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04/30/2001CITY COMMISSION WORKSESSION CITY OF CLEARWATER April 30, 2001 Present: Brian J. Aungst Mayor/Commissioner Ed Hart Vice-Mayor/Commissioner Whitney Gray Commissioner Hoyt P. Hamilton Commissioner William C. Jonson Commissioner Also present: William B. Horne II Interim City Manager Garry Brumback Assistant City Manager Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Brenda Moses Board Reporter The meeting was called to order at 9:00 a.m. at City Hall. Team Award - March/April 2001 The Team Award was presented to Pete Clare, Dane Heatherington, Larry Shefts, and Russ Shawen of the Parking Meter Shop. PRESENTATIONS Reclaimed Water Master Plan Public Utilities Director Andrew Neff reviewed the reclaimed water master plan, including: 1) program benefits; 2) status of projects; 3) master plan update and priority considerations; 4) projected reclaimed water demand; 5) preliminary project development; 6) SWFWMD (Southwest Florida Water Management District) criteria and factors that affect funding; and 6) recap of monthly rates. He suggested that in 2004, the City would need to consider an ASR (aquifer storage recovery) system to meet seasonal water demands by 2008, and to restrict the use of reclaimed water in the future. He said one reclaimed water project would be implemented per year in order to take advantage of SWFWMD grants. He said he has received requests regarding some type of relief from residents living near treatment plants. He requested the Commission’s direction regarding staff’s proposed funding and planning schedule. In response to a question, Mr. Neff said the funding summary provided to the Commission is current. The rates only provide 10% of the costs of the entire project and are for capital improvement costs. He will provide the Commission with separate capital improvement costs and operating costs. He said currently, the City buys 12 MGD (million gallons/day) of potable water from the County and uses 15 MGD. Approximately 1 1/2 years ago, the City signed an agreement with the County to provide the County with 3 MGD of reclaimed water from the Northeast plant until 2012. At the time the agreement was signed, the City did not feel that water would be needed, based on available information at that time. The City receives $.10/1,000 gallons. The original plan was deviated from because of other opportunities that arose. In response to a question, Public Works Administrator Mashid Arasteh said if reclaimed water is left unrestricted, it would take the wastewater from 4 houses to supply 1 house with reclaimed water. She said some restrictions could provide more supply. It was remarked that reclaimed water restrictions should not be as harsh as potable water restrictions. Ms. Arasteh said only 2 MGD of 15 MGD are used for irrigation. The other MGD are surface water discharge. She said the City always competes with other municipalities regarding funding and SWFWMD priority projects. SWFWMD will support main distribution lines, not secondary lines. The request to SWFWMD must be presented in a manner to show the cost/benefit ratio. It is unclear if SWFWMD would continue funding at existing levels. She said regulators are heading toward zero discharge and staff must remain in tune with issues and updated regulations. In response to a question, Mr. Neff said the reclaimed water legislation should not affect the City since Clearwater already has initiated reclaimed water. He said Tampa Bay Water does not provide any funding for reclaimed water, although the City would be increasing the supply of potable water in the area. He said funding comes from SWFWMD as a demand management tool. The district is becoming more focused on efficiency, not just distribution. As cities maximize the ability to provide reclaimed water, it may become restricted. In response to a question, Mr. Neff said the City is currently offsetting approximately 350,000 gallons per day from the Marshall Street plant to certain areas in the City. Staff will provide information regarding the percentage of revenue lost by replacing potable water with reclaimed water. Mr. Neff said staff feels once the Harbor Oaks’ reclaimed water project is completed, it will result in a significant potable water offset. He is unaware of petitions being requested from the Coachman Ridge neighborhood regarding reclaimed water. He said no letters, promises, or roll out dates have been provided any neighborhoods regarding reclaimed water systems. Prior to its implementation, staff had contacted some neighborhood coalitions regarding their interest should the City decide to proceed with the program. A 1998 study provided a list of priorities. Mr. Neff said the 1998 report did not contemplate interconnecting various wastewater treatment plants. By accelerating the program, a host of new issues would arise, such as rates for reclaimed water and a potential loss of funding from SWFWMD. Mr. Neff said as the Northeast treatment plant pumps