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ENGINEERING PROFESSIONAL SERVICES AGREEMENT (14) AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is made and entered into on the d.5d- day of 2006 by and between the City of Clearwater, ~~ Ai~ DOIA4.L1ue t PaA.~ . (ENGINEER) and/or (ARCHITECT). WITNESSETH: ~ and WHEREAS the CITY desires to engage the ENGINEER and/or ARCHITECT to perform certain professional services pertinent to such work in accordance with this Agreement; and WHEREAS the ENGINEER and/or ARCHITECT desires to provide such professional services in accordance with this Agreement; and WHEREAS the CITY selected the ENGINEER and/or ARCHITECT in accordance with the competitive selection process described in Section 287.055 of the Florida Statutes, and based on information and representations given by the ENGINEER and/or ARCHITECT in a proposal dated February 2006: NOW, THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the terms of this Agreement, it is mutually understood and agreed as follows: 1.0 GENERAL SCOPE OF THIS AGREEMENT The relationship of the ENGINEER and/or ARCHITECT to the City will be that of a professional consultant, and the ENGINEER and/or ARCHITECT will provide the professional and technical services required under this Agreement in accordance with acceptable engineering practices and ethical standards. 2.0 PROFESSIONAL TECHNICAL SERVICES 2.1 It shall be the responsibility of the ENGINEER and/or ARCHITECT to work with and for the CITY toward solutions to engineering /architectural problems and the approach or technique to be used toward accomplishment of the City's objective for each project or assignment. Expected professional project services shall include, but not be limited to, planning, analysis, design, preparation of construction plans and details, regulatory permitting, preparation of technical specifications, preparation of bid and contract documents and construction management for potential City project areas listed below: · Parks & Recreational facility improvements, including expansion or improvements to existing facilities as well as development of new facilities. · Fire Department facility improvements, including expansion or improvements to existing facilities as well as development of new facilities . Police Department facility improvements, including expansion or improvements to existing facilities as well as development of new facilities. . Marine & Aviation facility improvements, including expansion or improvements to existing facilities as well as development of new facilities. . Library facility improvements, including expansion or improvements to existing facilities as well as development of new facilities. . Parking facility improvements, including expansion or improvements to existing facilities as well as development of new facilities. . General Services / Solid Waste facility improvements, including expansion or improvements to existing facilities as well as development of new facilities. 2.2 The following lists other work assignments that may be reasonably required under the general scope of this professional agreement: . Land surveys, right-of-way surveys, preparation of right-of-way control surveys, preparation of right-of-way mapping/parcel descriptions/parcel sketches. . Transportation improvement planning and studies, including Project Development & Environment (PD&E) studies. . Appraisals ofland under consideration for acquisition by the City. . Review and assessment of the applicability of designlbuild contracts for various City improvements. . Development/preparation of grant applications for City projects. . Preparation and implementation of public involvement programs, including graphics powerpoint presentation, slides, handouts, etc. 2.3 The ENGINEER'S and/or ARCHITECT'S services under this Agreement will be provided under Work Orders. Generally, each Work Order will include the services for a single project or assignment, and it will contain a mutually agreed-upon detailed scope of work, fee, and schedule of performance in accordance with applicable fiscal and budgetary constraints. Total compensation for all services shall not exceed $100,000 per Work Order unless specifically authorized by the City Council. 2.4 The ENGINEER and/or ARCHITECT shall maintain an adequate and competent staff of professionally qualified personnel available to the City for the purpose of rendering the required engineering and/or architect services hereunder, and shall diligently execute the work to meet the completion time established. 2 2.5 The City reserves the right to enter into contracts with other engineering and/or architect firms for similar services. The ENGINEER and/or ARCHITECT will, when directed to do so by the City, coordinate and work with other engineering and/or architectural firms retained by the City. 3.0 PERIOD OF SERVICES 3.1 The ENGINEER and/or ARCHITECT shall begin work promptly after receipt of a fully executed copy of each Work Order, in accordance with Paragraph 2.3, above. Receipt of a fully executed Work Order shall constitute written notice to proceed. 