08/29/2005
eRA Agenda
Date: 08/29/2005
Location: Council Chambers - City Hall
Call to Order
Approval of Minutes:
08-15-2005
CRA Item
1. Approve the proposed third quarter budget amendments to the FY04/05 CRA
Operating budget and authorize the appropriation of the entire unused balance of the
CRA Trust Fund budget for FY04/05 that is remaining at year end (September 30,
2005) to the Downtown Redevelopment Project Fund.
2. Adopt the preliminary FY 2005/06 Community Redevelopment Agency budget and
authorize the CRA Executive Director to approve professional services contracts of
$25,000 or less provided sufficient funds are available within the amount budgeted for
such contracts.
3. Approve the appointment of Rod Irwin, Assistant City Manager, as the Executive
Director of the Community Redevelopment Agency (CRA).
Executive Director (Assistant City Manager) verbal reports
Other Business
Adjourn
eRA Agenda 8/29/2005
Page 1 of 1
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CRA Cover Memorandum
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Trackinq Number: 1,520
Actual Date: 08/29/2005
subiect / Recommendation:
Approve the proposed third quarter budget amendments to the FY04/05 CRA Operating budget
and authorize the appropriation of the entire unused balance of the CRA Trust Fund budget for
FY04/05 that is remaining at year end (September 30, 2005) to the Downtown Redevelopment
Project Fund.
Summary:
A review of the CRA projected revenues and expenditures at third quarter indicate the following
proposed budget amendments are necessary to align projected revenues to actual revenues
received through third quarter.
· Tax Increment Revenues decreased by $7,297. Preliminary TIF projections used for FY04/05
CRA Budget were incorrect.
· Other Revenues are being increased by $92,000 to reflect a transfer from the Downtown
Development Board of $85,000 to pay for two contracts issued by the CRA for a Clearwater
Downtown Market Study and Cleveland Street Fac;ade Design Analysis. The increase also
includes additional revenues received from the Station Square Parking Lot as the staging for the
Station Square project has not yet begun and the CRA continues to receive income from the
parking lot.
· Other Operating Expenses Line Items increased overall $98,884 including the two major
contracts totaling $85,000 referenced above and $13,750 for one half of the Clearwater Auto
Site property taxes that were paid on the leased portion of the property.
· Transfer Out Line Items are proposed to be amended as follows:
590800 - Clearwater Automotive Project - Property Taxes decreased by $11,000 as the taxes
were paid from the Operating Expense line item 543600.
590800 - Restricted County TIF Funds - decreased by $3,475. Decreased to match the
decrease in TIF funds referenced above.
592400 - Redevelopment Projects Fund increased $294. The increase in revenues not offset by
the increase in expenditures is being moved to this fund.
Authorize the appropriation of the entire unused balance of the CRA Trust Fund budget for
FY04/05 that is remaining on September 30, 2005 to the Downtown Redevelopment Projects
Fund 315-94714.
Oriqinatinq: City Manager
Cateqory: Other
Number of electronic documents attached: 1
Financial Information:
~ Other
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Current Year Cost:
$0.00
Review Approval
Garrv Brumback
Bill Horne
Tina Wilson
Cyndie Goudeau
CRA Cover Memorandum
08-22-2005
08-22-2005
08-18-2005
08-24-2005
11:44:49
15:30:00
07:54:35
08:52:03
Community Redevelopment Agency
3rd Quarter Amended FY04/05 Budget
Approved 3rd Qtr. Amend Incr/(Decr)
FY 04/05 FY 04/05 $
Budget Budget
Revenues & Transfers In
Tax Increment Financing Revenues
338930 Pine lias County $ 551 ,445 $ 547,970 $ (3,475)
381115 City of Clearwater 516,604 513,348 (3,256)
381116 Downtown Development Board 89,797 89,231 (566)
Total TIF Revenues 1,157,846 1,150,549 (7,297)
Other Revenues
361101 Interest Earnings 15,000 15,000 -
362101 Rental Income-Station Square Parking Lot 1,000 8,000 7,000
369901 Other General Revenue 750 85,750 85,000
Transfers In
381782 DDB Loan Advance for Miller Parcel - - -
381782 DDB Administration 49,134 49,134 -
381782 Loan Payment From DDB 7,848 7,848 -
Total Revenues & Transfers In 1,231,578 1,316,281 84,703
Expenditures & Transfers Out
Operating Expenditures
530100 Professional Services 50,000 135,000 85,000
530300 Other Contractual Services - - -
540200 Document Reproduction 3,500 4,200 700
540700 Postal Service - - -