more water, increased storage would be necessary to meet demands. He said as the town pond will have a surrounding park, it would require some reclaimed water for surface irrigation. In response to a question, Mr. Neff said the chart on page 29 of the information packet does not distinguish between shallow and deep wells. It was remarked that the information recorded by SWFWMD is probably not accurate, as it reflects only 63 wells in Countryside North. Mr. Neff said staff is requesting the Commission’s direction regarding priorities and planning. The ASR issue can be further discussed. It was remarked that the staff report is an excellent starting point. It was felt public meetings should be held to obtain public input and for educational purposes. It was suggested that an analysis regarding high potable water use in individual neighborhoods would be valuable. It was requested staff provide information regarding the difference between staff’s current criteria and the criteria in the 1998 study. It was felt that ASRs should be closely analyzed and costs projected. It was suggested that $52 million for a storage tank was omitted from the report. It was suggested that staff include an inflation multiplier to the cost estimates. It was requested that staff research if shallow wells could replace the use of reclaimed water, as the City cannot supply the entire area with reclaimed water. It was remarked that some neighborhoods have been left out of staff’s list of priorities for reclaimed water systems. Mr. Neff said with the exception of Sand Key, the report lists individual neighborhoods. Sand Key was omitted because of costs to cross Clearwater channel and because they are connecting to the County’s system in 2003. Staff will come back to the Commission with answers to requests and questions. PUR PURCHASING Golden Triangle Portable Toilet Company, Inc., portable toilet services, 5/4/01-5/31/02, est. $50,000 (PR) Good Rentals, tent/table/chair rentals, 5/5/01-5/31/02, est. $50,000 (PR) Motion Industries, 15 Sumitomo - SM Cyclo gear motors, 5/4/01-5/31/02, est. $63,450 (PU) McKim & Creed Engineering, EOR, shallow well evaluation, $29,200 (EN) HDR Engineering Inc., EOR, supplement to bridge replacement design, Memorial Causeway Bridge r-o-w acquisition, $86,400 (EN) Harper Partners Inc., EOR, site plan, zoning review, structural, mechanical & electrical design, Clearwater Beach Substation remodeling & renovation, $63,000 (PD) In response to a question regarding the supplement to the bridge replacement design by HDR Engineering, Inc., Purchasing Manager George McKibben said these services include all issues related to acquisition including appraisals, negotiations with various property owners, condemnation and cures, real estate closings, relocations, etc. In response to a question regarding the Clearwater beach substation remodeling and renovation by Harper Partners, Inc., Engineering Director Mike Quillen said services are for the rehabilitation of the existing south beach location. In response to a question regarding shallow well evaluation by McKim & Creed Engineering, Mr. Neff said this is a new contract that differs from the one rejected last year. FD FIRE Contract to Pierce Manufacturing Inc., for purchase of 2 Pierce Enforcer fire engines, $761,279.93 Operational needs resulting from the approval of plans to add 2 additional fire stations and their programs to existing services necessitate the acquisition of 2 fire engines. These 2 engines, identified in the fiscal year 2001/02 CIP (Capital Improvement Plan), are being requested now due to the long lead-time necessary for their construction. Delivery of the first unit will be on or after October 1, 2001. The first of these units is required to meet existing operational needs for Sand Key currently being provided through the utilization of a reserve or back-up fire engine. It will be replaced into service at the Sand Key location as soon as it is received, equipped, and all personnel have been trained on its operation. The second unit will be necessary to meet operational needs for the proposed fire station for northwest Clearwater and will need to be in place and equipped no later than the last quarter of FY 02. The existing fleet of 3 reserve engines are 11 to 12 years old and in need of refurbishment to extend their useful life. If available prior to the opening of the fire station in northwest Clearwater, the second engine will fulfill a back-up role as the reserve units are shuttled out for their refurbishment. Both of these engines were budgeted in the CIP in fiscal 2001/02 in the total amount of $780,000 from Penny for Pinellas funds. With the award of this contract, it will necessitate the establishment of these projects in the current fiscal year instead of the new budget year. The mid-year budget review will include an amendment to establish this project in the contract amount of $761,279.93. In response to a question, Budget Director Tina Wilson said although the City is not