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06/17/1996 CITY COMMISSION WORK SESSION CITY OF CLEARWATER June 17, 1996 Present: Rita Garvey Mayor/Commissioner J. B. Johnson Vice-Mayor/Commissioner Robert Clark Commissioner Ed Hooper Commissioner Karen Seel Commissioner Elizabeth M. Deptula City Manager Kathy S. Rice Deputy City Manager Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Patricia O. Sullivan Board Reporter The meeting was called to order at 9:00 a.m. at City Hall. Service Awards Six service awards were presented to City employees. The Commission recessed from 9:10 to 10:02 a.m. to meet as the Pension Trustees and CRA (Community Redevelopment Agency). PRESENTATIONS Legislative Update - Jim Massie City Lobbyist Jim Massie said no State legislation passed this year really hurts the City. This year's major legislative issues were welfare reform, increased education funding (at the expense of social service agencies), and little accomplishment regarding water issues. Regarding Clearwater objectives, he reported the legislature could not transfer bridge funds from one FDOT (Florida Department of Transportation) district to another. A bill was passed that permits FDOT to allow some projects to be funded in advance by cities. Staff is negotiating with FDOT regarding this change that could allow the Memorial Causeway Bridge to be built quicker and at today's prices. The City would have to fund the project initially but would be reimbursed. Mr. Massie reported the Sand Key beach renourishment project was funded for a little more than $5-million. Senator Latvala and Representative Safley introduced legislation which passed and addressed many problems contained in last year's mangrove trimming bill. Legislation did not pass to address clandestine video taping and photography because of objections by a department store chain. The bill will be introduced again next year. Mr. Massie recognized Bill Jonson for volunteering his time to work on positive billboard legislation. He reported Solid Waste Director Bob Brumback was chosen as the resource witness regarding recycling issues. Legislation to eliminate recycling grants was defeated. SWFWMD (Southwest Florida Water Management District) was directed to establish water flows. The Governor was given the authority to veto water district budgets. Minimum State standards were established for fireworks and local governments can pass more stringent laws. The Governor vetoed the property appraiser's bill that would have given property owners greater rights in protesting government taxing appraisals. He said the proposed Police and Fire pension bills would have been unfunded mandates, establishing minimum benefits for local plans that could be changed annually by legislation. He predicted this proposal will be back next year in a less onerous bill. Mr. Massie thanked the City Commissioners and staff who lobbied in Tallahassee. He reported staff always was available to answer his questions. The Mayor said the City appreciates Mr. Massie's efforts. She hoped the Commission and staff remain active every session. In answer to a question, the City Manager indicated the Fire Department is working to establish stricter controls regarding fireworks. Beach Issues - James Carras James Carras said CRA (Community Redevelopment Agency) legislation confers powers to the City. He said CRAs are part of a national effort to address slum and blighted areas and indicated "slum" and "blight" are broadly defined terms. He suggested beach redevelopment may require the City to acquire and clear some property. CRA designation gives the City the right to eminent domain condemnation. The planning process analyzes all existing conditions and provides numerous alternative concepts and visions. He said a CRA can issue redevelopment revenue bonds to pay for essential costs. A trust fund would hold TIF funds which the CRA can use to finance redevelopment. Mr. Carras referred to redevelopment efforts on the beach in Fort Lauderdale and said problems can occur if the CRA is the primary vehicle funding revitalization. After their studies, Fort Lauderdale developed an aggressive plan to redevelop and revitalize the beach by developing an urban beach village including hotels, entertainment, a marina, streetscaping, and public amenities. Fort Lauderdale funded the project with general obligation bonds instead of CRA bonds. The total cost of $21-million included a $7-million investment by FDOT for traffic improvements to A1A and the beach promenade. Properties were removed from the tax rolls. Due to a national economic downturn, area deterioration continued, resulting in a 15% depreciation in property values over five-years. In 1992, a tax bond was issued after confidence was rebuilt. Mr. Carras recommended Commissioners visit Fort Lauderdale to see the improvements. He said improvements to public infrastructure can be a catalyst for private investment. Seven new restaurants have located on Fort Lauderdale's beach front. A new condominium development is being built and two hotels were purchased and completely renovated. Financing is becoming available for new hotels. He said private sector investment is critical for success. In Fort Lauderdale, the ratio of public to private investment is 4:1. The new Beach Place development offers mixed uses similar to Miami Beach's Coco Walk. Fort Lauderdale's revitalization efforts on their beach-front took place over a long period of time. He noted the importance of being able to adjust a plan. Fort Lauderdale used tax increment bonds to purchase and raze a major beach-front hotel property and an acre of adjacent property. The City still waits for a major hotel to express an interest in developing the site. Mr. Carras reported Fort Lauderdale's mayor now has suggested leaving the property off the tax rolls and developing it as a park. Residents have become accustomed to the vista. He indicated this currently is a political "hot potato" in Fort Lauderdale and may go to referendum Mr. Carras indicated obtaining FDOT funding as a portion of a redevelopment project is critical. He reported the Florida Inland Waterway program also has money available for improvements on the Intracoastal Waterway. He suggested funds could be raised from user charges for the marina and parking facilities. He suggested Clearwater also look to the banking community to organize a CDC (Community Development Corporation) for multi-bank financing of beach redevelopment. This would address the requirement banks to address public welfare requirements and slum and blight conditions. In answer to a question, Mr. Carras said areas of "slum" and "blight" must be identified when establishing a CRA. He suggested bank lending pools created without a CDC could fund residential property improvements. He said the City can borrow against future CDBG (Community Development Block Grant) proceeds through the CDBG Section 108 loan program. He suggested the City be mindful the private sector will fund and finance most of the redevelopment plan. The public role is to act as a catalyst to encourage private development. He recommended limiting the amount of land the CRA owns. He suggested the City phase in infrastructure improvements and not do everything at once. In answer to a question, he said Fort Lauderdale is in their 13th year of their original 5 to 7 year plan. He noted Fort Lauderdale's CRA is limited to a 10-block area but the targeted revitalization area is 10 times larger. Fort Lauderdale wanted to focus where TIF funds would be invested. In answer to a question, Mr. Carras said funds from the CDBG Section 108 loan program are not limited to low and moderate income projects or to developing residential properties. He noted one of Fort Lauderdale's goals was to be ranked as one of the best places to live. He encouraged the City look at Fort Lauderdale as an example of a city that addressed beach redevelopment issues. Parking Feasibility Study The May 20, 1996, summary of recommendations by Kimley-Horn and Associates, Inc. regarding beach parking: 1) increase number of spaces by restriping certain public lots and adding compact spaces; 2) do not pursue park and ride system now. Reassess this option as bridge plans progress. Bridge design features could accommodate a shuttle; 3) a Civic Center parking garage is not justified; site is recommended when justified. Redevelopment plans could change garage's feasibility; 4) install real-time changeable message at causeway's West end; 5) install comprehensive trailblazing sign system; 6) clearly sign that Marina patrons and employees can park at Civic Center. Install 1-hour meters for northern row of parking next to spaces reserved for library and Coast Guard; install 5-hour meters for balance; 7) color code meter housings to identify short and long term parking; 8) mark crosswalk on eastbound SR 60; 9) enforce meter time limits to promote space turn over. At Marina Lot, 1-hour limits are not enforced and beach-goers occupy spaces needed by Marina patrons. Several 2- or 3-hour meters can accommodate occasional long term Marina visitors; 10) base time limits and rates on adjacent land uses and space demands. Spaces in greatest demand should be more expensive. The most convenient spaces should permit shorter stays consistent with demand; 11) install meters on Mandalay Avenue between Juanita and Royal Ways where