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07/14/1997CITY COMMISSION WORK SESSION CITY OF CLEARWATER July 14, 1997 Present: Rita Garvey Mayor/Commissioner J. B. Johnson Vice-Mayor/Commissioner Robert Clark Commissioner Karen Seel Commissioner Michael J. Roberto City Manager Kathy S. Rice Deputy City Manager Bob Keller Assistant City Manager Richard L. Hedrick Assistant City Manager Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Patricia O. Sullivan Board Reporter Absent: Ed Hooper Commissioner The meeting was called to order at 1:00 p.m. at City Hall. The Mayor welcomed City Manager Michael Roberto. The City Manager introduced Assistant City Manager Rick Hedrick. Service Awards Four service awards were presented to City employees. The Commission recessed from 1:07 to 1:25 p.m. for a Special Meeting to set the millage rate and to meet as the Pension Trustees and CRA (Community Redevelopment Agency) Trustees. PUR PURCHASING Extension, Martin’s Uniforms, 07/18/97 -07/17/98, police department uniforms & related equipment, estimated $90,000 Purchase & Installation of replacement folding room partitions at Martin Luther King Recreation Center, Durkee Company, $27,900 Miscellaneous office & operating supplies, Pinellas County Board of Commissioners, through Pinellas County Purchasing Department Warehouse, 08/01/97 -07/31/98, estimated $250,000 Declare surplus to City needs, one micrographic printer & authorize disposal through trade-in to Canon USA towards purchase of one Canon NP Printer at net cost of $11,552 (Trade-in value is $1,000) Purchasing Manager George McKibben said the agreement with the County to purchase office and operating supplies will eliminate one position and a need for space. The cost is slightly higher. Departments’ paper work will remain the same and the County will deliver the supplies. He estimated final costs will be similar to previous years. In response to a question, he said the copier is inoperative and will be sold for scrap. The plate will be sent to Canon for a trade-in allowance. GS GENERAL SERVICES Authorize addition of one Custodial Worker Position for Building & Maintenance Division On May 19, 1997, the custodial services contract at the Municipal Services Building was canceled due to failure to perform work at satisfactory levels. Respect of Florida, a State contract agency, is the replacement contractor for a 4-month trial. For more flexibility and a higher level of service, an emergency custodial position was filled to provide day porter service for the Municipal Services Building and City Hall. The annual cost to outsource a daytime custodial position for the Municipal Services Building is estimated at $16,000. The projected cost for staffing this position is $20,246 annual salary and benefits, plus approximately $2,000 for vehicle and uniform expenses. The total projected cost is $22,246. Deputy City Manager Kathy Rice said the porter was hired to manage the cleaning contracts. After 3 months, staff is happy with the results. Contract for custodial services, Triangle Maintenance Services, 08/01/97 -07/31/98, estimated $65,820 In June 1997, bids were solicited for custodial services for: 1) City Hall; 2) General Services Complex; 3) Fire Station 45 Administration Area; 4) Fire 48 Training Building; 5) Fire 49 Training Building; 6) Gas Operations Complex; 7) Gas Sales Office; 8) Graphics Building; 9) Public Services Complex; 10) Marshal Street WPC Building; 11) Marina Building; and 12) Sailing Center. The recommended bidder had the lowest total price for all buildings. Concern was expressed custodial workers bring their children to work at City buildings. Ms. Rice said that issue will be addressed. In response to a question, Controller Fred Belzel said Respect of Florida did not submit a bid in response to the City’s June solicitation. He felt the daytime porter is responsible for the improved level of maintenance. HU HOUSING & URBAN DEVELOPMENT Public Hearing - City’s Fiscal Year 1997/98 Proposed Consolidated Plan Review HUD (U.S. Department of Housing & Urban Development) requires communities receiving entitlement funds to submit an annual statement identifying the sources and uses of federal money for housing, community and economic development. The planning document identifies local needs and responses to those needs. The Consolidate Plan funding recommendations result from NAHAB (Neighborhood & Affordable Housing Advisory Board) and TRC (Technical Review Committee) evaluations which are part of the Citizen Participation Plan approved by the City Commission in March 1995. The subgrantee funding recommendation summary is: 1) Economic Development: a) Community Response Team - $88,000; b) Community Services Foundation - $10,000; and c) CNHS (Clearwater Neighborhood Housing Services - $92,964; 2) Housing Programs: a) Homeless Emergency Project - $100,000; b) Community Services Foundation - $192,825; c) Tampa Bay CDC - $175,000; d) Community