ADDITIONAL OPTIONS FOR CONSIDERATION ON RENOVATION TO EXISTING CITY HALL
C-M 1- '7. a(F1~ ~~ER~I}ES~
W\<S-e5
Additional Options for Consideration on
Renovation to Existing City Hall
July 24, 1996
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rD!vt AA01llECTS
INCORPORATED
Florida Registration No. AAC0Q2172
100 Madison Street Suite 200
Tampa. Florida 33602-4704
Fax: 813.221.9154
813.221.8771
July 24. 1996
OPTION mo - ADD NEW MECHANICAL, ELECTRICAL, PLUMBING AND FIRE
PROTECTION SYSTEMS AND OTHER NECESSARY AND RECOMMENDED
UPGRADES TO BASE BID SCOPE TO PROVIDE THIRTY YEAR LIFE
Attached is a report from our consulting engineers on the Base Bid
work wherein they described two possible levels of upgrade for
the building systems.
Their described options do not take in to account the required
architectural changes that would be necessary. The following is a
description and budQet estimate of those changes that would be
necessary over and above the Base Bid work described above:
1. Rebuild Mechanical Penthouse to
accommodate new systems.
3.300 s.f. @ $30 = Allowance only $ WJXfJ
2. Complete Asbestos Removal-Allowance onlY $ 170JXfJ
3. Allowance to upgrade all finishes. $ 150JXfJ
4. Demolish and Rebuild all Toilets to comply
with today's ADA and Building Codes.
42 Fixtures @ $2.700 each = S 113AOO
(Same as cost of added toilets in HVC)
5. Remove and replace all ceiling tile.
25.000 s.f. @ S4/s.f. = Estimate only S 100JXfJ
6. Remodel Existing Commission Chambers
bringing it to state-of-the-art finishes similar
to Pinellas County or Hillsborough
Commission Chambers- Allowance only. S 167 JXfJ
(Does not include Telecommunication
or TV'; Audio Equipment)
7. Add in Furniture/Fixtures and Equipment similar
to Municipal Service and Police Headquarters
Buildings.
25.000 s.f. @ S lO/s.f. = $ 2EDJXfJ
(same as MSB)
8. Add in new Mechanical/Electrical. Plumbing. Fire
Protection Systems (from AEI report)
S27.cJJ/GSF x 25.000 GSF = $ 6WJXfJ
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rDJVE ARCHllECTS
INCORPORATED
Florida Registration No. AAC002172
100 Madison street Suite 200
Tampa. Florida 33602-4704
Fax: 813221.9154
813221.8771
OPTION TWO - ADD NEW MECHANICAL, ELECTRICAL, PLUMBING AND FIRE
PROTECTION SYSTEMS AND OTHER NECESSARY AND RECOMMENDED
UPGRADES TO BASE BID SCOPE TO PROVIDE THIRTY YEAR LIFE
July 24, 1996
Page Two
Total Additional Construction Cost to upgrade
beyond Base Bid to Thirty Life $1,739,400
9. Add in General Contractor's Fee and
General Conditions @ 15% $ 2CD,910
10. Total Architectural/Engineering/Interior Design
Fee including all reimbursables, testing costs. etc.
(same as all services in original contract)
Lump Sum Fee $ 170M
Sub-Total (rounded) $2,170,000
Plus 10% Contingency $ 217M
Total Additional Funds Necessary (rounded) $2,387,000
I.JUN-11.-96 rUE 14:33
AEI
FAX NO. 7891470
p, 02
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~::II~
ARCHITECTURAL ENGINEERING INCORPORATED
3 4 4 2 E A S T L A K E R 0 A DJ PAL M H ARB 0 R, F LOR I D A 3 4 6 8 5
CON S U L TIN G E N GIN E E R S ( 8 1 3 ) 7 8 4-1 4 7 2
June 11, 1996
Mr. H. Dean Rowe, FAIA
ROWE ARCHITECTS, INC.