free parking serves longer term parkers. On-street spaces between Royal Way and Acacia Street could remain free as charging for parking here would encourage drivers to park in residential neighborhood to the North. This solution is not ideal. Conflicts are expected when residential and non-residential land use and parking abut; 12) as Marina leases expire, eliminate reserved space provision; 13) install change machine in Marina lobby with appropriate signage; 14) conduct beach bicycle enhancement plan, including on-/off-road facilities and secure bicycle storage. Amend City Code to reflect recommendations from this effort; 15) create a parking enforcement staff with per person costs lower than law enforcement staff; 16) evaluate accommodating northbound left turns into Lot 32 North; and 17) develop land use/redevelopment plan as future parking needs reflect future development and redevelopment. The Kimley-Horn study noted local concerns regarding the financial feasibility of beach redevelopment. While some project participants did not appreciate reasons behind certain restrictions, it is possible requirements may make redevelopment difficult to justify financially. The study suggested the City investigate these assertions regarding the redevelopment plan and include a comprehensive public process. Redevelopment will be difficult to encourage if uncertainty exists regarding redevelopment potential. Laura Firtel, Kimley-Horn representative, said her organization held five public workshops and interviewed a number of public groups. She noted a strong perception that beach parking is a problem. The study concluded more parking on Clearwater beach is needed approximately 30 days per year. During the remainder of the year, parking is largely adequate although locating a parking space instantly may not be possible. She noted the importance of identifying redevelopment plans before projecting future parking needs. She suggested redevelopment could result in parking shortages approximately 65 to 70 days per year. Ms. Firtel identified alternatives: 1) parking garage - the Civic Center site would be suitable if a parking garage is justified; 2) park and ride - this suggestion currently is ill fated as current bridge conditions make it impossible to maintain a schedule. She recommended reviewing this recommendation after the new bridge is constructed; and 3) restripe existing lots to gain additional spaces. She estimated this action could result in 80 to 100 more spaces. She said a more aggressive plan that reduces aisle sizes, dedicates 15% of spaces for compact cars, and changes angle parking to right angle (90°) parking would result in a 200 space gain, mostly in areas additional parking is needed. Ms. Firtel said citizens identified criteria important for evaluating alternatives as cost, traffic impacts, pedestrian accessibility, etc. She reviewed Kimley-Horn's recommendations and noted neither restriping nor constructing a beach parking garage will meet parking demands on the busiest days. She noted staff opposition to recommendation #16 for northbound left turns into Lot 32 North . She indicated building to meet peak demand would require a sizable public subsidy. In answer to a question, Ms. Firtel said restriping can work in all City lots. She recommended starting in the lot where the City could get the most spaces. She indicated some code changes would be required to allow smaller spaces. It was questioned if narrowing aisles from 24 feet to 22 feet would pose a safety issue. Ms. Firtel said convenience, not safety, would be the issue. She said 90° parking is consistent with other communities' standards. In answer to a question, she estimated restriping would cost between $200,000 and $300,000, not including the expense of purchasing new meters. She said a detailed design would need to be completed. In answer to a question, she said parking at the Marina could not be increased by restriping. Spaces there already are striped at 90°. Restriping would add approximately 10 spaces to the Civic Center lot. She said parking is like a game of dominos. If attended lots better accommodate beach demand, the Marina lot will be helped. Ms. Firtel indicated the study did not consider converting attendant lots to metered lots. They expect to increase the number of spaces only by restriping. In answer to a question, she did not think it would be feasible to raze the attendant structures to increase the number of spaces. Mr. Baier reported the City lost 60 spaces when they converted to attendant parking. He noted the level of customer service is also an issue. Those who park in attended lots do not have feed the meter and have a better sense of security. It was noted the City receives many complaint letters regarding metered parking. Ms. Firtel noted beach visitors seem thankful for the 15-minute grace period but pointed out the ground is littered with notices. She said that service has a cost. Mr. Baier suggested the Commission weigh the cost of those notices against tourists having a pleasurable experience. Revenues have decreased from $27,000 per month to $14,000 per month. Some of the decrease is weather related. A recent Police Department memorandum indicated some drivers do not pay their citations. Ms. Firtel said many beach communities are reluctant to give tourists a sour taste but she pointed out the City's limited resource of parking is not available if some visitors do not play by the rules. Some communities tow scofflaws. A popular method is a boot which immobilizes cars. She said towing empties the space but the boot is a visible reminder that drivers must obey local parking laws. It was questioned if gaining 60 spaces is worth $200,000. Ms. Firtel felt they are and noted the spaces will produce additional revenue. Concern was expressed regarding drivers defining the word "compact." Mr. Baier said spaces can be designated as "compact" and "sub-compact." He suggested the City Commission may wish to review aisle widths only. It was questioned if parking enforcement staff are Police Department employees. The City Manager said that is the case. She said at times these employees are given other duties. She said this issue will be addressed. It was suggested staff also review fire lane enforcement as well. Mr. Baier agreed. The City Manager indicated some of the study's recommendations already are underway. Mr. Baier said the code can be changed regarding the minimum widths of aisles. It was questioned if those changes would be Citywide. Mr. Baier suggested the code changes could apply only to the beach. Discussion ensued regarding the definition of a compact car. Ms. Firtel said if the driver of a large car occupies a compact space, the car's doors likely will be dinged. She said inconsiderate drivers will try to fit where they do not. She noted car sizes have decreased. She suggested the City could shrink all the spaces a bit. Mr. Baier said changes are being made to accommodate recommendation #12 to eliminate the reserved space provision as Marina leases expire. He said the change machine is being worked on and indicated better bike accommodation is taking place. He expressed considerable concern regarding recommendation #16 to install northbound left turns into Lot 32 North. He noted that area attracts a high concentration of pedestrians. He said staff will review the recommendation but would not act on it at this time. Mr. Baier referred to a previous Mandalay Avenue streetscape suggestion to eliminate all parking spaces. He said that it not advisable and suggested installing parking canoes that bubble in and out. He said staff will need Commission direction regarding this issue. Mr. Baier presented examples of parking and trailblazing signs. He said those with hibiscus design cost $100 each for staff to produce. He suggested contracting the signs to an outside company if the City Commission chooses stylized signs. He said an agenda item regarding this issue will come forward. In answer to a question, Mr. Baier agreed with the recommendation for a changeable message sign. He suggested gauging the effect by first using the mobile signs the City already purchased with the sidewalk contract. Ms. Firtel questioned how parking information will be transmitted to the sign. Mr. Baier said the information would be relayed manually. He realized real time information is critical. It was suggested a sign indicating parking is located North and South of the bridge would help. It was indicated many visitors are not aware of parking to the North. Mr. Baier said the hotel signs installed direct visitors to Bay Esplanade. The Commission recessed from 11:39 to 11:54 a.m. Receive information re consultant report on redevelopment feasibility for the “South Mandalay” Redevelopment Area - request for direction At City Commission direction, staff contracted with Florida Planning Group to perform a preliminary feasibility study for redevelopment options in the "South Mandalay" study area on Clearwater beach. The consultant has completed his findings and recommends: 1) create a community redevelopment designation for the subject area; 2) consolidate/assemble properties for private redevelopment; and 3) market focus on condominium, commercial, and hotel/motel uses. The consultant's report indicates the area's redevelopment potential is quite good considering market conditions and underlying property