Services Foundation - $10,000; e) CNHS - Home Ownership - $624,875; and f) CNHS - Housing Rehabilitation - $288,075; 3) Public Facilities: a) Community Services Foundation - $192,315 and b) Partners in Self-Sufficiency - $30,000; and 4) Public Services: a) Partners in Self-Sufficiency - $40,000; b) Salvation Army - $50,613; c) Pinellas Opportunity Council - $29,894; d) Girls Inc. of Pinellas - $25,500; and e) Boys & Girls Clubs - $3,990. Consolidated Plan goals are to develop viable communities, provide decent and affordable housing, and expand economic opportunities, principally for very low to moderate income persons. In this year’s Consolidated Plan, Clearwater is requesting federal designation for a Neighborhood Revitalization Strategy Area, bounded by Stevenson’s Creek, Betty Lane , Missouri Avenue, Belleair Road, and Ft. Harrison Avenue. This area is part of the EPA (U.S. Environmental Protection Agency) Brownfield Redevelopment Initiative and the US Department of Justice Weed and Seed programs. If approved by HUD, this area will benefit from administrative incentives that improve the flexibility of the City’s federal funding to address the area’s development needs. The Consolidated Plan also includes a mandated Analysis of the Impediments to Fair Housing in Clearwater. The analysis found no structural impediment that Clearwater has failed to address with existing programs. The findings of this analysis are consistent with an analysis conducted by Pinellas County that included the City. Housing & Urban Development Director Alan Ferri reviewed the extensive process followed to recommend distribution of $3-million in Federal and State funds. A proposed Neighborhood Revitalization Strategy Area will allow administrative incentives. The plan also identifies impediments to fair housing and indicates the City is taking all appropriate steps to address that issue. Commissioner Seel requested the revitalization plan be explained for the public Thursday night. IM INFORMATION MANAGEMENT Personal Service Consulting Agreement with Total Event Management (TEM) to manage the Clearwater/Nagano Hospitality Center Project for the 1998 Winter Olympics In January 1998, Clearwater’s Sister City, Nagano, Japan, will host the Winter Olympics. This Spring, Clearwater/Nagano Hospitality Center, Inc. hired TEM (Total Event Management) to act as project manager for the center, contingent upon funding from the State and other sources. The State’s $750,000 award to the City will partially fund the project. The award prompted the City’s recent involvement with the project. It is impractical to bid for project management due to the minimal time available to plan and design this project. Staff requests Commission approval of a personal service consulting agreement between the City and TEM for the Clearwater/Nagano Hospitality Center project. The contract total of $165,000 is to cover $142,000 for project management and $23,000 for the travel expenses of 3 TEM staff. AND Acceptance of one-time grant for $750,000 from State of Florida, Executive Office of the Governor, Office of Tourism, Trade and Economic Development for the Clearwater/Nagano Hospitality Center Project In January 1998, Clearwater and the Tampa Bay area plan to represent the State and country with a Hospitality Center in conjunction with the Winter Olympics. The Hospitality Center is possible due to a 38-year friendship between Clearwater and its sister city, Nagano, Japan, host of the 1998 Olympics The City’s hosting of the center evolved over 5 years into an marketing and cultural exchange program slated to open on January 31, 1998, one week before the Winter Olympic Games. The Center will close at the end of the Games on February 22, 1998. The State’s $750,000 grant to Clearwater will partially fund design, construction, and operation expenses related to the center. Other project expenses are being funded by a $100,000 contribution from the Pinellas County CVB (Convention and Visitor’s Bureau), a $25,000 contribution from the Tampa/ Hillsborough Visitors’ Association, a contribution from the City, and other sources. Information Management Director Jeff Harper will act as grant administrator. This grant requires no matching funds and will fund no new positions. All grant funds will be used to pay for services and equipment for the Center, publicity, marketing, printed materials, computer kiosks, construction, shipping, and set-up. Due to the timing of the distribution of State funds and the short window for promotional activities for the Olympics, the Deputy City Manager certified to the purchasing agent that an emergency exists regarding the purchase of commodities and services for this project and that a delay for competitive bidding would be detrimental to City interests. This decision may result in the City Commission ratifying and confirming purchases after the fact. The Purchasing Manager is developing project procedures to ensure