CLEARWATER CHAPTER OF THE MILITARY ORDER OF THE WORLD WARS/RECOMMENDATIONS FOR SPECIAL EVENTS GRANTS FUNDING PILOT PROGRAM
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CITY OF CLEAR WATER
SPECIAL EVENTS GRANT FUNDING APPLICATION
For Assistance Phone: (813) 462-6596
Print or type. If necessary, use additional sheets of paper to complete the application.
1.
EVENT TITLE:
~o 1-h~ ~\\1o...r'f Con~Q.rt
APPLICATION INFORMATION: -.r.
C1Q.o..rWo:\"e..~ Chbw~"tt-C- CST~e.. tJ\\\rr~r'l
Organization: ~ -1 r ~;..h. e. ~ 0 ~ ~ ::Ab..(~
Address: ~~ C___r R:u~ ---
Cleo 0.. r u) C>..-1t..r ,'fl. 3.3 i '=>> I
Contact person: ~ C h 1"'\ ~ eo ~ t' eo ~
Title: c.. 0", 'tC"'\ 0... t\ ~ e.~
Telephone: ., q ~ q ~.5~
(home) (wo:? (fax)
c, eo p..<" w cttl!..r c. '" ()..~ '(" ~ '" ~ ~ \ \' \\' 0.. f' 'I
Legal Name: Oro It.~ 1ST \N 0 \" \ t\ '-tJ (;).. ~ ~
Year of Incorporation \ ~ , S or Date of Application
CharterNumber:~Ib. bd...()q-\~~SJa..s~c Checkif501~ X
2.
Month and year organization was created: J \) \ 'f \ C\ 15
SIgnature
Authorized Board Member
The City of Clearwater reserves the right to reject or fund applicants at a level lower than requested.
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City of Clearwater
Special Events Grant Funding Application
Page 2
3. EVENT INFORMATION:
A.
.' .
, .
B.
C.
D.
Has this event been held in the past?
If so, when? Where?
Why was it successful.
How will these grant funds expand this event?
yes .x..
N\~
,
no
E.
. Date(s) of planned event: .5~\J('ao..'r) N~"'~T<\ 'bt.t' II I q q ft
Location(s) ofplanne~ event: . C O~"''''''' ~1'\ ~o..{"'f-
F.
G. Anticipated number of attendees:
H.
Target Audience (age group, ethnic diversity, geographic reach): .
~ \ ~.... I 0..\ l ..:'1"" i.... '\ re "p"". c:.1........ 0;;\".... r<-" ICl,,~ """d
" ,So cC'So ·
Who will be managing this event and what are their qualifications (attach resume
irapplicable): C)...~ . ~o .~",e-.<"" Ch"~"
'-'
I.
J. What other organizations will be involved in this event: ~
2
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City of Clearwater
Special Events Grant Funding Application
Page 3
5. GRANT REQUEST (Funds)
A.
Amount of funding requested (not to exceed $10,000):
~\t:),O()O
B. Describe in detail what these funds will be used for: Note: Exhibit I lists available
City services.
Co < ...: ....... .:. \"" "" \ \. '<>..... ",...~ "'" So........ V .. ~ .......\
"""\.. f \::'1 .... ><. ~ .......:;: ~ ~ "" "... ~ ",-'I. '" ... ."''' '" ~ ~" 'i;;\"
w'\ ~ ~_~c:s ~,~~ ~~c\~~ ~S.~\s\ ~\-t~
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,
C. Date that the City funding will be needed D ~ ~ '0 to., \ 4 \ ~ ~ ~
6. MATCHING FUNDS REQUIREMENT
A.
7.
A. List any known or expected additional grants or sponsors and their contributions
in support of this event:
B. List all sources of anticipated event revenue:
~~ 0 ~ '\.\ \...'t', ti ll:ll r '1- ...~
C. Listvolunteerresources ~'\~~'l C~~'-.Ir- .--* 'v~o r\~ ,,~~~
\~ r~~,tl~ b~c:.~~',~L ~~\U-~.. .
""R.<::....~......... Y--..\ \ls-~ -TD ~~"'\c\~ ?~ <::::>~~ ~~""'~,~~\~~-
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City of Clearwater
Special Events Grants Funding Application
Page 4
8. TOTAL EVENT BUDGET
Item
E~~'''~::;\ ~~f'
~~'J~~\~:\~~
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Total Cost
Source
EXPENSES
Cost
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INCOME
Total Income
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Amount (Cash or In-kind)
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City of Clearwater
Special Events Grants Funding Application
Page S
9. APPLICATION REVIEW PROCESS
A. All applications will be reviewed by a City review committee.
B. All applications will be reviewed for completeness including required
attachments.
. C. All applications must be received on or before due date.
D. All applications will be judged based on the following criteria:
1. Benefit to the Citizens I Public Impact
2. Program Management I Fiscal Responsibility
3. Event Quality
E. Applicants may be contacted for additional information.
10. TIME LINE
Call for Application and
Pre-grant workshop
March 3
6:30 P.M. to 8:30 P.M.
