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SPARKLING CLEARWATER DEPRESSION GLASS CLUB INC./RECOMMENDATIONS FOR SPECIAL EVENTS GRANTS FUNDING PILOT PROGRAM -- .. If CITY OF CLEARWATER SPECIAL EVENTS GRANT FUNDING APPLICATION For Assistance Phone: (813) 462-6596 Print or type. If necessary, use additional sheets of paper to complete the application. 1. EVENT TITLE: Sparkling Clearwater Depression glass Club Show 2. APPLICATION INFORMATION: Organization: Sparkling Cleanvater Depression Glass Club Inc. Address: 603 Turner Street Clearwater, Fl 33756 Contact person: Ethel Whi tehouse Title: Show Cha i rperson Telephone: (813) 442-4431 442-4431 44L-44jl (home) (work) (fax) Legal Name: Sparkling Clearwater Depression Glass Club, Inc. Year of Incorporation 1981 or Date of Application 7/1/198 1 Charter Number: 758947 Checkif501c3 Yes Month and year organization was created: July 1, 1981 Describe the organization's major activities Provides monthly meetings for the ~ducation of the members and public on the preservation and knowledgl of qlass, china and pottery manufactured in the United States between 1978 thru the 1960's. Describe event management experience: Our Club has sponsored a golass shov each year since 1980. Ethel Whitehouse has been the Chairperson three times. These attachments must be provided: A. Most recent Financial Statement B. Certification of non-profit status C. Letter(s) of Commitment for matching funds D. Listing of current Board of Directors E. Proposed Event Marketing plan F. Preliminary Appl~cation for Sp,ec~aI7ve~t, if~applicable 9,r~o~ wk~~ Signature Authorized Board Member 17-/b/'lP Date The City of Clearwater reserves the right to reject or fund applicants at a level lower than requested. City of Clearwater Special Events Grant Funding Application Page 2 3. EVENT INFORMATION: A. Event Description and purpose: The Sparkling Clean-later Depression Glass Club annual show and sale will be a two d~y pvpnt hplrl ~t Harbor View Center. We will feature glass, china and pottery made In the United States from 1928 thru 1960. B. Primary Objective of the Event:Educate the public as to history and preservation of glass/china/pottery and provide opportunity to purchase. C. Primary Benefits to the Citizens ofCleaIWater: Brinqs people from around the country to downtown Clearwater, benefiting local restaurants and motels. This is the only event of its kind on the West Coast of Floric.a. D. Has this event been held in the past? X yes no Ifso,when? 1980 thru 1998 Where? City Annex/Minereq Bldg.Harbor Why was it successful? Good dealers and manaqement Vie..! Center How will these grant funds expand this event? Enable us to expand our advertis ing budget and attract more people. E. Date(s) of planned event: February 13 and 14, 1999 F. Location(s) of planned event: Harbor Vie'w Center, Clearlla ter G. Anticipated number of attendees: 1500 to 2000 H. Target Audience (age group, ethnic diversity, geographic reach): All ages of glass , china and pottery collectors throughout the country. 1. Who will be managing this event and what are their qualifications (attach resume if applicable): Ethel Whi tehouse, has had 3 years as actual ShOlv Chai r- person and has been involved with the Show from 1981 thru 1998. J. What other organizations will be involved in this event: None K. How will profits from this event be used: Primarily for books for all the libraries in Pinellas County. We also have donated glass, chIna or pottery to some of our museums. 