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04/02/1997 AIRPORT AUTHORITY CITY OF CLEARWATER April 2, 1997 Present: Charles Silcox Chair Stephen Bils Vice Chair Gary Benjamin Board Member Charles Kilbride Board Member Francis J. Werner Board Member John Carassas Assistant City Attorney Richard Baier Engineering Director Glen Bahnick Civil Engineer II, Staff Liaison Gwen Legters Board Reporter The Chair called the meeting to order at 3:00 p.m. in Municipal Services Building in Human To provide continuity for research, items are listed in agenda order Resources Room #111. although not necessarily discussed in that order. 2. Minutes Approval -- March 5, 1997 Member Benjamin requested addition of a fourth sentence on page three, fifth paragraph, as follows: “Member Benjamin indicated he believed the Authority had concern regarding the City Management team and administration, not with the City Commission.” moved to approve motion Member Bils the minutes as amended. The was duly carried seconded and unanimously 3. Tenant Report - FBO The Chair received the report and read it into the record. It was indicated 40 shade hangars, 10 enclosed hangars, 20 hard stands and 20 grass tiedowns are occupied. One member requested future reports express occupancy in terms of available versus occupied hangars. It was agreed to wait until the new hangars are open. 4. Request for Proposal -- FBO Mr. Bahnick reported the hangars are substantially complete, pending finalization of the punch list. The final walk through is tomorrow, ahead of the April 27 completion schedule, and within the budget approved by the City Commission. He noted a change order was approved to run 220 wiring to the hangars. He said it was not necessary to meet ADA requirements for every hangar, as the plans examiner has determined the number of handicapped accessible hangars can be calculated similarly to motel requirements. In response to a question, Mr. Bahnick said tenants who noticed problems with some of the construction can give him a list. He said the City Manager is interested in having a ribbon cutting with media coverage similar to what was done at the Pier 60 opening, perhaps in conjunction with a Spring Open House. He will notify board members of the date. maa04a97 1 04/02/97 General discussion ensued regarding what is proposed for Hangar A and whether tenants may move into the new hangars temporarily while Hangar A is being refurbished. Mr. Bahnick did not feel it was likely, as the joint project agreement is a complicated issue that will not be resolved before the new FBO is in place. He responded to questions about encumbrance of funds associated with hangar construction and refurbishment. It was indicated the main concerns are rusting and aesthetics. moved Member Bils to ask the Engineering Department to look at the process that would be needed to repaint, and treat the roof to take care of the rust problem, to make the old hangars look seconded. as similar to the new hangars as possible. The motion was duly Discussion ensued regarding the motion. It was indicated other items need staff attention as well, and could be incorporated into a TO DO list for completion by staff. Member Benjamin requested amending the motion to add, “In addition, the Airport Authority would add a TO DO list of other items that include maintenance and repair.” Mr. Bils and the seconder concurred with the amendment, and the motion was restated, as follows. moved Member Bils to ask the Engineering Department to look at the process that would be needed to repaint, and treat the roof to take care of the rust problem, to make the old hangars look as similar to the new hangars as possible. In addition, the Airport Authority would add a TO DO list motionseconded of other items that include maintenance and repair. The amended was duly and carried unanimously. Mr. Bahnick questioned whether hangar lettering should be changed to a more logical moved sequence. Member Bils to reletter the hangars, starting with letter “A” on the southernmost motionsecondedcarried hangar. The was duly and unanimously. A question was raised whether a fee has been determined for the new hangars. Mr. Emshoff said rates are anticipated at $325 per month for new outside hangars, and $300 for new inside hangars. He said the current rate is $235 plus tax for all enclosed hangars, but the rate may go up for the end hangars. 5. FBO Ranking Mr. Bahnick referred to a public notice of the special meeting of the RFP selection Committee, scheduled for April 10. Mr. Carassas stated the Sunshine Law requires posting of public notice of any meeting attended by two or more board members where there is discussion of airpark matters. As the selection committee meeting was not publicly noticed, it is necessary to hold another meeting in the sunshine, analyze the data presented at the previous meeting, and rank the proposals again. The presentations will not be repeated. Discussion ensued regarding what constitutes public notice, and the foreseeability of items coming before the board. 