values. Private sector redevelopment should focus on mixed use commercial/condominium and harborwalk/marina projects in the East Shore area and a major new gulf-front hotel project. Public projects should improve the pedestrian streetscape. The consultant estimated a tenfold increase in underlying property values should recommended redevelopment occur. If a CRA (Community Redevelopment Agency) is established, the resulting TIF (tax increment financing) would be available to reinvest in specific CRA projects. Staff requests direction regarding: 1) development of streetscaping plans; 2) creation of a CRA for the study area or larger portion of Clearwater beach; and 3) development of RFPs (Request for Proposals) for the CRA plan and/or private projects. Regarding the CRA, staff suggests: 1) broaden the CRA area to include all Clearwater beach commercial areas; 2) establish a 12 to 15-year "sunset" date for this CRA; and 3) separate the Clearwater beach CRA from the downtown CRA. Steve Kelly of the Florida Planning Group referred to the South Mandalay Area Study and noted buildings there have started to wear out and need to be modernized. He said older buildings remain much longer than planners would like. He said although Fort Lauderdale had devised a great plan, nothing happened for 8 years. He noted the importance of developing a plan that is driven by the market place. Mr. Kelly reviewed criteria necessary for redevelopment: 1) land use meets community goals for the property. Taxes on this property pay for services to other parts of the community. He said now is the time to start modernizing, a process that will continue for the next 20 years; 2) a market exists for the use; and 3) proposed reuse covers acquisition costs. He said the real benefit of a CRA (Community Redevelopment Agency) is to solve the number one problem of assembling land. He felt that is the CRA's major role in redevelopment. It was questioned why cities often perform this role so poorly. Mr. Kelly said most projects are managed by amateurs. He said Jacksonville and Miami have had successful projects. He suggested the City can learn from mistakes made by other cities. He said the biggest problem facing beach redevelopment is the lack of available land on Clearwater beach. He said the decline of land values makes redevelopment feasible. He did not recommend the City start purchasing land. He recommended the City develop partnerships to make redevelopment possible. He noted the City's legitimate concern regarding the assessed value map. He felt the beach meets the criteria for a CRA. The current mixed uses seem to be in a holding pattern. Mr. Kelly referred to market conditions and noted Florida is coming back strong after a tourism slump. This area did better than most of the State and held on to more foreign visitors. He predicted a fairly steady increase in the tourism rate over the next several years will be sufficient to justify more development. Mr. Kelly said market feasibility is being met. Clearwater beach is a regional and world beach destination. The numbers are positive. Tourism and the population continue to grow. Younger households are moving into the area. He said household wealth numbers are good. He recommended the City not try to fight the market but use the same demographic numbers other tourism destinations use. Mr. Kelly said Clearwater beach can support one or two upper end hotels. The lack of available land has prevented any such development. He reported the hotel industry is now in a building mode which he predicted will start to sound the death knell for independently owned hotels. He said the trend in America is to shorter vacations lasting 4 to 5 days over long weekends. People like to stay at known hotel chains. He said the expansion of hotel chains to cover various levels of accommodations will kill small hotel properties that do not have a large number of long-time repeat visitors or successfully transition to the Bed and Breakfast mode. He noted upper end hotels attract higher spending clientele. He felt attracting upper end hotels would be good in the long term. Mr. Kelly said there also is a market for marina space. He noted the environmental problems related to building another marina. He recommended cleaning Clearwater Harbor would be good for the whole City. He suggested developing a marina North of SR 60 and adding customers to the current marina. He said the City will need to work with the FDEP (Florida Department of Regulations) to meet regulations but that should not be impossible. He said a market exists on Clearwater beach for upper end condominiums. He said increased demand has occurred because of European buyers and retirees moving from the East coast. He said the problem with addressing this market is the lack of land. Mr. Kelly said the beach needs commercial and recreation facilities. He recommended a beach front venue mixing shops and restaurants with a recreation facility. He suggested the City market Clearwater beach for visitors who stay one or two days. He noted there currently is little to do on the beach. He suggested attracting people will drive the commercial market. In answer to a question, Mr. Kelly explained Mt. Dora, Florida, has been successful at marketing themselves as a day trip destination by encouraging the development of restaurants and arts and crafts' venues. He said the City needs to tend its "garden." He reviewed the appraised values of beach properties and broke the island into three sectors: 1 along the beach and 2 & 3 along the bay. He said it would be feasible to tear down old properties in sector 1 and replace them. He predicted a hotel, condominium, or commercial development could afford to pay the cost of acquisition. He suggested the City can start to go into the marketplace and see if developers are interested in those properties. He felt the market is there. It was questioned why the study did not address commercial property along Mandalay Avenue. Mr. Kelly said that property is expensive and hotels will not want to locate there. He predicted Mandalay Avenue will redevelop once other redevelopment first occurs. He noted the residential section needs services such as banks, hardware stores, etc. He said the Civic Center land can be of future value to the City as a big development. He said the City does not need another convention center or a civic center of any size. People do not go to the beach for that purpose. Mr. Kelly recommended widening the sidewalks in front of beach restaurants and encouraging night time activities. He felt the proposed harbor walk is an excellent idea and would be a good amenity. He did not support pedestrian malls. He noted the beach can hold a large number of visitors as evidenced by a recent volleyball tournament but expressed concern more activities are needed. He recommended developing outdoor recreation facilities bordering the Gulf. He said the beach is working its way to needing a public parking garage and suggested one could be part of a future development. Mr. Kelly pointed out redevelopment would result in increased revenues and assessed values. He recommended establishing a CRA on the beach and being willing to help a developer. He said some improvements should go forward and suggested the City be ready when a developer expresses interest. In answer to a question, Central Permitting Director Scott Shuford felt the City will need to establish a separate CRA for the beach; not one tied to downtown. He predicted if only half of the predicted value increase occurs, the resulting TIF will be greater than downtown. He said the TIF could be used to leverage other redevelopment activities, for streetscape improvements, etc. It was stated the advantage of a beach CRA is TIF would be invested on Clearwater beach. Mr. Shuford noted the CRA also would receive the increment from Pinellas County and the other taxing authorities. It was questioned if there are concerns Clearwater beach values are too low to generate money. Mr. Shuford said no funds would be generated in the first year. He said values are low right now. Mr. Kelly said the CRA's size is critical. He warned against making it too small. He recommended the CRA cover the major portion of the beach's commercial area. It was recommended the CRA cover all the beach's commercial area. It was questioned if the County is amenable to this recommendation. Mr. Shuford said the City will have to approach the County. He felt the City can explain the need. The CRA will not last forever but will be designed to spur development. He noted the need to create a critical mass that will allow redevelopment to be ongoing. He referred to property appraisal maps and noted most local development occurred in cycles during booms. Some development in the community is aging. Staff is trying to streamline processes to encourage redevelopment, remove barriers to capital, and use all available tools such as the CRA, CDC, General Obligation Bonds, etc. The next step needs to be a catalyst for redevelopment. Mr. Shuford said the City needs to be careful regarding the projects they pick. He suggested spending money on infrastructure and economic development. It was stated beach redevelopment is necessary but felt efforts must benefit the City as a whole. It was recommended programs continue throughout the year including one to keep homes up to date. It was felt