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CITY OF CLEARWATER CONSOLIDATED PLAN OCTOBER 1, 1998 THROUGH SEPTEMBER 30, 1999 .. ""''-'b'" """."",..",,,,",_,,,~m"'''''','''F_'@,,,,,....,,.,,,,@,,'F'FF'@_@@',. ',,", "," ,,',....'."..""b'@". ""_"""*""'" -,,;;;,;;';;'~__'" ','''-''-'l'''~ "m,,'''''''''F'' ",.,,,,@,,.. City of Clearwater '* II Consolidated Plan '7. I G . cr B October 1, 1998 through September 30, 1999 "'''''''''''.',W'''F., , ., , ",,,..,, '," '"W,b_"""",", , ,.,.,,,,,,,,,,, ,",'M,.".",,,,,w>>, ,.,,,,.,. ,.."".,,,,,,,,,...,,,,,,, ,,,,"w""w,,,,"',,,,,,, """,.",,,,,,,,,, ""M_"", ~ Table of Contents Sections Process Summary ................ ...... .................. ....................... page 3 HOME Program .................................................................... page 4 Needs Assessment .............................................................. page 4 Other Funding Support ....................................................... page 8 SF 242 - Application for Federal Assistance ................... page 10 Action Plan, ...................................... ........................... ........ page 14 Summary of Direct Federal Funding ................................ page 18 Proposed Projects Tables ................................................ page 19 Geographic Distributions ................................................. page 36 Certifications ........ ............... ................ ............................... page 37 Attachments A. Consolidated Plan Process Schedule ....................... page 46 B. Subgrantee Evaluation Form .................................... page 56 C. Subgrantee Applicant Combined Scores .................. page 65 D. Community Development Block Grant (CDBG), HOME and State Housing Incentive Partnership (SHIP) fu nds allocation ....................... .................................. page 67 E. State Housing Incentive Partnership - Housing Delivery Goals ............................................. page 69 page - 2 - ~ Process Summary Citizen Participation The City of Clearwater held a series of public hearings to solicit comments on the perceived needs of this community. We invited several agencies to participate in this process. We held four meetings during the month of April. Each meeting focused on one topic. The City asked three independent agencies to host these meetings at sites across the community. On April 14, 1998 Clearwater Housing Authority hosted the first public hearing on housing needs. On April 16, 1998, the Homeless Emergency Project hosted the second meeting on homeless needs. On April 21, 1998 the Clearwater Chamber of Commerce hosted our public hearing on economic development needs. At these meetings the City invited those attending to submit additional written comments. The minutes of these meetings and written comments are in Attachment A. Evaluation Process Clearwater maintains a two staged evaluation of all subgrantee program requests. Each application is reviewed by member of a Technical Review Committee (TRC) and the Neighborhood and Affordable Housing Advisory Board (NAHAB). The TRC membership consists of local housing, finance, construction, and social service professional who evaluate each application for technical merit. The NAHAB evaluates each for the program's ability to meet identified needs within the community. A copy of the evaluation form is in attachment B. Both groups toured each applicant's site on May 21, 1998 and asked specific questions about the programs. The City also asked each applicant agency to make a separate formal presentation to the member of the NAHAB and TRC on May 26, 1998. The final score for each application is a composite of both groups' evaluations. A copy of all applicants scores are in attachment C. Funds Allocated Included in our Consolidated Plan is funding from both the HOME program and the State Housing Incentive Partnership (SHIP) program. These state funds are not included in the Action Plan Tables but are included in Attachment D. A copy of the SHIP Local Housing Assistance Plan is in Attachment E. page - 3 - HOME Program The City of Clearwater will receive $429,000 in HOME Program funding from the U. S. Department of Housing and Urban Development for the Fiscal Year 1998-99. HOME Investment Partnership Program regulations (Section 92.102, 24 CFR 92) specifies the minimum program amount to be $500,000. In order to meet this threshold requirement Clearwater through this Consolidated Plan is committing $71,000 of State Housing Incentive Partnership (SHIP) Program funds. Clearwater will use our HOME program funds in several areas. The City has set aside 15% for housing rehabilitation through a local community housing development organization, Clearwater Neighborhood Housing Services. They will offer their housing rehabilitation services in the North Greenwood neighborhood. Clearwater has also allocated 50% of its HOME funds for the development of 239 affordable rental housing units. A private developer used our funding to leverage Low Income Housing Tax Credits and private bank financing. Clearwater will use the balance of our HOME funds for home ownership and program administration. HOME Program Requirements Clearwater has set aside SHIP funds to comply with the federal 25% matching requirements. All loans designated for HOME matching requirements will carry provisions to meet all HOME program regulations including resale, recapture and minimum affordability periods. Clearwater's loan to finance the affordable rental housing development requires the owner to maintain affordability to HOME eligible tenancy for a period of 20 years. The City will monitor this program annually to insure compliance. The City will also verify income eligiblity of home owners financed through the HOME program for the required benefit period. Needs Assesment In 1995 the City submitted our five year needs projections for housing, community and economic development in Clearwater. Each year staff revisits that assessment and revises the project based on new data and documentation. In the last year we have indentified two problems that were not identified in that initial needs assessment. Clearwater is addressing both of these needs in this Consolidated Plan. Coordinated Child Care of Pinellas County (a division of the Juvenile Welfare Board of Pinellas County) has identified a shortage of day care services in three Clearwater neighborhoods North Greenwood, South Greenwood, and Wood Valley. In these three areas the current demand for day care services exceeds the existing facilities capacity by page - 4 - 500 children. Their projection is that this shortage will increase to 800 when welfare reforms are implemented in this state. A rental housing market analysis conducted by Pardue, Heid, Church, Smith and Waller commissioned by CEO Construction shows a tightening rental housing market in Clearwater. In 1995 our rental housing vacancy rate was 3.8%. In 1997the vacancy rate shrank to 2.1 %. For the elderly tenant this tight rental housing supply is relfected in the elderly paying an increasing proportion of their household income for rent. The market analysis indentified 1,689 elderly rental households as paying more than 35% of their household income for rent. These households represent 44.6% of all elderly renters in Clearwater. Both the shortage of day care facilities and affordable rental housing for elderly are critical problems in our community. Our action plan identifies the resources Clearwater will make availble to address these problems. Homeless and Special Needs The City is committing $104,228 for homeless assistance for the Fiscal year 1998-99. Homeless Emergency Project will rehabilitate four structures of transition housing for single homeless individuals. The Clearwater Homeless Intervention Program will use the balance of these funds to operating an overnight shelter for homeless