6. C-View Channel 15 Mr. Bahnick reported Young Eagles Day was great and a lot of the footage taped by Engineering staff can be used to publicize the airpark. He said the airpark looks wonderful from the air. He said the filling a half hour of air time every month is ambitious, but possible. maa04a97 2 04/02/97 Mr. Bahnick said televising Airport Authority meetings still has to be authorized by the City Manager, because the studio is solidly booked. He suggested board members call or write to the City Manager with their views with regard to being televised. Member Kilbride expressed concern it has been over a year since Airport Authority meetings were moved into City Hall, reportedly for the purpose of televising the meetings. It was indicated the delay in televising the meetings gives the perception the City Manager does not consider the Airport Authority to be important. Discussion ensued regarding moving the meetings back to the airpark. One member stated tenant participation was greater at the airpark, but the environment was not conducive to holding a public meeting. It was indicated meeting offsite places more of a burden on staff time and resources. One member stated the advantage of having the meetings televised far outweighs any advantage of holding meetings at the airpark, and strongly recommended lobbying to televise the meetings as soon as possible. Mr. Bahnick reiterated his suggestion for board members to lobby on behalf of the board. 7. Election of Officers Member Silcox stated the board’s bylaws require election of new officers every year. It has been determined the position of secretary is no longer required because minutes are being prepared by staff. Mr. Silcox reported he is not interested in seeking election to a board office because of a job change. He will continue to serve out his term on the board. Mr. Carassas related the traditional method for electing officers, stating the term will run from May 1997 through April 1998. There was no response to a question from the Chair regarding whether any member had a desire to hold an office. Consensus was to continue this item to the next meeting to allow time for board members to consider whom to nominate. The election will be held at the beginning of the next meeting, and the gavel will be passed at that time. 8. Other Business ?? Discussion ensued regarding the City Manager’s retirement date. Concerns were expressed with the delays in airpark business associated with the FBO replacement. Mr. Carassas asserted one issue has nothing to do with the other, because the City Commission selects the FBO. ?? A question was raised whether Mr. Emshoff can currently negotiate leases and monthly subleases. It was indicated some tenants are not comfortable with the FBO’s current open ended arrangement and wish to enter into monthly leases until the new FBO is in place. Mr. Carassas clarified that is the City’s intent. He said Mr. Emshoff has a 30-day lease that rolls over every 30 days. Mr. Emshoff must comply with all terms and conditions of that lease. In response to questions, Mr. Carassas said the existing lease forms may be used, and those leases will eventually be handed over to the new FBO, who will be expected to honor them. ?? Mr. Bahnick reported the City will lose State funds unless the joint project agreement to encumber those funds for the Master Plan update is adopted and executed by June 30. He added the fence line must be cleared and the clump of trees removed to meet inspection standards. ? maa04a97 3 04/02/97 ?? A suggestion was made to have the City’s reclaimed water truck water the new sod. Mr. Bahnick the contractor has responsibility to ensure the sod survives, and staff will do follow up inspections. He noted City Parks and Recreation Department has some landscaping ideas for the airpark as well. ? ?? Member Silcox gave his new unlisted phone number to staff. Call of the Next Meeting The next regular meeting of the Airport Authority was called for May 7, 1997, at 3:00 p.m., in City Commission Chambers. Adjournment The meeting adjourned at 4:28 p.m. maa04a97 4 04/02/97 . . , I,' ',':" ' : '. ','...'.., ,..','~~,:.,.:' :', "" ~ ':. "1' .'. . :':,', '.~ :',: ',' "."', .. '.,: ~,"'" ",' ,.'. " '.. '.' ',.,,',. .',' ",'.' . ~ '., t' . ;,~ ,I . ~ ' I " , ~ " '] , , "\.' C 'j ~ " E'~ C~..r~') ;': /~i~::: f,?;'~~}}\:~~: C/, 1- , " F' '> ~~ ~~;:;; ~~,:." : ~. .' ': : n' ~ :. ' 'i:,J'~";\~'f'/!"}-''' ~:;.., ':' ( ; . ",,: '; ':! .Jj;~l~f:'\~~}~;'df~~~r~I-'l',";::I:~~.~",'~',r"~."".., f '. < .'>i-f I/,":~'~ ,'i,) ~,. t:, ';"(J " " ~ .) .' AA Airport Authority Minutes <:" f4ill ~ 1007 Date $'?~ , ' .~ ,) '_"'.....--~-..," ." ',........--t_~.__t&_......._..._~~ ..~'~-, ,!:,.,.~", ',' " "",'.',":....",,;::,:.';,,>'..'.'.'