Commission Chambers
Third Floor City Hall
Application Due
Apri115, 19985:00 p.m. EST
Review
May 1, 1998
Recommendations to Management
May 4, 1998
Notification to Applicants
May S, 1998
Recommendation to Commission
June, 1998
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City of Clearwater
Special Events Grant Funding Application
Page 6
11. APPLICATION PACKAGE
A. Check list:
Completed Application Fonn
Most Recent Financial Statement
Certification of Non-Profit Status
Letter (s) of Commitment for matching funds
Listing of current Board of Directors
Proposed Event Marketing Plan
Preliminary Application for Special Event, if applicable
B. Submit (8) copies to:
Jean Sherry
City Manager's Office
City of Clearwater
100 S. Osceola Ave.
P.O. Box 4748
Clearwater, Florida 33758-4748
C. Application due no later than:
April 15, 1998
5:00 EST
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1.
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City of Clearwater
EVENT GRANT FUNDING
JUDGING CRITERIA
MANDATORY REQUIREMENTS
. Financial statement
. Certification of non-profit status
. Proof of matching funds / in-kind
. Board of Directors
. Proposed Event Marketing Plan
. Submission on Deadline
. Completeness of application form
Yes
No
PAGE
1
1
1
1
1
5,6
5,6
II. BENEFITS TO CITIZENS / PUBLIC IMPACT (up to 40 Points)
. Extent of how many people, age groups, diversity, geographic area will 2
be drawn to the event
. Extent of geographic appeal (neighborhood, local, regional, beyond) 2
. Extent of charitable return to the community 2
. Extent of return to the business conununity 2
m.
IV
Conunents:
PROGRAM MANAGEMENT/FISCAL RESPONSIBILITY
. Previous experience
. Leadership qualifications
. Financial stability
. Proposed marketing plan
. Availability of resources (Volunteers / Sponsors, etc.)
(up to 30 Points)
1,2
1,2
1,4
1,4
3,4
Conunents:
EVENT QUALITY
. Purpose, goals and/or objectives of event
. Appropriateness of location
. Market demand / appeal
. Logistical feasibility
. Uniqueness of event
(up to 30 Points)
2
2
2
1,2,3
2
Conunents:
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A ITACHMENT #1: FINANCIAL STATEMENT
ijtlye ~ilitnr~ ~rber of tqe ~nrlb ~nr9
A NATIONAL. ASSOCIATION OF COMMISSIONED
OFFICERS OF THE ARMED FORCES
ORGANIZED 1820 . CHARTERED BY CONGRESS 1931
Clearwater Chapter
P. O. Box 1293
Clearwater, Fl. 33517
FINANCIAL STATEMENT
FOR THE PERIOD
1 FEBRUARY 1998 THRU 28 FEBRUARY 1998
Balance Beginning of Period (Checkbook)
Cash On Hand
Total Funds Available 1 February 1998
INCOME For Period:
Luncheon (4 Feb 98) $
Draw
Patriotic Education Donations
Payment-Pin (MAJ Echols)
CD Interest
Total Income
TOTAL
EXPENSES For Period:
K. Hadley-Publication of
Directory $
The Flag Co.-New Flag Staff
Clearwater Yacht Club (Luncheon)
Kinko's Typesetting-Massing of
the Colors Program
Kinko's-Programs for Massing of
the Colors
Organist-St. Brendan Church
Janitor- St. Brendan Church
Donation- St. Brendan Church
K. Hadley-Typing, etc., Minutes
Dept of State, FL -1998 Filing
Fee for NonProfit Corp.
Total Expenses
Balance Operating Account
Less Cash on Hand
Balnj!'(C.heckbOOk) 28 February 1998
O. flJ~ Utlci 6)LC/
A~ . Hare eones
C~ onel,,'U Army (Ret)
F1 ance icer
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$ 3,840.04
100.00
3,940.04
240.00
12.00
332.00
3.55
32.08
619.63
4,559.67
199.84
45.00
230.00
50.00
148.00
50.00
50.00
100.00
33.00
61. 25
967.09
3,592.58
100.00
$ 3,492.58
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mqe ~ilitnr~ ODrber of .tqe ~nrlb ~nr6
A NATIONAL ASSOCIATION OF COMMISSIONED
OFFICERS OF THE ARMED FORCES
ORGANIZED 1820 . CHARTERED BY CONGRESS 1931
Clearwater Chapter
P. O. Box 1293
Cleorwater, FI. 33517
MILITARY ORDER OF THE WORLD WARS - CDs
28 February 1998
Cert ifica te
Maturity Date
Ba1ance/
Redemption Value
it 6963426 03/08/98 $ 3,804.62
it 32197821 03/24/98 2,564.84
it 04891987 .'. 05/18/98 1,500.00
it 04888789 "i': 06/01/98 3,206.97
it 32197825 07/02/98 3,789.45
it 8959125 .'. 08/16/98 3,220.90
it 32197829 11/10/98 3,700.41
it 87516339 12/12/98 2,017.50
it 8961686 09/19/99 (rolled over) 3,805.27
TOTAL VALUE OF CDs $ 27,609.96
* Interest Deposited Into Checking Account
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A Tf ACHMENT #2: CERTJFJCA TION OF NON-PROFIT ST A TW
I Consumer's Certificate of Exemp~ This Certificate is DR-U
Non-transferable. R. 03/9~
Issued Pursuant to Chapter 212, Florida Statutes
Issue Date
Expiration Date
07/20/2002
Certificate Number
07/20/97
This Certifies That
62-09-169512-58C
Type of Organization
VETERANS
THE MILITARY ORDER OF THE WORLD WARS
4979 CAMBERLEY LANE
OLDSMAR Fl 34677-5114
Is Exempt From the Payment of Sales and Use Tax on the Purchase or Lease of Tangible Personal Property, the
Lease of Transient Rental Accommodations or Real Property.
