09/12/2005
eRA Agenda
Date: 09/12/2005
Location: Council Chambers - City Hall
Call to Order
Approval of Minutes:
08-29-2005
CRA Item
1. Approve the Interlocal Agreement with the Downtown Development Board (DDB) for
the Community Redevelopment Agency (CRA) to provide personnel, administrative and
management responsibilities during Fiscal Year 2005-2006 for an administration fee in
the amount of $51 ,009; and refund to the DDB the $64,220 difference between the
CRA tax increment revenue of $115,229 and the management fee of $51 ,009 in
exchange for support of the Main Street Program and authorize the appropriate
officials to execute same.
Executive Director (Assistant City Manager) verbal reports
Other Business
Adjourn
eRA Agenda 9/12/2005
Page 1 of 1
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CRA Cover Memorandum
Trackinq Number: 1,568
Actual Date: 09/12/2005
Subiect I Recommendation:
Approve the Interlocal Agreement with the Downtown Development Board (DDB) for the
Community Redevelopment Agency (CRA) to provide personnel, administrative and management
responsibilities during Fiscal Year 2005-2006 for an administration fee in the amount of
$51,009; and refund to the DDB the $64,220 difference between the CRA tax increment revenue
of $115,229 and the management fee of $51,009 in exchange for support of the Main Street
Program and authorize the appropriate officials to execute same.
Summary:
Florida Statutes 163.387 requires all taxing authorities, which includes the DDB, to make an
annual appropriation in an amount equal to the incremental increase in the ad valorem revenue
within a CRA area. The DDB's increment payment for FY 05-06 is estimated at $115,229.
The CRA Trustees executed the first Interlocal Agreement to provide personnel, administrative
and management responsibilities to the DDB in Fiscal Year 1999-2000. This is the seventh fiscal
year that the CRA would enter into the agreement.
The DDB shall pay the CRA $5,351.67 per month for the services agreed to in the Interlocal
Agreement. The compensation shall be deducted from the tax increment payment.
The CRA and the DDB wish to enter into an Interlocal Agreement pursuant to Florida Statute
163.01, in which the DDB agrees to perform certain responsibilities and functions consistent
with and in furtherance of the Clearwater Downtown Redevelopment Plan and provide financial
support for Clearwater's Main Street Program, in return for an amount equal to the difference
between the increment payment and the management fee.
The management of the DDB by CRA staff enables the CRA and the DDB to utilize the public
dollars more efficiently and provides additional support to the Downtown through the Main
Street Prog ra m.
Oriqinatinq: Economic Development and Housing
Cateqorv: Agreements/Contracts - with cost
Public Hearinq: No
Financial Information:
~ Other
Bid Required? No
Bid Exceptions:
Other
Other Contract?
Per Interlocal Agreement-CRA to provide professional services and return increment to the DDB
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CRA Cover Memorandum
In Current Year Budqet?
Yes
Budqet Adiustment:
No
Current Year Cost:
$0.00
Annual Operatinq Cost:
$115,229.00
For Fiscal Year:
10/01/2005 to 09/30/2006
Total Cost:
$64,220.00
Not to Exceed:
$0.00
Appropriation Code(s)
Per agreement
Amount
Comments
Review Approval
Geraldine Campos
Garry Brumback
08-22-2005 15:36: 10
08-24-2005 11:07:06
09-01-2005 17:12:57
08-22-2005 15:37:30
09-02-2005 09: 51 :31
08-23-2005 14: 10:28
09-01-2005 15:57:21
Pam Akin
Bill Horne
Geraldine Campos
Cvndie Goudeau
Tina Wilson
INTERLOCAL AGREEMENT
This Interlocal Agreement is made and entered into this day of
, 2005, by and between the Community Redevelopment Agency of the City of Cleanvater,
Florida (CRA), a redevelopment agency established pursuant to law, and the Downtown
Development Board (DDB), a special district organized and operating pursuant to the ordinances
and laws of the City of Cleanvater.
WHEREAS, Florida Statutes 163.387 requires all taxing authorities to make an annual
appropriation in an amount equal to the incremental increase in the ad valorem revenue within the
CRA area; and
WHEREAS, the DDB is a taxing authority within the meaning of the statute; and
WHEREAS, the City Council the City of Cleanvater in 1982 attempted to exempt the DDB
from the obligation to make said payment to the CRA; and
WHEREAS, such exemption was not statutorily authorized at the time the ordinance was
adopted; and
WHEREAS, the opportunity to create such an exemption has elapsed; and
WHEREAS, the CRA and the DDB wish to enter into an Interlocal Agreement pursuant to
Florida Statues 163.01, in which the DDB agrees to perlorm certain responsibilities and functions
consistent with and in furtherance of the Downtown Redevelopment Plan, in return for an amount
equal to the difference between the increment payment of $115,229 and the $51,099 the DDB pays the
CRA for administration.
WHEREAS, the CRA and the DDB in the spirit of cooperation desire to offer the downtown
constituents the opportunity to utilize more efficiently the public dollars collected for each entity;
and
WHEREAS, the CRA and the DDB have a special obligation to ensure wise and sound
administration of the programs, including the Main Street Program; and
WHEREAS, the CRA and the DDB desire to enter into an Interlocal Agreement outlining
the scope of services and responsibilities of the parties.
