Water Distribution Sys. Transfers of water revenue to capital improvement projects: $713,640 to 315-96741, System R&R - Capitalized $2,016,390 to 315-96748, Water Treatment Facility $213,790 to 315-96752, Water Service Lines $289,780 to 315-96758, Fluoride in Water System The net budget increase in budgeted expenditures is $8,548,410. Expenditures: 8,548,410 At first quarter, Stormwater Fund anticipated revenues exceed Stormwater Fund anticipated expenditures by $1,924,830 for FY 2003/04. No Stormwater revenue amendments are proposed at first Revenues: 0 quarter. No Stormwater expenditure amendments are proposed at first Expenditures: 0 quarter. City of Clearwater Utility Funds First Quarter Amendments FY 2003/04 Increase/ (Decrease) Description At first quarter, Gas Fund anticipated revenues exceed anticipated expenditures by approximately $1,076,700 for FY Gas Fund 2003/04. Budget amendments to Gas revenues reflect a $3,000 decrease in anticipated reimbursement from Customer Service for payroll support, to bring budgeted revenues in line with actual Revenues: (3,000) revenues being received. First Quarter expenditure amendments for the Gas Fund reflect the purchase of three cardiac machines, additional installation supplies used in house piping, and repairs to the Pasco location roof, and the warehouse storage room. The net increase in expenditures is easily offset by current year revenue Expenditures: 50,210 projections. At first quarter, Solid Waste Fund anticipated revenues exceed Solid Waste Fund anticipated expenditures by $200,170 for FY 2003/04. Budget amendments to Solid Waste revenues reflect an increase of $50,000 in collection charges for commercial and roll- Revenues: 50,000 off service. First quarter budget amendments reflect a net increase of $65,000 for garage service and repairs, due to greater usage of collection and support vehicles, and $6,870 other minor increases. Debt service payment reflect a decrease of $22,190 due to timing differences and lower than projected interest rates. The net budget amendment reflects an increase of $49,680 that Expenditures: 49,680 is completely offset by new revenues. 10 City of Clearwater Utility Funds First Quarter Amendments FY 2003/04 Increase/ (Decrease) Description At first quarter, Recycling Fund anticipated revenues exceed Recyclina Fund anticipated expenditures by $73,200 for FY 2003/04. The Budget amendments to Recycling revenues reflect $7,000 of increased collections from servicing south Pinellas drop-off centers, plus an increase of $40,000 in the sale of recyclables due to higher than projected market prices for commodities. These increases are reduced by a $12,000 decrease in anticipated interest earnings on equity in pooled Revenues: 35,000 cash, for a net revenue increase of $35,000. Budget amendments reflect an increase of $40,000 in commercial recycling due primarily to higher market prices for commodities purchased from adjacent cities and south Pinellas County drop-off centers and increased garage service charges. These are partially offset by decreases of $3,000 in residential recycling operations and $2,000 in multi-family recycling for lower than projected garage service charges. The net budget increase Expenditures 35,000 is $35,000, and is offset by an equal increase in revenue. 11 UTILITY FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2003 - December 31, 2003 2003/04 First First 2003/04 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget Water & Sewer Fund Revenues Operating Revenues: Water Revenue 22,637,700 5,657,700 4,670,923 (986,777) -17% - 22,637,700 Sewer Revenue 21,991,300 5,791,300 4,891,827 (899,473) -16% 21,991,300 Reclaimed Water 411,000 102,750 95,152 (7,598) -7% 411,000 Total Operating Revenue 45,040,000 11,551,750 9,657,902 (1,893,848) -16% 0 45,040,000 Other Operating 959,000 239,751 327,909 88,158 37% - 959,000 Other Revenue 2,568,000 645,651 556,214 (89,437) -14% 911,330 3,479,330 Other Financing Sources 187,000 46,749 129,779 83,030 178% - 187,000 Operating Revenues 48,754,000 12,483,901 10,671,804 (1,812,097) -15% 911,330 49,665,330 Transfer from Surplus 420,000 - - - n/a 9,160,410 9,580,410 Total Revenues 49,174,000 12,483,901 10,671,804 (1,812,097) -15% 10,071,740 59,245,740 Water & Sewer Fund Expenditures Public Utilities Administration 678,860 166,212 139,564 26,648 16% 0 678,860 Wastewater Collection 3,509,750 1,099,800 972,352 127,448 12% 5,145,750 8,655,500 WPC/Plant Operations 10,583,290 2,787,090 2,405,891 381,199 14% 815,140 11,398,430 WPC/Laboratory Operations 1,641,180 419,261 355,377 63,884 15% 0 1,641,180 WPC/Industrial Pretreatment 462,580 116,378 81,336 35,042 30% 0 462,580 Water Distribution 7,802,390 2,322,408 2,236,052 86,356 4% 3,217,040 11,019,430 Water Supply 11,070,200 2,842,367 2,129,803 712,564 25% (646,080) 10,424,120 Reclaimed Water 338,240 86,655 60,228 26,427 30% 16,560 354,800 Non-Departmental 9,974,630 2,493,657 2,414,280 79,377 3% 0 9,974,630 Total Expenditures 46,061,120 12,333,828 10,794,883 1,538,945 12% 8,548,410 54,609,530 Stormwater Utility Revenues Operating Revenues: Stormwater Revenue 9,174,000 2,293,500 2,312,332 18,832 1% 9,174,000 Total Operating Revenue 9,174,000 2,293,500 2,312,332 18,832 1% 0 9,174,000 Other Revenue 591,770 147,942 155,786 7,844 5% - 591,770 Other Financing Sources - - - - n/a - - Operating Revenues 9,765,770 2,441,442 2,468,118 26,676 1% 0 9,765,770 Transfer from Surplus - - - - n/a 0 Total Revenues 9,765,770 2,441,442 2,468,118 26,676 1% 0 9,765,770 Stormwater Utility Expenditures Stormwater Utility 4,743,560 1,212,808 1,086,110 126,698 10% 4,743,560 Stormwater Management 3,097,380 771,579 712,239 59,340 8% 0 3,097,380 Total Expenditures 7,840,940 1,984,387 1,798,349 186,038 9% 0 7,840,940 12 UTILITY FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2003 - December 31, 2003 2003/04 First First 2003/04 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget Gas Fund Revenue Operating Revenues: Sales 22,650,000 5,594,295 6,016,857 422,562 8% 22,650,000 Total Operating Revenue 22,650,000 5,594,295 6,016,857 422,562 8% 0 22,650,000 Other Operating 4,709,720 1,143,475 911,569 (231,906) -20% - 4,709,720 Other Revenue 1,682,740 427,153 457,684 30,531 7% (3,000) 1,679,740 Other Financing Sources 1,000,000 - - - - - 1,000,000 Operating Revenues 30,042,460 7,164,923 7,386,110 221,187 3% (3,000) 30,039,460 Total Revenues 30,042,460 7,164,923 7,386,110 221,187 3% (3,000) 30,039,460 Gas Fund Expenditures Administration & Supply 18,081,650 4,627,065 3,709,024 918,041 20% 5,740 18,087,390 South Area Gas Operations 5,000,220 2,359,242 2,222,137 137,105 6% 11,980 5,012,200 North Area Gas Operations 3,320,830 1,733,811 1,740,763 (6,952) 0% 30,090 3,350,920 Marketing & Sales 2,509,850 620,820 478,784 142,036 23% 2,400 2,512,250 Total Expenditures 28,912,550 9,340,938 8,150,708 1,190,230 13% 50,210 28,962,760 Solid Waste Revenues Operating Revenues: 15,741,000 3,935,250 4,029,274 94,024 2% 50,000 15,791,000 Total Operating Revenue 15,741,000 3,935,250 4,029,274 94,024 2% 50,000 15,791,000 Other Operating Revenue 97,000 24,250 27,841 3,591 15% - 97,000 Other Revenue 546,000 136,500 139,934 3,434 3% 546,000 Other Financing Sources 500 125 260 135 n/a - 500 Operating Revenues 16,384,500 4,096,125 4,197,309 101,184 2% 50,000 16,434,500 Total Revenues 16,384,500 4,096,125 4,197,309 101,184 2% 50,000 16,434,500 Solid Waste Expenditures Residential Collection 7,190,010 1,868,829 1,818,351 50,478 3% 12,000 7,202,010 Commercial Collection 6,131,570 1,680,892 1,643,412 37,480 2% 19,810 6,151,380 Transfer 1,271,450 403,638 395,398 8,240 2% 12,870 1,284,320 Container Maintenance 601,380 149,017 145,551 3,466 2% 5,000 606,380 Administration 990,240 233,220 211,946 21,274 9% 0 990,240 Total Expenditures 16,184,650 4,335,596 4,214,658 120,938 3% 49,680 16,234,330 Recycling Revenues Operating Revenues: 1,421,050 355,260 365,043 9,783 3% 7,000 1,428,050 Total Operating Revenue 1,421,050 355,260 365,043 9,783 3% 7,000 1,428,050 Other Operating Revenue 969,150 242,400 264,230 21,830 9% 28,000 997,150 Other Revenue - - - - n/a - - Operating Revenues 2,390,200 597,660 629,272 31,612 5% 35,000 2,425,200 Total Revenues 2,390,200 597,660 629,272 31,612 5% 35,000 2,425,200 Recycling Expenditures Residential 974,490 252,891 221,760 31,131 12% (3,000) 971,490 Multi-Family 487,540 150,469 140,703 9,766 6% (2,000) 485,540 Commercial 854,970 235,522 254,908 (19,386) -8% 40,000 894,970 Total Expenditures 2,317,000 638,882 617,371 21,511 3% 35,000 2,352,000 13 City of Clearwater Other Enterprise Funds First Quarter Amendments FY 2003/04 Increase/ (Decrease) Description At first quarter, Marine & Aviation Fund anticipated revenues exceed anticipated expenditures by $148,140 Marine & Aviation Fund for FY 2003/04. Marine & Aviation revenue amendments reflect the return of $73,610 from completed Capital Improvement Revenues: 73,610 Project 315-93493, Marina Restroom Renovations. No Marine & Aviation expenditure amendments are Expenditures: 0 proposed at first quarter. Parkina Fund At first quarter, Parking Fund anticipated revenues exceed anticipated expenditures by $361,320 for FY 2003/04. No Parking revenue amendments are proposed at Revenues: 0 first quarter. Parking expenditure amendments reflect an increase of $205,000 for debt service for the lease purchase of Parking Access & Revenue Control Equipment, approved 9/04/2003. The increase in anticipated expenditures is easily offset by anticipated currrent year Expenditures: 205,000 revenues. Harborview Fund At first quarter, Harborview Fund anticipated revenues exceed anticipated expenditures by $200,760 for FY 2003/04, the amount allocated from the General Fund at first quarter to eliminate the prior year deficit. Revenue amendments reflect increases of $200,760 to eliminate a 2003 deficit in net current assets and $85,370 as an increase in the General Fund subsidy for 2004, representing transfers from General Fund unappropriated retained earnings, as approved by the Revenues: 286,130 Commission 2/5/2004. Expenditure amendments reflect increases in various operating and event expenditures that are offset by the Expenditures: 85,370 increased subsidy from the General Fund above. 14 ENTERPRISE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2003 - December 31, 2003 2003104 First First 2003/04 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance % Amendment Budget Marine & Aviation Fund Operating Revenues: Sales 1,718,000 344,500 368,377 23,877 7% 0 1,718,000 Rentals 1,275,000 318,750 317,535 (1,215) 0% 0 1,275,000 Total Operating Revenue 2,993,000 663,250 685,912 22,662 3% 0 2,993,000 Other Revenue 267,770 66,941 62,458 (4,483) -7% 73,610 341,380 Operating Revenues 3,260,770 730,191 748,370 18,179 2%. 73,610 3,334,380 Other Financing Sources - - - - n/a 0 - Total Revenues 3,260,770 730,191 748,370 18,179 2%. 73,610 3,334,380 Marine & Aviation Fund Expenditures Marina Operations 2,927,750 781,092 801,917 (20,825) -3% 2,927,750 Airpark 258,490 88,607 48,865 39,742 45% 0 258,490 Total Expenditures 3,186,240 869,699 850,782 18,917 2%. 0 3,186,240 Parking Fund Revenues Operating Revenues: Parking Receipts 3,875,000 581,250 681,400 100,150 17% 0 3,875,000 Total Operating Revenue 3,875,000 581,250 681,400 100,150 17% 0 3,875,000 Other Revenue 615,260 153,813 114,610 (39,203) -25% - 615,260 Operating Revenues 4,490,260 735,063 796,010 60,947 8% 0 4,490,260 Other Financing Sources - - - - Total Revenues 4,490,260 735,063 796,010 60,947 8% 0 4,490,260 Parking Fund Expenditures Public Wks/Parking System 3,010,910 1,056,114 887,902 168,212 16% 205,000 3,215,910 Public Wks/Parking Enforcement 284,000 78,780 6,417 72,363 92%u 284,000 Beach Guard Operations 629,030 131,978 140,516 (8,538) -6% 0 629,030 Total Expenditures 3,923,940 1,266,872 1,034,835 232,037 18%. 205,000 4,128,940 Harborview Center Fund Revenues Operating Revenues: 1,694,850 473,740 594,065 120,325 25% - 1,694,850 Other Financing Sources 150,000 150,000 150,000 - 0% 286,130 436,130 Total Revenues 1,844,850 623,740 744,065 120,325 19%. 286,130 2,130,980 Harborview Center Fund Expenditures Harborview Center Operations 1,844,850 582,613 696,860 (114,247) -20% 85,370 1,930,220 Total Expenditures 1,844,850 582,613 696,860 (114,247) -20% 85,370 1,930,220 15 City of Clearwater Internal Service Funds First Quarter Amendments FY 2003/04 Increase/ (Decrease) Description At first quarter, anticipated revenues exceed General Services anticipated expenditures by $360 for FY 2003/04. No revenue amendments are proposed at first Revenues: 0 quarter. Expenditure amendments reflect a redistribution of personnel expenditures between the Administration and Building & Maintenance programs. The net budget Expenditures: 0 amendment is zero. At first quarter, anticipated revenues exceed anticipated Administrative Services expenditures by $56,670 for FY 2003/04. No Administrative Services revenue amendments are Revenues: 0 proposed at first quarter. No Administrative Services expenditure amendments Expenditures: 0 are proposed at first quarter. Garage Fund Revenues: 417,290 Expenditures: 104,150 At first quarter, anticipated revenues exceed anticipated expenditures by $317,040 for FY 2003/04. Revenue amendments reflect $104,150 of increases due to greater than expected repairs, fuel and tires charged to user departments, and the return of $313,140 from completed Capital Improvement Project 315-94210, Motor Pool Refurbishment. The net increase in budgeted revenue is $417,290. Expenditure amendments reflect increases in fuel, vehicle parts and tires, which is offset by an increase in current year estimated revenues. 16 City of Clearwater Internal Service Funds First Quarter Amendments FY 2003/04 Increase/ (Decrease) Description At first quarter, anticipated revenues exceed anticipated expenditures by approximately $1,188,790 Central Insurance for FY 2003/04. Revenue amendments for the Central Insurance Fund reflect a $2,000 increase in the reimbursement from the pension fund for the cost of oversight of the plan, approved by the Pension Trustees on 9/15/2003, and the use of $500,000 of retained earnings for the Financial System Replacement project, approved Revenues: 502,000 9/18/2003. Expenditure amendments reflect the transfer of $500,000 to capital improvement project 315-94809, Financial System Replacement to upgrade the computerized financial system, approved by the Expenditures: 500,000 commission on 9/18/2003. 17 INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2003 - December 31, 2003 General Services Fund Revenues Operating Revenues: Total Operating Revenue 2003/04 First First 2003/04 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget 3,349,080 837,267 843,742 6,475 1% - 3,349,080 3,349,080 837,267 843,742 6,475 1% - 3,349,080 Other Revenue 40,000 9,999 25,430 15,431 154% - 40,000 Operating Revenues 3,389,080 847,266 869,172 21,906 3% - 3,389,080 Other Financing Sources 56,000 - - - - - 56,000 Total Revenues 3,445,080 847,266 869,172 21,906 3% - 3,445,080 General Services Fund Expenditures Administration 444,130 107,267 85,074 22,193 21% (21,000) 423,130 Building & Maintenance 3,000,590 783,689 677,853 105,836 14% 21,000 3,021,590 Total Expenditures 3,444,720 890,956 762,927 128,029 14% 0 3,444,720 Administrative Services Revenues Operating Revenues: 8,432,560 15,000 8,416 (6,584) -44% 0 8,432,560 Total Operating Revenue 8,432,560 15,000 8,416 (6,584) -44% 0 8,432,560 Other Revenue 60,000 2,108,145 2,050,033 (58,112) -3% Operating Revenues 8,492,560 2,123,145 2,058,449 (64,696) -3% u S,4VZ,*6U Other Financing Sources - - - - - 0 Total Revenues 8,492,560 2,123,145 2,058,449 (64,696) -3% 0 8,492,560 Administrative Services Expenditures Information Technology/Admin 532,150 128,487 119,671 8,816 7% 0 532,150 Information Tech/Network Svcs 1,497,530 384,732 328,549 56,183 15% 0 1,497,530 Info Tech/Software Applications 1,429,880 411,299 343,389 67,910 17% 0 1,429,880 Info TechfTelecommunications 1,248,290 311,397 264,939 46,458 15% 0 1,248,290 Pub Comm/Courier 165,650 41,196 33,759 7,437 18% 0 165,650 Pub Comm/Graphics 393,610 97,299 91,617 5,682 6% 0 393,610 Clearwater Customer Service 3,168,780 784,095 643,053 141,042 18% 0 3,168,780 Total Expenditures 8,435,890 2,158,505 1,824,977 333,528 15% 0 89435,890 Garage Fund Revenues Operating Revenues: 8,485,570 2,121,393 2,271,306 149,913 7% 104,150 8,589,720 Total Operating Revenue 8,485,570 2,121,393 2,271,306 149,913 7% 104,150 8,589,720 Other Revenue 464,060 111,700 217,728 106,028 95% 313,140 777,200 Operating Revenues 8,949,630 2,233,093 2,489,034 255,941 11% 417,290 9,366,920 Other Financing Sources 535,000 - - - - - 535,000 Total Revenues 9,484,630 2,233,093 2,489,034 255,941 11% 417,290 9,901,920 Garage Fund Expenditures Fleet Maintenance 9,062,250 2,412,620 2,233,417 179,203 7% 114,900 9,177,150 Radio Communications 418,480 104,065 33,398 70,667 68% (10,750) 407,730 Total Expenditures 9,480,730 2,516,685 2,266,815 249,870 10% 104,150 9,584,880 18 INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2003 - December 31, 2003 Central Insurance Fund Revenues Operating Revenues: Total Operating Revenue 2003/04 First First 2003/04 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance % Amendment Budget 15,253,900 3,813,474 4,347,887 534,413 14% 0 15,253,900 15,253,900 3,813,474 4,347,887 534,413 14% 0 15,253,900 Other Revenue 1,219,550 513,800 464,934 (48,866) -10% 2,000 1,221,550 Operating Revenues 16,473,450 4,327,274 4,812,821 485,547 11% 2,000 16,475,450 Other Financing Sources 407,810 - - - - 500,000 907,810 Total Revenues 16,881,260 4,327,274 4,812,821 485,547 11% 502,000 17,383,260 Central Insurance Fund Expenditures Finance/Risk Management 338,990 83,187 76,434 6,753 8% 338,990 Hum Resources/Employee Benefits 217,850 53,603 61,846 (8,243) -15% 217,850 Non-Departmental 15,137,630 3,280,587 3,700,385 (419,798) -13% 500,000 15,637,630 Total Expenditures 15,694,470 3,417,377 3,838,665 (421,288) -12% 500,000 16,194,470 19 Clearwater, Florida CAPITAL IMPROVEMENT FUND First Quarter Summary FY 2003/04 The amended 2003/04 Capital Improvement Program budget report is submitted for the City Commission's first quarter review. The net proposed amendment is a budget decrease of $19,124,495. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Commission did not previously approve the following Capital Improvement Budget increase: © Golf Course Fencing/Landscaping - A budget increase of $90,000 in General Fund revenue, which represents the transfer of revenue received for land sales on Highland Avenue (approved by City Commission on January 15, 2004). This will provide funding for security fencing with irrigation and landscaping on the west side of the Clearwater Executive Golf Course. All significant budget increases that have been previously approved by the Commission are listed below: Project Commission Budget Increase Approval Clearwater Beach West Bridge Connector 668,200 01-15-04 Parking Access & Revenue Control Equipment 590,654 09-04-03 Community Sports Complex 423,000 10-16-03 Eddie C Moore 8 & 9 100,000 01-15-04 Airpark Master Plan 144,000 02-19-04 Financial System Replacement 500,000 10-02-03 Alligator Creek Implementation Projects - Phase II 1,000,000 09-18-03 Facilities Upgrade & Improvements 163,000 11-21-03 Chlorine Handling/NE AWT Facility 815,135 02-19-04 WWC Force Main Replacements 279,603 02-19-04 Reclaimed Water 11,357,073 02-19-04 System R&R - Capitalized 1,114,085 02-19-04 Line Relocation - Capitalized 574,877 02-19-04 Water Treatment Facility 2,016,394 02-19-04 Well Rehabilitation 109,345 02-19-04 Water Service Lines 699,017 02-19-04 Fluoride in Water System 289,780 02-19-04 20 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Beach District Substation - CLOSE PROJECT 315-91144 (34,300) To record a budget decrease of $34,299.79 in Penny for Pinellas revenue, which will close the project. The project is complete and the revenue will be returned to the Special Development Fund for reappropriation. (34,300) Drew Street Widening - CLOSE PROJECT 2 315-92141 (302,353) To record a budget transfer of $302,352.79 in Local Option Gas Tax to project 92266, Streets, Sidewalks & Bridges. The Drew Street project is complete and will be closed. (302,353) Myrtle Avenue/Alt 19 3 315-92265 217,199 To record a budget transfer of $217,199.30 in Development Impact Fees from project 92822, Miscellaneous Engineering. This was approved by the City Commission on February 5, 2004 as part of the contract for the Myrtle Avenue Roadway and Drainage Improvements. 217,199 Streets, Sidewalks & Bridges 4 315-92266 302,353 To record a budget transfer of $302,352.79 in Local Option Gas Tax from project 92141, Drew Street Widening. The Drew Street project is complete and will be closed. (316,897) To record a budget transfer of $316,896.83 in Road Millage to project 315-92829, Community Sports Complex. This was approved by the City Commission on February 19, 2004 for the emergency assessment, cleanup, removal and disposal of contaminated material. (14,544) Clearwater Beach West Bridge Connector - BUDGET AMENDMENT ONLY 5 315-92340 668,200 * To record a budget increase of $668,200 in grant revenue from the Florida Department of Transportation. This was approved by the City Commission on January 15, 2004 to fund additional design and construction costs for the relocation of conflicting utilities. 668,200 Signal Renovation - BUDGET AMENDMENT ONLY 6 315-92552 19,550 To record a budget increase of $19,550 in Pinellas County revenue. This was reimbursement from the County for the installation of mast arms at Keene Road. 19,550 Downtown Parking Garage 7 315-92640 (1,300,000) To record a budget transfer of $1,300,000 in Special Development Fund (Payment in Lieu of Parking) Revenue to project 92646, Station Square Parking. This was approved by the City Commission on February 19, 2004 as part of the purchase of 100 parking spaces in Station Square Park. (1,300,000) 21 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Parking Access & Revenue Control Equipment - NEW PROJECT To establish the project and record a budget 8 315-92645 590,654 increase of $590,654.35 in Lease Purchase revenue. This was approved by the City Commission on September 4, 2003 as part of the award of the contract to purchase this equipment for the Garden Avenue Parking Garage and the South Beach parking lots. Station Square Parking - NEW PROJECT To establish the project and record a budget 9 315-92646 1,300,000 transfer of $1,300,000 in Special Development Fund (Payment in Lieu of Parking) Revenue from project 92640, Downtown Parking Garage. This was approved by the City Commission on February 19, 2004 as part of the purchase of 100 parking spaces in Station Square Park. Miscellaneous Engineering 10 315-92822 (217,199) To record a budget transfer of $217,199.30 in Development Impact Fees to project 92265, Myrtle Avenue/Alt 19. This was approved by the City Commission on February 5, 2004 as part of the contract for the Myrtle Avenue Roadway and Drainage Improvements. (755) To record a budget transfer of $754.55 in General Fund to project 92835, Preheating Kettle. This will provide cash for upgrades that couldn't be lease purchased. PW Field Laptops To record budget transfers of $42,190 in Water Revenue to the following projects: 11 315-92828 (16,321) $16,321.21 to 94510, City-Wide Air Conditioning Replacement (25,838) $25,837.79 to 96523, Public Utilities Adm Building R&R. To record budget transfers of $42,190 in Sewer Revenue to the following projects: (26,527) $26,527 to 96523, Public Utilities Adm Building R&R (15,632) $15,632 to 96606, THM Control. All of these transfers were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 590,654 1,300,000 (217,954) (84,318) 22 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) # Number Amount Transfer Net Budget Amount Description Amendment Community Sports Complex 12 315-92829 423,000 To record a budget increase of $423,000 in Special Development Fund revenue, which will be transferred from Unappropriated Retained Earnings of the Special Development Fund. This was approved by the City Commission on October 16, 2003 for the excavation, transportation, lab work and disposal of contaminated coal-tar material and regular household trash. 316,897 To record a budget transfer of $316,896.83 in Road Millage from project 315-92266, Streets, Sidewalks & Bridges. This was approved by the City Commission on February 19, 2004 for the emergency assessment, cleanup, removal and disposal of contaminated material. Sign Work Station - CLOSE PROJECT 13 315-92834 (15,671) ' To record a budget decrease of $15,670.69 in Lease Purchase revenue, which will close the project. All necessary equipment has been purchased. Preheating Kettle 14 315-92835 755 To record a budget transfer of $754.55 in General Fund Revenue from project 92822, Miscellaneous Engineering. This will provide cash for upgrades that couldn't be lease purchased (1,950) ' To record a budget decrease of $1,950 in Lease Purchase Revenue. The equipment has been purchased and the project will be closed once the cash has been borrowed. Eddie C Moore 8 & 9 - BUDGET AMENDMENT ONLY 15 315-93201 100,000 ' To record a budget increase of $100,000 in donation revenue from FLA Sports Production, Inc. This was approved by the City Commission on January 15, 2004 as part of the approval of the agreement for the use of certain City facilities at the Eddie C Moore Softball Complex. Skate Park & Roller Hockey Rinks- CLOSE PROJECT To record a budget transfer of $595,000 to project 93253, Ross Norton Complex, consisting of the 16 315-93206 (320,000) following: $320,000 in Recreation Facility Impact (50,000) Fee revenue, $50,000 in Special Development Fund (25,000) revenue, $25,000 in Penny for Pinellas revenue (200,000)- and $200,000 (budget only) in Florida State grant revenue. This was approved by the City Commission on January 15, 2004 as part of the award of the construction contract for the new recreation center and skate/BMX playground at Ross Norton Park. 739,897 (15,671) (1,195) 100,000 (595,000) 23 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Golf Course Fencing/Landscaping - NEW PROJECT 17 315-93211 90,000 To establish the project and record a budget increase of $90,000 in General Fund Revenue. This revenue represents some of the proceeds from land sales on Highland Avenue approved by the City Commission on January 15, 2004. This project will provide security fencing with irrigation and landscaping on the west side of the Clearwater Executive Golf Course. 90,000 Recreation Trails - CLOSE PROJECT 18 315-93212 (30,838) To record a budget transfer of $30,837.61 in Penny for Pinellas revenue to project 93253, Ross Norton Complex. This was approved by the City Commission on January 15, 2004 as part of the award of the construction contract for the new recreation center and skate/BMX playground at Ross Norton Park. (30,838) Maple Swamp Allen's Creek Rehab - CLOSE PROJE CT 19 315-93235 (5,336) To record a budget transfer of $5,336.42 in Penny for Pinellas revenue to project 93253, Ross Norton Complex. This was approved by the City Commission on January 15, 2004 as part of the award of the construction contract for the new recreation center and skate/BMX playground at Ross Norton Park. (5,336) Jack Russell Stadium Infrastructure Repairs 20 315-93242 (73,000) To record a budget transfer of $73,000 in General Fund revenue to project 93253, Ross Norton Complex. This was approved by the City Commission on January 15, 2004 as part of the award of the construction contract for the new recreation center and skate/BMX playground at Ross Norton Park. (73,000) NW Recreation Center Startup Costs - CLOSE PROJECT 21 315-93243 (6,581) To record a budget transfer of $6,580.73 in Special Development Fund revenue to project 93253, Ross Norton Complex. This was approved by the City Commission on January 15, 2004 as part of the award of the construction contract for the new recreation center and skate/BMX playground at Ross Norton Park. (6,581) 24 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Ross Norton Complex To record budget transfers totaling $974,749.76 from the following projects: 22 315-93253 320,000 93206 (Skate Park & Roller Hockey Rinks) $320,000 in Recreation Facility Impact Fee revenue, 50,000 $50,000 in Special Development Fund revenue, 25,000 $25,000 in Penny for Pinellas revenue and 200,000 $200,000 (budget only) in Florida State grant revenue 30,838 93212 (Recreation Trails) $30,837.61 in Penny for Pinellas revenue 93235 (Maple Swamp Allen's Creek Rehab) 5,336 $5,336.42 in Penny for Pinellas revenue 93242 (Jack Russell Stadium Infrastructure 73,000 Repairs) $73,000 in General Fund revenue 93243 (NW Recreation Center Startup Costs) 6,581 $6,580.73 in Special Development Fund revenue 262,000 93272 (Bicycle Paths/Bridges) $262,000 in Penny for Pinellas revenue 1,995 93279 (Holt Avenue Pool Demolition) $1,995 in General Fund revenue. 40,076 To record budget increase of $40,076 in Recreation Facility Impact Fees, which will be transferred from the Special Development Fund. This was approved by the City Commission on January 15, 2004 as part of the award of the construction contract for the new recreation center and skate/BMX playground at Ross Norton Park. 1,014,826 Bicycle Paths/Bridges 23 315-93272 (262,000) To record a budget transfer of $262,000 in Penny for Pinellas revenue to project 93253, Ross Norton Complex. This was approved by the City Commission on January 15, 2004 as part of the award of the construction contract for the new recreation center and skate/BMX playground at Ross Norton Park. (262,000) Holt Avenue Pool Demolition - CLOSE PROJECT 24 315-93279 (1,995) To record a budget transfer of $1,995 in General Fund revenue to project 93253, Ross Norton Park. This was approved by the City Commission on January 15, 2004 as part of the award of the construction contract for the new recreation center and skate/BMX playground at Ross Norton Park. (1,995) 25 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Marina Restroom Renovation - CLOSE PROJECT 25 315-93493 (36,000) To record a budget transfer of $36,000 in Marine & Aviation revenue to project 94713, Airpark Master Plan. This was approved by the City Commission on February 19, 2004 to provide funding for extended sewer and water utilities to the aircraft hangar now under construction. (73,608) To also record a budget decrease of $73,608.34 in Marine & Aviation revenue, which will close the project. The revenue will be returned to the Marine & Aviation fund for reappropriation. (109,608) Fuel Tank Replacement 26 315-93494 (200,000) To record a budget transfer of $200,000 in Marine & Aviation revenue to project 93496, Marina Facility Dredging/Maintenance. This was approved by the City Commission on December 18, 2003 to provide funding for the dredging contract. (200,000) Marine Facility Dredging/Maintenance 27 315-93496 200,000 To record a budget transfer of $200,000 in Marine & Aviation revenue from project 93494, Fuel Tank Replacement. This was approved by the City Commission on December 18, 2003 to provide funding for the dredging contract. 200,000 New Main Library - BUDGET AMENDMENT ONLY 28 315-93523 33,522 To record a budget increase of $33,522.48 in interest earnings. This reflects 4th quarter'03 interest payments of $13,269.84 for Slenker ($4,779.63) and Clearwater Library Foundation ($8,490.21). Also included is 1 st quarter'04 interest payments of $20,252.64 for Slenker ($4,332.42) and Clearwater Library Foundation ($15,920.22). 33,522 North Greenwood Library - BUDGET AMENDMENT ONLY 29 315-93525 10,235 To record a budget increase of $10,235.06 in donation revenue from the Clearwater Library Foundation. This was approved by the City Commission on December 4, 2003 to provide funding for a final change order to Angle & Schmid. 