3.2 If the ENGINEER'S and/or ARCHITECT'S services called for under any Work Order are delayed for reasons beyond the ENGINEER'S and/or ARCHITECT'S control, the time of performance shall be adjusted as appropriate. 3.3 It is the intent of the parties hereto that this Agreement continues in force until five (5) years from the date of execution, subject to the provisions for termination contained herein. Assignments that are in progress at the Contract termination date will be completed by the ENGINEER and/or ARCHITECT unless specifically terminated by the City. 4.0 INSURANCE REQUIREMENTS See Exhibit "A" attached. 5.0 PROFESSIONAL SERVICES/CONSULTANT'S COMPETITIVE NEGOTIATION ACT (CCNA) - Florida Statutes 287.055 Professional Services requested in this Agreement are within the scope of the practice of architecture, landscape architecture, professional engineering, or registered land surveying, as defined by the laws of the State of Florida. Provisions of F.S. 287.055 apply. 6.0 GENERAL CONSIDERATIONS 6.1 All documents including field books, drawings, specifications, calculations, etc., supplied by the ENGINEER shall become the property of the City. The City acknowledges that such documents are not intended or represented to be suitable for use by the City or to others for purposes other than those for which the documents are prepared. Any reuse of these documents without written verification or adaptation by the ENGINEER and/or ARCHITECT for the specific purpose intended will be at the City's sole risk without liability or legal exposure to the ENGINEER and/or ARCHITECT. 6.2 When authorized, the ENGINEER and/or ARCHITECT shall prepare a final estimate of probable construction costs, following City approval of the bid documents and other pre- bid activities. The City hereby acknowledges that estimates of probable construction costs cannot be guaranteed, and such estimates are not to be construed, as a promise. that designed facilities will not exceed a cost limitation. Should the lowest, responsive and 3 acceptable bid price received by the City within three (3) months from the date of the City's approval of the bid documents exceed the ENGINEER'S and/or ARCHITECT'S final cost estimate by more than ten percent (10%), the ENGINEER and/or ARCHITECT shall perform a detailed evaluation of the low bid. The evaluation will review the bid prices on a line item basis, identifying areas of disagreement and providing a rationale for the difference. 6.3 The ENGINEER and/or ARCHITECT will provide expert witnesses, if required, to testify in connection with any suit at law. A supplemental agreement will be negotiated between the City and the ENGINEER an/or ARCHITECT describing the services desired and providing a basis for compensation to the ENGINEER and/or ARCHITECT. 6.4 Upon the ENGINEER and/or ARCHITECT'S written request, the City will furnish or cause to be furnished such reports, studies, instruments, documents, and other information as the ENGINEER and/or ARCHITECT and City mutually deem necessary. 6.5 The City and the ENGINEER and/or ARCHTIECT each bind themselves and their successors, legal representatives and assigns to the other party to this Agreement and to the partners, successors, legal representatives and assigns of each other party, in respect to all covenants of this Agreement; and, neither the CITY nor the ENGINEER and/or ARCHITECT will assign or transfer its interest in this Agreement without written consent of the other. 6.6 The ENGINEER and/or ARCHITECT hereby agrees to indemnify, defend, save and hold harmless the City from all claims, demands, liabilities and suits caused by any negligent act, error or omission of the ENGINEER and/or ARCHITECT, the ENGINEER'S and/or ARCHITECT'S subcontractors, agents, or employees in rendering the professional services called for herein. It is specifically understood and agreed, however, that this indemnification agreement does not cover or indemnify the City for its own negligence. The ENGINEER and/or ARCHITECT hereby further agrees to indemnify, defend, save, and hold harmless the City from any and all fines, costs, and expenses caused by, directly or indirectly, with the ENGINEER'S and/or ARCHITECT'S failure to comply with any applicable laws, statutes, ordinances, or government regulations. 6.7 The ENGINEER and/or ARCHITECT agrees not to engage the services of any person or persons in the employ of the City to an allied capacity, on either a full or part-time basis, on the date of the signing of this Agreement, or during its term. 6.8 Key personnel assigned to City projects by the ENGINEER shall not be removed from the projects until alternate personnel acceptable to the City are approved in writing by the City. 6.9 The ENGINEER and/or ARCHITECT shall attach a brief status report on the project(s) with each request for payment. 4 7.0 COMPENSATION 7.1 The ENGINEER and/or ARCHITECT shall be compensated for all services rendered under this Agreement in accordance with the provisions of each Work Order, upon presentation of ENGINEER'S and/or ARCHITECT'S invoice. An hourly rate schedule and typical methods of compensation are attached hereto as Exhibit "B". 