that purchases are made in compliance with City regulations. After City Commission approval, staff will forward the grant agreement to the State for final execution. The need to expend funds prior to receiving the State grant may occur and the grant will reimburse any such City expenditure. A Special Program Fund project is being established to account for all grant funds. Due to State requirements, the City must account for the $750,000 grant in a separate, interest bearing account and remit any earned interest to the State on a quarterly basis. The City Manager said TEM representative Cindy Bowling will work here 3 days a week and in Tallahassee on the other 2 days. Deputy City Manager Kathy Rice indicated minor changes may be made to the draft agreement. Staff will highlight changes when the State returns it. In response to a question, she indicated the City is purchasing “key person,” not errors and omissions, insurance. Insurance costs are included in this requested allocation. Concern was expressed the travel budget seemed low. It was noted discounted travel is available. In response to a question, Ms. Rice said there is not much to bond as the City will manage the funds. The City Manager said he was comfortable with signing off on expenditures once documentation is received. Ms. Rice noted the need to expedite purchasing may require staff to come to the Commission for approval after the fact. In response to a question, she said TEM is responsible for having insurance. TEM is providing publicity and acting as project coordinator. In response to a question, Information Management Director Jeff Harper said negotiations have begun for the other TEM staff members. In response to a question, Mr. Rice said the City has agreed to allow others in the State to participate in the project and cost. It was noted public money will flow through the City. Private contributions will be accepted by the Clearwater/Nagano Hospitality Center Project, a 501c(3) corporation. According to the contract, TEM will receive 10% of funds raised by the non-profit entity. Three TEM staff members will be on site in Japan during the Center’s operation. The City Manager indicated TEM has been paid for work to this point from funds already in place. LIB LIBRARY Purchase of 3 Checkpoint Rapid Circ II self-checkout systems, for Main, East & Countryside Libraries, Checkpoint Systems, Inc., for $69,000 plus one-time cost of $6,000 for necessary cabinetry, delivery & installation for a total of $75,000 Customers who use self-checkout systems prefer not to stand in line for staff-assisted checkout. Statistics indicate the self-checkout system will handle 1/3 to ½ of all circulation transactions and free the circulation staff to assist customers with other needs. Also, the library will not need to hire additional staff to handle circulation which has increased 28% in the past two years. Checkpoint is a sole source for this product. It must interface with the library’s Checkpoint security system and Gaylord circulation system. Gaylord will provide the interface for their circulation system. In response to a question regarding the system’s reliability, Library Director Arlita Hallam reported the Library has other Checkpoint equipment. She said part of the Library’s increased circulation is due to Clearwater’s membership in the County Library Cooperative. After the first year, the City will purchase a maintenance agreement for the system. The sole source system was chosen because it will interface with the Library’s Checkpoint security system. PD POLICE Lease Agreement with The Mount Carmel Community Development Corp. (Lessor) for premises located at 908 Palm Bluff Ave., (Weed & Seed Job Skills Training Program and Computer Learning Lab) for 15 months commencing on 07/01/97 or 5 days after completion of construction renovations, whichever comes first, and terminating on 09/30/98, at $1 rental payable to Lessor During the current fiscal year, the Police Department was awarded $90,000 in Weed & Seed funding to establish a computer learning lab and job skills training program for Weed & Seed community residents. The program, to be implemented by Pinellas County Public Schools’ Clearwater Adult Education Center, will provide a GED program, basic education, skills training, job readiness training, and job search techniques. The Mount Carmel CDC (Community Development Corporation), a 501c(3) not-profit corporation, has agreed to house the programs and provide classroom and storage space. They have contracted with a construction company to make necessary renovations to the building. The Police Department will donate $30,000 from Contraband Forfeiture Funds to the Mount Carmel CDC for this purpose. Ms. Rice said the program is based on one of the recommendations made by the North Greenwood Task Force. Police Chief Sid Klein said this public safety strategy will provide employment opportunities for area residents. In response to a