L.H. Fuchs
Executive Director
Florida Department of Revenue
I Important Facts I
DR-14
R. 03/97
· Provide all vendors with a copy of your Consumer's Certificate of Exemption before making tax-exempt purchases.
· Your Consumer's Certificate of Exemption is to be used solely for your organization's customary nonprofit activities.
· Purchases by the exempt organization are only exempt when the Consumer's Certificate of Exemption is presented to
the vendor and the payment is made directly by the organization.
· Purchases made by an individual on behalf of the organization are taxable, even if the individual is reimbursed by the
organization.
· Transactions by an exempt organization such as sales or leases of tangible personal property, transient rental or
sleeping accommodations, real property, or docking spaces are taxable. The organization must register for sales and
use tax certification, and coiled and remit sales tax all those transar.tion~ NotF!: Churches are exempt from this
requirement except when they are the lessor of real property (Section 12A-1.070, FAC.).
· Changes in the organization's purpose, federal exemption status, or address must be reported immediately to the
Department of Revenue.
UNDER NO CIRCUMSTANCES SHOULD THIS EXEMPTION BE USED FOR THE PERSONAL BENEFIT OF ANY
INDIVIDUAL. ANY MISUSE OF THIS EXEMPTION WILL NECESSITATE ITS REVOCATION.
If you have any questions or need assistance, please contact:
Central Registration
5050 W TENNESSEE ST
TALLAHASSEE FL 32399-0100
904-487-4130
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A IT ACHMENT #3: LEITER OF COMMITMENT FOR MATCHING FUNDS
COMMITMENT FOR MA TCHING FUNDS
To City Review Committee
The Clearwater Chapter of the Military Order of the World Wars is submitting an application for a special
event grant to help fund a "Salute to the Military Concert". The overall budget for this event is estimated at
$15,300. We are requesting a grant from the City in the amount of$IO,OOO and propose to match this
grant with a contribution of $5,300 consisting of cash and in-kind services. Specifically, we commit to the
following:
1. We will spend up to $2,800 in cash which will come from reserves from last year's Military
Appreciation Day and from food vendor fees.
2. Members of our organization will contribute volunteer in-kind hours primarily for bookkeeping
functions. Also, Mr. Ream Wilson, former Director of Parks & Recreation for the City, will
contribute volunteer hours necessary to coordinate and to manage the event. We estimate the value of
these in-kind services at $2,500 based on a value of$12.00 per hour.
Sincerely,
hn Berres, Commander, The"Clearwater Chapter of the Military Order of the World Wars
~
Ream Wilson,
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Volunteer
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COHPORATION
ANNUAL REPORT
'1998
DOCUMENT #
1. Cor~cratlon Name
759456
r ~'-.d lll,.;r\ '--'L; f""\f-\ 11..'L,.., ,-,,- ...,;. /""I'....
Sandra B. Mortham
Secretary of State
DIVISION OF CORPORATIONS
A IT ACHMENT #4: CURRENT BOARD MEMBER
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(7)
CLEARWATER CHAPTER OF THE MILITARY ORDER OF THE
WORLD WARS, INC.
Pm1c,pal Place of Business
4979 CAUBERLEY LANE
OLOSI.IAR FL 34E77
Scllle, Apt. #, etc.
2. Pnncipal Place of Business
211
221
City & State
123!
Zip
ru:
Country
1111111111111111111111111111111111111111111111111111111111111111111111
Mailing Address
4979 CAI.lBERLEY LANE
OLOSMAR FL 34E77
3. Ce:e Incorporated or Qualified
4. Fi:1 Number Applied For
59-212 2 Not Applicate ;
5. Certificate of Status Desired 0 $8.75 Additional
Fee Required
6. Eection Campaign Financing $5.00 May Be
Trust Fund Contribution 0 Added to Fees
2a. Mailing Address
26
Suite, Apt. #, etc.