7.2 Except as may be addressed in the initiating Work Order, the compensation for services shall be invoiced by the ENGINEER and/or ARCHITECT and paid by the City once each month. Such invoices shall be due and payable upon receipt. 7.3 The ENGINEER and/or ARCHITECT agree to allow full and open inspection of payroll records and expenditures in connection with hourly rate and cost plus fixed fee work assignments upon request ofthe City. 8.0 PROHIBITION AGAINST CONTINGENT FEES The ENGINEER and/or ARCHITECT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER and/or ARCHITECT to solicit or secure this Agreement and that it has not paid or agreed to pay any persons, company, corporation, individual or firm, other than a bona fide employee working for the ENGINEER and/or ARCHITECT any fee, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 9.0 TERMINATION This Agreement may be terminated by either party with seven (7) days prior written notice, in the event of substantial failure to perform in accordance with the terms hereof by the other party through no fault of the terminating party. If this Agreement is terminated, the ENGINEER and/or ARCHITECT shall be paid in accordance with the provisions of outstanding Work Orders for all work performed up to the date of termination. 10.0 SUSPENSION. CANCELLATION OR ABANDONMENT If the project described in any Work Order is suspended, canceled, or abandoned by the City, without affecting any other Work Order or this Agreement, the ENGINEER and/or ARCHITECT shall be given five (5) days prior written notice of such action and shall be compensated for professional services provided up to the date of suspension, cancellation or abandonment. This Agreement shall be administered and interpreted under the laws of the State of Florida and venue for any legal arising out of this Agreement shall be in Pinellas County. 5 11.0 TERMINATION OF CONVENIENCE Either the City or the ENGINEER and/or ARCHITECT may terminate the Agreement at any time by giving written notice to the other of such termination and specifying the effective date of such termination at least thirty (30) days before said termination date. If the Agreement is terminated by the City as provided herein, the ENGINEER and/or ARCHITECT will be paid for services rendered through the date of termination. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date and year first above written. ~ By: ~l?evt- J. f;iftM i ?el,1iov- L!,lt flte'7ld-euf f -I R"i ucipP.1 WITNESS: By: ~W17f Countersigned: CITY OF CLEARWATER -7~#~ '--'F'rank Hibbard Mayor By: ~~~~ William B. Horne, II City Manager Approved as to form: ATTEST: .. . .. .,-.. Leslie K. Dougal - . des Assistant City At rney 6 EXHIBIT" A" RISK MANAGEMENT / INSURANCE REQUIREMENTS FOR AGREEMENTS AND CONTRACTS STATEMENT OF PURPOSE The City of Clearwater enters into agreements and contracts for services and/or products of other parties. Agreements and contracts shall contain Risk Management/Insurance terms to protect the City's interests and to minimize its potential liabilities. Whenever applicable, the following terms shall be included in agreements and contracts. CITY DEFINED The term "City" (wherever it may appear) is defined to mean the City itself, its Council, the Community Redevelopment Agency of the City of Clearwater, a Florida governmental agency created pursuant to Part III, Chapter 163, Florida Statutes, its duly appointed officers, or other public bodies, officers, employees, volunteers, representatives and agents. OTHER PARTY DEFINED The term "other party" (wherever it may appear) is defined to mean the other person or entity which is a party to an agreement or contract with the City, any subsidiaries or affiliates, officers, employees, volunteers, representatives, agents, contractors, and subcontractors. HOLD HARMLESS The City shall be held harmless against all claims for bodily injury, sickness, disease, death or personal injury or damage to property or loss of use resulting therefrom, arising out of the agreement or contract unless such claims are a result of the City's sole negligence. PAYMENT ON BEHALF OF CITY The other party agrees to pay on behalf of the City, and to pay the cost of the City's legal defense, as may be selected by the City, for all claims described in the "Hold Harmless" paragraph. Such payment on behalf of the City shall be in addition to any and all other legal remedies available to the City and shall not be considered to be the City's exclusive remedy. 