100 Madison Street, Suite 200
Tampa, Florida 33602-4704
RE: Clearwater City Hall
RAI Project No. 2846.13
AEI Project No. 94137
Dear Mr. Rowe:
As you requested, this letter reviews
Mechanical and Electrical renovations
Three options are presented based
renovations required:
several options for
to this building.
on the amount of
· Option 1: Maximum Work
· Option 2: Intermediate Level of Work
· Option 3: Minimum Work
OPTION 1: Maximum Work:
In February 1993, an existing conditions survey was performed
for this building. The analysis of the survey indicated that
the Mechanical and Electrical systems were at the end of
their useful lives and they should be replaced (see five page
summary, attached). A major benefit to their replacement was
improved systems efficiency (lower operating costs) as well
as improved performance (better room temperature control,
lower water consuming plumbing fixtures, and improved
lighting) .
This option provided for new HVAC systems (two new high
efficiency rooftop chillers, two new penthouse air handling
units, new low temperature ductwork, new fan powered VAV
boxes, new heating boiler, and new temperature controls).
Similarly, the plumbing systems recommended new water and
drainage piping, new low water use plumbing fixtures, and new
gas piping. A complete fire protection (sprinklers and
standpipes) was recommended and a new remote fire pump would
serve the building systems (to comply with Code). A new
JUN-11-96 TUE 14:34
AEI
FAX NO. 7891470
P. 03
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Mr. Dean Rowe, AlA
Clearwater City Hall
June 11, 1996
Page 2
electrical system was recommended (new service entrance
wiring capable of present day electrical demands), new high
efficiency lighting, and new fire alarm and communications
systems. The systems provided would be similar to the modern
systems installed in the new Municipal Service Building and
new Police Headquarters Building.
A recent meeting with Messrs. Bill Baird and Jim Wood
confirmed that the Mechanical and Electrical systems are
approaching the end of their useful lives. Besides
difficulties ln obtaining spare parts, component failure
rates are increasing. For example, one of the two chillers
is not operating until repairs can be made. If the larger
(rather than smaller) chiller had failed, the building would
not be able to maintain cooling if a Commission Meeting was
held before repairs were completed.
Other conditions of the systems include:
· Numerous water leaks in chilled water piping are
occurring.
· The air handling unit has a rusted drain pan.
· Duct leaks continue to be patched.
· Access to several VAV boxes is not possible unless
renovations (walls) that have been added are removed.
· The pneumatic controls system is out of calibration and
causing operating challenges for maintenance staff.
· Plumbing leaks continue (an especially high frequency in
1993) .
· The Electrical system continues to be patched (bus bars
in the penthouse Motor Control Center have been
replaced) .
· Replacement circuit breakers are becoming very hard to
locate.
· The insulation on conductors is hardening and cracking.
OPTION 2: Intermediate Work:
This option is intended to be a variation between the Maximum
Work (Option 1) and Minimum Work (Option 3). While it is
theoretically possible to perform some intermediate work
level for each of the systems, practically it is not viable,
since the cost effectiveness of postponing part of the work
results in significantly higher total construction costs.
Therefore, for the purposes of this analysis, this level of
work is limited to only replacement of the two chillers,
replacement of the existing air handling unit, replacement of
JUN-11-96 rUE 14:35
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AEI
FAX NO. 7891470
p, 04
Mr. Dean Rowe, AlA
Clearwater City Hall
June 11, 1996
Page 3
VAV boxes, and accesories (since these are the major two
components immediately affecting building operation). Since
the equipment is only being replaced in-kind and system
redesign is not occurring, the remainder of the building
systems do not have to be changed to meet present day Codes
(such as larger outside air quantities).
Again, while this minimal/intermediate work replaces these
components, their usefulness and sizing in a new modern day
system will require more chillers (additional capacity). The
old sizing does not provide enough cooling for new Code
required ventilation. If the equipment is oversized now for
the future, the building's electrical system will require
upgrading to present day Code, since the old system provides
less cooling and uses less electricity.
OPTION 3: Minimum Work:
This year (1996), minor renovations were planned that were
primarily intended to address immediate Code deficiencies
(such as the addition of a separate exit from the third floor
assembly area). However, work was severely limited to only
the most pressing items, due to a previously established
budget goal ($500,000).
RECOMMENDATIONS:
OPTION 1 is recommended to be implemented.
OPTION 2 is not recommended, since the replacement chillers,
air handling unit, VAV boxes, and accessories will have
limited usefulness in the modern mechanical system when it is
finally implemented.
