COUNTRYSIDE ROTARY/RECOMMENDATIONS FOR SPECIAL EVENTS GRANTS FUNDING PILOT PROGRAM
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CITY OF CLEARWATER
SPECIAL EVENTS GRANT FUNDING APPLICATION
For Assistance Phone: (813) 462-6596
Print or type. Ifnecessary, use additional sheets of paper to complete the application.
1.
EVENT TITLE:
Taste of Countryside
2. APPLICATION INFORMATION:
Contact person:
Title:
Telephone:
Countryside Rotary
P. O. Box 14006
Clearwater, FL 34629
"Rnh Carollo
Director
813-791-6390
(home)
813-878-3668
(work)
813-878-5587
( fax )
Organization:
Address:
Legal Name: Rotary Club of Countryside
Year of Incorporation 1 /26/78 or Date of Application
Charter Nwnber: /II1f9S0' Check if SOlc3
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Month and year organization was created:
SArf\e A- S I ,.., c..o-t... p 0 t:L-A1 t IS ,.J
Describe the organization's major activities various functions to support
community projects such as Dollarway Scholarships, Toys for Tots,
Isaiah House.
Describe event management experience: Annual golf event that is usually sold
out.
These attachments must be provided:
A. Most recent Financial Statement
B. Certification of non-profit status
C. Letter(s) of Commitment for matching funds
D. ListIng of current- Board of Directors
E.. Proposed Event Marketing plan
F. Prelimi" APPI.ication for Special Event, if applicable
~a~
19nature
Authorized Board Member
4/1 [;19 r:t
Date
The City of Clearwater reserves the right to reject or fund applicants at a level lower than requested.
1
City of Clearwater
Special E';ents Grant Funding Application
Page 2
3. EVENT INFORMATION:
A. Event Description and purpose: The Taste of Clearwater vlOuld be an
evenin event that features a number of
services providing samples of their menu's.
B. Primary Objective of the Event: To provide an opportunity for Countryside
and surrounding residents to build communit s irit and ex erience
restaurants from the Countryside and Clearwater area.
C. Primary Benefits to the Citizens of Clearwater: It provides an opportunity
to get toqether and build communitv soirit.
D.
Has this event been held in the past? yes
If so, when? Where?
Why was it successful?
How will these grant funds expand this event?
x
no
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E. Date(s) of planned event: April or May, 1999
F. Location(s) of planned event: Countryside Mall or Northwoods Plaza
(final selection not made)
G. Anticipated number of attendees: 1650
H. Target Audience (age group, ethnic diversity, geographic reach):
Broad mix of adults and outh from North Pinellas Count
1. Whq will be managing this event and what are their qualifications (attach resume
if applicable): Bob Carollo & Nancy Kinney. Bob has over 20 vears in.
IBM sales/marketing mgmt. Nancy has significant background in Real
~state sales
1. What other organizations will be involved in this event: Clearwater Chamber of
of Commerce (North area) may be involved.
K. How will profits from this event be used: A variety of Rotary charities
to benefit the immediate community.
2
City of Clearwater
Special Events Grant Funding Application
Page 3
5. GRANT REQUEST (Funds)
A.
Amount of funding requested (not to exceed $10,000):
$8,000
B. Describe in detail what these funds will be used for: Note: Exhibit 1 lists available
City services.
Tent Rental ($6,950) and promotions ($1,050)
c.
Date that the City funding will be needed
01/99
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6.
MATCHING FUNDS REQUIREMENT
A. Describe in detail the source of matching funds which must be at least 50% of the
grant request (in-kind and/or cash with a minimwn of one-half in cash) and how
the funds will be used:
Cash match of $4,000 is intended from Countryside Rotary.
7. ADDITIONAL INCOME I RESOURCES
A. List any known or expected additional grants or sponsors and their contributions
in support of this event:
The Clearwater Chamber of Commerce may be involved in assisting
with promotion of the event.
B.
List aJl sources of anticipated event revenue:
Restaurant Participation Fees
Raffles
Attendee Fees
Sponsors
$ 750.00
700.00
17,250.00
750.00
C. List volunteer resources Intend to approach local orqanization for
participation, including Countryside High School group(s)..
3
City of Clearwater
Special..Events Grants Funding Application
Page 4
8. TOTAL EVENT BUDGET
EXPENSES
Funding Source
6,950 City Grant
1,050 City Grant
350 Applicant Cash
750 " "
250 " "
275 " "
100 " "
600 " "
1,050 " "
0 " "
125 " "
200 " "
420 " "
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Item
Tent Rental
Promotions
Cost
$
Invitation Design & Prtg.
Entertainment
Decorations
Table Rentals
Trash Cans
Postage
Promotion
Beer/Wine
Ice
Raffle Signs
Security/Sound System
& Electricity
Total Cost $ ll, 070
INCOME
Source
Amount (Cash or In-kind)
Sponsors
Restaurant Pdrtir.ipdTinn Fpp~
Raffle
Attendees
$ 750
7<;0
700
17,250
Total Income
$19,450
4
Countryside Rotary
Board Members
Jim McCwetain
Rick Lindsey
Sam Henderson
Ed Vaughn
Sam Daulton
Nancy Kinney
Bob Carollo
Dick Lynch
Owen Stewart
President
In-coming President
Secretary
Treasurer
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Marketine Plan
..
Our plan is to solicit another non-profit partner to participate and broaden interest. We
also are approaching the Clearwater Chamber North Area to assist with promotion. There are a
number of high school organizations seeking fund raisers for school projects We hope to involve
one of them We expect rotary members to solicit sponsors. Once we decide on Countryside
Mall or Northwoods Plaza, we expect their involvement and participation
Additionally, we will provide a mailing to generate pre-registration ticket sales By having
the event in a business center, we expect to capitalize on local traffic With our event 12 months
away, we have time to further develop our marketing plan.
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ROTARY OF COUNTRYSIDE, INC.
Balance Sheet as of 10 February 1998
ASSETS
Current Assets
Prepaid Expense (Anniversary Dinner)... ......... ...$ 500.00
Cash on Hand... . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . $ 100.00
Cash in Bank Checking Accounts... ... .,. ... .., ... ... $ 6968.00
Cash in Bank Savings Account... ... ... ... ... ... ...... 500.00
Certificate of Deposit (matures 3/98)......... .., ...... $ 5000.00
Total Current Assets $12468.00
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LIABILItIES
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Accounts Payable. . . .. . .. . .. . .. . ... .. . .. . ... .. . . .. . .. .. . .., ... .. . $ 200.00
CLUB NET WORTH........................... ............... ......$12268.00
TOTAL l\SBEfS, LIABILITIES AND NET WORTH... ..... $ 12468.00
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APR-15-1998 14:30
BLAS I NGAME
FILE NOW: FlUNG FEE IS $61.25
N~OF\\ .
co RPORATlON ..., . .
ANNUAL ijEPORT
1998
DOCUMENT # N49509
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,FROM SERRS
PHONE NO.
8137915253
RPR. 15 1998 11:51RM P2
ROTARY CLUB of COUNTRYSIDE
.
P. O. BOX 14006
CLEARWATER, FLORIDA 34629-4006
Apri114,1998
To Whom it May Concern:
re: Special Event Grant Application
The Rotary Club of Countryside requests $8,000 from the Special Event Grant
AppJ {cation of the City of Clearwater in order to host "A Taste of Countryside)). The
Rotary Club of Countryside intends to provide $4,000 in matching funds, of which at least
50% will be in cash.
Respectfully submitted,
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