spending this money, this approval is needed to establish the project. In response to a question, Fire Chief Rowland Herald said the refurbishment of the existing engine that services Sand Key will be brought to the Commission later this year. He said the engines will be fully equipped. Costs do not include personnel. He said normally, 3 reserve units are kept. FN FINANCE First Reading Ord. #6802-01 - Amending Ord. #6352-99 authorizing Infrastructure Sales Tax Revenue Bonds Ordinance #6352-99 was adopted on May 6, 1999, which authorizes the issuance of Infrastructure Sales Tax (Penny for Pinellas) Revenue Bonds to finance certain improvements within the City. There is a requirement in the original ordinance that the City is prohibited from issuing additional bonds pledging Infrastructure Sales Tax unless the pledged revenues received annually exceed 120% of maximum annual debt payment on existing and new bonds. Since the adoption of the original ordinance in 1999, economic and market conditions now require that the coverage requirements be increased in order to obtain favorable rates. Staff believes that 125% is an acceptable coverage, however, if the market would require a further increase, this ordinance permits the coverage requirements to be changed by subsequent resolution. This requirement will only have an impact if the City decides to issue additional bonds that pledge Infrastructure Sales Tax as the repayment source. This is not anticipated at this time. Subsequent to the adoption of Ordinance #6352-99, the City held a successful referendum on the Main Library project and successfully validated the Clearwater Beach Entryway and the Memorial Causeway Bridge projects. The City intends to finance these 3 projects with the issuance of one series of bonds to be competitively sold in June 2001. The projects are to be funded in the following amounts from the issuance of bonds: 1) Clearwater Beach Entryway - $10,000,000; 2) Memorial Causeway Bridge - $22,330,000; and 3) Main Library - $13,250,000. Total construction costs are $45,580,000. Estimated cost of issuance is $865,000. Estimated bonds to be issued is $46,445,000. Resolution #01-16 will be brought to the Commission at the same time as the second reading of this ordinance, which will authorize the sale of not to exceed $50 million of Infrastructure Sales Tax (Penny for Pinellas) Revenue Bonds. Only the amount of bonds needed to fund the $45,580,000 construction costs will be issued (currently estimated at $46,445,000). Current market conditions reflect that the rate of interest on these bonds should range form approximately 3.4% for bonds maturing in 2002 to 4.25% for bonds maturing in 2009. This is subject to change based upon market conditions. The annual debt service (principal and interest) on these bonds is anticipated to be approximately $6.9 million. The pledged revenues (Penny for Pinellas) in FY 2000 were $8.3 million, providing coverage of 120% at issuance. Our projections are that revenues will continue to increase with revenues expected to range from $8.6 million in FY 2001 to $13 million in FY 2009, with coverage ranging from 125% to 188%. Finance Director Margie Simmons reviewed funding sources for the bridge. Interim City Manager Bill Horne said if the Commission decides to proceed with a Pierce Street extension, it would affect costs. Ms. Simmons said at one point, bridge costs were estimated at $68 million due to amenities, etc. That design was not complete. It was remarked that the previous Commission had decided to include the Pierce Street extension. Ms. Arasteh said staff would provide an estimate if it were included, although the drawings are 100% complete and that part of the construction phase would have to be worked out. She said the only right-of-way acquisition was a small portion from the Oak Cove complex. She said the extension would include a traffic signal on the bridge to allow left turns at Pierce Street for traffic traveling eastbound. It was remarked that a convenient access is needed to and from the bridge. It was requested that staff provide information regarding the effect upon traffic flow and aesthetics of the bridge, as well as access to Pierce 100 by adding the traffic single to the bridge. Ms. Arasteh said Pierce Street is elevated by 30 feet. She said the project must be advertised and out to bid by June and approved by the end of September in order make use of Federal grants that the City received this year and in order to start construction by year-end. She said the original bridge design included the Pierce Street extension. Including it now will increase costs significantly. She said staff would bring back costs associated with the Pierce Street extension in June. She said the contract would have to go out to bid without these items. City Attorney Pam Akin said the FDOT (Florida Department of Transportation) also would be asked to make the change. She said there are some acquisition issues that would have a substantial impact on