.,.'" :,,",,' '...',,',.. :,", ",,' "''''.'' ,,' , ,,'. -:',.,~,',,','~.'..'.." \,,' ", ,,'..' .,..',~ " I".',', : "! '" '. '1:"'.""'\ '~J'" ~I'" t' ,'..,' . " ' '. "i . ' " ' ' . ~ '., , " '... ',' ':.....:.. I .. , ,',' ~ (~, o AIRPORT AUTHORITY CITY OF CLEARWATER April 2, 1997 Present: Charles Silcox Stephen Bils Gary Benjamin Charles Kilbride Francis J. Werner John Carassas Richard Baier Glen Bahnick Gwen Legters Chair Vice Chair Board Member Board Member Board Member Assistant City Attorney, Engineering Director Civil Engineer II, Staff Liaison Board Reporter The Chair called the meeting to order at 3:00 p.m. in Municipal Services Building in Human Resources Room #111. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 2. Minutes Approval - March 5, 1997 Member Benjamin requested addition of a fourth sentence on page three, fifth paragraph, as follows: IIMember Benjamin indicated he believed the Authority had concem regarding the City Management team and administration, not with the City Commission. II Member Bils moved to approve the minutes as amended. The motion was duly seconded and carried unanimously 3. Tenant Report - FBO The Chair received the report and read it into the record. It was indicated 40 shade hangars, 10 enclosed hangars, 20 hard stands and 20 grass tiedowns are occupied. One member requested future reports express occupancy in terms of available versus occupied hangars. It was agreed to wait until the new hangars are open. 4. Request for Proposal - FBO Mr. Bahnick reported the hangars are substantially complete, pending finalization of the punch list. The final walk through is tomorrow, ahead of the April 27 completion schedule. and within the budget approved by the City Commission. He noted a change order was approved to run 220 wiring to the hangars. He said it was not neCessary to meet ADA requirements for every hangar, as the plans examiner has determined the number of handicapped accessible hangars can be calculated similarly to motel requirements. In response to a question, Mr. Bahnick said tenants who noticed problems with some of the construction can give him a list. He said the City Manager is interested in having a ribbon cutting maa0497 1 04/02/97 '~a"'...<.I:.'.tl'."~'-.l~t','a"~';; ,~ . ,~.. c . <,:, ',I: ~\~ 'i~~' . ' ' ':~ ~'..l~~~",~,1I~~~L~t(;<~'I" ,t .: ( " , >'"1- f ~'1~""'h . ~' '; , : c I' ,:1' ,~ " ' > with media coverage similar to what was done at the Pier 60 opening, perhaps in conjunction with a Spring Open House. He will notify board members of the date. General discussion ensued regarding what is proposed for Hangar A and whether tenants may move into the new hangars temporarily while Hangar A is being refurbished. Mr. Bahnick did not feel it was likely, as the joint project agreement is a complicated issue that will not be resolved before the new FBO Is in place. He responded to questions about encumbrance of funds associated with hangar construction and refurbishment. It was indicated the main concems are rusting and aesthetics. Member Bils moved to ask the Engineering Department to look at the process that would be needed to repaint, and treat the roof to take care of the rust problem, to make the old hangars look as similar to the new hangars as possible. The motion was duly seconded. Discussion ensued regarding the motion. It was indicated other items need staff attention as well, and could be incorporated into a TO DO list for completion by staff. Member Benjamin requested amending the motion to add, IIln addition, the Airport Authority would add a TO DO list of other items that include maintenance and repair." Mr. BUs and the seconder concurred with the amendment, and the motion was restated, as follows. Member Bils moved to ask the Engineering Department to look at the process that would be needed to repaint, and treat the roof to tal<e care of the rust problem, to make the old hangars look as similar to the new hangars as possible. In addition, the Airport Authority would add a TO DO list of other items that include maintenance and repair. The amended motion was duly seconded and carried unanimously. '~~) 1."111 Mr. Bahnick questioned whether hangar lettering should be changed to a more logical sequence. Member Bils moved to reletter the hangars, starting with letter UA" on the southernmost hangar. The motion was duly seconded and carried unanimously. o A question was raised whether a fee has been determined for the new hangars. Mr. Emshoff said rates are anticipated at $325 per month for new outside hangars, and $300 for new inside hangars. He said the current rate is $235 plus tax for all enclosed hangars, but the rate may go up for the end hangars. 