the City should address all sectors but never forget a single one of them. What happens to remaining funds when the CRA sunsets was questioned. It was noted all money must be committed. It is proposed that the beach CRA would end in 12 to 15 years. Concern was expressed that creating a separate CRA would result in a duplication of efforts. Mr. Kelly said staff would not be duplicated but could oversee both CRAs. The City Manager said two CRA boards would be required. She noted the City Commission is considering merging the DDB and CRA and recommended they consider this issue before reaching a decision on that issue. Mr. Shuford requested direction regarding the proposed streetscape and beach CRA. Mr. Shuford noted the streetscape issue has been discussed heavily and will make a big difference on the beach. Mr. Kelly suggested the proposed changes will result in a recognizable look that is being sought. It was stated both issues need to be addressed but recommended separating them. It was felt something should be done now instead of waiting two years before starting. Support to go forward with a beach CRA was expressed. It was questioned why the City Commission had rejected a beach CRA previously. Mr. Shuford said a general improvement plan was developed based on recommendations of the Clearwater Beach Blue Ribbon Task Force. The former City Commission indicated they did not want to consider the entire beach at one time and requested staff look only at the S. Mandalay area. The City Commission also directed staff to talk to groups about streetscaping plans. Half the responders favored widening the sidewalks and half that group opposed the idea with concerns regarding loss of parking. He said at that point the project languished. It was recommended the City Manager, Mr. Shuford, and Mr. Baier never hesitate to make recommendations regarding the direction in which the Commission should go. Consensus was for staff to look into forming a beach CRA and installing streetscape. Concern was expressed the Commission is not ready to go forward with the CRA issue. It was noted direction was not to approve a CRA but for staff to look into establishing one. Mr. Shuford said many actions need to be taken before a CRA can be established. Staff will need to hire a consultant to help develop a plan and declare an area as "slum" and "blight," etc. Establishing a time line for reaching a decision regarding a beach CRA was recommended. Mr. Shuford will provide a time line and list of critical steps at the July 18, 1996, meeting. It was recommended staff move ahead with streetscaping as soon as possible. The number of spaces that would be lost was questioned. Mr. Baier estimated 35 to 40 spaces would be lost but 90 spaces would be affected. Mr. Shuford said the proposed restriping will accommodate the loss. The City Manager noted the parking spaces lost to streetscaping currently are used by small businesses. She noted half the merchants supported the proposal and half opposed it. Mr. Baier indicated the City is not contemplating burying utility lines. An estimate of the cost to bury the power lines was requested. The City Manager stated staff will report to the City Commission regarding various levels of improvement and the associated costs. FN FINANCE Chi Chi Rodriguez Conduit Debt Issue In answer to a question, the City Manager indicated the Chi Chi Rodriguez people pulled this item. The Commission recessed from 1:03 to 2:08 p.m. GAS GAS SYSTEM Contract extension for installation of polyethylene gas mains & service lines to Heuer Utility Contractors, Inc., Clearwater, FL, for the period 06/21/96 -06/20/97, at an estimated $867,750 To continue prompt installation of new gas mains and services and to connect new customers without increasing staff, CGS (Clearwater Gas System) proposes extending the current contract with Heuer Utility Contractors, Inc., to install polyethylene gas mains and services throughout CGS's service area. During the current contract, Heuer provided quality construction work, excellent restoration, and minimal customer complaints which were responded to and resolved quickly. Staff requests rolling the Heuer contract for an additional 12 months. Under purchasing guidelines, the City can extend a contract twice; this is the first extension to this contract. Work will be performed under the direction of the Manager of Gas Operations to meet new customer requests in northern Pinellas County and southwestern Pasco County. The contract will supply all labor, equipment, sod, asphalt, concrete, and curb replacements. CGS will supply gas related materials such as polyethylene pipe, fittings, valves, etc. which the City Commission approved as inventory purchases. The contract provides for all aspects related to installation of mains, services, and meters. Heuer averages a daily workforce of 30-35 contract employees to accomplish this workload. Authorization to extend the contract is contained in the original specifications. The contract's length was questioned. Gas System Managing Director Chuck Warrington said the contract was annual. It was noted some unencumbered purchase orders are being moved. Mr. Warrington said some joint project agreements planned with 1994 bond funds will not be completed until next year. In answer to a question, he said approximately 7 companies bid on this project. He reported Heuer provided these services during the last year and CGS is pleased with their work. Ratify/Confirm City Manager’s approval of a 10% increase in Heuer contract for additional funding of up to $86,775 for a total of $954,525 for installation of gas mains and service lines The City Manager has approved, on an emergency basis, a 10% increase in the purchase order for this contract in accordance with purchasing rules and is requesting the Commission to ratify same. In October 1995, the City Commission approved The original Heuer contract for an estimated $867,750. According to City purchasing rules, with approval, the contract can be increased by 10%. An agenda item to rollover the original Heuer contract was drafted for the June 6, 1996, meeting. Because the financial computer system had been moved recently, staff could not confirm funding for the extension and did not submit the item. Staff now can determine the funding source. Funds for the current contract are estimated to be exhausted by June 12, 1996. To provide timely gas main and service line installation between June 12 and June 20, 1996, staff has requested a 10% increase in the existing contract to pay for the installation of gas lines which will be contracted during this period. Concern was expressed the contract amount may be inadequate if the 12-month project ran out of money within 8 months. Mr. Warrington said Jasco, another utility contractor, also is doing this type of work for the City. It was questioned if the work can be more closely tracked. Mr. Warrington said that is now being done. Work cannot be authorized unless funds first are authorized in a Work Order. GS GENERAL SERVICES Purchase of three 1996 automated side loader refuse collection trucks from Crane Carrier Company, Tulsa, OK, for $391,629; financing to be provided under City’s master lease-purchase agreement Crane Carrier submitted two bids with differently designed refuse collection systems. The low bid includes a "curbtender" high compaction, curved shell, full eject trash collection system manufactured by Leach, Inc. The "curbtender" system does not comply with City specifications for a packer dump body. The alternative bid includes a Crane Carrier chassis with the Heil dump body system allowing for quick, safe operations at the City's transfer station. The Heil system is more efficient because the operator can dump containers without stopping to clear the hopper as required with the "curbtender." Staff recommends the Heil dump body system to comply with Solid Waste Department needs. Concern was expressed only one company bid for this contract. Vern Bales, Fleet Administrator, said Crane Carrier is the only company that met City specifications by providing a low entry cab. It was questioned if bid requests should be written for a wider response. The City Manager said the low entry cab is preferred for safety reasons. Purchase of one 1997 Ford Truck Tractor from Heitzelman’s Truck Center, Inc., Orlando, FL, for $62,745; financing to be provided under City’s master lease-purchase agreement The truck tractor is a replacement vehicle for the Solid Waste Department to use to tow trash trailers to the County's landfill. It was questioned if this item could have been purchased under a State contract. Mr. Bales said staff negotiated a better price. In answer to a question, Mr. Bales said the old vehicle will be sold at auction. PR PARKS AND RECREATION Contract for holiday decorating services to Clark Sales Display, Inc., for the period 12/01/96 -01/15/01, for $70,200 Staff canceled last year's holiday decorating contract with another vendor for inability to perform. Under a previous contract, Clark Sales Display had performed this service successfully from December 1, 1990, to January 15, 1995. Half the annual contract cost of $14,040 is due on October 15, upon receipt of the contractor's invoice. The remainder is due upon removal of the decorations after January 1, with receipt of the invoice. Commissioner Clark reported he had no interest in