27
~
L Zip
1291
City & State
7. Is ths nonprofit corporation a homeowners association?
DYes 0 No
Country
30
8. Tt-is ccrporation owes or has paid the current year Intangible
Personal Property Tax due June 30. 0 Yes 0 No
10. .Name and Address of New Registered Agent
81 Nar-e HARAGEe:NES A..T.CcLUSA
82 Stree: P-.ddress (P.O. Box Number is Not Acceptable)
25
9. Name and Address of Current Registered Agent
~ A.J. COl.USA
4979 CAMBERLEY LANE
OLDSMAR Fl 34677
83
84 City FL 85 Zip Code
11. Pursuant to the provisions of Secticns 617.0502 a":P 617.1508, Florida Statutes. the above-ncrr.ed ccr~cratior, s~tmits this statement for the purpose of changing its registerec
office or registered agent, or both, in the State of Florida. S change was . thorized y the ccr~cration's bCeld of directors. I hereby accept the appointment as registereo
agent. I am familiar with, and accept the obiigaticr,s of, S tion 617.05 , or a St t es.
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SIGNATURE COL A. J. Hara eones
.2.
. 7LE
'.~ME
3:;::1 ~.CF.ESS
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~.;ME
Clft- ST. ZIP
T17lE
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CiTf+ST-Z:P
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OFFICEiiS AND CIRECTORS
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BERRES, JOHN P COLUSA
2867 CEDER RUN COURT
CLEARWATER FL 34621-3206
VP
FITZGERALD, RICHARD A COLUSA
ST,m ADCAESS 2686 BRATIlE LANE
CLEARWATER FL 34621-1200
TO
HARAGEONES,A.J.COLUSA
4979 CAMBERLEY LANE
OLDSMAR FL 34677-5114
SO
BERRY, DAVID C LTC.USA
~r;"T ;CC::E~S 3475 NORTHRIDGE DRIVE
CLEARWATER FL 34621
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ST'fEr ADCRESS 1484 ISLAND WA J 53 STREti ACCFi~
C:;-!.S-Z, -GtEAflWATER FL 3463C-21-46 54CI7Y-ST.Z!P
T'"", 0 DELETE 61 TITLE I
;'~:':~'::':;: I ~:~~~,;g~~~;DC~OO~A :;~~~~~;c:,::: I
.'" " ClEAF.WA-IB1 R 34024-4922 64CiTY'ST.Z:;: I
14. I r.ereby cerny that the Information sucphed w'.n :;'.IS filing aces r101 quality !or the exempt,or, s:a:eo ir1 Secls- ~ ~9 07/3)(,). F,crida Statutes. I ~urt"er certify IMt tre In~orrr,a:.c"
,f ::'seled on :r,is annual report or s~cclerrer.:a! e"f.ual repcrt is true and accurate and that rc-'j ~:;r,a:ure sha.' f ~;e tr.e seme 'egal effect as ;i frlaCe ur1der calh: the! I em a,.
c.'!.s':' or d,res.or of the cor~orat:c" sr tr.E re~~c:r trJ.:Siee empowered to e.ecute thiS re~cr. ~~ res.cred t:-- C.~cler 6'7 F:erida Statutes. a.-,o :~.at my name acceas :r,
E::- 12 cr Eeck 13 ~~h;~ a~//~~~~~
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SIGNATURE: Colonel John P. cues (813) 796-933iJ
U !// SIGNATURE ONO TYPED OR PPIN'TEO NAME OF SIGNING OFFICER OR DIRECTOR _ _ Oa.( ce.: o'cr'" OC"393B7
\6'
1.3 STAm ACDRiSS
DELETE
l.4CITY.ST-ZIP
2.1 TITlE
22 NAME
2.3 STRm ADDRESS
DELETE
2WTY-ST.Z1P
3.1 TITlE
Addition
32 ~W~E
33 STREET ACDF.E~
DELETE
3.4. CITY .ST -ZIP
4.1 TITlE
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4. 2 NA....E
4.3 STAEET ACCpESS
DELETE
4.4 CITY. ST. Z:?
51 TITLE
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11l1J-\~t: \"nt:\.,t\. t"}.UJ-.\OLt: I U Ut:t-"AH IIVJt:J'.11 Ut- ~ lATE
"''--'-
t I FILING FEE $61.25 I "
PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE COMPLETING THE
FORM. IF YOU NEED ASSISTANCE, PLEASE CALL (850) 488-9000.
minder:
, 1.
1. Changes in addresses. officers and registered agent must be typed or printed in ink and legible.
2. Signature of the proper officer or director as noted in instructions for Block 14.
3. Submit with total amounl due in the form of a separate check for each filing. (Payable in United Slates Funds through a United States Bank to De~aruT.ent of Slate.) Fee is S612:
This office strongly recommends payment be made by check rather than money order. The cance!led check or money order is critical in settling a dis:u1e regarding the proper fi,:;
of an annual report. It can be extremely difficult to obtain verification when a money order has been processed. Please verify with your bank thai your check has cleared before
calling the annual report section for the status of your annual report.