7 INSURANCE The other party shall provide the following described insurance, except for coverage's specifically waived by the City, on policies and with insurers acceptable to the City. These insurance requirements shall not limit the liability of the other party. The City does not represent these types or amounts of insurance to be sufficient or adequate to protect the other party's interests or liabilities, but are merely minimum. Except for Workers' Compensation and Professional Liability, the other party's insurance policies shall be endorsed to name the City as an additional insured to the extent of the City's interests arising from this contract or agreement. Except for Workers' Compensation, the other party waives its right of recovery against the City, to the extent permitted by its insurance policies. The other party shall request that its insurers' policies include or be endorsed to include a severability of interest/cross liability provision so the City will be treated as if a separate policy were in existence without increasing the policy limits. The other party's deductibles/self-insured retentions shall be disclosed to the City and may be disapproved by the City. They shall be reduced or eliminated at the option of the City. The other party is responsible for the amount of any deductible or self-insured retention. Workers' Compensation Covera2e The other party shall purchase and maintain Workers' Compensation Insurance for all workers compensation obligations imposed by state law and employers liability limits of at least $100,000 each accident and 100,000 each employee/$500,000 policy limit for disease. The other party shall also purchase any other coverage's required by law for the benefit of the employees. General. Automobile and Excess or Umbrella Liability Covera2e The other party shall purchase and maintain coverage on forms no more restrictive than the latest editions of the Commercial or Comprehensive General Liability and Business Auto policies of the Insurance Services office. Minimum limits of $500,000 per occurrence for all liability must be provided, with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employers liability required in the Workers' Compensation Coverage section) and the total amount of coverage required. 8 Commercial General Liabilitv If Commercial General Liability coverage is provided: Coveraee "A": Shall include premises, operations, products and completed operations, independent contractors, contractual liability covering this agreement or contract, and broad form property damage coverage's. Coveraee "B": Shall include personal injury. Coveraee "C": Medical payments are not required. Occurrence Form: The occurrence form of Commercial General Liability must be provided. Comprehensive General Liabilitv If Comprehensive General Liability coverage is provided it shall include at least: . Bodily injury and property damage liability for premises, operations, products/completed operations, independent contractors, and property damage resulting from explosion, collapse or underground (x,c,u) exposures. . Broad Form Comprehensive General Liability coverage, or its equivalent, with at least: $1,000,000.00. . Broad form contractual liability covering this agreement or contract, personal injury liability and broad form property damage liability. Products/Completed Operations Coveraee The other party is required to continue to purchase products contract or agreement, for a minimum of three years (3) beyond the City's acceptance of renovation or construction projects. Business Auto Liabilitv Business Auto Liability coverage is to include bodily injury and property damage arising out of operation, maintenance or use of any auto, including owned, non-owned and hired automobiles and employee non-ownership use. Watercraft/Aircraft Liabilitv If the other party's provision of services involves utilization of watercraft or aircraft, watercraft and/or aircraft liability coverage must be provided to include bodily injury and property damage arising out of ownership, maintenance or use of any watercraft or aircraft, including owned, non- owned and hired. 9 Excess or Umbrella Liabilitv Umbrella Liability insurance is preferred, but an Excess Liability equivalent may be allowed. Whichever type of coverage is provided, it shall not be more restrictive than the underlying insurance policy coverage's. CERTIFICATES OF INSURANCE Required insurance shall be documented in Certificates of Insurance that provide that the City shall be notified at least thirty (30) days in advance of cancellation, non-renewal or adverse change. New Certificates of Insurance are to be provided to the City at least fifteen (15) days prior to coverage renewals. If requested by the City, the other party shall furnish complete copies of the other party's insurance policies, forms, and endorsements. The address where all such Certificates of Insurance and policies of insurance, when requested, shall be sent or delivered is as follows: City of Clearwater Attention: City Clerk P.O. Box 4748 Clearwater, Florida 33758-4748 For Commercial General Liability coverage, the other party shall, at the option of the City, provide an indication of the amount of claims payments or reserves chargeable to the aggregate amount of liability coverage. Receipt of certificates or other documentation of insurance or policies or copies of policies by the City, or by any of its representatives, that indicate less coverage than required does not constitute a waiver ofthe