question, he said the City will apply for renewal of the grant. He indicated Mount Carmel CDC is aware of their responsibility to share upkeep costs. Chief Klein reported the Grand Opening is scheduled for August 17, 1997, from 1:00 to 3:00 p.m. EN ENGINEERING Public Hearing & First Reading Ord. #6167-97 - Vacating portion of Bayview Ave., bounded on S side by the N r-o-w line of Gulf to Bay Blvd., on W side by M&B 14.07, Sec. 17-29-16, on E side by E line of said section and on N side by extended N lot line of Lot B, Blk 8, Bay View City Sub., subject to retaining northerly 10’ as a sidewalk, drainage & utility easement (Conoco, Inc., V97-06) This portion of Bayview Avenue was realigned to the East by plat. The original alignment never was vacated and is surplus. It is not used for vehicular traffic or access and contains part of a parking lot abandoned after the Kayo gasoline station, at 2990 Gulf-to-Bay Boulevard, was razed in 1994. The applicant proposes leaving it in its existing condition. Staff posted both ends of the right-of-way with signs advertising the portion to be vacated. The City has a 2-inch gas main within the northern portion of the subject right-of-way. An existing sidewalk along the West side of Bayview Avenue dead ends at the northern portion of the subject right-of-way. A 10-foot sidewalk easement should be retained to connect this sidewalk to the existing one along the North side of Gulf-to-Bay Boulevard. Public utilities have voiced no objection to the vacation. Engineering Services and the Gas Division have no objection provided the northerly 10 foot right-of-way is retained as a sidewalk, drainage, and utility easement. In response to a question, Engineering Director Rich Baier said the vacation will aid in future augmentation of the site. He was unaware of any plans to build another gasoline station on the site. Sanitary Sewer Agreement with City of Safety Harbor and Timothy J. Kerwin Mr. Kerwin owns property within the city limits of Safety Harbor where a full service nationally franchised restaurant is proposed. The City of Safety Harbor does not have sanitary sewer available while Clearwater has a sewer line running the full length of Mr. Kerwin’s property and has the capacity to serve the property. The agreement allows Mr. Kerwin to connect to Safety Harbor’s sewer system if and when they extend a line to serve his property. The tri-party agreement has been a standard for temporary sanitary service with Largo, Dunedin, and Safety Harbor for several years. The Safety Harbor City Commission approved the Agreement on July 7, 1997. The benefit to the City of Clearwater, along with an enhancement to the McMullen-Booth Corridor, will be added revenue generated by the property. In response to a question, Mr. Baier said a City sewer line runs along McMullen-Booth Road which divides Clearwater and Safety Harbor. The City’s Northeast AWT (Advance Water Treatment) Plant serves all of Safety Harbor. Safety Harbor pays upkeep costs for the plant based on the amount of effluent it produces. Safety Harbor is the only other municipality Clearwater serves. State Statute allows Clearwater to charge a surcharge for customers outside City limits. Approve ranking of prospective engineering consultant to coordinate utility accommodation for FDOT roadway improvement projects The City is required to accommodate or relocate City utility facilities in FDOT (Florida Department of Transportation) and Pinellas County road improvement projects. The City must prepare accommodation/relocation plans and manage field relocations according to JPAs (Joint Project Agreements) with these agencies. Preparation of the plans and agreements require special expertise in utility systems operations, agency planning requirements, and rapid response to restrictive time schedules imposed by the agencies. The JPA process permits the agencies’ contractors to accomplish the utility accommodation work and reduces costs for coordination, restoration, and traffic maintenance. Disadvantages include restrictive time schedules for work product submittals, negative impacts to ongoing City projects, and changes made by the agencies. Staff recommends outsourcing the accommodation process to a consultant firm that regularly performs these functions. Utility accommodation work is expected to increase. The City solicited RFPs (Request for Proposals) for an Engineering Consultant. The selection committee determined 4 candidates met the minimum qualifications of the RFP. These candidates made presentations to the selection committee and were evaluated according to criteria: 1) 40% - professional expertise and experience with utility systems; 2) 30% - experience with utility accommodation and JPAs; 3) 15% - consultant staff availability; and 4) 15% - consultant ability to negotiate requirements in City’s best interests. The final ranking is: 1) 99% - Tampa Bay Engineering, Inc.; 2) 93.05% - King Engineering Associates, Inc.; 