5. FBO Ranking Mr. Bahnick referred to a public notice of the special meeting of the RFP selection Committee, scheduled for April 10. Mr. Carassas stated the Sunshine Law requires posting of public notice of any meeting attended by two or more board members where there is discussion of airpark matters. As the selection committee meeting was not publicly noticed, it is necessary to hold another meeting in the sunshine, analyze the data presented at the previous meeting, and rank the proposals again. The presentations will not be repeated. Discussion ensued regarding what constitutes public notice, and the foreseeability of items coming before the board. maa0497 2 04/02/97 , '... ....,' .,... ., ~', 'c ' , " , ~, , 'c..">c}'"^,"v~\.~i~~c~~:.~:'~"'.\"I" ,,:. " , :'.':"'1'<" I~ ? ,l~' l"'r~" .~ ,.:J 6. C-View Channel 15 Mr. Bahnlck reported Young Eagles Day was great and a lot of the footage taped by Engineering staff can be used to publicize the airpark. He said the airpark looks wonderful from the air. He said the filling a half hour of air time every month is ambitious, but possible. Mr. Bahnick said televising Airport Authority meetings still has to be authorized by the City Manager, because the studio is solidly booked. He suggested board members call or write to the City Manager with their views with regard to being televised. Member Kilbride expressed concern it has been over a year since Airport Authority meetings were moved into City Hall, reportedly for the purpose of televising the meetings. It was indicated the delay in televising the meetings gives the perception the City Manager does not consider the Airport Authority to be important. Discussion ensued regarding moving the meetings back to the airpark. One member stated tenant participation was greater at the airpark, but the environment was not conducive to holding a public meeting. It was indicated meeting offsite places more of a burden on staff time and resources. One member stated the advantage of having the meetings televised far outweighs any advantage of holding meetings at the airpark, and strongly recommended lobbying to televise the meetings as soon as possible. Mr. Bahniclt reiterated his suggestion for board members to lobby on behalf of the board. 7. Election of Officers Member Silcox stated the board's bylaws require election of new officers every year. It has been determined the position of secretary is no longer required because minutes are being prepared by staff. Mr. Silcox reported he is not interested in seeking election to a board office because of a job change. He will continue to serve out his term on the board. Mr. Carassas related the traditional method for electing officers, stating the term will run from May 1997 through April 1998. There was no response to a question from the Chair regarding whether any member had a desire to hold an office. Consensus was to continue this item to the next meeting to allow time for board members to consider whom to nominate. The election will be held at the beginning of the next meeting, and the gavel will be passed at that time. B. Other Business . Discussion ensued regarding the City Manager's retirement date. Concerns were expressed with the delays in airpark business associated with the FBO replacement. Mr. Carassas asserted one issue has nothing to do with the other, because the City Commission selects the FBO. . A question was raised whether Mr. Emshoff can currently negotiate leases and monthly subleases. It was indicated some tenants are not comfortable with the FBD's current open ended arrangement and wish to enter into monthly leases until the new FBD is in place. Mr. Carassas clarified that is the City's intent. He said Mr. Emshoff has a 30..cJay lease that rolls over every 30 days. Mr. Emshoff must comply with all terms and conditions of that lease. In response to questions, Mr. Carassas saId the existing lease forms may be used, and those leases will eventually be handed over to the new FBD, who will be expected to honor them. maa0497 3 04/02/97 ".'. '-. .. ~, F' " F , . , '~l' ~ " \ '~ : " . '; "i; ~<',"I,."'..l...' ' " ~ t-/ ~,___ Vi CG- -Chair Airport Authority ... . ' ," "<i;:'iX~;'; ::)\~1':'., ',,' " ' . ' ~ 'd . Mr. Bahn;ck reported the City will lose State funds unless the joint project agreement to encumber those funds for the Master Plan update Is adopted and executed by June 30. He added the fence line must be cleared and the clump of trees removed to meet inspectIon standards. . A suggestion was made to have the City's reclaimed water truck water the new sod. Mr. Bahnick the contractor has responsibility to ensure the sod survives, and staff will do follow up Inspections. He noted City Parks and Recreation Department has some landscaping ideas for the airpark as well. . Member Silcox gave his new unlisted phone number to staff. Call of the Next Meeting The next regular meeting of the Airport Authority was called for May 7, 1997, at 3:00 p.m., in City Commission Chambers. Adjournment The meeting adjourned at 4:28 p.m. , 0 Attest: ' Ba~ o maa0497 4 04/02197 , '~--_-I"'u.. ~T~....~~..Jf';:,"',...,.. Jri''''l,',.;:;~, ,.~', ,.,: ~, .' ,,'......' U'ry~~ .". I>'