other party's obligation to fulfill the insurance requirements herein. INSURANCE OF THE OTHER PARTY PRIMARY Insurance required of the other party or any other insurance of the other party shall be considered primary, and insurance of the City shall be considered excess, as may be applicable to claims that arise out of the Hold Harmless, Payment on Behalf of City, Insurance, and Additional Insurance and Certificates of Insurance provisions of this agreement or contract. LOSS CONTROL I SAFETY Precaution shall be exercised at all times by the other party for the protection of all persons, including employees, and property. The other party shall be expected to comply with all applicable laws, regulations, or ordinances related to safety and health and shall make special efforts where appropriate to detect hazardous conditions and shall take prompt action where loss controVsafety measures should reasonably be expected. 10 The City may order work to be stopped if conditions exist that present immediate danger to persons or property. The other party acknowledges that such stoppage will not shift responsibility for any damages from the other party to the City. CONSIDERATION FOR HOLD HARMLESS/PAYMENT ON BEHALF Applicable to Florida Construction Contracts The other party agrees to accept, and acknowledges as an adequate amount of remuneration, the consideration of $100.00 for agreeing to the Hold Harmless, Payment on Behalf of City, Insurance and Certificates of Insurance provisions in this agreement or contract. ADDITIONAL INSURANCE FOR REPAIR OR SERVICE OR OTHER CONTRACTS If checked below, the City requires the following additional provisions or types of insurance for repair or service or other contracts to afford added protection against loss which could affect the work being performed. Commercial General Liability Increased General Aeereeate Limit The minimum commercial general liability general aggregate limit shall be $1,000,000.00 that is greater than the occurrence limit simply because it is an annual aggregate limit. Installation Floater Insurance Installation Floater insurance is to be provided to cover damage or destruction to equipment being installed or otherwise being handled or stored by the other party. The amount of coverage should be adequate to provide full replacement value of the equipment being installed, otherwise being handled or stored on or off premises. All risks coverage is preferred. Motor Truck Careo Insurance If the Installation Floater insurance does not provide transportation coverage, separate Motor Truck Cargo or Transportation insurance is to be provided for materials or equipment transported in the other party's vehicles from place of receipt to building sites or other storage sites. All risks covered are preferred. Contractor's Equipment Insurance Contractor's Equipment insurance is to be purchased to cover loss of equipment and machinery utilized in the performance of work by the other party. All risks coverage is preferred. Fidelity/Dishonesty Insurance - Coveraee for Emplover Fidelity/Dishonesty insurance is to be purchased to cover dishonest acts of the other party's employees, including but not limited to theft of vehicles, materials, supplies, equipment, tools, etc.; especially property necessary to work performed. 11 Fidelitv/Dishonestv/Liabilitv Insurance - Coveraee for City Fidelity/Dishonesty/Liability insurance is to be purchased or extended to cover dishonest acts of the other party's employees resulting in loss to the City. ADDITIONAL INSURANCE FOR RENOVATION OR CONSTRUCTION CONTRACTS If checked below, the City requires the following types of insurance for renovation or construction contracts, in addition to required coverage's previously cited, including Additional Insurance for Repair or Service or Other Contract. Commercial General Liabilitv Proiect Aeereeate Because the Commercial General Liability form of coverage includes an annual aggregate limitation on the amount of insurance provided, a separate project aggregate limit is required by the City for this contract or agreement. Owners Protective Liabilitv For renovation or construction contracts the other party shall provide for the City an Owners Protective Liability insurance policy (preferably through the other party's insurer) in the name ofthe City. Builders Risk Builders Risk insurance is to be purchased to cover the property for all risks of loss, subject to a waiver of coinsurance, including coverage of risks indicated in the Installation Floater and Motor Truck Cargo insurance previously described if such coverage's are not separately provided. The Builders Risk insurance is to be endorsed to cover the interests of all parties, including the City and all contractors and subcontractors. The insurance is to be endorsed to grant permission to occupy. PROFESSIONAL LIABILITY. MALPRACTICE AND/OR ERRORS OR OMISSIONS If checked below, the City requires the following terms and types of insurance for professional, malpractice, and errors or omissions liability. X Hold Harmless The following replaces the previous Hold Harmless wording: The City shall be held harmless against all claims for bodily injury, sickness, disease, death or personal injury or damage to property or loss of use resulting therefrom arising out of performance ofthe agreement or contract, unless such claims are a result of the City's own negligence. 