10,235 Motor Pool Refurbishment - CLOSE PROJECT 30 315-94210 (313,141) To record a budget decrease of $313,141.42 in Garage Fund revenue, which will close the project. The project is complete and the revenue will be returned to the Garage Fund for reappropriation. (313,141) 26 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment City-Wide Air Conditioning Replacement 31 315-94510 16,321 To record a budget transfer of $16,321.21 in Water Revenue from project 92828, Public Works Field Laptops. (40,714) To record a budget transfer of $40,714.22 in Sewer Revenue to project 96606, THM Control. (1,197) To record a budget transfer of $1,196.68 in Reclaimed Water Revenue to project 96740, Water Supply/Treatment. All of these transfers were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (25,590) Roof Repairs To record budget transfers of $1,600 in Water Revenue to the following projects: 32 315-94512 (689) $689.22 to project 96523, Public Utilities Adm Building R&R (911) $910.78 to project 96740, Water Supply/Treatment. Both of these transfers were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (1,600) Roof Replacements 33 315-94514 (1,478) To record a budget transfer of $1,478 in Water Revenue to project 96740, Water Supply/Treatment. (18,171) To record a budget transfer of $18,170.80 in Sewer Revenue to project 96606, THM Control. (7,470) To record a budget transfer of $7,470 in Reclaimed Water Revenue to project 96740, Water Supply/ Treatment. All of these transfers were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (1,185) To record a budget transfer of $1,185 in Gas Fund Revenue to project 94519, Flooring for Facilities. This will provide additional funding for the flooring at the Gas Department, which cost more than anticipated. (28,304) Painting of Facilities 34 315-94517 (7,375) To record a budget transfer of $7,375 in Gas Fund Revenue to project 94519, Flooring for Facilities. This will provide additional funding for the flooring at the Gas Department, which cost more than anticipated. (7,375) 27 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Flooring for Facilities 35 315-94519 (12,918) To record a budget decrease of $12,918 in General Fund revenue, which will be returned to the General Fund. Several projects cost less than anticipated and the funding is not needed. To record budget transfers of $8,560 in Gas Fund Revenue, as follows 1,185 $1,185 from project 94514, Roof Replacements 7,375 $7,375 from project 94517, Painting of Facilities This will provide additional funding for the flooring at the Gas Department, which cost more than anticipated. MSB/City Hall Security System - CLOSE PROJECT 36 315-94612 (1,583) To record a budget transfer of $1,583.44 in Administrative Services revenue to project 94729, City-Wide Connectivity Infrastructure. The Security System project is finished and will be closed. Airpark Master Plan 37 315-94713 144,000 To record a budget increase of $144,000 in FDOT grant revenue. To also record a budget transfer 36,000 of $36,000 in Marine & Aviation revenue from project 93493, Marina Restroom Renovation. Both amendments were approved by the City Commission on February 19, 2004 to provide funding for extended sewer and water utilities to the aircraft hangar now under construction. Downtown Redevelopment - CRA 38 315-94714 (1,999) To record a budget decrease of $1,999.08 in CRA revenue, which represents Downtown Development Board funds received for facade improvement grants. This revenue is the remaining funding after the award of three grants and will be transferred to a Facade Improvements project in the Special Program Fund. City-Wide Connectivity Infrastructure 39 315-94729 1,583 To record a budget transfer of $1,583.44 in Administrative Services revenue from project 94612, MSB/City Hall Security System. The Security System project is finished and will be closed. Geographic Information System 40 315-94736 (10,274) To record a budget transfer of $10,274 in Administrative Services revenue to project 94814, Network Infrastructure & Server R&R. This will provide cash for the items that cannot be lease purchased. (4,358) (1,583) 180,000 (1,999) 1,583 (10,274) 28 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Financial System Replacement 41 315-94809 (900,000) To record a budget decrease of $900,000 in Lease Purchase revenue and a budget increase of 500,000 $500,000 in Central Insurance Fund revenue. This was approved by the City Commission on October 2, 2003 for the purchase and implementation of an upgrade to the computerized financial system. (400,000) Network Infrastructure & Server R&R 42 315-94814 10,274 To record a budget transfer of $10,274 in Administrative Services revenue from project 94736, Geographic Information System. This will provide cash for the items that cannot be lease purchased in this project. 10,274 Stormwater Quality Improvement - CLOSE PROJECT 43 315-96103 (7,194) To record a budget transfer of $7,194 in Stormwater Utility Revenue to project 99124, Storm Pipe System Improvement. The Stormwater Quality Improvement project will be closed. (7,194) Allen's Creek Watershed Rehab - CLOSE PROJECT 44 315-96119 (3,526) To record a budget transfer of $3,526.18 in Stormwater revenue to project 96124, Storm Pipe System Improvements. The Allen's Creek project is complete and will be closed. (3,526) Storm Pipe System Improvements 45 315-96124 3,526 To record a budget transfer of $3,526.18 in Stormwater revenue from project 96119, Allen's Creek Watershed Rehab. The Allen's Creek project is complete and will be closed. 7,194 To record a budget transfer of $7,194 in Stormwater Revenue from project 96103, Stormwater Quality Improvement. The Quality Improvement project will be closed. 12,191 To record a budget transfer of $12,190.76 in Stormwater Revenue from project 96130, NPDES. The NPDES project is finished and will be closed. 22,911 29 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Prospect Lake Park 46 377-96125 (1,124,017) To record a budget transfer of $1,124,017.22 in 02 Bond revenue to project 96142, Myrtle Avenue Drainage Improvement. 357-96125 (422,944) To record a budget transfer of $422,944.17 in '04 Bond proceeds to project 96142, Myrtle Avenue Drainage Improvement. 357-96125 * (384,056) To record a budget transfer of $384,055.83 in '04 Bond proceeds to project 96142, Myrtle Avenue Drainage Improvements. All the above amendments were approved by the City Commission on February 19, 2004 as part of the contract for Myrtle Avenue Roadway and Drainage Improvements. 377-96125 (117,078) To record a budget transfer of $117,078 in '02 Bond proceeds to project 96142, Myrtle Avenue Drainage Improvements. This was approved by the City Commission on October 16, 2003 to provide funding for the upgrade of the storm pipe system in the North Clearwater Beach area. (2,048,095) Stevenson's Creek Estuary Restoration 47 315-96129 175,000 * To record a budget increase of $175,000 in FDEP Revenue, which will be offset by a like budget (175,000)' decrease in Stormwater Revenue. This amendment places the grant revenue in the project where the actual expense for the reimbursement occurred. 375-96129 (659) To record a budget transfer of $658.70 of '99 Bond Proceeds to project 96143, North Beach Drainage. This will allow for the '99 Bond Revenue to be spent first and to provide additional funding for small items, such as advertising, copy costs, etc. (659) NPDES - CLOSE PROJECT 48 315-96130 (12,191) To record a budget transfer of $12,190.76 in Stormwater Revenue to project 96124, Storm Pipe System Improvement. The NPDES project is finished and will be closed. (12,191) Sharkey Road Drainage Improvements - 49 377-96140 (164,434) To record a budget transfer of $164,434.44 in '02 Bond proceeds to project 96142, Myrtle Avenue Drainage Improvements. This was approved by the City Commission on February 19, 2004 as part of the contract for Myrtle Avenue Roadway and Drainage Improvements. (164,434) Kapok Flood Resolution 50 315-96141 10 * To record a budget increase of $10 in Sales Revenue, which reflects actual cash received for sale of mobile homes. 10 30 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Myrtle Avenue Drainage Improvements 51 377-96142 1,124,017 To record a budget transfer of $1,124,017.22 in 02 Bond revenue from project 96142, Prospect Lake Park. 357-96142 422,944 To record a budget transfer of $422,944.17 in '04 Bond proceeds from project 96125, Prospect Lake Park. 357-96142 * 64,905 To record a budget transfer of $64,904.76 in '04 Bond proceeds from project 96149, Storm System Expansion. 377-96142 164,434 To record a budget transfer of $164,434.44 in '02 Bond proceeds from project 96140, Sharkey Road Drainage Improvements. 357-96142 * 384,056 To record a budget transfer of $384,055.83 in '04 Bond proceeds from project 96125, Prospect Lake Park. All of the above transfers were approved by the City Commission on February 19, 2004 as part of the contract for Myrtle Avenue Roadway and Improvements. 375-96142 * (117,078) To record a budget transfer of $117,078 in '99 Bond proceeds to project 96143, North Beach Neighborhood Drainage and to also record a budget 377-96142 * 117,078 transfer of $117,078 in '02 Bond proceeds from project 96125, Prospect Lake Park. Both of these amendments were approved by the City Commission on October 16, 2003 to provide funding for the upgrade of the storm pipe system in the North Clearwater Beach area. 2,160,356 North Beach Neighborhood Drainage 52 375-96143 117,078 To record a budget transfer of $117,078 in '99 Bonds proceeds from project 96142, Myrtle Avenue Drainage Improvements. This was approved by the City Commission on October 16, 2003 to provide funding for the upgrade of the storm pipe system in the North Clearwater Beach area. 659 To record a budget transfer of $658.70 in '99 Bond Revenue from project 96129, Stevenson's Creek Estuary Restoration. This will allow for the '99 Bond Revenue to be spent first and provide additional funding for small items, such as advertising, copy costs, etc. 117,737 31 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Stevenson Creek Implementation Projects 53 315-96144 400,000 To record a budget transfer of $400,000 in Stormwater revenue from project 96149, Storm System Expansion. This was approved by the City Commission on February 19, 2004 as part of the approval for the amendment to the cooperative funding agreement with SWFWMD. (175,000)' To record a budget decrease of $175,000 in FDEP Revenue, which will be offset by a like budget increase in project 96129, Stevenson's Creek Estuary Restoration. This amendment places the grant revenue in the project where the actual expense for the reimbursement occurred. 225,000 Well Points & Headers -CLOSE PROJECT 54 315-96148 (8,262)- To record a budget decrease of $8,262 in Lease Purchase revenue. The equipment has been purchased and the project can be closed. (8,262) Storm System Expansion 55 315-96149 (400,000) To record a budget transfer of $400,000 in Stormwater revenue to project 96144, Stevenson Creek Implementation Projects. This was approved by the City Commission on February 19, 2004 as part of the approval for the amendment to the cooperative funding agreement with SWFWMD. 357-96149 * (64,905) To record a budget transfer of $64,904.76 in '04 Bond Proceeds to project 96149, Storm System Expansion. This was approved by the City Commission on February 19, 2004 as part of the contract for Myrtle Avenue Roadway and Drainage Improvements. (464,905) Power Screener - CLOSE PROJECT 56 315-96151 (27,159) * To record a budget decrease of $27,159.09 in Lease Purchase revenue. The equipment has been purchased and the project can be closed. (27,159) Allen's Creek Neighborhood Flooding - CLOSE PROJECT 57 357-96153 * (600,000) To record a budget transfer of $600,000 in '04 Stormwater Bond proceeds to project 96156, Canterbury Road Drainage Improvements. This was approved by the City Commission on February 5, 2004 as part of the contract award for improved roadway drainage system in the Canterbury Road area. (600,000) Alligator Creek Implementation Projects - Phase II Budget Amendment Only 58 315-96154 1,000,000 To record a budget increase of $1,000,000 in SWFWMD grant revenue. This was approved by the City Commission on September 18, 2003 as part of the approval of the cooperative agreement. 1,000,000 32 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Canterbury Road Drainage Improvements - New Project To establish the project and record a budget 59 357-96156 600,000 transfer of $600,000 in '04 Stormwater Bond proceeds from project 96153, Allen's Creek Neighborhood Flooding. This was approved by the City Commission on February 5, 2004 as part of the contract award for improved roadway drainage system in the Canterbury Road area. 600,000 Resident Container Acquisition 60 315-96427 (161,345) To record a budget transfer of $161,345.30 in Solid Waste revenue to project 96443, Resident Container Acquisition-II. This transfer is merely a mechanism to move the remaining revenue from the old project to the new project. The older project will be closed once the outstanding encumbrance is closed. (161,345) Commercial Container Acquisition 61 315-96429 (490,630) To record a budget transfer of $490,629.95 in Solid Waste revenue to project 96444, Commercial Container Acquisition-II. This transfer is merely a mechanism to move the remaining revenue from the old project to the new project. The older project will be closed once the encumbrance is closed. (490,630) Resident Container Acquisition - II 62 315-96443 161,345 To record a budget transfer of $161,345.30 in Solid Waste revenue from project 96427, Resident Container Acquisition. This transfer is merely a mechanism to move the remaining revenue from the old project to this new project. The older project will be closed once the encumbrance is closed. 161,345 Commercial Container Acquisition - II 63 315-96444 490,630 To record a budget transfer of $490,629.95 in Solid Waste revenue from project 96429, Commercial Container Acquisition. This transfer is merely a mechanism to move the remaining revenue from the old project to this new project. The older project will be closed once the encumbrance is closed. 490,630 City-Wide Aerial Photographs 64 315-96516 (16,812) To record a budget transfer of $16,812.48 in Water Revenue to project 96740, Water Supply/Treatment. (16,812) To record a budget transfer of $16,812.49 in Sewer Revenue to project 96606, THM Control. Both of these transfers were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (33,625) 33 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Public Utilities Administration Building CLOSE PROJECT 65 315-96522 (10,340) To record a budget transfer of $10,340.33 in Water Revenue to project 96740, Water Supply/Treatment. (10,340) To record a budget transfer of $10,340.33 in Sewer Revenue to project 96606, THM Control. Both of these transfers were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (20,681) Public Utilities Administration Building R&R To record budget transfers of $26,527.01 in Water Revenue, as follows: 66 315-96523 25,838 $25,837.79 from project 92828, Public Works Field Laptops 689 $689.22 from project 94512, Roof Repairs 26,527 To record a budget transfer of $26,527 in Sewer Revenue from project 92828, Public Works Field Laptops. All of these transfers were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 53,054 WPC Major Equipment Overhaul 67 315-96604 (57,514) To record a budget transfer of $57,514.18 in Sewer Revenue to project 96606, THM Control. (158,000) To record a budget transfer of $158,000 in Utility R&R Revenue to project 96613, NE Filter/MS Blower/ MCC Rehab. All of these transfers were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (215,514) WWC Interceptor Lines 68 343-96605 (810,000) To record a budget transfer of $810,000 in '02 Bond proceeds to project 96665, Sanitary Sewer R&R. This was approved by the City Commission on February 19, 2004 as part of the contract for Myrtle Avenue Roadway & Drainage Improvements. 356-96605 (2,813,000) ' To record a budget decrease of $2,813,000 in '04 Bond proceeds. To record a budget transfer of $316,856.29 in '02 Bond proceeds, as follows: 343-96605 315,905 $315,904.60 from project 96634, Sanitary Utility Relocation Accommodation 343-96605 952 $951.69 from project 96665, Sanitary Sewer R&R Both of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (3,306,144) 34 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment THM Control 69 356-96606 (1,700,000) * To record a budget decrease of $1,700,000 in '04 Bond proceeds. To record budget transfers of $858,569.42 in '02 Bond proceeds, as follows: 343-96606 587,146 $587,146.49 from project 96749, Clearwater Harbor Transmission Main 343-96606 271,423 $271,422.93 from project 96751, Disinfection Systems. To record budget transfers of $719,809 in Sewer Revenue, as follows: 315-96606 15,632 $15,632 from project 92828, Public Works Field Laptops 315-96606 40,714 $40,714.22 from project 94510, City-Wide Air Conditioning Replacement 315-96606 18,171 $18,170.80 from project 94514, Roof Replacemts 315-96606 16,812 $16,812.49 from project 96516, City-Wide Aerial Photography 315-96606 10,340 $10,340.33 from project 96522, Public Utilities Adm Building 315-96606 57,514 $57,514.18 from project 96604, Major Equipment Overhaul 315-96606 560,625 $560,624.98 from project 96611, Biosolids Treatment All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (121,622) Biosolids Treatment 70 343-96611 (3,038,625) To record a budget transfer of $3,038,625.39 in 02 Bond proceeds to project 96686, Pump Station Replacement. To record budget transfers of $620,320 in Sewer Revenue, as follows: 343-96611 (560,625) $560,624.98 to project 96606, THM Control 343-96611 (59,695) $59,695.02 to project 96654, Facilities Upgrade & Improvements All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (3,658,945) 35 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment NE Filter/MS Blower/MCC Rehab 71 343-96613 (857,739) * To record a budget decrease of $857,738.54 in '04 Bond proceeds. To record budget transfers of 819,932.54 in Utility R&R revenue, as follows: 315-96613 158,000 $158,000 from project 96604, Major Equipment Overhaul 315-96613 400,000 $400,000 from project 96634, Sanitary Sewer Utility Relocation 315-96613 50,000 $50,000 from project 96645, Lab Upgrade 315-96613 210,933 $210,932.54 from project 96665, Sanitary Sewer R&R. All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. In-Kind Project-Exotic & Invasive Species Control - NEW PROJECT 72 To record budget transfers of $106,000 in Sewer Revenue, as follows: 315-96614 8,707 $8,706.86 from project 96645, Lab Upgrade 315-96614 86,674 $86,674.23 from project 96670, Pollutant Storage Tank Removal 315-96614 10,619 $10,618.91 from project 96676, Telemetry System for Lift Stations All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. Sanitary Sewer Extension 73 315-96630 (614,955) To record a budget decrease of $614,955.19 in Sewer Impact Fees, which will be returned to the Water & Sewer Fund for reappropriation. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. Sanitary Utility Relocation Accommodation 74 356-96634 (400,000)' To record a budget decrease of $400,000 in '04 Bond proceeds. To record budget transfers of $1,385,960.87 in'02 Bond proceeds, as follows: 343-96634 (315,905) $315,904.60 to project 96605, WWC Interceptor Lines 343-96634 (96,854) $96,853.82 to project 96686, Pump Station Replacement 343-96634 (104,392) $104,392.21 to project 96685, WPC Master Plan Phase III 343-96634 (11,395) $11,395.22 to project 96687, Clearwater Harbor Force Main 343-96634 (857,415) $857,414.92 to project 96694, WWC Manhole & Gravity Line Repairs. (38,806) 106,000 (614,955) 36 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Sanitary Utility Relocation Accommodation (con't) To record budget transfers of $409,511.61 in Sewer revenue, as follows: 315-96634 (73,699) $73,699.34 to project 96654, Facilities Upgrade & Improvements 315-96634 (185,978) $185,978.01 to project 96658, Chlorine Handling/ NE AWT Facility 315-96634 (149,834) $149,834.26 to project 96693, WWC Force Main Replacements 315-96634 (400,000) To record a budget transfer of $400,000 in Utility R&R revenue to project 96613, NE Filter/MS Blower/ MCC Rehab. All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 343-96634 (12,271) To record a budget transfer of $12,270.93 '02 Bond proceeds to project 96687, Clearwater Harbor Force Mains. This was approved by the City Commission December 4, 2003 to provide funding for Change Order #4. (2,607,743) Laboratory Upgrade To record a budget transfer of $8,706.86 in Sewer 75 315-96645 (8,707) Revenue to project 96614, In-kind Project-Exotic & Invasive Species Control. 315-96645 (50,000) To record a budget transfer of $50,000 in Utility R&R revenue to project, 96613, NE Filter/MS Blower/ MCC Rehab. Both of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (58,707) Facilities Upgrade & Improvements 76 356-96654 163,000 To record a budget increase of $163,000 in'04 Bond proceeds, which reflects what was approved by the City Commission on November 21, 2003 when the Reimbursement Resolution was approved. 356-96654 (580,213)- To record a budget decrease of $580,213 in '04 Bond proceeds. To record budget transfers of $133,394.36 in Sewer revenue, as follows: 315-96654 59,695 $59,695.02 from project 96611, Biosolids Treatment 315-96654 73,699 $73,699.34 from project 96634, Sanitary Sewer Utility Relocation. All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (283,819) 37 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Chlorine Handling/NE AWT Facility 77 315-96658 185,978 To record a budget transfer of $185,978.01 in Sewer revenue from project 96634, Sanitary Sewer Utility Relocation. 315-96658 815,135 To record a budget increase of $815,135.02 from the Unappropriated Retained Earnings of the Water & Sewer Fund. 315-96658 (1,289,204) * To record a budget decrease of $1,289,204 in Other Governmental Revenue. All amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (288,091) WPC R&R 78 315-96664 168,130 To record a budget transfer of $168,129.86 in Utility R&R revenue from project 96665, Sanitary Sewer R&R. 315-96664 37,634 To record a budget increase of $37,633.94 in Utility R&R revenue from the Unappropriated Retained Earnings of the Utility R&R Fund. Both amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 205,764 Sanitary Sewer R&R 79 356-96665 (8,308,261) * To record a budget decrease of $8,308,261.46 in 04 Bond Proceeds. 343-96665 810,000 To record a budget transfer of $810,000 in'02 Bond proceeds from project 96605, WWC Interceptor Lines. This was approved by the City Commission on February 19, 2004 as part of the contract for Myrtle Avenue Roadway & Drainage Improvements. 343-96665 (952) To record a budget transfer of $951.69 in '02 Bond Proceeds to project 96605, WWC Interceptor Lines. 315-96665 To record budget transfers of $379,062.40 in Utility R&R revenue, as follows: 315-96665 (210,933) $210,932.54 to project 96613, NE Filter/MS Blower/ MCC Rehab 315-96665 (168,130) $168,129.86 to project 96664, WPC R&R All amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (7,878,276) Pollutant Storage Tank Removal 80 315-96670 (86,674) To record a budget transfer of $86,674.23 in Sewer Revenue to project 96614, In-Kind Project, Exotic & Invasive Species Control. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (86,674) 38 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment NE Rotary Screen Sludge Thickener 81 315-96671 9,550 To record a budget transfer of $9,550.46 in Sewer Revenue from project 96676, Telemetry System for Lift Stations. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 9,550 Telemetry System for Lift Stations To record budget transfers of $155,839.81 in Sewer Revenue, as follows: 82 315-96676 (10,619) $10,618.91 to project 96614, In-Kind Project Exotic & Invasive Species Control 315-96676 (9,550) $9,550.46 to project 96671, NE Rotary Screen Sludge Thickener 315-96676 (135,670) $135,670.44 to project 96693, WWC Force Main Replacements. All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (155,840) WPC Master Plan Phase II - CLOSE PROJECT 83 343-96683 (9,720) To record a budget transfer of $9,719.89, '02 Bond proceeds to project 96694, WWC Manhole & Gravity Line Repairs. This amendment was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (9,720) WPC Master Plan Phase III 84 343-96685 104,392 To record a budget transfer of $104,392.21 in '02 Bond proceeds from project 99934, Sanitary Utility Relocation Accommodation. This amendment was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 104,392 Pump Station Replacement 85 356-96686 (5,115,000) ' To record a budget decrease of $5,115,000 of '04 Bond proceeds. 343-96686 To record budget transfer of $3,135,479.21 in '02 Bond proceeds, as follows: 3,038,625 $3,038,625.39 from project 96611, Biosolids Treatment 96,854 $96,853.82 from project 96634, Sanitary Utility Relocation Accommodation Both of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (1,979,521) 39 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Clearwater Harbor Force Mains 86 343-96687 11,395 To record a budget transfer of $11,395.32 in '02 Bond proceeds from project 96634, Sanitary Utility Relocation Accommodation. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 12,271 To record a budget transfer of $12,270.93 in '02 Bond Proceeds from project 96634, Sanitary Sewer Utility Relocation. This was approved by the City Commission on December 4, 2003 to provide funding for Change Order #4. 23,666 WWC Force Main Replacements 87 356-96693 (1,076,000) ' To record a budget decrease of $1,076,000 in '04 Bond proceeds. To record budget transfers of $411,835.70 in Sewer Revenue, as follows: 315-96693 135,670 $135,670.44 from project 96676, Telemetry System for Lift Stations 315-96693 46,331 $46,331 from project 96695, WWC Lateral Repairs 315-96693 80,000 $80,000 from project 96696, WWC Sewer Upgrade 315-96693 149,834 $149,834.26 from project 96634, Sanitary Sewer Utility Relocation 315-96693 279,603 To record a budget increase of $279,603.20 in Sewer Revenue, which will be transferred from the Unappropriated Retained Earnings of the Water & Sewer Fund. All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (384,561) Manhole & Gravity Line Repair 88 356-96694 (1,250,000) ' To record a budget decrease of $1,250,000 in '04 Bond proceeds. To record budget transfers of $967,551.32 in '02 Bond proceeds, as follows: 343-96694 857,415 $857,414.92 from project 96634, Sanitary Utility Relocation Accommodation 343-96694 9,720 $9,719.89 from project 96683, WPC Master Phase II 100,417 $100,416.51 from project 96749, Clearwater 343-96694 Harbor Transmission Main All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (282,449) 40 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment WWC Lateral Repairs 89 356-96695 (500,000) ' To record a budget decrease of $500,000 in '04 Bond proceeds. 315-96695 (46,331) To record a budget transfer of $46,331 in Sewer Revenue to project 96693, WWC Force Main Replacements. Both of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (546,331) WWC Sewer Upgrade 90 315-96696 (80,000) To record a budget transfer of $80,000 in Sewer revenue to project 96693, WWC Force Main Replacements. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (80,000) System R&R - Maintenance 91 315-96721 (21,880) To record a budget transfer of $21,879.87 in Utility R&R Revenue from project 96741, System R&R-Capitalized. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (21,880) Reclaimed Water 92 356-96739 (6,336,000) * To record a budget decrease of $6,336,000 in '04 Bond proceeds. 315-96739 4,832,071 To record a budget increase of $4,832,071.32 in Sewer Revenue, which will be transferred from the Unappropriated Retained Earnings of the Water & Sewer Fund. 315-96739 6,525,002 To record a budget increase of $6,525,001.97 in Utility R&R revenue, which will be transferred from the Unappropriated Retained Earnings of the Utility R&R Fund. 315-96739 (1,189,938) " To record a budget decrease of $1,189,938.46 in Other Governmental Units revenue. All the above amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 3,831,135 Water Supply & Treatment 93 356-96740 (1,771,000) * To record a budget decrease of $1,771,000 in'04 Bond proceeds. To record budget transfers of $455,693.23 in Water Revenue, as follows: 315-96740 1,197 $1,196.68 from project 94510, City-Wide Air Conditioning Replacements 315-96740 911 $910.78 from project 94512, Roof Repairs 315-96740 8,948 $8,948 from project 94514, Roof Replacements 315-96740 16,812 $16,812.48 from project 96516, City-Wide Aerial Photography 41 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Water Supply & Treatment (cont'd) 315-96740 10,340 $10,340.33 from project 96522, Public Utilities Adm Building 315-96740 208,000 $208,000 from project 96742, System R&R - Capitalized 315-96740 65,000 $65,000 from project 96743, Meter/Backflow Prevention/C ha ngeout 315-96740 144,485 $144,484.96 from project 96747, Flow Restrictor & Rain Sensor Rebates All the above amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (1,315,307) System R&R - Capitalized 94 315-96741 965,000 To record a budget transfer of $965,000 in Utility R&R revenue from project 96742, Line Relocation- Capitalized. This was approved by the City Commission on February 19, 2004 as part of the contract for Myrtle Avenue Roadway and Drainage Improvements. 356-96741 (717,000) ' To record a budget decrease of $717,000 in '04 Bond proceeds. 315-96741 713,637 To record a budget increase of $713,637.06 in Water Revenue, which will be transferred from the Unappropriated Retained Earning of the Water & Sewer Fund. To record budget transfers of $751,043.99 in Utility R&R revenue, as follows: 315-96741 21,880 $21,879.87 from project 96721, System R&R - Maintenance 315-96741 328,717 $328,716.51 from project 96743, Meter/Backflow Prevention Device/Changeout 315-96741 400,448 $400,447.61 from the Unappropriated Retained Earnings of the Utility R&R Fund. All the above amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 1,712,681 95 315-96742 Line Relocation - Capitalized (965,000) To record a budget transfer of $965,000 in Utility R&R revenue to project 96741, System R&R - Capitalized. This was approved by the City Commission on February 19, 2004 as part of the contract for Myrtle Avenue Roadway and Drainage Improvements. 356-96742 (352,000)- To record a budget decrease of $352,000 in '04 Bond proceeds. 315-96742 (208,000) To record a budget transfer of $208,000 in Water Revenue to project 96740, Water Supply & Treatment. 42 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Line Relocation - Capitalized (cont'd) 315-96742 574,877 To record a budget increase of $574,876.79 in Utility R&R revenue which will be transferred from the Unappropriated Retained Earnings of the Utility R&R Fund. All the above amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (950,123) Meter/Backflow Prevention Device/Changeout 96 356-96743 (519,000)- To record a budget decrease of $519,000 in '04 Bond proceeds. 315-96743 (65,000) To record a budget transfer of $65,000 in Water Revenue to project 96740, Water Supply & Treatment 315-96743 (328,717) To record a budget transfer of $328,716.51 in Utility R&R revenue to project 96741, System R&R- Capitalized. All the above amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (912,717) System Expansion 97 315-96744 (296,367) To record a budget decrease of $296,367.02 in Water Impact Fees, which will be returned to the Water & Sewer Fund for reappropriation. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (296,367) Flow Restrictor & Rain Sensor Rebates To record budget transfers of $183,208.8 in Water Revenue, as follows: 98 315-96747 (144,485) $144,484.96 to project 96740, Water Supply & Treatment 315-96747 (38,724) $38,723.84 to project 96748, Water Treatment Facility Both amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (183,209) Water Treatment Facility 99 356-96748 (1,950,000) To record a budget decrease of $1,950,000 in '04 Bond proceeds. 315-96748 38,724 To record budget transfers of $38,723.84 in Water Revenue from project 96747, Flow Restrictor & Rain Sensor Rebates. 315-96748 2,016,394 To record a budget increase of $2,016,393.92 in Water Revenue, which will be transferred from the Unappropriated Retained Earnings of the Water & Sewer Fund. 105,118 43 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2003/04 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Clearwater Harbor Transmission Main To record budget transfers of $687,563 in '02 Bond proceeds, as follows 100 343-96749 (100,417) $100,416.51 to project 96694, WWC Manhole & Gravity Line Repairs 343-96749 (587,146) $587,146.49 to project 96606, THM Control Both amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (687,563) Well Rehabilitation 101 315-96750 109,345 To record a budget increase of $109,344.52 in Utility R&R Revenue, which will be transferred from the Unappropriated Retained Earnings of the Utility R&R Fund. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 109,345 Disinfection Systems 102 343-96751 (271,423) To record a budget transfer of $271,422.93 in '02 Bond proceeds to project 96606, THM Control. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. (271,423) Water Service Lines 103 356-96752 (1,000,000) " To record a budget decrease of $1,000,000 in'04 Bond proceeds. 315-96752 213,793 To record a budget increase of $213,793.14 in Water Revenue, which will be transferred from the Unappropriated Retained Earnings of the Water & Sewer Fund. 315-96752 485,224 To record a budget increase of $485,224.42 in Utility R&R Revenue, which will be transferred from the Unappropriated Retained Earnings of the Utility R&R Fund. All of these amendments were approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer Fund. (300,982) Fluoride in Water System - NEW PROJECT To establish the project and record a budget 104 315-96758 289,780 increase of $289,780 in Water Revenue, which will be transferred from the Unappropriated Retained Earnings of the Water & Sewer Fund. This was approved by the City Commission on February 19, 2004 as part of the restructuring of the Water & Sewer projects. 