timeframes. Staff also will bring forward estimates regarding the amount of traffic estimated to use the Pierce Street extension. Ms. Arasteh estimated that there would be 40,000 cars on the bridge and 5,000 on Pierce Street. It was remarked that the Greater Clearwater Chamber of Commerce and others have expressed concern that the signal was not included. Ms. Arasteh said the City is considering various options regarding mass transit to alleviate traffic flow. Ms. Simmons said this request cannot be postponed as she is borrowing the maximum amount possible and the project was held up with validation of the bonds. Issuance of bonds must be completed by June 21, 2001, in order to fund the Roundabout. PD POLICE First Reading Ord. #6799-01 - regulating late night & all night dance halls There has been an increase in the popularity in the Tampa Bay area of late night or all night dance halls and similar forums of assembly, commonly referred to as “raves”. These raves are common sites for illegal drug activity, underage drinking, and sexual crimes. This ordinance is a proactive attempt to control the criminal activities associated with raves, such as the sale, possession and use of illegal drugs; predatory-type sexual crimes; and the drug addiction, overdose and death of both juveniles and adults. The main features of the ordinance are: 1) Requires a permit to operate a dance hall; 2) sets forth requirements to obtain such a permit: 3) provides for review of application, and for appeal upon denial of any permit: 4) provides procedures and requirements for renewal of permits; 5) provides for suspension or revocation of permit under certain circumstances and for appeal upon suspension or revocation; 6) requires separation of juvenile and adult dance halls; 7) provides for restricted hours of operation; and 8) requires security and supervision of all dance halls during operating hours. Violations of the ordinance will be punishable by a fine not to exceed $500., or imprisonment for a term not exceeding 60 days, or by both a fine and imprisonment. Evidence, which was presented to the Tampa City Council on July 16, 1998, during the adoption of Tampa’s Dance Hall ordinance demonstrating the need for the ordinance, is available for review in the City Clerk Department. Assistant City Attorney Rob Surrette said this ordinance divides dance halls into adult and juvenile dance halls. Juvenile dance halls must be closed during the week at 11:00 p.m. and at 12:01 a.m. on weekends. It prohibits the combination of the 2 types of halls. The ordinance requires businesses to hire at least 2 extra duty police officers. In response to a question, Ms. Akin said this ordinance has a counterpart in Tampa and has been in place there for approximately 3 years. It was challenged only once. Ms. Akin said she is comfortable with this ordinance. In response to a question, Mr. Surrette said the City assumes that clubs will hire extra police officers ahead of time if they anticipate the occupancy will exceed 200 people. If the business owner’s license is revoked, the Police Chief would have the power to close it down for 30 days. It was suggested that staff look into providing organized activities in the City. Police Chief Sid Klein said the City has organized dances, volleyball tournaments, car shows, etc., on the beach and there has not been strong desire by youth to participate in those organized activities. PW PUBLIC WORKS (Cont. from 4/19/01) Public Hearing & First Reading Ord. #6782-01 - Vacating 10' drainage & utility easement lying along a line 660' east of the west property line of M&B 41.05, Sec. 5-29-16, less south 10' (School Board of Pinellas County, V2001-07) Paul B. Steven’s School is presently located on the subject property. The School Board of Pinellas County proposes to construct a new public school building on the property over the present easement location. The City has a 6-inch water line in the easement, which is being relocated at the applicant’s expense. The applicant agrees to grant a new utility easement over the relocated water line. Florida Power, Time Warner, Verizon and Verizon Media Ventures have no objections to the vacation request. Public Works Administration is recommending approval of this vacation request. Mr. Quillen said staff met with residents and the School Board and their consultant on Tuesday and presented them with a list of the City’s concerns. That meeting was followed up with a technical meeting with the School Board’s engineers. Staff is waiting for responses and/or solutions to drainage problems. A public meeting is scheduled Wednesday night at 6:30 p.m. to discuss issues with the School Board at the Paul B. Stevens School. Concern was expressed that issues would not be resolved prior to Thursday night’s Commission meeting. Assistant Planning Director Cyndi Tarapani said some major issues included: 1) use of the local street during construction including dust control; 2) damage to the road; and 3) appropriate buffers along the