09/12/2005
Pension Trustees Agenda
Date: 09/12/2005
Location: Council Chambers - City Hall
Call to Order
Approval of Minutes
08-15-2005
Pension Trustee Items
1. Accept the employees listed below into membership in the City of Clearwater's
Employees' Pension Plan.
2. Mark F. Cairns, Fire Department, and Mark D. Love, Fire Department, be granted
regular pensions under Section(s) 2.393 and 2.397 of the Employees' Pension Plan as
approved by the Pension Advisory Committee.
3. Gregory Turman, Public Utilities Department; Glenn Weaver, Engineering Department;
and Ronald Reist, General Services Department, be allowed to vest their pensions
under Section(s) 2.397 and 2,398 of the Employees' Pension Plan as approved by the
Pension Advisory Committee.
4. Approve the recommended administrative expenditures for Employees' Pension Plan
fiscal year 2005-06 totaling $376,5000.
Other Business
Adjourn
Pension Trustees Agenda 9/12/2005
Page 1 of 1
f
:~.
Pension Trustee Cover Memorandum
Trackinq Number: 1,552
Actual Date: 09/12/2005
Subiect / Recommendation:
Accept the employees listed below into membership in the City of Clearwater's Employees'
Pension Plan.
Summary:
Pension Elig.
Name, Job. Class, & Dept.jDiv.
Hire Date
Date
Shannon Shepard, Police Cadet/Police 6/13/05 6/13/05
Rebecca Davis, Americorps Clearwater Coordinator/Police 6/20/05
Joseph Fishback, Utilities Chemist/Public Utilities 6/13/05 6/13/05
Barry LeCavalier, Utilities Chemist/Public Utilities 7/11/05 7/11/05
Thomas Galbo, Police Officer/Police 7/11/05 7/11/05
Jonathan Yuen, Police Officer/Police 7/11/05 7/11/05
Kenneth Hay, Parking Technician/Engineering 7/11/05 7/11/05
Ahmad Jackson, Custodial Worker/Parks & Recreation 7/11/05 7/11/05
Betty Jane Hoskins, Personnel Payroll Technician/Police 7/11/05 7/11/05
David Pettay, Customer Service Rep.jCustomer Service 7/11/05 7/11/05
Ryan Lonchar, Police Officer/Police 7/11/05 7/11/05
Robert Bishop, Police Officer/Police 7/11/05 7/11/05
David Rooker, Parks Service Technician I/Parks & Recreation 7/11/05
Deidre Jones, Fire Public Educ. & Information Spec.jFire 7/11/05
Aileen Howard, Librarian I/Library 7/11/05 7/11/05
Darcy Hunt, Police Cadet/Police 7/11/05 7/11/05
Peter Keresztes, WWTP Operator Trainee/Public Utilities 7/25/05 7/25/05
6/20/05
7/11/05
7/11/05
Oriqinatinq: Human Resources
Review Approval
Cvndie Goudeau
09-01-2005
09:18:52
f
:~.
Pension Trustee Cover Memorandum
Trackinq Number: 1,551
Actual Date: 09/12/2005
Subiect / Recommendation:
Mark F. Cairns, Fire Department, and Mark D. Love, Fire Department, be granted regular
pensions under Section(s) 2.393 and 2.397 of the Employees' Pension Plan as approved by the
Pension Advisory Committee.
Summary:
Mark F. Carins, Firefighter, Fire Department, was employed by the City on September 10, 1973,
and his pension service credit is effective on that date. His pension will be effective September
1, 2005.
Based on an average salary of approximately $49,540 per year over the past five years, the
formula for computing regular pensions, and Mr. Cairns' selection of the 100% Joint & Survivor
Annuity, this pension will approximate $42,962 annually.
Mark D. Love, Firefighter/Driver Operator, Fire Department, was employed by the City on August
28, 1978, and his pension service credit is effective on that date. His pension will be effective
September 1, 2005.
Based on an average salary of approximately $51,635 per year over the past five years, the
formula for computing regular pensions, and Mr. Love's selection of the 100% Joint & Survivor
Annuity, this pension will approximate $37,382 annually.
These pensions were approved by the Pension Advisory Committee on August 11, 2005. Section
2.393 provides for normal retirement eligibility when a participant has completed twenty years
of credited service in a type of employment described as "hazardous duty" and further defines
service as a Firefighter and Firefighter Driver/Operator as meeting the hazardous duty criteria.
Mr. Cairns and Mr. Love qualify under the hazardous duty criteria.
Oriqinatinq: Human Resources
Review Approval
Cvndie Goudeau
09-01-2005
09:19:56
f
:~.
Pension Trustee Cover Memorandum
Trackinq Number: 1,553
Actual Date: 09/12/2005
Subiect / Recommendation:
Gregory Turman, Public Utilities Department; Glenn Weaver, Engineering Department; and
Ronald Reist, General Services Department, be allowed to vest their pensions under Section(s)
2.397 and 2.398 of the Employees' Pension Plan as approved by the Pension Advisory
Committee.
Summary:
Gregory Turman, Public Utilities Supervisor II, Public Utilities Department, was employed by the
City on August 13, 1984, and began participating in the Pension Plan on that date. Mr. Turman
terminated from City employment on July 29, 2005.
Glenn Weaver, Signal Systems Engineer, Engineering Department, was employed by the City on
March 20, 1989, and began participating in the Pension Plan on that date. Mr. Weaver
terminated from City employment on July 29, 2005.