NOW THEREFORE, in consideration of the covenants made by each party to the other and
of the mutual advantages to realized by the parties hereto, the DDB and the CRA agree as follows:
Section 1. Term. The term of this Interlocal Agreement will be the date hereof through
September 30, 2006.
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2005-06 CRAlDDB lnterlocal Agreement
Section 2. Intent. It is the intent of the parties that the moneys paid to the CRA by the
DDB pursuant to Florida Statutes 163.387, commonly referred to as the tax increment payment, be
returned to the DDB by the CRA the amount in excess of the $51,099 for the administration of the
DDB. The amount returned to the DDB by the CRA will be in exchange for perlormance of certain
responsibilities and functions consistent with and in furtherance of the Downtown Redevelopment
Plan, by the DDB.
Section 3. ResDonsibilities of the DDB.
1. Function:
a. Collaborate with the CRA on projects and programs, which succeed in bringing
businesses and residents into the downtown district
b. Focus on business and enterprise development, job creation and initiatives
related to increasing income and employment opportunities
c. Encourage public-private partnerships to promote business relocation and
expansion
d. Market, promote and assist with business recruitment
e. Interact with constituents and facilitate activities that sustain, promote and
advance the downtown
f. Be active in the administration of downtown initiatives
g. Be actively involved with the Main Street program activities and financially
support the Main Street Program; the cost of which shall not be less than the
difference between the tax increment payment and the cost of administration
h. Develop short and long term strategies, define roles and assign responsibilities
to implement those strategies
Section 4. ResDonsibilities of the CRA.
1. ScoDe of Duties. The sencices that the CRA will provide are:
a) Prepare correspondence for DDB members
b) All DDB funds will be kept in the City's bank account and will be segregated
for accounting purposes in the City's records as a separated, interest-earning
fund
c) Assist with preparation and monitoring of the annual budget and prepare
amendments as necessary
d) Prepare monthly financial reports
e) Assure that the annual audit is conducted in compliance with State of Florida
Auditor General
f) Prepare agendas and distribute packets to DDB members prior to each meeting
g) Prepare meeting notices for monthly and special DDB meetings
h) Attend meetings and records and transcribe minutes including special and sub-
committee meetings
i) Coordinate the annual election process in cooperation with the Pinellas County
Supencisor of Elections
j) Handle all phone inquires and follow up on the calls
k) Handle any special mailing notices
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I) State of Florida Tax Increment Millage Compliance with Chapter 200, Florida
Statutes, Sections 218.23, 218.63, Florida Statutes (TRIM)
m) Serve as coordinator for the DDB special activities
n) Solicit sponsorships or support for events and publications
0) Assist with event calendar and marketing plan
p) Establish a distribution network for the promotional pieces
q) Make retail retention calls and assist with retail recruitment
r) Administer the Fal;ade Improvement Grant and the Business Expansion and
Relocation Grant programs
s) Assist in looking into other incentive options to improve downtown properties
and implement projects funded or initiated by the Board
t) Assist with promoting design related programs to the downtown community
u) Assist with volunteer recruitment for various downtown projects
v) Comply with the Florida Department of State Information Services Records
Disposition Act
w) Comply with the State of Florida Department of Community Affairs Special
District Information Program
x) Comply with the State of Florida Department of Insurance Treasurer's Public
Depositor Annual Report
y) Coordinate financial disclosure requirements of the State of Florida
Commission on Ethics
z) Act as a Liaison to the Pinellas County Property Appraiser, Pinellas County
Tax Collector, Greater Clearwater Chamber of Commerce and DDB legal
council: Elise K Winters, P.A.
aa) Manage loans, contracts and all applicable documents
bb) Coordinate field trips and travel arrangements in accordance with the City of
Clearwater Travel and Meals Policy
cc) Other administrative duties as mutually agreed
Section 5. Comvensation. In return for the above services, the CRA shall pay to the DDB
this difference upon receiving the increment payment from the DDB. The budget for the CRA for
services listed in Section 4 above shall be as follows:
Personnel and Administration $51,099
Section 7. Notice. Sixty (60) days notice by either party to the other pursuant to the
Interlocal Agreement shall be given in writing and hand-delivered or mailed as follows:
Chairperson, Board of Trustees
Community Redevelopment Agency
112 S. Osceola Avenue
Clearwater, Florida 33756
Chairperson
Downtown Development Board
Post Office Box 1225
Clearwater, Florida 33757
Section 8. Entire A2reement. This document embodies the whole Agreement of the
parties. There are no promises, terms, conditions or allegations other than those contained herein.
This Agreement shall be binding on the parties, their successors, assigns and legal representatives.
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2005-06 CRAlDDB lnterlocal Agreement
Section 9. Filinl! Effective Date. As required by Section 163.01(11), Florida Statutes,
the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after
execution by the parties, and shall take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto, or their lawful representative, have executed
this agreement as the date first above written.
COMMUNITY REDEVELOPMENT AGENCY
BY:
Chairperson, Board of Trustees
Frank Hibbard
Approved as to form:
Attest:
Pam Akin
City Attorney
Cynthia E. Goudeau
City Clerk
DOWNTOWN DEVELOPMENT BOARD
BY:
Robert Fernandez, Chairperson
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2005-06 CRAlDDB lnterlocal Agreement