3) 88.95% - Ash Engineering, Inc.; and 4) 85.05% - URS Greiner. All selection committee members ranked Tampa Bay Engineering first. Engineering services will be administered by the issue of work orders to the consultant as is done currently with the City’s Engineer of Record Contract. Payment for consultant services will be rendered from Capital Improvement Programs approved by the City Commission in the City’s budget process. The service is proposed for five years. It was questioned if using a consultant will save staff time. Mr. Baier said the City already outsources some work. Staff cannot handle the number of projects under construction that need attention. The City will pay only for services rendered. An estimate of costs was requested. Contract for Magnolia Drive Dock Replacement to Coastal Marine Construction, Inc., for $198,425 This contract will replace the historical Magnolia Drive Dock which was destroyed by the March 1993, storm. The new dock will be in the same location and same general size and configuration as the original structure. Wooden materials will be used to match the original structure’s architecture as much as is economically possible. To obtain environmental permits, the approach deck to the roofed pavilion area was narrowed from 10 feet to 7 feet in width On July 18, 1996, this project was awarded to Seaway Marine Contractors, Inc. for $119,830.62. The Contractor could not start due to legal actions by property owners adjoining the dock. After the Pinellas County Commission approved the dock permit renewal in March 1997, Seaway Marine Contractors, Inc. chose not to renew the contract due to other contractual commitments. Staff solicited new contract bids. The new contract includes $6,425 to replace/restore the hand railings on the South and West sides of the Old Memorial Causeway Bridge which is used as a fishing pier. Based on security related concerns expressed by adjoining residents, the City will install lighting under the roofed pavilion section and a uniformed police officer will enforce the posted hours of usage by closing a lockable gate at the posted time. The Pinellas County Commission’s permit approval requires these two conditions. The contract also includes ramps from the roadway pavement and PILE-GARD, a protective wrap for the wooden piles. The deck will be elevated above the original structure to reduce wave damage in non-hurricane events. The seawall across the end of the Magnolia Street right-of-way also will be replaced. The City received three bids for the original contract advertisement. The project is unique because it is small and requires both marine and building contractors. Large marine contractors normally do not bid on small wooden dock replacements. Apparently, small marine contractors did not want to tackle the specialty work required for the wooden roof structure and railing systems. This 180 day project is scheduled to begin in August 1997. FEMA will reimburse $51,163 as a result of its inspection after the storm. The Fire Marshall currently is pursuing additional funds from FEMA since the cost exceeded the original estimate. Concern was expressed the project’s cost had increased by $78,000 in less than one year. Mr. Baier will report on changes included in the new contract. Highland Avenue Widening Project Update Mr. Baier reported an average 21,000 vehicles drive on Highland Avenue daily. The road's LOS (Level of Service) is rated F. The widening project has been difficult and included a redesign of the Flagler Drive intersection and 600-foot gravity wall. The City has been sensitive to businesses affected by the project. There also have been problems with obtaining construction easements. Some yards had unpermitted utilities, including sprinkler systems and electrical leads to signs. One outstanding issue relates to delays by CSX in repairing the railroad tracks. Bill Wadsworth , of HDR, reviewed the project. Project difficulties impacting the costs and schedule include: 1) public accommodations such as walls versus graded slopes, sprinkler systems, the Flagler Drive/Bonair Street intersections, and temporary traffic signals; 2) underground utility problems created by the need to replace pipes in poor condition which could not be determined prior to construction, a crowded right-of-way, difficulty in locating utilities, special location methods using new technologies, and balancing the costs, benefits, and risks; and 3) major construction delays related to obtaining the railroad permit, GTE’s relocation and delays to the contractor, disruption to the normal work flow, lost efficiencies and crew down time, and added time and costs for traffic maintenance and contractor’s field office. Staff will bring forward a Change Order to address these issues. In response to a question, Mr. Wadsworth said HDR will provide detailed as-built drawings. Mr. Baier indicated the project’s budget includes no contingency funds. He stated common City practice is to replace sprinkler systems affected by City construction projects. Mr. Wadsworth anticipated the project will be completed by May 1998. In response to a question, Mr. Baier said a meeting is planned this week with Mr. Emshoff regarding the Airpark lease. CP CENTRAL PERMITTING Public Hearing & First Reading Ords. #6142-97 & #6143-97 - Land Use Plan Amendment to Commercial Neighborhood & CPD Zoning for property located on N side of SR590, approx. 