southern property edge. She said the School Board has indicated they will control the dust problem and repair the road if damaged. The landscaping issue has not been resolved. It was remarked that a significant amount of dirt is being washed into the storm sewer and the lake is being affected. Ms. Tarapani said the type of buffer is being complicated by the stormwater issue and protection of trees. Jim Miller, Pinellas County School Board, said the School Board is working with consultants to answer these questions. Contract for Allen's Creek Gabion Project and Stevenson Creek - Linn Lake Gabion Basket Construction to Steve's Excavating and Paving, Inc., $737,356.94 The work proposed in this contract includes work at 2 sites: Allen’s Creek and Linn Lake. The primary purpose of the Allen’s Creek project is to reduce sidebank erosion, provide hydraulic conveyance for the 25 year - 24 hour storm event and replace an undersize culvert at Rainbow Drive. The purpose of the Linn Lake Project is to reduce sidebank erosion. The work to be performed at Allen’s Creek will include channel realignment, sidebank stabilization with the construction of Gabion baskets and the replacement of an existing 72 inch corrugated metal pipe with a 7 foot by 20 foot Con Span bridge structure. The work to be performed at Linn Lake will include sidebank stabilization with the construction of Gabion baskets along the south bank of the lake. The work to be performed under this contract shall include all labor, supervision, equipment, and materials necessary to complete the project to City standards. This project will commence after award and execution of the contract and will be completed in 150 calendar days. Mr. Quillen said this project is part of the Stevenson Creek Watershed Plan. Funding would come from stormwater. CLK CITY CLERK Brownfields Advisory Board - 2 appointments City Clerk Cyndie Goudeau said 2 people currently serving on the board are interested in reappointment. Two other names were submitted that would meet the agency or government category. Beautification Committee - 3 appointments Ms. Goudeau said 3 vacant seats exist on the board. CA LEGAL DEPARTMENT Second Reading Ordinances 1. Ord. #6654-01 - Annexation (& redefining boundary lines of City to include said addition), 1295 Bertland Way and 1950 Betty Lane, Floradel Sub., Lots 31 & 32 together with adjoining r-o-w of Betty Lane (Charles E. Johnson, III) 2. Ord. #6655-01 - Land Use Plan Amendment to Residential Urban, 1295 Bertland Way and 1950 Betty Lane, Floradel Sub., Lots 31 & 32 together with adjoining r-o-w of Betty Lane (Charles E. Johnson, III) 3. Ord. #6656-01 - LMDR Zoning, 1295 Bertland Way and 1950 Betty Lane, Floradel Sub., Lots 31 & 32 together with adjoining r-o-w of Betty Lane (Charles E. Johnson, III) 4. Ord. #6651-01 - Annexation (& redefining boundary lines of City to include said addition), 1289 Bertland Way, Floradel Sub., Lot 30 (Clyde & Winnie L. Tisdale) 5. Ord. #6652-01 - Land Use Plan Amendment to Residential Urban, 1289 Bertland Way, Floradel Sub., Lot 30 (Clyde & Winnie L. Tisdale) 6. Ord. #6653-01 - LMDR Zoning, 1289 Bertland Way, Floradel Sub., Lot 30 (Clyde & Winnie L. Tisdale) 7. Ord. #6776-01 - Annexation (& redefining boundary lines of City to include said addition), 1273, 1277, 1281 & 1285 Bertland Way, Floradel Sub., Lots 26-29 (Charles E. Johnson, III) 8. Ord. #6777-01 - Land Use Plan Amendment to Residential Urban, 1273, 1277, 1281 & 1285 Bertland Way, Floradel Sub., Lots 26-29 (Charles E. Johnson, III) 9. Ord. #6778-01 - LMDR Zoning, 1273, 1277, 1281 & 1285 Bertland Way, Floradel Sub., Lots 26-29 (Charles E. Johnson, III) 10. Ord. #6657-01 - Annexation (& redefining boundary lines of City to include said addition), 2057 The Mall, Brooklawn Sub., Blk H, Lot 10 together with adjoining r-o-w (Paul A. Lennox & Brenda K. Hargett) 11. Ord. #6658-01 - Land Use Plan Amendment to Residential Urban, 2057 The Mall, Brooklawn Sub., Blk H, Lot 10 together with adjoining r-o-w (Paul A. Lennox & Brenda K. Hargett) 12. Ord. #6659-01 - LMDR Zoning, 2057 The Mall, Brooklawn Sub., Blk H, Lot 10 together with adjoining r-o-w (Paul A. Lennox & Brenda K. Hargett) 13. Ord. #6660-01 - Annexation (& redefining boundary lines of City to include said addition), 2053 The Mall, Brooklawn Sub., Blk H, Lot 11 (J. B. Grammatico) 14. Ord. #6661-01 - Land Use Plan Amendment to Residential Urban, 2053 The Mall, Brooklawn Sub., Blk H, Lot 11 (J. B. Grammatico) 15. Ord. #6662-01 - LMDR Zoning, 2053 The Mall, Brooklawn Sub., Blk H, Lot 11 (J. B. Grammatico) 16. Ord. #6663-01 - Annexation (& redefining boundary lines of City to include said addition), 2049 The Mall, Brooklawn Sub., Blk H, Lot 12 (George M. Cecere & Helen M. Bradley) 17. Ord. #6664-01 - Land Use Plan Amendment to Residential Urban, 2049 The Mall, Brooklawn Sub., Blk H, Lot 12 (George M. Cecere & Helen M. Bradley) 18. Ord. #6665-01 - LMDR Zoning, 2049 The Mall, Brooklawn Sub., Blk H, Lot 12 (George M. Cecere & Helen M. Bradley) 19. Ord. #6666-01 - Annexation (& redefining boundary lines of City to include said addition), 2067 The Mall, Brooklawn Sub., Blk H, Lot 1 (Cimmarie L. Crocker) 20. Ord. #6667-01 - Land Use Plan Amendment to Residential Urban, 2067 The Mall, Brooklawn Sub., Blk H, Lot 1 (Cimmarie L. Crocker) 21. Ord. #6668-01 - LMDR Zoning, 2067 The Mall, Brooklawn Sub., Blk H, Lot 1 (Cimmarie L. Crocker) 22. Ord. #6669-01 - Annexation (& redefining boundary lines of City to include said addition), 2056 The Mall, Brooklawn Sub., Blk G, Lot 10 (Neil R. & Ilene M. De'Remer) 23. Ord. #6670-01 - Land Use Plan Amendment to Residential Urban, 2056 The Mall, Brooklawn Sub., Blk G, Lot 10 (Neil R. & Ilene M. De'Remer) 24. Ord. #6671-01 - LMDR Zoning, 2056 The Mall, Brooklawn Sub., Blk G, Lot 10 (Neil R. & Ilene M. De'Remer) 25. Ord. #6672-01 - Annexation (& redefining boundary lines of City to include said addition), 1717 El Trinidad Drive East, Virginia Grove Terrace, Blk 1, Lot 5 (Paul M. & Julie M. Gramblin) 26. Ord. #6673-01 - Land Use Plan Amendment to Residential Low, 1717 El Trinidad Drive East, Virginia Grove Terrace, Blk 1, Lot 5 (Paul M. & Julie M. Gramblin) 27. Ord. #6674-01 - LMDR Zoning, 1717 El Trinidad Drive East, Virginia Grove Terrace, Blk 1, Lot 5 (Paul M. & Julie M. Gramblin) 28. (Cont. from 4/5/01) Ord. #6696-01 - Annexation (& redefining boundary lines of City to include said addition), 160 N. Belcher Rd., Sec. 13-29-15, M&B 11.03 (H. G. & Alice Anderson) 29. (Cont. from 4/5/01) Ord. #6697-01 - Land Use Plan Amendment to Commercial General, 160 N. Belcher Rd., Sec. 13-29-15, M&B 11.03 (H. G. & Alice Anderson) 30. (Cont. from 4/5/01) Ord. #6698-01 - Commercial Zoning, 160 N. Belcher Rd., Sec. 13-29-15, M&B 11.03 (H. G. & Alice Anderson) 31. (Cont. from 4/5/01) Ord. #6702-01 - Annexation (& redefining boundary lines of City to include said addition), 1734 Cardinal Dr., Pinellas Terrace First Add., Lot 6 (Phyliss & Keith Daliendo) 32. (Cont. from 4/5/01) Ord. #6703-01 - Land Use Plan Amendment to Residential Low, 1734 Cardinal Dr., Pinellas Terrace First Add., Lot 6 (Phyliss & Keith Daliendo) 33. (Cont. from 4/5/01) Ord. #6704-01 - LMDR Zoning, 1734 Cardinal Dr., Pinellas Terrace First Add., Lot 6 (Phyliss & Keith Daliendo) 34. (Cont. from 4/5/01) Ord. #6705-01 - Annexation (& redefining boundary lines of City to include said addition), 1492 Carolyn Lane, Terra-Alto Estates, Lot 16 (Cleareather & Louis Gross) 35. (Cont. from 4/5/01) Ord. #6706-01 - Land Use Plan Amendment to Residential Low, 1492 Carolyn Lane, Terra-Alto Estates, Lot 16 (Cleareather & Louis Gross) 36. (Cont. from 4/5/01) Ord. #6707-01 - LMDR Zoning, 1492 Carolyn Lane, Terra-Alto Estates, Lot 16 (Cleareather & Louis Gross) 37. (Cont. from 4/5/01) Ord. #6708-01 - Annexation (& redefining boundary lines of City to include said addition), 2827 St. John Dr., Virginia Groves Terrace Fifth Add., Blk D. Lot 6 (Jeffrey & Donna Drury) 38. (Cont. from 4/5/01) Ord. #6709-01 - Land Use Plan Amendment to Residential Low, 2827 St. John Dr., Virginia Groves Terrace Fifth Add., Blk D. Lot 6 (Jeffrey & Donna Drury) 39. (Cont. from 4/5/01) Ord. #6710-01 - LMDR Zoning, 2827 St. John Dr., Virginia Groves Terrace Fifth Add., Blk D. Lot 6 (Jeffrey & Donna Drury) 40. (Cont. from 4/5/01) Ord. #6717-01 - Annexation (& redefining boundary lines of City to include said addition), 1941 West Skyline Dr., Skyline Groves, Lot 106 (Gail LeBlanc) 41. (Cont. from 4/5/01) Ord. #6718-01 - Land Use Plan Amendment to Residential Low, 1941 West Skyline Dr., Skyline Groves, Lot 106 (Gail LeBlanc) 42. (Cont. from 4/5/01) Ord. #6719-01 - LMDR Zoning, 1941 West Skyline Dr., Skyline Groves, Lot 106 (Gail LeBlanc) 43. (Cont. from 4/5/01) Ord. #6720-01 - Annexation (& redefining boundary lines of City to include said addition), 1309 Woodbine St., Pine Ridge, Blk C, Lot 7 (James & Audrey Morrow) 44. (Cont. from 4/5/01) Ord. #6721-01 - Land Use Plan Amendment to Residential Low, 1309 Woodbine St., Pine Ridge, Blk C, Lot 7 (James & Audrey Morrow) 45. (Cont. from 4/5/01) Ord. #6722-01 - LMDR Zoning, 1309 Woodbine St., Pine Ridge, Blk C, Lot 7 (James & Audrey Morrow) 46. (Cont. from 4/5/01) Ord. #6729-01 - Annexation (& redefining boundary lines of City to include said addition), 108 K St., Crystal Heights Unit 1, Lots 23 & 24 (Michael Stifel) 47. (Cont. from 4/5/01) Ord. #6730-01 - Land Use Plan Amendment to Residential Urban, 108 K St., Crystal Heights Unit 1, Lots 23 & 24 (Michael Stifel) 48. (Cont. from 4/5/01) Ord. #6731-01 - LMDR Zoning, 108 K St., Crystal Heights Unit 1, Lots 23 & 24 (Michael Stifel) 49. Ord. #6764-01 - Land Use Plan Amendment to Resort Facilities High, 1919 Edgewater Dr./Sunset Point Rd., Sunset Point Sub., Lots 6 & 7 and W15' of Lot 8 (Bay View Hotel, Inc.) 50. Ord. #6765-01 - Tourist Zoning, 1919 Edgewater Dr./Sunset Point Rd., Sunset Point Sub., Lots 6 & 7 and W15' of Lot 8 (Bay View Hotel, Inc.) 51. Ord. #6770-01 - Annexation (& redefining boundary lines of City to include said addition), 117 N. McMullen Booth