this company. It was suggested the contract include a penalty if the contractor does not meet established time lines. Contract for Carpenter Field Clubhouse renovations to Oakhurst Construction Co., Inc., Seminole, FL, for $621,647; approve additional funding of $698,147 at mid-year budget review The Carpenter Field Clubhouse, used by the Philadelphia Phillies, was constructed in 1967. Minor modifications have been made over the years. The clubhouse needs to be modernized similar to facilities used by other major league baseball teams. The project's original $600,000 budget included $60,000 for design services in FY (fiscal year) 1995/96 and $540,000 for construction in FY 1996/97. Early in the design stage, it was evident the project budget would need to be increased. On January 29, 1996, the City Commission directed staff to proceed with plans and bid documents for renovations estimated to cost $798,500 for construction and professional fees. The bids were good and the proposed new project budget is $758,147: 1) $621,647 - contract to Oakhurst Construction Company; 2) $66,500 - professional services; 3) $30,000 - lockers and shelving; 4) $10,000 - parking and landscaping and 5) $30,000 - contingency. The contract will include major interior and exterior renovations to the clubhouse building including air-conditioning the entire building, re-roofing, improved facilities for players' meals, ADA accessible restrooms, offices, etc. It was questioned who provides professional services, etc. Parks & Recreation Director Ream Wilson said his department does the landscaping and Building & Maintenance does the shelving. The City Manager stated a memo entry will be made to apply these charges to the project. In answer to a question, Mr. Wilson said the nursery staff's job is to do landscape work around the City. He said in conjunction with these renovations, he requested the Phillies extend their contract. He was pleased to report the Phillies have indicated they will extend their contract one year. Recommend deny request from Clearwater Bombers for continuation of grant program whereby the City would contribute $1 to the Bombers for every $10 in cash or in specific in-kind services the Bombers receive as donations from the private sector up to a maximum City contribution of $10,000 during FY 1995/96 A May 30, 1996, memorandum from Parks & Recreation Department Director Ream Wilson outlined the City's contributions of cash, in-kind services, and grant dollars to the Clearwater Bombers during past years. In his April 25, 1996, letter, Bruce Kaufmann, Chair of the Clearwater Bombers, Inc. Board, requested a $2,407 grant payment in recognition of the Bombers raising $24,069 from the private sector. Mr. Kaufmann had been informed the 10:1 matching grant program approved May 18, 1995, by the City Commission had expired at the end of FY 1994/95. The $10,000 flat contribution to the Bombers in the FY 1995/96 operating budget was conveyed on October 6, 1995. The current year's budget has no funds for a matching grant program. If approved, a budget amendment will be needed. Staff recommends denial of the Bombers' request to continue the matching grant program. Mr. Wilson said the requested funds are not in the budget. He said the City has worked closely with the Bombers for a number of years and provides the stadium and pays for the lights. The Bombers have total concession rights. He noted the City has more than 400 softball organization that do not receive City funding. EN ENGINEERING Public Hearing & First Reading Ord. #6053-96 - Vacating portion of utility easement lying on Lots 3, 4, & 13, Pinellas Groves, SW¼ Sec.1-29-15 (City, V96-06) This easement, on land owned by Pinellas County, is known as the "Alligator Creek Multi-Use Facility." Pinellas County constructed a drainage improvement project on this land. To complete the project, a potion of the City's 12-inch sanitary sewer line that crosses the County's land, had to be relocated at County expense. At Pinellas County's request, Engineering Services initiated the vacation. Pinellas County is preparing an easement for the City regarding the relocated sewer line. Public utilities have reviewed the request and have no objections to the vacation. The City Engineer recommends approving this vacation request. It was questioned where the sewer line will be relocated. It was indicated the location has not been finalized. Staff will report on the projected location. Public Hearing & First Reading Ord. #6050-96 - Vacating North 10’ of existing 30’ drainage & utility easement lying South of & adjacent to Lot 13, Blk 6, Revised Plat of Brookwood Terrace Sub., less East 5’ (St. Vincent DePaul, V96-08) The existing Drainage and Utility Easement was retained when the platted right-of-way for Park Street was vacated in 1960. The applicant proposes to build a 8,200 square foot homeless shelter. The building and handicap ramp will encroach approximately 10 feet into the easement. The City has no existing utilities within the easement. Public utilities have no objections to the vacation. The City Engineer reviewed comments submitted by the reviewing departments and recommends approval of the applicant's request. It was questioned if the City has received any objections regarding this project and if any problems have been foreseen. Mr. Baier said no objections have been received and no problems are anticipated. The land immediately West has been vacated. It was noted a problem regarding a Unity of Title may occur as no one owns one width of land. Mr. Baier said Chief Klein is aware of that issue and is addressing it. First Reading Ord. #6054-96 - reducing the easement granted by City of Clearwater Ordinance 116 to the successor of the Tampa & Gulf Coast Railroad, CSX Transportation Incorporated; approve agreement with Pinellas County for the Pinellas Trail and sidewalk construction from Belleview Blvd. to Jones St. Ordinance #116 granted the Tampa & Gulf Coast Railroad, predecessor of CSX Transportation, Inc., a 36-foot easement on East Avenue and on other contiguous City-owned properties for placement of track and support structures. An agreement between the City and Pinellas County to construct a 1.5-mile section of the Pinellas Trail between Belleview Boulevard and Drew Street will use the western right-of-way on East Avenue between Druid Road and Drew Street. When developing engineering drawings for this trail segment, the County Engineering Department discovered the right-of-way between the railroad easement running down the roadway's center and the western right-of-way line lacks six-inches of width necessary for constructing the Trail while maintaining two-way traffic on East Avenue. The City Attorney's Office has reached an agreement with CSX Transportation, Inc. to reduce the original easement by six-inches. Construction of the Trail can proceed. This reduction is conditioned upon the enactment of this ordinance as required by CSX Transportation, Inc. In answer to a question, Mr. Baier said staff will request a project time line from Pinellas County. It was noted this project is funded by Pinellas County and is not a City expense. Mr. Baier noted the City will build a small section of the trail next to the Police Department building. The City Manager indicated the City is installing sidewalks there that are a bit wider than normal. Mr. Baier said the City is handling all necessary relocations. The City Commission will need to adopt a resolution removing parking from the West side of East Street. First Amendment to Lease Agreement dated 06/07/94 with Stone Buick, Inc., of lease premises in Gibsons Clearwater Heights and Janie Daniels subdivisions, wherein Stone Buick will vacate existing structures and approx. 40% of present lease premises by 08/30/96, in consideration of which the City will adjust the monthly rent from $3,500 to $1,600 effective 09/01/96, and extend the lease term 2 additional years from 05/06/97 -05/06/99, with all other terms and conditions of said lease remaining unchanged (Consent) Since the City acquired the property in 1980, Stone Buick has rented about 2.3 acres in the 1100 block of Cleveland Street. The lease premises are improved with a 2,800 square foot concrete block office/warehouse building and two open bay structures totaling approximately 1,700 square feet. Engineering currently is seeking proposals to demolish all structures on the approximately 14.3 acre "Annex" property. Stone Buick underutilizes their leased structures. They wish to vacate the structure and amend the lease instead of terminating the agreement. Vacating the structures will result in an undetermined cost savings by razing all "Annex" structures in a single contract. By August 31, 1996, Stone Buick will vacate approximately 40% of currently leased premises and all structures currently leased from the City. The remaining approximately 59,625 of leased premises are paved with asphalt and have an overall value of approximately $319,000, per property data records. Calculating a 6% return on value to the City equals annual rent of $19,140, or $1,595 monthly. Stone Buick officials agreed to monthly payments of $1,600 for the amended lease premises. The current lease expires May 6, 1997. With this amendment, Stone Buick proposes to extend the lease term 2-years to May 6, 19999. The lease contains a provision whereby either party may provide 