700’ W of McMullen Booth Rd., Sall’s Lake Park, Unit B, Tract B (Terepka, LUP97-02, Z97-03) On June 19, 1997, the City Commission approved this request. The item is coming back for the reading and approval of associated ordinances. The applicant proposes to change the Multiple-Family Residential "Eight” (RM-8) zoning to Commercial Planned Development (CPD) for vacant property on the North side of SR 590, approximately 700-feet West of McMullen-Booth Road and adjacent to the SPCA (Society for the Prevention of Cruelty to Animals). The applicant wishes to construct a professional dry cleaning business office with ancillary services on the subject lot. The applicant operates Spirit Cleaners at 1590 McMullen-Booth Road by SR 590 and indicates that location has inadequate room for expansion. Concern was expressed the proposed use is not proper for this location. Central Permitting Director Scott Shuford reviewed changes made to the site plan to meet Commission concerns. In response to a question, he said the “spike” off St. John Drive would remain a grassy area. In response to a suggestion, Mr. Shuford did not think selling the “spike” to adjoining homeowners would affect the project’s construction. He stated the applicant had indicated an unwillingness to pursue that option. The lot currently is zoned residential. The project still needs to obtain a parking variance from DCAB (Development Code Adjustment Board). Concern was expressed the lot is too small for the planned development. Mr. Shuford said after the applicant answered many staff issues, he felt the City could support the project. He agreed the project is not the ideal use for this site. CM ADMINISTRATION Public Hearing - Declare surplus to City needs, 103 East Avenue, Gould & Ewing’s 2nd Addition, Blk 15, Lots 8-11, for purpose of offering for sale at highest bid price above appraised value of $106,000 with the City reserving the right to designate the type of use for the building in the bid package The property, formerly used by the Police Vice Squad, is currently used to store excess City equipment. The property, an unattractive feature along the Pinellas Trail, is surplus to City needs. If sold for retail use, the building could be a destination for trail users and non-recreational users. Private ownership will increase the CRA’s (Community Redevelopment Agency) tax base. The Property Appraiser’s assessed value is $96,200. In September 1996, Mark G. Sawyer, a State-Certified General Appraiser, appraised the property at $106,000. Assistant City Manager Bob Keller said the City wants the property’s use to be compatible with the Trail. In response to a question, he said the Parks & Recreation Department also is exploring other options. In response to a question, the City Attorney said the City can control the property’s use but restrictions will affect its value. A second appraisal is not required for properties in this price range. The importance of returning the property to the tax rolls was noted. Deputy City Manager Kathy Rice indicated the building is in poor condition. Amend contract with High-Point Rendel for additional owner representative services for the Municipal Parking Garage construction, $51,480; approve transfer of $51,480 from General Fund to Municipal Services Complex project High-Point Rendel originally was hired to assist in the schedule review and budget integrity for the parking garage. Since then, construction time has increased from 4 to 8 months and site conditions have required dewatering and additional site work. Additional construction and quality control will require additional hours. Additional work will include attending weekly DCT meetings, weekly meetings for project status and issue resolution, and additional reviews of budget and schedule updates as submitted. Additional job-site quality control will include daily visual inspections and daily field reports. The City Manager said this item will bring resolution to the construction of the Municipal Services Complex. In response to a question, Ms. Rice said the City had allocated $40,000 to High-Point Rendel for the parking garage project. This request is additional. Project issues still need to be addressed. In response to a suggestion, it was noted the City has a process to pre-qualify contractors. It was questioned if budgeted construction management funds can be deducted from Rowe Architects’ contract. The City Attorney will review this issue. It was stated Rowe Architects currently