Rd., Crystal Heights Sub., Lots 1 & 2 (Robert S. Grossman) 52. Ord. #6771-01 - Land Use Plan Amendment to Residential/Office Limited, 117 N. McMullen Booth Rd., Crystal Heights Sub., Lots 1 & 2 (Robert S. Grossman) 53. Ord. #6772-01 - Office Zoning, 117 N. McMullen Booth Rd., Crystal Heights Sub., Lots 1 & 2 (Robert S. Grossman) 54. Ord. #6773-01 - Annexation (& redefining boundary lines of City to include said addition), 1751 Cardinal Dr., Pinellas Terrace, part of Lots 68 & 69 (Aldo Yoannon) 55. Ord. #6774-01 - Land Use Plan Amendment to Residential Low, 1751 Cardinal Dr., Pinellas Terrace, part of Lots 68 & 69 (Aldo Yoannon) 56. Ord. #6775-01 - LMDR Zoning, 1751 Cardinal Dr., Pinellas Terrace, part of Lots 68 & 69 (Aldo Yoannon) 57. Ord. #6779-01 - Vacating portion of r-o-w of Third Street lying between east r-o-w line of Gulf View Blvd. and west r-o-w line of Coronado Dr., Sec. 7-29-15 & Sec. 8-29-15, subject to conditions (Al-Nayem International, Inc. and Thavabalasigham, V2001-05) 58. Ord. #6780-01 - Vacating east 35' of 70' r-o-w of Gulf View Blvd. lying south of westerly extension of a line 20' north of and parallel to northerly lot lines of Lots 57 & 104, Lloyd-White-Skinne Sub. and lying north of westerly extension of southerly lot line of Lot 59 of same sub., a/k/a south lot line of Beach Place Motel Condo, Sec. 7-29-15, subject to conditions (Al-Nayem International, Inc. and Thavabalasigham, V2001-06) 59. Ord. #6783-01 - Vacating westerly 5' of 10' drainage & utility easement lying along east property line of Lot 90, Northwood West Sub., 2527 Anderson Drive West, less southerly 10' (Riveros, V2001-08) 60. Ord. #6792-01 - Vacating southeasterly 5' of 10' drainage & utility easement lying along northwesterly lot line of Lot 8, Blk D, Northwood Estates, 2610 Fallsrock Dr., less & except northeasterly 5' (Flament, V2001-09) Ms. Akin said Items #49 and #50 will need to be continued, due to an advertising error. It was remarked that the Comprehensive Plan Amendment was not on this list. Ms. Tarapani said that item must go to the DCA (Department of Community Affairs), the PPC, and the Countywide Planning Authority first. It was remarked that Items #57 and #58 may need to be continued. Planning Director Ralph Stone said some of the alternatives may impact those items, but there are conditions that delay implementation of the vacation . Ms. Arasteh said after the survey is done and the geometry is completed, staff would have a more realistic idea regarding those items. Mr. Stone said the 2 conflicting parties will meet next week to attempt to find a resolution to their concerns. It was requested staff provide answers regarding plans for Coronado by Thursday. Resolutions Res. #01-17 - Opposing 6-laning Keene Road; requesting maximum of 4 lanes Ms. Akin said the more specific the Commission is regarding its request to the County, the better. Consensus was to add the word “maximum” to the language regarding the City’s request for 4 lanes on Keene Road. Commission Discussion Items Sister Cities Program The Clearwater/Nagano Sister City relationship began in 1959, with then Mayor Kurashima choosing Clearwater to be Nagano’s Sister City in the U.S. A formal agreement was made. At that time, there was very little contact between Nagano and Clearwater. Consequently, the City received a request from Nagano’s Mayor requesting that Mayor LeCher visit Nagano and continue the friendship between the 2 cities. Mayor LeCher’s visit was a success and the City began a more aggressive Sister City Program with Nagano. A Nagano delegation visited Clearwater and Nagano students began visiting Clearwater. The budget at that time was $1,000 in the Special Program Fund. When Rita Garvey became Mayor, a more hectic schedule was planned with Nagano delegation visits including a Nagano-Clearwater teach exchange and the Nagano-Clearwater study exchange. The Mayors of Clearwater and Nagano had exchange visits and high school and middle school students and 2 teachers visited. The City Manager’s staff provided scheduling for homestays, tourist gifts and visits, City department visits, etc. The Pinellas County School Board provided school visitations for the teachers. In return, Nagano hosts 2 English teachers at Nagano for one year, including their airfare and homestays. Nagano also hosts 4 Pinellas County students and one teacher for a month, including airfare and homestays. Ms. Garvey recruited several citizens to serve on a Committee. This Committee helped solicit free merchandise and attraction tickets for visitors. The Committee meetings were held in City Hall on a monthly basis. Activities were coordinated under Mayor Garvey’s authority. Ms. Garvey advised the Commission in the 1980s that Mayor Tsukada and Council members would be visiting and that the City would need to allocate more funds to the Sister City Recognition Fund in order to properly honor the Nagano visitors and continue with the exchange. The Commission approved $3,000 for gifts, receptions, etc. for