Block 1 is preprinted with the como ration's name. document number, mailing address and principal place of business as previously reported to our ct::ce, You cannol change the na~e
of the corporation on this form. You must file an amendment to the articles of incorporation to change the name. If you filed an amendment after NC','E:T.c-€r 28, 1997 reliect the char;:
of name in Block 1. If no name change has bten filed. do not make changes to the torm; file it as is and submit a name change amendment prompuy, Cail the amendment section a:
(850) 487-6050 for name chance information. L'S~ Tl-iiS ~UMEE;:; ONL v FOR AMENDMENT FiliNG QUESTleNS. ALL ANNUAL RE:lCiiT FU;G '::"::STiONS Sf-:OULD BE
DIRECTED TO (850) 488-90CO
If the principal place of business address in Block 1 is incorrect. enter the correct address in Block 2. If the preprinted mailing address in Block 1 is 'nccc€':t. enter the new mailing
address in Block 2a. A Post Office Box is acceptable.
Enter the date of incorporation or quaiificalion with this office ff Block 3 is blank.
Complete Block 4 by entering your Federal Employer Identification (FEI) number or checking either applied for or not applicable If "applied for" is preprinted in Block 4, you must
now provide the FEI number. FEI numbers are not assigned by the Division of Corporations. For assistance with FEI numbers, call IRS at 1-800-E29-10J0.
Should you desire a certificate reflecting your corporation's status after the filing of this report, check the BOX in B:ock 5 and incrude an additional S8.75 with your filing fee.
Florida law allows for a voluntarf contribution of 55.00 per taxpayer for the purpose of providing for public financing of political campaigns for the of.ices cf the Governor and members
of the Cabinet. If you would like to contribute, check the box in Block 6 and include an additional 55.00 with the filing fee.
Check the appropriate box. A "Homeowners Association- means a Florida corporation responsible for the operation of a comm~nity in which the voting membership is made up of
parcel Owners and in which membership is a mandatory condition of parcel ownership.
Check the appropriate box. Please direct all intangible tax questions to the Dept. of Revenue by calling (850) 488-6800. Intang:t!e tax is a state tax on tile owners nip, management o'
control of intangible personal property. Some examples of taxable intangible property are stocks, bonds, mutual funds, loans. nctes, accounts rece~'a:le and obligations for the
payment of money. The Intangible Tax is an annual, current year tax based upon assets held on January 1 and is due by June 30 of each year. The tax is imposed on each dollar of
the just valuation as of January 1 of intangible personal property which has taxable situs in this state. Corporations issuing stock not regularly traced ar,d not electing to pay as an
agent must notify their Florida shareholders of the just value of the stock by April 1 and file an information report wrJ1 the Departnent ot Revenue by June 30 even if no tax is due,
The law requires that each corporation have a Registered Agent with a Florida street address. If the computer entry in Block 9 is incorrect, enter the correct information in Block 10.
There is no additional fee to change the Registered Agent on this form.
If a new Registered Agent has been appointed. enter the new agent's name and/or address in box 10. This must be a Florida Street address. A P.O. Box or mail service is NOT
acceptable for service of process. THE CORPORATION CANNOT BE ITS OWN REGISTERED AGENT; however an officer/director of the corporation can be.
The new registered agent must indicate familiartty with section 617, Florida Statutes, and acceptance of these obiigations and this appointment by completing and signing in Block 11.
No signature is necessary ff the same Registered Agent is retained. If the Registered Agent is a different corporation, the person signing must state ther ~sition with the corporation
NOTE: Registered agent signature required when reinstating on this form.
Block 12 contains the officers/directors last reported to o~r office. If blank, you must list the names and addresses of the current officers/directors in Siock 13. Please do not make any
marks in block 12 unless deleting officer; ccrrections or additions are to be made in block 13. NOTE: All Florida non-profit corporations must list alleast three directors.
Block 13 is for changes or additions to the existing Officers,Directors in Block 12. Changes must be typed or printed and legible. Use the followi~g ~!pe s:/mbols on the title line:
P=President; V=Vice President; T= Treasurer; S=SecrelEry: D=Director; C=Chairman; M=Managing Director. If a person holds rr:ore than one position. en:er all positions, e.g.. 5/0;
VIS; V;T;D. A FLORIDA NON-PROFIT CORPORATION MUST LIST THREE (3) DIRECTORS OR TRUSTEES WITH THEIR STREET ADDRESSES. TI"iE LETTER "0' OR T MUST
BE PLACED BY THE NAME OF EACH DIRECTOR, INDICATING ANOTHER OFFICER TITLE IS NOT SUFFICIENT. NOTE: A DIRECTOR MUST BE A NATURAL PERSON 18
YEARS OF AGE OR OLDER. NOTE: If an officer's or director's address is confidential pursuant to Section 119.07i3)(i), Flcrida Statutes, an alterr,ate address must be provided.