289,780 TOTALS (19,124,495) - (19,124,495) 44 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 - DECEMBER 31, 2003 Description Budget 10/1/03 Revised Amdmts Budget Actual Expenditures Project Open To Date Encumbr Available Amend Balance Status Ref PUBLIC SAFETY Police Protection 91127 Police Computer Network 5,339,305 5,339,305 4,136,474 1,202,831 91144 Beach District Substation 820,260 (34,299.79) 785,960 785,960 0 C 1 91146 Traffic Speed Boards 30,000 30,000 27,957 1,692 352 91147 Police Computer Network - II 147,330 147,330 147,330 Sub-Total 6,336,895 (34,299.79) 6,302,595 4,950,390 1,692 1,350,513 Fire Protection 91213 Fire Apparatus Refurbish 658,772 658,772 145,320 423,453 90,000 91221 EMS Capital Equipment 776,659 776,659 675,219 101,440 91226 Vehicular Support 317,509 317,509 238,433 79,076 91229 Replace & Upgrade Airpacks 286,500 286,500 269,529 16,971 91236 Rescue Vehicle 419,296 419,296 78,527 120,742 220,027 91237 Northwest Station 2,198,650 2,198,650 763,220 1,434,960 470 91238 Sand Key Fire Station 1,859,300 1,859,300 1,428,582 430,718 91240 Fire GIS 74,000 74,000 74,000 91241 NW Station Furnishings 124,000 124,000 124,000 91242 Fire Training Facility 200,000 200,000 200,000 91243 Clwr Mall Fire Station 2,000,000 2,000,000 1,530,813 222,365 246,821 91244 Aerial 879,011 879,011 879,011 0 C 91245 Fire Garage Door Replcmt 68,000 68,000 22,039 45,961 91247 Traffic Pre-Emption 30,000 30,000 29,548 452 91248 Fire Shop/Supply Facility 703,500 703,500 685,883 7,759 9,859 91249 Fire Dispatch Radio Replcmt 317,700 317,700 317,700 Sub-Total 10,912,897 - 10,912,897 6,746,124 2,209,279 1,957,494 TRANSPORTATION New Street Construction 92141 Drew Street Widening 2,600,000 (302,352.79) 2,297,647 2,297,647 0 0 C 92145 Landmark Dr Extension 752,502 752,502 741,487 3,680 7,335 92146 Druid Rd Improvements 1,750,000 1,750,000 821,816 928,184 92148 Gateway to the Beach 10,062,697 10,062,697 9,408,224 123,306 531,167 92149 Chautauqua Ave Extension 350,000 350,000 0 350,000 Sub-Total 15,515,199 (302,352.79) 15,212,846 13,269,174 126,986 1,816,687 Major Street Maintenance 92259 Traffic Calming 2,933,098 2,933,098 1,258,601 309,342 1,365,155 92261 Beach Streetscape 2,504,420 2,504,420 2,413,624 83,170 7,626 92262 SR 60 Corridor Beaut 3,380,026 3,380,026 2,335,495 350,000 694,531 92263 N Greenwood Corridor Enhc 1,611,495 1,611,495 1,150,357 438,732 22,406 92265 Myrtle Ave/Alt 19 1,000,000 217,199.30 1,217,199 601,876 615,323 0 92266 Streets, Sidewalks & Bridges 8,558,096 (14,544.04) 8,543,552 3,126,352 2,241,450 3,175,750 92267 Coronado/S Gulfview 3,281,460 3,281,460 237,874 308,260 2,735,327 92268 Bluff to Beach Guideway 140,000 140,000 90,000 50,000 92269 Downtown Streetscape 1,900,000 1,900,000 0 333,134 1,566,866 Sub-Total 25,308,594 202,655.26 25,511,250 11,124,179 4,769,411 9,617,660 Sidewalks and Bike Trail 92339 New Sidewalks 389,833 389,833 379,831 10,003 92340 Clw Bch West Bridge Co 3,485,560 668,200.00 4,153,760 537,297 220,708 3,395,755 92341 McMullen Booth Rd Overpass 2,429,870 2,429,870 365,020 35,166 2,029,683 Sub-Total 6,305,263 668,200.00 6,973,463 902,318 635,705 5,435,441 45 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 - DECEMBER 31, 2003 Description Budget 10/1/03 Revised Amdmts Budget Actual Expenditures Project Open To Date Encumbr Available Amend Balance Status Ref Intersections 92551 City-Wide Intersection Imprv 861,778 861,778 394,654 467,123 92552 Signal Renovation 726,148 19,550.00 745,698 559,562 13,835 172,302 6 92553 New Signal Installation 729,216 729,216 306,396 422,821 92555 Intersection Improvements 2,908,022 2,908,022 2,148,304 4,064 755,654 92557 SR 60 & Damascus Rd Signal 341,960 341,960 70,910 8,268 262,782 92558 Intersection Improvements-II 536,270 536,270 536,270 Sub-Total 6,103,394 19,550.00 6,122,944 3,479,827 26,167 2,616,951 Parking 92630 Parking Lot Resurfacing 1,129,023 1,129,023 590,935 13,566 524,521 92632 Pkng Garage Structure Rpr 893,432 893,432 559,480 143,337 190,614 92636 Parking Lot Improvement 812,977 812,977 386,497 7,414 419,066 92637 Elec Real Time Signing Sys 350,000 350,000 350,000 92640 Downtown Parking Garage 3,200,000 (1,300,000.00) 1,900,000 102,200 1,797,800 7 92641 Seashell Parking Lot 6,000,000 6,000,000 6,000,000 92642 Parking Enforcement Vehicles 100,000 100,000 88,958 11,042 92643 Pking Enforcmnt Tick/Data Col 67,000 67,000 67,000 92644 Pelican Walk Parking Garage 1,450,000 1,450,000 1,400,000 50,000 92645 Pking Access & Rev Equip 0 590,654.35 590,654 358,050 232,604 0 8 92646 Station Square Parking 0 1,300,000.00 1,300,000 1,300,000 9 Sub-Total 14,002,431 590,654.35 14,593,086 2,086,120 1,796,922 10,710,043 Miscellaneous Engineering 92820 Memorial Causeway Br Repl 37,258,665 37,258,665 36,457,949 90,495 710,220 92822 Miscellaneous Engineering 550,846 (217,953.85) 332,892 183,746 34,000 115,147 10 92827 Global Pos Sys Survey Equip 125,000 125,000 40,887 84,113 92828 Public Works Field Laptops 210,000 (84,318.00) 125,682 17,322 108,360 11 92829 Comm Sports Complex Dev 22,512,997 739,896.83 23,252,894 20,817,751 1,075,247 -467,510 12 92834 Sign Work Station 35,000 (15,670.69) 19,329 19,329 0 C 13 92835 Preheating Kettle 33,200 (1,195.45) 32,005 32,005 0 14 Sub-Total 60,725,708 420,758.84 61,146,466 57,568,989 1,199,742 550,329 LEISURE Land Acquisition 93129 Bayview Park 250,000 250,000 230,010 0 19,990 Sub-Total 250,000 250,000 230,010 0 19,990 Park Development 93201 Eddie C Moore 8 & 9 780,000 100,000.00 880,000 222,793 348,275 308,932 15 93202 Parks & Beautification Trucks 64,000 64,000 61,560 2,440 93203 Carpenter Fld-Infras Rep/Imp 30,000 30,000 13,794 16,206 93204 Concrete Sidewalk & Pad 222,913 222,913 133,270 89,643 93205 Com Sprts Cmp Infr Rep/Imp 50,000 50,000 50,000 93206 Skate Pks & Roller Hcky Rink 601,000 (595,000.00) 6,000 6,000 0 C 16 93207 Crest Lake Pk Improvemts 150,000 150,000 150,000 93210 Mem Cswy Lndscp/Beaut 500,000 500,000 500,000 93211 Golf Course Fencing/Lndscp 90,000.00 90,000 90,000 17 93212 Recreation Trails 948,457 (30,837.61) 917,620 917,620 0 C 18 93213 Prk Amenity Purch & Rplcmnt 449,942 449,942 342,815 32,433 74,693 93229 Tennis Court Resurfacing 319,082 319,082 286,398 32,684 93230 Playground & Fitness Eqpmnt 1 851,130 851,130 643,026 53,572 154,532 93231 McKay Park 70,000 70,000 27,495 44,879 -2,374 93232 Long Center 1,000,000 1,000,000 10,400 989,600 93235 Maple Swmp Allen's Ck Rehb 90,000 (5,336.42) 84,664 84,664 0 C 19 46 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 - DECEMBER 31, 2003 Description Budget 10/1/03 Amdmts Revised Budget Actual Expenditures Project Open To Date Encumbr Available Balance Status Amend Ref Park Development (con't) 93239 N Grnwd Rec/Aquatic Comp 4,220,376 4,220,376 4,195,124 32,314 -7,062 93242 JRS Infrastructure Repairs 440,000 (73,000.00) 367,000 316,525 50,475 20 93243 NW Rec Ctr Start-up Costs 292,000 (6,580.73) 285,419 285,419 0 C 21 93253 Ross Norton Complex 2,700,631 1,014,825.76 3,715,457 172,344 61,498 3,481,615 22 93262 Fencing Replacemt Program 499,555 499,555 383,995 115,560 93266 P&B Infrastructure Imprvmts 75,057 75,057 75,057 0 93268 Passenger Van-Rec Program 47,378 47,378 22,378 21,668 3,332 93269 Light Replacement 1,191,676 1,191,676 1,052,316 3,959 135,401 93271 Swimming Pool R&R 250,000 250,000 4,550 245,450 93272 Bike Paths/Bridges 6,442,000 (262,000.00) 6,180,000 6,180,000 23 93273 Restrooms on Clwr Beach 150,000 150,000 150,000 93274 P&R Technology Upgrades 148,000 148,000 70,000 37,847 47,313 93275 Dog Park @ Crest Lake 130,000 130,000 109,411 55 20,534 93277 Harborview Infra Rep/Impr 75,000 75,000 14,591 60,409 93278 Long Center Infra Repairs 117,000 117,000 38,559 78,441 93279 Holt Ave Pool Demo 25,000 (1,995.00) 23,005 23,005 0 C 24 93280 Portable Bleacher Sys 70,131 70,131 32,131 38,000 93286 Pking Lot/Bike Pth Rsr/Imprv 236,943 236,943 135,068 31,031 70,844 Sub-Total 23,237,272 230,076.00 23,467,348 9,525,347 822,493 13,126,667 Marine Facilities 93413 Utilities/Svcs Replace 343,966 343,966 325,873 18,093 93429 Dock Replacement & Repair 268,740 268,740 245,199 23,541 93487 Fishing Piers 356,031 356,031 195,712 160,319 93490 Fuel System R&R 100,000 100,000 32,153 67,848 93493 Marina Restroom Renov 310,885 (109,608.34) 201,277 201,277 0 C 25 93494 Fuel Tank Replacement 350,000 (200,000.00) 150,000 99,205 50,795 26 93495 Dock Construction 70,000 70,000 70,000 93496 Marine Fac Dredg/Maint 273,529 200,000.00 473,529 56,278 417,251 27 93497 Docks & Seawalls 250,000 250,000 1,192 248,808 93498 Sailing Ctr Improvements 74,000 74,000 66,733 7,267 93499 Pier 60/Sailing Ctr Maint 50,313 50,313 17,670 32,643 Subtotal 2,447,464 (109,608.34) 2,337,855 1,142,086 99,205 1,096,564 Airpark 94713 Airpark Master Plan Improv 2,543,295 180,000.00 2,723,295 2,212,055 331,923 179,316 37 94772 Airpark Berm 594,000 594,000 527,695 66,305 94817 Airpark Maint & Repair 30,000 30,000 20,575 9,425 Sub Total 3,167,295 180,000.00 3,347,295 2,760,326 331,923 255,046 Libraries 93521 Books & Othr Lib Mat 4,447,038 4,447,038 4,119,797 327,241 93523 New Main Library 20,336,345 33,522.48 20,369,868 15,257,351 1,579,514 3,533,003 28 93525 N Greenwood Library 1,288,397 10,235.06 1,298,632 1,298,632 0 29 93526 Polaris System Upgrade 60,000 60,000 60,000 93527 Books & Othr Lib Mat - II 520,700 520,700 117,807 6,988 395,905 Sub Total 26,652,480 43,757.54 26,696,237 20,793,587 1,586,502 4,316,148 47 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 -DECEMBER 31, 2003 Description Budget 10/1/03 Revised Amdmts Budget Actual Expenditures Project Open To Date Encumbr Available Amend Balance Status Ref GARAGE 94210 Motor Pool Refurbishment 428,624 (313,141.42) 115,483 81,761 33,722 C 30 94222 Motorized Equip-Cash 1,293,901 1,293,901 1,133,511 158,389 94227 Motorized Equip- UP 17,722,307 17,722,307 16,138,312 500 1,583,496 94230 Fleet Asset Mgmt Sys 230,702 230,702 17,000 3,000 210,702 94232 Radio User Equip Replcmt 200,000 200,000 200,000 94233 Motorized Equip-Cash II 79,700 79,700 1,007 26,440 52,253 94234 Motorized Equip - LP II 3,146,500 3,146,500 48,455 1,301,310 1,796,735 Sub-Total 23,101,733 (313,141.42) 22,788,592 17,420,045 1,331,251 4,035,296 BUILDING MAINTENANCE 94510 Air Cond Replace-City Wide 1,263,650 (25,589.69) 1,238,060 733,276 31,784 473,000 94512 Roof Repairs 474,235 (1,600.00) 472,635 419,719 52,915 94514 Roof Replacements 927,160 (28,303.80) 898,856 609,586 289,270 94517 Painting of Facilities 251,900 (7,375.00) 244,525 91,228 21,025 132,272 94518 Fencing of Facilities 66,698 66,698 39,979 26,720 94519 Flooring for Facilities 579,000 (4,358.00) 574,642 407,478 55,846 111,318 94521 Elevator Refurb/Modernization 220,000 220,000 220,000 94522 B&M Asset Mgmt Sys 120,886 120,886 17,000 3,000 100,886 94523 Bldg & Maint Vehicles 42,880 42,880 19,506 23,374 Sub-Total 3,946,408 (67,226.49) 3,879,182 2,318,266 131,161 1,429,755 GENERAL PUBLIC BUILDINGS & EQUIPMENT 94612 MSB/City Hall Security 95,000 (1,583.44) 93,417 93,417 0 C 94613 2 Color Offset Press/Plate 140,000 140,000 140,000 Sub-Total 235,000 (1,583.44) 233,417 93,417 0 140,000 MISCELLANEOUS 94711 Sand Key Power Line 1,400,000 1,400,000 1,208,983 191,017 94714 Downtown Redevelopment 1,761,879 (1,999.08) 1,759,879 1,311,351 10,413 438,115 94729 City-wide Connect Infra 1,479,750 1,583.44 1,481,333 297,453 19,108 1,164,772 94736 Geographic Information 775,000 (10,274.00) 764,726 616,944 36,750 111,032 94738 Telephone System Replac 1,392,636 1,392,636 1,346,073 33,119 13,444 94753 Integrated Doc Mgmt Sys 702,352 702,352 593,822 7,023 101,508 94757 Util Billing/Cust Info Sys 1,573,270 1,573,270 1,569,670 3,600 94761 Poll Stor Tank Rem/Repl-Gen 323,658 323,658 211,403 2,095 110,160 94765 IMR Development 1,541,788 1,541,788 1,327,290 24,220 190,278 94801 Tidemark Upgrade 772,623 772,623 473,964 47,504 251,155 94803 Envrmmntl Assmt & Clean-up 579,066 579,066 97,767 379,145 102,154 94809 Financial Sys Replacement 1,450,640 (400,000.00) 1,050,640 421,015 559,936 69,688 94814 Network Infra & Server Upgr 344,928 10,274.00 355,202 242,284 25,020 87,898 94820 HR Peoplesoft Upgrade 150,000 150,000 12,341 12,341 125,317 94821 Code Inspection Vehicle 14,850 14,850 14,850 0 C 94822 CCS Printer Room Renovation 25,000 25,000 14,435 317 10,247 94823 Neighborhood Svcs Van 22,000 22,000 19,143 2,857 94824 IT Disaster Recovery 50,000 50,000 50,000 94825 Dev Svcs Vehicle 20,080 20,080 18,494 1,586 Sub-Total 14,379,519 (400,415.64) 13,979,104 9,759,644 1,194,629 3,024,831 31 32 33 34 35 36 38 39 40 41 42 48 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 - DECEMBER 31, 2003 Description Budget 10/1/03 Amdmts Revised Budget Actual Expenditures Project Open To Date Encumbr Available Balance Status Amend Ref UTILITIES Stormwater Utility 96103 Stormwater Quality Imp/Prp 2,328,822 (7,194.00) 2,321,628 2,321,628 0 C 43 96119 Allen's Ck Wtrshd Rehab 1,820,552 (3,526.18) 1,817,026 1,817,026 0 C 44 96120 Alligator Ck Implementation 3,215,033 3,215,033 2,333,271 8,348 873,415 96124 Storm Pipe System Improv 5,156,410 22,910.94 5,179,321 2,320,685 1,497,217 1,361,419 45 96125 Prospect Lake Park 10,146,544 (2,048,095.22) 8,098,449 7,300,299 145,003 653,147 46 96129 Stev Ck Estuary Restor 8,537,673 (658.70) 8,537,015 2,046,430 52,497 6,438,088 47 96130 NPDES 119,170 (12,190.76) 106,979 106,979 0 C 48 96137 FDEP Compliance 1,008,000 1,008,000 1,008,000 96140 Sharkey Rd Drainage Imprv 626,559 (164,434.44) 462,125 322,793 139,332 49 96141 Kapok Flood Resolution 20,216,537 10.00 20,216,547 13,171,626 1,054,654 5,990,267 50 96142 Myrtle Ave Drainage Imprvmt 9,355,000 2,160,356.42 11,515,356 233,823 11,181,534 100,000 51 96143 N. Beach Neighbrhd Drainage 470,000 117,736.70 587,737 860 586,876 0 52 96144 Stevensn Crk Impl Projects 4,776,563 225,000.00 5,001,563 857,334 358,374 3,785,855 53 96148 Well Points & Headers 32,000 (8,262.00) 23,738 23,738 0 C 54 96149 Storm Sys Expansion 2,000,000 (464,904.76) 1,535,095 329,933 1,205,162 55 96150 Morningside/Meadows Drain 575,000 575,000 63 574,937 96151 Power Screener 200,000 (27,159.09) 172,841 172,841 0 C 56 96152 Lake Bellevue Stormwater Imp 2,000,000 2,000,000 266,717 1,733,283 96153 Allen's CK Neighbad Flood 600,000 (600,000.00) 0 450 -450 C 57 96154 Alligator Ck Implemt- II 1,205,000 1,000,000.00 2,205,000 488,510 1,716,490 58 96155 TV Truck & Camera 220,130 220,130 217,425 2,705 96156 Canterbury Rd Drain Imprvmts 600,000.00 600,000 217,425 382,575 59 Sub-Total 74,608,994 789,588.91 75,398,582 33,359,778 16,074,581 25,964,224 Water System 96721 System R & R-Maintenance 777,149 (21,879.87) 755,269 746,560 4,734 3,975 91 96739 Reclaimed Water Dist 31,199,436 3,831,134.83 35,030,571 21,024,084 6,011,390 7,995,098 92 96740 Water Supply/Treatment 4,246,089 (1,315,306.77) 2,930,782 1,721,452 439,893 769,437 93 96741 System R & R-Capitalized 5,477,825 1,712,681.05 7,190,507 3,364,559 2,415,056 1,410,891 94 96742 Line Relocation-Capitalized 6,364,323 (950,123.21) 5,414,199 4,316,860 115,797 981,543 95 96743 Mtr Bkflow Prev Dev/Chang 2,011,898 (912,716.51) 1,099,182 777,581 320,781 96 96744 System Expansion 1,546,040 (296,367.02) 1,249,673 749,673 500,000 97 96747 Rain Sensor Rebates 185,000 (183,208.80) 1,791 1,739 52 98 96748 Water Treatment Facility 8,339,601 105,117.76 8,444,719 7,685,117 522,037 237,564 99 96749 Clwr Harbor Transm Main 2,546,833 (687,563.00) 1,859,270 1,781,112 104,306 100 96750 Well Rehabilitation 776,375 109,344.52 885,720 349,257 26,640 509,823 101 96751 Disinfection Systems 1,290,700 (271,422.93) 1,019,277 1,014,517 4,760 102 96752 Water Service Lines 2,109,300 (300,982.44) 1,808,318 909,792 503,250 395,276 103 96755 Skd Mounted Vac Reclm Sys 83,000 83,000 24,950 58,050 96757 Water Pick up Trucks 110,000 110,000 110,000 96758 Floride in Water System 0 289,780.00 289,780 289,780 104 Sub-Total 67,063,569 1,108,487.61 68,172,056 44,467,252 10,038,796 13,691,336 Sewer System 96604 WPC Major Equip Overhaul 350,000 (215,514.18) 134,486 133,906 580 0 67 96605 WWC Interceptor Lines 4,594,000 (3,306,143.71) 1,287,856 443,835 308,143 535,878 68 96606 THM Control 1,700,000 (121,621.58) 1,578,378 67,947 9,662 1,500,769 69 96608 Rear Easement Swr Clnr 38,000 38,000 38,000 96609 Port CCTV Insp Camera 45,000 45,000 44,980 20 96610 Portable Generator Sets 161,000 161,000 161,000 96611 Bio-Solids Treatment 4,303,920 (3,658,945.39) 644,975 91,167 10,130 543,678 70 96612 WWC Trackhoe 24,626 24,626 24,626 0 96613 NE Filter/Marshall Blow MCC 1,869,650 (38,806.00) 1,830,844 12,544 105,756 1,712,544 71 49 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 - DECEMBER 31, 2003 Description Budget 10/1/03 Amdmts Revised Budget Actual Expenditures Project Open To Date Encumbr Available Balance Status Amend Ref Sewer System (cont'd) 96614 IK-Exotic & Invsv Spec Cntrl 0 106,000.00 106,000 106,000 72 96630 Sanitary Sewer Ext 1,681,149 (614,955.19) 1,066,194 773,487 9,703 283,003 73 96634 San Util RelocAccmmdtn 5,153,092 (2,607,743.31) 2,545,349 2,309,964 55,420 179,965 74 96645 Laboratory Upgrade & R&R 660,166 (58,706.86) 601,459 549,092 52,367 75 96654 Facilities Upgrade & Improv 1,888,355 (283,818.64) 1,604,536 1,186,642 344,201 73,693 76 96658 Chlorine Hndlg/NE Awt 7,934,882 (288,090.97) 7,646,791 6,798,938 450 837,851 77 96664 WPC R & R 3,844,716 205,763.80 4,050,480 3,403,700 58,480 588,300 78 96665 Sanitary Sewer R&R 19,624,548 (7,878,275.55) 11,746,273 8,574,678 3,111,166 60,429 79 96670 Poll Stor Tk Remov-WPC 219,000 (86,674.23) 132,326 122,326 10,000 80 96671 Rotary Screen Sludge Thick 153,762 9,550.46 163,312 163,312 9,552 81 96676 Telemetry Sys for Lift Sta 340,000 (155,839.81) 184,160 151,146 5,694 27,321 82 96683 WPC Mstr Plan Ph II FY99/00 240,000 (9,719.89) 230,280 230,280 0 C 83 96685 WPC Master Plan Ph III 1,530,038 104,392.21 1,634,430 1,410,296 87,110 137,024 84 96686 Pump Station Replacement 9,675,000 (1,979,520.79) 7,695,479 3,503,978 279,991 