Ronald Reist, Fleet Mechanic, General Services Department, was employed by the City on
January 15, 1991, and began participating in the Pension Plan on that date. Mr. Reist
terminated from City employment on August 5, 2005.
The Employees' Pension Plan provides that should an employee cease to be an employee of the
City of Clearwater after completing ten or more years of creditable service (pension
participation), such employee shall acquire a vested interest in the retirement benefits. Vested
pension payments commence on the first of the month following the month in which the
employee normally would have been eligible for retirement.
Section 2.393 (p) provides for normal retirement eligibility when a participant has reached age
55 and completed twenty years of credited service, has completed 30 years of credited service,
or has reached age 65 and completed ten years of credited service. Mr. Turman would have
completed at least 30 years of service on August 13, 2014. His pension will be effective
September 1, 2014. Mr. Weaver would have completed at least 20 years of service and reached
age 55 on March 20, 2009. His pension will be effective April 1, 2009. Mr. Reist would have
completed at least 20 years of service and reached age 55 on January 15, 2011. His pension
will be effective February 1, 2011. These pensions were approved by the Pension Advisory
Committee on August 12, 2005.
Oriqinatinq: Human Resources
Review Approval
Cvndie Goudeau
09-01-2005
09:18:16
Crystal Report Viewer
Pension Trustee Cover Memorandum
Trackinq Number:
1,567
Actual Date:
09/12/2005
Subiect / Recommendation:
Approve the recommended administrative expenditures for Employees' Pension Plan fiscal year
2005-06 totaling $376,500.
Summary:
The Employees' Pension Plan does not have a legal requirement to have a budget. The Trustees
must approve all expenditures. The following are routine expenditures that staff is requesting
approval for the sake of efficiency.
These expenditures involve routine business matters and are mostly small dollar amounts.
Medical bills are the medical services that the Pension Advisory Committee authorizes.
Printing and binding is for the statutorily required annual information distribution to the
members of the pension plan.
Travel and training is for the mandatory training required by state statute for PAC Members,
Trustees and Investment Committee Members.
Included with these numbers is the annual authorization for our pension attorneys, Klausner &
Kaufman.
Money manager, safekeeping, actuary, and pension administration fees are all set by contracts
approved by the Trustees and are not included here.
Reimbursement to the General Fund and the Self Insurance Fund is for the cost of oversight of
the Plan and is recognized as revenue to the funds. This reimbursement covers the services
provided by the Human Resources (some of these employees are paid out of the Self Insurance
Fund), Payroll, and Finance Departments.
Oriqinatinq: Finance
Review Approval
Margie Simmons 08-22-2005 16:04:48
Cyndie Goudeau 09-02-2005 09:39:33
Bill Horne 09-01- 2005 17:30:28
Tina Wilson 08-23-2005 06:24:59
Garry Brumback 09-01- 2005 10:51:33
http://netfyi/NetFYl/Clients/0214f3cO-f93e-4b 15-9d73-931373cb74cl/9913F5C7.hl1n (I of2)6/27/2006 12:29:58 PM
City of Clearwater
Employees' Pension Plan
Administrative Expenses
IncreaselD
Description FY 05/06 FY 04/05 ecrease
Printing $ 750 $ 750
Misc 750 750
Training 5,000 2,500 2,500
Travel Expense 5,000 4,500 500
Medical Bills 7,000 7,000
Reimbursement to Self Insurance Fund (Human Resources) 45,000 24,000 21,000
Physicals 38,000 35,000 3,000
Reimbursement to General Fund (Finance & Payroll) 85,000 84,000 1,000
Klausner & Kaufman 140,000 140,000
Costs of conducting a Referendum 50,000 50,000
$ 376,500 $ 298,500 $ 78,000
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Klausner & Kaufman
Invoice
9/30/2004
10/29/2004
11/30/2004
12/31/2004
1/31/2005
2/25/2005
3/31/2005
4/29/2005
5/31/2005
6/30/2005
5,157.14
12,352.20
5,509.39
9,619.75
8,416.06
12,027.20
3,067.90
5,494.30
8,243.19
5,673.12
$ 75,560.25
Pension Figures for Budget 2005/06
Salary (biweekly figure)
Debbie Ford
Dina Hyson
Vickie Davenport/Sherilla Pittman/
Michelle Sheldon
Anna Fierstein
Allen Del Prete
Sara DeBella
Joe Roseto
TOTAL
Physicals:
Post-offer physical
Post-offer police/fire physical
Post-offer Com. Ctr. Physical
Back screenings.
Respirator physicals
TOTAL
GRAND TOTAL
30.0 x 26.303446
2.0 x 33.315077
5.0 x 19.280047
10.0 x 27.618618
3.0 x 32.830786
10 x 23.214111
4.0 x 43.946667
1734 x 26 =
150 x 70
30 x 355 (male Police)
15 x 385 (female Police)
2 x 405 (female Fire)
10 x 355 (male Fire)
6 x 230 (male)
6 x 280 (female)
20 x 20
20 x 140
789
67
96
276
98
232
176
$45,084
10,500
10,650
5,775
810
3550
1,380
1,680
400
2,800
$37,545
$82,629
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Salary (Monthly Amounts)
Margie Simmons
Jay Ravins
Bill Kleinsorge
Steve Moskun
Carol Barden
10.0 x 53.69
8.0 x 39.30
5.0 x 27.59
20.0 x 33.59
3.5 x 13.70
644 10-20 hours per month
377
166
605
58
1,850
Total Annual
1792 x 12 =
22,194
* Note - Hourly wage taken off of budget sheet, 20% additional for benefits.