individuals and families. Our other needs assessments are included in the table below. page - 5 - Priority Need Level ESTIMATED ESTIMATED PRIORITY HOUSING NEEDS High, Medium, Low, No Such Need UNITS DOLLARS NEEDED (households) TO ADDRESS 0-30% 31-50% 51-80% Cost Burden> 30% H H H 75 1,500,000 Cost Burden> H H H 35 700,000 50% Small Physical Defects H H M 15 300,000 Overcrowded H M L 20 400,000 Cost Burden> 30% H H H 12 240,000 Cost Burden> 50% H H H 6 120,000 Renter Large Physical Defects H H M 4 80,000 Overcrowded H H H 5 100,000 Cost Burden> 30% H H H 70 1,400,000 Cost Burden> 50% H H H 1,600 32,000,000 Elderly Physical Defects H H H 25 500,000 Overcrowded M M L 15 300,000 Cost Burden> 30% M M L 25 1,250,000 Cost Burden> 50% M M H 10 500,000 Owner Physical Defects H M M 10 500,000 Overcrowded H M M 20 1,000,000 Priority Need level ESTIMATED PRIORITY HOMELESS NEEDS High, Medium, low, No such need DOLLARS NEEDED TO ADDRESS Outreach Assessment Families Individuals Persons wI Special Needs 60,000 H H H Emergency Shelters Families Individuals Persons wI Special Needs 600,000 H H H Transitional Shelters Families Individuals Persons wI Special Needs 2,500,000 H H H Permanent Supportive Housing Families Individuals Persons wI Special Needs 5,000,000 H H H Permanent Housing Families Individuals Persons wI Special Needs 7,500,000 H H H Priority Needs Summary Table PRIORITY COMMUNITY DEVELOPMENT Priority Need level ESTIMATED NEEDS High, Medium, Low, No Such Need DOLLARS NEEDED TO ADDRESS PUBLIC FACILITY NEEDS Senior Centers Youth Centers Neighborhood Facilities H 500,000 Child Care Centers H 3,000,000 Parks and/or Recreation Facilities Health Facilities H 6,000,000 Parking Facilities M 500,000 Other Public Facilities INFRASTRUCTURE IMPROVEMENT Solid Waste Disposal Improvements Flood Drain Improvements Water Improvements Street Improvements Sidewalk Improvements Sewer Improvements Asbestos Removal Other Infrastructure Improvement Needs PUBLIC SERVICE NEEDS Senior Services Handicapped Services Youth Services Transportation Services Substance Abuse Services H 250,000 Employment Training H 250,000 Crime Awareness Fair Housing Counseling M 12,000 Tenant/Landlord Counseling Child Care Services H Health Services PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED NEEDS High, Medium, Low, No Such Need DOLLARS NEEDED TO ADDRESS Other Public Service Needs ACCESSIBILITY NEEDS Accessibility Needs HISTORIC PRESERVATION NEEDS Residential Historic Preservation Needs Non-Residential Historic Preservation Needs ECONOMIC DEVELOPMENT NEEDS Commercial-Industrial Rehabilitation Commercial-Industrial Infrastructure Other Commercial-Industrial Improvements Micro-Business Other Businesses H 1,000,000 Technical Assistance Other Economic Development Needs OTHER COMMUNITY DEVELOPMENT NEEDS Energy Efficiency Improvements Lead Based Paint/Hazards Code Enforcement PLANNING Planning L ESTIMATED DOLLARS NEEDED TO ADDRESS: $68,062,000 Other Funding Support Our estimated needs clearly outweight the resources available under the Consolidated Plan funding. Clearwater will support other agencies pursuing the following types of federal funding applications to address the needs identified in our Consolidated Plan. u.s. Department of Housing and Urban Development CPD Consolidated Plan Support of Applications by Other Entities Report Funding Source Support Application by Other Entities? A. Formula/Entitlement Programs ESG y Public Housing Comprehensive Grant y B. Competitive Programs HOPE 1 Y HOPE 2 y HOPE 3 y ESG Y Supportive Housing y HOPWA Y Safe Havens y Rural Homeless Housing N Sec. 202 Elderly y Sec. 811 Handicapped y Moderate Rehab SRO y Rental Vouchers y Rental Certificates y Public Housing Development y Public Housing MROP y Public Housing ClAP y L1HTC Y page - 9 - OMB Approval No. 0348.0043 APPLlCA TION FOR 2. DATE SUBMITTED: Applicant Identifier FEDERAL ASSISTANCE 08/15/98 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Preapplication / / D Construction D Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Qg Non-Construction D Non-Construction / / 59-6000239 . ADD' Legal Name: Organizational Unit: City of Clearwater, Florida Municipal Government Address (give city, county, state, and zip code): Name and telephone number of person to be contacted on matter involving City of Clearwater this application (give area code) Alan J. Ferri, Director Housing & Urban P.O. Box 4748 (813) 562-4030 Clearwater FL 33758-748 6. EMPLOYER ID~ NUMBEr '~""( 7. TYPE OF APPLICANT: (enter appropriate letter in box) [9 o I 0 I 0 I 2 3 I 91 A. State H. Interdependant School District B. County I. State Controlled Institution of Higher Learning C. Municipal J. Private University 8. TYPE OF APPLICATION: D. Township K. Indian Tribe E9 D D E. Interstate L. Individual New Continuation Revision F. Intermunicipal M. Profit Organization G. Special District N. Other (Specify) If Revision, enter appropriate letter(s) in box(es): D D A. Increase Award B. Decrease Award C. Increase Duration 9. NAME OF FEDERAL AGENCY: D. Decrease Duration Other (specify): U.S. Dept. of Housing & Urban 10. CATALOG OF FEDERAL DOMESTIC 114.218 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: ASSISTANCE NUMBER Community Development Block Grant TITLE: Communi ty Development Block Grant Program 12. AREA AFFECTED BY PROJECT (cities, counties, states, etc.): Clearwater, Pinellas, Florida 13 <A : nF' Start Date Ending Date a. Applicant b. Project 10/01/98 09/30/99 9th 9th 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ 1,541,315.00 a. YES THIS PREAPPLlCATION I APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: b. Applicant $ o .00 10/01/98 DATE c. State $ 522,000 .00 b. NO D PROGRAM IS NOT COVERED BY E.O. 12372 d. Local $ o .00 D OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e. Other $ 1 , 200 , 000 .00 f. Program Income $ 60 , 000 .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? D Yes If "Yes," attach an explanation E9 No g. TOTAL $ 3 , 323 , 315 .00 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLlCATlON/PREAPPLlCATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Typed Name of Authorized Representive I b. T,itle c. Telephone number Michael J. Roberto Clty Manager (813) 562-4040 d. Signature of Authorized Representative e. Date Signed 07/20/98 Previous Editions Not Usable Authorized for Local Reproduction Standard Form 424 - (REV 4-88) Prescribed by OMB Circular A-l02 U. S. Department of Housing and Urban Development Consolidated Plan System SF424 Supporting Document In reference to submission: Applicant Identifier: State Identifier: Federal Identifier: Contact person: 59-6000239 Alan J. Ferri, Director Housing & Urban (813) 562-4030 17. If applicant is delinquent on any Federal debt, attach an explanation: N/A OMB Approval No. 0348-0043 APPLlCA TION FOR 2. DATE SUBMITTED: Applicant Identifier FEDERAL ASSISTANCE 08/15/98 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Preapplication / / D Construction D Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Qg Non-Construction D Non-Construction / / ~ .DDI Legal Name: Organizational Unit: City of Clearwater, Florida Municipal Government Address (give city, county, state, and zip code): Name and telephone number of person to be contacted on matter involving City of Clearwater this application (give area code) Alan J. Ferri, Director Housing & Urban P.O. Box 4748 (813) 562-4030 Clearwater FL 33758-748 6. EMPLOYER 10m N:BY '~''''f" 0 I 7. TYPE OF APPLICANT: (enter appropriate letter in box) [9 o I 0 I 2 3191 A. State H. Interdependant School District B. County I. State Controlled Institution of Higher Learning C. Municipal J. Private University 8. TYPE OF APPLICATION: D. TownShip K. Indian Tribe ~ D D E. Interstate L Individual New Continuation Revision F. Intermunicipal M. Profit Organization G. Special District N. Other (Specify) If Revision, enter appropriate letter(s) in box(es): D D A Increase Award B. Decrease Award C. Increase Duration 9. NAME OF FEDERAL AGENCY: D. Decrease Duration Other (specify): U.S. Dept. of Housing & Urban 10. CATALOG OF FEDERAL DOMESTIC 114.239 11. DESCRIPTIVE TITLE OF APPLICANrS PROJECT: ASSISTANCE NUMBER HOME TITLE: HOME 12. AREA AFFECTED BY PROJECT (cities, counties, states, etc.): Clearwater, Pinellas, Florida .. , DC" I~ 'T. 14. Start Date Ending Date a. Applicant b. Project 10/01/98 09/30/99 9th 9th 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ 429,000 .00 a. YES THIS PREAPPlICATION I APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: b. Applicant $ o .00 / / DATE c, State $ o .00 b. NO EJ PROGRAM IS NOT COVERED BY E.O. 12372 d. Local $ o .00 D OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e. Other $ o .00 f. Program Income $ o .