3,911,510 85 96687 Clw Harbor Force Mains 1,440,563 23,666.25 1,464,229 1,451,958 12,271 86 96693 WWC Force Main Replcmts 2,482,000 (384,561.10) 2,097,439 1,225,858 218,895 652,687 87 96694 Manhole & Gravity Line Repl 1,750,000 (282,448.68) 1,467,551 715,472 529,347 222,733 88 96695 WWC Lateral Repairs 650,000 (546,331.00) 103,669 16,882 86,787 0 89 96696 WWC Sewer Upgrades 120,000 (80,000.00) 40,000 40,000 90 96697 WWC Pick-up Truck 29,400 29,400 29,400 96698 WWC GPS Data Collector 30,000 30,000 30,000 Sub-Total 72,532,867 (22,148,344.16) 50,384,523 33,407,015 5,221,514 11,755,994 Gas System 96358 Environmental Remediation 1,337,335 1,337,335 571,125 93,303 672,907 96365 Line Relocation-Pinell Maint 216,089 216,089 24,899 144,650 46,540 96367 Gas Meter Change Out-Pin 640,000 640,000 37,017 602,983 96374 Line Relocation-Pin Capit 2,428,822 2,428,822 1,349,048 158,554 921,220 96376 Line Relocation - Pas Maint 30,000 30,000 30,000 96377 Pinellas New Main / Ser 6,520,805 6,520,805 3,961,616 316,921 2,242,268 96378 Pasco New Mains / Ser 3,231,782 3,231,782 2,338,528 189,000 704,254 96379 Pasco Gas Mtr Change Out 630,000 630,000 630,000 96380 Gas Forklift 39,641 39,641 39,641 96381 Line Reloc-Pasco-Capital 380,000 380,000 380,000 Sub-Total 15,454,473 - 15,454,473 8,282,232 902,428 6,269,813 Solid Waste 96426 Facility R & R 1,306,752 1,306,752 890,972 415,780 96427 Residential Container Acq 2,083,996 (161,345.30) 1,922,651 1,921,713 938 0 60 96429 Commercial Container Acq 3,478,708 (490,629.95) 2,988,078 2,941,681 46,397 0 61 96438 Vehicle Acquisition 597,961 597,961 489,545 108,416 96439 Container Screening Pro 329,290 329,290 17,933 311,358 96440 Improvements to SW Complx 208,785 208,785 46,898 161,887 96442 SW Vehicle Replacement 345,000 345,000 97,891 247,109 96443 Res Container Acquisition-II 100,000 161,345.30 261,345 8,280 83,395 169,670 62 96444 Comm Container Acquisition-II 205,000 490,629.95 695,630 24,068 91,000 580,562 63 Sub-Total 8,655,492 - 8,655,492 6,438,980 221,730 1,994,782 Utility Miscellaneous 96516 Citywide Aerial Photo 207,232 (33,624.97) 173,607 149,166 24,441 64 96521 PWInfra MgmtSystem 1,328,369 1,328,369 1,011,963 264,800 51,606 96522 Pub Utilities Adm Building 115,000 (20,680.66) 94,319 94,319 0 C 65 96523 Pub Utilities Adm Bldg R&R 78,000 53,054.01 131,054 10,176 120,878 66 Sub-Total 1,728,601 (1,251.62) 1,727,349 1,265,625 264,800 196,924 50 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 - DECEMBER 31, 2003 Actual Expenditures Budget Revised Project Open Available Amend Description 10/1/03 Amdmts Budget To Date Encumbr Balance Status Ref Recycling 96802 Recycle Bldg/Process Ramp 334,833 334,833 334,146 687 96804 Recycling Carts/Dumpsters 606,925 606,925 262,111 344,814 96805 Recyc Expan/Prom/R&R 907,236 907,236 530,153 377,082 96806 Recycling Equip Replac 1,668,006 1,668,006 1,114,397 553,609 96807 Recycling Van Acquisition 151,000 151,000 146,600 4,400 Sub-Total 3,668,000 - 3,668,000 2,387,407 0 1,280,593 TOTAL ALL PROJECTS 486,339,548 (19,124,495.18) 467,215,052 293,778,137 48,986,916 124,449,999 51 Special Program Fund First Quarter Budget Amendments October 1, 2003 - December 31, 2003 Increase/ Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Special Planning Design & Evaluation - To record $65,000.00 budget and actual transfers representing $40,000.00 to 181- 99141 Historic District Evaluation, $10,000.00 to 181-99142 Design Review and $15,000.00 to 181-99143 Enclave Annexation to establish individual projects to fund the evaluation, design and annexation of the Downtown Historic District. This will close 1 99140 (65,000.00) program. (65,000.00) Historic District Evaluation - To record $40,000.00 budget and actual transfers from 181-99140 Special Planning Design & Evaluation to fund the evaluation portion of the Downtown Historic District special 2 99141 40,000.00 planning. 40,000.00 Design Review - To record $10,000.00 budget and actual transfers from 181-99140 Special Planning Design & Evaluation to fund the design review of the Downtown Historic 3 99142 10,000.00 District. 10,000.00 Enclave Annexation - To record $15,000.00 budget and actual transfers from 181-99140 Special Planning Design & Evaluation to fund the enclave annexation of the Downtown 4 99143 15,000.00 Historic District. 15,000.00 Totals: 0.00 0.00 0.00 Public Safety Programs Traffic Safety - Establish a $800.00 donation budget to be used for traffic safety issues such as child seats, educational and 5 99290 800.00 promotional materials. 800.00 COPS Homeland Security - Establish a $333,246.00 budget representing a $249,935.00 grant from the Department of Justice along with $83,311.00 from 181- 99331 Law Enforcement Trust Fund to fund the city's match fund requirement . This grant will be used for overtime during homeland security training sessions and other law enforcement activities that are designed to assist in the prevention of and protection against acts of terrorism and other violent and drug-related crime. Commission 6 99291 249,935.00 83,311.00 informational item on October 16, 2003. 333,246.00 52 Special Program Fund First Quarter Budget Amendments October 1, 2003 - December 31, 2003 Increase/ Amdmt Project (Decrease) Number Number Amount 99292 73,474.00 99293 6,350.00 99294 (300,000.00) Intrafund Net Budget Transfer Amount Description Amendment Operation Apoyo Hispano 2004 - Establish a $97,966.00 budget representing a $73,474.00 grant received from the Florida Office of Criminal Justice along with $24,492.00 from 181-99331 Law Enforcement Trust Fund to fund the city's match fund requirement. This is the third year of funding for Operation Apoyo Hispano. The grant will be used to provide interpreter, victim advocacy, and crime prevention services to the City's rapidly growing Hispanic Community. Approved by Commission 24,492.00 November 20, 2003. 97,966.00 Clearwater Youth Alcohol Initiative - Establish a $6,350.00 budget representing a grant received from the Florida Department of Transportation. The funds will be used to purchase ten portable breath test devices and mouth pieces. 6,350.00 Downtown Patrol Team - Record a $300,000.00 budget decrease representing closing the project and transferring the money to the Police Department General Fund Budget where the six Downtown patrol police officers are housed. This will close program. (300,000.00) DUI Enforcement Grant - Record $1,148.71 budget and actual transfers representing transfer of $826.94 to 181-99348 Local Law Enforcement Grant 2003/2004, $78.25 to 181- 99305 Bulletproof Vest 2002, and $243.52 to 181-99339 COPS Technology to contribute to match fund requirement and close this 10 99297 11 99298 (1,148.71) program. (1,148.71) Apoyo Hispano II - Record $2,793.06 budget and actual transfers representing transfers of $1,487.21 to 181-99301 VOCA Grant 2003 and $1,305.85 to 181-99339 COPS Technology to contribute to match fund (2,793.06) requirement. (2,793.06) 53 Special Program Fund First Quarter Budget Amendments October 1, 2003 - December 31, 2003 Increase/ Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment VOCA Grant 2004 - Establish a $38,528.00 budget representing a $30,822.00 grant from the Florida State Office of Attorney General along with a $7,706.00 transfer from 181-99331 Law Enforcement Trust Fund to fund the city's match fund requirement. The purpose of the grant is to provide at least one staff member designated as victim advocate. This is the third year we received the grant. Approved by Commission September 18, 12 99300 30,822.00 7,706.00 2003. 38,528.00 VOCA Grant 2003 - Record $3,426.52 budget and actual transfers representing transfers of $1,487.21 from 181-99298 Apoyo Hispano II and $1,939.31 from 181- 99335 Operation Apoyo Hispano. This will 13 99301 3,426.52 close program. 3,426.52 Bulletproof Vest 2002 - Record $78.25 budget and actual transfers to contribute to the match fund requirement from 181-99297 14 99305 78.25 DUI Enforcement Grant and close program. 78.25 Police Volunteers - Record $12,000.00 budget transfer from 181-99356 Safe Neighborhood Program to be used for 15 99316 12,000.00 uniforms and equipment for the volunteers. 12,000.00 Police Education Fund - Record a budget increase of $15,371.37 in Police Education Fines to match budgeted revenues with 16 99317 15,371.37 actual revenues received. 15,371.37 Local Law Enforcement Block Grant 2002- Record a budget increase of $2,279.04 in interest earnings to match budgeted revenues 17 99324 2,279.04 with actual revenues received. 2,279.04 Investigative Recovery Costs - Record a budget increase of $96,181.58 in court forfeiture fees to match budgeted revenues 18 99329 96,181.58 with actual revenues received. 96,181.58 Florida Contraband Forfeiture - Record $129,742.84 budget increase representing $113,856.33 in court forfeiture proceeds and $15.886.51 in interest earnings to match budgeted revenues with actual revenues 19 99330 129,742.84 received. 129,742.84 54 Special Program Fund First Quarter Budget Amendments October 1, 2003 - December 31, 2003 Increase/ Amdmt Project (Decrease) Number Number Amount 20 99331 21 99332 22 23 24 25 99335 99339 99348 99350 Intrafund Transfer Amount Description Law Enforcement Trust Fund - Record $132,699.00 budget and actual transfers representing $83,311.00 to 181-99291 COPS Homeland Security, $24,492.00 to 181-99292 Operacion Apoyo Hispano 2004, $7,706.00 to 181-99300 VOCA 2004, and $17,190.00 to 181-99354 Law Enforcement Block Grant 2004 to fund the city's match fund (132,699.00) requirements. Officer Friendly Program - Record a budget increase of $7,386.50 in donations to match budgeted revenues with actual revenues 7,386.50 received. Operation Apoyo Hispano - Record budget and actual transfers of $1,939.31 to 181- (1,939.31) 99301 VOCA Grant 2003. COPS Technology - Record budget and actual increase of $1,549.37 representing a transfer of $243.52 from 181-99297 DUI Enforcement Grant and $1,305.85 from 181- 99298 Apoyo Hispano II to contribute to 1,549.37 match fund requirement. Local Law Enforcement Block Grant 2002 - Record a budget increase of $1,161.71 representing $334.77 in interest earnings to match budgeted revenues with actual revenues received and $826.94 budget and actual transfers from 181-99297 DUI 334.77 826.94 Enforcement Grant. Vehicle Replacement Fund - Record a $3,940.00 budget and actual transfers from 181-99908 Police - Outside Duty. This transfer reflects a portion of the outside duty charge to be used to fund replacement 3,940.00 vehicles. Local Law Enforcement Block Grant 2004 - 26 27 Record $171,897.00 representing a $154,707.00 grant received from the Bureau of Justice Assistance along with a $17,190.00 transfer from 181-99331 Law Enforcement Trust Fund to fund the city's match fund requirement. The funds will be used to continue to pay for our CDPD (Cellular Digital Packet Data). Approved by 99354 154,707.00 17,190.00 Commission October 2, 2003. Safe Neighborhood Program - Record $12,000.00 budget and actual transfers to 181-99316 Police Volunteers to be used for 99356 (12,000.00) uniforms and equipment for the volunteers. Net Budget Amendment (132,699.00) 7,386.50 (1,939.31) 1,549.37 1,161.71 3,940.00 171,897.00 (12,000.00) 55 Increase/ Amdmt Project (Decrease) Number Number Amount 28 99387 29 99938 Public Safety Program Totals: Marine Program 30 99704 31 99707 Marine Program Totals: Miscellaneous Programs: 32 99815 33 99821 Special Program Fund First Quarter Budget Amendments October 1, 2003 - December 31, 2003 Intrafund Transfer Amount Description 51,639.90 27,128.47 546,152.47 3,940.00 Federal Forfeiture Sharing - Record a budget increase of $51,639.90 representing $2,961.43 in interest earnings and $48,678.47 from the Department of Justice to match budgeted revenues with actual revenues received. Homeless Shelter - Record a budget increase of $27,128.47 representing payment in lieu of taxes from the Clearwater Housing Authority to the Homeless Shelter program as approved by the Commission on December 18, 2003. Sembler Mitigation Project - Record a $16,821.40 budget increase representing interest to match budgeted revenues with 16,821.40 actual revenues received. Beach Guard Donations - Record a budget increase of $1,999.10 in donations to match budgeted revenues with actual revenues 1,999.10 received. 18,820.50 0.00 CERT Grant - Record a $3,751.41 budget decrease to match budget revenue with actual revenue and expenditures and close (3,751.41) program. JWB - Joe DiMaggio Teen - Record a $34,236.00 budget increase representing additional funding for the teen program from the Juvenile Welfare Board. Approved by 34,236.00 the Commission November 6, 2003. Net Budget Amendment 51,639.90 27,128.47 550,092.47 16,821.40 1,999.10 18,820.50 (3,751.41) 34,236.00 56 Special Program Fund First Quarter Budget Amendments October 1, 2003 - December 31, 2003 Increase/ Amdmt Project (Decrease) Intrafund Number Number Amount Transfer 34 99822 32,602.00 35 99830 36 99831 37 99832 38 39 40 99833 99835 99837 32,654.18 (2,275.79) (30,200.00) Amount Description JWB - Ross Norton Teen - Record a $32,602.00 budget increase representing additional funding for the teen program from the Juvenile Welfare Board. Approved by the Commission November 6, 2003. Clearwater Pedestrian/Bicycle Coordinator - Record a $32,654.18 budget increase representing second year grant funding of $46,202.00 offset by $13,547.82 reduction of first year grant funding. The reason for the first year grant reduction is the coordinator was not hired until later in the year causng the entire first year budget not to be used. JWB - Kings Highway 2003 - Record a $32,475.79 budget decrease to match budget with actual expenditures through a transfer of $30,200.00 in grant funds to project 99833, JWB N. Greenwood 2003, and a decrease of $2,275.79 in grant funds. This will close the program. JWB - Ross Norton 2003 - Record a $1,588.78 budget reduction to match budget with actual expenditures. This will close (1,588.78) program. JWB - North Greenwood 2003 - Record a $30,732.21 budget increase to match budget with actual expenditures. The $30,732.21 reflects a transfer of grant funds from project 99831, JWB - Kings Highway 2003, and recording additional grant fund revenue of 532.21 30,200.00 $532.21 and this will close this program. JWB - Programmer North Greenwood - Record a $36,707.00 budget increase representing additional funding received from the Juvenile Welfare Board for 2004. Approved by the Commission November 6, 36,707.00 2003. Federal EPA Assessment - Establish $400,000.00 budget representing a US Environmental Protection Agency grant to be used to plan for remediation and conduct 400,000.00 public outreach related to brownfields sites. Net Budget Amendment 32,602.00 32,654.18 (32,475.79) (1,588.78) 30,732.21 36,707.00 400,000.00 57 Special Program Fund Increase/ Amdmt Project (Decrease) Number Number Amount 41 99838 42 99840 43 99871 44 99898 45 99899 46 99903 47 99908 48 99910 411,660.90 10,000.00 First Quarter Budget Amendments October 1, 2003 - December 31, 2003 Intrafund Transfer Amount Description Special Events YR 03-04 - Record a $411,660.90 budget increase representing $184,986.74 in sales, $19,268.75 in donations, $197,659.11 in sponsorships, $2,667.33 in admissions, $941.95 in memberships registrations, and $6,137.02 in rentals to match budgeted revenues with actual revenues received. CERT Grant 2004 - Establish a $10,000.00 budget representing a Department of Community Affairs grant The funds are to be used to initiate, organize, train and maintain CERTs and to use these teams as an emergency management resource. State Brownfield Redevelopment - Record a $1,959.52 budget increase in interest earned to match budgeted revenues with 1,959.52 actual revenues received. Fire Department Honor Guard -Record a $375.00 donation budget increase to match budgeted revenues with actual revenues 375.00 received. GASB34 Implementation - Record a $50,000.00 budget increase from the general fund, Finance Department for the 50,000.00 GASB34 Infrastructure implementation. FROG Reissue Program - Record a $22.41 budget sales increase to match budgeted 22.41 revenues with actual revenues received. Police - Outside Duty - Record a $157,818.00 budget increase representing $161,758.00 in contractual services to match budgeted revenues with actual revenues received offset by a $3,940.00 transfer to 181- 99350 Vehicle Replacement Fund. The transfer reflects funding of vehicle 161,758.00 (3,940.00) replacement. Library Special Account - Record a $2,573.55 budget donation increase to match budgeted revenues with actual revenues 2,573.55 received. Net Budget Amendment 411,660.90 10,000.00 1,959.52 375.00 50,000.00 22.41 157,818.00 2,573.55 58 Special Program Fund First Quarter Budget Amendments October 1, 2003 - December 31, 2003 Increase/ Amdmt Project (Decrease) Number Number Amount 49 99919 50 99925 51 99941 52 99954 53 99962 54 99970 55 99977 56 99979 12,273.63 164,897.50 535.41 Intrafund Transfer Amount Description Waste Tire Grant - Record a $12,273.63 budget grant increase representing our allocation from Pinellas County for the year 2004. These funds are to be used for labor and materials for park projects. Peg Access Support - Record a budget increase of $164,897.50 in donations to match budgeted revenues with actual revenues received. Moccasin Lake Nature Park - Record a $535.41 increase representing $513.91 in sales and $21.50 in donations to match budgeted revenues with actual revenues received. Special Events - Record $75,356.28 budget increase in sponsorships to match budgeted 75,356.28 0.00 revenues with actual revenues received. Park & Recreation Specified & Gift Program - Record a $39,985.62 budget increase representing $20,262.41 in sales, $7,026.76 in donations, $628.00 in admissions, $11,851.82 in memberships registrations and $216.63 in rentals to match budgeted revenues with actual revenues 39,985.62 received. Tree Replacement Project - Record a budget increase of $125,319.00 representing $124,569.00 in fees and $750.00 in donations to match budgeted revenues with actual 125,319.00 revenues received. Greenwood Ecodev - Record a $35,000.00 budget decrease in HUD funds to match budgeted revenues with actual revenues (35,000.00) received and close program. Historical Fagade Program - Record a $32,192.13 budget increase representing $30,000.00 budget from CRA for the year 2003/2004, $1,999.08 in CRA revenue represents Downtown Development Board funds received for facade improvement grants and $193.04 in interest to match budgeted revenues with actual revenues received. The $1,999.08 revenue is the remaining funding after the award of three grants in the Capital 32,192.13 Improvement Fund. Net Budget Amendment 12,273.63 164,897.50 535.41 75,356.28 39,985.62 125,319.00 (35,000.00) 32,192.13 59 Increase/ Amdmt Project (Decrease) Number Number Amount 57 99982 58 99988 25.00 123,163.74 59 99998 425.00 Miscellaneous Programs Total: 1,706,638.10 Special Program Fund First Quarter Budget Amendments October 1, 2003 - December 31, 2003 Intrafund Net Budget Transfer Amount Description Amendment EMS Incentive/Recognition - Record a $25.00 budget increase in donations to match budgeted revenues with actual revenues received. 