12 The City shall also be held harmless against all claims for financial lost with respect to the provision of or failure to provide professional or other services resulting in professional, malpractice, or errors or omissions liability arising out of performance of the agreement or contract, unless such claims are a result of the City's own negligence. X Professional Liabilitv/MalpracticelErrors or Omissions Insurance The other party shall purchase and maintain professional liability or malpractice or errors or omissions insurance appropriate for the type of business engaged in by the other party with minimum limits of $1 ,000,000 per occurrence. If a claim's made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental extended reporting period (ERP) of as great duration as available, and with no less coverage and with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage. WRITTEN AGREEMENT/CONTRACT Any party providing services or products to the City will be expected to enter into a written agreement, contract, or purchase order with the City that incorporates, either in writing or by reference, all of the pertinent provisions relating to insurance and insurance requirements as contained herein. A failure to do so, may, at the sole discretion of the City, disqualify any party from performing services or selling products to the City provided; however, the City reserves the right to waive any such requirements. 13 Exhibit "B" **** Provision of Payment BASIS FOR PAYMENT The owner shall pay ENGINEER and/or ARCHITECT and ENGINEER and/or ARCHITECT agrees to accept as full compensation for its services (as established by Work Order) compensation as computed by one of the following methods: Method "A" - Costs Times Multiplier Basis - Compensation in the form of actual costs times a multiplier as determined by the following formula: Actual raw Salary Cost x Multiplier + Subconsultant Cost + Other Direct Costs. Multiplier 1;.ZC; includes fringe benefit rate, overhead, operating margin and profit and is subject to annual review. Subconsultant Costs are actual costs incurred times a factor of 1.00. Actual costs shall be based on billing rates for required labor classifications. Other Direct Costs are actual costs incurred for travel outside of Tampa Bay area, printing, copying, long distance telephone calls, etc., times a factor of 1.00. Method "B" - Lump Sum- Compensation in the form of "lump sum" shall be determined by mutual agreement between the ENGINEER and/or ARCHITECT and the City. The lump sum amount shall be negotiated based upon a scope of services developed by the ENGINEER and/or ARCHITECT and approved by the City. 14 AVERAGE ESTIMATES FOR ACTUAL DIRECT PAYROLL COST (EXCLUDING OVERHEAD, FRINGE BENEFITS AND OPERATING MARGIN) The estimated hourly rates below represent June, 2006 costs and categories. Periodic changes are anticipated and modification can be made annually upon City and ENGINEER and/or ARCHITECT review. (Note: All rates are hourly salary rates). Job Classification Minimum Rate ($ / hour) Maximum Typical Principal 54.00 60.00 68.00 Sr. Vice President 55.00 62.00 69.00 Interior Design 24.00 29.00 33.00 Proiect Architect/Project Manager 30.00 36.00 42.00 Draft/CAD 21. 00 27.00 31. 00 Construction Administration 28.00 33.00 41. 00 Specification Writer 30.00 36.00 42.00 Cost Estimator 34.00 38.00 43.00 Administrative/Clerical 14.00 16.00 19.00 MULTIPLIER: 3.25 15 HARPER AIKEN DONAHUE & PARTNERS ARCHITECTURE, INC. MEP COORDINATION MEETING NOTES THURSDAY 6/29/06 9:00 TO 5:00 LOCATION: SSR'S OFFICE PRESENT: BOB BITTERLI, MITCH WRIGHT, DOUG SZALLA, VICTOR GOYKMAN, ELISA BARRETT, ROLANDO ALVAREZ, MARK OF SSR, TOMMY HAGOOD, ARNOLD AUSTIN, RICH PICCANINNI, JIM ANDREWS, KEN PERLOWSKI, MIKE VERA, BILL GORE, PATRICK POEHLMAN, NATHAN COQUYT 1. (MV) There is not roof spec. Bob will check. 2. RFI #41 - (Ken) Wants a generator for Ham. Center cafeteria. The generator will not be a part of this project. Instead it will be under a separate project for WG Mills. Come out of OP funds. 3. RFI #42 - A spec with some drawing guidance needed. 4. RFI #43 - A work in progress for 100% CDs. 5. Elec. Site Plan handed out to WG Mills from EB. 6. Security System and HVAC System should be central controlled (Ken). 7. New FP&L contact: Mike Berube 941-927-4261 (used to be Mark Harmison). 