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? D Yes If 'Yes," attach an explanation ~ No g. TOTAL $ 429,000 .00 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPlICATlON/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Typed Name of Authorized Representive I bcit~y c. Telephone number Michael J. Roberto Manager (813) 562-4040 d. Signature of Authorized Representative e. Date Signed 07/20/97 Previous Editions Not Usable Authorized for Local Reproduction Standard Form 424 - (REV 4-88) Prescribed by OMB Circular A-102 u. S. Department of Housing and Urban Development Consolidated Plan System SF424 Supporting Document In reference to submission: Applicant Identifier: State Identifier: Federal Identifier: Contact person: Alan J. Ferri, Director Housing & Urban (813) 562-4030 17. If applicant is delinquent on any Federal debt, attach an explanation: N/A ACTION PLAN Funding Resources The City of Clearwater has several resources available to meet the priority needs and objectives identified in the FY 1995 Consolidated Plan. They include funding from federal government, state government, and the private lending sector. Funds from the federal government include an allocation through the Community Development Block Grant Program and funds through the HOME Program as an Entitlement City. For FY 1998-9, the City will be awarded $999,000 in CDBG funds and $429,000 in HOME funds. Besides the FY 1998-99 federal award, the City anticipates receiving $60,000 in program income and $542,315 in reprogrammed funds from previous CDBG awards. The City will receive $522,000 in funds from the State of Florida through the State Housing Incentive Program. Along with governmental funds the City has a funding commitment of approximately $4 million from the local lenders for the Home Ownership and Home Buyers Programs. Funds used to support these programs include the following: Public Services....................................... ..... Public Facilities and Improvements............. Housing Rehabilitation................................ Home Ownership......................................... Rental Housing............................................ Fair Housing ............................................... Economic Development............................... Program Administration............................... Priority Needs $ 149,850 1,349,590 291,484 724,491 250,000 12,000 760,000 364.900 $3,902,315 According to the 1990 U.S. Census, there was 16,739 renter occupied housing units in the City of Clearwater. The median contract rent for these units was $396. Of the total renters in the City, 10,224 (or 61 %) pay more than 30% of their household income for rent. The 1990 Census reported 3,562 families earning less than $10,000 per year as renter households. Of these families, 2,922 (or 82%) pay more than 30% of their income for housing. There are 4,738 families who earn between $10,000 and $19,999 who rent housing units in the City. Seventy per cent (or 3,310) of these families pay more than 30% of their income for rent. There are 4,969 families who earn between $20,000 and $34,999. Nineteen percent (or 910) of these families pay more than 30% page - 14 - of their income forrent. There are 2,604 families who earn more than $35,000 who rent housing units. Only 4% (or 104) offamilies in this category pay more than 30% of their income for rent. The U.S. Census reported that there is 27,267 owner occupied housing units in the City. The median housing price for owner occupied housing units is $80,400. Of the 18,116 specified owner occupied housing units in the City, only 5% were valued at less than $40,000. With the median family income of $36,400, low to moderate income families can't afford a median cost home. The median monthly owner cost for families with a mortgage is $738. The median monthly owner cost for families without a mortgage is $199. With the median housing price at $80,400, only a family earning 120% of the area median income could afford a median priced home. The very low and low income families can't afford the median valued home. The very low income families can only purchase a home valued at $41,000 and the low income families can only purchase a home valued at $64,000. This affordability analysis assumption includes no financing subsidy and no other existing debt and good credit for the households. Through this Consolidated Plan Clearwater has committed $1,265,975 of our total allocation to maintain existing housing units through the City's Rehabilitation Program and and to develop new home ownership opportunities through our In-Fill Housing and Down Payment Assistance Programs. This year's allocation will provide financing for 50 new home owners to buy their first home and 25 existing home owners to rehabilitate their homes. The consolidated plan priority of needs outreach assessment identifies, emergency shelters, transitional shelters, permanent shelters, supportive housing, and permanent housing for families, individuals and persons with special needs as high priority items. This year's action plan addresses this need. More than 3,600 people will be helped with outreach assessment through our homeless assistance programs. Affordable rental housing was identified as another priority need. This year the Consolidated Plan provides $250,000 to build 239 units of new elderly rental housing. All other funding for this year's action plan will be used to address the areas also listed as a high priority need. They include fair housing counseling, tenant\landlord counseling, and economic development. Other Actions The City of Clearwater will continue to research, monitor and carrying out programs that affect the objectives identified in the consolidated plan. The Clearwater Department of Housing and Urban Development will continue to work on the items identified in the page - 15 - State Housing Incentive Program as barriers to affordable housing. They include the following: · The expedited processing of permits for affordable housing projects The modification of impact fee requirements The allowance of increased density levels · The reservation of infrastructure capacity for housing for very low and low income persons · The transfer of development rights as a financing mechanism for housing for very low income persons · The reduction of parking and setback requirements The allowance of zero lot lines · The modification of sidewalk and street requirements · The establishment of a process by which the City considers, before adoption, procedures and policies that have a significant impact on the cost of housing · The preparation of a printed inventory of locally owner public lands suitable for affordable housing. The City will use the housing element of the Comprehensive Plan to monitor and measure the program effectiveness in reaching the goals and objectives of this program. Fostering and maintaining affordable housing is one of the City'S primary goals. In this year's action plan the City will use SHIP funds to finance impact fees associated with building new homes. We will continue to review construction standards to reduce costs