60 days notice to terminate the agreement. Per terms and conditions of the current lease, Stone Buick will continue to be responsible for all taxes, maintenance, and insurance costs related to the amended lease premises. It was questioned why the City decided a 6% return of value was sufficient. The City Manager reported that figure had been established by the City Commission. It was recommended the City Commission review this percentage in the future. Res. 96-42 - authorizing execution of Joint Participation Agreement with FDOT to refurbish Aircraft Hangar “A” at Clearwater Airpark The FDOT (Florida Department of Transportation) has agreed to provide 50% reimbursable funding to refurbish Hangar "A" at Clearwater Airpark. The project is estimated to cost $100,000. The City must pay for the project up-front and then be reimbursed by FDOT up to the $50,000 limit. To provide funding on a timely basis, FDOT programmed $50,000 in the State's FY 1995/96 budget ending June 30, 1996. The execution of this JPA (Joint Participation Agreement) obligates FY 1995/96 funds and initiates the project. Hangar "A," a 10-bay enclosed airplane T-Hangar, needs repair. The doors and roof are in poor condition. The refurbishment will correct violations noted by the Fire Department and complement previously refurbished shade hangars and proposed hangars. The Airpark Business Plan, approved by the City Commission on February 27, 1995, addresses the refurbishment of Aircraft Hangar "A." Approval of this JPA establishes the mechanism for 50% reimbursement of project costs by the State but does not constitute Commission approval of the project. According to standard City procedures, City Commission approval will be sought after bids are solicited. It was questioned if this project can be accomplished for $100,000. Mr. Baier said staff has estimated that cost. The City Manager reported FDOT will pay half of the cost up to $50,000. The City will be responsible for any costs above that. It was questioned if the cost of refurbishing Hangar "A" can be recovered through revenues. Mr. Baier referred to the Airpark's Business Plan. He felt the expense can be recovered over the hangar's life. He noted the City is bound to maintain the hangar for 20 years. It was questioned how long it will take for the City to recover these funds from the State. Mr. Baier will review the agreement for that information. It was requested that Mr. Baier also estimate the pay back period. Contract for reconstruction of Highland Avenue, from North of Gulf to Bay Blvd. to North of Sunset Point Rd., to Overstreet Paving Company, Largo, FL, for $4,281,069.56 The Highland Avenue Widening Project was identified in the Penny for Pinellas Referendum. This project will widen Highland Avenue from two to three lanes between Gulf-to-Bay Boulevard and Sunset Point Road. The improvement will incorporate previous FDOT intersection improvements at Gulf-to-Bay Boulevard and Drew Street. Highland Avenue currently carries 21,000 vehicles daily and operates at a LOS (Level of Service) E/F. This construction will elevate the LOS at least on level. The City will meet stormwater regulatory requirements by: 1) enlarging pond between Kings Highway and Highland Avenue South of Overlea Street; 2) enlarging pond at Northeast corner of Clearwater County Club Golf Course; and 3) constructing new "dry" detention pond at Hillcrest Drive and Maple Street intersection on Clearwater Country Club property. The City owns the Clearwater Country Club property and has coordinated the proposed improvements with the lessee. The proposed storm system will improve drainage performance significantly along the entire project. HDR Engineering, Inc. accomplished the project design and regulatory permitting. It was questioned why the project will take 420 days to complete. Mr. Baier said the most time consuming part of the project is utility relocation. He noted no right-of-way acquisitions were needed. Staff has stressed to the contractor the importance of maintaining traffic. It was questioned if a smooth connection between Highland and Patricia Avenues has been designed. Mr. Baier said staff is working on that issue. It was questioned if the signal lights can be mounted horizontally. Mr. Baier said that was possible. Signal lights will be mounted on a mast arm. In answer to a question, Mr. Baier said burying utility lines was not budgeted as part of this project. It was suggested the cost of the work be estimated. He recommended also considering the cost of burying reclaimed water lines in conjunction with the project. It was questioned if affected residents could participate in the cost. Mr. Baier said that would require signatures from more than half of affected households. Supplemental Agreement No. 2 to agreement for professional services for Highland Avenue widening with HDR Engineering, Inc., for $561,085 HDR Engineering, Inc. designed the Highland Avenue widening between Gulf-to-Bay Boulevard and Sunset Point Road. The proposed approval of Amendment #2 is to provide full-time inspection and construction contract management. HDR Engineering, Inc. will: 1) observe construction for quality control and regulatory compliance; 2) observe traffic control systems (traffic maintenance will be important); 3) coordinate citizen inquiries and involvement; 4) make necessary field engineering changes; 5) test materials; 6) maintain construction records, payment measurements, and processing; and 7) record drawings and compliance certifications required by permit agencies. For survey support, HDR proposes to use Cumbey and Fair who has provided all surveying for project design and permitting. It was indicated this project is not funded by Penny for Pinellas funds and is not included in funding approved for the Highland Avenue widening project. CP CENTRAL PERMITTING (Cont'd from 06/06/96) Public Hearing & First Reading: Ord. #5962-96 - LDCA amending Div. 26 of Ch. 40, to provide for revised development standards in the Urban Center District & Ord. #5964-96 - Zoning Amendments for Downtown Urban Core districts (LDCA95-20, Z96-01) To implement the Downtown Redevelopment Plan, the City is adjusting zoning requirements: 1) changes to downtown zoning districts, and 2) amendments to the Land Development Code for the Urban Center district. The Downtown Redevelopment Plan recommended revising some zoning districts. The City Commission directed modification of some recommendations: 1) eliminate the multiple Eastern Corridor subdistricts and 2) extend the UC(C2) subdistrict one block eastward to incorporate both sides of Myrtle Avenue. This item also includes Land Development Code amendments. The revised zoning and development regulations for downtown zoning districts include changes in the allowable height, FAR (floor area ratio), density requirements, and other less substantial changes. Staff feels implementing the Downtown Redevelopment Plan will spur downtown redevelopment activity. Staff believes the proposed changes reflect appropriate levels of development intensity. A number of adjustments to the original proposal have occurred. Staff feels these adjustments will encourage wide support of the current zoning changes by downtown property owners. On May 21, 1996, the Planning and Zoning Board endorsed the atlas and code amendments by 4-1 votes. The board will rehear the atlas amendments due to an advertising problem. The Planning and Zoning Board recommended changes to the code amendment regarding the Eastern Corridor District: 1) increase “base” height from 100 feet to 150 feet and 2) increase “bonus” height from 150 feet to 180 feet. Mr. Shuford reported the zoning map included in the ordinance is incorrect. A corrected copy will be forwarded to the Commission. He reported Calvary Baptist Church has requested that child day-care be allowed. A reference was made to page 8. Mr. Shuford indicated a maximum height of 220 feet should have been included. He reported the Planning & Zoning Board voted in favor of the proposed text and Land Development Code Adjustment changes. It was noted the recommendation regarding height is based on staff's recommendations and not those of the Planning & Zoning Board. Public Hearing & First Reading Ords. #6051-96 & #6052-96 - Annexation & Zoning (OL - Tract A, M&B less S 509’ m.o.l.), (RPD5 - Tract B, M&B less N 160’ m.o.l.) for property located on E side of Landmark Dr., approx. 