Officers/Directors must list street addresses. If the only address available is a Post Office box, give the address and indicate "N/A '.
, 2 & 2a.
d
,4.
',".5.
\ 6.
\7.
~ 8.
,9.
',10.
\ 11.
12.
-: 13.
14.
This report must be signed in Block 14 with an original signature by an officeridirector of the Corporation that is listed in Block 12, Block 13 if a change. or on an attachment with a
street address. If the corporaticn is in the hands of a receiver, rt must be signed by the trustee or receiver. A signature placed cn an attachment in lieu ci placement in Block 14 is
unacceptable
Preprinted Annual Report Address:
Annual Reports Filings
Division of Corporations
P.O. Box 1500
Tallahassee, FL 32302-1500
Other Correspondence Address:
Annual Reports Filings
Division of Corporations
P.O. Box 6327
Tallahassee, FL 32314
Internet Address;
http://www.dos.state.ll.us
Courier Address: (overnight deliver:')
Division of Corporations
409 East Gair:es Street
Tallahassee. FL. 32399
If (~6 c".eck subr;ittec w.:~, :."::5 re~c;. -s ~~::"-;;iJ 'c'j ; :~-< 7cr ariy reasor, :~:; ';::':r '....'!! be ca~,;:; r~,,: ;~:: considered r:cr ~j:Ed. The :.e:;--:,:;E::! of S:a:e:, :::- _ s:'~::"'S~:
dissol'J€ or re'. :-:: :,.ie cc..rc~;.:.:;:", -f a rec:ac.~-.e.'":r ca:/ment wj~...., !:;-; (;~ ':~arge and ~~':~:_ ~;:'Jrt are not res~:"'7".lt:ec '.'I'it~:;'1 :;-: :,rescnc-?,j ~."--: ;';;'_:
,. . Phs~e: (250) 488-geOO
Meanng:Volce Impaired may call (850) 487-6096 (TOO)
INFORMATION REGARDING RETURNED CHECK
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A IT ACHMENT #5: PROPOSED EVENT MARKETING PLAN
PROPOSED EVENT MARKETING PLAN
We propose to market the "Salute to the Military Concert" in various ways to include:
1. City wide special event calendar
2. Two adds inserted in the "Weekender" of the St. Petersburg Times
3. Add in the "Friday Extra" of the Tampa Tribune
4. Two insertions in the MacDilI Air Force Base "Thunderbolt"
5. Numerous local press releases in daily and weekly newspapers
6. Public service radio spot announcements
7. Inclusion on the official Military Appreciation Day promotional schedule of events, on the official
Program Guide, etc.
J"1
A IT ACHMENT #6: SPECIAL EVENT APPUCA TIOl'l
CITY OF CLEARWATER
~dll:arwater
APPLICATION FOR SPECIAL EVENT
u
GENERAL INSTRUCTIONS
1. Applications must be flied at least 15 days prior to event but not more than one year. Per Chapter
116, City of Clearwater Code of Ordinances, the 15 day period for City Manager review does not begin
until the completed application with Certificate of Insurance ATTACHED has been submitted. (See
insurance requirement below).
2. Insurance: If the event involves more than 50 persons or vehicles, the City requires the applicant or
the organization he/she represents, to have a liability insurance policy with limits of at least $500,000.
Applicant must attach a Certificate.of Insurance, covering all activities performed in accordance with
this special event and listing the City of Clearwater as an "additional insured." Proof of insurance
coverage in proper form must be submitted prior to date of the event. The City of Clearwater
reserves the right to request to copy of the entire policy of insurance.
NAME OF INSURANCE COMPANY:
ADDRESS AND PHONE:
NAME OF AGENT:
ADDRESS AND PHONE:
All vehicles participating in parades will have the minimum liability insurance as required by Florida
Statutes, in force, and will provide proof of such insurance upon submission of application for parade.
3. APPLICANT AGREES TO PROVIDE A REPORT WITHIN FOUR (4) WEEKS SUBSEQUENT
TO THE EVENT CONTAINING RECEIPTS, DISBURSEMENTS, NUMBER OF
PARTICIPANTS, AND OTHER DATA INCLUDED ON THIS APPLICATION.
4. It is understood that no tokens. candy. or other articles are to be thrown from parade participants to
spectators along the route. It is also to be understood that no fireworks or other explosion-type
devices are to be used by parade participants along the route which may cause injury or danger to
spectators or participants.
5. Applicant understands that knowingly providing false information on this application will
automatically void the application and cancel the event.
6. Applicant further understands that at any time during the event. the Chief of Police or his
representative, may order the termination of such event if it is in violation of any law or ordinance, or
if it endangers the person or persons of participants or spectators, or if it threatens the peace and
dignity of the community, or if it creates unmanageable problems for public safety officials whereby
the proper execution of their duties is endangered.
7. Proof of Agency: If Applicant purports to represent an organization in submitting an Application for
Special Event, Applicant, if applicable, must attach proof of agency or letter of authorization showing
his/her authority to represent the organization names herein prior to approval of this application.