without sacrificing the quality of housing units. The City will continue its effort to rid structures of lead based paint. We will continue to test and remove all lead based paint surfaces in structures rehabilitated under our programs. Clearwater will use the services of the Pinellas County Environmental Department to test all structures with defective paint surfaces and the local Health Department to test children for elevated blood levels. The city will provide funding to support service organizations that reduce impediments for families to rise above the poverty level. Clearwater provides economic development opportunities to for-profit businesses who agree to hire lower income individuals. Though the coordination among programs including EPA and State of Florida Brownfield Redevelopment Initiatives and the federal Weed and Seed program Clearwater will expand our efforts this year to reduce impediments. Other actions undertaken by the City will include developing institutional structures and enhanced coordination between public and private housing and social service agencies. Through the In-fill Housing and down payment programs Clearwater works closely with the private lending community to leverage private investment in home ownership. For the pending fiscal year we have committments from seven local banks page - 16 - to provide $3,000,000 of private mortgage financing for first time home buyers. Clearwater works with Community Services Foundation, Partners in Self Sufficiency, Tampa Bay Community Development Corporation, the Home Buyers Club and Clearwater Neighborhood Housing Services to provide home ownership counseling in support of these program. The City will continue to work with the local housing authority to foster innovative public housing developments and resident initiatives. During the upcoming year the City will use CDBG funds to provide operational support to the Boys and Girls Club who operate supportive services to children located in the Jasmine Court (formerly Condon Gardens) Public Housing Complex. page - 17 - u.s. Department of Housing and Urban Development CPD Consolidated Plan Funding Sources Entitlement Grant (includes reallocated funds) $3,842,315 Unprogrammed Prior Year's Income not previously reported 0 Surplus Funds 0 Return of Grant Funds 0 Total Estimated Proaram Income (from detail below) 60 000 I Total Funding Sources: $3,902,3151 Estimated Program Income Description Grantee Subrecipient 1. Clearwater Rehabilitation Loan Program 31 ,000 23,600 2. 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Q) C 0::: Geographic Distribution of Projects Maps of the project sites will be available at the City Commission Public Hearing on July 16, 1998. page - 36 - CERTIFICA TIONS In accordance with the applicable statutes and the regulations governing the Housing and Community Development Plan regulations, the jurisdiction certifies that: Citizen Participation Plan -- It is following a detailed citizen participation plan which: 1. Provides for and encourages citizen participation, with particular emphasis on participation by persons of low and moderate income who are residents of slum and blighted areas and of areas in which funds are proposed to be used, and provides for participation of residents in low and moderate income neighborhoods as defined by the local jurisdiction; 2. Provides citizens with reasonable and timely access to local meetings, information, and records relating to the grantee's proposed use of funds, as required by the regulations of the Secretary, and relating to the actual use of funds under the Act; 3. Provides for technical assistance to groups representative of persons of low and moderate income that request such assistance in developing proposals with the level and type of assistance to be determined by the grantee; 4. Provides for public hearings to obtain citizen views and to respond to proposals and questions at all stages of the community development program, including at least the development of needs, the review of proposed activities, and review of program performance, which hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries, and with accommodation for the handicapped; 5. Provides for a timely written answer to written complaints and grievances, within 15 working days where practicable; and 6. Identifies how the needs of non-English speaking residents will be met in the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate; Citizen Participation -- Prior to submission of its housing and community development plan to HUD, the jurisdiction has: 1. Met the citizen participation requirements of ~91.xxx 2. Prepared its housing and community development plan and annual use of funds in accordance with ~91.xxx and made its housing and community development plan submission available to the public. Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, prepare an analysis of impediments and maintain records pertaining to carrying out this certification. Anti-Discrimination -- The grants will be conducted and administered in compliance with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d), the Fair Housing Act (42 U.S.C. 3601-3620), the Age Discrimination Act of 1975, Executive Orders 11063, 11625, 12138, 12432 and 12892, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), the Americans with Disabilities Act (title II) and implementing regulations. page - 37 - Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, as required under ~91.xxx and Federal implementing regulations; and that it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 1 04( d) of the Housing and Community Development Act of 1974, as amended, and the relocation requirements of ~91.xxx governing optional relocation assistance under section 1 05(a)(11) of the Housing and Community Development Act of 1974, as amended; Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or page - 38 - (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. 8. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) 112 South Osceola Clearwater, Pinellas County, Florida 33758 Check _ if there are workplaces on file that are not identified here;The certification with regard to the drug-free workplace required by 24 CFR part 24, subpart F. Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph (n) of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly;The jurisdiction is in compliance with restrictions on lobbying required by 24 CFR part 87, together with disclosure forms, if required by that part. Legal Authority -- It possesses legal authority under State and local law to make grant submissions and to execute a community development and housing programs and the jurisdiction's governing body has duly adopted or passed as an official act a resolution, motion or similar action authorizing the person identified as the official representative of the grantee to submit the housing and community development plan and amendments thereto and all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the grantee to act in connection with the submission of the housing and community development plan and to provide such additional information as may be required; page - 39 - Applicable Laws -- The jurisdiction will comply with the other provisions of the Acts covering programs covered by the HCD plan and with other applicable laws. Signature Date City Manager Title page - 40 - Specific CDBG Certifications The Entitlement Community certifies that: Use of Funds -- It has developed its HCD plan one-year projected use of funds so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight; (the projected use of funds may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); except that the aggregate use of CDBG funds received under section 106 of the Housing and Community Development Act of 1974, as amended, and if applicable, under section 108 of the same Act, during program year(s) 1998-1999 (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that not less than 70 percent of such funds are used for activities that benefit such persons during such period; Community Development Plan -- It has developed a community development plan, for the period specified in the paragraph above, that identifies community development and housing needs and specifies both short and long-term community development objectives that have been developed in accordance with the primary objective and requirements of the Housing and Community Development Act of 1974, as amended; Special Assessments -- It will not attempt to recover any capital costs of public improvements assisted in whole or in part with funds provided under section 106 of the Housing and Community Development Act of 1974, as amended, or with amounts resulting from a guarantee under section 108 of the same Act by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless: 1. Funds received under section 106 of the Housing and Community Development Act of 1974, as amended, are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than under Title I of that Act; or 2. For purposes of assessing any amount against properties owned and occupied by persons of moderate income, the grantee certifies to the Secretary that it lacks sufficient funds received under section 106 of the Housing and Community Development Act of 1974, as amended, to comply with the requirements of subparagraph (1) above; page - 41 - Lead-Based Paint -- Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with 9570.608; Excessive Force -- It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2, A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Signature Date City Manager Title page - 42 - Specific HOME Certifications The HOME participating jurisdiction certifies that: Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's annual approved housing strategy for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Signature Date Citv Manaqer Title page - 43 - APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbving Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workolace Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out in paragraph (0). 2. The certification set out in paragraph (0) is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug- Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. For grantees other than individuals, Alternate I applies. (This is the information to which entitlement grantees certify). 4. For grantees who are individuals, Alternate II applies. (Not applicable to CDBG Entitlement grantees.) 5. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 6. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations) . 7. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph five). 8. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the page - 44 - Controlled Substances Act (21 U.S.C.812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are not on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). page - 45 - ATTACHMENT A page - 46 - Consolidated Plan Process Schedule FY 1998-99 EVENT NOFA Technical Assistance Meetings Housing Public Meeting Homeless Public Meeting Economic Development Public Meeting Due Date Site Visits Subgrantee Public Presentation NAHAB Evaluations TRC Evaluations Publish Consolidated Plan Public Comment Period Begins Public Comment Period Ends City Commission Presentation & Public Hearing Submission to HUD DATE 4/3/98 4/8/98 4/14/98 4/16/98 4/21/98 5/8/98 5/21/98 5/26/98 5/27/98 5/29/98 6/12/98 6/13/98 7/13/98 7/16/98 8/15/98 SERV1CE FOl':'\DA11O:\ Juvlnill ~=c~a:~ ~lyto: .925 Lakeview Road. Clearwater, Florida 34616 . (813) 461-0618 . FAX (813) 443-6287 910 Woodlawn St., #403 . Clearwater, Florida 34616 . (813) 445-9504 (Foundation Village Neighborhood Family Center) April 20, 1998 Mr. Alan Ferri Director Clearwater Housing and Urban Development City of Clearwater P. O. Box 4748 Clearwater, FL 33758-4748 RE: Public Hearings on Consolidated Funding Dear Mr. Ferri: As you know, representatives from our office attended the Housing public hearin$ on April 14, 1998, and Homeless public hear1ng on April 16, 1998. As an agency that provides affordable housing and related services for Clearwater's lower income individuals and families, we have recognized a great need for the following services: 1) Affordable rental housing (particularly three bedroom units) . 2) Emergency housing for both single individuals and families. 3) Transitional housing. 4) SRO units affordable for clients with social security vouchers. Although it appears HUD will continue to decease their funding in future years, we hope that they recognize the importance of continuing to fund the above mentioned types of projects, and give strong consideration to not only continuing, but increasing funding to meet these needs. Thank you for holding the public hearings. I found them very informative, particularly the one on providing shelter for the Homeless. page 2 Ironically, the meeting had such an impact on me that the following day we were faced with just such a dilemma; deciding whether to place an individual with a history of mental health problems resulting in poor credit and rental history. Criteria that is often used to determine the suitability of prospective tenants. Based on the overwhelming need to assist this often forgotten segment of the population, we counseled this client on our expectations and believe that together we can make this a successful rental situation. Thank you for the enlightening forum. veili:.71j5 kl~'~ _ Executive Director "'. ~ PUBLIC HOUSING PUBLIC MEETING CITY OF CLEARWATER April 14, 1998 Present: Jacqueline Riveria Nancy Beavers Greg Schwartz Jerry Spilatro Eunice Chen Jacqueline Riveria Alan Ferri Michael Holmes Brenda Moses Clearwater Housing Authority Family Support Services Tampa Bay Community Development Council Community Service Foundation Clearwater Housing Authority Housing and Urban Development Director Housing and Urban Development Asst. Director Board Reporter The meeting was called to order at 3:05 p.m. at Condon Gardens. Housing and Urban Development Director Alan Ferri stated the Consolidated Plan explains the City's planned delivery of services with funds provided by local, State, Federal, and private sector resources to the income-eligible population. He discussed available funding from the CDBG (Community Development Block Grant), SHIP (State Housing Initiatives Partnership), and HOME (Housing Opportunity Made Equal) programs. This year $800,000 has been allocated for home ownership. SHIP and HOME programs can be used only for the housing needs of low to moderate income persons. Rental property development funding will not be available for 2 years. Federal funding is diminishing. This year, the City is establishing a HUD 203K homeowners insurance program without income eligibility requirements. Jacqueline Riveria, Clearwater Housing Authority, questioned if contingency plans have been made to expand existing services. She expressed concern social services programs will face additional demands when the Wilson Company development is completed. Mr. Ferri offered to arrange a meeting with the Clearwater Housing Authority and the Wilson Company to discuss the matter. Nancy Beavers, Family Support Services and Partners in Self-Sufficiency, said day care facilities and transportation assistance is needed. In response to a question, Mr. Ferri said the Wellington Apartments near Condon Gardens will offer an after school program but no day care. The lowest income neighborhoods in Clearwater require 500 slots for day care services. The City is working with the Salvation Army, UPARC, Head Start, and other nonprofit organizations to use their existing transportation for child care. Alice Broderick, Head Start, expressed concern various child care facilities lack playground equipment. It was remarked some social services grants are available. Greg Schwartz, Tampa Bay