25.00 Increment Revenue - IMR - Record CRA revenue in the amount of $123,163.74 to match budgeted revenues with actual revenues received. This represents incremental revenue generated for the first three years to be used for infrastructure or landscaping. 123,163.74 Safety Village - Record a $425.00 budget increase in donations to match budgeted revenues with actual revenues received. 425.00 (3,940.00) 1,702,698.10 Grand Totals: 2,271,611.07 0.00 2,271,611.07 60 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 - DECEMBER 31, 2003 Actual Expenditures Budget Revised Project Open Available Amend Description 10/1/2003 Amendment Budget To Date Encumbr Balance Status Ref PLANNING PROGRAMS 99128 Countrywide Consistency Grant 45,050 0 45,050 33,910 0 11,140 99139 Downtown Clearwater Design Guideline: 10,000 0 10,000 10,000 0 0 C 99140 Special Planning Design & Evaluation 65,000 (65,000) 0 0 0 0 C 1 99141 Historic District Evaluation 0 40,000 40,000 0 0 40,000 2 99142 Design Review 0 10,000 10,000 0 0 10,000 3 99143 Enclave Annexation 0 15,000 15,000 0 0 15,000 4 120,050 0 120,050 43,910 0 76,140 PUBLIC SAFETY PROGRAMS 99290 Traffic Safety 0 800 800 92 0 708 5 99291 COPS Homeland Security 0 333,246 333,246 53,349 0 279,897 6 99292 Operacion Apoyo Hispano 2004 0 97,966 97,966 0 0 97,966 7 99293 Clearwater Youth Alcohol Initiative 0 6,350 6,350 0 0 6,350 8 99294 Downtown Patrol 300,000 (300,000) 0 0 0 0 C 9 99295 Jasmine Courts 100,000 0 100,000 37,126 0 62,874 99296 Violent Crime & Drug Control 45,000 0 45,000 4,107 0 40,893 99297 Clearwater DUI Enforcement Program 40,200 (1,149) 39,051 39,051 0 0 C 10 99298 Operacion Apoyo Hispano 2003 96,126 (2,793) 93,333 81,262 0 12,071 11 99300 VOCA 2004 0 38,528 38,528 8,945 0 29,583 12 99301 VOCA 2003 36,980 3,427 40,407 40,407 0 0 C 13 99305 Bullet Proof Vest 02 1,518 78 1,596 1,596 0 0 C 14 99310 K-9 Equipment 18,258 0 18,258 16,864 0 1,394 99316 Police Volunteers 27,500 12,000 39,500 27,511 1,485 10,504 15 99317 Police Education Fund 856,717 15,371 872,088 792,092 0 79,997 16 99323 Weed & Seed 2001 175,000 0 175,000 170,907 0 4,093 99324 LLEBG FY02 228,724 2,279 231,003 22,435 0 208,568 17 99325 Citizen's Police Academy 29,113 0 29,113 23,193 0 5,920 99328 VOCA 2002 37,511 0 37,511 36,658 0 853 99329 Investigative Recovery Costs 932,192 96,182 1,028,374 739,390 0 288,983 18 99330 FL Contraband Forfeiture Fnd 435,440 129,743 565,183 357,737 0 207,446 19 99331 Law Enforcement Trust Fd'91 2,103,201 (132,699) 1,970,502 1,938,991 0 31,511 20 99332 Officer Friendly Program 103,121 7,387 110,508 89,506 3,941 17,061 21 99334 Nghbad Police Homeless 997,800 0 997,800 975,805 10,779 11,217 99335 Operation Apoyo Hispanic 86,666 (1,939) 84,727 78,907 0 5,820 22 99339 COPS Technology Grant 748,350 1,549 749,899 742,091 1,582 6,227 23 99348 LLEBG 2002 286,357 1,162 287,519 298,608 0 (11,089) 24 99350 Vehicle Replacement Fund 14,900 3,940 18,840 0 0 18,840 25 99353 DUI Education Program 3,000 0 3,000 1,420 0 1,580 99354 Law Enforcement 0 171,897 171,897 0 0 171,897 26 99356 Safe Neighborhood Program 220,645 (12,000) 208,645 146,088 0 62,557 27 99363 DUI Equipment Fund 19,000 0 19,000 18,889 0 111 99364 Crime Prevention Program 1,230 0 1,230 1,191 0 39 99387 Federal Forfeiture Sharing 202,623 51,640 254,263 156,234 0 98,029 28 99489 Americops 302,379 0 302,379 250,766 0 51,613 99938 Homeless Shelter 891,333 27,128 918,461 818,461 0 100,000 29 99947 Safe Neighborhood TV Specialist 263,647 0 263,647 263,145 0 502 Sub-Total 9,604,531 550,092 10,154,624 8,232,822 17,786 1,904,016 COMMUNITY DEVELOPMENT 99402 Economic Development 2003 201,469 0 201,469 44,366 0 157,103 99403 Housing Rehab 2003 100,000 0 100,000 100,233 0 (233) 99404 Infill Housing 2003 197,500 0 197,500 0 0 197,500 99405 Public Facilities & Improvements 2003 275,829 0 275,829 413,147 28,182 (165,500) 99406 Public Services 2003 241,164 0 241,164 231,512 246 9,406 99407 Program Admin 2003 225,400 0 225,400 176,836 0 48,564 99408 Fair Housing 2003 10,000 0 10,000 8,543 0 1,457 99409 Demolition 2003 20,000 0 20,000 3,275 0 16,725 99410 Relocation 2003 25,238 0 25,238 61 0 25,177 99411 Economic Development 2004 95,000 0 95,000 13,901 11,750 69,349 99412 Housing Rehab 2004 25,000 0 25,000 8,507 0 16,493 99413 Infill Housing 2004 25,000 0 25,000 0 0 25,000 61 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 - DECEMBER 31, 2003 Actual Expenditures Budget Revised Project Open Available Amend Description 10/1/2003 Amendment Budget To Date Encumbr Balance Status Ref 99414 Public Fac & Imprvmts 2004 443,000 0 443,000 29,000 214,000 200,000 99415 Public Services 2004 177,000 0 177,000 57,557 119,443 (0) 99416 Program Administration 2004 224,000 0 224,000 34,431 0 189,569 99417 Fair Housing 2004 12,000 0 12,000 829 11,171 (0) 99418 Relocation 20,000 0 20,000 0 0 20,000 99419 Demolition 20,000 0 20,000 0 0 20,000 99433 Infill Housing'97 561,486 0 561,486 561,486 0 (0) 99651 Economic Development 50,696 0 50,696 99,853 0 (49,157) 99652 Housing Rehabilitation 171,344 0 171,344 (49,157) 0 220,501 99653 Infill Housing '98 209,815 0 209,815 209,815 0 0 99661 Economic Development'99 163,655 0 163,655 163,655 0 (0) 99662 Housing Rehabilitation '99 43,959 0 43,959 38,146 0 5,813 99663 Home Ownership'99 67,832 0 67,832 68,282 0 (450) 99670 Housing Relocation 2000 0 0 0 7,568 0 (7,568) 99671 Economic Development 2000 165,000 0 165,000 18,682 0 146,318 99672 Housing Rehabilitation 2000 93,725 0 93,725 122,251 0 (28,526) 99673 Infill Housing 2000 0 0 0 21,378 0 (21,378) 99674 Public Facilities & Improv 2000 270,525 0 270,525 113,198 0 157,327 99675 Public Services 2000 150,750 0 150,750 150,723 0 27 99676 Program Administration 2000 219,000 0 219,000 194,547 0 24,453 99677 Fair Housing 2000 14,000 0 14,000 13,519 0 481 99678 Demolition 2000 4,743 0 4,743 9,565 0 (4,822) 99680 Housing Relocation 2001 6,233 0 6,233 18,200 0 (11,967) 99681 Economic Dvlopmt 2001 207,862 0 207,862 180,501 0 27,361 99682 Housing Rehabilitation 2001 74,424 0 74,424 44,941 0 29,483 99683 Infilling Housing 2001 0 0 0 31,082 0 (31,082) 99684 Public Facilities & Imprmts 2001 382,550 0 382,550 386,459 0 (3,909) 99685 Public Svices 2001 159,031 0 159,031 135,424 0 23,607 99686 Program Adm 2001 255,710 0 255,710 200,514 9,000 46,197 99688 Demolition 2001 4,987 0 4,987 0 0 4,987 99690 Economic Development 2002 318,811 0 318,811 225,703 0 93,108 99691 Housing Rehab 2002 26,415 0 26,415 99,093 0 (72,678) 99692 Infill Housing 2002 0 0 0 1,720 0 (1,720) 99693 Public Fac & Improvements 294,883 0 294,883 173,484 0 121,399 99694 Public Services 2002 150,902 0 150,902 190,158 0 (39,256) 99695 Program Adm 2002 205,800 0 205,800 215,708 0 (9,908) 99696 Fair Housing 2002 31,000 0 31,000 22,429 0 8,571 6,642,738 0 6,642,738 4,791,121 393,792 1,457,825 SOCIAL SERVICES 99538 Affordable Housing Imp Fees 432,676 0 432,676 132,236 0 300,440 99557 Code Enforcement-N Grnwd '96 66,488 0 66,488 0 0 66,488 99559 EEOC Charge Resolution 230,690 0 230,690 224,190 0 6,500 99560 HUD Fair Housing Assistance 107,200 0 107,200 97,200 0 10,000 99562 HUD Special Education 30,000 0 30,000 25,000 0 5,000 99564 Youth VIP Program 31,250 0 31,250 18,750 0 12,500 99565 JWB -Teen Camp 35,160 0 35,160 35,160 0 0 99598 Challenge Loan Guarantee Fd 80,757 0 80,757 0 0 80,757 99599 Infill Housing Developmt Pgm 475,194 0 475,194 209,136 0 266,059 Sub-Total 1,489,415 0 1,489,415 741,672 0 747,743 MARINE 99704 Sembler Mitigation Project 518,403 16,821 535,224 0 0 535,224 30 99707 Beach Guard Donations 12,395 1,999 14,394 14,169 0 225 31 99710 CLW Marine Aquarium Improvements 50,000 0 50,000 0 0 50,000 Sub-Total 580,798 18,821 599,619 14,169 0 585,450 MISCELLANEOUS PROGRAMS 99801 Brownfield Remediation 307,483 0 307,483 300,000 0 7,483 99802 Brownfield Revolving Loan 500,000 0 500,000 57,813 0 442,187 99803 Long Center Sinking Fund 287,260 0 287,260 279,347 2,950 4,963 62 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2003 - DECEMBER 31, 2003 Actual Expenditures Budget Revised Project Open Available Amend Description 10/1/2003 Amendment Budget To Date Encumbr Balance Status Ref 99804 City Manager's Flexibility Fund 360,442 0 360,442 191,238 36,660 132,544 99813 CPR Doll Donation 1,000 0 1,000 985 0 15 99815 Cart Grant 22,012 (3,751) 18,261 18,261 0 0 C 32 99821 JWB-Joe DiMaggio Teen 2001 80,507 34,236 114,743 80,617 0 34,126 33 99822 JWB-Norton Teen 2001 80,507 32,602 113,109 86,388 0 26,721 34 99827 United Way 2002 1,500 0 1,500 1,420 0 80 99828 Vulnerability Assessment 115,000 0 115,000 33,047 6,355 75,598 99830 Clearwater Pedestrian/Bicycle Coordinat 52,787 32,654 85,441 53,169 0 32,272 35 99831 JWB - Kings Highway 2003 41,200 (32,476) 8,724 8,724 0 0 C 36 99832 JWB - Ross Norton 2003 11,000 (1,589) 9,411 9,411 0 0 C 37 99833 JWB - N. Greenwood 2003 11,000 30,732 41,732 41,732 0 0 C 38 99834 Neighborhood Svices Grants 50,000 0 50,000 0 0 50,000 99835 JWB Programmer N. Greenwood 13,333 36,707 50,040 18,101 0 31,939 39 99837 Federal EPA Assessment 0 400,000 400,000 1,500 48,235 350,265 40 99838 Special Events FY 03-04 70,000 411,661 481,661 115,037 43,893 322,731 41 99840 Cert Grant 2004 0 10,000 10,000 0 5,805 4,195 42 99871 State Brownfields Redevelopment Accol 136,325 1,960 138,285 8,450 3,895 125,940 43 99898 Fire Dept Honor Guard 3,950 375 4,325 3,339 0 986 44 99899 GASB34Implementation 88,000 50,000 138,000 0 0 138,000 45 99903 FROG Reissue Program 10,667 22 10,689 7,989 0 2,701 46 99908 Police - Outside Duty 1,637,861 157,818 1,795,679 1,800,223 0 (4,544) 47 99910 Library Special Account 333,111 2,574 335,685 270,873 4,500 60,312 48 99919 Waste Tire Grant 352,168 12,274 364,442 355,036 0 9,406 49 99925 Peg Access Support 525,000 164,898 689,898 434,822 2,430 252,645 50 99927 Emergency Operation 276,772 0 276,772 0 0 276,772 99928 Nagano Sister City Program 55,329 0 55,329 46,033 0 9,296 99931 Folk Art Festival 132,682 0 132,682 119,601 0 13,081 99939 Brownfield - Federal 500,000 0 500,000 267,454 51,292 181,254 99941 Moccasin Lake Nature Park 92,276 535 92,811 88,161 0 4,650 51 99950 IDB Fees 54,131 0 54,131 32,830 0 21,301 99954 Special Events 3,356,600 75,356 3,431,956 3,431,956 0 0 C 52 99959 Safety Village Upgrade 14,785 0 14,785 10,589 0 4,196 99962 Parks & Rec Gift Giving Pgm 993,071 39,986 1,033,057 956,902 907 75,248 53 99963 Economic Development Incentive progra 228,366 0 228,366 51,358 0 177,009 99964 Sand Key Beach Vegetation 151,242 0 151,242 134,290 0 16,952 99966 Integrated Disability Mgmt Assessment k 80,000 0 80,000 40,000 0 40,000 99968 Cleveland Street Maintenance 49,000 0 49,000 19,419 0 29,581 99970 Tree Replacement Project 443,808 125,319 569,127 413,714 2,681 152,733 54 99977 Greenwood Ecodev 70,000 (35,000) 35,000 35,000 0 0 C 55 99978 Mainstreet Program 11,853 0 11,853 0 0 11,853 99979 Historical Facade Program 48,329 32,192 80,521 48,086 0 32,435 56 99982 EMS Incentive/Recognition 22,925 25 22,950 7,399 0 15,551 57 99983 Local Mitigation Strategy 50,000 0 50,000 26,777 0 23,223 99985 Fl Wild Fire Support 23,273 0 23,273 23,273 0 0 99986 Mediterranean Village 345,298 0 345,298 208,228 95,720 41,351 99988 Increment Revenue - IMR 179,238 123,164 302,402 0 0 302,402 58 99991 Trailer Pk Fire 65,000 0 65,000 0 0 65,000 99992 Fire Prevention 15,000 0 15,000 0 0 15,000 99993 Sailing Center Donations 27,815 0 27,815 27,815 0 0 99995 Water Conservation Devices 100,000 0 100,000 77,475 0 22,526 99997 Main Library Field Trust 115,571 0 115,571 0 0 115,571 99998 Safety Village 22,566 425 22,991 21,315 0 1,675 59 12,617,045 1,702,698 14,319,743 10,265,197 305,322 3,749,225 TOTAL ALL PROJECTS 31,054,577 2,2719611 33,326,188 24,088,890 716,900 8,520,399 63 City of Clearwater SPECIAL DEVELOPMENT FUND First Quarter Amendments FY 2003/04 Revenues Appropriation of Undesignated Reserves Transfer in from Capital Improvement Fund Expenditures Transfers to the Capital Improvement Fund Increase/ (Decrease) Description Reflects the allocation of $40,076 of Recreation Facility Impact Fees to the Ross Norton Complex project as approved by the City Commission on January 15, 2004, and the allocation of $423,000 of Undesignated Retained Earnings of the Special Development Fund to project 315-92829, Community Sports Complex, as approved by the City Commission $463,076 on October 16, 2003. The revenue amendment reflects the return of $34,299.79 in Penny for Pinellas Funds from 315-91144, Beach District Substation, which is $34,300 now complete and the project is closed. $ 497,376 Net Revenue Amendments $463,076 $463,076 The budget amendment reflects the allocation of $40,076 of Recreation Facility Impact Fees to the Ross Norton Complex project as approved by the City Commission on January 15, 2004, and the allocation of $423,000 of Undesignated Retained Earnings of the Special Development Fund to project 315- 92829, Community Sports Complex, as approved by the City Commission on October 16, 2003. Net Expenditure Amendments 64 SPECIAL REVENUE FUNDS First Quarter: October 1, 2003 - December 31, 2003 Original First Quarter Budget Amended Budget 2003/04 2003/04 Amendments SPECIAL DEVELOPMENT FUND Revenues: Ad Valorem Taxes 2,219,690 2,219,690 Infrastructure Tax 9,533,000 9,533,000 County Reimbursement - Fire Tax 101,590 101,590 Development Impact Fees 75,000 75,000 Interest Earnings 220,000 220,000 Open Space Fees 120,240 120,240 Recreation Facility Impact Fees 15,880 15,880 Recreation Land Impact Fees 14,860 14,860 Transportation Impact 274,270 274,270 Local Option Gas Tax 919,590 919,590 Appropriation of Designated Reserves 2,356,880 2,356,880 Appropriation of Undesignated Reserves 550,000 1,013,076 463,076 Transfer-In from Capital Improvement Fund 0 34,300 34,300 16,401,000 16,898,376 497,376 Expenditures: Transfer to Capital Improvement Fund Road Millage 2,219,690 2,219,690 Infrastructure Tax 4,560,000 4,560,000 Development Impact Fees 261,270 261,270 Recreation Facility Impact Fees 81,000 121,076 40,076 Transportation Impact fees 290,000 290,000 Local Option Gas Tax 950,000 950,000 Undesignated Special Development Fund 550,000 973,000 423,000 Debt Service on Penny for Pinellas Bonds 7,032,350 7,032,350 15,944,310 16,407,386 463,076 65 SPECIAL REVENUE FUNDS First Quarter: October 1, 2003 - December 31, 2003 Original Budget 2003/04 First Quarter Amended Budget 2003/04 Amendments SPECIAL PROGRAM FUND Revenues: CDBG Grant 1,180,000 1,180,000 Home Funds 592,680 592,680 Grant Funds 1,082,355 1,082,355 Police Fines and Court Proceeds 349,978 349,978 Donations 205,549 205,549 Sales 205,785 205,785 Rentals 6,354 6,354 Sponsorships 273,015 273,015 Admissions 3,295 3,295 Memberships/Registrations 12,794 12,794 Contractual Services 161,758 161,758 Interest Earnings 100,000 140,436 40,436 General Fund -250,000 -250,000 Community Redevelopment Agency 153,164 153,164 Transfers from General Fund Sister City Program 3,000 3,000 City Manager's Feasibility Fund 100,000 100,000 Neighborhhod Grants 25,000 25,000 Special Event Funding 70,000 70,000 Homeless Shelter Program 100,000 127,128 27,128 Americorp COPS - Matching Funds 40,000 40,000 2,210,680 4,482,291 2,271,611 Expenditures: CDBG Grant 1,180,000 1,180,000 Home Program 592,680 592,680 Grant Proceeds 671,552 671,552 Planning 0 Public Safety 519,024 519,024 Marine 18,821 18,821 Sister City Program 3,000 3,000 City Manager's Feasibility Fund 100,000 100,000 Neighborhoods Grants 25,000 25,000 Special Event Funding 70,000 557,017 487,017 Homeless Shelter Program 100,000 127,128 27,128 Americorp COPS - Matching Funds 40,000 40,000 Other Miscellaneous Programs 0 548,069 548,069 2,110,680 4,382,291 2,271,611 LOCAL HOUSING ASSISTANCE TRUST FUND Revenues: SHIP Funds 900,000 900,000 Expenditures: SHIP Program 900,000 900,000 66 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2003/04 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Commission approval within certain limitations. The following change order have been administratively approved since the last report to the Commission based on the code specified criteria: 1. Increases do not exceed 10% over Commission approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. 