541600 Building & Maintenance Variable - - -
542500 Postage - - -
543100 Advertising - 500 500
543200 Other Promotional Activities - - -
543400 Printing & Binding - - -
543600 Taxes - Clearwater Auto - 13,750 13,750
547200 Employee Expense-Travel 5,000 5,000 -
547400 Employee Expense-Meals - - -
548000 Other Services 200 200 -
550100 Office Supplies 1,000 1,000 -
550400 Operating Supplies 1,000 500 (500)
557100 Memberships and Subscriptions 2,000 2,000 -
557300 Training and Reference 1,500 1,500 -
560200 Land Purchase - Resale (Miller Parcel) - - -
571200 Principal Payment for Loan 120,402 120,402 -
571220 Interest Payment for Loan 15,701 15,701 -
581000 Payments to Other Agencies-DDB 89,797 89,231 (566)
582000 Aid to Private Organizations 55,000 55,000 -
Total Operating Expenditures 345,100 443,984 98,884
Transfers Out
590200 General Fund- Administrative 229,571 229,571 -
590800 Clearwater Automotive Project - Prop. Taxes 11,000 - (11,000)
590800 Restricted County TIF Funds 551 ,445 547,970 (3,475)
590800 Mediterranean Village Project Fund 63,960 63,960 -
590800 Cleveland Street Maintenance Fund - - -
590800 Fayade Improvement Grant Fund 30,000 30,000 -
592400 Redevelopment Projects Fund 502 796 294
Total Transfers Out 886,478 872,297 (14,181
-
Total Expenditures & Transfers Out 1,231,578 1,316,281 84,703
Excess of Revenues & Transfers In Over
Expenditures & Transfers Out $ - $ - -
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CRA Cover Memorandum
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Trackinq Number: 1,521
Actual Date: 08/29/2005
subiect / Recommendation:
Adopt the preliminary FY 2005/06 Community Redevelopment Agency budget and authorize the
CRA Executive Director to approve professional services contracts of $25,000 or less provided
sufficient funds are available within the amount budgeted for such contracts.
Summary:
The 2005 Estimates of Taxable Value for the CRA District increased 10.1%; therefore, Tax
Increment Revenues increased $491,600 from the previous year to approximately $1,642,149.
The details of the proposed budget are:
Revenues and Transfers In:
* Rental Income is being decreased $8,000 due to pending redevelopment of the Station Square
Parking Lot site that will eliminate all parking revenues paid to the CRA.
* Other General Revenue is being decreased by $85,750 from previous year. The line item was
increased at 3rd quarter last year to include a transfer from the DDB to the CRA of $85,000 to
cover the expenses related to two studies for the downtown.
* DDB Administration reflects a $1,965 increase (4%). This change is contingent upon the
approval of an Inter-local agreement between the DDB and CRA for the administration of the
DDB.
Expenditures and Transfers Out:
Operating Expenditures:
* Professional Services decreased by $85,000. This line item was increased by $85,000 last year
to pay for two studies for the downtown and is being returned to the normal budgeted amount.
* Advertising increased $4,500. This line item is being increased to cover additional advertising
efforts that will be made during the Cleveland streetscape Project and the Clearwater
Automotive Project.
* Taxes line item increased by $1,250. To cover one half of the second year of taxes on the
Clearwater Auto site leased land.
* Principal Payment for Loan and Interest Payment for Loan decreased overall by $3,962 - these
two line items are being budgeted in the event Phase II land sale to the Mediterranean Village
Project has not occurred by the beginning of this budget year. Should the closing of this land
sale occur prior to this budget going into effect on October 1, 2005, a third quarter amendment
will include the elimination of both these line items as the loan will have been paid off in full.
* Payments to Other Agencies - DDB increased $25,998 to equal the TIF dollar
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CRA Cover Memorandum
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amount the DDB pays to the CRA.
Transfers Out:
* General Fund - Administrative decreased $38,318.
* Restricted County TIF Funds increased $240,395.
* Mediterranean Village Project Fund decreased $63,960. The final year of Development
Agreement commitment was paid in FY04/05.
* Fac;ade Improvement Grant Fund increased $20,000. The Cleveland Street Fac;ade Design
Analysis and the Cleveland streetscape Project will increase the need for the downtown
businesses to improve their facades. It is expected that more fac;ade grants will be requested.