Community Development Council, questioned if the City could assist with obtaining funds for existing real estate or vacant land for home ownership programs. Mr. Ferri said the pending funding cycle, has $700,000 mpm04a98 1 04/14/98 ," in the CIP (Capital Improvement Project) for infrastructure. The City can apply for a Section 108 loan guarantee program for housing. Jerry Spilatro, CSF (Community Service Foundation), questioned if agencies can provide services to the Wilson Company housing development under construction. Mr. Ferri said restrictions for public services provisions apply. The City is capped at 15 % of entitlements. The City and USHUD (U. S. Department of Urban Housing Development) disagree regarding the definition of "public service activity". Mr. Spilatro said CSF allocates 50% of Florida Power Energy Funds and FEMA (Federal Emergency Management Authority) funds to assist people in Clearwater. The Clearwater utility reimbursement to his agency of $ 5 per family does not cover program costs, and does not justify continuance of the program in the City. Mr. Ferri suggested CGS (Clearwater Gas System) may be able to offer additional assistance. Mr. Spilatro felt CSF services should be funded by social action grants. Mr. Ferri recommended agencies review their program records, document potential problem housing issues, and submit them to his office. The first wave of entitlement cuts will begin next fiscal year. A State bill pending provides Brownfields Redevelopment area tax credits for private businesses that contribute to nonprofit agencies. The tax credit contribution cap of $200,000 would be an excellent fund-raising tool. In response to a question, Mr. Ferri said the City is not involved in the establishment of new flood zone designations. Mr. Ferri reported 3 more public meetings are scheduled. Any written concerns and comments must be submitted by June 6, 1998. The final Consolidated Plan will be presented to the City Commission on July 16, 1998. The meeting adjourned at 3:53 p.m. mpm04a98 2 04/14/98 PUBLIC MEETING - HOMELESS CITY OF CLEARWATER April 16, 1998 Present: Jerry Spilatro Peggy Eaton Barbara Green Pam McFarland Dana Slaughter Christine Griffin Terry Hammond Jim Brown Alan J. Ferri Patricia O. Sullivan Community Services Foundation Community Services Foundation Homeless Emergency Project Homeless Emergency Project Homeless Emergency Project Citizen Clearwater Homeless Intervention Project Veterans Administration Housing & Urban Development Director Board Reporter The meeting was called to order at 3: 14 p.m. at Everybody's Tabernacle. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. Housing & Urban Development Director Alan Ferri said a series of public meetings are scheduled to review community concerns related to the City's Consolidated Plan. The FY (fiscal year) 1998/99 CDBG (Community Development Block Grant) will be reduced to $999,000. Funding for the Federal HOME (Housing Opportunity Made Equal) and Florida's SHIP (State Housing Initiatives Partnership) programs also will be reduced. During FY 1998/99, the City will have $2.4-million funding available to address Clearwater's housing and community development needs, a reduction from $3.9-million 3 years previously. Mr. Ferri expressed concern these funding sources will be decreased further to $1. 5-million within 2 years. Applications to address community needs already exceed available funds. Today's meeting is to identify homeless related problems which have arisen since the City's last needs assessment. A significant percentage of City grant funding resources are directed to homeless needs. City funds have been used toward the cost of constructing the 48-bed CHIP (Clearwater Homeless Intervention Project) facility to be staffed by the Salvation Army, HEP's (Homeless Emergency Project) rental apartments for homeless families, and RCS' (Religious Community Services) 18 units of transitional housing. The City is seeking information regarding unaddressed problems facing the homeless. The data will be used to prioritize needs and seek alternative resources. Current funding cannot be used to meet the transportation needs of the homeless. Regarding the day-care shortage, staff is working with Head Start to establish a 150-slot facility in North Greenwood. The Kimberly Home is seeking certification to provide day- care services. CHIP Executive Director Terry Hammond said the Salvation Army's temporary 15- bed homeless facility has been in operation for 3 years. The Salvation Army also operates mpm04b98 1 04/16/98 an outreach and drop in center for the homeless. The CHIP facility was constructed adjacent to the St. Vincent de Paul Soup Kitchen which serves a daily main meal. The Salvation Army will direct the CHIP facility program. The facility resulted from the work of a Task Force and was developed with the collaboration of local agencies to centralize homeless services for those tired of living on the streets. Case management will include goal setting, day-to-day counseling, a continuum of care, and follow-up. The new 8,000- square-foot, 48-bed facility will centralize services. CHIP is applying for grants to fund a licensed clinical social worker to deal with client addictions. Mr. Hammond said the program helps clients find jobs and develop a savings plan. A shortage of transitional housing is the most significant gap in the clients' move toward independence. He said SRO (Single Room Occupancy) units also are needed. In the previous year, the Salvation Army served 1,475 unduplicated homeless individuals and served more than 3,000 individuals within 3 years. Mr. Hammond said with more than 3,200 individuals in Pinellas County homeless on any night, additional services need to be developed. He said the program's tracking mechanism indicates the program helps previously homeless individuals to remain off the streets. Barbara Green, HEP Administrator, said her agency used $200,000 in City grants toward the construction of 3 apartment buildings, which replaced 1 2 old mobile homes, and a learning center with computer stations and tutors where all HEP clients can attend classes. She expressed concern these new permanent homes, which will house 16 families, have replaced important transitional spaces. The need is much greater than the spaces recently provided by RCS. HEP will accept CHIP clients in permanent spaces once they have completed their time in transitional housing. HEP is developing an SRO facility and, through study, will try to forecast the future needs for SRO slots. Ms. Green said many of the working poor cannot afford rent. Little low-income housing exists. More affordable housing is needed. Jerry Spilatro, Executive Director of CSF (Community Services Foundation), said his agency helps individuals locate affordable rental units and purchase homes. He said the community need for emergency shelter and transitional housing is great. Peggy Eaton, of CSF, said the need for Section 8 housing vouchers is at least 10 times greater than the availability. Jim Brown, Regional Minority Veteran Coordinator for the VA (Veterans Administration), said he outreaches to minorities with information regarding veterans benefits. He questioned how the needs of homeless single fathers with children in North County can be met when HEP's facilities are full. Mr. Hammond indicated the CHIP facility has a family dormitory for emergency housing until more appropriate housing can be arranged. He invited all to attend the facility's Grand Opening on April 20, 1998. The facility can be designated as a "cold night shelter" in VA literature. Dana Slaughter, HEP Housing Coordinator, said in addition to transportation needs, many homeless people suffer from mental illness and lack access to health care and proper medication. While waiting an average 2-months for an appointment at Directions for Mental Health, many homeless clients, through no fault