8. SGM is to dash primary utility line and note FL&L is to relocate the line & transformer. (Bob) Keep primary in easement - transformer side by side and re-route secondary. Use language, "Load is anticipated to be the same. " 9. Pei Dorms Prototypes Discussion: a. All new fan 20x20 fan coil units w/8" behind box b. Need to get into structure and get Tommy involved c. May need to rethink plan for ADA units d. (2) 3'-0" outswinging doors. There are a few 3'-0" doors already and some 2'-8" doors too. Find the 3'-0" door units and make them the ADA units. e. Leave data and voice where they are, add outlets. f. Sconce to remain g. (2) 4' flour. Lamps in bathroom using prismatic lens (Victor). Leave one lamp in place and remove one to reposition and rewire it to overlap with the other lamp. h. Small lamp needed to help light closet. i. 8'.7" floor to ceiling height in bedrooms, 7'0" in bath j. Replacement doors to be 6'8" high and give 1 '4" clear k. Ducts are 8" plus 3" insulation plus sprinkler pipe size I. Chilled water is 1 " plus insulation. m. In demo area in bathroom - may need to put back block in wall instead of sheetrock in order to make the room ADA ready for grab bars n. This will be a small package of dwgs for permit with cover sheet, Arch, Elec, MPF, and maybe structural input. Includes all new devices, faucets, fixtures, vanity, re-use toilets, etc. For middle of next week if possible. o. Tom Deckert wants engineer to verify venting. "Verify existing venting to remain." Do not dig in to verify or else you will have to verify every one. "Existing wiring has been inventoried and will be reused, cleaned, etc." These notes should appear on consultant drawings. p. Save vct if possible. Replace vct as needed. Clean all vct. q. Remove and replace vinyl base 10. New Residence Hall Issues: a. Mech site plan is needed. Can coordinate with Elisa's Elec. Site plan as far as conduit. b. Control, fire alarm, data, phone, elec is kept separate but can be in the same trench for convenience. This feature diagrammatically needs to show on Mech. Dwgs. (Ken) wants standardization and ease of maintenance. Caution: there are plenty of utilities in the ground already in the green area. IT wants fiber to bldgs. Utility people will hire out to do the wire pulling. IT guys will direct final pulldown. CM should bundle the wiring and get ready for pulling. A final meeting with IT is needed for next week and also talk about card readers at 2:00 pm and with hardware guys. c. For pricing, all underground piping for new dorms and including Pei can be done all as one. d. SWFMD meeting went well. John Early will expedite permit in 2-3 weeks. Civil dwgs show no utilities only surface and drainage details and are different from last submittal, but better. Change will show in addendum. e. Boilers vs. Water Heaters? A new residential water heater will be for each building, conditioned water will come from the central boiler. Pei Dorms will use existing. There is no increasing load. Gas to central water heater, (1) per new bldg. Exhaust air will be an issue. f. Right now there is no master panel (Ken), but there will be central control through Autologic on the web. The same system used in Ham. Classrooms. g. Control is Mechanical and Power to control is Electrical. Mechanical needs to specify control wiring which does not need to be a dwg. but can be a spec on the dwg. don't say, uSee Electrical...." Or .See Mechanical..... n this wording causes confusion. Mech and Elec need to work together. h. Provide two fiber optic conduits (Ken) i. FP&L is brining in new central feeder to Ham. Center due to a damaged line. If trench is open please add new extra conduits! (Ken) Keep elec. And comm. Lines 3' from each other. j. Provide floor drains in Mech. Rooms, public restrooms, water heater rooms and laundry rooms, but not in Mech. Closets or individual bathrooms. k. There is a limit to pipe size going through AAC of 1.5", or use 4" or joint space. I. Water heater under the stairs is too tall (92 "). Rolando will need to provide a smaller one or two. Gas powered, therefore louvered doors are needed here. m. For Laundry / Kitchen lint c1eanouts are needed for dryers. Vent to roof? If washers and dryers are switched then air can blowout front wall above doors. (4) washers on back wall and (4) dryers on side wall. A shallow 2'-3; deep storage closet needed in public kitchen. n. Ash Engineering will help to coordinate utility locations previously not located via a site visit. Need to find sewer and water lines. o. In (2) weeks a final staking of new res. Halls. 97' off of Dort and Goldstein may save the sewer line (instead of 87'). Still will need to relocate gas and elec. p. (Victor) Cable trays are too much money with high ceilings you don't need them. q. Z Bldg Mech room - if 1 hr. rating can put in a fire damper, if 2 hr rated need something else. (Ken) want to use standard 3'-0" doors on Mech. Room, not 2'8" if possible.. ...will need to verify with Structural to see is this can work. r. Elevator Room changes: give each room separate access? Need to check with Otis. (Ken) We need to get the elevator and parts from one company, not a bunch of independent suppliers. Elisa needs cut sheets on elevators. s. Horns and strobes needed in every bedroom and common room (ADA requirement) (SGM) t. Emergency light locations needed from SGM for life safety. u. Can go with conduit instead of cable trays in VWXY open corridors (Victor) v. (4) roof drains needed on Observatory... Bob will respond to RFI. 11. Shell Package a. Is out for bid b. MEP too early to add in for GMP c. Can extend bid date for MEP's 2 or 3 weeks after mid July and not hurt schedule. d. There will be a partial GMP for shell and general budget for MEP now. e. SWFMD & Bldg. permits are needed signed and sealed. 