Page lof6
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ROUTE OF EVENT: (If the event is a parade. run or walk, please describe route, attach map of route,
describe formation and break-up areas, etc.)
I'-J 1 \\.
\O!:> ?f"O'-J" d.'-'-t,..t........ f>~~~~~ ~....t~\~\~'.r+;.'-D"'~ ~~~'\N ~
PURPOSE OF EVENT: '^~~~ ~",~~..:t"c..~ In \~~ \\.~~~\"C)'" ~~1~
FEES:
Will fees be charged to participants?
N~
"-J~
If yes, amount $
Will fees be charged to spectators?
If yes. amount $
Will fees be charged to exhibitors? '\~ F ~~cl ~~,,~~\"..s.Ifyes. amount $
I
How will monies be used? \<:::. .s..\)~-pc::::.t:\ e-)(..p~NS.~ ~ c...~~~
Estimated number of participants:
50
Estimated number of spectators:
:; c ~ -=:::.
I
Estimated number of needed parking spaces:
\.~'<=:)~
.
TOILET FACILITIES:
Number of portable toilets to be provided:
\0 \::.__ ci~~~\~~cl.
Location of portable toilets: ~e.\-" .~~ ~ ~"'~ \... ~\ \
Other arrangements:
MUSIC AND AMPLIFICATION:
Will amplified music or sound be involved? '{ ~~
Hours of play: ~ - \ a r \'<,
Will electricity be required? "t e... s-
,
Who will provide? c~"It 1
~CWII~lIl.d~iwllltfJ1L~~t~~~~~~T,.~r~II'~'ibl.1
.O~~~~\"l1lt.lt$Qttt~tg..i()......................... ........................................................iiU...........................;:;::
Page 3of6
~0
PRIZES:
Are prizes to be given? N c:::::.
Types of prizes: ~ \ ~
TENTS OR CANOPIES:
Will tents or canopies be used? ~ I:::.-S
If yes, give number. sizes and locations~" \~ }i.. \~\
N.CI.........QT...TY:................~~...~I..~i~~~I?ii~~EP....:..ARE.... ~'i~0'.rlfm'~m~mT~;'MP~5:E3EJ~~9YR~Ilf'!fgM.
...........'.--.---.'.'.........----.-..... .................... ." . -....
., ,,_ "._..." """'_d.' _ _, _ _."" , .
RUNNING AND/OR WALKING EVENTS:
Will event be conducted on streets? N c::::::.
Will event be conducted on sidewalks? ~ ~
Time of assembly: \~ \~
Estimated time offmish: \~ \ ~
Time event starts:
PARADES:
Portion of street required for parade units: ,~ \ ~
Time assembly to begin: ,~\~ Time parade starts:
Number of people in parade: ~ ~ Number of vehicles in parade:
Number of animals in parade: ~ 't\ Number of floats:
Number of bands: \'-.'1 \ ~
Number of special units:
..-- --- ...-. ,.. --.-,----.-.. -- --------, - -.."", ....
FIREWORKS:
Will fireworks be a part of the event? ~ ~
If yes, who is responsible for the display? \'-4 \ ~
Where will the fireworks be staged? ,~ \ ~
Page 50f6
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U,S. TREASURY DEPARTMENT
Commissioner of Internal Reve~ue
Washington, 25. D.C.
T:R:PFO:S FCB
April 28. 1955
Ie M11itary Order 0f the World War~
1700 Eye Street, N.W.
Washington 6, D.C.
Gentlemen:
We have considered the information submitted for use in determining your status and
that of your subordinate chapters for Federal income tax purposes under the provisions
of section~f the Internal Revenue Code of 1954. This section of the Code of
1954 corresponds to the provisions of section 101(8) of the Code of 1939.
Our records disclose that on May 10, 1926, you were held to be exempt from Federal
income tax under the provisions of section 231(8) of the Revenue Act of 1926, which
ruling was affirmed on July 6, 1938 under the Revenue Act of 1936. Section 101(8) of the
Code of 1939 contained similar provisions for exemption.
It is the opinion of this office, based upon the information presented, that you
and your subordinate chapters appearing on the list submitted with your letter of April 21,
1955 are exempt from Federal income tax under the provisions of section 501(c)(4) of
the Code.
Accordingly, it will not be necessary for you and your chapters referred to above
to file income tax returns so long as there is no change in your organization, purposes,
Jr method of operation, or that of such chapters. Any changes should be reported
immediately to the National Office of the Internal Revenue Service in Washington, D.C.,
, order that their effect upon your exempt status, or that of your chapters may be
_ctermined. This has particular reference to the inclusion of persons, other than war
veterans, as members.
However, you and your chapters listed are required to file annually information
returns on Form 990 with District Directors of Internal Revenue for your respective dis-
tricts so long as the exemption remains in effect. This form may be obtained from the
District Director and is required to be filed on or before the fifteenth day of the
fifth month following the close of your respective annual accounting periods.