650’ S of Enterprise Rd., Sec. 33-29-16, M&B 22.011; and Development Agreement with James A. and Hazel E. Vogel to authorize development of up to 34 Single Family Residential Units and up to 14,160 sq. ft. of Office Floor Area; and Res. #96-45 - approving the development agreement with James A. and Hazel E. Vogel (A96-21) The applicant has requested annexation and zoning of Limited Office (OL) for Tract A and Residential Planned Development "Five" (RPD-5) for Tract B for property on the East side of Landmark Drive approximately 650 feet South of Enterprise Road to develop the property: 1) as an 11,000 square foot one-story office complex for Tract A and 2) a 34 (maximum) unit single-family Residential Planned Development for Tract B with dedication of right-of-way to the City. On June 18, 1996, the Planning & Zoning Board unanimously endorsed the request. The Vogel family owns approximately 8.04 acres on the East side of the Landmark Drive extension. The City is constructing an extension of Landmark Drive to the City's proposed Lake Chautauqua Park. The Vogel family and City jointly are contemplating a development agreement that is beneficial to the City and for the Vogel family. Benefits to the City include: 1) obtaining a 30-foot wide right-of-way section to allow Landmark Drive to be centered in the new 70 foot right-of-way; 2) annexing residential and office property into the City; and 3) obtaining landscape buffering along Landmark Drive. Benefits to the property owners in the form of City concessions include: 1) construction of Landmark Drive extension by the City allowing access to the subject property; 2) a 10 foot reduction in the proposed residential subdivision internal right-of-way width from the standard 60-foot requirement; 3) a reduced width for corner lots; and 4) a reduced "corner side" setback for corner lots of 10-feet versus the standard 25-feet. Residents of the surrounding subdivisions view "centering" Landmark Drive as important. The developer's requested concessions are relatively minor, generally paralleling Pinellas County development standards. Mr. Shuford indicated negotiations have taken place for quite some time. In exchange for an agreement with the Vogels, the City will get right-of-way along Landmark Drive to center the extension. He referred to the latest request received from the Vogels' representative. Staff has responded to as many issues as they can but cannot accommodate all requests. The Planning & Zoning Board will review this item on June 18, 1996. Mr. Shuford said the agreement is more complicated than was expected. Surprise was noted regarding the plan to build a one-story complex on Tract A. Mr. Shuford said that development will be standard limited office and received no concessions. Access to the office will be from the North. It was noted one of the plans for the residential development indicates 35 units will be built. Mr. Shuford said the project will be permitted a maximum of 34 units. A reference was made to minutes from a recent Planning & Zoning Board meeting where a Morrisons property was discussed. Mr. Shuford said it was the Cleveland Street Morrisons being discussed. It was indicated remarks regarding water distribution referred to a different property on S. Ft. Harrison. Mr. Shuford said interest in developing the S. Ft. Harrison site waned as it was felt the tree protection rules are too stringent. Mr. Shuford said he would distribute copies of the property appraiser's map. CM ADMINISTRATION Mid-Year Budget The report is based on 6-months activity (October 1995, through March 1996) in this FY (fiscal year). Budget Director Tina Wilson noted increased revenue from Florida Power is due to the cold winter. She said there is movement of money among programs. She reported $500,000 was transferred to a special program fund to maintain a balance of $1-million in the pool to pay the salaries of retiring employees who remain on the payroll. It was questioned if that size balance is needed and how long this pool will remain. The City Manager indicated it is difficult for departments, especially in public safety and departments with pared down staff numbers, when a retiring employee cannot be replaced because the retiree is still on the payroll. This fund allows the employee to be replaced without impacting the department's budget. Ms. Wilson referred to a note on pages 34 and 35 regarding amendments to the CIP. She said the utility rate study missed the agenda date. She noted savings within the Police Department permitted the transfer of a project to establish a radio link. The $100,000 crosswalk between the Marina and Civic Center will be paid by infrastructure funds. In answer to a question, Ms. Wilson said last year the telephone replacement program was based on an estimate. She did not know the total cost of the project. She said when Phase I was completed, she thought the project was complete and closed out the project. The entry is being reversed to reestablish the program for completion of Phase II. Phase I covered the Municipal Services building, Police Department building, and City Hall. She said the 3rd quarter budget will reflect differences in the Harborview fund. Updated proposed Penny for Pinellas projects It was noted Ruth Eckerd Hall would like to make a request to be included on the list. The need to whittle the list down by $9-million was noted. It was recommended the Commission be certain the City takes care of the infrastructure in place. It was noted the downtown outfall pipes are included in the CIP. Mr. Baier said staff recommended including this project in Penny for Pinellas funding because of the project's cost. If the City must depend on CIP funding, no other projects could be funded with stormwater funds for three years. In answer to a question, he said a portion of the stormwater utility fee goes to Environmental Management and ditch cleaning. It was felt the City Commission needs time for reflection before further addressing this issue. The City Manager recommended presenting this proposed list to the Chambers of Commerce and regulatory boards for input. It was noted residents may not conceive many of the recommendations as helping their neighborhoods. It was suggested the list may contain too many leisure programs. It was suggested the City should not purchase the Magnolia Falls property or E. C. Moore West. . It was noted if the Martin Luther King Center is replaced, other CIPs to upgrade the facility could be delayed. In answer to a question, the City Manager said the Martin Luther King Center project is expensive because it includes a swimming pool. It was questioned if the Frank Tack Park can accommodate the proposed expansion. The City Manager said staff will contact the County regarding submitting this list to them in late July. Consensus was to address this list at the July meeting and pare it by $9-million. It was questioned if the awarding of the Brownfield funding to Economic Development will cause changes to this list. Ms. Rice will present information on that issue. Regarding the recommendation to harden City buildings, it was noted the Fire stations already are hardened. A suggestion was made for clearer signing and for street identification signs to be provided prior to major intersections. The City Manager indicated street numbers currently are printed on street signs. In answer to a question, Mr. Baier said staff is working with the County regarding County-wide traffic light timing. It was noted synchronization was delayed when some areas in the County adopted flashing lights at night. Mr. Baier agreed the traffic plans need to be reviewed. He expressed concern that flashing lights at night pose a safety hazard. CA LEGAL DEPARTMENT Second Reading Ordinances Ord. #6046-96 - Granting to GTE Media Ventures Inc. the permission to occupy municipal streets and rights-of-way in the City of Clearwater as a means of providing cable television services; prescribing the terms and conditions accompanying the grant of franchise; and prescribing penalties for the violation of its provisions; providing for severability of provisions On January 11, 1996, GTE (GTE Media Ventures, Inc.) submitted an application and requested a franchise agreement based on State and Federal law. The ordinance grants the use of City rights-of-way for 10 years. GTE will pay a 5% franchise fee, the highest allowed by law. This rate can be changed if the law changes or if the City chooses to change the fee by resolution. Upon signing the franchise agreement, GTE will pay a grant of $50,000 to reimburse costs incurred by the City for the services and expenses of granting this franchise or any lawful purpose. Currently Court and Cleveland Streets have no cable service. In addition to public buildings their system passes, GTE will serve: 1) the Municipal Services building; 2) Police Department; 3) Main Fire Station; 4) City Hall; 5) Clearwater Public Library; 6) Harborview Center; 7) Pinellas County Utilities Building; 8) Pinellas County Courthouse and buildings at 310 Court Street; and 9) Pinellas County at 440 Court Street. Appendix A describes the system and will require a state-of-the-art system as defined in the area. Appendix B describes the general requirements for maintaining the system. Appendix C describes access channels, equipment, facilities, and services. GTE will be required to carry the same channels and programming as required of the current (Time Warner) franchise holder. An additional digital channel will be provided at City request once GTE provides programming on a digital basis. GTE initially will pay $67,000 for government access equipment and, at the end of 7 years, will pay $50,000 for equipment. Clearwater will use this money to support and provide facilities and equipment for government access programming. GTE will pay the following for public education and government access support: 1) Year 1 - $50,000; 2) Year 2 - $50,000; 3) Year 3 - $75,000; 4) Year 4 - $75,000; 5) Year 5 - $75,000; 6) Year 6 - $100,000; 7) Year 7 - $100,000; 8) Year 8 - $100,000; 9) Year 9 - $125,000; and 10) Year 10 - $125,000. Payments will total $875,000. These funds will be used to support and supplement government and public access in the City program and can be used for maintenance, programming, and to purchase equipment. After the 4th year, GTE can request renegotiation