OPTION 3 is not recommended since it results in wasted effort
(some of the work being performed to satisfy immediate Code
requirements would not be used if OPTION 1 was selected).
If a major equipment item or major system component
replacement was necessitated immediately (such as a chiller
or air handling unit failure), the replacement unit would not
be as useful in a new system as if it were designed as part
of an overall retrofit. For example, a low temperature air
system would use different equipment of different capacities
as the old conventional system components being used now.
Additionally, if a system component failure occurs before
replacement (such as the old, hardened, insulation on
JUN-11-96 TUE 14:35
AEI
FAX NO. 7891470
P. 05
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Mr. Dean Rowe, AlA
Clearwater City Hall
June 11, 1996
Page 4
electrical wiring cracks and fails), the building may
experience an extended shutdown or severely restricted
operation until repairs were made.
For these reasons, a planned, scheduled, and optimized
Mechanical and Electrical systems replacement is recommended
to be implemented (OPTION 1) .
Please contact me if you, have any questions.
Very truly yours,
ARCHITECTURAL ENGINEERING INCORPORATED
,~~~~
---
w. Ronald McIlveen, P.E.
President
WRM/jlb
Attachments (5)
JUN-II-96 rUE 14:40
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AEI
FAX NO. 7891470
p, 11
1=--1
ARCHITECTURAL
3 4 4 2 E A S T L A K E R 0 A D. PAL M
CONSULTING ENGINEERS
June 11, 1996
ENGINEERING INCORPORATED
H ARB 0 R. F LOR IDA 3 4 6 8 5
( 8 1 3 ) 7 8 4- 1 4 7 2
Mr. H. Dean Rowe, FAIA
ROWE ARCHITECTS, INC.
100 Madison Street, Suite
Tampa, Florida 33602-4704
200
RE:
Clearwater City Hall
RAI Project No. 2846.13
AEI Project No. 94137
Dear Mr. Rowe:
This letter presents our estimate of construction cost and
our FEE for the Mechanical and Electrical Systems in our
Options 1 and 2.
OPTION 1: Maximum Work (complete renovation).
The Division 15
estimated to be:
and
Division
16
construction
costs
are
.
HVAC
Plumbing
Fire Protection
Electrical
TOTAL
$ 14.50 / GSF
2.35 / GSF
2.00 / GSF
8.75 / GSF
$ 27.60 / GSF x
25,000 SF = $690,000
.
.
.
As previously noted in the original Municipal Services
Building design, communications systems (such as telephone,
computer, video, and security) are not included in the above
construction costs. It is noted that the original Municipal
Services Building was priced within budget. Furthermore, the
present bidding climate is also favorable. As a result, we
believe these construction costs can be achieved.
FEE: Our FEE for the OPTION 1 Mechanical and Electrical Work
is based on the OMS fee curve for a $1,500,000 total cost
(Fee curve "Off for a total building renovation of an office
building) :
6.6%
x
0.67
x
$690,000
=
$30,510.
I JUN-11-96 TUE 14: 41
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AEI
FAX NO, 7891470
p, 12 .
Mr. Dean Rowe, AlA
Clearwater City Hall
June 11, 1996
Page 2
OPTION 2: Intermediate Level of Work (replace two chillers,
air handling unit, VAV boxes, and accessories only) .
The Division 15
estimated to be:
and Division 16 constructions costs
are
.
HVAC
Electrical
$ 250,000
$ 25,000
.
FEE: Our FEE for the OPTION 2 Mechanical and Electrical Work
is based on the DMS fee curve for a total cost (Fee curve "C"
for $350,000 renovation/repair):
8.4%
x
0.67
x
$275,000
$ 15,480
Please contact me if you, have any questions.
Very truly yours,
ARCHITECTURAL ENGINEERING INCORPORATED
~~~~
W. Ronald McIlveen, P.E.
President
WRM/jlb
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rDvVE AA01llECTS
INCORPORATED
Florida Registration No. AAC002172
100 Madison Street Suite 200
Tampa. Florida 33602-4704
Fax: 813.221.9154
813.221.8771
July 24. 1996
OPTION THREE - DELETE ADDED FIRE STAIR AND BUILD NEW
COMMISSION CHAMBERS NORTH OF BUILDING
This option can be added to anyone of the two options above.