Contributions made to
the donors in comput1ng the
by sectlon 0
the19J':I Code).
yo and to the chapters referred to above
taxable income in the manner and to the
an , were applicable, by sect10n
are deductible by
extent provided
an '\q) of
..._-.._~_._-~-
You should furnish the National Office annually, on the calendar year basis, lists,
in duplicate, showing only the names and addresses of any new subordinate chapters
chartered by you during the year, and the names and addresses of any chapters which for
any reason have ceased to exist. Such annual lists should be accompanied by a statement
by one of your principal officers as to whether the information heretofore submitted by
you, and on which this ruling is based, is applicable in all respects to the chapters
appearing on the lists. This information should be forwarded so as to reach the
National office not later than February 15 of the following year.
The District Directors of Internal Revenue for the districts in which you and your
"hapters appearing on the list recently submitted are located are being advised of this
~ion,
Very truly yours,
/s/ P. Henry Needham
Chief, Pensions and
Exempt Organizations Branch
';L ......\
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U.S. TREASURY DEPARTMENT
INTERNAL REVENUE SERVICE
WASHINGTON. D.C, 20224
MAR 6
1967
'" REPL.Y REFER -
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T :::? : EO:'xs-E?:
DATE OF ORIGI"AL. GROuP RUL.I"G
The Hilitary Order of the Hor1d Wars
910 Seventeenth Street, N.W.
Washington, D.C. 20006
April 28 J 1955
1954 INTERNAL. REvENUE CODE
GentleI:len:
SECTION SOllcll 4 I
We ha':e concluded, on the basis of informatlOn presented, that the new subordinate units w}lOse
names you recently submitted are exempt from Federal income tax under the section of the
Internal Revenue Code shown above. This supplements the oriqinal ruling indicated. Any
questlOns concerning taxes levied under other subtitles of the Code should be submitted to the
npprnprlute District Director.
A:; lonq lIS your new subordinate units retain a tax exempt status, they are not required to Ide
I.' l.'dcruI income tax returns, unless they are subject to the unrcluted buSiness tax imposed by
:;cL1Ion 511 of the Code. These organizations are requirC'd to file Forr.~ 990-T, Exempt Orcjum::a-
tlon BU:';lness Income Tax Return, in order to report urueluted business taxable income. Each of
your exempt subordinate units is required to file w~th Its District Director. after the close of Its
onnual accounting period, Form 990, Return Of Organization Exempt From Income Tax, unless you
have Included the subordinate unit in a qroup return which you have filed.
We have incorporated into our records any current informat ion you sent us concernlnq any chonqes
in names, addresses, purposes, character or method of operation of pre-exlslinq :;ubordinat(~ unit:;
or 'hose wtllch have ceased to eXist. We fJre not ify lng the Dis tri ct D [rec tors concerned 01 the
chunqes made In your roster.
'lnnual accounting period:
~!".):v' /~r, ;:-!ecs'? $e~d ~z the !ol!c\':i~:; :t~;'::r r:ot lo~~: :~~::;-. .~s '::':'1':; Gf~c;.i the l...iu,Se- cf ).0~
I. Published directories or lists shOWing the names and mailing addresses of your new ;;ub-
ordinate units and the names and addresses of any units which have ceas~d to exist or have
changed their names or addresses since you last submitted information. The names should
be arranged in alphabetical or numencal order. Please send us one copy of each list or
dlfectory for our office, and one copy for each of the distncts In which your subordinate
Ijnits are located.
2. A statement signed by one of your principal o!~lcers showing:
a. Whether the information Upo!l which your original group rulinq was based is applicable
in all respects to the new suLr.rdlnate units.
b. Whether the Internal Revenue ServIce has issued an outstanding ruling or detenTIlr.c-
tlon letter to any pre-<:!xistinq 'Jr new subordinate unit holding that the unit does :lot
FOR'" M-3444 IREv. J ~~,
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'Ine l'LLLl.v~J V.l. '"'''''... v.
\'Tars
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~uuldy for exemption from Federal income tax. A list showing the names and mailing
fJduresses of units to which such rulings or determination letters have been issued
should he included in, or attached to, the statement.
3. A statement telling us if, at the close of your annual accountinq period, there were no
chanqes in your roster.
4. A statement of any changes in the character, purposes, or method of operation of your
orqanization or those of your subordinate units.
5. Duplicate copies not previously submitted of amendments to the charter or bylaws of
your organization or those of your subordinate units.
Please enter your Employer Identification Number in the designated Sp'JC~ or, ell ~eJ-=f(JI rC~L:fr.':
filed and refer to it in all correspondence with the Internal Revenue Service. Contributions
made to your exempt subordinate units ~ deductible as provided by section.
170 of the Code. Very truly yours,
Ck-I~ )~.
(6Zef. Rul'ingS Section,
Exempt Organizations Branch
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c(.t.t~C'2..--
FORM M.3.c.c.c (REv. 7-6!
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