Nagano. Recent activities included a Clearwater/Florida Hospitality Center at the Nagano Winter Olympics in 1998, and a delegation from Nagano in 1999 that arrived to celebrate the 40-year anniversary of the Sister City relationship. Mayor Aungst had just been elected and was invited to visit Nagano the following June. Ms. Garvey attempted to begin a Sister City membership with Wyong, Australia and Kalamaria, Greece, and received Commission support. However, nothing in the files indicates those cities are recognized as official Clearwater Sister Cities through Sister Cities International. The last correspondence in the City files with Kalamaria, Greece is dated 1992. The Wyong Shire Council has sent the City a letter advising us they do not wish to re-establish Sister City ties with Clearwater. In 1998, the Clearwater/Nagano Hospitality Center, Inc. was formed as a 501C3 Corporation in order to run as a nonprofit organization and receive moneys from the City and State to fund the “Pavilion in the Sun” Hospitality Center during the 1998 Nagano Winter Games. When the Winter Games concluded, Mr. and Mrs. Garvey elected to change the name of the nonprofit to Clearwater Sister Cities, Inc., of which they are the principals. It appears their role and function as geared to officially handle the Sister City Program. The Clearwater Sister Cities, Inc., has written the Commission to designate them as the official representatives. They have received no response to date. In response to a question, it was remarked that this presentation provides an opportunity for the Commission to give their input and determine their involvement in this program. Ms. Garvey distributed the organization’s mission and goals. In response to a question, Assistant to the City Manager Denise Wilson said the City currently provides financial support in the amount of $3,000 as well as administrative support. Ms. Garvey presented criteria for a new sister city in the draft document and requested the Commission’s input regarding the program and at what level of involvement the City wishes to participate. In response to a question, Ms. Garvey said the organization received $10,000 from the Department of State last year. She hopes to get more grants in the future. She said last year, $1,900 was raised by the organization plus membership dues. She said the Mayor must sign the agreement with the Sister City Mayor to continue and/or establish the relationship. She said Clearwater’s relationship with the Sister City Program is a long-term connection. Other cities’ programs vary; some have nonprofit organizations; some do not. She said since the Wyong government does not wish to participate in this program, perhaps Clearwater could establish a relationship with another City to take its place. Ms. Garvey presented the Commission with a Sister City 40th anniversary pin and thanked the Commission for their time. She said the Clearwater Sister City Program staff are working with other cities in the County that wish to establish sister cities. She hopes a countywide sister city program meeting can be scheduled to share ideas with other cities. Consensus was to further discuss this issue at a future meeting. Other Commission Action Ms. Goudeau updated the Commission on billboard legislation. She said the House Bill was passed last week with exemptions, including Clearwater and Pinellas County. It still must pass the Senate. Commissioner Jonson requested information regarding erosion behind the Commerce 19 center. Mr. Horne said everyone has individually visited the area. Environmental Director Tom Miller has not completed his evaluation of the dumping status behind the commercial properties that may have affected the flow and condition of the creek. Ms. Goudeau requested confirmation of the special work sessions and investment training dates: 1) May 7, 2001 - 9:00 to 11:00 a.m. – Information Technology Status; OED Training Room – 2nd floor City Hall; 2) May 8, 2001 – 9:00 a.m. to 1:00 p.m. – Roles and Responsibilities facilitated by Dr. Lance deHaven-Smith; Harborview Center; 3) May 21, 2001 (tentative); 9:00 a.m. to 1:00 p.m.; Team Building; facilitator and location TBD; 4) June 11, 2001; Investment Training; 9:00 a.m. to 1:00 p.m.; location TBD; and 5) June 19, 2001; Investment training – 9:00 a.m. to 1:00 p.m. – Location TBD. The public meetings regarding the proposed downtown redevelopment plan are scheduled: May 7 at Martin Luther King Recreation Center; May 16 at Clearwater Beach Recreation Center: May 22 at Harborview Center; and May 24 at Countryside Recreation Center. All are scheduled for 7:00 – 9:00 p.m. Some tentative dates for budget work sessions also need to be scheduled. Commissioner Jonson said his schedule has changed and he is available the week of June 22 – 29, 2001. He noted that the proposed June 11, 2001, Investment Training meeting conflicts with the Tampa Bay Regional Planning Council. The City Clerk will revise that date. Adjourn The meeting adjourned at 12:41 p.m.