* Redevelopment Projects Fund increased $299,708.
Authorize the CRA Executive Director to approve professional services contracts of $25,000 or
less provided sufficient funds are available within the amount budgeted for such contracts.
Oriqinatinq: City Manager
Cateqory: Other
Financial Information:
~ Other
Current Year Cost:
$0.00
Review Approval
Garrv Brumback
08-17-2005
10:46:37
Bill Horne
08-22-2005
12:31: 12
Cvndie Goudeau
08-24-2005
08:39:53
Tina Wilson
08-18-2005
07:51:36
Community Redevelopment Agency
Proposed FY 05-06 Budget
3rd Qtr Amend Proposed Incr/(Decr)
FY 04/05 FY 05/06 $
Budget Budget
Revenues & Transfers In
Tax Increment Financing Revenues
338930 Pine lias County $ 547,970 $ 788,365 $ 240,395
381115 City of Clearwater 513,348 738,555 225,207
381116 Downtown Development Board 89,231 115,229 25,998
Total TIF Revenues 1,150,549 1,642,149 491,600
Other Revenues
361101 Interest Earnings 15,000 15,000 -
362101 Rental Income-Station Square Parking Lot 8,000 - (8,000)
369901 Other General Revenue 85,750 - (85,750)
Transfers In
381782 DDB Administration 49,134 51,099 1,965
381782 Loan Payment From DDB 7,848 7,848 -
Total Revenues & Transfers In 1,316,281 1,716,096 399,815
Expenditures & Transfers Out
Operating Expenditures
530100 Professional Services 135,000 50,000 (85,000)
530300 Other Contractual Services - - -
540200 Document Reproduction 4,200 4,200 -
540700 Postal Service - - -
541600 Building & Maintenance Variable - - -
542500 Postage - - -
543100 Advertising 500 5,000 4,500
543200 Other Promotional Activities - - -
543400 Printing & Binding - - -
543600 Taxes 13,750 15,000 1,250
547200 Employee Expense-Travel 5,000 5,000 -
547400 Employee Expense-Meals - - -
548000 Other Services 200 200 -
550100 Office Supplies 1,000 1,000 -
550400 Operating Supplies 500 500 -
557100 Memberships and Subscriptions 2,000 2,000 -
557300 Training and Reference 1,500 1,500 -
571200 Principal Payment for Loan 120,402 1 20,402 -
571220 Interest Payment for Loan 15,701 11,739 (3,962)
581000 Payments to Other Agencies-DDB 89,231 115,229 25,998
582000 Aid to Private Organizations 55,000 55,000 -
Total Operating Expenditures 443,984 386,770 (57,214)
Transfers Out
590200 General Fund- Administrative 229,571 191,253 (38,318)
590800 Clearwater Automotive Project - Prop. Taxes - - -
590800 Restricted County TIF Funds 547,970 788,365 240,395
590800 Mediterranean Village Project Fund 63,960 - (63,960)
590800 Cleveland Street Maintenance Fund - - -
590800 Fayade Improvement Grant Fund 30,000 50,000 20,000
592400 Redevelopment Projects Fund 796 299,708 298,912
Total Transfers Out 872,297 1,329,326 457,029
Total Expenditures & Transfers Out 1,316,281 1,716,096 399,815
Excess of Revenues & Transfers In Over
Expenditures & Transfers Out $ - $ - -
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CRA Cover Memorandum
. ..................................................
Trackinq Number: 1,522
Actual Date: 08/29/2005
subiect / Recommendation:
Approve the appointment of Rod Irwin, Assistant City Manager, as the Executive Director of the
Community Redevelopment Agency (CRA).
Summary:
Per Florida Statues, CRA Trustees appoint the Executive Director of the CRA. Rod Irwin has
assumed his position as Assistant City Manager for Economic and Community Development.
Under the current Community Redevelopment Agency Rules "The Agency shall approve the
appointment of Executive Director whose presence is required at all Agency meetings. The
Executive Director of the Agency shall be the Assistant City Manager and report directly to the
City Manager and to the Agency and make recommendations as to how CRA programs and
funding should be executed."
Oriqinatinq: City Manager
Cateqory: Other
Financial Information:
~ Other
Current Year Cost:
$0.00
Review Approval
Garrv Brumback
08-17-2005
10:45: 10
Cvndie Goudeau
08-22-2005
08:31:43
Bill Horne
08-17-2005
12:44:39