of the amounts and manner in which education and government access is paid if Pinellas County adopts a different model for programming or if GTE has less than 12,500 subscribers. The City reserves the right to negotiate, taking into account it may be appropriate to provide support to the City in addition to any shared costs. Appendix D is the Institution NET and the GTE contribution is included in the $50,000 grant referenced above. Appendix E is the Customer Service Standards. These standards are generally consistent with the old Vision Cable standards. In answer to a question, Ms. Rice said staff is working diligently toward an agreement with Time Warner. She felt the City has been very flexible. The City Commission has seen the last proposal staff forwarded to Time Warner. Staff will meet with them again today. She noted it takes "two to tango." Staff thinks they have been fair and flexible. Staff has been available for meetings and has negotiated in good faith. City Manager Verbal Reports Florida League of Cities - Voting Delegate Consensus was to appoint the Mayor as the Voting Delegate for the Florida League of Cities. This will be on the consent agenda Thursday night. Follow-up from Economic Development Symposium The City Manager recommended scheduling a Work Session to discuss economic development. She noted the City Commission needs to review the downtown plan. She reported economic information regarding the downtown lake will be available within a month. Consensus was to discuss economic development at the July 15, 1996, Work Session. It was suggested some round table discussion is needed and that the number of people attending economic development sessions should be increased and the list expanded. Concern was expressed that few people from the private sector currently are involved. It was noted the number of participants needs to be controlled. The City Manager noted it is difficult to get people together during Summer months. It was agreed a session could be scheduled for early Fall. It was suggested a round table discussion with developers would indicate what attracts them to an area. It was suggested those who were part of the purchase of the Clearwater Towers also be included. It was suggested an advisory board be appointed to address economic development issues. It was suggested business taxpayers who are not residents be included. It was questioned if a separate beach economic advisory board is necessary. It was suggested the City hire the new Economic Development person before appointing the advisory group. It was suggested the advisory group include members who truly represent the community. Feasibility & cost of adding 1 of 2 levels to the MSC parking garage As presently designed and bid with prefabrication of precast concrete members underway, the garage is a four-story building with the top floor being two-thirds of a full floor. The garage will park 458 cars and surface parking will handle 54 cars for a total of 512 spaces. Adding the Graphics and Central Print Shop to the parking garage's ground floor increased the garage's cost by $232,927 and displaced 23 parking spaces. Option 1 would build out the fourth floor and add 53 spaces at a cost of $219,254 ($4,137/car). Garage parking spaces would increase to 511 spaces plus surface parking for a total of 565 spaces. Additional floors would require deep pier type foundations not required for a four-story building. The elevator would have to be extended to serve the additional floor(s) as would the fire stairs and fire protection system. Rowe Architects recommended including a second elevator if two floors and 343 cars are added. Option 2 would add one level and 145 spaces at a total cost of $1,153,225 ($7,953/car). Option 3 would add two levels and 290 spaces at a total cost of $2,193,148 ($7,563/car). Rowe Architects indicated a change would need to be made immediately as it will take at least 30 days to modify the documents and gather revised bids. Foundations for Options 2 and 3 need to go in the ground by September 1996, to complete the garage by February 1997. A decision to adopt Option 1 needs to be reached quickly to take advantage of the current bid. Rowe Architects recommends Option 1. Rather than approve Options 2 or 3, Rowe Architects felt it would be better for the City to find a new site and repeat this garage with no more than four floors. The City Manager noted the City Commission had requested this issue come back. She recommended Option 1. John Williams, of Rowe Architects, said it would be less expensive to complete the floor during current construction and avoid future start up costs. Concern was expressed with the escalating cost of the Municipal Services complex. It was noted this item is not budgeted. The majority agreed to address this issue Thursday night. North Greenwood Community Task Team At their first meeting on June 12, 1996, the North Greenwood Community Task Team wrote their mission statement and requested the City Commission approve it: "Identify and address critical community concerns in a way that will promote the long term positive development of the North Greenwood Neighborhood." The Task Team currently has five members. To increase membership to eight, the City Commission is asked to affirm the appointments of David Grice, Lucius Pitts, and Tal Rutledge. The Task Team also has asked City Commission approval to allow the Task Team to appoint up to seven additional Task Team members. Consensus was to agenda this item for Thursday night. The City Manager noted the task team had requested the ability to add members themselves to a maximum of 15 members. Ms. Rice said staff encouraged the task team to have a large group to provide divergent ideas. The team should be inclusive of the neighborhood. It was noted the larger group can divide into sub-groups. In answer to a question, Ms. Rice said the City Commission approved some members because the Commission had established the Task Team. It was noted the Task Team should be self-governing. Consensus was to limit the Task Team to 15 members. Future Meetings The City Manager reported there is a strategic planning session tomorrow morning and a downtown partnership meeting at 5:30 p.m. The City Manager noted the meeting to discuss the possible connection of the Marlo Boulevard neighborhood to the Landmark Drive extension is scheduled for June 19, 1996, at 7:00 p.m. at the Countryside Library. The City Clerk indicated staff will mail one ballot to each household. Addresses will be based on current property appraiser records. Each ballot will list all alternatives. Ballots are to be returned in a secrecy envelope. To encourage participation, it was recommended the City provide postpaid envelopes. Other Commission Action Commissioner Johnson questioned the meaning of a letter included in Commission mail. Commissioner Seel said the letter was from a Washington D.C. organization that lobbies Congress. They had offered to assist locate funding for the Memorial Causeway through their contacts with the Army Corps of Engineers. Commissioner Johnson expressed concern new proposals for the Memorial Causeway Bridge design were printed in the newspaper before the City Commission was informed of them. Mr. Baier apologized if the newspaper story caught Commissioners off guard. He had been invited to the MPO (Metropolitan Planning Organization) to present an update. A design of the new sketch was presented at that meeting. It was not meant to be taken seriously as it represented one of many scenarios being worked on. Commissioner Seel thanked Commissioner Johnson for writing Mr. Cadwell. Commissioner Seel questioned if drivers leaving the Garden Avenue Garage late in the day do not have to pay for parking. Mr. Baier said that is true for both garages. The arms are left up after 6:00 p.m. Commissioner Seel referred to a letter regarding the City Commission's earlier promise to construct a pool on Clearwater beach. She recommended this project be addressed as soon as possible. The City Manager said the budget includes funds for a consultant and pool design. She predicted construction will begin in October 1997. She said the Commission had directed the pool to be funded by proceeds from the beach tower which was never built. Mayor Garvey recommended including the $2,000 request from Clearwater Festivals on Thursday's Consent Agenda. Consensus was to do so. Commissioner Hooper recommended the City Commission not strap future Commissions with promises. Commissioner Clark questioned why the City Commission holds their Work Sessions crowded around a table with microphones. The City Manager indicated the meetings previously were held in the Large Conference Room. She said historically, the meetings have been held in informal settings. She said if funding is available some major renovations can be made to the Chambers. Commissioner Clark suggested the City Commission sit at the dais. A comment was made that the table is a more comfortable setting. Mayor Garvey noted that the City Commission must designate terms for their representatives on the Pension Advisory Committee. She suggested designating her term as a one-year term and Commissioners Johnson and Clark's terms as two-year terms with the understanding she wants to be reappointed. This issue will be included on Thursday's Consent Agenda. Adjourn The Commission adjourned at 4:00 p.m.