of their own, cannot function, mpm04b98 2 04/16/98 t think clearly, or focus. They need medications immediately. Ms. Green said it is extremely difficult to house and help mentally ill individuals during this prolonged wait. Untreated individuals overtax limited staff resources. Concern was expressed mental patients referred by health providers are given priority over homeless patients referred by homeless providers. It was hoped the CHIP facility will obtain funding for a clinical segment. Many individuals are lost to the streets while awaiting medical attention for mental illnesses. It was noted the federal government had not followed through on promises to provide outpatient treatment for individuals affected by the movement to deinstitutionalize mental health patients in the early 1980s. Ms. Green said caring for mental health patients requires extensive case management. Mr. Ferri requested interested parties send him by June 6, 1998, written comments regarding this need and a summary of problems resulting from the lack of available mental health care and the inability of patients to obtain necessary medication or counseling. Adjournment The meeting adjourned at 4:03 p.m. mpm04b98 3 04/16/98 .. ECONOMIC DEVELOPMENT PUBLIC MEETING CITY OF CLEARWATER April 21,1998 Present: Patti Strough Debbie White Kate Kelly Bob Clark Alan Ferri Brenda Moses Patti the architect, Inc. Greater Clearwater Chamber of Commerce Kimberly Home City Commissioner Housing and Urban Development Director Board Reporter Housing and Urban Development Director Alan Ferri called the meeting to order at 3: 1 0 p.m. at the Greater Clearwater Chamber of Commerce. Mr. Ferri explained the Consolidated Plan integrates funding and service delivery of local, State, Federal, and private sector resources for various public housing, economic development, and home ownership programs. HOME (Housing Opportunities Made Equal) and SHIP (State Housing Initiatives Partnership) programs can only be used for housing. SHIP requires 65% of funds be used for construction, and 70% for home ownership. He reviewed costs allocated to various nonprofit entities such as the Salvation Army Homeless Shelter, Girls' Club, and Partners in Self-Sufficiency. Last year approximately $200,000 was allocated to assist nonprofit organizations expand public facilities. A long term agreement with the NDC (National Development Council) last year involved $100,000 of local resources, matched by the NDC. The NDC's goal is to further housing and economic development across the country. That $200,000 is set aside for SBA loans to businesses. Because the NDC has 1 of 6 small business lending licenses, they can go to secondary markets and offer an average of 2 points lower on loans than a conventional lender. The funds from both the Grow Clearwater Fund and the NDC will be matched by the U. S. Treasury, doubling the amount of funding available for new small business loans. This year part of the City is designated as a Neighborhood Revitalization Strategy Area. The City will be able to provide job training opportunities for low and moderate income persons in that area, and funds do not count against the usual 15% cap for public services. The City's goal is to place a minimum of 25 low and moderate income persons in that area each year. Patti Strough of Patti the Architect, Inc., questioned if persons looking for employment can be automatically placed in the job training program. Mr. Ferri said Career Options will provide training programs based on specific criteria. Employers participating in the program agree to hire applicants at a specific wage for a specified time period. He offered to put Ms. Strough in contact with participating entities. Kate Kelly of the Kimberly Home reviewed the purpose of the Kimberly Home and the renovations made to the facility. She remarked since the City intends to erect a focal point in the vicinity of the Kimberly Home, at Drew and Cleveland Streets, perhaps more funding can be obtained to beautify and improve the facility. She noted the home's clients are expectant mothers in need of day care and employment assistance. Mr. Ferri explained the importance of completing the mpm04c98 04/21/98 application forms in detail to obtain funding assistance. A point system is in place to determine allocation of funding to qualified nonprofit agencies. Mr. Ferri requested agencies review their program records, document potential problems, and submit them in writing to his office no later than the first week of June, 1998. The meeting adjourned at 3:45 p.m. mpm04c98 2 04/21/98 ATTACHMENT B page - 56 - Irl'~"::'fill~'d out Irlya.ppli<;ant CITY OF CLEARWATER Fiscal Year 1998-99 CONSOLIDATED FUNDING PROGRAMS SUBRECIPIENT RANKING SYSTEM Applicant Name: Address: Clearwater Proposed use of Funds Amount Requested $ I. MANDATORY EVALUATION FACTORS A. Does the project meet the basic CDBG eligibility for the National Objectives? If yes, identify National Objective. (Low Moderate Income Benefit, Aid in the Prevention and Elimination of Slum and Blight or Urgent Need) ] YES - Proposal continues through processing. ] NO If NO, do not continue the evaluation, funding is automatically denied. Subrecipient Ranking System - page 1 B. Are the goals the agency wishes to accomplish with the CDBG funds consistent with the City's Affordable Housing Strategy or Comprehensive Plan? YES - Proposal continues through processing. NO If NO, do not continue the evaluation, funding is automatically denied. C. Is the request for funding considered necessary and appropriate? YES - Proposal continues through processing. NO If NO, do not continue the evaluation, funding is automatically denied. D. What is the agency's capacity to carry out the functions of the program? Does the agency have adequate staff to implement the program within federal mandates? YES - Proposal continues through processing. NO If NO, do not continue the evaluation, funding is automatically denied. E. Was the application as submitted complete? Did it provide all the information asked for in the request for proposals? YES - Proposal continues through processing. NO F. Is the agency a registered 501 (C)(3) Non-Profit Agency or in the process of obtaining one within the next 6 months? YES - Proposal continues through processing. NO G. Has agency received any federal grant awards before and what was the history behind them? Did they receive any major monitoring findings that would disqualify this present application? NO - Proposal continues through processing. YES Subrecipient Ranking System - page 2 H. Are the services to be provided a duplication of services provided by another existing agency? NO YES I. Has the agency had a financial audit with any outstanding findings that would disqualify their present application? NO YES J. Does the agency have a good history of being a service provider to the community? YES NO II. IMPACT ON LOW INCOME PERSONS - 30 Points A) Evaluate the proportion of low to moderate income households or individuals of the total households or individuals helped by the proposed program. 0% to 69% 70% to 79% 80% to 89% 90% to 99% 100% o points 7 points 10 points 12 points 15 points B) Evaluate the average income of households or individuals helped by the proposed program as a percentage of median income adjusted for household size. more than 120% 120% to 80% 80% to 50% below 50% o points 5 points 10 points 15 points Subrecipient Ranking System - page 3 III. LINKAGE WITH EXISTING HOUSING OR ECONOMIC DEVELOPMENT PROJECT - 10 Point BONUS 1. Does the applicant's program have a contractual agreement with an existing housing or economic development project? (5 points) 2. Does the applicant's program refer and accept referrals from an existing housing or economic development project?(5 points) IV. LEVERAGE OF OTHER FUNDS -10 Points BONUS Evaluate on the basis of committed funds only. Percentages refer to proportion of Consolidated Plan funds to the total program budget. 