12. Mechanical Clearances and Structure: a. There is more flexibility on Int. walls with AAC for cutting holes for piping. b. Opt. 1 - Can leave a 2' opening between AAC panels and put angles on each section of wall and can span between panels with angle and a bar. e. Opt. 2- A stud wall can create a wall in bathroom to run stacks / vents pipes. d. Opt. 3 - Use a radius AAC panel but will need to make note before hand on dwgs where these pipe locations are located which is too hard to pre-plan. e. Can we set AAC directly on foundation and eliminate stem wall and an extra step? Yes it's possible but it is hard to maintain flatness of slab. (Nathan) f. A 1/2" routing can be cut into AAC to allow for conduit and 3/4 "topping applied. In most cases though hat channel would be better solution. g. Design for a 3' load on a 2' panel. h. Most plumbing runs the same way as AAC panel... We will need to interface our dwgs. with Aercon to see where piping penetrations are. i. Move linear diffuser locations to where we have a header and below stud wall. j. Go with a taller slatted diffuser but lessen the width. This will provide a better fit. k. Set header height so we have enough room to get into the ceiling. I. Aercon shop drawings should show limits so the guys in the filed know where to cut the AAC panels; also show header details. 13. Structural Issues: a. Major redundancy with the amount of columns. J&C will cut (7) out in each bldg. Will poche the proper columns on the dwgs. b. Aercon can use poured radial panels to help with the upload to the roof. Arnold will make these changes and take off the redundant columns (see a. above) e. There is no tie beam pour on top of AAC wall panels. d. Sequence: put up AAC walls, pour columns, put on deck (pour deck around steel)... .offers flexibility. e. Make AAC panels that wrap around 16" pilaster blocks in columns bigger than needed. f. Bond Beam detail: Tommy will work on it..... . g. Use 10" WF on 2nd floor instead of 12". Use 'T' on first floor. h. Epoxy ties AAC to foundation. i. #6 and #7 bars are too conservative (Arnold) j. Windows and doors openings are figure out by Aercon. There is little or no field cutting. Some cutting will be anticipated for pricing purposes. Aercon will work with WG Mills on this issue. k. Too many corner columns. Aercon will provide a detail! specs to J&C. I. There are (8) roof scuttles in VWXY, 30x36 built in closets, by Bilco. Or 24x36 custom built are just as easy to do. There are (4) scuttles in Z. Place scuttle adjacent to wall where ladders are located. m. End wall gable detail is clip on panels with 2x6 stud backing (6x28") n. Could center a roof drain in column. Stay with cone. Beams. Add floor drains in the addendum: (2) first floor and (2) second floor. Pitch everything else to drain to edge. o. A Helafix stainless steel 8mm utility anchor bar screw goes into AAC and can be used in cone. With a pilot hole drilled. This bar crosses entire length of span from stem wall to ceiling, or up to roof. p. 8x12 steel tube needed behind curtain wall in Z q. Z stairs need to be worked on and will be in addendum. r. Elevator: (2) sides poured, (1) MC, (1) side brick s. Richard Doleson declined to bid on project from Otis. Go to Bob Gerot instead. t. Use MC block on parapet not panels u. Can use MC block on elevator door side v. Get an alt. price on painting w. Expansion joint is really a contraction joint on each side of 2nd level walkway. Score a joint in topping. x. 6" floor panel on balconies and walkways not 10" or 12" y. How is cornice applied? Fiber reinforced concrete - no details yet. Can also use foam cornice system. z. A presentation is needed for Integral Colored Stucco. Water integrity? aa. Wood trusses need some to fabricate the custom truss. (4) companies are looking at it (MV). Sprinkler piping needs to be close to truss. bb. By next Thurs, a set of structural drawings needed signed and sealed, (1) set a priority but a total of (8) sets S&S are needed for permit. 14. July 14 is the final set due date. 15. Pei AlC units can now be ordered. (Rolando) 16. Replace ballasts and re-Iamp lights in Pei (Ken) - Mayas well buy new ones! 17. Take condensate to storm drains '18. Bob needs to confirm # of beds with a letter in rooms to Ken for Dean of Students by next Wed. (7/5/06) 19. (4) pipe system runs chilled and hot in sleeves in Pei. Insulate down to the tunnel. Need to cut a new core for fire risers. 20. Copper piping final opinion? Everyone says it looks good. Ken needs this approval in writing from the architect or engineer. 21. Structure block in Pei? Pat needs to open it up and let Tommy have a look to see if we need plates. If there is a pour beam - we do nothing. If there is block then we can do something.