9/09/03 Administrative Change Order No. 2- Grandview Terrace Traffic Calming & Stormwaterlmprovenzents (99-0023-EN). This change order increases the contract by $16,033.44 for additional work to move utility and sewer lines not covered in the original contract MTM Contractors, Inc. $16,033.44 9/26/03 Administrative Change Order No. 3 - Grandview Terrace Traffic Calming & Stormwater Improvements (99-0023-EN). This change order increases the contract by $7,009.00 for design changes that were required to correct rainwater problems. MTM Contractors, Inc. $7,009.00 9/30/03 Administrative Change Order No. 1- Garden A venue /Municipal Services Decks - Repairs 2003 (01-0028-EN). This change order increases the contract by $34,391.00 for additional work not covered in the original contract John Rohrer Contracting, Inc. $34,931.00 9/30/03 Administrative Change Order No. 4- Town Lake Rehabilitation (98-0116-EN). This change order increases the contract by $32,315.00 for additional work and supplies and decreases the contract by $32,333.95 for other supplies or work not required. The result is a net decrease of $18.95 in the contract amount. Caladesi Construction Company -$18.95 10/03/03 Administrative Change Order No. I - Parking Access & Revenue Control Equipment. This change order increases the contract by $12,900.00 for additional equipment and decreases the contract by $78,078.00 for other deleted equipment that was not required at this time. The result is a net decrease of $65,178.00 in the contract amount. Royce Parking Control Systems, Inc. -$65,178.00 67 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2003/04 10/06/03 Administrative Change Order No. I - Northwest Clearwater Fire & Rescue Station No. 51 (01-0064-FI). This change order decreases the contract by $36,124.38 for environmental work on this project that was performed before this contract was awarded. The City was invoiced separately for this work. David Gerald Construction Company, Inc. -$36,124.38 10/07/03 Administrative Change Order No. 2 & Final- Sharkey Road and Oberlin Drive Drainage Improvement (00-0058-EN). This change order decreases the contract by $48,115.30 for the unused contingency allowance that was not needed to complete this project. MTM Contractors, Inc. -$48,115.30 10/07/03 Administrative Change Order No. 2 & Final- Northeast Advanced Pollution Control Facility Improvements (99-0072-EN). This change order decreases the contract by $76,430.54 for the unused portion of the contingency allowance that was not needed to complete this project. Westra Construction Corporation, Inc. -$76,430.54 10'29/03 Administrative Change Order No. 4 & Final- Grandview Terrace Traffic Calming & Stormwater Improvements (99-0023-EN). This change order increases the contract by $40,998.26 for actual supply quantities used and decreases the contract by $57,622.38 for other supplies or quantities that were not required to complete the contract. The net result of these changes is a $16,624.12 decrease in the contract amount. MTM Contractors, Inc. -$16,624.12 10/29/03 Administrative Change Order No. 1-Harbor Oaks Reclaimed Water System (01- 0054-UT). This change order increases the contract by $42,119.50 for additional work not covered under the original contract or for actual supplies quantities used thus far in the project. This change order also decreases the contract by $1,650 for a portion of the contingency fee. The net result is an increase of $40,469.50 in the contract amount. Rockdale Pipeline, Inc. $40,469.50 12/10/03 Administrative Change Order No. 2 & Final-Beach Pump Station Improvements - Phase 111 Pump Stations 11,14, and 45 Refurbishment (02-0001-UT). This change order decreases the contract by $17,842.25 for actual supplies quantities used to complete the project and eliminate the unused portion of the contingency allowance. Westra Construction Corp, Inc. -$17,842.25 12/12/03 Administrative Change Order No. 10- 2001 Sidewalk / Curb Replacement Contract (03-0070-EN). This change order increases the contract by $253,715.00 for actual supply quantities and work required and decreases the contract by $83,852.50 for an item that is not required at this time. The net result is an increase of $169,862.50 in the contract amount. Keystone Excavators, Inc. $169,862.50 68 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2003/04 12/17/03 Administrative Change Order No. 2- Harbor Oaks Reclaimed WaterSystem (01- 0054-UT). This change order increases the contract by $218,350.00 due to a change in an installation method used in this project and for additional water connections to water lines. Rockdale Pipeline, Inc. $218,350.00 12/29/03 Administrative Change Order No. 2- Parking Access & Revenue Control Equipment. This change order decreases the contract by $13,900.00 for duplicate parts, or parts no longer required for this project. Royce Parking Control Systems, Inc. -$13,900.00 1/14/04 Administrative Change Order No. 1- Reservoir #1 - Reverse Osmosis Water Treatment Facility (WF-0326-01) This change order increases the contract by $15,553.01 for required recommissioning and sanitization of reverse osmosis equipment. GE Osmonics, Inc. $15,553.01 1/15/04 Administrative Change Order No. 1- 2000 Reclaimed Water System Improvements - Contract 2 (00-0029-UT) This change order increases the contract by $98,238.02 for miscellaneous tasks performed that were necessary to complete various items within the project. Wharton-Smith, Inc. $98,238.02 2/02/04 Administrative Change Order No. 2- Northwest Clearwater Fire & Rescue Station No. 51 (01-0064-FI) This change order decreases the contract by $28,180.68 for environmental work that was already performed and is no longer required under this contract. This change also increases the contract by $13,713.40 for additional items required and an offsetting decrease in the contingency allowance. The net change is a $28,180.68 decrease in this contact. David Gerald Construction, Inc. -$28,180.68 2/17/04 Administrative Change Order No. 1- 2003 Street Resurfacing Contract (03-0019- EN) This change order increases the contract by $9,940.32 for actual supply quantities used so far under this contract. Ajax Paving Industries, Inc. $9,940.32 69 ORDINANCE NO. 7277-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2004 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER & SEWER FUND, GAS FUND, SOLID WASTE FUND, RECYCLING FUND, MARINE & AVIATION FUND, PARKING FUND, HARBORVIEW CENTER FUND, GARAGE FUND AND CENTRAL INSURANCE FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2004, for operating purposes, including debt service, was adopted by Ordinance No. 7188-03; and WHEREAS, at the First Quarter Review it was found that increases and decreases are necessary in the total amount of $14,950,477 for revenues and $13,061,227 for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 7188-03 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2003 and ending September 30, 2004 a copy of which is on file with the City Clerk, the City Commission hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Brian J. Aungst, Mayor-Commissioner Attest: Pamela K. Akin, City Attorney Cynthia E. Goudeau, City Clerk 70 Ordinance No. 7277-04 EXHIBIT A 2003-04 BUDGET REVENUE First Quarter Original Amended Budget Budget 2003/04 2003/04 Amendments General Fund: Property Taxes 34,773,010 34,773,010 Sales Tax 14,230,580 14,230,580 Franchise Fees 7,100,000 7,100,000 Utility Taxes 10,661,090 10,661,090 Licenses & Permits 3,601,650 3,601,650 Fines, Forfeitures or Penalties 1,541,820 1,541,820 Intergovernmental Revenue 9,689,670 9,689,670 Charges for Services 3,764,430 3,582,810 -181,620 Use and Sale of City Property and Money 1,113,480 1,203,480 90,000 Miscellaneous Revenues 158,700 158,700 Interfund Charges/Transfers 12,573,500 12,886,420 312,920 Transfer from (to) Surplus 0 527,420 527,420 Total, General Fund 99,207,930 99,956,650 748,720 Special Revenue Funds: Special Development Fund 16,401,000 16,898,376 497,376 Special Program Fund 2,210,680 4,482,291 2,271,611 Local Housing Asst Trust Fund 900,000 900,000 Utility & Other Enterprise Funds: Water & Sewer Fund 49,174,000 59,245,740 10,071,740 Stormwater Utility Fund 9,765,770 9,765,770 Solid Waste Fund 16,384,500 16,434,500 50,000 Gas Fund 30,042,460 30,039,460 -3,000 Recycling Fund 2,390,200 2,425,200 35,000 Marine and Aviation Fund 3,260,770 3,334,380 73,610 Parking Fund 4,490,260 4,490,260 Harborview Center Fund 1,844,850 2,130,980 286,130 Internal Service Funds: Administrative Services Fund 8,492,560 8,492,560 General Services Fund 3,445,080 3,445,080 Garage Fund 9,484,630 9,901,920 417,290 Central Insurance Fund 16,881,260 17,383,260 502,000 Total, All Funds 274,375,950 289,326,427 14,950,477 Ordinance #7277-04 71 EXHIBIT A (Continued) 2003-04 BUDGET EXPENDITURES Original Budget 2003/04 First Quarter Amended Budget 2003/04 mendments General Fund: City Commission 280,800 280,800 City Manager's Office 800,610 800,610 City Attorney's Office 1,402,730 1,402,730 City Audit 137,070 137,070 Development & Neighborhood Svcs 3,524,080 3,524,080 Economic Development & Housing Svc 1,546,940 1,546,940 Equity Services 473,410 473,410 Finance 1,987,480 1,987,480 Fire 17,716,880 17,716,880 Human Resources 1,161,610 1,211,610 50,000 Library 5,422,400 5,422,400 Marine & Aviation 436,570 436,570 Non-Departmental 3,805,450 4,121,790 316,340 Office of Management & Budget 296,500 296,500 Official Records & Legislative Svcs 1,214,150 1,214,150 Parks & Recreation 18,037,250 18,045,630 8,380 Planning 1,167,890 1,167,890 Police 29,772,010 30,146,010 374,000 Public Communications 929,530 929,530 Public Works Administration 9,094,570 9,094,570 Total, General Fund 99,207,930 99,956,650 748,720 Special Revenue Funds: Special Development Fund 15,944,310 16,407,386 463,076 Special Program Fund 2,110,680 4,382,291 2,271,611 Local Housing Asst Trust Fund 900,000 900,000 Utility & Other Enterprise Funds: Water & Sewer Fund 46,061,120 54,609,530 8,548,410 Stormwater Utility Fund 7,840,940 7,840,940 Solid Waste Fund 16,184,650 16,234,330 49,680 Gas Fund 28,912,550 28,962,760 50,210 Recycling Fund 2,317,000 2,352,000 35,000 Marine and Aviation Fund 3,186,240 3,186,240 Parking Fund 3,923,940 4,128,940 205,000 Harborview Center Fund 1,844,850 1,930,220 85,370 Internal Service Funds: Administrative Services Fund 8,435,890 8,435,890 General Services Fund 3,444,720 3,444,720 Garage Fund 9,480,730 9,584,880 104,150 Central Insurance Fund 15,694,470 16,194,470 500,000 Total, All Funds 265,490,020 278,551,247 13,061,227 Ordinance #7277-04 72 ORDINANCE NO. 7278-04 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2004, TO REFLECT A NET DECREASE OF $19,124,495 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2004 was adopted by Ordinance No. 7189-03; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Commission to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 7189-03 is amended to read: Pursuant to the First Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2003 and ending September 30, 2004, a copy of which is on file with the City Clerk, the City Commission hereby adopts a First Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Pamela K. Akin City Attorney Brian J. Aungst Mayor-Commissioner Attest: Cynthia E. Goudeau City Clerk Ordinance #7278-04 73 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2003/04 Original Budget 2003/04 First Qtr Amended Budget 2003/04 mendments Police Protection 147,330 113,030 -34,300 Fire Protection 852,970 852,970 New Street Construction 0 -302,353 -302,353 Major Street Maintenance 6,949,690 7,152,345 202,655 Sidewalks and Bike Trails 2,029,870 2,698,070 668,200 Intersections 671,270 690,820 19,550 Parking 350,000 940,654 590,654 Miscellaneous Engineering 35,000 455,759 420,759 Leisure 0 0 Park Development 5,765,500 5,995,576 230,076 Marine Facilities 255,000 145,392 -109,608 Aviation Facilities 10,000 190,000 180,000 Libraries 520,700 564,458 43,758 Garage 3,561,200 3,248,059 -313,141 Maintenance of Buildings 643,780 576,554 -67,226 General Public Buildings & Equipment 140,000 138,417 -1,583 Miscellaneous 372,080 -28,336 -400,416 Stormwater Utility 6,092,130 6,881,719 789,589 Gas System 2,815,000 2,815,000 Solid Waste 550,000 550,000 Utilities Miscellaneous 124,230 122,978 -1,252 Sewer System 10,962,000 -11,186,344 -22,148,344 Water System 6,463,000 7,571,488 1,108,488 Recycling 220,000 220,000 0 TOTAL 49,530,750 30,406,255 -19,124,495 74 Ordinance # 7278-04 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2003/04 First Qtr Original Amended Budget Budget 2003/04 2003/04 Amendments GENERAL SOURCES: General Operating Revenue 1,499,400 1,576,482 77,082 General Revenue/County Co-op 520,700 520,700 Special Development Fund 550,000 973,000 423,000 Community Redevelopment Agency 0 -1,999 -1,999 Road Millage 2,219,690 2,219,690 Recreation Facility Impact Fee 81,000 121,076 40,076 Transportation Impact Fees 290,000 290,000 Penny for Pinellas 4,560,000 4,525,700 -34,300 Development Impact Fees 261,270 261,270 Local Option Gas Tax 950,000 950,000 Grants - Other Agencies 5,954,870 6,786,620 831,750 Property Owner's Share 0 0 Developer's Share 0 0 Donations 0 110,235 110,235 Interest 0 33,522 33,522 SELF SUPPORTING FUNDS: Marine/Aviation Revenue 150,000 76,392 -73,608 Parking Revenue 350,000 350,000 Harborview Center Revenue 50,000 50,000 Water Revenue 281,410 4,439,494 4,158,084 Reclaimed Water Revenue 0 0 Sewer Revenue 238,410 5,350,085 5,111,675 Water Impact Fees 220,000 -76,367 -296,367 Water R & R 985,000 2,445,549 1,460,549 Sewer Impact Fees 200,000 -414,955 -614,955 Sewer R&R 1,058,000 7,620,636 6,562,636 Gas Revenue 2,855,000 2,855,000 Solid Waste Revenue 450,000 450,000 Recycling Revenue 90,000 90,000 Stormwater Utility 47,410 -127,590 -175,000 Grants 0 -1,479,142 -1,479,142 Sales 0 10 10 INTERNAL SERVICE FUNDS: Garage Fund 79,700 Garage Fund Retained Earnings 135,000 Admin Services Fund 75,000 General Services Retained Earnings 56,000 Central Insurance Fund 0 75 -233,441 -313,141 135,000 75,000 56,000 500,000 500,000 Ordinance # 7278-04 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2003/04 First Qtr Original Amended Budget Budget 2003/04 2003/04 Amendments 76 Ordinance # 7278-04 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2003/04 First Qtr Original Amended Budget Budget 2003/04 2003/04 Amendments BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 767,380 749,759 -17,621 Internal Loan 0 -900,000 -900,000 SELF-SUPPORTING FUNDS: Lease Purchase - Parking 0 590,654 590,654 Lease Purchase - Water 60,000 60,000 Lease Purchase - Sewer 96,000 96,000 Lease Purchase - Stormwater Utility 220,130 184,709 -35,421 Lease Purchase - Solid Waste 100,000 100,000 Lease Purchase - Recycling 130,000 130,000 Bond Issue - Water & Sewer 14,398,000 -20,684,213 -35,082,213 Bond Issue - Stormwater 5,872,000 5,872,000 INTERNAL SERVICE FUNDS: Lease Purchase - Garage 3,346,500 3,346,500 Lease Purchase - Administrative Svcs 290,000 290,000 Lease Purchase - General Services 42,880 42,880 TOTAL ALL FUNDING SOURCES: 49,530,750 30,406,255 -19,124,495 77 Ordinance # 7278-04