2 City of Clearwater Special Events Grant Funding Application Page 3 5. GRANT REQUEST (Funds) A. Amount of funding requested (not to exceed $10,000): $7500.00 B. Describe in detail what these funds will be used for: Note: Exhibit I lists available City services. These funds will be used for additional advertising. part of rental and Harbor View expenses. To have additional quests who are people versed in either glass, china or pottery which helps acquaint the public and qive them a knowledge of qlass, china and pottery. c. Date that the City funding will be needed July 1998 6. MATCHING FUNDS REQUIREMENT A. Describe in detail the source of matching funds which must be at least 50% of the grant request (in-kind and/or cash with a minimum of one-half in cash) and how the funds will be used: Our matching fund will be the Club money located in our bank account. We have designated $3750. as our matching fund. All funds will be used to pay expenses of puttinq on a large show such as ours. 7. ADDITIONAL INCOME / RESOURCES A. List any known or expected additional grants or sponsors and their contributions in support of this event: None B. List all sources of anticipated event revenue: EveQt reveue is from dealer rentals. club booths and admissions. C. List volunteer resources Approxima tel y 50 members of our club ,d 11 be involved. They donate many hours of work to put our show on. 3 City of Clearwater Special Events Grants Funding Application Page 4 8. TOTAL EVENT BUDGET EXPENSES Item Rent Fri food/beveraqe table and chairs Cost 4700.00 1575.00 PrintinQ 800.00 Paid Ads 3000.00 Guest Authors 1000.00 Insurance 400.00 Electricity 500.00 Signs 200.00 Misc<=>ll;::!n<=>nllC:: "iOO.OO Stage and Microphone 90.00 Books for booth 2260,00 Postage/Xerox 800.00 TableGoversl.risers 21RuS..88 PhQto;supplles 5 Total Cost 18505.00 INCOME Source Dealer Booth Rental Club Booth Rnnk Rnnt.n Pt"ngrrlm Ads Admissions r.ity Grrlnt pnssibility Total Income 4 Funding Source Club Club Club Club /Citv Grant Club /City Grant ClUb Club/City Grant Club Club/City Grant Club Club /City Grant Club Club Club/City Grant Amount (Cash or In-kind) 6075.00 400.00 450.00 80.00 4000.00 7500.00 18505.00 Sparkling Clearwater Depression Glass Club, Inc. 603 Turner Street Clearwater, FI 33756 FINANCIAL STATEMENT 3/15, 1998 ASSETS Cash in Bank--------------------------------- $7000.00 Table covers for our Show Tables ------------ 650.00 Risers for our sales tables------------------ 70.00 Portable remote microphones and speakers------ 100.00 Our Library Books---------------------------- 1500.00 Club Equity--------------------------------- 9320.00 $9320.00 9320.0C CERTIFICATION OF NON-PROFIT STATUS Our Club Treasurer's records show payment of all Corporate fees to the State of Florida and we are in good standing. t2L~~ Treasurer SPARKLING CLEARWATER DEPRESSION GLASS CLUB, INC. 603 Turner Street Clearwater, Florida 33756 March 26, 1998 At the March 16, 1998 club Board of Directors meeting a motion was made and seconded and approved by all the directors that we commit $3750.00 of our cash in our bank account as a matching fund required for the Special Events Grant funding application ~.; t) ~zt:ti;~~ Secretary '.. SPARKLING CLEARWATER DEPRESSION GLASS CLUB, INC. 603 Turner Street Clearwater, FI 33756 MEMBERS OF THE BOARD OF DIRECTORS Past President-----------____ Torn Campbell President------------________ Ed Gresham Vice President-------------__ Karen Ghezzi Secretary----------------____ Ethel Whitehouse Treasurer ------------------- Alice Poppler Director Amy Stasy Director Becki Campbell Director Elizabeth Mann Director Lorraine Grose -, . "0 SPARKLING CLEARWATER DEPRESSION GLASS CLUB, INC. 603 Turner Street Clearwater, Fl. 33756 PROPOSED EVENT MARKETING PLAN Area TV and Radio Stations Web Page and Internet National Antique Publications Local Newspapers and Weekly Free Publications Send Publicity Flyers to Depression Glass Shows around the United States Distribute flyers to local antique shops and other businesses. A grant would provide us with an opportunity to expand our paid advertising, something our current budget does not allow for.