1% to 10% 11 % to 30% 31% to 50% 51% to 70% 71% to 99% 100% 10 points 8 points 6 points 4 points 2 points o points V. ECONOMIC DEVELOPMENT: (15 points) Number of new permanent private sector jobs: 1 to 5 5 to 1 0 more than 10 (5 points) (10 points) (15 points) Subrecipient Ranking System - page 4 VI. FAIR HOUSING: (15 points) Does the proposed program aid in efforts to affirmatively further fair housing? VII. PRIOR PERFORMANCE: (15 point deduction) Did the applicant fail to meet program goals? (-5 points) Did the applicant fail financial monitoring? (-5 points) Did the applicant fail programmatic monitoring? (-3 points) Did the applicant fail to submit required reports? (-2 points) VIII. RATING OF AGENCY AS SERVICE PROVIDER - 30 Points 1. Does the information presented demonstrate a documented need for the program? (2 points) 2. Does the application describe the services and/or resources presently in place for resolving the problem? (2 points) 3. Is the target population well defined? (2 points) 4. Is the need clearly described and does it explain the relationship between the service, the population to be served and the linkage to the projects identified as essential for community development? (2 points) 5. Is the facility licensed to provide these services? (2 points) 6. Are the services to be provided measurable? (2 points)* 7. Are the objectives specific, time-related, realistic and measurable? (2 points)* 8. Is there a direct and feasible relationship between program services and outcome measures? (2 points) Subrecipient Ranking System - page 5 9. Is professional expertise and experience documented through certification, educational attainment or past performance? (2 points) 10. Is there a satisfactory record of the agency providing the proposed type of service? (2 points) 11. Does the agency have the financial capability and resources to successfully support the proposed services? (2 points) 12. Does the agency have the administrative capability to account for the funds received, administer the proposed program, maintain the necessary records? (2 points) 13. Are there additional committed resources available for this program? (2 points) 14. Did the agency provide any data on its plan for self sufficiency? (2 points) 15. Is the percentage of the total program budget for administration below 20%? (2 points) IIX. OBJECTIVES - 25 Points Maximum 1. Does the program aid in the elimination of slums and blight and the prevention of blighting influences and the deterioration of property and neighborhood and community facilities of importance to the welfare of the community, principally to persons of low to moderate income? (3 points) 2. Does the program aid in the elimination of conditions which are detrimental to health, safety, and public welfare, through code enforcement, demolition, interim rehabilitation assistance, and related activities? (3 points) 3. Does the program aid in the conservation and expansion of the community's housing stock in order to provide a decent home and a suitable living environment for all persons, but principally those of low and moderate income? (3 points) 4. Does the program aid in the expansion and improvement of community services; principally persons of low and moderate income, which are essential for sound community development of viable urban communities? (3 points) Subrecipient Ranking System - page 6 5. Does the program provide for a more rational utilization of land and other natural resources and the better arrangement of residential, commercial, industrial, recreational and their needed activity centers? (3 points) 6. Does the program aid in the reduction of the isolation of income groups within communities and geographical areas and the promotion of an increase in the diversity and vitality of neighborhoods through the spatial deconcentration of housing opportunities for persons of lower income and the revitalization of deteriorating or deteriorated neighborhoods? (3 points) 7. Does the agency aid in the restoration and preservation of properties of special historic, architectural or aesthetic value? (1 point) 8. Does the agency aid in the alleviation of physical and economic distress through the stimulation of investment and community revitalization in areas with population out-migration or a stagnating or declining tax base? (3 points) 9. Does the agency aid in the conservation of energy resources, improvement of energy efficiency, and provision of alternative and renewable energy sources of supply? (3 points) Subrecipient Ranking System - page 7 SCORING SUMMARY TOTAL POINTS = 100 (MAXIMUM) I. 10 MANDATORY EVALUATION FACTORS (PASS OR FAil): II. BENEFIT TO lOW AND MODERATE PERSONS (30 POINTS MAXIMUM): III. LINKAGE BONUS (10 POINTS MAXIMUM): IV. LEVERAGE BONUS (10 POINTS MAXIMUM): V. ECONOMIC DEVELOPMENT (15 POINTS MAXIMUM) V I. FAIR HOUSING IMPACT (15 POINTS MAXIMUM): VII. PAST PERFORMANCE (15 POINTS DEDUCTION MAXIMUM): VIII. SERVICE PROVIDER ANALYSIS (30 POINTS MAXIMUM): IIX. NATIONAL OBJECTIVES ANALYSIS (25 POINTS MAXIMUM): TOTAL Subrecipient Ranking System - page 8 ATTACHMENT C page - 65 - .... Subgrantee Applicant Combined Scores Technical Review Committee and N~ighborhood and Affordable Housing Advisory Board Evaluation Scores Agency Community Services Foundation Project Fair Housing Amount 12,000 Score 195.3 Career Options Clearwater Neighborhood Housing Services Economic Development Subtotal Clearwater Neighborhood Housing Services Clearwater Neighborhood Housing Services Community Services Foundation Tampa Bay CDC Community Services Foundation Habitat for Humanity Housing Programs Subtotal Homeless Emergency Project Kimberly Home Serenity Club Head Start iiii;:~rm:irmqQi1M"'H~alth..i(:).entets Public Facilities Subtotal Economic Development Economic Development 75,000 75,000 150,000 165.3 137.8 Home Ownership Housing Rehabilitation Home Ownership Training Home Ownership Home Ownership Home Ownership 250,000 150,000 1 0,000 197,000 100,000 75,000 782,000 173.6 172.1 171.7 171.7 171.0 163.0 Public Facility Public Facility Public Facility Public Facility Public Facility 58,216 95,000 29,500 134,559 ~~,()(.~~ 411,275 170.3 162.3 137.9 126.5 j'..~$,Q r~ij~I1!:Y'r-Jarn~singr~y ..are'lijoffl!~~~din..tllis ranking Public Services Public Services Public Services Public Services Public Services Public Services. .. 169.3 168.5 164.7 152.7 Total Subgrantee Requests Funded $1,566,710 page - 66 - ATTACHMENT D page - 67 - . Consolidated Plan Combined Funding Allocations New COBG Entitlement Total & Program Section 108 Reprogrammed Project Amount COBG Income Loan COBG HOME SHIP Administration 364,900 269,800 199,800 70,000 42,900 52,200 Fair Housing 12,000 12,000 12,000 Economic Development 75,000 75,000 75,000 Economic Development 175,000 175,000 175,000 250,000 250,000 250,000 Home Ownership 699,491 361,373 139,589 221,784 55,400 282,718 Home Ownership Training 25,000 4,743 4,743 20,257 Housing Rehabilitation 291,484 43,959 43,959 80,700 166,825 Rental Housing 250,000 250,000 1,265,975 410,075 188,291 221,784 386,100 469,800 Public Facility 192,315 192,315 192,315 Public Facility 134,559 134,559 134,559 Public Facility 58,216 58,216 58,216 Public Facility 95,000 95,000 95,000 Public Facility 29,500 29,500 29,500 509,590 509,590 259,059 250,531 Public Services 8,915 8,915 8,915 Public Services 56,012 56,012 56,012 Public Services Public Services Public Services 50,000 50,000 50,000 Public Services 34,923 34,923 34,923 149,850 149,850 149,850 Public Facilities 840,000 840,000 Economic Development 510,000 510,000 1,350,000 1,350,000 Total Funding $ 3,902,315 $ 2,951,315 $ 1,059,000 $ 1,350,000 $ 542,315 $ 429,000 $ 522,000 page - 68 - " ATTACHMENT E page - 69 - >< i::: III 0: ~ CD Z i CD E "0 c:: CD E Ii:: <l: W >- ....I <l: o en ~ W I- >- ~ ~ U 0:: en Z <( 0:: W J: 0 ~ U u. 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