(See Drawing A3)
1. Delete new added Fire Stair and fire rated
corridor to access stair from Commission
Chambers
(Sl15.cx:D)
2. Add new 4.000 s.f. free standing Commission
Chambers north of building on esplanade base
consisting of:
a.) Chambers Seating 150
b.) Conference Room
c.) Public Toilets
d.) CATV Equipment Space
e.) Entry-Pre Meeting Space
f.) Esplanade space around building
(Does not include Telecommunication or
TV'; Audio Equipment)
S 42000)
3. Renovate vacated Commission Chambers
to other uses.
2.1COs.f. @ S3O:
S 63 00)
Sub-Total
S 368 00)
5. General Contractors Fee and
General Requirements @ 15%
S 552CD
6. Architectural/Engineering/Interior Design
Lump Sum Fee
S 3600)
Sub- Total
$ 459,200
S 45.920
7. Plus 10% Contingency
Total Additional Funds Needed (rounded)
$ 505,000
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rDNC AR01IlECTS
INCORPORATED
Florida Registration No. AAC002172
100 Madison Street Suite 200
Tampa. Florida 33602-4704
Fax: 813.221.9154
813.221.8771
July 24. 1996
OPTION FOUR- DELETE ADDED FIRE STAIR AND BUILD NEW
COMMISSION CHAMBERS EAST OF BUILDING WITH COVERED DROP
OFFS
ThiS option can be added to anyone of the three options above.
(See Drawing A4)
1. Delete new added Fire Stair and fire rated
corridor to access stair from Commission
Chambers
2. Add new 4.000 s.f. free standing Commission
Chambers east of building (replacing foundation
and axial green way) plus new covered drop ofts
a.) Chambers Seating 150
b.) Conference Room
c.) Public Toilets
d.) CATV Equipment Space
e.) Entry-Pre Meeting Space
f.) New covered drop ofts
(Does not include Telecommunication or
TV./Audio Equipment)
3. Renovate vacated Commission Chambers
to other uses.
2.100 s.f. @ $30 =
($115,00())
$ 480!xx)
$ 63 !XX)
Sub-Total
$ 428 !XX)
5. General Contractors Fee and
General Requirements @ 15% (rounded)
6. Architectural/Engineering/Interior Design
Lump Sum Fee
$ 64!xx)
Sub- Total
$ 42!XX)
7. Plus 10% Contingency (rounded)
$ 534,000
$ 53 !XX)
Total Additional Funds Needed above Base Bid
and/or Options selected above
$ 587,000
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RCNVE AA01/lECTS
INCORPORATED
Florida Registration No. AAC002172
100 Madison Street Suite 200
Tampa. Florida 33602-4704
Fax: 813.221.9154
813.221.8771
July245. 1 W6
OPTION FIVE- VACATE EXISTING CITY HALL BUILDING, SELL OR USE
FOR OTHER PUBLIC PURPOSE AND CO-LOCATE ALL CITY SERVICES IN
AN ADDITION TO THE MUNICIPAL SERVICES BUILDING
This option would be in lieu of the Base Bid and 011 options listed
above. The Municipal Service Building was designed to take this
addition. However. the cost per square foot will be higher than the
original building because it is an addition and construction would
have to occur on an occupied site. (See Drawing A5)
1. Add 25.515 s.f. three story addition to
existing Municipal Services Building
25.515 s.f. @ $1oo/s.f. =
(Does not include Telecommunication or
T.v./Audio Equipment)
$ 2.551.8))
2. General Contractor's Fees and
General Requirements @ 15'1'0
$ 382.725
3. Add Furnishings. Fixtures & Equipment
25.515 s.f. @ $lO/s.f.= (rounded)
$ 255o::xJ
4. Architectural/Engineering/Interior Design
Lump Sum Fee
$ 270o::xJ
Sub- Total
$ 3,459,225
$ 345.923
5. Plus 10% Contingency
6. Minus Funds Budgeted for Renovation of
Existing City Hall
($ 500 !XX))
Additional Funds needed for this Option
$ 3,305,148
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