should have no project oversight. In response to a question, the City Attorney said High-Point Rendel has provided a great deal of documentation review. It was recommended the High-Point Rendel contract include a fixed rate, not an hourly one. The City Manager will review this issue prior to Thursday’s meeting. In response to a question, he said he is scheduled to meet Alan Bomstein to address issues included in Mr. Bomstein’s recent letter. City Manager Verbal Reports Set closed bargaining session A closed bargaining session was scheduled for August 4, 1997, immediately following the Work Session. Library Task Force Recommendation In reference to the July 10, 1997, memorandum noting the Library Task Force’s recommendation to locate the new Main Library on the Annex site, the City Manager indicated future needs should be considered. Before reaching a decision regarding the library site, he recommended prioritizing Penny for Pinellas projects, completing a market analysis of the Annex site, and discussing the bluff and the best ways to maximize its benefits. He noted the need to consider cultural and social space requirements as part of future development. He recommended developing a 3 to 5 year plan. Commission Discussion Items Consider name change for Marshall Street Park to Cherry Harris Park Consensus was to act on this item Thursday and direct the name change to go into effect following approval by the Parks & Recreation Board on July 28, 1997. Water Fluoridation In his May 15, 1997, letter, Pinellas County Administrator Fred Marquis requested the City’s position on fluoridation of the water supply. It was felt the County should make this decision as the City purchases 2/3’s of its water from the County. It was recommended the discussion be continued until Commissioner Hooper is present. Other Commission Action Commissioner Seel questioned when vision meetings with citizens would be scheduled. Ms. Rice said staff will come back with a plan. Commissioner Seel requested direction regarding the PPC (Pinellas Planning Council) report on enclaves to be presented this week. She said annexation results in some loss to taxing districts. In response to a question, the City Clerk said the Pinellas County Legislation Delegation had appointed a committee regarding this issue. At their last meeting, the committee seemed to lean toward a local bill as enclaves are not a problem around the State. The committee will meet in September to discuss draft language. She noted issues of concern relate to the size and number of enclaves, the loss of revenues related to the need for fewer services, etc. It was recommended that enclaves surrounded on three sides by the City and one side by water also should be addressed. It was noted some enclave residents currently receive City services for which they do not pay. Commissioner Seel recommended providing direction after data in the report is available. Commissioner Johnson thanked Mayor Garvey for arranging for Tampa Bay Harvest to pick up leftover food from vendors following City events. Ms. Rice said leftover food from the Harborview Center also is donated. Commissioner Johnson referred to letters from City Glass Company and questioned if the City owes them money for work on the Municipal Services Building. The City Manager said this is one of the construction issues that will be resolved. Commissioner Johnson spoke in support of Military Appreciation Day planned for Clearwater beach on November 11, 1997. Commissioner Johnson appreciated receiving the North Miami Beach resolution regarding the City Manager. Commissioner Johnson congratulated the Explorer’s Club for winning their competition for the second year in a row. Commissioner Clark also congratulated Police Officer Stephen Brooks for his work with the club. Commissioner Clark reported he will bring back details regarding a major investment study being done by the MPO (Metropolitan Planning Organization). Mayor Garvey noted the importance of renewing a federal bill covering international visas that is scheduled to sunset on September 30, 1997. Additional information regarding this issue was requested. Mayor Garvey requested additional information regarding the recent letter from the Greater Clearwater Chamber of Commerce regarding the Taste of Clearwater. Ms. Rice said the City does not plan to participate but the Harborview Center has offered good rates for the event. The Chamber makes money on the event. A copy of the letter was requested. Mayor Garvey congratulated Tourism Director Jean Sherry regarding the excellent Jazz Holiday promotional materials. Mayor Garvey expressed concern temporary easements for Phase IV of the beach renourishment project will expire before the project is complete. Mayor Garvey indicated a letter from Alan Zimmitt notified past and current PSTA (Pinellas Suncoast Transit Authority) Board members regarding a possible lawsuit. Adjourn The meeting adjourned at 3:28 p.m.